agenda · 2019-12-13 · blackhawk technical college district board december 18, 2019 - agenda page...

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Blackhawk Technical College Regular District Board Meeting

December 18, 2019 Central Campus – Administrative Center – Board Room

5:00 PM

AGENDA 1. Call to Order 2. Public Comment Persons who wish to address the District Board may make a statement as

long as it pertains to a specific agenda item. Persons who raise issues not on the agenda may be invited back to repeat their comments at a later Board meeting when the subject is properly noticed on the agenda. Unless requested by the Board Chair from the audience, regarding a specific agenda topic, public comments or dialogue are not allowed during other portions of the Board meeting and/or discussion.

3. Special Reports Enc. #1 a. Recognition of Alumni of the Year – Shawn Lerch (Chairperson

Tillman & Dr. Tracy Pierner) Enc. #2 b. Student Success Story (Jaina Spielman and Shawn Campbell) c. Student Representative to the Board Report (James Henry) 4. District Board Professional Development Enc. #3 a. Overview of Legal Employment Responsibilities – BTC Board

(Information – Brian Gohlke)

5. Information/Discussion Enc. #4 a. Financial Statement (Information – Renea Ranguette) b. President’s Report (Dr. Tracy Pierner) 1. Community Engagement Update 2. Internal Communications 3. Review of College Events 4. Upcoming Events

Blackhawk Technical College District Board December 18, 2019 - Agenda 5. Other Communications c. Update on Public Safety & Transportation Training Center Project

(Information – Dr. Tracy Pierner)

6. Consent Agenda Consent Agenda items will be approved in one motion; however, any Board

member may ask that any individual item be acted on separately. Enc. #5 a Approval of Minutes of the Regular Meeting of the District Board on

November 20, 2019 (Action) Enc. #6 b. Approval of Current Bills (Action – Renea Ranguette) Enc. #7 c. Approval of Contract Training (Action – Mark Borowicz) Enc. #8 d. Acceptance of Grant Awards (Action – Amy Anderson) Enc. #9 e. Acceptance of Intents to Retire (Patricia DeGarmo, Terri Dodge, Glenn

Hoffarth, Kent Marsden, John Norland, Jon Thomason) (Action – Brian Gohlke)

Enc. #10 f. Confirmation of Administrative Employment Contract Issued for the

Position of Program Coordinator – Law Enforcement (Troy Egger) (Action – Brian Gohlke)

Enc. #11 g. Confirmation of Instructional Employment Contract Issued for the

Position of Engineering Instructor (Bryan Coddington) (Action – Brian Gohlke)

7. Action Items 8. Committee Reports Finance Committee Mr. Eric Thornton, Chairperson No November Meeting Held Meeting Scheduled 12/18/19 – 4:15 p.m. Enc. #12 a. Acceptance of Fiscal Year 2018-19 Audit Report (Finance Committee

Recommendation – Action)

Blackhawk Technical College District Board December 18, 2019 - Agenda Personnel Committee Mr. Rick Richard, Chairperson No November Meeting Held No December Meeting Scheduled 9. New Business Enc. #13 a. Dual Credit Pathways (Information – Tony Landowski and Katie

Lange) Enc. #14 b. Fall 2019 Enrollment Trend (Information – Dr. Jon Tysse) 10. Other Business

a. District Boards Association Winter Meeting – January 17-18, LaCrosse

11. Future Agenda Items

ENCLOSURE #1 3. Special Reports a. Recognition of Alumni of the Year – Shawn Lerch (Chairperson Tillman and Dr.

Tracy Pierner)

Blackhawk Technical College is pleased to honor Shawn Lerch with the 2019 Distinguished Alumni Award. Mr. Lerch is currently the CEO of Sauk Prairie Healthcare located in Prairie du Sac. He is a living testimony to the foundation for success that is provided by a Wisconsin Technical College System education. A native of Albany and a veteran of the United States Navy, Mr. Lerch has used his degree in Physical Therapy Assistant to launch him into a lifelong career in rural healthcare. Blackhawk Technical College PTA faculty member Ilene Larson recommended Mr. Lerch for this honor. She said, “Shawn was a stellar student in the PTA Program and he has had an interesting career path. He is a good example of how someone can start in a technical college setting and climb the career ladder to contribute to the well-being of patients as a hospital administrator.” During his PTA program at Blackhawk, Mr. Lerch completed his last clinical site rotation and externship at Columbus Hospital. It was clear to the hospital leadership that he demonstrated talent and promise, so he was hired as a PTA. While working as a PTA, he completed his Bachelor of Science degree and was later promoted to Vice President of Facility Services. As an employee, he was consistently recognized for his ability, background, and potential. Mr. Lerch went on to complete his master’s degree in health care administration and made the leap to the CEO desk at Miners’ Colfax Medical Center in Raton, New Mexico; a large hospital that provided critical care between Santa Fe, New Mexico, and Pueblo, Colorado. After five years in Raton, and being offered positions at larger healthcare systems, he returned to Wisconsin to be closer to his family and to be part of a community-based health system. Under his leadership, Sauk Prairie Healthcare was named a 2018 Guardian of Excellence Award® winner by Press Ganey. The Guardian of Excellence Award recognizes top-performing health care organizations that have achieved the 95th percentile or above of performance in Patient Experience. The award is a nationally-recognized symbol of achievement in health care. Presented annually, the award honors clients who consistently sustained performance in the top 5% of all Press Ganey clients for each reporting period during the course of one year.

Another testament to his leadership excellence is the Advisory Board 2018 Workplace of the Year Award. The annual award recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement. Sauk Prairie Healthcare was one of 20 organizations nationwide to receive the award. From technical college student to CEO, Shawn Lerch credits his start at Blackhawk and the PTA faculty for jumpstarting his career in health care. “Blackhawk stressed the importance of how you are an integral part of patient care. I have carried that through all my roles in health care. Once you understand your why and you enjoy what you do, everything gets easier after that.” Mr. Lerch will be present at the Board meeting to be recognized.

ENCLOSURE #2 3. Special Reports b. Student Success Story (Jaina Spielman and Shawn Campbell)

Each month, the District Board recognizes a student or group of students who exemplify the values of Blackhawk Technical College. In the month of December, the college will recognize Physical Therapist Assistant (PTA) students, Jaina Spielman and Shawn Campbell. Jaina Spielman is a second-year student and Shawn Campbell is a first-year student. The PTA students will be accompanied by Ilene Larson and Dr. Sue Griffin of the PTA program. The students will attend the meeting to share additional information about their experience at Blackhawk.

ENCLOSURE #3 4. District Board Professional Development

a. Overview of Legal Employment Responsibilities – BTC Board – (Information –Brian Gohlke)

The Administration is presenting information on Legal Employment Responsibilities of the BTC Board. These topics include:

• Equal Employment and Educational Opportunity/Affirmative Action Plan • Employee Classification and Compensation Administration • Complaint Resolution (Grievance) Procedure • Teacher Contract Renewal/Non-Renewal • Administration of Employee Benefit

Brian Gohlke, Executive Director - Human Resources, will be present to provide information and address questions.

General Overview of Legal Employment Responsibilities Blackhawk Technical College (BTC) Board

December 11, 2019

1. Equal Employment and Educational Opportunity/Affirmative Action Plan The BTC Board is responsible for execution of the Equal Employment and Educational Opportunity/Affirmative Action Plan within the institution. Equal Employment and Educational Opportunity/Affirmative Action Plan programs are regulated by the Federal Department of Education. The Wisconsin Technical College System Office coordinates program compliance through collecting submitted Five-Year Affirmative Action Plans and Annual Update Reports by each district. The Plan and Update Reports are presented to the BTC Board prior to submission to the WTCS System Office. Policy C-201 specifies the College’s Equal Opportunity Education and Employment Compliance Plan.

2. Employee Classification and Compensation Administration

Blackhawk Technical College has three employee classifications for full-time employees. Each classification was established under provisions of the Wisconsin Municipal Employment Relations Act (MERA). This law establishes employee groups with a “community of interests” are permitted to form employee unions. The law also defines positions exempt from union participation. Union formation, annual unit elections, collective bargaining compliance, and disputes are regulated by the Wisconsin Employment Relations Commission (WERC).

Blackhawk currently has employees represented in the Blackhawk Technical Faculty Federation, Educational Support Staff Union, and non-union positions in the Administrative Group. Under Act 10, employees represented by a union must annually recertify union representation, this process is completed in April of each year. Certified unions then are able to enter into union negotiations with the Administration for annual base wage increases up to the Consumer Price Index - For Urban Consumers (CPI-U) rate as determined by the Wisconsin Department of Revenue. The law prohibits negotiation of anything other than annual base wage increases up to CPI-U rate. The College can provide additional wage increases as approved by the BTC Board, however, these increases are discretionary and not subject to union negotiations.

3. Complaint Resolution (Grievance) Procedure Act 10 also revised the grievance system process under MERA. Local government units were required to set-up a complaint resolution procedure to address the following provisions: (a) a grievance procedure that addresses employee terminations; (b) employee discipline; and (c) workplace safety. The procedure must contain at least all of the following elements: (a) a written document specifying the process that a grievant and an employer must follow; (b) a hearing before an impartial hearing officer; and (c) an appeal process in which the highest level of appeal is the governing body of the local governmental unit. Therefore, the BTC Board is the highest level of appeal in resolving employee complaints under the Complaint Resolution Procedure.

