agenda 10-13-2015

October 13, 2015

TAB

REGULAR MEETING - CALL TO ORDER - 9:00 AM

PRESENTATIONS ...................................................................................................... 1

PUBLIC HEARING

Community Development Agency ...................... ................................................... 2

PUBLIC COMMENT .................................... ................................................................ 3

CONSENT ................................................................................................................... 4

TRANSPORTATION AGENCY ............................. ................................................... 5

PUBLIC SERVICES AGENCY . .......................... ....................................................... 6

BOARD OF COMMISSIONERS ..................................................................................... 7

COMMUNITY DEVELOPMENT 8

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HEARINGS ...........................................................................................................

PUBLIC COMMENT .................................... ................................................................ 9

APPOINTMENTS ........................................................................................................ 10

COMMISSIONERS' PUBLIC ADDRESS ..................... ............................................... 11

ADJOURN

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PRESENTATIONS

AGENDA COVER

REGULAR MEETING OF OCTOBER 13, 2015

ITEM NO.

1 To present a proclamation to the Cobb Diaper Day Committee recognizing their efforts to collect diapers during the month of October 2015.

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Cobb County Board of Commissioners JoAnn K. Birrell, Commissioner, District 3

100 Cherokee Street, Suite 300 Marietta, Georgia 30090-7000 (770) 528-3317 / fax: (770) 528-2606

TO: David Hankerson, County Manager

FROM: JoAnn K. Birrell, Commissioner, District 3

This item has been electronically signed by:JoAnn K. Birrell, Commissioner, District 3

DATE: October 13, 2015

PURPOSE To present a proclamation to the Cobb Diaper Day Committee recognizing their efforts to collect diapers during the month of October 2015.

BACKGROUND A Cobb Diaper Day Committee composed of concerned volunteers was established in 2009. The purpose of the committee is to assist low-income families with hygiene products such as diapers that are not included in food stamps. Local aid agencies, such as MUST Ministries can only dispense diapers to their clients four to six times a year because of financial constraints. Because low income families often have to choose between food and diapers, the Cobb Diaper Day Committee was established out of concern for the children. The Committee asks the community to collect diapers from employees, neighbors and friends during the month of October.

RECOMMENDATION The Board of Commissioners present a proclamation to the Cobb Diaper Day Committee in recognition of their efforts to collect diapers and to encourage the community to support their efforts during the month of October.

Comm. Dist.

All

Agenda Item Number. 1

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COBB COUNTY COMMUNITY DEVELOPMENT AGENCY

PUBLIC HEARING AGENDA COVER


ITEM NO.

Administration

1 To conduct a public hearing and approve a Chattahoochee Corridor Plan Certificate of Compliance for construction of a single family residence at 3210 Laramie Drive.

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Cobb County Community Development Agency Dana R. Johnson, AICP, Director

P. O. Box 649 Marietta, Georgia 30061-0649 (770) 528-2125 / fax: (770) 528-2126


FROM: Dana R. Johnson, AICP, Director

This item has been electronically signed by:Dana R. Johnson, AICP, Director


PURPOSE To conduct a public hearing and approve a Chattahoochee Corridor Plan Certificate of Compliance for construction of a single family residence at 3210 Laramie Drive.

BACKGROUND The subject property was submitted to the Atlanta Regional Commission for review and comment on the development as mandated by the Georgia Assembly Act No. 66, the Metropolitan River Protection Act of 1973. The basic process of certification under the Act requires that local governments review land-disturbing activity proposed in the Chattahoochee Corridor and certify those, which are consistent with the guidelines for development in the Atlanta Regional Commission’s Chattahoochee Corridor Plan. The Atlanta Regional Commission staff has completed a review and found the development plans to be consistent with the guidelines of the Chattahoochee Corridor Plan.

FUNDING Not applicable

RECOMMENDATION The Board of Commissioners conduct a public hearing and approve the Chattahoochee Corridor Certificate of Compliance for construction of a single family residence at 3210 Laramie Drive in Land Lot 974 of the 17th District, Bryan and Sharon Owens, owners; subject to the rules and guidelines of the Metropolitan River Protection Act and all applicable Cobb County development standards and regulations.

Comm. Dist. 2


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ATTACHMENTSSite Map

Site Plan

ARC Findings


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Paces Ferry Rd

Coch

ise Dr

Paces Mill Rd

Laramie D

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Teton Dr

Ranch Rd

Rand

all Fa

rm R

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New Paces Ferry Rd

Cobb Pkwy

Lemons Rdg

Stillhouse Rd

Randall Rd

Fairfa

x Ct

Crag

gy Pt

Loridan Way

Pointe Ter

Courtyard Dr

Ridge Pt

Paces Run

Mountain St

Vernadean Dr

Paces Ferry Ave

Essex Ave

Bran

dy St

ation

Ct

Scenic View Ct

Vinings Ferry Dr

Grove Gate Ln

Vinings Ridge Ct

Vanneman CtScenic View Dr

Circle Oaks Dr

17-974

17-973

17-97517-952

17-953

17-954

17-1018

17-1020

17-951

17-1019

17-97617-1017

17-97217-955 17-1021

17-908

17-910

17-909

17-907

17-906

Chatt

ahoo

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Rive

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Location Map3210 Laramie Dr.

Metropolitain River Protection Act Certificate

±0 400 800 1,200Feet

Site

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PUBLIC COMMENT (BEGINNING OF MEETING)

OCTOBER 13, 2015

Those persons wishing to address the Board of Commissioners will please sign up on the "Public Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table near the front of the room (under the overhead screen). Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please note that there are separate sheets for beginning of meeting and end of meeting with six (6) positions on each sheet. Persons signed up to address the Board will be called upon by the County Attorney and will please come forward to make their remarks from the podium. Each speaker will be allotted a maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their comments toward the Chairman only. The Board is pleased to offer this opportunity at each regular meeting.

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CONSENT AGENDA


ITEM NO.

WATER SYSTEM AGENCY Engineering

1 To approve a consultant agreement with Engineering Strategies, Inc. for consultant services for the Pinetree-KSU Outfall Sewer Upgrade, Program S2064.

Stormwater

2 To approve the purchase of 15.5 acres of floodplain property at 4150 Jim Owens Road, Program No. SW1642.

3 To approve six contract extensions and two new contracts through FY17 for hourly rate services to perform miscellaneous hydrologic, structural, environmental, legal, and geotechnical engineering consultant services for the Stormwater Management Division on an on-call, as-needed basis.

4 To approve a construction contract under the 2013 Stormwater Management Unit Price Agreement with W.E. Contracting, Co., Inc. for a project in the vicinity of 2213 Woodfern Drive, Program No. SW1635.

TRANSPORTATION AGENCY Administration

5 To authorize the creation of nine new Street Light Districts.

Airport

6 To approve a request from Hawthorne Global Aviation Services, LLC to enter into a one year Operating Agreement with Asterix Aviation, LLC to operate a Flight School and Aircraft Rental business at Cobb County International Airport – McCollum Field.

Engineering

7 To authorize the addition of Barge, Waggoner, Sumner and Cannon, Inc., and Hussey, Gay, Bell & DeYoung, Inc., to the Department of Transportation’s Prequalified List of Engineering and Associated Specialty Firms available to be used for the procurement of professional services for the 2014-2015 prequalification period.

Transit

8 To approve a Subgrant Agreement with the Atlanta Regional Commission for Federal Transit Administration Section 5310 New Freedom Disabled Senior Transportation Voucher Program funding.

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PUBLIC SERVICES AGENCY Library System

9 To authorize the creation of a full-time Maintenance Supervisor, position 4902, grade 50, and authorize the elimination of four part-time positions, position nos: 8101002, 8101026, 8101048, and 8126001.

Parks, Recreation, and Cultural Affairs

10 To authorize the submission of an application for grant funds from the Georgia Department of Public Health for a Coaching Boys Into Men program.

SUPPORT SERVICES AGENCY Property Management

11 To approve a lease with Wells Fargo Bank for installation and operation of an automated teller machine at Powder Springs Station Government Complex.

PUBLIC SAFETY AGENCY Administration

12 To accept a donation from the Cobb County Safety Village Foundation, Inc. for the purpose of maintenance cost reimbursements at the Cobb County Safety Village.

Police

13 To authorize the application and acceptance of FY15 Department of Homeland Security grant program funds passed through the Georgia Emergency Management Agency to enhance capabilities by acquiring or sustaining equipment for the Bomb Disposal Unit program.

14 To approve a Memorandum of Understanding Agreement between Cobb County and the State of Georgia, Georgia Emergency Management Agency, Homeland Security for the retention and acceptance of FY15 Homeland Security Grant funds for the Bomb Team /Chemical, Biological, Radiological, Nuclear and Explosive program.

Fire & Emergency Services

15 To authorize the appointment of Wellstar Physician Dr. Eric Nix to the Georgia Region III EMS Council.

COMMUNITY DEVELOPMENT AGENCY Administration

16 To review, in accordance with the Cobb County Alcoholic Beverage Ordinance, the attached summary of the Appeal Hearing conducted on September 14, 2015 by the License Review Board for Kayce Courson.

Planning

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17 To adopt annexation response per HB489 Intergovernmental Agreement and HB2 regarding a petition for annexation on 7.14 acre tract known as 2800 and 2810 Spring Road in the City of Smyrna.

COUNTY ATTORNEY

18 To authorize settlement of the Jesu Huff ante litem claim, pursuant to the direction and within the terms discussed in Executive Session on August 24, 2015, and further authorize counsel to prepare and execute any necessary documents for the purpose of settling ante litem claim.

HUMAN RESOURCES

19 To request the Board of Commissioners approve the revision of the Compensation Policy, Jury Duty Policy, Sick Leave Policy, Conduct and Performance Policy, Personnel Payroll Policy and Time Keeping Policy.

20 To request the Board of Commissioners to approve the revisions of the Civil Service Rules and Standards Rule 4 Section 4.200 Employees Covered under the Civil Service Board.

21 To approve the third amendment to the Cobb County Government Employees' Pension Plan with respect to the definition of Spouse or Eligible Spouse as amended and restated effective as of June 26, 2015.

FINANCE

22 To authorize the reallocation of FY14 Edward Byrne Memorial Justice Assistance Grant funds.

23 To adopt a resolution adopting all budget amendments set forth in agenda items on this date.

DISTRICT ATTORNEY

24 To authorize the District Attorney to apply for an Office on Violence Against Women FY 2015 Sexual Assault Justice Initiative Grant.

COUNTY CLERK

25 To approve the minutes of the following meetings: September 21, 2015 - Special Called Meeting/Agenda Work Session September 22, 2015 - Special Called Meeting/ 1:30 Work Session September 22, 2015 - Regular Meeting of the Board

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MOTION: Motion to approve the Consent Agenda, and authorize execution of the necessary documents by the appropriate County personnel.

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Cobb County Water System Stephen D. McCullers, P.E., Director

Customer Services Facility 660 South Cobb Drive Marietta, Georgia 30060-3105 (770) 423-1000


FROM: Stephen D. McCullers, P.E., Director

This item has been electronically signed by:Stephen D. McCullers, P.E., Director


PURPOSE To approve a consultant agreement with Engineering Strategies, Inc. for consultant services for the Pinetree-KSU Outfall Sewer Upgrade, Program S2064.

BACKGROUND On July 28, 2015, the Board of Commissioners authorized the advertisement and holding of a public hearing for employment of consultant services where contract fees will exceed $100,000.00 for consultant services for the Pinetree-KSU Outfall Sewer Upgrade. The project involves design and engineering of a sanitary outfall sewer, approximately 6,000 feet in length, to replace an existing sewer line that is aged and undersized.

A public hearing for the employment of consultant services was held on August 25, 2015. In accordance with the Policy for the Procurement of Professional Services revised by the Board of Commissioners on November 25, 2014, for Selection Process 2 (Competitive Proposals), proposals were solicited through advertisement in the Marietta Daily Journal. Selection Process 2 requires the submittal of a narrative proposal, including pricing information. Ranking of proposals includes consideration of staffing, previous experience and performance, approach, availability, financial stability, and cost.

On August 27, 2015, Cobb County received four proposals for consultant services for the Pinetree-KSU Outfall Sewer Upgrade project. A five-member interdepartmental Selection Committee evaluated the proposals and pricing information, and selected Engineering Strategies, Inc. as the firm offering the best combination of qualifications and pricing. Members of the committee were Troy Norton, Water System; Tom Bailey, Water System; Tom Bills, Department of Parks and Recreation; David McDowell, Property Management; and Bragg Vaughn, Community Development. It is recommended that an agreement be entered into with Engineering Strategies, Inc. in an amount not to exceed $93,630.

Comm. Dist. 1


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FUNDING Funding is available in the Water System’s CIP Budget as follows: Transfer from: Unidentified New/Replacement Sewer Line

Transfer to: Pinetree-KSU Outfall Sewer Upgrade

Preliminary Estimates 510-500-5755-8005

S2503-Z

$108,630.00

Engineering 510-500-5755-8225 S2064-E $ 93,630.00Easement and Right of Way 510-500-5755-8020 S2064-R $ 10,000.00 Legal Fees 510-500-5755-8028 S2064-R $ 5,000.00Total $108,630.00

RECOMMENDATION The Board of Commissioners approve a consultant agreement with Engineering Strategies, Inc. in the amount of $93,630.00, for consultant services for the Pinetree-KSU Outfall Sewer Upgrade, Program No. S2064; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSMap


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98

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*Project: Pinetree-KSU Outfall Sewer UpgradeProgram Number: S2064Land Lot(s): 97, 132, 135District(s): 20Commission District(s): 1

1:10,000

Project

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PURPOSE To approve the purchase of 15.5 acres of floodplain property at 4150 Jim Owens Road, Program No. SW1642.

BACKGROUND The 20.5-acre tract at Jim Owens Road (Land Lot 160 of the 20th District, 2nd Section of Cobb County) includes approximately 15.5 acres of floodplain and 5.0 acres of upland property. The property owner has agreed to sell the floodplain property to the County and cover all costs associated with surveying the property, subdividing it, and performing the necessary Phase 1 Environmental Audit. The acquisition of this property is consistent with Stormwater Management’s strategic goal of acquiring floodplain properties along major waterways. The acquisition of floodplain along major waterways provides numerous public benefits including greater control in preserving natural floodplain storage areas; passive recreation; preservation of a continuous vegetative stream buffer; enhanced filtering of non-point source pollutants; and the preservation of a continuous riparian canopy. The Water System recommends purchase of this 15.5 tract of floodplain property at a price of $5,000.00 acre, which is consistent with floodplain property purchases made in residential areas. The acquisition of this property will augment the County-owned stream buffer along Butler Creek and facilitate the incorporation of future Best Management Practices along Butler Creek to offset the effects of urbanization.

Comm. Dist. 1


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FUNDING Funding is available in the Water System’s CIP Budget as follows: Transfer from: FY15 Stormwater Multi-year Budget

Transfer to: 4150 Jim Owens Road – Butler Creek

Drainage Contract R&M Service

510-500-5758-6496

SW9999-Z $80,000.00

Site Acquisition & Addition

510-500-5758-8015 SW1642-R $77,500.00

Professional Services-Land Acquisition 510-500-5758-8030 SW1642-R $ 2,500.00Total: $80,000.00

RECOMMENDATION The Board of Commissioners approve the purchase of 15.5 acres of floodplain property at 4150 Jim Owens Road, in the amount of $77,500.00, Program No. SW1642 ; authorize the corresponding budget transactions; and authorize the Chairman to execute the necessary documents.

ATTACHMENTSMap


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161160

144145

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*

Project: 4150 Jim Owens RoadProgram Number: SW1642Land Lot(s): 160, 161District(s): 20Commission District(s): 1Description: Acquisition of Floodplain Land

1:4,800

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PURPOSE To approve six contract extensions and two new contracts through FY17 for hourly rate services to perform miscellaneous hydrologic, structural, environmental, legal, and geotechnical engineering consultant services for the Stormwater Management Division on an on-call, as-needed basis.

BACKGROUND

For the past several years, the Board of Commissioners has approved hourly-rate agreements with multiple firms, allowing the Stormwater Management division to conveniently access expertise in the resolution of minor issues. Appropriate qualification packages for this work have been submitted by several firms for FY16 through FY17:

The work contemplated by these agreements includes surveys, civil engineering designs and assessments, structural analyses, designs and peer review, environmental audits, permitting, coordination with regulatory agencies, closing floodplain property acquisitions, and other similar tasks where timeliness is at issue. The approved FY16 Adopted Operating Budget for the Stormwater Management Division includes a combined fee allowance of $65,000 for outside

Dewberry Consultants, LLC GAIA Environmental Consulting Haines Gipson & Associates Piedmont Geotechnical Engineering Company United Consulting, Inc. W.K. Dickson, Inc. Barge Waggoner Sumner & Cannon, Inc. (new) Sustainable Water Planning & Engineering (new)

Comm. Dist.

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Engineering Consultant Services plus an additional combined fee allowance of $35,000 for other Professional Services.

FUNDING Funding is available in the Water System’s Stormwater Adopted Operating Budget and funding of capital improvements is available in the Water System’s CIP Budget.

RECOMMENDATION The Board of Commissioners approve six contract extensions and two new contracts through FY17 for hourly rate services to perform miscellaneous hydrologic, structural, environmental, legal, and geotechnical engineering consultant services for the Stormwater Management Division on an on-call, as-needed basis; and authorize the Chairman to execute the necessary documents.


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PURPOSE To approve a construction contract under the 2013 Stormwater Management Unit Price Agreement with W.E. Contracting, Co., Inc. for a project in the vicinity of 2213 Woodfern Drive, Program No. SW1635.

BACKGROUND

Upon responding to an inquiry from a resident at 2213 Woodfern Drive, it was discovered that the stormwater conveyance system in this area, Cedar Forks Subdivision, Unit 5, was experiencing structural failure due to oxidation of the pipe’s invert, resulting in the formation of sinkholes along the alignment of the pipe. This project consists of supplying all labor, materials, and equipment time to remove and replace approximately 210 linear feet of 48-inch bituminous coated corrugated metal pipe, one 48-inch precast concrete headwall, 170 square yards of 4-inch thick concrete driveway, and 30 square yards of 4-inch thick concrete sidewalk; construct two catch basin tie-ins; and perform all work required to restore the site. This project is complicated by site conditions and congested utilities. Competitive proposals were obtained from interested 2013 Stormwater Management Unit Price Agreement contractors, and the lowest responsive contractor, W.E. Contracting Co., Inc., submitted a proposal of $84,546.60 for this project.

Comm. Dist. 3


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FUNDING Funding is available in the Water System’s CIP Budget as follows: Transfer from: Stormwater Multi-year Budget

Transfer to: 2213 Woodfern Drive

Drainage Contract R&M Service 510-500-5758-6496 SW9999-Z $84,546.60

Drainage Contract R&M Service 510-500-5758-6496 SW1635-C $84,546.60

RECOMMENDATION The Board of Commissioners approve a construction contract under the 2013 Stormwater Management Unit Price Agreement with W.E. Contracting, Co., Inc., in the amount of $84,546.60, for a project in the vicinity of 2213 Woodfern Drive, Program No. SW1635; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSMap


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:LocationMap

*Project: 2213 Woodfern DriveProgram Number: SW1635Land Lot(s): 698District(s): 16Commission District(s): 3Description: Stormwater Conveyance System Rehabilitation

1:4,800

Project

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Cobb County Department of Transportation Faye DiMassimo, Director

1890 County Services Parkway Marietta, Georgia 30008-4014 (770) 528-1600 / fax: (770) 528-1601


FROM: Faye DiMassimo, Director

This item has been electronically signed by:Faye DiMassimo, Director


PURPOSE To authorize the creation of nine new Street Light Districts.

BACKGROUND

The following are developments which have met the requirements for addition of street lights on developer-built streets, as outlined in the County’s Street Light Ordinance:

The following area has circulated a petition for addition of street lights, with at least 75 percent of the property owners voting in favor; therefore, this area has met the requirements for the addition of street lights on existing streets, as outlined in the County’s Street Light Ordinance: Post Oak Tritt Road, Phase I: Of the 12 property owners in this proposed district, 9 (or 75 percent) are in favor of creating a street light district. Lights are proposed to be installed on existing utility poles.

Brumby Place, Unit I, Phase II and Unit II Old Anderson Estates

Creekside at Piedmont Sarah Oaks

Flint Hill, Unit I Shiloh Manor, Unit I and Unit II

Grand Oaks Tarpley Crossing

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Street Light District Program operational costs are supported by the revenue generated from monthly street light service charges assessed to all properties within approved Street Light Districts. Upon activation of lighting in these new districts, the current street light service charge of $4.00 per month, as affirmed by the Board of Commissioners on August 11, 2015, will be assessed by the Cobb County Water System for each property. This will generate new revenue to support the additional operational costs.

FUNDING Available in the Street Light District’s approved FY16 Operating Budget, as follows: 235-050-SLD1-4712/6472 (Street Light District Energy Revenue/Electricity)

RECOMMENDATION The Board of Commissioners authorize the creation of nine new Street Light Districts, as follows:

Commission District

Street Light District Name Type Monthly Rate

1 Brumby Place, Unit I, Phase II and Unit II

Residential $4.00

3 Creekside at Piedmont Residential $4.00

4 Flint Hill, Unit I Residential $4.00

3 Grand Oaks Residential $4.00

3 Old Anderson Estates Residential $4.00

3 Sarah Oaks Residential $4.00

3 Shiloh Manor, Unit I and Unit II Residential $4.00

1 Tarpley Crossing Residential $4.00

3 Post Oak Tritt Road, Phase 1 Residential $4.00

ATTACHMENTSLocation Map 1

Location Map 2

Location Map 3


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LOCATION MAP 1

PROJECT:Street Light Districts

DATE:October 13, 2015

Cobb CountyDepartment of Transportation

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LOCATION MAP 2




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LOCATION MAP 3




POST OAK TRITT ROAD, PHASE ICommission District 3

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PURPOSE To approve a request from Hawthorne Global Aviation Services, LLC to enter into a one year Operating Agreement with Asterix Aviation, LLC to operate a Flight School and Aircraft Rental business at Cobb County International Airport – McCollum Field.

BACKGROUND

On June 10, 2014, the Board of Commissioners approved the Assignment Agreement of the Atlanta Executive Jet Center North Fixed Based Operator Lease (Lease) at Cobb County International Airport - McCollum Field (Airport) to Hawthorne Global Aviation Services, LLC (Hawthorne). The Lease requires that commercial subleases which offer aviation services be approved by the Board. Asterix Aviation, LLC (Asterix) currently operates a flight school operation in Jasper, Georgia. Asterix also currently rents office and hangar space from Hawthorne at the Airport for the operation of its corporate aircraft. Asterix has requested authorization to operate a flight school at the Airport from its currently leased office and hangar space. As required by the current Lease, Hawthorne is requesting the Board’s approval to enter into an Operating Agreement with Asterix, which will be engaging in the business of providing flight school and aircraft rental services to the public. The proposed one-year Operating Agreement, which includes continuing month to month extensions, mandates compliance with all of the terms, requirements, and conditions of Hawthorne’s Lease with the County. The Operating Agreement meets the requirements of the Cobb County Airport Minimum Standards for Flight School and Aircraft Rental Operators.

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The Operating Agreement between Hawthorne and Asterix has been reviewed by the County Attorney’s Office.

FUNDING N/A

RECOMMENDATION The Board of Commissioners approve a request from Hawthorne Global Aviation Services, LLC to enter into a one-year Operating Agreement, to include continuing month to month extensions, with Asterix Aviation, LLC to operate a Flight School and Aircraft Rental business at Cobb County International Airport – McCollum Field. UNDER SEPARATE COVER Operating Agreement


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PURPOSE To authorize the addition of Barge, Waggoner, Sumner and Cannon, Inc., and Hussey, Gay, Bell & DeYoung, Inc., to the Department of Transportation’s Prequalified List of Engineering and Associated Specialty Firms available to be used for the procurement of professional services for the 2014-2015 prequalification period.

BACKGROUND On July 22, 1997, the Board of Commissioners approved Cobb County's Policy for Procurement of Professional Services. On December 13, 2005, July 28, 2009, November 22, 2011, December 20, 2011, and November 24, 2014, the Board amended this policy to update and clarify provisions of the policy. On April 8, 2014, the Board approved the Department’s Prequalified List of Engineering and Associated Specialty Firms for the 2014-2015 prequalification period. Qualifications for Barge, Waggoner, Sumner and Cannon, Inc., and Hussey, Gay, Bell & DeYoung, Inc., were evaluated during the previous quarter, and both meet the prequalification criteria established by the Department.

FUNDING N/A

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RECOMMENDATION The Board of Commissioners authorize the addition of Barge, Waggoner, Sumner and Cannon, Inc., and Hussey, Gay, Bell & DeYoung, Inc., to the Department of Transportation’s Prequalified List of Engineering and Associated Specialty Firms available to be used for the procurement of professional services for the 2014-2015 prequalification period.

ATTACHMENTSPrequalifed List of Firms - Additions


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2014-2015

Department of Transportation Prequalified List of Engineering and

Associated Specialty Firms

Additions

Firm Firm Location Prequalification Area(s) Barge, Waggoner, Sumner and

Cannon

Peachtree

Corners, GA

Transportation Planning

1.06(c) Air Studies

1.08 Airport Master Planning

1.13 Non-Motorized Transportation Planning

Mass Transit Operations 2.09 Aviation

Highway Design Roadway

3.01 Two-lane or Multi-Lane Rural Generally

Free Access Highway Design

3.02 Generally Free Access Highways Design

Including Storm Sewers

3.03 Industrial and Residential Urban Areas Multi-

Lane, Limited Access Expressway Type Highway

Design

3.06 Traffic Operations Studies

3.07 Traffic Operations Design

3.08 Landscape Architecture

3.11 Architecture

3.12 Hydraulic and Hydrological Studies (Roadway)

3.13 Facilities for Bicycles and Pedestrians

Highway Structures

4.01 Minor Bridges Design

4.04 Hydraulic and Hydrological Studies (Bridges)

4.05 Bridge Inspection

Topography

5.01 Land Surveying

5.02 Engineering Surveying

5.07 Cartography

Erosion and Sedimentation Control

9.01 Erosion, sedimentation, and Pollution Control and

Comprehensive Monitoring Program

Hussey, Gay, Bell & DeYoung,

Inc.

