adido solutions ltd – – 01202 853610 dub3 content management system training ridge construction...
TRANSCRIPT
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Dub3 Content Management System Training
Ridge Construction - 08/08/05
What we’ll cover today:About Adido Solutions
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Why have an Intranet?
Introduction to Dub3
Advanced Dub3 features
Conclusion
Dub3 – The Basics
The aim of today -
To educate Ridge staff on how to build an easy to use Intranet which can be used by all staff and improves their
work lives
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
About Adido Solutions Ltd
Allow businesses to use the Internet
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
What do we do?
Build relationships online
Allow you to control your own site
Generate traffic to your website
Reduce business costs
Why have an Intranet?Find/search internal documents easily
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Reduce workload/bottlenecks
Improve efficiency/productivity
Logical and easy to use
Central resource, accessible from anywhere so can share knowledge
Can apply skills to website
Issues with current IntranetHard to find documents
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
No management workflow
Links/documents out of date
Maintained by few staff
Little/no consistency
And more?
Not a valuable tool to the business
Intranets are…Electronic filing cabinets!?
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
(Insert image here)
•Store lots of information
•Needs to be organised properly
•Accessed by a number of users
•Can become quickly unorganised
•Structure is important
Dub3 allows you to…
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
•Store lots of information
•Organise information properly
•Users to access information in a number of ways
•Structure and search information as you want
Login to Dub3
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Normally - http://intranet.ridge.co.uk/cms
Today only – http://demo.adido-solutions.com/cms
Enter username and password and login
Dub3 ComponentsSitemap
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Controls structure
Detail pageControls detail/content
Dub3 Sitemap
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Add/edit/delete pages/folders
Set default pages
Cut & paste pages/folders
Change order of pages/folders
View development site
Access Recycle/Publish/ Broken link folders
Controls Intranet structure
Dub3 Detail Page
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Changes depending on sitemap action
Folder options
• View pages, properties and access rights in selected folder
Page options
• View pages details, editor area and preview window
Dub3 Sitemap – Add folder
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
1. Select folder (see highlighted)
2. Press Folder page button
3. Enter folder name, press OK
4. Folder added
Folder options
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Page listing
• View pages, modify dates & sequence
Folder properties
• Change folder name & page templates
Access rights
• Change folder setting so that only specific users have access (admin only)
Notes on folders…They allow pages to be grouped logically
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
They add structure to the Intranet
Information can be presented so that it is easy to know where you are
Multiple pages can be moved in one go
Over to you!
Dub3 Sitemap – Add page
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
1. Select folder (see highlighted)
2. Press Add page button
3. Enter page name, press OK
4. Page added
Page options
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Page properties
• View all page information (name, title etc)
Page editor
• Edit all page content, images and links
Page preview
• View changes before going live
Page properties
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Change page name
Change page template
Edit text for search functionality
Select from five versions
Show in Menu (yes/no)
Update page
Page editor
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Edit all page content
View older versions & commentsSave pages (with comments)
Select from multiple text styles
Insert images/docs/PDFs
Link to other pages/websites
And much more…
Page preview
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Preview changes before committing to live updates
Notes on pages…They contain all content and links
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Page look can be changed by selecting a variety of templates
Each page must have a unique name for its folder
Over to you!
Adding a page example:Need to add a new document titled
“How to use the Intranet”
- IT, Handbook, Library…
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Over to you!Where would you put it?
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
In the past…
Multiple copies in each area
Versions get overwritten (no consistency)
Now…
One document linked to from various pages
Selected users can update documents
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
When building pages…
Check to see if it hasn’t already been created
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Keep to the structure in use unless you are adding something new
Link to information, don’t copy it
Dub3 Editor – Add content
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
1. Select page
2. Select editor tab
3. Enter text into this area
4. Press Save button
5. Enter a comment, press OK
Notes on the editor…
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Most of what you know about MS Word can be applied here
Images, PDFs etc can be uploaded
Over to you!
You can copy & paste from any document or web pages and text/images will be copied
Dub3 Editor – More editor controls
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Text can be resized using styles
Buttons act the same as they do in Word
Styles are predefined to keep consistency. Use where appropriate
Formatting
Layout
Lists
Content control
Dub3 Editor – Add image
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
1. Select page
2. Select editor tab
4. Press Image button
3. Select where the image needs to be added
Dub3 Editor – Add image
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
5. Select image from online library or on local machine, press OK
6. Add a relevant description to the image (needed for DDA), press OK
7. Image is added! Image can be resized in the same way as Word
Notes on images…
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
They can be VERY large to view and download. Edit them if necessary
Always add relevant ALTerative text
Over to you!
Can be edited at a later date (right click)
Once uploaded they are added to library so double check before uploading!
Dub3 Editor – Add link to resource
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
1. Select page
2. Select editor tab
3. Highlight some text (double click mouse)
4. Press Attachment button
Dub3 Editor – Add link to resource
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
5. Select resource from online library or on local machine, press OK
6. Highlighted text will now be underlined and will open document when clicked
7. Press Save and add a comment
Notes on resources…
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
You can upload almost anything! Word, Excel, PDF, JPEG, Powerpoint…
Over to you!