General Overview of Legal Employment Responsibilities Blackhawk Technical College (BTC) Board

December 11, 2019

4. Teacher Contract Renewal/Non-Renewal The Technical College District Board must administer the renewal of teacher contracts as specified under Wisconsin State Statute 118.22. This statute specifies that the Board shall:

“(2) On or before May 15 of the school year during which a teacher holds a contract, the board by which the teacher is employed or an employee at the direction of the board shall give the teacher written notice of renewal or refusal to renew the teacher's contract for the ensuing school year. If no such notice is given on or before May 15, the contract then in force shall continue for the ensuing school year. A teacher who receives a notice of renewal of contract for the ensuing school year, or a teacher who does not receive a notice of renewal or refusal to renew the teacher's contract for the ensuing school year on or before May 15, shall accept or reject in writing such contract not later than the following June 15. No teacher may be employed or dismissed except by a majority vote of the full membership of the board. Nothing in this section prevents the modification or termination of a contract by mutual agreement of the teacher and the board. No such board may enter into a contract of employment with a teacher for any period of time as to which the teacher is then under a contract of employment with another board.

(3) At least 15 days prior to giving written notice of refusal to renew a teacher's contract for the ensuing school year, the employing board shall inform the teacher by preliminary notice in writing that the board is considering nonrenewal of the teacher's contract and that, if the teacher files a request therefor with the board within 5 days after receiving the preliminary notice, the teacher has the right to a private conference with the board prior to being given written notice of refusal to renew the teacher's contract.”

5. Administration of Employee Benefit Programs Blackhawk Technical College participates in the Wisconsin Public Employer’s Group Health Insurance and Life Insurance Programs, and the Wisconsin Retirement System Pension Program. These employee benefit programs are administered by the Wisconsin Department of Employee Trust Funds (ETF). Periodic revisions to Public Employee Benefits Programs require approval by Board Resolution to authorize any changes. The BTC Board established a Post-Employment Benefits Trust to fund employee health insurance costs to eligible employees in retirement after employment. Administration of the Trust is the responsibility of the Employer – the BTC Board through designation of Trustees. Program modifications require approval by the BTC Board.

2019-20 2019-20 2019-20 2018-19 2018-19

COMBINED FUNDS CURRENT ACTUAL PERCENT ACTUAL PERCENT

BUDGET TO DATE INCURRED TO DATE INCURRED

REVENUE & OTHER RESOURCES:

Local Government 15,454,000$ 136,933$ 0.9% 118$ 0.0%

State Aids 15,879,638 3,304,299 20.8% 2,858,595 17.9%

Statutory Program Fees 5,712,200 4,288,518 75.1% 4,639,815 84.1%

Material Fees 392,579 292,764 74.6% 296,027 74.3%

Other Student Fees 937,236 657,892 70.2% 758,115 88.6%

Institutional 2,778,695 602,217 21.7% 433,147 16.4%

Federal 8,538,228 3,166,632 37.1% 3,961,046 46.7%

Other Sources (Bond/Transfer from Other Fund) 4,850,000 3,200,000 66.0% 2,900,000 96.9%

Total Revenue & Other Resources 54,542,576$ 15,649,255$ 28.1% 15,846,863$ 29.1%

EXPENDITURES BY FUNCTION:

Instruction 19,528,995$ 6,780,641$ 34.7% 6,626,543$ 32.0%

Instructional Resources 2,343,817 859,337 36.7% 797,687 33.0%

Student Services 12,890,078 5,377,775 41.7% 5,698,315 46.0%

General Institutional 6,439,088 2,376,891 36.9% 2,184,796 37.6%

Physical Plant 13,743,550 2,048,520 14.9% 3,131,496 24.9%

Auxiliary Services 335,050 229,795 68.6% 216,828 61.5%

Other Uses (Transfer to Other Fund) 150,000 - 0.0% - 0.0%

Total Expenditures & Other Uses 55,430,578$ 17,672,959$ 32.0% 18,655,665$ 34.4%

EXPENDITURES BY FUNDS:

General 28,125,336$ 10,078,845$ 35.8% 9,836,652$ 35.8%

Special Revenue 3,258,872 1,148,731 35.2% 1,071,232 27.0%

Capital Projects 5,740,772 1,461,526 25.5% 2,402,477 45.0%

Debt Service 8,309,274 569,223 6.9% 586,869 7.5%

Enterprise 125,050 23,594 18.9% 29,392 20.6%

Internal Service 210,000 206,201 98.2% 187,436 89.3%

Trust & Agency 9,511,274 4,184,839 44.0% 4,541,607 49.3%

Other Uses (Transfer to Other Fund) 150,000 - 0.0% - 0.0%

Total Expenditures 55,430,578$ 17,672,959$ 32.0% 18,655,665$ 34.4%

Fund Balances, Beginning 16,568,727$ 16,568,727$ 18,555,276$

Change in Fund Balance (888,002) (2,023,704) (2,808,802)

Fund Balances, Ending 15,680,725$ 14,545,023$ 15,746,474$

Debt Service Detail

Principal Payments 7,285,000 - 0.0% - 0.0%

Interest Payments 956,274 533,273 55.8% 553,219 62.7%

Other Debt Service Expenses 68,000 35,950 52.9% 33,650 88.6%

Total Debt Service Payments 8,309,274$ 569,223$ 586,869$

BLACKHAWK TECHNICAL COLLEGESummary of Revenue and Expenditures as of November 30, 2019

ENCLOSURE #4

Regular Meeting

of the

Blackhawk Technical College District Board

November 20, 2019

Minutes

The regular meeting of the Blackhawk Technical College Board was held on Wednesday, November 20, 2019, at the Monroe Campus, 210 4th Ave., Monroe, in Room 413/414. The following members were present: Barbara Tillman, Chairperson; Laverne Hays, Secretary; Rachel Andres (attended via Zoom; left meeting at 6:20 p.m.); Traci Davis; Rich Deprez; Amy Kenyon; and Steve Pophal (joined meeting via Zoom at 6:15 p.m.). Board members absent: Eric Thornton, Vice Chairperson; Rick Richard, Treasurer. Staff present: Dr. Tracy Pierner; Dr. Zahi Atallah; Renea Ranguette; Dr. Jon Tysse; Jackie Pins; Jennifer Thompson; Tony Landowski; Matt Urban; Dusty Williams; Kathy Winker; Megan Wisnowski; Brad Smith (left meeting at 6:10 p.m.). Guests: Nicole Barrington.

Prior to the start of the meeting, Board members were provided a tour of the Agriculture Training Center.

Chairperson Tillman called the meeting to order at 5:07 p.m.

Chairperson Tillman called for public comment. There was none.

Chairperson Tillman called for Special Reports.

A student success story was shared by Agribusiness Specialist graduate/Laboratory Technician Assistant student Travis Skattum.

Student Representative to the Board James Henry provided a report on Student Government activities.

Chairperson Tillman called for District Board Professional Development.

Discussion was held on major decision points within annual College processes which involve District Board discussion/action—operational budget, capital borrowing, President’s performance evaluation, establishment of annual tax levy, development of new programs, strategic planning, faculty contracts, and employee contracts.

Chairperson Tillman called for Information/Discussion items.

The October financial statement was reviewed.

Dr. Pierner presented the President’s monthly report. Community engagement included: attendance at Rock County Law Enforcement Association meeting, Rock Regional Business

ENCLOSURE #5

Blackhawk Technical College District Board Minutes November 20, 2019 Page 2 luncheon/Expo, and NAACP Freedom Fund Banquet; met with the Rock County Jumpstart program regarding temporary space at Central Campus; met with Beloit Memorial High School regarding development of a Collegiate Academy; and had conversation with Green County businesses regarding food/beverage testing space at the Monroe Campus. Internal Communications included: held a management meeting; met with the SGA General Assembly; held a series of Town Hall meetings to share information on the Public Safety & Transportation Training Center project. Events held on campus included: Law Enforcement Academy Graduation 19-82 and hosted the Radiology program accreditation visit. Upcoming events include: Ag Center ribbon cutting ceremony on December 3; Ag Preview Day on December 6; and MLK Commemoration on January 11. Other communications include: the Foundation Board has held meetings with potential consultants to conduct a community survey to gauge interest in the Public Safety & Transportation Training Center project. An update was provided on the Public Safety & Transportation Training Center project. Rock Township approved a zoning change for the land. District Board action to approve moving forward with Phase 1 of the project is planned for January 2020. Phase 1 ($900,000) includes construction of a driveway from the Central Campus parking lot to the site and an area to park Truck Driving training semis. Meetings are being held with Rock and Green County Law Enforcement Associations and EMS/Fire Officers to share information on the project. Chairperson Tillman called for the Consent Agenda. It was moved by Mr. Deprez and seconded by Ms. Davis to approve the consent agenda, which included the minutes of the Regular Meeting held on October 16, 2019; current bills from the month of October – Voucher #00271426 to and including #00272053 and direct deposit expense reimbursements in the total amount of $1,730,738.53 (includes student related payments), a payroll total for the month of October of $983,093.62, payroll tax wire transfers for the month of October of $538,071.80, other wire transfers for the month of October of $64,853.80, WRS wire transfers for the month of October of $153,074.14, P-card disbursements for the month of October of $133,119.77, a bond payment for the month of October of $0, and a health insurance wire transfer for the month of October of $293,866.58, for a grand total of $3,896,818.34; 33 training contracts negotiated since the last meeting totaling $75,772; confirmation of an administrative employment contract issued to Dr. Melissa Lantta for the position of Registrar at a salary of $80,000, effective October 14, 2019; confirmation of a non-instructional employment contract issued to Madeleine Pitsch for the position of Librarian at a salary of $52,000, effective November 4, 2019; and confirmation of an administrative employment contract to Susan Dantuma for the position of Student Advising and Retention Coordinator at a salary of $65,000, effective November 11, 2019.

