MONITORING AND EVALUATION REVIEW , 2013

Implementing Partner: AFIDPresented by: Rosemirta BirungiPrograms Manager, AFID & Country Project LeaderNairobi, August, 2013afid_eca@yahoo.comrosemirt@yahoo.com

Progress Highlights on Project M&E and

Lessons Learnt

BACKDROP

2011 (Completed Project)• Title: Exploiting Market

Opportunities for value-added dairy and meat products in ECA

• Participating countries: Rwanda, Uganda, Kenya. Tanzania and Ethiopia

2013 (On-going project)• Title: Up-scaling Feed Packaging and

Conservation Innovations for Drought Management in Pastoral Systems of Eastern and Central Africa

Participating countries: Uganda, Kenya&Tanzania

PROJECT IMPLEMENTING PARTNERS

Demand for the technology/innovation : Unhygienic, unsafe roast techniques and poor environment

Demand for the technology/innovation: Roadside Vendors Exposure of roasted meat to contaminants (Physical and Airborne)

Multilevel Meat Roasting Stove

Structure Design of HYQUASSEE Meat Roasting

Stove

PROJECT INTERVENTION

PROGRESS AND PERFORMANCE OF THE PROJECTS (TARGETS VS  ACTUAL)

Result Targets (Regional)

Actual (Uganda)Result 1: Generation of Demand Driven Agricultural Technologies and Innovations enhanced

1.1: Number of dairy and meat value addition technologies /innovations identified

Sixteen (16) technologies/innovations to be identified

•Thirty eight (38) technologies identified and categorized •Eight (8) technologies/ innovations were validated and pilot tested

1.1: Number of Gender responsive technologies made available for pilot testing

4 5

Result 2: Promote enabling policies for enhancing value addition in the dairy & meat sub-sectors

Number of policy constraints to exploiting market opportunities of meat and dairy products identified and documented

-

Number of policy options that ehance access to use of resources by men , wome, youth recommended to polivy makers

Four (4) policy constraints

 4

Result Targets (Regional)

Actual (Uganda)

Result 3: Strengthened Capacity for implementing agricultural research for development in ECA sub region

Number of stakeholders who have acquired knowledge and skills through short term trainings

Five hundred (500) value chain actors have acquired knowledge and skills for exploiting market opportunities of dairy and meat products

One hundred and eighty (199) value chain actors: sensitized and trained 18 mid career Grads. (through ToT)181 VCAs (117 :M, 64:F)

Number of VCAs trained on identified capacity building needs

200 83 meat and milk VCAs

Number of VCAs benefiting from logistical support of technologies/innovation for VA, Processing, & marketing

60 80

EXPERIENCES IN USING THE M&E TOOLS

How AFID was implementing M&E activities ( baseline, data collection, reporting etc)?  

1st: After ASARECA M&E training AFID committed to institutionalize M&E by setting up a function under Project Management Unit (addendum to Project Implementation & project development fns)

2nd: Customized and Produced copies of Indicator Protocol Worksheets ( for every Result’s indicators)

3rd : Every activity progress report was mandated to fill in the IP worksheet as annex

4th : M&E feedback would inform the next activity (reference to concerns and recommendations for progress)

BENEFITS OF M&E

Streamed lined reporting

Enhanced consciousness in project members-every time they questioned the indicators (both progress and result indicators)

Improved quality of reporting to across wide stakeholders (snapshots, activity reports, technical and financial)

Field Briefs for World Bank Team

Use of M&E Field Notes

M&E: CHALLENGES FACED Operationalising activity words: To work out

measurable parameters E.g. Promotion ; what parameters will measure to

promotion????Participation ; as a Process or output or

outcome?Farmers connected /benefited

/accessing to e.g. Research, markets , policy

Regional harmonisation of indicators and progress markers

Making M&E a priority across partners (diverse profile): No PMPs, IPS and M&E reports

RECOMMENDATIONS AS A WAY FORWARD

During inception meetings , ASARECA M&E should attend or make it imperative for the project team to submit an M&E Plan (revised in relation to Inception)

Put in place a mechanism for follow-up at implementation level in addition to getting feedback from PMs

Develop and circulate a Glossary of terms

ANY FOLLOW-UP?, By ASARECA

There has been no follow-up, No official feedback report from ASARECA

BUT informal feedback pointed out that the WB Review

team was impressed by the advancement

Indicators for increasing UptakeObserved: A number of roadside meat roasters

from different spots in Urban and peri urban, have fabricated the stove but these efforts are not documented/followed up

 HOW YOU CARRIED OUT DATA QUALITY ASSESSMENTS (DQA)

We developed a policy (operational) for activity implementation

We had a Statistician on the team

Not much was done because the process is participatory, yet AFID lacked a team to support the M&E staff. Diversity in project activities made it

difficult to monitor data quality

THANK YOU.