administrator's guide for sap e-recruiting for sap s/4hana

PUBLIC2021-10-13

Administrator's Guide for SAP E-Recruiting for SAP S/4HANA

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1 About this guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41.1 Document History. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41.2 Useful Links. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41.3 Getting Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

2 SAP E-Recruiting for SAP S/4HANA. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62.1 Hardware and Software Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62.2 System Landscape for SAP E-Recruiting for SAP S/4HANA. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Deployment Scenarios based on SAP S/4HANA and SAP S/4HANA Foundation. . . . . . . . . . . . . . 7

3 Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103.1 Documentation, Tools and SAP Notes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103.2 Pre-Installation Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Overview of Installation Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12Preparing the Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

3.3 Installation Sequence. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173.4 Post-Installation Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

4 Security Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .194.1 User Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Integration into Single Sign-On Environments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214.2 Role and Authorization Concept. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Standard Roles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214.3 Network and Communication Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Communication Channel Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Network Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24Communication Destinations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

4.4 Application-Specific Virus Scan Profile (ABAP). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254.5 Data Storage Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264.6 Data Protection and Privacy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26Consent. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Information Retrieval. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Deletion of Personal Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Change Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

5 Operations Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 305.1 Monitoring. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

2 PUBLICAdministrator's Guide for SAP E-Recruiting for SAP S/4HANA

Content

5.2 Administration and Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33Periodic Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Administrator's Guide for SAP E-Recruiting for SAP S/4HANAContent PUBLIC 3

1 About this guide

This guide is the central starting point for the implementation of SAP E- Recruiting for SAP S/4HANA. It tells you how to install and implement this product and also provides security and operations information.

This guide addresses the following target audience:

● System administrators● Technical consultants● Key users

1.1 Document History

NoteBefore you start the implementation, make sure you have the latest version of this document. You can find the latest version at the following location: https://help.sap.com/viewer/product/SAP_S4HANA_ERECRUITING/1.0/en-US

The following table provides an overview of the most important document changes.

Version Date Description

1.0 2021-10-13 Initial Version

1.2 Useful Links

The following resources provide access to more information about general topics, such as software downloads or customer incidents.

Resource Where to find it

User assistance for SAP E-Recruiting for SAP S/4HANA https://help.sap.com/viewer/product/SAP_S4HANA_ERECRUITING/1.0/en-US

Information about creating customer incidents http://support.sap.com/incident

SAP Notes search http://support.sap.com/notes

SAP Software Download Center http://support.sap.com/swdc


About this guide

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Resource Where to find it

Product Availability Matrix http://support.sap.com/pam

Get Involved Early https://support.sap.com/en/offerings-programs/get-in-volved-early.html

Sizing https://www.sap.com/about/benchmark/sizing.html

Performance https://www.sap.com/about/benchmark/sizing/performance.html

Information about support package stacks, latest software versions and patch level requirements

http://support.sap.com/sp-stacks

1.3 Getting Support

If you encounter any problems with SAP E-Recruiting for SAP S/4HANA, report an incident on SAP Support Portal.

To report an incident, go to SAP Support Portal at http://support.sap.com/incident . The following components are relevant for SAP E-Recruiting for SAP S/4HANA

● PA-ER● PA-ER-LOC● PA-ER-IS● PA-ER-BSP● PA-ER-WD● PA-ER-SEA● PA-ER-SEA-SES● PA-ER-INT● BW-BCT-ERC

Administrator's Guide for SAP E-Recruiting for SAP S/4HANAAbout this guide PUBLIC 5

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2 SAP E-Recruiting for SAP S/4HANA

SAP E-Recruiting has recruitment instruments that will help your company find new employees, employ them in positions that suit their capabilities, promote their professional development, and retain them in the long term.

Along with enabling you to handle your company’s applicant tracking activities, SAP E-Recruiting also ensures that you drive up-to-date human resources management, by proactively maintaining contact with applicants, potential candidates, and consequently, with your employees. By setting up a talent pool, you ensure that you not only identify the best possible candidate for a position from all potential candidates, but also that you are in a position to staff critical key positions in the long term and thus safeguard your company’s success.

The application handles the entire process chain, from planning through attracting, hiring, and retaining employees. The diversity of functions, such as electronic screening, filtering, sorting, ranking and so on, optimizes the work of your recruiters. Sophisticated technical mechanisms ensure that you can guarantee profitability throughout the entire process. Thus, the application links recruitment with your internal HR infrastructure.

You can also integrate workflows to automate information flow and multiple processes, such as creation of activities or sending of e-mails.

SAP E-Recruiting accelerates and drives your control of your recruitment processes. The application provides innovative access to Talent Relationship Management and promotes company-wide collaboration. User interfaces, which can be configured to suit specific roles, countries, branches, and so on, enable easy access for candidates, line managers, and recruiters to the information and services they require to perform their tasks or roles.