Duluth, GA Transportation Planning

1.06(a) NEPA Documentation

1.09 Location Studies

1.10 Traffic Studies

Highway Design Roadway

3.01 Two-lane or Multi-Lane Rural Generally

Free Access Highway Design

3.02 Two-lane or multi-lane Urban Roadway Design

3.03 Multi-lane Urban Roadway Widening or

Reconstruction Design in heavily developed

commercial, industrial or residential areas.

3.06 Traffic Operations Studies

3.07 Traffic Operations Design

3.11 Architecture

3.12 Hydraulic & Hydrological Studies (Roadway)

3.13 Facilities for Bicycles and Pedestrians

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Hussey, Gay, Bell & DeYoung,

Inc. (con’t)

Topography

5.01 Land Surveying

5.02 Engineering Surveying

5.03 Geodetic Surveying

Soils, Foundation & Material Testing

6.01(a) Soil surveys

6.02 Bridge Foundation Studies

6.05 Hazard Waste Site Assessment Studies

Erosion and Sedimentation Control

9.01 Erosion, Sedimentation, and Pollution Control

and Comprehensive Monitoring Program

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FROM: Faye DiMassimo, Director Jackie McMorris, Public Services Agency Director

This item has been electronically signed by:Faye DiMassimo, Director Jackie R. McMorris, Director of Public Services


PURPOSE To approve a Subgrant Agreement with the Atlanta Regional Commission for Federal Transit Administration Section 5310 New Freedom Disabled Senior Transportation Voucher Program funding.

BACKGROUND

The Section 5310 Program for Enhanced Mobility of Seniors and Persons with Disabilities is a transit program which was revised under the Moving Ahead for Progress in the 21st Century Act (MAP-21), the current federal transportation legislation. This formula-based program, which combined two existing programs, is intended to enhance mobility for seniors and persons with disabilities by providing funds for programs to serve the special needs of transit-dependent populations beyond traditional public transportation services and Americans with Disabilities Act (ADA) complementary Paratransit services.

The program stipulates that in urbanized areas with more than 200,000 residents, the Chief Executive Officer of the State must designate one or more public bodies to be the recipient(s) of certain Federal Transit Administration (FTA) funds. The Governor of the State of Georgia has designated the State Department of Human Services (DHS) as the designated recipient of Section 5310 Program funds for the state of Georgia. The Metropolitan Atlanta Rapid Transit Authority (MARTA) was the former designated recipient for Section 5317 New Freedom Program funds, which has now been incorporated into the Section 5310 Program. DHS has contracted with the Atlanta Regional Commission (ARC) to administer and manage the funds in the Atlanta metropolitan area. On February 26, 2008, the Board of Commissioners approved a Subgrant Agreement with MARTA for FTA New Freedom Disabled Senior Transportation Voucher Program funding, in the amount of $650,000.00. On May 12, 2009, the Board approved Amendment No. 1 to the Subgrant Agreement with MARTA for a revision to the FTA New Freedom Disabled Senior Transportation Voucher Program, which increased the total

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annual voucher allotment for certain program participants. On April 9, 2013, the Board approved Amendment No. 2 to the Subgrant Agreement with MARTA for the FTA New Freedom Disabled Senior Transportation Voucher Program to increase funding in the amount of $243,190.00. Through a competitive selection process, ARC and DHS have awarded the County continuation federal funding in an amount not to exceed $115,000.00. To obtain these federal funds, the County must enter into a Subgrant Agreement with ARC. The total projected budget for this project is $203,150.00, which will require local match funding in an amount not to exceed $88,150.00. Local match funding, in the amount of $81,010.00, is available in the approved Transit Capital Projects Fund budget, along with projected client co-pay revenue in the amount of $7,140.00. In coordination with Cobb Senior Services (CSS), the Department proposes to utilize these funds to continue the Transportation Voucher Program for disabled senior citizens, 60 years of age and older, who qualify for Cobb Community Transit (CCT) Paratransit services but live outside the current complementary Paratransit service area. The Department and CSS will continue to coordinate the management and implementation of the voucher program in order to provide an effective coordinated human services transportation program. In conjunction with the continuation of program funding, both the Department and CSS recommend an increase of the annual allotment to program participants. The current maximum per person allotment is $900.00 per year, which has been in effect since program inception in 2008. On a case by case basis, certain individuals may be allotted up to $1,800.00 per year. The proposal will increase the annual per person allotment to $1,800.00, with a maximum of $3,600.00 allowed for persons suffering from chronic conditions. The maximum allotment will be extended on a case by case basis, primarily to seniors in need of dialysis, chemotherapy, rehabilitative therapy following surgery, or other mandated therapy due to the number of medical trips associated with illnesses falling within these categories. The Department recommends the Board authorize the Department’s Strategic Planning and Grants Administrator to be the official representative to coordinate with ARC in connection with the executed Subgrant Agreement, and to provide such additional information as may be required. The Subgrant Agreement with ARC has been reviewed by the County Attorney’s Office.

IMPACT STATEMENT

With the addition of these grant funds, it is anticipated that the life of the New Freedom Disabled Senior Transportation Voucher Program will be extended for at least three years.

The total budget for this Section 5310 Program project is $203,150.00. The Section 5310 Program will provide 50 percent federal funding, or $79,200.00, for eligible operating expenses not to exceed $158,400.00. A 50 percent local match is required, in an amount not to exceed $79,200. Projected client co-pay revenue, in the amount of $7,140.00, will be utilized towards this local match requirement. Federal funding will also provide 80 percent, or $35,800.00, of eligible expenses defined as capital (such as Professional Services) not to exceed $44,750.00. A 20 percent local match is required, in an amount not to exceed $8,950.00. Approval of this Subgrant Agreement with ARC for Section 5310 New Freedom Program funding will require total local match funding in an amount not to exceed $81,010.00. The New Freedom Section 5317 Program established under SAFETEA-LU has been discontinued. The current transportation legislation reauthorizing surface transportation programs, MAP 21, merged the previous Section 5317 New Freedom Program with the existing FTA Section 5310 program, which resulted in a change of the designated recipient for the metropolitan Atlanta area. The FTA Subgrant Agreement for the existing Cobb County Disabled Senior Transportation Voucher Program is with MARTA, whereas the Subgrant Agreement


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for new funding to continue the program will be with ARC.

FUNDING Appropriate the receipt of additional federal funding from ARC for the New Freedom Disabled Senior Transportation Voucher Program and additional projected revenue from client co-pays to the FY16 Grant Fund, as follows:

Local match funding is available in the FY16 Grant Fund, with the following interfund transfers:

Increase Revenue Appropriations: 270-050-G061-4446 (FTA 5310 New Freedom Program)

$115,000.00

270-050-G061-4597 (New Freedom Program Revenue)

$ 7,140.00

Increase Expenditure Appropriations:270-050-G061-6116 (General Office Supplies)

$ 500.00

270-050-G061-6326 (Professional Services)

$ 35,800.00

270-050-G061-6336 (Transportation Vouchers)

$ 78,540.00

270-050-G061-6418 (Special Events & Promotions)

$ 6,025.00

270-050-G061-6438 (General Printing) $ 1,275.00

Transfer from:202-050-4899-4960/8005 (Interfund Transfer/Preliminary Est.) $ 81,010.00

RECOMMENDATION The Board of Commissioners approve a Subgrant Agreement with the Atlanta Regional Commission (ARC), in an amount not to exceed $115,000.00, for Federal Transit Administration (FTA) Section 5310 New Freedom Disabled Senior Transportation Voucher Program funding; authorize an increase of the annual program participant allotment to $1,800.00, with a maximum of $3,600.00 for chronic condition cases; authorize the Department’s Strategic Planning and Grants Administrator to be the official representative to act in connection with the executed Agreement; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents,in a form substantially similar to those provided under separate cover and as approved by the County Attorney's Office. UNDER SEPARATE COVER Aging Subgrant Agreement with the Atlanta Regional Commission


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Cobb County Public Library System Helen Poyer, Director

266 Roswell Street Marietta, Georgia 30060-2004 (770) 528-2318 / fax: (770) 528-2349


FROM: Helen Poyer, Library Director Dr. Jackie McMorris, Public Services Agency Director Tony Hagler, Human Resources Director

This item has been electronically signed by:Helen Poyer, Director Jackie R. McMorris, Director of Public Services Tony Hagler, Director


PURPOSE To authorize the creation of a full-time Maintenance Supervisor, position 4902, grade 50, and authorize the elimination of four part-time positions, position nos: 8101002, 8101026, 8101048, and 8126001.

BACKGROUND

In 2009, as a result of budget challenges, the library system reduced the full-time Maintenance Supervisor position, grade 50, to a part-time position for a cost savings. At that time, it was determined that the overall maintenance of the library facilities, landscaping and courier service could be managed by an experienced individual at 29 hours per week. In 2010, the former full-time Maintenance Supervisor was hired as the part-time Supervisor. That individual retired in August 2015. Evaluating the responsibilities of the position, the workload, and the current conditions of the facilities, it has been determined that a full-time Maintenance Supervisor is greatly needed.

Since 2009, we have seen a decline in the level of facility and grounds maintenance. Our funding to maintain and upkeep the interior and exterior of our aging facilities has remained unchanged. It has become more and more critical to have a full-time Maintenance Supervisor to effectively and efficiently address the day-to-day demands for maintaining a library environment that is clean, safe, and welcoming. It will be difficult to recruit, hire, and retain a part-time individual with the experience, knowledge and skills needed to consistently address the demands and needs of maintaining 16 branches, as well as conduct facility inspections, work with County Property Management and vendors, and supervise three (3) full-time Couriers.

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To maintain and sustain facilities that meet the expectations of the citizens, the library, and the County, the creation of a full-time Maintenance Supervisor, grade 50, is required. Funding is available in the current budget as a result of vacant, funded part-time positions of which four (4), position nos: 8101002, 8101026, 8101048, and 8126001, will be eliminated to cover the cost.

IMPACT STATEMENT The total yearly cost for one full-time Maintenance Supervisor, grade 50, is $67,566.46, including salary and fringe benefits. These funds are currently budgeted in Part-time salaries and will be transferred to Full-time salaries and related fringe benefits. No additional funding is needed at this time to complete this request.

FUNDING Funding is available in Library’s Personal Services budget with the following transfer:

From: 010-080-1800-6018 (Part-time Salaries) $67,566.46

To: 010-080-1800-6012 (Full-time Salaries) $38,355.20

010-080-1800-6032 (Disability) $138.08

010-080-1800-6034 (FICA) $2,934.17

010-080-1800-6036 (Medical) $17,672.98

010-080-1800-6038 (Life) $153.42

010-080-1800-6044 (Retirement) $7,406.39

010-080-1800-6052 (Workers Comp) $503.22

010-080-1800-6054 (Dental) $403.00

Total $67,566.46

RECOMMENDATION The Board of Commissioners authorize the creation of a full-time Maintenance Supervisor, position 4902, grade 50; authorize the elimination of four (4) part-time positions. Position Nos.: 8101002, 8101026, 8101048, and 8126001; and further authorize the corresponding budget transactions.


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Cobb County Parks, Recreation & Cultural Affairs Eddie Canon, Director



FROM: Eddie Canon, Director

This item has been electronically signed by:Eddie Canon, Director Jackie R. McMorris, Director of Public Services


PURPOSE To authorize the submission of an application for grant funds from the Georgia Department of Public Health for a Coaching Boys Into Men program.

BACKGROUND The Georgia Department of Public Health, with the support of funding from the Centers for Disease Control, is providing up to $5,000.00, in grant funds to implement Coaching Boys Into Men, a program designed to promote respectful behavior among athletes and to aid in the prevention of relationship abuse, harassment, and sexual assault. The program is designed for boys aged 10-19 years of age. Parks, Recreation and Cultural Affairs staff would like to implement the Coaching Boys Into Men program at Fullers, South Cobb, Ward, Fair Oaks, and Ron Anderson Recreation centers during the time-frame of our annual Youth Basketball Program, November through February. Staff will coordinate the implementation of the program along with adult athletic coaches for the youth basketball program. The program will include the incorporation of such life skills as teamwork, integrity, fair play, and respect into their daily practices and games. The grant period is from February 1, 2015 through January 31, 2016. If funding is awarded, the Parks, Recreation and Cultural Affairs Department will bring forth a subsequent agenda item for the acceptance of the funding.

IMPACT STATEMENT There is no local match associated with this program.

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FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize an application for funding from the Georgia Department of Public Health for the Coaching Boys Into Men program; and further authorize the Chairman to execute the necessary documents.


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Cobb County Property Management Department John A. Reida, Director

1150 Powder Springs Street Suite 200 Marietta, Georgia 30064 (770) 528-2100 / fax: (770) 528-2148


FROM: John A. Reida, Director of Property Management Willie A. Hopkins, Jr., Director of Support Services Agency

This item has been electronically signed by:John A. Reida, Director Willie A. Hopkins, Jr., Director of Support Services


PURPOSE To approve a lease with Wells Fargo Bank for installation and operation of an automated teller machine at Powder Springs Station Government Complex.

BACKGROUND The Cobb County Purchasing Department advertised a Request for Qualifications from interested parties to install and operate an automated teller machine (ATM) in the parking area of the Powder Springs Station Government Complex located at 1150 Powder Springs Street. Wells Fargo Bank was the only respondent. The proposed lease is for five years with two-five year renewal options that can be exercised upon 90 days prior written notice from Wells Fargo of its intent to renew. The annual rental for the initial term of the lease is $13,200.00 and will increase by $1,200.00 per year in each renewal period. The leased area will consist of approximately 100 square feet of the parking lot of this facility. The tenant must obtain county approval prior to making any improvements or erecting any signs on the property. By way of comparison, the annual rental for the ATM located at the West Park Government Complex is $15,600.00 per year, for a lease that commenced in 1980 and has been renewed numerous times since then. The proposed lease for this ATM space has been approved by the Cobb County Attorney's Office.

FUNDING 010-110-3640-4870 (Real Estate Lease)

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RECOMMENDATION The Board of Commissioners approve a lease with Wells Fargo Bank for installation and operation of automated teller machine at Powder Springs Station Government Complex located at 1150 Powder Springs Street and authorize the Chairman to execute the necessary documents. ATTACHMENTS: Proposed ATM Lease submitted under separate cover


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Cobb County Department of Public Safety Sam Heaton, Director of Public Safety

100 Cherokee Street, Suite 460 Marietta, Georgia 30090-9682


FROM: Sam Heaton, Director of Public Safety

This item has been electronically signed by:Sam Heaton, Director of Public Safety


PURPOSE To accept a donation from the Cobb County Safety Village Foundation, Inc. for the purpose of maintenance cost reimbursements at the Cobb County Safety Village.

BACKGROUND As a 501 (c) (3) organization since 2007, the Cobb County Safety Village Foundation oversees fundraising and other outreach efforts on behalf of the Cobb County Safety Village. This unique public-private partnership with the Cobb County Department of Public Safety and other county and corporate entities work together to deliver comprehensive fire and life safety education to all residents within the County. As a result of two Summer Safety Days held this summer at Safety Village, $1,175.00 was raised through entry fees. The Foundation wishes to donate these proceeds to the Safety Village for needed general maintenance and upkeep of the facility.

FUNDING

Funding is available with the following appropriation:

Increase revenue 010-130-3700-4920 (Gifts and Donations) $1,175.00

Increase expenditure 010-130-3700-6148 (Building and Structural Materials) $1,175.00

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RECOMMENDATION The Board of Commissioners authorize the acceptance of a donation from the Cobb County Safety Village Foundation, Inc., in the amount of $1,175.00, to the Cobb County Safety Village for the purpose of maintenance cost reimbursements; and further authorize the corresponding budget transactions.


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Cobb County Police Department John R. Houser, Police Chief

140 North Marietta Parkway Marietta, Georgia 30060-1454


FROM: John R. Houser, Police Chief

This item has been electronically signed by:John R. Houser, Police Chief Sam Heaton, Director of Public Safety


PURPOSE To authorize the application and acceptance of FY15 Department of Homeland Security grant program funds passed through the Georgia Emergency Management Agency to enhance capabilities by acquiring or sustaining equipment for the Bomb Disposal Unit program.

BACKGROUND The Georgia Emergency Management Agency (GEMA) has made notification of a Fiscal Year 15 grant award to the Bomb Disposal Unit program in the amount of $156,800.00, to enhance capabilities to prevent, protect against, respond to, and recover from terrorist attacks, major disasters and other emergencies in accordance with the goals and objectives of the State Strategic Plan. This award is specifically designated for the purchase of the following items: Bomb Suits and Helmets, All-Terrain Vehicle with Support Trailer, Portable Metal Detectors, X-ray Equipment, and Custom Backpacks for Dismounted EOD Operations.

IMPACT STATEMENT There is no local match requirement. The county will be responsible for any ongoing maintenance and the purchase of a tag for the support trailer.

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FUNDING Funding is available in the grant fund with the following budget appropriations:

Increase Revenue: 270-130-F014-4493 (GEMA) $156,800.00

Increase Expenditures:

270-130-F014-6258

(Accountable Equipment)

$3,600.00


270-130-F014-8480 (Safety Equipment) $129,200.00


270-130-F014-8610

(Specialty Vehicles) $24,000.00

RECOMMENDATION The Board of Commissioners authorize the application and acceptance of FY15 Department of Homeland Security funds passed through the Georgia Emergency Management Agency, in the amount of $156,800.00, to enhance capabilities by acquiring or sustaining equipment for the Bomb Disposal Unit; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents. ATTACHMENTS FY2015 GEMA/HS grant Recipient-Subrecipient Agreement provided under separate cover.


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Cobb County Police Department John R. Houser, Police Chief

140 North Marietta Parkway Marietta, Georgia 30060-1454


FROM: John R. Houser, Police Chief

This item has been electronically signed by:John R. Houser, Police Chief Sam Heaton, Director of Public Safety


PURPOSE To approve a Memorandum of Understanding Agreement between Cobb County and the State of Georgia, Georgia Emergency Management Agency, Homeland Security for the retention and acceptance of FY15 Homeland Security Grant funds for the Bomb Team /Chemical, Biological, Radiological, Nuclear and Explosive program.

BACKGROUND The Georgia Emergency Management Agency (GEMA) has made notification of a Fiscal Year 15 grant award to Cobb County Police Department Bomb Team/CBRNE program in the amount of $17,525.00, to enhance capabilities to prevent, protect against, respond to, and recover from terrorist attacks, major disasters and other emergencies in accordance with the goals and objectives of the State Strategic Plan. A Memorandum of Understanding/Agreement between Cobb County and the State of Georgia, GEMA/HS consents to the retention and use of the funds to purchase Level A Fully Encapsulated Bomb Suits, MultiRae Gas-Chemical Detectors, and a GoPro Hero4 Camera System and enclosure, at approximately $17,525.00, on behalf of the county. The equipment will be purchased by the state and delivered to the Police Department Bomb Squad. Upon receipt of the equipment, it will be identified and placed in the fixed asset inventory.

IMPACT STATEMENT

The county will be responsible for any ongoing maintenance.

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RECOMMENDATION The Board of Commissioners approve a Memorandum of Understanding/Agreement between Cobb County and the State of Georgia, Georgia Emergency Management Agency, Homeland Security for the retention of FY15 Homeland Security Grant funds and acceptance of $17,525.00 for the Bomb Team /CBRNE program. ATTACHMENTS A Memorandum of Understanding between Cobb County and the State of Georgia and the Recipient-Subrecipient Agreement for funding is provided under separate cover.


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Cobb County Fire & Emergency Services Randy Crider, Fire Chief

1595 County Services Pkwy Marietta, Georgia 30008-4021


FROM: Sam D. Heaton, Public Safety Director Randy Crider, Fire Chief

This item has been electronically signed by:Randy Crider, Fire Chief Sam Heaton, Director of Public Safety


PURPOSE To authorize the appointment of Wellstar Physician Dr. Eric Nix to the Georgia Region III EMS Council.

BACKGROUND Pursuant to the mission and bylaws set forth by the Georgia Department of Public Health, the purpose of the Georgia Region III EMS Council is to coordinate and maintain a quality Emergency Medical System within the eight counties within Region III. These counties include Clayton, Cobb, DeKalb, Douglas, Fulton, Gwinnett, Newton, and Rockdale.

Cobb County has four members on the Council. These members represent Cobb County Fire and Emergency Services, one of the contracted ambulance zone providers, an Emergency Physician, and one of the city fire departments within the County. These members serve four year terms.

The person representing the Emergency Physician member was Wellstar Physician Dr. Tommy Redwood. Dr. Redwood has asked to step down from his appointment and must be replaced. The choice of the Cobb County delegation to fulfill the Emergency Physician representation is Dr. Eric Nix. Dr. Nix is the Medical Director for Cobb County Fire and Emergency Services. To facilitate this change, approval of the Cobb Board of Commissioners must be obtained prior to appointment.

FUNDING

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N/A

RECOMMENDATION The Board of Commissioners authorize the appointment of Wellstar Physician Dr. Eric Nix to the Georgia Region III EMS Council.


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PURPOSE To review, in accordance with the Cobb County Alcoholic Beverage Ordinance, the attached summary of the Appeal Hearing conducted on September 14, 2015 by the License Review Board for Kayce Courson.

BACKGROUND The Alcoholic Beverage Ordinance authorizes the License Review Board to conduct an Appeal Hearing to consider the appeal of the denial of an alcoholic beverage work permit. The Ordinance also provides for the Board of Commissioners to review a summary of the Appeal Hearing and to affirm the decision of the License Review Board or place the matter for a hearing before the Board of Commissioners. On September 14, 2015, the License Review Board conducted an appeal hearing for Kayce Courson in regard to the denial of her alcoholic beverage work permit by the Police Department. After conducting the Appeal Hearing and considering all evidence and testimony presented during the hearing and the Online License Review Board Questionnaire, the License Review Board recommended approval of the alcoholic beverage work permit for Ms. Courson.

RECOMMENDATION The Board of Commissioners review the summary of the Appeal Hearing and affirm the September 14, 2015 decision of the License Review Board to approve the alcoholic beverage work permit for Kayce Courson at Brunswick XL, 775Cobb Place Blvd., Kennesaw, GA 30144.

ATTACHMENTSSummary September 14, 2015 Appeal Hearing

License Review Board Questionnaire

Comm. Dist.

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Summary of Appeal Hearing before the Cobb County License Review Board for Kayce Courson, Alcohol Permit Application to serve alcohol at Brunswick XL,

located at 775 Cobb Place Blvd., Kennesaw, GA 30144. On September 14, 2015 the hearing was conducted in the Bid Room, located at 1772 County Services

Parkway, Marietta, GA 30008.

License Review Board Chairperson Judy Skeel began the hearing by reading the agenda item. All witnesses were given the oath by License Review Board attorney Sam Hensley, Jr. Sgt. Bonnie Smith with the Cobb County Police Department’s Regulatory Services and Permits Unit testified that Kayce Courson honestly listed a 2013 Forgery in the Fourth Degree conviction in Hazelhurst, GA. Sgt. Smith explained the forgery conviction was the basis for the denial. Ms. Courson disclosed to the License Review Board that in 2013 she was suffering from substance abuse addiction. She stated that due to her addiction she wrote a check on her mother’s closed bank account. Ms. Courson explained that she has completed a twelve month inpatient drug treatment program. Ms. Courson stated she is a student at Kennesaw State University and has a 3.07 grade point average. Ms. Courson explained that she participates in the Center for Young Adult Addiction Recovery program at Kennesaw State University. Ms. Courson provided a letter from the director of the program to the License Review Board. She also provided the License Review Board with a copy of her inpatient treatment completion certificate. Ms. Courson revealed to the License Review Board that her drug of choice was pain medication. Ms. Courson stated that she is seeking a degree in Psychology. Ms. Courson stated that she is currently serving a probation sentence, which doesn’t end until December 2016. Ms. Courson provided a letter from her probation officer to the License Review Board, which stated that working in an establishment serving alcohol would not be a violation of her probation. Ms. Courson stated that she has six or seven years of experience serving alcohol and that she has previously worked at Brunswick. Ms. Courson explained that Brunswick’s policy is to check the identification of all guests and wrist bands are issued. Milton Beck, License Review Board member, pointed out that the letter provided from Ms. Courson’s probation officer mentioned a First Offender Burglary charge. Sgt. Smith explained to the License Review Board that per the Cobb County Code of Ordinances a First Offender conviction is not reason to deny an alcohol permit. Ms. Courson admitted to Mr. Beck that all of her charges were related to her drug addiction. Ms. Courson stated that she was never sent to prison, but was sentenced to drug treatment instead. She stated that she has a support system in her mom and family and the collegiate group she is part of, which focuses on academics and drug recovery. Ms. Courson stated that she wants to eventually obtain a master’s degree in social work so that she can help people like herself.

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Summary of Appeal Hearing Kayce Courson Teresa Brewer, mother of Kayce Courson, stated that her daughter was a mess for a few years. Ms. Brewer stated Kayce was always on a straight and narrow path until she started doing drugs. Ms. Brewer stated that she was shocked that her daughter went down this path because she was always her responsible child who helped raise her siblings. Ms. Brewer stated that Kayce has gotten her life together and she believes that Kayce will help others. After considering all evidence and testimony presented, and the Online License Review Board Questionnaire, pursuant to a motion by Eddie Canon and a second by Judy Skeel, the License Review Board recommended approval of the alcohol permit for Kayce Courson. Vote 4-0 Jim Pehrson was not present for the meeting.

