Aurora City Council Agenda April 14, 2020 Page 1 of 2

Agenda Aurora City Council Meeting

Tuesday, April 14, 2020 at 7 P.M. City Council Chambers, Aurora City Hall 21420 Main Street NE, Aurora, OR 97002

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1. CALL TO ORDER OF THE AURORA CITY COUNCIL MEETING

2. ROLL CALL

Mayor Brian Asher Councilor Tom Heitmanek Councilor John Berard Councilor Tara Weidman Councilor Mercedes Rhoden-Feely

3. AFFIRMATIONS

4. CONSENT AGENDA a) City Council Minutes – March 10, 2020 b) Planning Commission Minutes – March 3, 2020

5. VISITOR

Anyone wishing to address the Aurora City Council concerning items not already on the meeting agenda may do so in this section. No decision or action will be made, but the Aurora City Council could look into the matter and provide some response in the future.

6. CORRESPONDENCE-N/A

Aurora City Council Agenda April 14, 2020 Page 2 of 2

7. NEW BUSINESS

a) Parks Committee Recommendations

8. OLD BUSINESS a) FY 2020-21 Budget Requests

9. PUBLIC HEARING-N/A

10. ORDINANCES, RESOLUTIONS AND PROCLAMATIONS

a) Ordinance 489—An Ordinance Amending Title 16.22 of the Aurora Municipal Code b) Resolution 777—A Resolution Declaring a State of Emergency in the City of Aurora

Caused by the Coronavirus (COVID-19) Pandemic in the State of Oregon and the United States

11. REPORTS a) Public Safety b) Finance Officer c) Public Works d) City Attorney e) City Recorder f) Airport g) Planning h) Community Outreach i) Community Preparedness j) Parks Committee k) Mayors Report l) Colony Days

12. ADJOURN

Most councilors and staff will be participating via Zoom. The public is invited to participate in two ways. You may attend this meeting in person, but please follow social distancing guidelines when you come to City Hall. You are also welcome to participate via Zoom or telephone by using the instructions above. Meeting materials are available for viewing at: https://www.ci.aurora.or.us/citycouncil/page/city-council-meeting-99 If other accommodation is requested, please contact city hall at 503-678-1283 at least 48 hours in advance of the meeting.

Consent Agenda

Aurora City Council Agenda March 10, 2020 Page 1 of 5

Minutes Aurora City Council Meeting

Tuesday, March 10, 2020 at 7 P.M. City Council Chambers, Aurora City Hall 21420 Main Street NE, Aurora, OR 97002

STAFF PRESENT: W. Scott Jorgensen, City Recorder; Mark Gunter, Public Works Superintendent; Sara Kendrick, City Attorney STAFF ABSENT: Mary Lambert, Finance Officer; Marion County Sheriff’s Office Deputy Bill Ovchinikoff VISITORS PRESENT: Samantha Justice, Oregon City; Jim Stewart, Aurora; Kris Peterson, Aurora; Carol Smith, Aurora; Bill Graupp, Aurora; Marion County Sheriff’s Office Sergeant Don Parise, Salem; Joseph Schaefer, Aurora; Kevin Cameron, Salem; Jason Schneider, Salem

1. CALL TO ORDER OF THE AURORA CITY COUNCIL MEETING

Mayor Brian Asher called the meeting to order at 7:02 p.m.

2. ROLL CALL Mayor Brian Asher-Present Councilor Tom Heitmanek-Absent Councilor John Berard-Present Councilor Tara Weidman-Present Councilor Mercedes Rhoden-Feely-Present

3. AFFIRMATIONS Planning Commission Chair Joseph Schaefer praised the job that City Recorder W. Scott Jorgensen has done with handling legislative matters pertaining to the airport and building official issues. Jorgensen’s affirmation was that his newborn daughter is now crawling. Councilor John Berard said that the coronavirus scare prompted him to question how clean the city’s bathrooms are. He was pleased to report that they are clean. Public Works Superintendent Mark Gunter praised his employees, Mark Basargin and Jacob Johnson, for the work they’ve been doing.

4. CONSENT AGENDA a) City Council Minutes – February 11, 2020 b) Planning Commission Minutes – February 4, 2020 c) Historic Review Board Minutes – January 23, 2020

Berard moved to approve the consent agenda as amended. That motion was seconded by Councilor Tara Weidman and adopted unanimously.

5. VISITOR Carol Smith said she lives near the park and is concerned for the safety of children because some cars speed and there are no sidewalks. Kris Peterson suggested that some signage be added.

Aurora City Council Agenda March 10, 2020 Page 2 of 5

6. CORRESPONDENCE

a) Marion County Ehlen Road Traffic Engineering Jorgensen explained that based on citizen input, Marion County is looking to add a speed sign near the intersection of Kahle Lane and Ehlen Road.