Motion carried.

Chairperson Tillman called for Action Items. Administration presented a new Board policy for review at the October Board meeting.

A new section has been added to the Policy Manual since that meeting – Section H – Safety & Security. The proposed Policy has been modified from #E-210 to #H-210. Chairperson Tillman requested insertion of “Security” in several places within the policy to clarify the department noted is the College’s Security Department. Notification will be provided to the College’s

Blackhawk Technical College District Board Minutes November 20, 2019 Page 3 insurance company and local law enforcement agencies regarding implementation of arming. Chairperson Tillman requested Security Department staff meet with Commander Mauer at the Rock County Sheriff’s Office to ensure communication/direction is clear. Similar conversation should take place with Green County Sheriff/Monroe Police and Milton Police Departments.

It was moved by Ms. Davis and seconded by Ms. Kenyon to approve adoption of new

Board Policy #H-210 – Campus Security, as amended.

Motion carried. Administration presented proposed revisions to Board Policy D-280 – Budget

Management and Transfers. The modification provides for the President/District Director or designee to be authorized to accept new or increased funding which support college-related activities with District Board acceptance of the award in the next budget modification brought forward.

It was moved by Ms. Davis and seconded by Mr. Deprez to approve revision of Board

Policy D-280 – Budget Management and Transfers, as presented.

Motion carried. Administration presented information on a proposed project to extend the northbound

deceleration lane providing entrance to Central Campus from Highway 51. The current length of 100 feet would be extended to 300 feet. The current turn lane is very short given the high speed of traffic continuing past the Campus entrance and those who are substantially reducing their speed for safe entry into the Campus. Estimated cost of the project is $76,000. If approved by the District Board and the Wisconsin Technical College System Board (WTCSB), work would be performed as soon as weather permits.

It was moved by Mr. Deprez and seconded by Mr. Hays to approve the Highway 51

deceleration lane extension contingent upon WTCSB approval and to request WTCSB approval of the capital project.

Motion carried unanimously.

Chairperson Tillman called for Committee Reports. The Committees did not meet this month. Minutes from the October Finance Committee

meeting were reviewed. Chairperson Tillman called for New Business. The 2019 Outcomes-Based Funding Report was reviewed. Chairperson Tillman called for Other Business.

Blackhawk Technical College District Board Minutes November 20, 2019 Page 4 A report was provided on the District Boards Association Legal Seminar/Fall Meeting held in Waukesha late October and initial information shared on the Association’s Winter Meeting being held in LaCrosse in January. Chairperson Tillman called for Future Agenda Items. There were none. It was moved by Ms. Davis and seconded by Mr. Deprez to adjourn the meeting at 6:46 p.m.

Motion carried. Laverne E. Hays

Secretary

ENCLOSURE #6 6. Consent Agenda b. Approval of Current Bills (Action – Renea Ranguette)

The November bills include Voucher #00272054 to and including #00272360 and direct deposit expense reimbursements in the total amount of $933,584.25 (includes student related payments), a payroll total for the month of November of $1,030,765.82, payroll tax wire transfers for the month of November of $492,499.40, other wire transfers for the month of November of $33,322.06, WRS wire transfers for the month of November of $156,668.58, P-card disbursements for the month of November of $132,186.67, a bond payment for the month of November of $0, and a health insurance wire transfer for the month of November of $288,380.86, for a grand total of $3,067,407.64.

Blackhawk Technical College

BILL LIST SUMMARYPeriod Ending November, 2019

Starting Check Number 00272054Ending Check Number 00272360 Plus Direct Deposits

PAYROLL TAXESFederal 422,059.53 State 70,439.87

492,499.40 PAYROLL BENEFIT DEDUCTIONS & FRINGE PAYMENTS Retirement -

Health and Dental Insurance 24,522.04 Miscellaneous 14,230.19

38,752.23

STUDENT RELATED PAYMENTS 169,740.19

CURRENT NON CAPITAL EXPENSES 477,156.08 CAPITAL 247,935.75 DEBT -

TOTAL BILL LISTING AND PAYROLL TAXES 1,426,083.65

PAYROLL-NET 1,030,765.82

SUB TOTAL BILL LISTING AND PAYROLL 2,456,849.47

PLUS OTHER WIRE TRANSFERS 33,322.06 PLUS WRS WIRE TRANSFERS 156,668.58 P-CARD DISBURSEMENTS 132,186.67 WIRE FOR LAND PURCHASE - PLUS BOND PAYMENT - HEALTH INSURANCE WIRES 288,380.86

GRAND TOTAL FOR THE MONTH 3,067,407.64

12/9/2019 11:36 AM Page 1 of 1 G:\Accounting\Controller\Board Report\FY 2019-20\2019-11\Bill List Detail

* BTC charges do not meet LAB formula. 1 of 2

12/18/20196. Consent Agenda

c. Approval of Contract Training (Action - Mark Borowicz)

The following training contracts have been negotiated since the last meeting:

Contract # # Served Est. FTEsBTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2020-1160 Beloit Health System 15 0.05 $934 $599 $934Real Colors

2020-1147 Janesville School District 8 0.80 $7,556 $8,844 $8,844Certified Nursing Assistant

2020-1151 SertaSimmons Bedding, LLC 13 0.30 $5,870 $4,790 $5,870Leadership Series

2020-1137 Stateline Boys & Girls Club 24 2.40 $17,479 $21,506 $20,400Certified Nursing Assistant

2020-1146 Upper Lakes Foods 1 0.00 $599 $121 $599CDL Review and Road Test - Technical Assistance

2020-1158 Upper Lakes Foods 1 0.00 $599 $130 $599CDL Review and Road Test - Technical Assistance

Report Subtotal 62 3.55 $33,037 $35,990 $37,246

ENCLOSURE #7

FULL CONTRACT DETAIL INFORMATION

Business/Industry

* BTC charges do not meet LAB formula. 2 of 2

12/18/20196. Consent Agenda

ENCLOSURE #7

Contract # # Served Est. FTEsBTC Cost Formula

LAB Cost Formula

Actual Contract Cost # Served Est. FTEs

BTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2020-1103 Multiple Recipient 20 1 $4,584 $3,593 $7,953Medical Terminology-Brodhead High Scholl 11 0.55 $2,521.20 $1,976.15 $4,374

-Monticello High School 2 0.10 $458.40 $359.30 $795

-Juda High School 7 0.35 $1,604.40 $1,257.55 $2,784

2020-1125 Multiple Recipient 51 0.17 $2,992 $881 $929Training and Coaching Employees-Monroe Truck Equipment 10 0.03 $586.67 $172.75 $182

-Precision Drive and Control, Inc. 3 0.01 $176.00 $51.82 $55

-Klondike Cheese Company 10 0.03 $586.67 $172.75 $182

-Kuhn North America, Inc. 28 0.09 $1,642.67 $483.69 $510

--WAT Grant Funding $2,0642020-1157 NorthStar 60 0.2 $1,343 $856 $374

Employee Effectiveness--WAT Grant Funding $969

2020-1162 NorthStar 15 0.18 $1,889 $1,332 $517Leadership Series

--WAT Grant Funding $1,3732020-1163 NorthStar 15 0.23 $2,126 $1,681 $660

Leadership Series II--WAT Grant Funding $1,466

2020-1159 SSI Technologies, Inc. 15 0.05 $761 $564 $236Principles/Lean Manufacturing Module 2 5S & Visual Workplace

--WAT Grant Funding $525

Report Subtotal 176 1.83 $13,695 $8,907 $17,066

REPORT TOTALS 238 5.38 $46,732 $44,897 $54,312

Business/Industry

MULTIPLE RECIPEINT, GRANT OR OTHER COMPLEX CONTRACT BREAKDOWN INFORMATION

FULL CONTRACT DETAIL INFORMATION

Month Month's $ YTD $ Month's $ YTD $ Month's $ YTD $ Month's $ YTD $ Month's $ YTD $July $64,607 $64,607 $17,083 $17,083 $60,763 $60,763 $15,141 $15,141 $306,616 $306,616

August $31,803 $96,410 $1,912,317 $1,929,400 $92,778 $153,541 $265,212 $280,353 $93,966 $400,582September $22,000 $118,410 $373,076 $2,302,476 $355 $153,896 $110,603 $390,956 $51,844 $452,426

October $52,506 $170,916 $210,046 $2,512,522 $83,880 $237,776 $36,363 $427,319 $18,826 $471,252November $622,564 $793,480 $26,617 $2,539,139 $53,542 $291,318 $48,817 $476,136 $75,772 $547,024December $275,514 $1,068,994 $24,362 $2,563,501 $44,997 $336,315 $67,999 $544,135 $54,312 $601,336

January $52,828 $1,121,822 $63,520 $2,627,021 $24,683 $360,998 $101,678 $645,813 $601,336February $14,624 $1,136,446 $45,218 $2,672,239 $53,006 $414,004 $56,091 $701,904 $601,336

March $64,158 $1,200,604 $15,257 $2,687,496 $45,199 $459,203 $47,919 $749,823 $601,336April $16,268 $1,216,872 $40,876 $2,728,372 $729,308 $1,188,511 $118,534 $868,357 $601,336May $85,469 $1,302,341 $35,548 $2,763,920 $43,748 $1,232,259 $1,105,126 $1,973,483 $601,336June $6,124 $1,308,465 $150,542 $2,914,462 $134,996 $1,367,255 $70,739 $2,044,222 $601,336

YTD TOTAL $ $1,308,465 $2,914,462 $1,367,255 $2,044,222 $601,336

Historical Reference1. FY 2015-16 - WAT Grant total: $117,606; Transcripted Credit contracts with high schools total: $900,167; HSED contracts with high schools total: $47,4382. FY 2016-17 - WAT Grant total: $147,804; Transcripted Credit contracts with high schools total: $2,408,840; HSED contracts with high schools total: $32,1743. FY 2017-18 - WAT Grant total: $300,167; Transcripted Credit contracts with high schools total: $693,632; HSED contracts with high schools total: $20,240 4. FY 2018-19 - WAT Grant total: $273,707; Transcripted Credit contracts with high schools total: $1,401,292; HSED contracts with high schools total: $23,572 5. FY 2019-20 - WAT Grant total: $63,944 ; Transcripted Credit contracts with high schools total: $341,239 ; HSED contracts with high schools total: $9,288

CONTRACT TRAINING APPROVED BY BTC BOARD

FY 2018-19 FY 2019-20

1st Qtr.

