afadzato south district assembly · 3.2.5 challenges/constrains ... key monitoring and evaluation...

AFADZATO SOUTH DISTRICT

ASSEMBLY

IMPLEMENTATION OF DISTRICT

MEDIUM-TERM DEVELOPMENT PLAN

(2014-2017)

ANNUAL PROGRESS REPORT FOR

2015

PREPARED BY:

DISTRICT PLANNING COORDINATING UNIT

2

GENERA

Contents GENERA .....................................................................................................................................................1

L INTRODUCTION ......................................................................................................................................7

1.0 BACKGROUND .....................................................................................................................................7

1.1 VISION .............................................................................................................................................7

1.2 MISSION ..........................................................................................................................................7

1.3 KEY MONITORING AND EVALUATION OBJECTIVES .........................................................................8

1.4 SCOPE AND DIRECTION OF THE PROGRESS REPORT ......................................................................8

1.5 IMPLENTATION OF 2015 ANNUAL ACTION PLAN ...........................................................................8

3.0 DEPARTMENTAL PERFORMANCES ............................................................................................... 12

3.1 HEALTH DIRECTORATE SECTORWIDE INCATOR-2015 .................................................................. 12

3.2 ENVIRONMENTAL HEALTH DEPARTMENT ................................................................................... 14

3.3 EXECUTIVE SUMMARY ................................................................................................................. 14

3.4 ADMINISTRATIVE STRUCTURE ..................................................................................................... 15

3.5 DEPARTMENTAL PERSONNEL ANALYSIS ...................................................................................... 15

3.6 Sanitation Guards ......................................................................................................................... 15

3.7 ACTIVITIES UNDERTAKEN ............................................................................................................. 16

3.8 Domiciles Inspection .................................................................................................................... 16

3.9 Market Sanitation ........................................................................................................................ 17

3.1.0 Food Hygiene Education ........................................................................................................... 17

3.1.1 Stray Animals Arrest .................................................................................................................. 17

3.1.2 Communal Labour Activities ..................................................................................................... 17

3.1.3 School Health Activities............................................................................................................. 17

3.1.4 Challenges ................................................................................................................................. 17

3.1.5 Achievements ............................................................................................................................ 18

3.1.6 Way Forward ............................................................................................................................. 18

3

3.1.7 DEPATMENT OFNADMO ........................................................................................................... 18

3.1.8 Disaster Reported Cases ........................................................................................................... 18

3.1.9 Imprest ...................................................................................................................................... 18

3.2.1 Staff Meeting............................................................................................................................. 18

3.2.2 Programmes/Workshops .......................................................................................................... 18

3.2.3 Disaster volunteer groups ( DVGs) ............................................................................................ 19

3.2.4 Relieve Assistance ..................................................................................................................... 19

3.2.5 Challenges/Constrains .............................................................................................................. 19

3.2.6 Conclusion/Recommendation .................................................................................................. 19

3.2.7 DEPARTMENT OF SOCIAL WELFARE .......................................................................................... 20

3.2.8 Mission ...................................................................................................................................... 20

3.2.9 Vision ......................................................................................................................................... 20

3.3.0Executive Summary .................................................................................................................... 20

3.3.2 Community Care ....................................................................................................................... 21

3.3.3 Disbursement of Disability Fund ............................................................................................... 21

3.3.4 Social Enquiry Report (SER) ....................................................................................................... 21

3.3.4 Student Loan Application .......................................................................................................... 21

3.3.5 Non-Governmental Organizations ............................................................................................ 21

3.3.6 Family Welfare .......................................................................................................................... 22

3.3.7 Family Re-Integration ................................................................................................................ 22

3.3.8Educational Campaign on Child Protection ............................................................................... 22

3.3.9 Community Sensitization .......................................................................................................... 23

3.4.0 Visits and Supervision to Day Care Centres .............................................................................. 23

3.4.1Mars Hill Christian Academy ...................................................................................................... 23

3.4.2 Child Care Centre ...................................................................................................................... 23

3.4.3 The 39th Cycle LEAP Beneficiaries in the District ....................................................................... 24

3.4.4 Community Development ......................................................................................................... 25

3.4.5 Clean-up Exercise ...................................................................................................................... 25

3.4.6 Water Project ............................................................................................................................ 25

3.4.7 Progress of Work ....................................................................................................................... 26

3.4.8 Commissioning of Water Project .............................................................................................. 26

3.4.9 Training for Women Group Leaders ......................................................................................... 26

4

3.5.0Recommendation ....................................................................................................................... 26

3.5.1 DEPARTMENT AGRICULTURE .................................................................................................... 27

3.5.2 Women in Agricultural Development - Promotion of local foods .......................................... 31

3.5.3 NGO COLLABORATION .............................................................................................................. 31

3.5.4 PLAN GHANA/MoFA PROJECT .................................................................................................. 31

3.5.4 DEVELOPMENT OF SELECTED VALLEYS: RICE SECTOR .............................................................. 32

3.5.5 AFRICARE/MoFA COLLABORATION ........................................................................................... 32

3.5.6 GHANA EDUCATION SERVICE(GES) ........................................................................................... 32

3.5.7 INTRODUCTION ......................................................................................................................... 32

3.5.8 MISSION .................................................................................................................................... 33

3.5.9 Key Activities identified for Performance during the Quarter were under .............................. 33

3.6.0 Special Education: ..................................................................................................................... 33

3.6.1 Access: Status/Performance during the Quarter Under the following areas: ......................... 36

3.6.1 Number of schools: .................................................................................................................. 36

3.6.2 Enrolment Situation: ................................................................................................................. 36

3.6.3 Efforts at Improving Access ....................................................................................................... 36

3.6.4 Challenges: ................................................................................................................................ 37

3.6.5 Quality: Status/Performance during the Quarter under the following areas .......................... 38

3.6.6 Teacher Attendance Trends: ..................................................................................................... 38

3.6.7 Trends in Learning Achievement: ............................................................................................. 39

3.6.8 Situation of Teaching and Learning Materials: ......................................................................... 39

3.6.9 My First Day at School............................................................................................................... 39

3.7.0 Challenges in Quarter ............................................................................................................... 40

3.7.1 Learning Environment in Schools .............................................................................................. 40

3.7.2 Management: ............................................................................................................................ 43

3.7.3 Staffing situation at the office .................................................................................................. 43

3.7.4 Management Actions taken during the Quarter: .................................................................... 44

3.7.5 Identified Challenges in Management during the Quarter ....................................................... 44

3.7.6 Lack of Funds: ............................................................................................................................ 44

3.7.6 Lack of vehicle to ensure effective Educational Administration and Supervision: ................... 44

3.7.8 Fourth Quarter Report on the Ghana School Feeding Programme ........................................ 47

3.7.9 Introduction: ............................................................................................................................. 47

5

3.8.1Implementation of the School Feeding Programme ................................................................. 48

3.8.2 Accessibility of Potable Water .................................................................................................. 48

3.8.3 Implementation and School Implementation Committees ...................................................... 48

3.8.4 Hygiene ..................................................................................................................................... 48

3.8.5 Rice and Cooking Oil Allocation ................................................................................................ 48

3.8.6Payment to the School Feeding Caterers .................................................................................. 49

3.8.7 Challenges and Constraints ....................................................................................................... 49

4.0 Chapter Four ................................................................................................................................ 50

4.1 Recommendation and Conclusion ............................................................................................... 50

4.2 Conclusion .................................................................................................................................... 50

7

INTRODUCTION

1.0 BACKGROUND

The Afadzato South District Assembly was established by Legislative Instrument (L.I) 2079 in

2012. The District was carved out of Hohoe Municipal Assembly in line with nation’s quest

to strengthen decentralization. The District share borders with the Republic of Togo to the

East, while on the Southeast and south is Ho West District. Part of the southwest of the

District share a common boundary with South Dayi District; while on the northern section is

Hohoe Municipal and northwest is Kpando Municipal. The total population of the District per

the 2010 Population and Housing Cesus is 95,030. Males constitute 48.7 percent of the total

population whilst the females form 51.3 percent. The major ethnic groups found in the

District are Ewes, Logba, Tafi and Nyagbo. There are six (6) Area Councils, eleven (11)

Traditional Areas and twenty-two (22) Electoral Areas and one constituency, (Afadzato South

Constituency) and a Member of Parliament. The total strength of the General Assembly

counts to thirty three (33) with government appointees number ten (10) and elected Assembly

persons are twenty one (21).There are two Ex officio Members. (ieThe MP and th DCE)The

gender ratio of the General Assembly is six (6) females to twenty-seven (27) males.

