advising and mentoring presentation; june 28, 2012

7/31/2019 Advising and Mentoring Presentation; June 28, 2012

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Contents

1, PROJECT INVOLVEMENT

Purpose

Background.

Latest Projects.

Current Projects.

Nature of the Projects.

Summary of activities within the projects .

Achievements in the projects.

Impact of the projects

Observations and lessons learned from the projects

Critical constraints and challenges2. MENTORING PROCESS

Planning

Implementation


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Purpose

Reporting on the work done during the period fromOctober, 2011 up to June, 2012


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Background

I have been working during the current year in IDT Limpopo

Organization, as part of the Technical Team with the

responsibility to give support and adviser in terms of quality

and progress issue for all the Infrastructure Programme.

Also have had the opportunity to give support in many issues

on managing different projects in terms of operating MSP,

Cost Analysis, etc., always trying to improve the Objectives

to achieve in the Implementation stage of the lifecycle of

projects


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Recent ProjectsMakhoma High School, Matsepe Primary School,Photo Primary School and Xirhlurhulu PrimarySchool from the Eradication of InappropriateSchools Programme which were finished withfinal completion on October 2011 with a budget

of R144.0 mGumani, Tom Naude, SJ Van der Verwe, Meresky& Thohoyandou and others four belongs toRenovation and new facilities Technical Schools

Programme with a budget of R40.0 mStorm Damaged School Programme with 29schools to be renovated and a budhet of R40.0 m


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Xirhulurhulu Primary School onSeptember 23, 2011.


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Xirhulurhulu Primary School onSeptember 23, 2011


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Photo Primary School onOctober 18, 2011


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SJ Van der Verwe Technical S.


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Gumani Technical S.


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NGWAKO SCHOOL


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NQWAMOREI SCHOOL


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CERES SCHOOL


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MORELEBA KGANYAGO SCHOOL


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PULAMADIBOGO SCHOOL


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Current Programme

Polokwane High Court from the DoJ of LimpopoProvince allocated in Polokwane City.

New Health Facilities from the Health and SocialDepartment with the construction of 5 new clinicsand renovation of one clinic in three Districts ofLimpopo Province.


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Nature of the Projects

The DoJ of Limpopo Program the Construction of the new

High Court, which is a big project started on 2010 and

the completion day scheduled for October of the current

year with a budget of R400 m.The New Health Facility comprise the construction and

renovation of six Clinics allocated in three of the five

districts of this Province. The scope of projects is, in

summary, provide new health facilities doing intervention

in order to ensure the clinics function adequately,

contributing to the infrastructure development in the

region.


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Lambani Clinic


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Troistkraal Clinic


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William Eddy Clinic


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Polokwane High Court


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Polokwane High Court


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Summary of Activities within the projects

Several activities were developed within this Program, as member of the technical

Implementation team, also integrated by the PM Philile Hlophe, the PIMs Thabiso

Makgoka and Mohapi Shea

Construction drawing reviewing through in a depth and comprehensive

examination of working drawing in order to comply with standards and norms

from the clients on quality of the designs, save cost, security and ease of

construction. The problems found during examination of working drawings

were addressed as soon as possible, in order to improve the construction

quality, save construction costs, shorten the construction period, and

improve efficiency.


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Conducting several meetings in terms of agreed scope with the

clients and Consultants up to final decision about the scope and

quality of the drawings improving the results for the four schools

mentioned.

Checking the preliminary cost presented by the QS for each and

every project in order to accomplish the scope within of budget

approved by clients.


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Conducting the Tender Process as member of thetechnical team.

Attending to the Site handover and Practical

Completion of each project & programme.

Participating in the appointment of all the PSP.

Monitoring and tracking the projects using the

contractual documentation there must be one of the

main goal to achieve from starting the projects.


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Conduct period visit to site according the scheduled program:

which have been done to each project at least every two

weeks. This is the key to monitoring the project construction

schedule, which aims to collect relevant data on actual

progress . Inspection and collection of information is generally

by drawing progress reports. In the course of project

implementation, progress control is through continuous

planning, execution, inspection, analysis and adjustment of the

dynamic cycle.


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Achievements in the projects

Due diligence on designs/BoQs from consultants

Quality assessments of infrastructure projects

Technical support to programme management personnel

Due diligence on project schedules/cash-flowprojections

Design of Quality Management System

Due diligence on Tender process.

The Tender process was finished on time.


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Impact of the Project

Our performance have had a sensitive impact in the

projects as our organization is able to make a close and

deep control of the projects, which generate more

confidence from the Government Organizations, to increase

the portfolio of business for IDT.

Increasing the support to accelerate and assist delivery of

social infrastructure.


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Observations and lesson learnet

Have been identified several key areas need to be followed close before

and during the implementation phase of every project:

The geotechnical report before start the projects need to improve in

terms of quality to allow the civil consultants design properly taken in

consideration the real soil conditions.

The work done by Land surveyors before the construction phase, in

terms of demarcation the site plan in every projects should be checked

to make sure that the coordinates are corrects.

It should be required from the Contractor to submit the Contractors

Quality Control Plan after award of the contract and before start of

the physical work, to make sure its procedures comply with the contract

requirements.


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Mentoring Process: Implementation

The process, has been working, because every time,

when I am doing site visits with my partner or mentee we

talk about issues and challenges we have faced or already

are facing in our projects, and we would be sharing our

opinions on how to sort out these situations. In fact this

is a way named, idea sharing, which we have been using

every time.

There are other several examples we could mention:


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Mentoring Process: Implementation

Also we have been sharing the idea about the contractor quality

control plan, which should be submitted by the contractor before

start the physical work on site, and we agreed to write a document to

be used as a base line and circulate to the principal agents for

assessment.

In summary, every time that we make a visit on site, become informal

session that we use to evaluate and discuss about how our projects

are running, which challenges we are facing in terms of scope, time,cost, progress, contractor performance, consultant performance and

even project manager performance.


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Advising & Mentoring Report

Thank you.

Gracias.

advising and mentoring presentation; june 28, 2012

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