2nd Qtr.

3rd Qtr.

4th Qtr.

FY 2015-16 FY 2016-17 FY 2017-18

ENCLOSURE #8 6. Consent Agenda d. Acceptance of Grant Awards for Fiscal Year 2019-20 (Action – Amy Anderson)

Blackhawk Technical College applies for grants to various funding sources throughout the year. Attached is a list of grant proposal abstracts to be considered for approval. District Board action is requested to formally accept the Fiscal Year 2019-20 grants which have been received.

Fund Fctn/ Prj Grant Amt BTC Other Total Grant BTC Other Total

Srce Type N/C No. Name Requested Match Match Project Actual Match Match Project

AEFL 1/R C 646 Adult Basic Education 179,447 228,344 0 407,791 179,447 228,344 0 407,791

AEFL 1/R C 445 Integrated English/Civics Literacy 33,041 11,013 0 44,054 33,041 11,013 0 44,054

DOC 1/R C 932 RECAP 80,116 0 0 80,116 80,116 0 0 80,116

DOT 1/R C 705 Motorcycle Safety Training 3,165 0 38,926 42,091 8,011 33,906 41,917

DPI 3/R C 084 Pre-College Scholarship Program 33,369 0 0 33,369 33,369 0 0 33,369

DWD 1/R C 066 Youth Apprenticeship 72,000 36,000 0 108,000 68,571 36,000 0 104,571

State 1/R N 97 District Mutual Insurance 28,754 0 0 28,754 28,754 0 0 28,754

State 1/A C 20 Advanced Manufaturing 9,450 0 0 9,450 9,450 0 0 9,450

State 3/R C 088 Student Completion 225,000 75,000 0 300,000 225,000 75,000 0 300,000

State 2/R C 089 Faculty Professional Development 50,059 25,030 0 75,089 50,059 25,030 0 75,089

State 3/R C 114 Emergency Assistance Grants 10,395 0 0 10,395 20,395 0 0 20,395

State 1/R N 131 IT Core Industry 250,000 0 0 250,000 250,000 0 0 250,000

State 2/R C 136Student Success Center Promising Practices: Guided Pathways Holistic Student Support Initiative 12,600 0 0 12,600 12,600 0 0 12,600

State 1/R N 155 Digital Marketing Developing Markets 100,000 0 0 100,000 100,000 0 0 100,000

State 1/R N 156 Surgical Technician Developing Markets 100,000 0 0 100,000 100,000 0 0 100,000

State 1/R N 157 Administrative Professional Career Pathways 150,000 50,000 0 200,000 150,000 50,000 0 200,000

State 1/R N 158 Automotive Technician Career Pathways 150,000 50,000 0 200,000 150,000 50,000 0 200,000

State 1/R N 138 Beloit Health System Workforce Advancement 17,279 0 0 17,279 17,279 0 0 17,279

State 1/R N 142 Pratt Industries Workforce Advancement 48,593 0 0 48,593 48,593 0 0 48,593

State 1/R N 161 Village of Monticello Workforce Advancement 5,220 0 0 5,220 5,220 0 0 5,220

State 1/R N 162 Green County Manufacturing Consortium Workforce Advancement 63,158 0 0 63,158 63,158 0 0 63,158

State 1/R N 163 NorthStar Training Program Workforce Advancement 19,152 0 0 19,152 19,152 19,152

State 1/R N 164 Enhancing Leadership in Rock County Workforce Advancement 16,150 0 0 16,150 16,150 0 0 16,150

State 1/R N 165 MPC Workforce Advancement 16,077 0 0 16,077 16,077 0 0 16,077

State 1/R N 166Community Action, Inc. Communication and Leadership Development Workforce Advancement 5,268 0 0 5,268 5,268 0 0 5,268

Perkins 1/A C 073 Career Prep 35,838 0 0 35,838 35,838 0 0 35,838

Perkins 3R C 016 Mental Health Support Services 64,675 0 0 64,675 64,675 0 0 64,675

Perkins 2A N 168 Professional Learning and Development for Equity & Inclusion 19,729 0 0 19,729 19,729 0 0 19,729

Perkins 1/A N 423 Strengthening CTE Programs 72,381 0 0 72,381 72,381 0 0 72,381

Perkins 3/A C 424 Wingspan Nontraditional Options 18,095 0 0 18,095 18,095 0 0 18,095

Perkins 3/A C 471 Achieving Student Success 271,429 257,400 0 528,829 271,429 244,530 0 515,959

Totals 2,160,440 732,787 38,926 2,932,153 2,171,857 719,917 33,906 2,925,680

3,000 Fund 2157 equip -3,000 *less capital projects match

729,787 FY20 match-Special Revenue Fund 716,917 FY20 match-Special Revenue Fund

-701,394 FY19 match-Special Revenue Fund -701,394 FY19 match

28,393 Variance 15,523 Variance

N/C: N = New Project; C = Continuing Project

Fctn/Type: Function 1 = Instruction, 2 = Instructional Resources, 3 = Student Services Type R = Request for Proposal, A = Allocation

Funding Sources:

AEFL-Adult Education and Family Literacy Act (Federal) DPI-Department of Public Instruction (WI)

DOC-Deptartment of Corrections (WI) DWD-Wisconsin Department of Workforce Development (WI)

DOL-U.S. Department of Labor (Federal) State-General Purpose Revenue (WI)

DOT-Department of Transportation (WI) Perkins-Carl Perkins Vocational and Technical Education Act (Federal)

FY 2019-2020 EXTERNAL PROJECT ABSTRACTS ORIGINAL REQUESTED AWARDS

2019-20 PROJECT ABSTRACTS

BLACKHAWK TECHNICAL COLLEGE

FUNDING SOURCE

PROJECT NAME

PROJECT ABSTRACT

2019-20 FUNDING AMOUNT

GRANT

AMOUNT

BTC

MATCH

OTHER MATCH

TOTAL

PROJECT AEFL Adult Basic Education

(ABE) Blackhawk Technical College (BTC) will provide basic education instruction to at least 455 students in Adult Basic Education (ABE), English Language Acquisition (ELA), and General Educational Development Certificate (GED) or equivalent. A variety of instructional methods will be utilized, including classroom, computer-assisted, small group, individualized, and collaborative learning. Students will receive assessment and instruction in Beginning Literacy (grade equivalents 0-1.9), Beginning Basic Education (grade equivalents 2-3.9), Low Intermediate (grade equivalents 4.0-5.9), and High Intermediate (grade equivalents 6.0-8.9); General Education Development Certificate (GED) or a High School Equivalency Diploma (HSED); and all six levels of English Language Acquisition (ELA) instruction. Digital literacy and workforce preparation activities will be integrated across all curriculum levels and programs. Workforce Innovation and Opportunities Act (WIOA) partners will ensure co-enrollment across programs, as appropriate. Activities under this grant will take place various community locations in Beloit, School District of Beloit’s Even Start program, and the Rock County Job Center. In alignment with WIOA, the outcomes of this project will meet or exceed the Grantee Expected Level of Performance as established by the Adult Education and Family Literacy Act (AEFLA) for measurable skills gains.

$179,447 $228,344

$407,791

FUNDING SOURCE

PROJECT NAME

PROJECT ABSTRACT


GRANT

AMOUNT

BTC

MATCH

OTHER MATCH

TOTAL

PROJECT AEFL Integrated

English/Civics Literacy Through this project, Blackhawk Technical College (BTC) in collaboration with the School District of Beloit will provide Integrated English Literacy and Civics Education instruction for 55 English Language Acquisition (ELA) students at the Beloit Even Start Family Literacy Program operated at the School District of Beloit – Brother Dutton. This is an intergenerational program where most of the adult ELA students are Hispanic. While receiving English language instruction in contextualized learning environment, participants will increase their knowledge of citizenship, housing, library resources, public transportation, government, health care issues, legal, financial and public school systems, and employment readiness and career development. Class activities will be based on the 2000 Wisconsin Civics Modules developed for ELA learners, which BTC faculty have updated and revised. In alignment with WIOA (Workforce Innovation and Opportunities Act), the outcomes of this project will meet or exceed the Grantee Expected Level of Performance as established by the Adult Education and Family Literacy Act (AEFLA) for measurable skills gains. Digital literacy and workplace preparation activities will be integrated across curricula.