7. NEW BUSINESS a) Appointment of Wendy Veliz to the Planning Commission

Asher said that the Planning Commission recommended the appointment. Councilor Mercedes Rhoden-Feely moved to approve the appointment. That motion was seconded by Weidman and adopted unanimously.

b) Appointment of Ruthie Magnus to the Historic Review Board Weidman moved to approve the appointment. That motion was seconded by Rhoden-Feely and adopted unanimously.

c) Parks Committee Recommendation on Marion County Community Prosperity Initiative Funding Jorgensen explained the committee’s recommendation for a study by environmental consultant Allan Whiting to be conducted on the city owned Aurora Mills property. The study could be used to leverage grant funding. Marion County Economic Development Coordinator Jason Schneider described the initiative. The county has contracts with its cities to provide $45,000 over the next three years. Cities are required to tell the county how the funds were used and meet with economic development officials once a year. Marion County Commissioner Kevin Cameron said a board used to evaluate grant applications, but the county changed its approach. This is a great program and it gives the county data.

8. OLD BUSINESS a) Granite Terms of Service

Asher moved to table the matter for six months so the city can get feedback from other cities that are using the service.

b) Discussion and/or Action on Spending Priorities for Marion County Community Prosperity Initiative Funding Jorgensen said that the council approved $5,000 in park improvement funds to fix the access area for the Aurora Mills property. The city received a bid for around $13,000 for the work. Asher said he would like to see an electronic vehicle charging station in town. Bill Graupp said the funds could be used as matching dollars for improvements on the south side of Highway 99. Berard said the city has a request in to ODOT for crosswalk enhancements for 99 and Ottaway, to create a crosswalk at 99 and Bob’s Avenue and to consolidate the crosswalks at 99 and Main and Second. The state also had a settlement of an Americans with Disabilities Act (ADA) lawsuit that requires improvements to ramps. Gunter said it would be around $6,000 to $8,000 to fix each ramp. Schneider said another city is using the funds to improve ADA accessibility at

Aurora City Council Agenda March 10, 2020 Page 3 of 5

its city hall. Schaefer said that bringing the airport into the city involves long-term planning and it will take effort. Money is in the city’s current budget for an economic opportunities analysis. That will cost around $50,000 and the city has put $10,000 towards it. An additional $10,000 to $15,000 would get the city halfway there. Rhoden-Feely said she likes all the ideas that have been discussed. A charging station would be good. She likes the idea of spending some funds on the city’s urban growth boundary expansion. Gunter suggested that new renderings of city hall could be done. Weidman agreed. Graupp said that a new city hall would be good branding for the city. Berard said he would like to see the funds used for traffic and safety improvements like signs. Asher asked Gunter how much signs cost. Gunter said it depends on the kind of signs. Some are just a couple hundred dollars. Graupp said radar signs are around $6,000. Asher said that when the speed trailer was put out, 95 percent of drivers were under the 25 mile per hour limit. Weidman agreed that the trailer was effective. Cameron said the funds can be used for matching grants. During a recent trip to Washington D.C. to lobby for funding for the second phase of the I-5 Donald/Aurora interchange project, the $29 million in existing funding helped. Berard said he wants the funds to be spent on something citizens can see, like traffic improvements or a charging station. Rhoden-Feely said she would support city hall drawings. Jorgensen asked how much those would cost. Asher said at least $6,000. He’s supportive of spending $7,000 to $8,000 on it. He asked Schaefer if the city owns any of the islands in town or if they are all owned by the Oregon Department of Transportation (ODOT). Schaefer said ODOT has a wide right of way. Not all of ODOT’s surveys are recorded. The Oregon Department of Aviation has requested a business plan for the potential annexation of the airport into the city. Some of the funds could be spent on that. Asher asked about the cost. Schaefer said he wasn’t sure. Berard moved to spend $7500 on plans for city hall, under the condition that in-kind funds and time, grants and donations are still sought. That motion was seconded by Rhoden-Feely and adopted unanimously. Gunter suggested that an advisory committee be put together so citizens can have input and buy-in. Asher tabled the discussion on the rest of the funds to the next meeting.

9. PUBLIC HEARING-N/A

10. ORDINANCES, RESOLUTIONS AND PROCLAMATIONS a) Ordinance 489—An Ordinance Amending Title 16.22 of the Aurora Municipal Code

Kendrick had a suggested wording change under section D 6 of the proposed new section of code. The words “biomass” and “of any kind” should be added.

11. REPORTS a) Public Safety b) Marion County Sheriff’s Office Sgt. Don Parise said he was filling in at the meeting

for Deputy Ovchinikoff.

