agenda board of directors meeting # 2 june 27, 2018 6:30 pm … package #2... · 2019. 12. 16. ·...

AGENDA Board of Directors Meeting # 2

June 27, 2018 – 6:30 pm – UC 442

2.0. Call to Order 2.1. Land Acknowledgement 2.2. Adoption of the Agenda

2.2.1. Motion to Approve the Agenda 2.2.2. Business Arising from the Minutes Page 2

2.3. Ratifications and De-Ratifications 2.4. Comments from the Chair

2.4.1. Introductions and Pronouns 2.5. Approval of Past Board Minutes (Action)

2.5.1. Board Meeting # 16 (2017-2018) – February 14, 2018 Page 3 2.5.2. Board Meeting # 1 (2018-2019) – June 6, 2018 Page 24 2.5.3. In Camera Minutes

2.6. Executive Committee Minutes 2.7. Executive Reports (Presentation)

2.7.1. President Page 47 2.7.2. VP Student Experience Page 49 2.7.3. VP Academic Page 51 2.7.4. VP External Page 53

2.8. Director Reports 2.9. CSA Services Updates and Reports 2.10. Committee Updates and Reports (Action)

2.10.1 Strike CSA Standing Committees Page 55 2.10.2. Capacity, Analysis & Planning Committee (CAPCOM) appointments Page 56 2.10.3. Executive Evaluation Committee (EEC) appointments Page 57 2.10.4. Finance Committee appointments Page 58 2.10.5 Transit Committee and Affordable Housing Initiatives appointments Page 59 2.10.6. Ratify Hiring of SHAC staff Page 60

2.11. Business 2.11.1. Wilfrid Laurier University Rainbow Centre (Action) Page 61 2.11.2. Letter to Prime Minister Trudeau re Trans Mountain Pipeline (Action) Page 62 2.11.3 SHAC Restructure Working Group (Action) Page 65 2.11.4 Alumni Affairs Newsletter (Action) Page 66 2.11.5 Board of Directors Meeting Schedule 2018-2019 Revised (Info) Page 67

2.12. New Business 2.12.1

2.13. Announcements 2.14. Adjournment

Motion Board of Directors Meeting June 27, 2018

Item 2.2.1

Motion to Approve the Agenda MOTION: To approve the agenda for the CSA Board of Directors Meeting on June 27, 2018, as amended, to add the following New Business items: Moved: Seconded:

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Action Item 2.2.2 Business Arising from Previous Minutes

WHEREAS a question was asked at the CSA Board of Directors meeting on June 6, 2018 regarding the ratification of all Board members; WHEREAS the CSA requires one complete list to track future ratifications and de-ratifications of Board Members during the 2018-2019 term; WHEREAS the elected members of the 2018-2019 Board were ratified on March 28, 2018; WHEREAS the student organization representatives have been appointed to the CSA Board by their respective organizations; MOTION: To ratify all current Board Members and Executive Members to the 2018-2019 CSA Board of Directors, as follows: College of Arts (CA): Bella Harris – At-Large Cassandra Hunt – Student Union

College of Biological Sciences (CBS): Raymond Hu – At-Large Nick Kowaleski – At-Large Hesham Farag – Student Council

College of Business and Economics (CBE): Aaron Felstein – At-Large Andrew Hodgkinson – At-Large Kristen Balawejder – Students Association

College of Engineering and Physical Sciences (CEPS): Matteo Raso – At-Large Zante Botha – Student Council

College of Social and Applied Human Sciences (CSAHS): Jamie Gibson – At-Large Horeen Hassan – At-Large Alyshia Godding – Student Alliance

Ontario Agricultural College (OAC): Patrick MacCarthy – At-Large Amy Rodenburg – At-Large Matthew Fletcher – Student Federation

Ontario Veterinary College (OVC) Bret Flynn – Student Association Board of Governors – Lindsey Fletcher

Guelph Black Student Association – Isaiah Burton

Guelph Queer Equality – Alan Negrin

Interhall Council – Jayden Wlasichuk

International Student Organization – Anna Canella President – Jack Fisher

VP Student Experience – Aidan Paskinov

VP Academic – Natalie Clarke

VP External – Kayla Weiler

Moved: Seconded:

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Minutes #16

Emergency Board of Directors Meeting

February 14, 2018 @ 6:00 pm – UC 442

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In Attendance: Aidan Paskinov, Bella Harris, Natalie Clarke, Nicholas Kowaleski, Raymond Hu, Anish Austin, Noah Gould, Afshaun Zaman, Ariel Barrientos, Alan Negrin, Obehi Okaka, Edward Willems, Sean Mitchell, Emily Vance, Chelsea Mulvale, Kayla Weiler, Anna Canella, Becca Cheskes, Jensen Williams, Ryan Bowes, Joe Sarraino Regrets: Natalie Chow Absent: Chair: Cameron Olesen Policy and Transition Manager: Lauren Kelly Scribe: Alison Ireland

Overview of Motions

16.2. Adoption of the Agenda

16.2.1. Motion to Approve the Agenda

MOTION: To approve the agenda.

Moved: Nick Kowaleski Seconded: Alan Negrin

Motion carried.

MOTION: To amend the agenda to add New Business items titled 16.12.1 (Info) Notice in camera and 16.12.2 (Info) HR Update in camera.

Moved: Chelsea Mulvale Seconded: Becca Cheskes

Motivated by: Chelsea Mulvale

Motion carried.

MOTION: To amend Item 16.11.6 to be in camera.

Moved: Becca Cheskes Seconded: Alan Negrin

Motion carried.

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16.11.1. (Action) CSA General Election – Ratify Referendum Question

MOTION: To ratify the following Referendum Question:

First Response Team (FRT) currently collects $1.01 in student fees towards providing

volunteer First Aid services on campus. Do you support the collection of a student fee of

$ 1.60 (an increase of $0.59) for both Full Time and Part Time Students per Fall and

Winter Semester for the purpose of updated equipment, improving training standards,

and continued improvement in the service we provide? The student fee will be collected

indefinitely, beginning September 2018. The fee will not be subjected to be increased

annually.

Moved: Edward Willems Seconded: Alan Negrin

Motion carried.

MOTION: To ratify the following Executive nominees:

President: Jack Fisher Jensen Williams

VP Student Experience: Aidan Paskinov

VP Academic: Natalie Clarke Tanya Vohra

VP External: Kate Bakos Kayla Weiler Zoey Ross

Moved: Alan Negrin Seconded: Noah Gould

Motion carried.

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MOTION: To ratify the following Board of Director nominees:

College of Business and Economics: Aaron Felstein Andrew Hodgkinson College of Biological Sciences: Nick Kowaleski Raymond Hu College of Engineering and Physical Sciences: Matteo Raso College of Arts: Bella Harris College of Social and Applied Human Sciences: Alexsandra Doyle Amia Khosla Horeen Hassan James Gibson OAC: Amy Rodenburg Patrick MacCarthy

Moved: Alan Negrin Seconded: Edward Willems

Motion carried.

MOTION: To move in camera at 6:49 pm.

Moved and Duly Seconded

Motion carried.

MOTION: To move out of in camera at 9:22 pm.

Moved: Edward Willems Seconded: Afhsaun Zaman

Motion carried.

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16.11.7. (Action) Job Description Approvals (Supplementary Materials A-G)

MOTION: To consider the following motions omnibus:

MOTION: To approve the Chief Electoral Officer (CEO) job description (Supplementary

Material A).

MOTION: To approve the Assistant Electoral Officer (AEO) job description

(Supplementary Material B).

MOTION: To approve the Board Chair job description (Supplementary Material C).

MOTION: To approve the Board Scribe job description (Supplementary Material D).

MOTION: To approve the Front Office Assistant(s) job description (Supplementary

Material E).

MOTION: To approve the Student Help and Advocacy Centre (SHAC) Advocacy

Coordinator job description (Supplementary Material F).

MOTION: To approve the Student Help and Advocacy Centre (SHAC) Legal Resource

Coordinator job description (Supplementary Material G).

Moved: Nick Kowaleski Seconded: Bella Harris

Motivated by: Nick Kowaleski

MOTION: To strike the last two job descriptions from the omnibus Motion.

Moved: Becca Cheskes Seconded: Nick Kowaleski

Motivated by: Becca Cheskes

Motion carried.

MOTION: To amend the AEO job description to add a line about training.

Moved: Chelsea Mulvale Seconded: Nick Kowaleski

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Motivated by: Chelsea Mulvale

Motion carried.

MOTION: To reconsider the agenda to remove the last two Business Items (16.11.8

and 16.11.9) as they are no longer applicable.



Motion carried.

MOTION: To remove the last two Business Items (16.11.8 and 16.11.9) from the

agenda.

Moved: Nick Kowaleski Seconded: Kayla Weiler

Motion carried.

16.12. New Business




Motion carried.


Moved: Edward Willems Seconded: Afshaun Zaman

Motivated by: Edward Willems

Motion carried.

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16.14. Adjournment

Motion: To adjourn at 10:10 pm.

Moved: Emily Vance Seconded: Afshaun Zamman

Motion carried.

Agenda # 16 – February 14, 2018

16.0. Call to Order

16.1. Land Acknowledgement



16.3. Ratifications and De-Ratifications

16.4. Comments from the Chair

16.4.1. Introductions and Pronouns

16.5. Approval of Past Board Minutes

16.6. (Info) Executive Committee Minutes

16.7. (Presentation) Executive Report

16.8. Director Reports

16.9. CSA Services Updates and Reports

16.10. Committee Updates and Reports

16.11. Business


16.11.2. (Action) CSA General Election – Ratify Executive Nominees

16.11.3. (Action) CSA General Election – Ratify Board of Director Nominees

16.11.4. (Notice) CSA General Election – Current CSA Executives and Board of Directors

16.11.5. (Action) (in camera) HR policy requirements

16.11.6. (Presentation) (in camera) SHAC Restructure

16.11.7. (Action) Job Description Approvals (with Supplementary Materials A-G)

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16.11.8. (Action) Strike Hiring Committees

16.11.9. (Action) Hiring Committee Appointments

16.12. New Business (in camera)

16.13. Announcements

16.14. Adjournment

Minutes # 16 – February 14, 2018

16.0. Call to Order

Called to order at 6:24 pm.