2.1 Hardware and Software Requirements

The product instance E-Recruiting can be installed either on SAP S/4HANA Foundation or on SAP S/4HANA. The following product versions can be used as a basis for the installation:

● SAP S/4HANA Foundation 1809 or higher● SAP S/4HANA 1809 or higher

NoteSAP recommends that you apply the highest available support package stack for all software components.

You can find more information about sizing at https://www.sap.com/about/benchmark/sizing.expert-sizing.html#expert-sizing .


SAP E-Recruiting for SAP S/4HANA

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2.2 System Landscape for SAP E-Recruiting for SAP S/4HANA

This section describes selected technical system landscapes and the involved product versions and instances.

You can choose from two major deployment scenarios. First, the standalone instance based on SAP S/4HANA foundation. Second, the co-deployment as an add-on directly on SAP S/4HANA.

2.2.1 Deployment Scenarios based on SAP S/4HANA and SAP S/4HANA Foundation

SAP S/4HANA Standalone System

The standalone system with all product instances of SAP E-Recruiting for SAP S/4HANA installed on one system is illustrated in the following graphic. In this standalone server approach, frontend and backend are deployed on one server.

The E-Recruiting product instance is an add-on to SAP S/4HANA Foundation.

Standalone System with separate front-end server

The user interface can be separated from the business logic and essential data. There can be two servers – a front-end sever and a backend server. Both can also be connected with RFC connections if needed.

The following graphic shows a system that runs E-Recruiting product instance with separated UI and backend servers. In this case, both product instances are installed on SAP S/4HANA Foundation.

Administrator's Guide for SAP E-Recruiting for SAP S/4HANASAP E-Recruiting for SAP S/4HANA PUBLIC 7

Co-Deployment

You can install all product instances of SAP E-Recruiting for SAP S/4HANA as an add-on to SAP S/4HANA. This type of system is illustrated in the following graphic:

Co-Deployment on S/4HANA with separated frontend server SAP S/4HANA Foundation

In Co-Deployment, it is possible to separate the frontend server and backend server by keeping all the business logic in SAP S/4HANA Server and utilizing the other server as frontend.

The following graphic shows an example of a system with co-deployment that runs front end on SAP S/4HANA FOUNDATION Foundation, and backend on SAP S/4 HANA.


SAP E-Recruiting for SAP S/4HANA

Administrator's Guide for SAP E-Recruiting for SAP S/4HANASAP E-Recruiting for SAP S/4HANA PUBLIC 9

3 Installation

This sections provides information regarding how to prepare for the installation of SAP E-Recruiting for SAP S/4HANA, and what needs to be done before and after the installation.

3.1 Documentation, Tools and SAP Notes

SAP Notes

SAP Note Title

3029126 SAP E-Recruiting for SAP S/4HANA: Release Information Note (RIN)

2625488 ABAP FND 1809 ON HANA: Release Information Note

2750164 SAP S/4HANA FOUNDATION 1909: Release Information Note



070228 Add-ons: Conditions and upgrade planning

83458 @19@OCS Info: Patch download from SAP Service Marketplace

337623 Customizing after installation or upgrade Information and instruction how to take over sample configuration of the SAP standard (client 000).


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More Information

Document Link

Installation Information for SAP S/4HANA foundation 2625488

2750164

2912919

Product Availability Matrix of ABAP FND 1809 ON HANA PAM for ABAP FND 1809 ON HANA

Product Availability Matrix of SAP S/4HANA foundation 1909

PAM for SAP S/4HANA foundation 1909

Product Availability Matrix of SAP S/4HANA Foundation 2020


Product Availability Matrix of SAP S/4HANA Foundation 2021


Installation Guide for SAP S/4HANA https://help.sap.com/s4hana

Product Availability Matrix of SAP S/4HANA 1809 PAM for SAP S/4HANA 1809




Product Availability Matrix of SAP E-Recruiting for SAP S/4HANA

PAM for SAP E-Recruiting for SAP S/4HANA

Maintenance Planner https://help.sap.com/viewer/product/MAINTENANCE_PLANNER

Software Provisioning Manager https://support.sap.com/sltoolset

Choose System Provisioning System Provisioning

Scenarios Installation Option of Software Provisioning

Manager 2.0 SP 00 (or higher) Installation Guides -

Application Server Systems . These installation guides are sorted by database, technical stack (ABAP), and operating system platform. For the installation of SAP S/4HANA foundation, choose the SAP HANA Database guide for your operating system (UNIX, IBM, or Windows), the ABAP Stack and the SAP HANA Database.