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Forgery 4th

I wrote a check on my mothers closed account. I did not realize that it was a closed account. And I had carelessly just used my mothers account in the past not realizing how irresponsible and selfish I was being.

1. What was the criminal offense(s) that caused the denial of the alcohol work permit?

2. Were there extenuating circumstances with the offense such as a wreck involved, violence involved, theft, confrontation with the police, etc.?

3. What type of sentence did you receive?

4. Have you completed the sentence?

5. Where do you live and with whom?

Probation

No

In Kennesaw, with my mother and two sisters.

6. How long has it been since the arrest?

almost 3 years

7. How long has it been since the conviction?

2 years

8. Where do you work?

Brunswick Zone XL

9. Is it a bar? Nightclub? Restaurant?

It`s a bowling alley.

10. What type of position do you have with the establishment?

Work Permit Applicant: COURSON, KAYCE JUSTINE

Permit Number: 156177

FACTORS TO CONSIDER IN APPROVAL/DENIAL OF A COBB COUNTY ALCOHOLIC BEVERAGE WORK PERMIT

QUESTIONS FOR THE ALCOHOL WORK PERMIT APPLICANT

Cobb County License Review Board

COBB COUNTYCOMMUNITY DEVELOPMENT AGENCYP.O. Box 649Marietta, Georgia 30061-0649phone: (770) 528-8410Email: [email protected]

Sandra S. RichardsonBusiness License

Division Manager

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APHR_ALCH_WKPERMIT_DENIAL

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Lane server

11. What are the policies and procedures of the establishment?

The we abide by all state laws. We verifity and card each guest and issue wrist bands indicating legal alcohol consumption, then provide responsible service.

12. What type of training does the establishment have for employees?

13. Is this the primary source of income for you?

We train for a week or more on how to serve legally and responsibly. We are tested on the TIPS training and education course and become TIPS certified.

Yes

14. What have you done to ensure that you do not violate the law/ordinances in the future? ie - change of friends, change of address, change of life style

I moved to Kennesaw, enrolled in school, started volunteering and doing service work. I am actively involved in AA, and the CRC, which is a recovery service and leadership group for students. I attend church. I opened my own bank account and use it responsibly, and educated myself about the legalities of account use. I take personal responsibility for my actions and am motivated to act in a way that demonstrates honesty and integrity, which fulfills my inner desire to live a spiritually fit life.

15. Do you have a support mechanism such as family, friends, spouse, children, church, etc?

Yes i attend AA, NA, church and counceling at Kennesaw State University as well as the Collegiate Recovery Community at KSU, and i live with my mother and sisters who are very supportive.

16. Are you going to school?

Yes

17. If so, what is your grade point average?

3.07

18. What assurance can you provide the LRB that you will not sell/provide alcohol in violation of State or County Law?

I have learned from my mistakes and I plan to be responsible. I also have never violated my previously Cobb County issued alcohol permit from the year 2010-2011. I have 12 years of experience in the Food/Beverage Industry.

19. Why should the LRB grant the permit?

I will promise to utilize it gratefully, responsibly, and if allowed to serve I can retain my employment with Brunswick Zone XL, which will allow me to continue my education and further myself, and give the ability to be a productive responsible tax paying member of society.

20. What evidence can you provide the LRB that you understand State and County law regarding the sale and service of alcohol?

I can provide my TIPS certification. I can get a statement from my employer.

21. What has the impact been on you and the ones around you due to your criminal actions?

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I have suffered financial loss, which has been a burden on the family members I live with, has caused lasting credit issues, made me inelligable for work at some places, and limited my options for advancement. I affected the bank that held the closed account, made my county utilize resources to punish my behavior and monitor my punishment. And extremely negatively affected my mother with her reputation at the bank and jeopardized her freedom.

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PURPOSE To adopt annexation response per HB489 Intergovernmental Agreement and HB2 regarding a petition for annexation on 7.14 acre tract known as 2800 and 2810 Spring Road in the City of Smyrna.

BACKGROUND On July 27, 2004, the Board of Commissioners entered into intergovernmental agreements with each of Cobb’s municipalities. The agreements serve as the land use dispute resolution process required by HB489. Per the intergovernmental agreements with the Cities of Acworth, Kennesaw, Marietta, Powder Springs, Smyrna, and Austell, the Board of Commissioners must adopt annexation responses by the County in order to be valid. On September 1, 2007, HB2, which enacts a binding dispute-resolution process, became effective.

RECOMMENDATION The Board of Commissioners adopt annexation response per HB489 Intergovernmental Agreement and HB2 regarding a petition for annexation Land Lot 880 and 881, 17th District, parcels 3, 2nd Section located on 7.14 acre tract known as 2800 and 2810 Spring in the City of Smyrna.

ATTACHMENTSBOC Response to the City of Smyrna Annexation 2800,2810 Spring Road

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Cobb County County Attorney's Office Deborah Dance, County Attorney



FROM: Deborah Dance, County Attorney

This item has been electronically signed by:Deborah Dance, County Attorney


PURPOSE To authorize settlement of the Jesu Huff ante litem claim, pursuant to the direction and within the terms discussed in Executive Session on August 24, 2015, and further authorize counsel to prepare and execute any necessary documents for the purpose of settling ante litem claim.

BACKGROUND Legal counsel and parties have negotiated a settlement of the Jesu Huff ante litem claim. Counsel will prepare appropriate documentation consistent with the Board's direction as presented in Executive Session on August 24, 2015.

FUNDING Funding available in account 710-055-8011-6608

RECOMMENDATION To authorize settlement of the Jesu Huff ante litem claim, pursuant to the direction and within the terms discussed in Executive Session on August 24, 2015, and further authorize counsel to prepare and execute any necessary documents for the purpose of settling ante litem claim.

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Cobb County Human Resources Tony Hagler, Director

100 Cherokee Street, Second Floor Marietta, Georgia 30090-9679 (770) 528-2564 / fax: (770) 528-2550


FROM: Tony Hagler, Director

This item has been electronically signed by:Tony Hagler, Director


PURPOSE To request the Board of Commissioners approve the revision of the Compensation Policy, Jury Duty Policy, Sick Leave Policy, Conduct and Performance Policy, Personnel Payroll Policy and Time Keeping Policy.

BACKGROUND These revisions provide policy updates as determined by Human Resources relative to County practices and procedures, and/or as requested by management. They provide support for management actions/decisions relating to; (1) the timing of merit increases for employees employed less than a year, (2) document verification of jury duty, (3) service requirement for sick-leave pay, (4) employee conduct relative to the use of social media and other forms of electronic communication, (5) payroll language on seasonal employees and remove references to the use of pagers on stand-by, and (6) removing language regarding funding of Sheriff's pay by the Tag Office. Ultimately allowing additional policy direction, clarification, and guidance for supervisors and Department/Agency Heads relative to the administration of these policies.

FUNDING N/A

RECOMMENDATION The Board of Commissioners approves the revisions of the Compensation Policy, Jury Duty Policy, Sick Leave Policy, Conduct and Performance Policy, Personnel Payroll Policy and Time Keeping Policy.

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ATTACHMENTSCompensation Policy

Jury Duty Policy

Sick Leave Policy

Conduct and Performance Policy

Personnel Payroll Policy

Time Keeping Policy


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Compensation Policy

Effective Date: 2/12/95, 10/01/98, 2/07, 3/10, 11/13, 11/14, 10/15

§-I. PURPOSE To provide regulations concerning the compensation of approved county positions.

§-II. SCOPE All Graded Employees and Regular Part-time.

§-III. POLICY The Compensation Plan is designed as a fair and equitable method of payment for employees in the county. The plan shall establish a basic salary schedule as approved by the Board of Commissioners. The salary ranges will include minimum and

maximum rates of pay for all positions included in the classification plan. The compensation of each employee is the product of the basic salary structure and the components that shall be used to adjust employee compensation.

§-IV. PROCEDURES

A. GRADED EMPLOYEES ONLY

1. Compensation Plan Structure Adjustments

The structure adjustment is the process that will be used to ensure that the salary structure

is adjusted equally across the board to reflect changes in the wage index. Each year the Board of Commissioners will decide on the applicability and the ability of Cobb County to apply an adjustment to the salary structure. These adjustments will be considered according to changes in the wage index based upon references such as the Bureau of Labor Statistics

and budgetary constraints. Structure adjustments will be implemented through a percentage increase which will be applied equally to all salary ranges and/ or employee salaries.

2. Merit Award Adjustments

The merit award adjustment will be used to reward employees for job performance.

Increases, if funding is approved by the Board of Commissioners, are awarded to employees whose job performance is described as either "meets" or "exceeds". The performance appraisal instrument is essential to administering this process effectively. The merit award

program is based upon the principle that performance that is described as either meets or exceeds should be rewarded, because such performance is a greater contribution to the jurisdiction than unsatisfactory or needs improvement.

(a) Determination of Merit Award Levels

The level of merit award is determined by the point in the salary range the employee has

reached and the employee's job performance. The salary range is composed of the minimum rate of pay for the job (apprentice level), the market rate of the job (journey level), and the maximum rate of pay for the job (master level). Progression through the salary range from the minimum rate to the market rate is allowed to be more rapid than

from market rate to the maximum rate. Progression through the range will be based solely on performance awards. An employee is deemed eligible for a Merit Award if the employee's performance is rated above as "Meets" (fully competent performance) or as "Exceeds". The

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Revised 6/2015

following Merit Guide is an example of the type of formula to be used to establish the amount of a Merit Award:

MERIT GUIDE

Rating (% applied to MCP)

Exceeds Performance X + 1.0%

Meets Performance X

Unsatisfactory or Needs Improvement

0%

(b) Actual Amount of Merit Award

i. The Target Merit Award (TMA) will be determined by the Board of Commissioners as a part of the budget process. The value of "X" in the merit guide will be determined after performance appraisals are completed and processed, through an equitable division of the budgeted dollars available and based on the Merit Guide.

ii. The award program provides an opportunity for the department management to have

discretion in using the targeted merit amount from the budget of their salary dollars as a department award pool. Each department will be allocated the same percentage of its salary dollars for awards.

iii. The job performance of all employees is reviewed and appraised once a year. Under the "common review date" plan, all appraisals will be completed in October, November and

December of each calendar year; merit increases become effective the first full bi-weekly in February of the next year. Employees with less than one year service on the merit effective date for the calendar year, shall have their merit award prorated for the partial year for the time employed during the merit calendar year.

iv. If a merit increase would cause an employee to exceed the salary range on the merit

effective date, then the employee shall be provided non- cumulative payment(s) which shall not increase the employee's base salary or rate of pay.

3. Starting Rates for New Employees In most cases, a new employee will be paid the minimum rate of pay for the position.

a. The minimum rate of pay for each position is based on the assumption that a new employee meets the minimum qualifications stated in the class specification. In the event

that qualified applicants cannot be located for a given position, consideration should be given to holding the position and creating a lower level position which will reflect lower level duties and corresponding lower entrance requirements.

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b. If a selected candidate exceeds the minimum qualifications stated in the class specification and will not accept appointment at the minimum rate of pay for the position,

the candidate may be appointed at a higher rate within the salary range with the recommendation of the Human Resources Director and approval by the County Manager. However, every effort should be made to recruit a qualified candidate who will accept appointment at the minimum rate of pay for the position.

c. Difficulty of recruitment may require payment of a higher rate of pay. If difficulty of

recruitment at the minimum rate of pay for a class specification persists, consideration may be given to assigning a higher pay rate or reevaluation of the position to determine if a higher pay grade is indicated. Positions above the minimum rate must be secured within the framework of the budget of the department employing the individual.

4. Employee Transfers

An employee may be transferred to another department in a position with the same pay grade, and such transfer will not change the employee's pay or the date from which eligibility for consideration for a merit increase shall be counted.

5. Promotional Increase Policy When an employee is promoted or advanced to a position in a higher grade, the employee's

salary will increase at least to the minimum of the new grade. If an employee is promoted or advanced to a position one grade or more higher, the increase will be at least the minimum of the new grade or at least a percentage increase of the MCP that will not create

a salary inequity that cannot be justified. The maximum increase will be 15% of the MCP or an amount which is not greater than any incumbent with equal qualifications, whichever is lower. No employee's salary will be set below the minimum or increased above the maximum of a salary range.

Procedures for determining a promotional increase are:

a. The department head will recommend the amount of the promotional increase within the standards stated in these policies.

b. The Human Resources Director will ensure that the standards of these policies are met before processing the recommended change.

c. The decision regarding a promotional increase will reflect the promoted employee's experience, seniority and performance in comparison with other employees' backgrounds in the same job or in the same department. Final approval for promotional salary rates and pay adjustments will be determined by the County Manager.

6. Effects of Demotion

When an employee is demoted to a lower position, the employee shall be paid at a rate which is within the approved range for the position. The rate of pay will be set by the County Manager in consultation with the Human Resources Director, taking into

consideration the circumstances surrounding, and the reasons for, the demotion. Typically, demotions will follow the promotional policy in reverse and the employee's salary amount should be reduced by the amount it was increased when the promotion occurred. An employee who is demoted in a reduction in force action shall have his/her salary reduced to

a point on the lower range which will cause a 5% reduction in compensation. All salary adjustments are limited to the salary range approved for the position.

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7. Whenever a new or different scale of salaries is made applicable to a class of positions, persons employed in these positions will have salary adjustments as follows:

1. All employees whose salaries are below the minimum rates for the new grades will be brought to the minimum of the new grades in the proposed compensation plan.

2. Employees whose salaries are currently at or above the new range maximums will

receive no adjustment in the implementation. Their base salaries shall be "frozen" until such time as the pay structure is adjusted upward and their current salaries are incorporated.

8. Supplemental Salaries: Some groups of employees receive salary jointly from Cobb County and other government agencies, i.e., extension service staff, superior court judicial assistants. In this employment

situation, employees will be eligible to receive salary and adjustments to salary as provided in this policy for the portion of total salary paid by Cobb County. Salary and adjustments to salary paid by other agencies are due to the employee and will not impact the supplement

paid by Cobb County, except to establish the minimum and maximum total salary recognized by Cobb County.

9. Employees in the Sheriff's Office and Public Safety Department assigned in a specialty (i.e., field training officer capacity or motorcycle, dive-rescue, SWAT, Tactical Unit, and bomb squad capacity) receive specialty pay in the amount of 5% and 10% for the

Police Officer III, Firefighter III, and Deputy Sheriff III programs of the Market Control Point of their individual pay grade. Employees in sworn classifications up to but not including Police Major and Deputy Sheriff Major will be eligible for this pay.

Employees of the Fire Department assigned as a paramedic, heavy rescue, technical rescue or to HazMat receive specialty pay in the amount of 5% of the Market Control Point of their

individual pay grade. Employees in sworn classifications up to but not including Fire Battalion Chief will be eligible for this pay.

Differential pay (+1 DP) allowed under the previous policy and specialty pay will be discontinued in the event the employee is reassigned to a different position not eligible for differential or specialty pay. The number of slots eligible for differential or specialty pay is a fixed number authorized by the Board of Commissioners

10. Shift Differential

Shift Differential is defined as additional pay received by full-time employees for working non-traditional hours that are generally less desirable or more hazardous. Shift differential

shall not apply to 24-hour shifts. This policy outlines guidelines to be utilized in determining shifts and calculating pay for applicable employees.

a. Shift Definition: Departments utilize a number of different shifts. Therefore, the following

are guidelines utilized by department heads to determine shift assignment for employees under this policy. The department head will have final authority regarding shift designation.

1. Day Shift is defined as official shift assignment in which the majority of the total

regularly scheduled hours falls between 8AM and 4PM. Shifts that are evenly split between morning shift hours and day shift hours (i.e. 4AM to 12PM) will be considered day shift for the purposes of this policy.

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2. Evening Shift is defined as official shift assignment in which the majority of the total regularly scheduled hours falls between 4PM and 12AM. Shifts that are evenly

split between day shift hours and evening shift hours (i.e. 12PM to 12AM) will be considered evening shift for the purposes of this policy. 3. Morning Shift is defined as official shift assignment in which the majority of the

total regularly scheduled hours falls between 12AM and 8AM. Shifts that are evenly split between evening shift hours and morning shift hours (i.e. 6PM to 6AM) will be considered morning shift for the purposes of this policy.

b. Only full-time employees are eligible to receive shift differential. Part time employees are not eligible to receive shift differential.

c. Shift Differential Pay shall apply as follows: 1. Employees assigned to day shift shall not receive shift differential pay. 2. Employees assigned to evening shift shall receive an additional $0.50 per hour for

all hours worked including hours outside their normally scheduled shift. This shall include on-call, standby pay, and leave pay.

3. Employees assigned to morning shift shall receive an additional $1.00 per hour for all hours worked including hours outside their normally scheduled shift. This shall include on-call, standby pay, and leave pay.

4. Shift transfers must occur only after the required HR transaction deadline notice has been met so that pay rates can be adjusted in advance of such transfer. A copy of all shift transfer orders must be provided to Human Resources in advance of the HR transaction deadline.

B. REGULAR PART-TIME EMPLOYEES

1. Compensation Plan All regular part-time employee salaries will be set at the minimum of the approved salary

range. Starting salaries between the minimum rate of pay and 10% of that rate require the approval of the Human Resource Director with sufficient justification. Any starting salaries greater than 10% of the minimum, requires sufficient justification submitted to the Human Resources Director who will submit a recommendation to the County Manager for approval.

However, every effort should be made to recruit a qualified candidate who will accept the appointment at the minimum rate of pay for the position.

2. Merit Award Adjustments

The merit award adjustment will be used to reward employees for job performance. Increases, if funding is approved by the Board of Commissioners, are awarded to employees

whose job performance is described as either "meets" or "exceeds". The performance appraisal instrument is essential to administering this process effectively. Merit award adjustments for part-time employees will be administered in the same manner as for full-

time employees using the same provisions and merit guide. Merit for part-time employees will become effective two pay periods following merit for full-time employees.

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Jury Duty Policy

Effective Date: Adopted 8/65 Rev. 05/05,10/15

§-I. PURPOSE To provide regulations concerning leave by county employees for

Jury duty.

§-II. SCOPE All Full-Time Employees.

§-III. POLICY An employee serving in a full-time position shall be entitled to leave

of absence from duties, without loss of pay or time, with the exception of fees

received for serving as a juror, and without effect on his service rating, on all days

during which he shall be subpoenaed to serve as a juror. Jury duty pay shall not be

authorized for non-jury civil or criminal court subpoenas or court appearances.

Employees who appear in court as a part of their official duties should record the time as "worked".

§-IV. PROCEDURES

A. Employees must provide notification and a copy of the subpoena or notice to their supervisor as soon as possible.

B. Prior to receiving jury duty pay, an employee must provide a certification of

attendance or jury summons from the court for hours during the employee's

normal work shift. Employees are required to turn over along with any appearance fee received to the Cobb County Human Resources Department.

C. Expenses incurred as a result of the service appearance, such as parking fees,

may be deducted from any appearance fee turned over to the Cobb County Human

Resources Department if a receipt for the expense is provided.

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Sick Leave Policy

Effective Date: Adopted 8/65; Revised 2/74, 11/81, 10/82, 6/92, 11/93, 8/95, 1/96, 4/00,

4/06, 12/11,10/15

§-I. PURPOSE To provide regulations concerning the accrual and use of sick leave by County employees.

§-II. SCOPE All Employees.

§-III. POLICY

Sick leave is granted to employees to guard against the loss of earnings due to illness or

accident. All full-time employees shall be entitled to accrue sick leave credit from the

commencement of employment. All employees are responsible for the appropriate use of

sick leave, and an employee may be required to furnish a certificate from an attending

licensed health care provider or to present other evidence satisfactory to the Department Head/Agency Head/Elected Official to justify the use of sick leave.

§-IV. PROCEDURES

A. Accrual of Sick Leave

Sick leave accrues at the rate of 4.0 hours per bi-weekly pay period for 40-hour-week

employees and at the rate of 6.0 hours per bi-weekly pay period for 56-hour-week

employees. Any employee working a work week other than 40 or 56 hours will accrue sick leave based upon the same ratio.

A 40-hour-week employee in pay status for 40 hours or more during a bi-weekly pay period

earns sick leave for that bi-weekly pay period. A 40-hour-week employee in pay status less

than 40 hours during a bi-weekly pay period earns no sick leave for that bi-weekly. A 56-

hour-week employee in pay status for 56 hours or more during a bi-weekly period earns

sick leave for that bi-weekly pay period. An employee on a work week other than these

earns sick leave based upon the same ratio. Sick leave accrues at the end of the bi-weekly

process.

Sick leave may be carried over without a maximum accumulation, but is only payable upon

termination if the employee meets the requirements for receiving a sick leave payout as set forth in this policy.

Sick leave accrues only to employees who are in leave-with-pay status, such as annual, sick, court and military leave with pay.

An employee who is transferred from one department to another shall retain the sick leave

balance accrued in his previous department.

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B. Use of Sick Leave

A full-time employee may utilize sick leave in increments of 15 minutes upon approval from

the employee’s department, agency or office for absence due to illness, injury, death or

medical appointments involving: (1) the employee; (2) the employee’s spouse, child,

parent, sibling, or grandparent (including adoptive and step relationships); (3) any person

for whom the employee is the legal guardian; or (4) any member of the employee’s

household who is a relative and had the same principal abode for the entire year preceding

the request, is dependent on the employee for health care, and for whom the employee

provides at least half of the individual’s annual support.

In the case of accidental injury or occupational disease covered by the Georgia Workers'

Compensation Act, the employee shall utilize sick leave during a period of disability only to

the extent of the difference between such compensation and the employee's regular salary and with the consideration that the sick leave period may be extended.

Paid sick leave shall not be granted to emergency, temporary, part-time, or per diem

employees.

Employees will be charged for sick leave only on days when they would otherwise work and

receive pay. No charges will be made for sick leave on scheduled days off, holidays, or other non-work days established by the Governing Authority of the County.

When an employee is absent for reasons covered by this policy and exhausts all sick leave,

additional leave will be charged to any available compensatory leave balance or annual

leave balance.

If all accrued sick, compensatory and annual leave is exhausted, the employee may apply

for:

• Annual leave donation; or • Leave of absence without pay.

If the employee's leave is exhausted and the above options are either unavailable and/or not granted, the employee will be subject to dismissal.

C. Abuse of Sick Leave

Employees are responsible for the appropriate use of sick leave, and may be disciplined for

sick leave abuse. Sick leave abuse occurs when an employee uses sick leave for

unauthorized purposes or misrepresents the actual reason for charging an absence to sick

leave. Abuse may also occur when an employee establishes a pattern of sick leave usage

over a period of time such as: the day before or after a holiday, on Mondays and Fridays,

after paydays, on any one specific day, or has a continued pattern of maintaining zero or

near zero leave balances.

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D. Sick Leave Buy-Back Plan

Sick Leave Buy-Back Plan participation is limited to employees with at least four (4) weeks,

or 160 hours, of accrued sick leave. Employees who elect to participate in the sick leave

buy-back plan will accumulate sick leave at a reduced rate. The sick leave buy-back plan

year begins at the outset of the bi-weekly preceding the last bi-weekly period of the calendar year.

The accrual rates for employees who participate in this plan are: 1 hour 36 minutes per bi-

weekly for 40-hour-week employees or 2 hours 24 minutes for 56 hour-week employees.

(Any employee working a work week other than 40 or 56 hours will have sick leave

computed at the same ratio.) To participate, an employee must be in full-time status on the first day of the last pay period of the preceding calendar year.

Eligible accrued hours will be earned at the conclusion of the designated sick leave buy-back

plan year. Hours paid shall be deducted from accumulated sick leave. Such payment shall

be subject to funding and approval of the Board of Commissioners on an annual basis.

E. Sick Leave Payout

Any employee retiring from the County at age 60 or above, with a minimum of 10 years of

consecutive full-time service, will be eligible for pay for accumulated sick leave up to a

maximum of 480 hours for 40-hour week employees and 720 hours for 56-hour week

employees. Such compensation will not extend the date of the employee's separation date,

which shall be the last day of active service.

Related Policy: Leave of Absence Policy

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Conduct and Performance Policy

Applies only to Board of Commissioners Employees

Effective Date: Adopted 11/89; Revised 6/92, 12/96, 4/06, 10/15

§-I. PURPOSE To provide employees with a statement of requirements related to their

responsibilities and the performance of their duties. ; and requirements relative to

employees managing their personal conduct and actions compliant with County expectations.

§-II. SCOPE Board of Commissioners' Employees

§-III. PROCEDURES

Employees are required to perform their duties in compliance with specified expectations set

forth in County policies, rules, and regulations and consistent with the official operation of their agencies and departments and the public interest.

Employees are accountable for the proper performance of their assigned duties and for

compliance with the policies, rules, and regulations of the County in managing their

conduct. Guidelines and policies fostering respectful and civil conduct also apply to

online and electronic interactions. Failure to adhere to the applicable standards will be cause for intervention and/or disciplinary action, up to and including termination.

The following conduct and performance requirements are provided to ensure that employees have clear guidelines as to acceptable and unacceptable behavior.

A. General Conduct

Employees are required to conduct themselves at all times, both on and off duty, in a manner that reflects most favorably on the County. In this regard, employees must:

1. Perform their assigned duties at or above satisfactory levels;

2. Maintain a satisfactory record of attendance;

3. Be aware of and comply with requirements for workplace behavior and appearance, whether set forth in this policy or elsewhere;

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4. Refrain from engaging in any action or becoming involved in any matters that interfere with or detract from the performance of their duties; and

5. Accept responsibility for their actions. Employees shall not shift the burden

or responsibility for any action or omission related to the performance of their

duties.