16.1. Land Acknowledgement

Land Acknowledgement given by Becca Cheskes

We acknowledge that the University of Guelph resides on ancestral lands of the

Attawandron people and the Treaty Territories of the Mississaugas of the Credit. We

recognize the significance of the Dish with One Spoon Covenant to this land and offer

our respect to our Anishinaabe, Haudenosaunee and Metis neighbours as we strive to

strengthen our relationships with them. Today this gathering place is home to many

First Nation, Metis and Inuit peoples, and acknowledging them reminds us of our

important connection to this land where we learn and work. As we conduct our Board

meeting today, let’s be mindful and respectful of this, and let’s make individual

commitments to honouring this acknowledgement and working towards true

reconciliation with our First Nation, Metis, and Inuit neighbours.



MOTION: To approve the agenda.


No discussion on Motion

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Vote on Motion.

Motion carried.

MOTION: To amend the agenda to add two items to New Business titled 16.12.1

(Info) Notice in camera and 16.12.2 (Info) HR Update in camera.

Moved: Chelsea Mulvale Seconded: Becca Cheskes

Motivation: Within the last week, I’ve received information about items the Board should know about in a timely manner. Some things will have to be acted on.


Vote on Motion

Motion carried.

MOTION: To amend item 16.11.6 to be in camera.

Moved: Becca Cheskes Seconded: Alan Negrin

Discussion on Motion:

Nick: If we moved this in camera, will we have to redact information?

Becca: The document itself is not in camera, only the discussion portion.

Aidan: Is this an HR update?

Becca: It’s a complex discussion and it could involve some things HR-related depending on the discussion.

Nick: If the Board believes we should move out of in camera, can we make a motion?

Chair: Yes.

Vote on Motion.

Motion carried.

Vote to approve the agenda as it now stands

Motion carried.

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16.3. Ratifications and De-Ratifications


Chair: Thank you for being here for the emergency Board meeting. For the most part, it

should be straightforward. We just have a bunch of business items to go through. Going

forward, please don’t repeat each other, technically this is out of order. In the future, if

you wish to agree or disagree, you can simply say that without restating the previous

point that was made. If you want to clarify, you can. This will keep things timely and

effective.

16.4.1 Introductions and Pronouns


16.6. (Info) Executive Committee Minutes

16.7. (Presentation) Executive Reports


16.9. CSA Services Updates and Reports

16.10. Committee Updates and Reports

16.11. Business


WHEREAS, as per CSA Policy Manual, Appendix K, Section 10.0 Ratification of

Referendum Questions.

MOTION: To ratify the following Referendum Question:

First Response Team (FRT):

Preamble:

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FRT is an on-campus student volunteer group that provides first aid treatment to

student, faculty, and other campus visitors. Since our last referendum in 2010,

we have experienced increased call volume and increased operating costs. With

increased financial resources, FRT would be able to invest in higher levels of

training, improved equipment, and increased effectiveness on campus.

Question:

First Response Team (FRT) currently collects $1.01 in student fees towards

providing volunteer First Aid services on campus. Do you support the collection

of a student fee of $ 1.60 (an increase of $0.59) for both Full Time and Part Time

Students per Fall and Winter Semester for the purpose of updated equipment,

improving training standards, and continued improvement in the service we

provide? The student fee will be collected indefinitely, beginning September

2018. The fee will not be subjected to be increased annually.

Moved: Edward Willems Seconded: Alan Negrin

Motivation: none


Chelsea: I have a direct question for the PTM. Has this gone to Student Affairs

to approve the wording?

PTM: I can’t answer that, only the CEO would know.

Chelsea: If we ratify this referendum question and the language needs to be

changed, would we have to re-ratify?

PTM: It already went to the standing Referendum committee, and they’re already

in communication with Student Affairs regarding the criteria of what the question

has to follow.

Nick: Lauren, can you inform the Board of Policy, Appendix K, 13.6?

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PTM: Any current member of the Board, staff, volunteers and committee

members in the corporation who decides to run for an elected position shall

disassociate from all areas of their position relating to the elections, from the

commencement of the nomination period.

Aidan: I’d like to declare a conflict of interest in accordance with Appendix K,

policy 13.6.

Natalie Clarke: I wish to do the same.

Nick: I wish to do the same for the next two agenda items.

Kayla: I wish to do the same.

Chelsea: Point of Information - does conflict of interest count as abstention?

Chair: An abstention entirely removes the person from the vote, so it doesn’t

count as a no-vote or a yes-vote. A vote is counted with the number of yes’s

versus the number of no’s regardless of how many people abstain.

Bella: I think there’s a theme that if you’re part of elections, you should step out.

Natalie Clarke: waive

Aidan: Point of Information - do you want me to notify noted abstention on top of

conflict of interest?

PTM: You already declared a conflict of interest, so that’s acceptable.

Natalie Clarke: Point of Information - if I declare a conflict of interest, is it written

in the minutes?

PTM: Yes.

Chelsea: I emailed the CEO and cc’d Lauren in regards to the referendum

question having to go to Student Affairs in order for them to confirm the wording,

and I’m confused about ratification. If we approve this now and it gets sent to the

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committee and they change the wording, does it have to get sent back to us for a

second ratification?

Emily: I know last year that did happen and we communicated with Student

Affairs after the ratification. It was brought as a New Business item to the next

Board meeting and the timing happened to work out. To answer, yes we would

ratify it a second time at the Board because whatever is on the campaign website

has to reflect what the Board approves. Campaigning starts March 26th.

Vote on Motion.

Motion carried.

16.11.2. (Action) CSA General Election – Ratify Executive Nominees

WHEREAS, as per CSA Policy Manual, Appendix K, 4.1.4: The CEO shall

submit the names of all valid candidates and the offices they are seeking to the

Board of Directors for ratification within seven days of the close of nominations. If

the Board of Directors does not meet within seven days of the close of

nomination, the Executive Committee is empowered to ratify the list of

candidates;

MOTION: To ratify the following Executive nominees:

President: Jack Fisher Jensen Williams

VP Student Experience: Aidan Paskinov

VP Academic: Natalie Clarke Tanya Vohra

VP External: Kate Bakos Kayla Weiler Zoey Ross

Moved: Alan Negrin Seconded: Noah Gould

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Motivation: none.


Conflict of interest: Aidan, Nick, Kayla, and Natalie

Vote on Motion

Motion carried.

16.11.3. (Action) CSA General Election – Ratify Board of Director Nominees

WHEREAS, as per CSA Policy Manual, Appendix K, 4.1.4: The CEO shall

submit the names of all valid candidates and the offices they are seeking to the

Board of Directors for ratification within seven days of the close of nominations. If

the Board of Directors does not meet within seven days of the close of

nomination, the Executive Committee is empowered to ratify the list of

candidates;

MOTION: To ratify the following Board of Director nominees:

College of Business and Economics: Aaron Felstein Andrew Hodgkinson

College of Biological Sciences: Nick Kowaleski Raymond Hu

College of Engineering and Physical Sciences: Matteo Raso

College of Arts: Bella Harris

College of Social and Applied Human Sciences: Alexsandra Doyle Amia Khosla Horeen Hassan James Gibson

OAC: Amy Rodenburg Patrick MacCarthy

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Moved: Alan Negrin Seconded: Edward Willems Motivation: none. Discussion on Motion:

Chair: Do all those members who declared a conflict of interest for the previous

Motion wish to do so for this one?

(Yes)

Chair: Are there any additional members who would like to declare a conflict of

interest? Seeing none.

Vote on Motion

Motion carried.

16.11.4. (Notice) CSA General Election - Current CSA Executives and Board of

Directors

Chair: I will read the notice to the Board.

Current CSA executives and Board of Directors that are not seeking re-election

are barred from joining current nominees’ campaigning teams. Current member’s

duties, as found in bylaws and policy manual include: Be at all times as objective,

fair, and impartial as possible when discussing issues and making decisions.

Actively promote student involvement and CSA services, advocacy, events, and

campaigns. If current CSA executives and Board of Directors that are not

seeking re-election wish to promote the General Election, they must do so in a

way that promotes all candidates equally. Such as, promoting attendance to all

executive forum and/or encourage voting during the voting period.

16.11.5. (Action) (in camera) HR policy requirements

Chair: As we move on to 16.11.5., I will step down as Chair, as I will not be

present for the discussion of this item. I will go ahead and step out, and let the

new Chair (Chelsea Mulvale) take my place.

16.11.6. (Presentation) SHAC Restructure

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Moved and Duly Seconded

Motivation: none.


Motion carried.


Moved: Edward Willems Seconded: Afhsaun Zaman

Motivation: none.

No discussion on Motion.

Motion carried.

16.11.7. (Action) Job Description Approvals (with Supplementary Materials A-G)

WHEREAS, the CSA begins its hiring process for the 2018-2019 term in

February;

WHEREAS, job descriptions (see Supplementary Materials A-G) must be

completed and then reviewed by the Board of Directors;


MOTION: To approve the Chief Electoral Officer (CEO) job description

(Supplementary Material A).

MOTION: To approve the Assistant Electoral Officer (AEO) job description

(Supplementary Material B).

MOTION: To approve the Board Chair job description (Supplementary Material C).

MOTION: To approve the Board Scribe job description (Supplementary Material D).

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MOTION: To approve the Front Office Assistant(s) job description

(Supplementary Material E).

MOTION: To approve the Student Help and Advocacy Centre (SHAC) Advocacy

Coordinator job description (Supplementary Material F).

MOTION: To approve the Student Help and Advocacy Centre (SHAC) Legal

Resource Coordinator job description (Supplementary Material G).

Moved: Nick Kowaleski Seconded: Bella Harris

Motivation: These are some great job descriptions and we need to hire people,

so we should approve these as soon as we can.


MOTION: To strike the last two job descriptions from the omnibus Motion.

Moved: Becca Cheskes Seconded: Nick Kowaleski

Motivation: Based on our last Motion, these are now out of order and need to be

taken out.


Vote on Motion

Motion carried.

Motion now reads:

WHEREAS, the CSA begins its hiring process for the 2018-2019 term in

February;

WHEREAS, job descriptions (see Supplementary Materials A-G) must be

completed and then reviewed by the Board of Directors;


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MOTION: To approve the Chief Electoral Officer (CEO) job description

(Supplementary Material A).

MOTION: To approve the Assistant Electoral Officer (AEO) job description (See

Supplementary Material B).

MOTION: To approve the Board Chair job description (See Supplementary

Material C).

MOTION: To approve the Board Scribe job description (See Supplementary

Material D).

MOTION: To approve the Front Office Assistant(s) job description (See

Supplementary Material E).


MOTION: To amend the AEO job description to add a line about training.

Moved: Chelsea Mulvale Seconded: Nick Kowaleski

Motivation: All of the job descriptions have descriptions about training and

transition, all of which require a certain amount of time for one-on-one training.

Most other positions have overlap between the start and the end in some way or

another, usually for five or ten hours to do training with the outgoing individual.

