advertised tender enquiry (rfp) cost of tender form is rs

8/14/2019 Advertised Tender Enquiry (RFP) Cost of Tender Form is Rs

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Advertised Tender Enquiry (RFP)Cost of Tender Form is Rs 100/- (By Hand)

Tele : 02228449922-27 Central Ordnance DepotFax : 02228876431 Pin 901173E Mail : [email protected] Akurli Cross Road No 3

Kandivli (E), Mumbai 101

INVITATION OF QUOTATIONS FOR SUPPLY OF ITEM PART NOH6-7310-000084, HOT PLATE ELECTRIC, 1.5KW ; FOR 220

VOLTS SUPPLY; COVERED 3 HEAT WITH LEAD AND3 PIN 15 AMPERE PLUG, DIA OF PLATE SHALL

BE BETWEEN 18 TO 20 CM (QTY-500 NOS)

To,

M/s.

1. Quotations in sealed cover are invited for supply of item part No H6-7310-000084,Hot Plate Electric, 1.5KW ; for 220 Volts Supply; Covered 3 Heat with Lead and 3Pin 15 Ampere Plug, Dia of Plate shall be Between 18 to 20 cm (Qty-500 Nos).

2. General information about the tender :-

(a) Tender reference No. . DP/H6/02/2009-2010

(b) Last date and time for receipt of tenders 17 Dec 2009 (1300 hrs)

(c) Time and date for opening of tenders 1330 hrs, 17 Dec 2009

(d) Place of opening of tenders at Conference Hall, Shivaji Block

(e) Address for Communication Commandant, COD Kandivali (East), Mumbai 400 101

Quotation shall remain valid till 90 days from the date of T.E. opening

Submission / Opening of Tenders

3. PLEASE SUPERSCRIBE OUR PER REF NO. AND DATE OF TENDEROPENING ON SEALED COVER. FAILURE TO DO SO WILL RENDER YOUR OFFERINVALID.

4. Sealed quotations addressed to Commandant, COD Kandivali (East), Mumbai 400 101 should be forwarded by Vendors under their original memo/letter pad inter aliafurnishing TIN No, VAT/CST No, Bank Address with EFT A/C No & complete postal &e_mail address of the firm & should be dropped in tender box marked as :

TENDER BOX NO: 1


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And kept near the reception office at 1300 hrs on 17 Dec 2009 or to be sent byregistered post so as to reach this office by due date and time. No responsibility will betaken for postal delay or non-delivery/non-receipt of tender documents.

PLEASE NOTE, IF THE SEALED OFFERS ARE DROPPED IN THEWRONG BOX, THEY WILL BE RENDERED INVALID

5. Sealed quotations will be opened by a committee on due date and time. Yourauthorized representative from the Company can attend the tender opening. If due to anyexigency the due date for opening of tenders is declared as closed holiday, in such casesthe tenders will be opened on next working day at the same time or any other day/time asintimated by the buyer.

6. Your sealed quotations both (Technical & Commercial in case two bid are

required) should reach to this office latest by 1300 hrs on 17 Dec 2009.

7. Tenders sent by FAX will not be considered. Tenders found in sealed box willonly be considered To avoid any complications with regard to Late Receipt/NonReceipt of Tenders, it may please be noted that responsibility rests with thetenderer to ensure that tenders reach this HQ before due date. Late quotes will berejected out rightly.

8. In case your firm is not willing to quote due to any reasons, your regret shouldbe faxed well before the due date failing which your firm can be de-listed from vendor list.

9. Modification & Withdrawal of Bids. A bidder may modify or withdraw his bidafter submission provided that the written notice of modification or withdrawal is receivedby the Buyer prior to deadline prescribed for submission of bids. A withdrawal notice maybe sent by fax but it should be followed by a signed confirmation copy to be sent by postand such signed confirmation should reach the purchaser not later than the deadline forsubmission of bids. No bid shall be modified after the deadline for submission of bids.No bid may be withdrawn in the interval between the deadline for submission of bids andexpiration of the period of bid validity specified. Withdrawal of bid during this period willresult in Bidders of bid security.

Delivery Schedule :-

10. Within 90 days of signing of the contract as applicable. (this can be changed basedon nature of items. Urgency and the quantum of items tendered so as to give reasonableDP).

11. Contract can be cancelled unilaterally by the buyer in case items are not receivedwithin the contracted delivery period. Extension of contracted delivery period will be at thesole discretion of the Buyer, with applicability of LD clause. Strictly spearing no extensionbeyond the twice of the original period of delivery will be granted.

12. Preference, shall be given to those offer supplying within the prescribed deliveryschedule, which shall be the essence of the contract Liquidated Damages @ 0.5% perweek subject to a maximum of 10% of the undelivered stores will be recovered in case ofdelay in delivery beyond the accepted delivery period as per SCOC.

