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AGENDA ORDINARY COUNCIL MEETING WEDNESDAY, 2 JUNE 2010 The Ordinary Meeting of the Central Desert Shire Council will be held in the Central Desert Shire Council Chambers on Wednesday, 2 June 2010 at 9am.

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Page 1: Agenda CDS 02 June 2010 - Central Desert Region...2010/06/02  · AGENDA ORDINARY COUNCIL MEETING WEDNESDAY, 2 JUNE 2010 The Ordinary Meeting of the Central Desert Shire Council will

AGENDA

ORDINARY COUNCIL MEETING

WEDNESDAY, 2 JUNE 2010

The Ordinary Meeting of the Central Desert Shire Council will be held in the Central Desert Shire Council Chambers on Wednesday, 2 June 2010 at 9am.

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ORDINARY COUNCIL 2 JUNE 2010

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TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 WELCOME ATTENDANCE AND APOLOGIES

2 ACCEPTANCE OF AGENDA

2.1 Acceptance of Agenda ..................................................................................................... 5

3 DECLARATIONS OF CONFLICT OF INTEREST

3.1 Declarations of Conflict of Interest.................................................................................... 6

4 CODE OF CONDUCT MATTERS

Nil

5 CONFIRMATION OF PREVIOUS MINUTES

5.1 Confirmation of Previous Ordinary Meeting Minutes........................................................ 7 5.2 Confirmation of Special Council Meeting Minutes.......................................................... 28

6 ACTIONS FROM PREVIOUS MINUTES

6.1 Actions from Previous Minutes ....................................................................................... 34

7 LOCAL ADVISORY BOARD REPORTS

7.1 Child Care Centre for Ti Tree ......................................................................................... 35 7.2 Sealing of Nturiya Access Road ..................................................................................... 36 7.3 Appointment of new member to Willowra Board ............................................................ 37 7.4 Bus Service for Willowra................................................................................................. 43 7.5 Review of Willowra 5 Year Plan ..................................................................................... 45 7.6 Pay Phone for Nyirrpi ..................................................................................................... 47 7.7 Bus Service for Nyirrpi .................................................................................................... 52 7.8 Lajamanu Local Implementation Plan ............................................................................ 53 7.9 Appointment of Atitjere Board Members ........................................................................ 58 7.10

Atitjere Aged Care .......................................................................................................... 64

8 PRESIDENT'S REPORT

8.1 President's Report .......................................................................................................... 66

9 CHIEF EXECUTIVE AND GOVERNANCE REPORTS

9.1 Chief Executive Officer's Report..................................................................................... 67 9.2 CouncilBiz Board Meeting .............................................................................................. 70 9.3 Governance Manager's Report ...................................................................................... 72 9.4 Amendment of Shire Council Meetings Policy ............................................................... 79 9.5 Implementation of Council/CEO Relationship Resolutions ............................................ 82 9.6 Reconvening Local Board Meetings............................................................................... 84 9.7 Amendment of Local Boards Policy................................................................................ 87 9.8 Councillor Facilities, Benefits and Allowances Policy..................................................... 89 9.9 Naming of Headquarters Training Room........................................................................ 93 9.10 Special Exemption Licenses........................................................................................... 94 9.11 Ratification of Common Seal .......................................................................................... 96 9.12 Member Appointments after March 2011 ....................................................................... 99

10 CORPORATE AND COMMUNITY SERVICES REPORTS

10.1 Acting Director Corporate and Community Services.................................................... 101

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10.2 Rates of Station Owners............................................................................................... 128 10.3 Grants Received........................................................................................................... 133

11 INFRASTRUCTURE REPORTS

11.1 Use of Station Roads.................................................................................................... 135 11.2 Director Infrastructure Report ....................................................................................... 137 11.3 Central Desert Shire Draft Waste Management Strategy ............................................ 147

12 FINANCE COMMITTEE REPORTS

12.1 Finance Committee Report........................................................................................... 149

13 ECONOMIC DEVELOPMENT ADVISORY COMMITTEE REPORT

Nil

14 GENERAL BUSINESS

Nil

15 QUESTIONS FROM MEMBERS

15.1 Questions From Members ............................................................................................ 154

16 QUESTIONS FROM THE PUBLIC

Nil

17 PETITIONS AND DEPUTATIONS

17.1 Outback Way Deputation.............................................................................................. 156 17.2 Willowra WETT Early Childhood and Learning Community Centre ............................ 161

18 CLOSED SESSION

Nil

19 CLOSE OF MEETING

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ACCEPTANCE OF AGENDA

ITEM NUMBER 2.1

TITLE Acceptance of Agenda

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 50135

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That the draft agenda of the Council Meeting be accepted.

SUMMARY: The agenda of this Council Meeting is being tabled. Councillors decide whether they wish to accept the agenda as it stands or whether they wish to make changes.

BACKGROUND The draft agenda sets out the order of business at a Council meeting. Members must write to the Chief Executive Officer at least five days before the meeting if they want an agenda item to be included in the draft agenda. The Chief Executive Officer and the Governance Manager develop the draft agenda with the President. A draft agenda which has been approved by the President is published on the Shire Council web site and notice boards at least three days before the meeting. The draft agenda is then tabled at the Council Meeting. Councillors can change the order of business by passing a motion about this and decide at the start of the meeting whether they accept the draft agenda or whether they want to make changes. The President can also include business items suggested by Councillors on the day of the meeting. ISSUES, CONSEQUENCES AND OPTIONS Nil

ATTACHMENTS: There are no attachments for this report.

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DECLARATIONS OF CONFLICT OF INTEREST

ITEM NUMBER 3.1

TITLE Declarations of Conflict of Interest

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 50164

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Councillors declare any conflict of interest with anything on this agenda.

SUMMARY: Council members who have a conflict of interest with any item of the agenda must declare it.

BACKGROUND A conflict of interest is a situation in which a Councillor or a close family member may benefit from a decision of Council. Having a conflict of interest is OK, as long as the Councillor tells Council about it (declares it) beforehand. Councillors should think carefully about whether the draft agenda contain any items that will result in a conflict of interest for them. ISSUES, CONSEQUENCES AND OPTIONS The Local Government Act imposes heavy penalties, including jail terms, on Councillors who do not declare a conflict of interest.

ATTACHMENTS: There are no attachments for this report.

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CONFIRMATION OF PREVIOUS MINUTES

ITEM NUMBER 5.1

TITLE Confirmation of Previous Ordinary Meeting Minutes

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 50163

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That the unconfirmed minutes of the previous Ordinary Shire Council Meeting be confirmed.

SUMMARY: Council is considering the unconfirmed minutes of the Ordinary Shire Council Meeting on 22 April 2010.

BACKGROUND Councillors need to consider the unconfirmed minutes carefully before they decide whether they area true record of their last meeting. Ten days after each meeting the minutes are put on the website and sent to Shire Council Officers to read. The CEO sends an email with most important decisions from the Council Meeting to all Councillors and staff a few days after the meeting. The Governance Manager also sends Councillors a plain English summary of these decisions a few days after the meeting for their reports to local boards ISSUES, CONSEQUENCES AND OPTIONS

ATTACHMENTS: 1 Unconfirmed minutes 22 APRIL 10 MEETING.doc

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UNCONFIRMED MINUTES OF THE ORDINARY MEETING HELD IN THE ALICE SPRINGS COUNCIL CHAMBERS ON THURSDAY, 22

APRIL 2010 AT 9AM

ATTENDANCE AND APOLOGIES The President, Cr Norbert Patrick, opened the meeting at 8.44. Present were the Deputy President, Cr Ned Hargraves, Councillors Peppi Drover, Bruce Finter, James Glenn, Sascha McKell, Dianne Martin and Adrian Dixon. Also present were the CEO, Roydon Robertson, the Director Infrastructure, Tim Day and Governance Manager Elke Wiesmann. Apologies were received from Crs Kitson and Schaber. No written apologies were received from Crs Haines and Johnson. Cr Glenn says Cr Haines is ill. MOTION: To accept the apologies from Crs Kitson and Schaber as read out and to note the verbal apologies submitted by Crs Johnson and Haines. Moved: Cr Finter , Seconded: Cr McKell Carried ACCEPTANCE OF AGENDA Cr Finter gave notice of having to leave the meeting early in order to attend to his ESO duties. He requested that matters relating to Atitjere be dealt with before he leaves. 2.1 ACCEPTANCE OF DRAFT AGENDA

SUMMARY: The agenda of this Council Meeting is being tabled. Councillors decide whether they wish to accept the agenda as it stands or whether they wish to make changes. MOTION: That the draft agenda of the Council Meeting be the agenda of the postponed Ordinary Meeting of 1 April 2010 and the

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supplementary agenda published since, except for the items already dealt with at the Special Meeting of 30 March. That all Code of Conduct Matters and item 9.1 (supplementary agenda) be dealt with at the same time. That all matters relating to Atitjere be dealt with before Cr Finter has to leave the meeting. Moved: Cr Hargraves, Cr Finter Carried DECLARATIONS OF CONFLICT OF INTEREST 3.1 DECLARATION OF CONFLICT OF INTEREST

SUMMARY: Council members who have a conflict of interest with any item of the agenda must declare it. Cr Hargraves declared a conflict of interest with items 4.1, 8.1 and 9.1 (supplementary agenda). Cr Hargraves left the Chambers at 8.54. DECISION TO MOVE TO CLOSED SESSION

MOTION: Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the item considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 65(2) of the Local Government Act, 2008 as the items lists come within the following provisions: Part 4 CI 8 of the Local Government (Administration) Regulations 2008, being information that would, if publicly disclosed, be likely to prejudice the interests of the Council or some other person. Moved: Cr Finter, Seconded: Cr Martin Carried. The President re-opened the meeting to the public at 9.57. RESUMPTION OF MEETING MOTION: That the resolutions from the closed session be noted as follows:

a) That Council inform Cr Hargraves that it has lost confidence in him and is asking him to stand down from the office of

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Deputy President and that it is considering to refer the Code of Conduct Matters to the Minister.

b) That Cr Hargraves be asked to repay the incurred costs to

Council

c) That Council receive the report on a vehicle for the Deputy President and

d) confirm that it does not want the President’s Work

Requirements Policy to also apply to the Deputy President. Moved: Cr Finter, Seconded: Cr Drover Carried. CONFIRMATION OF PREVIOUS MINUTES 5.1 CONFIRMATION OF PREVIOUS MINUTES

SUMMARY: The unconfirmed minutes of the Ordinary Council Meeting on 3rd and 4th February 2010 be confirmed. MOTION: That the unconfirmed minutes of the previous Ordinary Council Meeting be confirmed. Moved: Cr Glenn , Seconded: Cr Drover Carried. 8.2 (SUPPLEMENTARY AGENDA) CONFIRMATION OF PREVIOUS

SPECIAL MEETING MINUTES

SUMMARY: The unconfirmed minutes of the Special Meeting on 30th March 2010 be confirmed. MOTION: That the unconfirmed minutes of the previous Special Shire Council Meeting be confirmed. Moved: Cr Drover, Seconded: Cr Dixon Carried. 5.2 ACTIONS FROM THE LAST MINUTES

SUMMARY: Council is considering progress on the actions from the Ordinary Council Meeting on 3rd and 4th February 2010. MOTION: That progress reports on the actions from the minutes of the previous Ordinary Council Meeting be received and noted.

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Moved: Cr McKell, Seconded: Cr Glenn Carried. Cr Hargraves returned to the Chambers at 10.38 and announced his resignation from the office of Deputy President. LOCAL BOARD REPORTS 6.1 WATER SHORTAGES AT ENGAWALA COMMUNITY

SUMMARY: Engawala has run out of water on several occasions, yet water is being wasted. New bores will not increase water supply.

MOTION: That Council note the severe water shortages at Engawala. Moved: Cr Dixon, Seconded: Cr Hargraves Carried. 6.2 AIR CONDITIONERS AT ENGAWALA COMMUNITY

SUMMARY: Engawala Board Members want all houses to have air conditioning.

MOTION: That Council ask Territory Housing to fund the Shire to put air conditioners in every house in Engawala. b) That Territory Housing be asked to fund range hoods in every house in the Shire. Moved: Cr Finter, Seconded: Cr Hargraves Carried. 6.3 UPGRADE LARAMBA ACCESS ROAD TO STUART HIGHWAY

SUMMARY: The Stuart Highway to Laramba road is the only public access road to the community of 315 people and Napperby Station. It receives one maintenance grade a year in November/December. During the last 2 years, it received over 3 inches of rain within a couple of weeks of the grade and no follow-up work for 12 months. MOTION: That Council advocate to the NT Government for the Laramba access road from the Stuart Highway to be upgraded and maintained regularly.

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Moved: Cr Martin, Seconded: Cr McKell Carried. 6.1 (SUPPLEMENTARY AGENDA) DISMISSAL OF LARAMBA BOARD MEMBER SUMMARY: Laramba Board wishes to change its membership. MOTION: That Council dismiss Louise Daniel and Jessie Forrester from the Laramba Board. Moved: Cr Dixon, Seconded: Cr Drover Carried 6.4 CONTRACTS FOR BIG PROJECTS AT YUENDUMU

SUMMARY: Council is considering what say local boards can have about the use of local resources and the building of local capacity through local construction projects

MOTION: That Council give Yuendumu Board a say about Shire contracts for big projects in the community in order to ensure that local resources (labour, materials, etc) are used and income flows back to the community. Moved: Cr McKell, Seconded: Cr Drover Carried. 6.5 SPORTS PROJECTS AT YUENDUMU

SUMMARY: Council is considering whether or not to support a number of sports infrastructure projects at Yuendumu. MOTION:

a) That Council endorse the GBM’s application to the local priority fund for grassing the Yuendumu football oval

b) That Council also find money for the following sports projects at Yuendumu: lights and taps for the football oval and a softball diamond/mesh

c) That Council not accept the Mt Theo organisation’s proposal dated 19 May 2010.

Moved: Cr Hargraves, Seconded: Cr Drover Carried.

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6.6 FENCE ALL YUENDUMU COMMUNITY HOUSES

SUMMARY: Council is considering whether or not to support the fencing of all community houses in Yuendumu MOTION: That Council find money to fence all community houses and consult with residents, for example about where to put gates. Moved: Cr Dixon , Seconded: Cr McKell Carried. 6.7 DISMISSAL OF VALERIE MARTIN FROM THE YUENDUMU

BOARD

SUMMARY: Yuendumu Board wants to change its membership. MOTION: That Council dismiss Valerie Martin from the Yuendumu Board. Moved: Cr McKell , Seconded: Cr Hargraves Carried. 6.8 FENCING FOR NYIRRIPI FOOTBALL OVAL AND BASKETBALL

COURT

SUMMARY: Nyirrpi Board wants the basketball court to be fenced to prevent the children running onto the road. Fencing the football oval and toilets will make it easier to secure the area to stop vandalism and will help the community’s effort to grass the oval. MOTION: That Council investigate opportunities for funding to fence the basketball court and football oval, including the toilets. Moved: Cr Mckell , Seconded: Cr Glenn Carried. 6.9 NT HOUSING GUIDELINES FOR LEASING COMMUNITY

HOUSES

SUMMARY: The current process for leasing empty houses takes too long. MOTION: That Council advocate to NT Housing to streamline their guidelines in order to allow empty houses to be rented out faster.

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Moved: Cr Hargraves, Seconded: Cr Drover Carried. 6.10 SPEED BUMPS AND NEW STREET LIGHTS AT WILLOWRA

SUMMARY: The Board wants Council to place this needed infrastructure in the community. MOTION: That Council fund at least four speed bumps and seven new street lights at Willowra. Moved: Cr Finter, Seconded: Cr McKell Carried. 6.11 GRADING OF THE JARRA JARRA ROAD TO THE BARKLY

SHIRE BORDER AT WILLOWRA

SUMMARY: The Board wishes the road from Willowra to the Barkly Shire border to be graded. This will make travel to Tennant Creek easier. MOTION: That Council arrange for the Jarra Jarra Road to be graded to the Barkly Shire border as soon as possible. Moved: Cr Drover, Seconded: Cr Glenn Carried. Action: Director Infrastructure to ask Barkly Shire to grade the road from the Shire border. 6.12 RESURFACING AND NEW LIGHTS FOR WILLOWRA

BASKETBALL COURT

SUMMARY: The Board seeks Council support for an upgrade to surface and lights of the existing basketball court and for a second basketball court. MOTION: That Council seek funding for resurfacing and new lights for the existing basketball court, and for a new basketball court. Moved: Cr Hargraves, Seconded: Cr Finter Carried. 6.13 APPOINTMENT OF TEMPORARY LAJAMANU BOARD MEMBER

SUMMARY: The board wishes to make a temporary change to its membership. MOTION: That Council nominate Dion Kelly to replace Steven

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Patrick on the Lajamanu Board for 6 months. Moved: Cr Patrick, Seconded: Cr Finter Carried. 6.14 RUBBISH BINS AT LAJAMANU

SUMMARY: Overcrowded houses in the community need more rubbish bins MOTION: That the number of wheelie bins per household in Lajamanu be increased from 1 to 2. Moved: Cr Patrick , Seconded: Cr Dixon Carried. PRESIDENT'S REPORT 7.1 PRESIDENT'S REPORT

SUMMARY: The President reports to Council about the work he has been doing since the last Council Meeting. MOTION: That the President’s Report be received and noted. Moved: Cr Glenn, Seconded: Cr Hargraves Carried. CHIEF EXECUTIVE AND GOVERNANCE REPORTS 8.1 CEO'S REPORT

SUMMARY: The Chief Executive Officer reports to Council matters of significance occurring in the Council’s operations.

MOTION: That the Chief Executive Officer’s Report be received and noted. Moved: Cr Drover, Seconded: Cr Hargraves Carried.

8.3 (SUPPLEMENTARY AGENDA) ORGANISATION RESTRUCTURE AND APPOINTMENT OF DEPARTMENT HEADS

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SUMMARY: The need to review Council’s organisation structure has been previously identified by Council, however, the issue has been postponed pending an appointment to the CEO’s Position. The CEO is presenting a report to Council recommending the structure believed to best suit Council’s operations and to allow senior staff to properly manage their areas of responsibility. MOTION: That Council accept the CEO’s recommendations as follows:

1. That Council adopt the re-organisation of its Organisation Structure as proposed by the CEO.

2. That the Organisation Structure be reviewed at least annually and a report submitted to Council for determination if changes are proposed.

3. That all new Directors’ positions be advertised with a Total Remuneration Package offered of $150,000 per annum, negotiable in the case of an outstanding applicant.

4. That the relevant contracts of employment be based on the matters raised in the CEO’s report.

5. That the CEO be authorised to negotiate and finalise any appointment as soon as practicable in accordance with his report.

Moved: Cr McKell, Cr Drover Carried. 8.2 NAME OF HEADQUARTERS OFFICE MEETING/TRAINING

ROOM

SUMMARY: Council has asked Cr Schaber to suggest an Arrernte name for the new Headquarters Office Meeting/Training Room. The item was deferred to the next meeting. 8.3 RATIFICATION OF COMMON SEAL

SUMMARY: The Common Seal Register lists all funding agreements signed since the last Council Meeting for Council’s approval. MOTION: That the use of the Common Seal be ratified. Moved: Cr Dixon, Seconded: Cr Glenn Carried.

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8.5 COLLECTIVE BARGAINING

SUMMARY: The Enterprise Bargaining Team has completed negotiations on a new collective agreement, which is provided for Council’s consideration and approval. MOTION: That Council approve the Draft Central Desert Shire Council Enterprise Agreement 2010 for submission to the staff to vote upon. Moved: Cr Hargraves, Seconded: Cr Martin Carried. 8.6 DIGITAL SWITCHOVER IN REMOTE INDIGENOUS

COMMUNITIES

SUMMARY: Council made representations concerning digital switchover in Indigenous communities and the Office of Minister Stephen Conroy has replied. MOTION: That Council receive and note the letter received from the Office of Senator the Hon. Stephen Conroy, Minister for Broadband, Communications and the Digital Economy in respect to digital switchover in remote Indigenous communities. Moved: Cr Hargraves, Seconded: Cr Drover Carried. 8.7 KATHERINE WEST HEALTH BOARD

SUMMARY: Representatives from Council and the Katherine West Health Board have held their first meeting with the aim of working together on common issues. MOTION: That Council:

(a) receive and note the report, (b) bring to the attention of the relevant Remote Service Delivery

(RSD) staff the need for sealed roads between Alice Springs and Lajamanu and between Lajamanu and Kalkarindji.

(c) raise with Minister Malarndirri McCarthy the need for Environmental Health Officers in remote communities.

Moved: Cr McKell, Seconded: Cr Glenn Carried. 8.8 EMPLOYMENT OF SHIRE SERVICE MANAGERS

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SUMMARY: A forum has been conducted giving Shire Service Managers (SSM) the opportunity to raise issues related to their employment and operational matters requiring attention.

