ADP Manager Training

revised 3/13/17

The content of this presentation was the most up-to-date information available at the revision date. However, policies, procedures, and guidelines may be updated

during an academic year. Please refer to the University Policy website for the most current version of these policies, procedures, and guidelines.

Learning Outcomes

• Understand the eTime approval process

• Understand the 3 types of employees in the ADP system –

monthly, bi-weekly and punch clock (students, temporary, etc)

employees – and when and how approvals are completed for

each

• Understand “missed punch” and how to correct it

• Understand how and why to set up a proxy

Important Information

• Logging In

– portal.adp.com

• User id

• Password

– Forgot: Shared Services – 1-855-214-2644

1. Time & Attendance –Your timecard & the timecards of your employees

2. Pay & Taxes – Pay statements & W2 information

3. Personal Information – keep this updated – feeds over to other systems

4. Benefits – select benefits as new employee or choose benefits yearly

Default “Home” Screen

1. My Timecard – locate, populate, save & approve YOUR time

2. My Reports – find YOUR leave balances (sick and vacation time) as of a specific date.

1. Time is deposited in you account on the 28th (or so) each month

3. My Actions

1. Electronic leave request system that can be utilized –automatically populates your timecard

4. Quickfind – find your employees and timecards

5. Inbox – set up manager delegation if you will be out of the office

Your Timecard• Monthly (exempt)

– Only report time out of the office – sick or vacation

– Generally done going back to the previous month

– Due by the 10th of the following month

• Bi-weekly (non-exempt)

– Reports all time – hours worked, sick and vacation

– Generally done in the current pay period

– Due every other Friday by/before 3 pm – unless otherwise notified

• Students

– PUNCH in/out

– Due every other Friday by/before 3 pm – unless otherwise notified

Your Leave Time

• Sick

– accrue 8 hours of sick time each month

• Vacation

– 0 – 5 years – accrue 10 hours each month

– 5-10 years – accrue 12 hours each month

– 10+ years – accrue 14 hours each month

– No more than 360 hours at the end of

the calendar year

Approving Timecards for Your Employees

All Timecards – Getting Where You Need to Be

to Approve…

DEFAULT “Home” Screen

Monthly (Exempt)

Bi-Weekly (Non-Exempt)

The Big Red Blob

Student Employees

(Punch Clock or SwipeCard)

Pay Period Close(Did you do everything that was supposed to be done?)

Checking Leave Availability for your Employees

Click Refresh until you have

Complete, then click View Report

Handouts

1. Step by step walk through

2. Students transferring time (working multiple jobs on campus)

3. Manager delegation

a. Do this ahead of time

b. Set it up for a year

Questions:

• How to?

Christy Rabern

crabern@westga.edu

678-839-5528

• Something’s Wrong:

– Payroll

– Debbie Clefisch or

Teresa Potts

– Payroll@westga.edu