afp procurement system

7/26/2019 AFP Procurement System

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VOLUME 1

AFP Procurement System and

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AFP PROCUREMENT SYSTEM AND ORGANIZATION ..................................................1

AFP PROCUREMENT SYSTEM AND ORGANIZATION...................................................1

INTRODUCTION.......................................................................................................5

PROUREME!"A!#"$ELO%&S"&SFU!"&O!&!"$EAFP''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''(LE%AL)AS&SFOR"$EA'F'P' PROUREME!"MA!UAL''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''12

Legal Reference...................................................................................................12OVERA%E* SOPE* A!#APPL&A"&O!'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''1+

Legal Reference...................................................................................................13Coverage............................................................................................................13Scope................................................................................................................13Application.........................................................................................................14

PR&!&PLESOF%OVER!ME!"PROUREME!"'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''1,Legal Reference...................................................................................................15Transparency......................................................................................................15Competitiveness..................................................................................................15Streamlining and se of tec!nology in procrement..................................................15

Acconta"ility.....................................................................................................15P"lic #onitoring.................................................................................................15

THE PROCUREMENT ORGANIZATION IN THE AFP....................................................17

"$EOR%A!&-A"&O!ALS"RU"URE'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''1.

Legal Reference...................................................................................................1$1. T!e Procring %ntity & T!e A'P .......................................................................1$

2.T!e A'P (ids and A)ards Committees *A'P(AC+.........................................................20

4.T!e A'P Procrement Service *A'PPS+ and t!e (AC Secretariat..................................24

ROLES A!# RESPO!S&)&L&"&ES 2.


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Legal Reference...................................................................................................,51. Conditions for ;se of Alternative #et!ods of Procrement.....................................,5

2' "$E

#&FFERE!"

AL"ER!A"&VE

ME"$O#S

'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''(,rdering Agreement............................................................................................,,LE%ALREFERE!E''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''((

IMPLEMENTATION OF A.F.P. INFRASTRUCTURE PROJECTS BY ADMINISTRATION...78

PROUREME!")8ELE"RO!&MEA!SA!#"$E%EPS ''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''02Procrement "y %lectronic #eans and t!e 87%PS......................................................-4Legal Reference...................................................................................................-41. T!e 87%PS......................................................................................................-4

2' FEA"URESOF"$E %EPS'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''04

;se of Procrement Service Providers.....................................................................-,Legal Reference...................................................................................................-,

MINIMUM REUIREMENTS FOR SERVICE PROVIDERS............................................87

O"$ERSPE&AL&-E#"8PESOFPROUREME!"''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''00Procrement Sorcing..........................................................................................$:Legal Reference...................................................................................................$:1. Procrement of 'oreign and omestic 8oods.......................................................$:

!. BIDDING OF PROVINCIAL PROJECTS..................................................................91

ASES"U#&ES'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''.4Case Stdy< Procrement of =nfrastrctre Pro/ects..................................................$

A!AL8S&S9'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''.:Case Stdy< Procrement of Conslting Services......................................................$-

ANALYSIS".............................................................................................................99

ARO!8MS'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''172

ACRONYMS..........................................................................................................10#

% 170


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SE"&O! 1

&ntroduction


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P$%&'$()(*+ ,*- +( L%/+& F'*&+%* * +( AFP

T( M,*-,+(- M%* ,*- F'*&+%* %2 +( A$)(- F%$&( %2 +( P44*(AFP6

Under t=e 1.0( onstitution* t=e mission of t=e Armed Forces of t=e P=i>i??ines 5AFP6 is @to?rotect t=e ?eo?>e* secure t=e soereignty of t=e State and t=e integrity of t=e nationa>territoryB'

&n t=e fu>fi>>ment of its mandated mission* t=e AFP ?erforms t=e fo>>oCing functions9

1' U?=o>d t=e soereignty and territoria> integrity of t=e Re?uD>ic and secure t=e nationa>territory from a>> forms of intrusion and encroac=ment

2' Organize* dee>o?* maintain and de?>oy its regu>ar and citizen resere forces for nationa>security'

+' Assist cii>ian agencies in t=e ?reseration of t=e nationa> ?atrimony and ot=er natura>

resources >ocated Cit=in its territory and Ec>usie Economic -one 5EE-6'

4' Protect t=e ?eo?>e not on>y from armed t=reats Dut from >ife t=reatening and destructieconseuences of natura> and manmade disasters and ca>amities* and from a>> forms ofeco>ogica> damage'

,' Assist ot=er agencies in t=e enforcement of domestic and foreign ?o>icies as Ce>> asinternationa> coenants against ?iracy* C=ite s>aery* smugg>ing* drug trafficGing*=iHacGing of aircraft and t=e trans?ort of toic and eco>ogica>>y =armfu> suDstances in ort=roug= P=i>i??ine territory'


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F'*&+%*, A$(, %2 L%/+&

&n ?ractice* t=e AFP Logistics system encom?asses fie 5,6 maHor functiona> areas' "=ese are9

1' Su??>y

2' Maintenance

+' "rans?ortation

4' Faci>ities

,' Serices

"=e su??>y ?rocess consists of9

1' Reuirement determination 3 "=is is concerned Cit= determining t=e ty?e and >ee> of

su??ort reuirements t=at t=e >ogistics system must ?roide in terms of man?oCer*materie>* faci>ities* and >ogistics serices' "=e determination of man?oCer reuirements

taGes into consideration t=e numDer of troo?s t=at =ae to De su??>ied or su??orted* andconseuent>y t=e numDer and sGi>> >ee> of >ogistics ?ersonne> needed to efficient>y run

t=e >ogistics system'

2' Procurement 3 &n t=e contet of t=is Manua>* t=is s=a>> De defined as ?roided for inSection ,5n6 of RA .104 C=ic= states @Procurement 3 refers to t=e acuisition of %oods*

onsu>ting Serices* and t=e contracting for &nfrastructure ProHects Dy t=e ProcuringEntity' Procurement s=a>> a>so inc>ude t=e >ease of goods and rea> estate'B

+' #istriDution 3 "=e main ?ur?ose of t=e distriDution system is to moe su??>ies from t=e

source to t=e enduser' "=e considerations of res?onsieness* f>eiDi>ity* economy ando?tima> use of man?oCer;?=ysica> resources are of concern =ere'

4' Maintenance 3 "=is is a su??>y actiity C=ic= reuires t=at materie> on inentory and t=e

f i>iti ; i t f t= i t ti t = d>i d di t iD ti G t i


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Serices ?roide comDat serice su??ort to organization units' "=is inc>udes food serice*commissaries* =ea>t= serices and graes registration' "=ese serices may De descriDed as?ersonne>oriented serices'

AFP D%&+$*( ,*- L%/+& S+$,+(/

As Dot= a mi>itary instrument of t=e State and a su??ort agency for nationa> dee>o?ment*o?erations Cit=in t=e AFP organization are s=a?ed Dy t=e nature of Car as recognized in its#octrine* as Ce>> as t=e >aCs* ru>es and regu>ations a??>icaD>e to nationa> agencies of%oernment'

"=e fo>>oCing as?ects of Car and armed conf>ict inf>uence t=e >ogistics Strategy of t=e AFP9

1' Uncertainty 3 Uncertainty stems from t=e fact t=at in eery staged mi>itary o?eration*t=ere are unGnoCn fie>ds of o?erationa> enironments and circumstances C=ic= mig=tnot De recognized at t=e outset' #uring t=e ?>anning stage* >ogisticians usua>>y considera >oC uncertainty >ee> in terms of >ogistics ca?aDi>ity' )ut as a mi>itary cam?aignadances and situations Decome ariaD>e* t=e manning and eui??ing of forces Decomedifficu>t to manage' "=e desire for aDso>ute certainty* >imited time in C=ic= to res?ondare conf>icting concerns C=ic= may on>y De reso>ed Dy acce?ting and dea>ing Cit=arying degrees of certainty' )y em?>oying t=oroug= inte>>igence CorG* an integrated?>anning ?rocess and sync=ronization of ?riorities at a>> >ee>s* uncertainty may Dereduced to manageaD>e >ee>s'

2' "ime 3 "ime is an etreme>y essentia> Dut scarce commodity in Car fig=ting* At a>> times*AFP >ogistics s=ou>d em?>oy measures in order to effectie>y ?>an* decide* eecute* andassess o?erations in a ra?id and f>eiD>e ?rocess' /it=in t=e AFP system of command*t=ese ca?aDi>ities are effectie>y em?>oyed t=roug= t=e use of an effectie informationand communication f>oC' A Logistics Management &nformation System 5LM&S6 =as DeenestaD>is=ed to maimize time and en=ance t=e efficiency of t=e AFP >ogistics system'


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ca?aDi>ity of a commander to forecast and antici?ate t=e needed resources from t=e timea cam?aign is staged and a>> t=roug=out t=e entire o?eration defines t=e attainaDi>ity ofmi>itary success'

:' SuriaDi>ity 3 A>> mi>itary cam?aigns Dring Cit= it t=e in=erent risG of damaging mi>itaryresources' )ases and insta>>ations are >iGe>y targets of attacGs from t=e enemy* t=us t=eAFP em?>oys effectie measures to ?rotect its oCn force and Car fig=ting resources' "=ea>>ocation of reseres and a>ternate sources in times of crisis and emergency ensures t=esuriaDi>ity of t=e institution'

"=e ca?aDi>ity of t=e nationa> defense system 5of C=ic= t=e AFP is a ?art6 to ?erform itsmu>tifarious functions in C=ic=eer security condition* may De effectie>y attained t=roug= sound

>ogistics' oncomitant Cit= t=e nationa> defense oDHecties and in >ine Cit= current AFP #octrineand t=e ?rinci?>es of >ogistics* AFP Logistics ado?ts a strategy Dy C=ic= to guide its o?erations'Recognizing t=e crucia> ro>e ?>ayed Dy >ogistics in t=e disc=arge of mi>itary duties* AFP Logisticso?erates Cit= t=e ?ur?ose to9

1' En=ance >ogistics su??ort to t=e AFP t=roug= sound management'

2' &m?roe information tec=no>ogy 5&"6 a??>ications'

+' O?timize fund uti>ization'

4' &ncrease >oca> sourcing of mi>itary =ardCare'

,' #ee>o? and =arness t=e fu>> ?otentia> of >ogistics ?ersonne>'

:' reate and maintain an et=ica> enironment'

5SOURE9 AFP )asic Logistics #octrine* AFPM 47* A?ri> 27726


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"=e issuance of %PP) Reso>ution !o' 7:277, A?ri> 1* 277,* a??roing t=e use of an OrderingAgreement is a resu>t of suc= concerns for res?onsieness in t=e ?uD>ic ?rocurement system' A>>of t=e foregoing notCit=standing* t=ere s=ou>d De no inconsistency in t=e fact t=at t=e disci?>ineand efficiencies in ?rocurement;>ogistics acuired Dy t=e AFP in ?eacetime* can >iGeCise maGe ita more effectie mi>itary instrument during conf>ict and Car'

P44*( D(2(*( R(2%$) PDR6 ,*- P$%&'$()(*+ R(2%$) * +( AFP

&n an effort to address ?reai>ing security c=a>>enges t=at =ae =indered >asting nationa>economic groCt= and dee>o?ment* t=e #!# and t=e AFP are current>y focused on four ?o>icyt=rusts to9

&m?>ement t=e P=i>i??ine #efense Reform 5P#R6J U?grade t=e ca?aDi>ity of t=e AFPJ

Su??ort t=e ?eace ?rocessJ and

En=ance t=e ca?acity to fig=t terrorism'