This report covers the progress of work and achievements on the implementation of

development projects and programmes in the district from January-December, 2015. The

report touches on the activities of all departments by the end of the year.

1.1 VISION

To become the epitome of sustainable development and a first class District Assembly in

Ghana.

1.2 MISSION

The District exists to improve both social and economic life of her people through efficient

and effective resource mobilization, maintaining a strong agricultural base for further

industrial development, being a leading tourist centre in Ghana and preserving cultural

heritage of the people of the District and Volta Region as a whole.

8

1.3 KEY MONITORING AND EVALUATION OBJECTIVES

Key monitoring and evaluation objectives during the year include:

i. To assess the performance and truck progress of work with regards to the

implementation of the DistrictAnnual Action Plan drawn from the 2014-2017 MTDP.

ii. To assess the impact of the Plan on the beneficiaries

iii. To provide basic information needed for the preparation of National Annual Progress

Report.

1.4 SCOPE AND DIRECTION OF THE PROGRESS REPORT

This report covers the implementation status of projects undertaken during the year (i.e.)

January – December, 2015. The report also considered data collated from the decentralized

departments on the status of implementation of programmes and projects. Other social

intervention programmes like School Feeding Programme and Getfund Projects, District

Development Facilities (DDF), Plan Ghana(An NGO) Pencil of Promise and The Church of

Latter Day Saint programmes were also inspected to assess their status.

1.5 IMPLENTATION OF 2015 ANNUAL ACTION PLAN

The 2015 Annual Action Plan was focus on the under listed projects and programmes:

i. Provision of educational infrastructure and programmes

ii. Health care delivery.

iii. Water and sanitation

iv. Revenue mobilization

v. Human resource development

vi. Justice and security service delivery and

vii. Provision of economic facilities among others.

Some of the programmes (non-physical projects) implemented during the year includes public

education and sensitization programmes, capacity building workshops and seminars among

others for implementation by all decentralized departments in collaboration with the District

Assembly. Chapter two and three of this report give detail information on the projects and

programmes and their level of implementation as at 31st December, 2015.

9

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3.0 DEPARTMENTAL PERFORMANCES

3.1 HEALTH DIRECTORATE SECTORWIDE INCATOR-2015

INDICATORS

2013

2014

2015

TARGET ACHIEVED/

ABSOLUTE/

FIGURES

%

Background Information

Total Population

70,078

97,577

107,519

Expected pregnancy/children under

1 yr (4%) of the total population)

2,804

3,903

4,301

WIFA (24% of the total Population)

16,819

23,419

25,805

Objective 1: Bridge the equity gaps in

geographical access to health services

1 Proportion of electoral Areas with

CHP Zones

13

13

13

1.2

Proportion of Electoral Areas with

functional CHPS compounds

8

8

8

1.3

Number of CHP compounds

8

8

8

1.4

Total Population living within

functional CHPS zones

27,961

36,906

48,751

45.3

1.5

OPD Attendance

41,859

51.520

58,627

0.5

1.6

Equity geography: supervised

delivery

279

323

4301

479

33.4

1.7

Equity geography: doctor:

population

0

0

0

1.8

Equity geography: Nurse

population

1:1869

1:2342

1:2346

Objective 2: Ensure sustainable

financing for health care deliver

and financial protection for the

poor

2.1

Number of Outpatient Visits

41,857

51,520

107519

1:3

0.5 2.2 OPD per capital 0.4 0.5 1.3 0.5

Number of OPD visit by Insured 37834 42779

13

2.3 clients (90.4%) (83%) 48,721 83.1

2.4

Number of OPD visit by Insured

Clients under 5 yrs

10001

(26.4%)

11580

(27.1%)

14,337

29.4

INDICATORS

2013

2014

2015

TARGET ACHIEVED/

ABSOLUTE/

FIGURES

%

Objective 3: improve efficiency in

governance and management of the

Health System.

3.1 Doctor: population ration 0 0 0

3.2 Medical Assistant: population

ratio

1:35,039

1:48,789

1:53,760

3.3 Nurses (all categories):

population

1:987

1:1162

1:1086

3.4

Midwives: WIFA population

ratio

1:1,869

1:2,342

1:2,346

Objective 4: Enhance National

capacity for attainment of health

related MDGs and sustain the

gain

4.1 Number of ANC Registrants 1366

(48.7%)

1232

(31.6%)

4,301

1,432

33.3%

4.2 Total ANC Attendance 3,426 3,486 4,047

4.3 ANC coverage for 4th visit 475

(34.8%)

621

(50.4%)

771

53.8

4.4

Number of ANC Registrants

receiving IPT 1

704

(51.5%)

547

(44.4%)

9953

66.6

4.5


receiving IPT 2

516

(37.8%)

300

(24.4%)

810

56.6

4.6


receiving IPT 3

314

(23.0%)

110

(8.9%)

451

31.5

4.7


receiving IPT 4

0

22

(1.8%)

156

10.9%

4.8


receiving IPT 5

0

3

(0.2%)

39

2.7

4.9

Number of Pregnant women

receiving T12+

856

(62.7%)

796

(64.6%)

942

65.8

4.10

Total Delivery (skilled and

unskilled)

354

(12.6%)

405

(10.4%)

4,301

580

13.5

14

4.11

Number of deliveries conducted

by skilled Attendants(by doctors,

midwives and nurses only)

279

(20.4%)

323

(26.2%)

65%

479

33.4

4.12

Number of deliveries conducted

by BTA

4.13 Total still birth(macerated and

fresh)

2

(0.75%)

2

(0.6%)

0

3

0.6

4.14 Total no of fresh still births 1 (0.4%) 1 (0.3%) 0 3 0.2

4.15

Infant mortality rate

0

0

0

1

0.0

4.16

Number of WIFA accepting

modern family planning methods

1131

(6.7%)

1582

(6.8%)

25,805

2,106

8.2

4.17

Number of PNC registrants

354

(12.6%)

414

(10.6%

591

13.7

4.18

Exclusive breastfeeding

275

(98.6)

321

(99.4)

488

84.1

4.19

BCG

3044

(108.6%)

2987

(76.5%)

4,301

3315

77.1

OPV/PCV/PENTA 1

2839

(101.2%)

2995

(67.7%)

4,301

3882

90.3

OPV/PCV/PENTA 3

3300

(117.7%)

3064

(78.5%)

4,301

4231

98.4

Measles Rubella

2667

(95.1%)

3059

(78.4%)

4,301

3271

76.1

Yellow fever

2593

(92.5%)

3571

(91.5%)

4,301

3975

92.4

Measles 2

2593

(92.5%)

3571

(91.5%)

4,301

4286

99.7

Number of children under 5

receiving at least a dose of

Vitamin A

5497

(43.9%)

8341

(47.9%)

19,354

12352

63.8

3.2 ENVIRONMENTAL HEALTH DEPARTMENT

3.3 EXECUTIVE SUMMARY

This is a report of activities carried out by the Environmental Health and Sanitation

Department of Afadzato South District Assembly during the year 2015.

15

3.4 ADMINISTRATIVE STRUCTURE

Afazato South District Assembly is one of the Twenty-five (25) District Assemblies in the

Volta Region in the Republic of Ghana and the Environmental Health and Sanitation

Department is one of the decentralized agencies of the Assembly.

The department exists basically to ensure good public health practices and promotion of

good environmental sanitation in all facets like proper housing, community health

promotion, sustaining solid and liquid waste management, food and drink hygiene, vector

control etc.

3.5 DEPARTMENTAL PERSONNEL ANALYSIS

The Environmental Health and Sanitation Department has till date six (6) field officers and

one (1) District Officer making seven (7) staff. Also the department has fourteen (14)

Sanitation Guards at the various Area Councils

The table below shows how the officers and the Sanitation Guards are stationed.

