December 11, 2012; 1:30 to 3:30 p.m.

Agenda

Regional Connector Transit Corridor Project Community Leadership Council

Metro Headquarters – 1 Gateway Plaza Mulholland Conference Room, 15th Fl

1. Welcome & Introductions

2. Pre-Construction Update

3. Recap of November Meetings

4. Goals for Today’s Meeting

5. Continuing Discussion of Structure

6. Action Items

7. Identify January Meeting Date(s)

Metro Regional Connector Community Leadership Council

Meeting Calendar Date Topic 2012

November 13, 2012 Formation of Leadership Council

November 15, 2012 Formation of Leadership Council

December 11, 2012 Formation of Leadership Council

2013

January

February

March

April

May

June

July

August

September

October

November

December

Tuesday, November 13, 2012; 5 p.m. to 7 p.m.

Agenda

Regional Connector Transit Corridor Project Community Leadership Council Metro Headquarters Union Station Room

1. Introductions

2. Project Status

3. RCCLC Structure

4. RCCLC Approach

5. RCCLC Representatives

6. Additional Representatives Needed

7. Review Action Items

Roles and Responsibilities of the RCCLC per MMRP

Task Who Frequency MMRP Citation

Establish RCCLC consisting of representatives from all parts of the alignment area including businesses, tenants, property owners, and government agencies following ROD

Metro Once CN-6

Provide input to Metro on the Construction Mitigation Plan

RCCLC Once CN-6

Provide input to Metro on the Outreach Plan which will notify local communities and the general public of construction schedules and road and sidewalk detours

RCCLC Once CN-6

Provide input to Metro to resolve adverse business issues during all phases of construction

RCCLC On-going EJ-16

The RCCLC will be the central point of contact for the community regarding the coordination of information on construction activities

RCCLC On-going CN-4,5

Develop an implementation plan for services and develop content that will support affected LT businesses and organizations during construction such as: targeted advertising and marketing

campaigns Metro-sponsored coupons incentives for construction worker

patronage Metro-sponsored community events free technical support assistance to

businesses i.e. accounting, advertising, website development, etc.

RCCLC Once with monthly updates

EJ-16

Receive updates on construction progress and upcoming transit, parking or access changes

RCCLC Monthly EJ-16

Discuss issues identified during mitigation monitoring at monthly meeting

RCCLC Monthly 8-1

Regional Connector Community Leadership Council (RCCLC) Proposed Community Representatives Arts District Business

Arts District Cultural

Arts District Rep – At-Large

Arts District Resident

Broadway District Business

Broadway District Cultural

Broadway District Resident

Broadway Station Rep – At-Large

Bunker Hill Business

Bunker Hill Cultural

Bunker Hill Resident

Bunker Hill Rep At-Large

Financial District Area Rep – At-Large

Financial District Business

Financial District Cultural

Financial District Resident

Little Tokyo Business

Little Tokyo Cultural

Little Tokyo Rep – At-Large

Little Tokyo Resident

Downtown Los Angeles Neighborhood Council

Historic Cultural Neighborhood Council

Regional Connector Community Leadership Council

> Required as part of the Mitigation Monitoring and Reporting Program outlined in the Final EIS/EIR

> The RCCLC will develop programs to prepare the community for construction

> The Council must include representatives from all parts of the constructed alignment

> A transparent process will be used to invite participants onto the RCCLC

> Participants will not be elected or appointed by Metro

> Required to meet at least monthly

> Subcommittees will be formed to provide direction on specific issues

rc 020312.RCCLC board.indd 1 2/4/12 9:10 AM

Metro Regional Connector Community Leadership Council Meeting Summary

Date: November 13, 2012; 5 to 7 p.m. Location: Metro Headquarters, One Gateway Plaza – Union Station Room

Action Items

! Metro to provide invitation to “younger” stakeholders; also invite Los Angeles Area Chamber of Commerce, FilmLA, farmers markets, and messenger services representatives to participate on RCCLC

! Metro to email the RCCLC bylaws used by Crenshaw LRT CLC

! Metro to secure date, time, and location of next meeting

Attendance Jonno Agnew, Higgins HOA Chris Aihara, LTCC Tanner Blackman, Office of Councilman Huizar Russell Brown, DLANC Lynne Collmann, Savoy HOA Michael Czarcinski, Westin Bonaventure Ron Fong, HCNC and API SBP Ann Gray, Colburn School of Music Gayle Greenberg, Office of Congressman Beccerra Doug Grow, Brookfield Office Properties Tom Jung, Los Angeles Central Public Library Yeghig Keshishian, CCA Eric Kurimura, Nishi Buddhist Temple Steve Lanzarotta, Music Center Wilson Liu, LTBA/BID Estela Lopez, CCEA

Paul Mackley, LARABA Suzanne Manriquez, Office of Supervisor Molina Michael Nauyok, MoCA Alan Nishio, LTCC and LTSC Mike Okamoto, LTCC Helen Ota, JANM James Palmer, Standard Hotel, DTLA Roger Rudick, Savoy HOA Jim Smith, Japanese Village Plaza Kim Tachiki-Chin, Office of Congresswoman Roybal-Allard Dave Thompson, Brookfield Office Properties Miguel Vargas, Office of Councilman Huizar Ruben Vidales, Ketchum YMCA Jessica Whaley, CCEA Alix Wisner, Thomas Properties Group