$33,041 $11,013 0 $44,054

DOC RECAP Through continued coordinated efforts of Blackhawk Technical College and the Rock County Sheriff’s Office, the Rock County Education and Criminal Addictions Program (RECAP), which has been in existence for 20 years, will provide basic education instruction to one hundred (100) jail inmates. This funding is coordinated with the Adult Education and Family Literacy Act (AEFLA grant implemented through Blackhawk Technical College.

$80,116 0 0 $80,116

DOT Motorcycle Safety Blackhawk Technical College will provide motorcycle safety instruction to an estimated 246 individuals.

$8,011 0 $33,906 $41,917

DPI Pre-College Scholarship Program

Blackhawk Technical College will offer all-day college and career exploration days, entitled All-Access days, with an emphasis on college readiness and career development. These activities will be targeted to existing high school students in grades 9-12.

$33,369 0 0 $33,369

FUNDING SOURCE

PROJECT NAME

PROJECT ABSTRACT


GRANT

AMOUNT

BTC

MATCH

OTHER MATCH

TOTAL

PROJECT DWD Youth Apprenticeship Blackhawk Technical College is the fiscal agent for the Rock County

School-to-Work Partnership’s Youth Apprenticeship program. An estimated 83 high school students will enroll in youth apprenticeship training programs that include health care, manufacturing, and business.

$68,571 $36,000 0 $104,571

PVT Districts Mutual Insurance

Districts Mutual Insurance provides periodic grants related to risk management projects. Funds will support activities to conduct a cyber-security risk assessment.

$28,754 0 0 $28,754

State Advanced Manufacturing

Blackhawk Technical College is a partner with the Advanced Manufacturing Network-Southwest Region (with Southwest Wisconsin Technical and Madison College). BTC’s portion of this project will support advanced manufacturing related promotion and outreach, and will provide funds to support October 2020 Manufacturing Day activities.

$9,450 0 0 $9,450

State Student Completion Students at Blackhawk Technical College encounter a diverse range of challenges during their studies. Thus, the College proposes to continue or implement a variety of interventions to help students succeed. Services will be provided to 545 students demonstrating at least one of the following characteristics: at risk of not graduating; economically or academically disadvantaged; having a disability or mental illness; or simply facing crises such as child care or transportation issues. To support students through these challenges, Blackhawk Technical College will offer transition services for incoming students with disabilities; emergency financial assistance for transportation and dependent care; tutoring services for students at risk of not graduating or completing courses; a small bridge program for pre-college students; and intensive or intrusive advising and career preparation for at-risk students. Students who participate in these targeted services will demonstrate improved outcomes in retention, course completion, and grade point average, with 60% of participants who receive advising, 70% of students who receive emergency support, and 80% of students who receive tutoring successfully completing their courses with a GPA of

$225,000 $75,000 0 $300,000

FUNDING SOURCE

PROJECT NAME

PROJECT ABSTRACT


GRANT

AMOUNT

BTC

MATCH

OTHER MATCH

TOTAL

PROJECT 2.0 or better and being retained to the next semester or graduating.

State Faculty Professional Growth

Blackhawk Technical College (BTC) seeks financial support for the Center for Innovation in Teaching and Learning (CITL), formerly our Teaching and Learning Center. These resources allow the CITL to extend and improve training, support, and professional development provided to full-time and part-time (adjunct) faculty. Professional development workshop topics include flexible course delivery formats (flex models) using Universal Design for Learning (UDL) principles, leveraging instructional technologies for balanced assessment plans, curriculum development best practices, and instructional design that drives change in high-quality teaching practices to ensure all students have an equal opportunity to learn. Through CITL trainings and guided experiences, at least 150 faculty will gain the knowledge and skills necessary to expand and transition to best practice models of teaching as they work to personalize student learning by offering flexible learning options. This is a priority for BTC and in direct alignment with the college’s strategic plan to offer flexible learning in a supportive environment that leads to student retention, success, and completion.

$50,059 $25,030 0 $75,089

State Emergency Assistance Grant

Blackhawk Technical College will provide emergency assistance grants to eligible Pell recipients who may experience unforeseen financial emergencies. The goal is to assist eligible students who are experiencing temporary financial hardships and provide assistance to them so they can focus on their studies and continue in their academic pursuits. An estimated 30 individuals will be served through this grant.

$20,395 0 0 $20,395

State IT Core Industry Blackhawk Technical College will develop, update, and align curriculum and credentials in the IT-Network Specialist program to meet the needs of employers in our district for specialists with a wide range of technical and soft skills. The college is developing meta-majors as part of a strategic planning initiative, and this project will support the creation of a meta-major pathway for all IT programs. At least 75 students will be enrolled in the IT-Network Specialist

$250,000 0 0 $250,000

FUNDING SOURCE

PROJECT NAME

PROJECT ABSTRACT


GRANT

AMOUNT

BTC

MATCH

OTHER MATCH

TOTAL

PROJECT program and will receive intrusive advising and preparation for the flexible learning environment. 75% of part-time students will successfully complete their program courses, and 55% of all students will be retained to the second year of the program. IT faculty will develop and revise curriculum, develop embedded technical diplomas or certificates in specific subjects including cybersecurity, improve tutoring services, pilot a faculty mentoring initiative, and build relationships with community partners including high schools, employers, and workforce programs to increase dual-credit and work-based learning opportunities and ensure the IT-Network Specialist meets the needs of students and employers alike in our district.

State Digital Marketing Developing Markets

Blackhawk Technical College will implement the Digital Marketing associate degree program (10-104-8) to meet changing employer needs in our district. This program will be part of the Business Division’s business meta-major initiative, and aligned courses will be shared among several programs. At least 10 students will enroll in the Digital Marketing program in 2019-20; 70% of students will successfully complete program courses and be retained to the next semester. New dual-credit pathways or academies will be developed with area high schools, and articulation agreements with four-year colleges will be explored. BTC instructors will develop curriculum for new and revised program courses, and instruction will be delivered via MyEdChoice, BTC’s flexible delivery model for in-person or online class participation. An embedded technical diploma will be explored and developed within the degree program. Program students will receive intrusive advising services and preparation for the flexible learning environment, which will be a pilot project for the college as it implements this new career pathway for students interested in a career in the local business community.

$100,000 0 0 $100,000

FUNDING SOURCE

PROJECT NAME

PROJECT ABSTRACT


GRANT

AMOUNT

BTC

MATCH

OTHER MATCH

TOTAL

PROJECT State Surgical Technician

Developing Markets Blackhawk Technical College will implement the Surgical Technician associate degree program (10-512-1) to meet changing employer needs in our district. This program will be part of a meta-major initiative at the college, and aligned courses will be shared among several programs. At least 10 students will enroll in the Surgical Technician program in 2019-20; 70% of students will successfully complete program courses and be retained to the next semester. The Surgical Technician instructor will develop curriculum for new and revised courses, and instruction will be delivered for all program courses. An embedded technical diploma will be explored and developed with input from employer partners. Program students will receive intrusive advising services, and BTC will market this program to employers, workforce programs, and high schools in the district as the college implements this new career pathway within our health sciences programming.

$100,000 0 0 $100,000

State Administrative Professional Career Pathways

Blackhawk Technical College will reinstate the Administrative Professional associate degree program (10-106-6) to meet changing employer needs in our district. This program will be part of the Business Division’s business meta-major initiative, and aligned courses will be shared among several programs. At least 10 students will enroll in the Administrative Professional program in 2019-20; 70% of students will successfully complete program courses and be retained to the next semester. New dual-credit pathways or academies will be developed with area high schools, and articulation agreements with four-year colleges will be explored, with at least two new agreements in place by June 2020. BTC instructors will develop curriculum for new and revised program courses, and instruction will be delivered via MyEdChoice, BTC’s flexible delivery model for in-person or online class participation. An embedded technical diploma of Administrative

$150,000 $50,000 0 $200,000

FUNDING SOURCE

PROJECT NAME

PROJECT ABSTRACT


GRANT

AMOUNT

BTC

MATCH

OTHER MATCH

TOTAL

PROJECT Support Professional will be developed within the degree program along with a shorter certificate. Program students will receive intrusive advising services and preparation for the flexible learning environment, which will be a pilot project for the college as it implements this new career pathway for students interested in a career in the local business community.

State Automotive Technician Career Pathways

Blackhawk Technical College will update and develop a career pathway aligned with local automotive and transportation employer needs in our district. This program will be part of the college’s meta-major initiative, and aligned courses will be shared among the Auto and Diesel programs. At least 60 students will enroll in the Automotive Technician program in 2019-20; 75% of part-time students will successfully complete program courses, and 60% of all students will be retained to the second year of the program. At least one dual-credit pathways or academy will be developed with area high schools, and an embedded technical diploma will be developed and implemented. BTC instructors will develop curriculum for new and revised program courses, which are offered in a “flex lab” model. Instructors will pilot faculty mentoring and boot camps for students, and develop work-based learning opportunities and new recruitment strategies. Program students will receive intrusive advising services and preparation for the flexible learning environment, which will be a pilot project for the college as it implements this new career pathway for students interested in a career in the automotive technician field.

