age n c y - mise · 2013. 8. 23. · defence system command and control communications - voice loop...

I AGE N C Y

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NCIAIDACQ/ASG/2013/6626 20 August 2013

RFQ-13639-ACCS, Amendment 6, Edition 5 of Clarification Requests and Answers for the Provision of Enhancements to NATO Integrated Air and Missile Defence System Command and Control Communications - Voice Loop Communications

a. Letter NCIA/ACQ/0890 dated 10 July 2013 b. Letter NCIA/ACQ/0978 dated 26 July 2013 c. Letter NCIAlACQ/0981 dated 29 July 2013 d. Letter NCIAlACQ/0989 dated 31 July 2013 e. Letter NCIAIDACQ/ASG/6613 dated 09 August 2013 1. Letter NCIAIDACQ/ASG/2013/6621 dated 14 August 2013

1. By the letter in reference a. you were sent the RFQ mentioned in subject for the Provision of Enhancements to NATO Integrated Air and Missile Defence System Command and Control Communications - Voice Loop Communications as well as its relevant documentation; by the letter in reference b. you were sent the amended extension to the Bid Closing Date; by the letter in reference c. you were sent the Edition 1 of the Clarification Requests and Answers; by the letter in reference d. you were sent the Edition 2 of the Clarification Requests and Answers; by the letter in reference e. you were sent the Edition 3 of the Clarification Requests and Answers; and by the letter in reference f. you were sent the Edition 4 of the Clarification Requests and Answers.

2. The present Amendment 6 of the subject RFQ provides Edition 5 of the Clarification Requests submitted and their answers. All the other terms of the RFQ remain valid and unchanged .

3. NCI Agency has received a request to extend the Bid Closing Date for 4 weeks, however as last stated in Clarification Request answer A.62 (as provided in reference f. above) given the urgent nature of this operational requ irement NCI Agency is not in the position to grant an extension to the Bid Closing Date. Therefore the Bid Closing Date remains at 30 August 2013.

4. The NCI Agency point of contact for this procurement is Ms. Veronica Reynosa at +32.2.707 8499 or e-mail veronica .reynosa@ncia .nato.int or Mr Jean-Luc Guellec, who may be reached at NCI Agency +32.2.707 8303 or e-mail [email protected]. The Fax number is +32.2.7078517.

Attachment: 1 . 2.

Yours faithfully,

FOR THE GENER

J-L G ELLEC Principal Contracting Officer

Acknowledgement of Receipt Clarification Requests and Answers Edition 5

NATO Communications and Information Agency

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NCINDACQ/ASG/2013/6626

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RFQ-13639-ACCS - AMENDMENT 6

Subject: Acknowledgement of Receipt of Request for Quotation - Amendment 6

We hereby advise that we have received Request for Quotation RFQ-13639-ACCS Amendment 6 on ..... .... ... ......... ................... . , together with all enclosures listed in the leiter of submission.

CHECK ONE

{} As of this date and without commitment on our part, we do intend to submit a bid

{} We do not intend to submit a bid

{} We are reviewing the requirements of the RFQ and will notify you of our decis ion as soon as possible.

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NATO UNCLASSIFIED of 3

NATO UNCLASSIFIED RFQ· 13639·ACCS

TECHNICAL Serial RFQ No. REF T.78 VL0100

T.79 SOW, chapter 3.11 .9

T.80 3.2.4.6 VL Recording and Playback Capability

T .81 3.14.1 .2. FSyA

T.82 NCIA, UR6A, Book II, Part 4, Section 1, Annex D page 4140fRFQ

T.83 NCIA, UR6A, Book II, Part 4, Section 1, Annex A (page 209J

T.84 2.2.6.5. Security Testing

Amendment 6 - Clarification Requests and Answers Edition 5

BIDDER'S QUESTION

Can the VL switches and routers work both active/loadsharing and in case one fails the other to take over all traffic?

In th is chapter, at point 3 it is mentioned that the TIMs can be held at either the Contractor's site or Purchaser's site. In the same chapter, at point 4 there are listed things to be provided by the Contractor if the Contractor will host the meeting. If the TIMs will be at the Purchaser's side, who is responsible for organising it (agenda, minutes, administrative resources)?