MOTION: That Council receive and note the report. Moved: Cr Hargraves, Seconded: Cr McKell Carried. 8.9 YUENDUMU COMMUNITY MEETING TO ESTABLISH REMOTE

SERVICE DELIVERY REFERENCE GROUP

SUMMARY: As part of the National Partnership Agreement on Remote Service Delivery, Yuendumu residents were asked to form a Remote Service Delivery (RSD) Reference Group by first conducting a community meeting. MOTION: That Council receive and note the report. Moved: Cr Dixon, Seconded: Cr Finter Carried. 8.10 CONTINUATION OF INCOME MANAGEMENT AT ATITJERE,

BONYA HOMELANDS AND ENGAWALA

SUMMARY: Minister Macklin has decided that income management will continue in its current form in Atitjere, Bonya Homelands and Engawala, Nyirripi, Willowra and Yuelamu. MOTION: That Council receive and note the report. Moved: Cr Martin, Seconded: Cr Glenn Carried. 8.11 DHLGRS SHIRE CEO FORUM

SUMMARY: The Shire President and the CEO attended the Department of Housing, Local Government & Regional Services Shire CEO’s Forum on 5 March 2010. MOTION: (a) That Council receive and note the report. (b) That the Chief Executive DHLGRS, Ken Davies, and the State

Manager NT FaHCSIA, Dave Chalmers be thanked for their stated commitment to working in a real partnership with Local Government and be advised Council looks forward to participating and co-operating in such partnerships.

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Moved: Cr Drover, Seconded: Cr Finter Carried. 8.12 WORKING TOGETHER WITH FAHCSIA AND GBMS

SUMMARY: The first of ongoing meetings between FaHCSIA and Council to discuss GBM related matters was held on 26 February 2010. MOTION: That Council receive and note the report. That FaHCSIA Manager, Andre Burgess, be advised of Council’s appreciation of the collaborative approach being taken by the establishment of joint meetings of FaHCSIA/ICC/GBMs and Council to further issues of common interest. Moved: Cr Glenn, Seconded: Cr Dixon Carried. 8.13 NORTHERN TERRITORY CO-ORDINATOR-GENERAL FOR

REMOTE SERVICES REPORT NO 1

SUMMARY: The NT Co-ordinator-General for Remote Services has released his first report, May to November 2009, with several recommendations supporting assistance being given to problems facing local government. MOTION: That Council congratulate Mr Bob Beadman, NT Co-ordinator-General for Remote Services on the support given to important local government issues in his recommendations contained in his first report to the Hon Malarndirri McCarthy, Minister for Indigenous Development. Moved: Cr McKell, Seconded: Cr Hargraves Carried. 8.14 COUNCILBIZ BOARD MEETING 15 MARCH 2010

SUMMARY: The Shire President and the Acting CEO attended the CouncilBiz Board Meeting held on 15 March 2010. MOTION: That Council adopt the report and confirm its agreement to the actions taken by the CouncilBiz Board. Moved: Cr Glenn, Seconded: Cr Hargraves Carried.

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8.15 GRANTS RECEIVED

SUMMARY: Grants information for the period 19 January to 16 March 2010 is presented for Council’s information. MOTION: That the list of grants for the period 19 January to 16 March 2010 be received and noted. Moved: Cr Dixon, Seconded: Cr Hargraves Carried. 8.16 GOVERNANCE MANAGER'S REPORT

SUMMARY: The Governance Manager reports to Council about what she has done since the last Council meeting.

MOTION: That Council receive and note the Governance Manager’s Report. Moved: Cr McKell, Seconded: Cr Dixon Carried. 8.17 CEO/COUNCIL RELATIONSHIP MOTIONS

SUMMARY: Council is considering what actions it can take to ensure it enjoys a good professional relationship with the new CEO. MOTION: That Council endorse the following outcomes of the Council/CEO Relationship Workshop of 18 March 2010: 1. That adequate resources be allocated to support a positive professional relationship between Council and the CEO. This involves:

a) An informal structure to be set up to enable at least bi-monthly private meetings between Council and the CEO

b) Developing a budget for this purpose, for Council’s consideration at its next meeting.

2. That Council be properly empowered to make informed high level decisions by implementing the following:

a) all reports to be presented to Council to have a short plain English summary

b) all difficult concepts and financial information to be presented visually where possible and members to have the main say

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about what is a difficult concept c) always checking that all members have really understood

what is being discussed before a decision is taken d) the CEO to advocate to the Local Government Department

and other agencies as a matter of priority for funding to carry this out

e) that, if these agencies do not fund this critical need, Council discuss the implications of this as a matter of priority to protect its informed decision making capacity and the wellbeing of its staff.

3.

That the CEO visit communities regularly to attend local board meetings and other important meetings in the community as requested by Councillors. Councillors ensure that every local board meeting receives a report from a Ward Councillor.

Moved: Cr Hargraves, Seconded: Cr Dixon Carried. 8.19 COUNCILLOR FACILITIES, BENEFITS AND ALLOWANCES POLICY

SUMMARY: Council is making a policy about facilities, benefits and allowances for elected members. The item was deferred to the next Council meeting. 8.20 SPECIAL EXEMPTION LICENCES

SUMMARY: Council is considering a response from the NT Government about its request to the Transport Minister to allow exemption licenses for residents who had lost their drivers licenses. The item was deferred to the Ordinary Council meeting in June. 8.21 DRAFT REVIEW OF SHIRE COUNCIL ELECTIONS 2008

SUMMARY: Council is considering the recommendations in the Department of Local Government’s Draft Review of the Shire Council Elections 2008. MOTION: That Council

a) receive and note the recommendations of the draft review and give feedback

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b) advocate for shire councils to be better resourced to run future elections

c) advocate for the Department of Local Government to play a more active role in supporting future shire council elections, particularly relating to key recommendations 4, 5, 8 and 9

d) ask the department to correct the statement in the review about the election public awareness and communication achievements of the Central Desert Shire Council.

Moved: Cr Dixon, Seconded: Cr Hargraves Carried. CORPORATE AND COMMUNITY SERVICES REPORTS 9.1 ACTING DIRECTOR OF CORPORATE AND COMMUNITY

SERVICES REPORT

SUMMARY: This report summarises all sections that report to the Director of Corporate and Community Services. MOTION: That Council receive and note the report. Moved: Cr Hargraves , Seconded: Cr Dixon Carried. INFRASTRUCTURE REPORTS 10.1 DIRECTOR INFRASTRUCTURE REPORT

SUMMARY: The Director Infrastructure reports to Council about the work he has been doing since the last Council Meeting RECOMMENDATION: That the report of the Director Infrastructure be received and noted. Moved: Cr Drover , Seconded: Cr Hargraves Carried. 10.2 ACCEPTANCE OF PUBLIC TENDER - SUPPLY 7 VEHICLES

FOR CDEP

SUMMARY: A public tender was called for the supply of 7 vehicles. Two suitable suppliers expressed interest in tendering. Tenders were received from Alice Centre Car Company Pty Ltd trading as Peter Kittle Motors Alice Springs and Ducala Pty Ltd trading as North Point Toyota Pt Augusta. Peter Kittle Motors provided the lowest complying tender.

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MOTION: That Council endorse entering into a contract with Alice Centre Car Company Pty Ltd trading as Peter Kittle Motors to supply 7 vehicles through a public tender process. Contract Sum: $299,780.62 (ex GST). Moved: Cr Dixon, Seconded: Cr Drover Carried. 10.2 (SUPPLEMENTARY AGENDA) USE OF STATION ROADS IN

CENTRAL DESERT SHIRE

SUMMARY: A number of station roads in Central Desert Shire provide short cuts and alternative access between communities and outstations. These roads are sometimes used by shire employees, other government agencies, contractors and members of the public. Where this results in damage to the road, the station owner must pay for the maintenance. These roads should only be used with the owner’s permission. Council is asked to consider this issue and provide direction for policy direction. The item was deferred to the next meeting. 10.4 PRIORITISATION OF ROADS TO RECOVERY FUNDING 2010-

2012

SUMMARY: Council is considering how to use of the 2010-12 Roads to Recovery funding of approximately $600,000. MOTION: That the Roads to Recovery funding be spent in the following order of priority:

1. Nyirrpi – Yuendumu road 2. Laramba Community road Re-sealing 3. Yuelamu Connector road 4. Yuelamu-Yuendumu back road 5. Yuendumu - Tanami Highway road additional

Moved: Cr McKell, Seconded: Cr Martin Carried. 10.5 SERVICE AGREEMENTS TERRITORY HOUSING

SUMMARY: The Department of Local Government and Regional Services (DLGRS) is shifting grant funded services to the Shire for

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Territory Housing Repairs and Maintenance and Tenancy Management to service delivery agreements. Council is considering continuing to negotiate a commercial agreement for the provision of Territory Housing Repairs and Maintenance. It is considering withdrawing from providing Tenancy Management Services. MOTION:

(a) That Council confirm its willingness to continue negotiation with the Department of Local Government and Regional Services for the provision of Territory Housing Repairs and Maintenance. (b) That Council endorse entering into a Property Management Agreement with the Chief Executive Officer (Housing) subject to the following conditions:

• the terms of the agreement are developed and finalised through collaborative negotiation

• the terms of agreement reflect a partnership relationship with appropriate mutuality in key clauses of the agreement

• that any Intellectual Property Rights owned prior to the agreement or developed in delivery of the services are vested with the Shire Council.

• that any other outstanding issues with the agreements terms and conditions be satisfactorily resolved

• that the agreement is commercially viable and properly resourced.

(c) That Council confirm that it will no longer provide Tenancy Management services on behalf of the Department of Local Government and Regional Services.

Moved: Cr Dixon, Seconded: Cr Drover Carried. 10.1 (SUPPLEMENTARY AGENDA) PROCUREMENT OF BUS BY PUBLIC TENDER SUMMARY: A public tender was called for the supply of a 22 seater bus for Atitjere. Tenders were received from Alice Centre Car Company Pty Ltd trading as Peter Kittle Motors Alice Springs, Ducala Pty Ltd trading as North Point Toyota Pt Augusta, Stuart Highway Autos and Heavy Vehicles Australia. Peter Kittle Motors provided the lowest complying tender.

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MOTION: That Council endorse entering into a contract with Alice Centre Car Company Pty Ltd trading as Peter Kittle Motors to supply 1 Toyota Coaster Bus through a public tender process. Contract Sum: $106,780.62 (ex GST). Moved: Cr Glenn, Seconded: Cr Hargraves Carried. 10.3 (SUPPLEMENTARY AGENDA) OPERATING COSTS OF CENTRAL DESERT SHIRE COUNCIL VEHICLES SUMMARY: Operating Costs for vehicles in the Central Desert Shire Council’s fleet are tabled for information to Councillors. MOTION: That Council note the report. Moved: Cr Glenn, Seconded: Cr Dixon Carried. FINANCE COMMITTEE REPORTS 11.1 FINANCE COMMITTEE REPORT

SUMMARY: This report is a summary of the last Finance Committee Meeting. MOTION: That Council receive and note this report. Moved: Cr Hargraves, Seconded: Cr Drover Carried. QUESTIONS FROM MEMBERS 14.1 QUESTIONS FROM CR FINTER

SUMMARY: Cr Finter is seeking answers to the following questions: 1. What progress has been made with the Atitjere road side stop? It should have been completed by 1/07/2009. The funding was granted in late 2008. What is holding it up? Director Infrastructure’s Response: Ross Engineering are currently manufacturing the components. They said they would be completed by 7 May 2010. 2. Why was a variation made to the funding for a rubbish compactor for Atitjere, who changed it, why wasn't the community and the local board

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informed, and why in the last Council meeting when item 12.12 was addressed the variation was not mentioned yet it had been signed off on the 30/11/2009, way before the last full Council meeting? Director Infrastructure’s Response: FaHCSIA seek my comment about all Local Priority Fund applications before submitting to the Delegate in Darwin. My comment is to check the viability of the proposal (is the budget adequate, have all things been considered etc). In turn I usually ask if the proposal fits with the funding guidelines and if it is likely to be supported. In this case the application exceeded $100,000, which meant it had a low likelihood of being supported. The advice I had consistently received was that the application should be kept under $100,000 (this applied to the successful application for a bus for Atitjere). Further, the item of plant did not fit with the Asset Management Strategy being drafted for the December Council Meeting. As a consequence I recommended that the application be amended to that of a trailer which matched similar applications for Willowra, Engawala and Laramba. The application was supported and approved by FaHCSIA in its amended format. (The Director tabled a detailed photographic report comparing compactor trucks and rubbish trailers, as requested by Council. He said he would also produce FaHCSIA grant offer documentation to Cr Finter so he can report back to Atitjere Board members). MOTION: That Council approve the construction of a custom made rubbish trailer for Atitjere Moved: Cr McKell, Seconded: Cr Finter Carried.

3. Is grant funding taken into consideration when the audit is done on the Central Desert Shire Council?

CEO’s Response: Yes. QUESTIONS FROM THE PUBLIC

The President closed the meeting at 18.12 pm. THIS PAGE AND THE PRECEEDING 19 PAGES ARE THE MINUTES OF THE Ordinary Council Meeting HELD ON Wednesday, 22 April 2010 AND CONFIRMED …………………………… 2010.

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Shire President

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CONFIRMATION OF PREVIOUS MINUTES

ITEM NUMBER 5.2

TITLE Confirmation of Special Council Meeting Minutes

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 52126

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That the unconfirmed minutes of the previous Special Shire Council Meeting be confirmed.

SUMMARY: Council is considering the unconfirmed minutes of the Ordinary Shire Council Meeting on 21 May 2010.

BACKGROUND Councillors need to consider the unconfirmed minutes carefully before they decide whether they area true record of their last meeting. Ten days after each meeting the minutes are put on the website and sent to Shire Council Officers to read. The CEO sends an email with most important decisions from the Council Meeting to all Councillors and staff a few days after the meeting. The Governance Manager also sends Councillors a plain English summary of these decisions a few days after the meeting for their reports to local boards ISSUES, CONSEQUENCES AND OPTIONS Nil

ATTACHMENTS: 1 Attachment- Unconfirmed Minutes of Special Meeting, 21 May

2010.doc

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UNCONFIRMED MINUTES OF THE SPECIAL MEETING HELD IN THE COUNCIL CHAMBERS

ON FRIDAY, 21 MAY 2010 AT 9:00AM

1. ATTENDANCE AND APOLOGIES The President, Cr Norbert Patrick opened the meeting at 9AM. Present were Councillors William Johnson, Louis Schaber, Bruce Finter, James Glenn, Jasper Haines, Peppi Drover, Julie Kitson, Sascha McKell, Dianne Martin, Adrian Dixon and Hargraves (who arrived at 10.43am). Staff present were CEO Roydon Robertson, Director Infrastructure Tim Day and Governance Manager Elke Wiesmann. Also present were Noelene Swanson, Barry Johnson and Laurie Berryman from the Remote Service Delivery Regional Operations Centre. 2. ACCEPTANCE OF AGENDA

SUMMARY: The agenda of the Special Council Meeting is being tabled. Councillors decide whether they wish to accept the agenda as it stands or whether they wish to make changes. MOTION: That Council

a) accept the draft agenda of the Special Council Meeting as amended

b) deal first with item 8.2 and add Appointment of CEO

Performance Review Committee to the agenda. Moved: Cr Finter, Seconded: Cr Dixon

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Carried

8.2 LAJAMANU AND YUENDUMU - LOCAL IMPLEMENTATION PLANS

SUMMARY: The Australian and NT Governments have been talking with Local Reference Groups and other interested parties in Yuendumu and Lajamanu about the Local Implementation Plans. They have asked Central Desert Shire Council to convene a Special Meeting so they can consult with Council about the plans. MOTION: That Council note the draft Local Implementation Plans for Yuendumu and Lajamanu Moved: Cr McKell, Seconded: Cr Finter Carried

MOTION: That Council request that the finalised LIPs be submitted to Council for approval and so Council can decide whether it wants to become a partner in their implementation and annual review

Moved: Cr Finter, Seconded: Cr Johnson Carried 3. DECLARATIONS OF CONFLICT OF INTEREST

SUMMARY: Council members who have a conflict of interest with any item of the agenda must declare it. Cr Hargraves declared a conflict of interest with item 8.1.

DECISION TO MOVE TO CLOSED SESSION

MOTION: Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the item considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 65(2) of the Local Government Act, 2008 as the items lists come within

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the following provisions: Part 4 CI 8 of the Local Government (Administration) Regulations 2008, being information that would, if publicly disclosed, be likely to prejudice the interests of the Council or some other person.

Moved: Cr Dixon, Seconded: Cr Drover Carried RESUMPTION OF MEETING MOTION: That the resolution from the closed session be noted as follows: To refer breaches of the Code of Conduct concerning Cr Hargraves to the Minister, under Part 7.4, Section 79 of the Local Government Act.

Moved: Cr Dixon, Seconded: Cr Drover Carried An exchange between Cr Hargraves, members and the CEO took place following the closed session. CHIEF EXECUTIVE AND GOVERNANCE REPORTS 8.1 ELECTION OF DEPUTY PRESIDENT

SUMMARY: The office of Deputy President has become vacant. Council needs to appoint a new Deputy President. RECOMMENDATION: That Council

a) fill the vacancy created by the resignation of Cr Hargraves from the office of Deputy President and b) use the same secret elimination ballot used in

previous elections for this office. Cr Dixon received 7 votes, Cr Martin 2 votes, Cr Finter 2 votes and Cr Kitson 1 vote. MOTION: To appoint Cr Dixon as Deputy President for one year.

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Moved: Cr Finter, Seconded: Cr Johnson Carried Cr Hargraves left the chambers at 16.22 pm. MOTION: That Council

a) finds the behaviour of Cr Hargraves towards the CEO and members following the closed session offensive, abusive, threatening, totally unacceptable and unbefitting of a Councillor.

b) commends Cr Johnson for the diplomatic manner in

which he dealt with the situation. Moved: Cr Martin, Seconded: Cr Haines Carried 8.3 SHIRE PLAN AND BUDGET 2010/2011

SUMMARY: Council is required to prepare a draft Shire Plan annually which needs to be available for a period of 21 days for public comment before being formally approved. MOTION: That Council hold a Special Meeting on Friday 25 June 2010 to consider the Shire Plan and Budget 2010/2011 for release for public comment and hold a Special Meeting on Friday 23 July 2010 to formally adopt the annual plan and budget. Moved: Cr Glenn, Seconded: Cr Haines Carried 8.4 APPOINTMENT OF CEO PERFORMANCE REVIEW COMMITTEE SUMMARY: Council is considering the advice of Local Government consultant Stephen Blackadder to appoint a CEO Performance Review Committee.

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MOTION: That Council appoint Crs Patrick, Dixon, Martin and Finter to the CEO Performance Review Committee. Moved: Cr McKell, Seconded: Cr Kitson Carried MOTION: That Council delegate the authority to the committee to conduct a 6 monthly and an annual CEO performance review and to report back to Council on the results Moved: Cr Dixon, Seconded: Cr Haines Carried MOTION: That Council provide training in performance review and assessment to the committee members. Moved: Cr Schaber, Seconded: Cr Drover Carried. The President closed the meeting at 16.26 pm. THIS PAGE AND THE PRECEEDING 4 PAGES ARE THE MINUTES OF THE Special Council Meeting HELD ON Friday, 21 May 2010 AND CONFIRMED Wednesday, 2 June 2010.

President

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ACTIONS FROM PREVIOUS MINUTES

ITEM NUMBER 6.1

TITLE Actions from Previous Minutes

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 51796

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That progress reports on the actions from the minutes of the previous Ordinary Shire Council Meeting be received and noted.

SUMMARY: Council is considering a progress report on the actions from the Ordinary Shire Council Meeting on 22 April 2010.

BACKGROUND The report to be tabled gives Council an opportunity to check that actions from the last Council Meeting are being implemented ISSUES, CONSEQUENCES AND OPTIONS Nil

ATTACHMENTS: There are no attachments for this report.

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LOCAL ADVISORY BOARD REPORTS

ITEM NUMBER 7.1

TITLE Child Care Centre for Ti Tree

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 50136

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council source funding to build a child care and arts centre next to the Central Desert Shire Office.

SUMMARY: Ti Tree needs a child care and arts centre to offer care for children, support parents who want to work, to create jobs for locals and to provide an outlet for selling art works. BACKGROUND: For many years the Anmatjere communities (Ti tree, Pmara Jutunta, Nturiya and Wilora) have been requesting a child care and art centre. If the Anmatjere region had a child care centre more parents of young children could work, train and study. A child care centre could also help prepare children better for pre-school and school. If the child care building also had a room for an art workshop artists from the community could paint there and also sell their art work. CHILD CARE COORDINATOR’S COMMENT: To support Council’s advocacy for a child care service a complete needs analysis would need be done in consultation with Anmatjere communities. What we need to find out:

• Number of children under 5 years • Number of working families that would use the service • How people from communities would get to the centre • How to house a child care coordinator • What kind of child care service locals need (for example: Long day

care, Crèche, Playgroup) • If we would charge child care fees and how much

ATTACHMENTS: There are no attachments for this report.