Software Update Manager (SUM) https://help.sap.com/viewer/3fc22502e0cd43a1a037e2ec36681558/sum20.10/en-US/7af2db9b351b4e89b8c443c27474e884.html

SAP Add-On Installation Tool (SAINT) https://help.sap.com/viewer/9d6aa238582042678952ab3b4aa5cc71/1709.latest/en-US/493e896728ab2222e10000000a42189d.html

Administrator's Guide for SAP E-Recruiting for SAP S/4HANAInstallation PUBLIC 11




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Document Link

SAP HANA Server Installation and Update Guide https://help.sap.com/doc/e9702d76c3284623b02de196c0e79e49/latest/en-US/SAP_HANA_Server_Installation_Guide_en.pdf

3.2 Pre-Installation Tasks

Before installing SAP E-Recruiting for SAP S/4HANA, see the SAP Notes for the contained software components for information regarding restrictions caused by installing and add-on, and that relate to the upgrade and maintenance of your SAP system.

3.2.1 Overview of Installation Options

SAP E-Recruiting for SAP S/4HANA 1.0 contains different product instances.

For more information, see SAP E-Recruiting for SAP S/4HANA [page 6].

E-Recruiting

You have the following installation options for the E-Recruiting product instance (software component: S4ERECRUIT 100)

● You can install it as an add-on for the product version SAP S/4HANA FOUNDATION 1809, SAP S/4HANA FOUNDATION 1909, SAP S/4HANA FOUNDATION 2020 or SAP S/4HANA FOUNDATION 2021. For general installation information, see SAP Notes 2625488 , 2750164 , 2912919 or 3015497 .

● You can install it as an add-on for the product version SAP S/4HANA 1809, SAP S/4HANA 1909, SAP S/4HANA 2020 or SAP S/4HANA 2021. For general installation information, see the Installation Guide for SAP S/4HANA at http://help.sap.com/s4hana.

3.2.2 Preparing the Installation

The installation is based on the definition of the individual product instances. In all cases, you use the Maintenance Planner to plan your system landscape and generate a stack XML file, based on the required product versions and instances. You select and download the installation files in the Maintenance Planner.

You can use the Maintenance Planner to plan the installation of the complete target stack of your system with the server product version, add-ons, and support packages in one step. For more information about Maintenance Planner, see https://help.sap.com/viewer/product/MAINTENANCE_PLANNER/Latest/en-US.


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Alternatively, you can install components using the SAP Add-On Installation Tool (transaction SAINT).

In the following sections, the product versions and product instances required for the deployment scenarios given in System Landscape for SAP E-Recruiting for SAP S/4HANA [page 7] are described.

3.2.2.1 Deployment Scenarios based on SAP S/4HANA 2021, SAP S/4HANA Foundation 2021

Preparing a Standalone System

Choose the following server product version for the installation:

Product Instance Product Version

SAP S/4HANA Foundation SAP S/4HANA FOUNDATION 2021

Choose the following product instances of the add-on SAP E-Recruiting for SAP S/4HANA with its comprised software components:

Product Instance Product VersionComprised Software Component Versions

SAP E-Recruiting for SAP S/4HANA SAP S/4HANA E-RECRUITING 1.0 S4ERECRUIT 100

Preparing a Side-by-Side Scenario

System Running E-Recruiting

You can refer to the section Preparing a Standalone System (see above) for the installation information of the system running E-Recruiting.

System Running SAP S/4HANA

For the installation information of SAP S/4HANA, see the Installation Guide for SAP S/4HANA at http://help.sap.com/s4hana.

Preparing a Co-Deployment






SAP S/4HANA Server SAP S/4HANA 2021

(Optional) further instance(s) SAP S/4HANA 2021


















Installation

















3.2.2.4 Deployment Scenarios based on SAP S/4HANA 1809, ABAP FND 1809 ON HANA




SAP S/4HANA Foundation ABAP FND 1809 ON HANA


Installation






















3.3 Installation Sequence






Installation

Perform the installation based on the STACK.XML file, and your Maintenance Planner transaction. For more information about Maintenance Planner and the execute plan procedure, see the Execute Plan section in the Maintenance Planner User Guide at Maintenance Planner.

Implementation

To install a completely new system, you must start with the installation of the chosen server product version with Software Provisioning Manager (SWPM). For more information, see https://support.sap.com/en/tools/software-logistics-tools.html#section_622087154 .

You can implement the add-on using Software Update Manager (SUM). For more information, see Software Update Manager.

Alternatively, you can implement the add-on using the SAP Add-On Installation Tool (SAINT) and the STACK.XML file. For more information, see SAP Add-On Installation Tool.

3.4 Post-Installation Tasks

You can set up the system according to your needs, create clients, and make the technical configuration settings and business configuration settings following the standard SAP procedures.

