agenda - d3n9y02raazwpg.cloudfront.net€¦ · agenda east jordan city commission 7:00 pm, tuesday,...

AGENDAEAST JORDAN CITY COMMISSION

7:00 PM, Tuesday, May 19, 2020Web: www.eastjordancity.org

Welcome to the Business Meeting of the City of East Jordan. Visitors are welcome and encouraged to address any and all itemslisted on this agenda by filling out a “Speaker Request Slip” located near the front door. Please complete the slip and give it tothe City Clerk prior to the start of the meeting. The only time a visitor must wait to voice concerns is if the agenda does notspecifically designate a time when that particular subject will be addressed; in that case, you may address the Commission justbefore the City Administrator’s Report. The Mayor (or presiding Commission member) must recognize anyone wishing toaddress the City Commission prior to speaking. If you have any items you wish to address with the Commission that involve theday-to-day operations of the City or its Departments, etc., please address those concerns first with the City Administrator.

The Public wishing to participate during the public hearings or public comment section of themeeting or view the meeting electronically, may call the toll free call-in number: 877 475 4499 oruse ZOOM and use Meeting ID: 870 0762 9993. PUBLIC HEARING PRELIMINARY ITEMS

Call to Order and Mayor's WelcomePledge of AllegianceApproval of Tonight's Meeting AgendaInquiry of Commissioner Conflicts of Interest for Tonight's Meeting

CEREMONIAL ITEMS PUBLIC COMMENT/SPEAKER REQUEST SLIPS3 minutes per speaker to address City Commission. CONSENT AGENDA 1 Amended City Commission Meeting Minutes-April 7, 2020 04-07-20 Draft.pdf 2 City Commission Meeting Minutes-May 5, 2020 05-05-20 Draft.pdf 3 Paid Bills List dated May 14, 2020 totaling $120,997.65 Paid Bills List dated 05-14-20.pdf 4 Boards and Commission Meeting Minutes:

DDA-April 13, 2020

2020.04.13 - EJ DDA Minutes.pdf 1

https://www.facebook.com/City-of-East-Jordan-102842739761759

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/592534/04-07-20_Draft.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/592539/05-05-20_Draft.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/594553/Paid_Bills_List_dated_05-14-20.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/592560/2020.04.13_-_EJ_DDA_Minutes.pdf

OLD BUSINESS 5 M-66 Sewer Phase 4-No Discussion 6 Ordinance 143X: An Ordinance to Amend the Zoning Code of the Code of Ordinances for

the City of East Jordan ORD. 143X.docx NEW BUSINESS 7 2020 Farmer's Market Logistics Letter Farmers Market Letter.docx BOARDS & COMMISSION APPOINTMENTS ANNOUNCEMENTS & REPORTS 8 City Administrator's Report Administrator's Report 5-19.docx Inv_1166_from_CL_Excavating_LLC_17732.pdf 9 Mayor's Report 10 City Attorney's Report 11 City Commissioner Comments 12 Adjournment

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/580432/ORD._143X.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/596662/Farmers_Market_Letter.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/594567/Administrator_s_Report_5-19.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/596678/Inv_1166_from_CL_Excavating_LLC_17732.pdf

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EAST JORDAN CITY COMMISSION

MEETING MINUTES Tuesday April 07, 2020

7:00 PM

BUDGET WORK SESSIONAT 5:45 P.M. via Zoom

PRESENT: Mayor Peck

Commissioners Timmons, Penzien, Sherman, Hawley, and Reid

City Administrator Cannon

City Treasurer Jackson

City Clerk Wilson

DPW Superintendent Thomas

Wastewater Treatment Operator Mowbray

Parks Director Crick

Mayor Peck called the budget work session to order at 5:45 p.m.

Commission discussed the Sewer Department and discussed revenues and expenditures.

Commissioner Hawley stated she didn’t have any questions regarding these budgets.

Commissioner Reid agreed with Commissioner Hawley and didn’t have any questions as well.

Commissioner Penzien inquired if WWTO Mowbray had any concerns.

Hawley stated some line items are consistent such as utilities and others are not, like discussed at the last

meeting such as telephone which are still being budgeted over.

Administrator Cannon stated there will be a lot of utility cost which will go down this year due to lift

station upgrades.

City Treasurer Jackson stated per WWTO Mowbray she is having to pull an in-house project due to

revenues.

Jackson also stated Mowbray commented about the school being shut down it is a revenue loss as well.

Commissioner Timmons agreed with Commissioner Hawley regarding water, sewer and the Tourist Park

always being over and has discussed options with the Administrator and we need to find the right time to

discuss those.

Administrator Cannon stated the CDBG projects are still ongoing and will be completed by mid-summer

and should be starting back up soon.

DPW Superintendent Thomas stated the only projects we have scheduled for this upcoming budget year

is the Lead and Copper line replacements as mandated by EGLE which is mandating we replace 5% per

year and must be completed within 20 years.

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Commissioner Penzien inquired if there would be any funds available for this through Lansing.

Cannon stated no.

Administrator Cannon reviewed the Equipment Fund and how it works with the Commission.

Commissioner Timmons inquired about the vehicle maintenance line item and discussion was held on

this line item and how other budgets affect this line item.

Timmons also added when this pandemic is over and at this time, we just don’t really know what our

revenues are going to be.

Cannon stated that is correct and at this time there are no projects that are scheduled for so no projects

are also having to be cut.

Administrator Cannon gave an update on the Tourist Park at this time stating the sites will not be open

until June 1st and water/sewer has been replaced along the highway and seasonal campers will be placed

in those sites as well as the other sites have been raised using the dredging material.

Mayor Peck inquired if Covid-19 is affecting seasonal slips and rentals at the Harbor.

Cannon stated most are calling as May 15th is the date the Harbor normally opens and payment is due

but we have informed those who have called that they can delay payment but we have not had any

cancellations as of today.

Commissioner Timmons stated with the worst-case scenario and everyone having to stay home, there is

still maintenance to be done in the Parks.

Parks Director Crick stated the Part Time Labor and payroll campground attendants have been cut that

would be likely the only thing we could remove.

Crick stated the infrastructure still needs to be replaced.

Commissioner Hawley inquired if we were looking at doing anything with prohibiting short-term rentals

during the state of emergency and where would the Tourist Park and Harbor would fit into this.

Cannon stated we are drafting some basic language similar to Charlevoix’s but we haven’t even got to

meet with Planning Commission to have them review it yet but it hasn’t been accepted as a business so it

wouldn’t apply to the Harbor and Tourist Park.

Timmons felt we need to monitor these situations and ear mark our losses and see afterwards where we

can retrieve the losses after this is over, we want the revenue but we just can’t have people in our parks

possibly exposing others while Covid-19 is happening.

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Cannon stated we will look in the upcoming months to have the Department Heads start keeping track of

additional expenses.

Commissioner Penzien inquired if the dirt was placed on the campsites along M-66 and if that was all

that would be done this year.

Parks Director Crick stated yes just the first section but as infrastructure is updated and funding is

available, we hope to build up the rest of the park.

Mayor Peck closed the budget work session at 6:45 p.m.