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13. Earnest Money Deposit. The EMD may be submitted in the form of an AccountPayee Demand Draft, Fixed Deposit Receipt, Bankers Cheque or Bank Guarantee fromin any of the Public Sector bank or a private sector bank authorized to conductGovernment business (ICICI Bank Ltd, Axis Bank Ltd or HDFC Bank Ltd for a sum equalto 5% of value of tendered EMD is not required to be submitted those bidders who areregistered with Central Purchase Organisation (e.g. DGS&D), NSIC, or any department ofMinistry of Defence itself. The EMD will be forfeited if the bidder withdraws or amends,unpairs or desgates from the tender in any respect within the validity period of theirtender. The EMD should remain valid for 45 days beyond the final bill validity period.EMD of the unsuccessful bidders will be returned to the at the earliest after expiry of thefinal bid validity & latest on or before the 30 th day after the Guard of the Contract. The bidsecurity of the successful bidder would be returned without any interest what so ever,after the receipt of performance security as called for the contract.

Commercial Aspects

14. Prices must be quoted on F.O.R. Destination basis by road inclusive of Packing,Forwarding, Freight charges, Transit Insurance and any other charges as applicable. Theconsignee for the contract is COD Mumbai, Kandivali (East), Mumbai 400 101_.

15. Taxes & Levies. Details of Excise Duty, if any, are to be indicated. ExemptionCertificate for Octroi, Custom Duty, Excise and form D for admitting CST @ 4% will beprovided if specified & applicable. FE content, if any, is to be indicated separately, forwhich Custom Duty Exemption certificate is required.

16. Performance Guarantee. The Bidder will be required to furnish a PerformanceGuarantee by way of Bank Guarantee through a public sector bank or a private sectorbank authorized to conduct government business (ICICI Bank Ltd., Axis Bank Ltd orHDFC Ltd.) for a sum equal to 10% of the contract value within 30 days or receipt of theconfirmed order. Performance Bank Guarantee should be valid up to 60 days beyond thedate of warranty.

17. Test Protocol :- The contractor shall supply the test protocol, which shall includelist of the test parameters, the method of carrying out the tests and the agl for eachparameter, as followed in their plant, for the item contracted for, on demand by theinspecting officer or the inspection authority stipulated in the contract, the contractor shall

also supply, free of cost, the reference and working standards required for testing theitem, in accordance with the said test protocol, on demand by the InspectionOfficer/Inspection Authority.

18. Quality Audit :- The contractor shall permit the inspection officer/inspectionauthority under the contract or his authorized representative to inspect his manufacturingpremises, manufacturing and quality control records and all other relevant recordsconnected with the goods offered, either during the process of manufacture or at any timethere after during the normal working hours of the factory. If, during the above saidinspection, it is found that the goods offered/supplier have not been manufactured inaccordance with the master formula or the standard operating procedure for the product,

the consignment is liable to be rejected.

19. Condition of Acceptance :- If on examination of any sample from any portion ofthe lot offered by contractor, the material is found to be not in accordance with thespecification/particulars governing supply quoted in the contract in accordance with theterms and conditions of the contract, the whole supply will be rejected.

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20. Consignees Right to Rejection :- Consignee shall have right to reject theconsignment of any portion there of within 60 days after actual delivery of theconsignment, if the consignment is not in accordance with terms and condition of thecontract, whether on account of loss, deterioration of damage at the time of receipt or ifthe goods dont bear the acceptance mark of the Inspecting Officer as per the facsimilegiven on the consignees copy of the inspection note.

21. Rectification :- In the event of consignee or his authorized representativeinstructs the for any rectification shall carry out the necessary rectification at theconsignees expeditiously.

22. Inspection Authority :- The Inspection will be carried out by Senior QualityAssurance Officer, SQA Est (GS) (GS of the Area Concerned of his authorizedrepresentative) and inspection authority is The Controller, CQA (Materials), Govt. of India,Ministry of Defence (DGQA), Post Box No 229, Kanpur-208004

23. Mode of Offering :- As per specification IND/SL/8900 (a) sampling plan supplyand sampling and procedure for Inspection of Material Stores.

24. Special Note :-

(i) The stores offered should not have been manufactured before two months(for items having short life) six months (for other items) from the date of offeringDefence.

(ii) This note is to be reproduced in Tender Enquiry only.

The firm while quoting against Tender Enquiry should indicate the RegistrationCertificate No & Date and/or letter No. and Date vide which they have been registeredwith DGQA.

25. Advance Sample of Containers All Times :- The drums/tins should conformto the quoted particulars stipulated I TE/AT under packing and making clause. Tworepresentative sample of drum/tin of each size/type shall have been to be approved byCQA (M), Kanpur or SQAE (GS) of area concerned.