Please also consider the following additional information for your system running SAP E-Recruiting for SAP S/4HANA:

● To compare and copy Customizing from the sample configuration delivered by SAP in client 000, see SAP Note 337623 .


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4 Security Information

This section provides security related information for SAP E-Recruiting for SAP S/4HANA.

Related Information

ABAP Platform Security Guide

4.1 User Management

User management for SAP E-Recruiting uses the mechanisms provided by SAP Web Application Server ABAP. For example, tools, user types, and password policies.

User Administration Tools

Here are the tools used for user management and user administration with SAP E-Recruitment.

Tool Description

User and role maintenance with SAP Web AS ABAP

(Transactions SU01, PFCG)

You can use the Role Maintenance transaction PFCG to generate profiles for your SAP E-Recruiting users.

Basic Settings of User Administration for SAP E-Recruiting For more information, see the following Customizing:

SAP-E-Recruiting Basic Settings User

Administration

Workflow Settings For more information, see the following Customizing:

SAP-E-Recruiting Basic Settings Workflow

Workflow in E-Recruiting

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User Types

You can specify different security policies for different types of users, as required. For example, your security policy may specify that individual users who perform tasks interactively, must change their passwords on a regular basis, but this is not required for those users under which background processing jobs are run.

For more information, see the Customizing - SAP-E-Recruiting Basic Settings Administration Create Special Users

Here are the user types required for ERECRUIT (E-Recruiting):

User Type Description How to

Reference Users Reference users are used to simplify authorization maintenance for users. You can assign roles to each reference user. This reference user can then be assigned to an existing user. The existing user then inherits all the role attributes (authorization profiles) of the assigned reference user.

1. Create a user2. Flag the user as a reference user.3. Assign the appropriate user roles

to the user.

Example

You can create a reference user for internal candidates, and then assign this reference user to all the users stored in the system as internal candidates. On doing so, you can change the authorizations for all internal candidates centrally, by making changes to the reference user.

Communication Users To enable access to the documents in the document area, you can create a user that is assigned to the service contentserver (Customizing activity – Set Up Access Documents). This is a technical user, required only for communication with the Web Application Server.

1. Create the user2. Flag the user as a service user.3. Assign the user role

SAP_RCF_CONTENT_SERVER or a user role you have copied, to the user.

Service Users Some scenarios are accessible only to registered users. Scenarios such as registration, job postings, direction applications and so on are accessible to unregistered users too. To enable a user to use these services, assign a service user to the relevant service.

1. Create the user2. Flag the user as a service user.3. Assign the user role

SAP_RCF_UNREGISTERED_CANDIDATE or a user role you have copied, to the user.

Using workflow functions

To use the workflow functions, you must create the system user WF-BATCH in the standard system. In E-Recruiting, you must also assign a candidate to this user. To create a candidate for the user WF-BATCH, use the report RCF_CREATE_USER.


Security Information

For more information, see the following:

● SAP NetWeaver Application Server ABAP Security Guide

● Customizing Workflow in E-Recruiting part of SAP-E-Recruiting Basic Settings Workflow

Standard Users

For information about user profiles, roles (PFCG) and special users, see the Customizing User Administration part of SAP-E-Recruiting Basic Settings .

4.1.1 Integration into Single Sign-On Environments

SAP E-Recruiting supports the Single Sign-On (SSO) mechanisms provided by the SAP Web Application Server ABAP. Therefore, the security recommendations and guidelines for user administration and authentication as described in the SAP Web Application Server Security Guide also apply to ERECRUIT (E-Recruiting).

For more information, see SAP NetWeaver Application Server ABAP Security Guide.

4.2 Role and Authorization Concept

SAP E-Recruiting uses the authorization provided by SAP Web Application Server. Therefore, the recommendations and guidelines for authorizations described in the SAP Web AS Security Guide ABAP also apply to ERECRUIT (E-Recruiting).

For more information, see SAP NetWeaver Application Server ABAP Security Guide.

4.2.1 Standard Roles

Here are the standard roles used by SAP E-Recruiting.

Role Description

SAP_RCF_BUSINESS_ADMINISTRATOR Administrator for E-Recruiting

SAP_RCF_CONTENT_SERVER Access to the Search Engine TREX

SAP_RCF_DATA_TYPIST Data Entry Clerk

SAP_RCF_DECISION_MAKER Recruiter-Role including Minimal Data Entry for incoming Applications by paper or such.


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Role Description

SAP_RCF_EXTERNAL_CANDIDATE External Candidate.

● Candidate data: show only own data● Publication: show only the postings, which are pub

lished within the external Posting channels using the smart form, designed for external publications

● Requisition data: No access● Posting data: No access● Application data: No access● Candidacy data: No access

SAP_RCF_INTERNAL_CANDIDATE Internal Candidate.