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LOCAL ADVISORY BOARD REPORTS

ITEM NUMBER 7.2

TITLE Sealing of Nturiya Access Road

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 50137

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council advocate for funding to seal the Nturiya (Station) Road from the Stuart Highway to Nturiya Community.

SUMMARY: The Shire does not have enough money to seal this dirt road. It does not have the money or the staff to keep it in a condition that is safe for driving. BACKGROUND: Station Road to Nturiya is 17 km of dirt road which needs to be graded at least every 4 weeks. Nturiya Community houses at least 100-120 people at any one time. They use the road 2-3 times each per day. The school does a morning, lunch and evening run for the school children. Nurses, the police and many other government services also use the road daily. Ti Tree Board is seriously concerned about the very unsafe state of the road. The school is so worried about the safety of their students that it is considering stopping the school bus run if the road condition becomes any worse. ISSUES, OPTIONS AND CONSEQUENCES: If the school stopped the bus run students may miss out on school.

ATTACHMENTS: There are no attachments for this report.

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LOCAL ADVISORY BOARD REPORTS

ITEM NUMBER 7.3

TITLE Appointment of new member to Willowra Board

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 50465

AUTHOR Kath Walker, Chair, Willowra Advisory Board RECOMMENDATION: That Council appoint Clark Martin to the Willowra Board.

SUMMARY: The Willowra Board wishes to change its membership. BACKGROUND: The Willowra Board has 5 women members. A community women’s meeting in 2009 decided to start with a temporary board made up of women and to keep the remaining positions open for men. At their most recent meeting Clark Martin asked to join the board and members supported his request. They also discussed holding a community meeting or a community men’s meeting to nominate more men for the local board.

ATTACHMENTS: 1 Willowra Board Minutes 5 may 2010.doc

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Minutes of Willowra Local Advisory Board Meeting on 5 May 2010, GBM’s complex

1. Welcome, introductions, attendance and apologies

Willowra Board Chair Marjorie Brown opened the meeting at 10.30. Members present: Kath Walker, Anne Grace Kitson, Jeannie Presley, Barbara Williams, Cr Julie Kitson, Cr Ned Hargraves, Cr Sascha McKell, Cr Norbert Patrick

Staff present: Elke Wiesmann, Governance Manager

2. Acceptance of draft agenda

Resolution: To accept the draft agenda.

Moved: Anne Grace Kitson, Seconded: Barbara Williams. Carried.

3. Previous minutes and business arising

Barbara Williams read out the minutes of the 24th February 2010.

Resolution: To accept the previous minutes as read.

Moved: Cr Hargraves, Seconded: Barbara Williams. Carried.

4. Report from Council

The four Ward Councillors gave a report from the Council Meeting of 22 April 2010 and covered the following:

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• Council decisions about advice from Willowra Board

• New CEO and Council/CEO Relationship resolutions

• Restructure of Shire Executive

• Cr Hargraves’ resignation from the office of Deputy Chair

• Advice from Australian Government about continuation of income management

• Agreements with Territory Housing about tenancy management and housing repair and maintenance

Resolution: To receive and note the report of the Ward Councillors.

Moved: Cr Hargraves Seconded: Anne Grace Kitson

5. Shire Service Manager’s report The Governance Manager read the SSM’s report about the following items:

• Upgrade of 35 houses by contractors and CDEP workers

• Playground for play group

• Laundry upgrade

• Aged Care visit

• Grading of Jarra Jarra Road

• Dump work

• Progress on computer training room

• Mt Barkley Outstation

• Softball fencing completed

• Resignation of Night Patrol staff and office opening

• Pest Control visit

6. Agenda items from members 6.1 Willowra 5 Year Plan Members had asked to review the plan, which is still current and was developed with a lot of community input. They said it was an important document and should not be forgotten or ignored.

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Resolution: Members to review the plan during the Local Board Workshop on 6 May and to ask other residents to help.

Moved: Anne Grace Kitson, Seconded: Cr Hargraves. Carried. 6.2 NAIDOC Celebrations 4-11 July Members want to celebrate the event in the community and discussed a number of ideas. Elke Wiesmann said she had a small budget for civic events.

Resolution: Members and SSM to make a simple plan and budget for the event to send to the Governance Manager.

Moved: Anne Grace Kitson, Seconded: Cr Hargraves 6.3 Softball location Members had been asked by some residents to move the location as they believe it was too close to the football oval. The meeting noted that the GMAAAC funded fence had already been installed.

Resolution: Softball location to remain as previously decided.

Moved: Barbara Williams, Seconded: Jeannie Presley. Carried.

6.4 Aged Care/Women’s Centre Planning Council resolved to help Willowra plan for such a centre. Aged Care Coordinator Wilma Gibson had informed capacity builder Maggie Kavanagh of the initial discussions she had with residents about this.

Actions: Members to do a planning exercise at the Local Board Workshop with Maggie Kavanagh on 6 May. Governance Manager to forward the plan to the Aged Care Coordinator and to invite her to the next board meeting.

6.5 GMAAAC Projects for 2010/11 Members discussed the GMAAAC meeting on 22 April and the forthcoming GMAAAC meeting. They deferred this item to the next Local Board meeting.

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Action: To include the item in the next meeting agenda.

7. Other Business 7.1 Local Board and Women’s Leadership Workshops Maggie Kavanagh spoke about the Women’s Leadership Workshop on 4 May and the plan for the Local Board Workshop on 6 May. Elke Wiesmann spoke about the recommendations from capacity builders who had worked with 5 other local boards in the shire.

7.2 Bus Service

Members asked about progress towards a regular and affordable bus service for Willowra. Elke Wiesmann said that, following advice from Willowra Board in June 2009, Council has been lobbying the NT Government to deliver such a bus service for all shire communities. Council heard in April that a Regional Transport Strategy had been developed under the NT Government’s Working Futures policy and was with Cabinet. Council had not been consulted about this strategy and has received no information about it. Members agreed they could take some action themselves.

Action: Chair to call Bush Bus and Bush Bee to ask them if they can start a service for Willowra.

7.3 Workshop for chairs, deputy chairs and additional member in August Elke Wiesmann informed members that a workshop for chairs and deputy chairs and other interested members was planned for August. The hands-on workshop will practice developing agendas and chairing meetings. She asked if members to decide who, apart from the chair and the deputy, should attend. A number of members were suggested but no agreement was reached. Elke said more than 3 people could come to the workshop.

Action: To include the item in the next meeting agenda.

8. Questions from the Public

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Clark Martin asked if he could join the Willowra Board. 9. Advice to Council

Resolution: That Council appoint Clark Martin to join the Willowra

Board.

Moved: Barbara Williams, Seconded: Jeannie Presley. Carried.

Resolution: To ask Council, if the Chair is unsuccessful in getting Bush Bus or Bush Bee to service Willowra, that Council negotiate with the companies about a regular return bus service to the community

Moved: Anne Grace Kitson, Seconded: Barbara Williams. Carried.

Resolution: To ask Council to consider the review of the Willowra 5 Year Plan.

Moved: Barbara Williams, Seconded: Jeannie Presley. Carried. 10. Next Meeting: 30 June 2010

The Chair closed the meeting at 13.35.

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LOCAL ADVISORY BOARD REPORTS

ITEM NUMBER 7.4

TITLE Bus Service for Willowra

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 50466

AUTHOR Kath Walker, Chair, Willowra Advisory Board RECOMMENDATION: That, if the Chair is unsuccessful in getting Bush Bus and Bush Bee to service Willowra, Council negotiate with the companies about providing Willowra with a regular return bus service.

SUMMARY: Willowra Board is giving advice to Council about the need to a regular return bus service for the second time. BACKGROUND: Council resolved in June 2009 to lobby the NT Government to deliver a regular return bus service for all shire communities, as promised in its Working Futures Policy. This Council resolution was a result of advice from Willowra Board to Council. Council heard in April 2010 from Regional Operations Centre managers that a Regional Transport Strategy had been developed and was with the NT Cabinet. Council has not been consulted about the strategy and has not received any information about it. Willowra board members now want to take action themselves. They have asked their Chair to call the Bush Bus and Bush Bee companies herself to ask if they can provide a service to Willowra. If she is not successful with this request they want Council to negotiate with the companies on behalf of the community. ISSUES, CONSEQUENCES, OPTIONS: Nil

ATTACHMENTS:

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There are no attachments for this report.

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LOCAL ADVISORY BOARD REPORTS

ITEM NUMBER 7.5

TITLE Review of Willowra 5 Year Plan

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 50467

AUTHOR Kath Walker, Chair, Willowra Advisory Board RECOMMENDATION: That Council consider the review of the Willowra 5 Year Plan.

SUMMARY: Council is considering the review of Willowra’s 5 Year Plan 2006 – 2011. BACKGROUND: In 2005 Willowra and Yuendumu Community Council hired a consultant to develop a thorough community plan with residents. It took more than 3 months and cost tens of thousands of dollars. Willowra and Yuendumu agreed on a plan for each community for 2006 - 2011. In 2008 the community councils were replaced by the Central Desert Shire Council. Willowra board members have asked to review the Willowra plan so they can decide which goals of the plan have been achieved and prioritise the goals that have not been achieved. Members agreed to do this during the local board workshop planned for 6 May and to report back to Council about the review. Because of community fighting during the night of 5 May only 3 local board members and no community members took part in the workshop on the following day. A report from the workshop will be tabled. ISSUES, CONSEQUENCES, OPTIPONS: Council may wish to ask Willowra Board to repeat the review exercise at a time when more local board and community members can take part.

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Council may also wish to consider how community plans can inform their shire plan.

ATTACHMENTS: There are no attachments for this report.

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LOCAL ADVISORY BOARD REPORTS

ITEM NUMBER 7.6

TITLE Pay Phone for Nyirrpi

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 51628

AUTHOR Ben Gallagher, Acting Deputy Chair Nyirripi Advisory Board

RECOMMENDATION: That Council ask Telstra to install another pay phone at Nyirrpi’s West Camp.

SUMMARY: Nyirrpi Board wants more pay phones in their community. BACKGROUND: There are four pay phones in Nyirrpi: one in East Camp, one outside the store, one inside the store (opening hours only) and one outside the shire office. An additional phone is needed in West Camp.

ATTACHMENTS: 1 Nyirrpi Board Minutes 18 May 2010.doc

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Unconfirmed Minutes of the Nyirrpi Board Meeting Oon 18 May 2010, Shire Office

1. Welcome, introductions, attendance and apologies

Teddy Gibson assumed the chair and opened the meeting at 10.50. Members present: Desmond Williams, Gayle Gibson, Pauline Gallagher, Lance Turner, Nelson Tex, Mickey Singleton Staff members present: Elke Wiesmann, Governance Manager

Apologies: Cr Kitson, Cr McKell, Cr Hargraves, Cr Martin.

No apologies received from: Ben Gallagher, Colin Gibson, Jacob Spencer

2. Acceptance of draft agenda

Resolution: To accept the draft agenda as amended (add the following items under Other Business: Grading of roads (back road to Kintore and road to Newhaven), stoves for houses, benches and shade outside store, unrenovated houses, tyres moved from store).

Moved: Desmond Williams Seconded: Nelson Tex

3. Previous minutes and business arising

Resolution: To accept the previous minutes as read out.

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Moved: Lance Turner Seconded: Mickey Singleton

3. Report from Council

Elke Wiesmann reported about the following Council decisions:

• Appointment of a new CEO

• New Executive Management Structure

• Seek funding to fence Nyirrpi Football Oval and Basketball Court, including the toilets

• Advocate for faster process for filling vacant houses

• Loss of confidence in Deputy President

4. SSM’s report

Nil

5. Items from members Nil

6. Other Business

Action: To include in the following 5 agenda of the board meeting of 15 June under Items from Members:

• Back road to Kintore and road to Newhaven Teddy Gibson and Lance Turner want to know when they will be graded.

• Stoves for houses Gayle Gibson wants to know if and when houses will be supplied with new stoves.

• Benches and shade outside store Members want to know if the shire can install benches and shade structures in the open space in front of the store.

• Unrenovated houses

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Teddy Gibson asked when unrenovated houses will be renovated.

• Tyres moved from store (Lance Turner) Members discussed wanting to use their basics card to buy tyres. They want to know

• where the stores’ tyres have gone

• if they have been moved to a shire shed

• if so, why and if shire staff can consult the community and local board about this

Action: Lance Turner and Nelson Tex to talk to the store committee and management to find out the facts.

Members also asked for a report about the outcomes of Council’s advocacy for mobile and internet coverage for all shire communities. Elke Wiesmann asked if the postponed Women’s Leadership Workshop on 25 May and the Local Board Workshop on 26 May could go ahead and if enough residents would be there to take part. Members discussed the dates, agreed the workshops should go ahead and signed up as participants.

Action: Gayle and Teddy Gibson to introduce Maggie Kavanagh (Ngapangardi) to residents when she arrives on Monday, 24 May.

Elke told members that she was planning to run a workshop for chairs and deputy chairs of local boards about chairing meetings and developing agendas in August/September in Alice Springs (travel, food and accommodation paid). She asked members to think about who else they would like to go to this workshop and to let her know by mid July.

7. Deputations

Nil

8. Questions from the public Nil

9. Advice to Council

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Members discussed pay phones. There are 4 pay phones in the community – one in East Camp, one outside the store, one inside the store (only during store hours), one outside the shire office. An additional phone is needed in West Camp. Members discussed the need for a regular bus service to Nyirrpi.

Resolution: To give the following advice to Council:

1. That Council ask Telstra to install another pay phone at West Camp.

2. That Council speak up to Bush Bus, Bush Bee and the NT Government to provide a regular Service to Nyirrpi.

Moved: Desmond Williams Seconded: Gayle Gibson The Chair closed the meeting at 12.30. The next meeting will be on 15 June 2010.

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LOCAL ADVISORY BOARD REPORTS

ITEM NUMBER 7.7

TITLE Bus Service for Nyirrpi

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 51632

AUTHOR Ben Gallagher, Acting Deputy Chair Nyirripi Advisory Board

RECOMMENDATION: That Council speak up to Bush Bee and Bush Bus and the NT Government to provide a regular bus service from Alice Springs to Nyirrpi.

SUMMARY: Nyirrpi Board wants a regular bus service to and from Alice Springs. BACKGROUND: Nyirrpi has no direct bus service to and from Alice Springs. Bush Bus provides a service to and from Yuendumu twice a week.

ATTACHMENTS: There are no attachments for this report.

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LOCAL ADVISORY BOARD REPORTS

ITEM NUMBER 7.8

TITLE Lajamanu Local Implementation Plan

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 51673

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: a) That Council note that the Lajamanu Board approved a Local

Implementation Plan (LIP) on 27 April 2010. b) That the LIP be presented to Council.

SUMMARY: The Lajamanu Board wants Council to note the Local Implementation Plan (LIP) it has approved. BACKGROUND: The Lajamanu Reference Group has worked with staff of the NT and Australian government on a Local Implementation Plan (LIP). The Australian and NT Governments want:

• the LIP to become the basis for change in the community • all 3 levels of government and the community to sign off on the LIP • all 3 levels of government and the community to share

responsibility for doing (“implementing”) the actions in the LIP • review and update the LIP every year to make sure it is still what

the community needs

Council considered the LIP during its Special Meeting on 21 May 2010.

ATTACHMENTS: 1 Lajamanu Local Board Minutes_270410.doc

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DRAFT

Minutes of the Lajamanu Advisory Board Meeting on 27th April 2010

1.0 Welcome, introductions, attendance and apologies

Meeting start time: 5:00pm

Chair: Steven Dixon

Members present:

Steven Dixon (Chair), Norbert Patrick, Robert George, Laura Doolan, Robyn Payton, Steven Patrick

Staff Members Present:

Suzanne Greggery (SSM),

Apologies:

Jerry Jangala Joyce Herbert Willy Johnson Lynette Tasman

No apologies received from: William Lewis Malkirdi Rose

The board accepted the apologies as given.

2.0 Acceptance of Draft Agenda

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The board accepted the draft agenda. Moved: Norbert Patrick Seconded: Robert George Carried

3.0 Previous Minutes and Business Arising

Chair, Steven Dixon, read out the Minutes of the last LAB meeting. Resolution: To accept the previous minutes as read Moved: Robert George Seconded: Norbert Patrick Carried. 3.1 Item discussed: Protocol for Visitors & Working Well Together Agreement It was agreed at previous meeting that this would be translated into Warlpiri language. Board recommended that a local person be asked to do this. SSM to follow up with Governance Manager. Moved: Norbert Patrick Seconded: Robert George

3.2 Item discussed: Swimming Pool Committee

Letters of invitation have been prepared and distributed to the organisations identified at previous meeting. Board suggested Mt Theo be uncluded. SSM to follow up.

Moved: Robyn Payton Seconded: Laura Doolan

4.0 Report from Council

Norbert Patrick (CDS President) presented the Council Report

Resolution: To receive and note the report from Council given by Norbert Patrick, President, CDSC Moved: Steven Patrick Seconded: Robert George Carried

5.0 Shire Service Manager’s Report Resolution: To receive and note the SSM’s Report Moved: Norbert Patrick Seconded: Robert George Carried

6.0 Agenda Items from Members:

6.1 Item: Katherine West Health Board report

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Norbert Patrick advised that the KWHB Committee is submitting a request for a larger clinic and health centre to be built at Lajamanu.

6.2 GMAAC Funding Submissions Suggested works for funding: (1) dedicated troopie for CDS Sport & Recreation activities, (2) renovations to public toilets and laundry, (3) shade extensions and fencing of Learning Centre for safety reasons Moved: Robert George Seconded: Laura Doolan

7.0 Other Business

7.1 Local Board & Women’s leadership workshop – Wed 30th June – Thur 1 July Indication of intent to attend from Robert George, Steven Dixon, Laura Doolan. SSM to follow up with other members and community members also. Fliers advertising workshops to be placed around community

7.2 Alice Springs Show (community photo gallery)

Board members suggested the following topics - recycling, sport, art – and that Maxwell Tasman and Shane White be asked to put together a folio of photos for selection. SM to follow up Moved: Norbert Patrick Seconded: Robert George Carried

7.3` Workshop for LAB Chairs & Deputies in Alice Springs – July-August

Attendees from Lajamanu to be: Steven Dixon (Chair), Robert George (Deputy Chair), Steven Patrick

8.0 Deputations The board agreed to hear one deputation:

8.1 Dean Gooda, GBM, presented the LIP (Local Implementation Plan) – Building Blocks Priorities and invited comment from Board members. Board voted to accept the LIP and to send advice to that effect to CDSC. Moved: Steven Patrick Seconded: Steven Dixon

9.0 Questions from the Public

Nil

10. Advice to Council

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10.1 Resolution: That Council be advised that the Lajamanu Local Board approved the LIP at this meeting and that it be presented to CDSC for their information. Moved: Steven Patrick Seconded: Steven Dixon

11. The next meeting will be on Tuesday 6th July at 4:00pm. 12. Chair closed the meeting at 7:30pm. Chair: Steven Dixon Signature: ………………………………………

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LOCAL ADVISORY BOARD REPORTS

ITEM NUMBER 7.9

TITLE Appointment of Atitjere Board Members

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 51754

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council appoint Greta Honeyman and Benny Pope to the Atitjere Board and to recognise the meeting of 19 May 2010 as a valid meeting.

SUMMARY: Atitjere Board wants to change its membership. BACKGROUND: It has been difficult for Atitjere Board to achieve a quorum, even though membership has sunk to 7 (not counting 2 ward councillors). The Board’s scheduled meeting on 13 April lost a quorum during the meeting and members asked to reconvene on 19 May. On 19 May there was no quorum initially but two residents asked to become members. Members present agreed to nominate them and the two nominees took part in the meeting as if Council had already appointed them. The board is asking Council to appoint the new nominees and to retrospectively recognise the meeting of 19 May as a valid meeting.

ATTACHMENTS: 1 Atitjere LAB Minutes 19-05-10.doc

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The Atitjere Advisory Board meeting was held on 19th May 2010 at the Atitjere Shire Office.

1. Attendance and Apologies

Bruce Finter, Advisory Board Chair, noting a quorum had been achieved opened the meeting at 10:33AM. Board Members Present: Louis Schaber, Bruce Finter, Barbra Petrick, Anthony Petrick, , David Williams, Greta Honeyman, Benny Pope.

Shire Staff Present: Clayton McCudden (Shire Service Manager), Joel Orr (CDEP Coordinator) Katherine O’Donoghue (CDEP Regional Manager)

Apologies Received from Steven Cadzow, Robert Reif and Rosalie Petrick., Herbert Bloomfield

Motion: Accept apologies from Board Members

Moved: Barbra Petrick Seconded: Anthony Petrick Carried

2. Acceptance of new Local Board Members Greta Honeyman and Benny Pope want to become members of the Atitjere Local Board.

