Adobe Acrobat

Overview

• Basic Skills– Updating– Making– Updating– Sending

• Advanced– Form creation– Data Exportation

• Help Resources

Basic Skills

• Benefits of Adobe Acrobat and PDFs• How to Update• Set up for signing IEPs• Passwording Shortcuts• Ways to make a PDF• Ways to send a PDF

Benefits of Adobe, PDFs

• Free Reader: ANYONE can open these docs

• EVERYONE can open these things!

• No compatibility issues with opening these docs

(did I make my point?)

Which Version of Adobe Acrobat do I Have?

• Open Adobe Acrobat (NOT READER)• Open Help• Select “About Adobe Acrobat…”• Your version # will be listed at the top

• If you have 10 (X) please contact your supervisor for the updated version

• This presentation is using 11, only.

Signing IEPs Setup

• Disregard the Signature Tool. It takes forever. • THIS only needs to be done ONCE• Open Adobe Acrobat 11• Open any document• Go to Comments Tab• Open Drawing Markups

• RIGHT click on Pencil Tool• Select “Add to Quick Tools Toolbar

• Do likewise for the Text Box

• Those tools should show up along the top now for every PDF you open.

• Easy access for in-meeting• Just a few clicks for signing (Click, Hold, Drag)• (still have to give permission to everyone

individually)

Ways to Make a PDF

• You can make any document a PDF by:PrintSelect PrinterAdobe PDFOr Print as PDF

In another program…

From Office Suite Tools

(Powerpoint, Word, etc)

FileSave as Adobe PDF

When you print a PDF as a PDF…

• Flattening a PDF document is condensing all the formatting layers into one image layer.

• To “flatten” a PDF, you will need to print your current PDF as a PDF.

• This makes it so all IEP signatures are still visible across computers and systems. It will also save the data inside forms as you see it.

• (see previous 3 slides for steps)

How to send a PDF Document

• At any point, save your document and select the Mail Icon

• This will attach your current PDF to your default email (Mine is Outlook)

• This only works for 1 file at a time.

Advanced Skills

• How to combine• How to create your own forms• How to export data from forms• How to use PDFs / Forms in instruction

Combine, Create Forms

• Open Adobe Acrobat

Combining Files

• After hitting “Combine Files into PDF” you simple select the files you need.

• From there you can reorder as needed.• You can even insert pages in the middle of

other PDF files. • Just hit the + to expand.

Creating Forms

• This can be done from documents you already have been working on (worksheet, scanned form, word doc)

• This can also be done from Adobe itself, from scratch or using a template.

• Acrobat> File> Create > Create Form

Creating Forms from Document

• Choose your option – From current doc, other file, etc.

• Acrobat will assume some spaces for you, but you can add in lots more.

• Use the edit tools to format your boxes.• Handy options include “Required Fields”• Renaming fields are useful if you ever need to

export the data.

Creating Forms from Template

• Creating a form from a template will pull up an Acrobat Template Database.

• All templates are editable to your needs• User Friendly

• I’ve made a job application, check register, etc all that I can use and distribute in class to students.

Export Data from Completed Forms

• You can easily export mass amounts of data from forms to spreadsheet files!

• Tools> Forms> More Form OptionsMerge Data Files into Spreadsheet

• From there you can choose multiple files from which to pull responses.

Once Exported…

• You can use your mad Excel Skillz to interpret the data.

• I will be using this for Job Application practice. Other uses could be alternate assignments, independent practice worksheets, quick forms for parents that only respond to emails, etc.

Help and Support

• https://helpx.adobe.com/acrobat/topics.html#dynamicpod_reference_0

• https://helpx.adobe.com/en/pdf/acrobat_reference.pdf

• https://helpx.adobe.com/creative-cloud/learn/tutorials/acrobat.html

• You get the idea. Lots of help and support at Adobe.com