Staff Brian Pennington, Diego Cardoso, Girish Roy, Dolores Roybal Saltarelli, Carl Ripaldi, Yvette Rapose, Ann Kerman (Metro) Clarissa Filgioun, Ginny Brideau, Paige Prager (TRG)

Summary

This was the first meeting of the Regional Connector Community Leadership Council (RCCLC). The RCCLC was established by Metro per the Mitigation Monitoring and Reporting Plan (MMRP) included in the EIS/EIR for the Regional Connector Transit Corridor Project. As stated in the MMRP, the RCCLC is required to include representatives from all parts of the alignment area, including businesses, tenants, property owners and government agencies. Per the MMRP, the role of the group will be to provide input on the construction mitigation and outreach plans for Regional Connector project.

Ahead of the meeting, invitations were extended to 114 individuals, representing organizations and stakeholder groups identified along the alignment and adjacent to station areas. Many of the participants previously attended Little Tokyo and/or the Urban Design Working Group meetings, or represent key stakeholders along the project alignment.

Copies of the materials distributed at both meetings have been attached to the PDF of the meeting summary. The audio of the meeting was also recorded, and is available upon request.

Ann initiated the meeting by introducing the project team:

Bryan Pennington: Executive Officer for Project Management (Construction), maintains overall responsibility for the project, including providing oversight for the implementation of the MMRP, delivery of the engineering, final design, and construction of the Regional Connector.

Diego Cardoso: Executive Officer for Countywide Planning and Development, led the department that conducted the environmental review of the project, including the delivery of the Alternatives Analysis, Draft EIS/EIR, and Final EIS/EIR.

Dolores Roybal Saltarelli: Transportation Planning Manager, led the team that conducted the environmental review of the project, including the delivery of the Alternatives Analysis, Draft EIS/EIR, and Final EIS/EIR. During her introduction, Dolores provided a historical summary of the environmental process, explaining how the project went from 33 concepts to the Locally Preferred Alignment.

Girish Roy: Deputy Executive Officer, Project Manager, is leading the team completing the engineering and will lead the construction team. His department is currently coordinating with the utility relocation team, and he will be responsible for working directly with the design/build contractor. Girish briefly explained the milestones to expect as the community moves towards construction.

Yvette Rapose: Director for Construction Community Relations, will lead the community relations team that will address outreach-related activities during construction of the Regional Connector. Her department will assume the community relations efforts from Ann Kerman as construction commences, and will be responsible for alerting the community about utility relocation and eventually all construction activities. Yvette’s team recently completed efforts on the I-405 and Metro Gold Line Eastside Extension projects.

Carl Ripaldi: Principal Environmental Specialist, responsible for monitoring the implementation of the MMRP.

Ann Kerman: Community Relations Manager, will lead the RCCLC efforts. Ann will work closely with Yvette and Dolores as outreach activities transition from planning to construction and eventually operations.

After introduction of the Metro team, Ann led group introductions of the attendees. A copy of the sign-in sheet is attached at the end of this summary.

Following group introductions, Ann briefly described the roles and responsibilities of the RCCLC as identified in the Regional Connector Transit Corridor EIS/EIR. Activities the RCCLC can expect to participate in focus on the implementation of the construction mitigation plan, station and station area design, and specific activities in Little Tokyo.

Per the MMRP, the group is required to meet at least once a month. The attendees felt that a meeting once a month for 75+ people could be onerous, and agreed that smaller group meeting once a month made more sense.

The group also requested that Metro provide invitations to “younger” stakeholders, the Los Angeles Area Chamber of Commerce, FilmLA, farmers markets, and messenger services representatives to participate on RCCLC. Ginny Brideau (TRG) will follow up to ensure that these additional invitations are distributed.

Next, the discussion shifted to the concept of decision-making. Ann affirmed the purpose of the RCCLC is to advise, not direct Metro. Metro remains the final decision-making body for the project. However, the Metro Board of Directors will look to the RCCLC for direction and recommendations.

In response to this discussion, the group requested copies of those Gold Line and Crenshaw formation documents that are available, including the bylaws.

Girish then explained that the issues to be discussed by the group revolve around the station area, station area design, station design, and development opportunities after construction. Girish discussed the status of the station design, noting that design is 30% complete, and that station plans were presented to the community in August 2012. That presentation included the station design “kit of parts”, and information about the areas of variability, which include station colors and the public art component. These items will not be determined until the Design/Build contractor has been selected.

To address the committee structure, the group suggested that a subset of representatives be identified from within the group to meet monthly (and ‘executive committee”), and that the full group have intermittent (but regularly scheduled) meetings. The smaller set of representatives might become the listening post for the community, and provide valuable input to Metro. In turn, the input provided to Metro Board staff will help to guide board decisions and directives.

It was also discussed that the RCCLC should not be governed by the Brown Act; however, meetings would remain open to the public, though likely not widely publicly advertised. Meeting notices would be distributed in a timely manner to help the community be full participants in the effort. Ann pointed out that Metro seeks to facilitate and support the RCCLC, not direct and lead the group. Anticipated facilitation and support of the meetings would likely include preparing the agendas and minutes, securing the venue, and ensuring that appropriate Metro staff participates when requested by the RCCLC.

