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VPMSAdvanced Media Management

Media Asset Management for Enterprise Demands

As the volume of media data and the need for processing speed increases

exponentially, professionals in broadcasting and other media industries require

a high-performance system to manage the entire digital asset value chain.

VPMS (Video Production Management System) is designed to cover a wide range of usage

areas. The flexible, modular design of VPMS adapts to individual needs and workflows.

– Media management using a web-based user client, which includes video

browsing, metadata editing, material organization and workflow control.

– Ingest automation assists operators with their scheduling, executing and

monitoring of ingests and file uploads. VPMS also controls video servers

for video ingest and playout.

– Video production and preparation for desktop editing, logging, video effects

and graphic import, and voice over. All functions are accessible from the desktop.

– System and workflow control initiates and controls workflows for file transfer,

transcoding and mores. Control an entire broadcast infrastructure or integrate

with other applications for sharing files and metadata. VPMS ensures that media

is available at the right time, in the right place.

Benefits

– Flexibility for formats, storage,

hardware, network solutions and

software components allow smooth

and complete integration

– Be cost effective with automatic

execution of business processes

– Be fast – let users access files during

encoding, recording and transfer

– SOA-based infrastructure with

web services allow integration of

third party systems

– Deliver your assets to linear

and non-linear platforms

– Scale to your needs: modular design

to fit both small and enterprise-class

installations

– Access your media, any time, from

anywhere with web-based user clients

Business Solution

1

BUSINESS SYSTEMS AND APPLICATIONS

VPMS WEBSERVICES

3RD PARTY INTERFACES

VPMS MANAGE & ARCHIVE

VPMS INGEST & QUALITY

CHECK

VPMS PRODUCTION &

PREPARATION

VPMS PLAYOUT &

DISTRIBUTION

BROADCAST INFRASTRUCTURE AND SYSTEMS

Let VPMS Do It

VPMS controls all ingest processes, material movements and file

conversions, preparing material for editing and playout, and file export

to any format and platform.

The VPMS Enterprise-Class Media Asset Management system is a modular

and flexible solution that can be used for small nevironments or multi-site

enterprise installations. VPMS’ central database contains all asset information

and metadata, and VPMS includes a workflow engine, which manages all

assets and processes. VPMS delivers scalable performance and fail-safe

operation on any, standard PC-based hardware platform.

VPMS ships with a rich set of client applications and offers a service-oriented

architecture (SOA) where all system functions are implemented in discrete

service modules accessible through web services APIs.

VPMS ControlCenter > Ingest Automation

The VPMS ControlCenter application supports a variety of ingests within

a single user interface: File upload, P2 card and XDCAM import, feeds and

tape ingest.

– Import any video file format with automatic file conversion

– Scheduled ingest and crash record

– Router and VTR control

– Metadata import and automatic metadata generation

– Loop recording on EVS and Harmonic video servers

– Virtual channel pools for failsafe and channel-independent

ingest planning

– Access while recording so growing files

can be edited and transferred

VPMS Core Functionalities

– The configurable VPMS workflow

engine automates backend processes

from ingest via content preparation

to distribution. Decisions are made

during the workflow based on real

time parameters and metadata while

the processing and control takes place

in the background

VPMS Standard Features

– Automatic processes such as

file transfers and conversions based

on workflow rules or manually

triggered processes

– Flexible metadata schemas

for standard and custom

metadata models

– A graphical designer tool

for workflow creation

– System monitoring with web-

based clients and SNMP support

– Central management of users, groups,

and rights with support for Active

Directory Services (ADS) and Single

Sign-On (SSO)

– Storage management and

housekeeping

2

VPMS MediaCenter > Media Management and Logging

The VPMS MediaCenter is a web-based application for searching, browsing, metadata

editing and material management.

– Parallel access to content for thousands of concurrent users

– Customized workspaces for different users and different needs

– Multiple search functions including full-text search, virtual

folders and thesaurus

– Metadata import and export

– Comprehensive file format support: video, audio, graphics,

text documents, PDF and others

– Timecode-based logging and annotation of material using

integrated VPMS loggers

Integrate your Media

VPMS routinely integrates with third party systems through its SOA-architecture

to cover new or existing workflows. This includes standard broadcast devices and

software as well as your own custom-developed applications and systems. Talk to

us to learn more about your integration options.