Motion: Accept nominations from Greta Honeyman and Benny Pope

Moved: Bruce Finter Seconded: Anthony Petrick. Carried

3. Acceptance of Draft Agenda

Additions: Joel Orr Central CDEP coordinator to Deputations Percy Bishop Sports and Recreation to Deputations Waltja project request to Other Business Landscaping Atitjere’s Parks and Gardens to Other Business Aged Care to Agenda Items from Members Plenty Highway to Agenda Items from Members. Removals: Bob Turner GBM from Deputations

Motion: to accept the draft agenda as amended.

Moved: Barbra Petrick Seconded: Anthony Petrick.

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4. Confirmation of Previous Minutes

Minutes of the Local Board meeting held 29th of April 2010 were read.

Motion: Accept the previous meeting’s minutes as true and correct.

Moved :Bruce Finter Seconded: Anthony Petrick Carried

5. Report from Council

Cr Finter reported on the Council meeting held on 22 April 2010 Report informed the board that;

• A new deputy president will be appointed following a resolution passed in an closed session.

• Council has approved the restructure of senior management on advice from the Chief Executive Officer. The existing director positions (two) will be broken in to four director positions. (Ref. item 8.3 council minutes)

• Shire Service Manager have participated in a forum where matters relating to their employment and operation matters have been noted and reported to council. (Ref. item 8.8 council minutes)

• Income management will continue in Atitjere as decided by Minister Macklin. (Ref. 8.10 Council minutes)

Motion: Accept the report presented by Cr Finter

Moved: Benny Pope Seconded: Barbra Petrick Carried

6. Shire Service Manager’s Report

Clayton McCudden, Shire Service Manger Atitjere presented a report about:

• Atitjere’s Dump is under going changes to simplify access for the community and promote recycling. A conceptual drawing was displayed for the board. The board was informed that the recycling area is approximately 80% complete and that once complete a public meeting will be held to promote and inform the community of the correct usage of the facility.

• CDEP participant numbers are low and that the Atitjere office is attempting boost numbers though positive promotion of the program. The board was also informed that many beneficial community projects are planned for CDEP and these run risk of being postponed or canceled unless numbers improve.

• The Recreation Hall upgrades are complete and the facility is now open for use.

Motion: to accept the Shire Service Mangers report as presented

Moved: Barbra Petrick Seconded: Gretta Honeyman Carried

6.1 Shire Service Manager’s requests

The Shire Service Manager requested support or guidance on the following items:

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6.1.1 CBD Improvements Endorsement from the board on an application via the GBM next financial year for improvements to the Atitjere CBD, where the existing area between the shop and Arts Centre be sealed, with car parks marked and some minor landscaping:

Motion: Support the Shire Service Mangers plan for improvements to the CBD area.

Moved: Benny Pope Seconded: Bruce Finter Carried

6.1.2 Car bodies on community land

Local Board support for fixing a time frame for the removal of car bodies from community land under the following conditions;

• Issue a notice to the owner of the vehicle stating that the vehicle will need to be moved from community land within four weeks

• Issue a further notice three weeks from the initial notice stating that the vehicle will be moved by council in seven days time.

• Seven days later the council relocate the vehicle to the designated car body area at the waste management facility.

The board was informed that this proposal only applies to vehicles that are unserviceable, unregistered, abandoned and incomplete. The vehicle must be resting on community land and excludes vehicles within property boundaries. The Shire Service Manager informed the Board of the positive impact on the community of supporting this proposal via public safety and community appearance.

Motion: Support the Shire Service Mangers proposal to manage car bodies in the community

Moved: Bruce Finter Seconded: Barbra Petrick Carried

7. Agenda item from members

7.1 Plenty Highway The board discussed options for recording public and tourist opinion on the state of the Plenty Highway.

Motion: Form a petition for sealing work assist the Outback Way Development Council’s Jo Molin’s campaign to seal the highway.

Moved: Bruce Finter Seconded: David Williams Carried

7.2 Aged Care Facility

The Board discussed the building next to the GBM’s and its uses.

Motion: a) That the Shire Council should use the building for its original intended purpose

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b) Request that the council exhaust all options prior to redesignation. c) SSM investigates all options to use the building for its intended purpose.

Moved: Benny Pope Seconded: Greta Honeyman Carried

8. Other Business

8.1 Waltja Projects

Waltja as part of their training program would like to erect a shade sail within the community, advice is sought from the board as to a suitable location.

The board discussed locations.

Motion: Advise Waltja to erect the shade sail over the playground equipment adjacent to the bush church.

Moved: Benny Pope Seconded: Greta Honeyman Carried

8.2 Landscaping Atitjere’s parks and gardens

Members discussed the need to improve the parks and gardens with in the community.

The Shire Service Manger informed the board that such activities fit within the CDEP program and reinforced the need to improve participant level to facilitate this request.

9. Deputations

9.1 Joel Orr, CDEP Coordinator Spoke to the board regarding CDEP in Atitjere on;

• Improving participant numbers

• Planned projects

• Planned training activities

9.2 Percy Bishop, Sports and Recreation. Updated the board on the activities of the sports and recreation team and presented future program “one mum, one dad” to increase community participation in sports and recreation activities.

10. Questions from the public. No questions from the public 11. Advice to Council

The Board discussed what advice to present to Council for the next meeting on 2 June 2010

Motion: That Council;

a) Provide an Age Care Service in the Atitjere Community b) Appoint Greta Honeyman and Benny Pope to the Atitjere Local Board.

Moved: Bruce Finter Seconded: David Williams Carried

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The Chair closed the meeting at 1:10pm

________________ Chairman

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LOCAL ADVISORY BOARD REPORTS

ITEM NUMBER 7.10

TITLE Atitjere Aged Care

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 51761

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council provide an Aged Care Service in Atitjere.

SUMMARY: Atitjere Board is giving Council advice about an aged care service and the demountables installed by the previous Community Government Council for this purpose. BACKGROUND: Altarlpita Community Government Council constructed a building from 3 demountables next to the GBM for aged care. The building is not currently being used and is as new. Members believe the demountables are close to receiving a certificate of occupancy but note that no time frame has been given. The demountables do not meet aged care service delivery standards. Members do not want them to be used for any other purpose than aged care. On 19 May they moved that: a) Council use the demountables for their original intended purpose b) Council exhaust all options prior to redesignation of the demountables c) The SSM investigate all options to use the building for its intended purpose.

ISSUES, CONSEQUENCES AND OPTIONS:

Further modification of the demountables may be needed to meet aged care service delivery standards.

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Setting up an aged care service involves planning and finding ongoing funding, as well as qualified staff.

ATTACHMENTS: There are no attachments for this report.

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PRESIDENT'S REPORT

ITEM NUMBER 8.1

TITLE President's Report

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 52638

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council receive and note the President’s Report.

SUMMARY: Council is considering the work the President has been doing since the last Ordinary Meeting.

BACKGROUND The President’s Report is an opportunity for Council to ask questions and to monitor his performance. ISSUES, CONSEQUENCES AND OPTIONS Nil To be tabled.

ATTACHMENTS: There are no attachments for this report.

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CHIEF EXECUTIVE AND GOVERNANCE REPORT

ITEM NUMBER 9.1

TITLE Chief Executive Officer's Report

REFERENCE \01 - COUNCIL MEETINGS\2010 - 51516

AUTHOR Roydon Robertson, Chief Executive Officer RECOMMENDATION: That the Chief Executive Officer’s Report be received and noted.

SUMMARY: The Chief Executive Officer reports to Council matters of significance occurring in the Council’s operations.

BACKGROUND The report is an opportunity for Councillors to ask questions. ISSUES, CONSEQUENCES AND OPTIONS The workload on the CEO since the last meeting has been enormous as can be seen from the following meetings attended: 7 April – Department Health & Families – staff introduction 12 April – Executive Director Central Australia, Department of Local Government and Housing, Andrea Martin – monthly catch up 12 April – Senior Management Team Meeting 14 April – Meeting with Charles Darwin University (CDU) representatives concerning financial sustainability of Local Government in the NT. 15 April – Presentation at CDU on “Perspectives on LG Sustainability in the NT” 16 April – Meeting with FaHCSIA/GBM’s (second of recently commenced 6 weekly meetings) 19 April – Senior Management Team Meeting 20 April – Remote Service Delivery Conference (also attending were the Shire President, Deputy President and the Director Infrastructure) 20 April – Meeting with representatives from Attorney General’s Department, Canberra, re Night Patrol operations 21/22 April – Council Meeting (postponed from Lajamanu) 23 April – Representatives from Australian National Audit Office re Night Patrol operations 27 April – Susie Low, Mt Theo, re issues at Lajamanu and Yuendumu 28 April – Outback Highway Management Committee Meeting – attended by teleconference 4 May – Senior Management Team Meeting 5 May – Professor Rolf Gerritsen re CDU involvement in recently established Australian Local Government Centre of Excellence

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6 May – Finance Committee 6 May – Meeting re Yuendumu Child Care Centre operations 7 May – Meeting with Department Education & Training re establishment of Family & Children’s Services Centre at Yuendumu 11/12 May – Shire Service Delivery Meeting 13 May – Des Kennedy, Project Director, ShiresBiz Remediation Project 14 May – CouncilBiz Board Meeting 14 May – LGANT CEO’s Meeting 17 May – Senior Management Team Meeting, with special attention given to implementation of Interplan Strategic Planning system 18 May – Meeting with Executive Director, Department of Local Government and Housing, Andrea Martin re rating 19 May – Meeting with trainers from Interplan to advise them of Council’s needs 20 May – Meeting with Stephen Blackadder re CEO’s Performance Agreement 21 May – Special Council Meeting 24 May – Meeting with Alison Anderson, Member for MacDonnell (with Shire President) 25 May – Department of Local Government Information Sharing Workshop – this is the first of such initiatives from the Department. This roadshow is designed for developing the frameworks for supporting and monitoring councils’ performance and maintaining the Department’s on-the-ground relationship with regional councils. 26 May – Meeting with Karl Hampton, Minister for Central Australia, Member for Stuart. A lot of my time has been taken up with recruitment processes for the new three Directors. Applications close Monday 24 May, 2010 and a further report will be given at the Council Meeting. A major success in Council’s operations was the submission of the Central Desert Shire Council Enterprise Agreement 2010 to the Fair Work Authority for approval. This followed a vote of the staff which resulted in a 90% in favour. Results were: Number of votes cast: 170 Total Number Approving 153 Total Number Against 15 Split up: Headquarters For 30 Against 0 Ti Tree For 14 Against 1 Laramba For 16 Against 0 Engawala For 15 Against 0 Harts Range For 15 Against 1 Nyirripi For 15 Against 0

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Yuendumu For 18 Against 10 Lajamanu For 7 Against 3 Yuelamu For 12 Against 0 Willowra For 11 Against 0

ATTACHMENTS: There are no attachments for this report.

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CHIEF EXECUTIVE AND GOVERNANCE REPORT

ITEM NUMBER 9.2

TITLE CouncilBiz Board Meeting

REFERENCE \01 - COUNCIL MEETINGS\2010 - 51653

AUTHOR Roydon Robertson, Chief Executive Officer RECOMMENDATION: That Council receive and note the report, with the actions taken being endorsed.

SUMMARY: A CouncilBiz Board Meeting was held on 14 May, 2010 and the CEO is reporting on the main issues coming out of the meeting.

BACKGROUND As Chairman of the CouncilBiz Board I was very pleased with the way all members debated at the meeting some very important issues. The planned restructuring of CouncilBiz down to an Information Technology Support Service only as from 1 July 2010 is well on track. Major decisions made were:

• A 2010/2011 CouncilBiz Budget totalling $4,237, 884 was adopted, with Central Desert’s share being approximately $600,000. This is a major reduction from approximately $1,000,000 currently being charged. Whether CouncilBiz will be a membership fee (payable in advance) as compared to the current “dollar for dollar recharge process”.

• The CouncilBiz Constitution will be re-established to reflect where “we are at now”, “what membership we have now” and “what our business will be now”.

• That no further action be taken with the Department of Local Government in respect to “stranded costs” – I will explain this at the meeting.

• Provision of Financial Services for CouncilBiz IT and Professional Services for two years – tenders received were considered with the CouncilBiz General Manager to hold further talks with the two most preferred tenderers regarding a 12 month contract with a significant review after 6 months and a review after 9 months to determine the potential for extension beyond one year.

• Provision of Server Management Services – CSG was approved as the preferred tenderer, with the General Manager given authority to sign the finalised contract with CSG on the proviso that the final contract is not more than 5% above the tendered price – further explanation will be given at the meeting.

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ISSUES, CONSEQUENCES AND OPTIONS No further comment needed at this stage.

ATTACHMENTS: There are no attachments for this report.

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CHIEF EXECUTIVE AND GOVERNANCE REPORT

ITEM NUMBER 9.3

TITLE Governance Manager's Report

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 51263

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council receive and note the Governance Manager’s Report

SUMMARY: The Governance Manager reports to Council about what she has done since the last Council meeting.

BACKGROUND This report updates Council about the administration of Council and Local Boards, Governance Professional Development, Communications, Policy Development and Risk Management. It is an opportunity for Councillors to ask questions. ISSUES, CONSEQUENCES AND OPTIONS

ATTACHMENTS: 1 Attachment Governance- Local Advisory Board Statistics May

2010.doc

2 Attachment- Governance Manager's Report to Council 2 June 2010.doc

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Attachment 1 Attachment Governance- Local Advisory Board Statistics May 2010.doc

Attachment 1 Page 73

Local Advisory Board Statistics to May 2010

Community Meeting

Date

Quorum Minutes Chair Ward Councillor/s

attend

SMT Rep attend

Meeting Notices/ Agenda

distributed one week

prior

Meeting Minutes correct format and on

deadline

LAB Report correct

format and on deadline

Atitjere

21 Jan.

Yes Yes Bruce Finter

Cr Finter, Cr Schaber

No Yes No Yes

Atitjere

13 April Lost half way through

Yes Bruce Finter

Cr Finter, Cr Schaber

Elke Wiesmann

Yes Yes n/a

Atitjere

15 May Yes Yes Bruce Finter

Cr Finter, Cr Schaber

Elke Wiesmann

Yes Yes Yes

Engawala

8 Feb.

Yes Yes Clifford Tilmouth

Cr Drover Roydon Robertson, Elke Wiesmann

Yes Yes Yes

Engawala

12 April

Yes

Yes

Kevin Bloomfield

Cr Drover No No n/a

Lajamanu

2 March

Yes Yes Steven Dixon

No Roydon Robertson, Elke Wiesmann

No No No

Lajamanu

27 April Yes Yes Steven Dixon

Pres. Patrick Yes No No

Laramba

10 Feb.

Yes Yes Andrew Campbell

Pres. Patrick Roydon Robertson,

Yes Yes Yes

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Attachment 1 Page 74

Elke Wiesmann

Laramba

14 April

Nyrripi

16 Feb.

Yes Yes Ben Gallagher

Cr McKell, Cr Kitson, Cr Hargraves

Elke Wiesmann

No Yes Yes

Nyrripi

20 April Yes No Ben Gallagher

Elke Wiesmann

Yes Yes n/a

Nyrripi

18 May Yes Yes Teddy Gibson

Elke Wiesmann

Yes Yes Yes

Ti Tree

23 Feb.

No Yes Carmen Mazzitellu

Pres. Patrick Elke Wiesmann

No No No

Ti Tree 4 May Yes Yes Carmen Mazzitellu

Cr Haines, Cr Glenn

Yes Yes Yes

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Attachment 1 Page 75

Community Meeting

Date

Quorum Minutes Chair Ward Councillor/s

attend

SMT Rep attend

Meeting Notices/ Agenda

distributed one week

prior

Meeting Minutes correct format and on

deadline

LAB Report correct

format and on deadline

Willowra

24 Feb.

Yes Yes Kath Walker

Cr Kitson, Cr Hargraves, Pres Patrick

Elke Wiesmann

Yes Yes Yes

Willowra

5 May Yes Yes Marjorie Brown

Cr Kitson, Cr McKell, Cr Hargraves, Cr Martin, Pres. Patrick

Elke Wiesmann

Yes Yes Yes

Yuelamu

22 Feb.

No Yes No No Elke Wiesmann

Yes No No

Yuelamu

19 April No No No No No n/a

Yuend. 17 Feb

Yes Yes Lindsay Williams

Cr Kitson, Cr Hargraves, Cr McKell

Elke Wiesmann

No No No

Yuend. 21 April Yes Yes Tommy Watson

Cr Hargraves, Cr McKell, Cr Martin

Elke Wiesmann

Yes Yes n/a

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Attachment 2

Attachment- Governance Manager's Report to Council 2 June 2010.doc

Attachment 2 Page 76

Governance Manager’s Report to Council, 2 June 2010

This report covers the period from 22 April to 27 May.

1. Council Administration and Support

Prepared agendas and organised 2 Council meetings since April: a Special Meeting on 21 May and an Ordinary Meeting on 2 June.

I will be overseas from 15 June until 19 July. In my absence members can contact Governance Administration Officer Kimbi-Kay Bevan and Allan White, Acting Director Corporate and Community Services.

2. Professional Development

Council and Local Boards Professional Development:

Raelene Beale and I developed the Council’s workshop on planning on 31 May and 1 June. While Raelene did an evaluation I would appreciate further feedback from participants. Local Government Department staff advise that both funding submissions for Governance Professional Development and support in 2010/11 (over $160,000) have been approved. We are awaiting written confirmation.

Maggie Kavanangh has delivered local board workshops in Willowra, and Nyirrpi. Attendance at the Willowra workshop was low because of community fighting on the night before the workshop.

The local board workshop for Lajamanu has been rescheduled to early July.

The local board workshop for Ti Tree has been cancelled due to lack of interest. I will make another attempt to deliver a local board workshop in this region when more Aboriginal people take part in local board meetings.

I am working with a number of trainers on a workshop for chairs and deputy chairs of local boards in August September in Alice Springs an have asked local boards to suggest additional participants.

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Attachment 2

Attachment- Governance Manager's Report to Council 2 June 2010.doc

Attachment 2 Page 77

The reports about the local board workshops by Wendy Bell and Raelene Beale in Yuendumu, Yuelamu, Atitjere, Engawala and Laramba are attached.

Women’s Leadership Workshops:

Maggie Kavanagh has delivered women’s leadership workshops in Willowra and will be going to Lajamanu in July. The workshop in Ti Tree was cancelled due to lack of interest.

The reports about the women’s leadership workshops by Wendy Bell and Raelene Beale in Yuendumu, Yuelamu, Atitjere, Engawala and Laramba are attached.

FaHCSIA were pleased with the report but I have not yet received a response about my submission to FaHCSIA to fund more such workshops next financial year.

3. Local Advisory Boards

Six local boards met since the April Council meeting. Two of them made two attempts to achieve a quorum. Most gave advice to Council.

The local board statistics since the start of the year are attached.

I am working on my proposal for supporting local boards and am awaiting both the CLC’s and the Local Government Department’s review reports. I hope to present the proposal to Council in August.

4. Communications

Internal communication: Plain English Summary of Special Meeting.

Annual Report: Tabled and distributed.

Events: Preparing Alice Springs Show stall featuring community photo gallery, newsletters, annual reports and hot soup. Members need to advise Kimbi if they want to be part of the Central Desert Shire stall (shed).

Newsletter: Central Desert News distributed and on the web site.

Web Site: President’s Welcome on web site. Council minutes and agenda published on time. Local board agendas and minutes still often late. SSMs need more support with getting them to done on time.

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Attachment 2

Attachment- Governance Manager's Report to Council 2 June 2010.doc

Attachment 2 Page 78

Media: Weekly ABC radio interviews by CEO.

Communications and Engagement Strategy: Started.

5. Policies

Second draft of the Councillor Facilities, Benefits and Allowances Policy completed.

Reports to Council about Shire Council Meetings Policy and Local Boards Policy amendments requested by two members prepared.

6. Risk Management

Working with Managers and Directors on our Insurance Declaration for 2010/11.

7. Meetings

• Fortnightly Senior Management Team meetings

• Hugh Lovsey and Muhammad Waqas - Shire budget Money Story workshop and Council/CEO Relationship Journey booklet

• Raelene Beale – workshop on doing and communicating shire planning

• Maggie Kavanagh about women’s leadership and local boards workshops

• Diane MacMullin (MacDonnell) about working together on governance professional development, general shire election planning, policy development and communications strategy.

• CLC about MoU between Shire and CLC

• Neil Murray and Ron Hutcheson from Local Government Support Services (DLGHRS) about Shire compliance with the Act

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CHIEF EXECUTIVE AND GOVERNANCE REPORT

ITEM NUMBER 9.4

TITLE Amendment of Shire Council Meetings Policy

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 50449

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council consider whether it wants to make the following changes to its Shire Plan and Shire Council Meetings Policy:

a) that Council meet every month b) that Council meetings be held only in Alice Springs c) that travel allowance be paid after approved Council meetings

and workshops d) that Council pay more mileage allowance for members using

their own cars to come to approved Council meetings and workshops

SUMMARY: Some Councillors have suggested a number of changes about where and when Council meets and about allowances for members.