B. Compliance with Rules

Employees are required to comply with all County policies, rules and directives,

whether stated in the Employee Handbook, in departmental policy statements,

and/or conveyed orally or, in writing, or electronically, or any other form of

communication by a supervisor or member of management. Employees are also

required to comply with all applicable County Code provisions and state and federal laws while engaged in the performance of their duties.

An employee will be considered to have engaged in unbecoming conduct for actions

that violate laws, or that tend to bring the County into disrepute, that reflect

discredit upon the person as a member of the County staff, or that tend to impair the

operation or efficiency of the County or its employees. Such conduct or action is

prohibited whether presented in writing, verbally, physically, or

electronically, such as defined in the Electronic Communication Policy. An

employee's ignorance of applicable laws, policies, regulations, or rules will not justify any violations.

Since it is impossible to specify every instance that might result in a violation of

policy or procedure, a standard of reasonableness will apply to determine whether

specific conduct is unacceptable if such conduct is not specifically addressed in this

policy or in other applicable rules, policies, or laws.

C. Conflict of Interest

All employees are required to conduct County business in an ethical manner and to avoid any real or apparent conflicts of interest. In this regard, employees must:

1. Avoid any direct or indirect interest, financial or otherwise, that is in conflict with the proper discharge of the employee's duties;

2. Adhere to the Gifts & Gratuities Policy; and

3. Adhere to the following standards of conduct:

(a) No employee shall use and/or attempt to use his/her official

position or any resource within his/her trust or perform his/her official

duties to secure a special privilege, benefit or exemption for

him/herself or others;

(b) No employee shall disclose or use privileged information or

information not available to members of the general public and gained

by reason of the employee's official position for personal gain or

advantage or to provide any other person or entity with an actual or

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potential advantage. If the employee discovers that s/he has an

outside financial interest that could be affected by County plans and/or

activities, the employee must immediately report the situation to his/her supervisor;

(c) No employee shall have or hold any employment or contractual

relationship with any business entity or agency which is subject to the

regulation of, or doing business with, the County and which creates an

actual or apparent conflict of interest between the employee's private

interests and the performance of his/her public duties or which might impede the full and faithful discharge of the employee's public duties.

D. Secondary Employment

Prior to engaging in outside employment, including consulting or other self-

employment, employees must obtain prior written approval each year to engage in

and/or to continue such employment. It is not the intent of this section to prevent

any employee from accepting other employment or from following any pursuit which

does not create an actual or potential conflict of interest and/or which does not interfere with the employee's ability to fully and faithfully discharge his/her duties.

E. Performance of Duties

Employees are required to properly perform their duties and fulfill the responsibilities

of their positions. As such, employees are required to:

1. Demonstrate knowledge of their assigned duties;

2. Possess competency to perform their assigned duties;

3. Report for duty as assigned;

4. Remain alert and capable of performing their assigned duties;

5. Remain at their assigned work or duty locations, unless otherwise

authorized;

6. Perform their assigned duties so as to satisfy the work standards established for the employee's position; and

7. Perform their assigned duties efficiently and effectively.

An employee's performance will be considered unsatisfactory if the employee does

not satisfy the objectives and expectations for his/her position (e.g., for excessive or

unexcused absences/tardies; for being unable or unwilling to perform assigned

tasks; for failing to take appropriate action; for refusing to adhere to County or

departmental codes of conduct; for failing to meet requirements established for a position).

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F. Accurate, Truthful, Timely Reporting

Employees are required to submit all necessary reports on time and in accordance

with established standard operating procedures. Reports submitted are to be truthful

and complete, and no employee shall knowingly enter or cause to be entered on any

record any inaccurate, false, or improper information.

G. Reports of Sickness or Injury

Employees are expected to report to their supervisor any accident, injury, or illness

to themselves or others that would, in the employee's judgment, affect the performance of duty.

Employees shall not feign illness or injury, falsely report themselves or anyone else

to be ill or injured, deceive or attempt to deceive any official of the County about the

condition of their health, or otherwise abuse sick leave as defined in the Sick Leave Policy.

H. Use of County Property

Employees shall use County property only for its intended purpose, in an appropriate

and safe manner, and in the furtherance of official activities. Electronic

communication equipment such as computers, telephones, and cell phones

should be used in accordance with guidelines established under the

County’s Electronic Communication and Security Policy and the Information Technology and Security Standards.

Employees must demonstrate proper care for County property and equipment,

maintain it in proper working order, ensure that it is not damaged, abused, wasted,

lost, or misappropriated.

Employees may not, directly or indirectly, possess, use or allow County property to be used for any purpose other than official activities.

In operating official County vehicles, employees are expected to exercise care and to comply with all laws of the State of Georgia and the Safety Manual.

I. On-the-Job Business Activities & Distribution of Materials

Employees are expected to dedicate their efforts during working hours to their

employment duties for the County. As such, employees may not engage in any

business for profit other than their regular duties during working time. Distribution of

advertising or other business-related material, as well as business solicitations by employees, are prohibited actions.

J. Employee Relations

Employees are expected to be courteous to the public and employees. In

demonstrating courtesy, employees are expected to be tactful, to control their

tempers, and to exercise patience and discretion. In performing their duties,

employees are expected to refrain from abusive, threatening, harassing, violent,

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intimidating, crude, vulgar, profane, or insolent language, gestures, or actions. As

well, employees are expected to refrain from expressing prejudice toward any

person(s) or any group(s) based upon sex, race, national origin, age, religion, politics, lifestyle, or any personal characteristics.

K. Supervisory Responsibilities

Supervisors must ensure that the performance and conduct of employees under their

authority complies with the County's Conduct and Performance Policy. In managing

employee performance and conduct, supervisors have a responsibility to address

conduct and activity that violates the County's requirements and expectations in a fair and consistent manner.

L. Compliance with Supervisory Directives

Employees are expected to comply with directions and/or any lawful order of a

supervisor or member of management. Such directions or lawful orders may be relayed from a supervisor through an employee of the same or lesser position.

Employees are not expected to follow any direction or order which would require

them to commit an illegal act. If an employee is in doubt as to the legality of an

order, the employee should request that his/her supervisor clarify the order or confer with higher authority.

If an employee receives direction which s/he believes conflicts with a prior rule or

directive, the employee should respectfully inform the issuing supervisor of the

perceived conflict. If the supervisor does not alter or retract the direction given, then

the employee should obey the direction and will not be held responsible for failure to

obey the rule or directive. Under such circumstances, the supervisor shall be responsible for the appropriateness of the employee's actions.

M. Customer Service

When individuals apply for assistance or seek advice, whether by telephone or in

person, employees are expected to obtain pertinent information in an official and courteous manner and to properly act upon requests in a timely and fair manner.

Employees are expected to courteously and promptly accept any complaint made

against any employee or about County policy, procedure, or actions. Employees may

attempt to resolve complaints, but should not attempt to dissuade any individual

from making a complaint.

N. Privileged or Confidential Information

Employees who deal with plans, programs, and other information of significant

interest may only release information that they have authority and responsibility to release to persons authorized to receive such information.

Department/Agency Heads, Division Managers, other supervisors, and department

representatives who are entrusted with confidential employee information must hold

that information in the strictest confidence. Unless the information needs to be

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conveyed for a business purpose, the information should not be discussed or shared with other employees.

O. External Communications

Employees must refrain from publicly criticizing or ridiculing the County, its policies,

or other employees by speech, writing, any form of social media (including but

not limited to all forms of electronic communication) or other expression,

where such speech, writing, electronic posting, or other expression is

defamatory, obscene, unlawful, undermines the effectiveness of the County,

interferes with the maintenance of discipline, or is made with reckless disregard to its truth or falsity.

Unless employees have received advance permission from an appropriate level

supervisor, they are expected to refrain from addressing public gatherings,

appearing on radio or television, preparing articles for publication, acting as

correspondents for newspapers or periodicals, or releasing or divulging County

information while holding themselves out as having an official capacity in such matters.

P. Use of Medication

In accordance with the County's Drug-Free Workplace Policy, employees who are

taking prescribed medication should not misuse or abuse such medication.

Employees must notify their supervisors if they report for work while taking

prescribed medication that could affect their ability to safely and efficiently perform their jobs.

Q. Complaints & Grievances

Employees should bring forward complaints and/or grievances regarding working

conditions, employee relations, and policy concerns (other than those related to the

No Harassment & No Discrimination Policy) to the attention of their management.

Employees should bring grievances related to harassment and discrimination to the

attention of management as described in the No Harassment and No Discrimination Policy.

R. Cooperation in Investigations

Employees must cooperate fully and answer truthfully all questions related to the

scope of employment and operations of the County in any investigation.

In connection with investigations, employees must disclose pertinent information, including medical or financial information, upon request.

S. Non-Interference

Employees must refrain from interfering with any issue being handled by another

County employee unless: (a) the employee is first contacted, and (b) the intervening

person can show a reason that led him/her to believe beyond a reasonable doubt

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that a manifest injustice would result from inaction, or (c) the employee was directed to do so by a supervisor.

T. Other Specific Requirements

Employees are required to adhere to the following standards of conduct:

1. Employees may not fight, engage in disorderly conduct, and/or engage in

"horseplay" while on duty, on County property, in County vehicles, or in or

around vehicles used for County purposes.

2. Employees may not gamble or conduct gambling activities while on duty,

on County property, in County vehicles, or in or around other vehicles used for County purposes.

3. Employees may not commit any acts of theft, fraud, or embezzlement from

the County, other employees, or any other individual, firm, business,

organization, or governmental entity.

4. In accordance with the Drug-Free Workplace Policy, employees may not

possess, distribute, purchase, or sell alcohol or illegal drugs while on duty or

on County property, in County vehicles, or in or around other vehicles used for County purposes.

5. Employees must adhere to all safety standards, rules, instructions,

and programs specific to the performance of their duties; including

those that apply to the proper use of equipment, safety gear, and safety attire.

6. Employees must conduct themselves in accordance with

requirements established in the Cobb County Employee Safety

Handbook.

7. Employees may not possess firearms or illegal weapons of any kind while

on duty, on County property, in County vehicles, or in or around other

vehicles used for County purposes, unless they are required to do so by the nature of their positions.

8. Employees must remain awake while on duty. If unable to do so, an

employee must report to his/her supervisor, who shall determine the appropriate course of action.

9. Employees may not post unauthorized notices, deface walls or other work surfaces, or tamper with bulletin boards without prior authorization.

10. Employees may not distribute advertising materials, handbills, or other literature during work time or in work areas without prior authorization.

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Personnel Payroll Policy

Effective Date: Adopted by the Board of Commissioners 6/79. Revised 11/81, 1/82, 10/83,

7/85 9/85, 9/86, 10/87, 11/87, 12/87, 3/88, 10/88, 6/92, 11/94,8/95, and 2/96. Adopted

by Civil Service Board 6/79. Revised 7/79, 11/81, 1/82, 3/83, 11/83, 9/84, 10/87, 11/87, 10/88, 11/94, 8/95, 2/96, 5/05, 2/07, 12/11, 10/15

§-I. PURPOSE To provide guidelines regarding the personnel payroll policies.


§-III. POLICY The following policy statement forms the basic structure of the Personnel Payroll System.

§-IV. PROCEDURES

A. Definitions

Position - A group of current duties and responsibilities assigned or delegated by

competent authority requiring the employment of one person. Each job position shall

be authorized by the Board of Commissioners and designated as fulltime or part time/, temporary, seasonal or per diem.

Full time Position - A position authorized by the Board of Commissioners as full

time is classified as provided in the Classification Policy and assigned a salary grade.

Incumbents of full time positions are eligible to participate in the County's funded

benefit program.

Part time Position - A position authorized by the Board of Commissioners as part

time is classified and assigned a salary range. Part time positions are limited to less

than 30 hours per week on a continuous basis and incumbents are not eligible to

participate in the County's funded benefit program. (Less than thirty (30) hours per

week on a continuous basis means that when the most recent six month period is

reviewed, the average number of hours worked is less than thirty (30) hours per week.)

Seasonal Position – A position which is temporary and short-term which

does not continue year-round. Many positions are only necessary during certain times of year so workers will only be employed during that time.

Temporary Position - A position authorized by the Board of Commissioners as

temporary is classified and assigned a salary range. Incumbents of temporary

positions may participate in the County-funded benefit program depending on the

length of the appointment unless excluded from participation when the temporary

position was authorized or advertised. Temporary positions are not to exceed twelve (12) months and successive appointments are prohibited.

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Per Diem Position - A position authorized by the Board of Commissioners as per

diem is approved a daily fee for each day worked. Incumbents of per diem positions

are not eligible to participate in the County's funded benefit program.

B. Appointments

Appointments can be made to positions as defined above that are authorized and funded by

the Board of Commissioners. An incumbent assigned to a fulltime or temporary position in a

temporary assignment for a period of six months or more is eligible to participate in the

County's funded benefit program.

C. Minimum Wage

The provisions of the Fair Labor Standards Act concerning minimum wage will be followed.

(Reference: Commission minutes of December 10, 1974.) Additionally, consideration will be

given to those wages not directly affected but which may result in inequitable situations by

subsequent adjustments.

D. Exempt Status

Executive, administrative, and professional employees are exempt from the minimum wage,

maximum hour and record keeping requirements of the Fair Labor Standards Act. Exempt

employees do not receive pay for hours worked in excess of their normally scheduled work

hours. An employee's exempt status will be determined by the Human Resources

Department in consultation with the Department Head. Employees determined to be exempt will be notified of their exempt status.

E. Standby Status

The county policy regarding "Standby" status follows the procedures set forth in the Fair

Labor Standards Act regarding on-call time Employees will be assigned a pager for the

designated shift they are required to be on "Standby" status. Employees in this status must

always be reachable through their assigned page and respond to a page within twenty (20)

minutes of receiving a page call. If a pager is unavailable to assign to the employee, The

employee must provide his or her supervisor with a telephone number where he or she can

be reached, or a number where someone can be reached who can contact the employee.

The employee must report to his or her assignment within one (1) hour of responding to the

page or notification. If an employee is assigned to "Standby" status that employee is not

considered to be at work and is free to pursue personal activities. However, the employee

must be physically and mentally able to perform his or her assigned duties if and when

called to work.

Employees assigned to "Standby" status will be paid two (2) hours compensation for each

specified period of time or designated shift for which status is assigned. If an employee is

called out, he or she will not be paid the standby pay, but shall be paid on a portal to portal

basis for all hours worked. However, if the employee works less than the two hour

minimum, the hours worked will be paid as time worked and the remaining portion of the two (2) hour minimum will be standby pay.

It is not the intent of this policy to unduly restrict an employee's personal activities. If an

employee has questions or believes that he or she cannot perform a specific personal

activity while assigned to "Standby" status, the employee should contact his or her

supervisor or the Human Resources Department.

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F. Administrative Leave Pay

A Department Head may, upon written notice to the employee and the Human Resources

Department, stating the reason, place an employee on administrative leave with pay when

said employee is the subject of an investigation for an alleged violation and/or proposed

disciplinary action for a period not to exceed ten (10) working days, unless extended by the County Manager.

Administrative Leave may be utilized to compensate employees for workers' compensation

events authorized by the Human Resources Department without the need for the employee to use other leave balances. The use of administrative leave must be approved in advance.

Any other use of administrative leave must be authorized in advance by the County Manager.

G. Pay Adjustments

Cobb County will make every effort to pay employees accurately and appropriately for work

performed by employees. As a control measure, the responsibility to ensure that pay rates

are valid and accurate is the responsibility of every employee up through the chain of command to the department head/elected official.

If a pay error is suspected, it is the responsibility of the employee or supervisor to submit

an appeal in writing to the employee's department head for consideration. If the department

head attests to the validity and accuracy of the request, the department head will request

the Human Resources Department to review the appeal. If any pay error is identified or

confirmed by the Human Resources Department, the appropriate department head will be notified.

Should a pay error occur, whether resulting in back pay or repayment, the employee's pay

will be adjusted up to two pay periods prior to the appeal as of when the appeal was

received by or determination made by the Human Resources Department, whichever is

earlier. Under the discretion of the County Manager, the back pay or repayment may be

retroactive to the beginning of the current fiscal budget year.

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Time Keeping Policy

Effective Date: Adopted 1/75 Rev.05/05, 2/07, 5/09, 3/10

§-I. PURPOSE To provide guidelines for recording time and attendance for county

employees.


§-III. POLICY All Cobb County employees, except elected officials and certain direct

appointees must keep a record of time worked in accordance with this policy. It is each employee's responsibility to submit a complete and accurate time record.

§-IV. GENERAL PAY POLICIES FOR NON-EXEMPT (OVERTIME ELIGIBLE)

EMPLOYEES

Non-exempt employees refer to hourly paid employees who are subject to the provisions of the Fair Labor Standards Act (FLSA) and who are eligible for overtime pay.

A. Non-exempt (overtime eligible) employees must record in and out times in the

time and attendance system at the beginning and end of each shift worked. All hours

worked are to be accurately recorded utilizing the time and attendance system which

includes using an employee badge to record time, entering time on a personal

computer (PC), using telephone time entry, or submitting a time adjustment form. Employees may not work "off the clock," "on their own time," or "for free."

B. An employee will be considered tardy when he/she reports one minute or more

after an assigned shift. The time and attendance system will provide a seven minute

window on each side of the shift's start and end times. Any time recorded within that

window will be rounded to the shift start and end time for pay purposes. Any time

recorded after that window will be rounded to the next quarter hour for pay purposes.

Departments may have individual tardiness policies addressing the consequences

based upon the tardy occurrences. The quarter hour rounding provisions of the

automated time keeping system should not be mistaken as condoning or conflicting with an individual department's tardiness policy.

C. If for personal reasons an employee leaves the place of work prior to completing

his/her shift (whether or not the employee intends to return), it should be approved

by the employee's supervisor in advance of the employee's departure.

1. Pay will be deducted for each quarter hour that the employee is absent from the workplace.

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2. The hours to be paid will be computed from the time work began until the

time the employee stopped working. Lunch periods will be deducted if the

employee worked over five (5) hours unless a "no lunch" has been approved by the employee's supervisor.

D. Whether employees are to record a time punch for meals will be determined by the Department Head.

E. Non-exempt employees are eligible for overtime pay as follows:

1. PERSONNEL ENGAGED IN OTHER THAN FIRE PROTECTION OR LAW

ENFORCEMENT: Employees are paid overtime at 1.5 times their regular rate of pay for all hours worked over forty hours in one workweek.

2. 56-HOUR FIRE-PROTECTION PERSONNEL: Employees are scheduled for an

average of a 56-hour workweek. However, they are paid based upon a 21-day

work period and will receive straight-time for up to 159 hours worked in that

work period. All hours worked over 159 in that work cycle will be paid at 1.5

times the regular rate of pay.

3. LAW-ENFORCEMENT PERSONNEL: Employees are paid based upon a 14-

day work period and will receive straight-time pay for up to 86 hours worked

in that work period. All hours worked over 86 in that work period will be paid at 1.5 times the regular rate of pay.

§-V. GENERAL PAY POLICIES FOR OVERTIME-EXEMPT EMPLOYEES OTHER THAN

KEY MANAGERIAL STAFF

Exempt employees refer to salaried employees who meet the test for exemption of the

provisions of the Fair Labor Standards Act and who are not eligible for overtime pay. Exempt employees are eligible to accrue compensatory time.

A. Exempt employees are paid on a salary basis. Subject to the exceptions below,

this means that, for any week in which they perform any work, they are guaranteed

a predetermined amount of pay, which amount is not subject to reduction because of

variations in the quality or quantity of work performed and may use leave for partial days as allowed by FLSA.

Pro rata deductions from salary might be made for whole-day absences due to

personal reasons where "comp" time or other leave has been exhausted or if for a

disciplinary measure, the employee is suspended. In addition, for the initial and

terminal weeks of employment, an employee will only be paid the proportionate part of his or her salary for the days actually worked.

B. Exempt employees must record in and out times in the time and attendance

system at the beginning and end of each shift worked.

C. An employee will be considered tardy when he/she reports one minute or more

after an assigned shift. The time and attendance system will provide a seven minute

window on each side of the shift's start and end times. Any time recorded within that

window will be rounded to the shift start and end time for pay purposes. Any time

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recorded after that window will be rounded to the next quarter hour for pay purposes.

Departments may have individual tardiness policies addressing the consequences

based upon the tardy occurrences. The quarter hour rounding provisions of the

automated time keeping system should not be mistaken as condoning or conflicting with an individual department's tardiness policy.

D. Whether employees are to record a time punch for meals will be determined by the Department Head.

§-VI. GENERAL PAY POLICIES FOR KEY MANAGERIAL STAFF

Key managerial staff refers to salaried employees who meet the test for exemption under

the Fair Labor Standards Act and who are not eligible to accrue compensatory time. Key

managerial employees include Department Heads, Division Heads, Agency Directors,

Command-Staff Appointments, employees who hold positions classified as grade 57 or

above (effective March 25, 2007), and such other managerial or administrative positions as may be so designated by the County Manager or appropriate elected official.

A. Key managerial employees are paid on a salary basis. Subject to the exceptions

below, this means that, for any week in which they perform any work, they are

guaranteed a predetermined amount of pay, which amount is not subject to

reduction because of variations in the quality or quantity of work performed.

Pro rata deductions from salary might be made for whole-day absences due to

personal reasons where "comp" time or other leave has been exhausted or if for a

disciplinary measure, the employee is suspended. In addition, for the initial and

terminal weeks of employment, an employee will only be paid the proportionate part

of his or her salary for the days actually worked.

B. Key managerial employees must record a time punch once per day in the time

and attendance system to reflect work attendance. Although key managerial

employees are not subject to all of the timekeeping requirements applying to other

employees, because their time record serves as a request to be paid for services

rendered and a leave record, it is the employee's responsibility to record work periods.

§-VII. TIME RECORDING POLICIES

A. It is a violation of this policy for an employee either to over-report or to under-

report time worked. By the same token, department heads, managers, and supervisors are accountable for ensuring the accuracy of time records.

B. The day-divide for all Cobb County employees shall start on Sunday at 12:00

midnight and end on Saturday at 11:59 pm with the exception of Fire personnel

whose work week averages 56 hours. The day-divide for those Fire employees shall

start on Sunday at 7:00 am and end on Sunday at 6:59 am. For employees who

work across the day-divide, their shift hours will be split between the two days so

that part of the shift appears on one day (or pay period) and the rest appears on the

next day (or pay period). The shift assigned to an employee may vary at the discretion of a supervisor or department head.

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C. Time will be viewed in 24-hour (military) format instead of a 12-hour format.

Total hours will be displayed in hours and minutes (8:45, not 8.75 hours in the time

and attendance system. Leave pay (such as sick or annual leave) will be paid in 15 minute increments.

D. The payroll system will calculate regular-pay hours, overtime pay hours, and

accrued compensatory hours using procedures as described in the appropriate policies.

E. Sworn Public Safety and Deputy Sheriff officers are paid for Cobb County court

appearances and court standby as a part of their official duties. As this time is

funded by the District Attorney's and Solicitor's Offices depending on the court

involved, the court and standby times will be identified by specialty codes to facilitate the correct payment for the employee's regular and overtime hours.

F. Sheriff's deputies who work at the Tag Office are paid for time that is funded by

the Tag Office. This time worked will be identified by specialty codes to facilitate the correct payment for employee's regular and overtime hours.

F. Eligible Fire Department personnel and E911 personnel may utilize the Swap

Policy of their respective departments. The "swap time" hours for both employees will be captured in the time and attendance system.

§-VIII. CHAIN OF COMMAND APPROVAL/SIGNOFF

As a control measure, the responsibility to ensure that each time record is valid, accurate,

and complete is the responsibility of every employee up through his/her chain of command

to the department head/elected official. The chain of command review should be used as an opportunity to ensure that timekeeping is accurately and properly done.

A. Each employee must receive and be trained on procedures for recording work and

leave time prior to being issued a time and attendance badge. It is the responsibility of each employee to protect the issued badge from misuse or abuse.

B. It is the responsibility of each employee to ensure the accuracy of the entries

recorded in the time and attendance system. Should an error or omission occur in

recording work attendance or leave, it is the responsibility of the employee to submit

an explanation in writing to his/her supervisor for correction. Failure to report

omissions or errors may be deemed to be falsification of an official document, which is a request for payment.

C. As a part of his/her responsibilities, each department head and supervisor is to

ensure that nonexempt employees accurately and completely record all hours

worked.

D. The required signoff of the department head/elected official or the person

responsible for the department in his/her absence attests to the validity, accuracy, and correctness of the entire document.

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PURPOSE To request the Board of Commissioners to approve the revisions of the Civil Service Rules and Standards Rule 4 Section 4.200 Employees Covered under the Civil Service Board.

BACKGROUND Over the last few years there have been revisions to the covered departments under Civil Service due to reorganizations, department creations, and department elections to be covered under the Civil Service System. The Civil Service Rules and Standards needs to be updated to reflect those departments currently covered.

FUNDING N/A

RECOMMENDATION

The Board of Commissioners approves the revision of the Civil Service Rules and Standards, Rule 4, Section 4.200 Employees Covered under the Civil Service Board. RULE 4. ELIGIBILITY

SECTION 4.200 EMPLOYEES COVERED

Par.4.201 (Rev. 1/99) Included in the jurisdiction of the Cobb County Civil Service Board and as members of said Cobb County Civil Service System shall be all eligible personnel in the following departments:

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l Communications Department l Community Development l County Attorney's Office l Department of Public Safety (includes Police, Fire and Emergency Services, 911and

Animal Control) l Elections and Registration Department l Finance and Economic Development Department l Fleet l Human Resources l Information Services Department l Juvenile Court l Medical Examiner’s Office l P.A .R.K.S. Parks, Recreation, and Cultural Affairs Department l Property Management l Public Safety Department (includes Police, Fire and Emergency Services, 911 and Animal

Control) l Purchasing Department l Senior Services l Sheriff's Office l Tax Assessor Office Department l Tax Commissioner’s Office l Department of Transportation l Water System


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PURPOSE To approve the third amendment to the Cobb County Government Employees' Pension Plan with respect to the definition of Spouse or Eligible Spouse as amended and restated effective as of June 26, 2015.

