agenda city council monona public library municipal room

AGENDA

CITY COUNCIL MONONA PUBLIC LIBRARY MUNICIPAL ROOM

1000 NICHOLS ROAD MONDAY, JANUARY 6, 2020

7:00 P.M.

A. Call to Order. B. Roll Call and Pledge of Allegiance. C. Approval of Minutes from December 16, 2019. D. Appearances. 1. A Proclamation Recognizing Martin Luther King, Jr. Day. E. Public Hearing. (None) F. Consent Agenda.

1. Approval of Application for 2019/2020 Operator License:

a. Jenna L. Russell, Ken’s Meats & Deli b. Jason A. Ellingson, Speedway – Monona Drive c. Michael Hoye, Jr., Speedway – Monona Drive


a. Kevin J. Grinvalsky, Breakwater b. Kelly V. Yates, Breakwater c. Hannah R. Hensley, Buck & Honey’s

G. Council Action Items.

1. Unfinished Business. a. Consideration of Resolution 19-12-2387 Authorization to Proceed with a Water Rate

Increase (Public Works Committee).

2. New Business. * a. Consideration of Resolution 20-1-2389 Approving the Purchase of a Zoll “X” Series

Manual Defibrillator (Fire Chief). b. Presentation, Update and Possible Discussion on the 2020 Pirate Island Bridge

Replacement Project (Public Works Director). H. Reports of Committees, Commissions, Boards, Mayor, City Administrator, City Attorney, and

Department Managers.

1. Agendas, Supporting Documents, and Minutes are Available on the Monona Web Page – www.mymonona.com.

*Immediate action requested

http://www.mymonona.com/

I. Appointments.

1. Jean Verschay – Election Inspector, effective January 1, 2020–December 31, 2021. J. Adjournment. NOTE: Upon reasonable notice, the City of Monona will accommodate the needs of disabled individuals through auxiliary aids or services. For additional information or to request this service, contact Joan Andrusz at (608) 222-2525 (not a TDD telephone number) Fax: (608) 222-9225 or through the City Police Department TDD telephone number 441-0399. The public is notified that any final action taken at a previous meeting may be reconsidered pursuant to the City of Monona ordinances. A suspension of the rules may allow for final action to be taken on an item of New Business. It is possible that members of and a possible quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information or speak about a subject over which they have decision-making responsibility. Any governmental body at the above stated meeting will take no action other than the governmental body specifically referred to above in this notice. POSTED January 3, 2020 on the City Hall, Library, and Community Center bulletin boards and on the City of Monona’s website mymonona.com. S:\City Council\AGENDAS\AGENDA Council 1-6-20.docx

MONONA CITY COUNCIL MINUTES December 16, 2019

The regular meeting of the Monona City Council was called to order by Mayor O’Connor at 7:03 p.m. Present: Mayor Mary K. O’Connor, Alderpersons Jennifer Kuhr, Kathy Thomas, Molly Grupe,

Nancy Moore, Andrew Kitslaar, and Doug Wood Also Present: City Administrator Bryan Gadow, Finance Director Marc Houtakker, Public Works

Director Dan Stephany, and City Clerk Joan Andrusz ROLL CALL AND PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES

A motion by Alder Wood, seconded by Alder Kitslaar to approve the Minutes of the December 2, 2019 City Council meeting, was carried.

APPEARANCES AND PUBLIC HEARING There were no Appearances or Public Hearing. CONSENT AGENDA A motion by Alder Grupe, seconded by Alder Kuhr to approve the following, was carried:

1. Approval of Application for 2019/2020 Operator License: a. Melissa T. Fiedler, Buck & Honey’s b. Cody J.C. Melahn, O’Connell’s Liquor c. Rick A. Williams, Speedway – Monona Drive


a. Melissa A. Smithback, Buck & Honey’s UNFINISHED BUSINESS Public Works Director Stephany reported the Public Works Committee recommended approval of the McKenna Road project assessments at its December 4th meeting and he received no further resident comment or feedback since the public hearing.