Name of Area Council Name of staff Grade Remarks

1. Ve- Area Council

Konutse Charles

Abewobu Timothy

A.C.E.O

C.E.H.A

DEHO

Staff

2. Leklebi Area Council

Dasi Mawunyo Nelson

E.H.A

Staff

3. Liati Area Council Doh Evelyn Mawuse S.E.HA Staff

4. Tafi/Logba A/Council Segbefia Bright Nani E.H.A Staff

5. Have/Nyagbo Area

Council

Agoro Christian E.H.A Staff

6. Weto A/Council Nkonu Joseph E.H.A Staff

3.6 Sanitation Guards

Name of Area Council Name of Staff Grade Remarks

1. Ve- Area Council Dumenu Sapato Bright At post

16

Atti Isaa

Dziwornu Peace

Agbemale Vincent

-do-

-do-

-do-

2. Leklebi Area Council

Anomah Elizabeth

Azornu Mary

At post

-do-

3. Liati/Afadzato Area

Council

Dzordzorbu Emmanuel

Yeboah Justice At post

-do-

4. Tafi/Logba A/Council Dudedzi Mawuko

Akrumah Samuel At post

-do-

5. Have/Nyagbo Area

Council

Torvi James

Dziwornu Mary At post

-do-

6. Weto Area Council Adzei Salomey

Kuvor Seth Kona At post

-do-

3.7 ACTIVITIES UNDERTAKEN

3.8 Domiciles Inspection

Domiciles inspections also known as house-to-house inspections were undertaken

throughout the year in the district to health or hygienic educated the people of

Environmental cleanliness.

During the house-to-house inspections, emphasis was laid on hand washing with soap and

under running water.

Land lords were hygiene educated to construct household toilets for their tenants, to

reduce open defecation in the communities.

Also, community members were hygienic educated to treat their drinking water properly

before drinking, especially those fetching from suspected sources. Since the year was full

of cholera outbreaks, the communities were hygiene educated to cover their already

prepared foods properly and eat when the food was hot to avoid any contamination.

Waste Management Waste is mainly managed by the Zoomlion Company in the district. Though individual

sweep their houses, the Zoomlion Company sweeps the public places. They desilt choked

gutters, disinfect and refuse dumps, public toilets, schools premises and other public

places.

Zoomlion Company do collaborative work with the Environmental Health and Sanitation

staff in the district.

17

3.9 Market Sanitation

Sanitation at the market places has improved. This is due to the fact that, the Assembly was

ready to give whatever material would be needed for work to be done by spraying and

sweeping the market regularly.

Zoomlion workers were also helping to keep sanitation of the market always.

3.1.0 Food Hygiene Education

Food and drinks handlers and vendors were hygiene educated.

During the year 2015 under review, 1020 food and drinks vendors and handlers were hygiene

educated.

There were advice to wash their hands always whenever they attend to nature’s call or gone to

urinate before serving their customers.

3.1.1 Stray Animals Arrest

Stray animals arrest was not much effective this year. This is because the task-force on the

arrest of stray animals was disorganized and we find it very difficult to do the arrests.

3.1.2 Communal Labour Activities

Communal labour was organized in the various communities within the district. Communal

labour was done on the first Thursday of every month as established by the District Assembly.

This is because first Saturdays of every month have become days most communities in the

District use as their engagement days.

3.1.3 School Health Activities

Schools were visited within the District to ascertain sanitation problems in them. Also we

visited the schools to hygiene educate the pupils.

Hygiene was given them to wash their hands clean with soap and clean water whenever they

want to eat and when they are aback from the toilet and urinal. In all 27 schools were visited

and health educated. This comprised of 16 primary schools and 11 Junior High Schools.

3.1.4 Challenges

No transport for effective supervision and monitory of staff on the field.

18

No motor-bike for the office and the staff on the field

No gezzeted Assembly bye-law (it is hindering work on the field)

Final disposal site is yet to be developed

More trained environmental staff are needed for effective work.

Zoomlion workers are not enough to help in sanitation work.

No slaughter house in the District

Food vendors screening exercise could not come on.

3.1.5 Achievements

There was no report of cholera outbreak in the district due to vigorous hygiene education

given.

More landlords have constructed domestic latrines.

3.1.6 Way Forward

Intensification of domicile inspection

More intensification of public hygiene education.

Food vendors screening exercise will be executed.

More environmental Health staff to be posted to the district.

District Assembly bye-law to be gazette to enhance effective work.

3.1.7 DEPATMENT OFNADMO

3.1.8 Disaster Reported Cases

The District has experienced a severe rainstorm disaster and fire out break mostly within the

2nd quarter which affected almost the entire communities. In all 1052 victims were rendered

homeless. Goods and properties destroyed within the District worth millions of Ghana cedis.

The District office is in close consultation with community members, leaders, informants and

officers in preparedness for any eventuality.

3.1.9 Imprest

Due to irregular in-flow of the imprest for the past one (1) year, an operational activity has

become a serious challenge to the office. Currently, the office is finding it difficult to fund the

purchase of some stationery to work with.

3.2.1 Staff Meeting

Two (2) staff meetings were held, besides workshop, surveillance operations to investigate

Disaster emergency cases, good quarterly and situational report writing and tours organized in

the year.

3.2.2 Programmes/Workshops

In the 2nd quarter of 2015, the District embarked on flood alert sensitization tour throughout

the whole district and its environs. Flood alert tours took us to Sekpele FM, a radio station in

Likpe Todome (Hohoe Municipal). The team also toured all the Traditional Areas within the

19

District to brief them about disaster preparedness, mitigations of disaster and transformation of

Disaster Management to preventive services.

After highlighting, the District Co-ordinator together with his team presented two (2) bottles

schnapps and one (1) keg of palm wine to Chiefs and Elders in each traditional area visited.

3.2.3 Disaster volunteer groups ( DVGs)

The District is still monitoring thirty (30) DVG group activities with numerical strength of six

hundred and sixty eight (668) which most are undertaking coffee nursery and crop farming

through the help of C.R.I.G.

3.2.4 Relieve Assistance

Though the District received an assorted relief items during the second quarter, we would be

grateful if your office will release an additional relief items to the District.

3.2.5 Challenges/Constrains

Un-available imprest for a long time now is posing financial challenges in undertaking office

operations.

The absence of fire extinguishers to combat unexpected fire out-break in the office should

please be addressed

The secretariat will be happy if vital office equipment and stationeries, a Desktop Computer

and its accessories will be provided to enhance productivity in the office.

The secretarial also needs a vehicle and motor-bikes to facilitate its movement and quick

mobility.

The district needs some officers to augment those transferred currently, because nine (9) Zonal

offices are vacant.

3.2.6 Conclusion/Recommendation

In conclusion, immediate attention must be accorded to the above identified constraints and

suggestions.

Furthermore, all activities and events stated in the year will be maintained and improvement

added to those necessary.

Again, I also recommend that all challenges and short comings be addressed to facilitate

speedy delivery of disaster management cases.

20

3.2.7 DEPARTMENT OF SOCIAL WELFARE

3.2.8 Mission

The Departments are working in partnership with people in their communities to improve thier

social well-being through promoting development with equity for the disadvantaged,

vulnerable and the excluded.

3.2.9 Vision

The vision of the department is to take the lead in integrating the disadvantaged, vulnerable

and the excluded in the main stream development.

During the quarter under review, the Department of Social Welfare and Community

Development offered invaluable social services to its clients and society as a whole.

3.3.0Executive Summary

Thirty one (31) child welfare and maintenance cases were received out of which twelve (12)

have been treated and eighteen (18) are pending. One has been referred to the police

DOVVSU, Hohoe.

Five pregnancy denial cases were received and has been treated. The couples are receiving

counseling and are still being monitored.

A Social Enquiry Report was submitted on a gas explosion that occurred at Leklebi-Dafor

involving two siblings (a male and a female).

Thirty-one (31) applications were received from PWDs for financial support.

One family tracing and verification was conducted at Leklebli-Kame on Thursday, 23rd April,

2015.

Thirty-five (35) student loan forms were endorsed by the DCE and Presiding Member (PM)

respectively during the 2014/2015 academic year and released to the various applicants for

onward submission and processing at the Student Loan Trust Fund office.

Permission was received from an NGO in health to roll out its health education screening in

the district.

A three day workshop was organized for Water and Sanitation Committee members of 16

communities benefiting from water from the Church of Jesus Christ of Latter Day Saints.

Commissioning of water Project being sponsored by the Church of Latter Day Saints was

done on Tuesday, 15th September, 2015 at the premises of the District Assembly, Ve-

Golokuati.

One child trafficking case was brought to the agency by the Police on the 19th of August,

2015.

Three family re-integrations were made on the 7th of July, 2015, 14th October, 2015 and 29th

December, 2015 respectively.

A total of twenty thousand, six hundred Ghana cedis (GH¢20,600.00 was disbursed to sixty

(60) applicants.

21

Thirty-three (33) communities have been selected in the Afadzato South District to benefit

from the Livelihood Empowerment Against Poverty (LEAP) programme. Two thousand and

ninety four (2,094) completed community based targeting LEAP forms were sent to the

Ministry of Gender, Children and Social Protection in Accra on Wednesday 9th September and

Monday 5th October, 2015 respectively.