Key Facts

– Ingest control for feeds,

files and tapes

– P2 and XDCAM import

– Proxy generation and access

to growing files

– Automatic file conversions

– Automatic material transfers

– Fast search engine with full-text

search and video preview

– Easy metadata editing and logging

– Desktop editing with integration

to common NLE systems such as

Adobe Premiere Pro CC

– Storage management

and housekeeping

– Metadata and material exchange

with third-party systems

3

INGEST

EDIT

ARCHIVE

QUALITYCONTROL

DISTRIBUTE

PRODUCE

4

Contact Information

arvato Systems | Email: broadcast@arvato-systemsPhone EMEA: +49 221 28555-0 | Phone NA: +1 866 413-3622www.it.arvato.com/broadcast

© arvato Systems GmbH, An der Autobahn 200, D-33333 Gütersloh

Technology PartnersTechnology PartnersAbout arvato SystemsGlobal next generation IT systems integrator arvato Systems is focused on Digital

Transformation solutions.

We rely on the technology, talent and expertise of over 3,000 people at more than

25 sites around the world. As a Bertelsmann company and part of the arvato network,

we have the unique capability to create entire value chains. arvato Systems creates

integrated, future-proof solution to make our customers more agile and competitive,

and enable them to implement innovative business models. We integrate, customize

and adapt digital processes and also undertake system operations and support.

arvato Systems offers an exceptional combination of international IT engineering

excellence, the open mindset of a global player, and the passion and commitment of

our staff. We work together with our customers to build long-term partnerships and

achieve our shared goals.

VPMS MediaCenterMedia Management

Find Everything, Anywhere

A powerful search engine lets user retrieve your assets easily with immediate preview

of the video clip. Access the application from anywhere using your web browser.

Easy and Intuitive

View only those functions you need to use. Customize the user interface

to your preferences.

Get Organized

Organize media assets with virtual folders. Collect clips and assets in a bin

and forward the bin to workflows such as craft editing, transfer, etc.

Solution Brief

Key Facts

– Platform independent web application

tested with Internet Explorer, Firefox

and Safari

– Multimedia support for upload,

search, and use assets such as video,

graphics, project files, and more

– Fast full-text search engine with

overall, detailed, and expert queries

– Video streaming with keyframe

thumbnails and full screen view

– Create asset collections for craft

editing or further processing,

distribution, etc.

– Configurable metadata

– Integrate into your existing

applications as a plug-in or website

– User access rights management with

support for Active Directory Services

VPMS Core

VPMS MediaCenter

MEDIA MANAGEMENT

EditMateCOLLABORATIVE EDITING

ClipJOCKEYPLAYOUT &

STUDIOPRODUCTION

VPMS ControlCenterINGEST AUTOMATION

Easy Logging and Highlight Selection

– Fast timecode-accurate logging of metadata while

recording or on existing material

– Import log sheets

– Let users find highlights and keywords faster with

sequence-specific metadata in multiple layers

Find What You’re Looking for

– Full-text search engine for fast and easy retrieval

of assets even across multiple sites

– Support for Boolean operators (*, AND, OR)

– “Search as you type“ auto completion list

– “Did you mean“ spellcheck

– Thesaurus

– Save and share queries for future re-use

Immediate Video Preview

– IIntegrated LoRes video player for instant

preview and browsing of material

– Convenient overview in the storyboard

created by automated scene detection

– Sequences with intuitive video clip segmentation

– Rough-cut edit, send directly to playout,

or add to your own work bin

Flexible Metadata

– Configurable layouts and masks

– Multi-language support

Contact Information


Global next generation IT systems integrator arvato Systems is focused on Digital Transformation solutions. We rely on the technology, talent and expertise of over 3,000 people at more than 25 sites around the world. arvato Systems offers an exceptional combination of international IT engineering excellence, the open mindset of a global player, and the passion and commitment of our staff. We work together with our customers to build long-term partnerships and achieve our shared goals.

©arvato Systems GmbH, An der Autobahn 200, D-33333 Gütersloh

VPMS ControlCenterIngest Automation

Versatile Import Capabilities

Import from diverse sources like file

directories, P2, XDCAM, DVDs or Audio

CDs and control feed and tape ingest

with integrated VTR- and router control.

All-in-One Application

VPMS ControlCenter has different views

for managing and monitoring ingest

jobs, search and browse media assets

and create collections for playout - all

within one application.