PUBLIC HEARING AT 6:45 P.M. RE: DELINQUENT BILLS TO BE PLACED ON 2020 TAX

ROLL

PRESENT: Russ, Peck, Tracey Johnson, Abbie Hawley, Amy Sherman, Mark Penzien, Tom Reid,

Paul Timmons


City Clerk Wilson


Mayor Peck called the public hearing to order at 6:50 p.m. and stated the purpose of the public hearing

was to hear any comments regarding the 2020 delinquent bills.

Clerk Wilson stated the property owner who was noticed by certified mail did not pick up the mailing

from the post office which was attempted 3 times.

Mayor Peck made 3 calls for public comments which none were received.

Mayor Peck closed the public hearing at 6:51 p.m.

PUBLIC HEARING AT 6:45 P.M. RE: PROPOSED BUDGET FOR FISCAL YEAR 2020/2021

PRESENT: Russ Peck, Tracey Johnson, Abbie Hawley, Amy Sherman, Mark Penzien, Tom Reid,

Paul Timmons


City Clerk Wilson


Mayor Peck called the public hearing to order at 6:51 p.m. and stated the purpose of the public

hearing was to hear any comments regarding the proposed budget for fiscal year 2020/2021.

Mayor Peck made 3 calls for public comments with no comments received.

Peck closed the public hearing at 6:53 p.m.

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REGULAR MEETING PRESENT: Russ Peck, Tracey Johnson, Abbie Hawley, Amy Sherman, Mark Penzien, Tom Reid, Paul Timmons ABSENT: None Mayor Peck called the meeting to order at 7:00 p.m. and led the pledge of allegiance.

PRELIMINARY ITEMS

Call to Order and Mayor's Welcome Pledge of Allegiance Approval of Tonight's Meeting Agenda Inquiry of Commissioner Conflicts of Interest for Tonight's Meeting

Motion offered by Sherman, second by Penzien to approve the meeting agenda for Tuesday, April 7, 2020 as presented. Motion Carried All Ayes Ayes: PENZIEN, REID, HAWLEY, TIMMONS, SHERMAN, JOHNSON, PECK Nays: NONE Absent: None Abstain: None Conflicts of Interest No conflicts of interest were voiced.

CEREMONIAL ITEMS-No items scheduled

PUBLIC COMMENT/SPEAKER REQUEST

SLIPS

3 Minutes per speaker to address City Commission

No Speaker Request Slips were received and there was

no one requested to be recognized via zoom.

CONSENT AGENDA

Commission Meeting Minutes of March 3, 2020

Paid Bills List dated March 12, 2020 totaling $136,831.95

Paid Bills List dated April 2, 2020 totaling $359,838.07

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Boards and Commissions Meeting Minutes

• ZBA-September 23, 2019

Jordan Valley District Library-January 22, 2020 DDA-February 3, 2020

Planning Commission-February 13, 2020 Housing Commission-February 13, 2020 DDA Special-February 18, 2020

JVEMSA-February 19. 2020 ZBA-February 24, 2020 Election Commission-March 2, 2020

Board of Review-March 3, 2020 Board of Review- March 9, 2020 Board of Review-March 10, 2020

Monthly Public Safety Report-Fire 2020

Cash on Hand Report for February 2020

Motion offered by Timmons, second by Hawley to approve the Consent Agenda as presented.

Motion Carried All Ayes

Ayes: JOHNSON, SHERMAN, TIMMONS, HAWLEY, REID, PENZIEN, AND PECK

Nays: NONE

Absent: None

Abstain: None

OLD BUSINESS

• M-66 Sewer Phase 4- No Discussion was held.

• Ordinance #258: An Ordinance to Amend Chapter 46 Utilities, Article III Sewers,

Section 46-128-Sewer Service Charge (B) (4)

The following ordinance was offered up for adoption by Commissioner Sherman, second by

Commissioner Hawley:

ORDINANCE #258

AN ORDINANCE TO AMEND CHAPTER 46 UTILITIES

ARTICLE III SEWERS, SECTION 46-128-SEWER SERVICE CHARGE (B) (4)

THE CITY OF EAST JORDAN ORDAINS:

Section 1: Amendment to Section 46-128 Sewer Service Charge (B) (4)

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(4) Users outside the city limits shall pay debt retirements rates three times that of users within

the city.

The following will be removed and replaced with:

(4) Users outside the city limits shall pay debt retirement rates double that of users within

the city.

Section 2: This amendment will take effect seven (7) days after publication per City Charter.

Date: ____________________ Signature: ____________________________

Cheltzi M. Wilson, MMC

City Clerk

ROLL CALL VOTE:

AYES: PENZIEN, REID, HAWLEY, TIMMONS, SHERMAN, JOHNSON, AND PECK

NAYS: NONE

ABSENT: NONE

ABSTAIN: NONE

ADOPTED: APRIL 7, 2020

PUBLISHED: APRIL 16, 2020

EFFECTIVE: APRIL 23, 2020

NEW BUSINESS

• 2020 Freedom Festival Fireworks Permit Application

Motion offered by Timmons, second by Reid to approve the 2020 Freedom Festival Fireworks Permit

application as submitted.


Ayes: PENZIEN, REID, HAWLEY, TIMMONS, SHERMAN, JOHNSON AND PECK

Nays: None

Absent: None

Abstain: None

• 2020 Commissioner Goals Review and Reflection for March

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Commissioner Timmons stated along with safety of the City as one of the goals, after this pandemic is

over, he would like to see that we have a small amount of PPE on stock at least enough for a few days.

Mayor Peck agreed with Commissioner Timmons.

Commissioner Hawley stated our first goal is to be prepared and she wanted to say how impressed and

proud she is of everyone working for the city as over the past month as it has been very difficult for the

staff to figure out how to follow the Executive Orders and get that information out and making sure

everyone is still safe and still getting their jobs done and is very thankful for them.

• Resolution 106-2020: Resolution to Place Delinquent Bills on 2020 Summer Tax

Roll for Collection

The following resolution was offered up for adoption by Commissioner Johnson, second by

Commissioner Penzien:

RESOLUTION #106-2020

RESOLUTION TO PLACE DELINQUENT BILLS ON 2020 SUMMER TAX ROLL FOR

COLLECTION

WHEREAS, on March 3, 2020, at a Regular City Commission meeting, the City Commission

for the City of East Jordan publicly made known its intent to place delinquent bills on the 2020 summer

tax roll by scheduling a Public Hearing to receive objections on the City’s intent, and

WHEREAS, the City Clerk has notified the delinquent property owners of the City’s intent by

certified mail, and

WHEREAS, on April 7, 2020 at 6:45 p.m. a Public Hearing on the City’s intent to place

delinquent bills on the 2020 summer tax roll was held, with no objections received.