$150,000 $50,000 $200,000

State Student Success Center Promising Practices: Guided Pathways Holistic Student Support Initiative

Blackhawk Technical College will continue its Guided Pathways journey to improve student success by providing professional development opportunities for faculty and staff and conducting a nationally-recognized survey of our students. Educating our employees and collecting key data on our students will provide direction to this work. Workshops will be provided on campus for faculty on the topic of implicit bias in the classroom during

$12,600 0 0 $12,600

FUNDING SOURCE

PROJECT NAME

PROJECT ABSTRACT


GRANT

AMOUNT

BTC

MATCH

OTHER MATCH

TOTAL

PROJECT scheduled training days. BTC will send a team to attend the WTCS Student Success Summit in July and also attend the Achieving the Dream conference in February 2020; grant funds will at least partially support these professional development opportunities. In the fall, BTC will work with the Hope Center for College, Community, and Justice to administer an in-depth survey of our students to identify the challenges they face regarding housing, food security, and other issues, and the Strategic Enrollment Management team will utilize this information as they develop their plan. The professional development and the Hope Center survey results will also inform the CCRC Scale of Adoption assessment, which will be completed by the college in spring 2020 and shared with WTCS.

State Beloit Health System Workforce Advancement

Blackhawk Technical College will assist Beloit Health System, a non-profit community-based health care provider in Wisconsin and leader in the health care industry, in developing and delivering a comprehensive training program to build critical skills for employees. Beloit Health System plans to increase productivity regarding patient and employee services while decreasing operational costs, ultimately to improve the patient and employee experience. Beloit Health System seeks advanced training opportunities to address leadership, communication, and advanced nursing skills. The Beloit Health System is not currently equipped to provide the training internally; however, Blackhawk Technical College is able to deliver a comprehensive training program that incorporates leadership and a Spanish Basic workshop along with advanced training for nursing staff regarding acute patients, utilizing the SIM lab at BTC focused on critical care modalities. As a result of this project, 60 members of leadership will complete the advanced leadership development series and the Spanish language workshop. Further, 250 total employees will

$17,279 0 0 $17,279

FUNDING SOURCE

PROJECT NAME

PROJECT ABSTRACT


GRANT

AMOUNT

BTC

MATCH

OTHER MATCH

TOTAL

PROJECT complete the Spanish Basic workshop, and 100 members of the nursing team will acquire knowledge and skills for improved critical care of patients in the Stateline area. The Beloit Health System will realize improved leadership skills, employee satisfaction, and patient experience scores.

State Pratt Industries Workforce Advancement

Company and the world’s largest, privately-held 100% recycled paper and packaging company, in developing and delivering a comprehensive training program that will build critical technical and leadership skills in company supervisors and administrative staff. In all, Pratt has more than 6000 highly-skilled, green-collar employees dedicated to the environment and sustainability, many of which are located in southern Wisconsin. Company records evidence an increase in production and sales goals. This has increased the need for employee training, which Pratt Industries addressed by adding a training department. The training department is still in the initial phases of development and would benefit greatly from WAT grant training assets. This training will support growth, develop effective teams, and position employees for future promotion within Pratt. Technical training will assist administrative staff in analyzing and presenting data. Outcomes will be measured by comparing personal improvement plans (reviews) from year to year.

$48,593 0 0 $48,593

State Village of Monticello Workforce Advancement

Blackhawk Technical College is working with the Village of Monticello, WI to enhance the training opportunities for each of their employees, who in a small community, are responsible for a wide range of responsibilities. By advancing the skills of their employees, the staff will be able to better support the goal of increasing the economic vitality of the community. Due to limited staff, it is vital that each employee maximize their skill sets which range from technical to soft skills. The combined trainings will reach 20 employees who serve in the Village Office, Police Department, Library, and Public Works Department or serve the Village as a Trustee.

$5,220 0 0 $5,220

FUNDING SOURCE

PROJECT NAME

PROJECT ABSTRACT


GRANT

AMOUNT

BTC

MATCH

OTHER MATCH

TOTAL

PROJECT In addition to recurring daily responsibilities, Village staff is responsible for leading the implementation of the community 2016-2036 Comprehensive Plan. With such a wide array of responsibilities, the village board wants to increase employee training in order to retain employees and increase their benefit to the village. The key activities of the grant will improve workplace safety, interpersonal communications, and computer skill sets as well as provide training in human relations, human resources, and ethics. Outcomes will be built into the employee evaluations.

State Green County Manufacturing Consortium Workforce Advancement

Blackhawk Technical College will assist a manufacturing training consortium consisting of seven different major Green County employers (Cleaver-Brooks, Emmi Roth USA, Klondike Cheese Company, Kuhn North America, Monroe Truck Equipment, Orchid Monroe, and Precision Drive & Control) to upgrade employee technical and leadership skills. This is the first such group in the area specifically committed to working together to enrich the skill sets of their employees while at the same time deepening the local talent pool. The combined training projects within the consortium will reach 172 employees including shop personnel, machinists, welders, front line personnel, engineers, maintenance technicians, and supervisors and managers. While the productivity level at each of these companies provides a sense of stability, it also brings challenges with a limited talent pool. In addition, due to rapid growth, many of these companies have had to expand the duties of existing employees without essential training required to be successful in their positions. As part of this consortium, these companies have jointly identified specific training areas that will offer growth opportunities for existing team members while helping each company meet their individual customer demands.

$63,158 0 0 $63,158

FUNDING SOURCE

PROJECT NAME

PROJECT ABSTRACT


GRANT

AMOUNT

BTC

MATCH

OTHER MATCH

TOTAL

PROJECT Anticipated outcomes include improved employee retention/reduced turnover, increased knowledge and skills demonstrated by the participants, expanded opportunities for employee promotions, increased sales, cost savings, enhanced earning potential and improved productivity and cost savings.

State NorthStar Training Program Workforce Advancement

Blackhawk Technical College (BTC) will assist NorthStar Medical Radioisotopes (NMR), a leader in the medical radioisotope industry, in developing and delivering a comprehensive training program. Since 2016, NMR has added over 100 new jobs with millions of dollars of capital expenditures. With this continuous growth, the need for additional leadership, employee well-being, safety and computer training has been identified. NMR’s internal Training Department specializes in high-demand compliance training for pharmaceutical and medical device regulations, technical customer training, and radiation safety. The department does not have the capacity to provide additional training, and BTC is in a position to fill this gap. The training will emphasize investing in the workforce, building stronger teams, promoting from within, and increasing safety and efficiency in the work environment. Up to 30 high-potential employees, supervisors and managers will attend leadership training. Ten employees will gain knowledge of a new mandated safety requirement. An anticipated 120 employees will have the opportunity to improve effectiveness, while learning to manage stress. Thirty employees will understand how to respond to medical emergencies and prevent disease transmission. Up to 40 employees will improve productivity through improved computer skills. In total, this project will serve a minimum of 120 unduplicated participants.

$19,152 0 0 $19,152

State Enhancing Leadership in Rock County Workforce Advancement

Blackhawk Technical College (BTC) will partner with Rock County to develop and deliver a comprehensive training program to build critical skills in County lead workers and supervisors. In 2011, Rock County began providing management training for

$16,150 0 0 $16,150

FUNDING SOURCE

PROJECT NAME

PROJECT ABSTRACT


GRANT

AMOUNT

BTC

MATCH

OTHER MATCH

TOTAL

PROJECT supervisors in-house, but the program has been inconsistent as a result of a disjointed training system and staff turnover. In 2017, Rock County partnered with BTC to develop a small leadership series that was targeted at new supervisors. The County conducted three of these programs in 2017 and 2018 and is looking to expand with more advanced training to reduce turnover. Rock County is currently not equipped to provide the desired training internally; however, BTC is in a position to deliver a comprehensive training program that incorporates both the soft skills and hard skills that lead workers and supervisors need to be successful and to help improve employee retention. Next year, 15 lead workers and 20 supervisor positions will complete advanced leadership training; 20 supervisors who have not participated in past leadership training opportunities will receive basic leadership training. In total, 55 Lead and Supervisor positions will apply newly attained leadership skills in their daily work, positively impacting overall organization productivity, engagement, and retention.

State MPC Workforce Advancement

Blackhawk Technical College (BTC) will provide Miniature Precision Components (MPC) with leadership training and training in use of Microsoft Excel to positively affect all levels of the business. Lack of leadership skills specific to front line supervisors, combined with the increased number of new employees, has created an employee retention issue. Activities in this proposal will create a pipeline for internal promotions into leadership roles. Many current front-line supervisors and lead operators have been promoted into a leadership role and have received little or no leadership training. MPC will continue working with BTC to provide leaders with needed training, and at completion, participating supervisors and lead operators will receive a local certificate in Leadership Training.

$16,077 0 0 $16,077

FUNDING SOURCE

PROJECT NAME

PROJECT ABSTRACT


GRANT

AMOUNT

BTC

MATCH

OTHER MATCH

TOTAL

PROJECT MPC has identified the need to upgrade employee skills in Microsoft Excel; the current skill level often results in inefficiencies related to data monitoring, tracking, and reporting. Thirty (30) employees ranging from entry level to management will upgrade skills in Excel and improve efficiency. With anticipated overlap between leadership and Excel training, a minimum of 45 unduplicated employees will participate in this project, which will positively impact employee retention, upgrade technology skills, and ultimately help MPC achieve safety, quality, production, and human resource goals.