"=e P#R C=ic= Cas t=e resu>t of t=e oint #efense Assessment 5#A6* a series ofassessments of t=e AFPKs ca?aDi>ity t=at started in 1... and Cas com?>eted in 277+* iscom?osed of 17 interre>ated ?rograms t=at form its core* name>y9

Mu>ti8ear #efense P>anning SystemJ &m?roement of O?erations and "raining a?acityJ

&m?roement of Logistics a?acityJ

Staff #ee>o?ment ProgramJ

&m?roe of Personne> Management SystemJ

Mu>ti8ear a?aDi>ity U?grade to Pus= AFP ModernizationJ

O?timization of #efense )udget and &m?roement of Management

contro>sJ

entra>>yManaged #efense Acuisition System Manned Dy a Professiona> Acuisition

/ Gf


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L(/, B, 2%$ +( A.F.P. P$%&'$()(*+ M,*',

L(/, R(2($(*&(

"=is manua> s=a>> sere as a guide for ?ersonne>* officers and units of t=e AFP ino>ed in t=e?rocurement of goods* infrastructure and consu>ting serices' &t =as Deen dee>o?ed and?re?ared in >ine Cit= t=e ?o>icies* guide>ines* and ?rocedures ?rescriDed Dy t=e %enericProcurement Manua>s 5%PM6 dee>o?ed Dy t=e %oernment Procurement Po>icy )oard 5%PP)6 incom?>iance Cit= Section : of R'A' .104 or t=e %oernment Procurement Reform Act'

"=e fo>>oCing >aCs* ru>es and regu>ations sere as references for t=e AFP Procurement Manua>9

1' R'A' .104* @%oernment Procurement Reform ActB* and its &RRA'

2' R'A' (0.0* @AFP Modernization ActB'

+' Eecutie Order 2+,* dated 70 Se?temDer 277+

4' #!# #e?artment Order 1:,

,' #!# #e?artment Order 11, 5!O"E9 Sec' .', recommending acce?taDi>ity of s=o??ingafter t=e fact* is contrary to RA .104 C=ic= reuires ?rior a??roa>6

:' #!# #e?artment Order ,+(' #!# #e?artment Order !o' 12* dated A?ri> ,* 277:

"= # t =i f f St ff f L i ti i>> i t=i M > i di >> d =


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C%($,/(: S&%4(: ,*- A44&,+%*

L(/, R(2($(*&(

Sections 1* 4* and , of t=e &RRA of RA .104 ?roide t=e >ega> reference for t=e coerage* sco?eand a??>ication of t=e Procurement Manua>'

C%($,/(

"=is Manua> s=a>> De used for t=e o?erationa> ?>anning* im?>ementation and monitoring of t=e

?rocurement of goods* infrastructure ?roHects and consu>ting serices Dy t=e Armed Forces oft=e P=i>i??ines 5AFP6 and a>> Offices;Units under it'

S&%4(

"=e organization* ?o>icies and ?rocedures for ?rocurement as ?roided for in t=is manua> area>igned Cit= t=ose ?rescriDed in R'A' .104* its &RRA and t=e %eneric Procurement Manua>s5%PM6 issued Dy t=e %oernment Procurement Po>icy )oard 5%PP)6 for mandatory use Dy a>>Procuring Entities of t=e %oernment' "=e ?>anning* im?>ementation and monitoring of?rocurement Dy t=e AFP )ids and ACards ommittee and t=e AFP Procurement Serice 5AFPPS6are =armonized Cit= t=e AFP su??>y and >ogistics system to ensure ?rom?t* efficient andeffectie de>iery of ua>ity goods* serices* and infrastructure ?roHects'

"= d f d RA .104 d i &RR A i > > P D>i )iddi Li i d


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A >ogistics directie coering t=e ?rocurement;acuisition t=ru t=e US Security Assistance

Programs 5eg9 FMF* FMS* E#A* etc'6 and ot=er grants* >oans;credits or sa>es ino>inggoernmenttogoernment 5Di>atera> or mu>ti>atera>6 arrangements;agreements Ci>> De issued

se?arate>y'

Procurements funded ?art>y or fu>>y Dy internationa> funding institutions 5&F&6 s=a>> fo>>oC t=e?rocedures s?ecified under t=e concerned &F&Is guide>ines' &f t=ere are no ?rocurement

guide>ines ?roided Dy t=e &F& concerned* or if t=e guide>ines ?roided are si>ent on s?ecific?rocurement ?rocedures* t=e ?rocurement ?rocesses and ?rocedures ?roided in R'A' .104 and

its &RRA must a??>y su??>etori>y'

A44&,+%*

"=e ?rocurement of t=e fo>>oCing must fo>>oC t=e ?rocedures ?roided in t=is Manua>9

1' %oods and SericesJ

2' &nfrastructure ProHectsJ and

+' onsu>ting Serices'

"=is ?rocurement manua> for t=e AFP s=a>> De used in conHunction Cit= t=e %eneric Procurement

Manua>s issued Dy t=e %PP) for mandatory use Dy a>> Procuring Entities of t=e goernment*?ursuant to Sec' : of RA .104' &n case of conf>icting ?roisions* t=e %PM* t=e &RRA of RA .104

and t=e arious issuances of t=e %PP) s=a>> ?reai>'

Since ?rocurement is an actiity suDsumed Dy t=e Droader functions of Su??>y and LogisticsCit=in t=e AFP* manua>s of ?rocedures for t=ese functions s=ou>d De =armonious>y >inGed and

sync=ronized Cit= t=e AFP Procurement Manua> and t=e %eneric Procurement Manua> of t=e

%PP)


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P$*&4( %2 G%($*)(*+ P$%&'$()(*+

L(/, R(2($(*&(

T( IRR;A S(&+%* 3 %2 RA 918#?roides t=e >ega> reference for t=e ?rinci?>es of goernment?rocurement C=ic= s=a>> De ad=ered to in t=e AFP'

Procurement in t=e AFP s=a>> De goerned Dy t=e fo>>oCing ?rinci?>es estaD>is=ed under RA .1049

T$,*4,$(*&

"=e ?rocurement ?rocess and t=e im?>ementation of ?rocurement contracts must Detrans?arent' "=e AFP must ensure t=e Cidest dissemination of Did o??ortunities and t=e?artici?ation of ?ertinent nongoernment organizations' "oCards t=is end* ?osting in t=e AFPIsCeDsite and in t=e %oernment E>ectronic Procurement System 5%EPS6 CeDsite s=a>> De donefor a>> ?rocurement* and ODserers coming from e>igiD>e and ua>ified ?rofessiona>sI associations

5PAs6 and nongoernment organizations 5!%Os6 Ci>> De inited to oDsere any or a>> stages oft=e ?rocurement ?rocess' &n addition* eac= ?rocurement transaction must De ?ro?er>ydocumented and suc= records must De maintained and made aai>aD>e to ?ro?er ?arties'

C%)4(++(*(

Procurement Dy t=e AFP must De com?etitie and* as a ru>e* De conducted t=roug= ?uD>icDidding* ece?t as ot=erCise ?roided for under t=e %PRA* its &RRA and t=is Manua>' A

titi Diddi t t Didd it D> d id f i d f titi


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PuD>ic monitoring of t=e ?rocurement ?rocess and t=e im?>ementation of aCarded contracts are?roided for in RA .104* Cit= t=e end in ieC of guaranteeing t=at t=ese contracts are aCarded?ursuant to t=e ?roisions of t=e RA .104 and its &m?>ementing Ru>es and Regu>ations Part A5&RRA6* and t=at a>> t=ese contracts are ?erformed strict>y according to s?ecifications' A systemof re?orting to t=e %PP) is ?roided for* C=i>e e>igiD>e and ua>ified ii> Society Organizations5SOs6 suc= as !%Os* PAs* academic institutions* and re>igious grou?s are a>>oCed to oDsereand monitor t=e ?rocurement ?rocess and contract im?>ementation'

"o fu>>y aDide Dy t=ese ?rinci?>es* ?rocuring entities s=a>> consistent>y fo>>oC t=e ?rocedures?rescriDed in t=is Manua>'


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SE"&O! 2

"=e Procurement Organization in

=


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Page 1$ of 224

T( O$/,*=,+%*, S+$'&+'$(

L(/, R(2($(*&(

"=e &RRA of RA .104* Sections ,5m6 and 56* 11* 1+* and 14* and t=e %eneric Procurement

Manua>s issued Dy t=e %PP)* ?roide t=e >ega> reference for determining t=e structure of t=e?rocurement organization Cit=in t=e AFP'

1. T( P$%&'$*/ E*++ > T( AFP

As ?roided for in Section 10 of Eecutie Order !o' 2.2* "=e Reised Administratie odeof 1.0(* t=e Armed Forces of t=e P=i>i??ines s=a>> De under t=e su?erision and contro> oft=e #e?artment of !ationa> #efense'

&n ieC of t=e foregoing and ?ursuant to Sec' 11 of R'A' .104* and Sec' 2 of EecutieOrder !o' 2+,* dated Se?temDer 0* 277+* t=e Armed Forces of t=e P=i>i??ines 5AFP6 s=a>>De considered as a decentra>ized >oCer >ee> ?rocuring entity of t=e #e?artment of !ationa>#efense* Cit= t=e #e?artment Pro?er 5t=e Office of t=e Secretary of !ationa> #efense andt=e staff units direct>y under it6 as t=e $ead Office referred to in t=e %eneric Procurement

Manua>' "=e =ief of Staff of t=e AFP 5SAFP6 s=a>> De deemed t=e $ead of t=e ProcuringEntity for t=e AFP* Cit= res?ect to %oernment contracts ?ertaining to it suDHect to t=e>imitations and aut=ority de>egated Dy E'O' 2+, and t=e Secretary of !ationa> #efense5S!#6' As a genera> ru>e* t=e ?rocurement function s=a>> De centra>ized in t=e #e?artmentPro?er;t=e $ead Office* un>ess t=e S!# issues a directie de>egating suc= aut=ority to?rocure to its Dureaus* offices or agencies'

"=e fo>>oCing issuances current>y define t=e aut=ority de>egated to officia>s of t=e #!# andt=e AFP re>atie to t=e ?rocurement function9


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!. T( AFP B- ,*- A?,$- C%))++((AFPBAC6

Eecutie Order !o' 2+,* dated Se?temDer 0* 277+* estaD>is=ed a sing>e )ids and ACardsommittee 5)A6 in t=e %enera> $eaduarters 5%$6 of t=e AFP and granted t=e SAFPfu>> aut=ority to sign and a??roe contracts ino>ing an amount De>oC P,7 Mi>>ion' "=is*in effect* estaD>is=ed t=e AFP as a Procuring Entity for ?rocurement ino>ing an amount ofDe>oC P,7 Mi>>ion' #e?artment Order !o' 12* dated A?ri> ,* 277:* renamed t=e AFP)Acreated under EO 2+, as GH BAC1'

As ?roided for in Vo>ume 1 of t=e %eneric Procurement Manua> 5%PM6* ProcurementOrganization9

"=e $ead of t=e Procuring Entity;SNDmust create a sing>e )A in t=e $ead Office of t=eProcuring Entity' $oCeer* +( SND '4%* $(&%))(*-,+%* %2 +( CSAFP ), &$(,+(se?arate )As * +(AFPunder any of t=e fo>>oCing conditions9

a' t=e items to De ?rocured are com?>e or s?ecia>izedJ or

D' if t=e */( AFP BACcannot manage t=e ?rocurement transactions as s=oCn Dyde>ays Deyond t=e a>>oCaD>e >imits* * een after undergoing @Hury dutyB*'

