agenda central metro zone 290905 - shire of bruce rock · 5.1 presentation by representatives of...

Great Eastern Country Zone Meeting 31 August 2015

GREAT EASTERN COUNTRY ZONE

Minutes

Monday 31 August 2015 In-Person Meeting

Kellerberrin Recreation and Leisure

Centre Connelly Street Kellerberrin

Commencing at 10.02am

Great Eastern Country Zone Meeting 31 August 2015

Table of Contents

1.0 OPENING AND WELCOME ................................................................................................ 3

2.0 ATTENDANCE AND APOLOGIES ..................................................................................... 3

3.0 DECLARATION OF INTEREST .......................................................................................... 4

4.0 ANNOUNCEMENTS ............................................................................................................ 4

5.0 GUEST SPEAKERS / DEPUTATIONS ............................................................................... 4

5.1 Presentation by Representatives of Department of Food and Agriculture WA (11.30am) ........................................ 4 5.2 Mr Aaron Harding, General Manager Enterprise Solutions St John Ambulance (12.00 noon) ................................. 5 5.3 Presentation by Mr Andrew Johnston, LiuGong Equipment Sales McIntosh Distribution (Attachment) (12.45pm) ................................................................................................................................................................. 5

6.0 MINUTES ............................................................................................................................. 6

6.1 Confirmation of Minutes from the Great Eastern Country Zone Meeting held Thursday 25 June 2015 (Attachment) ......................................................................................................................................................................... 6 6.2 Business Arising from the Minutes of the Great Eastern Country Zone Meeting held Thursday 25 June 2015 ....................................................................................................................................................................................... 6 6.3 Matters for Noting............................................................................................................................................................. 6 6.4 Minutes of a Meeting of the Great Eastern Country Zone Executive Committee held Thursday 6 August 2015 (Attachment) ............................................................................................................................................................ 6 6.5 Minutes of a Meeting of the Joint Zone Executives held Great Eastern Country Zone Executive Committee held Thursday 6 August 2015 (Attachment) ............................................................................................................ 6

7.0 ZONE BUSINESS ................................................................................................................ 8

7.1 Ministerial Meeting Day – Friday 12 June 2015 ............................................................................................................. 8 7.2 WALGA Governance Review Discussion Paper (Attachment) .................................................................................. 10 7.3 Wheatbelt Highway Safety Review ............................................................................................................................... 16 7.4 2015 Proposed Boundary Changes for the Central Wheatbelt .................................................................................. 17 7.5 South West Native Title Settlement .............................................................................................................................. 18 7.6 Review of the Wheatbelt Health MOU ........................................................................................................................... 19 7.7 2015 Local Government Elections – Zone Office Bearer Elections ........................................................................... 22 7.8 Increase in Emergency Services Levy ......................................................................................................................... 24 7.9 Wheatbelt Conference 2016........................................................................................................................................... 26

8.0 ZONE REPORTS ............................................................................................................... 27

8.1 Zone President Report ................................................................................................................................................... 27 8.2 Local Government Grain Infrastructure Group (Attachments) .................................................................................. 27 8.3 Wheatbelt Health MOU Group (Attachment) ................................................................................................................ 28 8.4 Wheatbelt District Emergency Management Committee ............................................................................................ 28 8.5 Wheatbelt North Regional Road Group ........................................................................................................................ 28 8.6 Freight Policy Forum ..................................................................................................................................................... 28

9.0 WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS.................................................................................................................................... 29

9.1 State Councillor Report (Attachments) ........................................................................................................................ 29 9.2 WALGA Status Report (Attachment) ............................................................................................................................ 29 9.3 Review of WALGA State Council Agenda - Matters for Decision .............................................................................. 29 9.4 Review of WALGA State Council Agenda - Matters for Noting/Information ............................................................. 33 9.5 Review of WALGA State Council Agenda - Organisational Reports ......................................................................... 33 9.6 Review of WALGA State Council Agenda - Policy Forum Reports ........................................................................... 34 9.7 WALGA President’s Report (Attachment) .................................................................................................................... 34

10.0 AGENCY REPORTS ......................................................................................................... 35

Great Eastern Country Zone Meeting 31 August 2015 2

10.1 Regional Development Australia (RDA) Wheatbelt (Attachment) (12.30pm) ............................................................ 35 10.2 Wheatbelt Development Commission (WDC) .............................................................................................................. 35 10.3 Department of Local Government and Communities ................................................................................................. 35

11.0 MEMBERS OF PARLIAMENT .......................................................................................... 35

12.0 OTHER BUSINESS ........................................................................................................... 35

12.1 Letter of Congratulations to the Newly Elected WALGA Deputy President ............................................................. 35

13.0 URGENT BUSINESS as permitted by the Zone President ............................................ 35

14.0 DATE, TIME AND PLACE OF NEXT MEETINGS ............................................................. 35

15.0 CLOSURE ......................................................................................................................... 35


Minutes

Great Eastern Country Zone of WALGA

Monday 31 August 2015, commencing at 10.02am

1.0 OPENING AND WELCOME In opening the meeting at 10.02am the Chair, Cr Cole, welcomed all in attendance.

2.0 ATTENDANCE AND APOLOGIES

Attendance Cr Rhonda Cole (Chair) President Shire of Narembeen Cr Stephen Strange President, Shire of Bruce Rock Cr Ian Dolton Deputy President, Shire of Bruce Rock Mr Darren Mollenoyux CEO, Shire of Bruce Rock Cr Todd Harris Councillor, Shire of Cunderdin Mr Paul Godfrey A/CEO, Shire of Cunderdin Cr Dale Metcalf President, Shire of Dowerin Mr Dacre Alcock CEO Shire of Dowerin Cr Rod Forsyth President, Shire of Kellerberrin Mr Raymond Griffiths CEO, Shire of Kellerberrin Cr Gary Greaves Deputy President, Shire of Koorda Mr David Burton CEO, Shire of Koorda Cr Ken Hooper President, Shire of Merredin (left the meeting at 1.00pm) Cr Mark Crees Deputy President, Shire of Merredin Cr Mal Willis Councillor, Shire of Merredin Mr Greg Powell CEO, Shire of Merredin Cr Robert Breakell President, Shire of Mt Marshall Mr Dirk Sellenger CEO, Shire of Mt Marshall Cr Rod Comerford Deputy President, Shire of Mukinbudin Cr Eileen O’Connell President, Shire of Nungarin Cr Jim Taylor Councillor, Shire of Nungarin Mr Bill Fensome CEO, Shire of Nungarin Cr Scott Uppill President, Shire of Tammin Cr Freda Tarr President, Shire of Trayning Cr Geoff Waters Deputy President, Shire of Trayning Ms Tanika McLennan CEO, Shire of Trayning Cr Louis Geier President, Shire of Westonia Cr Karin Day Deputy President, Shire of Westonia Mr Jamie Criddle CEO, Shire of Westonia Cr Quentin Davies President, Shire of Wyalkatchem Mr Ian McCabe CEO, Shire of Wyalkatchem Cr Onida Truran President, Shire of Yilgarn Cr Wayne Della Bosca Deputy President, Shire of Yilgarn

WALGA Representatives Mr Tony Brown, Executive Manager Governance and Organisational Services Ms Joanne Burges, Regional Cooperation Manager Mr Cliff Simpson, Road Safety Advisor – Wheatbelt North


Guests Ms Pamela I’Anson, Regional Director Central Region, Department of Agriculture and Food Western Australia Ms Rosalie McCauley, Senior Development Officer Grains Biosecurity, Department of Agriculture and Food Mr Andrew Borrett, Team Leader Better Practice Review, Sector Regulation and Support, Department of Local Government and Communities Mr Aaron Harding, General Manager Enterprise Solutions, St John Ambulance Mr Andrew Johnston, LiuGong Equipment Sales, McIntosh Distribution Ms Juliet Grist, Executive Officer, RDA Wheatbelt (entered the meeting at 11.04am) Mr Benjamin Robins, Research Officer, Wheatbelt Development Commission Central East Ms Kath Brown, Electoral Officer for Hon Mia Davies MLA, Member for Central Wheatbelt

Apologies Mr Darren Mollenoyux, CEO Shire of Bruce Rock Cr Ricky Storer, President Shire of Koorda Cr Ian Sanders, Deputy President Shire of Mt Marshall Mr Graham Cooper, Chair RDA Wheatbelt Hon Mia Davies MLA, Member for Central Wheatbelt Hon Martin Aldridge MLC, Member for Agricultural Region Hon Paul Brown MLC, Mr Graham Cooper, Chair RDA Wheatbelt Hon Brian Ellis MLC, Member for Agricultural Region Mr Bruce Wittber, Joint Executive Officer

3.0 DECLARATION OF INTEREST Helen Westcott declares an interest in Item 7.6 as BHW Consulting provides Executive Services through the Great Eastern Country Zone to the Wheatbelt Health MOU Group.