A total of Three Hundred and Ninety Eight (398) people were selected from thirty-two (32)

communities in the district to benefit from the 39th Cycle LEAP Payment .

The Department visited and supervised three (3) Day Care Centres in the District.

Meeting Bismark, an NGO from Germany, donated ten (10) brand new wheel chairs and four

(4) pairs o crotches to the Department on Thursday, 12th November, 2015 at the Have Health

Centre.

Twenty-six (26) women group leaders were trained on basic book keeping and fund

management.

Operational Details

Total debt own to the Department - Nil

Total debt own by the Department – Nil

Total debt own to staff: Nineteen (19) month’s salary arrears own to Nana A.K. Mansu

No of Audits conducted - Nil

3.3.2 Community Care

Thirty-one (31) applicants were received from PWDs for financial support.

3.3.3 Disbursement of Disability Fund

A total of twenty thousand six hundred Ghana cedis (GH¢20,600.00) was disbursed to sixty

(60) applicants

3.3.4 Social Enquiry Report (SER)

One Social Enquiry Report was submitted on a gas explosion that occurred at Leklebi-Dafor

on the 11th of January, 2015. The incident involves two siblings (a male and a female). The

victims were rushed to the Margaret Marquatt Hospital, Kpando. Due to the severity of the

case, the victims were referred to the Volta Regional Referral Hospital, Ho on the 12th of

January, 2016.

3.3.4 Student Loan Application

Thirty-five (35) student loan forms were endorsed by the DCE and Presiding Member (PM)

respectively during the 2014/2015 academic year and released to the various applicants for

onward submission and processing at the Student Loan Trust Fund office.

3.3.5 Non-Governmental Organizations

Permission was received from an NGO (Health Alertness Foundation) in health to roll out its

health education screening in the district.

22

Meeting Bismark, an NGO from Germany, donated ten (10) brand new wheel chairs and four

pairs of crotches to the Department on Thursday, 12th November, 2015 at the Have Health

Centre.

3.3.6 Family Welfare

Thirty one (31) child welfare and maintenance cases were received out of which twelve (12)

have been treated and eighteen (18) are pending. One has been referred to the police

DOVVSU, Hohoe.

Five pregnancy denial cases were received out of which one (1) has been treated and four (4)

are pending.

One domestic violence case was received and has been treated. The couples are receiving

counseling and are still being monitored.

3.3.7 Family Re-Integration

Three family re-integrations were made on the 7th of July, 14th October and 29th December,

2015 respectively.

7th July, 2015 saw the re-integration of a girl with the grandparents at Leklebi-Kame. This girl

was previously at the Volta Home Ve-Deme.

The second re-integration was done at the District Assembly Hall, Ve-Golokuati, where a 15-

year old girl was re-integrated with her mother. The mother of this girl was denied access to

her child who had been with the girl’s father’s relatives for the past 11 years.

The third one was done at Winneba in the Central Region where a boy aged between 14 and

15 years was re-integrated with the mother. He happened to be the trafficked boy, who was

brought to the Department by the Golokuati Police on the 19th August, 2015.

3.3.8Educational Campaign on Child Protection

Table 4.0 Beneficiary Communities

No Community Number Sensitized Total

Female Male

1 Kpeve-Tornu 42 = 60% 28 = 40% 70

2 Nyagbo-Odumase 46 = 70% 20 = 30% 66

3 Liati –Wote 66 = 55% 54 = 45% 120

4 Liati- Dafornu 26 = 65% 14 = 35% 40

5 Liati-Teikrom 21 = 70% 9 = 30% 30

6 Ve-Wudome 66 = 60% 44 = 40% 110

7 Ve-Koloenu 7 = 58% 5 = 42% 12

8 Ve-Agbome 76 = 65% 42 = 35% 120

Total

352 = 61.97%

216 = 38.03%

568

23

3.3.9 Community Sensitization

The child Protection Committee of the Afadzato South District embarked on a sensitization

tour in the eight selected communities from Wednesday 25th November, to Thursday 3rd

December, 2015.

The various communities visited were educated on issues of the right of the child as enshrined

in the Children’s Act, 1998 (Act 50). The sensitization was focused mainly on the following

issues.

i. Definition of child

ii. Welfare principle

iii. Non-discrimination

iv. Right to name and nationality

v. Right to grow up with parents

vi. Parental duty and responsibility

vii. Right to parental property

viii. Right to education and well-being

ix. Right to social activity

x. Treatment of the disabled child

xi. Right to opinion

xii. Protection from exploitative labour

xiii. Protection from torture and degrading treatment

xiv. Right to refuse betrothal and marriage

xv. Penalty for contravention

Committee members answered questions and concerns raised at the various place visited and

also urged the people to refer cases to the Department of Social Welfare and Community

Development s they could be addressed.

3.4.0 Visits and Supervision to Day Care Centres

The Department visited and supervised three (3) Day Care Centres in the District. They are

Mars Hill Christian Academy, Child Care Centre and E.P. Day Care all in Ve-Golokuati.

3.4.1Mars Hill Christian Academy

Date of Visit - Tuesday 15th December, 2015

Proprietor - Mr. Herbert Willie

Head Teacher - Mr. Nicholas Egblewogbe 0209092069

Age range of pupils - 1 & 1/2 – 4 years

3.4.2 Child Care Centre

Child care centre was established in 2011 and has been registered with the Department of

Social Welfare and Community Development.

24

Date of visit - Tuesday 16th December, 2015

Proprietor - Mr. Stephen Sedor 0240525377

Age range of pupils - 1 & 1/2 – 4 years

Table 5.0 Enrolment

School Sex Total

Boys Girls

Mars Hill Christian Academy 28 38 66

Child Care Centre 44 46 90

Grand Total

72

84

156

3.4.3 The 39th Cycle LEAP Beneficiaries in the District

Out of the two thousand and ninety-four (2,094) completed community based targeting

LEAP (Livelihood Empowerment Against Poverty) forms that were submitted to the Ministry

of Gender, Children and Social Protection in Accra on Wednesday 9th September, Wednesday

30th September and Monday 5th October 2015, three hundred and ninety-eight (398) were

selected to benefit from the 39th Cycle LEAP payment.

The three hundred and ninety-eight (398) successful beneficiaries represent 19.01% of the two

thousand and ninety-four (2,094) people whose forms were submitted. Payment was made

on Thursday 26th November, and Friday 27th November, 2015 where three hundred and

ninety-two (392) people were paid six (6) beneficiaries were not paid because they were not

present during the payment days.

Below is a list of the beneficiary communities and the number of beneficiaries

Table 6.0 The 39th Cycle LEAP Beneficiary Communities in the Afadzato South

District

No Community Number of

Beneficiaries

1 Liati Teikrom 7

2 Logba Alakpeti 17

3 Koloenu 12

4 Tafi Atome 44

5 Leklebi Liati 4

6 Ve-Deme 8

7 Ve-Hoeme 1

8 Abayame 33

9 Gagbefe 2

10 Agodome Kowu 32

11 Logba Andokope 7

12 Liati Soba 13

25

13 Liati Dalekpedzi 19

14 Liati Peterkope 1

15 Liati Agboglidome 1

16 Logba Klikpo 3

17 Logba Hoglikope 14

18 Logba Dufi 3

19 Liati Tadzi 10

20 Liati Torgbenu 15

21 Liati Central 12

22 Liati Avetome 1

23 Have Central 8

24 Golokuati 9

25 Leklebi Worbe 35

26 Agate 29

27 Ando 20

28 Nyagbo Sroe 2

29 Kpeve Tornu 13

30 Woadze 8

31 Leklebi Duga 3

32 Sadzikope 12

Total 398

3.4.4 Community Development

3.4.5 Clean-up Exercise

The Afadzato South District Assembly observed its National Sanitation Day for the month of

March, on Thursday, 12th March, 2015. The exercise started at 6.00a.m. and came to an end at

10.00a.m. Present were staff from the Assembly, G.E.S., and Health Services, men and

women, the youth as well as school children.

3.4.6 Water Project

The Church of Jesus Christ of Latter Day Saints agreed to provide sixteen (16) communities

with water as a way of contributing their quota to the development of the Afadzato South

District. As part of their preliminary activities, the church organized a three-day workshop for

Water and Sanitation (WATSAN) Committee members and Hygiene Volunteers of the

beneficiary communities.

The WATSAN Committee for each community is made up of at least five people including

the Chairperson, Secretary, Treasurer, Hygiene Educator and Pump Site Caretaker.

Communities with large population have seven or nine members made up of the Chairperson,

Secretary, Organizer, Treasurer, Hygiene Educators and Pump Site Caretaker(s).