Does the VL recorder needs to capture also VolP point-to-point calls or only VL channels?

It has been already clarified that the FSyA is considered as acceptance activity for the whole system , including load testing. In what loca tion will be held this meeting?

Please let us know what is the meaning for DCRC. Is this a special type of CRC?

Hardware Product Specification it is mention to be delivered on CDR-30CD. Contractor activity schedule does not include CDR meeting. Please explain us how to estimate the submission date for items where CDR is taken as reference. Do we have to plan for CDR meeting in our MIPS?

Does the Purchaser will conduct the security testing of the VL system by his own. Is there any contribution requested from Contractor during those tests?

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NCI AGENCY ANSWER

Yes load sharing would be acceptable however it is not currently a project requiremen t. This does not remove the requirement for immediately available spares as described in the answer given to Clarification Request A.66 provided in Amendment 5 Edition 4 on 14 August.

If TIMs are held at the Purchasers site, the Purchaser will make all appropriate meeting administrative arrangements. likewise if TIMs are organised at one of the delivery sites (CAOes), then the THN will arrange the meeting administrative arrangements. Meeting Agenda will follow on from the previous meeting and minutes of the meetings. The contractor will be responsible for the agenda and the TIM minutes regardless of the location of the TIM.

Please see Clarification Request provided to A64 provided in Amendment 5, Edition 4 on 14 August 2013.

As there are 2 VL domains, Northern Loop (CAOC Uedem) system and Southern Loop system (CAOC Torrejon), The purchaser expects there to be 2 FSyA meetings, one for each domain at CAOC Torrejon and CAOC Uedem. Dependent on the provided technical solution, a FSyA verifi cation of the SADC facility at Ramstein may need to be organised.

OCRC ::; Deployable Control and Reporting Centre. The DEU site at Holzdorf, is the "in garrison" location for the OCRC. For the purposes of this project, the contractor should consider this as a CRC entity.

For CDR the contractor should interpret this as the activities to be conducted in the lead up to and test activities that are to be completed during the FAT as defined in Book II, Part 4, Section 1, Annex E paragraph 2.2.2 of the TEMP. No specific CDR meeting is requested and does not need to be included in the MIPS. Traditional CDR activities are expected to be covered as outlined above, The MIPS should reflect the scheduling of the FAT and other testing activities and project deliverables. As the project is expected to use COTS materials, the need for a Critical Design Review, is not anticipated.

The Purchaser will carryout and verify the security testing of the VL system as stated in the TEMP. The Contractor is expected to provide the relevant technical descriptions of the HW/SW to be installed as part of their technical solution. The Contractor may be requested to provide additional information to the NCIRC testers .

T.B5 3.3.6.3. Accreditation It is mentioned that Accred itation is carried out by Purchaser. Is there any Please see T.84 above. contribution requested from Contractor?

T.B6 3.6.2.1 .2.3 Security clearances are available for Key Personnel. We have some cases where Yes, the purchaser would accept, as fulfilment of the 3.6.2.1.2.3 requirements, the clearance will expire in March 2014. This does not fulfil the a case where Key Personnel has a current security clearance that will expire requirement which states that validation shall be for at least one (1) year after bid before the one year period after bid submission date provided that the security submission date. If we will initiate the prolongation process in proper time clearance will be extended to cover the lifetime of the project. The Security and there will be no interruption period for the certificate validity, does this is Office of the Contracting Company would need to confirm their intent to extend accepted as a fulfilment of this paragraph [3.6.2.1.2.3] requirement? the period of validity of any individuals who fall within the above criteria without

interruption. Please also see Special Tenns and Conditions 2.17.7 and 2.17.8.

T.B7 3.6.2.5.6. As Security Test and Evaluation Plan will be classified as NATO Restricted, we plan No this is not permitted. The Bid Package Content should be provided in to deliver the extract of this file with the bid delivery package only in electronic form. accordance with the Section 3 "Bid Preparation Intstructions", sub section 3.2 Does this is permitted? (taking in consideration the bid requirements to have one or "Bid Package Content". All NATO Restricted Documents should also follow more hard copies for bid documentation) proper protocol when they are submitted.