Aurora City Council Agenda March 10, 2020 Page 4 of 5

c) Finance Officer d) Public Works

Rhoden-Feely asked about the proposed paving project at the Aurora Mills site. Gunter said the plan is to bring the gravel in at a different slope. The $13,000 figure was one contractor’s bid, but expects any others would be similar. Berard asked if the city could solicit another bid. Gunter said that under state procurement laws, the city has to get three. He can do that if the council wants him to move forward. Berard asked if the city is serious about the project. Rhoden-Feely suggested that the matter be referred back to parks committee. Perhaps the committee would recommend that the $5,000 in park improvement funds go towards the environmental analysis, which could be used to put together a plan and draw grant funds.

e) City Attorney Kendrick said she did some work on the city’s LUBA appeal and a marijuana business licensing issue.

f) City Recorder Jorgensen said he attended a Rural Tourism Studio meeting at Woodburn City Hall and presented a letter of support from the city. A letter of support was also sent for the county’s grant application for the second phase of funding for the I-5 Donald/Aurora interchange project. He attended the Mid-Willamette Valley Council of Governments award banquet in Keizer and met with Gunter, a contractor and the neighbor of the Mills property about the driveway improvements. Parks Committee directed him to look at having Automatic External Defibrillators (AED) around town. He discussed it with Gunter, Ovchinnikov and Aurora Fire District Chief Josh Williams. Finance Officer Mary Lambert told him there was a line item in the budget for emergency equipment that could be used for AEDs. Parks Committee originally thought about having them in the city’s parks, but one could be kept with Ovchinnikov and public works could have another. He also worked to fill the vacant positions on the Planning Commission and Historic Review Board. Asher asked about his Certified Municipal Clerk certification. Jorgensen said he’s on track to have it issued around March 22.

g) Airport Schaefer said he should be hearing from LUBA soon about the records objections that have been filed in the city’s case. Stewart said he had hoped for a trolley to bring guests from the airport’s August 1 fly-in to town, but heard that the airport contracted to have a shuttle go from the airport to Canby.

h) Planning Jorgensen said that the Planning Commission is considering adding prohibitions on liquor stores and adult entertainment establishments in the historic district.

i) Community Outreach Rhoden-Feely said the North Marion SIT team has received $2325 in donations, including one from the city.

j) Community Preparedness Weidman said the next meeting was scheduled for March 19 from 7 to 8:30 p.m. at the Pythian Hall.

k) Parks Committee l) Mayors Report

Aurora City Council Agenda March 10, 2020 Page 5 of 5

m) Colony Days Asher said the next meeting is scheduled for Thursday, March 12 at 7 p.m. at city hall. A sign is up at the store to solicit volunteers. There are discussions about having some events along Liberty Street and Second Street instead of having everything at the park. Weidman said most of the bands have been booked.

12. ADJOURN Asher adjourned the meeting at 8:41 p.m. __________________________________ Brian Asher, Mayor ATTEST: _____________________________________ W. Scott Jorgensen City Recorder

New

Business

Scope of Services,

Whiting Environmental LLC

Aurora Mills Wetland Enhancement

Current Project Understanding City of Aurora is collaborating with local partners to assess the wetland enhancement potential of Aurora Mills Park. Site experiences regular flooding that sustain surrounding wetlands around Mill Creek corridor. While initially considered a constraint to development on the site, an improved understanding of these hydrologic patterns can be used to achieve area vision. Master plan documents provide an overall vision for the site that balances recreational values and wetland habitat function. The scope of services below provides City staff, parks committee, and area watershed council with information useful for assessing site conditions while serving as a resource for early project implementation and proposal writing. This includes identification of site constraints and opportunities that are useful to wetland restoration potential of the area as well as future recreational needs.

Task 1: Collate existing information Information will be inventoried relevant to understanding the existing condition of wetland. This includes information relevant to localized flooding, topographic control, and historic information. Information compiled will be the basis for products articulated in Tasks 2 and 3 below. Task 2: Restoration planning goals and objectives The contractor will engage project partners in reviewing goals defined in Master Plan relevant to wetland restoration. It will provide the project with the vision to move forward with additional partnerships and funding proposals. Task 3: Existing site condition Field investigations will be conducted on the site and surrounding area that help define site constraints and opportunities useful for understanding the feasibility of future wetland enhancement concepts. This includes surrounding land use, mill site condition, utilities, etc. Topographic information will also be collected to confirm property boundaries with private landowners. It will also serve to provide insight into local flooding and linkages to current wetland conditions. Summary base maps will be produced as a foundation for future enhancement concept development with project partners. Budget: $5,000 Schedule: April 15th-September 30th, 2020