Participants were trained on the following topics:

Leadership

The Roles and Responsibilities of Watsan Committee Members

Organizing and Conducting Meetings

Recording Minutes

26

Fund Raising/Mobilization

Financial Records Keeping

Facility Management Plan (Action Plan)

Hygiene Education

Hand Washing

Filling Illness Chart

3.4.7 Progress of Work

Generally, the water project is about 90% complete. Work is 100% complete in all the

communities benefiting from hand pumps. Apart from Nyagbo Konda, work is about 96%

complete in all the communities benefiting from the mechanized system. Work is yet to start

at Nyagbo Fiape. For Ve-Golokuati, work is almost complete except that the water is yet to be

pumped to the existing reservoir which has a capacity of about thirty thousand (30,000) liters.

3.4.8 Commissioning of Water Project

Commissioning of the water Project for the sixteen beneficiary communities in the district was

done on Tuesday, 15th September, 2015 at the premises of the District Assembly, Ve-

Golokuati.

The ceremony was graced by Elder and Mrs. Panter, Mr. Clarence Kofi Baah, Project Co-

ordinator, all of the Church of Latter Day Saints, Accra and Dr. Joseph Acquah, the

Contractor. One representative each of Latter Day Saints from Kpando and Ho were also

present. In addition, Hon. Ganyaglo, Deputy Volta Regional Minister, Hon. Angela Alorwu-

Tay, DCE, Afadzato South District, Chiefs (Paramount and Divisional) from all the traditional

councils in the district, workers of the Afadzato South District Assembly, and school children

amongst others were present.

The commissioning became necessary so the Panters could leave for another important

assignment elsewhere.

3.4.9 Training for Women Group Leaders

26 Women groups were trained on basic book keeping and fund management. The training

was focused on:

i. Identifying opportunities

ii. Developing business objectives

iii. Sources of funding

iv. Fund management

v. Profit and loss

3.5.0Recommendation

It is recommended that Nana A.K. Mansu is paid his nineteen (19) months’ salary arrears.

27

3.5.1 DEPARTMENT AGRICULTURE

DEPARTMENT OF AGRICULTURE

REPORT ON EXTENSION DELIVERY IN VOLTA REGION.

ANNUAL REPORT (JAN-DEC), 2015

PARAMETER AFADZATO SOUTH

AF

AD

ZA

TO

TO

TA

L

EXTENSION TRAINING

1 Number of planning

sessions organised 6

2 Number of AEA trainings

organised 10

3 Number of study tours

organised for AEAs 0

4 Number of stakeholders

meetings organised 6

FARMER

EMPOWERMENT

5 Number of farm visits 3,946

6 Number of farmers in each

District 16,400

7

Indicate number of farmers

serviced by each AEA in an

Operational Area

8,780

8

Number of farmers reached

with improved

Technologies.

7,400

Female 2,100

Male 5,300

9 Number of On-Farm

Adaptive Trials established 8

10

Number of farmers

participating in On-Farm

Adaptive Trials

500

Female 92

Male 408

11 Number of result

demonstrations established 4

12

Number of farmers

participating in field

demonstrations.

216

Female 91

Male 125

13

Number of farmers adapting

improved Technologies 5,610

Female 2,350

Male 3,260

28

14 Number of field days

organised by AEAs 19

15

Number of farmers

participating in field days 520

Female 252

Male 268

16 Number of study tour

organised by AEAs. 0

17

Number of farmers

participating in study tours. 0

Female 0

Male 0

FBO

DEVELOPMENT

18 Number of FBOs formed. 35

19 Number of FBOs interacted

with. 25

20 Number of active FBOs

accessing credit 5

21 Number of District Union

of FBOs formed 0

22 Number of FBOs accessing

market information 15

23 Number of training

organized for FBOs. 3

24 Type of training organised

for FBOs.

Group formation and Group dynamic. Sponsor by

Africare

COLLABORATION

WITH PRIVATE

SERVICE PROVIDERS

25

Number of NGOs/CBOs

involved in Extension

Delivery

2

26

Number of field staff of

NGOs involved in

Extension Delivery

2

ALTERNATIVE

EXTENSION METHOD

27 Number o f AEI Centres

established 0

28

Number of farmers visiting

AEI Centre 0

Female 0

Male 0

29

Number of Radio Stations

Collaborated with in

disseminating agric.

technologies

2

30

How many programmes

were aired through Radio

Stations?

4

29

31 Number of community FM

Stations collaborated with. 2

EMERGING ISSUES

32

Number of HIV/AIDS

Focal Person Trained 0

From MOFA 0

From COMMUNITIES 0

33

Number of farmers who

participated in HIV/AIDS

& Malaria campaigns

organized by AEAs

0

Female 0

Male 0

34 Number of HIV/AIDS

campaigns organised 4

35

Number of campaigns on

prevention of child labour

in agriculture organized.

18

36

Number of farmers who

participated in prevention of

child labour in Agriculture

campaigns

645

Female 389

Male 256

37

Number of sensitization

programme on

Occupational Safety

organised.

18

EXTENSION

ORGANISATION

38

Number of AEAs 9

Female 1

Male 8

39

Number of Supervisors 4

Female 0

Male 4

40

Number of motorbikes 1

Serviceable 1

Unserviceable 0

41

Number of Technologies

disseminated with the use of

Audio Visual Vans

0

42

Type of Technologies

disseminated with the use of

Audio Visual Vans

0

43 Number of RELC activities

carried out. 0

44 Amount of money spent on 0

30

RELC activities

45

Number of Technical

Review Meetings

organized. 12

46

Number of Participants who

participated 52

Male 48

Female 4

47

Number of monitoring

activities carried out by

regional RELC 0

48 Number of Video

Documentary shown. 0

49

Number of print materials

(flyers, fact sheets, posters,

etc.) distributed. 0

50

Number of farmers fully

adopted technologies

disseminated. 4153

Male 3017

Female 1136

51

Number of farmers partially

adopted technologies

disseminated. 1108

Male 666

Female 442

52 Technologies developed to

meet the needs of women. 0

# List number of technologies disseminated with the use of Audio Visual vans on separate paper.

None

# # Technologies disseminated - # of number of farmers reached with technologies, - # of farmers

fully adopted technologies, and #of farmers - partial adoption of technologies

TECHNOLOGIES DISSEMINATED IN THE 3RD QUARTER was roll over to

fourth quarter (Oct-Sept), 2015

S/No. Technological Package

Crops

No of famers reached

with technology

No of farmers adopting

technological packages

fully

No. of farmers

adopting technological

packages partially

Men Women Total Men Women Total Men Women Total

1 Mini-cutting techniques

(cassava stick)

92 40 132 68 38 108 13 11 24

2 Soil fertility

improvement techniques/

management

202 83 285 125 86 211 60 14 74

3 Use of improved seed 3560 1595 5055 1854 1732 3586 456 913 1369

31

4 Use of approved

chemical to control

weeds among crops

&correct dosage

3978 3457 7435 3004 1157 4151 744 934 1678

6 Vegetable production 434 416 850 434 416 850 0 0 0

7 Sucker paring and pruning

of old leaves 976 136 1112 613 387 1000 71 41 111

Livestock

1 Animal nutrition 920 810 1730 600 432 1032 465 267 700

2 Improve housing for

animals

220 54 274 89 40 129 3 1 4

3 Pig production and

management

6 1 7 5 - 5 2 - 2

4 Breed improvement

techniques

10 18 18 - - - - 18 18

5 Improved poultry

keeping

656 330 986 479 348 842 88 56 144

6 Pest/disease recognition,

prevention and control in

animals

- - - - - - - - 1654

7 Routine vaccination of

small ruminants(PPR)

- - - - - - - - 2060

3.5.2 Women in Agricultural Development - Promotion of local foods

• A solely women FBO group (2) were trained in preparing local dishes like;

banku-laced with soya flour with ademe and gboma stew.

• Brown rice with kontomere

• Pressing of cassava dough on platform

• Use of neem extracts on leafy vegetables

3.5.3 NGO COLLABORATION

3.5.4 PLAN GHANA/MoFA PROJECT

(Nutritive Sensitive Agriculture/Home Gardening and Small Animal Production)

The department is still doing monitoring

Duration: January – June, 2015

Beneficiaries: 260 Households (Pregnant, Lactating/Breastfeeding mothers & Children 0-

24monthsNo. of Communities: 13

Beneficiaries supplied with vegetable seeds, cowpea, and poultry for

32

production

Food demonstration were organized to teach households how to prepare meal to conserve food

nutrients

Some pullet are dropping eggs for the farmers

3.5.4 DEVELOPMENT OF SELECTED VALLEYS: RICE SECTOR SUPPORT

PROJECT (RSSP)

5 valleys earmarked for development. The engineers have left the site, and would come back

next year.