BACKGROUND Cobb County Government Employees' Pension Plan has stated over the years:

2.36 Spouse or Eligible Spouse. The lawful wife of a male Participant, or the lawful husband of a female Participant, on the Participant’s Benefit Commencement Date or his date of death, if earlier.

The provisions of the Cobb County Government Employees’ Pension Plan (the “Plan”) are hereby amended as follows: 2.36 Spouse or Eligible Spouse. Effective June 26, 2015, with respect to a Participant, the person who is treated as married to such Participant under the laws of the state in which the Participant resides. The determination of a Participant's Spouse or Eligible Spouse shall be made as of the earlier of the Participant's Benefit Commencement Date or the date of such Participant's death. For determinations made prior to June 26, 2015, Spouse or Eligible Spouse means the lawful wife of a male Participant, or the lawful husband of a female Participant, on the Participant’s Benefit Commencement Date or his date of death, if earlier, unless otherwise required by law.

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FUNDING N/A

RECOMMENDATION The Board of Commissioners approve the second amendment to the Cobb County Government Pension Plan as amended and restated effective as of June 26, 2015, and authorize the Chairman to execute the necessary documents.

ATTACHMENTSThird Amd to Cobb 2010 restatement (def of spouse)


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26626946v1

THIRD AMENDMENT

TO THE

COBB COUNTY

GOVERNMENT EMPLOYEES’ PENSION PLAN

As Amended and Restated Effective as of January 1, 2010

The provisions of the Cobb County Government Employees’ Pension Plan (the “Plan”) are

hereby amended as follows:

1. Section 2.36 of the Plan is amended effective June 26, 2015 to read as follows:

2.36 Spouse or Eligible Spouse. Effective June 26, 2015, with respect to a

Participant, the person who is treated as married to such Participant under the laws of the

state in which the Participant resides. The determination of a Participant's Spouse or

Eligible Spouse shall be made as of the earlier of the Participant's Benefit

Commencement Date or the date of such Participant's death. For determinations made

prior to June 26, 2015, Spouse or Eligible Spouse means the lawful wife of a male

Participant, or the lawful husband of a female Participant, on the Participant’s Benefit

Commencement Date or his date of death, if earlier, unless otherwise required by law.

IN WITNESS WHEREOF, the Employer has adopted this Third Amendment to be

effective as of the ____ day of _____________, 2015.

COBB COUNTY BOARD OF COMMISSIONERS

By:__________________________________

Title:_________________________________

Witness: __________________

Title: ____________________

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Office of Finance & Economic Development Jim Pehrson, CPA, Director/Comptroller

100 Cherokee Street, Suite 400 450 Marietta, Georgia 30090-9610 (770) 528-1503 / fax: (770) 528-1501


FROM: James Pehrson, CPA, Director/Comptroller

This item has been electronically signed by:James Pehrson, CPA, Director/Comptroller


PURPOSE To authorize the reallocation of FY14 Edward Byrne Memorial Justice Assistance Grant funds.

BACKGROUND The U.S. Department of Justice (DOJ) awarded Cobb County $94,661.00 in Fiscal Year (FY) 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) Program funds for crime prevention and justice system improvements. On Monday, June 22, 2015, the Cobb State Court Clerk Office notified the CDBG Program Office that they would not be able to expend the remaining FY2014 JAG funding in the amount of $803.56. As such, the CDBG Program Office is recommending reallocating FY14 JAG funds to YWCA of Northwest Georgia to reimburse for the salary for a Victim Advocate. This organization is recommended for additional JAG allocations due to its timely expenditure of FY14 JAG funds. All citizen participation activities were carried out. A public notice was published on Friday, August 7, 2015 commencing a 30 day public comment period that concluded on Tuesday, September 8, 2015. This amendment was reviewed at a Public Review Meeting on Wednesday, August 26, 2015. No public comments were received.

IMPACT STATEMENT Edward Byrne Memorial Justice Assistance Grant funds have been provided by the U.S. Department of Justice and the reallocation of these funds is permissible according to JAG guidelines. There is no local match that will impact the General Fund.

FUNDING

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The budget appropriations shown below will account for the revenue and expenditure of FY2014 JAG funds: Decrease Revenue/Expenditures: 284-390-J14E-4429-6594 Cobb State Court Clerk $ 803.56 Increase Revenue/Expenditures: 284-390-J14F-4429-6574 YWCA of NWGA $ 803.56

RECOMMENDATION The Board of Commissioners authorize the reallocation of FY14 Edward Byrne Memorial Justice Assistance Grant funds in the amount of $803.56; authorize all corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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Office of Finance & Economic Development Jim Pehrson, CPA, Director/Comptroller

100 Cherokee Street, Suite 400 450 Marietta, Georgia 30090-9610 (770) 528-1503 / fax: (770) 528-1501


FROM: James Pehrson, CPA, Director/Comptroller

This item has been electronically signed by:James Pehrson, CPA, Director/Comptroller


PURPOSE To adopt a resolution adopting all budget amendments set forth in agenda items on this date.

BACKGROUND Georgia Law, O.C.G.A. §36-81-3 (b), requires each unit of local government to operate under an annual balanced budget adopted by ordinance or resolution. Cobb County Code 2-49 provides for revisions to the adopted budget during the year only by formal action of the commission in a regular meeting. In an official opinion date February 24, 1999, the Attorney General of the State of Georgia concluded that all amendments to the budgets of local governments must be adopted by ordinance at each meeting when the amendments are approved by the Board of Commissioners.

FUNDING N/A

RECOMMENDATION The Board of Commissioners adopt a resolution adopting all budget amendments set forth in agenda items on this date.

ATTACHMENTSResolution

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Resolution


RESOLUTION

ADOPTING ALL BUDGET AMENDMENTS SET FORTH IN AGENDA ITEMS ON THIS DATE

WHEREAS, Georgia Law, O.C.G.A. § 36-81-3 (b), requires each unit of government to operate under an annual balanced budget adopted by ordinance or resolution; and WHEREAS, Cobb County Code 2-49 provides for revisions to the adopted budget during the year only by formal action of the commission in a regular meeting; and WHEREAS, in official opinion date February 24, 1999, the Attorney General of the State of Georgia concluded that all amendments to the budgets of local government must be adopted by ordinance or resolution; NOW, THEREFORE, BE IT RESOLVED the Cobb County Board of Commissioners does hereby adopt all such budget amendments as are set forth in agenda items which are adopted by the Board of Commissioners without change this date, as well as other such budget amendments as shall be specifically detailed in motions adopted by the Board of Commissions this date. This 13th of October 2015

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Cobb County Office of the District Attorney Vic Reynolds, District Attorney- Cobb Judicial Circuit

70 Haynes Street Marietta, Georgia 30090 (770) 528-3080 / fax: (770) 528-3030


FROM: Vic Reynolds, District Attorney - Cobb Judicial Circuit

This item has been electronically signed by:Vic Reynolds, District Attorney - Cobb Judicial Circuit


PURPOSE To authorize the District Attorney to apply for an Office on Violence Against Women FY 2015 Sexual Assault Justice Initiative Grant.

BACKGROUND Office on Violence Against Women released the Sexual Assault Justice Initiative Grant in early September 2015 with an on-line application deadline of October 13, 2015. The purpose of this grant is to create a victim-centered, coordinated community response to sexual assault by implementing performance measures that look beyond conviction rates to define and measure successful prosecution of sexual assault cases. Required partners are the District Attorney, the YWCA of Northwest Georgia, and a law enforcement Agency. The District Attorney proposes to establish sexual assault advocates within the Victim Witness Unit to provide services to sexual assault victims from initial report through post-conviction efforts, studying output measures on cases, prosecution outcomes, and services provided and outcome measures based on victim responses and input. The YWCA will enhance counseling to victims of sexual assault through this grant. All partners will benefit from training and guidance on prosecution and services provided by OVW.

IMPACT STATEMENT

Cobb Finance will be the Fiscal Agent for this grant should funds be awarded. Grant money will fund personnel for the District Attorney and YWCA and training for all partners. Said positions will be terminated should grant funds not be renewed and no other alternate funding source is available. This grant may provide funding for two years, up to $400,000.00, no matching funds are required.

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FUNDING An agenda item will be submitted to accept and designate funds upon granting of the award.

RECOMMENDATION That the Board of Commissioners authorize the District Attorney to apply for an Office on Violence Against Women FY 2015 Sexual Assault Justice Initiative Grant in the amount of $400,000.00; and authorize the Chairman to execute the necessary documents.


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Cobb County County Clerk's Office



FROM: County Clerk

This item has been electronically signed by:


PURPOSE To approve the minutes of the following meetings: September 21, 2015 - Special Called Meeting/Agenda Work Session September 22, 2015 - Special Called Meeting/ 1:30 Work Session September 22, 2015 - Regular Meeting of the Board

ATTACHMENTSWorksession Minutes

1:30 Worksession Minutes

BOC Regular Minutes

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MINUTES OF SPECIAL CALLED MEETING/AGENDA WORK SESSION


SEPTEMBER 21, 2015

9:00 A.M.

Upon notice duly advertised, the Cobb County Board of Commissioners attended

a Special Called Meeting/Agenda Work Session on Monday, September 21, 2015 which

began at 9:01 a.m. in the third floor conference room, 100 Cherokee Street, Marietta,

Georgia, for the purpose of receiving information and participating in discussion

regarding the Board’s September 22, 2015 agenda. Present and comprising a quorum of

the Board were:

Chairman Tim Lee

Commissioner JoAnn Birrell

Commissioner Lisa Cupid

Commissioner Bob Ott

Commissioner Bob Weatherford

No official action was taken by the Board.

ADJOURNMENT

The discussion concluded at 9:12 a.m.

_____________________________________

Angela Cunningham

Deputy Clerk

Cobb County Board of Commissioners

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MINUTES OF SPECIAL CALLED MEETING/WORK SESSION


SEPTEMBER 22, 2015

1:30 P.M.

The Special Called Meeting/Work Session of the Cobb County Board of

Commissioners was held on Tuesday, September 22, 2015 in the second floor public

meeting room in the Cobb County Building, 100 Cherokee Street, Marietta, Georgia.

Present and comprising a quorum of the Board were:

Chairman Tim Lee




Not Present: Commissioner Lisa Cupid

1. CALL TO ORDER – CHAIRMAN LEE

Chairman Lee called the meeting to order at 1:33 p.m.

2. DEPARTMENT OF TRANSPORTATION

Administration

2A. PRESENTATION OF AN INFORMATIONAL CSX

CORPORATION VIDEO HIGHLIGHTING THE GROWTH

IMPACT OF RAIL SERVICE ON THE ECONOMY OF BOTH

COBB COUNTY AND GEORGIA - TRANSPORTATION

Ms. Faye DiMassimo, Transportation Agency Director, made introductory

comments and introduced Mr. Craig Camuso, Regional Vice President, CSX

Transportation, who presented a video presentation and provided information

regarding CSX Transportations growth and impact in Cobb County.

No official action was taken by the Board.

ADJOURNMENT

The meeting was adjourned at 1:48 p.m.

________________________________________

Angela Cunningham

Deputy County Clerk


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MINUTES OF REGULAR MEETING


SEPTEMBER 22, 2015

7:00 P.M.

The Regular Meeting of the Cobb County Board of Commissioners was held on

Tuesday, September 22, 2015 in the second floor public meeting room in the Cobb

County Building, Marietta, Georgia. Present and comprising a quorum of the Board were:

Chairman Tim Lee


Commissioner Lisa Cupid



1. CALL TO ORDER – CHAIRMAN LEE

Chairman Lee called the meeting to order at 7:06 p.m.

2. PRESENTATION OF PROCLAMATION DESIGNATING THE WEEK OF

OCTOBER 4-10, 2015 AS PUBLIC SAFETY APPRECIATION WEEK IN

COBB COUNTY

The Board of Commissioners presented representatives of Public Safety the

following proclamation, designating the week of October 4–10, 2015 as Public Safety

Appreciation Week in Cobb County.

WHEREAS Cobb County’s Public Safety dedicated personnel are sworn to

protect the citizens and visitors of our community and has a

superior reputation for excellence; and

WHEREAS The men and women of public safety are selected, trained and

entrusted to be the peacekeepers and guardians of our community.

They are first to respond during a crisis, often placing their own

lives in harm’s way in the performance of their duties; and

WHEREAS Since 2005 Cobb County Police has remained one of only five

percent of law enforcement agencies nationally accredited with the

Commission on Accreditation for Law Enforcement Agencies

(CALEA). Since 1997 the Department has been certified with the

Georgia Association of Chiefs of Police an achievement of only 19

percent of law enforcement agencies in Georgia. CALEA has

honored the 911 Center with the Accreditation with Excellence

Award, only one percent of 911 Centers nationally have this

distinction. In 2005 and 2011 Cobb County Fire achieved

accreditation from the Commission on Fire Accreditation

International (CFAI); less than 1% of fire departments nationwide

are accredited; and

WHEREAS The Cobb Sheriff's Office is a leading law enforcement agency;

Sheriff Warren was selected as Georgia's Top Sheriff in 2014 and

Deputy Bill Hicks named Georgia's Deputy Sheriff of the Year in

2015. The Sheriff's Office provides tactical operations support for

Cobb's cities and county police; protects the court system, operates

the adult detention center and acts on over 60,000 civil process and

criminal warrants each year.

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SEPTEMBER 22, 2015

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2. PRESENTATION OF PROCLAMATION DESIGNATING THE WEEK OF

OCTOBER 4-10, 2015 AS PUBLIC SAFETY APPRECIATION WEEK IN

COBB COUNTY ( CONT.)

WHEREAS The Safety Village opened in 2009 and to date has provided

educational programs to over 115,000, students on their campus.

The Safety Village also provides child seat inspections and

distributes and installs smoke detectors to those in need.

Firefighters continue to provide educational programs in school

settings and at community events

.

WHEREAS The Police Athletic League (PAL) was started in 2010 as a non-

profit 501(c)3 program focusing on juvenile crime prevention

through athletic and recreational activities. Annually the program

has close to 400 youth participating in the track program, football

camp or baseball camp. Participants are involved with police

officers in an environment that instills trust and community

collaboration; and

WHEREAS Cobb County remains committed to having the best trained

professionals, state-of-the-art equipment and superior resources,

thus maintaining the high standards of excellence our residents

expect. Public Safety Appreciation Week is an opportunity for the

community to show our gratitude and respect for their service,

bravery and dedication; and

THEREFORE We, the Cobb County Board of Commissioners join the Cobb

Chamber of Commerce, in declaring October 4-10, 2015, as Public

Safety Appreciation Week and encourage all residents to unite

with us as we honor the work of our brave men and women of

public safety as they protect and serve the community.

This, the 22nd day of September, 2015.

3. PRESENTATION OF UPDATE REGARDING THE SUNTRUST PARK

STADIUM PROJECT

Mr. David Hankerson, County Manager, reviewed a PowerPoint presentation

regarding an update on the SunTrust Park Stadium Project. A copy of the information

presented is attached and made a part of these minutes.

4. PUBLIC COMMENT – MR. TOM CHEEK

Mr. Tom Cheek addressed the Board regarding concerns with the Medical

Examiner’s Office and concerns with the I-285 Bridge to the Braves Stadium.

5. PUBLIC COMMENT – MR. JOHN GALCZYNCEY

Mr. John Galczycey addressed the Board regarding the rebranding of the CCT

and various concerns within the county.

6. PUBLIC COMMENT – MS. LISA IMMEKUS

Ms Lisa Immekus addressed the Board regarding concerns with CCT Paratransit

System

7. PUBLIC COMMENT –MR. KENNETH HOWELL

Mr. Kenneth Howell addressed the Board regarding the Bus Rapid Transit (BRT).

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SEPTEMBER 22, 2015

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8. CONSENT AGENDA

MOTION: Motion by Lee, second by Birrell, to approve the following items on the

Consent Agenda, as revised; and authorize execution of the necessary documents by the

appropriate County personnel.

WATER SYSTEM AGENCY

Engineering

8A. APPROVAL OF AGREEMENT WITH CIVIL ENGINEERING

CONSULTANTS, INC. FOR CONSULTANT SERVICES FOR

THREE PUMP STATION IMPROVEMENTS – WATER SYSTEM

To approve an agreement with Civil Engineering Consultants, Inc., in the amount of

$188,595.00, for consultant services for Three Pump Station Improvements, Program

No. S5027; authorize the corresponding budget transactions; and further authorize

the Chairman to execute the necessary documents.

Funding is available in the Water System’s CIP Budget as follows:

Transfer from:

Miscellaneous Pump Station Upgrades

Preliminary Estimates

510-500-5755-8005 S5014-Z $222,370.00

Transfer to:

Three Pump Station Improvements

Engineering

510-500-5755-8225 S5027-E $188,595.00

Easement and Right of Way

510-500-5755-8020 S5027-R $ 25,000.00

Legal Fees

510-500-5755-8028 S5027-R $ 5,000.00

Contingency

510-500-5755-8810 S5027-T $ 3,775.00

Total: $222,370.00

Stormwater

8B. APPROVAL OF A JOINT FUNDING AGREEMENT WITH THE

UNITED STATES DEPARTMENT OF THE INTERIOR GEOLOGICAL

SURVEY FOR CONTINUED OPERATION AND MAINTENANCE OF

FOURTEEN STREAMFLOW MONITORING GAUGES - WATER

SYSTEM AGENCY

To approve a Joint Funding Agreement with the United States Department of the

Interior Geological Survey, in an amount not to exceed $196,000.00, for continued

operation and maintenance of fourteen streamflow monitoring gauges, Program No.

SW809; authorize the corresponding budget transactions; and further authorize the

Chairman to execute the necessary documents.

FUNDING: Funds are available in the Water System's CIP Budget along with the

following increase in Revenue and Expense Appropriations.

Transfer from:

Stormwater Multi-Year Budget

Drainage Contract

R&M Service

510-500-5758-6496 SW9999-Z $182,000.00

Transfer to:

USGS Stream Gauges

Professional Services-

Land Improvements

510-500-5758-8032 SW809-E $182,000.00

Increase Revenue Appropriations

Developer Contributions

510-500-5750-4918 A5750-A $ 14,000.00

Increase Expense Appropriations

Professional Services-

Land Improvements

510-500-5758-8032 SW809-E $ 14,000.00

Total to be encumbered: $196,000.00

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SEPTEMBER 22, 2015

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8. CONSENT AGENDA (CONT.)

TRANSPORTATION AGENCY

Administration

8C. AUTHORIZATION OF CONSTRUCTION OF A NEW RIGHT-

IN/RIGHT-OUT DRIVEWAY ON ERNEST BARRETT PARKWAY

- TRANSPORTATION

To authorize construction of a new right-in/right-out driveway on Ernest

Barrett Parkway.

Airport

8D. APPROVAL OF SUBLEASE AND OPERATING AGREEMENT

WITH EDNDI MARKETING, INC. AT COBB COUNTY

INTERNATIONAL AIRPORT–MCCOLLUM FIELD -

TRANSPORTATION

To approve a request from Hansen Aero, Inc., to enter into a Sublease and

Operating Agreement with Edndi Marketing, Inc., effective immediately

through August 1, 2016, to include five one-year renewable extensions at

Cobb County International Airport– McCollum Field.

8E. AUTHORIZATION TO ACCEPT THE ASSIGNMENT OF THE

CAPITAL IMPROVEMENT PROJECTS SERVICES

AGREEMENT WITH THE LPA GROUP, INC. TO MICHAEL

BAKER INTERNATIONAL, INC. AND APPROVAL TO AMEND

THE ASSIGNED AGREEMENT FOR THE DESIGN,

ADMINISTRATION, AND CONSTRUCTION MANAGEMENT

SERVICES FOR CAPITAL IMPROVEMENT PROJECTS AT

COBB COUNTY INTERNATIONAL AIRPORT – MCCOLLUM

FIELD - TRANSPORTATION

To authorize the acceptance of the assignment of the capital improvement

projects services agreement with The LPA Group, Inc., to Michael Baker

International, Inc.; approve an amendment to the assigned agreement for

the design, administration, and construction management services for

capital improvement projects at Cobb County International Airport –

McCollum Field; and further authorize the Chairman to execute the

necessary documents.

Traffic Operations

8F. AUTHORIZATION TO ASSUME OPERATION AND

MAINTENANCE RESPONSIBILITIES FOR 15 TRAFFIC

SIGNALS – TRANSPORTATION

To authorize the assumption of operation and maintenance

responsibilities for 15 traffic signals within Cobb County.

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SEPTEMBER 22, 2015

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TRANSPORTATION AGENCY

Planning

8G. ADOPTION OF RESOLUTION AUTHORIZING THE

SUBMISSION OF A GEORGIA TRANSPORTATION

INFRASTRUCTURE BANK GRANT APPLICATION TO THE

STATE ROAD AND TOLLWAY AUTHORITY TO FUND THE

RIVERSIDE PARKWAY AT SOUTH SERVICE ROAD

INTERSECTION REALIGNMENT PROJECT –

TRANSPORTATION

To adopt a resolution authorizing the submission of a Georgia

Transportation Infrastructure Bank grant application to the State Road and

Tollway Authority (SRTA) to fund the Riverside Parkway at South

Service Road Intersection Realignment project; and authorize the

Chairman to execute the necessary documents.

8H. APPROVAL OF CHANGE ORDER NO. 2 TO THE CONTRACT

WITH KIMLEY-HORN AND ASSOCIATES, INC.

TO DEVELOP ENVIRONMENTAL ASSESSMENT

DOCUMENTATION FOR THE NORTHWEST CORRIDOR -

TRANSPORTATION

To approve Change Order No. 2 to the contract with Kimley-Horn and

Associates, Inc., a no-cost time extension through December 31, 2015, to

develop Environmental Assessment documentation for a potential major

transportation investment in the Northwest Corridor, Project No. E10E0,

MIS Contract No. 000584; and authorize the Chairman to execute the


Transit

8I. APPROVAL OF ONE-YEAR EXTENSION TO THE AGREEMENT

WITH CUBIC TRANSPORTATION SYSTEMS, INC. FOR

REPAIR, MAINTENANCE AND SUPPORT SERVICES OF COBB

COMMUNITY TRANSIT’S BREEZE FARE COLLECTION

SYSTEM – TRANSPORTATION

To approve a one-year extension to the agreement with Cubic

Transportation Systems, Inc., in an amount not to exceed $92,760.00, for

repair, maintenance and support services of the Breeze Fare Collection

System; and authorize the Chairman to execute the necessary documents.

Funding: Available in the Transit Division’s approved FY16 Operating

Budget as follows:

200-050-4802-6491

(Annual Maintenance Contracts) $92,760.00

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SEPTEMBER 22, 2015

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PUBLIC SERVICES AGENCY

Election and Registration

8J. AUTHORIZATION TO CHANGE THE FOLLOWING PRECINCT

BOUNDARIES DUE TO RECENT ANNEXATIONS AND DE-

ANNEXATIONS: AUSTELL 1A, KENNESAW 2A, MARIETTA 4C,

MARIETTA 5A, AND SMYRNA 7A TO BE IN EFFECT OCTOBER

1, 2015 – ELECTIONS AND REGISTRATION

To authorize the changes to existing precinct boundary lines, due to

recent annexations and de-annexations in Austell 1A, Kennesaw 2A,

Marietta 4C, Marietta 5A, and Smyrna 7A to be in effect October 1, 2015.

ANNEXATIONS & DE-ANNEXATIONS

AUSTELL 1A ANNEXATIONS:

Property located at 5171 North Avenue consisting of 0.20 acres; Land

District 19, Land Lot 1206, Parcel 2.

Property located at 6095 Mulberry Street consisting of 0.40 acres; Land


Property located at 3885 Humphries Hill Road consisting of 1.20 acres;

Land District 18, Land Lot 134, Parcel 4.

AUSTELL 1A DE-ANNEXATION:

Property located at 5471, 5481, 5491, and 5521 Austell Road consisting of

7.8 acres; Land District 19, Land Lot 1287, Parcels 32, 31, 30, and 28

respectively.

KENNESAW 2A DE-ANNEXATION:

Property located adjacent to 2419 Elmhurst Boulevard consisting of .133

+/- acres; Land District 20, Land Lot 164, Parcel 245.

MARIETTA 4C ANNEXATION:

Property located on Hardage Drive consisting of 4.622 acres; Land


MARIETTA 5A ANNEXATIONS:

Property located at 1330 and 1350 Gresham Road consisting of 1.14 acres;

Land District 16, Land Lot 1167 and 1138 respectively, Parcel 4.

Property located at 296 Sourwood Drive consisting of 0.344 acres; Land


SMYRNA 7A ANNEXATION:

Property located at 3701 Manigault Place consisting of 0.451 acres; Land


Funding: No additional funding is needed, because no additional polling

places or poll workers will be necessary.

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SEPTEMBER 22, 2015

PAGE 7


SUPPORT SERVICES

Property Management

8K. APPROVAL OF CONTRACT WITH ALBION SCACCIA

ENTERPRISES, LLC FOR INTERIOR SEWER PIPE REPAIR

AT 277 FAIRGROUND STREET – PROPERTY MANAGEMENT

To approve a contract with Albion Scaccia Enterprises Inc., in the amount

of $29,032.00, for interior sewer pipe repair at 277 Fairground Street,

Marietta; authorize the corresponding budget transactions; and further

authorize the Chairman to execute the necessary documents.