● Candidate data: show only own data● Publication: show only the postings, which are pub

lished within the internal Posting channels using the smart form, designed for internal publications

● Requisition data: No access● Posting data: No access● Application data: No access● Candidacy data: No access

SAP_RCF_MANAGER Line Manager.

● Candidate data: Show data of all candidates part of the talent pool.

● Publication: Show all postings published within the internal and external posting channels using the smart form that is designed for the corresponding publications.

● Requisition data: Show only the requisitions the line manager is in charge of (recruitment team member).

● Posting data: Show only the postings the line manager is in charge of (recruitment team member)

● Application data: Show only the applications the line manager is in charge of (recruitment team member)

● Candidacy data: Show only the candidacies the line manager is in charge of (recruitment team member)

SAP_RCF_MANAGER_ASSISTANT Manager Assistant



Role Description

SAP_RCF_RECRUITER Recruiter including Minimal Data Entry.

● Candidate data: Show data of all candidates part of the talent pool

● Publication: Show all postings● Requisition data: Show all requisitions in the system● Posting data: Show all postings in the system● Application data: Show all applications in the system● Candidacy data: Show all candidacies created in the

system

SAP_RCF_REQUISITION_REQUESTER Requester of a requisition

SAP_RCF_RESTRICTED_RECRUITER Recruiter with no authority to release a requisition. Here an approval scenario is necessary.

SAP_RCF_TALENT_CONSULTANT Talent Consultant – used just for Career Portal and obsolete for E-Recruiting Standard.

SAP_RCF_UNREGISTERED_CANDIDATE Service User for unregistered candidate.

CautionThese roles are provided as examples that need to be adapted. Do not use them in your productive system in the form in which they are delivered.

Authorization objects used in these roles have been added manually. To create your own roles, you can use the template roles or use the transactions SU24 or SU25 with transaction PFCG and dynamic role creation respectively.

You can use the Profile Generator (transaction PFCG) to display the roles available in the system. You can also use the Profile Generator to create your own additional roles.

4.2.1.1 Standard Authorization Objects

The table below shows the security-relevant authorization objects that are used by ERECRUIT (E-Recruiting).

The authorization in E-Recruiting is controlled by the applications within E-Recruiting. This can be done via the transaction SU21, with the Object Class HR (Human Resources) and the object P_RCF_APPL (applications in E-Recruiting). You can assign the applications to the relevant roles.

The list of applications can be seen using the transaction SM30, in the table T77RCF_LOG_APPL in the E-Recruiting system.

Authorization Object Field Value

P_RCF_APPL RCF_APPL See all the entries in table T77RCF_LOG_APPL


4.3 Network and Communication Security

This section provides an overview of the network topology and communication protocols used by SAP E-Recruiting for SAP S/4HANA.

The network topology for SAP E-Recruiting for SAP S/4HANA is based on the topology used by SAP NetWeaver and SAP HANA. The security guidelines and recommendations described in the security guides for these components also apply to SAP E-Recruiting for SAP S/4HANA.

Details that specifically apply to ERECRUIT (E-Recruiting) are described in the following topics.

4.3.1 Communication Channel Security

The table below shows the communication paths used by ERECRUIT (E-Recruiting), the protocol used for the connection, and the type of data transferred.

Communication Path Protocol Used Type of Data TransferredData Requiring Special Protection

Frontend client using SAP GUI for Windows to application server

DIAG All customizing data Passwords

Frontend client using a Web browser to application server

HTTPS and HTTP All application data Passwords

DIAG and RFC connections can be protected using Secure Network Communications (SNC). HTTP connections are protected using the Secure Sockets Layer (SSL) protocol.

For more information, see Transport Layer Security on ABAP Platform.

4.3.2 Network Security

SAP E-Recruiting for SAP S/4HANA is based on AS ABAP technology. For more information about network security, see the SAP NetWeaver Security Guide.

4.3.3 Communication Destinations

This section shows an overview of the communication destinations used by SAP E-Recruiting for SAP S/4HANA.



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Destination Delivered Type Description

HR-System No RFC See the Customizing -

SAP E-Recruiting

Applicant Tracking

Activities Set up Data

Transfer

E-Recruiting System No RFC See the Customizing -

SAP E-Recruiting Basic

Settings SAP ERP Central

Component (ECC) Set Up Data Transfer from SAP

ECC

TREX No RFC ● See the Customizing -

SAP E-Recruiting

Basic Settings User

Administration Create

Special Users● Set up Search Engine.