Elected officials and their staff are invited to attend the meetings, but they are not expected to participate as voting members. Staff of local elected officials discussed the value of their attendance in the meetings, and being able to bring issues back and forth to both the elected official and constituents. Agency representatives, such as LADOT, would also be invited as needed, but they are not expected to participate as regular members in the meeting.

The group requested postponing the November 15, 2012 meeting to a later date so that those who were unable to participate at this initial November 13th meeting would also be able to provide feedback. The RCCLC would meet on November 15, 2012, but with the intent of presenting the same information and leading the same discussion, in order to accommodate invitees that were unable to attend the November 13, 2012 meeting. It was decided that the next meeting of the full RCCLC would take place, if possible, on December 6, 2012.

Finally, prior to the close of the meeting, Ann requested that representatives in attendance should forward the name and email address of an alternate representative of their organization to be used in case the primary representative is unavailable. In this way, information from the RCCLC will continue to be received in a timely manner by participating organizations, even if their representation in the RCCLC changes.

Tuesday, November 15, 2012; 5 p.m. to 7 p.m.

Agenda

Regional Connector Transit Corridor Project Community Leadership Council

Metro Headquarters Union Station Room

1. Introductions

2. Project Status

3. RCCLC Structure

4. RCCLC Approach

5. RCCLC Representatives

6. Additional Representatives Needed

7. Review Action Items

Metro Regional Connector Community Leadership Council Meeting Summary

Date: November 15, 2012; 5 - 7 PM Location: Metro Headquarters, One Gateway Plaza – Union Station Room

Action Items

> Metro to engage South Park representatives to encourage participation in the RCCLC.

> Metro to email Crenshaw LRT CLC bylaws to the RCCLC for their review.

> Metro to secure meeting date, time, and location for next meeting.

Attendance Glen Berryhill, Thomas Properties Group Russell Brown, DLANC Kristin Fukushima, LTCC Nat Gale, Office of the Mayor Gayle Greenberg, Office of Congressman Becerra Sara Hernandez, Office of Councilman Huizar Craig Ishii, LTCC Alan Kumamoto, St Frances Xavier Catholic Church Joanne Kumamoto, Mary Knoll Japanese Catholic &LTBA

Suzanne Manriquez, Office of Supervisor Molina Erick Martell, Office of Councilman Huizar Lynne Miller, MPG Office Trust Joshua Mingo, FilmLA Mark Nakagawa, LTCC & Centenary UMC Center Kim Tachiki-Chin, Office of Congresswoman Roybal-Allard Kim Watzman, Standard Hotel

Staff Attendance Brian Pennington, Diego Cardoso, Girish Roy, Yvette Rapose, Ann Kerman (Metro) Clarissa Filgioun Ginny Brideau, Paige Prager (TRG)

Summary

This was the second meeting of the Regional Connector Community Leadership Council (RCCLC). The RCCLC was established by Metro per the Mitigation Monitoring and Reporting Plan (MMRP) included in the EIS/EIR for the Regional Connector Transit Corridor Project. As stated in the MMRP, the RCCLC is required to include representatives from all parts of the alignment area, including businesses, tenants, property owners and government agencies. Per the MMRP, the role of the group will be to provide input on the construction mitigation and outreach plans for Regional Connector project.

Ahead of the meeting, invitations were extended to 114 individuals, representing organizations and stakeholder groups identified along the alignment and adjacent to station areas. Many of the participants previously attended Little Tokyo and/or the Urban Design Working Group meetings, or represent key stakeholders along the project alignment.

At the conclusion of the first meeting on November 13, 2012, attendees requested that Metro host the second meeting using the same agenda as the previous meeting, enabling those who were unable to participate in the initial meeting to have a similar discussion.

Copies of the materials distributed at both meetings have been attached to the PDF of the meeting summary. The audio of the meeting was also recorded, and is available upon request.

Ann initiated the meeting by introducing the project team:

Bryan Pennington: Executive Officer for Project Management (Construction), maintains overall responsibility for the project, including providing oversight for the implementation of the MMRP, delivery of the engineering, final design, and construction of the Regional Connector.

Diego Cardoso: Executive Officer for County-wide Planning and Development, led the department that conducted the environmental review of the project, including the delivery of the Alternatives Analysis, Draft EIS/EIR, and Final EIS/EIR. During his introduction, Diego provided a historical summary of the environmental process, explaining how the project went from 33 concepts to the Locally Preferred Alignment.

Girish Roy: Deputy Executive Officer, Project Manager, is leading the team completing the engineering and will lead the construction team. His department is currently coordinating utility relocation, and he will be responsible for working directly with the design/build contractor. Girish briefly explained the milestones to expect as the community moves towards construction.

Yvette Rapose: Director for Construction Community Relations, will lead the community relations team that will address outreach-related activities during construction of the Regional Connector. Her department will assume the community relations efforts from Ann Kerman as construction commences, and will be responsible for alerting the community about utility relocation and eventually all construction activities. Yvette’s team recently completed efforts on the I-405 and Metro Gold Line Eastside Extension projects.