THEREFORE, BE IT RESOLVED THAT the City Clerk is hereby directed to certify to the

City’s Tax Assessor to enter the following delinquent accounts, plus a 10% collection fee, upon the 2020

summer tax roll for collection:

1. 825 Water Street 15-053-022-036-00

DDA COM 33 FT S & 451 FT 4" W OF NE COR OF NE1/4 OF SE1/4 OF SEC 22 TH S 124 FT TH W

215 FT TH N 124 FT TH E 215 FT TO POB BEING PT OF NE1/4 OF SE1/4 SEC 22-32-7

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James Cesaro

4549 Miles Road

East Jordan, MI 49727

Water/Sewer Services $ 507.09

10% Collection Fee $ 50.71

$ 557.80

Total: $ 557.80

ROLL CALL VOTE:

AYES: JOHNSON, SHERMAN, TIMMONS, HAWLEY, REID, PENZIEN AND PECK

NAYS: NONE

ABSTAIN: NONE

ABSENT: NONE

Resolution declared adopted on April 7, 2020.

• Resolution 107-2020: Resolution Recommending the Distribution of the East Jordan

Community Master Plan

The following resolution was offered up by Commissioner Reid, second by Commissioner Penzien:

RESOLUTION 107-2020

EAST JORDAN

CHARLEVOIX COUNTY, MICHIGAN

EAST JORDAN PLANNING COMMISSION

RESOLUTION RECOMMENDING THE DISTRIBUTION OF THE

EAST JORDAN COMMUNITY MASTER PLAN

WHEREAS, the Michigan Planning Enabling Act (MPEA) authorizes municipal planning

commissions to prepare a "master plan" pertinent to the future development of the municipality;

WHEREAS, the Planning Commission has prepared a draft master plan for the municipality,

to update and replace its previous community master plan; and

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WHEREAS, the City Commission authorizes the distribution of the draft Community Master

Plan to the general public and the various entities as required by the MPEA, for review and comment

purposes; and

WHEREAS, once the distribution period has expired the Planning Commission will convene public

hearing;

NOW, THEREFORE, the City Commission hereby authorizes distribution of the draft community

master plan.

CERTIFICATE

I hereby certify the foregoing resolution was approved by a majority of the members of the City

Commission by a roll call vote at a regular meeting of the Board held on April 7, 2020 in compliance

with the Open Meetings Act.

ROLL CALL VOTE:

AYES: PENZIEN, REID, HAWLEY, TIMMONS, SHERMAN, JOHNSON AND PECK

NAYS: NONE

ABSENT: NONE

ABSTAIN: NONE

ADOPTED: APRIL 7, 2020

________________________________________

CHELTZI M. WILSON, MMC

CITY CLERK

• Approval of Elmer's Contract for Joining Jordan Project

Motion offered by Johnson, second by Sherman to approve the contract with Elmer’s for the Joining

Jordan Project.


Ayes: Johnson, Sherman, Timmons, Hawley, Reid, Penzien, Reid and Peck

Nays: None

Absent: None

Abstain: None

• Resolution 108-2020: Resolution Authorizing Membership in the Michigan

Water/Wastewater Agency Response Network

RESOLUTION 108-2020

CITY OF EAST JORDAN

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RESOLUTION AUTHORIZING MEMBERSHIP IN THE

“MICHIGAN WATER/WASTEWATER AGENCY RESPONSE NETWORK”

WHEREAS, certain Michigan water, wastewater and public works agencies have formed

the “Michigan Water/Wastewater Agency Response Network,” (MiWARN), to share resources and

to assist each other in the form of personnel, equipment, material and supplies in the event of

emergencies that disrupt utility services, and

WHEREAS, the Urban Cooperative Act of 1967, (MCL 124.501 et seq.) authorizes public

bodies and private entities to work together to provide mutual aid and assistance to both public and

private water and wastewater utilities and public works agencies in need of emergency assistance

caused by natural or man-made disasters, and

WHEREAS, the features of the proposed Mutual Aid and Assistance Agreement under

consideration gives sole discretion to Members whether or not to respond to a request for

assistance, or to what extent to respond to a request for assistance from a requesting Member, and

provides for cost re-imbursement by the requesting Member to the responding Member, and

WHEREAS, City of East Jordan will retain complete discretion and authority to withdraw

some or all of its resources furnished to a requesting Member at any time, and may withdraw from

MiWARN, for any reason, upon seven (7) days’ notice to the Steering Committee, and

WHEREAS, legal counsel for the City of East Jordan has reviewed the draft Mutual Aid

and Assistance Agreement, in conjunction with the Director of City of East Jordan and recommend

the proposed Agreement, and

WHEREAS, the Members have agreed to enter into this “Michigan Water/Wastewater

Agency Response Network Mutual Aid Agreement,” to describe the terms and conditions under

which emergency assistance may be requested and provided, and

WHEREAS, by executing the Agreement, the Parties express their intent to participate in a

program of Mutual Aid and Assistance within the State of Michigan.

NOW THEREFORE BE IT RESOLVED, that the City of East Jordan does hereby

authorize entering into the Mutual Aid and Assistance Agreement with the Michigan

Water/Wastewater Agency Response Network, and the authorizes the execution of the Agreement

by the City of East Jordan, Thomas Cannon, City Administrator.

ADOPTED by order of the East Jordan City Commission, the 7th, day of April, 2020.

ROLL CALL:

AYE VOTES: PENZIEN, REID, HAWLEY, TIMMONS, SHERMAN, JOHNSON

AND PECK

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NAY VOTES: NONE

ABSENT: NONE

ABSTAIN: NONE

CERTIFICATION

I, THE UNDERSIGNED, the duly elected and qualified clerk of the City of East Jordan, do hereby

certify that the foregoing is a true and complete copy of the Resolution authorizing membership in

the Michigan Water/Wastewater Agency Response Network adopted on the 7th, day of April, 2020.

______________________________


City Clerk

Attorney Beatty stated in the agreement there was some wording regarding physical damage we

wanted to change due to Covid-19.

Cannon stated no changes have been made at this time.

BOARDS & COMMISSION APPOINTMENTS

No boards and commissions were held at this time.

ANNOUNCEMENTS & REPORTS

• City Administrator's Report

Administrator Cannon reviewed his report.

Cannon also stated the joint meeting has been postponed due to Covid-19 and inquired when the

Commission would like to look at rescheduling.

Consensus of the Commission stated they would like to look at August.

Cannon also updated the Commission on the grant received for Loveday Field and when those updates

will take place.

Cannon also updated the Commission on CEC Committee grant pitch competition which was for a tour

of manhole covers along the water to the old boat launch site. We are awaiting to hear the rescheduling

date.

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Cannon also stated he has been working with Commissioner Johnson on the ORV access into the

community and we should be having some letters going to organizations, a public hearing and an MDOT

resolution to be approved by commission to allow state access.

• Mayor's Report

Mayor Peck stated it is good to see everyone and commended Administrator Cannon and his staff for

keeping us all informed on what is going on.

Peck thanked the DPW and Police Departments for keeping everyone safe and the town clean and

looking good.

• City Attorney's Report

Attorney Beatty just wanted to echo what all has been said tonight and stated Administrator Cannon,

Clerk Wilson and Treasurer Jackson are doing a wonderful job handling this emergency and doing a

great job.

• City Commissioner Comments

Commissioner Penzien also echoed what everyone was saying and we just keep doing the best we can.

Penzien congratulated Mayor Peck on his retirement.

Penzien also wanted to keep in mind with the passing of the sewer ordinance that the end goal is to get

more people on the system.