See the Customizing -

SAP E-Recruiting

Basic Settings Search

Engine

4.4 Application-Specific Virus Scan Profile (ABAP)

SAP provides an interface for virus scanners to prevent manipulated or malicious files from damaging the system. To manage the interface and what file types are checked or blocked, there are virus scan profiles. Different applications rely on default profiles or application-specific profiles.

To use a virus scanner with the SAP system, you must activate and set up the virus scan interface. During this process, you also set up the default behavior. SAP also provides default profiles.

SAP E-recruiting for SAP S/4HANA uses only basic upload functions and therefore does not deliver an application-specific default profile.

For more information, see SAP Virus Scan Interface and SAP Note 1693981 (Unauthorized modification of displayed content).



4.5 Data Storage Security

The SAP E-Recruiting data is saved as follows:

● If you use SAP E-Recruiting integrated with other SAP applications, the data is saved in the SAP Web AS or SAP ECC databases.

● If you use SAP E-Recruiting as a standalone application, the data is saved directly in the SAPE-Recruiting databases. You do not require any other databases in addition to this standard.

SAP E-Recruiting stores the data in the following locations:

Data Location

Master Data PD infotype tables

Attachments and user-defined texts Knowledge Provider (KPro)

Search query logs Cluster table PCL _ RCF (SI)

Audit Trails Cluster table PCL _ RCF (SI)

Infotype Log Cluster table PCI_ RCF (IL)

The application uses a Web browser. The SAP Web AS must issue cookies and also accept them.

4.6 Data Protection and Privacy

This section provides information about how SAP E-Recruiting for SAP S/4HANA complies with data protection requirements.

You can find an overview of the system landscape and the architecture components in the section System Landscape for SAP E-Recruiting for SAP S/4HANA [page 7].

4.6.1 Overview

Data protection is associated with numerous legal requirements and privacy concerns. In addition to compliance with general data protection and privacy acts, it is necessary to consider compliance with industry-specific legislation in different countries.

For more information, see Data Protection and Privacy in SAP HANA.



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4.6.2 Consent

SAP E-Recruiting for SAP S/4HANA offers functions to collect user data. End user’s consent is taken before collecting any personal data. SAP E-Recruiting for SAP S/4HANA offers a placeholder where customers can provide the link to their data privacy statement. End user (Candidate) must accept and provide their consent at the time of registration. SAP E-Recruiting for SAP S/4 HANA also offers re-consent mechanism to ensure that user provides consent again if there are any changes to the existing data privacy policy.

4.6.3 Information Retrieval

Data subjects have the right to receive information regarding their personal data that is being processed. The information retrieval feature supports you in complying with the relevant legal requirements for data protection by allowing you to search for and retrieve all personal data for a specified data subject. The search results are displayed in a comprehensive and structured list containing all personal data of the data subject specified, organized according to the purpose for which the data was collected and processed.

For information about reporting, the Information Retrieval Framework can be used. You can retrieve the information by using the ILM objects provided with SAP E-Recruiting when you create a purpose.

More Information

SAP Note 2752968 (E-Recruiting Information Retrieval).

For more information about how to configure and use the IRF models, see SAP Note 2939146 .

For more information about the information retrieval framework, see Information Retrieval Framework (IRF).

4.6.4 Deletion of Personal Data

When considering compliance with data protection regulations, it is also necessary to consider compliance with industry-specific legislation in different countries. A typical potential scenario in certain countries is that personal data shall be deleted after the specified, explicit, and legitimate purpose for the processing of personal data has ended, but only as long as no other retention periods are defined in legislation, for example, retention periods for financial documents. Legal requirements in certain scenarios or countries also often require blocking of data in cases where the specified, explicit, and legitimate purposes for the processing of this data have ended, however, the data still has to be retained in the database due to other legally mandated retention periods. In some scenarios, personal data also includes referenced data. Therefore, the challenge for deletion and blocking is first to handle referenced data and finally other data, such as business partner data.

The processing of personal data is subject to applicable laws related to the deletion of this data when the specified, explicit, and legitimate purpose for processing this personal data has expired. If there is no longer a legitimate purpose that requires the retention and use of personal data, it must be deleted. When deleting data




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in a data set, all referenced objects related to that data set must be deleted as well. Industry-specific legislation in different countries also needs to be taken into consideration in addition to general data protection laws. After the expiration of the longest retention period, the data must be deleted.

Deletion

To enable even complex scenarios, SAP simplifies existing deletion functionalities to cover data objects that are personal data by default. For this purpose, SAP uses SAP Information Lifecycle Management (ILM) to help you set up a compliant information lifecycle management process in an efficient and flexible manner. The functions that support the simplified blocking and deletion of personal data are not delivered in one large implementation, but in several waves You have to use an existing archival or deletion functionality or implement individual retention management of relevant business data throughout its entire lifecycle. The ILM component supports the entire software lifecycle including storage, retention, blocking, and deletion of data.