4.0 ANNOUNCEMENTS Nil

5.0 GUEST SPEAKERS / DEPUTATIONS

5.1 Presentation by Representatives of Department of Food and Agriculture WA (11.30am)

Earlier in the year the Executive Officer was contacted by Ms Pamela I'Anson, Regional Director Central Region Department of Agriculture and Food, Western Australia (DAFWA) requesting an opportunity to meet with the Zone to provide Member Councils with an update on the investment into agriculture through funding from Royalties for Regions. Currently there are 5 funded programs:

1. Boosting Grains Research and Development; 2. E-Connected Grainbelt; 3. Sheep Industry Business Innovation project; 4. Boosting Biosecurity Defences; and 5. Northern Beef futures.

At the Great Eastern Country Zone (GECZ) Meeting held Monday 4 May 2015 it was resolved as follows:


RESOLUTION: Moved: Cr Crees Seconded: Cr Forsyth

That the Great Eastern Country Zone invite the Department of Agriculture and Food WA to a future meeting of the Zone to provide an overview of investment into agriculture through funding from Royalties for Regions.

CARRIED Today’s presentation will focus on:

1. Boosting Grains Research and Development; 2. E-Connected Grainbelt; and 3. Boosting Biosecurity Defences.

Pamela I’Anson, will talk on Research and Development and the eConnected Grainbelt. Rosalie McCauley, Senior Development Officer, Grains Biosecurity will talk on Boosting Biosecurity Defences. A copy of the PowerPoint presentation given forms an attachment to the minutes of the meeting.

5.2 Mr Aaron Harding, General Manager Enterprise Solutions St John Ambulance (12.00 noon)

Earlier in the year the Executive Officer was contacted by Aaron Harding from St John Ambulance (SJA) requesting an opportunity to meet with the Zone to provide Member Councils with an overview of a new suite of services it now has available. At the Great Eastern Country Zone (GECZ) Meeting held Monday 4 May 2015 it was resolved as follows: RESOLUTION: Moved: Cr Davies Seconded: Cr O’Connell

That the Great Eastern Country Zone invite St John Ambulance to a future meeting of the Zone to provide an overview of the new suite of services they now offer.

CARRIED Mr Aaron Harding, General Manager Enterprise Solutions, (SJA) will present to the Zone regarding the work of St John Ambulance in 2015 and especially the areas in which they operate that are not a part of the core ambulance service contract. In addition, SJA are interested in developing a new health management service that will provide an end to end health and medical service with a major focus on service provision to remote and field based workers. This might cover health checks, EAP, return to work, injury management, mental health, development etc. SJA believes there is a major opportunity for a more seamless approach to employee health and wellbeing in the workplace, especially in field based people management.

5.3 Presentation by Mr Andrew Johnston, LiuGong Equipment Sales McIntosh Distribution (Attachment) (12.45pm)

Through the Shire of Kellerberrin, Mr Andrew Johnston, LiuGong Equipment Sales McIntosh Distribution has requested an opportunity to meet with Councils to promote a new wheel loader product. The presentation will include both a short talk and then a demonstration of the machine’s capabilities at the lunch break. A copy of the PowerPoint presentation given forms an attachment to the minutes of the meeting.


6.0 MINUTES

6.1 Confirmation of Minutes from the Great Eastern Country Zone Meeting held Thursday 25 June 2015 (Attachment)

Background: The Minutes of a Meeting of the Great Eastern Country Zone held Thursday 25 June 2015 have previously been circulated. RECOMMENDATION: That the Minutes of the Meeting of the Great Eastern Country Zone held Thursday 25 June 2015 be confirmed as a true and accurate record of the proceedings. RESOLUTION: Moved: Cr O’Connell Seconded: Cr Day

That the Minutes of the Meeting of the Great Eastern Country Zone held Thursday 25 June 2015 be confirmed as a true and accurate record of the proceedings.

CARRIED

6.2 Business Arising from the Minutes of the Great Eastern Country Zone Meeting held Thursday 25 June 2015

Nil

6.3 Matters for Noting Nil

6.4 Minutes of a Meeting of the Great Eastern Country Zone Executive Committee held Thursday 6 August 2015 (Attachment)

Background: Presenting the Minutes of a Meeting of the Great Eastern Country Zone Executive Committee held Thursday 6 August 2015. RECOMMENDATION: That the Minutes of a Meeting of the Great Eastern Country Zone Executive Committee held Thursday 6 August 2015 be received. RESOLUTION: Moved: Cr Waters Seconded: Cr Crees

That the Minutes of a Meeting of the Great Eastern Country Zone Executive Committee held Thursday 6 August 2015 be received.

CARRIED

6.5 Minutes of a Meeting of the Joint Zone Executives held Great Eastern Country Zone Executive Committee held Thursday 6 August 2015 (Attachment)

Background: Presenting the Minutes of a Meeting of the Joint Zone Executives held Thursday 6 August 2015.


RECOMMENDATION: That the Minutes of a Meeting of the Joint Zone Executives held Thursday 6 August 2015 be received. RESOLUTION: Moved: Cr O’Connell Seconded: Cr Waters

That the Minutes of a Meeting of the Joint Zone Executives held Thursday 6 August 2015 be received.

CARRIED


7.0 ZONE BUSINESS

7.1 Ministerial Meeting Day – Friday 12 June 2015 Reporting Officer: Helen Westcott, Executive Officer Disclosure of Interest: Nil Date: 19 August 2015 Attachments: Report from Hon Mia Davies MLA June 2015 Background: As Member Councils are aware, the Ministerial Meeting Day scheduled for Friday 12 June 2015 was cancelled due to the Minister for Water; Sport and Recreation and Member for Central Wheatbelt’s, Hon Mia Davies MLA, ill-health. At the GECZ Meeting held on Thursday 25 June 2015 the Member for Central Wheatbelt’s Electoral Officer, Kath Brown, circulated a paper that provided a response to various issues that were on the agenda for the postponed Ministerial Meeting Day. A copy of this paper forms an attachment to the meeting agenda. Executive Officer Comment: Additional information was sought from Member Councils on a number of issues. Despite a number of emails to Member Councils requesting this information only a small number of Councils have responded. The issues around which additional information was requested is detailed below.

Ongoing concerns with the Regional Restricted Access Vehicle (RAV) Route assessments –

Councils have been requested to provide specific concerns in order that the Member for

Central Wheatbelt can make a presentation to the Minister for Transport on their behalf.

The ability for Wheatbelt residents to access times for Practical Driving Assessments (PDA)

within their home towns – the Member for Central Wheatbelt is unhappy with the response

she has received from the Department of Transport on this issue to date and has requested

Member Councils provide her office with specific issues so that the matter can be further

pursued with the Minister for Transport.

Social Housing – in a joint media statement (Ministers for Housing, Regional Development

and the Treasurer) and released on 10 May 205 it was announced that $85.2M would be

reallocated from Royalties for Regions for the regional component for the Government’s

Affordable Housing Strategy – in her written response the Member for Central Wheatbelt has

acknowledged the concerns raised by Councils over the “parlous state” of social housing in

their towns and has requested information from Member Councils on their concerns or

questions in relation to this project so that a response can be sought from the Minister for

Housing.

Water infrastructure – replacement of aging water infrastructure across the Wheatbelt region

– the written response provided a detailed response as to what is happening or is about to

happen but Member Councils are requested to contact the Member for Central Wheatbelt

directly with any concerns relating to either the Department of Water or the Water

Corporation.