Ordinances, Resolutions

and Proclamations

Ordinance 489 Amending Title 16.22 of the Aurora Municipal Code

ORDINANCE 489

AN ORDINANCE AMENDING TITLE 16.22 (HISTORIC COMMERCIAL OVERLAY) OF THE AURORA MUNICIPAL CODE

WHEREAS, the Aurora Municipal Code (AMC), more commonly known as “Title 16 of the Aurora Development Code”, includes regulations concerning land uses within the various zones within the City of Aurora; and WHEREAS, the Aurora City Council wishes to amend AMC section 16.22 Historic Commercial Overlay to remove the prohibition of Medical Marijuana Dispensaries (MMD) and commercial marijuana retail stores from the Historic Commercial Overlay (HCO) and rather permit them in the HCO zone, pending Conditional Use Permit approval under AMC 16.22.030; and WHEREAS, the Aurora Planning Commission conducted a public hearing on February 4, 2020 at which time interested parties were given full opportunity to be present and heard and the Aurora Planning Commission passed a motion recommending the City Council approval of the proposed rules amending AMC 16.22 under Legislative Amendment 2019-01 (File No. LA-19-01). WHEREAS, the Aurora City Council conducted a public hearing on February 11, 2020 at which time interested parties were given full opportunity to be present and heard on the proposed AMC 16.22 amendments under Legislative Amendment 2019-01 (File No. LA-19-01). NOW, THEREFORE, THE CITY OF AURORA DOES ORDAIN AS FOLLOWS: Section 1. The City Council of the City of Aurora does hereby adopt the staff report dated February 5, 2020, including those certain findings of fact and conclusionary findings and supporting documentation contained in the staff report, and as amended by the City Council on February 11, 2020. Section 2. The City Council of the City of Aurora does hereby amend AMC 16.22 as included under “Exhibit A” of this Ordinance. PASSED and adopted by the City Council of the City of Aurora on this __th day of April, 2020 by the following votes: AYES: ___________________________________ NAYS: ___________________________________ ABSTAIN: _____________________________ ABSENT: ___________________________________

Ordinance 489 Amending Title 16.22 of the Aurora Municipal Code

Approved by the Mayor on this __th day of April, 2019. SIGNED: ______________________________________________________________ Brian Asher, Mayor Date ATTEST: _______________________________________________________________ W. Scott Jorgensen, City Recorder Date

EXHIBIT A

Chapter 16.22 - HC HISTORIC COMMERCIAL OVERLAY

Sections:

16.22.010 - Purpose.

The purpose of the historic commercial overlay is to implement the City of Aurora Design Review Guidelines for Historic District Properties while providing for a concentrated, central commercial, office and retail goods and services area with opportunities for employment and business and professional services in close proximity to residential services.

(Ord. 415 § 7.74.010, 2002)

16.22.020 - Permitted uses.

In the historic commercial zone, activities shall be conducted within an enclosed structure or building and are subject to Chapter 16.58 and Title 17 as applicable. Only the following uses and their accessory uses are permitted outright. Variances from listed permitted uses are prohibited.

A. Auditorium, exhibit hall, community building, club, lodge hall, fraternal organization or place of worship;

B. Bed and breakfast inn, hotel or motel;

C. Bicycle sales or repair;

D. Community recreation facilities;

E. Cultural exhibits and library services;

F. Day care facility licensed by state;

G. Dwelling units located above or below the ground floor of the commercial structure and from which the property is addressed;

H. Eating and drinking establishments;

I. Financial, insurance and real estate offices;

J. General retail and convenience sales, except adult bookstores;

K. Medical or dental services including labs;

L. Parking structure or lot;

M. Professional and administrative offices;

N. Public safety and support facilities;

O. Public transportation passenger terminal or taxi stand;

P. Repair services for household and personal items, excluding motorized vehicles;

Q. Sales, grooming and veterinary offices or animal hospitals without outside pens or noise beyond property line;

R. Schools;

S. One single-family residence, provided it is an accessory structure and cannot be sold separately;

T. Studios, including art, photography, dance, and music;

U. Vehicle fuel sales.

EXHIBIT A

(Ord. 487 § 2, 2017; Ord. 474 § 1, 2014; Ord. 415 § 7.74.020, 2002)

16.22.030 - Conditional uses.

The following uses and their accessory uses may be permitted when authorized by the Planning Commission in accordance with the requirements of Chapter 16.60, Title 17 as applicable, other relevant sections of this title and any conditions imposed by the Planning Commission:

A. Home occupations (Type II) subject to Chapter 16.46;

B. Retail or wholesale business with not more than fifty (50) percent of the floor area used for the manufacturing, processing or compounding of products in a manner which is clearly incidental to the primary business conducted on the premises. (Ord. 415 § 7.74.030, 2002)

C. Food carts located on the same property and accessory to an established indoor eating and drinking establishment.

1. No structures, product display, or storage shall be located within yard setback or buffering and screening areas.

2. Drive-through carts are prohibited.

3. Signage shall comply with AMC 16.44 and Title 17, as applicable, and shall be calculated as a portion of total signage as permitted for the site.