26. Packing and Marking :- Standard trade packing to with stand hazards ofRial/Road transit with usual trade marking such as cat Part No, Nomenclature, Inspection

Note No & Date, Date of Manufacturing, Name of Manufacturer/Supplier. The packingand marking shall also be subject to the approval of the Inspecting Officer.

In addition to above the marking shall also be in accordance with respectivespecification requirement.

27. Pre-Inspection Clause :- Before offering the goods to the Inspection Officerspecification the contract. The contractor shall out & a through pre-inspection of the lotand satisfy himself that the good offered are confirming to the specification, quoted in thecontract, in all respects and in accordance with the terms and conditions of the contract.A declaration in duplicate, to the effect, that pro-inspection of the lot offered by him has

been carried out and that the goods so offered meet the specification requirement and theterms and condition of the contract in all respects, along with copies of test report, induplicate, bringing out the parameters tested while carrying out the pre-inspection and theresults there off shall be submitted by the contractor, along with the offer letter (Challan)to the inspecting officer under the contract.

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If on examination of the lot, the inspecting officer finds that the pre-inspection has not been carried out of if the necessary declaration and copies of testreport are not furnished along with the offer letter of if the parameters tested areincomplete vis-a vis the specification quoted in the contract/or the lot offered do not meetany of the terms & conditions of the contract, the stores offered is liable to be rejected bythe Inspecting Officer.

28. Guarantee/Warranty Clause:- The contractor shall also furnish aGuarantee/Warranty certification in duplicate, to the Inspecting Officer under the contract,along with the officer letter/Challan, in the format given below.

Except as otherwise provided in the invitation to the tender, the contractor/sellerhereby declare that the goods stores, article sold/supplied to the purchaser under thiscontract shall be of the best quality and workmanship and now in all resects and shall bestrictly in accordance with the specification and particulars contained/mentioned in thecontract.

The contractor/seller hereby guarantees that the said goods/stores/articles wouldcontinue to conform to the description and quality aforesaid, for a period of 12 monthsfrom the date of delivery of the said goods/stores/articles, to the consignee or 15 monthsfrom the date of shipment/dispatch from the contractors works, whichever is earlier/till thedate of expiry marked on the lable of the product and that not with standing the fact thatthe purchaser/inspecting officer may have inspected and/or approved the saidgoods/stores, articles. If during the aforesaid period of 12/15 months/life of the productdeclared on the lable thereof, the said goods/stores/articles, be discovered not to conformto the description and quality aforesaid, or not giving satisfactory performance or havedeteriorated and the decision of the purchaser lin that behalf shall be final and binding onthe contractor/seller. The contractor/seller shall rectify/replace, by acceptable

goods/stores/articles of such portion or portions thereof as is found to be defective by thepurchaser, within a reasonable period not exceeding 3 months or as may be allowed bythe purchaser in his discretion, on the application made thereof by the contractor/sellerand in such an event the above mentioned warranty period shall apply to thegoods/stores/articles rectified/replaced from the date of rectofocatopm/replacementthereof. Otherwise the contractor/seller shall pay to the purchaser such compensation asdetermined by the purchaser, as may arise by reason of the breach of the warranty hereincontained..Evaluation Criteria

29. The broad guidelines for evaluation of offers will be as follows:-

(a) Only those offers shall be evaluated which are found to be fulfilling all theeligibility and qualifying requirements of the tender, both technically andcommercially.

(b) The Lowest Acceptable tender shall be considered further for placement ofcontract/supply order after complete clarification and price negotiations asapplicable.

(c ) Delivery within stipulated months of signing of contract shall be accepted.

However, preference will be for shorter delivery period and loading will be done asper the prevailing rules.

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30. Option Clause :- The contract shall have an Option Clause, wherein the buyercan exercise an option to procure an additional 50% of the original contracted quality inaccordance with the same terms & conditions of the present contract. This shall beapplicable within the currency of contract. The bidder is to confirm the acceptance of thesame for inclusion in the contract. It will be entirely the discretion of the buyer to exercisethis option of not.31. Repeat Order Clause :-The contract shall have a Repeat Order Clause, whereinthe buyer can order upto 50% quantity of the items under the present contract within sixmonths from the date of Successful completion of this contract, cost, items & conditionsremaining the same. Request confirm acceptance of this clause. It will be entirely thediscretion of buyer to place the repeat order or not.

32. Standard Conditions of Contract ( SCOC). Firm shall be required accept our

Standard Conditions of Contract. In addition standard clauses regarding agents/agencycommission, penalty for use of undue influence, access to books of accounts, arbitrationand laws would be incorporated in the contract. The copy of SCOC can be forwarded onrequest .