The AEO position starts after the CEO position and there is no overlap, so this

just allows for the CEO to train the AEO for up to five hours, one on one.


Nick: So if it says for up to five hours, it could just be as long as half an hour? Is

that a maximum?

Chelsea: Yes.

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Vote on Motion

Motion carried.

Vote to approve Motion as it now stands.

Motion carried.

MOTION: To reconsider the agenda to remove the last two Business Items as

they are no longer applicable.



Motivation: We no longer have these job descriptions for the positions the items

pertain to.


Vote on Motion

Motion carried.

MOTION: To remove the last two Business Items from the agenda.

Moved: Nick Kowaleski Seconded: Kayla Weiler

Motivation: none.


Vote on Motion

Motion carried.

16.12. New Business

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16.12.1 (Info) Notice in camera and 16.12.2 (Info) HR Update in camera




Vote on Motion

Motion carried.


Moved: Edward Willems Seconded: Afshaun Zaman


Vote on Motion

Motion carried.

16.13. Announcements

Alan: waive

Nick: waive

Karine: There is a CEPSSC Skiing event on Friday at 2 pm during reading week.

Joe: Aggie pub is tonight.

Afshaun: Happy Valentine’s day.

Bella: I’m vegan, have anxiety and I’m single. We’re hosting some QTPOC workshops,

one of them is on February 27 at 5:30 pm in UC 441 that I specifically want people to

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come to. You will learn about history of queer and black activism. GQE started swim

times again, the next one is after reading week from 5-7 pm.

Sean: Student Senate Caucus is doing some great things.

Aidan: If you’re musically inclined or generally interested, sign up for Build-A-Band.

Edward: The InterHall annual winter formal is in March. The theme is masquerade, you

can buy tickets in residence. We also had our executive board elections.

Kayla: International Women’s Day is on March 8. The CSA hosting event, and the topic

is potentially white feminism.

Becca: Please fill out the textbook broke survey. Also, remind folks that Valentine’s Day

doesn’t have to be romantic.

Emily: It’s my birthday in two hours and I want to go home.

Chelsea: Hiring is already open and we extended it to be open until the 21st.

Campaigning for elections starts on the 26th. Have a great reading week.

PTM: I won’t be here for the next Board meeting, have a great reading break.

Chair: Thank you all for being here, have a great reading week.

16.14. Adjournment

Motion: To adjourn at 10:10 pm.

Moved: Emily Vance Seconded: Afshaun Zamman


Vote on Motion.

Motion carried.

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Approved by the Board of Directors Date:

Signed Date:

Cameron Olesen Board Chair, 2017-2018

Signed Date:

Lauren Kelly Policy and Transition Manager, 2017-2018

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MINUTES

Board of Directors Meeting # 1

June 6, 2018 – 6:00 pm – UC 442

Page 1 of 23

Members Present: Zante Botha, Aaron Felstein, Lindsey Fletcher, Bret Flynn, Bella Harris, Horeen Hassan, Andrew Hodgkinson, Alan Negrin, Jayden Wlasichuk

Regrets: Kristen Balawejder, Isaiah Burton, Anna Canella, Matthew Fletcher, Jamie Gibson, Alyshia Godding, Raymond Hu, Cassandra Hunt, Nicholas Kowaleski, Patrick MacCarthy, Matteo Raso, Amy Rodenburg, Jack Fisher

Executive Present: Aidan Paskinov, Natalie Clarke, Kayla Weiler

Chair: Cameron Olesen

Policy & Transition Manager: Earl Evans

Scribe: Alison Ireland

OVERVIEW OF MOTIONS

1.2. Adoption of the Agenda 1.2.1. Motion to Approve the Agenda

MOTION AS AMENDED: To approve the agenda, as amended with the addition of New Business items, for the CSA Board of Directors Meeting on June 6, 2018.

Moved: Aidan Paskinov Seconded: Bella Harris Motion carried.


MOTION: To approve the Board Minutes for the following meetings:

1.5.1. Board Meeting #17 – February 28, 2018 Moved: Kayla Weiler Seconded: Alan Negrin

1.5.2. Board Meeting #18 – March 14, 2018 Moved: Jayden Wlasichuk Seconded: Alan Negrin

1.5.3. Board Meeting #19 – March 28, 2018 Moved: Alan Negrin Seconded: Zante Botha

1.5.4. Board Meeting #20 – April 4, 2018 Moved: Kayla Weiler Seconded: Bella Harris

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Motions carried. 1.6. Executive Committee Minutes MOTION: To receive as information the Executive Committee Minutes for the following meetings: 1.6.1 Meeting #1 – May 9, 2018 1.6.2 Meeting #2 – May 16, 2018 1.6.3 Meeting #3 – May 23, 2018 Moved: Aidan Paskinov, VP Student Experience Seconded: Lindsey Fletcher Motion carried. 1.7. Executive Reports MOTION: To receive as information the Executive Reports as follows: 1.7.1 President 1.7.2 VP Student Experience 1.7.3 VP Academic 1.7.4 VP External Moved: Alan Negrin Seconded: Lindsey Fletcher Motion carried. 1.10.1. Hiring Committee Report – Policy & Transition Manager MOTION: To ratify the hiring of Earl Evans as Policy & Transition Manager for the 2018-2019 term. Moved: Kayla Weiler, Hiring Committee Chair Seconded: Lindsey Fletcher Motion carried. 1.11.1. Gender Neutral Washrooms Update (Action) MOTION: To strike a Gender-Neutral Washroom Working Group BIRT Member Negrin and Member Harris be appointed to the working group, BIFRT VP External be the chair of the working group. Moved: Kayla Weiler, VP External Seconded: Bella Harris Motion carried.

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MOTION AS AMENDED: To recess the CSA Board of Directors Meeting of June 6, 2018 for five minutes at 7:03 pm. Moved: Bella Harris Seconded: Jayden Wlasichuk Motion carried. 1.11.2. Job Description Approval – Foodbank Coordinator (Action)

MOTION: To approve the job description for the position of Foodbank Coordinator. Moved: Alan Negrin Seconded: Lindsey Fletcher Motion carried. 1.11.3 Strike Hiring Committee – Foodbank Coordinator (Action)

MOTION: To strike a Hiring Committee for the position of Foodbank Coordinator. Moved: Alan Negrin Seconded: Zante Botha Motion carried. 1.11.4. Hiring Committee Appointment – Foodbank Coordinator (Action)

MOTION: To appoint Member Wlasichuk to the Hiring Committee for the position of Foodbank Coordinator. Moved: Bella Harris Seconded: Lindsey Fletcher Motion carried. 1.11.5. Board of Directors Meeting Schedule 2018-2019 (Action)

MOTION AS AMENDED: To approve the Board of Directors Meeting Schedule 2018-2019, as presented at the Board Meeting of June 6, 2018, and as amended. Moved: Alan Negrin Seconded: Lindsey Fletcher Motion carried. 1.12.1 Strike PDR Committee

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MOTION: To strike the PDR Committee for the 2018-2019 term.

Moved: Lindsey Fletcher Seconded: Alan Negrin Motion carried. 1.12.2. PDR Committee Appointment MOTION: To appoint Member Negrin and Member Hodgkinson to the PDR Committee. Moved: Lindsey Fletcher Seconded: Bella Harris Motion carried. 1.14. Adjournment MOTION: To adjourn the CSA Board of Directors Meeting of June 6, 2018 at 8:02 pm.

Moved: Lindsey Fletcher Seconded: Jayden Wlasichuk Motion carried. _ AGENDA # 1 – June 6, 2018 1.0 Call to Order 1.1. Land Acknowledgement 1.2. Adoption of the Agenda

1.2.1. Motion to Approve the Agenda 1.3. Ratifications and De-ratifications 1.4. Comments from the Chair

1.4.1. Introductions and Pronouns 1.5. Approval of Past Board Minutes (Action)

1.5.1. Board Meeting #17 – February 28, 2018 1.5.2. Board Meeting #18 – March 14, 2018 1.5.3. Board Meeting #19 – March 28, 2018 1.5.4. Board Meeting #20 – April 4, 2018

1.6. Executive Committee Minutes (Info) 1.6.1. Board Meeting #17 – February 28, 2018 1.6.2. Board Meeting #18 – March 14, 2018 1.6.3 Board Meeting #19 – March 28, 2018

1.7. Executive Reports (Presentation) 1.7.1. President 1.7.2. VP Student Experience

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1.7.3. VP Academic 1.7.4. VP External

1.8. Director Reports 1.9. CSA Services Updates and Reports 1.10. Committee Updates and Reports

1.10.1. Hiring Committee Report – Policy & Transition Manager (Action) 1.11. Business

1.11.1. Gender-Neutral Washrooms Update (Action) 1.11.2. Job Description Approval – Foodbank Coordinator (Action) 1.11.3. Strike Hiring Committee – Foodbank Coordinator (Action) 1.11.4. Hiring Committee Appointment – Foodbank Coordination (Action) 1.11.5. Board of Directors Meeting Schedule 2018-2019 (Action)

1.12. New Business 1.13. Announcements 1.14. Adjournment MINUTES # 1 – June 6, 2018 1.0. Call to Order Called to order at 6:33 pm. 1.1. Land Acknowledgement Land Acknowledgement given by Aidan Paskinov

We acknowledge that the University of Guelph resides on the ancestral lands of the Attawandron people and the treaty land and territory of the Mississauga’s of the Credit. We recognize the significance of the Dish with One Spoon Covenant to this land, and offer respect to Anishinaabe, Haudenosaunee and Metis neighbours as we strive to strengthen our relationships with them. This gathering place is home to many First Nations, Metis and Inuit people. Acknowledging them reminds us of important connection to this land where we learn and work. We will be starting every meeting with a land acknowledgement. We do this not just to check a box, but as a constant reminder for us to work towards decolonization and having that be an aspect of everything we do here at the CSA.


Item 1.2.1. Motion to Approve the Agenda

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MOTION: To approve the agenda for the CSA Board of Directors Meeting on June 6, 2018.

Moved: Lindsey Fletcher Seconded: Kayla Weiler Motivation: May I make an amendment to the agenda? Discussion on Motion Chair: Yes, how would you like to amend? Lindsey: I’d like to add to Committee Appointments in New Business. Chair: Is this an urgent item? Lindsey: Yes. Chair: What would you like to add? Lindsey: I’d like to add the striking and appointment of a PDR committee.