Funding is available in the project as follows:

Transfer from:

380-110-4502-8005

(Preliminary Estimate) $29,032.00

Transfer to:

380-110-4502-8110

(Building Renovation) $29,032.00

Increase

GAE 380021114440 $29,032.00

8L. APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 2 (FINAL)

TO THE CONTRACT WITH FISCHER CONTRACTORS, LLC.

FOR THE CONSTRUCTION OF AN EXPANSION TO THE

CONTROL BUILDING AT THE NORTHWEST COBB WATER

RECLAMATION FACILITY – PROPERTY MANAGEMENT

To approve a Supplemental Agreement No. 2 (final) to the contract with

Fischer Contractors, LLC, a savings to the project of $388.00, for the

construction of an expansion to the Control Building at the Northwest

Cobb Water Reclamation Facility, Program No. T4014; authorize the

corresponding budget transactions; and further authorize the Chairman

to execute the necessary documents.

No additional funding is required from the Water System’s CIP Budget.

Final fund transactions are as follows:

Transfer from:

Northwest Cobb WRF Control Building Expansion Construction

510-500-5753-8260-T4014-C $ 388.00

Transfer to:

Northwest Cobb WRF Miscellaneous Improvements

Preliminary Estimates

510-500-5753-8005-4501-Z $ 388.00

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SEPTEMBER 22, 2015

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SUPPORT SERVICES (CONT.)

Property Management (cont.)

8M. APPROVAL OF CONTRACT WITH GARLAND/DESIGN BUILD

SOLUTIONS, INC. FOR ROOF RESTORATION AT THE WATER

SYSTEM FUELING STATION – PROPERTY MANAGEMENT

To approve a contractwith Garland/Design Build Solutions, Inc., in the

amount of $23,724.00, for roof restoration at the Water System Fueling

Station; authorize the corresponding budget transactions; and further


Fundng:

Transfer from:

010-015-0145-8820

(Undesignated Contingency) $23,724.00

Transfer to:

010-014-0140-6594

(General Fund Transfers Out) $23,724.00

Increase Revenue:

380-110-TBD-4960

(Project Transfers In) $23,724.00

Increase Expenditure:

380-110-TBD-8111

(Roofs) $23,724.00

8N. APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 1 TO THE

CONTRACT WITH LICHTY COMMERCIAL CONSTRUCTION

INC. FOR RENOVATIONS AT CHOICE II - COBB FACILITY,

FORMERLY KNOWN AS THE GREENRIDGE HEALTH

FACILITY – PROPERTY MANAGEMENT

To approve Supplemental Agreement No. 1 to the contract with Lichty

Commercial Construction, Inc, in the amount of $101,099.91, for

additional work required at the Choice II-Cobb Facility located at 2051

Greenridge Street, Smyrna; authorize the corresponding budget

transactions; and further authorize the Chairman to execute the


Funding: The following budget appropriations will be allocated from

CDBG funds Cobb County ADA Project:

285-390-CD15-C15CG-F $101,099.91

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SEPTEMBER 22, 2015

PAGE 9


PUBLIC SAFETY AGENCY

Fire and Emergency Services

8O. AUTHORIZATION TO ACCEPT THE FY15 HOMELAND

SECURITY FUNDS PASSED THROUGH THE GEORGIA

EMERGENCY MANAGEMENT AGENCY/HOMELAND

SECURITY FOR CONTINUED ENHANCEMENT OF

CAPABILIITIES OF THE GEORGIA SEARCH AND

RESCUE TEAM – FIRE AND EMERGENCY SERVICES

To authorize the acceptance of FY15 Homeland Security funds passed

through the Georgia Emergency Management Agency/Homeland Security

(GEMA), in the amount of $25,000.00, to continue the enhancement of

capabilities of the Cobb County Fire & Emergency Service Georgia

Search and Rescue Team; authorize the corresponding budget



Funding is available in the grant fund with the following budget

appropriations:

Increase revenue:

270-130-G285-4493

(GEMA) $25,000.00

Increase expense:

270-130-G285-6207

(Safety Supplies) $25,000.00

8P. AUTHORIZATION TO ACCEPT THE FY15 HOMELAND

SECURITY FUNDS PASSED THROUGH THE GEORGIA OFFICE

OF HOMELAND SECURITY/EMERGENCY MANAGEMENT

AGENCY FOR MAINTENANCE, REPAIR AND REPLACEMENT

OF EQUIPMENT FOR THE HAZARDOUS MATERIALS TEAM –

FIRE AND EMERGENCY SERVICES

To authorize the acceptance of FY15 Homeland Security funds passed

through the Georgia Office of Homeland Security/Emergency

Management Agency, in the amount of $57,000.00, to continue the

enhancement of capabilities of the Cobb County Fire & Emergency

Services Hazardous Materials Team; authorize the corresponding budget



Funding is available in the grant fund with the following budget

appropriations:

Increase revenue:

270-130-G286-4493

(GEMA) $57,000.00

Increase expense:

270-130-G286-6207

(Safety Supplies) $57,000.00

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SEPTEMBER 22, 2015

PAGE 10


PUBLIC SAFETY AGENCY (CONT.)

911 Emergency

8Q. APPROVAL OF A FIVE YEAR MAINTENANCE SUPPORT

AGREEMENT WITH MOTOROLA SOLUTIONS, INC. FOR

THE NICE RECORDING SYSTEM - 911 EMERGENCY

To approve a five-year Maintenance Support Agreement with Motorola

Solutions, Inc., in the amount of $987,412.35, for the NICE Recording

System; authorize the corresponding budget transactions; and further


Funding in the amount of $241,368.00 is included in the approved FY16

budget.

COMMUNITY DEVELOPMENT AGENCY

Planning

8R. ADOPTION OF THE 5-YEAR UPDATE TO THE POWERS

FERRY MASTER – COMMUNITY DEVELOPMENT

To adopt of the Powers Ferry Master Plan 5-year Update and further

considers its inclusion into the 2030 Comprehensive Plan.

8S. ADOPTION OF ANNEXATION RESPONSE PER HB489

INTERGOVERNMENTAL AGREEMENT AND HB2 REGARDING

A PETITION FOR ISLAND ANNEXATION IN THE CITY OF

MARIETTA KNOWN AS 770, 780, 786 & 790 POWERS FERRY

ROAD – COMMUNITY DEVELOPMENT

To adopt annexation response per HB489 Intergovernmental Agreement

and HB2 regarding a petition for annexation Land Lot 796, 17th

District,

parcels 0260, 0270, 0390, 0380, 2nd

Section located on 3.17 acre tract

known as 770, 780, 786 & 790 Powers Ferry Road the City of Marietta.

8T. ADOPTION OF ANNEXATION RESPONSE PER HB489

INTERGOVERNMENTAL AGREEMENT AND HB2 REGARDING

A PETITION FOR ISLAND ANNEXATION IN THE CITY OF

SMYRNA KNOWN AS 1423 HAWTHORNE AVENUE –

COMMUNITY DEVELOPMENT

To adopt annexation response per HB489 Intergovernmental Agreement

and HB2 regarding a petition for annexation Land Lot 562, 17th

District,

parcels 17056200470, 2nd

Section located on .18 acre tract known as 1423

Hawthorne Avenue in the City of Smyrna.

Business License

8U. ADOPTION OF REVISED SCHEDULES F AND R PER

CHAPTERS 6, 78, AND 126 OF THE OFFICIAL CODE OF COBB

COUNTY - BUSINESS LICENSE

To adopt revised Schedules F and R per Chapters 6, 78, and 126 of the

Official Code of Cobb County.

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SEPTEMBER 22, 2015

PAGE 11


COUNTY MANAGER

8V. AUTHORIZATION OF THE SALE OF TWO PARCELS OF LAND

LOCATED AT TOWER ROAD, CONSISTING OF 0.057+ ACRES

OF LAND AND 0.364+ ACRES, RESPECTIVELY, OF SURPLUS

LAND NOT REQUIRED FOR COUNTY PURPOSES TO RTP

PROPERTIES, LLC, THROUGH THE BROKERAGE FIRM OF

MCWHIRTER REALTY – COUNTY MANAGER

To authorize the sale of two parcels of surplus land no longer required for

County purposes located at Tower Road consisting of (a) 0.057+ acres for

a price of $21,114.51 and (b) 0.364+ acres for a price of $134,836.52 to

RTP Properties, LLC, through the brokerage firm of McWhirter Realty;

authorize the corresponding budget transactions; and further authorize


Appropriate the receipt of additional funding to the 2005 SPLOST

Transportation Improvements Program Fund from the sale of surplus

property as follows:

Increase Revenue Appropriation:

340-050-7512-D12A-4944-D12A0-R $155,951.03

Increase Expenditure Appropriation:

340-050-7512-D12A-8741-D12A0-R $155,951.03

FINANCE

8W. AUTHORIZATION TO AMEND THE ADVANTAGE FINANCIAL

SYSTEM BALANCE OF HOME PROGRAM INCOME TO

RECONCILE WITH THE US DEPARTMENT OF HOUSING AND

URBAN DEVELOPMENT INTEGRATED DISBURSEMENT AND

INFORMATION SYSTEM FOR THE HOME INVESTMENT

PARTNERSHIP PROGRAMS FOR VARIOUS YEARS – FINANCE

To authorize the amendment to the Advantage Financial System balance

of HOME program income to reconcile with the US Department of

Housing and Urban Development Integrated Disbursement and

Information System for the Home Investment Partnership programs for

various years by increasing the budget appropriation to agree to cash

balance and allow for expenditure of funds; authorize the corresponding

budget transactions; and further authorize the Chairman to execute the


Funding will be available with the following budget appropriations:

Increase Expense/Revenue

Increase Revenue:

287-390-PR15-PR15U-4856-U

(Program Income) $3,488.86

Increase Expense:

287-390-PR15-PR15U-6617-U

(HOME) $3,488.86

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SEPTEMBER 22, 2015

PAGE 12


FINANCE (CONT.)

8X. ADOPTION OF RESOLUTION ADOPTING ALL BUDGET

AMENDMENTS SET FORTH IN AGENDA ITEMS ON THIS

DATE – FINANCE

To adopt a resolution adopting all budget amendments set forth in agenda

items on this date. Said resolution is attached and made a part of these

minutes.

8Y. AUTHORIZATION TO SUBSIDIZE THE GENERAL FUND TO

THE PARKING DECK FUND – FINANCE

To authorize a General Fund subsidy of the Parking Deck Fund, in an

amount not to exceed $500,000.00; authorize the corresponding budget



Funding:

Increase Revenue:

010-014-0140-4980

(GF Fund Balance - Appropriation) $500,000.00

Increase Expense:

010-014-0140-6594

(GF Transfer Out) $500,000.00

Increase Revenue:

240-110-4820-4960

(Parking Deck Transfer In) $500,000.00

Increase Expense:

240-110-4820-8854

(Fund Balance-Undesignated Appropriation) $500,000.00

SHERIFF’S OFFICE

8Z. AUTHORIZATION TO ACCEPT FORFEITED FUNDS - FINANCE

To authorize the acceptance of forfeited funds, in the amount of

$68,516.60; authorize the carry forward of all unspent prior-year

Standard Reserves into the following fiscal year; authorize the



The court ordered forfeited funds will be appropriated into the Sheriff's

General Fund accounts as follows:

Revenue increase:

010-210-9220-4808

(Other Fines & Forfeitures) $68,516.60

Expense increase:

010-210-9220-8818

(Sheriff Reserve) $68,516.60

Future funds will be appropriated as received.

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SEPTEMBER 22, 2015

PAGE 13


SHERIFF’S OFFICE

8AA. AUTHORIZATION TO DONATE A 1996 FORD BOX TRUCK TO

THE PAULDING COUNTY SHERIFF'S OFFICE - SHERIFF’S

OFFICE

To authorize the donation of a 1996 Ford box truck to the Paulding

County Sheriff's Office; and further authorize the Chairman to execute

the necessary documents.

COUNTY CLERK

8BB. APPROVAL OF MINUTES – COUNTY CLERK

To approve the minutes of the following meetings:

September 4, 2015 – Special Called Meeting/Agenda Worksession

September 8, 2015 – Regular Meeting of the Board

September 15, 2015 – BOC Zoning Hearing

CONSENT VOTE: ADOPTED unanimously, with the exception of Consent Item

No. 11 (see Item K of these minutes), which was a 4-0-1 vote, Commissioner Ott

having recused himself.

9. TRANSPORTATION AGENCY

Engineering

9A. APPROVAL OF CONTRACT WITH E-Z BORE CONSTRUCTION,

INC. FOR CONSTRUCTION OF CIRCLE 75 PARKWAY

DRAINAGE IMPROVEMENTS/CULVERT – TRANSPORTATION

MOTION: Motion by Ott, second by Birrell, to approve a contract with

E-Z Bore Construction, Inc., in an amount not to exceed $2,085,401.80,

for construction of Circle 75 Parkway Drainage Improvements/Culvert,

Project Nos. D2820/E2260, MIS Contract No. 000823; authorize the

corresponding budget transaction; and further authorize the Chairman to

execute the necessary documents.

Funding: Available in the 2005 SPLOST Transportation Improvements

Program Fund with the following budget transfer:

Transfer from:

340-050-7502-D282-8761-D2820-C

(Preliminary Est.) $2,085,401.80

Transfer to:

340-050-7502-D282-8762-D2820-C

(Turnkey Const.) $2,085,401.80

VOTE: ADOPTED unanimously

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SEPTEMBER 22, 2015

PAGE 14

9. TRANSPORTATION AGENCY (CONT.)

Engineering (cont.)

9B. APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 1 TO THE

CONTRACT WITH VERTICAL EARTH, INC. FOR LANDSCAPE

IMPROVEMENTS ON WALKER DRIVE EXTENSION -

TRANSPORTATION

MOTION: Motion by Cupid, second by Weatherford, to approve

Supplemental Agreement No. 1 to the contract with Vertical Earth, Inc., in

an amount not to exceed $278,351.73, for landscape improvements on

Walker Drive Extension, Project No. E6100, MIS Contract No. 000679;

authorize the corresponding budget transaction; and further authorize


Available in the 2011 SPLOST Transportation Improvements Program

Fund with the following budget transfer:

Transfer from:

345-050-E006-E610-8761-E6100-C

(Preliminary Est.) $278,351.73

Transfer to:

345-050-E006-E610-8762-E6100-C

(Turnkey Const.) $278,351.73

Increase GAE 345111114501:

345-050-E006-E610-8762-E6100-C $278,351.73

(Turnkey Const.)


9C. ADOPTION OF RESOLUTION AUTHORIZING THE

SUBMISSION OF THE LOCAL MAINTENANCE AND

IMPROVEMENT GRANT PROGRAM APPLICATION FOR FY16

TO THE GEORGIA DEPARTMENT OF TRANSPORTATION FOR

THE RESURFACING OF COUNTY MAINTAINED ROADS -

TRANSPORTATION

MOTION: Motion by Lee, second by Birrell, to adopt a resolution

authorizing the submission of the Local Maintenance and Improvement

Grant (LMIG) Program application for FY16 to the Georgia Department

of Transportation (GDOT) for the resurfacing of County-maintained

roads, Project No. E9190; authorize the corresponding budget


necessary documents. Said resolution is attached an made a part of these

minutes.

Funding: Appropriate receipt of additional revenue to the 2011 SPLOST

Transportation Improvements Program Fund from the GDOT LMIG

Program, as follows:

Increase Revenue Appropriation:

345-050-E009-E919-4466-E9190-C

(GDOT Revenue) $3,923,000.00

Increase Expenditure Appropriation:

345-050-E009-E919-8761-E9190-C

(Preliminary Est.) $3,923,000.00


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SEPTEMBER 22, 2015

PAGE 15


Engineering (cont.)

9D. APPROVAL OF UTILITY RELOCATION AGREEMENT WITH

GEORGIA POWER COMPANY FOR PRELIMINARY

ENGINEERING AND RELOCATION OF FACILITIES ON COBB

PARKWAY/US 41/SR 3 AT WINDY HILL ROAD –

TRANSPORTATION

MOTION: Motion by Ott, second by Birrell, to approve a Utility

Relocation Agreement with Georgia Power Company, in a form

substantially similar to the attached and as approved by the County

Attorney’s Office, in an amount not to exceed $502,375.00, for

preliminary engineering and relocation of facilities on Cobb Parkway/US

41/SR 3 at Windy Hill Road, Project No. E3030, MIS Contract No.

000901; authorize the corresponding budget transaction; and further



Program Fund with the following budget transfer:

Transfer from:

345-050-E003-E303-8781-E3030-U

(Preliminary Est.) $502,375.00

Transfer to:

345-050-E003-E303-8786-E3030-U

(Utility Reloc.) $502,375.00


9E. APPROVAL OF PIPELINE ACCOMMODATION AGREEMENT

FOR ENGINEERING AND RIGHT-OF-WAY INSPECTION

SERVICES WITH COLONIAL PIPELINE COMPANY FOR COBB

PARKWAY/US 41 AT I-285 WESTBOUND OFF-RAMP AND

SPRING ROAD/CIRCLE 75 PARKWAY – TRANSPORTATION

MOTION: Motion by Ott, second by Birrell, to approve a Pipeline

Accommodation Agreement for Engineering and Right-of-Way Inspection

Services with Colonial Pipeline Company, in a form substantially similar

to the attached and as approved by the County Attorney’s Office, in an

amount not to exceed $200,000.00, for Cobb Parkway/US 41 at I-285

Westbound Off-Ramp and Spring Road/Circle 75 Parkway, Project No.

X2403, MIS Contract No. 000897; authorize the corresponding budget




Program (TIP) Fund as follows:

345-050-X240-X240-8782-X2403-U

(Utility Engineering) $200,000.00

The General Fund will advance-fund this Agreement by means of a short-

term loan to the 2016 SPLOST TIP Fund. The 2016 SPLOST TIP Fund

will repay the General Fund in full for the advanced funds once 2016

SPLOST TIP revenues are available.


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SEPTEMBER 22, 2015

PAGE 16


Transit

9F. AUTHORIZATION OF THE REBRANDING OF COBB

COMMUNITY TRANSIT SERVICES AS COBBLINC, TO

INCLUDE A NEW LOGO, MARK AND COLOR SCHEME –

TRANSPORTATION

MOTION: Motion by Lee, second by Cupid, to authorize the rebranding

of Cobb Community Transit services as CobbLinc, to include a new logo,

mark and color scheme.


10. SUPPORT SERVICES AGENCY

Administration

10A. AUTHORIZATION FOR THE COUNTY MANAGER TO

COORDINATE WITH COBB PUBLIC HEALTH TO PURSUE THE

ACQUISITION OF PROPERTY IN SMYRNA TO RELOCATE

THE SMYRNA HEALTH CLINIC RELATED TO THE 2016

SPLOST AND AUTHORIZE ACCEPTANCE OF FUNDING FROM

THE HEALTH DEPARTMENT – SUPPORT SERVICES

MOTION: Motion by Lee, second by Ott, to authorize the County

Manager to coordinate with Cobb Public Health to acquire property in

Smyrna for the relocation of the Smyrna Health Clinic using funds

provided by the Health Department to be later reimbursed with approved

2016 SPLOST funds not to exceed $1,100,000.00; authorize the



Funding is available in the SPLOST project budget as follows:

Health Department Advance:

(with reimbursement from 2016 SPLOST funds) $1,100,000.00


11. PUBLIC SAFETY AGENCY

Administration

11A. AUTHORIZATION TO ADVERTISE FOR A PUBLIC HEARING

PRIOR TO EXPENDING MORE THAN $100,000.00 FOR THE

PROCUREMENT OF ARCHITECTURAL AND ENGINEERING

SERVICES FOR POLICE HEADQUARTERS AND

AUTHORIZATION TO ISSUE REQUESTS FOR PROPOSALS TO

SECURE THESE SERVICES – PUBLIC SAFETY

MOTION: Motion by Weatherford, second by Lee, to authorize the

advertisement for and conduct a public hearing prior to expending more

than $100,000.00, for the procurement of architectural and engineering

services with regard to the new 2016 SPLOST Police Headquarters; and

further authorize issuance of requests for proposals, utilizing Selection

Process 2 (Competitive Proposals) to secure these service


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SEPTEMBER 22, 2015

PAGE 17

11. PUBLIC SAFETY AGENCY (CONT.)

Administration (cont.)

11B. AUTHORIZATION TO ADVERTISE FOR AND CONDUCT OF A

PUBLIC HEARING PRIOR TO EXPENDING MORE THAN

$100,000.00 FOR THE PROCUREMENT OF ARCHITECTURAL

AND ENGINEERING SERVICES FOR THE PUBLIC SAFETY

TRAINING CENTER, AND AUTHORIZATION TO ISSUE

REQUESTS FOR PROPOSALS TO SECURE THESE SERVICES –

PUBLIC SAFETY

MOTION: Motion by Weatherford, second by Lee, to authorize the

advertisement for and conduct a public hearing prior to expending more

than $100,000.00 for the procurement of architectural and engineering

services with regard to the new 2016 SPLOST Public Safety Training

Center; and further authorize issuance of requests for proposals, utilizing

Selection Process 2 (Competitive Proposals) to secure these services.


12. APPOINTMENT – DR. ROBERT A. PLUNKETT TO THE REGIONAL 1

BEHAVIORAL HEALTH DEVELOPMENT ADVISORY COUNSEL

MOTION: Motion by Lee, second by Birrell, to approve the appointment of Dr.

Robert A. Plunkett to the Regional 1 Behavioral Health Development Advisory

Counsel for a three year term to expire September 22, 2018.


13. APPOINTMENT – MS. CHERI NEWTON TO THE TRANSIT SYSTEM

ADVISORY BOARD

MOTION: Motion by Birrell, second by Ott, to approve the reappointment of

Ms. Cheri Newton to the Transit System Advisory Board for a two year term to

expire September 22, 2017.


ADJOURNMENT

The meeting was adjourned at 7:58 p.m.

____________________________________________

Angela Cunningham

Deputy County Clerk


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COBB COUNTY TRANSPORTATION AGENCY

REGULAR AGENDA COVER


ITEM NO.

Administration

1 To authorize the creation of two full-time Engineer II positions to support increased project management, preconstruction, and construction activities, and authorize the procurement of required support equipment and supplies.

Engineering

2 To approve a contract with D&H Construction Company, Inc. for drainage system repairs on Martin Court Drainage, Project No. E2580, MIS Contract No. 000903.

3 To approve Supplemental Agreement No. 1 and Change Order No. 1 (final) to the contract with W. E. Contracting Company, Inc. for drainage system repairs on South Cobb Industrial Boulevard, Project No. E2590, MIS Contract No. 000878.

4 To approve Supplemental Agreement No. 1 to the Project Framework Agreement with the Georgia Department of Transportation for Cobb Parkway/US 41/SR 3 at Windy Hill Road, State P.I. No. 0011738, Cobb County Project No. E3030.

5 To approve Project No. E5030-TO#01 to the 2014 Master Task Order Contract with Gresham, Smith and Partners for Cumberland Area Pedestrian Study, MIS Contract No. 000801.

Road Maintenance

6 To authorize procurement of one Elgin Eagle Sweeper for Inclement Weather Equipment and Supply Storage, Project No. X2605.

7 To authorize procurement of four 2016 Ford F-250 Crew Cab pickup trucks for Inclement Weather Equipment and Supply Storage, Project No. X2605.

8 To authorize procurement of four Saltdogg Spreaders and four Snowdogg Plows for Inclement Weather Equipment and Supply Storage, Project No. X2605.

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PURPOSE To authorize the creation of two full-time Engineer II positions to support increased project management, preconstruction, and construction activities, and authorize the procurement of required support equipment and supplies.

BACKGROUND

The Department is currently managing the completion of the 2005 and 2011 SPLOST Transportation Improvements Programs (TIP). To date, the Department has completed 188 projects within the 2005 and 2011 SPLOST programs. An additional 59 projects are in the preconstruction phase and 38 projects are currently in construction. Management of the new 2016 SPLOST TIP has also begun, with a minimum of 30 significant projects anticipated to begin early in 2016. Many of these projects involve, or will include, matching funds from our Federal and/or State partners. The use of matching funds requires project management compliance across many different aspects/phases of a project, in addition to the design phase. Typical project management duties include ensuring adherence to the Plan Development Process, Brooks Act requirements, environmental coordination/compliance, right-of-way acquisition procedures, utility coordination, erosion control measures, Title VI requirements, and Disadvantaged Business Enterprise practices. Compliance with all of these project aspects are required when receiving Federal and/or State funding, as activities must be sufficiently documented throughout all phases of the project for audit purposes. The Department will continue to rely on the SPLOST Program Management team and other professional service contracts for routine recordkeeping and project management on individual projects. However, Department staff must oversee and monitor all major facets of project management to ensure compliance of the locally administrated requirements. This requirement is also emphasized within the Georgia Department of Transportation’s Local Administered Project (LAP) Program, as the Department is a sub-recipient of federal funds.

Comm. Dist.

All


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With the known increase to both project delivery requirements and workload, the Department recommends the addition of two full-time Engineer II positions. This will ensure the Department’s ability to meet required project management activities and will also allow further development and mentorship of these engineers, to include rotation throughout the Department. The growth and development of internal staff at all levels is especially important now, given the increasingly competitive job market.

IMPACT STATEMENT The Department requests the two full-time Engineer II positions be created in the General Fund 1% Program Unit operating budget (Unit #0740). All expenditures incurred in the 1% Program Unit #0740 will be transferred to the appropriate SPLOST TIP Fund at the end of each fiscal year; therefore, there will be no impact on the Countywide General Fund budget. It is anticipated that annual salary and fringe benefit requirements for the two full-time Engineer II positions will be approximately $200,280.00. The initial required support equipment and supplies for the two positions are projected not to exceed $4,727.00. Funding for the new positions and required support equipment and supplies is available in the 2011 and 2016 SPLOST TIP Funds approved budgets. Future personal services and required operating expenses will be budgeted in the General Fund 1% Progam Unit through the biennial budget request/approval process, with the transfer of 100 percent of all expenditures to the appropriate SPLOST TIP Fund budgets, as incurred.