4. Shall be limited to one food cart per site/primary business.

5. Food carts shall not have any internal floor space available to customers.

6. Food carts shall not exceed twenty-six (26) feet in length, thirteen (13) feet in height and ten (10) feet in width.

7. Carts shall be mobile and fully operable, on inflated wheels, and licensed with the Department of Motor Vehicles.

8. Carts shall be in good repair with no exterior damage.

9. Sewer or grey water disposal hookups are not permitted.

D. Medical Marijuana Dispensaries (MMD) and commercial marijuana retail stores, subject to the following standards:

1. Buffers which shall only be measured at the initial land use application and not subsequent annual renewals:

a. Elementary, middle or high school, public or private: one thousand (1,000) feet.

b. Day care: one thousand (1,000) feet.

c. Other marijuana dispensaries or commercial marijuana retail stores: one thousand (1,000) feet.

d. May not be adjacent to a residential zone, a public park, a place of worship, or a property which may be a single- family residential use by right pursuant to AMC 16.62.040 or 16.62.050.A

2. The use must be located within a permanent, enclosed structure.

3. The use may not be allowed as a home occupation.

4. Applicant and all employees must pass a criminal background check.

5. The term of a conditional use approval shall not exceed one year - upon which time an annual review under AMC 16.60.060 shall be required.

EXHIBIT A

6. Waste materials containing any amount of marijuana or by products must be locked in a secure container on-site.

7. Hours of operation are limited to 10:00 a.m. to 8:00 p.m.

8. Drive-through windows are prohibited.

(Ord. 474 § 1, 2014)

16.22.040 - Development standards.

A. There is no minimum lot size for lots served by municipal sewer. Minimum lot sizes for lots without municipal sewer shall be as determined by the county sanitarian.

B. There is no minimum lot depth.

C. Minimum lot width shall be fifty (50) feet.

D. No front setbacks shall be permitted, except as necessary to maintain visual clearance areas at unsignalized intersections. No rear or side setbacks are required except where an eight (8) feet setback shall be required where abutting a residential zoning district

E. No building shall exceed thirty-five (35) feet in height.

F. Parking shall be in accordance with Chapter 16.42 except as specifically exempted by Chapter 16.28, and should be located to the rear of the building. The Planning Commission may approve parking to the side of the building where parking to the rear is not feasible.

G. Signs shall be in accordance with the requirements of Chapter 16.44, and the City of Aurora Design Guidelines for Historic District Properties.

H. Landscaping shall be in accordance with the requirements of the City of Aurora Design Review Guidelines for Historic District Properties, Chapter 16.38, and the Aurora Downtown Improvement Plan.

I. All properties, uses and structures in the historic commercial overlay shall be subject to the requirements of Title 17, Historic Preservation, and any applicable section of this title. (Ord. 415 § 7.74.040, 2002)

J. Open Inventory display.

1. All business, service, repair, storage or merchandise displays shall be conducted wholly within an enclosed building except the following:

a. Off-street parking or loading;

b. Displays for sale purposes of small merchandise in relation to the fronting business shall not exceed more than 10 percent of the dimensional measurement (height x width) of the primary facade of the applicable business.

c. Display, for sale purposes, in relation to fronting business, of live trees, shrubs and other plants, flowers, or produce; and

d. Outdoor seating in relation to a permitted eating or drinking establishment subject to [Section] 16.34.060(D) and Historic Review Board review and approval.

K. All open inventory displays shall be maintained, kept clean, and be situated in conformance with all applicable city ordinances.

(Ord. 464, 2011; Ord. 415 § 7.60.050, 2002

EXHIBIT A

Resolution 777 A Resolution Declaring a State of Emergency in the City of Aurora Caused by the Corona Virus (COVID-19) Pandemic in the State of Oregon and the United States 1

CITY OF AURORA RESOLUTION NUMBER 777

A RESOLUTION DECLARING A STATE OF EMERGENCY IN THE CITY OF AURORA CAUSED BY THE CORONAVIRUS (COVID-19) PANDEMIC IN THE STATE OF OREGON AND THE UNITED STATES

FINDINGS: In recent months, the Cornavirus (COVID-19) pandemic has spread around the world. Every day, the number of cases and deaths increase in the United States and globally. Oregon has seen similar increases in the last month, including Marion County. The President, Governor and County Commissioners have all declared a state of emergency in response to the spread of COVID-19.