Increasing levels of compliance being placed on Local Government eg the increased

workload following the introduction of Audit Regulation 17, the increased workload in

meeting the requirements of the integrated planning reform process – the Member for

Central Wheatbelt is happy to arise the issue of increased workload for Local Government in

relation to compliance but has requested that the Zone quantify the additional workload, with

detail on what aspects are the most onerous and whether or not there is an alternative that

could be put forward for consideration that would be more appropriate for the region.


The role of the Joint Standing Committee in the development of local laws – if Member

Councils have specific concerns not covered by the response provided by the member for

Central Wheatbelt they are requested to provide details of these concerns and the Member

for Central Wheatbelt will take these concerns to the Committee an explanation to be

provided.

For the Member for Central Wheatbelt to advocate on Member Councils behalf she needs further supporting information. Executive Officer Additional Comment: The Executive Officer advised the meeting that a number of Councils had expressed concern regarding the possible adverse impact of the recently gazetted Planning and Development (Local Planning Schemes) Regulations 2015 on the relocation of second hand dwellings. This concern arises from verbal advice provided that a transportable dwelling is now included in the definition of a single house. Further work on the matter was required. The matter is presented for discussion and decision. It was agreed that all additional information would be sent directly to the Member for Wheatbelt’s electoral office with a cc copy being sent to the Zone’s Executive Officer.


7.2 WALGA Governance Review Discussion Paper (Attachment) Reporting Officer: Helen Westcott, Executive Officer Disclosure of Interest: Nil Date: 19 August 2015 Attachments: Governance Review Discussion Paper Background: A review of the governance arrangements for the WALGA State Council and Zones commenced in late June, with a discussion paper prepared and emailed to all Councils to facilitate the review. A copy of the discussion paper forms an attachment to the meeting agenda. The review focuses on WALGA’s three key governance documents – the Constitution, Corporate Governance Charter and Standing Orders – as well as the effectiveness of the relationship between Zones and State Council. WALGA in its Discussion Paper advises that it is seeking general feedback on the Constitution as well as responses to a number of discussion points that have been listed. Feedback on the issues explored in the discussion paper, as well as any other relevant matter, is sought by Wednesday 16 September 2015. The Great Eastern Country Zone (GECZ) Executive Committee considered the need for the GECZ to prepare submission when it met on Thursday 6 August 2015, at which time it resolved as shown below: RESOLUTION: Moved: Cr Truran Seconded: Cr Waters

1. That the Great Eastern Country Zone’s Member Councils be requested to consider the review at their August round of Ordinary Council Meetings and provide comment to the Executive Officer prior to the finalisation of the Zone Meeting agenda for inclusion in a Zone submission.

2. That the Executive Officer prepare a draft submission for consideration by the Great Eastern Council when it meeting on Monday 31 August 2015.

3. That prior to its distribution the Executive Officer circulate the draft submission to the Executive Committee for comment.

CARRIED Executive Officer Comment: Due to illness the Executive Officer has not prepared a draft submission for consideration by the meeting. She has, however, prepared topics for discussion around the discussion paper for consideration by the meeting. This discussion will assist in preparing the Zone’s submission. The Executive Officer believes that given one of the purposes of the review is to review the effectiveness of the relationship between each of the 12 Zones and State Council the Great Eastern Country Zone should prepare a submission for consideration by the WALGA State Council. This submission could and should include comment from the Zone’s Member Councils. The issues listed in the Discussion Paper tend to relate more to seeking the views of Member Councils so that a formal position on matters can be prepared for consideration by all Zones at the November round of Meetings. Against that background there are some issues on which the Zone may wish to comment as they affect the Zone.


Corporate Governance Charter 2.2.1 Clause 7 – Role of State Councillor State Councillors are the Association’s Board members, elected by Zones. State Councillors, through collective decisions of State Council, have ultimate responsibility for the successful operation of the Association. This includes responsibility for policy positions, strategic direction and financial operations. Discussion Paper Comment: Does the role of a State Councillor adequately capture the contemporary requisites and expectations of the position? Zone Comment: Submitted for discussion 2.2.2 Clause 7 – Role of State Councillor – Zone Meetings There is scope to consider broadening sub-clause (iii) ‘Expectations of State Councillors in State Council Meetings’ to include expectations when attending Zone Meetings to reflect the collegiate approach to State Council Policy positions that arise through formal decision-making processes. Discussion Paper Comment: There is a requirement in Local Government that Elected Members support their Council’s formal resolutions, and not speak adversely or negatively on decisions that Council has made. Should this transfer to the expectation of the behaviour of State Councillors? Zone Comment: Submitted for discussion 2.2.6 Clause 13 – State Council Meeting Agenda The Corporate Governance Charter currently states: The State Council meeting agenda will generally address the following:

Standing matters, including attendance, announcements, previous minutes, business arising

from minutes and declarations of interest

Emerging Issues

Matters for Decision

Matters for Noting

Organisational Reports including Key Activity Reports and Policy Forum Updates

The President’s Report

The Chief Executive Officer’s Report, and

Meeting Assessment.

Discussion Paper Comment: Should there be allocation for a report from an Ex-Officio member? Currently the LGMA (WA) President attends all meetings; however there is no item for a report. WALGA, by comparison, has a reporting item at LGMA meetings through the CEO’s Ex Officio capacity. Zone Comment: Submitted for discussion 2.2.11 Clause 33 – Relationship between State Council, Zones and Local Governments This clause outlines the relationship between State Council, Zones and Member Local Governments and includes sub clauses on the following:

State Council;

State Council Co-Chairs;

Forum of Co-Chairs;

Policy Forums;

Zones; and

Member Local Governments.


Discussion Paper Comment: A potential reform option, which was contemplated in the previous Governance review in 2011, is considering the formation of an Executive Committee. Under this model, State Council would maintain its primacy as the Association’s governing Board but would be able to delegate some powers to an Executive Committee, which would be in a position to meet more regularly than the current two-monthly cycle of State Council meetings. The Executive Committee could be utilised for policy and advocacy decisions required outside of the State Council meeting cycle and could be delegated powers that are currently the responsibility of the Finance and Services Committee. Should the formation of an Executive committee be contemplated? Such a committee, if constituted, could then take on the political, policy and advocacy roles and responsibilities of the State Council Co-Chairs (see clause 33(ii) above) and the Forum of Co-Chairs (clause 33(iii) above). Currently, the Co-Chairs, corresponding to WALGA’s four key policy development portfolios (Governance, Infrastructure, Environment and Waste, and Planning and Community Development) consider and provide input to interim submissions prior to their submission to the relevant agency. The membership of the Forum of Co-Chairs is the President and the two State Councillors who act as Co-Chairs for each of the Association’s key policy portfolios: Governance and Strategy, Infrastructure, Environment and Waste and Planning and Community Development. Consideration could also be given to reviewing the Policy Forum concept as opposed to the previous construct of four portfolio Policy Teams (six members each) where a State Councillor would be allocated to at least one policy team. The four Policy Teams corresponded to each of WALGA’s four key policy development portfolios: Governance, Infrastructure, Environment and Waste, and Planning and Community Development. The Policy Teams were recently replaced by Policy Forums which are explained in Clause 33(iv) above. Current Policy Forums are the:

Mining Communities Policy Forum;

Metropolitan Mayors Policy Forum;

WARR Act Policy Forum;

Container Deposit Legislation Policy Forum; and

Freight Policy Forum.

Comment is invited on Clause 33 generally, and specifically:

the potential for an ‘Executive Committee’ to be formed;

the utility of the Co-Chairs and Forum of Co-Chairs; and

a review of the Policy Forum / Policy Teams concept and their appointment processes. Zone Comment: The Zone may wish to comment on the suggestion that WALGA consider the “creation” of an Executive Committee. This is not a matter that has previously been considered by the Zone. The creation of Forums on an “as need basis by the Association President” has caused some angst within some Zones, as technically the representatives are not Zone appointees and do not have to report back to the Zone. This could mean that Zones are kept out of loop on what may be a highly significant matter to the Zone. There also seems to be no formal reporting process from the Forums back to local government either individually or through the Zones. The method by which people are appointed to a Forum could be improved as appointments can be perceived as personal appointments.