All the valleys have been crop.

Harvesting is going on in the 5 valleys

3.5.5 AFRICARE/MoFA COLLABORATION

(Integrated Soil Fertility Management Project)

� For increased food production in a sustainable systems

� Two demonstration has been established

� Trainings of farmers in Group Formation

� Training on good quality product and packaging

� Conduction of Farmer Field Schools

NOTE: We are only monitoring this field activities and the group form

The two demonstrations fields have been harvested.

Note: All these collaborations are roll over from the third

quarter to the fourth quarter activities.

3.5.6 GHANA EDUCATION SERVICE(GES)

3.5.7 INTRODUCTION

As part of our core mission, the Afadzato South District Education Directorate exists to ensure

quality teaching and learning in all schools at pre-tertiary levels to meet the expectations of all

stakeholders of education through strategic planning, efficient resource management, equitable

distribution of logistics, effective school supervision and monitoring with the aim of

improving standard of academic performance of pupils/students in the District.

Afadzato South Directorate is divided into eight (8) circuits, namely, Ve-South, Ve-North,

Liati, Logba, Tafi/Nyagbo, Leklebi, Have and Weto. These circuits are supervised by eight

(8) circuit supervisors.

It has a total of One hundred and ninety-two (192) schools made up of four (4) Senior High

Schools, Two (2) TVETs 30 private schools and one hundred and fifty-six (156 public basic

schools.

33

This report covers important activities undertaken during the fourth quarter spanning 1st

September to 31st December, 2015 with the aim of improving quality of education in the

Afadzato South District.

3.5 .8 VISION To make education accessible to all children of school going age in the District and to create a

conducive environment for the staff to give of their best.

3.5.8 MISSION

To provide quality education at all levels by intensifying monitoring and supervision of all

schools in the District and also collaborate with all stakeholders to motivate staff so as to

improve standard of education in the District.

3.5.9 Key Activities identified for Performance during the Quarter were

under the following Areas:

Access to improve education in the District, the Education Directorate, in collaboration with

its stakeholders; District Assembly, NGOs etc. had embarked on enrolment drive throughout

the district. The purpose of this activity is to encourage parents to send their children to

school, reduce school dropout rate, and hence increase retention and completion rate. Also,

School Feeding Programme has covered about 28 schools and benefiting over 2000 pupils. A

3 Unit Classroom Block was also constructed at Woadze Tornu-Xorsekope by Pencils of

Promise (POP). Currently, Plan Ghana International is constructing a pre-school and primary

school block at Xorsekope to help improve access.

Gender: Teenage pregnancy and school dropout among girls in the District is a serious

concern to all stakeholders. To ensure gender equity, the Girls’ Education Officer has

intensified sex education, career guidance and personal hygiene in about 25 schools in the

District. Also stakeholder’s re-entry porogramme has been organized for teenage mothers to

return to school, especially the most affected communities and Plan partner communities.

3.6.0 Special Education:

• School Visits and Monitoring

• Awareness creation and sensitization of school children, teachers and communities.

• Identification of children with disabilities/Special Education Needs (39 cases were

identified during the quarter) in the various areas, especially visually impairment. The

communities were so sensitized on the need to send their disabled children to school.

• Implementation of LEAP Programme in the District.

• Special education Unit had organized one day sensitization workshop for teachers and

students of JIBMAS. The purpose of the workshop was to sensitize both teachers and students

on the current G.E.S policy on special education (students/children with special education

needs), thus emphasizing of inclusive education.

The unit has also put in an application on behalf of four (4) children with disabilities to the

District Assembly to benefit from 2% of the District Assembly Common Fund. Fortunately,

three (3) out of the four (4) have benefited. An amount of GH¢500.00 was given to each of

the children to take care of their educational needs.

34

Two assistive devices (walker) was also sort from Department of Social Welfare and

presented to two physically disabled students to aid their mobility.

• Circuit Supervisors have intensified monitoring and supervision of all schools in the

district.

• Formation of reading clubs, and donation of e-readers to Ve-Agbome D.A. JHS

• Training of volunteer teachers

Capacity Building workshop for J.H.S. teachers selected from 8 Plan Ghana support

communities in Mathematics, English and Science (40 participants)

Capacity building workshop for Lower Primary Teachers, selected from 8 Plan Ghana

communities in English, mathematics and science (40 participants

Reading competition to generate interest of students in reading, hence improving performance.

3-days Preparatory workshop for final year JHS 3 students, 1,115 students.

• Quality

• Management

Table 7.0Key Activities identified for Performance by Objectives

Strategic Key

Objectives

Activity/Project Funding Source Unit/Department

/

Agency

Responsible

Access

Enrolment drive

Reintroduction of School Feeding

Programme

Construction of 3 Unit Classroom

Block at Woadze Tornu-Xorsekope

District Education

Directorate and

District Assembly

District Assembly

Pencil of Promise

(POP)

Afadzato South

District Assembly

Afadzato South

District Assembly

Pencil of Promise

(POP)

Gender

The Girls’ Education Officer has

visited 25 schools to sensitize the

teachers and girls on teenage

pregnancy, sex education, career

guidance and personal hygiene

3 days stakeholder re-entry programme

for pregnant girls

Personal sources (to

be refunded if funds

are available

Education

Unit/UNICEF

Girls Education

Officer

35

National Forum for Girls’ Education

Officers on promoting retention,

performance and achievements

Girls’ Education

officer

Camfed

Special

Education

• School visits and monitoring

• Awareness creation and

sensitization of school children,

teachers and communities

• Identification of children with

disabilities/Special Education

Needs (39 cases were identified

during the quarter) in the various

areas, especially visually

impairment. The communities

were so sensitized on the need to

send their disabled children to

school.

• Implementation of LEAP

Programme in the district.

• Special education unit had

organized one day sensitization

workshop for teachers and students

of JIBMAS. The purpose of the

workshop was to sensitize both

teachers and students on the current

GES policy on special education

(students/children with special

education needs), thus emphasizing

of inclusive education. The unit

has also put in an application on

behalf of four (4) children with

disabilities to the District Assembly

to benefit from 2% of the District

Assemblies Common Fund.

Fortunately, three (3) out of the

four (4) have benefited. An amount

of GH¢500.00 was given to each of

the children to take care of their

educational needs.

Two assistive devices (walker) was

also sort from Department of Social

Welfare and presented to two

physically disabled students to aid

their mobility.

Personal sources to

be refunded when

funds are available)

Special Education

Officer

Quality

• Circuit Supervisors have intensified

monitoring and supervision of all

schools in the district

District Education

Directorate

Supervision

36

• Formation of reading clubs, and

donation of e-readers to Ve-

Agbome D/A/ JHS

• Training of volunteer teachers

• Capacity Building workshop for

J.H.S. teachers selected from 8 Plan

Ghana support communities in

Mathematics, English and Science

(40 participants)

• Capacity Building Workshop for

Lower Primary Teachers, selected

from 8 Plan Ghana communities in

English, Mathematics and Science

(40 participants)

• Reading competition to generate

interest of students in reading,

hence improving performance.

• 3-days Preparatory workshop for

final year (JHS 3) students, 1,115

students.

NNEKA Youth

Foundation

NNEKA Youth

Foundation

Rural Bank

Plan Ghana

Plan Ghana

Plan Ghana

District Assembly

NNEKA Youth

Foundation

NNEKA Youth

Foundation

Training officer

District Training

Team

District Training

Team

District Public

Relations Officer

District Training

Team

Management

Due to lack of fund, the District

Education Office has not undertaken

any training activity for its staff

3.6.1 Access: Status/Performance during the Quarter Under the following

areas:

3.6.1 Number of schools: Afadzato South has a total of 164 public schools and 12

private schools. See the details from the table.

3.6.2 Enrolment Situation: Student’s enrolment in the district stands at 18,842. This is

made up of 9,081 females and 9,761 Males.

3.6.3 Efforts at Improving Access: School attendance pattern in the district is at its

high level. Parents and students at large have been sensitized on the importance of education

through community visits, PTA/SMC meetings and SPAM. This community sensitization has

impacted positively on school attendance during the quarter.

37

3.6.4 Challenges: Challenges that hinder achieving access during the quarter included, but

not limited to; lack of resources to intensify monitoring and supervision at all levels of

education, lack of parental control, teenage pregnancy and school dropout.