Penzien also stated he looks forward to the conversations about short term rentals as we need that as well

as housing in our community.

Commissioner Hawley inquired about the next meeting and if we may be doing this again for the next

meeting as the Executive Order would be expiring.

Cannon stated he believes it would be expiring and should hear something soon and we will share as

soon as we know but we plan to have another electronic meeting for the upcoming meeting.

Hawley added she hopes everyone is doing well and staying safe.

Commissioner Timmons stated felt we would be doing another zoom meeting for the next meeting and

felt this meeting went well and asked if for the next meeting we could have the flag in the background.

Timmons also inquired if we would be having another budget work session.

Cannon stated yes, we plan to have one at the next meeting.

Timmons also inquired about cut backs during these tough times and if a motion was needed or just a

general consensus.

Attorney Beatty stated the Administrator can always spend less than what is budgeted but if the general

consensus is to cut back during the tough economic times a general consensus would just be needed.

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Consensus of the Commission was to authorize the City Administrator to cut 10% in hard economic

times of any certain budget in the year if needed with emphasis on the 10% as feels necessary.

Timmons felt we will come back stronger and we will make it through this and people just need to

follow the guidelines.

Commissioner Johnson thanked Administrator Cannon and all involved in the ORV process and also

thanked the South Arm ORV club.

Johnson also stated he like seeing that infrastructure is still happening.

Commissioner Sherman gave kudos to Administrator Cannon and Commissioner Johnson on their work

on the ORV items.

Sherman stated she appreciated all of the information from Administrator Cannon and Clerk Wilson and

has been well informed and up to date on what is happening.

Commissioner Reid stated he agreed with Commissioner Sherman on being well informed and also

stated the DPW is doing a great job and everyone is doing a great job.

Reid also congratulated Mayor Peck on his retirement.

• Adjournment Mayor Peck adjourned the meeting at 7:35 p.m. Respectfully Submitted, ___________________________________ ______________________________ Russell A. Peck Cheltzi M. Wilson, MMC Mayor City Clerk

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MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, MAY 5, 2020 AT 7:00 P.M. VIA VIDEO CONFERENCING

Page 1 of 15

PRESENT: Mayor Peck

Commissioners Timmons, Reid (late), Hawley, Sherman, Penzien and

Johnson

ABSENT: None

Mayor Peck called the meeting to order at 7:00 p.m. and led the pledge of allegiance.

Public Comment/Speaker Request Slips

No Public Comments were made during this time.

Motion offered by Penzien, second by Johnson to approve the meeting agenda for

Tuesday, May 5, 2020 as presented.

MOTION CARRIED ALL AYES

AYES: TIMMONS, JOHNSON, SHERMAN, HAWLEY, PENZIEN AND PECK

NAYS: NONE

ABSENT: REID

BY ROLL CALL VOTE

Conflicts of Interest

No Conflicts of Interest were voiced.

Consent Agenda

Commissioner Timmons stated he would like to discuss the minutes from the April 7th

meeting minutes and stated he understood the minutes had been updated but it didn’t

include 10% and felt that still needed to be included.

Motion offered by Johnson, second by Penzien to acknowledge or approve the following

consent agenda items along with the addition of amending the April 7th meeting

minutes to add in the language “10%” to the Consensus on page 13:

• City Commission Meeting Minutes dated April 21, 2020

• Paid Bills List Dated April 30, 2020 totaling $111,911.66

• Boards and Commission Meeting Minutes:

o DDA-March 9, 2020

o Appointments Committee-April 21, 2020

• Monthly Public Safety Reports: 16


Page 2 of 15

o Fire-March 2020


AYES: TIMMONS, JOHNSON, SHERMAN, HAWLEY, PENZIEN, PECK

NAYS: NONE

ABSENT: REID

BY ROLL CALL VOTE

Motion offered by Timmons, second by Johnson to add to the April 7th meeting minutes

a consensus was reached that the City Administrator could cut 10% in hard economic

times of any certain budget in the year if needed with emphasis on the 10%.


AYES: HAWLEY, PENZIEN, SHERMAN, JOHNSON, TIMMONS, AND PECK

NAYS: NONE

ABSENT: REID (LATE)

BY ROLL CALL VOTE

Administrator Cannon did state at this time there was 2 questionable ID’s in the waiting

room that he did not allow into the meeting that were only codes that he did not allow

into the meeting due to the Zoom Booming.

Old Business

Item #5 M-66 Sewer Phase 4-No Discussion

No Discussion was held.

Item #6 2020 Commissioner Goals Review-May

Commissioner Timmons felt the Commission was doing good on their goals considering

the recent situation and this is also a means we are able to use to communicate and

get things done.

Administrator Cannon stated we are definitely being transparent.

Commission agreed.

New Business

Item #7 Ordinance #256: Adoption of Fiscal Year Budget 2020/2021 17


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The following ordinance was offered up for adoption by Timmons, second by Johnson:

MOTION OFFERED BY: TIMMONS

SECOND BY: JOHNSON

ORDINANCE #256

CITY OF EAST JORDAN

CHARLEVOIX COUNTY, MICHIGAN

FISCAL YEAR 2020/2021 ADOPTED BUDGET

CITY COMMISSION MEETING MAY 5, 2020

AN ORDINANCE TO PROVIDE FOR THE GENERAL APPROPRIATIONS OF THE CITY AND

SETTING FORTH THE AMOUNTS APPROPRIATED TO DEFRAY THE EXPENDITURES AND

SETTING FORTH A STATEMENT OF ESTIMATED REVENUES BY SOURCE IN EACH FUND;

TO ADOPT THE CITY'S BUDGETS FOR THE FISCAL YEAR 2020/2021; TO ADOPT THE FEE

SCHEDULE FOR PUBLIC RECORDS AND SERVICES FOR THE FISCAL YEAR 2020/2021; AND

TO ADOPT WATER AND SEWAGE DISPOSAL RATES FOR THE FISCAL YEAR 2020/2021.

The City of East Jordan Hereby Ordains:

Section 1: Adoption of Budget

The Michigan Department of Treasury Uniform Budget Manual (August 2001) Section 16

Budget (General Appropriations Act) states a line item budget is not required therefore this

budget is adopted as presented by the activity. The revenues and expenditures for the fiscal year

commencing on July 1, 2020 and ending June 30, 2021 are hereby appropriated on a major

organizational unit basis summarized as follows:

MAJOR GOVERNMENTAL FUND

ANTICIPATED REVENUE - GENERAL FUND

Property Tax…........................................................................................ $ 975,000.00

Misc. Tax Income…................................................................................. $ 8,350.00

Tax Collections Fees…............................................................................ $ 20,000.00

State Revenue…...................................................................................... $ 314,800.00

State Liquor Control….............................................................................. $ 3,000.00

State Grant Others…............................................................................... $ 1,000.00

Perpetual Care Fund…............................................................................. $ 5,000.00

Grants - Private Source…......................................................................... $ 49,100.00

Cable Franchise Fee…............................................................................. $ 29,000.00

Permits…............................................................................................... $ 3,000.00

Township Contracts….............................................................................. $ 155,000.00

Cemetery Fees….................................................................................... $ 7,500.00

