agency report tallahassee march 19, 2015 early learning coalition executive director meeting
TRANSCRIPT
Agency Report
Agency Report
TallahasseeMarch 19, 2015
Early Learning Coalition Executive DirectorMeeting
Agency Report
2
Welcome and IntroductionsIntroduction of Staff
Agency Report
Rodney J. MacKinnonInterim Executive Director
Executive Directors Meeting
Agency Report
3
OperationsStephanie GehresDeputy Director Operations
Agency Report
4
• Child Care Development Block Grant Fund (CCDBG) Update
• State Plan Timeline• OMB Uniform Requirements• ELAC Finance Committee Worksheets
Operations
Agency Report
5
EFS Modernization ProjectMelanie MayDeputy Director Information Systems
Agency Report
6
• Agile Methodology‒ 3-week sprints
• Project Scope Update‒ CCR&R‒ Provider Portal
EFS Modernization Project Updates
Agency Report
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• Workgroups‒ School Readiness business processes‒ VPK business processes‒ CCR&R business processes‒ Provider business processes‒ Reporting‒ Transition planning (data migration, training, operations
support)
• EFS Database Migration Status‒ 16 coalitions in varying stages of the process
EFS Modernization Project Updates
Agency Report
8
• Select a Program – VPK and/or School Readiness (SR)
• Complete Prequalification Questions (SR)
• Child Care Resource and Referral (CCR&R) Intake
• Request Re-enrollments/Transfers• Request Guardianship Transfer• Upload Documents• Download COEs/Payment
Certificates• Select a Provider for Enrollment• Check Application Statuses
Family Portal To-Be Modules
• Complete and Submit Provider Agreements
• Complete and Submit CCR&R Provider Updates
• Complete, Certify and Submit Attendance Rosters
• Request Prior Period Adjustments• Submit Signed Certificate of Eligibility
(COE)/Signed Payment Certificate• Upload Documents• Notifications/Correspondence
Provider Portal To-Be Modules
• Process Applications/CCR&R Requests
• Assign Application Statuses• Generate COEs/Payment Certificates• Process Account Requests• Process Enrollments• Process Re-enrollments/Transfers• Process Guardianship Transfer
Requests• Complete Interviews• Complete Redeterminations (SR
only)• Attendance Roster Processing• Create Payment File• Process Prior Period Adjustments• Closeout Reporting Periods• Generate Reports• System Administration• Notifications/Correspondence
Core SystemTo-Be Modules
High-Level Project Scope
Agency Report
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ProgramsEileen AmyDeputy Director Early Learning Programs
Agency Report
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Agency Report – School ReadinessStatewide School Readiness Paid Enrollments
July 2012 to January 2015
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Agency Report – School ReadinessSchool Readiness Average Monthly Waiting List History
2003-2004 to 2014-2015 (YTD)
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Agency Report – School ReadinessSchool Readiness Monthly Waiting List History
2003-2004 to 2014-2015 (YTD)
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• School readiness providers must implement character development program to develop basic values
Section 1002.88(1)(g), Florida Statutes
School Readiness Curriculum Approval 2014-2015
Agency Report – School Readiness
Agency Report
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Character Development• The 2014-2015 approved
school readiness curricula list has been updated to include curricula that embeds verified character development
Agency Report – School ReadinessSchool Readiness Curriculum Approval
2014-2015
Agency Report
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Statewide Provider Contract• Rule 6M-4.610, FAC. (Effective March 1, 2015)• Frequently Asked Questions (FAQ)
School Readiness Application and Waiting List Procedures• Proposed Rule 6M-4.300• Comments due by March 20, 2015
[email protected]• Workshop – March 19 – 12:30 p.m.-2:30 p.m - Hilton
School Readiness Program Rules
Agency Report
16
VPK Program Year Enrollments2005-2006 to 2019-2020*
Agency Report – VPK
Source: Voluntary Prekindergarten Education Estimating Conference, March 5. 2015* 2005-2006 - 2013-2014 are actual enrollments, 2014-2015 are estimated enrollments,
and 2015-2016 to 2019-2020 are projected enrollments
Agency Report
17
VPK Program Participation Rate2005-2006 to 2019-2020*
Agency Report – VPK
Source: Voluntary Prekindergarten Education Estimating Conference, March 5. 2015* 2005-2006 - 2013-2014 are actual enrollments, 2014-2015 are estimated enrollments,
and 2015-2016 to 2019-2020 are projected enrollments
Agency Report
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Percentage of VPK Providers on Probation2009-2010 to 2012-2013
Agency Report – VPK
Source: Office of Early Learning, VPK Readiness Rate Data, as of March 2015
Agency Report
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VPK Contracting Guidance
Agency Report – VPK
Challenge• Early learning coalitions need to begin
contracting process for– Summer 2015– School Year 2015-16
Agency Report
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VPK Contracting Guidance (cont’d.)