BACKGROUND Council Meetings: Council has made no policy about where and how often its meetings should be held. In its Shire Plan Council it budgeted for Ordinary Council meetings every 2 months, or 6 times a year. This is the lowest number of Ordinary Meetings per year allowed under the Local Government Act. It also budgeted for 1 Special Meeting per year. Under the Shire Plan, Ordinary Meetings rotate between Alice Springs and Shire communities. This Council decision goes back to the Central Desert Shire Transition Committee which was made up of members of the old Community Governance Councils. The Committee members wanted residents without cars or money to have a chance to come to Council meetings in their communities at least a few times a year. They also wanted residents to have a chance to speak informally with all Councillors at least a few times a year.

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The only communities that can accommodate Council Meetings are Yuendumu, Lajamanu, Ti Tree and Atitjere. The majority of Shire residents live in these communities. Travel and Mileage Allowance: It used to be Council’s Shire Council Meetings Policy to pay travel allowance (TA) after approved meetings. Council changed this policy last October. It now says TA has to be in members’ bank accounts 2 days before an Ordinary Meeting. Council made this change because members often arrived at meetings without money. Council pays mileage allowance of 70 cents per kilometre, in line with NT and Australian Government standards. These standards are for 2WD cars travelling on sealed roads, not 4WD cars travelling on unsealed roads. Council policy says mileage allowance can be reviewed every year. ISSUES, CONSEQUENCES AND OPTIONS Having Council meetings every 2 months means long agendas which are tiring for members. Monthly meetings would have shorter agendas. Since April Council has spent much time discussing matters to do with the recruitment of a new CEO, the resulting executive restructure and Code of Conduct matters. This has reduced the time Council usually spends on preparing for the Council meeting. If Council spent half a day prior to the Council meeting on preparing for the meeting it would spend less time on the Council Meeting itself. Effective chairing by the President also helps ensure that the agenda is dealt with in a timely manner. Council meetings are expensive, whether they are held in communities or in Alice Springs. Monthly Council meetings would mean doubling these costs. It would also mean having to increase staff numbers in head office. Other expenses in the budget would have to be cut in order to pay for this. If there were no Council meetings in communities Council would need to think about holding other events in communities that give residents an opportunity to meet elected members face-to-face a few time per year. Because this would be in addition to Council meetings in Alice Springs it would result in higher overall costs. Paying TA before meetings means members who do not come to the meeting after the money is paid owe Council money.

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Increasing the amount of mileage allowance means other expenses in the budget would have to be cut. This would need to be considered when Council decides about the 2010/11 Shire Plan.

ATTACHMENTS: There are no attachments for this report.

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CHIEF EXECUTIVE AND GOVERNANCE REPORT

ITEM NUMBER 9.5

TITLE Implementation of Council/CEO Relationship Resolutions

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 50470

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council give guidance on the implementation of the resolutions it has made about building a positive professional relationship with the CEO.

SUMMARY: Council is considering how to implement (make happen) the resolutions it passed at its meeting of 22 April.

BACKGROUND On 22 April Council resolved: 1. That adequate resources be allocated to support a positive professional relationship between Council and the CEO. This involves:

a) An informal structure to be set up to enable at least bi-monthly private meetings between Council and the CEO

b) Developing a budget for this purpose, for Council’s consideration at its next meeting.

2. That Council be properly empowered to make informed high level decisions by implementing the following:

a) all reports to be presented to Council to have a short plain English summary

b) all difficult concepts and financial information to be presented visually where possible and members to have the main say about what is a difficult concept

c) always checking that all members have really understood what is being discussed before a decision is taken

d) the CEO to advocate to the Local Government Department and other agencies as a matter of priority for funding to carry this out

e) that, if these agencies do not fund this critical need, Council discuss the implications of this as a matter of priority to protect its informed decision making capacity and the wellbeing of its staff.

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3. That the CEO visit communities regularly to attend local board meetings and other important meetings in the community as requested by Councillors. Councillors ensure that every local board meeting receives a report from a Ward Councillor. The following progress has been made: 1a) and b): The first Council/CEO dinner has been booked for 6pm on 1 June at the Alice Resort. The cost for 6 annual dinners ($3,000) has been included in the draft 2010/11 Shire Budget. 2 a) and d): The Governance Manager has assisted some of her colleagues with the production of plain English reports to Council. Council feedback about how well this is working is requested. She has also sought funding from the Local Government Department for the employment of a writer to assist further with this. She is working with the Finance Manager and Hugh Lovesy from Little Fish on a Money Story workshop prior to approval of the 2010/11 budget. Funding to assist with visual representation of financial information will be sought from the Australian Government. 2 b) and c): Guidance from Council about implementation (suggestions to be tabled) is being requested. ISSUES, CONSEQUENCES AND OPTIONS Nil

ATTACHMENTS: There are no attachments for this report.

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CHIEF EXECUTIVE AND GOVERNANCE REPORT

ITEM NUMBER 9.6

TITLE Reconvening Local Board Meetings

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 50814

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council consider whether to change the process for reconvening (changing the date of) local board meetings.

SUMMARY: Nyirrpi Board has made a written request to change a local board meeting to a date that does not suit most ward councillors. They want Council to talk about this.

BACKGROUND Under the Local Government Act and Council’s Local Boards Policy the CEO convenes local board meetings. As one of the Governance Manager’s jobs is to administer and support the local boards the CEO has delegated responsibility for convening local board meetings to her. Council discussed and approved the local board meeting schedule for 2009/10. Because most residents don’t plan that far ahead and want to react flexibly to local events local boards often ask to change those planned dates. Sometimes they do this when they did not get a quorum or they know they will probably not get a quorum. They often achieve a quorum at their second try. Because members have previously asked for more flexibility for local boards, a simple process was developed that gives local boards a lot of freedom to set their own meeting dates. If a local board wants to reconvene a meeting:

• The local board chair (or deputy) talks with members about the new date.

• The chair signs a simple form asking for the meeting to happen on a new date.

• Unless there is a pressing reason not to do so the Governance Manager approves the request.

This process has worked well and, so far, the Governance Manager has supported all requests to reconvene meetings.

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The Nyirrpi Board’s scheduled meeting on 20 April did not achieve a quorum because a majority of local members were not in the community. All ward councillors gave apologies because the meeting was too close to the reconvened Council meeting. An informal meeting with members and residents took place instead. Those present decided they wanted a second chance to have a valid meeting before Council meets on 2 June. They did not want to have to wait until August before they could give advice to Council. Members discussed a number of dates and also considered the leave of the Shire Service Manager. They chose 18 May as the most suitable date. The Governance Manager approved the attached request. ISSUES, CONSEQUENCES AND OPTIONS

1. Council can change its Local Board Policy, however, Council policies must comply with the Local Government Act. Council can advocate for a change to the Act. For example, if it believes local board meetings should be convened by Council instead of the CEO. In that case Council may wish to consider that it only meets every 2 months. This is a long time for a local board members to wait until they find out whether they can change a meeting date.

2. Council can change the process for reconvening scheduled

meetings. For example, Council can require the local board chairs to also consult with ward councillors before they request a new meeting date. Issues to think about:

• Who will consult about the new date? Because chairs are unpaid volunteers it is likely that the time-consuming job of coordinating between members who live in the community and ward councillors who don’t will add to the work load of local staff.

• What should happen if the chair can’t get agreement on a new date?

• Who should have the final say? • Would Council be happy for meeting dates not being

changed because there is no agreement on the new date? • Loss of local autonomy has become a great concern for

many residents after shires replaced community councils. How can Council balance giving local board members a) the best chance to discuss Council decisions with ward councillors and b) control their meeting dates as much as possible locally?

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ATTACHMENTS: There are no attachments for this report.

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CHIEF EXECUTIVE AND GOVERNANCE REPORT

ITEM NUMBER 9.7

TITLE Amendment of Local Boards Policy

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 51224

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council consider whether to add the following to its Local Boards Policy: Anyone wishing to make a presentation to a local board must seek permission from the board’s chair in writing, two weeks before the meeting.

SUMMARY: Some Councillors have proposed changes to the Local Board Policy and procedures.

BACKGROUND Council’s Local Board Policy does not deal with presentations to local boards (also called “deputations”). Council has guided the development of local board procedures in its Good Governance Manual, especially in Chapter 4.8. Lajamanu, Willowra and Ti Tree boards have also developed their own protocols for visitors and their own procedures for deputations. For example about being respectful and polite, using clear, easy English, speaking for a short time, being clear about what the presenter wants from the board. Current procedures for presenting to local boards are:

• Presenters ask the chair for, or reply to, an invitation from the chair to make a deputation (through the SSM, who acts as a secretary to the Local Board)

• Presenters must clearly state the reason for wanting to make a deputation (for example: “give information about …”, ”seek support for …”, “hear the board’s views on …”)

• They must do so more than a week before the meeting (Council policy says that notices with agendas must be distributed and published at least one week before the meeting)

• The chair decides whether to put the deputation on the agenda

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• Presenters must follow the procedures and protocols of the local board (SSMs make sure presenters understand the procedures and protocols)

• Presenters must accept the decision of the board (including the decision not to make a decision about the deputation)

• When staff members want to present to local boards they can ask the chair to give them a separate item on the draft agenda (for example SSM Report, Child Care Coordinator Report) or they ask the chair to include what they want to talk about under Other Business.

Some Councillors also want the procedures to include that requests to the chair be sent through the Ward Councillors. ISSUES, CONSEQUENCES AND OPTIONS Under the Separation of Powers, Ward Councillors have the following governance role as members of local boards: they report to the board about Council decisions and speak up for the local board at Council. They can also support the chair and the other members in many ways. They have no operational role, such as giving secretarial support to the board. This is the role of the SSMs, who are responsible to their Director for carrying out Council procedures. A written request for a deputation would need to be addressed to the chair at the Shire Service Delivery Centre and can be copied to the Ward Councillor. If the SSM does not pass the request on to the chair he or she can be held accountable. A Ward Councillor can raise this with the CEO. The buck stops with the SSM.

ATTACHMENTS: There are no attachments for this report.

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CHIEF EXECUTIVE AND GOVERNANCE REPORT

ITEM NUMBER 9.8

TITLE Councillor Facilities, Benefits and Allowances Policy

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 50471

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council adopt the draft Facilities, Benefits and Allowances Policy.

SUMMARY: Council is considering what facilities, benefits and allowances elected members should receive.

BACKGROUND The President has asked for a policy that makes clear what facilities, benefits and allowances elected members can expect to help them carry out their responsibilities. Many Councils have such a policy. This Council already has such a policy for the President, but not for the other elected members. A draft of the policy was discussed at the last meeting and Council decided it needed more work. When drafting the attached policy management considered whether Council can afford the benefits, facilities and allowances offered. Council needs to seek additional grant funding to pay for some items, for example private work stations with computers for all members in shire offices. ISSUES, CONSEQUENCES AND OPTIONS Council can adopt the policy as it is or it can ask for additional items. If it chooses to add items its needs to review the shire budget.

ATTACHMENTS: 1 Draft Councillor Facilities Benefits and Allowances Policy.doc

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Draft Councillor Facilities, Benefits and Allowances Policy

REFERENCE NUMBER: P- ORGANISATIONAL UNIT: All RESPONSIBLE POSITION: CEO RELEVANT DELEGATIONS: DATE ADOPTED: 1 April 2010 REVIEW DATE: Objectives:

• to clarify the provision of facilities, benefits and allowances to elected members • to inform elected members of their entitlements and responsibilities • to ensure elected members are compensated for the work they do for Council

Legislation/Reference: Local Government Act, Section 71 Local Government Guidelines Central Desert Shire Council Meeting Policy Central Desert Shire Council President’s Work Requirement Policy Central Desert Shire Code of Conduct Central Desert Shire Professional Development and Vehicle Policies Anti Discrimination Act (Section 19) Policy: 1. Elected members shall not use Council facilities and property for personal or family business or to further their political careers. 2. Council may resolve to provide reasonable additional facilities and expenses for members with a disability, in order to allow them to perform their civic duties 3. Elected members of the Central Desert Shire Council are entitled to the following facilities:

• Business cards, name badges and a diary • Governance information materials that meet the needs of members, for example a

Good Governance Manual and Councillor information folder

• Postage of official correspondence to individual residents through the council system. Bulk mail out costs will not be met.

• Meals/refreshments during Council, Council Committee meetings or other times while on approved Council business

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• Use of shire photocopying facilities and stationery for Council business and in small

quantities.

• Use of shire phones, faxes and computer facilities for Council business, including their own Central Desert Shire Council email address.

• Use of shire office facilities to access, print and keep Council-related paperwork in

private.

• Shire meeting rooms in communities and head office can be booked by members free of charge for meetings, interviews and other Council business, but not for electoral reasons.

• Two shirts/tops with Council logo per year.

• Use of shire vehicles when on authorised Council business, for example to attend

Council meetings or professional development workshops and local board meetings in their ward.

• Accommodation when on authorised Council business, for example to attend Shire

Council or professional development meetings in Alice Springs.

• A member acting as President in the President’s absence has use of the car provided to the President.

• Council’s LGANT delegates may attend the meetings of LGANT at Council’s

expense. • Council’s ALGA delegates may attend the annual ALGA National Assembly at

Council’s expense. 4. Elected members of the Central Desert Shire Council are entitled to the following benefits:

• Invitation to take part in staff training where this helps members to carry out their duties, for example email, internet, computer, literacy and numeracy training

• Shire insurance cover while on shire business to the limit set in Council’s insurance

policies

• Attendance costs for a member and their partner where a member represents Council at a function at the request of the President.

5. Elected members of the Central Desert Shire Council who are also employees of the shire are entitled to the following benefits:

• Unpaid leave to attend Council meetings, local board meetings, Economic

Development Advisory Board meetings and Council Committee meetings

• Unpaid leave for attending authorised professional development activities.

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6. Elected members of the Central Desert Shire Council are entitled to the following allowances:

• Travel Allowance – covers reasonable out-of-pocket costs when travelling on authorised Council business, for example snacks and incidentals. Accommodation, meals and fuel for shire vehicles are organised and paid for by staff. See also Shire Council Meetings Policy.

• Mileage Allowance - compensates members for the use of their own vehicle,

including fuel, when travelling on authorised Council business. The CEO may agree to a member using their own vehicle if the member has given a signed and witnessed statement that indemnifies (protects) Council against all claims that may arise due to the use of a private vehicle.

• Base Allowance – fortnightly payments that cover agenda study and meeting

preparation, attendance at Council meetings, social functions as a Council representative, constituency responsibilities and Council representation outside the shire.

• Electoral Allowance – fortnightly payments that cover any electoral matters, for

example working with people in the members’ ward.

• Professional Development Allowance – a capped amount that covers the cost of travel, course fees and meals when taking part in training courses, workshops and conferences that build the member’s professional competence and help the member meet their responsibilities. See also Professional Development Policy.

• Extra Meeting Allowance – a capped amount for all members, except for the

President and Deputy President, that covers attendance at Special Council and Council Committee meetings, LGANT meetings, approved professional development activities and conferences in line with Council’s Professional Development Policy.

Members need to apply for all allowances, except for Base and Electoral allowances, which are paid automatically. Council decides about allowance amounts as part of the shire budget and within the limits set by the Local Government Act. Members acting as President in the absence of the President for more than 28 days in a row are paid 100% of the Presidents Allowance for that period. .

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CHIEF EXECUTIVE AND GOVERNANCE REPORT

ITEM NUMBER 9.9

TITLE Naming of Headquarters Training Room

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 50469

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council approve the name for the Headquarters Office Meeting/Training Room suggested by Cr Schaber.

SUMMARY: Council has asked Cr Schaber to suggest an Arrernte name for the new Headquarters Office Meeting / Training Room.

BACKGROUND On the first floor of the Bagot Street Office is a Meeting / Training Room which is getting good use for a variety of purposes. For booking and other purposes it is considered beneficial to have the room named for clear identification, particularly to have it not mixed up with the Council Chambers e.g. we used to have meetings in the “Stuart Room” in our previous office in the Plaza. Council has asked Cr Schaber in February to suggest an Arrernte name for the room to the April 22 Council Meeting. ISSUES, CONSEQUENCES AND OPTIONS Nil

ATTACHMENTS: There are no attachments for this report.

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CHIEF EXECUTIVE AND GOVERNANCE REPORT

ITEM NUMBER 9.10

TITLE Special Exemption Licenses

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 51267

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council decide how to reply to the response from the Manager for Road Safety Policy, Department of Lands and Planning.

SUMMARY: Council is considering a response from the NT Government about its request to the Transport Minister to allow exemption licenses for residents who had lost their drivers licenses

BACKGROUND Early last year Council decided to advocate for the introduction of special exemption licenses for residents who had lost their drivers licenses so they could work for the shire. This was the result of a recommendation from Yuelamu Advisory Board. The board was worried about the shire finding it hard to hire local workers because so many of them had been disqualified from driving. A year ago, the Minister referred Council’s proposal to the Road Safety Coordination Group for policy advice. The Manager for Road Safety policy has now sent an email saying she does not recommend changing the law to allow special “work” exemption licenses. She makes some additional suggestions in the attached email. ISSUES, CONSEQUENCES AND OPTIONS Some other states have exemption licenses that allow disqualified drivers to drive for work purposes only.

ATTACHMENTS: 1 Attachment- Email Jennifer Malone Road Safety.doc

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From: Jennifer Malone [mailto:[email protected]] Sent: Thursday, 4 March 2010 9:01 AM

To: Elke Wiesmann Cc: Barbara Littler; Kerri O'Brien; Ashlee Mcinnes; Secretariat DLP; Monica Birkner; May Taylor

Subject: FW: Special exemption licenses Importance: High Dear Ms Wiesmann As discussed on the phone, Monika Birkner has forwarded your email of 15 February 2010 for my response as Secretariat for the NT Road Safety Coordination Group and Manager of Road Safety Policy. As previously advised, where a licence suspension was a result of a fines recovery action, the suspension may be lifted by meeting certain requirements such as entering into a time-to-pay arrangement with the Fines Recovery Unit. In cases where a licence was suspended because of a medical condition, a satisfactory medical certificate will lift the suspension. As an alternative to a suspension under the Demerit Point Scheme, a driver also has the ability to enter into a Good Driving Behaviour arrangement. However, licence cancellation or disqualification is generally applied by the Courts as a result of committing a more serious traffic-related offence (for example, drink driving) or a series of offences. These offenders are prohibited from holding or applying for a licence for a period specified by the Courts as a deterrent for the risky driver behaviour. Amending legislation to enable the granting of special ‘work’ exemption licenses for remote community residents who had their licenses suspended or cancelled is not recommended. This is based on sound road safety principles and supported by our contracted road safety expert, the George Institute for International Health. Remote employment issues are very important and a driver’s licence is an important part of jobs in remote areas. Perhaps an Alcohol Interlock is an option for some of your employees following the completion of the mandatory disqualification period? I understand that this issue has also been raised with the Tanami Regional Partnership Agreement. In acknowledgement of this, and other remote driver education and licensing issues in remote communities, we are currently working with the Department of Housing, Local Government and Regional Services and NT Police to investigate options to improve licensing and re-licensing outcomes in remote communities. I understand that the Central Desert Shire attends these meetings and your representative may have received a project update last week. Please do not hesitate to contact me if you would like to discuss this matter further or Ms May Taylor (phone: 89515574) in our Alice Springs Office, as she may also be of assistance. Yours sincerely

Jennifer Malone | Manager Road Safety Policy | Transport Policy and Planning Division Department of Lands and Planning p... (08) 8924 7993 | f... (08) 8924 7200 e… [email protected] | www.nt.gov.au/dpi Level 1, Energy House, Cavenagh Street, Darwin GPO Box 2520, Darwin NT 0801 The information contained in this message and any attachments may be confidential information and may be subject to legal privilege, public interest or legal profession privilege. If you are not the intended recipient, any use, disclosure or copying of this message or any attachments is unauthorised. If you have received this document in error, please advise the sender. No representation or warranty is given that attached files are free from viruses or other defects. The recipient assumes all responsibility for any loss or damage resulting directly or indirectly from the use of any attached files.

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CHIEF EXECUTIVE AND GOVERNANCE REPORT

ITEM NUMBER 9.11

TITLE Ratification of Common Seal

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 52549

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council ratify the use of the Common Seal.

SUMMARY: The Common Seal Register lists all funding agreements signed since the last Council Meeting for Council’s approval.