Interest…................................................................................................ $ -

Rentals…................................................................................................ $ 17,000.00

Rebates…............................................................................................... $ 5,000.00

Miscellaneous…...................................................................................... $ 16,600.00

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Boat Launch Fee….................................................................................. $ 15,000.00

Sale of Fixed Asset….............................................................................. $ -

Housing Commission…............................................................................ $ 800.00

Sand Salt Reimbursement…..................................................................... $ 10,000.00

Bonds/Loans…........................................................................................ $ -

Sub Total General Fund Revenue…......................................................... $ 1,635,150.00

Use of Funds on Hand (General Fund)….................................................. $ -

Total General Fund Revenue…................................................................ $ 1,635,150.00

PLANNED EXPENDITURES - GENERAL FUND

Governing Body/Commission…............................................................... $ 26,860.00

Administrator…...................................................................................... $ 93,692.00

Elections….............................................................................................. $ 6,400.00

Assessor….............................................................................................. $ 32,700.00

Attorney/Counsel…................................................................................ $ 20,261.00

Clerk….................................................................................................... $ 101,774.00

Board of Review….................................................................................. $ 1,572.00

Treasurer…............................................................................................. $ 67,164.00

Data Processing/Computer Dept….......................................................... $ 11,910.00

Building and Grounds…........................................................................... $ 115,463.00

Cemetery…............................................................................................ $ 43,445.00

Police Department…............................................................................... $ 490,288.00

Fire Department….................................................................................. $ 201,524.00

Zoning Board/Commission…................................................................... $ 45,904.00

Department of Public Works…................................................................ $ 63,270.00

Airport…................................................................................................. $ 11,060.00

Street Lighting…..................................................................................... $ 40,000.00

Recreation/Parks Department….............................................................. $ 114,325.00

Community & Skate Parks Department…................................................. $ 42,976.00

Elm Pointe Recreation Facility….............................................................. $ 30,186.00

Civic Center Recreational Facility............................................................... $ 27,508.00

Sidewalks…............................................................................................ $ 15,952.00

Transfer Out Control…............................................................................ $ 30,184.00

Total General Fund Expenditures…......................................................... $ 1,634,418.00

ANTICIPATED REVENUE - MAJOR STREET FUND

Major Streets Fund…............................................................................... $ 235,000.00

Major Streets Fund Balance….................................................................. $ 205,336.00

Total Major Street Fund Revenue…........................................................... $ 440,336.00

PLANNED EXPENDITURES - MAJOR STREET FUND Major Streets…....................................................................................... $ 200,073.00

Total Major Street Fund Expenditures…...................................................... $ 200,073.00

TIFA FUND REVENUE EXPENSE

Tifa Fund…............................................................... $ 2,027,879.00 $ 2,337,465.00

Tifa Fund Balance…................................................... $ 10,532.00

19


Page 5 of 15

MAJOR BUSINESS TYPE FUNDS REVENUE EXPENSE

Harbor Fund…............................................................ $ 284,150.00 $ 252,249.00

Harbor Fund Balance…............................................... $ 836,518.00

Tourist Park Fund….................................................... $ 126,215.00 $ 132,376.00

Tourist Park Fund Balance…....................................... $ 23,125.00

Sewer Fund…............................................................ $ 532,000.00 $ 706,378.00

Sewer Fund Balance…............................................... $ 6,431,122.00

Water Fund…............................................................ $ 613,400.00 $ 558,475.00

Water Fund Balance…............................................... $ 2,789,021.00

INTERNAL SERVICE FUND REVENUE EXPENSE

Equipment Fund…...................................................... $ 599,650.00 $

(747,993.00)

Equipment Fund Balance…......................................... $ 253,059.00

NON-MAJOR GOVERNMENT FUNDS

DEBT SERVICE FUNDS REVENUE EXPENSE 2007 GO Capital Improvement Bond Debt Fund….......... $ 18,693.00 $ 20,430.00

2007 GO Capital Improvement Bond Debt Fund Balance. $ - 2007B GO Capital Improvement Bond Debt Fund…....... $ 22,184.00 $ 22,184.00

2007B GO Capital Improvement Bond Debt Fund Balance $ 1,000.00

CAPITAL PROJECT FUNDS REVENUE EXPENSE

Bandshell Construction Fund….................................... $ 6,000.00 $ 7,480.00

Bandshell Construction Fund Balance…....................... $ 15,232.00

Street Improvement Tax Fund…................................... $ 55,000.00 $ 10,000.00

Street Improvement Tax Fund Balance…..................... $ 123,827.00

Industrial Complex Construction Fund…....................... $ - $ -

Industrial Complex Construction Fund Balance….......... $ 15,638.00

FIDUCIARY FUND REVENUE EXPENSE

Perpetual Care Fund…................................................ $ 1,500.00 $ 1,500.00

Perpetual Care Fund Balance…................................... $ -

SPECIAL REVENUE FUND REVENUE EXPENSE

Local Streets Fund….................................................. $ 107,445.00 $ 135,318.00

Local Streets Fund Balance…..................................... $ -

Fire Equipment Fund…............................................... $ - $ -

Fire Equipment Fund Balance….................................. $ 151.00

Rehab I & II…............................................................. $ - $ -

Rehab I & II Fund Balance........................................... $ 28,339.00

20


Page 6 of 15

D.A.R.E. Fund…........................................................ $ - $ 2,766.00

D.A.R.E. Fund Balance…........................................... $ -

Drug Law Enforcement Fund….................................... $ - $ -

Drug Law Enforcement Fund Balance…........................ $ -

Section 2: Millage Levy to Support Budget

The Property Tax Millage Rate to support the 2020/2021 budget will be 17.7953 mills or less,

subject to Michigan State Tax Statutes and will be levied as follows:

General Operations: 17.7953 mills (or less)

Section 3: User Fee Increases Over Prior Year to Support Budget (effective 07/01/2020 unless

noted otherwise)

Park Department Fees Current Proposed

Day Pass - Non-Resident $ - $ 10.00

Season Resident $ 15.00 $ 25.00

Season-Non Resident $ 30.00 $ 50.00

Water and Sewer Rates Tap Rates - Sewer $ 1,500.00 $ 1,750.00

Tap Rates - Water $ 1,500.00 $ 1,750.00

Sewer Debt $ 2.60/100 c.f. $ 2.87/100 c.f.

Total suspended solids & total volatile solids $ 20.00

Mixed liquor suspended solids and volatile solids $ 20.00

pH $ 10.00

Dissolved oxygen $ 10.00

Conductivity $ 10.00

Sodium $ 18.00

Chloride $ 18.00

Ammonia nitrogen $ 12.00

Nitrate nitrogen $ 12.00

Nitrite nitrogen $ 12.00

Total phosphorus $ 20.00

BOD or cBOD, 5 day $ 45.00

Fluoride $ 18.00

Fecal coliform, membrane filtration method $ 20.00

All other current rates are to remain the same.

A Public Hearing was held on the above tentative 2020/2021 fiscal year budget Tuesday,

April 7, 2020 at 6:45 p.m. in City Hall, 201 Main Street, East Jordan, MI.