WHEREAS, the City of Aurora has the authority under ORS Chapter 401 and its adopted Emergency Operations Plan that provides direction to the City, its officials and others in the event of an emergency that exists within the City, and which provides for the responsibility in times of emergency and delegates authority to declare an emergency to the City Council; and

WHEREAS, multiple cases of COVID-19 have been detected in Marion County; and

WHEREAS, the existence of the COVID-19 pandemic may constitute a threat of imminent widespread illness, human suffering, loss of life and financial loss to residents, businesses and the City of Aurora; and

WHEREAS, the Aurora City Council has the responsibility to protect residents and property within the City of Aurora; and

WHEREAS, a coordinated response with other agencies through mutual aid agreements and partnerships is the appropriate action to undertake,

NOW THEREFORE, BE IT RESOLVED BY THE AURORA CITY COUNCIL THAT:

Section 1. A state of emergency exists within the entire City of Aurora upon adoption by the City Council and signed by Mayor Asher through June 15, 2020. Section 2. The City and its officials shall be authorized to take legal actions and issue orders as are determined necessary to protect the public, property and to conduct activities that strive to minimize and/or mitigate the effect of the emergency. Section 3. The City shall take the necessary steps authorized by law to coordinate response and recovery from this emergency, including but not limited to, requesting assistance and potential reimbursements from the State of Oregon and appropriate federal agencies

Resolution 777 A Resolution Declaring a State of Emergency in the City of Aurora Caused by the Corona Virus (COVID-19) Pandemic in the State of Oregon and the United States 2

Section 4. The City shall examine emergency procurements of goods and services that are authorized pursuant to ORS 279B.080, ORS 279C.335(6), ORS 279.380(4) and other applicable rules.

ADOPTED by the Aurora City Council this 14th day of April 2020.

CITY OF AURORA, OREGON

________________________________ Brian Asher, Mayor ATTEST: ________________________________ W. Scott Jorgensen, City Recorder

Reports

4/7/2020

Report from the Finance Officer for April 14, 2020

• The Revenue & Expense report for March 2020, the ninth month of fiscal year 2019-2020 is included. I have also included the Revenue vs Expenses Summary for March. This report shows amounts received and spent in each fund during the month of March 2020. As we enter the final quarter of our fiscal year, I will be keeping a close eye on all expenses.

• The ending bank balances at March 31, 2020 are: o Checking - $ 196,633.56 o LGIP - $ 2,916,542.53

• Continuing work on the 2020-2021 budget.

• Keeping current with payables and receivables.

Respectfully,

Mary C. Lambert

Year to DateGains / (Losses)