MOTION: To add the following item to New Business: 1.12.1 Strike PDR Committee (Action) 1.12.2. Committee Appointment – PDR (Action)

Moved: Lindsey Fletcher Seconded: Bella Harris Motivation: The agenda looks great. From what I have been told there are multiple PDR applications. Adding that would allow that process to begin today rather than waiting until the end of June and not having those looked at until most likely July. It’s out of respect for the people who have already applied. No discussion on Motion Vote on Motion to Amend Motion carried.

MOTION: To add the following items as New Business:

1.6. Executive Committee Minutes (Info) 1.6.1 Meeting #1 – May 9, 2018 1.6.2 Meeting #2 – May 16, 2018 1.6.3 Meeting #3 – May 23, 2018 Moved: Aidan Paskinov Seconded: Lindsey Fletcher Motivation: The Executive Committee meets every Wednesday morning and we present those minutes to the Board for transparency, so you know what we’re talking about. This just slipped my mind when I was submitting my Executive update to Earl, so those just need to be added on. No discussion on Motion Vote on Motion to Amend Motion carried.

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MOTION AS AMENDED: To approve the agenda, as amended with the addition of New Business items, for the CSA Board of Directors Meeting on June 6, 2018.

Moved: Aidan Paskinov Seconded: Lindsey Fletcher Motivation: No discussion on Motion Motion carried.

1.3. Ratifications and De-ratifications

Kayla: Point of Information – Do we need to ratify the members of the Board to be voting members? PTM: I wouldn’t think so. Members have been duly elected to the Board, so you don’t need to do anything more. Chair: The elections results were also ratified by the previous Board. Kayla: I remember ratifying members to vote for this term last year, so I wasn’t sure. Chair: Technically, our quorum would have been impossible to reach if this were the case because we would have had no ratified members.


Chair: Hello everyone, thank you all for being here. Please raise your placards when voting and requesting to be added to the speakers list. Please raise your hand to request a point of information, point of order, point of parliamentary procedure or to indicate a point of personal privilege. Please address the Chair when you are speaking, rather than individual members. When you are speaking, do not speak directly to other members. When you have a question, please request the question, at which point it will be directed to the person and they can answer as they see fit. A point of parliamentary procedure is to ask a question about the procedure of the Board. It’s specifically a question regarding how things should be conducted. Other than that, we’ll go ahead and continue.

1.4.1. Introductions and Pronouns


MOTION: To approve the Board Minutes, for the following meetings:

1.5.1 Board Meeting #17 – February 28, 2018

Moved: Kayla Weiler Seconded: Alan Negrin Motivation: none.

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No discussion on Motion Vote on Motion Motion carried.

1.5.2 Board Meeting #18 – March 14, 2018 Moved: Jayden Wlasichuk Seconded: Alan Negrin Motivation: none No discussion on Motion Vote on Motion Motion carried.

1.5.3 Board Meeting #19 – March 28, 2018 Moved: Alan Negrin Seconded: Zante Botha Motivation: none No discussion on Motion Vote on Motion Motion carried.

1.5.4 Board Meeting #20 – April 4, 2018 Moved: Kayla Weiler Seconded: Bella Harris Motivation: none No discussion on Motion Vote on Motion Motion carried.

1.6. Executive Committee Minutes (Info) 1.6.1 Meeting #1 – May 9, 2018

Discussion: Aidan: It’s fairly early in the year so we haven’t had any lengthy Executive Committee meetings yet. We’ve just been talking about settling in and stuff like that. They weren’t sent out in the agenda so if anyone wants to take a few minutes right now to read through them we can. PTM: You’re simply receiving them, not approving them. Jayden: Could the discussion of the Comfort Room in Business 2.5.1 under VP Student Experience be expanded on? Aidan: As part of the recent CSA club’s hallway renovation, a room was added entitled the CSA Comfort Room. It was added because after the clubs lost their offices, a lot of them expressed that they no longer had a safe space to go to on campus and a lot of them felt like they were outsiders. This room was added as a

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supplement to that in case students felt like they were being discriminated against or needed a place to have a difficult conversation. Unfortunately, people were misusing that space, so we decided that because most clubs aren’t active over summer, this room would be locked. It will be reopened hopefully sooner than the fall and have rules regarding the proper use for the room posted. People were just using it as a study space which is not what it’s intended for.

1.6.2 Meeting #2 – May 16, 2018 (No discussion)

1.6.3 Meeting #3 – May 23, 2018 (No discussion)

MOTION: To receive as information the Executive Committee Minutes for the following meetings:

1.6.1 Meeting #1 – May 9, 2018 1.6.2 Meeting #2 – May 16, 2018 1.6.3 Meeting #3 – May 23, 2018 Moved: Aidan Paskinov, VP Student Experience Seconded: Lindsey Fletcher Motivation: none.

Discussion on Motion: Jayden: Just for future reference, ECM does stand for Executive Committee Meeting, so adding ‘meeting’ in afterwards may seem like it’s redundant. Lindsey: I believe it stands for Executive Committee Minutes based on the way it’s written. Jayden: In the package, it says Executive Committee Meeting. Vote on Motion Motion carried.

1.7. Executive Reports (Presentation)

1.7.1. President Aidan (on behalf of President): Jack is sorry he couldn’t be here today. His Executive update is in the agenda. If anybody has any questions, I can do my best to answer them. If not, we can keep moving. 1.7.2. VP Student Experience Aidan: I don’t have much, feel free to read through the agenda. There is one thing I will mention that happened more recently so it’s not in the agenda. I’m working on an idea to have PCH rented out for students for study space during exams. It would as act a supplement to the library because it fills up so quickly. PCH stands for Peter Clark Hall, it’s in the basement of the UC.

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1.7.3. VP Academic Natalie: I didn’t meet a lot of you at Board training, I was unable to be there. I’m Natalie, I’m your VP Academic. I’m super excited to be working with you all. All the information you need from me is in the Board Package. There’s one thing I do have to add. One of the committees I sit on is the Late Appeal and Reinstatement Fee Appeal Committee and I’m looking for a current student to sit on the committee with me as a student representative. If that’s something you’re interested in, just send me an email or speak to me after Board and I can give you some more information on it.

1.7.4. VP External Kayla: Hello everybody. I met a lot of you at the Board training, but to whoever I didn’t meet, welcome and hello. I’m the VP of External Affairs, so a lot of the stuff I do is off campus. Since I’m continuing in this role, I have a lot of work I started last year that’s continuing this year. One of the bigger updates is provincial election prep. In case you didn’t know, the provincial election day is tomorrow, June 7. The polls are open from 9 am to 9 pm. If you’re voting in Guelph and you have any questions, ask me tonight after Board. It’s really easy; I voted today. If you want to vote, please do so. If you need any more information, you can go to the Elections Ontario website. Under Section Three – Campaigns; I run 3 or 4 campaigns. This year I’m running Tap-In to end the sale of bottled water on campus, Untied for Equity to challenge oppression on campus, Fight the Fees for free access to education, and No Means No to challenge rape culture and teach consent on campus. If you want to get involved with the campaigns, let me know. There’s lots of opportunity there. Under Section Five you’ll see a list of dates. The first one is the National General Meeting Execs for the CFS. For folks who don’t know, the CFS is the Canadian Federation of Students and our school is part of the Federation. The Executive will be away form June 8-13 for that. We’ll also be away from June 18-20 for the Ontario Skills Development Symposium. Let me know if you want to attend. The last part of my update is regarding Fossil Free Guelph solidarity. If you didn’t hear, the government bought a pipeline for $4.5 billion. There’s a lot more work to do when it comes to challenging fossil fuels. Also, if you want to volunteer for CSA O-Week events let us know. Jayden: For the provincial election, so far the CSA has done a really good job letting students know the election is happening. I’m wondering if it would be possible within the next 12 hours to get a post out letting people in Guelph know where in the city they can go instead of posting a link. Kayla: I was going to create one, but it turns out it’s all dependent on your postal code. The same postal codes go to the same voting station. So, the reason why I didn’t make a map or a list of locations was to avoid people thinking they could vote wherever they lived closest to. I do agree it may be a good idea to share that information with people.

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MOTION: To receive as information the Executive Reports as follows: 1.7.1 President 1.7.2 VP Student Experience 1.7.3 VP Academic 1.7.4 VP External

Moved: Alan Negrin Seconded: Lindsey Fletcher Motivation: They did great, it’s all informative, and now I know to vote tomorrow. Discussion on Motion Aidan: For returning Board members, this is a new thing we’re doing this year. It’s more so you as Board members can say you’re satisfied with the update we gave. If we didn’t give enough information you could reject these, theoretically. It’s a way of signifying you accept what we told you. PTM: To add, it’s an established way to receive information. The Board is not approving the reports because it’s presented to you as information, but it makes it official that you have received the information. It’s nice to see in the minutes that it’s official the Executive has made a report to you, and you have officially received it. So, bear in mind that you are not approving it, you’re receiving it for information. Jayden: Yield to redundancy. Chair: If we could momentarily return to Item 1.7. Executive Reports; on the screen now reads a motion to pass. This is just a formal motion to accept the Executive reports. Vote on Motion Motion carried.


Alan: My name is Alan. I haven’t done anything yet as a Board member. I couldn’t attend the Board training on Saturday. Bella: Hi, my name is Bella. I just flew back into the country, I was in the States, so I also couldn’t go to Board training. I have been compiling information based on a disability conference I went to last semester as a Board member to present a document to the current Board. I’ve also been preparing goals for the year that I want to focus on. Zante: I couldn’t make it to the training because we were in Arizona for a conference and I have no update. Jayden: I’m Jayden, I also have no update. I was actually with Zante in Arizona and unable to attend Board training.

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Bret: I have no update. I was in Vermont for my mom’s birthday so I as also unable to attend Board training. Andrew: I haven’t done a whole lot, but I did attend the Board training. Aaron: Not much to report. I was present at Board training. Horeen: I was present at the Board training and I have no update. Lindsey: I was at Board training as well.

1.9. CSA Services Updates and Reports 1.10. Committee Updates and Reports 1.10.1. Hiring Committee Report – Policy & Transition Manager MOTION: To ratify the hiring of Earl Evans as Policy & Transition Manager for the 2018-2019 term.

Moved: Kayla Weiler, Hiring Committee Chair Seconded: Lindsey Fletcher Motivation: Whenever we hire someone to work at the CSA, we just have to ratify them at the Board to accept that they’re hired. This is the ratification for Earl to be the PTM. The report gives you a list of when we met, what days we had interviews, where we posted the advertisement, who was on the hiring committee, and when we made our decision. No discussion on Motion Vote on Motion Motion carried.