Despite the challenges enumerated above, the District Education Directorate is working

tirelessly with all stakeholders to achieve 90% enrolment by the end of the year 2015 if

adequate resources are made available.

Table 7.0:KG Performance in Access

Main

Output

Area

Output

Indicator

Previous

Quarter

Current

Quarter

Annual

Target

Remarks

Public No of schools

No of classrooms

No of classes

Total enrolment

Girls enrolment

62

98

124

3,686

1,821

62

98

124

4,168

2,121

Table 7: Primary Performance in Access

Main

Output

Area

Output

Indicator

Previous

Quarter

Current

Quarter

Annual

Target

Remarks


No of classrooms

No of classes

Total enrolment

Girls’ enrolment

64

300

384

8,471

4,118

64

300

384

9,471

4,318

Private No of schools

No of classrooms

No of classes

Total enrolment

Girls’ enrolment

10

48

60

1,102

548

10

48

60

1,502

748

Table 3.3: JHS Performance in Access

Main Output

Areas

Output Indicator Previous

quarter

Current

Quarter

Annual

Target

Remarks


No of classrooms

No of classes

Total enrolment

Girls’ enrolment

46

110

138

3,453

1,393

46

110

138

2,992

989


No of classrooms

No of classes

Total enrolment

Girls’ enrolment

9

25

27

636

308

10

30

30

535

288

38

Table 3.4: SHS Performance in Access

Main Output

Areas


quarter

Current

Quarter

Annual

Target

Remarks

Public

No of schools

No of classrooms

No of classes

Total enrolment

Girls’ enrolment

4

156

552

1,539

737

4

156

552

1,059

581


No of classrooms

No of classes

Total enrolment

Girls’ enrolment

Nil

Nil

Nil

Nil

Nil

Table 8: TVET Performance in Access

Main Output

Areas


quarter

Current

Quarter

Annual

Target

Remarks

Public

No of schools

No of classrooms

No of classes

Total enrolment

Girls’ enrolment

2

45

90

799

114

2

45

90

759

125


No of classrooms

No of classes

Total enrolment

Girls’ enrolment

Nil

Nil

Nil

Nil

Nil

Main Output

Areas


quarter

Current

Quarter

Annual

Target

Remarks

Public

No of schools

No of classrooms

No of classes

Total enrolment

Girls’ enrolment

N/A


No of classrooms

No of classes

Total enrolment

Girls’ enrolment

N/A

3.6.5 Quality: Status/Performance during the Quarter under the following

areas

3.6.6 Teacher Attendance Trends: Teacher attendance had improved drastically

during the quarter under review. Visits to the schools indicated that almost every teacher was

in school and are performing their duties. Also, when school re-opened for the 2015/2016

academic year, reports from the field indicated that most teachers were at post and performing

their duties effectively.

39

3.6.7 Trends in Learning Achievement: Pupil/student performance has improved

tremendously. English reading, writing and arithmetic skills, which are core to students’

learning achievement, have seen upward improvement. This is reflected in the Early Basic

Education Certificate Examination (BECE) results indicated that the district has achieved

76.4% using aggregate 30 and 94.2% using aggregate 36. The District Education Directorate

is working hard to ensure that current achievements are improved upon.

3.6.8 Situation of Teaching and Learning Materials: Availability and adequacy

of teaching and learning materials in the schools which are core to effective teaching and

learning are not the best. Most of the schools are still struggling with basic TLMs such as

chalks, pens, exercise books, textbooks, registers, report cards, lesson note books, syllabus

among others. It is our hope that supply of these TLMs would come in the right quantity and

at the right time to facilitate effective teaching and learning in the 2015/2016 academic year.

During the quarter under review, the following teaching and learning materials were received

for onward distribution to all schools in the District.

S/N ITEM QUANTITY FUNDING

SOURCE

1 White chalks 3,308 boxes GOG

2

Ewe Text Books JHS 1

JHS 2

JHS 3

Teachers Guide JHS 1

JHS 2

JHS 3

208

220

571

7

7

7

GOG

GOG

GOG

GOG

GOG

GOG

3 Dual Desks 200 German Embassy

4

ICT Text books (Disc) Primary

Schools

6,000

GOG

5

Cupboards (SHS)

57

Getfund

6

School Uniforms (Boys)

500

GOG

3.6.9 My First Day at School

“My First Day at school” at school is a government’s initiative aimed at welcoming new

entrants (KG and Primary one) pupils to school in a special way to make transition from home

40

to school smooth. It is also a way to help improve school enrolment, retention and completion

rate of basic schools.

This year’s programme was observed throughout all schools in the Afadzato South District.

As part of the celebration, a team of scheduled offices from the District Education Directorate

and the District Assembly went round all the schools to welcome the new entrants. Some

school items were also presented to some pupils.

Also the Deputy Volta Regional Minister and the Acting Regional Director of Education and

their entourage were in the District to observe the day. They presented “My First Day at

School” items and school uniforms to some students of Ve-Golokuati E.P. Primary School.

They also advised the students to take their studies seriously so as to achieve their set goal in

future. A total of 1,920 parlays biscuits, 1,920 U-fresh and 260 school purses were distributed

to the schools.

3.7.0 Challenges in Quarter Lack of and or inadequacy of basic teacher learner

materials; TLMs (registers, chalks, lesson note books, exercise books among other in most of

the schools was a major challenge that hampered effective teaching and learning during the

first quarter. Lack of funds had actually hindered the education directorate’s ability to

intensify monitoring and supervision of schools.

3.7.1 Learning Environment in Schools: Learning environment in the schools was

not bad during the quarter. While most schools had furniture and good classrooms, some

schools are still studying under trees and writing on the floor.

Present Performance against Key Benchmarks agreed for the quarter:

Table8.0 KG. Performance in Quality

Main Output

Areas


quarter

Current

Quarter

Annual

Target

Remarks

Public Total no of teachers

Number of female teachers

Total No of teachers trained

PTR

No of core textbooks

• English

• Mathematics

• Science

No of schools inspected annually

193

143

92

1:19

194

176

146

92

1:19

194

Private Total no of teachers



PTR


• English

• Mathematics

• Science


28

21

3

1:10

28

21

3

1:10

Table 8: Primary Performance in Quality

Main Output Output Indicator Previous Current Annual Remarks

41

Areas quarter Quarter Target




PTR


• English

• Mathematics

• Science


329

186

328

1:26

4,590

4,421

4,707

194

324

217

300

1:26

4,590

4,421

4,707

194




PTR


• English

• Mathematics

• Science


58

18

10

1:19

12

58

18

10

1:19

12

Table 9.8 JHS Performance in Quality

Main Output

Areas


quarter

Current

Quarter

Annual

Target

Remarks




PTR


• English

• Mathematics

• Science


317

79

272

1:10

1,706

1,688

1,678

43

327

108

313

1:10

1,706

1,688

1,678

43




PTR


• English

• Mathematics

• Science


57

1

16

1:35

12

57

1

16

1:35

12

Table 10: SHS Performance in Quality

Main Output

Areas


quarter

Current

Quarter

Annual

Target

Remarks

Public Total no of teachers 212 290

42



PTR

Total No of Non-teaching staff


• English

• Mathematics

• Science


42

175

1:7

181

4

52

175

1:7

181

4




PTR



• English

• Mathematics

• Science


N/A

Table 11: TVET Performance in Quality

Main Output

Areas


quarter

Current

Quarter

Annual

Target

Remarks




PTR



• English

• Mathematics

• Science


80

17

52

1:8

50

2

124

33

52

1:8

50

2




PTR



• English

• Mathematics

• Science


N/A

43

Table 12: Special Education Performance in Quality

Main Output

Areas


quarter

Current

Quarter

Annual

Target

Remarks




PTR



• English

• Mathematics

• Science


N/A




PTR



• English

• Mathematics

• Science


N/A

3.7.2 Management:

3.7.3 Staffing situation at the office

Afadzato South District Education Directorate (office) has 53 staff. This is made up of 16

females and 37 males. It is headed by a District Director and assisted by Four-line

Deputy/Assistant Directors.

These four-line Deputy/Assistant Directors are responsible for:

• Administration and Finance

• Planning, Monitoring, Data Collection, Research and records

• Human Resource, Management and Development

• Supervision and Inspection

• Other Supportive Schedule Officers include:

• Girls Education

• School Health and Education Programme

• Early Childhood/Basic One Co-ordinator (SHEP)

• Music and Culture

• Logistic/Stores

• District Public Relations Officer

44

• Technical and Vocational Education

• Special Education (Peripatetic)

• Procurement and

• Welfare

3.7.4 Management Actions taken during the Quarter: Staff attendance has been

very high and majority was also regular. Most of them used their personal resources to carry

on their activities during the quarter. It is expected that, refund would be made to them as

soon as funds are available.

