77% of businesses want to file documents remotely5

FAST FACTS

$217 is the average cost of a lost or stolen document or record4

$2,000 is the annual cost to maintain a four-drawer cabinet7

21% of average productivity time is lost due to document challenges6

Get Easy, Secure Access to Your Employee Documents.

Manage your employee documents simply and safely.

Make your HR documentmanagement system safer. • Organizations have an average of 5-7 different systems of record for HR purposes.1

• Complex federal and state regulations mandate a varied retention schedule for tax purposes, etc.

• Eighty-nine percent of U.S. companies experienced data breaches in 2016.2

• Seventy-one percent of employees have access to data they should not be able to see.3

Use a well-organized and configurablerepository for personnel documentationthat’s not only valuable—it’s necessary! • It’s a challenge for companies to create and maintain a single, comprehensive view of the myriad of employee-related documents generated every day.

• Paper forms and multiple electronic solutions place a big burden on HR teams.

• These distractions can block more valuable business-relevant activities.

• Using a central electronic storage system to contain important personnel records and reports can give you easy access to the documents you need to defend yourself against potential litigation.

Discover ADP Document Cloud®

• 11,000 Clients • 11+TB of Data • 25 Million Documents

Document Cloud gives you:

Document Cloud solutions are:

• Dual-security You can rely on dataencryption security within Document Cloudand the robust access security of your currentADP platform.

• Audit capabilities Track activity at theemployee level for every document.

• Electronic Signature Set and track theElectronic Signature process, including alertsand reminders, for selected documents.

• Workflow notifications Establish your ownapproval process to require approvals whendocuments are uploaded, or documentdetails are modified.

• Out-of-the-box categories Use more than60 HCM categories and sub-categories toorganize your documents or create your ownfor custom organization.

Document Cloud helps you: Sample Retention Schedule

• Control employee access to documents using the samerole-based security employed by the HCM application.

• Organize and maintain a comprehensive, configurableview for every employee.

• Date documents for expiration tracking and set alertsto warn about expired/expiring documents.

• Identify gaps in your employee portfolios throughstandardized reporting capabilities.

• Upload documents one at a time or in large numbersusing browse to select, drag and drop or via batch.

Comprehensive

SecurePaperless

ADP Document Cloud

Prepared

Sources: (1) Bersin by Deloitte, 2016; (2) Ponemon Institute, 2016,The Sixth Annual Benchmark Study on Privacy & Security; (3) Ponemon Institute, 2016, Closing Security Gaps to Protect Corporate Data; (4) Ponemon Institute, 2015, Cost of Data Breach Study: Global Analysis; (5) Mikado, 2015, Rethink your document strategy; (6) IDC, 2016, Study: Smart companies use smart MFPs; (7) Laserfiche, 2015, Document Management: Buyer’s Handbook.

*ADP Document Cloud® integrates with ADP Vantage HCM® and ADP Workforce Now®.

ADP, the ADP logo, and ADP Document Cloud are registered trademarks of ADP, Inc. ADP A more human resource. is a service mark of ADP, LLC. All other trademarks and service marks are the property of their respective owners. Copyright © 2017 ADP, LLC. All rights reserved.

I-9 3 yearsResumes 4 yearsCompensation History 4 yearsAttendance/ Time Reports 5 yearsPerformance Appraisals 5 yearsBenefits Records 5 yearsEmployment Verifications 5 years Wage Garnishments 5 yearsLife Insurance 5 yearsEmployee Safety Records 5 yearsDisability Reports 6 yearsW-2 Tax Withholding 6 years*Numbers from this retention schedule have been compiled fromIRS.gov and FDIC.gov regulation standards and should not be relied upon without consulting your legal counsel.

Our configurable HR Document Management solutioncan fit seamlessly within your existing ADP platform.*

Call 800.CALL.ADP today! Visit ADP Marketplace now!(Call your sales representative at 800.225.5237.) Go to: https://Marketplace.adp.com/documentcloud

Organized

Team up with ADP Document Cloud® today.