BACKGROUND The Common Seal of the Central Desert Shire Council must be stamped on every contract signed on behalf of the Central Desert Shire Council, for example on each funding agreement and each employment contract. Since the last meeting a number of agreements have been signed by Central Desert Shire Council and agencies which fund services in the shire. Central Desert Shire Council must authorise each use of the Common Seal and keep a register of the use of the Common Seal. ISSUES, CONSEQUENCES AND OPTIONS Nil

ATTACHMENTS: 1 Attachment- NEW COMMON SEAL.doc

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Common Seal Register

Date Seal

Attached

Project

Document Description

Signed By

29/3/10 Funding Agreement 10,440.00

Families, Housing, Community Services& Indigenous Affaires Ti tree region Bus run NTER-Community Stores Licensing

Shire President Norbert Patrick Roydon Robertson Acting CEO

29/3/10 CDEP Employment Program(modified) 14,892,271.00 Lajamanu-Bobcat mixing bucket (NEW)12,700.00 Nab Cup Night Patrols Support (New)18,000.00 Slasher for Wilora and Alyuen (New) 6,979.00 Wilora washing machine 12,579.00

Families, Housing, Community Services& Indigenous Affaires

Shire President Norbert Patrick Roydon Robertson CEO

8/4/10 Special Assistance Wilora playground area $30,000.00

Special Assistance SR funding Shire President Norbert Patrick Roydon Robertson CEO

16/4/10 GBM Community Capacity Fund $1,186,241,10 Playground equipment 359,700.00 Willowra Mediation 139,700.00 VARIATION

Families, Housing, Community Services& Indigenous Affaires

Shire President Norbert Patrick Roydon Robertson CEO

11/5/10 GMAAAC 4x4 DUEL CAB UTILITY Yuelamu Age Care 25,000 gst inclusive

Aged Care Services Yuelamu

Shire President Norbert Patrick Roydon Robertson CEO

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18/5/10 VARIATION to 2009/10 Capital Infrastructure Grant Program

Capital Funding Agreement Shire President Norbert Patrick Roydon Robertson CEO

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CHIEF EXECUTIVE AND GOVERNANCE REPORT

ITEM NUMBER 9.12

TITLE Member Appointments after March 2011

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 50166

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council resolve to co-opt members for any vacancies that happen after March 2011, as follows: a) The person must be eligible for Council membership under the Local Government Act and must be able to do the job of a member, as defined by the Act b) Council must consider local board advice and the standing of the person in the ward they would represent c) Council will seek expressions of interest through local board meetings and public notifications (community notice boards, community media announcements, web site, newspapers) by the time of the next possible Council meeting

d) Interested persons will be asked to sign a consent and declaration form based on the form signed by Council candidates and address Council at its next possible meeting, either in person or in writing

e) If there are more than one interested persons Council will vote on whom to co-opt. It will go through the same process used to elect the President and Deputy President.

SUMMARY: Council is considering how to fill vacancies on Council between March 2011 and March 2012

BACKGROUND The Local Government Act says that Council vacancies that happen more than 12 months before the end of a member’s term must be filled at a by-election.

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All members terms end at the next general local government election. The next election is planned for March 2012. If the vacancy happens within one year before the next general election – for example after March 2011 - Council can also “co-opt” someone for the vacancy (appoint someone without holding a by-election). Council can only co-opt if it makes a policy or a resolution about this. Under the Act, a by-election must be held within 3 months of the vacancy happening. If a vacancy happens 3 months before a general election, Council does not have to fill the vacancy at all. Because the next election is set for March 2012, this would apply to any vacancy that happens after December 2011. ISSUES, CONSEQUENCES AND OPTIONS Without a resolution or policy about co-opting members for vacancies that happen 12 months before a general election all vacancies must be filled through a by-election. Elections cost Council a lot of money. Estimates range from at least $80,000 for a general election and $20,000 for a by-election to double those costs. Costs depend on whether elections are contested or not, weather and road conditions. A good induction for new members is also expensive. Elections also take up a lot of time of many Council staff. It is therefore good to avoid holding a by-election too close to a general election and to co-opt members if a general election is coming up.

ATTACHMENTS: There are no attachments for this report.

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CORPORATE AND COMMUNITY SERVICES

ITEM NUMBER 10.1

TITLE Acting Director Corporate and Community Services

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 52078

AUTHOR Allan White, A/Director of Corporate and Community Services

RECOMMENDATION: That Council

a) receive and note the report of the Acting Director Corporate and Community Services

b) receive and note the Grants Acquittals April May 2010 Report c) record its appreciation of the efforts of Cr Kitson, the AFO

and the GBM for their support of the Willowra Mediation Project

SUMMARY: The Acting Director Corporate and Community Services reports to Council about matters of significance since his last report.

BACKGROUND

The attached reports cover the following services: Night Patrol, Aged Care, Child Care, Community Services, Sport and Recreation, HR, IT and Finance.

Community Services: The night patrol service continues to work effectively, serving all members of the community well. The aged care service is working effectively and has success in training. Sport and Recreational activities are greatly appreciated and are working well. The family and domestic violence programme continues with ongoing benefits. The work of Cr Kitson, the Australian Federal Police and the GBM in this field is especially noted. Childcare: a meeting at Yuendumu with managers, the CEO and myself successfully resolved staffing and budgeting issues.

ISSUES, CONSEQUENCES AND OPTIONS Nil.

ATTACHMENTS:

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1 Attachment- Reports Acting Director Corporate and Community Services.doc

2 Attachment- Grant Acquital Reports.doc 3 Attachment- Finance Section Report_May.doc 4 Attachment - Shire Grants January.pdf 5 Attachment- Finance april aged debtors.pdf

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Night Patrol

Night Patrol across the Shire is generally working well however some issues still remain in relation to recruitment and retention of staff coupled with training and compliance with organisational and Attorney Generals Policy and Protocol in relation to operations. This is being addressed through community visits and meetings with staff and Shire Service Managers to improve the quality of work undertaken and ensure guidelines are complied with i.e. Shire Council vehicle use Policies coupled with Attorney General Vehicle use expectations.

The current transitional processes are to achieve the operational practices complying with the Attorney Generals Operational Framework for Night Patrol 2010. Currently CDSC Night Patrol operations have centred around security type functions on communities. The co-ordinator is working to develop in line with the expected role of the funding agreement and the real life expectations that are faced every day in seeking to achieve the desired results. Helping vulnerable people by reefing them to others better equipped to assist there immediate and long term needs. This is being achieved by the transitional process still occurring due to the implementation of new and improved working practice with a focus on working towards the new processes.

All work of this kind has it’s changes challenges are encountered ,where unintended mistakes have been made they have been dealt with quickly and accurately. Where they may happen they are addressed during the roll out and updates and or changes are made to take into account cultural and individual community issues which vary across the Shire.

Team retention rates. Very Good.

Recruitment and retention across the CDSC region is currently the highest in the NT. This is due to the above process which will be continued in the next quarter.

Focus on Night Patrol staff issues has taken priority in the preceding months due to the loss of Field Officer Patrick Torres and the recruitment of Warren Kunoth to this position. Warren Kunoth has been mentored and trained in his role but remains confused as to his role due to the inherent workload currently experienced by the NP Coordinator and Field Officer is quite high. A work assessment is being carried out by our team to consistently ascertain the highest areas of priority and focus on compliance in these areas prior to moving forward.

Current activity focus.

Night Patrol focus currently is centred on the following.

� Compliance with AG Operational Framework.

� Completion last week of the ESUB funding submission (completed)

� Consultative meetings with NP staff and SSM’s to ensure service delivery on the communities is supported and managed on the ground by the SSM’s with support from NPC and NPFO.

� Recruitment and retention on Night Patrol staff in communities. Mainly filling vacant positions in the communities as a matter of priority supported by the SSM and the Local Advisory board as panel members in interviews.

� Induction training of new staff in accordance with Shire Policy and in conjunction with CDSC training coordinator Julie Sheehan.

� Staff work attendance and performance in accordance with Shire Policy inclusive of Probationary reports. This is completed in conjunction with SSM’s as managers on the ground.

This focus has seen some changes in relation to the way Night Patrol staff report to their respective SSM’s and the NP Coordination team. To date it has been very positive although some minor introduction issues are still being addressed.

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The focus of management operations has not altered over the last months. At coordinator and Field officer level high workloads are still experienced and the need to prioritise work is as high as ever. This however will be reduced and workloads improved with the employment of a Night Patrol Admin Officer over the May / June period.

All financial returns are current, the budget based on the ESub has been completed and training on how to access detailed information from Finance One is being arranged in house.

Night Patrol Office buildings have been handed over for occupation.

Nyirripi opened and functional, Wilora opened and functional

Yuendumu opened and FunctionalEngawala awaiting opening

Willowra awaiting opening ,Yuelamu awaiting opening. Although we are awaiting the official openings of these offices they are stocked with equipment and utilised by staff in the lead up. All six offices are now operational.

Sport and Recreation.

General

Positions filled in Lajamanu, Engawala, and Atitjere. Readvertising in Yuelamu, Nyirripi, Laramba, Willowra, Yuendumu and Ti Tree area.

A successful fourth CSRO Workshop was held April 2010. Numbers were low due to lack of vehicles to bring staff in and community issues; however the Central Desert Shire Framework was workshopped and applied in a practical sense. The Atitjere team gave a presentation on how they are using the framework in their sport and rec program.

We were unsuccessful in the Youth in Communities funding application. The S&R Coordinator is following up on the reasons.

To date we do not have feedback from the 2010/11 ESub (DOHA).

The CSRO Mentor position has been discussed with the Executive Director of NREATAS who has approved the unspent funding to be put towards the CSRO Mentor wages. Wages for this position have also been applied for in the 2010/11 ESub.

NRETAS paid for all Shire Youth, Sport and Recreation Managers to attend a workshop in Darwin to discuss how we could better work together. This was initiated by the Shire Youth Sport and Recreation Managers Network created late last year. The visit was very useful; the group was able to raise a number of issues while providing resolutions to how we work. A MOU will be drafted by the department and negotiated with the Shire Youth Sport and Recreation Managers and signed off together.

The S&R Coordinator has been invited to sit on the Heart Foundations Steering Committee. Our Shire has been asked to enter the Local Government Awards for the 2009 Shire Softball Tournament.

Communities

Atitjere

With the support of the CSRO Mentor, Atitjere is working to the Shire Sport and Recreation Framework and have the strongest running sport and recreation program in the Shire. The two CSRO positions are filled

by local staff. The team is working closely with CDEP to increase the S&R team.

Lajamanu

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There are two CSRO positions filled. CDEP is being used to trial other potential CSRO’s. There is assistance to this team to ensure they are not relying on Mt Theo for the delivery of programs.

Nyirripi

Two CSRO positions have recently been filled, this team will also need support to ensure they understand their role and deliver programs to balance what Mt Theo delivers.

Willowra

SSM has readvertised 1 P/T position.

Yuendumu

1 P/T position still not filled.

Ti Tree/6 Mile/Nturiya/Wilora

The new CSRO Cluster Leader has commenced and has worked well networking and bringing in organisations to deliver programs through sport and rec. Community members have been identified for the advertised positions. The same message of a holistic program, with community support is being advocated by the Cluster Leader.

Laramba

1 P/T position is still not filled.

Engawala

1 CSRO was terminated; the SSM has indicated that the remaining CSRO needs assistance.

Yuelamu

1 CSRO position has resigned; the other CSRO has limited activities operating.

Child Care Co-Ordination.

Children’s services

Nareen Carter, new Children’s services Coordinator is familiarising herself with Shire Children’s services by a round of community visits.

School Nutrition Program (SNP)

The Co_Ordinator meet with the DEEWR contract manager – George Donaldson, SNP reports now up to date – awaiting release of funds.

Nutrition training has occurred in most communities.

Yuendumu

Meeting with Grant Steel, Judith McKay, Roydon Robertson, Allan & Nareen Carter; issues dealt with included staffing and budgeting. These were discussed & resolved and agreement to move forward positively.

STEP Trainee program - participants have dropped to 6.

Reporting now up to date.

Child Care. A proposal has been received from World Vision to operate the Play Group at Yuendumu . The service is currently operated by World Vision and as we understand was in response to a community need which Council CEO at the time felt that was not part of our core business at that time.

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The Child Care Co-Coordinator is of the same opinion as I that the integration of the group into Council’s operations would have many benefits and no down sides. A risk analysis has been done, and has identified continuing funding as the only risk with many benefits. This risk is noted as it can happen, however given the commitment to these services is very unlikely. As such it is it would be of community benefit and Council’s that we integrate the service into Council’s operations.

Age Care Services

Visits

Ti Tree and Willora have occurred. Extra support has been given during as a result of the flooding of the Willora Community in February during March April of this year.

Training:

Laramba Aged Care letters of achievement were presented to staff.

Ti Tree in the delivering of Cert II,Cert III and Cert IV In Home and Community Care.

OH&S Age Care Policies Procedural Manual under discussion for all sites.

Buildings.

Laramba, requires the kitchen to be upgraded, the shower / toilet area to meet aged and disability access guidelines. An additional ramp is required in front of the building. The installation of shade sales allowing for improved outdoor activity by the residents.

Nyirripi

Cool room requires attention to be more effect to achieve and maintain the required temperature parameters.

The installation of shade sales will allow for improved outdoor activity by the residents.

Lajamanu

General works in progress.

The installation of shade sales allowing for improved outdoor activity by the residents.

Repairs and Maintenance Disability Modifications.

Disability modifications funding that remains a continuing issue. The need for the provision of these facilities is recognised in that new facilities now accommodate these expectations. There is now funded programme form any source that allows for the funding of retro fitting in these much needed areas.

The Co-Coordinator feels that presentations to the concerned Departments are needed and to the Local Members, both Territory and Commonwealth to get appropriate funding commitments.

Reporting HACC, CAOC Age Care, Flexible Housing & IWF.

All reporting is in progress for all sites as required.

Staffing.

New Co-Ordinators have taken u their positions at Nyirripi and Yuelamu

Centrelink:

Central Desert Shire Council is an Agent for Centrelink (with the exception of Yuendumu, where Centrelink delivers its own service). The Shire is waiting on communication from Centrelink (Canberra) about the renewal of the Centrelink contract for 2010/2011. The Shire has already expressed an interest in being the agent for service delivery again.

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Australia Post:

Postal services are part of the Shire’s contract with Australia Post, except for Yuendumu, where a licensed Australia Post Office operates. The Shire will start negotiations with Australia Post to do the community postal agreements again for the next three years in the communities other than Yuendumu.

Community Media:

The Shire now employs 3 part-time community media workers. The Shire has not received an invitation to take on these job-transition positions again in the new year.

Library:

There are 2 libraries in the Central Desert Shire Council (Ti Tree and Lajamanu). The Shire is contracted and supported by Northern Territory Libraries to deliver this service. The Knowledge and Learning Centre in Lajamanu is in the process of appointing a Coordinator for the venue, but the process is hampered by various factors.

Art/Culture:

Funding was applied for by the Atitjere GBM for a roof structure to erect over the art centre. This will prevent further damage to the building. The Shire supported the GBM in his application. The art centre is exploring ways of selling their art at more and informal outlets.

Domestic Violence & Family Mediation:

The Domestic Violence & Family Mediation program in Yuendumu is running smoothly. The funding for the program will be ceasing at the end of this financial year. There is a possibility that the program will be funded further, however nothing is confirmed in this regard.

The Mediation project in Willowra has had two rounds of mediation from a group of consulting mediators on the ground for some intensive training in conflict resolution. The community was very supportive of the process and participated, especially the children. A big thank you goes to all the stakeholders on the ground, especially Cr Kitson, the AFP and the GBM for all their support.

Information Services report for Council.

16 May 2010.

Information Services (ICT).

The move of our telephone system from the hospital to our own new system is to effectuate on the end of this month (May 2010).

The installation of the new networks in all our remote service delivery centres has been completed, although some very severe and crippling problems are preventing the effective use of these new networks. One of these problems have been resolved last week (runtime errors) and we are awaiting the confirmation of the remote users that they are now problem free.

The other problem is rooted in the satellite connection speed. This has full attention from Telstra, CouncilBiz, the ShiresNet project and myself and together we are looking at a short-time solution. The long-time solution will have to come from the rollout of broadband throughout the entire Shire. To this effect a request has been sent to the Minister for Remote Affairs in Canberra, the Hon, Steve Conroy, with copies to the local and state representatives.

Mary Jane has received training in some area’s and commenced (unofficially) her duties as Level 3 User Support Officer for our IT users.

Records Management.

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Implementation of the new structure of our Records Management system has commenced – much more work in this area has to be done, not the least the transfer of documents from the old locations to the new locations within the records database system.

Improvements in the Website have been implemented. More information from Governance and assembled by the Website Steering Committee is awaited to be received and incorporated in the Website. The publication on the website of crucial information, such as Positions Vacant and Meeting Agendas and Minutes is up to date.

Client Services.

A new receptionist has been employed. Our new receptionist is Aliza, a very enthusiastic, efficient and well presented lady.

Lajamanu Learning Centre. CLC Grant Acquittal. Councillors may be aware that that this Council inherited responsibilities of the previous Council’s. I am pleased to advised that Council as received advice from the Central Lands Council that it accepts that the project undertaken under the former Council is recognised as being complete. This will allow both parties to move forward in their relationships. And projects at Lajamanu.

HR SUMMARY REPORT MARCH

1. RECRUITMENT UNDERWAY:

1.1 Recruitment remains a busy area within the HR function. Following the approval of the new organisational structure the following Executive Management positions have been advertised nationally: Director Corporate Services, Director Community Services and the Director Service Centre Delivery.

1.2 STAFFCOMPLIMENT:

Core Staff Established FTE

Current Staffing Agency and Commercial Staff Established FTE

Agency and Commercial Staff Current FTE

103.56 FTE Positions

82.56 FTE (Head Count of 85 Employees)

191.34 FTE 155.06 (Head Count of 205 Employees)

Total Head Count: 290 employees Core and Agency Employees

280 CDEP Staff

Total Number of Staff: 570 Employees

Indigenous Staff Numbers (Core and Agency): 198 (68.28% of the employees are indigenous)

As a percentage of both CDEP and Agency/Core = 83.86%

2. OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT:

To ensure that Council is proactive in OHS Matters HR is still focusing on the following as a way of having an Injury Free Work Environment:

· Ensuring that all the employees receive mandatory OH&S Training, Quarterly OH&S audits are carried out and consultative meetings are carried out.

· In the ten month period for this financial year there have been 22 non major recorded injuries.

3. PERFORMANCE MANAGEMENT:

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HR is focusing on ensuring that all Service Delivery Centres do implement the CDSC Performance Management System if the Shire vision, mission, goals and annual plan are to be achieved. The new Directors will be inducted in the system in use so that it can have support from the top.

Recommended

1.The report be received.

2 Council record it’s appreciation of the efforts of Cr Kitson, the AFO and the GBM for their support of the Willowra Mediation Project.

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Grant Acquittals April May 2010-05-25 Background. This is a report on the grants dealt with in funding returns during April May. Some of the requirements of the grants are that they be “laid before Council.” This report informs Council and achieves that requirement. The requirement of the cooption of some grants require that the acquittals be laid before Council. To that end I table 2 documents relative to grant management by Council. One document documents all attended to during April May totalling $171,505.00 this year and the second that requires tabling that includes $77,944.00 Library Operations, $76,407.00 out of a programme of $150,000.00 Shire Election Assistance 2007/2008 $40,000 and assistance to Council in operating community repetitive groups. $45,000.00 Recommended.

1. That the report be received. 2. That it is noted that CO 00008 $77,944 expenditure , CO0001 $76,407.00,

CO0043 Shire Election Assistance $40,000.00 and CO 00056 Assistance to rep groups $45,000.00 and laid before Council.

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Finance Services (Finance Manager is Muhammad Waqas) Audit Report 2008-09:

- Audited Financial Statements for 2008-09 show operating revenue of $53,186,677 which includes gain on restructure of $20,081,364. The Council had operating expenses of $29,644,730. Total operating surplus for the financial year 2008-09 is $23,541,947 while operating surplus excluding gain on restructure was $3,460,583;

- The Balance Sheet shows that the Council has total assets worth $35,441,685 while the total liabilities of the Council amount to $10,722,171. Net assets of the Council are $24,719,514;

- The auditors have raised two qualifications in the audit report; - The main qualification is in relation to the valuation and existence of the

buildings disclosed in the financial report. The Council had reported buildings with a carrying value of $13,925,711 in the financial statements;

- The second qualification is in relation to the gain on restructure. The Council had reported a gain on restructure amounting $20,081,364 from take over of assets and liabilities of seven predecessor councils;

- The Council has submitted 64 grant acquittals with the funding bodies in relation to the financial year 2008-09.

Business System Remediation Project:

- In order to resolve outstanding issues TechOne consultants attended the Council from 4-7 May;

- The remaining deliverables of the project have further been taken up with Remediation Project Management;

- The Dept. has approved funding for implementation of Budget Module in all the Shires. The expected time for implementation of the Budget Module would be early July 2010;

- The Dept. has also approved funds for training of staff in remote communities. This training will be conducted by Councilbiz.