FUNDING

Available in the approved FY16 General Fund 1% Program budget, with the following budget transfer from General Fund Undesignated Contingency:

All expenditures incurred annually in the 1% Program Unit #0740 will be transferred to the appropriate SPLOST TIP fund at the end of each fiscal year.

Transfer from: 010-015-0145-8820 (GF Undesignated Contingency) $205,007.00

Transfer to: 010-050-0740-Personal Services (Salaries/Benefits) $200,280.00

010-050-0740-6116 (Office Supplies) $ 50.00

010-050-0740-6258 (Accountable Equip) $ 2,677.00

010-050-0740-6207 (Safety Supplies) $ 240.00

010-050-0740-6383 (Telephone Equip) $ 200.00

010-050-0740-6385 (Wireless Telephone Svc) $ 1,560.00


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RECOMMENDATION The Board of Commissioners authorize the creation of two full-time Engineer II positions, Grade 56, effective immediately, to support increased project management, preconstruction, and construction activities; authorize the procurement of required support equipment and supplies for the two new positions, in an amount not to exceed $4,727.00; authorize the corresponding budget transactions; and further authorize all expenditures associated with the two full-time Engineer II positions to be transferred to the appropriate SPLOST TIP Fund at the end of each fiscal year.


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PURPOSE To approve a contract with D&H Construction Company, Inc. for drainage system repairs on Martin Court Drainage, Project No. E2580, MIS Contract No. 000903.

BACKGROUND

Drainage System Improvements is an approved Component in the 2011 SPLOST Transportation Improvements Program. Martin Court is classified as a local road on the County’s Major Thoroughfare Plan. A 60-inch corrugated metal pipe in the vicinity of 4910 Martin Court has deteriorated, causing a sink hole in the road. The project scope includes replacing 36 linear feet of existing storm drain and rebuilding existing drainage structure. On December 11, 2012, the Board of Commissioners approved the 2013 Countywide Unit Price Contracts. In an effort to ensure the most competitive pricing possible, current Unit Price Contractors were given the opportunity to offer quotes for this project, reflecting current market conditions. On August 15, 2013, and on March 25, 2014, the Board approved Stormwater Management contracts for the replacement of stormwater conveyance systems on Martin Court. The proposed drainage system repairs on Martin Court tie into the Martin Court stormwater conveyance system replacement project. The Department has coordinated with Stormwater Management on this drainage system repair project.

Comm. Dist. 2


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Quotes were recieved on September 14, 2015, from the following companies:

The low bid of $194,710.00 from D&H Construction Company, Inc., was reviewed and found to be reasonable and responsive. The completion date for this project is 30 consecutive calendar days from issuance of the Notice to Proceed.

Company Quote Amount

D&H Construction Company, Inc. $194,710.00

Chatfield Contracting, Inc. $214,000.00

American Contractors Grading & Paving, Inc. $214,128.33

FUNDING Available in the 2011 SPLOST Transportation Improvements Program Fund with the following budget transfer:

Transfer from: 345-050-E002-E226-8762-E2260-C (Turnkey Const.) $194,710.00

Transfer to: 345-050-E002-E258-8762-E2580-C (Turnkey Const.) $194,710.00

RECOMMENDATION The Board of Commissioners approve a contract with D&H Construction Company, Inc., in an amount not to exceed $194,710.00, for drainage system repairs on Martin Court, Project No. E2580, MIS Contract No. 000903, authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSLocation Map


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SOUTHC OBB

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PROJECT:Martin Court DrainageProject No. E2580

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LOCATION MAP

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Notes: Commission District 2

ProjectLocation

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PURPOSE To approve Supplemental Agreement No. 1 and Change Order No. 1 (final) to the contract with W. E. Contracting Company, Inc. for drainage system repairs on South Cobb Industrial Boulevard, Project No. E2590, MIS Contract No. 000878.

BACKGROUND

Drainage System Improvements is an approved component in the 2011 SPLOST Transportation Improvements Program. South Cobb Industrial Boulevard is classified as a local road on the County’s Major Thoroughfare Plan. Three corrugated metal pipes in the vicinity of 1869 South Cobb Industrial Boulevard had deteriorated, which caused a sink hole in the shoulder of the road. The project scope included replacing the existing metal pipes with reinforced concrete pipes, replacing existing drainage structures and stabilizing the roadway shoulder. On August 15, 2013, and on March 25, 2014, the Board of Commissioners approved Stormwater Management contracts for the replacement of stormwater conveyance systems on Martin Court. The drainage system repairs on South Cobb Industrial Boulevard tied into the Martin Court stormwater conveyance system project. The Department coordinated with Stormwater Management on this drainage system repair project. On May 12, 2015, the Board approved a contract with W. E. Contracting Company, Inc. for drainage system repairs on South Cobb Industrial Boulevard.

Comm. Dist. 2


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Details for action requested are as follows: During construction, the contractor encountered conflicts with the dual underground feeds for a high capacity transformer, owned by Georgia Power Company. Relocation of this ground mounted transformer by Georgia Power Company was expected to require 60 additional days, at an estimated cost of $40,000.00. To avoid the need to relocate the existing transformer, thereby minimizing impacts to the delivery of the project, an alternative storm drain design was implemented. Supplemental Agreement No. 1 to the contract with W.E. Contracting Company, Inc., in an amount not to exceed $67,305.00, is requested for the additional work associated with the alternative storm drain design. Construction of the project is complete and Change Order No. 1 (final) to the contract with W.E. Contracting Company, Inc., in the deductive amount of $49,305.00, is requested due to a reduction to the original scope of work as a result of the alternative storm drain design. The net impact of Supplemental Agreement No. 1 and Change Order No. 1 is an increase to the project in the amount of $18,000.00. These are the final changes necessary to close this contract with W.E. Contracting Company, Inc.

Original Contract $178,593.00

Supplemental Agreement No. 1 $ 67,305.00

Change Order No. 1 (final) ($49,305.00)

Revised Contract $196,593.00

FUNDING Available in the 2011 SPLOST Transportation Improvements Program Fund, with the following budget transfer:

Transfer from: 345-050-E002-E226-8762-E2260-C (Turnkey Const.) $18,000.00

Transfer to: 345-050-E002-E259-8762-E2590-C (Turnkey Const.) $18,000.00

RECOMMENDATION The Board of Commissioners approve Supplemental Agreement No. 1 to the contract with W.E. Contracting Company, Inc., in an amount not to exceed $67,305.00, and approve Change Order No. 1 (final), in the deductive amount of $49,305.00, for drainage system repairs on South Cobb Industrial Boulevard, Project No. E2590, MIS Contract No. 000878; authorize the corresponding budget transaction; and further authorize the Chairman to execute the necessary documents.



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PURPOSE To approve Supplemental Agreement No. 1 to the Project Framework Agreement with the Georgia Department of Transportation for Cobb Parkway/US 41/SR 3 at Windy Hill Road, State P.I. No. 0011738, Cobb County Project No. E3030.

BACKGROUND

Cobb Parkway/US 41/SR 3 at Windy Hill Road is an approved intersection safety and operational improvements project in the 2011 SPLOST Transportation Improvements Program (TIP). Project improvements include the addition/extension of turn and/or through lanes, and a potential median along the western leg of the intersection. On November 27, 2012, the Board of Commissioners approved a Project Framework Agreement (PFA) with the Georgia Department of Transportation (GDOT) for this project. Under the terms of the PFA, Federal/State funding is available for 100 percent of GDOT eligible construction costs, in an amount not to exceed $977,400.00, and for 100 percent of GDOT preliminary engineering oversight costs, estimated to be $22,600.00, for a total amount not to exceed $1,000,000.00. Cobb County will be responsible for funding 100 percent of the preliminary engineering costs, right-of-way costs, utility relocation costs, and any construction costs exceeding the Federal/State maximum. Funding for the County’s anticipated share of costs is available in the 2011 SPLOST TIP Fund approved budget. Details for action requested are as follows: The Department is in receipt of Supplemental Agreement No. 1 to the PFA from GDOT. Additional time is needed to complete pre-construction phases of the project, resulting in an increase to the GDOT preliminary engineering oversight costs.

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The Department recommends approval of Supplemental Agreement No. 1 to amend the original PFA by deleting Attachments A through F in their entirety, and replacing them with revised Attachments A through F. Attachment G is an additional form, which is now included as a standard component of all GDOT PFA documents. The GDOT preliminary engineering oversight costs are now estimated to be $39,000.00. Federal/State sources were used to fund the original amount of $22,600.00. GDOT has requested that the County fund the additional $16,400.00, as outlined in revised Attachment A.


Transfer from: 345-050-E003-E303-8761-E3030-C (Preliminary Est.) $16,400.00

Transfer to: 345-050-E003-E303-8722-E3030-E (Engineering) $16,400.00

RECOMMENDATION The Board of Commissioners approve Supplemental Agreement No. 1 to the Project Framework Agreement (PFA) with the Georgia Department of Transportation (GDOT), in an amount not to exceed $16,400.00, for Cobb Parkway/US 41/SR 3 at Windy Hill Road, State P.I. No. 0011738, Cobb County Project No. E3030; authorize the corresponding budget transaction; and further authorize the Chairman to execute the necessary documents.



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PROJECT:Cobb Parkway/US41/SR3at Windy Hill RoadProject No. E3030

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PURPOSE To approve Project No. E5030-TO#01 to the 2014 Master Task Order Contract with Gresham, Smith and Partners for Cumberland Area Pedestrian Study, MIS Contract No. 000801.

BACKGROUND

The Cumberland area is a major employment, commercial, and residential activity center with significant growth potential. Mixed-use developments in the area cater to residents and patrons 365 days a year. The purpose of the Cumberland Area Pedestrian Study is to survey existing pedestrian facilities and current/anticipated parking in the vicinity of SunTrust Park and surrounding multi-use developments for pedestrian connectivity and mobility between commercial, residential and entertainment options within the Cumberland area. Improvements will be identified to ensure future pedestrian facilities accommodate event pedestrian traffic within the Cumberland Area, while maintaining optimum vehicular traffic movements. The pedestrian plan scope will include documentation of existing pedestrian conditions, develop public communications regarding plan development, establish and maintain a stakeholder database and conduct stakeholder meetings, review parking conditions, model game date pedestrian movements, develop a game day operations concept, wayfinding and signage strategy and pedestrian facilities recommendations. Deliverables include technical memorandums and a recommended pedestrian network map and projects. This study will also be coordinated with the Galleria property owners on their traffic and pedestrian studies underway. The first phase of the study will be complete by the end of 2015 anticipating additional parking information available first quarter 2016 prior to completion. On June 24, 2014, the Board of Commissioners approved the 2014 Master Task Order Contracts. Gresham, Smith and Partners was approved for Transportation, Planning and

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Environmental Services. Project No. E5030-TO#01 to the 2014 Master Task Order Contract with Gresham, Smith and Partners, in an amount not to exceed $205,843.00, is requested for a Cumberland Area Pedestrian Study.

FUNDING Available in the 2011 SPLOST Transportation Improvements Program Fund Planning Studies Project, with the following budget transfer:

Transfer from: 345-E005-E503-8721-E5030-E (Preliminary Est.) $205,843.00

Transfer to: 345-E005-E503-8722-E5030-E (Engineering) $205,843.00

RECOMMENDATION The Board of Commissioners approve Project No. E5030-TO#01 to the 2014 Master Task Order Contract with Gresham, Smith and Partners, in an amount not to exceed $205,843.00 for Cumberland Area Pedestrian Study, MIS Contract No. 000801; authorize the corresponding budget transaction; and further authorize the Chairman to execute the necessary documents.



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PROJECT:Cumberland AreaPedestrian StudyProject No. E5030-TO#01

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PURPOSE To authorize procurement of one Elgin Eagle Sweeper for Inclement Weather Equipment and Supply Storage, Project No. X2605.

BACKGROUND

On November 4, 2014, the voters of Cobb County approved a Special Purpose Local Option Sales Tax (SPLOST) to fund capital improvement projects throughout the County and within each of its six cities. This included Inclement Weather Equipment and Supply Storage as an approved project in the Roadway Improvements Component of the 2016 SPLOST Transportation Improvements Program (TIP). The Department’s Road Maintenance Division is requesting procurement of one Elgin Eagle Sweeper to be utilized following inclement weather events. The addition of this sweeper will facilitate and enhance countywide cleanup efforts when services are needed. The equipment will be procured utilizing State of Georgia Contract #99999-SPD0000102-001000 with Environmental Products of Georgia, for a cost not to exceed $273,755.00. Additional costs include $21.00 for tag and title, and a $100.00 Highway Impact Fee. Due to the complexity of this specialized equipment, the Department is requesting to include procurement of a turn-key maintenance agreement for a period of five years. The annual cost of this agreement is $13,200.00, for a total cost not to exceed $66,000.00 for the five year agreement period. On April 14, 2015, the Board of Commissioners authorized the County to proceed with steps necessary for the issuance of a capital lease for specific equipment to be procured with 2016 SPLOST proceeds. The Department’s Inclement Weather Equipment needs were included, in an amount not to exceed $1,000,000.00.

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Procurement of the Elgin Eagle Sweeper will be funded by the capital lease proceeds recently secured by the County. Capital lease funds utilized for this procurement will be paid back once 2016 SPLOST TIP revenues become available for expenditure.


Transfer from: 347-050-X260-X260-8005-X2605-A (Preliminary Est.) $339,876.00

Transfer to: 347-050-X260-X260-8610-X2605-P (Specially Equipped Vehicles) $339,876.00

RECOMMENDATION The Board of Commissioners authorize the procurement of one Elgin Eagle Sweeper utilizing State of Georgia Contract #99999-SPD0000102-001000 with Environmental Products of Georgia, in an amount not to exceed $339,876.00, to include a five year turn-key maintenance agreement, for Inclement Weather Equipment and Supply Storage, Project No. X2605; and further authorize the corresponding budget transaction.


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PURPOSE To authorize procurement of four 2016 Ford F-250 Crew Cab pickup trucks for Inclement Weather Equipment and Supply Storage, Project No. X2605.

BACKGROUND On November 4, 2014, the voters of Cobb County approved a Special Purpose Local Option Sales Tax (SPLOST) to fund capital improvement projects throughout the County and within each of its six cities. This included Inclement Weather Equipment and Supply Storage as an approved project in the Roadway Improvements Component of the 2016 SPLOST Transportation Improvements Program (TIP). The Department’s Road Maintenance Division is requesting procurement of four 2016 Ford F-250 V8 Crew Cab 4X4 Long Bed pickup trucks to be utilized during/following inclement weather events. For example, during winter weather events, these pickup trucks will be used with attached spreaders and plows to maintain safe roadway conditions. These additional vehicles will allow in-house crews to respond more efficiently in providing countywide coverage when services are needed. Vehicles will be procured utilizing State of Georgia Contract #99999-SPD-ES40199373-002, at a cost of $36,358.00 each, for a total cost not to exceed $145,432.00. On April 14, 2015, the Board of Commissioners authorized the County to proceed with the steps necessary for the issuance of a capital lease for specific equipment to be procured with 2016 SPLOST proceeds. The Department's Inclement Weather Equipment needs were included, in an amount not to exceed $1,000,000.00. Procurement of the four 2016 Ford F-250 Crew Cab pickup trucks will be funded by the capital lease proceeds recently secured by the County. Capital lease funds utilized for this procurement will be paid back once 2016 SPLOST TIP revenues become available for expenditure.

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Transfer to: 347-050-X260-X260-8605-X2605-P (Autos, Vans, Trucks) $145,432.00

RECOMMENDATION The Board of Commissioners authorize the procurement of four 2016 Ford F-250 V8 Crew Cab 4X4 Long Bed pickup trucks utilizing State of Georgia Contract #99999-SPD-ES40199373-002, at a cost not to exceed $145,432.00, for Inclement Weather Equipment and Supply Storage, Project No. X2605; and further authorize the corresponding budget transaction.


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PURPOSE To authorize procurement of four Saltdogg Spreaders and four Snowdogg Plows for Inclement Weather Equipment and Supply Storage, Project No. X2605.

BACKGROUND

On November 4, 2014, the voters of Cobb County approved a Special Purpose Local Option Sales Tax (SPLOST) to fund capital improvement projects throughout the County and within each of its six cities. This included Inclement Weather Equipment and Supply Storage as an approved project in the Roadway Improvements Component of the 2016 SPLOST Transportation Improvements Program (TIP). The Department’s Road Maintenance Division is requesting procurement of four Saltdogg SHPE-2000 Spreaders and four Snowdogg EX-75 Plows to be utilized to maintain safe roadways during winter weather events. This additional equipment will allow the Department to respond more efficiently in providing countywide coverage when services are needed. The last four winter seasons, Cobb County has experienced multiple days of snow and ice conditions, resulting in extremely dangerous and unsafe driving conditions. On April 14, 2015, the Board of Commissioners authorized the County to proceed with steps necessary for the issuance of a capital lease for specific equipment to be procured with 2016 SPLOST proceeds. The Department’s Inclement Weather Equipment needs were included, in an amount not to exceed $1,000,000.00. Procurement of the four Saltdogg SHPE-2000 Spreaders and the four Snowdogg EX-75 Plows will be funded by the capital lease proceeds recently secured by the County. Capital lease funds utilized for this procurement will be paid back once 2016 SPLOST TIP revenues become available for expenditure.

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Quotes were received from the following companies:

The low quote from Cherokee Truck Equipment, LLC was found to be reasonable and responsive; therefore, the Department recommends procurement of four Saltdogg SHPE-2000 Spreaders, at a cost of $3,950.00 each, and four Snowdogg EX-75 Plows, at a cost of $4,600.00 each, from Cherokee Truck and Equipment, LLC. The total cost of this procurement will not exceed $34,200.00.

Company Spreader Quote Amount

Plow Quote Amount

Cherokee Truck Equipment, LLC $3,950.00 $4,600.00

Palfleet Truck Equipment $4,314.12 $5,320.00

Nichols Fleet Equipment, Inc. $6,867.00 $5,211.00

Chattanooga Dozer Parts $7,105.00 $5,895.00



Transfer to: 347-050-X260-X260-8490-X2605-P (Other Equip.) $34,200.00

RECOMMENDATION The Board of Commissioners authorize the procurement of four Saltdogg Spreaders and four Snowdogg Plows, to include installation, at a total cost not to exceed $34,200.00, for Inclement Weather Equipment and Supply Storage, Project No. X2605; and further authorize the corresponding budget transaction.


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COBB COUNTY PUBLIC SERVICES AGENCY



ITEM NO.

Parks, Recreation, and Cultural Affairs

1 To approve the ranking of the top qualified firms to provide Program Management Services, and Construction Management for the Cobb County Parks, Recreation and Cultural Affairs 2016 SPLOST Program, and to authorize Parks, Recreation and Cultural Affairs to negotiate final scope and fee.

2 To approve Final Closeout Supplemental Agreement and Deductive Change Order No. 1 to the contract with Archimetric Design & Construction, Inc., for construction services related to improvements at Lions Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

3 To approve Final Closeout Supplemental Agreement and Deductive Change Order No. 1 to the contract with Integrated Construction and Nobility, Inc. for construction services related to the redevelopment of Kennworth Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

4 To approve Final Closeout Supplemental Agreement and Change Order No. 1 to the contract with Integrated Construction and Nobility, Inc. and approve an amendment to the Intergovernmental Agreement with the City of Acworth, for construction services related to a new parking lot at Kennworth Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

5 To approve Final Closeout Supplemental Agreement and Deductive Change Order No.1 to the contract with Diversified Construction of Georgia, Inc. for construction services related to the replacement of three concession/restroom buildings at Fullers Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

6 To approve a contract with Sports Turf Company, Inc. for construction services related to the redevelopment of Wild Horse Creek Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

7 To approve a contract with Integrated Construction and Nobility, Inc. for construction services related to the redevelopment of Sweat Mountain Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

8 To authorize negotiations with Leatherwood, Inc. design and construction team, determined to be pre-qualified to perform planning, permitting and construction activities associated with the treatment of specific County owned historic buildings.

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PURPOSE To approve the ranking of the top qualified firms to provide Program Management Services, and Construction Management for the Cobb County Parks, Recreation and Cultural Affairs 2016 SPLOST Program, and to authorize Parks, Recreation and Cultural Affairs to negotiate final scope and fee.

BACKGROUND

On November 4, 2014, the residents of Cobb County approved a Special Purpose Local Option Sales Tax (SPLOST) to fund capital improvement projects throughout Cobb County and within each of the county's six cities. Approximately $750 million in sales tax funding will be collected between January 1, 2016 and December 31, 2021. The 2016 SPLOST is intended to fund projects and enhancements to facilities, technology, public services, public safety and transportation. Funding for the Parks, Recreation and Cultural Affairs portion of the 2016 SPLOST is estimated at $77.5 million and is comprised of the following components: passive parks, joint projects with cities, historic preservation, conversion from grass to synthetic turf athletic fields, paving, technology, and general park improvements. On May 12, 2015, the Board of Commissioners authorized advertisement to issue a Request for Proposals under Selection Process 1 (Competitive Negotiations) and to conduct a public hearing. The public hearing was held on June 9, 2015. A Request for Proposals was advertised on the County Purchasing website and in the Marietta Daily Journal on June 26, and July 3, 10, and 17, 2015. Proposals were received on July 23, 2015 from three firms. The following Selection Committee was approved to review the proposals: Latona Thomas (Internal Audit), Judy Jones (Cobb County Water System), Chris Pruitt (Department of

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Transportation), Bill Thomas (Purchasing), and Benjie Brumbeloe (Parks, Recreation and Cultural Affairs). The Selection Committee reviewed the proposals and ranked the firms based on their proposed staff, experience, past performance, approach to the work, availability, and financial stability. The committee identified and ranked the two most qualified responding firms. Each firm made a formal presentation at a joint meeting of the Cobb County Recreation Board and the Selection Committee on September 15, 2015. Following the presentations, the Recreation Board supported the Selection Committee's ranking of the firms, in order as follows: 1. Moreland Altobelli Associates, Inc. 2. Croy Engineering Parks, Recreation and Cultural Affairs requests authorization to enter into negotiations with the top-ranked firm, Moreland Altobelli Associates, Inc., for the final scope of services and fee. If these negotiations should not result in an agreement, Parks, Recreation and Cultural Affairs requests authorization to negotiate with the second ranked firm.

FUNDING N/A

RECOMMENDATION The Board of Commissioners to approve the ranking of the top qualified firms to provide Program Management Services, Pre-Construction Services, and Construction Management for the Cobb County Parks, Recreation and Cultural Affairs 2016 SPLOST Program, and to provide Limited General Engineering Services for Parks Operations; and further authorize negotiations for final scope and fees with the top-ranked firm, Moreland Altobelli Associates, Inc., utilizing Selection Process 1 (Competitive Negotiations).


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PURPOSE To approve Final Closeout Supplemental Agreement and Deductive Change Order No. 1 to the contract with Archimetric Design & Construction, Inc., for construction services related to improvements at Lions Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND

The 2011 Parks, Recreation and Cultural Affairs SPLOST program includes improvements at Lions Park, 620 Lions Club Drive, Mableton. The scope of work includes the replacement of an existing concession/restroom building, improvements to a second concession/restroom building, re-grading baseball fields to improve drainage and playability, and replacement of dugouts, backstops and other fencing. The resulting facilities provide significant safety and comfort improvements for players, spectators, and other visitors to the park. On April 22, 2014, the Board of Commissioners approved a contract with Archimetric Design & Construction, Inc. to perform this work. The contract was fully executed on May 29, 2014 and the work has been completed satisfactorily. Final Closeout Supplemental Agreement and Deductive Change Order Number 1 has been issued, representing a credit in the amount of $520.94. This amount was a portion of a contract allowance for unforeseen conditions, and was unused in the course of the project.

