adp manager training - university of west georgia · 8/23/2017 · adp manager training revised...
TRANSCRIPT
ADP Manager Training
revised 8/23/17
The content of this presentation was the most up-to-date information available at the revision date. However, policies, procedures, and guidelines may be updated
during an academic year. Please refer to the University Policy website for the most current version of these policies, procedures, and guidelines.
Learning Outcomes
• Understand the eTime approval process
• Understand the 3 types of employees in the ADP system –
monthly, bi-weekly and punch clock (students, temporary, etc)
employees – and when and how approvals are completed for
each
• Understand “missed punch” and how to correct it
• Understand how and why to set up a proxy
Important Information
• Logging In
– portal.adp.com
• User id
• Password
– Forgot: Shared Services – 1-855-214-2644
1. Time & Attendance –Your timecard & the timecards of your employees
2. Pay & Taxes – Pay statements & W2 information
3. Personal Information – keep this updated – feeds over to other systems
4. Benefits – ONE USG CONNECT ***NEW***
Default “Home” Screen
1. My Timecard – locate, populate, save & approve YOUR time
2. My Reports – find YOUR leave balances (sick and vacation time) as of a specific date.
a. Time is deposited in you account on the 28th (or so) each month
3. My Actions
a. Electronic leave request system that can be utilized –automatically populates your timecard
4. Quickfind – find your employees and timecards
5. Inbox – set up manager delegation if you will be out of the office
Your Timecard• Monthly (exempt)
– Only report time out of the office – sick or vacation
– Generally done going back to the previous month
– Due by the 10th of the following month
• Bi-weekly (non-exempt)
– Reports all time – hours worked, sick and vacation
– Generally done in the current pay period
– Due every other Friday by/before 3 pm – unless otherwise notified
• Students
– PUNCH in/out
– Due every other Friday by/before 3 pm – unless otherwise notified
Your Leave Time
• Sick
– accrue 8 hours of sick time each month
• Vacation
– 0 – 5 years – accrue 10 hours each month
– 5-10 years – accrue 12 hours each month
– 10+ years – accrue 14 hours each month
– No more than 360 hours at the end of
the calendar year
Approving Timecards for Your Employees
All Timecards – Getting Where You Need to Be
to Approve…
DEFAULT “Home” Screen
Monthly (Exempt)
The Big Red Blob
Student Employees
(Punch Clock or SwipeCard)
Pay Period Close(Did you do everything that was supposed to be done?)
Checking Leave Availability for your Employees
Click Refresh until you have
“Complete” here, then click
“View Report”
Handouts
1. Step by step walk through
2. Students transferring time (working multiple jobs on campus)
3. Manager delegation
a. Do this ahead of time
b. Set it up for a year
Questions:
• How to?
Christy Rabern
678-839-5528
• Something’s Wrong:
– Payroll
– Debbie Clefisch or
Teresa Potts