Advances, Reimbursement Claims

& Monitoring

Advances

• Up to two• 30 days prior to June1, July 15, & August 15• Be patient (printing money takes time)

Reimbursement = meals X rates

VendedRural/Self Prep

Breakfast – 1.9800Lunch/Supper – 3.4700Snack - .8200

Breakfast – 1.9425Lunch/Supper – 3.4125Snack - .8000

Operating Costs Meals Non food supplies Space for food service

Allowable Costs

Administrative Costs Planning Organizing Administering

CDE’s Online Claim System

Follow the online claim system instructions provided Do not need to submit documentation of costs with

claims Must still document expenses for reviews

When &Where?

• Claim Submission Due Dates are within 60 days of the last day of operation

• Colorado Department of Education Office of School Nutrition Online Claims and Services http://www.cde.state.co.us/cdenutritran/nutrionlineclaimsandservices.htm

Violations of program requirements may result in withholding or recovery of reimbursements, temporary suspension, or termination and exclusion from future program participation

Monitoring and Reviews

Pre-operational Visits Sponsors visit all new and problem sites before they begin operations

First Week Site Visits Sponsors visit all sites at least once during the first week of operation EXCEPTION - waived for returning sites that operated successfully during

the previous summer and had no serious deficiency findings

Site Reviews Sponsors must review all sites at least once during the first four weeks of

program operations including the Racial and Ethnic Data Form

Sponsor RequirementsAs the Sponsor, You Must Conduct:

State RequirementsCDE Office of School Nutrition will conduct:

May be conducted at State agency’s discretion.

Must review 10% of the sponsors sites FSMC facilities must be reviewed as part of a vended sponsor’s

review.

For sponsors with serious deficiencies in the previous review year For sponsors whose claim numbers have exceeded application ADP

or indicated as necessary by the CDE OSN review. May be conducted at State agency’s discretion

Preoperational Site Visits

Sponsor and Site Review

Follow up & Claim Review

• MPRO may conduct reviews of new and/or existing PNP sponsors and sites

• MPRO staff will conduct a PNP sponsor review after a claim has been submitted

• Even though MPRO has conducted the review all corrective action responses are sent to the CDE OSN

Mountain Plains Regional Office (MPRO)

Helpful Hints For A Review

Be prepared by:1. Having records available for the State agency reviewer2. Use the planning checklist 3. Training your staff (both operational & administrative)4. Following USDA guidelines for meals Served

Have a Great Summer!

School Finance Division/Office of School Nutrition Unit1580 Logan Street, Suite 760

Denver, CO 80203Phone: 303-866-6661

Fax: 303-866-6133www.cde.state.co.us