"THE PROPERTY TAX MILLAGE RATE PROPOSED TO BE LEVIED TO SUPPORT

21


Page 7 of 15

THE PROPOSED BUDGET WILL BE A SUBJECT OF THIS HEARING ."

A copy of the above detailed line item budget and proposed rates are available for review

during regular office hours at City Hall.

ROLL CALL VOTE: AYES: TIMMONS, JOHNSON, SHERMAN, HAWLEY, PENZIEN, AND PECK

NAYS: NONE ABSENT: REID (LATE) ABSTAIN: NONE ADOPTED: May 5, 2020 PUBLISHED: May 14, 2020 EFFECTIVE: May 21, 2020

Item #8 Resolution 109-2020: Resolution to Accept Partial Payments on

Taxes for 2020 Tax Year

The following resolution was offered up for adoption by Commission Hawley, second by

Commissioner Timmons:

Resolution 109-2020

Resolution to Accept Partial Payments on Taxes for 2020 Tax Year

WHEREAS, the East Jordan City Commission may, by Resolution, authorize the

City Treasurer, for a period of not extending beyond the next March 1st, to accept

payment of taxes and special assessments, together with interest and penalties, in such

a manner as the City Commission may determine, and

WHEREAS, the City Treasurer, City Administrator, and City Clerk along with City

staff have all determined that it would be best for the community to offer partial

payments on taxes; and

THEREFORE, BE IT RESOLVED by the East Jordan City Commission to authorize

the City Treasurer to accept partial payments of taxes and special assessments,

together with interest and penalties for the 2020 tax year for a period not to extend

passed March 1st, 2021.

ROLL CALL VOTE:

Ayes: PENZIEN, HAWLEY, SHERMAN, JOHNSON, TIMMONS, AND PECK

Nays: NONE

Absent: REID (LATE) 22


Page 8 of 15

Abstain: NONE

Resolution declared adopted on: MAY 5, 2020

I hereby certify that the foregoing is a true and complete copy of a resolution adopted

by the City Commission of the City Commission, County of Charlevoix, State of

Michigan, at a regular meeting held on May 5, 2020, and that said meeting was

conducted and public notice of said meeting was given pursuant to and in full

compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976,

and that the minutes of said meeting were kept and will be or have been made

available as required by said Act.

______________________________________


City Clerk

Item #9 Resolution 110-2020: Resolution to Levy Tax Mills for 2020/2021

Tax Year

The following resolution was offered up by Commissioner Johnson, second by

Commissioner Penzien:

CITY OF EAST JORDAN

RESOLUTION # 110-2020

ESTABLISHMENT OF AND AUTHORIZATION TO LEVY

THE PROPERTY TAX MILLAGE RATE FOR 2020

WHEREAS, the Millage Reduction Fraction calculations for the City of East Jordan

have been received from the City's Assessor; and

WHEREAS, based on those calculations, the City is not required to reduce its levy

in compliance with the Constitutional Amendment commonly known as the “Headlee

Amendment”, or the State Statutes commonly referred to as “Truth in Assessing”,

“Truth in County Equalization” or “Truth in Taxation”; and

WHEREAS, the City Commission has adopted the 2020/2021 Fiscal Year City

Operating & Capital Budget.

23


Page 9 of 15

NOW, THEREFORE BE IT RESOLVED that the City Commission hereby establishes

the following 2020 Property Tax Millage Rate for the City of East Jordan:

General Operations: 17.7953 mills

BE IT FINALLY RESOLVED that the City Commission hereby authorizes the City

Treasurer to levy the above millage rate against all real and personal property located

within the City of East Jordan in accordance with State Statutes, the City Charter and

the City Code.

Roll Call Vote:

Ayes: TIMMONS, JOHNSON, SHERMAN, HAWLEY, PENZIEN, AND

PECK

Nays: NONE

Absent: REID (LATE)

Abstain: NONE

Resolution declared adopted on May 5, 2020.

Item #10 Introduction of Ordinance 143X: An Ordinance to Amend the

Zoning Code of the Code of Ordinances for the City of East Jordan

Administrator Cannon stated Zoning Administrator Scheel was also on the call if there

were any questions.

Enter Reid at this time.

Discussion was held regarding duplexes in the R-1 zoning and the setback requirements

being set.

Commissioner Hawley inquired if this was the start of the re-write of the zoning

changes regarding housing.

Scheel stated yes, he has been working hard with the Administrator on these changes

and there will also be some rezoning changes coming before the Commission soon.

24


Page 10 of 15

Hawley also inquired about short term housing and if the Commission would be seeing

anything related to this.

Cannon stated he and Zoning Administrator Scheel have been working on this as well.

Motion offered by Hawley, second by Penzien to acknowledge the Introduction of

Ordinance 143X: An Ordinance to Amend the Zoning Code of the Code of Ordinances

for the City of East Jordan.


AYES: TIMMONS, JOHNSON, SHERMAN, HAWLEY, PENZIEN, REID, AND PECK

NAYS: NONE

ABSENT: NONE

BY ROLL CALL VOTE

Boards and Commission Appointments

No boards and commission appointments were held.

Announcements and Reports

Item #11 City Administrator’s Report

Administrator’s Report

5/5/20

1. Project Updates:

• Water Tank

The City has claimed Davis Construction and C2ae (engineering) as critical

infrastructure employees which enables construction to reconvene this spring. We

should have crews back on site soon and the project to be completed in mid-summer.

• Infrastructure

J&N Construction has also been identified as critical infrastructure employees to close

up the road project this spring. Remaining items are striping, hydroseeding and

restoration efforts. We were told crews could be on site the first week of May.

• Boat Launch

On Friday, May 1, signage and pay station installation will be occurring at the project

site. We also are scheduling density testing this week with hopes of opening the

launch site the first week of May. Due to some paving repairs, there could be a few 25


Page 11 of 15

parking areas closed until repairs are completed by Molon Construction. Seasonal

launch passes can be purchased at City Hall and daily envelopes will be available at the

launch site.

• Joining Jordan

Plans are still on track for mobilization of equipment the week of June 8th. With the

assumption that more restrictions are lifted for construction businesses in May and

June, the presented timetable is being followed.

2. COVID-19 Response

• As we continue to follow the State’s recommendation of best practices at the

work place, City Hall will remain closed to the public until at least the stay at home

order is lifted. Beyond that, on-site public meetings will be postponed until gatherings

are permitted.

• Fire and Police Departments are sharing the UV light for treatment of vehicles

and facilities. The County Emergency Management team delivered hand sanitizer,

gloves and masks to the city which will be shared with all departments, especially those

with customer service needs.

• Parks remain open although playgrounds, basketball and tennis courts, baseball

facilities and skatepark/pickleball court remain closed. We find it best to follow

directives as Executive Orders are addressed by the Governor. Park facilities and

restrooms are planned to be ready and cleaned for clearance by the state.

• As of today, the harbor and Tourist Park will be opening May 15th. However,

social distancing and added safety precautions will be intact. The DNR plans to

distribute recommended measures for those facilities as well.

• DPW is back to work full time will spacing and separation precautions being

followed. This week the crew is working on road grading, street cleanup, and

sweeping. Crosswalks, changing banners and other actions will follow next week.