"=e se?arate )As may De organized according to9

a' geogra?=ica> >ocation of t=e ProHect Management Office 5PMO6 or enduser units of

t=e Procuring Entity;AFPJ or

D' nature of ?rocurement'


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"=e regu>ar memDers are9

An officer* C=o is at >east a +$-;$,*@*/ 4($),*(*+ officia> of t=e?rocuring entity 5A MaHor %enera>;Rear Admira>* O0 grade6* C=o s=a>> a>so

De designated as t=e C,$),*J

An officer* C=o =o>ds at >east a 22+ $,*@*/ 4($),*(*+ 4,*+,

4%+%* 5A o>one>;a?tain of t=e !ay* O: grade6* Cit= GnoC>edge*e?erience and;or e?ertise in ?rocurement C=o* re?resents t=e >ega> oradministratie area of t=e ?rocuring entityJ

An officer* C=o =o>ds at >east a 22+ $,*@*/ 4($),*(*+ 4,*+,

4%+%* 5A o>one>;a?tain of t=e !ay* O: grade6* Cit= GnoC>edge*e?erience and;or e?ertise in ?rocurement C=o* re?resents t=e 2*,*&(area of t=e ?rocuring entity'

"=e ?roisiona> memDers are9

ommander of concerned MaHor Serice;%$ Logistics Unit 5ie9 ASOM*

!SS* !L* AL or %$$S6* or ommander of concerned ProcurementUnit 5ie9 PAF Procurement enterJ PA Procurement enterJ Materie>Acuisition #iision* !aa> Logistics enterJ or %$$S6 to C=ic= t=e

?rocurement ?ertainsJ 5Sec' 11'2'1 of t=e &RRA of R'A' .104 ?roidest=at at >east one of t=e ?roisiona> memDers s=a>> De @An officer C=o =as

tec=nica> e?ertise re>eant to t=e ?rocurement at =and* C=o =asGnoC>edge* e?erience and;or e?ertise in ?rocurementB6J

ommander of Reuesting Unit C=ere t=e Procurement;Purc=ase Reuest5PR6 emanated* or t=e ommander of Unit C=ere t=e items to De ?rocured


22/224

&n accordance Cit= t=e t=rust to ?rofessiona>ize t=e ?rocurement organization*$eads of Procuring Entities are encouraged to rea??oint )A memDers C=o=ae s=oCn efficiency and ?roDity in t=e ?erformance of t=eir duties'

' &n case of resignation* retirement* se?aration* transfer* reassignment* orremoa> of a )A memDer* t=e $ead of t=e Procuring Entity may designate are?>acement* ?% , eaeor sus?ension* t=e re?>acement s=a>> sere on>y for t=e duration of t=e >eae orsus?ension'

i' Re?resentaties designated Dy )A memDers to attend meetings in t=eiraDsence* s=a>> =ae no rig=t to ote* nor s=a>> t=ey De aut=orized to sign in

De=a>f of t=e memDers re?resented'

ii' "=e S!# as $ead of t=e Procuring Entity may sus?end or remoe a memDer oft=e )A for HustifiaD>e causes* inc>uding* Dut not >imited to* io>ations of t=e

?roisions of t=e RA .104 or its &RRA'

ii' "=e fo>>oCing officers of t=e ?rocuring entity are disua>ified from memDers=i?in t=e )A9

"=e SAFP;$ead of t=e Procuring EntityJ

"=e officia> C=o a??roes ?rocurement transactionsJ

"=e =ief Accountant ; $ead of t=e Accounting #e?artment and =is;=er

staff* un>ess t=e Accounting #e?artment is t=e enduser unit* in C=ic= caset=e =ief Accountant* $ead of t=e Accounting #e?artment or =is;=er staffmay De designated as an enduser memDer'


23/224

t=e Procuring Entity;S!# desire to create a seen 5(6memDer )A* =e;s=emay designate tCo 526 additiona> regu>ar memDers* or tCo 526 additiona>?roisiona> memDers* or one 516 additiona> regu>ar and ?roisiona> memDer'

"=e regu>ar memDers are9

An officer* C=o is at >east a +$-;$,*@*/ 4($),*(*+ %22&, of t=e?rocuring entity C=o s=a>> De designated as t=e C,$),* , B$/,-($

G(*($,C%))%-%$( , 4$%-(- 2%$ ds at >east a +$- $,*@*/ 4($),*(*+ 4,*+,

4%+%* , L('+(*,*+ C%%*(C%)),*-($ , 4$%-(- 2%$ edge* e?erience and;or e?ertise in ?rocurement C=ore?resents t=e >ega> or administratie area of t=e ?rocuring entityJ

An officer* C=o =o>ds at >east a +$- $,*@*/ 4($),*(*+ 4,*+,

4%+%* , L('+(*,*+ C%%*(C%)),*-($ , 4$%-(- 2%$ edge* e?erience and;or e?ertise in ?rocurement C=ore?resents t=e finance area of t=e ?rocuring entity'

"=e ?roisiona> memDers are9

An officer C=o =as tec=nica> e?ertise re>eant to t=e ?rocurement at=and* and* to t=e etent ?ossiD>e* =as GnoC>edge* e?erience and;or

e?ertise in ?rocurementJ

f = d = = G > d f


24/224

ii' "=e fo>>oCing officers of t=e ?rocuring entity are disua>ified from memDers=i? int=e >oCer >ee> )As of t=e AFP9

"=e ommander;$ead of t=e LoCer Lee> Unit or OfficeJ

t=e officia> C=o a??roes ?rocurement transactionsJ

t=e =ief Accountant ; $ead of t=e Accounting Unit and =is;=er staff* un>ess

t=e Accounting #e?artment is t=e enduser unit* in C=ic= case t=e =iefAccountant* $ead of t=e Accounting #e?artment or =is;=er staff may Dedesignated as an enduser memDer'

#. T( AFP P$%&'$()(*+ S($&( AFPPS6 ,*- +( BAC S(&$(+,$,+

"=e SAFP s=a>> estaD>is= t=e AFPPS as t=e ?rocurement unit of t=e AFP C=ic= s=a>> a>so?roide administratie su??ort to t=e AFP )As t=roug= t=e )A Secretariat' &t s=a>> Decategorized as an AFP /ide Su??ort and Se?arate Unit 5AFP/SSU6 under t=e directsu?erision of t=e SAFP t=roug= t=e #S for Logistics* 4' "=e =ief of t=e AFPPS s=a>> at>east De a fourt= ranGing ?ermanent officia> of t=e AFP 5i'e' Cit= t=e ranG of )rigadier

%enera>;;ommodore6* Cit= GnoC>edge* e?erience and;or e?ertise in ?rocurement'

"=e =ief of t=e AFPPS s=a>> =ae command and contro> oer four 546 Procurement

enters* t=irty one 5+16 ontracting Offices C=ic= s=a>> De >ocated in AFP maHor cam?s*Dases and stations* and t=e )A Secretariat for t=e AFP )As'

"=e SAFP s=a>> create a Secretariat under t=e AFPPS to assist t=e AFP )As in t=e

conduct of its functions and sere as its main administratie su??ort unit' "=e =ead of t=eSecretariat s=a>> De at >east a fift= ranGing ?ermanent em?>oyee or officer 5a

o>one>;a?tain of t=e !ay* O:6 of t=e AFP'


25/224

ontracting Offices 5Os6 s=a>> De created to undertaGe ?rocurement for fie>d unitsDased nearest t=em' Eac= O s=a>> De =eaded Dy an officer of O, grade'

"=e fo>>oCing factors s=a>> De considered in t=e se>ection of ?ersonne> to De assigned to t=eAFPPS;P;O* among ot=ers9

i' &ntegrityJ

ii' Procurement ?roficiency* as s=oCn Dy e?erience and trainings attendedJ

iii' Satisfactory com?>etion in a certification ?rogram conducted Dy t=e %PP)

"ec=nica> Su??ort Office 5%PP)"SO6 or its accredited institutions* if anyJ

i' "=e a??ro?riate ii> Serice or AFP ua>ification standardsJ

' "=e a??ro?riate ranG of t=e =ead of t=e ?rocurement unit* C=ic= s=ou>d De9

At >east a fift= ranGing ?ermanent em?>oyee for t=e AFPPS

At >east a t=ird ranGing ?ermanent em?>oyee* for t=e Procurement enter and

ontracting OfficesJ

A ?ermanent officia> of t=e net >oCer ranG* if t=e fift= or t=ird ranGing

?ermanent em?>oyee is not aai>aD>e'

&n designating memDers of t=e AFPPS;P;O and t=e )A Secretariat* t=e SAFP;$ead oft=e Procuring Entity must ensure t=at c=ecG and Da>ance is maintained* and ?rocurement?ersonne> are not gien assignments t=at may conf>ict Cit= t=eir designation as suc='


26/224

ii' P=i>i??ine Air Force

iii' P=i>i??ine !ay

i' P=i>i??ine Mi>itary Academy

' Presidentia> Security %rou?

i' AFP Medica> enter

"=e SAFP s=a>> issue a directie designating memDers to t=e ?oo> of e?erts' "=e AFP

)A s=a>> create "/%s C=eneer in its discretion it finds it necessary* to assist in

different ty?es of ?rocurement and to designate its memDers draCn from t=e ?oo> ofe?erts'

"=e AFP )A is gien t=e aut=ority to se>ect t=e res?ectie memDers of t=e "/% C=ocan ?roide t=e necessary e?ertise for t=e efficient and effectie conduct of ?uD>icDidding and ot=er a>ternatie modes of ?rocurement' "=ey s=a>> inc>ude as t=eirmemDers t=e res?ectie Su??>y Officer of t=e reuesting Unit;End User and ot=er?ersonne> C=o =ae t=e tec=nica> GnoC>edge re>ated to t=e design* function*?erformance and t=e acuisition of t=e ?articu>ar goods;CorGs;consu>ting serices C=ic=are t=e oDHect of ?rocurement Dy t=e agency' "=e "/% s=a>> a>so assist in t=e

?re?aration of ontracts;POs; /Os and ot=er Did documents to ensure t=at t=esedocuments ?ro?er>y ref>ect t=e reuirements of t=e agency'

D' &n creating t=e "/%s* t=e AFP)A s=a>> consider t=e e?ertise reuired Dased on t=e

nature of t=e ?rocurement'

&t is recommended t=at t=e "/% s=ou>d =ae as memDers* a re?resentatie orre?resentaties of t=e enduser unit and e?erts in arious disci?>ines C=o can =and>et=e different as?ects of t=e ?rocurement at =and* name>y* t=e tec=nica>* financia>* >ega>


27/224

aai>aDi>ity of funds* C=o Ci>> assist t=e "/% and t=e )A on t=e ?rocurement at=and' For t=is ?ur?ose* t=e SAFP as $ead of t=e Procuring Entity s=a>> certify t=att=e in=ouse e?erts cannot ?roide adeuate tec=nica>* financia>* >ega> or ?roHect

or contract management adice re>ated to t=e ?rocurement' "=ese consu>tants*=oCeer* s=a>> on>y =ae an adisory ca?acity* and may not ote duringde>iDerations'

. OuationJ

i' ?ostua>ificationJ

' contract aCardJ and

i' s?ecia> meetings of t=e )A'


28/224

iii' at >east one 516 oDserer C=o s=a>> come from an !%O'