Financial Accounting and Records:

- The Profit & Loss report for the period ending 30 April 2010 shows a Net Surplus of $4,253,465. The Council has total revenue of $23,312,359.92 and total expenditure of $19,058,895.41. Employees’ salaries, on-costs and other related expenses total $11,387,409.36. Materials and contracts related costs total is $5,776,274.21;

The aged summary shows that the Council has receivables of $1,153,199.46 as at 30 April 2010. Power and Water is the biggest debtors with amount $286,882.37. Department of Health and Ageing is the second biggest debtor with outstanding amount of 176,892.50. The other major debtors also include the funding bodies;

- Bank reconciliations for all the bank accounts has been completed till the month of April 2010;

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- Reconciliations of accounts receivable and accounts payable control accounts have been completed till the month of March. Reconciliation of the other major accounts will be started in order to ensure timely completion of financials for 2009-10;

Outstanding debtors from predecessor communities:

- The Council took over accounts receivable worth $456,813.08 at the time of its inception. Out of these debtors worth $331,991.92 are still outstanding as on 30 April;

- Efforts have been for the collection of these accounts without much success. Some of these debtors date back the financial year 2007. Considering the ageing of these debtors, most of these debtors appear to be uncollectible.

- The Finance Committee after analysing the list decided to recommend to the Council to write off all those debtors which are less than $1,000.

Financial Policies and Procedures:

- In order to ensure verification and obtain valuation of lands, buildings and other property plant and equipment items, tendering process is being initiated by the Director Infrastructure.

Bank Balances/Investments As at 30 April 2010 Council has the following balances: Operating Account 537,176.50 Trust Account 4,619,349.07 ICC Account 1,369,990.86 Investments 7,605,453.59 Total 14,131,970.02 Outstanding Debtors As at 30 April 2010 Council has the following balances: Debtors 1,153,199.46

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CORPORATE AND COMMUNITY SERVICES

ITEM NUMBER 10.2

TITLE Rates of Station Owners

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 51100

AUTHOR Allan White, A/Director of Corporate and Community Services

RECOMMENDATION: That Council receive and note the report from the Acting Director Corporate and Community Services.

SUMMARY: Two Councillors have proposed that Council abolish all rates on pastoral leases and ask the NT Government to remove all pastoral leases from shires across the Territory. They say that Council does not provide any services to stations, that stations therefore should not have to pay rates to Council and should not be part of the shires.

BACKGROUND Rates are taxes on land, not fees for services. Just like paying taxes, paying rates is a legal duty. Taxes are used to pay for services from which individuals may not personally benefit, for example disability services. It is the same with rates. ISSUES, CONSEQUENCES AND OPTIONS The consequences of abolishing rates and removing all pastoral leases from the shires would be major. The attached report lists them.

ATTACHMENTS: 1 Attachment- Report to Council on Rating Resolution (4).doc 2 Attachment- Proposals for meeting.doc

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Report from Acting Director Corporate and Community Services about Removing Pastoral Properties from Council Area The proposal is important to the whole Territory because if it applied to Central Desert Shire it would have consequences for all other shires as well. A rate is a tax on the land not a fee for service. Councils provide many services using a mix of grants, subsidies, fees and charges and rates. When Councils make decisions about rates they must treat rate payers as equals. Rates are added to the grants and subsidies that the Council receives so it can operate in the best interest of shire residents. When Council applies for grant funding to the Australian or NT Government or to other organisations it is very important to be seen to use all resources that are legally available to Council. That includes rate income, even though it is only a very small part of the shire’s overall income. If Council is not seen as seeking all available resources it will not be seen to contribute to the extent of its ability and as a result it may not get the financial support it needs. This is what decision makers in government and the grants commission call “effort neutral” when they measure how much effort a Council is prepared to commit of its own funds to make things happen for its whole community. As a proportion of Council activity rates are significant because they show that Council is willing to advance itself. The figures for the financial year just ended are as follows: Rates in total, $397,023, of which stations pay $17,242, business $20,381 and Territory Housing pays $358,950. On roads alone Council spent $827,338. These roads are used by all, including station people. If Council were to take a “non rating position” in relation to station land there would be a number of consequences. The most dramatic would possibly be sending a message to funding bodies that this Council is not “pulling its weight, that it is not doing the best it can with the resources that are available to it.. It is clear that this Council gets most of its income from grants. Having a fair rating policy helps convince funding agencies to maintain grant funding for those who are willing to support themselves. If Council did not rate pastoral properties it would not be compensated for the income it would lose and it would send a message that our funding is such that it does not need financial support when clearly it does. The shire is responsible for the combined interest of all people in the shire. Council needs to consider whether it is prepared to risk many millions of dollars in grant income for little more than 17,000 in farm land rates .

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To put forward a suggestion that Council advocate for separating the pastoral properties would be inconsistent with Territory policy. Council would need to be confident that it can convince the Territory Government that its local government reform should be revisited. It is clear that the government is committed to this reform. If Council supported the separation of pastoral land from the shires it would have to develop a policy position about all the concerns that the reforms sought to address. It would be seeking to un-scramble the eggs without a new model to move to. There is also the potential for perceived and real pecuniary (financial) interests. As Council knows, conflicts of interest need to be declared. Individual Councillors need to make up their own minds about whether they need to declare an interest. Where a decision may be seen to advantage one person or one group over another with which the proposer of a resolution may be associated with it is better to be conservative in the assessment of whether to declare an interest or not. This is different from the making of rates, where Council has gone through a consideration process as a group and, at the end of that process, makes a decision for the common good.

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Agenda items for CDS council meeting June 2, 2010

1. That CDS abolish all rates on pastoral leases.

Stations are leased from the NT Government.

Shires do not provide any services to stations.

Why do stations have to pay rates when there are no services provided?

2. That CDS lobby the NT Government to excise --- remove all pastoral leases from shires

in the NT.

As no services are provided by shires to stations they should not be in them.

3. That all council meetings be held in Alice Springs.

Accommodation for an extra 16 people at the one time is a problem on communities.

Also providing food for these extra people is difficult.

4. That council meetings be held monthly.

At each 2 monthly meeting the agendas are so long we never get through all the items.

If the finance meetings are combined with monthly council meetings all councillors

would have a better understanding of the finances. The finance reports need to be

explained to all councillors in non account terms. i.e. plain English

5. Mobile phones

Some Councillors have been issued with mobile phones and others have not.

What are the criteria for councillors having a CDS financed mobile phone?

6. Outstations

Which outstations are Shire funded?

How was it decided which of the many outstations would receive funding?

What services are CDS providing to these outstations?

What is the amount of money being spent on each outstation?

Does CDS pay for the supply of satellite phones at the outstations?

Who pays for the calls made from satellite phones at the outstations?

How long can an outstation be uninhabited before funding stops?

What measures are used to make sure people are living permanently at outstations that

are receiving CDS funding?

7. Follow up on motions passed at council meetings

Progress report

8. Travel Allowance

Travel Allowance to be paid after meetings/workshops/training. This will help councillors to reduce their debt to CDS.

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9. Mileage Allowance

Look at increasing mileage allowance paid to Councillors for using their private cars to

attend meetings, training etc.

As there is a shortage of CDS cars for Councillors to attend LABs, council meetings and

training, an increase in the mileage would make it more affordable for councillors to use

their own cars. It would also cut down on the damage done to shire cars.

10. Presentations to LAB meetings

Anyone wishing to make a presentation to any LAB meeting must seek permission in

writing, to be sent to the chairman via the SSM and or ward councillors, two weeks prior

to the meeting.

11. Map showing all communities, outstations, stations, road houses, mines, roads and

ward boundaries in CDS

The map showing all the above to be sent to all councillors electronically and or via

hard copy.

Thankyou

Cr McKell

Cr Martin

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CORPORATE AND COMMUNITY SERVICES

ITEM NUMBER 10.3

TITLE Grants Received

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 52795

AUTHOR Allan White, A/Director of Corporate and Community Services

RECOMMENDATION: That the grants received in April – May 2010 be received and noted.

SUMMARY: A list of grants information for April – May 2010 is presented for Council’s information.

BACKGROUND Council gets many and varied grants. The attached information will be presented on an ongoing basis to allow Council to better understand its grants income. ISSUES, CONSEQUENCES AND OPTIONS Nil

ATTACHMENTS: 1 Attachment - Shire Grants April-May 2010.pdf

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INFRASTRUCTURE

ITEM NUMBER 11.1

TITLE Use of Station Roads

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 50472

AUTHOR Tim Day, Director, Infrastructure RECOMMENDATION: That Council consider the issues and give direction for policy development

SUMMARY: A number of station roads in the Central Desert Shire are short cuts between government roads, communities and outstations. They are sometimes used by Shire employees, other government agencies, contractors and members of the public. They should only use station roads with the station owner’s permission because when they damage the road the station owner pays for the maintenance.

BACKGROUND Stations roads give good access between communities and to communities from the road network. After rain they can be the only access to a community. Examples are:

• Engawala to Mulga Bore through Alcoota Station • Tilmouth Well to Laramba through Napperby • Laramba to Yuelamu through Napperby • Newhaven to Nyirripi through Newhaven • Yuendumu to Willowra through Mt Denison • Vaughan Springs to Nyirripi through Mt Doreen

Station owners are concerned about the unauthorised use of station roads by government agencies, contractors, members of the public and Shire staff. Where this use results in road damage and accelerated wear the station is left with the additional maintenance costs. Several station owners and managers have raised their concerns with the Shire. ISSUES, CONSEQUENCES AND OPTIONS To help station owners with this problem Council could take the following actions:

1. Ensuring Shire staff do not use station roads

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2. Advising other possible users (government, contractors etc) not to use these roads

3. Supporting maintenance of the station roads in line with Shire use 4. Advocating to the NT Government for additional road maintenance

funds for station roads Some of these actions can make a big difference. Travelling by public road from Engawala to Mulga Bore will double or triple travelling time. Similarly, and more so, with travel from Laramba to Yuelamu. The Shire could upgrade the road from Yuendumu to Nyirripi to make sure that it can be used during wet periods. This would reduce pressure on the Vaughan Springs - Nyirripi station road but would cost hundreds of thousands of dollars. Cost of services may go up where transport or contractors have to take longer routes. The Shire could do some maintenance of station roads (or pay for some of it) but this will mean it could do less work on other roads in the Shire network. Council is asked to consider these issues, and any others, to decide if policy development is required and, if so, give policy direction.

ATTACHMENTS: There are no attachments for this report.

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INFRASTRUCTURE

ITEM NUMBER 11.2

TITLE Director Infrastructure Report

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 51813

AUTHOR Tim Day, Director, Infrastructure

RECOMMENDATION: That the report of the Director Infrastructure be received and noted.

SUMMARY: The Director Infrastructure reports to Council about the work he has been doing since the last Council Meeting.

BACKGROUND

The report of the Director Infrastructure is an opportunity to ask questions. The report contains information about achievements at Service Delivery Centres and from other managers and coordinators from the Infrastructure Directorate. ISSUES, CONSEQUENCES AND OPTIONS

Nil

ATTACHMENTS:

1 Attachment- DIRECTOR OF INFRASTRUCTURE REPORT.doc 2 Attachment- Willowra Shire Services Manager Report.doc

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DIRECTOR OF INFRASTRUCTURE REPORT

General Comments

Staffing – Shire Service Delivery David Pickert has resigned as Shire Service Manager Yuelamu. I take this opportunity to thank David for his time in Yuelamu. Recruitment for replacement staff has commenced. Trevor Brentnall takes up the position of Asset Manger at the start of June. David Madzinga has been relieving until Trevor’s commencement. Territory Housing R&M and Tenancy Management Negotiations are continuing with Territory Housing regarding housing repairs and maintenance and tenancy management for next financial year. The Service Agreement is being finalised but is yet to be completed. Shires are asked to obtain Contractor Accreditation Ltd (CAL) accreditation. Time is short now for agreements to be in place and there is some risk that these agreements will not be finalised before the new financial year. CDEP Agreement has been entered into with the Desert People’s Centre for the delivery of their CDEP Livelihoods Pathways project. This work is worth about $1 million over the next 2 financial years and has been funded within the additional funding received for CDEP over this period.

• As of 19 May 2010 we have 311 active participants on CDEP. • Four CDEP staff (Katharine O’Donoghue, Tim Day, Sascha McKell, and

Boshra Yazahmeidi) attended the first CDEP national conference in Darwin in March. We were notified during this meeting of potential changes to the CDEP program and these will be implemented later in the year.

• We have employed 3 training coordinators to coordinate CDEP services and resource allocation on a broader regional basis. One coordinator is located in Lajamanu. One is responsible for a region generally encompassing the Arrernte and Anmatjere language groups of the Plenty Highway and Ti-Tree communities. The other is responsible for the communities of the Tanami Road that are predominated by the Warlpiri language group.

• We have employed a builder/supervisor/mentor for all participants working on SIHIP. SIHIP is currently in the Willowra community and 3 CDEP participants have been engaged in the program.

• We have employed a mentor/trainer to be commencing in the Yuelamu area with a focus on carpentry, landscaping, fine arts, and IT.

• We are conducting sewing training in town until the end of June. Communities have and are taking up this opportunity with interest.

• Driver training has been competed in Yuelamu with 45 licenses and is now starting in the Laramba area.

• We are finalising the 5-year leases on all new accommodation and training workshops. Tenders have now closed for accommodation.

• We have signed a contract with the Desert People’s Centre for the commencement of the CDEP Livelihood Pathways Program to be initiated in Atitjere as the first community. Two committees have been formed to oversee the operational and strategic movements of this program.

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Katharine O’Donoghue DOG HEALTH PROGRAM Veterinary visits are continuing at communities. I am working with various schools to engage children in educational activities about animal health using games, educational activities, role playing and video. A detailed report of outcomes was submitted to the last Council meeting. An end of year report will be provided for the August Meeting. SHIRE SERVICE MANAGER’S REPORTS Engawala

• Air strip – awaiting upgrade by D.P.I • Regular maintenance is carried out. • Waste Collection: Stands for 240ltr household rubbish bins have been

cemented in each house front yard in preparation for receipt of new trailer. • School Nutrition: Lunch program going well - provision of two hot meals per

week as well as fruit and sandwiches. • OH&S Installation of fire extinguishers, signage throughout buildings

completed • On site induction is undertaken on arrival at Shire Office • All visitors to Shire Office sign in and out. • Engawala OH&S meetings held every three months. • Facilities Rebroadcasting room (Bracs) completed awaiting PAW to install

new equipment. • Housing: ESO/Works Supervisor and Council field Officer undertake R&M.

CDEP repairing fences and minor R&M. • CDEP: Participants have commenced a training course for Backhoe and

Bobcat licences. Work on airstrip maintenance, workshop, and general community clean up.

• Current projects: • fencing of dumpsite • Construction and installation of Dug out completed. 2nd one being

constructed. • Dump: Contractor has completed work at dump site – clearing, and 3 new

pits. • Fencing of the dump site has been completed, awaiting signage • Sport & Recreation: Program operating with 2 (.5) Sport & Rec officers.

Tuesday - Saturday • Staffing: Centrelink Agent- 20 hrs per week has been filled. • Council Field Officer f/time has been filled

Major Concerns: 1 Housing shortages 2 Vehicle/Equipment 3 Roads and Crossings 4 Air strip 5 New CDEP program

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Margaret Papa Harts Range

• CDEP numbers remain low, up coming activities and the regular visits by Joel Orr have yet to yield any positive results.

• Staff needed to police activities on outstations that are not relatives living on the outstation( discussed With Katharine O’Donoghue)

• Waste management facility contuse to slowly progress toward completion, low CDEP numbers have increased the amount of work required of the Field Officers slowing the process.

• Dump signage has been completed and the area 80% cleared with the few “zones” complete (white goods, general metals and car parts).

• Majority of works activity has been focused on slashing and mowing of council areas due to the regular rain.

• Sports and Rec team has been running regular activities and receiving positive feed back from the community.

• The Positions have been filled, Administration Officer, Night patrol and sports and rec officer P/T

• Road side stop building has arrived in the community, construction to start in the near future.

• Recreation Hall Upgrades have been completed. • Verbal complaints regarding the camp ground have continued. All non-urgent

works have been suspended until matter is resolved. Some urgent work has been completed, fuelling of the pump and repairs to water lines.

• The current state of the campground is hurting local business and the reputation of the community; no sales were recorded for the arts centre in the month of April.

SSM’s concerns: 1 Spotted Tiger campground 2 CDEP levels. 3 Lack of housing Clayton McCudden Lajamanu

• Holy Ground park - has been rail-fenced and gate installed • Market garden – fenced and vehicle access gate installed – ground too hard for

rotary hoe – alternative option is to build corrugated tin raised beds which has the advantage of separating and containing different kinds of plants, requires less water and easier to work (no bending).

• Football oval – weeds/grass cleaned off, playing surface prepared, goal posts installed, shade trees donated by Greening Australia have arrived and will be planted around the grounds, letter of thanks sent to Greening Australia – grassing to wait until after football season.

• All Shire and Territory Housing properties currently receiving pest control treatment.

• Learning Centre receiving termite treatment for serious infestation – $14,000: building remediation cost will be additional – no builder on site for quote at present.

• Shire Office garden started • Workshop – new hoist installed and working – waiting for certification. • CDEP numbers increased to 81 current and active

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• Current vacancies: Learning Centre Coordinator, Work Supervisor/Mechanic, CDEP Admin Assistant – all have been advertised and applications received except for Works Super/Mechanic

Sue Greggery Laramba Laramba regained all but 75 of its residents since the exodus of 22 December 2009. The Shire’s ability to deliver services, although constrained by loss of available workers has continued. Thanks go to those community members who continue to put in the effort. Jobfind, Centrelink’s Remote team, RTO’s and NT Housing have all required meeting and training space, sometimes all at the same time. The ramping up of the training side of CDEP has also stretched space needs in Laramba. The materials for the NTER funded Meeting and Activity Centre have been ordered, and that building will go some way to alleviating this issue. The work on the community hall stage area will also give further space for training activities. Core services, Aged Care, Centrelink, Child Care and CDEP continued to operate and service their clients. A number of building defects and deficiencies at the Aged Care Centre have been identified and the Project Officer has inspected the building to develop strategies to address these. Waste water (septic) disposal at the Childcare Centre has become a major problem and the Shire’s contract plumbers have been engaged to find a cure. The dump trench reached capacity during the reporting period. The contractor building a new subdivision ran out of fill, and was happy to extract it from the dump area and in doing so created a new (but small) trench to tide the community over until the proper replacement is finished. The torrential summer rains spared Laramba’s infrastructure from major damage. The Laramba to the Stuart Highway, which is an NT Government responsibility, however has become even more of an adventure. I refer readers to separate reports and business papers regarding this issue. Thee SSM’s vehicle being the latest victim of this road, sustaining $3,000+ damage to the front suspension after hitting a gutter hidden in sand in the table drain while avoiding an oncoming vehicle. Thirty two unlicenced drivers have been listed for training and accreditation with the Shire engaged driving instructor. Six staff gained construction industry “White Cards” to allow them to work on SIHIP projects. Aged Care staff attended course training in Darwin and Aged Care staff received on the job training. The SSM attended the Service Delivery meeting along with three other SSM’s. Although numbers were down much valuable information was supplied. A brain-storming session to create a poster describing the role of the SSM was particularly productive. All vehicles and plant are operational. Quotes are being sought for a new tractor. Staff are getting anxious about delivery of the rubbish trailer. Computer issues continue, although Henk Bastianse is to be commended for his efforts to find a cure. David Stokes

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Nyirripi No report submitted. Diane Mitchell has been on leave. TI Tree Project Updates:

• A proposal has been put to the GBM for funding for a garbage truck to service all the Ti Tree communities – still awaiting confirmation of this.

• GBM funding has been approved for a slasher and is on order. • Water tanker trailer has arrived in Alice Springs. • Cemetery surrounds have been ordered. • Funding has been received from Minister of Sport & Rec for a playground at

Wilora and quotes have been obtained. • Playground equipment installation has been finalised at both 6 mile and

Station communities. • Aged care staff finalised their Cert III Training and were presented with their

certificates. • Shade trees have been bought to be planted in the communities under a

CDEP project. • Centrefarm is laying a water pipe to the block next to 6 Mile for the community

based people. • CDEP ladies have attended Sewing Training in Alice and more ladies are

keen to attend. • The fencing project around the Ti Tree compound is moving quickly with

CDEP participants learning the necessary skills of fencing. • Interviews were held to fill the following vacancies: aged care support worker

and aged care supervisor. Advertising has occurred for CDEP supervisor and 2 admin positions and interviews will be held as soon as closing date occurs.

• Slab for Wilora compound to be poured last week of May. ISSUES

• We are having a problem keeping the CDEP numbers up due to them not being breached by Centrelink when they don’t turn up – they still receive their money.

• Garbage Truck will receive a defect notice from the OH&S representative – needs a complete overhaul on the hydraulic and pin system.

• Staff are being offered a lot more money by other employers to move. Salary levels need to be looked at otherwise we will continue to lose staff.

• Issue of use of grader from Laramba. Station road needs to be graded at least monthly but unfortunately we cannot continue to obtain the grader from Laramba and to get it back there all the time.

Eve Grant Willowra No report received. Tim Parslow is on leave Yuelamu

• Dog Problems have been addresses with success as a result of two vet visits in 4 months.

• Community Housing has been maintained with regular visits by trades people. • Softball Tournament hosting Nyirripi, Yuendamu, Lajamanu, Willoura to be

held in Yuelamu 22nd and 29th of May.