Carl Ripaldi: Principal Environmental Specialist, is responsible for monitoring the implementation of the MMRP.

Ann Kerman: Community Relations Manager, will lead the RCCLC efforts. Ann will work closely with Yvette and Dolores as outreach activities transition from planning to construction and eventually operations.

Ann led group introductions. A copy of the sign-in sheet is attached to the PDF version of this file.

Ann briefly described the roles and responsibilities of the RCCLC as identified in the Regional Connector Transit Corridor EIS/EIR. Activities the RCCLC can expect to participate in focus on the implementation of the construction mitigation plan, station and station area design, and marketing and specific activities needed in Little Tokyo.

As part of the Mitigation Monitoring and Reporting Plan (MMRP), the RCCLC is required to meet at least once a month. The group felt that a monthly meeting for 75+ people could be onerous, and agreed that smaller groups meeting once a month made more sense. The group suggested instead that quarterly meetings to include representatives from along the full alignment would be more feasible. These smaller groups may be organized by station or geographic area, or by issue/topic.

Erick Martell, of Councilman Huizar’s office, requested that Metro provide invitations to representatives of South Park organizations.

Ann asked the group to consider the format and organization of the group, including leadership structure, and decision-making approach. Ann and Yvette described the approach of the Crenshaw Community Leadership Council, which included formal by-laws and PODs, and Kim Tachiki-Chin and Suzanne Manriquez described their experience with the Metro Gold Line Extension Review Advisory Committee (RAC).

Issues to be discussed within the group should focus on station area, station area design, station design, and development opportunities after construction. Girish discussed the status of the station design, noting that design is 30% complete, and that station plans were presented to the community in August 2012. That presentation included

the station design “kit of parts”, and information about the areas of variability, which include station colors and the public art component. These items will not be determined until the Design/Build contractor has been selected.

Representatives from the Little Tokyo Community Council requested additional information about how activities specific to Little Tokyo will be coordinated. Ann explained that staff has been directed by the Metro Board of Directors to establish a Memorandum of Understanding (MOU) to guide the implementation of Little Tokyo-specific action.

The RCCLC is expected to meet commencing during pre-construction activities throughout actual construction and will continue to meet for a period after the line is open. Yvette mentioned that the RCCLC is expected to remain active, per the MMRP, even after construction has been completed.

Representatives from LTCC requested additional information regarding a timeline to discuss station area development as well as development of properties acquired by Matro as part of the project. Ann clarified that while the MMRP outlines the need to discuss development opportunities now, the implementation of those plans would not take place until the conclusion of construction.

The group again suggested that a smaller set of representatives be identified from within the group to meet monthly, and the full group have intermittent (but regularly scheduled) meetings. It is anticipated that the smaller set of representatives will become the listening post for the community, and provide valuable input to Metro. In turn, the input provided to Metro Board staff will help to guide board decisions and directives.

Next, the discussion shifted to the concept of decision-making. Ann affirmed the purpose of the RCCLC is to advise, not direct Metro. Metro remains the final decision-making body for the project. However, the Metro Board of Directors will look to the RCCLC for direction and recommendations.

Staff of local elected officials have been invited to participate at RCCLC meetings, but are not expected to participate as voting members. Staff to local elected officials discussed the value of their attendance in the meetings, and their ability to bring issues back and forth between both the elected official and constituents. Agency representatives, such as LADOT, will be invited as needed, but are not expected to participate as members in the meeting.

It was decided that the next meeting of the full RCCLC would take place on December 6, 2012. However, a later email would be distributed to confirm the date.

Prior to the close of the meeting, Ann requested that people forward the name and contact information for an alternate representative of their organization, in order to ensure continuity in participation in the RCCLC.

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Metro Regional Connector Community Leadership Council

Meeting Summary Date: December 11, 2012; 1:30–3:30 PM Location: Metro Headquarters, One Gateway Plaza – Mulholland Conference Room

Action Items

! Metro to provide 1-2 page summary of challenges and successes of the Gold Line/Eastside RAC

! Metro to provide examples of similar community leadership councils from other jurisdictions for consideration during the formation of the RCCLC

! Metro to invite utility relocation coordinator to RCCLC meeting to answer group questions/address concerns

! Metro to provide questionnaire/survey to RCCLC attendees to determine their preference for group structure and organization

! Metro to provide “boilerplate” of Design/Build RFP to group

! Metro to provide construction timeline to group

! Metro to schedule meeting with Westin Bonaventurein preparation for utility relocation activities

! Metro to secure meeting date, time, and location for next meeting.