• All COVID-19 related expenses will be applied for reimbursement in late May.

We have registered with FEMA and will be taking part in training sessions next week for

guidance.

• Staff continues to take part in daily/weekly MML webinars to keep up with

everything COVID-19 related. As the state begins phasing strategies, we’ll continue to

share with Commission and public. 26


Page 12 of 15

3. Tourist Park Improvements Invoice

Our ongoing utility upgrades and site leveling project at the Tourist Park requires

unbudgeted expenses in order to complete these tasks. The combination of lake levels

and record precipitation has caused several issues with the property that was nearly

impossible to predict. However, these enhancements will benefit the campground for

the long-term feasibility. Based on the invoice above the $10,000 limit for nonbudgeted

work, I am requesting approval for payment approval.

Zoning Administrator Scheel stated the old EJ CO Building is still looking to demo their

building in the next 30-45 days.

Motion offered by Timmons, second by Hawley to hold the May 19th Commission

meeting as a Zoom meeting.


AYES: REID, PENZIEN, HAWLEY, SHERMAN, JOHNSON, TIMMONS AND PECK

NAYS: NONE

ABSENT: NONE

BY ROLL CALL VOTE

Motion offered by Hawley, second by Johnson to agree with the assessment that the

water tank infrastructure project is a contract which is essential and should continue

and ratify the contract.


AYES: REID, PENZIEN, HAWLEY, SHERMAN, JOHNSON, TIMMONS AND PECK

NAYS: NONE

ABSENT: NONE

BY ROLL CALL VOTE

Motion offered by Johnson, second by Penzien to approve the bill from C&L Excavating

in the amount of $36,878.35.


AYES: TIMMONS, JOHNSON, SHERMAN, HAWLEY, PENZIEN, REID, AND PECK

NAYS: NONE

ABSENT: NONE

BY ROLL CALL VOTE

27


Page 13 of 15

Commissioner Sherman stated she noticed all of the equipment at the Tourist Park was

also located in the water and if that would be removed.

Administrator Cannon stated most if it was already removed.

City Treasurer Jackson inquired about future bills from C&L which may be over $10,000

as this project is not completed or should they come back to Commission or could a

motion be made for the Administrator to approve.

Attorney Beatty stated he felt the Commission may want to view those bills.

Item #12 Mayor’s Report

Mayor Peck stated he is amazed at everything going on and how well the City is

working and the people working in the positions they are in.

Item #13 City Attorney’s Report

City Attorney Beatty stated he has been working with City Administrator regarding the

Police Union contracts and establishing a date as well as the M-66 Sewer Phase 4

extension and we are waiting for their engineered drawings.

Item #14 City Commissioner Comments

Commissioner Timmons stated he drove passed EZ Mart and they are starting their

renovation which is encouraging.

Timmons inquired when the leaf and brush pick up was.

Administrator Cannon stated he would get with Clerk Wilson to get something put out

on Facebook and the website.

Commissioner Johnson stated he is excited to see up everything and running and the

infrastructure project getting completed.

Johnson stated the boat launch is a stepping stone of what East Jordan is becoming as

well as the Joining Jordan project and other things like the zoning changes and is

excited to see these things happening.

28


Page 14 of 15

Commissioner Sherman stated the Tourist Park is looking good and is proud of

everyone for staying on top of everything and appreciates all the communication and

that is how everything clicks so well.

Commissioner Hawley agreed with everyone on how lucky we are to have the City

employees we do and everyone is doing a great job.

Commissioner Penzien agreed as well and everything is running smoothly.

Penzien stated the headstone at the Cemetery did get moved and the DPW quickly got

it put back in place on Monday morning.

Penzien inquired about South Arm Classics.

Administrator Cannon stated he hasn’t heard officially but has heard they may try to do

something on a smaller version of the show.

Penzien stated it was going to be discussed at their board meeting on Monday

regarding the Brewfest and was inquiring.

Penzien inquired also if there has been any further discussion about work forced

housing.

Administrator Cannon stated at this time it has come to a halt.

Zoning Administrator Scheel stated he has had conversation with Steve Schenell and he

is looking at properties and suggesting zoning changes and he is working with him on

this so there are some things happening.

Commissioner Timmons inquired what the price category are they looking at for East

Jordan.

Scheel stated that hasn’t been looked at yet, but a Housing Study come out the first of

the year which has been reviewed which shows the need in our area.

Discussion was held regarding the housing study and the pricing.

Commissioner Reid stated the City is doing great and is glad to see the boat launch up

and running.

Reid added everyone is doing a great job. 29


Page 15 of 15

Mayor Peck adjourned the meeting at 7:54 p.m.

Respectfully Submitted,

______________________________ ______________________________

Russell A. Peck Cheltzi M. Wilson, MMC

Mayor City Clerk

30

Regular Meeting of the Downtown Development Authority City of East Jordan, MI

Monday, April 13, 2020 at 5:30 p.m.

Meeting held via Zoom Video and Call-In

Present: Chairman Tom Teske, Secretary Dawn LaVanway, Justin Roberts, Barb Worgess, Marty Carey

Absent: Mayor Russ Peck, Vice-Chair Dan Miller, Treasurer Rick Gotts, Mary Jane Krumholtz Guests: Tom Cannon (City Administrator), Taylor Malpass (DDA Coordinator), Klaus Heinert

(Gosling Czubak), Kevin Krogulecki (Gosling Czubak) I. Call to Order Meeting was called to order by Teske at 5:30 p.m. II. Business Items

a. Music in the Park – Summer 2020: Teske explained the performances in June will most likely be cancelled or rescheduled.

b. Flower Boxes: The flowers will be ordered locally, as in previous years, and the plan will be to have them planted by May 21st, the Thursday before Memorial Day. Malpass will get the quote for the flowers and Cannon will work with the landscaper on a quote to prepare flower beds prior to planting.

III. Secretary’s Report

a. Review and Approve March 9, 2020 meeting Minutes: Motion by Carey, second by Worgess to approve the March 9, 2020 minutes. All ayes, motion carried.

IV. Treasurer’s Report

a. Approve invoices >$100: Invoices were not available to report. They will be reported at the May 11th meeting.

b. Approve report: Motion by LaVanway, second by Carey to approve the Treasurer’s Report. All ayes, motion carried.

V. City Administrator’s Report Cannon provided an update of the operations at City Hall during Governor Whitmer’s “Stay at Home Order.” Certain maintenance and facilities work is able to be conducted as it falls under Essential Services. All workers are taking added precautions. Additionally, he gave an update on the Tourist Park efforts and boat launches.

VI. Mayor’s Report Absent.

54

VII. DDA Coordinator’s Report Malpass reported three DDA newsletters were sent to subscribers that provided information on assistance programs to small businesses. She provided an update on the marketing committee and grant plans. VIII. Chairman’s Report None IX. “Joining Jordan” Project Update by Gosling Czubak

a. Pre-Construction Meeting: The project Engineer with Gosling Czubak provided an overview of the Pre-Construction Meeting that was held on March 20, 2020, as well as an update on the agreement with the contractor and executed Purchase Orders. Another meeting will be scheduled prior to the project start date.

b. COVID-19 Impacts: Elmers is planning to start on time, as long as existing restrictions are not extended. The schedule may be able to be shifted to accommodate any materials that were impacted by the shutdowns caused by COVID-19.