C$+($, 2%$ Od meet t=e fo>>oCing criteria9

GnoC>edge* e?erience or e?ertise in ?rocurement or in t=e suDHect matter oft=e contract to De DidJ

aDsence of direct or indirect financia> interest in t=e contract to De Did outJ

De>onging to an organization du>y accredited Dy t=e %PP) or t=e P/& 5to De

raised Defore t=e %PP)6J and

any ot=er criteria t=at may De determined Dy t=e )A 5for eam?>e* t=e )A in

decentra>ized units may reuire t=att=e ODserers s=ou>d De Dased in t=e areato ensure t=eir attendance during t=e meetings'6

&. A De informed at >east 2 days Defore t=e stages

of ?rocurement to C=ic= oDserers s=a>> De inited9 ?reDid conferenceJ o?ening ofDidsJ ?ostua>ificationJ and contract aCardJ and s?ecia> meetings of t=e )A' "=eaDsence of oDserers Ci>> not nu>>ify t=e )A ?roceedings ?roided t=at t=ey =ae

Deen du>y inited in Criting'

7. TECHNICAL INSPECTION AND ACCEPTANCE COMMITTEE TIAC6

"=e "&A s=a>> ensure t=at t=e items de>iered are in accordance Cit= t=e s?ecifications


29/224

R%( ,*- R(4%*ega> reference for t=e ro>es and res?onsiDi>ities'

1. R(4%*soa??roe t=e same* or de>egate t=e a??roa> aut=ority to a secondranGing officia>' $emust ensure t=at a>> ?rocurements are in >ine Cit= t=e APP'


30/224

!. R(4%* /orGing %rou?s 5"/%s6* if necessary* from a ?oo> of tec=nica>*

financia> and;or >ega> e?erts maintained Dy t=e )Us and ot=er suDordinate unitsof t=e AFP* to assist in t=e ?rocurement ?rocess'

iii' UndertaGe t=e adertisement and;or ?osting of t=e initation to Did'

i' onduct ?re?rocurement and ?reDid conferences'

' #etermine t=e e>igiDi>ity of ?ros?ectie Didders in accordance Cit= t=e guide>inesset fort= in RA .104 and its &RRA'

i' Eercise so>e aut=ority to receie and o?en Dids'

ii' onduct t=e ea>uation of Dids Cit= t=e assistance of t=e "/%'

iii' UndertaGe ?ostua>ification ?roceedings* Cit= t=e assistance of t=e "/%'

i' &nite t=e ODserers reuired Dy >aC to De ?resent during a>> stages of t=e

?rocurement ?rocess* in accordance Cit= t=e guide>ines sti?u>ated in RA .104* its&RRA and t=is Manua>'


31/224

&n ?erforming t=is due di>igence reieC or erification of t=e ua>ifications ofODserers* t=e )A s=a>> reuire t=e organization nominating t=e ODserer tosuDmit t=eir urricu>um Vitae and ?roof of t=eir tec=nica> e?ertise and?rocurement ?roficiency' "=e certifications ; documents s=oCing tec=nica>e?ertise and ?rocurement ?roficiency s=ou>d De issued Dy a??ro?riate Dodiesand aut=enticated Dy t=e >atter' Verification may De done Dy t=e )A Dyinuiring Cit= t=e Dodies t=at issued t=e same'

ii' %ie utmost ?riority to )A assignments oer a>> ot=er duties and

res?onsiDi>ities* unti> t=e reuirements for t=e ?rocurement at =and arecom?>eted* and s=a>> ?erform Hury duty C=en so reuired'

iii' Perform suc= ot=er re>ated functions as may De necessary re>atie to t=e?rocurement

> ?reside oer t=e meetings' "=e Presiding Officer s=a>> ote on>y

in case of a tie'

A>> )A decisions s=ou>d De emDodied in reso>utions signed Dy at >east amaHority of t=e memDers and t=e =airman t=ereof'

3. R(4%*


32/224

c' Organize and maGe a>> necessary arrangements for t=e )A meetings as Ce>> as "/%meetings* if necessaryJ

d' Attend )A meetings as SecretaryJ

e' Pre?are Minutes of t=e )A meetingsJ

f' "aGe custody of ?rocurement documents and De res?onsiD>e for t=e sa>e anddistriDution of Didding documents to interested DuyersJ

"=e )A Secretariat s=a>> ensure t=at a>> ?rocurements undertaGen Dy t=eProcuring Entity are ?ro?er>y documented* to ?roide an audit trai> of t=e

?rocurement ?rocess'

g' Assist in managing t=e ?rocurement ?rocessJ

=' Monitor ?rocurement actiities and mi>estones for ?ro?er re?orting to re>eantagencies and;or endusers* C=en reuiredJ

i' )e t=e centra> de?ository of a>> ?rocurement re>ated information and continua>>y

u?date itse>f Cit= t=e most current %PP) reso>utions issuances* circu>ars and eents*and doCnstream t=e same to a>> re>eant ?arties reuiring information' A>>information re>eased Dy t=e %PP) can De secured e>ectronica>>y from

CCC'g??D'go'?=J

H' Pre?are t=e APP from t=e conso>idated PPMPs suDmitted Dy t=e arious ProHect

Management Offices 5PMOs6 and enduser units of t=e Procuring Entity* to maGet=em aai>aD>e for reieC as indicated in Sec' ( of t=e &RRAJ

G' MaGe arrangements for t=e ?re?rocurement and ?reDid conferences and Did
http://www.gppb.gov.ph/http://www.gppb.gov.ph/


33/224

D' Assist t=e AFP)A in t=e conduct of e>igiDi>ity screening of ?ros?ectie Didders* andin t=e s=ort>isting of ?ros?ectie Didders in case of Diddings for consu>ting serices'

c' Assist t=e AFP)A in t=e ea>uation of Dids and ?re?are t=e accom?anying re?ortsfor t=e )AIs consideration and a??roa>'

d' Assist t=e AFP)A in t=e conduct of ?ostua>ification actiities and ?re?are t=e?ostua>ification summary re?ort for t=e )AIs a??roa>'

e' Assist t=e AFP)A and )A Secretariat in ?re?aring t=e reso>ution recommendingaCard* Cit= regard to t=e tec=nica> as?ect* if necessary'

f'Proide utmost ?riority to AFP)A assignments oer a>> ot=er duties andres?onsiDi>ities* unti> t=e reuirements for t=e ?rocurement at =and are com?>eted*and s=a>> ?erform Hury duty C=en so reuired'

5. R(4%*aCs are oDsered and irregu>arities are aerted' "=e ODserers s=a>> =ae t=e fo>>oCingres?onsiDi>ities9

a' Pre?aration of t=e Procurement ODseration Re?ort eit=er Hoint>y or se?arate>y*indicating t=eir oDserations made on t=e Didding actiity conducted Dy t=e )A'

&n t=e said re?ort* t=ey s=a>> indicate9

i' An assessment of t=e etent of t=e )AIs com?>iance Cit= t=e suDstantieand ?rocedura> reuirements of RA.104* its &RRA and t=is Manua>'


34/224

iii' Postua>ification summary re?ortJ

i' Pertinent ?ortions of t=e APP and re>ated PPMPJ and

' o?ies of @o?enedB ?ro?osa>s

c' "=e ODserer must sign as Citness in t=e ADstract of )ids if* in t=eir inde?endentoDseration* t=e Didding ?rocess Cas conducted in accordance Cit= t=e ?roceduresdescriDed in t=e &RRA of RA .104 and t=is Manua>' &f t=e )A fai>ed to correct>yoDsere t=e ?ro?er ?rocedure* t=e ODserer must sign t=e ADstract of )ids* andmust indicate in t=e Procurement ODseration Re?ort t=e ?rocedura> and;orsuDstantie >a?ses of t=e )A' "=is Ci>> enaD>e t=e a??roing aut=ority to De

a??rised of any irregu>arities in t=e Didding ?rocess* for consideration'

d' "=e ODserers s=a>> sign as Citness in t=e ?ostua>ification summary re?ort if* int=eir inde?endent oDseration* t=e )A fo>>oCed t=e ?rocedure descriDed in t=e &RRA of RA.104 and t=is Manua>* and t=at t=e ODserer is amenaD>e to t=e resu>ts oft=e ?ostua>ification' &f t=e ODserer finds t=e ?ostua>ification ?roceduresirregu>ar or t=e re?ort does not matc= t=e actua> findings* =e s=a>> so state in Critingaddressed to t=e )A =airman* and t=e same s=a>> De attac=ed to t=e Postua>ification Summary Re?ort suDmitted to t=e a??roing aut=ority' "=e ODsererIsCritten dissent Ci>> De ?art of t=e officia> record of t=e ?rocurement'

"=e aDoe descriDed irregu>arities oDsered during t=e Didding ?rocess s=a>>not reso>ed Defore contract de>ay t=e Didding* Dut s=ou>d De reso>ed Deforecontract aCard'


35/224

Page 35 of 224

. R(4%*> a>so De res?onsiD>e for seeing to it t=at re?>acementsfor items ?reious>y reHected are reins?ected and tested'

c' "=e "&A s=a>> accom?>is= t=e ertificate of "ec=nica> &ns?ection* "esting andAcce?tance* and forCard t=is to t=e concerned Procurement enter;ontractingOffice'

9. T( S'44 P$%&( +* +( AFP

"=e su??>y ?rocess Cit=in t=e AFP as de?icted in A**( #* out>ines t=e ro>es of t=eand res?onsiDi>ities of t=e different ?rimary entities ino>ed in t=e ?rocurement and

su??>y functions Cit=in t=e AFP* name>y9

a' "=e =ead of t=e ?rocuring entity 5SAFP;S!# de?ending on t=e >imits of t=eira??roing aut=ority6J

D' "=e Logistics Staff re?resented Dy t=e #S for Logistics* 4J

c' "=e >ogistics units re?resented Dy t=e &nentory ontro> Points 5&Ps6J

d' "=e AFP )AJ


36/224

t=e APP* SPP and any amendments t=ereto* for monitoring ?ur?oses* to ensurecom?>iance Cit= t=e ?roisions of RA .104 and its &RR'

c' &m?>ementation of ?rocurement and t=e APP 3

"=e AFP)A conducts a>> ?uD>ic Didding actiities and a>ternatie met=ods of?rocurement for contracts t=at reuire a??roa> Dy t=e SAFP' "=e AFPPSconducts ?rocurement t=ru t=e a>ternatie modes aut=orized in t=e APP* forcontracts t=at do not reuire t=e a??roa> of t=e SAFP'

"=e AFPPS im?>ements t=e PPMP;APP t=ru t=e Unit Procurement Reuest 5UPR6initiated Dy t=e )Us;Unit Logistics Offices' "=e AFPPS suDmits

Didding;?rocurement reuests and reuests for amendment to t=e APP* to t=eAFP)A' "=e AFPPS is res?onsiD>e for t=e im?>ementation of ?rocurementcontracts and effects t=e de>iery of t=e items to t=e &Ps'

d' #istriDution* maintenance and inentory management 3

"=e &P faci>itates distriDution and conduct inentory management andmaintenance of su??>y and eui?ment' Primary &P s=a>> ensure t=at su??>yinentory of secondary &P are ca?tured at t=e Primary &P* &nentory recei?tsand distriDution s=a>> De ?roided to Accounting Office and RMO t=ru SAO'

e' Recei?t* em?>oyment and uti>ization of su??>ies and eui?ment 3

EndUser units receies su??>ies and eui?ment from t=e &P t=ru t=e SAO Cit=a??ro?riate documentation suc= as &nentory Recei?t for Pro?erty 5&RP6*Pro?erty AcGnoC>edgement Recei?t 5PAR6 and Reuisition and &ssue S>i? 5R&S6'

f' #is?osa> 3


37/224

C%*-+%* 2%$ G$,*+*/ H%*%$,$,

L(/, R(2($(*&(

&RRA Section 1, ?roides t=e >ega> reference for t=e conditions for granting =onoraria'