33. Payments Terms. 95% Payment against Inspection note, Proof of dispatch, dulysupported by Xerox copy of Bank Guarantee and against Consignees provisional receipt.Balance of 5% will be paid on receipt of items in good condition by consignees along withusers certificate of complete Installation and successful commissioning.

34. Placement of Order. The purchase Order will be placed on successful

conclusion of negotiations on L1 firm.

35. This RFP is being issued with no financial commitment and purchaser reserves theright to change or vary any part thereof at any stage. Purchaser also reserves the right towithdraw the RFP should it be so necessary at any stage.

36. Please acknowledge receipt.

Thanking You,

Yours faithfully,

(AK Rout)LtLocal Purchase Officerfor Commandant

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SCHEDULE OF REQUIREMENT WITH TECHNICAL DETAILS

Salient Points to be indicated

1. Type of item/description of stores. : H6-7310-000084, Hot PlateElectric, 1.5KW ; for 220 VoltsSupply; Covered 3 Heat withLead and 3 Pin 15 AmperePlug, Dia of Plate shall beBetween 18 to 20 cm

2. Quantity required. : 500 Nos

3. Specifications /drawing as applicable. : IS:365 (1983) (Reaffirmed 2004)

4. Technical details alongwith technical : As per Specificationparameters.

5. Requirement of training/on job training : -

6. Requirement of installation, Commissioning. : -

7. Requirement of FATs, HATs and SATs. : -

8. Requirement of technical documentation. : -

9. Type of future assistance on completion : -of warranty.

10. Ultimate Consignee and requirement of : COD Mumbai, as per tenderpre-site/equipment inspection . documents.

SCHEDULE A-TO

Tender No : DP/H6/02/2009-2010

Date & Time to reach this office: 1300 hrs on 17 Dec 2009Time and date of Opening of tenders 1330 hrs on 17 Dec 2009

Validity of tender required till 90 days from date of opening of Tenders

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1. DETAILS OF ITEMS OFFERED

Sl No Description DOQ Qty Price in Indian Rupees*

1. H6-7310-000084, Hot PlateElectric, 1.5KW ; for 220 VoltsSupply; Covered 3 Heat withLead and 3 Pin 15 Ampere Plug,Dia of Plate shall be Between 18to 20 cm

Nos 500

* Unit price should be exclusive of all Government duties ,Govt. Duties/taxes etc shouldbe specified giving the current rate applicable.

2. PLEASE SPECIFY THE FOLLOWING:-

( ALL COLUMNS ARE TO BE FILLED OTHERWISE THE OFFER IS LIABLE TO BEREJECTED)

Sl No Details To be filled by The Firm

1. Discount, if offered(Answer in Yes/No)

Indicate the amount of discount

2. Is Excise duty extra?( Answer in Yes/No)

If Excise Duty is extra , indicate theextent/current rate of Excise duty leviable foritem.

Surcharges on excise duty

3. If Sales Tax extra?( Answer in Yes/NO)

4. Is Customs Duty Exemption Certificate( CDE) required ?( Answer in Yes/NO)IF CDE IS REQUIRED INDICATE ANDENCLOSE THE NOTIFICATION UNDERWHICH CDE CAN BE ISSUED.

If CDE is required indicate CIF value of stores tobe imported.

If CDE is required indicate the Customs Duty

payable.5, Is your company exempted from payment ofSales Tax and Excise Duty?( Answer inYes/NO)

6. Any other duty/levy

7. Details of EMD( if applicable)

8. Acceptance of performance Bank Guarantee onconfirmation of order.

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Note: The tenders are required to spell out the rates of Customs duty, Excise duty,sales tax, in unambiguous terms, otherwise their offers will be loaded with themaximum rates of duties and taxes for the purpose of comparison of prices.Tenders should furnish details about the deviation, if any, firm the tender specificationfailing which the Offer will be treated as incomplete.FOR OBTAINING/DETAILS OF SPEC./DRG, CQA (Vehicle), Ahmednagar MAY BECONTACTED DIRECTLY.

1. Preference to the tenders quoting FIRM & FIXED rates may be given if their offeris found to be meeting all technical QRs.

2. Firms offering variable prices should give details of escalation formula, Which

should, however, avoid WAGE ESCALATION?

3. DELIVERY REQUIRED :

4. TERMS OF DELIVERY : FOR Destination.

5. CONSIGNEE : COD Mumbai

6. INSPECTION AUTHORUTY : CQA (M), Kanpur

7. AGENT INSPECTION AUTHORITY : SQAE (GS), Mumbai

8. INSPECTION OFFICER : SQAE

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advertised tender enquiry (rfp) cost of tender form is rs

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