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Details for action requested are as follows:

Original Contract Amount $ 1,009,330.00

Final Closeout, Change Order Number 1 $ (520.94)

Revised Contract $ 1,008,809.06

FUNDING This reflects a savings to the Parks, Recreation and Cultural Affairs 2011 SPLOST Improvement Program Fund. Funds will remain within the Lions Park Rehabilitation project. Decrease GAE 3450422141003 345-105-E040-EP 420 C-8125 $520.94 (Lions Park Field Renovation)

RECOMMENDATION The Board of Commissioners approve Final Closeout Supplemental Agreement and Deductive Change Order No. 1 to the contract with Archimetric Design & Construction, Inc., reducing the contract by $520.94, for a revised total contract amount of $1,008,809.06, for construction services related to improvements at Lions Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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PURPOSE To approve Final Closeout Supplemental Agreement and Deductive Change Order No. 1 to the contract with Integrated Construction and Nobility, Inc. for construction services related to the redevelopment of Kennworth Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND The 2011 Parks, Recreation and Cultural Affairs SPLOST program includes the redevelopment of athletic fields and buildings at Kennworth Park, 3900 South Main Street, Acworth. Improvements include the replacement of two existing concession/restroom buildings with additional association storage, re-grading softball fields to improve drainage and playability, replacement of dugouts, backstops and other fencing and connection of the park's irrigation system to utilize reclaimed water. On March 11, 2014, the Board of Commissioners approved a contract with Integrated Construction and Nobility, Inc. to perform this work. The contract was fully executed on May 20, 2014 and the work has been completed satisfactorily. Final Closeout Supplemental Agreement and Deductive Change Order Number 1 has been issued, representing a savings in the amount of $15,638.16. This amount represents the contract allowance for unforeseen conditions, and was unused in the course of the project. Details for action requested are as follows:

Original Contract Amount $ 1,769,327.16

Final Closeout, Change Order Number 1 (15,638.16)

Revised Contract $ 1,753,689.00

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FUNDING This reflects a savings to the Parks, Recreation and Cultural Affairs 2011 SPLOST Improvement Program Fund. Funds will remain within the Kennworth Park Rehabilitation project. Decrease GAE 345031114601: 345-105-E040-EP 474 C-8125 $15,638.16 (Kennworth Park Field Renovation)

RECOMMENDATION The Board of Commissioners approve Final Closeout Supplemental Agreement and Deductive Change Order No. 1 to the contract with Integrated Construction and Nobility, Inc., reducing the contract by $15,638.16, for a revised total contract amount of $1,753,689.00, for construction services related to the redevelopment of Kennworth Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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PURPOSE To approve Final Closeout Supplemental Agreement and Change Order No. 1 to the contract with Integrated Construction and Nobility, Inc. and approve an amendment to the Intergovernmental Agreement with the City of Acworth, for construction services related to a new parking lot at Kennworth Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND

The 2011 Parks, Recreation and Cultural Affairs SPLOST program includes the redevelopment of athletic fields and buildings at Kennworth Park, 3900 South Main Street, Acworth. Increasing parking capacity is among these improvements. The County's Kennworth Park shares a variety of roadway and infrastructure components with the City of Acworth's adjacent Acworth Sports Complex. The new parking lot and associated roadway realignment is located on County property, but because the new parking lot will benefit both facilities, the County and the City are each obligated to pay half of the contracted construction costs. On October 14, 2014, the Board of Commissioners approved a contract with Integrated Construction and Nobility, Inc. to construct the new parking lot. The contract was fully executed on October 28, 2014 and the work has been completed satisfactorily. Final Closeout Supplement Agreement and Change Order Number 1 has been issued, representing an additional cost in the amount of $39,575.96. This amount represents the cost of additional undercutting, crushed stone, and bridging required to remediate several areas found to have unsuitable soils.

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Details for action requested are as follows:

On October 14, 2014, the Board of Commissioners approved an intergovernmental agreement with the City of Acworth under which the new parking lot was to be constructed on County property to serve users of both Kennworth Park and the adjacent Acworth Sports Complex. The intergovernmental agreement provided that the contract amount for construction of the parking lot is to be paid in equal amounts by the County and the City of Acworth. An addendum to the intergovernmental agreement is required to acknowledge the increased contract amount for the parking project and the portions of the increased amount to be paid by the City and the County. The County's portion of the Change Order for the increased contract amount will be $19,787.98.

Original Contract Amount $ 416,907.94

Final Closeout, Change Order Number 1 $ 39,575.96

Revised Contract $ 456,483.90

FUNDING Funding is available in the 2011 Parks, Recreation and Cultural Affairs SPLOST fund as follows: 345-105-E050-EP 508 C-8125 (Kennworth Park Paving) $19,787.98

RECOMMENDATION The Board of Commissioners approve Final Closeout Supplemental Agreement and Change Order No. 1 to the contract with Integrated Construction and Nobility, Inc., increasing the contract amount by $39,575.96, for a revised total contract amount of $456,483.90; approve an amendment to the Intergovernmental Agreement with the City of Acworth acknowledging the increased contract amount and the payment of such amount equally by the City and County, for construction services related to a new parking lot at Kennworth Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSAttachment A - Amendment to Intergovernmental Agreement

Attachment B - Final Closeout, Changer Order No. 1


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AMENDMENT TO INTER-GOVERNMENTAL AGREEMENT

BETWEEN CITY OF ACWORTH

AND COBB COUNTY

THIS AMENDMENT TO INTER-GOVERNMENTAL AGREEMENT

(“Amendment”) is made and entered into this day of , 2015, by and between the CITY

OF ACWORTH, a municipal corporation of the State of Georgia (the “City”) and COBB

COUNTY, a political subdivision of the State of Georgia (“County”).

W I T N E S S E T H:

WHEREAS, the County owns and operates a portion of Kennworth Park located at 3900

South Main Street, Acworth, Georgia; and,

WEREAS, the City operates another portion of Kennworth Park on property owned by the

U.S. Army Corps of Engineers and known as the Acworth Sports Complex; and

WHEREAS, the County is redeveloping its portion of Kennworth Park as part of the 2011

PRCA SPLOST Program, Project No. EP 508; and

WHEREAS, as part of the park redevelopment, the City desired to add parking capacity at

Kennworth Park by constructing additional parking spaces and share in the consntruction costs for

such spaces (the “Project”); and

WHEREAS, the County and the City entered into an Intergorvernmental Agreement, dated

October 16, 2014 (“IGA”), setting forth the terms and provisions for the construction and payment

of the cost for the Project; and

WHEREAS, unforeseen soil conditions were encountered durng the construction which

increased the costs of the Project; and

WHEREAS, the parties desire to amend the IGA to reflect such additional costs, as

provided in this Amendment.

NOW THEREFORE, in consideration of the foregoing recitals, the premises, the mutual

covenants herein contained, and other good and valuable consideration, the receipt and sufficiency

of which is hereby acknowledged, the parties hereby agree as follows:

1. Section 4 of the IGA is hereby amended to provide that that the Contract Amount

of the Project is Four Hundred Fifty-Six Thousand Four Hundred Eighty-Three and 90/100

Dollars ($456,483.90). The City and the County will each pay to the Contractor Fifty Percent

(50%) of the amended Contract Price in an amount not to exceed $228,241.95 from the City and

not to exceed $228,241.95 from the County.

2. All other terms and conditions of the IGA, as amended, shall remain the same and

unchanged except as specifically set forth herein. The IGA and this Amendment shall be

construed as if they were a single document. All terms not otherwise defined herein shall have

the same meaning as ascribed to them in the IGA, as amended.

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IN WITNESS WHEREOF, the parties have hereunto set their hands and affixed their seals

the day and year written below. This Amandment may be executed in counterparts and when

combined shall constitute one original document.

CITY OF ACWORTH

By

Attest: Title:

By: Date:

Title:

(Seal)

COBB COUNTY, GEORGIA

By:

Timothy D. Lee ,Chairman

Board of Commissioners

Attest:

By: Date:

Cobb County Clerk

(Seal)

Eddie Canon, Director

Parks, Recreation & Cultrual Affairs

Approved as to Form:

____________________________________

County Attorney’s Office

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Contract Date: October 28, 2014

FINAL CLOSEOUT SUPPLEMENTAL AGREEMENT NUMBER/AKA Change Order Date: 07/14/15 CHANGE ORDER NUMBER 1 Owner: Cobb County, Georgia Contractor: Integrated Construction and Nobility, Inc. Project: Kennworth Park Road and Parking Lot Improvements This Change Order amends the contract dated October 28, 2014. It is valid when signed by both the Owner and the Contractor. The signature of the Contractor indicates his agreement herewith, including any adjustments in the Contract Sum or Contract Time. This price and payment constitutes full and final compensation for all costs in connection with the incidental to this Change Order. The signature of the Contractor also indicates his agreement that this price and payment constitutes full and final satisfaction of all claims of the Contractor, which he has or may have for adjustment of the contract Sum or Contract Time through entire project. Pursuant to the terms of the above reference Contract, Contractor is directed to make the following changes in the Work: Item #1: Additional costs for parking lot and roadway undercutting due to unsuitable soils. $ Add $39,575.96 Contractor acknowledges that the payments for this work have been and will be split equally between Cobb County and the City of Acworth, and further, that Cobb County shall be obligated to pay only $19,787.98 of the additional costs.

Original Contract Amount ......................................................................................... $ 416,907.94 Previous Change Orders Total Amount ................................................................... $ (0.00) Contract Sum Prior to this Change Order ................................................................ $ 416,907.94 By this Change Order the proposed adjustment to the Contract Sum is: Lump Sum increase of ........................................................................................ $ 39,575.96 New Contract Amount .............................................................................................. $ 456,483.90 The Contract Time is to remain unchanged. ACCEPTED – The above prices and specifications of this Change Order are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless before or herein modified.

THIS DOCUMENT IS NOT VALID UNLESS SIGNED BY THE OWNER, PROFESSIONAL, AND GENERAL CONTRACTOR

DESIGN/BUILDER OWNER COUNTY ATTORNEY

Name/Title: Name/Title: Name/Title

Dwayne S. Singleton Vice President

Timothy D. Lee, Chairman, Board of Commissioners

Signature:

Signature: Signature:

Date:

Date: Date:

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PURPOSE To approve Final Closeout Supplemental Agreement and Deductive Change Order No.1 to the contract with Diversified Construction of Georgia, Inc. for construction services related to the replacement of three concession/restroom buildings at Fullers Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND

The 2011 Parks, Recreation and Cultural Affairs SPLOST program includes the replacement of three concession/restroom buildings at Fullers Park, 3499 Robinson Road, Marietta. The resulting facilities provide significant comfort improvements for players, spectators, and other visitors to the park. On March 25, 2014, the Board of Commissioners approved a contract with Diversified Construction of Georgia, Inc. to perform this work. The contract was fully executed on April 30, 2014 and the work has been completed satisfactorily. Final Closeout Supplemental Agreement and Deductive Change Order Number 1 has been issued, representing a savings in the amount of $15,826.24. This amount was a portion of a contract allowance for permitting and for unforeseen conditions, and was unused in the course of the project. Details for action requested are as follows:

Original Contract Amount $1,216,700.00

Final Closeout, Change Order Number 1 (15,826.24)

Revised Contract $1,200,873.76

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FUNDING This reflects a savings to the Parks, Recreation and Cultural Affairs 2011 SPLOST Improvement Fund. Funds will remain within the Fullers Park Rehabilitation project. Decrease GAE 345032514601 345-105-E030-EP 310 C-8125 $15,826.24 (Fullers Park Building #1)

RECOMMENDATION The Board of Commissioners approve Final Closeout Supplemental Agreement and Deductive Change Order No. 1 to the contract with Diversified Construction of Georgia, Inc., reducing the contract by $15,826.24, for a revised total contract amount of $1,200,873.76, for construction services related to the replacement of three concession/restroom buildings located at Fullers Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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PURPOSE To approve a contract with Sports Turf Company, Inc. for construction services related to the redevelopment of Wild Horse Creek Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND

The 2011 Parks, Recreation and Cultural Affairs SPLOST program includes improvements at Wild Horse Creek Park, 3720 Macedonia Road, Powder Springs. The existing athletic fields and restroom and concession buildings were first constructed in 1974 and have outlived their useful life. Staff has identified a number of features to be redeveloped, including athletic field renovations and the replacement of an existing concession/restroom building and an existing restroom building. One softball field will be converted to a football field, and another softball field will be prepared to accommodate the future relocation of the BMX bicycle facility, which hosts an annual national competition. The BMX track itself will be constructed under a subsequent contract. The updated facilities will provide a significant improvement for ball players, coaches, and other park visitors. Under a previously approved contract, Parks, Recreation and Cultural Affairs retained the services of a professional architecture and engineering team to create construction documents sufficient to permit the work and to include in a bid package to obtain competitive bids for construction. An Invitation to Bid for Construction Services was published on the County Purchasing website, and advertised in the Marietta Daily Journal on August 28, and September 4, 11, and 18, 2015 in accordance with Purchasing Policies. Sealed Bids were received from five firms and opened on September 24, 2015. The qualified responsive and responsible bidders and their total bid amounts, taking into account all approved alternates, were:

Comm. Dist.

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Bids and Supporting Information were reviewed by Purchasing and Parks, Recreation and Cultural Affairs staff, and the qualified low bidder was identified as Sports Turf Company, Inc. with a total bid amount of $1,862,871.00. Contract documents will be approved by County Legal staff prior to execution.

Sports Turf Company, Inc. $1,862,871.00

TriScapes, Inc. $2,552,156.20

W. E. Contracting Company, Inc. $2,676,676.00

MULTIPLEX, LLC $2,837,500.00

Vertical Earth, Inc. $4,334,638.07

FUNDING Funding is available in the 2011 Parks, Recreation and Cultural Affairs SPLOST fund as follows:

345-105-E030-EP 363 C-8125 (Wild Horse BMX Building) $ 250,497.50

345-105-E030-EP 364 C-8125 (Wild Horse Octagon Building) $ 313,124.38

345-105-E040-EP 469 C-8125 (Wild Horse Crosstie Wall Replacement) $ 177,387.50

345-105-E040-EP 470 C-8125 (Wild Horse Field Renovation) $1,121,861.62

RECOMMENDATION The Board of Commissioners approve a contract with Sports Turf Company, Inc., in an amount not to exceed $1,862,871.00, for construction services related to the redevelopment of Wild Horse Creek Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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PURPOSE To approve a contract with Integrated Construction and Nobility, Inc. for construction services related to the redevelopment of Sweat Mountain Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND

The 2011 Parks, Recreation and Cultural Affairs SPLOST program includes the redevelopment of Sweat Mountain Park, 4346 Steinhauer Road, Marietta. Many of the features in the park were originally constructed in 1980, and have outlived their reasonable service life. Staff has identified a number of features to be redeveloped, including athletic field renovations, reorientation of several fields into a hub geometry, and the replacement of an existing concession/restroom building. In addition, upgrades will be completed at the dog park facility located at the park, and a new pedestrian bridge will be installed over a small stream. The updated facilities will provide a significant improvement for ball players, coaches, staff, and other park visitors. Under a previously approved contract, Parks, Recreation and Cultural Affairs retained the services of a professional architecture and engineering team to create construction documents sufficient to permit the work and to include in a bid package to obtain competitive bids for construction. An Invitation to Bid for Construction Services was published on the County Purchasing website, and advertised in the Marietta Daily Journal on June 26, and July 3, 10, and 17, 2015 in accordance with Purchasing Policies. Sealed Bids were received from three firms and opened on July 23, 2015. The bidders and their total bid amounts, taking into account all approved alternates, were:

Comm. Dist. 3


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The lowest Bidder, Archimetric Design & Construction, Inc., has had significant documented past performance and quality of work issues in the performance of similar improvement projects previously awarded by the County to that company. A meeting with this bidder on September 22, 2015 to discuss these issues did not result in an acceptable resolution. Based upon this, it is the recommendation of the Parks, Recreation and Cultural Affairs Department, with the concurrence of the Purchasing Department and the County Attorney's Office, to reject the bid of Archimetric Design & Construction, Inc., as being submitted by a non-responsible bidder and award the contract to the next lowest and responsible bidder, as provided by O.C.G.A. § 36-10-2.1. Bids and Supporting Information were reviewed by Purchasing and Parks, Recreation and Cultural Affairs staff, and the next lowest and responsible bidder was identified as Integrated Construction and Nobility, Inc. with a total bid amount of $1,388,097.07.

Archimetric Design & Construction, Inc. $1,321,947.00

Integrated Construction and Nobility, Inc. $1,388,097.07

TriScapes, Inc. $2,254,483.90

FUNDING Funding is available in the 2011 Parks, Recreation and Cultural Affairs SPLOST fund as follows:

345-105-E030-EP 350 C-8125 (Sweat Mountain Concession Building) $312,754.38

345-105-E040-EP 456 C-8125 (Sweat Mountain Field Renovation) $948,413.96

345-105-E040-EP 457 C-8125 (Sweat Mountain Tennis Court Upgrade) $ 62,418.73

345-105-E040-EP 458 C-8125 (Sweat Mountain Dog Park Improvements) $ 64,510.00

RECOMMENDATION The Board of Commissioners reject the bid of Archimetric Design & Construction, Inc., as being submitted by a non-responsible bidder and approve a contract with the next lowest responsible bidder, Integrated Construction and Nobility, Inc., in an amount not to exceed $1,388,097.07, for construction services related to the redevelopment of Sweat Mountain Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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PURPOSE To authorize negotiations with Leatherwood, Inc. design and construction team, determined to be pre-qualified to perform planning, permitting and construction activities associated with the treatment of specific County owned historic buildings.

BACKGROUND

For a variety of reasons, Cobb County owns or is otherwise responsible for a number of historical structures located on properties throughout the County. They range in age from pre-Civil War era to the 1930s and 1940s. Some of these structures require restoration, rehabilitation, or other treatment intended to bring them back to a condition that will support the County's long term plans for each one. At a minimum, specific treatment should ensure that further deterioration is arrested, that the buildings are structurally sound, safe, and ready for public access. The nature of this work requires a firm or team with the specialized expertise to appropriately plan, permit and complete the individual projects. A Request for Qualifications was published on the County Purchasing website, and advertised in the Marietta Daily Journal on June 12, 19, and 26, and on July 3, 2015. Proposals were received from two teams and opened on July 9, 2015. The following Selection Committee was approved for this project: Mandy Elliott (Community Development), Rusty Simpson (Parks, Recreation and Cultural Affairs), Stephen White (Tax Assessor), Lee Vaughn (Property Management), and Harold Blacksmith (Parks, Recreation and Cultural Affairs). The Selection Committee reviewed the proposals following established evaluation criteria. Following this process, and based on their proposal response, Leatherwood, Inc. was determined to be pre-qualified to perform this specialized work.

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Parks, Recreation and Cultural Affairs requests Board of Commissioners authorization to negotiate with Leatherwood, Inc., on a case by case, structure by structure basis, to reach a mutual agreement for projects for which a funding source has been identified. If these negotiations should not result in an agreement, Parks, Recreation and Cultural Affairs requests authorization to repeat the solicitation process with the goal of receiving proposals from additional pre-qualified firms or teams.

FUNDING N/A

RECOMMENDATION The Board of Commissioners to authorize negotiations with Leatherwood, Inc., the design and construction team determined to be pre-qualified to perform planning, permitting and construction activities associated with the treatment of specific county owned historic buildings.


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ITEM NO.

Chair (County-wide)

1 To recommend the appointment of County Clerk.

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Cobb County Board of Commissioners Tim Lee, Chairman



FROM: Tim Lee, Chairman

This item has been electronically signed by:Tim Lee, Chairman


PURPOSE To recommend the appointment of County Clerk.

BACKGROUND Pamela Mabry has 16 years of experience working in various positions in Cobb County. These include Deputy Clerk in the State Court Clerk’s Office, Human Resource Specialist and most recently as Administrative Supervisor in the County Attorney’s Office. There were nearly 300 applicants for this position. 34 applications were referred to the selection committee. Pamela rose to the top of 5 whom were interviewed by the committee and 3 who were recommended for further consideration.

FUNDING NA

RECOMMENDATION The Board of Commissioners approve the appointment of Pamela Mabry as County Clerk.

ATTACHMENTSRecommendation Memo from Mr. Hankerson

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COBB COUNTY COMMUNITY DEVELOPMENT HEARINGS



ITEM NO.

Community Development Hearings

1 To request that an Appeal Hearing be conducted for Daniel Klingler.

2 To request that an Appeal Hearing be conducted for Mohan Bista.

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PURPOSE To request that an Appeal Hearing be conducted for Daniel Klingler.

BACKGROUND On August 24, 2015, the Police Department’s Permits and Regulatory Services Unit denied the alcoholic beverage work permit of Daniel Klingler. On September 14, 2015, the License Review Board conducted an appeal hearing for Mr. Klingler and after considering all evidence and testimony and the online questionnaire, the License Review Board upheld the denial of the alcoholic beverage work permit for Mr. Klingler. Mr. Klingler has appealed the License Review Board’s decision to the Board of Commissioners.

RECOMMENDATION The Board of Commissioners conduct an appeal hearing for Daniel Klingler for consideration of an alcoholic beverage work permit at Marietta Fish Market, located at 3185 Canton Road, Marietta, GA 30066.

ATTACHMENTSAppeal form filed by Mr. Klingler

Letter from the Business License Division Manager including procedures


Comm. Dist. 3


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furnishing alcohol to minors

the car I was a passenger in was pulled over leaving a bar for speeding






fine and probation

yes

1070 brenton drive kennesaw and with a roommate


1 year 7 months


11 months


currently nowhere, but I`m applying again for Marietta Fish Market


restaurant


bartender

Work Permit Applicant: KLINGLER, DANIEL JAMES

Permit Number: 156162






Division Manager

PAGE: 1 9/24/2015 9:28:10 AM156162


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same as any other place, no drinking while working, no free drinks etc.



servsafe

yes my only source


definitely stopped hanging around said underage , more cautious making sure everybody I go out with is actually 21


family friends


No


NA


just moved into my own place cant risk not having a source of income, and restaurants are really the only job that works with a school schedule


It was one mistake and wasn`t even my fault by an active decision of my own.


I`ve been working in restaurants since I was 14, and bartending since I turned 19 (NJ age to pour)


loss of job, loss of income, cant afford to pay my tuition so now I have to take more time off from school.

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PURPOSE To request that an Appeal Hearing be conducted for Mohan Bista.

BACKGROUND On July 20, 2015, the Police Department’s Permits and Regulatory Services Unit denied the alcoholic beverage permit of Mohan Bista. On August 20, 2015, the License Review Board conducted an appeal hearing for Mr. Bista and after considering all evidence and testimony and the online questionnaire, the License Review Board upheld the denial of the alcoholic beverage work permit for Mr. Bista. Mr. Bista has appealed the License Review Board’s decision to the Board of Commissioners.

RECOMMENDATION The Board of Commissioners conduct an appeal hearing for Mohan Bista for consideration an alcoholic beverage work permit at Quick Thrift Mart, located at 2543 Bells Ferry Rd., Suite 100, Marietta, GA 30066.

ATTACHMENTSAppeal form filed by Mr. Bista

Letter from the Business License Division Manager including procedures


Comm. Dist. 3


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selling alcohol to underage. failed to disclose the charge on application.

Had a family emergency because of that i got distracted.






ticket and 40 hr community service

yes

129 mccook way kennesaw ga 30144, live with family


08/25/2014, not arerested 11 months.


08/25/2014, 11 months


walmart


department store.


inventory

Work Permit Applicant: BISTA, MOHAN BAHADURPermit Number: 155182






Division Manager

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checking id properly for alcohol and tobacco sales.



procedure of checking id for alcohol and tobacco sales.

yes


Adopting a habit of checking id properly to avoid this problem in future.


wife


No


NA


i will check and verify for proper id under the rules and regulations set by the authorities.


I am in need of a another job to support my family and pay my bills on time.


After the conviction i still had my part time job at a thrift store and i had my valid permit to sell alcohol so i always made sure to check the proper id for selling alcohol and i made sure that this problem don`t happen again


I lost my job and my employer lost the beer sale for 2 weeks and i wasn`t happy because of my action they suffered a heavy loss in their income. i suffered to pay my bills on time, had a hard time supporting my student children. I had a hard time finding a job also.

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PUBLIC COMMENT (CONCLUSION OF MEETING)

OCTOBER 13, 2015

Those persons wishing to address the Board of Commissioners will please sign up on the "Public Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table near the front of the room (under the overhead screen). Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please note that there are separate sheets for beginning of meeting and end of meeting with six (6) positions on each sheet. Persons signed up to address the Board will be called upon by the County Attorney and will please come forward to make their remarks from the podium. Each speaker will be allotted a maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their comments toward the Chairman only. The Board is pleased to offer this opportunity at each regular meeting.

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APPOINTMENTS

AGENDA COVER


ITEM NO.

APPOINTMENTS - APPROVAL REQUIRED

1 To appoint Mr. Fitz Johnson to the Hospital Authority of Cobb County to fill the term balance of Mr. James Coxwell.

APPOINTMENTS - ANNOUNCEMENTS - NO APPROVAL REQUIRED

2 To approve appointments to the Workforce Investment Board.

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PURPOSE To appoint Mr. Fitz Johnson to the Hospital Authority of Cobb County to fill the term balance of Mr. James Coxwell.

BACKGROUND A vacancy on the Hospital Authority of Cobb County was created upon the resignation of Mr. James Coxwell. Mr. Johnson’s term will expire August 2018. Based upon the selection procedure for the Hospital Authority of Cobb County, the names of Fitz Johnson, business owner in Cobb County, Connie Bulloch, CEO of the Hope House, and Wayne Dodd, Puckett EMS Community Relations, were submitted to the Board of Commissioners for consideration. The Board of Commissioners must select one of the three persons submitted from the Hospital Authority to fill James Coxwell's unexpired term.

RECOMMENDATION The Board of Commissioners appoint Mr. Fitz Johnson to the Hospital Authority of Cobb County, to replace Mr. James Coxwell, term balance to expire August 31, 2018.

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PURPOSE To approve appointments to the Workforce Investment Board.

BACKGROUND The Workforce Investment Board was created for the purpose of providing a variety of information and referral services for individuals unable to find employment. The Board is charged with the responsibility for directing local workforce programs, designating local One-Stop operators and eligible providers of training services and utilizing federal funds effectively. The Board is composed of representatives from a wide cross-section of community interests, including businesses, labor unions, educational institutions, non-profit service organizations and other community groups. With a majority of the Board comprised of the business community. There is no pre-determined number of members that make up the Board; however, a majority of the members must come from the business community. The Chairman of the Board of Commissioners appoints all members. Appointments were ratified by the Board on April 8, 2003 due to discrepancies in the appointment method. Therefore, although the majority of the Board members had served on the Board prior to April 8, 2003 the date appointed was reflected as April 8, 2003. On August 4, 2008 the Workforce Investment Board amended its by-laws to adjust term limits from the original staggering terms to three (3) year terms with optional additional term. On August 25, 2009, the Board of Commissioners ratified appointments due to discrepancies; therefore, the date appointed reflected as August 25, 2009.

RECOMMENDATION The Board of Commissioners approve the appointments of Elizabeth Scott, to replace Aida Jones who resigned, and Rob Garcia III, to fill a vacant post, for a term to expire on June 30, 2018.

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COMMISSIONERS' PUBLIC ADDRESS

OCTOBER 13, 2015

(Per Section 2.01.01 of the Rules of Procedure of the Board)

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agenda 10-13-2015

Documents