End-of-Purpose Check

An end of purpose (EoP) check determines whether data is still relevant for business activities based on the retention period defined for the data. The retention period is part of the overall lifecycle of personal data which consists of the following phases:

● Business activity: The relevant data is used in ongoing business, for example contract creation, delivery or payment.

● Residence period: The relevant data remains in the database and can be used in case of subsequent processes related to the original purpose, for example reporting obligations.

● Blocking period: The relevant data needs to be retained for legal reasons. During the blocking period, business users of SAP applications are prevented from displaying and using this data; it can only be processed in case of mandatory legal provisions.

● Deletion: The data is deleted and no longer exists in the database.



Provided ILM Objects

For a list of ILM objects used in the Information Retrieval Framework (IRF) data models, see SAP Note 2844359.

4.6.5 Change Log

You can define the fields to be logged under Display Change Document Objects (transaction SCDO).

You use the authorization object IAM/CHGLOG to control the change logging for change requests and activities.

For more information about change documents, see Change Documents.




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5 Operations Information

This section contains general information about how to operate SAP E-Recruiting for SAP S/4HANA.

5.1 Monitoring

This section describes monitoring tasks for SAP E-Recruiting for SAP S/4HANA.

Alert Monitoring

Proactive, automated monitoring is the basis for ensuring reliable operations for your SAP system environment. SAP provides you with the infrastructure and recommendations needed to set up your alert monitoring to recognize critical situations as quickly as possible.

For more information about CCMS, the Alert Monitor, and monitoring of data archiving, see Monitoring in the CCMS.

For more information about monitoring with SAP Solution Manager, see Connecting a Technical System to SAP Solution Manager.

Important Monitoring Tools

Transaction Descripton More Information

SM37 Job Overview Managing Jobs from the Job Overview

SLG1 Display Application Log Analyze Logs

SM58 Transactional RFC Monitoring tRFC

SRT_MONI Message Monitoring (NW 7.5) Monitoring ABAP Web Service Messages ABAP Web Service Monitors

SRT_UTIL Web Service Utilities Displaying Traces

SRT_MONIS Web Service Utilities: Sequence Monitor

ECH_MONI_SEL Error and Conflict Handler: Process Postprocessing Orders

Processing of Postprocessing Orders


Operations Information

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Detailed Monitoring and Tools for Problem and Performance Analysis

The technology of SAP E-Recruiting is based on the Web Application Server. For information about technical problem analysis (such as with a database, the operating system, or workload analysis), see Technical Operations for the ABAP Platform .

For more information about the features in SAP HANA Performance Monitoring and Analysis, see Managing and Monitoring SAP HANA Performance.

For more information about sizing and benchmarks, see Sizing .

Job Overview

You can use transaction SM37 to obtain an overview of all running, scheduled, released, and finished batch jobs in your SAP environment.

You use this tool to monitor batch jobs during processing and to view details of their status, to make sure processing is successful, to check for runtime and related details of a job, or to schedule jobs for a specific time in the future.

When a job is finished, the system displays the duration of the job in seconds, the job log details, and whether a spool file has been written.

Application Log

You can analyze the system application log using transaction SLG1. Application logs are generated for all application processes based on the Framework for Parallel Processing. The system logs statistical information about the mass run (number of processed and successful objects), error messages for all problems that occurred, and success messages (if enabled).

Whether success messages are written to the application log depends on the settings on the selection screen of the mass run.

NoteFor testing purposes, it is fine to choose all messages, but during production we recommend that you have only one success message per object (if at all). If you choose Log Off (no message), there will not only be no success message, but also no error message in the log and no messages in the postprocessing orders (the creation of orders is independent). We do not recommend this setting.

Transactional RFC

You should use transaction SM58 on a regular basis when there is RFC communication between applications.

Message Monitoring – Integration Engine

You can use transaction SRT_MONI to monitor and analyze messages processed using the Process Integration Server (PI).

For more information about the transaction SRT_MONI, see Monitoring ABAP Web Service Messages .

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Trace and Log Files

Trace files and log files are essential for analyzing problems. Log files are written whenever the database system and database tools are in operation.

Application Log

You can display application logs with transaction SLG1. Each logged event is classified by the object and any sub objects that belong to it. There are application log objects that are specific for SAP E-Recruiting. The central object is HRRCF.

In addition, there are generic application log objects, for example, derivation tools, archiving, and technical interfaces like BAPIs.

For a complete list of application log objects, start transaction SLG1, and in the Object field choose an entry from the list of objects. When you have entered an object, you can also display the subobjects that belong to this object. For a complete list of these subobjects use the input help for the Subobject field.