1.11. Business 1.11.1. Gender Neutral Washrooms Update (Action) WHEREAS the CSA passed a motion at the March 28, 2018 Board meeting in support of gender-neutral washrooms on campus; WHEREAS a working group was struck with the membership of one Executive, interested board members and to invite a minimum of one coordinator from GQE; WHEREAS the members appointed to this committee last term are no longer board members and the fiscal year/board term has transitioned; WHEREAS this working group made of students would be informative to the VP External while working on this project over the summer semester; WHEREAS in the Fall term, interested board members can be added to the working group; MOTION: To strike a Gender-Neutral Washroom Working Group BIRT board members be appointed to the working group, BIFRT VP External be the chair of the working group.

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Moved: Kayla Weiler, VP External Seconded: Bella Harris Motivation: Last semester, the Board received and passed a motion to advocate for gender-neutral washrooms on campus, since there’s a small number of gender-neutral washrooms on campus. The CSA Executive were tasked with looking for solutions to create more gender-neutral washrooms on campus. We struck a working group and the group met to talk about some challenges. Moving forward from that, I met with administration to talk about the problem and which buildings to focus on, such as the UC, MacKinnon, Rozanski, the library, Thorn and MacDonald Hall. I presented that to senior administration and Brenda Whiteside. We’ve also discussed with physical resource about how feasible it is to do renovations on certain bathrooms if needed. We ran into some complications because some buildings have liquor licenses, such as the UC and the Bullring. They need to have a certain amount of washroom units to keep their liquor licenses. The manager of the Bullring and I discussed other ways to make the space safer in the meantime. Some other issues the working group came across were that a lot of washrooms on campus that are designated as gender-neutral are also meant for people with disabilities. This creates disadvantages for both communities at the same time. I’ve been trying to continue to advocate to update buildings with larger washrooms such as the one in Rozanski. The CSA will be educating more students about why we need gender-neutral washrooms and how to respect other students while using them but continue to make new plans about how to deal with negative reactions to gender-neutral washrooms and push for more on campus. If there are any questions about what I’ve done so far, just ask me. Discussion on Motion Chair: For this item, there is a BIRT a member be appointed to the working group. At any time, if a member would like to volunteer for this, simply request to be added to the speaker’s list and state that you would like to be added to this working group. Alan: I would like to be in this working group. Bella: I too would like to be part of this working group. Aidan: Just a point of clarification for everybody because you’ll see this term being thrown around a lot. Gender-neutral washrooms are different form universal washrooms or accessible washrooms. On the second floor of the UC opposite from the Ontarion, that’s something called a universal washroom. The University sees that as something that fulfills the role of both a washroom for someone who has a disability and a gender-neutral washroom. Those are two separate groups and somebody who might want a gender-neutral washroom would feel the same problematic feelings as a cis person might by using a washroom for someone who has a disability. It also associates being trans or being gender-neutral with having a disability which is also problematic. There are four different kinds of washrooms; for cis men, cis women, universal washrooms,

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and gender-neutral washrooms. We’re really trying to advocate for splitting those last two because they really should not be that same space.

Chair: I will read the motion as it now stands.

WHEREAS the CSA passed a motion at the March 28, 2018 Board meeting in support of gender-neutral washrooms on campus; WHEREAS a working group was struck with the membership of one Executive, interested board members and to invite a minimum of one coordinator from GQE; WHEREAS the members appointed to this committee last term are no longer board members and the fiscal year/board term has transitioned; WHEREAS this working group made of students would be informative to the VP External while working on this project over the summer semester; WHEREAS in the Fall term, interested board members can be added to the working group; MOTION: To strike a Gender-Neutral Washroom Working Group BIRT Member Negrin and Member Harris be appointed to the working group, BIFRT VP External be the chair of the working group.

Vote on Motion Motion carried

MOTION: To recess for two minutes.

Moved: Natalie Clarke Seconded: Jayden Wlasichuk Motivation: The way that Executive quorum works is that Aidan, myself and Kayla need to be in the room for the Board meeting to continue and I need to use the washroom. Discussion on Motion Chair: Is there an amendment to the time? Bella: Five minutes.

MOTION: To amend the recess to five minutes.

Moved: Bella Harris Seconded: Jayden Wlasichuk Vote on Motion to Amend Motion carried.

MOTION AS AMENDED: To recess the CSA Board of Directors Meeting of June 6, 2018 for five minutes at 7:03 pm.

Vote on Motion Motion carried.

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1.11.2. Job Description Approval – Foodbank Coordinator (Action)

WHEREAS the CSA recognizes the need to fill the position of Foodbank Coordinator for the 2018-2019 term; WHEREAS the job description must be competed and then reviewed by the Board of Directors; MOTION: To approve the job description for the position of Foodbank Coordinator.

Moved: Alan Negrin Seconded: Lindsey Fletcher Motivation: none Discussion on Motion Aidan: To provide some context for people who aren’t familiar with the CSA, one of the many services we offer is a student food bank, where people who are enrolled can get food for themselves and their dependents.


1.11.3 Strike Hiring Committee – Foodbank Coordinator (Action) WHEREAS the job description for the position of Foodbank Coordinator has been approved by the Board of Directors; WHEREAS a hiring committee containing one CSA Board Member, one CSA Executive Member and one CSA staff member, must be approved; MOTION: To strike a Hiring Committee for the position of Foodbank Coordinator.

Moved: Alan Negrin Seconded: Zante Botha Motivation: none Discussion on Motion Bella: I’d just like to share with the rest of the Board that this is one of those things you have to do as a Board member. You have to be on one hiring committee for the year. Most of them end up at the end of the year, so getting that out of the way sooner rather than later is cool. Brent: What is the timeline for the hiring committee? Chair: That will be associated for the next motion, I believe. Brent: If we were to get involved, what would the timeline be? Chair: That will be associated with the next motion. This is just striking the committee and that can be discussed in the next motion which is the hiring committee appointment. Aidan: Ask your question on the next item. Kayla: I will be able to answer that.

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1.11.4. Hiring Committee Appointment – Foodbank Coordinator (Action) WHEREAS the composition of a hiring committee containing one CSA Board Member, one CSA Executive Member and one CSA staff member, has been approved for the position of Foodbank Coordinator; MOTION: To appoint a Board Member to the Hiring Committee for the position of Foodbank Coordinator.

Moved: Bella Harris Seconded: Lindsey Fletcher Motivation: We need to have people on the committee and one of them needs to be one of you. Discussion on Motion Brent: What is the timeline for being involved? Kayla: All of the hiring committees follow a similar structure. I’m the Chair of this hiring committee. We approve the job description that will be posted until June 22, which is the deadline for people to apply. In this period, we’ll have a meeting to go over the job description and we’ll think of questions that we want to ask the candidates. We’ll also go over the questions and determine a scoring sheet for what the best answer is. At the second meeting, we will go over the list of candidates. For this position last year, 75 people applied. The we’ll shortlist it into four or five people for interviews. Then we’ll conduct interviews and have a meeting after the interviews to talk about who we want to hire. It’s roughly around five meetings. The rough timeline is a week or two-week period, it’s no longer than a month. Brent: To clarify, would that be in July if it’s posted until June 22? Kayla: Potentially, the sooner we get it done the better. The job starts in August and it needs to be done two weeks before it starts. Jayden: At the end of the summer someone will be taking my place on Board. If I commit to a position on a hiring committee during the summer, is it just me that has to do it or will the new representative also have to do it? PTM: It’s an annual responsibility. Between you and your subsequent representative, you’d have to serve on at least one hiring committee. If you do it, the new person coming in would not have to do it. They could do it for the experience, but the commitment of serving once would be covered. Aidan: I would encourage you all to do this over the summer if you’re around. It’s good to get out of the way. Speaking as someone who has been on the Board for three years and has sat on multiple hiring committees, it’s very helpful to learn how to interview people and what interviewers are looking for in answers. It’s comes down to being useful for you when you’re interviewing for jobs later in life.

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Jayden: I’ll volunteer to be on the committee.

WHEREAS the composition of a hiring committee containing one CSA Board Member, one CSA Executive Member and one CSA staff member, has been approved for the position of Foodbank Coordinator; MOTION: To appoint Member Wlasichuk to the Hiring Committee for the position of Foodbank Coordinator.


1.11.5. Board of Directors Meeting Schedule 2018-2019 (Action) MOTION: To approve the Board of Directors Meeting Schedule 2018-2019, as presented at the Board Meeting of June 6, 2018.

Moved: Alan Negrin Seconded: Lindsey Fletcher Motivation: We’ll make changes as recommended by the PTM. PTM: In your agenda, you have the current one. I am recommending to the Board that you approve the current schedule so you know when the meetings are. I’ll draw your attention to the timing of the second Board meeting on October 27. At the May 26 training, I suggested that training be an ongoing responsibility for all of us; for me to help you in your transition, and for you as members to continue your transition. My point is, rather than doing another Saturday training, I wondered if you’d like to come in probably before the September Board meeting a little early and do a bit of catch up. It might be good for everyone, certainly for people who were not at the May session. Rather than giving up another Saturday, we could come in at 5 pm or 5:30 pm and we could do a mini orientation. There might be another meeting date when you have a question and we could offer some guidance at the beginning of or even during a Board meeting. Mr. Chair, my recommendation would be to change the date from October 27 to before the September 12 meeting. Jayden: Keep in mind Orientation Week before the September 12 meeting. Some of the representatives who may be on the Board may also be busy with their respective organizations during that time. It is heavy for some organizations to run events and make sure there’s community building happening during that week. Keep in mind members may not be available during that time as well. Discussion on Motion PTM: We’ll strike the Saturday, October 27. We will indicate that those who were unable to attend in May are required to attend on September 12, 2018 - as it’s outlined in policy that members must attend a training session - at 5 pm or 5:30 pm, what’s your pleasure, Mr. Chair?

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Chair: Member Negrin? Alan: 5 pm. Motivation: I think moving it from the Saturday which is a really late date for training and having it earlier will be better. I understand that some people have Orientation Week stuff to do, but for those who can make this this training, it’s probably better to have it earlier. Those who are busy during Orientation Week can find another time get some training.

MOTION: To amend the time for training from 5 pm to 5:30 pm to respect those who may have class until 5:20 pm.

Moved: Jayden Wlasichuk Seconded: Lindsey Fletcher Motivation: It may be easier to ask someone to miss a class entirely if it starts at 5:30 pm rather than asking someone to leave class 25 minutes early, which may end up being have of their class in that first week.