Review of State Council and Zone Effectiveness 4.1 State Council Decision Making Process The current decision making process of State Council is inclusive. Zones consider State Council items and the recommendations to State Council at their meetings. The Zones are able to move amendments to, or oppose, the recommendations to State Council. At the State Council meeting, every Zone’s resolution regarding State Council items will be considered by all State Councillors. This is done by a process of composite resolutions, where the original recommendation is blended with all Zone motions to form a new, ‘composite’ resolution. In this way, the input from Zones is crucial to the State Council decision making process and means that, in practice, State Council invariably arrives at a representative and consensus position. 4.1.1 Inclusiveness vs. Timeliness of State Council Decisions There has been discussion in recent times about the timeliness of State Council decision making, particularly when State Council seeks to ensure all Zones are able to input into the decision making process. State Council strives to find a balance between timeliness and inclusiveness in their decision making processes and can be reluctant to make decisions without Zone consultation. Notwithstanding, the ability for State Councillors to bring ‘Emerging Issues’ to the State Council meeting provides State Council with some flexibility to make decisions in a more timely manner when necessary. Another relevant issue is the treatment of motions from Zones. Currently, State Council considers other Zone resolutions en bloc during their meeting, and then the Zone resolutions are referred to the relevant WALGA business or policy unit for action. This process can also take time for Zones to receive a response. One option would be for State Councillors to raise sector-wide issues when Zone resolutions are considered for State Council to make a more timely decision or for the State Council to formally prioritise Zone resolutions when they are considered. Discussion Paper Comment:

1. Does the current State Council decision-making process strike the right balance between

timeliness and inclusiveness?

2. Should the method in which State Council considers Zone resolutions be changed?

Zone Comment: The Executive Officer is aware that some Zones from time to time express concern that a number of matters for decision on the State Council Agenda are endorsing submissions that have already been made due to deadlines set by the inviting organisation. This makes it very difficult to influence a significant change and whilst it is acknowledged that the submissions are always titled “Interim Submission” if the closing date is long past the reality is that any changes are going to carry “little weight”. The other aspect of timeliness of issues being considered by the State Council has been raised on a number of occasions. For example the Shire of Wagin placed a matter on the agenda in February 2014 and the resultant WALGA position did not finally complete its progress until December 2014. Given the issue was around that of “forced” amalgamations and was very much a “live issue” this was an extremely long time lapse before a formal position could be reached. The method by which State Council considers Zone resolutions is also of concern for some Zones as they are of the view that issues are not given as high a priority as they believe the issue may deserve. For example the Zone may pass a resolution in that it is seeking for WALGA to do something “urgently” and yet the resolution is generally voted on “en bloc” to be referred to the relevant policy section with the resultant delay. The next that is heard from WALGA is when the issue appears on the Status Report. 4.1.2 Zone Motions – Consistency with Council Policy There has been discussion on the issue of some Zone representatives bringing forward items that are not supported or are actively opposed by their Council. Some have therefore suggested that motions at Zone meetings should require the support of the mover’s Council. This would ensure that the Zone is confident that the motion being considered has undergone some thought and research. Conversely, requiring a Council resolution to submit a motion to a Zone


meeting would increase the time required for policy issues to be considered and would reduce the flexibility of Zones to make their own decisions. Further, as Zones are autonomous in their construct, it may be considered inappropriate to restrict matters that can be considered by Zones. Discussion Paper Comment: Should zone motions be required to have the Local Government’s consent or be consistent with their Council’s policy position? Zone Comment: Submitted for discussion 4.2 Zone Autonomy While Zones have a requirement to elect one or more State Councillors and to consider the State Council agenda, they have the autonomy to build on or expand this role. Some Zones are more active than others in this regard. Some Zones expand on the role of the Zone and undertake some of the following activities:

developing and advocating positions of regional significant affecting Local Government;

progressing regional Local Government initiatives;

identifying relevant issues for action by WALGA;

presentations from external stakeholders;

networking and sharing information; and

contributing to policy development.

Other Zones are more minimalist in their approach and have not taken the opportunity to expand their role beyond that defined in the Constitution. Discussion Paper Comment: Any comment relating to Zone Autonomy is invited. Zone Comment: The Executive Officer is of the view that each Zone will develop its own strategy on how autonomous it wishes to be. The level of autonomy for each Zone comes partly from the role the Zone requires the Executive Officer to undertake and the Zone’s relationship with WALGA. Some earlier comments about timeliness on issues may well encourage Zones to be more active. 4.3 Zone Presentations and Delegations Zones have the opportunity to receive delegations and presentations from politicians and government departments and agencies. This provides the Zone with opportunities for information exchange and communication between Local Governments and stakeholders. The Zone meetings are also a primary point of contact between WALGA and its members. The Association has the opportunity to update Local Government representatives on the work of the Association and Zone meetings present the opportunity for Zone delegates to ask questions of the WALGA President and senior WALGA staff. Discussion Paper Comment: Any comment relating to Zone Presentations and Delegations is invited. Zone Comment: In addition to the opportunity for WALGA to attend and present updates etc the Zone process also enables Government agencies and others who wish to present to Local Government the opportunity to attend one meeting and in the case of the GECZ meet with 16 Councils. Members of Parliament also enjoy the opportunity to attend and hear the current issues’ impacting on the community’s represented.


The matter is presented for decision. RESOLUTION: Moved: Cr O’Connell Seconded: Cr Waters

That the Great Eastern Country Zone prepare a submission on the WALGA Governance Review using the above report as a basis and the Great Eastern Country Zone Executive Committee have delegated authority to finalise the submission.

CARRIED


7.3 Wheatbelt Highway Safety Review Reporting Officer: Helen Westcott, Executive Officer Disclosure of Interest: Nil Date: 29 July 2015 Attachments: Letter from Cr Lynne Craigie WALGA President to Hon Liza Harvey

MLA, Minister for Police; Road Safety; Training and Workforce Development; Women's Interests re Wheatbelt Highway Safety Review

Background:

As Members Councils will be aware, the WALGA President Cr Lynne Craigie wrote to the Minister for

Police seeking a change in date for the community forum held in Merredin on Thursday 6 August

2015 to discuss the State Government’s Wheatbelt Highway Safety Review as this date clashed with

the Local Government Convention. Whilst unsuccessful in her efforts the GECZ’s Executive

Committee considered that a letter of appreciation for Cr Craigie’s efforts should be prepared,

resolving as follows when it met on Thursday 6 August 2015:

RESOLUTION: Moved: Cr Hooper Seconded: Cr Truran

That the Great Eastern Country Zone Executive Committee recommend that the Great Eastern Country Zone write to WALGA’s newly elected President to:

1. Congratulate Cr Craigie on her election as WALGA President; and 2. Extend the Zone’s appreciation for her efforts to have the community forum to discuss the

State Government’s Wheatbelt Highway Safety Review rescheduled from Thursday 6 August 2015 to a date more suitable for Local Government elected members and officers.

CARRIED

Executive Officer Comment: No further comment required. RECOMMENDATION: That the Great Eastern Country Zone write to WALGA’s newly elected President to:

1. Congratulate Cr Craigie on her election as WALGA President; and 2. Extend the Zone’s appreciation for her efforts to have the community forum to discuss the

State Government’s Wheatbelt Highway Safety Review rescheduled from Thursday 6 August 2015 to a date more suitable for Local Government elected members and officers.

RESOLUTION: Moved: Cr Tarr Seconded: Cr Davies

That the Great Eastern Country Zone write to WALGA’s newly elected President to:

1. Congratulate Cr Craigie on her election as WALGA President; and 2. Extend the Zone’s appreciation for her efforts to have the community forum to

discuss the State Government’s Wheatbelt Highway Safety Review rescheduled from Thursday 6 August 2015 to a date more suitable for Local Government elected members and officers.

CARRIED


7.4 2015 Proposed Boundary Changes for the Central Wheatbelt Reporting Officer: Helen Westcott, Executive Officer Disclosure of Interest: Nil Date: 29 July 2015 Attachments: Submission from the Great Eastern Country Zone to the Electoral

Distribution Commissioners Background:

As Member Councils will be aware, the WA Electoral Commission has released the draft electorate

boundaries for the next State election. The Commission has proposed significant changes that will

impact on representation for regional WA. One of the proposed changes is for the electorate of

Central Wheatbelt. Should the Commission’s proposal with respect to the Central Wheatbelt be

accepted as is, the electorate of Central Wheatbelt will increase in land area by 57 percent to

become 97,669km. It will gain the Shires of Westonia, Yilgarn, Wandering, Boddington, Pingelly,

Cuballing, Williams and West Arthur, and lose the Shires of Koorda, Wongan-Ballidu, Dowerin and

Goomalling.