"=e Procuring Entity is aut=orized to grant =onoraria to t=e memDers of t=e )A and t=e"/%* ?roided9

1' t=e amount so granted does not eceed tCentyfie ?ercent 52,N6 of

t=eir res?ectie Dasic mont=>y sa>aryJ

2' funds are aai>aD>e for t=e ?ur?oseJ and

+' t=e grant of =onoraria conforms to t=e guide>ines ?romu>gated Dy t=e

#)M'

)udget ircu>ar !o' 2774,A 5dated OctoDer (* 277,6 issued Dy t=e #)M 5A**( 56?roides t=e guide>ines on t=e grant of =onoraria to goernment ?ersonne> ino>ed ingoernment ?rocurement' Under t=ese guide>ines* c=airs and memDers of t=e AFP )Aand t=e "/% may De ?aid =onoraria on>y for com?>eted ?rocurement ?roHects' A?rocurement ?roHect s=a>> De considered successfu>>y com?>eted once t=e contract =asDeen aCarded to t=e successfu> Didder' &n >ine Cit= goernment ?o>icy to ?romote ?uD>icDidding* t=e ?ayment of =onoraria is >imited to ?rocurement t=at ino>es com?etitieDidding actiities' onerse>y* =onoraria Ci>> not De ?aid C=en ?rocurement is t=ru t=ea>ternatie met=ods C=ic= do not entai> ?uD>ic Didding ?rocedures'


38/224

P$%2(%*,=,+%* %2 +( AFPPS: BAC: S(&$(+,$,+: TG

L(/, R(2($(*&(

&RRA Section 1: ?roides t=e >ega> reference for t=e ?rofessiona>ization of ?rocurementunits* )A and t=e "/%'

"=e %PP)* t=roug= its "ec=nica> Su??ort Office =as estaD>is=ed in coo?eration Cit=ua>ified organizations and institutions* a sustained training ?rogram to dee>o? t=eca?aDi>ity of t=e )As* )A Secretariats* "/%s and t=e Procurement Units;Offices of t=e

Procuring Entities* and ?rofessiona>ize t=e same' "=e ?rofessiona>ization ?rogram of t=e%PP) Ci>> address t=e continuing education needed to en=ance t=e ca?acity and career?at= of ?rocurement officers in goernment* inc>uding t=e dee>o?ment of ?>anti>>a?ositions for ?rocurement officers'

&t is t=e res?onsiDi>ity of t=e SAFP as $ead of t=e Procuring Entity to ensure t=at a>>

officia>s and em?>oyees ino>ed in t=e ?rocurement ?rocess Ci>> aai> of t=e ?rocurementtraining conducted Dy t=e %PP) and ot=er %PP) accredited Dodies offering t=e different

modu>es on ?rocurementre>ated training' 5See CCC'g??D'go'?= for detai>s6 "=e AFP

5?rocuring entities6 must a>so dee>o? and im?>ement its oCn in=ouse training ?rogramsin accordance Cit= t=e guide>ines and standards ?rescriDed Dy t=e %PP)"SO' For t=is?ur?ose* t=ey oug=t to inc>ude ?roisions for suc= training in t=eir annua> Dudget

?ro?osa>s suDmitted to t=e #)M and ongress'

Moreoer* t=e SAFP as $ead of t=e Procuring Entity must regu>ar>y monitor t=e CorGua>ity of t=e AFPPS;Ps;Os* t=roug= a reieC of t=e ?rocurement monitoring re?ortsregu>ar>y suDmitted Dy t=e )A as mentioned ?reious>y in t=is Manua>' Managementmeetings may >iGeCise De conducted for t=is ?ur?ose'
http://www.gppb.gov.ph/http://www.gppb.gov.ph/


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SE"&O! +


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PROCUREMENT PLANNING ; P$%&'$()(*+ P,***/ ,*- B'-/(+

L*@,/(

L(/, R(2($(*&(

&RRA Section ( ?roides t=e >ega> reference for ?rocurement ?>anning and Dudget >inGage'

P>anning is t=e @act or ?rocess of maGing or carrying out ?>ansJ s?ecifica>>y9 t=e estaD>is=mentof goa>s* ?o>icies* and ?rocedures for a socia> or economic unitB' 5Merriam/eDsterIso>>egiate #ictionary* 27716 P>ans cou>d De s=ortterm* mediumterm* or >ongterm ?eriods'"=ey cou>d De sma>>sca>e or >argesca>e' )ut in a>> cases* a ?>an ino>es resource a>>ocationand sc=edu>ing' "=is is ?articu>ar>y true for ?rocurement ?>anning* C=ic= is a critica>com?onent of a Procuring EntityIs Dudget'

Eery year* u?on issuance of t=e )udget a>> Dy t=e #e?artment of )udget and Management5#M6* t=e Procuring Entity ?re?ares t=e Agency )udget Pro?osa> for t=e succeeding ca>endaryear* taGing into consideration t=e Dudget frameCorG for t=at year' At t=is stage* t=e ProHectManagement Office 5PMO6* enduser units or t=e different o?erating units of t=e Procuring

Entity ?re?are t=eir res?ectie /orG and Financia> P>ans 5/FP6 for t=eir different ?rograms*?roHects and actiities 5PPA6* using forms ?roided Dy t=e #)M as annees to t=e )udget a>>'Present>y* t=e /FP for t=e AFP and its o?erating units is ref>ected in its O?erating Programand )udget 5OP)6 and )P Form 271 t=at is ?roided for in t=e )udget a>> Dy t=e #)M'

"=e AFPIs )udget Pro?osa> emDodies t=e agency t=rusts and t=e resources needed to ?roducet=e Gey serices it de>iers to t=e ?uD>ic' Procurement ?>anning s=ou>d De done Cit=in t=isDudgetary contet* ref>ecting t=e Procuring EntityIs ?riorities and oDHecties for t=e Dudget?eriod' Procurement P>anning t=erefore ino>es tCo >ee>s9 t=e AgencyIs oera>> strategic?>an and t=e ?roHect and;or o?erationa> ?>ans t=at contain t=e detai>s of t=e manner in C=ic=


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Funds =as Deen issued' 5%PP) Reso>ution 711277, dated 2: May 277,6 $oCeer* t=is?rocedure is recommended to De ado?ted on>y for =ig= ?riority ?roHects* as contained in t=e?ro?osed APP* C=ic= are necessary to De im?>emented immediate>y u?on t=e o?ening of t=esucceeding year'


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PROCUREMENT PLANNING > P$(4,$,+%* %2 +( P$%(&+P$%&'$()(*+ M,*,/()(*+ P,* PPMP6

L(/, R(2($(*&(

&RRA Section ( ?roides t=e >ega> reference for t=e ?re?aration of t=e PPMP'

1. T( PPMP

A ProHect Procurement Management P>an or PPMP* C=ic= is a com?onent of t=e ProHectManagement P>an* dea>s ?rimari>y Cit=9

a' ?>anning for t=e ?rocurement of ?roHect reuirements*

D' Didding or ?rocurement strategy*

c' source se>ection*

d' de>iery and ?ayment sc=edu>es*

e' contract administration*

f' contract termination and

g' ot=er maHor mi>estones*

in an effort to oDtain goods* infrastructure and serices from su??>iers* contractors andconsu>tants'


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c' om?are t=e a>ternaties 5consider ua>itatie and uantitatie factors6

$oC Cou>d t=e PMO or enduser unit rate t=e arious a>ternaties in terms of9

i' a>ue for money

"=e conce?t of a>ue for money is not restricted to ?rice a>one' &n additionto costs* ot=er considerations are noncost factors >iGe suitaDi>ity or fitness to

t=e ?ur?ose* ua>ity* among ot=ers' &n com?aring costs* a>> re>eant costss=ou>d De considered* e'g'* acuisition costs* >ifecyc>e costs 5inc>uding

maintenance and o?erating costs for goods and infrastructure* s?are ?arts ofgoods* etc'6'

ii' risG assessment and management

Some risGs t=at may De identified are t=e oDso>escence of eui?ment* t=eaai>aDi>ity of su??ort serices* t=e ca?acity of contractors to im?>ement t=e?roHect* among ot=ers' &t is recommended* es?ecia>>y for =ig=tec=no>ogy*com?>e* or =ig= a>ue ?rocurement* t=at t=e PMO or enduser unit identifyt=e risGs ino>ed and come u? Cit= its oCn risG management ?>an' Or t=eDidders cou>d De reuired to suDmit* as ?art of t=eir tec=nica> document* arisG assessment and risG management ?>an'

iii' goernment ?o>icies t=at =ae an im?act on t=e ?roHect or ?rocurement

Are t=ere any restrictions on t=e ?rocurement contem?>ated /=at re>eantgoernment ?o>icies s=ou>d De considered in determining t=e goods orserices t=at Ci>> De ?urc=ased

i' ot=er re>eant factors t=at may De identified Dy t=e PMO or enduser unit'

d' =oose from among t=e a>ternaties t=e one t=at is most Deneficia> to t=e


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Page 45 of 224

doCn in Vo>ume 4 of t=ese Manua>s' Moreoer* care s=ou>d De taGen t=at ?ossiD>econf>ict of interest is aoidedJ t=at is* t=e consu>tant;s engaged s=ou>d not Deconnected Cit= t=e ?ros?ectie Didders;contractors* and are Darred from Deingengaged Dy t=e >atter for any ?ur?ose re>ated to t=e ?rocurement at =and'

c' "=e descri?tion s=ou>d De generic and f>eiD>e* not ?roducts?ecific or seeming>ytai>ored for a ?articu>ar Drand* ?roduct* contractor or consu>tant* un>ess t=e?rocurement ino>es ?roducts or serices t=at =ae inte>>ectua> ?ro?erty rig=tsattac=ed to it* or are ec>usie>y offered Dy a sing>e source* and t=ere are nosuitaD>e suDstitute ?roducts or serices'

d' "=e descri?tion s=ou>d De c>ear and unamDiguous* to aoid confusion and tofaci>itate t=e ea>uation ?rocess' &t is noted t=at t=e "S;SO/;"OR is a>so t=eDasis of t=e ea>uation or* C=en a??>icaD>e* t=e testing ?arameters'

e'"ec=nica> s?ecifications s=a>> De dee>o?ed and estaD>is=ed in suc= a manner t=atcom?>iance Cit= t=ese standards are oDHectie>y;scientifica>>y erifiaD>e t=roug=ins?ection* measurement or testing* in order to ensure fairness and ?reentarDitrariness in t=e ?rocurement ?rocess'

f' onsidering t=at ?>anning is done sometime Defore actua> ?rocurement and eenfart=er from t=e date of actua> de>iery or ?roHect im?>ementation* c=anges intec=no>ogy or c=anges in t=e concerned industry or fie>d of e?ertise s=ou>d

a>ready De taGen into account in Criting t=e "S;SO/;"OR' "=is Ci>> a>>oC t=eProcuring Entity to ?rocure t=e >atest ?roducts and;or serices aai>aD>e in t=emarGet'

#. D(+($)**/ +( A44$%(- B'-/(+ 2%$ +( C%*+$,&+

"=e A) refers to t=e Dudget for t=e contract du>y a??roed Dy t=e $ead of t=eProcuring Entity* as ?roided for in t=e %AA and;or continuing a??ro?riations* in t=ecase of !%AsJ t=e cor?orate Dudget for t=e contract a??roed Dy t=e goerning Doard*