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• CDEP has seen a remarkeable increase in numbers as a result of new opportunities offered.

• Ladies attended sewing class in Alice Springs in May organised through the Shire.

David Pickert

Yuendumu

1. CDEP The painting of the interior of the Women’s centre is almost completed with the exterior to commence soon. The work undertaken also includes repairing a brick windbreak wall and repainting as well as repairs to existing shade shelter and the construction of a new shelter. The quality of the work being done by the CDEP workers is of high standard and a credit to those who are working there. This program is one of many that will be undertaken through the CDEP. CDEP Works Supervisor has indicated that the Women’s Centre will be complete by the middle of June. 2. Airport Fencing New airstrip fencing is currently being erected on the south- south west side of the strip and is progressing slowly. This project has unfortunately been the subject of several setbacks due to lack of staff and other emergent matters with the community. Arrangements are in hand to concentrate on the completion of this project in the near future. 3. Waste Disposal The shire works crew at Yuendumu have continued to be very active cleaning up around the general community area removing old household white goods and other rubbish which has piled up over the past years. Several Ministers from the N.T. Parliament will be visiting Yuendumu in the next fortnight and Mt Theo and shire staff continue to clean up in readiness for their proposed visit. 4. Upgrade of security for Yuendumu Post Office Arrangements are in hand for a security upgrade of the local post office. There have been several break-in’s of the complex over the past two years and funding has been made available to install a 24 hour monitoring system in addition to other security measures. 5. Pest Control Further pest control procedures were carried out during the month of May and 33 houses were treated on this occasion. Further pest control will be continued in the near future as the current service was suspended due to Royalty meetings and Sorry Business. 6. Visitors Quarters Yuendumu’s guest house has been returned to the shire and will be fully operational by the end of May. A full internal and external painting in addition to minor repairs will be conducted by the CDEP participants as part of a new works program on completion of the Women’s Centre. Grant Steele MEETINGS ATTENDED 20 April ATSI Service Delivery 27 April Susie Low Mt Theo 27 April Infrastructure Planning Day 29 April Desert Peoples Centre re CDEP Livelihoods Pathways

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5-6 May Waste Conference 10 May CLC re Memorandum of Understanding 11-12 May Shire Service Delivery Meeting 19 May Interplan Timothy Day Director of Infrastructure

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27 May 2010 SHIRE SERVICE MANAGER REPORT – WILLOWRA

• Night Patrol – New Night Patrol building completed. Opening Ceremony to be arranged.

• Fencing of the houses has been completed

• SIHIP – Work has commenced on the upgrading of the houses. Workers Camp has been erected adjacent to the Police Station. Further contractors to arrive in the next week or so. NT Housing has been visiting regularly.

• Centrelink is going well with regular visits. Training for Centrelink Officers to take place during the second week of June.

• Dump has been cleaned up.

• Potholes in the road were all fixed but recent rains have washed them out. A Bitumous pre-mix would ideally rectify this problem.

• OH&S and Speed Signs have been erected. Smoke Detectors and Fire Extinguishers have been fitted in the Office and Workshop. First Aid Kits are in all required areas.

• Yuendumu Grader and Bulldozer are coming to do the roads in late May.

• Arrangements have been made to fix the lights at the Basketball Courts. ISSUES Crèche Only one staff member has been turning up on a regular basis. CDEP CDEP Workers have not been turning up for work resulting in the CDEP Supervisor doing all the work himself. Shirley Davies Acting Shire Services Manager Willowra

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INFRASTRUCTURE

ITEM NUMBER 11.3

TITLE Central Desert Shire Draft Waste Management Strategy

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 52557

AUTHOR Tim Day, Director, Infrastructure RECOMMENDATION: That Council:

(a) consider the principles proposed in this strategy (b) propose amendments to this strategy (c) adopt the strategy (as amended)

SUMMARY: Central Desert Shire (CDS) provides municipal waste management services to residents and rate payers in the Shire. CDS also manages landfill sites at Service Delivery Centres and at outstations. This strategy establishes the basis for better landfill management, improved levels of re-use and recycling and cost recovery and control of non-municipal waste.

BACKGROUND Landfill facilities in Central Desert Shire reflect a range of legacy issues:

• un-mapped pits • uncontrolled dumping without material separation • waste that remains scattered above ground • pits that are inadequately reinstated • no formal mechanism for cost recovery from contractors (and

others) who use landfill facilities for non-municipal waste • some unmanaged environmental and occupational health and

safety risks Improved management of waste will result in a reduction of environmental and health risks, and positive outcomes in relation to resource recovery. Better approaches to material handling and pit-face management will reduce occupational risks to Shire staff involved in waste management.

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Establishing minimum standards for waste facilities and equipment as well as instituting cost recovery measures will assist with improved waste management services. ISSUES, CONSEQUENCES AND OPTIONS A report is being tabled to give information and to support discussion so that Council can guide the finalisation of this strategy.

ATTACHMENTS: There are no attachments for this report.

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FINANCE COMMITTEE REPORTS

ITEM NUMBER 12.1

TITLE Finance Committee Report

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 52609

AUTHOR Allan White, A/Director of Corporate and Community Services

RECOMMENDATION: That Council receive the Finance Committee minutes of 5 May 2010 and adopt the actions they contain.

SUMMARY: This report is a summary of the last Finance Committee Meeting.

BACKGROUND

The finance committee has recommended to write off all the debtors owing less than $1000, and from one of the constituent communities. These debtors were taken over by the Council from its predecessors communities as part of an opening balance intake or from previous Council debts. The amounts cannot be recovered.

ISSUES, CONSEQUENCES AND OPTIONS Nil

ATTACHMENTS: 1 Attachment- Minutes Finance Committee Meeting_May.doc

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MINUTES OF THE FINANCE COMMITTEE MEETING HELD IN THE COUNCIL MEETING ROOM COMMENCING AT 10:00 AM, WEDNESDAY 5 MAY 2010 Present: Shire President Norbert Patrick, Cr. James Glenn, Cr. Bruce Finter, Chief Executive Officer Roydon Robertson, Acting Director Corporate and Community Services Allan White and Finance Manager Muhammad Waqas.

1. Audited financial statements for the financial year 2008-09 The audited financial statements for the financial year 2008-09 were received by the Committee. Finance Manager explained to the Committee the operating result for the year and financial position of the Council as on 30 June 2009. The Committee was told that the Shire has an operating surplus of $23,541,947. Out of the total surplus, $20,081,364 relates to Gain on Restructure of Local Govt. The Committee was informed that the Shire has total assets of $35,441,685 and total liabilities of $10,722,171 as on 30 June 2009. The net assets of the Shire as on 30 June 2009 were $24,719,514.

The Committee was further informed that the auditors raised two qualifications in the audit report. The main qualification was in relation to the valuation and existence of the buildings disclosed in the financial report. The Council had reported buildings with a carrying value of $13,925,711 in the financial statements. The second qualification was in relation to the gain on restructure. The Council had reported a gain on restructure amounting $20,081,364 from take over of assets and liabilities of seven predecessor councils. The auditors were unable to form their opinion in relation to both valuation & existence of buildings and gain on restructure.

2. Grant Acquittals submitted for the financial year 2008-09 A list of grant acquittals submitted by the Council with the funding bodies was received by the Committee. The Committee was told that the Council has submitted 64 grant acquittals relating to the financial year 2008-09.

3. Actual income and expenditure of the Council for the period 1 July

2009 to 30 April 2010. Actual income and expenditure report of the Council for the period 1 July 2009 to 30 April 2010 was received by the Committee. The finance manager explained to the Committee that the Council has a surplus of $4,253,465.00 for the period ending 30 April 2010. The Committee was told that the Council has total revenue of $23,312,359.92 while the budgeted revenue for the same period was $23,550,036.00. Out of the total amount, the Council has Grant Income of $19,740,424.23 while the budgeted grant income for the same period was $19,479,735.00.

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The Committee was informed that the Council has total expenditure of $19,058,895.41 while the budgeted expenditure for the same period was $24,675,977.00. Employees’ salaries, on-costs and other related expenses total $11,387,409.36. Materials and contracts related costs total is $5,776,274.21. The budgeted Employees’ and Materials and contracts costs were $14,496,860.00 and $8,968,597.00. The Committee was further informed that the Surplus excludes non-cash expenses like Depreciation/Impairment and Provisions like Annual Leave and Long Service Leave. These will be recorded at year end and will reflect in the financial statements of the Council. 4. Details of all cash and investments held by the Council as at 30 April

2010

The report of cash and investment held by the Council as on 30 April 2010 was received by the Committee. The Committee was informed that as at 30 April, the Council has total bank deposits of $6,526,516.43 and total investments of $7,605,453.59. The Committee was given break up of bank deposits as under:

Operating Account 537,176.50

Trust Account 4,619,349.07

ICC Account 1,369,990.86

Total 6,526,516.43

Sr. No. Bank Principal $ Rate of Interest Maturity Date 1 SUNCORP 2,036,174.74 5.30% 12-05-2010

2 SUNCORP 1,526,959.95 5.38% 21-05-2010

3 SUNCORP 1,042,318.90 5.38% 28-05-2010

4 WESTPAC 3,000,000.00 5.60% 09-06-2010

Total 7,605,453.59

5. Aged analysis as at 30 April 2010 of debts owed to the Council

Debtors aged analysis as at 30 April 2010 was received by the Committee. The Committee was told that the Council has receivables of $1,153,199.46 as at 30 April 2010. Power and Water is the biggest debtors with amount $286,882.37. Most of this amount is current and aged less than 30 days. Department of Health and Ageing is the second biggest debtor with outstanding amount of 176,892.50. However invoice amounting $141,142.50 has been paid by the department in the first week of May. The other major debtors also include the funding bodies.

6. Outstanding debtors taken over from predecessor communities

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The list of debtors taken over from predecessor communities and still outstanding was received by the Committee. The Committee was informed that the Council took over accounts receivable worth $456,813.08 at the time of its inception. Out of these debtors worth $331,991.92 are still outstanding as on 30 April. The Committee was informed that efforts have been for the collection of these accounts without much success. Some of these debtors date back the financial year 2007. Considering the ageing of these debtors, most of these debtors appear to be uncollectible.

The Committee after analysing the list decided to recommend to the Council to write off all those debtors which are less than $1,000. The Committee also requested a detailed report in relation to the other debtors appearing on the list to be presented in the next finance committee meeting. 7. Business System Remediation Project

The Committee was given an update on the business system remediation project. The Committee was informed that in order to resolve the outstanding issues of the business system, TechOne consultants will be attending the Council from 4-7 May.

The Committee was informed that the Department has approved funding for implementation of Budget Module for all the Shires and for training of the remote staffs for all the Councils. The expected timing for implementation of the Budget Module would be the early July 2010.

8. Budgeting for financial year 2010-11 The Committee was informed that budgeting process for the financial year 2010-11 has been initiated. A budget template has been prepared and distributed among Directors and Shire Service Co-ordinators. A session was also held with them to ensure that they are able to get the relevant information from the system. The Committee was further informed that an initial date of 14 May has been set to get the budgets back from these managers. Once it is received, those budgets will be reviewed and Master budget will be prepared based on that information.

RECOMMENDATION TO COUNCIL Moved: Cr. Bruce Finter Seconded: Cr. Glenn James That the Finance Committee Report be received and the actions contained therein adopted. ______________________

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Cr. Norbert Patrick Chairperson

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QUESTIONS FROM MEMBERS

ITEM NUMBER 15.1

TITLE Questions From Members

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 51047

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council note the management responses to questions from Crs Kitson, Martin and McKell.

SUMMARY: Council is considering management responses to the following Councillor questions: 1. Mobile Phones: Some Councillors have been issued with mobile phones and others have not. What are the criteria for Councillors having a CDS financed mobile phone? 2. Outstations:

• Which outstations are Shire funded? • How was it decided which of the many outstations would receive

funding? • What services are CDS providing to these outstations? • What is the amount of money being spent on each outstation? • Does CDS pay for the supply of satellite phones at the

outstations? • Who pays for the calls made from satellite phones at the

outstations? • How long can an outstation be uninhabited before funding stops?

3. Rates: Why do stations have to pay rates when there are no services provided? 4. Long Service Leave Entitlements (Cr McKell and Cr Kitson): Can employees of the previous community councils carry over their long service leave entitlements to the Shire?

BACKGROUND 1. CEO’s Response: Only the Shire President is entitled to a

Council funded mobile. 2. Response to be tabled by Director Infrastructure.

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3. Acting Director Corporate and Community Services Response:

Response: Rates are taxes on land, not fees for services. Just like paying taxes, paying rates is a legal requirement. Our taxes are used to pay for services from which we may not personally benefit, for example disability services. The same applies to rates.

4. HR Manager’s Response: Yes, long service leave was

transferable from the previous Councils for all employees. ISSUES, CONSEQUENCES AND OPTIONS Nil

ATTACHMENTS: There are no attachments for this report.

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PETITIONS AND DEPUTATIONS

ITEM NUMBER 17.1

TITLE Outback Way Deputation

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 51649

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council receive and note the deputation from the General Manager of the Outback Way Development Council.

SUMMARY: The General Manager of the Outback Way Development Council wishes to update Council on the progress achieved by her organisation.

BACKGROUND The Outback Way is a network of 2800km of mostly unsealed roads connecting Laverton in WA and Winton in Queensland. The Outback Way Development Council (OWDC) was formed in 1997 and aims to get this highway sealed. Council is a member of the OWDC and has agreed to pay it $25,000 in cash and $5,000 for office accommodation per year until 2011. The OWDC wants to report to Council about its work. It has prepared an economic analysis for the Outback Way and has advocated to the Federal and State Governments. In particular, it wants to let Council know upgrading the Outback Way will benefit indigenous communities and the cattle industry. ISSUES, CONSEQUENCES AND OPTIONS

ATTACHMENTS: 1 Outback Way Development Council letter.doc

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The Outback Highway Development

Council Inc 1 Bagot Street

ALICE SPRINGS NT 0870 Tel 08 8958 2650

Mob: 0419 429 198 [email protected]

February 23, 2010

The Hon Anthony Albanese, MP Leader of the House

Minister for Infrastructure, Transport, Regional Development and Local Government PO Box 6022 House of Representatives

Parliament House Canberra ACT 2600

Dear Minister

Funding the Outback Way - the Central Link for Australia

On January 27, the Outback Highway Development Council Inc (OHDC) submitted a funding request to the Federal Government in response to the Treasurer’s call for pre-Budget

funding submissions. A copy was also forwarded to your office. I understand that you may have already been briefed on the submission so I will highlight only some of the information the submission contains.

The submission sought budget consideration for upgrading the Outback Highway to a sealed

standard which will provide Australia with the most efficient infrastructure connection between Cairns and Perth. The submission as sent costed the sealing at $644 million (resource pricing) and demonstrated a BCR of 2.54 sealed, (Laverton to Boulia). It

highlighted that the Highway is the shortest route from Alice Springs to Perth by over 1100 klm and to Brisbane from Alice Springs and coastal Queensland by up to 500 klm. Sealed, the

submission supports the argument that it will deliver the infrastructure conduit that will provide communities (especially indigenous), agriculture and the mining industry access to cities, health and education facilities, markets and suppliers as a base for development and can

strengthen the tourism industry that is currently limited by access and weather conditions. Over the last week our submission has been further updated with new figures from the NT Government that creates a slight reduction in benefits (BCR from 2.54 to 2.53 at 4%) but

nevertheless represents a substantially positive BCR. We are forwarding a new copy of the document to Treasury with the updated social, cultural and economic impact analysis and a

new submission to Infrastructure Australia. These documents are attached.

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In estimating the BCR, our consultant was meticulous in identifying all the costs and benefits available. However, in dealing with “Outback” locations there are often problems in quantifying all the benefits and costs that might accrue from improved infrastructure. Some

of these include: � Loss in vehicle counter information caused by extreme weather conditions that may

underestimate vehicle movements; � Benefits maybe of a social or “human” nature such as being able to visit neighbouring

communities and relatives or seek immediate health care - outside the communities that call Alice Springs home some other 39* indigenous communities are set to benefit from sealing the road and linking communities across central Australia with the rest of

Australia; � Reducing the use of 4WD and the concomitant benefits from a reduction in carbon

consumption; � Continuous and better quality food supply to remote communities and at lower prices; � Speedy movement of stock to benefit from market opportunities - currently, pastoralists

face surcharges of up around $1.50 per deck klm for using the Plenty/Donohue route because of wear and tear on vehicles despite it being up to 43% shorter than the Barkly

Highway. and � Real benefits to the mining industry of equipment sharing and more rapid deployment

of emergency or replacement equipment. The map below illustrates the central role

the Outback Highway could provide in linking the mining industry across Australia.

East-West Mining Links and Agglomeration Benefits

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(Source: Cummings Economics Attached see P38 for detail)

OHDC has seen the State and Federal Governments work in collaboration to provide funds

for developing the Outback Highway in the past but we now seeks your leadership in “upgrading” that attention. I will be in Canberra over March 16 and 17 and would

appreciate an opportunity to discuss the submission with you.

Yours sincerely

Cr Patrick Hill Chairman OHDC Inc

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* Indigenous communities

Boulia Shire Communities

Urandangie

Central Desert Shire Communities

Anmatjere, Ti Tree, Engawala, Lajamanu, Laramba, Nyirripi, Willowra, Yuelamu, Yuendumu Laverton Shire Council

Cosmo Newbery, Mulga Queen, Mt Margaret and Wongatha Wonganarra.

MacDonnell Shire Communities:

Amoonguna, Areyonga (Utju), Docker River (Kaltukatjara), Finke (Aputula), Haasts Bluff (Ikuntji), Hermannsburg (Ntaria),Imanpa ,Kintore (Walungurru), Mt Liebig (Watiyawany), Mutitjulu, Papunya, Santa Teresa (Ltyentye Apurte), Titjikala, and Wallace Rockhole.

Ngaanyatjarraku Shire Communities

Warburton, Tjirrkarli, Jameson, Blackstone, Wingelina, Warakurna, Tjukurla, Wanarn and

Patjarr.

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PETITIONS AND DEPUTATIONS

ITEM NUMBER 17.2

TITLE Willowra WETT Early Childhood and Learning Community Centre

REFERENCE \01 - COUNCIL MEETINGS\2010\2010 - 03 ORDINARY SHIRE COUNCIL MEETING 2ND JUNE ALICE SPRINGS - 50832

AUTHOR Elke Wiesmann, Governance Manager RECOMMENDATION: That Council

a) support Central Land Council to start negotiating a lease for the combined Willowra WETT Early Childhood and Learning Community Centre with Central Desert Shire management.

b) receive a report about the lease negotiations at its next meeting.

SUMMARY: The Central Land Council has requested to make a deputation about a combined Early Childhood and Learning Community Centre in Willowra. Council is considering whether it wants to talk with CLC about leasing the centre when it is built.

BACKGROUND Willowra community has been discussing and planning for an adult learning centre since 2001. The Learning Centre was also identified as a high priority during Warlpiri Education and Training Trust (WETT) consultations in 2006. In 2007, Kurra Aboriginal Corporation (a Warlpiri royalty association that is the trustee of WETT), agreed to give $600,000 of its money to project managing and building the centre. The community also set up Wirliyajarrayi Pinanjarrinjaku Manu Wirmianinjaku (WPW) Aboriginal Association to support the management and governance of the centre over time. In 2009, the community agreed to combine the Learning Centre with an Early Childhood facility. This was also a high priority for the community and was being supported by WETT through its partnership with World Vision. The Early Childhood facility would also bring more government funding into the centre to run a range of different programs for children and families. In February this year the Willowra Board confirmed a site for the centre. Willowra has no facility that is suitable for delivering these programs. There is no community meeting room, nowhere to run training programs

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and the playgroup uses a cramped room in the shire office. Without a dedicated building the community will never be able to run the programs that it desperately needs. In 2009, the CLC as Kurra’s agent successfully applied to Minister Macklin for Aboriginal Benefits Account (ABA) funding to build the centre. The Minister approved $2,802,111 (incl. GST) but said that before construction can start the CLC must: 1. Negotiate a lease with the Shire. This is an important step to ensure the long term management and support for the facility. 2. Hire a project manager to oversee the building project 3. Finalise a site for the building with the Willowra community It also needs to develop a business plan and talk to the NT and Australian governments about funding to run and maintain the centre. If the Shire leased the centre it would take on the day-to-day management, including security, bookings and collection of fees (if applicable), repairs and maintenance and cleaning. It would also need to pay for insurance, and service charges (power, water and sewer). The Shire would need to recover these costs from recurrent (ongoing) grant funding. It could also recover some costs by charging users such as residents for using computers and internet and training organisations for running courses in the centre. ISSUES, CONSEQUENCES AND OPTIONS Because a lease with the Shire is a condition for the ABA funding for Willowra the centre cannot go ahead if Council does not agree to negotiate with CLC. If Council agrees to negotiations it may wish to give management guidance about how to negotiate.

ATTACHMENTS: There are no attachments for this report.