Through a media statement, the Member for Central Wheatbelt has outlined her concerns with the proposed changes to her electorate and encouraged local governments, residents and businesses within her electorate to look at the proposed boundary changes and make their views known to the WA Electoral Commission. In discussing this matter, GECZ Executive Committee resolved as follows when it met on Thursday 6 August 2015: RESOLUTION: Moved: Cr Truran Seconded: Cr Waters

That the Executive Officer prepare a submission on the 2015 proposed boundary changes to the electorate of Central Wheatbelt, with the submission to be reviewed by the Executive Committee prior to it being lodged before the submission period closes on Monday 24 August 2015.

CARRIED Executive Officer Comment: The Executive Officer has prepared a submission, with the GECZ Executive Committee approving the submission before its lodgement. A copy of the submission forms an attachment to the meeting agenda. In preparing the Zone’s submission the Executive Officer sought feedback from Member Councils. A number of Councils provided information. RECOMMENDATION: That the Great Eastern Country Zone endorse the submission lodged with the Electoral Commission on the 2015 redistribution of Western Australian Electoral Districts and Regions. RESOLUTION: Moved: Cr Truran Seconded: Cr Breakell

That the Great Eastern Country Zone endorse the submission lodged with the Electoral Commission on the 2015 redistribution of Western Australian Electoral Districts and Regions.

CARRIED


7.5 South West Native Title Settlement Reporting Officer: Helen Westcott, Executive Officer Disclosure of Interest: No interest to disclose Date: 24 August 2015 Attachments: Correspondence from Marcus Holmes

South West Settlement July 2015 Newsletter Background: The Great Eastern Country Zone, along with both the Avon Midland and Central Country Zones, has met with Mr Marcus Holmes of Land Equity Legal to discuss the possible effects on Councils of the south west native settlement across the three Zones. Each Zone has also received follow up correspondence from Marcus Holmes. A copy of the letter forms to the Great Eastern Country Zone forms an attachment to the meeting agenda, as does a copy of a recent newsletter published by the Department of Premier and Cabinet. Whilst the matter was listed for future discussion at the meeting of the Joint Zone Executives held on Thursday 6 August 2015 the GECZ Executive Committee considered the correspondence from Land Equity Legal, resolving as follows at its meeting on Thursday 6 August: RESOLUTION: Moved: Cr Crees Seconded: Cr O’Connell

That the Great Eastern Country Zone Executive Committee recommend to the Great Eastern Country Zone that a meeting be arranged with Mr Marcus Holmes of Land Equity Legal to develop a working brief to consider the possible effects on Councils of the south west native settlement across the Great Eastern Country Zone.

CARRIED Executive Officer Comment: No further comment required. RECOMMENDATION: That the Great Eastern Country Zone meet with Mr Marcus Holmes of Land Equity Legal to develop a working brief to consider the possible effects on Councils of the south west native settlement across the Great Eastern Country Zone. RESOLUTION: Moved: Cr Geier Seconded: Cr Davies

That the Great Eastern Country Zone meet with Mr Marcus Holmes of Land Equity Legal to develop a working brief to consider the possible effects on Councils of the south west native settlement across the Great Eastern Country Zone.

CARRIED


7.6 Review of the Wheatbelt Health MOU Reporting Officer: Helen Westcott, Executive Officer Disclosure of Interest: BHW Consulting provides Executive Services through the Great

Eastern Country Zone to the Wheatbelt Health MOU Group Date: 19 August 2015 Attachments: Nil Background: The Wheatbelt Health MOU Agreement was formed in December 2006 between the WA Country Health Service, Avon-Midland, Central and Great Eastern Country Zones, Central Wheatbelt Division of General Practice (renamed the Wheatbelt GP Network Inc in 2011) and the Wheatbelt Development Commission. In December 2013, RDA Wheatbelt (Inc) formally joined the MOU (prior to this it attended as an observer). The MOU Agreement is to be reviewed every two years; the last review being undertaken in August 2013. At the Zone Meeting on Thursday 25 June 2015 in considering the matter the Zone resolved as follows: RESOLUTION: Moved: Cr O’Connell Seconded: Cr Waters

1. That the Great Eastern Country Zone acknowledges the significant advocacy efforts around

the delivery of health services across the Wheatbelt by the Wheatbelt Health MOU Group.

2. That Great Eastern Country Zone gives in principle support the continuation of the Group

subject to the following changes the Wheatbelt Health MOU:

a) The parties to the Agreement not include health service providers other than WA

Country Health Service and the Primary Health Network engaged to cover the

Wheatbelt.

b) Parties to the Agreement to be entitled to a delegate and deputy delegate; local

government Zone delegates and deputy delegates to be elected members;

c) The Chair to be elected from the delegates to the Group and the member from whom the

Chair is elected to be entitled to appoint a further delegate;

d) The Chair to be non-voting.

3. That the changes sought by the Great Eastern Country Zone be taken to a Wheatbelt Zones

Joint Executives meeting.

4. That in the event that any of the current signatories to the Wheatbelt Health MOU withdraw

from the MOU from 1 July 2015 that the Great Eastern Country Zone Executive Committee

recommend to the Great Eastern Country Zone that it advises other stakeholders of its right

to alter its position with respect to any future involvement in the Wheatbelt Health MOU

Group.

CARRIED

Executive Officer Comment: The Wheatbelt Zones Joint Executives meeting held on 6 August 2015 made a number of recommendations and comments in relation to the current MOU agreement (see Minutes attached to Agenda at Item 6.5). For the convenience of Zone delegates the two recommendations from the Joint Executives meeting are outlined below:


That the Joint Executives meeting recommends that membership of the Wheatbelt Health MOU Group comprises the Avon-Midland, Central and Great Eastern Country Zones of WA Local Government Association and WA Country Health Service.

CARRIED That the above recommendations and comments be adopted and referred to member Zones with the Joint Executives meeting’s endorsement.

CARRIED The Joint Executives meeting resolved that the following be adopted and referred to member Zones with the Joint Executives meeting’s endorsement –

Membership o That each member of the MOU be entitled to one vote. o That each member of the MOU be entitled to appoint two delegates and a named

deputy delegate. o That the appointment of Zone delegates to the MOU Group be either elected members

or officers at the discretion of each Zone.

Chair o That the Chair of the MOU be the President of a member Zone. o That a Deputy Chair of the MOU be appointed and be the Deputy President of the

same member Zone as the Chair. o That the positions of Chair and Deputy Chair rotate between the member Zones on an

annual basis. o That the term of office of the Chair and Deputy Chair commence 1 December each

year. o That the Chair be non-voting. o That in the event of an equality of votes in respect of a matter considered by a meeting

the matter be determined in the negative. o That provision be made in the MOU operating expenses to recompense the Chair for

travel expenses. o That no meeting fees/honorariums be paid by the MOU; any such fees paid to Zone

delegates to be at the discretion of each Zone. o That the role of the Chair be to –

Chair meetings of the Wheatbelt Health MOU; Liaise with the MOU’s Executive Officer with regards to meeting Agendas and to

ensure that information is provided to delegates that is needed for them to fulfil their responsibilities;

Facilitate discussion on key issues and concerns; Facilitate the effective contribution of all delegates and promote constructive

and respectful relations between delegates and delegates and officers; Act as spokesman for all issues relating to the MOU or associated discussions; Shall have no role in management of the MOU.

Executive Support o That provision of executive support remain with the Great Eastern Country Zone. o That all accounts for payment be circulated to the member Zone Presidents.

Role of MOU o That the Principals in the current MOU be retained subject to discussion with WA

Country Health Service and consideration as to whether they need a refocus on local government.

Name of the MOU Group o That no action be taken with regards to renaming the MOU Group.

Termination of the MOU Group o It was noted that there are no termination provisions in the current MOU and that

termination of this MOU may need to occur. o Defer for later discussion.

To effectively implement the recommendations of the Wheatbelt Zones Joint Executives it is considered that the Zones will need to withdraw from the current MOU and to negotiate a new arrangement/agreement.