Access While Record

Seconds after the recording starts, you

can initiate transfer of growing files and

also preview and edit material from your

desktop or NLE.

Never Miss a Feed

VPMS ControlCenter supports planned,

scheduled and crash recordings of feeds.

Never miss a feed again.

Work With the Best

VPMS ControlCenter is open and flexible

and works with your choice of third

party broadcast technology.

Solution Brief

1

Key Facts

– Ingest from multiple sources like

feeds, tapes, files, P2 and XDCam

– Format independence allows you to

work with HD or SD in all frame rates

– Parallel generation of low

resolution video

– Access, transfer and edit growing files

– Video server control for Omneon,

Quantel SQ, GVG K2 Servers, AVID

Airspeed, Imagine Communications,

DVS and EVS Servers

– Router control

– Scalability to add feed ingest

channels and/or file import

locations

VPMS Core

VPMS MediaCenter

MEDIA MANAGEMENT

VPMS ProductionClient

DESKTOP EDITING

ClipJOCKEYPLAYOUT &

STUDIOPRODUCTION


File Ingest and Analysis

– Upload and preview HiRes files

– Import LoRes files and metadata from your camera

project (P2 & XDCAM) for browsing and editing

– Integration with third-party systems for automatic QC

Virtual Channels

– Plan ingests based on pools of grouped server channels

– Available pool resources are displayed graphically

– Flexible fail-safe mechanisms

Periodic Job Scheduler

– Add job templates for the entire week

– VPMS ControlCenter automatically inserts

jobs into the timeline – perfect for agencies,

reruns and archive

2

Timeline View

– Schedule jobs at any time or execute ad-hoc recordings

– Intuitive drag and drop during operations for job handling

– Change time/length/channel with drag and drop during

recording

Job Planning

– Handling of Ingest Requests from external scheduling

systems for automatic ingest

Support Loop-Recording

– Loop-Recording functionality for EVS

and Harmonic video servers

– Create back-to-back recordings

Work with Growing Files While Recording

– Drag and drop HiRes clips to a playout panel

for instant quality check

– Create LoRes copies of clips while recording

– Access material within seconds after start of recording

– Transfer growing files to editing server for faster editing

Contact Information




VPMS EventLoggerSports Logging

Efficient Sports Logging Redefined

Designed for the specific needs of live sports environments, the VPMS EventLogger

delivers as a versatile and highly customizable tool for efficient and ultra-fast logging.

Fully Integrated Solution

The VPMS EventLogger is fully integrated with the core MAM system. Log sheets and

events are stored as VPMS data, enabling users to search and use events in workflows

and export the data to third-party systems.

Solution Brief

Key Facts

– Web-based sports logging application

– Log live, time-shifted,

or archived material

– Flexible schema structure for keyword

catalogues and keyword associations

– Multiple log modes for efficient

logging operations

– Timeline view of logged events

– Custom and master keywords

– Import and export of log sheets

from/to third-party systems

– Support for multiple concurrent users

– Multiple log sheets per asset

VPMS Core

VPMS MediaCenter

MEDIA MANAGEMENT

VPMS ProductionClient

DESKTOP EDITING

VPMS EventLoggerSPORTS LOGGING


Timeline

– Selected keyword is shown on player timeline

– The log sheet timeline shows all events color coded

– Timeline supports live update during video playback

Flexible Schema XML Configuration

– Log session-specific sports/events based on configuration

– Define keyword catalogs and associations between

keywords (e.g. team names vs. actions categories)

– User-specific keyboard shortcuts

– Keyword-specific pre/post roll values

Import and Export from and to 3rd Party Systems

– Import existing log sheets from major vendors

– Export events (including sub clips) and complete

log sheets to 3rd parties

Versatile Event Data Structure

– Keyword/category relationship for efficient searches

– Event middle markers define the actual event timecode

– Automatically calculated pre and post-roll values are based

on customizable keyword combinations

– Keyframe per event

– Custom keywords

Efficient Logging Modes

– Designed for high speed environments

– Locked mode: Group keywords according to defined

schema associations, for instance ”Player Name” +

”Action”

– Single-Mode: Select one keyword only

– Multi-select: Select freely from all keywords

– Master Keywords for automatic logging

– Logging on live material (real-time timecode)

– Time-shifted material (while growing) and archived

material (based on the LoRes within VPMS)

Multi-User Friendly

– Support for multiple users working in parallel

on the same asset/log sheet

– Live update of events across all logger instances

– Support for multiple log sheets per asset

Contact Information




VPMS Review & ApprovalContent in the Cloud

Share and Review your Content – Anywhere and Everywhere

Today’s workflows require fast and flexible content sharing and collaboration with

external partners – but still within a secure and controlled environment. VPMS Review

& Approval offers just that – the benefits of a public sharing platform with the

security of a private cloud environment combined with a deep integration to your

Media Asset Management workflows.