Agency Report – VPK
• Summer or school year programs currently not on probation– Contract
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VPK Contracting Guidance (cont’d.)
Agency Report – VPK
• Summer or school year programs currently on probation– Contract, assuming provider has approved
improvement plan in place as result of 2012-13 VPK readiness rates and was not subject to good cause exemption as result of 2012-13 VPK readiness rates
– Providers continue to follow previously approved improvement plan
– Adherence to improvement plan monitored by coalition
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VPK Contracting Guidance (cont’d.)
Agency Report – VPK
• Summer or school year VPK programs approved for good cause exemption in 2012-13 VPK readiness rates cycle– Do not contract at this time – OEL will be providing additional guidance
concerning these providers as those exemptions were only valid for one year by law
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Beginning fall 2015, all VPK programs will use VPK Assessment and Teaching Strategies GOLD
Two rules pertain to VPK pre- and post-assessments• Rule 6A-1.09433 F.A.C. specifies
instruments to be used for pre- and post-assessment who can administer instruments training assessors must have
• Rule 6M-8.620 F.A.C. outlines how to order materials reporting results and deadlines each coalition’s responsibilities consequences for not complying
Pre- and Post-Assessments in 2015-16
Agency Report – VPK
Agency Report
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Flier and At-a-Glance document answers many
frequently asked questions
Pre- and Post-Assessments in 2015-16 (cont’d.)
Agency Report – VPK
Agency Report
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Single Point of Entry (SPE) – Approving Applications for VPK
Agency Report – VPK
• SPE began allowing 2015-16 VPK applications Jan. 1, 2015
• Err on side of “family friendly”• Approve valid applications• Do not reject valid applications because all 2015-16 VPK
providers are not yet known• Child’s certificate of eligibility is available in system upon
approval and can be printed upon demand
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Single Point of Entry (SPE) – Approving Applications for VPK (cont’d.)
Agency Report – VPK
• Child’s certificate of eligibility (COE) is available in system upon approval and can be printed upon demand (more than once if needed)
• Determine communications with families with rising VPK children– “Some providers may not be accepting COE yet”
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Single Point of Entry (SPE) – Approving Applications for VPK (cont’d.)
Agency Report – VPK
• Determine communications with prospective VPK providers– ELCs’ process (since COEs are available earlier in
year than previously)– Idea
• Providers hold Certificate of Eligibility until contract signed
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OEL Pinterest Site
Agency Report
• Domains of Florida Early Learning and Developmental Standards
• Early Childhood Research and Resources• Ideas for Teachers• Family Resources
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OEL Pinterest Site (cont’d.)
Agency Report
• Vetted by cross-program team within OEL
• Approved items include descriptors related to standards as applicable
• Updated monthly
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Child Care Resource and Referral
13,946 - 5%
283,350 - 95%
CCR&R ServicesFiscal Year 2013-2014
297,296
OEL State Network Of-ficeELCs
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Child Care Resource and Referral
8,224 - 4%
176,603 96%
CCR&R ServicesJuly 1, 2014 – December 30, 2014
184,827
OEL State Network Office
ELCs
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Partner Initiatives and CCR&RConsumer Education• Promotes informed choices for families
- Provides tools for families to help identify quality child care and find resources for families
• Topics of interest- Quality child care- Financial assistance - Community resources- Child development- Family engagement
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Partner Initiatives and CCR&R• Rule Revision
‒ Rule 6M-9.300 Florida Administrative Code, F.A.C., Child Care Resource and Referral
‒ Draft of potential changes sent to representative EDs and focus group
‒ Begin rulemaking process with intent to present at summer State Board of Education meeting
Agency Report
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Partner Initiatives and CCR&R • Rule Revision (cont’d.)
– Includes greater emphasis on consumer education– Removes requirement for cover letter and
informational packet– Ensures access to CCR&R services and consumer
education for all families
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Child Care Resource and Referral
Provider Updates• Provider updates due no later than May 31• Current Status Report as of March 3, 2015,
provided in packetsComplaint Process• Verify contact with coalitions
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Legislative UpdateElizabeth MoyaDirector, Legislative Affairs
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37
2015 Legislative Session
Proposed 2015-2016 Legislative Budget
Rules Timeline | Tracking
Agency Report
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Director’s DiscussionRodney MacKinnon
Interim Executive Director
Agency Report
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CCEP School Readiness Curriculum Performance Funding Other
Discussion Items
Director’s Report
Agency Report
Next Meeting
June 11, 2015