A motion by Alder Kuhr, seconded by Alder Thomas to approve Resolution 19-12-2386 Authorizing Public Work and Levying Special Assessments Against Benefited Properties Regarding Street Improvements to McKenna Road, was carried.

City Administrator Gadow reported the Fee Schedule update is an annual action taken at the end of the year and there are no changes since the last meeting.

A motion by Alder Kuhr, seconded by Alder Kitslaar to approve Ordinance 12-19-724 Updating the Fees, Fines and Penalties Schedule, was carried.

MONONA CITY COUNCIL December 16, 2019 Page 2

City Administrator Gadow reported changes were made to the Tree Donation Policy, based on feedback received from a resident, adding language to the “objectives” and “Description” sections that only species native to Wisconsin are allowed. Language that donations are tax deductible “to the level allowed by law” and adding locations near buildings or other public spaces, as discussed at the last meeting, will be updated.

A motion by Alder Wood, seconded by Alder Kitslaar to amend Resolution 19-12-2388 Adopting a Tree Donation Policy to incorporate the changes as discussed, was carried.

City Administrator Gadow explained the policy for the benefit of the Scout Troup members assembled to observe a public meeting as a merit badge award requirement.

A motion by Alder Kitslaar, seconded by Alder Grupe to approve Resolution 19-12-2388 Adopting a Tree Donation Policy as amended, was carried.

NEW BUSINESS Finance Director Houtakker provided information on Resolution 19-12-2387 Authorization to Proceed with a Water Rate Increase, which Mayor O’Connor stated does not need approval tonight. This will allow application to the PSC (Public Service Commission) for a water rate increase, a change in measurement from cubic units to gallons, and monthly billings. These changes will benefit residents in understanding their water usage and reduce the number of late payments. An extensive report is needed with Public Works Department input. It will then be reviewed by the Public Works Committee and City Council. There is a public hearing requirement; then it will be presented to the PSC. At issue is the current water meters may not be depreciated enough for the PSC to allow replacement; Public Works Director Stephany has been working with the agency on this. If replacement is denied, that will change the report and borrowing. He explained the water rate process to the assembled Scouts; net income has to cover the debt requirement. Alder Thomas explained this law requires a state agency to approve a rate increase so it is reasonable and not burdening residents unfairly. Alder Moore questioned how the cost increase in postage for monthly billing will be covered. Finance Director Houtakker responded this is estimated at $3,000 to $5,000. If the new meters are approved, Public Works staff won’t have to drive around to read meters; they will be read from Utility Billing Clerk Michelle Rosemeyer’s desk. She will have fewer disconnection notices and payments plans to administer. The online billing charge may be removed to encourage residents to receive bills that way; this option is currently used by 400 customers. Payments can also be made online to be totally paperless. Members discussed how to access the online option, the fees for various payment types, and suggest the fees should be removed if the intent is to increase use of this option. Alder Kitslaar stated the title of the Resolution is misleading; the approval is for the application only, not for raising the rate. He questioned the result if the PSC approved a rate increase but then the Council voted it down. Finance Director Houtakker responded the last increase was 4 years ago. Options are offered, such as spreading the increase over two years, but the PSC’s rate analysis is accurate. Alder Wood explained the PSC issues an order and the Council would have to petition the agency to change it. REPORTS Alder Wood reported the MPO voted to approve use of the Beltline’s dynamic lane beginning in 2021.