Executive Officer Additional Comment: The Executive Officer advised that both the Avon Midland Country Zone and the Central Country Zone had resolved along similar lines to the recommendation before the Great Eastern Country Zone. She also advised that she had received email correspondence advice from the CEO of the Wheatbelt GP Network that the Network’s Board had resolved to withdraw from the Wheatbelt Health MOU. RECOMMENDATION: 1. That the Great Eastern Country Zone adopt the recommendations and comments of the

Wheatbelt Zones Joint Executives meeting pertaining to the Wheatbelt Heath MOU. 2. That to facilitate the implementation of the above recommendations:

(a) the Great Eastern Country Zone give formal notification of withdrawal from the current Wheatbelt Health MOU effective from the 1 September 2015; and

(b) delegate to the Great Eastern Country Zone Executive Committee authority to negotiate for a new health advocacy group across the Wheatbelt.

RESOLUTION: Moved: Cr O’Connell Seconded: Cr Waters

1. That the Great Eastern Country Zone adopt the recommendations and comments of the Wheatbelt Zones Joint Executives meeting pertaining to the Wheatbelt Heath MOU.

2. That to facilitate the implementation of the above recommendations: (a) the Great Eastern Country Zone give formal notification of withdrawal from the

current Wheatbelt Health MOU effective from the 1 September 2015; and (b) delegate to the Great Eastern Country Zone Executive Committee authority to

negotiate for a new health advocacy group across the Wheatbelt. CARRIED


7.7 2015 Local Government Elections – Zone Office Bearer Elections Reporting Officer: Helen Westcott, Executive Officer Disclosure of Interest: Nil Date: 18 August 2015 Attachments: Nil Background: WALGA has requested that Zone delegates are made aware of the need to conduct Zone officer bearer elections following the 2015 Local Government elections. A Chronological overview of the process is detailed below:

Local Government elections occur on 17 October 2015.

Member Councils to elect/appoint their Zone Delegates and to advise the Zone Executive Officer, as soon as possible but preferably by 9 November 2015.

For the purpose of electing their representatives and deputy representatives to the WALGA State Council, the zones are required to hold these elections at their November 2015 meeting.

Zones to advise WALGA, in writing, of their elected State Council representative and deputy representative immediately following the 2015 November Zone meeting.

State Councillor Induction Session – morning of 2 December 2015.

New State Council will take office at the Ordinary Meeting of State Council on 2 December 2015.

The position of President and Deputy President of WALGA will be elected at the March 2016 State Council Meeting.

In relation to the nominations and election process to be followed by each Zone in electing a representative and deputy representative to the WALGA State Council, the below process has been instituted by State Council:

1. Zone Executive Officer to write to all Member Councils no later than 1 month prior to the Zone meeting at which the election is to be held calling for nominations from delegates to the Zone for the positions of representative and deputy representative to State Council. The correspondence is to state that all nominations are to be made in writing to the Zone Executive Officer, and only Elected Members who are a nominated Zone delegates are eligible to nominate. The time period for the receipt of nominations is to be one week prior to the Zone meeting at which the election will be held.

2. Zone Executive Officer to receive written nominations from Zone delegates for the positions of representative and deputy representative to State Council and then provide written confirmation to Member Councils of the nominations received.

3. Elections are to be held at the next Zone meeting as the first item of business. Where there is more than one nomination for each vacant position, an election will be conducted using a secret ballot, with the Zone Executive Officer to represent WALGA as the returning officer for the election. Prior to the ballot, nominees for each position are to be extended the opportunity to provide a 2 minute election bid to delegates.

4. All voting delegates to the Zone are entitled to cast one (1) vote in the ballot process. The candidate with the greater or greatest number of votes is elected to the office.

5. Tied vote – in the event of a tied vote, election will be determined by drawing names from a box. The Secretariat will put the names of the candidates concerned in a box and the first name drawn is the Elected Member.

6. Zone Executive Officer to advise WALGA in writing immediately following the Zone meeting of the outcome of their elections.

Executive Officer Comment: No further comment required.


RECOMMENDATION: That:

1. Member Councils be requested to advise the Executive Officer of their delegates to the Zone

as soon as possible after the 2015 Local Government elections;

2. that the election of the Zone’s State Council representative, State Council deputy

representative, Zone President and Zone Deputy President and Zone Executive Committee

be conducted at the Zone meeting scheduled for Thursday 26 November 2015; and

3. the election of the Zone’s delegates to the District Emergency Management Committee, the

Local Government Grain Infrastructure Group and the Wheatbelt Health MOU Group be

conducted at the Zone meeting scheduled for Thursday 26 November 2015.

RESOLUTION: Moved: Cr Davies Seconded: Cr Strange

That: 1. Member Councils be requested to advise the Executive Officer of their delegates to

the Zone as soon as possible after the 2015 Local Government elections;

2. that the election of the Zone’s State Council representative, State Council deputy

representative, Zone President and Zone Deputy President and Zone Executive

Committee be conducted at the Zone meeting scheduled for Thursday 26 November

2015; and

3. the election of the Zone’s delegates to the District Emergency Management

Committee, the Local Government Grain Infrastructure Group and the Wheatbelt

Health MOU Group be conducted at the Zone meeting scheduled for Thursday 26

November 2015.

CARRIED


7.8 Increase in Emergency Services Levy Reporting Officer: Helen Westcott, Executive Officer Disclosure of Interest: Nil Date: 25 August 2015 Attachments: Nil Background: In the 2015/2016 State Budget the Emergency Services Levy (ESL) increased by 10.6%. The increase was noted on the WALGA Presidents June Report as follows:

Increase to the Emergency Services Levy The State budget has authorised an increase in the Emergency Services Levy (ESL) in the order of 10.8%. The Association is concerned that this represents an extraordinarily large increase when compared to rises in previous years. WALGA understands that this substantial increase in the ESL is to offset a significant reduction in funding of the Department of Fire and Emergency Services (DFES) from consolidated revenue. This increase will see an additional $31.3 million injected into the DFES budget via ESL funds, whilst the budget papers reflect a $15.6 million reduction from consolidated revenue. The Association has written to the Minister for Emergency Services, seeking clarification on the funding allocation via ESL as we understand the ESL budget increase is primarily due to an extension of activities funded by the ESL. The Association has requested a meeting with the Minister and the Fire Services Commissioner to clarify the additional activities and the impact these will have on funding for Local Governments in 2015/16.

Whilst the above comment was made no outcome of the correspondence and/or meeting with the Minister for Emergency Services has been provided to Member Councils. Executive Officer Comment: In a recent article in the West Australian Newspaper (30 July 2015) it was commented that the ESL has increased by 81% in seven years but “that hadn’t resulted in the same increase in funding for the frontline because the Government quietly halved its allocations”. The article also commented “Last financial year 78.6 per cent of DFES’s total cost of services was met by property owners through the ESL. The Government is budgeting for that proportion to reach 91.2 percent by 2018/2019.” It would seem that the average household’s ESL has risen from $144 to $266 since the Barnett Government came to office and based on forward estimates will increase further over the next several years. Given the ongoing increases that are likely to occur the ESL should be an issue that is pursued by WALGA to ensure that future increases are limited to CPI and that the State Government does not continue to reduce the appropriation from consolidated revenue. RECOMMENDATION: That the Great Eastern Country Zone note the continuing disproportionate increases in the Emergency Services Levy and request that WALGA develop a strategy to advocate to the State Government for a return to the original intent of the funding arrangements including an increased allocation from consolidated revenue.


RESOLUTION: Moved: Cr Hooper Seconded: Cr Strange

1. That the Great Eastern Country Zone note the continuing disproportionate increases

in the Emergency Services Levy and request that WALGA develop a strategy to

advocate to the State Government for a return to the original intent of the funding

arrangements including an increased allocation from consolidated revenue.

2. That the Great Eastern Country Zone through its Member Councils prepares a

petition to the President and Members of the Legislative Council of the Parliament of

Western Australia seeking to have an inquiry into the disproportionate increases in

the Emergency Services Levy and the decline in the proportion of funding from

consolidated revenue.

