additional features in microsoft powerpoint 2010 14 session version 1.0 © 2011 aptech limited

Additional Features in Microsoft PowerPoint 2010

14Session

Version 1.0 © 2011 Aptech Limited.

Version 1.0 © 2011 Aptech Limited. 2Additional Features in Microsoft PowerPoint 2010 / Session 14

Objectives

At the end of this session, students will be able to:

Explain methods to insert pictures, tables, charts, and screenshots Explain the procedure of applying animations to slides Explain the procedure of applying transitions to slides Describe the methods to customize animations and transitions

Version 1.0 © 2011 Aptech Limited. 3

Introduction

Microsoft PowerPoint provides many features that help users to make the presentations more dynamic and interactive

Tables and charts can be inserted to make textual and numerical data more readable

Audio and video files can also be inserted to make their presentations more interactive

Additional Features in Microsoft PowerPoint 2010 / Session 14

Version 1.0 © 2011 Aptech Limited. 4Additional Features in Microsoft PowerPoint 2010 / Session 14

Microsoft PowerPoint help users to insert various types of objects into the presentation slides such as: Pictures Tables Charts Shapes Audio Video Animated transitions

Working with Objects


Pictures - Emphasize certain information on the slides pictorially

To insert a picture into a slide, perform the following steps: Open the required presentation Click Picture from Images group of

the Insert tab Browse to the required location Select the required picture Click Insert

Inserting Pictures

Insert Picture Dialog Box



Inserting Clip Art

Clip Art Pane

To insert a Clip Art image, perform the following steps: Open the required presentation Click Clip Art from the Images group of

the Insert tab Enter the search keyword Click Go Click the required image


Clip Art - A large collection of different types of readymade bitmap images


Inserting a Screenshot

Screenshot Sub-menu


To insert a screenshot, perform the following steps: Open the required presentation Click Screenshot from the

Images group of the Insert tab Select Screen Clipping Hold and drag the mouse pointer

over the required portion of the screen

Release the mouse pointer The captured screenshot is

inserted into the slide

Screenshot - Capture screenshots of portions of the screen and insert them in a slide


Inserting a Photo Album [1-2]

Photo Album Dialog Box


To insert a photo album, perform the following steps: Open the required

presentation Click Photo Album from the

Images group of the Insert tab

Select New Photo Album Click File/Disk Browse to the required

location and select the required picture

Click Insert

Photo Album – Is a collection of selected images that is organized into an album


Inserting a Photo Album [2-2]

Photo Album in a Presentation


Click Create in the Photo Album dialog box

Save the presentation


Inserting Tables

Insert Table Dialog Box


To insert a table, perform the following steps: Open the required presentation Click Table from the Tables group

of the Insert tab Select Insert Table Type the number of columns for

the table Type the number of rows for the

table Click OK To enter text in a table, click the

required cell

Tables - Displays textual/numerical data in an organized manner, thus making it easier to read


Inserting Shapes

Shapes Gallery


To insert a shape, perform the following steps: Open the required

presentation Select the required slide Click Shapes drop-down arrow

from the Illustrations group of the Insert tab

Select the required shape Click and drag the mouse

pointer


Inserting SmartArt

Choose a SmartArt Graphic


To insert a SmartArt diagram, perform the following steps:

Open the required presentation

Click SmartArt from the Illustrations group of the Insert tab

Select the required category Select the required

SmartArt from the list Click OK


Inserting Charts [1-2]

Insert Chart Dialog Box


To insert a chart, perform the following steps: Open the required

presentation Click Chart from the

Illustrations group of the Insert tab

Click Column > Column Click OK

Charts - Display associations among numerical data value in a visual format, thus making it easier for analysis.


Inserting Charts [2-2]

A Sample Chart


Edit the chart data as required in the Microsoft Excel worksheet


Inserting an Object


To insert an object in PowerPoint, perform the following steps:

Open the required presentation Click Insert Object from the Text

group of the Insert tab Select the required type of

object from the Object type list Click OK Browse to the required location

of the object Select the object Click Open

Object - Can be a document, an image, a chart, an Excel sheet, or another PowerPoint presentation

Insert Object Dialog Box


Adding Audio Files [1-2]


Audio files can be used as the narration of the data that is displayed Audio narrations are useful in the absence of a human presenter PowerPoint 2010 supports the following audio formats:

.aac .au .mp3 .mid or .midi .wav .wma


Adding Audio Files [2-2]

Audio Options Menu


To insert an audio file, perform the following steps: Open the required presentation Click the arrow in Audio from

the Media group of the Insert tab

Select Audio from File Browse to the required location Select the required audio file Click OK PowerPoint inserts the audio

file in the slide

Insert Audio Dialog Box


Adding Video Files [1-2]


Video files make the presentation more interesting

Users can insert a video file relevant to their content to support the presentation

PowerPoint 2010 supports the following video formats: .swf .asf .avi .mpg or .mpeg .wmv


Adding Video Files [2-2]

Video Options Menu


To insert a video file, perform the following steps: Open the required presentation Click the arrow in Video from the

Media group of the Insert tab Select Video from File Browse to the required location Select the required video file Click OK PowerPoint adds the video to the

slide

Insert Video Dialog Box


Working with Animations


Are effects applied by users to a text or an image to enhance the presentation Are available in different categories Are used to make presentation effective with duration, start time and stop

time


Applying an Animation

Animation Gallery


To apply an animation, perform the following steps: Select the required slide from the presentation Select the text/image to apply an animation Click the Animations tab Click drop-down arrow to view all the animations Select the required animation


Customizing an Animation

Effect Options for Animations


To customize an animation, perform the following steps: Select the text/image that contains the

animation effect Click the Animation tab Click Effect Options from the

Animations tab Select the required effect From the Timing group, change the

options for Start, Duration, and Delay of the animation

Is adding effects and modifying the timing of the animation

Timing Group in Animation Tab


Working with Transitions


Are effects that are applicable to slides rather than individual images/text

Are used to make the presentation more appealing

Offers list of sounds along with the slide transition effects, if required


Applying a Transition

Transitions Gallery


To apply a transition to a slide, perform the following steps: Select the required slide from the presentation Click the Transitions tab Click drop-down arrow to view all the transitions available in the gallery Select the required transition


To customize a transition, perform the following steps: Select the required slide that contains

transition Click the Transition tab Click Effect Options from the Transitions

tab Select the required effect Change the Sound and Duration options

from the Timing group of the Transitions tab


Customizing a Transition

Effect Options for Transitions

Timing Options for a Transition


Microsoft PowerPoint provides features to help users make the presentations more dynamic and interactive.

PowerPoint allows a user to insert graphics to make it more visually appealing. PowerPoint enables the users to insert tables in the slides to display text in a

structured or organized format. An object in PowerPoint can be a document, an image, a chart, an Excel

spreadsheet, or a PowerPoint presentation. Users can insert an audio clip or a video file to support the presentation. Animations are effects that are applied to a text or image to enhance the

presentation. Transition adds effect to the slide and offers a list of sounds that can be used,

if required.

Summary


additional features in microsoft powerpoint 2010 14 session version 1.0 © 2011 aptech limited

Documents

slide slide

album slide

session version

required presentation

aptech limited

required picture

menu additional features

insert tab browse