Discussion on Motion Lindsey: I’d like to note that our meeting would start at 6 pm, so perhaps that might be moved a bit later. We spent around three hours on our training on that Saturday, so I don’t know if half an hour would be an ideal time. Brent: We already consulted with our Orientation team at the vet school. At CVSA we have planned a vet school-wide event that evening, which would require all of the CVSA members, either me or whoever I appoint, to attend that rather than attend this meeting. I’m wondering how we can address that. PTM: The Board could go for the September 26 evening as a 5 pm meeting. My point to Member Fletcher would be that we’re not going to do the entire three hours of training in one evening, I thought we could do it in a couple sessions, and the members will have their binders in advance this time so that may help. There’s a few options. We could leave it on October 27, we could move it to September 26, or to any other date the Board suggests. Lindsey: waive Alan: Maybe seeing who is able to make it to these smaller sessions for the Board training is a good indicator to see whether or not we should have one on the Saturday. If it’s absolutely necessary that we have one on a Saturday that’s something we should do, but if it’s not - Aidan: Point of Order – Aren’t we only talking about moving the time from 5 pm to 5:30 pm, not the idea of moving it from the Saturday? Chair: That’s a good point, I’ll have to rule that out of order. We’ll return to the original discussion after this amendment. Lindsey: Can I make an amendment to the amendment? Chair: Yes.

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MOTION: To amend the amendment to strike the training on September 12. Chair: The current amendment is to change the time, I’ll have to rule that out of order. It would have to be an amendment of the main motion, not the amendment. Vote on Motion to Amend (Change to 5:30 pm) Motion carried. Discussion on original Motion

MOTION: To amend the date from September 12 to September 26 for 5:30 pm. Moved: Aidan Paskinov Seconded: Jayden Wlasichuk Motivation: I think this should solve our problem. We’re far away enough from O-Week at that point so most of us should be free, and it’s still early enough in the year that it’s a good refresher for people. No discussion on Motion Vote on Motion to Amend (Change to September 26) Motion carried. Discussion on original Motion Bella: I’d like to ask a question to the PTM. I believe in addition to the Board of Directors going to all of these meetings and training sessions and the Town Hall, there’s supposed to be a Board retreat and that’s not in this schedule. Is there a reason why it’s not in here? PTM: We’re open to a motion to that effect, if you’d like. Jayden: What does the Board retreat entail? Kayla: I wasn’t able to attend last year. It was on a Saturday and in the morning, they had a training session, and, in the afternoon, they did a Making Box, which is like an improv activity. Half of the day was training, and half of the day was something fun. It’s one day only, it’s not overnight. Bella: To further clarify, a lot of the training in the morning is about inclusivity and anti-oppression. I’d like that to carry on this year. Aidan: If I may, I would say let’s approve the schedule as it is, and the Executive can discuss with the PTM what a Board retreat would look like. We can probably just leave it out of this document right now.

MOTION AS AMENDED: To approve the Board of Directors Meeting Schedule 2018-2019, as presented at the Board Meeting of June 6, 2018, and as amended.


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1.12. New Business 1.12.1 Strike PDR Committee (Action)

WHEREAS the CSA recognizes the need to strike the Petitions, Delegations and Representations Committee; WHEREAS the members appointed to this committee last term are no longer board members and the fiscal year/board term has transitioned; WHEREAS several PDR requests have been submitted since last term and applicants are awaiting response; MOTION: To strike the PDR Committee for the 2018-2019 term.

Moved: Lindsey Fletcher Seconded: Alan Negrin Motivation: I had discussed this with our president at training, and they had mentioned that several applications had already been received. If it’s not struck tonight then those applicants will be waiting until July at the earliest, and some of them did apply in May. I think out of respect for those applicants, waiting eight weeks for a response in unreasonable.

Discussion on Motion Aidan: For clarification and context, groups or specific students can apply to the CSA essentially asking for money. Whether they’re hosting an event, to cover travel costs, or something like that. They can apply, and we have a specific line in our budget that goes towards funding those requests. This committee approves, denies, or amends those requests. Vote on Motion Motion carried.

1.12.2. PDR Committee Appointment (Action)

WHEREAS the Petitions, Delegations and Representations (PDR) Committee consists of a maximum of six members: the President, one At-Large or College representative, one Student Organization representative, one additional member of the Executive Committee, and two members of the CSA Board of Directors;

MOTION: To appoint two Members to the PDR Committee.

Moved: Lindsey Fletcher Seconded: Bella Harris Motivation: We need a committee. Discussion on Motion

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Aidan: I have a direct question for Member Fletcher. It says six members, would we also be appointing the at-large representative and the student org representative tonight? Lindsey: It could be anyone because currently it says maximum of six members. It just needs to have more members than the president to make decisions and the president is the only one that’s on the committee at this point. Alan: I’ll volunteer. Andrew: I will also volunteer. Brent: Point of Information. The committee we need to sit on at least once during the year is a hiring committee, so this doesn’t qualify right? Chair: No, it does not.

WHEREAS the Petitions, Delegations and Representations (PDR) Committee consists of a maximum of six members: the President, one At-Large or College representative, one Student Organization representative, one additional member of the Executive Committee, and two members of the CSA Board of Directors; MOTION: To appoint Member Negrin and Member Hodgkinson to the PDR Committee.


1.13. Announcements

Chair: You can make general announcements about yourselves or the organizations you’re involved in that don’t directly relate to your director roles. Often times, members will use this to speak about things going on in their lives, events going on campus, or their involvement in a club or student organization that doesn’t relate directly to their position on the Board. You can also waive if you have no announcement you’d like to make. Lindsey: Board of Governors has an open meeting on Friday at Guelph-Humber. Please attend if you’re interested, it’s open to anyone. Please exercise your right to vote. Aidan: Point of Information - direct question. What’s Board of Governors? Lindsey: It’s one of the governing bodies of the University of Guelph. They decide on anything fiscal and physical for the University. One of the major things that has come to the Board of Governors is Fossil Free’s motions for divestment from fossil fuels. That’s not being discussed on Friday, but it will be discussed in future meetings, so if you’re interested definitely come out. Horeen: waive Aaron: waive Andrew: waive Bret: waive Jayden: waive

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Zante: waive Bella: I’m vegan. It’s Pride Month, if you’re queer, this is your birthday. I think GQE is trying to organize something for all of us to go to Pride in Toronto on June 24. We’re trying to gather some money to make it accessible for people to go and maybe get a hotel. I’ll bring pictures of my dog next time. Alan: Check out all of the GQE stuff happening. Our summer coordinator is really great. Pride’s going to be a lot of fun, so if you can go you should. Aidan: Point of Information for Member Negrin – What does GQE stand for? Alan: Guelph Queer Equality. It’s a special status group on campus and we host lots of events for queer people. Kayla: From June 18-20, there’s a free skills symposium at University of Toronto in Mississauga. If you want to learn about how to be more active in your college, if you want to learn more about student movements, or if you want to meet new people, you should attend. Let me know if you’d like to go immediately, the deadline is tomorrow. Please vote tomorrow. Natalie: Please vote tomorrow. If any of you have academic concerns, things you’d like to talk about or any cool ideas, please get in touch with me. Aidan: O-Week is shaping up to be exciting. The CSA is running several events such as dunk tank. Hopefully we’ll see some more discussion as Board meetings progress and people get a little more comfortable. If you have a question about anything at any time, please ask, we’re happy to answer. I look forward to getting to know all of you. Also, remember you’re all technically our bosses. Scribe: It’s National Indigenous History month in Canada, check out some of the information out there on various government websites. PTM: waive Chair: waive

1.14. Adjournment

MOTION: To adjourn the CSA Board of Directors Meeting of June 6, 2018 at 8:02 pm.

Moved: Lindsey Fletcher Seconded: Jayden Wlasichuk Motivation: none No discussion on Motion Motion carried.

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Approved by the Board of Directors on Date:

Signed Date:

Cameron Olesen Board Chair, 2018-2019

Signed Date:

Earl Evans Policy & Transition Manager, 2018-2019

46

Executive Report – 2 President: Jack Fisher

Hello Directors,

The past two weeks have been a whirlwind of travel and last-minute deadlines. I was able to

attend the Gallivan (Health and Dental Plan) conference during the week of our last board

meeting, the other executive attended the CFS National General Meeting, and we all went to

the CFS-Ontario Skills Symposium.

In addition to that, our Front Office Manager, Laura Parsons is now finished for the summer. As

per her contract she will return at the end of August. Also this month, Lee Anne Clarke, our

Business Manager, has been on a vacation to Greece and came back earlier this week!

We’ve got some cool stuff coming down the pipeline to talk about today – one of those things is

specifically about your take on pipelines – and I’m excited to be back in the mix. If everything

goes perfectly, I shan’t miss another board meeting.

Best,

Jack Fisher

Committees

PDR committee – The committee was struck last meeting and we are still seeking to find a

common meeting time (Three of our four members were away last week, so for those looking

for funding, I’d ask you just hold on a little longer).

TheCannon.ca operating committee – We met once to discuss website appearance. Also,

Alumni affairs newsletter has been called The Cannon for a few months now and the GCC is in

talks with them to change the name of their newsletter to anything else.

Executive committee – We have not met since before the last board meeting due to travel.

Joint Health and Safety Committee – We had our first meeting for the summer and have some

cool plans for newsletter content and safety campaigns.

Meetings

Mike Calvert – Director of Operations at the University Centre – Met with Mike on Friday to

discuss the CSA

47

Executive Report – 2 President: Jack Fisher

Tasks

Safety inspection – Inspected the CSA and Services space on second floor for Health and Safety

compliance.

Staff training – Established a sensible way of tracking staff trainings to make sure that all

employees are up-to date

First aid training – will be offering a first aid training session for CSA staff so that at least one-

person from each of our three areas has basic emergency response training

Public relations – Potentially reaching out to congratulate Mike Schreiner and say thank you to

Liz Sandals (at the time of writing the letters are in pre-draft form).

Ontarion – setting up a meeting with Patrick Sutherland to form an agreed upon channel of

communication between the CSA and Ontarion.

Conferences:

Gallivan - If you’d like to know more about our Health and Dental plans, ask me in person or via

email and I can try to answer your questions.

CFS Skills – - If you’d like to know more what we learned about campaigns, media relations,

policy compliance, sponsorships, the CFS, or a wider variety of topics, you can ask any of the

executive and we’d be more than happy to go over what we learned with you.

48

Executive Update #2

Aidan Paskinov – VP Student Experience

Central Student Association

Office: UC 248A 519-824-4120 ext. 58328

[email protected]

Hello Directors, Hope you're as excited as I am for an amazing CSA year! I hope you have had a great summer so far! There isn’t much of an update with the summer mostly about planning, but as always, I’m at your service. Please let me know if there are specific questions or concerns you may have. For your reference, my job, duties, and responsibilities can be found in our Bylaws and Policies in the CSA Policy Manual, Appendix B, Section 13.4 – Vice President, Student Experience.