CARRIED


7.9 Wheatbelt Conference 2016 Reporting Officer: Helen Westcott, Executive Officer Disclosure of Interest: Nil Date: 20 August 2015 Attachments: Nil Background: The Zone has previously agreed to support the holding of the 2016 Wheatbelt Conference which will be held on Thursday 7 and Friday 8 April 2016. Executive Officer Comment: The planning for the 2016 Wheatbelt Conference is underway with each Zone Executive Officer to distribute to all Councils during the coming week an expression of interest seeking a Conference host. A meeting of the three Zone Presidents will then be arranged to select the host Council. The Conference theme is being developed as are a list of potential keynote speakers to be invited. Member Councils will be kept informed of progress with the Conference arrangements. RECOMMENDATION: That the report on the 2016 Wheatbelt Conference be noted. RESOLUTION: Moved: Cr Tarr Seconded: Cr Crees

That the report on the 2016 Wheatbelt Conference be noted. CARRIED


8.0 ZONE REPORTS

8.1 Zone President Report Cr Rhonda Cole Cr Cole provided a verbal report. Highlights of her report included:

Appreciation to the Executive Committee and executive support staff for their ongoing work

for the Zone;

Comment on the changes underway to the Wheatbelt Health MOU Group;

The effect of on-going cost shifting to communities across the Zone;

Electoral reform; and

The need for ongoing advocacy on issues that confront Councils across the Zone and the

need for the Zone to strengthen its relationship with WALGA.

Cr Cole also wished those seeking re-election in the upcoming local government elections every success. Noted

8.2 Local Government Grain Infrastructure Group (Attachments)

Cr Stephen Strange (Cr Strange is the Group’s Chair) Cr Rod Forsyth Cr Geoff Waters Background: Presenting:

the Minutes of the Local Government Grain Freight Group Meeting held Monday 6 July

2015; and

a letter from Brookfield Rail responding to questions taken on notice during a presentation

to the at the Local Government Grain Freight Group’s July meeting.

RECOMMENDATION: That:

1. the Minutes of the Local Government Grain Freight Group Meeting held Monday 6 July 2015

and be received; and

2. the letter from Brookfield Rail responding to questions taken on notice during a presentation

at the Local Government Grain Freight Group’s July meeting be noted.

RESOLUTION: Moved: Cr Forsyth Seconded: Cr Strange

That: 1. the Minutes of the Local Government Grain Freight Group Meeting held Monday 6 July

2015 and be received; and

2. the letter from Brookfield Rail responding to questions taken on notice during a

presentation at the Local Government Grain Freight Group’s July meeting be noted.

CARRIED


8.3 Wheatbelt Health MOU Group (Attachment) Cr Ken Hooper Cr Eileen O’Connell Cr Onida Truran Background: Presenting the unconfirmed Minutes from the Health MOU Group Meeting held Tuesday 4 August 2015. The unconfirmed Minutes have become available following the Zone’s request to the Health MOU Group that it circulate its minutes as unconfirmed minutes thereby reducing the time in which they are distributed. RECOMMENDATION: That the unconfirmed Minutes from the Wheatbelt Health MOU Group Meeting held Tuesday 4 August 2015 be received. RESOLUTION: Moved: Cr Tarr Seconded: Cr O’Connell

That the unconfirmed Minutes from the Wheatbelt Health MOU Group Meeting held Tuesday 4 August 2015 be received.

CARRIED

8.4 Wheatbelt District Emergency Management Committee

Mr Darren Mollenoyux The Minutes from the Meeting of the Wheatbelt District Emergency Management Committee Meeting held Thursday 20 August 2015 are not available as yet for circulation.

8.5 Wheatbelt North Regional Road Group Cr Ricky Storer (Cr Storer is the Group’s Chair) Nil report

8.6 Freight Policy Forum Cr Rod Forsyth Shire of Kellerberrin Cr Stephen Strange Shire of Bruce Rock Nil report


9.0 WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS Zone delegates to consider the Matters for Decision contained in the WA Local Government Association State Council Agenda and put forward resolutions to Zone Representatives on State Council

9.1 State Councillor Report (Attachments)

Cr Eileen O’Connell Executive Officer Additional Comment: Cr O’Connell tabled her report at the meetings. Copies of the three reports presented form attachments to the minutes from the meeting.

9.2 WALGA Status Report (Attachment) From Executive Officer BACKGROUND: Presenting the Status Report for August 2015 which contains WALGA’s responses to the resolutions of previous Zone Meetings ZONE COMMENT: This is an opportunity for Zone Members to consider the response from WALGA in respect to the matters that were submitted at the previous Zone Meeting. RECOMMENDATION: That the Great Eastern Country Zone notes the:

1. State Councillor; and

2. WALGA Status Report.

RESOLUTION: Moved: Seconded:

That the Great Eastern Country Zone notes the:

1. State Councillor; and

2. WALGA Status Report.

CARRIED

9.3 Review of WALGA State Council Agenda - Matters for Decision From Executive Officer Background: WALGA State Council meets five times each year and as part of the consultation process with Member Councils circulates the State Council Agenda for input through the Zone structure. The Zone is able to provide comment or submit an alternate recommendation that is then presented to the State Council for consideration.


5.1 2015 Annual General Meeting Minutes (01-003-02-0003 WS) WALGA Recommendation

That Annual General Meeting Motions:

1. Items 4.2, 4.10, and 4.11 be noted as in accordance with Association Policy

2. Items 4.1, 4.3, 4.4, 4.5, 4.6, 4.7, 4.8 and 4.9 be noted and forwarded to the relevant WALGA business unit for consideration; and

3. Item 4.14 be endorsed and referred to the relevant business unit for the development of the policy.

ZONE COMMENT: Item 4.8 which is proposed to be noted and forwarded to the relevant WALGA business unit for consideration relates to Management of Narrow Leafed Cotton Bush. One part of the resolution from the Annual General Meeting reads as follows: That WALGA be requested to conduct a state wide forum on issues around biosecurity, including the management of narrow leafed cotton bush, and its impact on Local Governments across the State with all key stakeholders to be invited. Given the increasing concern around biosecurity in the sector, it is a little disappointing to note that the possibility of the conduct of a state-wide forum is not likely to be considered until the December 2015 State Council Meeting, which means that any forum is unlikely to be held until the first quarter of 2016. Is the Zone satisfied that such a delay will not impact significantly on the development of a response to biosecurity needs for the local government sector? In regard to Item 4.14 which is proposed to be endorsed and referred to the relevant business unit for the development of the policy relates to rate capping. The resolution from the Annual General Meeting in part reads as follows: That WALGA:

1. Oppose the introduction of rate-capping for Western Australian Local Governments as reported

to be proposed by the current State Government.

2. Develops a policy which ensures that the sector is prepared to oppose any attempt by the

government to introduce rate-capping in the future.

The Executive Officer has a concern that the State Government may move more quickly on rate capping than the time WALGA may require for the development and adoption of a policy. Whilst the WALGA Recommendation above endorses that rate capping be opposed it may be prudent to demonstrate publicly by formally including its opposition in the recommendation/resolution. This will clearly show what the WALGA position is rather than leaving the reader to review the various resolutions from the Annual General Meeting. The matter is submitted for the Zone’s consideration. ADDITIONAL ZONE COMMENT: Tony Brown advised that work around both biosecurity and “rate capping” was ongoing and the concerns raised across a number of Zones would hopefully be addressed at the State Council Meeting next week. Zone Support


5.2 Grain Freight on Rail (05-006-02-0005 ID) WALGA Recommendation That WALGA write to the Minister for Transport and all Members of Parliament in areas impacted by the grain supply chain calling on the State Government to:

1. Take all reasonable steps to ensure that CBH and Brookfield rail have an interim rail access agreement in place at least three months prior to the expiry of the current interim agreement and support the parties working through and if necessary amending the Railways (Access) Code to facilitate a long term agreement.

2. Initiate and fund an independent review of the grain supply chain, identifying the critical

investments (new and renewal) required to ensure the least-cost (including both public and

private costs) pathway for grain exported from WA recognising the practical constraints.

ZONE COMMENT: When the issue of CBH and Brookfield Rail was discussed at the Local Government Grain Freight Group Meeting on 6 July 2015 it was resolved as follows: RESOLUTION Cr D Richards moved and Cr R Forsyth seconded – That the WA Local Government Association be requested to seek a meeting between the President of the WA Local Government Association and the Chairman of the Local Government Grain Freight Group with the Minister for Transport for the purpose of discussing concerns of local government with delays in reaching agreement on grain freight movements including the road freight task and the rail access agreement.