Attendance Chris Aihara, LTCC Chelsea Beck, The Broad Art Foundation Martin Berg, Higgins Building Glen Berryhill, Thomas Properties Group Kevin Brogan, California Club Russell Brown, DLANC Micheal Czarcinski, Westin Bonaventure Angela Degroot, Japanese Village Plaza Ron Fong, HCNC Kristin Fukushima, LTCC & Kizuna Ann Gray, Colburn School Doug Grow, Brookfield Office Properties Sara Hernandez, Office of Councilman Huizar Craig Ishii, LTCC Suzanne Krier, MPG Joanne Kumamoto, LTBA & LTBID Eric Kurimura, Nishi Buddhist Temple

Wilson Liu, LTBA Paul Mackley, Arts District Healing Center & LARABA Suzanne Manriquez, Office of Supervisor Molina Lynne Miller, MPG Office Trust Joshua Mingo, FilmLA Mark Nakagawa, LTCC & Centenary UMC Mike Nauyok, MOCA Ann Nguyen, Central City Association Alan Nishio, LTCC Mike Okamoto, LTCC Helen Ota, JANM Alexandria Pollock, Bunker Hill Tower Condos Roger Rudick, Savoy HOA Sandy Silver, Colburn School Dave Thompson, Broofield Office Properties Jessica Whaley, Central City East Association Alex Wisner, Thomas Properties Group

Staff Attendance Brian Pennington, Yvette Rapose, Ann Kerman,Olga Arroyo (Metro) Clarissa Filgioun, Ginny Brideau, Paige Prager (TRG)

Summary

This was the third meeting of the Regional Connector Community Leadership Council (RCCLC).Ahead of the meeting, invitations were extended to 125 individuals, representing organizations and stakeholder groups identified along the alignment and adjacent to station areas.Many of the participants previously attended Little Tokyo and/or the Urban Design Working Group meetings, represent key stakeholders along the project alignment, and also attended at least one of the first two RCCLC formation meetings.

At the conclusion of the second meeting on November 15, 2012 (identical to the first formation meeting on November 13, 2012), the group decided to meet again in December to discuss the group size, structure, and regular meeting schedule.

Copies of the materials distributed at the December 11, 2012 meeting have been attached to the PDF of the meeting summary. The audio of the meeting was also recorded, and is available upon request.

Ann Kerman initiated the meeting by introducing members of the project team in attendance:

Bryan Pennington: Executive Officer for Project Delivery (Construction), maintains overall responsibility for the project, including project oversight for the implementation of the MMRP, delivery of the engineering, final design, and construction of the Regional Connector.

Bryan stated that the project had recently received a ROD from the FTA, and is looking forward to receiving the Full Funding Grant Agreement(FFGA). He provided a brief overview of the bidding process for both the Design/Build and Construction Management Support Services contracts. He stated that the Design/Build RFQ is currently being prepared, and that the Invitation for Bid (IFB) will be released in approximately 1 month. He also stated that Metro is reviewing responses to the Construction Management Support Services RFP, and that the award decision will go to the Board of Directors in April 2013 for approval.

Ann reminded attendees that that anyone participating in the RCCLC during the procurement phase for either of the aforementioned RFPs will be excluded from bidding on these contracts. However, unsuccessful bidders are welcome to participate in the RCCLC once the procurement phase is completed.

Yvette Rapose: Director for Construction Relations, will lead the community relations team that will address outreach-related activities during construction of the Regional Connector. Her department will assume the community relations efforts from Ann Kerman as construction commences.

Yvette also introduced Olga Arroyo, who will be the day-to-day point person on the Metro Construction Relations team for the Regional Connector project.

Olga Arroyo: Construction Relations Manager, will lead the day-to-day activities for community relations during construction of the project. She recently completed efforts on the I-405 project.

Ann Kerman:Community Relations Manager, will lead the RCCLC efforts. Ann will work closely with Yvette and Olga as outreach activities transition from planning to construction, and eventually into operations.

After the project team introduced themselves, Ann led group introductions. A copy of the sign-in sheet is attached to the PDF version of this file.

During introductions, and throughout the group discussion, several questions were posed by the group. For convenience, a full list of questions and responses is included at the end of the meeting summary.

Ann introduced the topic of group size and frequency of meetings – several comments were heard in response to this, including both the benefits and drawbacks of convening smaller sub-groups. Several attendees suggested that there is interest in both having subcommittee discussions, as well as meetings of the full group. Attendees agreed that while it makes sense to break into smaller groups, there may also be similar issues across groups that would benefit from a larger group meeting. This way, specific issues could be discussed in sub-groups or committees (formed by geographical location, issue, or a combination of factors), while the overall “big picture” focus would be retained by semi-regular meetings with the whole group.

In terms of structure for the group, there were several suggestions from attendees to look into similar large construction projects, and community groups that had formed in response to them. The “Big Dig” in Boston, the Gold Line/Eastside Extension Review Advisory Committee (RAC), and the Crenshaw Leadership Council were given as examples of past and current groups/scenarios to look to for guidance. However, a couple of attendees did suggest that the Crenshaw by-laws previously provided to the group were not germane for this project. In response to this, it was suggested that the RCCLC should invite guest speakers especially the Chair of the Gold Line/Eastside Extension RAC to share her experiences. After some discussion, this invitation will be postponed.

For the next RCCLC meeting, the group suggested that Metro should provide examples of models/structures for the group to consider as the organization structure is further discussed. It was also suggested tha a questionnaire/survey be distributed to the group prior to the next meeting in order to gauge member’s interest in what they would like to see in the group structure/format and the level of their participation.

Other requests from the group included a timeline of construction for the project, a 1-2 page summary of the successes/challenges faced by the Gold Line/Eastside Extension RAC, inviting a utility relocation coordinator to the meeting to answer the group’s questions, and seeing the language of the RFP in advance of its release in order to review how the MMRP is going to be implemented by the contractor.