1. Student Feedback Not much to report here. If anyone has input on CSA's O-Week last year, I would be happy to hear them so I know if there is anything to look out for. Otherwise I still plan to update and release the O-Week survey.

2. Events and Activities O-Week is heavily shaping up. If you want a schedule feel free to ask me. I'm also moving forward with planning more "Hump Day Giveaways" for the year, figuring out funding, what to give out, etc. I'm looking at booking PCH for the last few days of the first week of exams, just as study space for students, maybe offer some yoga or stress busters at the same time. Lastly, CSA Pub Night planning is getting underway.

3. Student/Club Space Slowly beginning to clear out the PAC space, the back room needs to be cleared out of chemicals before anything comprehensive can be done. We're investigating a bunch of different options for the space.

4. Collaboration GQE and Get Real are helping us out with the pronoun button booth during O-Week. We're also collaborating with all the PSOs regarding Gryphfest Carnivals, and the PSO Movie Night later in the week. I'm definitely hoping for a year full of collaborations, even with smaller groups. Those are the groups that sometimes struggle with resources but have great ideas that the CSA can help execute on.

5. Committees None of my committees have met since the last board meeting.

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mailto:[email protected]

Executive Update #2

Aidan Paskinov – VP Student Experience

Central Student Association

Office: UC 248A 519-824-4120 ext. 58328

[email protected]

6. Services

Bike Centre had two workshops in June, they went well by all accounts. Safewalk and Bike Centre are also both running O-Week events to help with visibility amongst students, which is great to see. I'm touching base with them to see what they're doing and how I could help.

7. Other I attended SLIC, CFS Skills, and the CFS NGM this past month, so I wasn't in the office to much. They were great conferences and gave great opportunities to meet and interact with other student leaders, on and off campus. Feel free to send me an email or chat one on one if you want more details.

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Executive Update #2 Natalie – Vice President Academic Central Student Association

Office: UC 429

519-824-4120 ext. 56742

[email protected]

Hello Directors, Oh my gosh. It is almost the end of June! Can you believe it? You know what they say; Time flies like an arrow, fruit flies like a banana! I have been quite busy since I saw you all last! I have been doing a lot of research on an Ombuds person, establishing a internal crisis protocol, what exam structures other institutions use and researching course selection processes that other institutions have among some other smaller things! Please see below for more information and details of what I have been up to since our last meeting! If you have any ideas for cool stressbuster events or would like to collaborate on some advocacy things, please do not hesitate to contact me! As well, if you have any academic or accessibility needs or concerns, do not hesitate to reach out to me! For your reference, my job, duties, and responsibilities can be found in our Bylaws and Policies in Bylaw 1, Section 13.4 –Vice President Academic.

Conference:

• CFS National General Meeting – a 5 day event where we were able to meet other locals in the

CFS, participate in various caucus and committees where we discussed and voted on

important motions.

• CFS Skills – a workshop-based conference where participants are able to learn new skills and

build upon ones they already have, to help ease the steep learning curve that is often

associated with student unions and the student movement.

Both conferences allowed for me to connect with other student unions and groups across Ontario and

Canada and discuss the issues that are on our campuses. I made lots of new friends and colleagues

and will be making a huge effort to stay in touch with them all over the year!

At CFS, Guelph is KNOWN for our Karaoke Skills and we KILLED IT! (Way to go Jack, Aidan and

Kayla!)

*If you would like more information on either of these meetings, let me know*

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Executive Update #2 Natalie – Vice President Academic Central Student Association

Office: UC 429

519-824-4120 ext. 56742

[email protected]

Committees and Meetings:

• Campus Accessibility: Met with the Campus Accessibility Committee

• One on One with Brenda Whiteside

• One on One with Ray Darling where we continued to discuss the course selection changes

and exam policies.

I am sorry that this report is so small but I will have more for you all the next time we meet!

Remember to take care of yourselves, enjoy the weather and if you need anything from me, do not

hesitate to reach out!

All the best,

Natalie

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Executive Update #2 Kayla Weiler– VP External Central Student Association

Office: UC 250 519-824-4120 ext. 56376

[email protected]

Hello! We’re back from our travels across Ontario! Also HAPPY PRIDE! Don’t forget that Pride was started as a protest of homophobia and transphobia by a Black, Trans Woman. Show off your Pride and keep the politics alive! For your reference, my job, duties, and responsibilities can be found in our Bylaws and Policies in Bylaw 1, Section 13.6. – Vice President External Affairs.

1. Tenancy - I often work with SHAC who aid students dealing with landlord issues.

2. Government Updates - Students and Workers United: CUPE 3903 is still on strike. Its been 16 weeks.

o Rally for Decent Work: Board member Jamie Gibson and I attended the rally in Toronto at Queen’s Park. We marched with the CFS Ontario folks. Lots of coalition partners were there too.

3. Campaigns - Tap In!: looking to have students involved in a theatre project. If you are interested please

contact me. - Fight the Fees: who enjoys paying tuition? NO ONE. We at the CSA believe in education

as a right. Tuition fees make education inaccessible, and we with the CFS demand the reduction and elimination of tuition fees for all, grants not loans and to forgive interest on existing student debt. Planning and preparing materials for educationals for the Fall semester.

- No Means No: attended a workshop on sexual violence at CFS Skills. Looking to order more materials and print more “Cats Against Cat Calls” posters. Made new buttons!

- United for Equity: archiving past posters and updating the posters with new info.

4. Sustainability - Working with the Sustainability Office to plan a cool O-Week event, as well to make our

events more sustainable.

5. Canadian Federation of Students, Local 54 - CFS-National General Meeting June 8-13. Completed the full agenda! If you have

questions about what happened please talk to Aidan, Natalie or I. - CFS-Ontario Skills Develop Symposium, June 18 to 20 at UofT Mississauga. It was great to

learn new skills! - CFS-Ontario Annual General Meeting to be held August 23-26 in Toronto.

6. Committees Alcohol and Substance Abuse Committee Code of Ethical Conduct Advisory Committee - Part of sub-committee, planning a town hall to communicate with students and workers

about purchasing ethically.

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Executive Update #2 Kayla Weiler– VP External Central Student Association

Office: UC 250 519-824-4120 ext. 56376

[email protected]

CSA/GSA Transit Committee

- Next meeting TBD. Need to appoint board members to committee. Ethical Purchasing Committee Guelph Wellington Coalition for Social Justice Hate Crime Subcommittee - Has not been struck formally. Human Rights Advisory Group - Next meeting June 14. Policy and Bylaw Review Committee (PBRC) - Business for PBRC can be submitted to PTM. Town & Gown Committee (T&G) - Next meeting August 23. I am the only undergrad student on the committee. Transit Advisory Committee (TAC) - Met on May 31. Student Leaders and Administration Meeting - Does not met during the summer. Student Affordable Housing Initiative Committee - Had not been struck.

7. Services

Guelph Student Foodbank, 620 Gordon Street, Guelph - Will post the Foodbank Coordinator job description after approval. - The Job application period ended June 22. Meal Exchange - Coordinators working flex hours for the summer.

8. Other

- Fossil Free Guelph Solidarity: members away for the summer. Canadian government recently purchased the Kinder Morgan pipeline project and pushed forward this project of environment and social destruction. CFS passed a motion to write a letter to Justin Trudeau to condemn the pipeline. CSA is writing a letter to send to Trudeau.

- O-Week Fun!: currently working with the staff and the executives to plan an EXTRA cool o-week for new students. We’ve order ethically made SWAG items to give to students. Will be looking for volunteers for CSA Goes to the Market and other o-week events.

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Item 2.10.1

Strike CSA Committees and Standing Committees WHEREAS CSA Bylaw 1, Section 4.2, provides the Board of Directors with the authority to establish committees to exercise any function of the CSA; WHEREAS the CSA Board of Directors maintains various committees and standing committees in order to fulfill the mandate of the CSA; WHEREAS the Petitions, Delegations and Representations (PDR) Committee * was struck at the Board Meeting on June 6, 2018; MOTION: To strike the following CSA Committees and Standing Committees for 2018-2019:

Accessibility Working Group (AWG) * Bullring Committee Capacity, Analysis and Planning Committee (CAPCOM) * CSA / GSA Transit Committee Executive Evaluation Committee (EEC) * Finance Committee * Joint Health & Safety Committee Policy and Bylaw Review Committee (PBRC) * Service Oversight Committee Student Affordable Housing Initiative Committee the Cannon.ca Operating Committee.

Moved: Seconded:

* Standing Committee as outlined in CSA Policy, Appendix A, Section 2

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Item 2.10.2

To appoint members to CAPCOM WHEREAS the CSA recognizes the need to strike the Capacity, Analysis and Planning Committee (CAPCOM); WHEREAS CSA Policy requires members of this Committee to be appointed by the Board at the second meeting of the summer semester; WHEREAS the Capacity, Analysis and Planning Committee (CAPCOM) consists of a minimum of six members: four Board Members and two Executive members including the Vice President Academic as Chair; MOTION: To appoint the following Board Members to the Capacity, Analysis and Planning Committee for the 2018-2019 term:

•

•

•

• Moved: Seconded:

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Item 2.10.3

To appoint members to the Executive Evaluation Committee WHEREAS the CSA recognizes the need to strike the Executive Evaluation Committee (EEC); WHEREAS CSA Policy requires the Executive Evaluation Committee to be struck at the first Board meeting of the Summer semester; WHEREAS the Executive Evaluation Committee consists of five Board of Directors as shown below plus the Policy & Transition Manager (non-voting); MOTION: To appoint the following Board Members to the Executive Evaluation Committee for the 2018-2019 term:

• College / At-Large rep.

• College / At-Large rep.

• Student Organization rep.