10 GENERAL 1,209,234.00 647,839.00 545,108.41 90.82% 810,444.00 469,991.44 57.99% 722,955.97 $ 75,116.97

15 CITY HALL BUILDING 285,600.00 196,541.00 87,877.06 99.18% 285,600.00 0.00 0.00% 284,418.06 $ 87,877.06

20 AURORA COLONY DAYS 32,850.00 14,513.00 12,241.06 57.34% 20,234.00 16,086.00 79.50% 10,668.06 $ (3,844.94)

25 PARK RESERVE 1,235.00 1,211.00 21.60 86.40% 1,235.00 0.00 0.00% 1,232.60 $ 21.60

29 PARK SDCs 66,288.00 58,577.00 1,043.02 10.41% 66,288.00 0.00 0.00% 59,620.02 $ 1,043.02

30 STREET/STORM 383,272.00 188,278.00 111,147.78 57.21% 231,341.00 92,590.66 40.02% 206,835.12 $ 18,557.12

35 ST/STORM RESERVE 146,410.00 129,724.00 11,440.95 68.06% 146,410.00 25,970.00 17.74% 115,194.95 $ (14,529.05)

39 ST/STORM SDCs 88,503.00 75,474.00 4,295.52 32.54% 88,503.00 0.00 0.00% 79,769.52 $ 4,295.52

40 WATER OPERATING 685,661.00 313,217.00 271,118.20 70.30% 490,641.00 210,575.59 42.92% 373,759.61 $ 60,542.61

45 WATER RESERVE 104,200.00 102,130.00 1,818.53 82.66% 104,200.00 0.00 0.00% 103,948.53 $ 1,818.53

49 WATER SDCs 190,014.00 164,504.00 8,570.86 33.26% 190,014.00 0.00 0.00% 173,074.86 $ 8,570.86

50 SEWER OPERATING 707,500.00 370,110.00 246,171.52 68.86% 508,379.00 207,315.21 40.78% 408,966.31 $ 38,856.31

55 SEWER RESERVE 22,010.00 13,751.00 20,601.00 102.95% 22,010.00 0.00 0.00% 34,352.00 $ 20,601.00

57 G. O. DEBT SERVICE 374,175.00 28,708.00 344,034.03 98.81% 364,175.00 34,587.50 9.50% 338,154.53 $ 309,446.53

59 SEWER SDCs 71,998.00 62,426.00 3,179.73 33.03% 71,998.00 0.00 0.00% 65,605.73 $ 3,179.73

TOTALS 4,368,950.00 2,367,003.00 1,668,669.27 71.63% 3,401,472.00 1,057,116.40 31.08% 2,978,555.87

* Balance per audit 2,978,555.87 $ 611,552.87

CITY OF AURORA - FINANCE REPORT Ending March 31, 2020

FUND BUDGET *BALANCE @

July 1, 2019TOTAL

REVENUES % TO DATEBUDGET less

contingencyTOTAL

EXPENSES % TO DATEEND BALANCE March 31, 2020

General Ledger

Revenue vs Expenses Summary

User:

Printed:

maryl

4/8/2020 - 9:11 AM

Fiscal Year:

Fiscal Period:

2020

9

DescriptionFund YTD Balance Before Period Revenues for Period Expenses for Period Year to Date Amount

10 75,116.97 40,966.11 70,074.45 46,008.63GENERAL FUND

15 87,877.06 0.00 654.63 87,222.43CITY HALL BUILDING FUND

20 -3,844.94 336.60 103.33-3,611.67Aurora Colony Days Fund

25 21.60 0.00 2.12 19.48PARK RESERVE FUND

29 1,043.02 0.00 102.43 940.59Park SDCs

30 18,557.12 4,486.57 5,639.03 17,404.66STREETS/STORM FUND

35 -14,529.05 0.00 203.14-14,732.19Streets/Storm Reserves

39 4,295.52 0.00 137.04 4,158.48Streets/Storm SDCs

40 60,542.61 15,356.83 1,245.85 74,653.59Water

45 1,818.53 0.00 178.58 1,639.95WATER RESERVE FUND

49 8,570.86 0.00 297.34 8,273.52Water SDCs

50 38,856.31 21,279.99 917.34 59,218.96Sewer

55 20,601.00 0.00 59.02 20,541.98SEWER RESERVE FUND

57 309,446.53 0.00 7,160.11 302,286.42SEWER DEBT SERVICE

59 3,179.73 0.00 112.71 3,067.02SEWER SDC FUND

Report Totals: 607,091.85 86,887.12 82,426.10 611,552.87

GL-Revenue vs Expenses Summary (4/8/2020 - 9:11 AM) Page 1

City Council Public Works Activity Report

March 2020 Waste Water: Routine operation and maintenance. -Wastewater Treated 2.0 MG -Review plans for development -Completed DMR form to report DEQ, EPA Water: Routine operation and maintenance. -Wells are running 6.9 hours daily producing an average 123,000 gal per day. Total water production 3,800,000 Gal. - Wells 3, 4 in production. - Plan for future water supply -Discussed water main project Hwy 99 Review Contract Streets: Routine operation and maintenance. -Monitoring street lights -Catch basins cleaning -Street sweeping - Pothole remediation. - Storm water Plan moving forward Park: -Removed dangerous branches -Monitor trees for safety issues -New roof on 2nd St restrooms -replace/repair plumbing fixtures -2nd Street restroom vandalism . Meetings and/or Training Attended ). -Jacob has taken and passed Backflow technician testing and is now Certified -NW Section of American Water Works Association - Respectfully: Mark Gunter PWS Public works project list Storm water master plan (in process). Water meters replacement (ongoing) Training of new Employees (ongoing)

Mar-17 5.5Apr-17 6 Monthly Water use In Million Gallons

May-17 6.2Jun-17 6.4Jul-17 8.3

Aug-17 6.7Sep-17 5Oct-17 4.3Nov-17 4Dec-17 4.3Jan-18 4.3Feb-18 4Mar-18 4.4Apr-18 3.8

May-18 5.2Jun-18 5.4Jul-18 6.6

Aug-18 5.4Sep-18 3.9Oct-18 3.2Nov-18 2.9Dec-18 2.9Jan-19 3.7Feb-19 3.5Mar-19 3.8

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Mar-18 4 Monthly Water use In Million Gallons Apr-18 4.4

May-18 3.8Jun-18 5.2Jul-18 5.4

Aug-18 6.6Sep-18 5.4Oct-18 3.9Nov-18 3.2Dec-18 2.9Jan-19 2.9Feb-19 3.7Mar-19 3.5Apr-19 3.8

May-19 4Jun-19 4.8Jul-19 6.3

Aug-19 6.9Sep-19 6.9Oct-19 3.9Nov-19 3.8Dec-19 3.6Jan-20 3.8Feb-20 3.8Mar-20 3.8

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Report from the Recorder April 14, 2020