The group discussion towards the end of the meeting surrounded the structure of the RCCLC and how the group will be effective in influencing decision-making. Questions asked included, “what issues are encompassed by the RCCLC?”, “how will the structure of the RCCLC influence decision-making?”, “how will the body be effective?”, “what will be the role of the RCCLC during the project?”, “how will community concerns be incorporated into the project?”, “who is responsible for implementing/monitoring the MMRP?”, and “is there survey or info-gathering from other similar projects?”.

Many of these questions were posed both to the project team and to the group as a whole, and many were open-ended – as yet to be determined by the formation and activities of the RCCLC as it evolves. The questions that were answered by members of the project team during the meeting are listed in a matrix format below.

Metro staff agreed to provide the group with a 1-2 page summary of the Gold Line/Eastside Extension RAC activities, provide other examples of similar community leadership councils for consideration, provide a questionnaire/survey to the group prior to the next meeting, provide “boilerplate” language from the Design/Build RFP for the group’s review, provide a construction timeline to the group, and to invite the Chair of the Gold Line/Eastside RAC and a utility relocation coordinator to future RCCLC meetings.

Questions and Responses:

Question Response

What are the MBE/WBE goals for the Design/Build RFP?

(Bryan Pennington) –Although the overall requirements of the Design/Build contract are still being determined, Metro typically has a goal of between 20-30%

(Paul Mackley) –Can you review the schedule and route of construction? Are construction activities simultaneous? When do you hope to start construction?

(Bryan Pennington) –There are 3 components to construction: tunneling with a TBM (starting at the Mangrove site, heading westward and then southward), construction of station boxes at 1st/Central, 2nd/Broadway, and 2nd/Hope, and cut and cover construction along Flower Street where using a TBM is not possible. While these activities may not occur exactly simultaneously, they will be concurrent.

We are hoping the construction process will start by the end of 2013, once the procurement process to determine the Design/Build contractor is complete.

Which part of construction will start first?

(Bryan Pennington) – We try to be as flexible as possible with construction schedules, however I imagine the contractor will want to start the TBM early, as well as work on the station boxes. However, since procurement of the TBM will take time, much of the early initial focus will likely be on the station boxes.

(Roger Rudick) – Is it true there will be no opportunity for a “one-seat ride” from East Los Angeles to Pasadena?

(Bryan Pennington) – We are 99.9% sure there will be no one-seat ride from East LA to Pasadena. The engineering required to make this ride is infeasible.

(Roger Rudick) – Have you heard of the Pacific Electric West Santa Ana Branch project?

(Bryan Pennington) – Yes, I’ve heard it may connect to the Regional Connector through Union Station, though Diego Cardoso is the Project Manager for that project, and would have further information.

(Westin Bonaventure) We received a major cancellation that has resulted in 10 million dollars worth of lost business to our hotel. We would like to request a meeting to discuss keeping this business in Los Angeles.

(Ann Kerman) – we would be happy to schedule a meeting with you.

Will the TBM be pulled out when it can no longer tunnel?

(Bryan Pennington) – the TBM will be taken out, however all of the excavation will occur at the Mangrove site. The exact route of the TBM, and whether one or two simultaneous TBMs will be used, is left up to the decision of the design/build contractor.

Is the MMRP part of the Design/Build contract?

(Bryan Pennington) – the MMRP is part of the EIS/EIR, which will be part of the RFP. The Design/Build contractor is required to comply with the MMRP, as it is part of the EIS/EIR approved by the FTA when we received the ROD.

Whose scope of work is it to implement the MMRP?

(Bryan Pennington) – Metro has some of the responsibility, and the contractor has some of the responsibility. Metro will be the agency responsible for fully monitoring

the obligations under the contract and reporting to the FTA.

Is there budget for direct advertising?

(Ann Kerman) – The budget is not allocated specifically by Metro. We have a budget to work within, but it is anticipated that the RCCLC will determine how to spend this budget.

(attendee also suggested coordinating with the area Business Improvement Districts to convey messages/advertising in a cost-effective manner)

At the end of the meeting, Ann reminded the group that there will be a press event announcing the beginning of utility relocation activities on December 14, 2012, at 9:30AM.

Ann then asked the group when they would like to next schedule a meeting. There was overall consensus that day-time meetings were preferred, and that Metro was a convenient location. The next RCCLC meeting was tentatively scheduled for January 8th, 2013, 1:30PM – 3:30PM, in a Metro conference room (to be reserved by Metro).

Metro Regional Connector Community Leadership Council- December 11, 2012

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Metro Regional Connector Community Leadership Council Meeting Summary

Date: December 11, 2012; 1:30–3:30 PM Location: Metro Headquarters, One Gateway Plaza – Mulholland Conference Room

Action Items

> Metro to provide 1-2 page summary of challenges and successes of the Gold Line/Eastside RAC

> Metro to provide examples of similar community leadership councils from other jurisdictions for consideration during the formation of the RCCLC

> Metro to invite utility relocation coordinator to RCCLC meeting to answer group questions/address concerns

> Metro to provide questionnaire/survey to RCCLC attendees to determine their preference for group structure and organization

> Metro to provide “boilerplate” of Design/Build RFP to group

> Metro to provide construction timeline to group

> Metro to schedule meeting with Westin Bonaventurein preparation for utility relocation activities

> Metro to secure meeting date, time, and location for next meeting.