:

3.7.5 Identified Challenges in Management during the Quarter During the

period under review, management was faced with the under-listed challenges that have grossly

affected its performance.

3.7.6 Lack of Funds: Due to lack of funds, most of the activities planned for the quarter

could not be implemented. However, to enable the directorate to achieve its targets, most of

the schedule officers had used their financial resources to undertake their activities. It is our

hope that money would be released as soon as possible so that schedule officers’ monies

would be refunded to them.

3.7.6 Lack of vehicle to ensure effective Educational Administration and

Supervision:

The only old pick-up vehicle at the disposal of the Directorate broke down and this had

negatively affected the activities of the Directorate.

3.7.7 Lack of office Equipment and Logistics, e.g. Computers, Printers, A4

sheets, Tonners etc.

Present Performance could have been better if resources were made available to the office.

Table 12 :Pre-tertiary Education Management Performance

Main Output

Areas


quarter

Current

Quarter

Annual

Target

Remarks

Public No of Management staff

No of staff who received training

No of vacant positions

No of Circuit Supervisors

No of Circuits

No. of schools monitored

KG

Primary

JHS

SHS

TVET

51

0

0

8

8

164

58

57

43

4

2

51

0

6

8

8

164

58

57

43

4

2

45

Special 0 0

Table 13: KG Education Infrastructure

Main Output

Areas


quarter

Current

Quarter

Annual

Target

Remarks

Public - Number of schools needing

minor repairs

- No of pupils having writing

places

- No of pupils having seating

places

- No. of schools with clean

and safe water

- No of schools with toilet

facilities

- No of schools with urinals

50

N/A

N/A

25

40

45

50

1.562

1.562

25

40

45

Table 14: Primary Education Infrastructure:

Main Output

Areas


quarter

Current

Quarter

Annual

Target

Remarks

Public - No of schools needing minor

repairs


places


places


and safe water


facilities


50

5,780

5,780

30

41

43

50

5,780

5,780

30

41

43

Table 15: JHS Education Infrastructure

Main Output

Areas


quarter

Current

Quarter

Annual

Target

Remarks


repairs


40

40

46

places


places


and safe water


facilities


2,453

2,453

20

25

30

2,453

2,453

20

25

30

Table 16: SHS Education Infrastructure

Main Output

Areas


quarter

Current

Quarter

Annual

Target

Remarks


repairs


places


places


and safe water


facilities


4

1,159

1,159

4

3

3

4

1,159

1,159

4

3

3

Table 17 TVET Education Infrastructure

Main Output

Areas


quarter

Current

Quarter

Annual

Target

Remarks


repairs


places


places


and safe water


facilities


2

799

799

2

2

2

2

799

799

2

2

2

Table 18 : Special Education Infrastructure

Main Output

Areas


quarter

Current

Quarter

Annual

Target

Remarks


47

repairs


places


places


and safe water


facilities


N/A

3.7.8 Fourth Quarter Report on the Ghana School Feeding Programme

3.7.9 Introduction:

The Afadzato South District has 25 schools that are beneficiaries of the Ghana School Feeding

Programme. The 25 schools have been categorized into 7 Cluster of Schools and 8 individual

Schools.

The Schools are:

1. Kpeve Old Town D.A. Primary, Kpeve Tornu Salvation Army, Adigbo L/A Primary.

2. Have R.C. Primary, Ando No. 1 E.P. Primary, Have Alavanyo D/A Primary

3. Logba Alakpeti D/A A & B Primary, Klikpo E.P. Primary School

4. Leklebi Fiafe D.A. Primary/KG, Keklebi Agbesia E.P. Primary, Leklebi Dafor D/A.

Primary

5. Ve-Gbodome R/C Primary, Ve-Deme E.P. Primary

6. Agate E.P. Primary

7. Liati Dafornu R/C Primary, Liati Wote E.P. Primary

8. Woadze E.P. Primary

9. Goviefe Todzi E.P. Primary

10. Tafi Atome R.C Primary

11. Nyagbo Sroe E.P. Primary

12. Nyagbo Odumase Basic School

13. Nyagbo Gagbefe D/A Primary School

14. Goviefe Kowu E.P. Primary School

48

15. Ve-Koloenu R/C, Ve Koloenu E.P. A & B Schools

The introduction of the Ghana School Feeding Programme in these schools has helped in

sustaining enrolment and increase in the enrolment figures over the years. This is a great

achievement for the District in the field of education especially at the basic school level.

3.8.0 Enrolment Figures: The District has a total number of six thousand twenty nine school children who are being fed

every school day under the School Feeding Programme. Out of this, two thousand eight

hundred and ninety seven (2,897) are girls and three thousand one hundred and thirty-two

(3,132) are boys. The boys represent 51.95% as against 48.05% of girls.

3.8.1Implementation of the School Feeding Programme

The implementation of the Ghana School Feeding Programme in the Afadzato South District

has been a very successful one. The successes amidst many other challenges could be

attributed to the commitment of the caterers and the District Assembly as a whole.

3.8.2 Accessibility of Potable Water

Observations were that many of the schools did not have potable water. In some places the

only source of water was the stream which had almost dried up. In a few places the schools

had polytanks for storing rain water but with the inception of the harmattan water has been a

major challenge.

3.8.3 Implementation and School Implementation Committees

The District and School Implementation Committees are both functioning.

3.8.4 Hygiene

All the caterers had hygienic cooking environments. This was possible because all the

caterers had cooks and other helpers who were always at post to execute their duties. The

schools on the other hand provided bowls of water with soap for hand washing, which is

commendable.

3.8.5 Rice and Cooking Oil Allocation

The caterers were supplied with one hundred and forty eight (148) bags of Buffer stock rice

and seventy-six gallons of 25kg cooking oil.

49

Eleven caterers were also supplied with Deep Freezers on hire purchase.

3.8.6Payment to the School Feeding Caterers

A total of Two Hundred and Fifty Three Thousand, Three Hundred and Forty Five Ghana

cedis Ninety Pesewas (GH¢253,345.90) was received as transfer to the GSPS and paid to the

caterers accordingly. This amount represents 58.72% of the budgeted figure of

GH¢431,413.00..

3.8.7 Challenges and Constraints

The following challenges have affected the implementation of the Ghana School Feeding

Programme in the District:

1. Delay in the release of funds to the caterers. This situation mostly puts undue pressure

on the caterers financially, therefore, making it difficult for the caterers to render their

services effectively.

2. Some of the Schools cooked irregularly in the first term of the 2015/2016 academic

year. It was observed that some of the kids would take permission to go home to eat

but would not return after the second break. This had a negative effect on academics

as the head teachers complained.

3. In other places, it was observed that the sharing of the food ate into class hours as a

result of lack of adequate space and canteen for the schools.

50

4.0 Chapter Four

4.1 Recommendation and Conclusion:

The fourth quarter revenue target was exceeded by GHS15,748.93 representing 68.98%.The

revenue for the quarter was GHS38,580.88 representing168.98% of the budgeted

GHS22,831.95.

From the above, the revenue performance of the Assembly is progressing. It is therefore

recommended that the Assembly extend its IGF net to capture more tax payers. The District is

endowed with a lot of natural resources, most of which are tourist potentials sites. It is

recommended that the District partner with private investor to develop these sites to attract

more tourists so as to improve the IGF mobilization.

While the Assembly waits to develop its tourist sites, management is encouraged to map up

strategies to collect more revenue from first quarter upwards in 2016. The Assembly should

invest in revenue collection by holding in-depth stakeholders consultation workshops with the

local people prior to revenue collection exercise.

The Assembly is also encouraged to continue the use of its composite budget and Annual

Action Plans as guides in implementing development projects and programmes.

Decentralized Departments are encouraged to submit their quarterly reports timely to enable

the DPCU Secretarial compile and submit its reports on time. A one-day training workshop

for all statiscians and data management officers in decentralized departments would help to

enhance their report writing skills.

4.2 Conclusion

Funding was identified to be a major militating factor against the effective implementation of

programmes and projects in the district. The releases of the District Assemblies Common

Fund (DACF) was not regular, a situation which militates against effective implementation of

projects and programmes. However, when there is an improvement in the mobilization of

IGF, the pressure on the DACF is expected to reduce subsequently.

afadzato south district assembly · 3.2.5 challenges/constrains ... key monitoring and evaluation...

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