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simu>taneous>y6* Did ea>uation* determination of LR) or $RR)* issuance of notice ofaCard* contract eecution and a??roa>* issuance of notice to ?roceed* de>iery dates orcommencement of ?roHect im?>ementation' For detai>s on t=e s?ecific actiities for eac=ty?e of ?rocurement* ?>ease refer to Vo>umes 2 5for %oods6* + 5for &nfrastructure

ProHects6 and 4 5for onsu>ting Serices6' Eac= of t=ese significant actiities s=ou>d Desc=edu>ed so as to ?roide t=e PMO or enduser unit Cit= a guide in eac= ?rocurementundertaGen Dy t=e Procuring Entity' "=is Ci>> ensure t=at >ogistica> su??ort and ot=erreuirements of t=e Procuring Entity are ?rom?t>y addressed* =ence contriDuting tomore efficient and effectie de>iery of ?uD>ic serice'

"=e Procurement Mi>estones may De >aid doCn in a %A!!" c=art simi>ar to t=at s=oCnin Section 4 5%enera> Procurement Actiities and "ime>ines6'

. M(+%- %2 P$%&'$()(*+

As a genera> ru>e* a>> ?rocurement s=ou>d De t=roug= ?uD>ic Didding' "=is is t=e ?o>icyof t=e State as >aid doCn in RA.104' $oCeer* t=e >aC recognizes t=at certain uniuecircumstances reuire t=e use of ot=er met=ods of ?rocurement' "=e se>ection of t=emet=od of ?rocurement is de?endent on t=e ?resence or aDsence of s?ecific conditionst=at Hustify t=e use of a ?articu>ar met=od 5e'g'* if a ?roduct is ?atented* directcontracting is t=e ?referred mode instead of ?uD>ic Didding6' "=ese are discussed inSection , in t=is Vo>ume* and in Vo>umes 2* + and 4* C=en a??>icaD>e to t=e ty?e of

?rocurement'

7. F%$),+ %2 +( PPMP 4$(4,$(- oyed 5e'g' >um? sum* unit ?rice* dayCorG* cost?>us;force account* etc'6


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PROCUREMENT PLANNING > P$(4,$,+%* %2 +( A**',P$%&'$()(*+ P,* APP6

1. T( A**', P$%&'$()(*+ P,*

"=e Annua> Procurement P>an 5APP6 is t=e document t=at conso>idates t=e ariousProHect Procurement Management P>ans or PPMPs suDmitted Dy t=e arious PMOs and

enduser units Cit=in t=e AFP' &t ref>ects t=e entirety of t=e ?rocurement actiities t=atCi>> De undertaGen Dy t=e AFP Cit=in t=e ca>endar year' Section ( of t=e &RRA ?roidest=at t=e conso>idation of t=e PPMPs into an APP s=a>> De >odged Cit= t=e )ASecretariat' For ?ractica> ?ur?oses =oCeer* eac= enduser unit in t=e =ierarc=y of t=eAFP organization s=a>> conso>idate t=e PPMPs of t=e suDordinate units under it into anAPP for t=e su?erior unit'

"=e APP for t=e entire AFP is ?re?ared Dy t=e )A t=roug= t=e )A Secretariat u?onsuDmission of t=e conso>idated PPMPs;APPs of t=e PMOs and )Us* Dy t=e #S forLogistics* 4' "=e APP s=a>> De a??roed Dy t=e SAFP* C=o s=a>> furnis= co?ies of t=ea??roed APP* SPP and any amendments t=ereto* to t=e Undersecretary for O?erationsto ensure com?>iance Cit= t=e ?roisions of RA .104 and its &RR' "=e APP s=a>> Defina>ized after t=e A)M =as Deen a??roed Dy t=e #)M* once t=e A??ro?riations Act issigned into >aC'

&n ?re?aring t=e APP* t=e fo>>oCing factors s=a>> De taGen into consideration9

a' "=e APP s=ou>d inc>ude a>> ?rocurement actiities ?>anned for t=e year' "=ea??roed APP s=a>> De t=e Dasis for t=e Procuring EntityIs ?rocurement' !o


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!. P$%&'$()(*+ S+$,+(/

"=e ?rocurement strategy refers to t=e a??roac= t=at Ci>> De ado?ted Dy t=e AFP )A int=e ?rocurement of t=e goods* infrastructure ?roHects and consu>ting serices inc>udedin t=e APP'

&n t=e reieC and conso>idation of t=e PPMPs* t=e )A Ci>> De aD>e to determine t=eetent of diersity* uantities* ua>ity* cost* t=e su??>y marGet* and ot=er c=aracteristicsof t=e ?rocuring entityIs reuirements for t=e year' "=e ?rofi>e of t=e ?rocurement is amaHor determinant in t=e c=oice of ?rocurement strategy to De em?>oyed* as Ce>> as int=e sc=edu>ing of ?rocurement actiities'

"=ere may De common reuirements for t=e arious PPMPs' For eam?>e* t=ree?roHects may reuire t=e ?urc=ase of fie 5,6 units of >a?to? com?uters for eac= ?roHectoffice* or a tota> of fifteen 51,6 >a?to? com?uters' ODious>y* it Ci>> De more costeffectie and efficient if t=e )A Ci>> ?rocure t=e 1, >a?to? com?uters in one Diddingeercise and as one Did >ot'

"=e indiidua> PPMPs sometimes ref>ect a mi of ?rocurement ty?es* for eam?>e* aninformation tec=no>ogy 5&"6 ?roHect mig=t ino>e t=e ?rocurement of goods 5e'g'*CorGstations* netCorG eui?ment and ?eri?=era>s6* ?rocurement of cii> CorGs 5e'g'* t=einsta>>ation of caD>es mig=t ino>e t=e re?air of some offices and ot=er re>ated cii>CorGs6 and ?rocurement of consu>ting serices 5e'g'* design and dee>o?ment ofinformation systems6' &n simi>ar cases* t=e )A Ci>> =ae to eercise Hudgment indetermining t=e Did >ots and contract ?acGage' "=ere are tCo a??roac=es to t=is case 3t=e ?roHect cou>d De Did out as one ?acGage* or it cou>d De diided into seera> Did >ots5i'e'* su??>y of =ardCare* su??>y and insta>>ation of caD>es* design and dee>o?ment ofinformation systems* and re?air of faci>ities6' "=ere are adantages and disadantagesto eit=er a??roac=* and t=e )A* t=roug= t=e =e>? of t=e "/% and t=e Secretariat* s=a>>determine C=ic= is t=e Dest o?tion for t=e Procuring Entity'


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On>y goods;serices* infrastructure ?roHects and consu>tancy serices C=ic= are to Deactua>>y ?rocured t=roug= t=e AFP )A or t=e AFPPS;Ps;Os* s=a>> De inc>uded in t=ePPMP;APP' Ot=er oDHects of e?enditure* suc= as trae>ing* and e=ic>e registration*

C=ic= may De >aCfu>>y incurred Dy t=e )U* Dut Ci>> not De suDHect to actua> acuisitionor ?rocurement Cit=in t=e ?ro?osed Dudget year t=ru ?rocedures ?rescriDed Dy RA.104* s=ou>d not De inc>uded in t=e PPMP;APP'

"=e format for t=e APP is s=oCn in t=e %uide>ines on t=e Pre?aration of PPMP;APPissued Dy t=e #S for Logistics* 4* dated !oemDer 17* 277,* attac=ed as A**( '


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Page 5: of 224

S4(&2& P$%&(-'$( 2%$ P$%&'$()(*+ P,***/

P>anning for t=e ?rocurement goods* CorGs and consu>ting serices s=a>> De done strict>y in

accordance Cit= t=e ?rocedures and standards set fort= in t=e ?receding Sections andfo>>oCing t=e ?rocess as descriDed =erein9

1' "=e ey )udgetary Units5)Us6;Units Logistics Offices s=a>> determine t=eir

reuirements Dased on t=e >ogistics data ?roided Dy t=e &nentory ontro> Points5&Ps6 to t=e RMO' "=e Logistics data;inentory ?roided Dy t=e &P s=a>> sere as t=eDasis for t=e )Us;Unit Logistics Offices to formu>ate t=e ProHect ProcurementManagement P>an;Annua> Procurement P>an' "=e PPMP;APP s=a>> De ?re?ared inconHunction Cit= t=e Dudget ?re?aration* and it s=a>> De Dased on t=e ?re>iminary?rogram and Dudget guidance issued to t=e AFP Unit' "=e ?re?aration of t=e UnitIsPPMP; APP s=a>> taGe into consideration =istorica> demand data* suc= as annua>a??ro?riations* and reinforced Dy t=e out?ut of t=e unitIs reuirement determination?rocess and indicating t=erein t=e res?ectie Dudget estimates'

a' %oods and serices ?rocured s=ou>d com?>y Cit= a??>icaD>e standards of t=e )ureauof Product Standards or t=e &nternationa> Organization for Standardization 5&SO6C=ic= estaD>is=es tec=nica> standards for ?roducts* materia>s or ?rocesses* inc>udingstandards for generic management systems' For ?roducts C=ere t=ere are nos?ecified P=i>i??ine or &SO standards* t=e standards of t=e country of origin or ot=erinternationa> Dodies s=a>> De considered'

D' For =ig=>y tec=nica>;noncommon;s?ecia>>y manufactured goods 5)#A for eam?>e6*in=ouse e?erts C=o may De ?art of t=e "/% or t=e PMO* or =ired consu>tants may


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Page 51 of 224

s=a>> suDmit t=e same for reieC* co>>ation;conso>idation and a??roa> Dy =ig=eraut=orities fo>>oCing t=e ?rescriDed ?re?aration; suDmission sc=edu>e' Refer toA**(( #: 7: 8: and 9: forms and f>oCc=arts' 5!ote9 For t=e instruction on t=e

?re?aration of PPMP;APP* refer to PPMP;APP ?rimer I*& 16'

"=e PPMPs ?re?ared Dy t=e >oCer suDordinate enduser units s=a>> De reieCed andconso>idated Dy t=e Logistics Office;Unit of t=e su?erior unit C=o eercises su?erisionand contro> oer it' "=e conso>idated PPMPs of a>> >oCer units under it s=a>> t=en Deinc>uded in t=e APP of t=e su?erior unit'

,' "=e APPs of a>> Units s=a>> De reieCed and ea>uated Dy t=e O4* Defore t=ey aresuDmitted to t=e )A;)A Secretariat for a>idation and fina> conso>idation into t=e APPfor t=e C=o>e AFP' "=e fina> APP s=a>> t=en De suDmitted for a??roa> of t=e SAFP* t=eUndersecretary for O?erations and t=e Undersecretary for Finance* #!# in accordanceCit= #O ,+'

:' "=e reieC and conso>idation of t=e PPMP;APP ?re?ared Dy suDordinate units* s=a>> De

?erformed Dy t=e Logistics Offices of t=eir su?erior units* t=e O4 and fina>>y t=eAFP)A;)A Secretariat to ac=iee t=e fo>>oCing9

a'"o see to it t=at a>> t=e UnitIs ?rocurement are Cit=in t=e a??roed Dudget and t=at?riorities and oDHecties for t=e Dudget ?eriod are emDodied in t=e APP'

D'"o ascertain t=at on>y ?rocurement crucia> or indis?ensaD>e to t=e efficient disc=argeof goernment functions is inc>uded in t=e APP'

c'"o see to it t=at a rea>istic ?rocurement strategy is formu>ated for t=e unit and t=eAFP as C=o>e taGing into consideration9

d't=e a??ro?riate mi of ?rocurement met=ods as a>>oCed Dy >aC t=at Ci>> De ado?tedto efficient>y and effectie>y fu>fi>> t=e ?rocurement reuirements of t=e Unit;AFP