Base Level Logs

SAP servers record events and problems in system logs. Each SAP application server maintains a single local log. When this log file reaches the maximum permitted size, the system starts to overwrite the file from the beginning. You can configure your server so that messages are issued to a central log file as well as to a local log.

NoteCentral logging is not available on AS/400 and Windows NT host systems.

You can display these base level logs with transaction SM21.

Trace Files

To locate errors more easily, you can use various traces that log additional actions.

For more information about log files and traces, see Technical Operations for the ABAP Platform.

Workload Monitors

Parallel processing and packaging settings affect the processing time and the usage of the hardware resources. You can find the configuration steps for package size settings in the Best Practice document for Parallelization.

You can use monitoring tools such as the Mass Run Analysis Tool (transaction ST13- MassMan) and the Parallel Processing Monitor to verify the parallel processing and package size settings that lead to the expected throughput of a mass process.

NoteFor transactions that are also relevant for monitoring, see General Checks in the ABAP Environment.




5.2 Administration and Management

SAP provides you with an infrastructure to help your technical support consultants and system administrators effectively manage all SAP components and complete all tasks related to technical administration and operation.

For more information, see Administrating the ABAP Platform.

5.2.1 Periodic Tasks

This section describes periodic tasks that must be completed for SAP E-Recruiting for SAP S/4HANA.

Periodic tasks include reports on the daily processing of recruiting operations. The sequence in which you run these reports and their interdependencies depend on the configuration of your system. You define the order in which the system runs the reports, and how the reports interrelate, according to your business needs.

This section lists the most important tasks to be performed regularly by the administrator.

NoteThe periodic tasks listed here help to keep your SAP system stable.

These tasks are not critical for system availability. Avoid running additional tasks if the system has stalled due to an overload of work processes and needs to be restarted.

General Checks in the ABAP Environment

ABAP transactions that should be checked regularly are listed in the following table.

RZ04 Maintenance of Operating Mode Weekly

SM12 Lock Entries: Locked tables can be viewed and deleted

Daily

SM13 Show Update Requests: You can select order status, date, and so on

Daily

SM21 System Log: The log can be read individually

Daily

SM35 Batch Input Daily

SM37 Job Selection/Job Control: Overview of planned, released, prepared, active, fin-ished, or aborted jobs

Daily


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SM50 /SM66 Work Process Overview: Overview of all work processes used by you (SM50) or a global overview of the SAP work process system (SM66)

Daily

SM59 Configuration of RFC Connection Weekly

SP01 Spool Administration: Overview of spool and output orders

Daily

SP12 TemSe Check: Administration of temporary sequential data

Weekly

ST02 Buffer Monitor: Provides a buffer statistic and shows the memory allocation

Daily

ST03 Workload Monitor/System Load Monitor: This monitor is used for performance monitoring in particular

Daily

ST04 Database Monitor: Provides statistical data on activities of the respective RDBMS

Daily

ST06 Operating System Monitor: Provides information about memory, CPU, LAN, and so on

Daily

ST10 Table Call Statistics: You can select tables, time frames, or servers

Daily

ST22 ABAP Runtime Error (Dump Analysis): Analysis occurs for different criteria

Daily

DB02 Information About the Database: Used database system; information about database objects; allocated memory

Daily

DB13 DBA Planning Calendar: Checks the planning of data backup

Daily

OS16 Operating System Monitor Daily

For more information about periodic tasks and jobs in operation, see SAP Notes 132482 and 16083 .

Checks for Database and Operating System

If possible, the checks mentioned in the previous section should be automated to facilitate administration. When you automate the checks, the administrator should be notified if an error occurs (for example, by SMS to a mobile phone).

For more information, see Technical Operations for the ABAP Platform.

Specific Checks for SAP NetWeaver Usage Types

Application Server ABAP






For more information about periodic tasks for the Application Server ABAP, see Monitoring and Administration Tools for AS ABAP .

Checks in SAP E-Recruiting

Periodic tasks include reports on the daily processing of recruiting operations. The sequence in which you run these reports and their interdependencies depend on the configuration of your system. You define the order in which the system runs the reports, and how the reports interrelate, according to your business needs.

Scheduled Periodic TasksThis section describes all tasks that can be automated and that must be run periodically to keep the application running smoothly. It is important that you monitor the successful execution of these tasks on a regular basis.

Program Name / Task Recommended Frequency Description

Archiving (ILM) For more information about the archiving processes in SAP E-Recruiting, see Data Archiving, Data Destruction, Data Deletion.

COM_SE_DISPATCHER Hourly Triggers Indexing of E-recruiting objects to search engine(Trex)

HRALXSYNC Daily Business Partner Synchronization


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