MONONA CITY COUNCIL December 16, 2019 Page 3

Alder Kitslaar reported the ribbon cutting of the Monona Bank RiverRink in Grand Crossing Park was a great event. He commends the extensive efforts made by Public Works and especially Recreation Department staff for this great location and venue. Alder Kuhr reported the Library carpet installation is complete and it is gorgeous! She commends staff for their amazing service continuation during the project. After the well-attended public hearing, the Landmarks Commission tabled action on the potential building razing on the San Damiano property until January. In January, the Commission will tour the building. City Administrator Gadow reported the CDA reviewed two Renew Monona applications. They will meet soon with the Riverfront developer for discussion on the final phase of the redevelopment. Mayor O’Connor wishes everyone Happy Holidays! APPOINTMENTS

A motion by Alder Kitslaar, seconded by Alder Moore to approve the following, was carried: 1. Christopher Coates, Election Inspector, effective January 1, 2020–December 31, 2021. 2. Jean Coates, Election Inspector, effective January 1, 2020–December 31, 2021. 3. Karen Dorman, Election Inspector, effective January 1, 2020–December 31, 2021.

ADJOURNMENT A motion by Alder Grupe, seconded by Alder Moore, to adjourn was carried. (7:30 p.m.)

Joan Andrusz City Clerk

Resolution No. 19-12-2387 Monona Common Council

AUTHORZIATION TO SUBMIT A RATE CASE TO THE PUBLIC SERVICE COMMISSION FOR A WATER RATE INCREASE

WHEREAS, the Finance Director has requested authorization to proceed with a case for the purpose of providing sufficient revenues for the Water Utility to meet operational and future Capital expenses; to change from quarterly billing to monthly billing; and to change our unit of billing measurement from cubic units to gallons; and,

WHEREAS, the Public Works Committee, at their meeting on December 4, 2019, voted to recommend that the City Council authorize a water rate case; and,

WHEREAS, staff recommendation will be reviewed by the Public Works and Finance and Personnel Committees before being submitted to the Public Service Commission.

NOW, THEREFORE, BE IT RESOLVED, that the Common Council of the City of Monona, Dane County, Wisconsin, approves authorization to proceed with a water rate case to the Public Service Commission. BE IT FURTHER RESOLVED that, in preparing its rate case, City staff shall also include a request to change from quarterly billing to monthly billing and to change from cubic units to gallons for billing measurement.

Adopted this _______ day of ____________________________, 2019.

BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN

________________________________________ Mary K. O’Connor Mayor

ATTEST: ________________________________________ Joan Andrusz City Clerk

Drafted By: Marc Houtakker, Finance Director Council Action: Date Introduced: 12-16-19 Date Approved: _______ Date Disapproved: _______

Resolution No. 20-1-2389

Monona Common Council

APPROVING THE PURCHASE OF A ZOLL “X” SERIES MANUAL DEFIBRILLATOR

WHEREAS, maintaining an up-to-date manual defibrillator is essential in order to provide the high level of emergency medical care residents have come to rely on; and, WHEREAS, the City Council approved the replacement of the current manual defibrillator in the 2020 capital budget; and, WHEREAS, the manual defibrillator scheduled for replacement in 2020 is a 2017 Zoll “X” Series; and, WHEREAS, bids were solicited and received from Zoll.us under the Wisconsin state bid pricing and Wisconsin Emergency Medical Service Association; and, WHEREAS, Chief Sullivan recommends purchasing the 2020 Zoll “X” Series” manual defibrillator and related equipment and mounting bracket. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Monona, Dane County, Wisconsin, that the Monona Fire Department is authorized to order and purchase one Zoll “X Series” manual defibrillator, related equipment and mounting bracket for the price of $33,360.07. Adopted this _________ day of _________________________, 2020. BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN Mary K. O’Connor Mayor ATTEST: Joan Andrusz City Clerk Requested By: Fire Chief Scott Sullivan Council Action: Date Introduced: 1-6-20 Date Approved: ______ Date Disapproved: ______

City of Monona POLICY AND FISCAL NOTE

X Original _______ Update

Substitute No. _________ Resolution No. 20-1-2389_ Ordinance Amendment No. ________

Title: Defibrillator Policy Analysis Statement: Brief Description Of Proposal: The City budgeted $35,000 for Defibrillators in the 2020 Capital budget. No budget amendment is needed. Current Policy Or Practice: Included in the 2020 budget Impact Of Adopting Proposal: Included in the 2020 budget Fiscal Estimate: Fiscal Effect (check/circle all that apply) ___ No fiscal effect ___ Creates new expenditure account ___ Creates new revenue account ___ Increases expenditures ___ Increases revenues ___ Increases/decreases fund balance _____________ Fund