Mayor Asher and Members of the Council, The big emphasis this month has been to maintain the continuity of the city’s operations in light of recent global events. Efforts have been made to keep the public informed of everything that is happening through the city’s website and Facebook page. We’ve kept city hall open for its regular business hours and have provided the same level of customer service as usual, uninterrupted. This has been important for helping to move various development projects throughout the city along and towards completion. Two of the three buildings at the industrial property on Ottaway now have certificates of occupancy. Work is being done to finalize the third. Building permits have been issued for the Aurora Architectural Salvage project. The Peyton Circle and Portland Electrical Construction Inc projects are getting very close to that point. I’ve been working with City Planner Renata Wakeley on a couple of proposed projects; a coffee cart and an expansion of Portland Laser Engraving, both located at 21028 Highway 99E. Renata has also been working lot partitions for 20978 and 21200 Highway 99E for possible future residential developments. Parks Committee was able to have its March 17 meeting, with appropriate social distancing measures taken. However, out of an abundance of caution, we did cancel the March 26 Historic Review Board meeting. On March 15, I hit my two-year mark of working for the city. Monday, March 23, I was informed that I earned my Certified Municipal Clerk (CMC) designation through the International Institute of Municipal Clerks. I’ve also been working with staff at the League of Oregon Cities to obtain my Local Government Management certificate. Lastly, I did a risk management best practices survey Tuesday, March 24 via telephone with a representative of CIS’ underwriting division. Respectfully Submitted, W. Scott Jorgensen, Executive MPA City Recorder

From: Ashley DiBlasiTo: RecorderSubject: Congratulations on your CMC DesignationDate: Monday, March 23, 2020 7:49:56 AM

03/23/2020 Dear William Jorgensen, CMC: Congratulations! It is my pleasure to inform you that you have fulfilled all the requirementsof the Certified Municipal Clerk (CMC) Program offered by the International Institute ofMunicipal Clerks (IIMC) and have earned your CMC designation. Your certificate and yourpin (and plaque if you purchased it) will be shipped to you today. The CMC is more than a pin, a certificate and three letters at the end of your name. It is adeclaration that you are proficient in your important position and that you have demonstratedmastery of administrative skills critical to good government. Please know that you also have the option of enrolling in the MMC program to become aMaster Municipal Clerk (MMC) as of this date. Be sure to watch the video we have created tohelp you make your way through the MMC program. Check it out here. Please reach out toEducation Associate, Kellie Siggson at kellie@iimc.com if you have any questions regardingthe MMC program. I extend my warmest congratulations to you and wish you all the best in your professionalendeavors.Ashley DiBlasiAssistant Director of Professional DevelopmentIIMC Education Department

Type Num Date Name Account Amount

Deposit 03/05/2020 Business License ... 230.00

Payment 6044 03/02/2020 DIAMONDS-N-RUST Undeposited Funds -50.00Payment 4897 03/02/2020 SHARON KING Undeposited Funds -50.00Payment 15542 03/02/2020 MASTER ALARM LLC Undeposited Funds -30.00Payment 5048 03/03/2020 SCATTER CREEK J... Undeposited Funds -50.00Payment 1256 03/04/2020 OLYMPIC GRAPHICS Undeposited Funds -50.00

TOTAL -230.00

Deposit 03/12/2020 Business License ... 280.00

Payment 1763 03/09/2020 CONNIE GILKISON Undeposited Funds -50.00Payment 2510 03/10/2020 HWY 99E ANTIQUE... Undeposited Funds -65.00Payment 1277 03/10/2020 CAMP & COTTAGE Undeposited Funds -65.00Payment 52000 03/12/2020 GAGLE ENTERPRI... Undeposited Funds -100.00

TOTAL -280.00

Deposit 03/12/2020 Business License ... 50.00

Payment 31649 03/12/2020 NORTHWEST RES... Undeposited Funds -50.00

TOTAL -50.00

Deposit 03/19/2020 Business License ... 195.00

Payment 1047 03/16/2020 AURORA MILLS AR... Undeposited Funds -65.00Payment 58438 03/16/2020 SMETCO, INC Undeposited Funds -65.00Payment 34386 03/17/2020 MAIN STREET MER... Undeposited Funds -65.00

TOTAL -195.00

Deposit 03/31/2020 Business License ... 150.00

Payment 1330 03/30/2020 DIANE ANDERSON Undeposited Funds -50.00Payment 52048 03/30/2020 OREGON PACIFIC ... Undeposited Funds -100.00

TOTAL -150.00

10:00 AM Aurora Business License04/07/20 Deposit Detail

March 1 through April 1, 2020

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