State Community Action, Inc. Communication and Leadership Development Workforce Advancement

Blackhawk Technical College will assist Community Action, Inc. (CAI) to improve staff leadership skills. Community Action promotes internal advancement, but relies on external partners to provide leadership training. The activities in this proposal are designed to support career pathway development, employee retention, and succession planning. CAI is experiencing challenges with communication and leadership within the organization. With 100 employees serving more than 5,000 clients annually, ineffective communication and leadership can pose a significant barrier to organizational morale, hindering the quality of services and the ability for CAI to fulfill its mission. These training opportunities will improve agency leadership cohesion in providing services, building and maintaining partnerships, and breaking down agency silos that prevent consistent and effective wrap-around services between multiple program sites. The key activities in this proposal consist of effective communication and leadership training. The project will serve a total of 20 unduplicated CAI managers and case managers ranging from newly hired to very experienced. Anticipated outcomes from training include improved skills in communication (including electronic communication through

$5,268 0 0 $5,268

FUNDING SOURCE

PROJECT NAME

PROJECT ABSTRACT


GRANT

AMOUNT

BTC

MATCH

OTHER MATCH

TOTAL

PROJECT SharePoint) and leadership which will lead to improved productivity and employee retention, and an overall improved work environment. The proposed training will assist employees to upgrade their skillsets and advance internally.

Perkins

Career Prep Blackhawk Technical College will raise awareness of postsecondary options for high school students by utilizing grant funds to promote individual course offerings, academies, and early college opportunities students’ Academic Career Plans. The benefits of college planning and taking dual-credit classes will be presented through multiple channels including high school teachers, counselors, and Blackhawk Technical College faculty and staff. Students on pathways have opportunities to participate in Rigorous Programs of Study to help train them for long-term college success. Articulation agreements will allow students to prepare for college and inform their career paths, particularly if they ali their selection of dual-credit classes within their Academic Career Plan The activities in this project will meet students’ needs by providing a logical, systemic approach to creating career prep opportunities and helping them earn college credit during high school. The outcomes are projected to yield an increase in students earning postsecondary credit during high school. Advanced standing offerings are expected to maint current levels with a slight increase, especially in General Education offerings, and awareness of Career Clusters and Programs of Study is expected to increase as Blackhawk conducts outreach at the middle schools and creates career prep academies at the high schools.

$35,838 0 0 $35,838

FUNDING SOURCE

PROJECT NAME

PROJECT ABSTRACT


GRANT

AMOUNT

BTC

MATCH

OTHER MATCH

TOTAL

PROJECT Perkins Mental Health Support

Services Blackhawk Technical College (BTC) will improve efforts to assist students in obtaining access to mental health support services by providing a Mental Health Counselor on staff to serve at least 100 students in need of counseling services and emergency financial support. The Mental Health Counselor will serve students at all campuses, and at least 60% of those students receiving mental health counseling will be retained to the next semester or complete their programs. The Counselor will also provide professional development opportunities in conjunction with the Teaching and Learning Resources department to at least 20 BTC staff and faculty. This will increase awareness of students’ mental health needs and build capacity within the college to identify students who may need mental health services and refer them appropriately to Student Services.

$64,675 0 0 $64,675

Perkins Professional Learning and Development for Equity & Inclusion

Blackhawk Technical College will complete and disseminate a local equity report in spring 2020. In preparation for this, the College will provide professional development opportunities to educate faculty and staff in identifying how equity and inclusivity affects student success. With this knowledge, we expect our faculty and staff to understand the need for participation in professional development activities and to assist with creating institutional goals designed to support inclusivity. Activities in this grant will support faculty and staff professional development by: 1) sending a cross-functional team to the Achieving the Dream conference in February 2020; 2) offering external and/or internal trainings on equity and inclusion across campus; and 3) sharing the results of our equity report in a public forum. The results of the equity report will guide our Strategic Enrollment Management (SEM) group, shape our Guided Pathways initiatives and assist in the our AA/EO reporting.

$19,729 0 0 $19,729

FUNDING SOURCE

PROJECT NAME

PROJECT ABSTRACT


GRANT

AMOUNT

BTC

MATCH

OTHER MATCH

TOTAL

PROJECT Perkins Strengthening Career

and Technical Education Programs

Blackhawk Technical College will employ a Success Coach/Outreach Specialist to support students in Business Management and Information Technology (IT) programs with academic and student services interventions such as individualized plans and proactive advising. In FY2018, there were 316 students enrolled in the Business Management program, and 224 students enrolled in the four IT programs (IT-Network Specialist, IT-Web Software Developer, Computer Service Technician, and Manufacturing IT Specialist). Using new communications and monitoring tools, the Success Coach/Outreach Specialist will identify struggling students early and refer them to instructional supportive services (e.g. tutoring, accommodations/disability services) to improve learning outcomes in all program courses, and will also refer them to student services (e.g. mental health counseling, financial aid) as appropriate. The Success Coach/Outreach Specialist will identify and implement interventions that improve retention and credential completion, with a special focus on identified at-risk populations. With these supports, BTC will improve college-wide performance in Perkins Indicators in FY2020. Technical Skill Attainment (program course completion) will improve by 2.77 percentage points, and Academic Skill Attainment (general education course completion) will improve by 1.39 percentage points. Credential Attainment (graduation or program completion) will improve by 3.66 percentage points, and Retention/Transfer (persistence) will improve by .77 percentage point.

$72,381 0 0 $72,381

Perkins Wingspan Nontraditional Options

The Non-Traditional Occupations project will serve 70 participants by promoting enrollment and retention in non-traditional technical careers. Efforts will include outreach to recruit students to NTO programs and participate in NTO summer camps (Perkins Indicator 5P1), and case management and supportive services for students who are currently in NTO

$18,095 0 0 $18,095

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PROJECT programs at the college (Perkins Indicator 5P2). The Director of Workforce & Community Development and Administrative Assistant will coordinate the outreach activities, including providing recruitment materials to dislocated worker, GED, and other programs at the Job Center (with support from the NTO Coordinator) and on our campuses, and developing and offering summer camps in NTO programs for middle and high school students. The NTO Coordinator, who is also the Mental Health Counselor, will provide case management and supportive services to students currently enrolled in NTO programs, including identifying barriers, classroom visits, referrals to workshops and other student services, and conducting exit interviews. The NTO Coordinator will serve as the college’s point of contact for NTO inquiries and initiatives.

Perkins Achieving Student Success

Blackhawk Technical College will provide academic pathways and career guidance, accommodations (disability) support services, tutoring, and career services to improve skill attainment, program completion, and retention to at least 650 at-risk students in 2019-2020. Students identified as at-risk by academic limitations, economic barriers, identified disabilities or students in special populations who need additional supports beyond those provided for the general student population will be served by grant-funded activities and services in the Student Services and Learning Support areas at the college. Outcomes will include achievement of the following performance levels: Technical Skill Attainment—74.57%; Academic Skill Attainment—69.24%; Credential Attainment—36.40%; Retention/Transfer—33.25%; and Student Placement—92.00% (Perkins core indicators 1P1, 1P2, 2P1, 3P1, and 4P1).

$271,429 $244,530 0 $515,959

ACRONYMS AEFL-Adult Education and Family Literacy Act (Federal) DWD-Wisconsin Department of Workforce Development (WI) DHS-Department of Health Services (WI) FEMA-Federal Emergency Management Agency

DOC-Department of Corrections (State) NSF-National Science Foundation DOL-Department of Labor (Federal) PVT-Private DOT-Department of Transportation (WI) State-General Purpose Revenue (WI) DPI-Department of Public Instruction (WI) Perkins-Carl D. Perkins Career and Technical Education Act (Federal)

ENCLOSURE #9 6. Consent Agenda

e. Acceptance of Intents to Retire (Patricia DeGarmo, Terri Dodge, Glenn Hoffarth, Kent Marsden, John Norland, Jon Thomason) (Action – Brian Gohlke)

Patricia DeGarmo, Office Systems Technology/Human Resources Instructor, has

submitted her intent to retire on May 16, 2020, after 19 years of service to the College.

Terri Dodge, Accounting Clerk – Grants and Accounts Payable, has submitted her

intent to retire on May 6, 2020, after 18 years of service to the College. Glenn Hoffarth, Social Science Instructor, has submitted his intent to retire on

June 30, 2020, after 31 years of service to the College. Kent Marsden, Basic Skills Instructor, has submitted his intent to retire on May 16,

2020, after 32 years of service to the College. John Norland, Communications Instructor, has submitted his intent to retire on

June 30, 2020, after 23 years of service to the College. Jon Thomason, Basic Skills Instructor, has submitted his intent to retire on June 30,

2020, after 25 years of service to the College. Acceptance of the intents to retire is recommended.


f. Confirmation of Administrative Employment Contract Issued for the Position of Program Coordinator – Law Enforcement (Troy Egger) (Action – Brian Gohlke)

Troy Egger has been issued an administrative employment contract for the position

of Program Coordinator – Law Enforcement at a salary of $87,000, effective December 16, 2019.

Mr. Egger holds an M.S. degree in Criminal Justice Management from UW-

Platteville and a B.A. degree in Sociology from UW-Whitewater. For the past 12 years he has been employed by the Rock County Sheriff’s Office. He is currently a Sergeant with the jail and patrol. Previous positions held include Training Coordinator and Deputy Sheriff. Prior occupational experience included six (6) years in the U.S. Marine Corps, attaining the rank of Corporal.

Confirmation of Mr. Egger’s employment contract is requested.


g. Confirmation of Instructional Employment Contract Issued for the Position of Engineering Instructor (Bryan Coddington) (Action – Brian Gohlke)

Bryan Coddington has been issued an instructional employment contract for the

position of Engineering Instructor at a salary of $66,000, effective November 16, 2019.

Mr. Coddington holds a B.S. degree in Manufacturing Engineering from UW-Stout

and a Welding degree from Chippewa Valley Technical College. He has been employed by the College since March 2019 as an Electro-Mechanical Technology Instructor. Prior occupational experience includes positions of Instrumentation Specialist at UW-Madison – Engineering Physics Department; and CAD Designer/Welder-Fabricator at American Structures, Inc., Menominee.