X. New Business None XI. Old Business None XII. Tabled Business

a. DDA Strategic Plan: No discussion needed.

XIII. Public Comment None XIV. Adjourn Meeting adjourned by Teske at 6:25 p.m.

Next meeting is scheduled for the second Monday in May, May 11, 2020. Respectfully Submitted, Dawn LaVanway Secretary

55

MOTION OFFERED BY:SECOND BY:

ORDINANCE 143XTO AMEND THE ZONING CODE OF THE CODE OF ORDINANCES

FOR THE CITY OF EAST JORDAN

THE CITY OF EAST JORDAN HEREBY ORDAINS:

THE ZONING CODE FOR THE CITY OF EAST JORDAN IS HEREBY AMENDED AS FOLLOWS:

ADD:

CHAPTER 46, ARTICLE IV SUPPLEMENTAL REGULATIONS, SECTION 46-746 DUPLEX DWELLINGS

Article IV Supplemental Regulations

• Sec. 48-680. Duplex dwellings

(a) Purpose. The purpose of the duplex home is to provide for relatively small and less expensive type of housing, as well as a broader range of choice of housing types to people who desire to live in the city in small condominium, owner or rental units, and their normal accessory uses which are compatible, supportive or convenient to the residents living within such a district.

(b). General requirements.

(1) Lot area. Each set of duplex dwelling units in a duplex dwelling unit shall occupy a lot or parcel comprising not less than 14,000 square feet, except for existing duplexes on lots of record existing prior to the adoption of the ordinance shall be permitted to have one duplex located upon them.

(2) Lot width. Minimum of 80 feet, except lots of record existing prior to the adoption of the ordinance from which this section is derived.

(3) Lot coverage. Maximum of 40 percent.

(4) Number of dwelling units per gross acre. Six dwelling units.

(5) Yard and setback requirements.

56

a. Front yard. Minimum of 15 feet from the street right-of-way line unless a greater setback is specified in the master plan for streets and highways, whichever is greater.

b. Side yards. Minimum shall be 10 feet unless a greater setback is specified in the master plan for streets and highways, whichever is greater.

c. Rear yard. Minimum of 25 feet.

(6) Height limitations. Maximum of two stories or 30 feet, except that detached accessory structures shall not exceed 15 feet.

(7) Spacing between buildings. Spacing between buildings shall be at least the height of the highest of the adjacent buildings with a minimum of 20 feet

(8) Floor area requirements. Minimum standards for total floor area for each type of duplex family dwelling unit shall be as follows:

a. Efficiency: 450 square feet.

b. One bedroom: 600 square feet.

c. Two bedrooms: 750 square feet.

d. Three bedrooms: 960 square feet.

e. Each additional bedroom: 100 square feet.

(9) Number of duplex dwelling units per building. No duplex-family residential structure shall contain more than two dwelling units. (10) All duplex-family dwelling units shall be connected to the available public water supply system and wastewater sanitary sewer system on a permanent basis.

(11) Ingress and egress of driveways shall be provided from an impervious hard surface paved street. Drives and parking shall be located at least 10 feet from any building and shall have at least a 12-foot-wide, paved surface for automobiles.

(12) Off-street parking shall be provided with each dwelling unit having two spaces. Efficiency units may have one parking space.

(13) Duplex construction should have roofed front and/or side porches with paved walks to the main entrance. Only one entrance door is allowed on any one side of the

57

structure. A minimum of 25% of the structure on any street side will be windows. Parking and garage access should be from an alley and be located behind the main structure.

ROLL CALL VOTE:

AYES:

NAYS:

ABSENT:

ABSTAIN:

ADOPTED:

PUBLISHED:

EFFECTIVE:

58

5/18/2020East Jordan City Commission,

The East Jordan Farmer’s Market intends to operate this year, in spite of the COVID-19 pandemic, as we have been deemed an “essential service” and believe that it is important for the people of East Jordan to have access to local farm food. We will be operating on Thursdays from May 14th - October 1st, from 9 am- 1 pm in Memorial Park. At the moment I only have 8 confirmed vendors for this season.

I have been in contact with the MSU extension office and the county health department, who both directed me to refer to the Michigan Farmer’s Market Association’s (MIFMA) guidelines. There are many things we MUST do to be in compliance. This has been a quickly moving situation and we have done our best to meet these requirements.

These are some of the ways we intend to change our operations that I thought would be of interest to you:

Vendor booths will be spaced 6ft or more apart from each other. I will use flags to indicate 6 ft spacing so that customers can maintain social distance while waiting in line.

We will have an “entrance” and “exit” this year. There will be a handwashing station at the entrance.

I am supposed to be limiting the amount of customers in the market. Picnic tables will be roped off to discourage any non essential activities. I would like to have two parking spots along Spring Street reserved for curbside

ordering.

Any assistance in helping the market direct traffic would be SO appreciated, like access to traffic cones etc. I am a little baffled on how to reinforce our “entrance”, “exit”, and “capacity” in an open park.

If you have questions, or need any more information you may contact me at [email protected] or (517) 672-9171.

Thanks for all you do,

Natalya AhoEast Jordan Market Manager

59

Administrator’s Report

5-19-20

1. DDA Flower PlantingDue to the stay at home order and an early Memorial Day weekend, the flower planting will take place Friday, May 29th beginning around 1:00 p.m. We have volunteers from the Garden Club and DDA so if you are interested in helping please contact me or Taylor with DDA.

2. Co-Op Building UpdateA meeting update took place last week and the owners have contracted a demo company and the building is set to be torn down soon. EGLE grant funding still remains intact so we are hopeful that an extension cleanup would then follow. It’s understood a future development site plan could be presented this summer for Planning Commission review. Once the city receives some concrete dates for these items, we’ll be sure to share with Commission.

3. Music in the ParkAs of now, the committee has chosen to retain the Music in the Park schedule and will request any attendees to use safe practices and distancing. Ironically, all of our past shows have illustrated safe distancing between groups so we are predicting this year’s shows would not be a challenge to adjust to. Staff, DDA and the Chamber will help with the communication of the safe practices as well as any schedule changes.

HAVE A SAFE AND ENJOYABLE MEMORIAL DAY WEEKEEND!

60

InvoiceDate

5/18/2020

Bill To

City of East Jordan Tourist ParkRob CrickEast Jordan, MI 49727

P.O. No.Terms

Due on receipt

Balance Due

PO Box 31East Jordan, MI 49727231.330.3687 [email protected]

THANK YOU FOR YOUR BUSINESS!

Description Amount

Haul in black dirt from airport property. Spread, grade, and rake top soil on campsites previously raised with filland beach area. Site work completed and ready for grass seed. Removal of debris pile. Disposed off site.Trucking 7,200.00Equipment 6,600.00Materials 100.00Labor 1,300.00

Please make all checks payable to C&L Excavating, LLC.If you have any questions concerning this invoice, please contact us.

$15,200.0062

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