CARRIED It is noted that this request from the Local Government Grain Freight Group has not been carried through to the above recommendation. The Executive Officer has also noted a comment in the West Australian Newspaper on Wednesday 19 August 2015 headed “Aurizon hits out at access fees”. The story relates to Brookfield’s monopoly and the need for business’ requiring access to pay higher fees. Does the Zone wish to amend the WALGA recommendation to incorporate the Local Government Grain Freight Group’s Resolution? RESOLUTION: Moved: Cr Strange Seconded: Cr O’Connell

1. That WALGA write to the Minister for Transport and all Members of Parliament in areas impacted by the grain supply chain calling on the State Government to:

a) Take all reasonable steps to ensure that CBH and Brookfield rail have an interim

rail access agreement in place at least three months prior to the expiry of the

current interim agreement and support the parties working through and if

necessary amending the Railways (Access) Code to facilitate a long term

agreement; and

b) Initiate and fund an independent review of the grain supply chain, identifying the

critical investments (new and renewal) required to ensure the least-cost (including

both public and private costs) pathway for grain exported from WA recognising

the practical constraints.

2. That the WA Local Government Association be requested to seek a meeting between the

President of the WA Local Government Association and the Chairman of the Local

Government Grain Freight Group with the Minister for Transport for the purpose of

discussing concerns of local government with delays in reaching agreement on grain

freight movements including the road freight task and the rail access agreement.

CARRIED


5.3 Improvement Plans and Improvement Schemes (05-047-01-0014 VJ) WALGA Recommendation That WALGA seek clarity from the Minister for Planning about the use of Improvement Plans and Improvement Schemes within the WA planning framework, and specifically query the lack of regulations that: 1. Clearly define why, where and when an Improvement Plan should be established; 2. Clearly define what the WAPC/Department of Planning can include in an Improvement Plan

area; and 3. Clearly state why, where and when an Improvement Scheme should be established, who is

responsible for its development and implementation and how this scenario differs from solely establishing an Improvement Plan.

ZONE COMMENT: Zone support 5.4 Interim Submission – Draft Perth and Peel @ 3.5 million - Strategic land use planning

documents (05-036-03-0052 VJ) WALGA Recommendation That the interim submission on the Draft Perth and Peel @ 3.5million Strategic land use planning documents be endorsed. ZONE COMMENT: Zone support 5.5 Local Government and Tourism Discussion Paper (05-060-03-0001 NH) WALGA Recommendation That WALGA endorses the following actions (as outlined within the Local Government and Tourism Discussion Paper developed by the Association) for discussion with Tourism WA and the Regional Development Commissions:

a) WALGA to work with Tourism Western Australia to: i. Develop a Local Government Tourism Strategy to deliver local tourism outcomes; ii. Investigate the development of resources including a destination marketing

management toolkit; iii. Investigate tourism education and training options for Local Government; iv. Improve current Local Government tourism data collection including visitor numbers

and visitor activities and marketing; and v. Identify funding opportunities for metropolitan and urban growth corridors to deliver

tourism outcomes.

b) WALGA to engage with the Regional Development Commissions to: i. Advocate for funding to implement the Regional Development Commission

Investment Blueprints; ii. Undertake a desktop audit of tourism organizations within respective Development

Commissions boundaries to facilitate better strategic planning between tourism organizations and Local Government; and

iii. Establish a centralized and coordinated network of tourism organizations.

ZONE COMMENT: Zone support


5.6 Vision and Framework for Strategic Action for Public Library Services in Western Australia (05-057-02-0051 JH)

WALGA Recommendation

1. That: a. The Vision 2025 and Framework for Strategic Action for Public Library Services in

Western Australia be endorsed. b. WALGA seeks the Minister for Culture and Arts and Minister for Local Government

and Communities’ support for: i. the Vision 2025 and Framework for Strategic Action for Public Library

Services in Western Australia; ii. development of a Public Libraries 2025 Strategic Plan; and iii. the establishment of a Public Libraries Taskforce, as a matter of priority, to

lead the development and implementation of the strategic plan. 2. That WALGA coordinate and conduct a second phase of research to further develop the

strategies and actions outlined in the Framework for Strategic Action and identify the legislative, funding and service models required to achieve the Vision 2025.

ZONE COMMENT: Zone support RECOMMENDATION: That the Great Eastern Country Zone endorses all recommendations being matters contained in the WALGA State Council Agenda other than those recommendations separately considered.

RESOLUTION: Moved: Cr Davies Seconded: Cr Breakell

That the Great Eastern Country Zone endorses all recommendations being matters contained in the WALGA State Council Agenda other than those recommendations separately considered.

CARRIED

9.4 Review of WALGA State Council Agenda - Matters for Noting/Information

6.1 Parliamentary Committee Review, Development Assessment Panels (05-047-01-0016

CG)

6.2 Report Municipal Waste Advisory Council (MWAC) (01-006-03-0008 RNB)

9.5 Review of WALGA State Council Agenda - Organisational Reports 7.1 Key Activity Reports

7.1.1 Report on Key Activities, Environment and Waste Unit (01-006-03-0017 MJB)

7.1.2 Report on Key Activities, Governance and Organisational Services (01-006-03-0007 TB)

7.1.3 Report on Key Activities, Infrastructure (05-001-02-0003 ID)

7.1.4 Report on Key Activities, Planning and Community Development (01-006-03-

0014 AH)


9.6 Review of WALGA State Council Agenda - Policy Forum Reports 7.2 Policy Forum Reports 7.2.1 Mining Community Policy Forum 7.2.2 Container Deposit Legislation Policy Forum 7.2.3 Metropolitan Mayors Policy Forum 7.2.4 Waste Avoidance and Resource Recovery Act (2007) Review Policy Forum 7.2.5 Freight Policy Forum

9.7 WALGA President’s Report (Attachment) Presenting the WALGA President’s Report RECOMMENDATION: That the Great Eastern Country Zone notes the following reports either provided separately or as contained in the WALGA State Council Agenda:

Matters for noting/information;

Organisational reports;

Policy Forum reports; and

WALGA President’s Report.

RESOLUTION: Moved: Cr Day Seconded: Cr Forsyth

That the Great Eastern Country Zone notes the following reports either provided separately or as contained in the WALGA State Council Agenda:

Matters for noting/information;

Organisational reports;

Policy Forum reports; and

WALGA President’s Report.

CARRIED


10.0 AGENCY REPORTS

10.1 Regional Development Australia (RDA) Wheatbelt (Attachment) (12.30pm)

Mr Graham Cooper, Chair Ms Juliet Grist, Executive Officer A report prepared by RDA Wheatbelt for the meeting forms an attachment to the meeting agenda. The PowerPoint presentation given by Juliet Grist during her meeting with the GECZ forms an attachment to the minutes from the meeting. RECOMMENDATION: That the report provided by the RDA Wheatbelt be noted. Noted

10.2 Wheatbelt Development Commission (WDC) Mr Benjamin Robins, Research Officer, WDC Central East

10.3 Department of Local Government and Communities Mr Andrew Borrett, Sector Regulation and Support

11.0 MEMBERS OF PARLIAMENT Nil

12.0 OTHER BUSINESS

12.1 Letter of Congratulations to the Newly Elected WALGA Deputy President

RESOLUTION: Moved: Cr O’Connell Seconded: Cr Forsyth

That the Great Eastern Country Zone write a letter of congratulations to Mayor Tracey Roberts on her election as WALGA Deputy President.

CARRIED

13.0 URGENT BUSINESS as permitted by the Zone President Nil

14.0 DATE, TIME AND PLACE OF NEXT MEETINGS Thursday 26 November 2015 (in-person meeting in Merredin).

15.0 CLOSURE There being no further business the Chair declared the meeting closed at 12.58pm


DECLARATION

These minutes were confirmed by the Great Eastern Country Zone at the meeting held on Thursday 26 November 2015

Signed _______________________________ Person presiding at the meeting at which these minutes were confirmed

agenda central metro zone 290905 - shire of bruce rock · 5.1 presentation by representatives of...

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