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.' "=e fina> APP s=a>> t=en De suDmitted for a??roa> of t=e SAFP' "=e Undersecretary forO?erations* #!# s=a>> De furnis=ed a co?y of t=e a??roed APP in accordance Cit= #O

12'

17' Once t=e %enera> A??ro?riations Act is ?assed Dy ongress and a??roed Dy t=ePresident* any discre?ancy DetCeen t=e )udget Estimates in t=e APP and t=e Annua>A??ro?riation s=a>> De sett>ed on a ?riority Dasis as determined Dy t=e concernedProgram #irectors of t=e AFP'

"=e PROGRAM DIRECTOR is t=e )U functiona> staff officer res?onsiD>e for t=e?re?aration of t=e Pre>iminary Program and )udget %uidance document' $e monitorsand conducts ?rogram reieC and ana>ysis' $e ?re?ares t=e functiona> oDHectie* ?o>icyguidance and monitors t=e im?>ementation of t=e contro> ?rograms ?ecu>iar to =is staffres?onsiDi>ity'

11' !o goernment ?rocurement s=a>> De undertaGen un>ess it is in accordance Cit= t=ea??roed APPs 5Regu>ar and Su??>ementa>6' A>> emergency ?rocurement* =oCeer*s=a>> De suDseuent>y su??orted Dy corres?onding amendment; u?dating in t=e APP*suDHect to t=e reieC; ea>uation Dy 4* a>idation Dy AFP )A and suDseuent a??roa>Dy SAFP' "=e Undersecretary for O?erations* #!# s=a>> De furnis=ed co?ies of t=e APP*

SPP and any amendments t=ereto* for monitoring ?ur?oses* to ensure com?>iance Cit=t=e ?roisions of RA .104* in accordance Cit= #O 12'

12' Amendment;U?dating of APP s=a>> De undertaGen eery si 5:6 mont=s or as often asnecessary'


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SE"&O! 4

%enera> Procurement Actiities


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GPPB RESOLUTION NO. 01#;!00

ENDORSING FOR THE APPROVAL OF THE PRESIDENT OF THE REPUBLIC OF THEPHILIPPINES: HER ECELLENCY PRESIDENT GLORIA MACAPAGAL;ARROYO

PROPOSED AMENDMENTS TO THE IRR;A OF REPUBLIC ACT 918# ON THESHORTENING OF PROCUREMENT TIMELINES

HEREAS: Re?uD>ic Act !o' .104 5R'A' .1046 and its &m?>ementing Ru>es andRegu>ations Part A 5&RRA6 tooG effect on anuary 2:* 277+ and OctoDer 0* 277+ res?ectie>yJ

HEREAS: t=e %oernment Procurement Po>icy )oard 5%PP)6 under Section :+ of t=e&RRA of R'A' .104 is mandated to formu>ate and amend ?uD>ic ?rocurement ?o>icies* ru>esand regu>ations* and amend C=eneer necessary* t=e &RRA of R'A'.104J

HEREAS: Section + of R'A .104 ?roides as one of its goerning ?rinci?>es t=e

stream>ining of a>> ?rocurement ?rocesses C=ic= s=ou>d De sim?>e and ada?taD>e to adancesin modern tec=no>ogy* for a more effectie and efficient ?rocurement systemJ

HEREAS: t=e ?rescriDed ?eriods for ?rocurement actiities* as ?roided under t=e &RR

A of R'A' .104* may sti>> De s=ortened in order to e?edite t=e acuisition of goods*

infrastructure ?roHects and consu>ting serices of t=e %oernment Cit=out sacrificingtrans?arency nor com?etitionJ

HEREAS: t=e &nterAgency "ec=nica> /orGing %rou? 5&A"/%6 of t=e %PP)* in a s?ecia>&A"/% meeting =e>d >ast u>y 14* 277:* reieCed* discussed and reso>ed to recommend to

t=e %PP) for its consideration and a??roa>* t=e s=ortening of t=e ?eriods of action for eac=?rocurement actiity as set fort= under t=e ?ertinent ?roisions of t=e &RRA and its Anne

@BJ


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engineering designs* Cay in adance of t=e commencement of ?rocurement actiities and?roHect start to ensure smoot= and time>y im?>ementation of infrastructure ?roHects'

NO: THEREFORE: for and in consideration of t=e foregoing* E: t=e MemDers of t=eGOVERNMENT PROCUREMENT POLICY BOARD: Dy irtue of t=e ?oCers ested in USDy >aC* =ereDyRESOLVE"

"o endorse for a??roa> of t=e President of t=e Re?uD>ic of t=e P=i>i??ines* $erEce>>ency President %>oria Maca?aga>Arroyo* t=e ?ro?osed amendments to t=e &RRA of R'A' .104 and its Anne @B re>atie to t=e Reised Procurement "ime>ines fort=e Procurement of %oods* &nfrastructure ProHects and onsu>ting Serices* attac=ed=ereto as Anne @AB and made an integra> ?art =ereof'

"=is reso>ution s=a>> taGe effect immediate>y'

APPROVEDt=is 27t=day of u>y* 277: at Pasig ity* P=i>i??ines


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1 Section21'2'1'

Ece?t as ot=erCise ?roided in Sections21'2'+ and 21'2'4 of t=is &RRA and for

t=e ?rocurement of commonuse goods

and su??>ies* t=e &nitation to A??>y forE>igiDi>ity and to )id s=a>> De9

a6 Adertised at >east tCice Cit=in amaimum ?eriod of fourteen 5146

ca>endar days* Cit= a minimum ?eriodof si 5:6 ca>endar days in DetCeen

?uD>ications* in a neCs?a?er ofgenera> nationCide circu>ation C=ic=

=as Deen regu>ar>y ?uD>is=ed for at>east tCo 526 years Defore t=e date of

issue of t=e adertisementJ

D6 Posted continuous>y in t=e CeDsite oft=e ?rocuring entity concerned* if

aai>aD>e* t=e CeDsite of t=e ?rocuringentityIs serice ?roider* if any* as

?roided in Section 0 of t=is &RRA*and t=e %EPS during t=e maimum

?eriod of fourteen 5146 ca>endar daysstated aDoeJ and

c6 Posted at any cons?icuous ?>ace

resered for t=is ?ur?ose in t=e?remises of t=e ?rocuring entity

concerned* as certified Dy t=e =ead oft=e )A Secretariat of t=e ?rocuring

entity concerned'

Ece?t as ot=erCise?roided in Sections 21'2'+

and 21'2'4 of t=is &RRA

and for t=e ?rocurement ofcommonuse goods andsu??>ies* t=e &nitation to

A??>y for E>igiDi>ity and to)id s=a>> De9

a6 Adertised at >east

%*&( in one 516neCs?a?er of genera>

nationCide circu>ationC=ic= =as Deen

regu>ar>y ?uD>is=ed forat >east tCo 526 years

Defore t=e date ofissue of t=e

adertisementJ

D6 Posted continuous>y int=e CeDsite of t=e

?rocuring entityconcerned* if

aai>aD>e* t=e CeDsiteof t=e ?rocuring

entityIs serice?roider* if any* as

?roided in Section 0of t=is &RRA* and t=e

%EPS for ((* 76&,(*-,$ -,


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Page 5$ of 224

$(/+$,+%* , (*'$(+,+ 4$%4(&+( >oCing ?eriods from-,+( %2 ,-($+()(*+

,*-%$ 1+ -, %24%+*/ of t=e &nitation

to A??>y for E>igiDi>ity andto )id u? to o?ening s=a>>

De oDsered9

5i6 For goods* a maimum?eriod of t=irty 5+76

ca>endar days from -,+(%2 ,-($+()(*+

,*-%$ 1+ -, %24%+*/ of t=e &nitation

to A??>y for E>igiDi>ity andto )id u? to o?ening of

Dids'

5ii6 For infrastructure?roHects* +( 2%%?*/

),)') 4($%- 2$%)-,+( %2 ,-($+()(*+

,*-%$ 1+ -, %24%+*/ %2 +( I*+,+%*


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/it= res?ect to ?riority ?rograms andinfrastructure ?roHects funded out of t=e

annua> %AA C=ic= are intended for

im?>ementation Cit=in t=e ?roince* t=e?rocuring entity may* in addition to t=ereuirements s?ecified in t=is Section*

?uD>is= t=e &nitation to A??>y forE>igiDi>ity and to )id in a >oca> neCs?a?er

of genera> circu>ation Cit=in t=e res?ectie?eriods stated in t=is Section'

($&(: +( (/


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Page 1 of 224

u?on erDa> notification*Cit=in C=ic= to fi>e a

reuest for a

reconsideration Cit= t=e)A9

, Section2+'17

"=e entire ?rocess of e>igiDi>ity c=ecG fort=e ?rocurement of infrastructure ?roHects

s=a>> not eceed fifteen 51,6 ca>endardays'

"=e entire ?rocess ofe>igiDi>ity c=ecG for t=e

?rocurement ofinfrastructure ?roHects

s=a>> not eceed +$(( 36&,(*-,$ -,'

: Section24'1,'4

"=e )A s=a>> recommend t=e s=ort >ist ofconsu>tants to t=e =ead of t=e ?rocuring

entity for consideration and a??roa>' "=e

entire ?rocess of e>igiDi>ity c=ecG and s=ort>isting s=a>> not eceed t=irty 5+76 ca>endardays'

"=e )A s=a>> recommendt=e s=ort >ist of consu>tants

to t=e =ead of t=e

?rocuring entity forconsideration anda??roa>' "=e entire

?rocess of e>igiDi>ity c=ecGand s=ort >isting s=a>> not

eceed +?(*+ !06&,(*-,$ -,.

( Section+7'+'

A Didder determined as @fai>edB =as seen5(6 ca>endar days u?on Critten notice or* if?resent at t=e time of Did o?ening u?on

A Didder determined as@fai>edB =as +$(( 36&,(*-,$ -, u?on


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Page 2 of 224

(,',+%* 4$%&( , Dy t=e =ead of t=e

?rocuring entity* of t=e $ig=est Rated )id*t=e )A s=a>> Cit=in seen 5(6 ca>endar

days notify and inite t=e consu>tant Cit=t=e $ig=est Rated )id for negotiation'

After a??roa> Dy t=e =ead

of t=e ?rocuring entity* oft=e $ig=est Rated )id* t=e

)A s=a>> Cit=in +$(( 36&,(*-,$ -, notify and

inite t=e consu>tant Cit=t=e $ig=est Rated )id for

negotiation'

17 Section++'4'4

Ece?t for meritorious reasons*negotiations Cit= any one consu>tant s=a>>De com?>eted Cit=in fourteen 5146ca>endar days'

Ece?t for meritoriousreasons* negotiations Cit=any one consu>tant s=a>> Decom?>eted Cit=in +(* 106&,(*-,$ -,'

11 S(&+%*33.5

>ality7Cost (ased %valation Procedre

"=e )A s=a>> ranG t=econsu>tants in descending order Dased ont=e comDined numerica> ratings of t=eirtec=nica> and financia> ?ro?osa>s andidentify t=e $ig=est Rated )id9 Provided!o)ever"=at suDseuent negotiations inaccordance Cit= Section ++'4'+ of t=is&RRA s=a>> sti>> De undertaGen Cit= t=efirst in ranG consu>tant* ece?t for item 5e6t=ereof Ece?t for meritorious reasons

>ality7Cost (ased%valation

Procedre

"=e )A s=a>>ranG t=e consu>tants indescending order Dased ont=e comDined numerica>ratings of t=eir tec=nica>and financia> ?ro?osa>s andidentify t=e $ig=est Rated)id A2+($ ,44$%,