The larger the attachment, the longer is takes to load. Shouldn’t be more than 1MB
Check the library to see it’s already available before uploading (don’t duplicate)
Dub3 Editor – Link to web page
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
1. Select page
2. Select editor tab
3. Highlight some text (double click mouse)
4. Press Hyperlink button (wont turn gold unless text is highlighted)
Dub3 Editor – Link to web page
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
5. Select between external link or from Intranet. For Intranet page press Grey box (…), for external simply enter web address Press OK, once selected
7. Highlighted text will now be underlined and will open link when clicked
6. Press OK
Notes on links…
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
You can link to any page on the web or Intranet. Make sure the link is correct
Over to you!
Links will always open in same window unless you set it otherwise (see manual)
When pages are moved, links will can break! Dub3 will inform you of this
Dub3 Sitemap – Publish page
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
1. Select publish bin
2. Select page(s) to publish
3. Press Publish Selected or Publish All to publish all pages listed
4. Pages put live onto Intranet
Notes on publishing…
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
The more pages to publish, the longer it will take
Over to you!
Pages which are deleted must be published. Then put into Recycle Bin
Icons show what type of action is to be published (add, edit, del., move, sequence)
Dub3 Sitemap – Delete page
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
1. Select page (see highlighted)
2. Press Delete button
3. Press OK to confirm
4. Page placed into Publish Bin
Notes on deleting…
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
You can only delete a folder once it is empty
Over to you!
Deleting default pages will have a knock on effect on other pages
Deleted pages can be restored from the recycle bin
Folders do not get put into Recycle Bin
Dub3 Sitemap – Other controls
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Default page – First page user sees for selected folder
Cut & Paste – Move folders/pages to other locations
Change order of folders/pages on the front of site
View dev site – See how site looks before publishing pages
Refresh – Reloads the sitemap
Lets recap…
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Dub3 is made up of two parts; the sitemap and the detail window
Will know how to add and delete pages/folders and how to add content
This will perform 90% of what you need to do in Dub3
Before lunch…
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
We covered the basics of Dub3 and we all understood how to use Dub3!?
Now we’ll look at the more advanced features
Here we go…
Users section
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
View all users by grouping
View, edit all users in a group or add a new user
Dictate who can use Dub3 within your company
Users section
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
It’s important a hierarchy is in place!
Admin user
Department publisher
Department contributor
Manage user accounts and access all areas
Add/edit/delete all content and publish
Add/edit/delete content but can’t publish
This will require careful consideration from the Intranet team as to who has what roles
Notes on users…
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
User groups will be allocated certain access rights, make sure they are set up correctly!
Over to you!
Accounts will be locked when there are three unsuccessful attempts to login
As each Ridge have multiple departments, there will be multiple user groups
Folder options
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Access right set up on per folder basis
Can be changed at any time by admin users
Changes can be ‘rippled’ down to all folders underneath or just for selected folder
Sitemap – Cut and paste pages
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
1. Select page
2. Press Cut button. Paste button will be highlighted and icon will fade
3. Select folder to move to
4. Press Paste button
5. Page moved to selected folder
Notes on cut & paste…
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Can only paste into folders or root folder
Over to you!
Cutting default page will select next page in folder as default automatically
When folders are cut, all pages and folder are cut as well
Dub3 Editor - Table layouts
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Layout table – Used for presentation of pages
Data table – Used for presentation of information
There are differences in code generation so be sure to use correct table where necessary (DDA laws)
Dub3 Editor – Adding a table
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
1. Select page
3. Select where to add table
2. Select editor tab
4. Select no. rows, columns, width and add summary, press OK
Dub3 Editor – Adding a table
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
5. Table will be added and can be populated with information
6. Press Save and add comment
Notes on tables…
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Tables can be altered by right clicking on them with the mouse (add rows, columns, change width etc)
Over to you!
Data tables are for information, presentation tables are for layout
Other editor features
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Check spelling - Online content checker
Directory- Add special characters to pages
View source of page (don’t do this unless you know what you’re doing)
Good Vs Bad
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Linking to other web pages
Good
- ‘Ericsson Office Telephone DBC273’ (e.g. Ericsson Office Telephone DBC273)
- Describes product and use
Bad
- ‘Ericsson Telephone’ (e.g. Ericsson Telephone)
- Could be any type of phone, not specific enough
You need to link to a page which has information on a model of Ericsson phone for use in an office.
Good Vs Bad
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Page titles
Good
- ‘Property consultancy and property surveying including asset management, planning and development’
- Uses keyword rich text, repetition of words used on page and covers detail of the page
Bad
- ‘Consultancy’
- No description of content, no keywords, could mean a variety of things
You need to title a page about property consultancy.
Potential pitfalls
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Awareness – will staff keep on using the Intranet as a central resource?
Management – who will have overall responsibility?
Old habits – need to get into a new way of thinking
Lack of technical knowledge – people forget!
Potential pitfalls
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Lack of consistency with design and structure
Pages not marked up with keywords/titles correctly
Low usage – needs to be used everyday
Conclusion
Adido Solutions Ltd – www.adido-solutions.com – 01202 853610
Your Intranet WILL improve using Dub3
We aim to support you all the way - if you have a question, let us know!
Content management is important
We will review your progress over the coming months and years…
Build your site for everyone else, not you