Fully Integrated with VPMS

The Review & Approval Tool is fully integrated into the VPMS system – clips can

be pushed to the cloud to be shared, reviewed and commented on. Timecode

annotations, tags and approval actions trigger VPMS workflows with sophisticated use

cases that are based on your needs.

Solution Brief

Key Facts

– Secure, easy sharing and viewing

of all VPMS-managed content

– Easy to use iOS and web-based

user interface

– External review of content without

the need of internal VPMS access

– Sophisticated structuring of

content and access rights

– Easy and fast metadata

enhancements via tagging

– Text-based commenting

on timecode positions

– Draw on still frames to

visualize timecode comments

– Color grading functions

– Customizable VPMS integration

including triggering of workflows

– SaaS application hosted in secure and

state-of-the art arvato datacenters

VPMS Core

VPMS MediaCenter

MEDIA MANAGEMENT

VPMS Review & Approval

CLOUD CONTENT

ClipJOCKEYPLAYOUT &

STUDIOPRODUCTION


Tagging

– Predefined tag keyword groups for metadata

enhancement of clips.

– Sync of tags to VPMS asset metadata.

– “Smart tags” provide powerful functionality to

trigger VPMS workflows based on the tags set –

automatic execution of processes is at your fingertips.

– Workflows on VPMS side fully customizable.

Commenting

– Create timecode-based annotations on

clips and sync them to VPMS metadata.

– Tired of text descriptions of changes in the picture?

Simply draw your comments in the video –

the sync to VPMS is built-in.

Secure Sharing of Content

– Upload clips from VPMS to the cloud with

a single button click.

– Versatile access rights for projects, tasks and reels

to enable secure sharing of content with external

production partners.

– Device-based access to the system with

project-based administrator role for maximum security.

– Enable your content partners to upload clips to the tool

as well – making incoming review processes hassle free.

– Extra security: Encryption on filesystem level for your

assets on all iOS devices.

Multi Device Playback

– Stylish and easy to use iOS interface for a smooth

user experience.

– Web-based access with all major browsers supported.

– State-of-the art, low latency player with HFR capability,

zooming, scrubbing and frame-by-frame skipping.

– Offline playback on iOS with automatic and seamless

syncing of your work.

Contact Information




HiRes Player

Standalone Application

The HiRes Player works as a stand-alone application or integrated with the VPMS

MediaCenter and ControlCenter clients. It is a great tool for technical or editorial

approval, conformance checking, etc.

HiRes Review

Files can be loaded via the VPMS MediaCenter and ControlCenter clients, from a local

file system, or a network drive. The arvato Systems‘ HiRes Player supports:

– Full-screen output on PC monitor or via

external HD-SDI or HDMI video output card

– Seek, shuttle, jump to time code functions

– Display time code as overlay on video output

– Configurable keyboard control

– Toggle/mute audio tracks

QC Report Integration

When used with the VPMS MAM systems, the HiRes Player automatically loads

quality check reports together with the related video file for easier navigation. In

standalone operation, the user can load QC reports manually.

Solution Brief

Key Facts

– Standalone Microsoft Windows

application

– All logging information can be

exported as XML or Excel files.

– View files directly from the

storage or load via VPMS clients

Contact Information




HiRes Logger

Standalone Application

The VPMS HiRes Logger is a standalone application

for HiRes video review and offline logging.

Offline Editing and Logging

Journalists can start reviewing, editing and logging

of material while they are still in the field.

Log Sheet Creation

All logging information can be exported as XML or Excel files.

Logging information can be uploaded together with the video

when ingested Into VPMS via MediaCenter or ControlCenter.

Key Facts

– Standalone Microsoft Windows

application

– HiRes review on PC monitor

or via external video card

– QC report integration

– View files directly from storage

or load via VPMS clients

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