Attendance Chris Aihara, LTCC Chelsea Beck, The Broad Art Foundation Martin Berg, Higgins Building Glen Berryhill, Thomas Properties Group Kevin Brogan, California Club Russell Brown, DLANC Micheal Czarcinski, Westin Bonaventure Angela Degroot, Japanese Village Plaza Ron Fong, HCNC Kristin Fukushima, LTCC & Kizuna Ann Gray, Colburn School Doug Grow, Brookfield Office Properties Sara Hernandez, Office of Councilman Huizar Craig Ishii, LTCC Suzanne Krier, MPG Joanne Kumamoto, LTBA & LTBID Eric Kurimura, Nishi Buddhist Temple

Wilson Liu, LTBA Paul Mackley, Arts District Healing Center & LARABA Suzanne Manriquez, Office of Supervisor Molina Lynne Miller, MPG Office Trust Joshua Mingo, FilmLA Mark Nakagawa, LTCC & Centenary UMC Mike Nauyok, MOCA Ann Nguyen, Central City Association Alan Nishio, LTCC Mike Okamoto, LTCC Helen Ota, JANM Alexandria Pollock, Bunker Hill Tower Condos Roger Rudick, Savoy HOA Sandy Silver, Colburn School Dave Thompson, Broofield Office Properties Jessica Whaley, Central City East Association Alex Wisner, Thomas Properties Group

Staff Attendance Brian Pennington, Yvette Rapose, Ann Kerman,Olga Arroyo (Metro) Clarissa Filgioun, Ginny Brideau, Paige Prager (TRG)

Summary

This was the third meeting of the Regional Connector Community Leadership Council (RCCLC).Ahead of the meeting, invitations were extended to 125 individuals, representing organizations and stakeholder groups identified along the alignment and adjacent to station areas.Many of the participants previously attended Little Tokyo and/or the Urban Design Working Group meetings, represent key stakeholders along the project alignment, and also attended at least one of the first two RCCLC formation meetings.

At the conclusion of the second meeting on November 15, 2012 (identical to the first formation meeting on November 13, 2012), the group decided to meet again in December to discuss the group size, structure, and regular meeting schedule.

Copies of the materials distributed at the December 11, 2012 meeting have been attached to the PDF of the meeting summary. The audio of the meeting was also recorded, and is available upon request.

Ann Kerman initiated the meeting by introducing members of the project team in attendance:

Bryan Pennington: Executive Officer for Project Delivery (Construction), maintains overall responsibility for the project, including project oversight for the implementation of the MMRP, delivery of the engineering, final design, and construction of the Regional Connector.

Bryan stated that the project had recently received a ROD from the FTA, and is looking forward to receiving the Full Funding Grant Agreement(FFGA). He provided a brief overview of the bidding process for both the Design/Build and Construction Management Support Services contracts. He stated that the Design/Build RFQ is currently being prepared, and that the Invitation for Bid (IFB) will be released in approximately 1 month. He also stated that Metro is reviewing responses to the Construction Management Support Services RFP, and that the award decision will go to the Board of Directors in April 2013 for approval.

Ann reminded attendees that that anyone participating in the RCCLC during the procurement phase for either of the aforementioned RFPs will be excluded from bidding on these contracts. However, unsuccessful bidders are welcome to participate in the RCCLC once the procurement phase is completed.

Yvette Rapose: Director for Construction Relations, will lead the community relations team that will address outreach-related activities during construction of the Regional Connector. Her department will assume the community relations efforts from Ann Kerman as construction commences.

Yvette also introduced Olga Arroyo, who will be the day-to-day point person on the Metro Construction Relations team for the Regional Connector project.

Olga Arroyo: Construction Relations Manager, will lead the day-to-day activities for community relations during construction of the project. She recently completed efforts on the I-405 project.

Ann Kerman:Community Relations Manager, will lead the RCCLC efforts. Ann will work closely with Yvette and Olga as outreach activities transition from planning to construction, and eventually into operations.

After the project team introduced themselves, Ann led group introductions. A copy of the sign-in sheet is attached to the PDF version of this file.

During introductions, and throughout the group discussion, several questions were posed by the group. For convenience, a full list of questions and responses is included at the end of the meeting summary.

Ann introduced the topic of group size and frequency of meetings – several comments were heard in response to this, including both the benefits and drawbacks of convening smaller sub-groups. Several attendees suggested that there is interest in both having subcommittee discussions, as well as meetings of the full group. Attendees agreed that while it makes sense to break into smaller groups, there may also be similar issues across groups that would benefit from a larger group meeting. This way, specific issues could be discussed in sub-groups or committees (formed by geographical location, issue, or a combination of factors), while the overall “big picture” focus would be retained by semi-regular meetings with the whole group.

In terms of structure for the group, there were several suggestions from attendees to look into similar large construction projects, and community groups that had formed in response to them. The “Big Dig” in Boston, the Gold Line/Eastside Extension Review Advisory Committee (RAC), and the Crenshaw Leadership Council were given as examples of past and current groups/scenarios to look to for guidance. However, a couple of attendees did suggest that the Crenshaw by-laws previously provided to the group were not germane for this project. In response to this, it was suggested that the RCCLC should invite guest speakers especially the Chair of the Gold Line/Eastside Extension RAC to share her experiences. After some discussion, this invitation will be postponed.