• Board Member (Non-Executive)

• Board Member (Non-Executive) Moved: Seconded:

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Item 2.10.4

To appoint members to the Finance Committee WHEREAS the CSA recognizes the need to strike the Finance Committee; WHEREAS CSA Policy requires the members of the Finance Committee to be appointed at the second Board meeting of the Summer semester; WHEREAS the Finance Committee consists of six members including three Board Members, the President as Chair, a second member of the Executive Committee, and the Business Manager; MOTION: To appoint the following Board Members to the Finance Committee for the 2018-2019 term:

•

•

• Moved: Seconded:

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Item 2.10.5

Appoint members to Transit Committee and Affordable Housing Initiative

WHEREAS the CSA Board of Directors is required to maintain Committees and Standing Committees; WHEREAS CSA Board Members are required to participate in CSA Committees; WHEREAS the VP External is either the Chair or Co-Chair of several internal CSA Committees; MOTION: To appoint Board Members to the following CSA Committees for 2018-2019:

Two Board Members to the CSA/GSA Transit Committee

One Board Member to the Student Affordable Housing Initiative Committee

BIRT__________ and ____________ are appointed to the CSA/GSA Transit Committee; BIFRT ____________ is appointed to the Student Affordable Housing Initiative Committee. Moved: Kayla Weiler, VP External Seconded:

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Item 2.10.6

Ratify the Hiring of SHAC Staff MOTION: To ratify the hiring of the following Student Help and Advocacy Centre (SHAC) staff:

Bella Harris SHAC Education & Events Coordinator Kelly Hatt SHAC HR Advocacy Coordinator Maggie Wilson SHAC Legal Coordinator

for the 2018-2019 term. Moved: Kayla Weiler Seconded: Anna Canella Carried

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Item 2.11.1 WLU Rainbow Centre

WHEREAS recent events on the campus of Wilfred Laurier University have resulted in the rise of transphobia and transphobic language;

WHEREAS June is Pride Month and the CSA is committed to the betterment of our allyship with respect to the LGBTQ+ community;

WHEREAS The Rainbow Centre is the centre for queer students at Wilfred Laurier University;

WHEREAS The Rainbow Centre has faced persecution and animosity as a result of their fight against transphobia and transphobic language;

MOTION that the CSA release a statement, written by the Executive Committee in tandem with Guelph Queer Equality (GQE), in support of The Rainbow Centre and its fight against transphobia;

BIRT this statement will not directly mention individuals or specific events at Wilfred Laurier University so as not to popularize these individuals;

BIFRT the Executive Committee and GQE approve the wording of the statement before being published on the CSA's website and other appropriate avenues of social media.

Moved: Aidan Paskinov, VP Student Experience Seconded:

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Item 2.11.2 CSA Letter to Prime Minister Trudeau

WHEREAS Prime Minister Justin Trudeau announced the decision to buy the Trans Mountain pipeline expansion project from Kinder Morgan on May 29, 2018 using $4.5 billion dollars of public funds; WHEREAS there is consensus from scientists that the global community is currently in the midst of a climate crisis and that a vast majority of the worlds known fossil fuels must stay in the ground to avoid the most catastrophic impacts of global warming; WHEREAS Canada has committed to acting on climate change through the Paris Agreement and thus should be working on a rapid and just transition to a renewable economy; WHEREAS many students are youth and young people are the inheritors of the climate crisis and therefore have moral authority in speaking about climate action; WHEREAS many Coast Salish and interior British Columbia Indigenous communities have not consented to having the pipeline built on their lands or to an increase of tankers in their waters; WHEREAS the existing Trans Mountain pipeline has spilled multiple times throughout its existence including a spill on May 27, 2018, affecting the watershed and jeopardizing clean water; WHEREAS the federal government’s intention is to expedite the construction process of the Trans Mountain pipeline in the Summer of 2018; WHEREAS over 200 people have already been arrested protesting the pipeline expansion project and the federal government has indicated that they are prepared to deploy the military against Indigenous and non-Indigenous people interfering with the construction of the pipeline in the future, and Indigenous leaders have indicated that they are prepared to continue to resist despite violent counter-tactics; WHEREAS this $4.5 billion dollars investment in the pipeline comes at a time where the government is failing to invest in universal services, such as access to healthcare, childcare, and post-secondary education; WHEREAS the Canadian Centre for Policy Alternatives (CCPA) has calculated that $4.5 billion is a conservative estimate, and a minimum of $7.4 billion of construction costs and additional spill response costs will likely exceed $12 billion; WHEREAS the recognition of historic and ongoing colonialism of Indigenous peoples is central to the Canadian Federation of Students (CFS) campaigns, advocacy, and structure; WHEREAS the CFS advocates for Nation-to-Nation relations and the respect of Indigenous rights and titles through the Where’s the Justice campaign, including challenging environmental degradation occurring on traditional and unceded Indigenous territories;

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WHEREAS the National and Provincial components of the Federation have already supported the resistance to the Trans Mountain pipeline by organizing and supporting actions across Canada; WHEREAS the CFS’s Go Fossil Free campaign was established to “end the age of fossil fuels and accelerate a fair transition to 100% renewable energy for all”; and WHEREAS the CFS National General Meeting passed a motion for the Federation to condemn the Kinder Morgan pipeline buyout, with a unanimous vote; MOTION: That the Central Student Association (CSA) send a letter to Prime Minister Justin Trudeau condemning the decision to buy the Trans Mountain pipeline from Kinder Morgan (Supplementary Material A); BE IT RESOLVED that this letter be posted on the CSA website and appropriate social media platforms; BE IT FURTHER RESOLVED that the CSA continue to work with and support Fossil Free Guelph and their work for environmental justice. Moved: Kayla Weiler, VP External Seconded:

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Item 2.11.2 – Supplementary Material A

To Prime Minister Justin Trudeau, On May 29, 2018, the Canadian government announced the decision to buy the Trans Mountain pipeline expansion project from Kinder Morgan using $4.5 billion dollars of public funds. This decision ignores the climate crisis, the demands of Canadian citizens to take climate change seriously, and the human rights and environmental destruction that pipelines and the fossil fuel industry inflicts on our planet. The Central Student Association (CSA) is the undergraduate student union at the University of Guelph, representing 22,000 full-time and part-time students. We the CSA condemn the Kinder Morgan Trans Mountain pipeline buyout. Students at the University of Guelph have been demanding that our institution divests from the fossil fuel industry for its human rights violations, harm to the environment and lack of consultation with Indigenous people. We recognize and condemn the harmful impact that fossil fuels, pipelines and the oil industry have on our environment. The students at the University of Guelph have been in support of fossil fuel divestment. Our institution invests roughly thirty million dollars into fifty-five different fossil fuel companies. Similar to our university’s investment into fossil fuels, the Canadian government can use the funds in a progressive, socially and environmentally responsible way. The 4.5 billion dollars could be used to better serve Canadians, such as an investment into our education system that has placed students into the student debt crisis, or to provide clean water to our Indigenous and First Nations communities. The current public ownership with the intent to sell the pipeline is an insult to the citizens of this colonial nation. The intent to build the pipeline before the end of summer 2018 is extremely risky, dangerous, and ignores the work of Indigenous communities and the civilians who actively oppose this environmental destruction. The myth of job creation is a ploy to continue to invest in this harmful industry and ignores the workforce of the green energy sector and the potential to grow the green economy. Supporting this myth of job creation as well as Kinder Morgan, is a public message to us, the citizens of Canada, that the priorities of this nation is to the oil economy. Canada has committed to acting on climate change through the Paris Agreement and thus should be working on a rapid and a just transition to a renewable economy. The existing Trans Mountain pipeline has spilled multiple times throughout its existence including a spill on May 27, 2018, affecting the watershed and jeopardizing clean water. The youth of this country have been demanding more action when it comes to climate change. We want our nation to be a climate leader and not a contributor of environmental destruction. We, the CSA are not alone in this struggle against the climate crisis. The Canadian Federation of Students (CFS) has passed a motion to condemn the Kinder Morgan pipeline expansion and the buyout of the Canadian government of 4.5 billion dollars. The CFS has been working to make our universities, colleges, cities and other institutions divest from fossil fuels. The CFS is the oldest federation of students in Canada and is driven by membership; the students of Canada. We, the students, have made a firm decision to condemn the actions of the fossil fuel industry and the pipeline buyout. We ask you, Prime Minister Trudeau, to take steps to reverse this decision to push forward with the KM pipeline expansion, and in the future, invest Canadian funds into the betterment of Canadian social services such as education and clean water, and not into the fossil fuel industry.

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Item 2.11.3

SHAC Restructure Working Group MOTION: To strike a Working Group to address the Student Help and Advocacy Centre (SHAC) restructure; BIRT the membership will consist of, but not be limited to, all SHAC staff, VP Academic, and at least two Board Members; BIFRT interested volunteers and representatives from each of the main student groups who work with SHAC annually be invited to participate in the Working Group; BIFRT the Working group is to review the SHAC budget, operations and structure, and the role SHAC plays on campus to work towards creating a restructure plan; and BIFRT after the fall semester of 2018, a recommendation be brought to the Board so that it may be in effect for the 2019-2020 fiscal year. 

Moved: Natalie Clarke, VP Academic Seconded:

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Item 2.11.4

Alumni Affairs Newsletter

WHEREAS Alumni Affairs recently changed the name of their newsletter to "The Cannon"; WHEREAS the Guelph Campus Cooperative (GCC) and the Central Student Association (CSA) have operated "The Cannon" website for a number of years; WHEREAS the GCC has contacted Smith-Valeriote Law for legal advice if the newsletter retains the current name; and WHEREAS the CSA has asked Alumni Affairs to change the name of their newsletter so as not to associate the content of the latter with our classifieds website; MOTION: That the CSA approve contracting Smith-Valeriote to represent thecannon.ca on this matter. Moved: Jack Fisher, President    Seconded:

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Board of Directors Meeting Schedule 2018-2019

(Revised)

Board Training

Saturday, May 26, 2018 10:00 am - 3:00 pm UC 442

Additional Board Training Session: Wednesday, September 26, 2018 5:30 pm (before Bd. Mtg) UC 442

Summer 2018

June 6, 2018 6:30 pm UC 442 June 27, 2018 6:30 pm UC 442 July 18, 2018 6:30 pm UC 442 August 15, 2018 6:30 pm UC 442

Fall 2018

September 12, 2018 6:00 pm UC 442 September 26, 2018 6:00 pm UC442

October 3, 2018 6:00 pm UC 442 October 24, 2018 6:00 pm UC 442 November 7, 2018 6:00 pm UC 442 November 28, 2018 6:00 pm UC 442

Winter 2019

January 16, 2019 6:00 pm UC 442 January 23, 2019 6:00 pm UC 442 February 13, 2019 6:00 pm UC 442 February 27, 2019 6:00 pm UC 442 March 13, 2019 6:00 pm UC 442 March 27, 2019 6:00 pm UC 442 April 3, 2019 6:00 pm UC 442

Annual General Meeting

November 21, 2018 5:00 pm - 10:00 pm Peter Clark Hall (PCH)

CSA Town Hall Meeting

February 6, 2019 7:00 pm Brass Taps

Revised: June 25, 2018

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agenda board of directors meeting # 2 june 27, 2018 6:30 pm … package #2... · 2019. 12. 16. ·...

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