Confirmation of Mr. Coddington’s employment contract is requested.

ENCLOSURE #12 7. Committee Reports

a. Acceptance of Fiscal Year 2018-19 Audit Report (Finance Committee Recommendation – Action)

As a result of the request for proposal process, the District Board awarded the contract for audit services to Clifton, Larsen, Allen (CLA) of Milwaukee. CLA has completed the audit of Fiscal Year 2018-19 financial records and will attend the Finance Committee meeting on December 18 at 4:15 p.m. to present the FY19 Draft Audit Report, discuss their findings, and answer any questions. Hard copy of the audit report will be provided at the meeting. The Finance Committee will present its recommendation regarding acceptance of the Fiscal Year 2018-19 Audit Report to the District Board. Upon acceptance by the District Board, the report will be finalized and forwarded to the Wisconsin Technical College System Office by the December 31, 2019, deadline.

https://www.blackhawk.edu/Portals/0/PDFs/About/Governance/FinancialStatement2018-19Draft.pdf

https://www.blackhawk.edu/Portals/0/PDFs/About/Governance/FinancialStatement2018-19Draft.pdf

District BoardBlackhawk Technical CollegeJanesville, Wisconsin

We have audited the financial statements of the business-type activities, the discretely presented component unit, and the aggregate remaining fund information of Blackhawk Technical College District (the “District”) as of and for the year ended June 30, 2019, and have issued our report thereon dated December 6, 2019. We have previously communicated to you information about our responsibilities under auditing standards generally accepted in the United States of America, Government Auditing Standards, Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), and the State Single Audit Guidelines, as issued by the Wisconsin Department of Administration, as well as certain information related to the planned scope and timing of our audit. Professional standards also require that we communicate to you the following information related to our audit.

Significant audit findings

Qualitative aspects of accounting practices

Accounting policies

Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the District are described in Note 1 to the financial statements.

No new accounting policies were adopted and the application of existing policies was not changed during the 2019.

We noted no transactions entered into by the entity during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period.

Accounting estimates

Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. There were no accounting estimates affecting the financial statements which were particularly sensitive or required substantial judgments by management. The most sensitive estimates affecting the financial statements were:

Management’s estimate of the post employee benefits liability is based on actuarial study prepared by the outside organization hired by management to determine the total OPEB liability and related activity. We evaluated the key factors and assumptions used to develop the post employee benefits liability and related activity in determining that it is reasonable in relation to the financial statements taken as a whole.

The liability, deferred outflows and deferred inflows reported for the pension benefits are calculated by an actuary based on census data and the retirement systems’ assumptions for discount rate, inflation rate, mortality, retirement, and other data. We evaluated the key factors

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District BoardBlackhawk Technical College DistrictPage 2

and assumptions used to develop liability, deferred outflows and deferred inflows for pension benefits in determining that it is reasonable in relation to the financial statements as a whole.

Management’s estimate of the allowance for doubtful accounts is based on historical sales, historical loss levels, and an analysis of the collectability of individual accounts. We evaluated the key factors and assumptions used to develop the allowance in determining that it is reasonable in relation to the financial statements taken as a whole.

Management’s estimate of depreciation and amortization is based on the estimated useful lives of the buildings, structures, equipment, and the intangible asset. We evaluated the key factors and assumptions used to develop depreciation in determining that it is reasonable in relation to the financial statements taken as a whole.

Financial statement disclosures

Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. There were no particularly sensitive financial statement disclosures.

The financial statement disclosures are neutral, consistent, and clear.

Difficulties encountered in performing the audit

We encountered no significant difficulties in dealing with management in performing and completing our audit.

Uncorrected misstatements

Professional standards require us to accumulate all misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management.Management did not identify and we did not notify them of any uncorrected financial statement misstatements.

Corrected misstatements

Management did not identify and we did not notify them of any financial statement misstatements detected as a result of audit procedures.

Disagreements with management

For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditors’ report. No such disagreements arose during our audit.

Management representations

We have requested certain representations from management that are included in the attachedmanagement representation letter December 18, 2019.

Management consultations with other independent accountants

In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to the entity’s financial statements or a determination of

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the type of auditors’ opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants.

Significant issues discussed with management prior to engagement

We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to engagement as the entity’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our engagement.

Other information in documents containing audited financial statements

With respect to the required supplementary information (RSI) accompanying the financial statements, we made certain inquiries of management about the methods of preparing the RSI, including whether the RSI has been measured and presented in accordance with prescribed guidelines, whether the methods of measurement and preparation have been changed from the prior period and the reasons for any such changes, and whether there were any significant assumptions or interpretations underlying the measurement or presentation of the RSI. We compared the RSI for consistency with management’s responses to the foregoing inquiries, the basic financial statements, and other knowledge obtained during the audit of the basic financial statements. Because these limited procedures do not provide sufficient evidence, we did not express an opinion or provide any assurance on the RSI.

With respect to the schedule of expenditures of federal and state awards (SEFA/SESA) accompanying the financial statements, on which we were engaged to report in relation to the financial statements as a whole, we made certain inquiries of management and evaluated the form, content, and methods of preparing the SEFA/SESA to determine that the SEFA/SESA complies with the requirements of the Uniform Guidance and the State Single Audit Guidelines, as issued by the Wisconsin Department of Administration, the method of preparing it has not changed from the prior period or the reasons for such changes, and the SEFA/SESA is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the SEFA/SESA to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We have issued our report thereon December 18, 2019.

With respect to budgetary comparison schedules accompanying the financial statements, on which we were engaged to report in relation to the financial statements as a whole, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period or the reasons for such changes, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We have issued our report thereon dated December 18, 2019.

Other information is being included in documents containing the audited financial statements and the auditors’ report thereon. Our responsibility for such other information does not extend beyond the financial information identified in our auditors’ report. We have no responsibility for determining whether such other information is properly stated and do not have an obligation to perform any procedures to corroborate other information contained in such documents. As required by professional standards, we

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read the statistical section (the other information) in order to identify material inconsistencies between the audited financial statements and the other information. We did not identify any material inconsistencies between the other information and the audited financial statements.

This communication is intended solely for the information and use of the District Board and management of the District and is not intended to be, and should not be, used by anyone other than these specified parties.

CliftonLarsonAllen LLP

Milwaukee, WisconsinDecember 6, 2019

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ManagementBlackhawk Technical College DistrictJanesville, Wisconsin

In planning and performing our audit of the financial statements of Blackhawk Technical College District (the “District”) as of and for the year ended June 30, 2019, in accordance with auditing standards generally accepted in the United States of America, we considered the District’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the District’s internal control. Accordingly, we do not express an opinion on the effectiveness of the District’s internal control.

However, during our audit we became aware of a deficiency in internal control other than significant deficiencies and material weaknesses and other matters that is an opportunity improve your operations.Our comment and suggestion regarding this matter is summarized below. This letter does not affect our report on the financial statements dated December 18, 2019.

Accounts Receivable – Calculation of the Allowance for Doubtful Accounts

The District’s methodology for calculating the allowance for doubtful accounts is not sufficient to exclude current invoices in calculating the allowance for doubtful accounts. The District calculates the their allowance for doubtful accounts as twelve (12) percent of the gross receivable balance that has aged more than 90 days as of June 30, 2019. After discussion with management, we noted that the receivables aged more than 90 days includes amounts invoiced for fall tuition, which is not considered due from the student until the beginning of the subsequent year’s fall semester. The report utilized to age the receivables is doing so based on the date the invoice was sent and not based on whether the invoice is considered past due. As a result, the allowance is being calculated based on amounts, which are not past due as of June 30, 2019.

We recommend that the District make modifications to the report used to calculate the allowance so that the aging is based on when the invoice is due and not when it was created.

***

We will review the status of these comments during our next audit engagement. We have already discussed many of these comments and suggestions with various entity personnel, and we will be pleased to discuss them in further detail at your convenience, to perform any additional study of these matters, or to assist you in implementing the recommendations.

This communication is intended solely for the information and use of management, District Board, and others within the District, and is not intended to be, and should not be, used by anyone other than these specified parties.

CliftonLarsonAllen LLP

Milwaukee, WisconsinDecember 18, 2019

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ENCLOSURE #13 9. New Business a. Dual Credit Pathways (Information – Tony Landowski and Katie Lange)

A presentation will be made on Dual Credit Pathways with local K-12 districts. Information covered will include definitions of the types of dual credit, including Transcripted Credit, Advanced Standing, Start College Now, and 38.14 Contracts. The concept of dual credit pathways and the progress of where we are with pathways, as well as data regarding dual credit classes and the conversion of dual credit students to Blackhawk Technical College will also be shared. Tony Landowski, Executive Director of Student Services, and Katie Lange, Enrollment Development Coordinator, will provide the presentation and answer questions.

ENCLOSURE #14 9. New Business b. Fall 2019 Enrollment Trend (Information – Dr. Jon Tysse)

A date-of-record enrollment report for the Fall 2019 semester was presented at the September Board meeting. The impact of flexible delivery on enrollment was discussed. An update was to be provided later in the semester when additional enrollments would be known. Final information is now available and will be shared regarding flexible delivery and its impact on enrollment for the Fall 2019 semester. Dr. Jon Tysse, Executive Director of Institutional Research & Effectiveness, will be present to answer questions.

agenda · 2019-12-13 · blackhawk technical college district board december 18, 2019 - agenda page...

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