For the next RCCLC meeting, the group suggested that Metro should provide examples of models/structures for the group to consider as the organization structure is further discussed. It was also suggested tha a questionnaire/survey be distributed to the group prior to the next meeting in order to gauge member’s interest in what they would like to see in the group structure/format and the level of their participation.

Other requests from the group included a timeline of construction for the project, a 1-2 page summary of the successes/challenges faced by the Gold Line/Eastside Extension RAC, inviting a utility relocation coordinator to the meeting to answer the group’s questions, and seeing the language of the RFP in advance of its release in order to review how the MMRP is going to be implemented by the contractor.

The group discussion towards the end of the meeting surrounded the structure of the RCCLC and how the group will be effective in influencing decision-making. Questions asked included, “what issues are encompassed by the RCCLC?”, “how will the structure of the RCCLC influence decision-making?”, “how will the body be effective?”, “what will be the role of the RCCLC during the project?”, “how will community concerns be incorporated into the project?”, “who is responsible for implementing/monitoring the MMRP?”, and “is there survey or info-gathering from other similar projects?”.

Many of these questions were posed both to the project team and to the group as a whole, and many were open-ended – as yet to be determined by the formation and activities of the RCCLC as it evolves. The questions that were answered by members of the project team during the meeting are listed in a matrix format below.

Metro staff agreed to provide the group with a 1-2 page summary of the Gold Line/Eastside Extension RAC activities, provide other examples of similar community leadership councils for consideration, provide a questionnaire/survey to the group prior to the next meeting, provide “boilerplate” language from the Design/Build RFP for the group’s review, provide a construction timeline to the group, and to invite the Chair of the Gold Line/Eastside RAC and a utility relocation coordinator to future RCCLC meetings.

Questions and Responses:

Question Response

What are the MBE/WBE goals for the Design/Build RFP?

(Bryan Pennington) –Although the overall requirements of the Design/Build contract are still being determined, Metro typically has a goal of between 20-30%

(Paul Mackley) –Can you review the schedule and route of construction? Are construction activities simultaneous? When do you hope to start construction?

(Bryan Pennington) –There are 3 components to construction: tunneling with a TBM (starting at the Mangrove site, heading westward and then southward), construction of station boxes at 1st/Central, 2nd/Broadway, and 2nd/Hope, and cut and cover construction along Flower Street where using a TBM is not possible. While these activities may not occur exactly simultaneously, they will be concurrent.

We are hoping the construction process will start by the end of 2013, once the procurement process to determine the Design/Build contractor is complete.

Which part of construction will start first?

(Bryan Pennington) – We try to be as flexible as possible with construction schedules, however I imagine the contractor will want to start the TBM early, as well as work on the station boxes. However, since procurement of the TBM will take time, much of the early initial focus will likely be on the station boxes.

(Roger Rudick) – Is it true there will be no opportunity for a “one-seat ride” from East Los Angeles to Pasadena?

(Bryan Pennington) – We are 99.9% sure there will be no one-seat ride from East LA to Pasadena. The engineering required to make this ride is infeasible.

(Roger Rudick) – Have you heard of the Pacific Electric West Santa Ana Branch project?

(Bryan Pennington) – Yes, I’ve heard it may connect to the Regional Connector through Union Station, though Diego Cardoso is the Project Manager for that project, and would have further information.

(Westin Bonaventure) We received a major cancellation that has resulted in 10 million dollars worth of lost business to our hotel. We would like to request a meeting to discuss keeping this business in Los Angeles.

(Ann Kerman) – we would be happy to schedule a meeting with you.

Will the TBM be pulled out when it can no longer tunnel?

(Bryan Pennington) – the TBM will be taken out, however all of the excavation will occur at the Mangrove site. The exact route of the TBM, and whether one or two simultaneous TBMs will be used, is left up to the decision of the design/build contractor.

Is the MMRP part of the Design/Build contract?

(Bryan Pennington) – the MMRP is part of the EIS/EIR, which will be part of the RFP. The Design/Build contractor is required to comply with the MMRP, as it is part of the EIS/EIR approved by the FTA when we received the ROD.

Whose scope of work is it to implement the MMRP?

(Bryan Pennington) – Metro has some of the responsibility, and the contractor has some of the responsibility. Metro will be the agency responsible for fully monitoring

the obligations under the contract and reporting to the FTA.

Is there budget for direct advertising?

(Ann Kerman) – The budget is not allocated specifically by Metro. We have a budget to work within, but it is anticipated that the RCCLC will determine how to spend this budget.

(attendee also suggested coordinating with the area Business Improvement Districts to convey messages/advertising in a cost-effective manner)

At the end of the meeting, Ann reminded the group that there will be a press event announcing the beginning of utility relocation activities on December 14, 2012, at 9:30AM.

Ann then asked the group when they would like to next schedule a meeting. There was overall consensus that day-time meetings were preferred, and that Metro was a convenient location. The next RCCLC meeting was tentatively scheduled for January 8th, 2013, 1:30PM – 3:30PM, in a Metro conference room (to be reserved by Metro).