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Page 4 of 224

t=ereof'

14 S(&+%*

37.!.1

/it=in a ?eriod not eceeding fifteen 51,6

ca>endar days from t=e determination anddec>aration Dy t=e )A of t=e LoCesta>cu>ated Res?onsie )id or $ig=est

Rated Res?onsie )id* and t=erecommendation of t=e aCard* t=e =ead of

t=e ?rocuring entity or =is du>y aut=orizedre?resentatie s=a>> a??roe or disa??roe

t=e said recommendation' &n case ofa??roa>* t=e =ead of t=e ?rocuring entity

or =is du>y aut=orized re?resentatie s=a>>immediate>y issue t=e !otice of ACard to

t=e Didder Cit= t=e LoCest a>cu>atedRes?onsie )id or $ig=est Rated

Res?onsie )id' &n t=e case of %Os and%F&s* t=e ?eriod ?roided =erein s=a>> De

t=irty 5+76 ca>endar days' /it=in t=esame ?eriod ?roided =erein* t=e )A

s=a>> notify a>> >osing Didders of itsdecision'

/it=in a ?eriod not

eceeding ((* 76&,(*-,$ -, from t=edetermination and

dec>aration Dy t=e )A oft=e LoCest a>cu>ated

Res?onsie )id or $ig=estRated Res?onsie )id* and

t=e recommendation of t=eaCard* t=e =ead of t=e

?rocuring entity or =is du>yaut=orized re?resentatie

s=a>> a??roe ordisa??roe t=e said

recommendation'However* 2%$

*2$,+$'&+'$( 4$%(&+?+ ,* ABC %2 22+ 506

)%* ,*- yaut=orized re?resentatie

s=a>> a??roe ordisa??roe t=e said

recommendation ?+*2%'$ #6 &,(*-,$ -,.

&n case of a??roa>* t=e=ead of t=e ?rocuring

entity or =is du>yaut=orized re?resentatie


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Page 5 of 224

2%$ *2$,+$'&+'$(4$%(&+ ?+ ,* ABC %2

22+ 506 )%* ,*-

> t=en issue t=e!otice to Proceed toget=er

Cit= a co?y or co?ies oft=e a??roed contract to

t=e successfu> DidderCit=in +$(( 36 &,(*-,$

-, from t=e date ofa??roa> of t=e contract Dy

t=e a??ro?riategoernment a??roing


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CorGing =o>iday* t=e dead>ine s=a>> De t=enet CorGing day'

N%+&( %2 A?,$- '(-


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PERIOD OF ACTION ON PROCUREMENT ACTIVITIES

S+,/( A&++( D(,-*(

MAIMUM PERIODS

G%%- C %$@ C%*'+*/

S($&(For A)

costing ,7Mand De>oC

For A)costing aDoe

,7M

1 Adertisement;?osting of &AE) ( cd ( cd ( cd ( cd

2 Letter of &ntent /it=in ( cd from t=e >astday of ?osting

n;a ( cd ( cd ( cd

+ E>igiDi>ity =ecG for cii> CorGs andconsu>ting serices;S=ort>isting forconsu>ting serices

refer to stage : + cd + cd 27 cd

4 &ssuance and aai>aDi>ity of Didding

documents

aai>aD>e for at >east for (

cd from t=e date of t=eissuance

, Pre Did conference5!ote9 for goods* t=e ?reDid conferenceis conducted ?rior to e>igiDi>ity c=ecG'6

12 Defore t=e dead>ine ofsuDmission of Dids 1 cd 1 cd 1 cd 1 cd

Reuest for c>arification 17 days Defore dead>ineof suDmission

Su??>ementa>;)id Du>>etin ( days Defore t=edead>ine of suDmission ofDids

: SuDmission and O?ening of )ids 1cd 5inc>udese>igiDi>ity c=ecG6

1 cd 1 cd 1 cd

( )id Ea>uation ( cd , cd ( cd 21 cd 2 cdfor a??roa> of

ranGing

0 !otification for !egotiationn;a

+ cd

8idelines on %sta"lis!ing Procrement Systems and rgani9ations Septem"er2::,

+7cd

,7

:7

+:

Page - of 224


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. !egotiation 17 cd

17 Post ua>ification ( cd ( cd (cd (cd

11 A??roa> of Reso>ution;&ssuance of !otice

of ACard

( cd 4 cd ( cd ( cd

12 ontract Pre?aration and Signing 17 cd 17 cd 17 cd 17 cd

1+ A??roa> of ontract Dy $ig=er Aut=ority 1, cd , cd 1, cd 1, cd

14 &ssuance of !otice to Proceed + cd 2 cd + cd + cd

T%+, M,)') P($%- 80 &- 70 &- 100 &- 139 &-

Note< "=e ?eriods indicated in t=e Does are t=e maimum ?eriods to De oDsered from t=e day of adertisement and;or 1 stday of ?osting of t=e &nitation of A??>y for

E>igiDi>ity and to )id u? to o?ening of Dids'

8idelines on %sta"lis!ing Procrement Systems and rgani9ations Septem"er 2::,

Page $ of 224


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S+,/( A&++( D(,-*(EARLIEST POSSIBLE TIME

G%%- C %$@ C%*'+*/ S($&(

1 Adertisement;?osting of &AE) ( cd ( cd ( cd

2 Letter of &ntent /it=in ( cd from t=e>ast day of ?osting n;a ( cd ( cd

+ E>igiDi>ity =ecG for c ii> CorGsand consu>ting serices;s=ort>isting for consu>ting serices

refer to stage : 1 cd + cd 51 cd for e>igiDi>ity* 1cd for s=ort>isting and 1cd for notification6

&ssuance and aai>aDi>ity ofDidding documents

aai>aD>e for at >eastfor ( cd from t=e dateof t=e issuance

refer to stage 1 ( cd ( cd

4 Pre Did conference5!ote9 for goods* t=e ?reDidconference is conducted ?rior toe>igiDi>ity c=ecG'6

12 Defore t=e dead>ineof suDmission of Dids

1 cd 512 days Deforet=e suDmission of Dids6

1 cd 512 days Defore t=esuDmission of Dids6

1 cd 512 days Defore t=esuDmission of Dids6

Reuest for c>arification 17 days Deforedead>ine of suDmission

Su??>ementa>;)id Du>>etin ( days Defore t=edead>ine of suDmissionof Dids

: SuDmission and O?ening of )ids 1 cd 1 cd 1 cd

( )id Ea>uation 1 cd 1cd 1 cd 1 cd for a??roa>of ranGing

0 !otification for negotiationn;a

1 cd

. !egotiation 1 cd

17 Post ua>ification 1 cd 1 cd 1 cd

11 A??roa> of Reso>ution;&ssuanceof !otice of ACard

2 cd 51 cd for )AReso>ution and 1 cd for

issuance of !OA6


issuance of !OA6


issuance of !OA6

12 ontract Pre?aration and Signing 2 cd 51 cd for contract?re?aration and 1 cdfor contract signing

2 cd 51 cd for contract?re?aration and 1 cd for

contract signing

2 cd 51 cd for contract?re?aration and 1 cd for

contract signing

8idelines on %sta"lis!ing Procrement Systems and rgani9ations Septem"er 2::,


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SE"&O! ,

Various Met=ods of Procurement


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Page ,4 of 224

C%)4(++( B--*/

L(/, R(2($(*&(

&RRA Section 17 ?roides t=e >ega> reference for com?etitie Didding'

A>> ?rocurement s=a>> De t=roug= com?etitie or ?uD>ic Didding* ece?t as ?roided in Ru>e ternatie met=ods of

?rocurement' "=is is so s?ecified in Section 17* Artic>e &V of RA .104 and Section 17* Ru>e &V

of its &RRA' &n Gee?ing Cit= t=is ?o>icy* Procuring Entities are enHoined to ?roide forsufficient >ead time in its ?rocurement ?rogram for t=e conduct of ?uD>ic Didding'

om?etitie )idding or PuD>ic )idding is defined in RA.104 and its &RRA as fo>>oCs9

Refers to the method of procurement which is open to participation by any

interested party and which consists of the following processes: advertisement, pre-

bid conference, eligibility screening of prospective bidders, receipt and opening of

bids, evaluation of bids, post-qualification, and award of contract, the specific

requirements and mechanics of which shall be defined in the IRR to be promulgatedunder this ct!"

om?etitie Didding o?ens u? t=e ?rocurement o??ortunity to a greater numDer of su??>iers

or contractors C=o com?ete among t=emse>es in ?roiding t=e Dest goods or serices to t=e

%oernment for t=e Dest a>ue' "=is enaD>es t=e %oernment to oDtain goods and serices*

infrastructure ?roHects* and consu>ting serices at >oCer ?rices and Detter terms* t=us

o?timizing t=e use of scarce resources' &n addition* it a>>oCs for greater trans?arency of t=e

?rocurement ?rocess'

P ,5 f 224


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A+($*,+( M(+%- %2 P$%&'$()(*+

L(/, R(2($(*&(

&RRA Sections 40 to ,4 ?roide t=e >ega> reference for t=e a>ternatie met=ods of

?rocurement'

1. C%*-+%* 2%$ U( %2 A+($*,+( M(+%- %2 P$%&'$()(*+

&n =ig=>y ece?tiona> cases ?roided for in Artic>e e >oCed to resort to t=e a>ternatie met=ods of

?rocurement in order to ?romote economy and efficiency* suDHect to t=e fo>>oCing

conditions9

a' "=e )A s=a>> recommend to t=e $ead of t=e Procuring Entity t=e use of

a>ternatie met=ods of ?rocurement in cases C=ere ?uD>ic Didding is not feasiD>e*

to De indicated in t=e Annua> Procurement P>an 5APP6J

&n cases C=ere t=e origina> met=od of ?rocurement s?ecified in t=e APP is ?uD>ic

Didding and conditions arise Hustifying t=e use of an a>ternatie met=od of

?rocurement after t=e APP is fina>ized* t=e APP may De amended' "=is can De

done after a )A Reso>ution recommending t=e use of t=e a>ternatie met=od is

a??roed Dy t=e $ead of t=e Procuring Entity' "=e ?rocedures are discussed in

Vo>umes 2* +* and 4'

Procuring entities may c=arge sma>> a>ue ?urc=ases or oert=ecounter

P , f 224


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for te>ecommunication eui?ment* etc'6 t=at =as e?ertise and e?erience in t=e

ty?e of ?rocurement concerned* C=ic= >ist s=ou>d =ae Deen suDmitted to*

maintained and u?dated Cit=* t=e %PP)' For =ig=>y s?ecia>ized goods and

consu>ting serices* C=ere no suc= >ist is Deing maintained Dy a re>eant%oernment aut=ority* com?etitie Didding s=a>> De conducted' &t is noted t=at

t=e ?ur?ose of t=e >ist is to regu>ate t=e ua>ity of goods Deing offered and t=e

ua>ifications of consu>tants in t=e ?articu>ar fie>d of e?ertise'

"=e ?articu>ar conditions under C=ic= t=is a>ternatie met=od of ?rocurement may

De used are out>ined in Section 2* Part 2* Vo>' 2 5for ?rocurement of goods* and

Section +* Part 2* Vo>' 4 5for ?rocurement of consu>ting serices6* of t=is Manua>'

D' &irect 'ontracting or single source procurement is a met=od of

4$%&'$()(*+ %2 /%%-t=at does not reuire e>aDorate Didding documents' "=e

su??>ier is sim?>y asGed to suDmit a ?rice uotation or a ?r

afp procurement system

Documents