Budget Effect: X Expenditure authorized in budget ___ No change to budget required ___ Expenditure not authorized in budget ___ Budget amendment required Vote Required: X Majority ___ Two-Thirds

Narrative/assumptions About Long Range Fiscal Effect: Expenditure/Revenue Changes: Budget Amendment No. ____ No Budget Amendment Required ______

Account Number

Account Name

Budget Prior to Change

Debit

Credit

Amended Budget

Fund CC Account Object 400 57 57220 857 Defibrillator Replacement 35,000 35,000 Totals Prepared By: Department: Fire Prepared By: Reviewed By: Marc Houtakker

Date: Date: 1/2/2020

Attn:

608-222-2528Tel:

TO:

Shipping PointFOB:

Net 30 DaysTERMS:

DATE:

QUOTATION

(978) 421-0015 Customer Support

(800) 348-9011

(978) 421-9655 Main

Chelmsford, Massachusetts 01824-4105

269 Mill Rd

Worldwide HeadQuarters

ZOLL Medical Corporation

DESCRIPTION QTY. UNIT PRICE DISC PRICE TOTAL PRICE

email: [email protected]

Free FreightFREIGHT:

ITEM MODEL NUMBER

327472 V:2

December 18, 2019

FEDERAL ID#: 04-2711626

Monona Fire Department

5211 Schluter Road

Monona, WI 53716

Chris Vernig

1 6 0 1 - 2 2 2 1 0 1 1 - 0 1 X Series ® Manual Monitor/Defibrillator $14,995

with 4 trace tri-mode display monitor/ defibrillator/

printer, comes with Real CPR Help®, advisory

algorithm, advanced communications package (Wi-Fi,

Bluetooth,

USB cellular modem capable) USB data transfer

capable and large 6.5"( 16.5cm) diagonal screen,

full 12 ECG lead view with both dynamic and static

12-lead mode display.

Accessories Included:

• MFC cable

• MFC CPR connector

• A/C power adapter/ battery charger

• A/C power cord

• One (1) roll printer paper

• 6.6 Ah Li-ion battery

• Carry case

• Declaration of Conformity

• Operator's Manual

• Quick Reference Guide

• One (1)-year EMS warranty

Advanced Options:

Real CPR Help Expansion Pack $ 995

CPR Dashboard quantitive depth and rate in real

time, release indicator, interruption

timer, perfusion performance indicator (PPI)

• See - Thru CPR artifact filtering

qq

1 $37,275.00 $30,520.40 $30,520.40 *

To the extent that ZOLL and Customer, or Customer’s Representative have negotiated and executed

overriding terms and conditions (“Overriding T’s & C’s”), those terms and conditions would apply to this

Daniel Brehm

quotation. In all other cases, this quote is made subject to ZOLL’s Standard Commercial Terms and

Conditions (“ZOLL T’s & C’s”) which for capital equipment, accessories and consumables can be found at

http://www.zoll.com/GTC and for software products can be found at http://www.zoll.com/SSPTC and for

hosted software products can be found at http://www.zoll.com/SSHTC. Except in the case of overriding

T’s and C’s, any Purchase Order (“PO”) issued in response to this quotation will be deemed to incorporate

ZOLL T’s & C’s, and any other terms and conditions presented shall have no force or effect except to the

extent agreed in writing by ZOLL.EMS Territory Manager

262-312-88681. DELIVERY WILL BE MADE 60-90 DAYS AFTER RECEIPT OF ACCEPTED PURCHASE ORDER.

2. PRICES QUOTED ARE VALID FOR 60 DAYS.

3. APPLICABLE TAX, SHIPPING & HANDLING WILL BE ADDED AT THE TIME OF INVOICING.

4. ALL PURCHASE ORDERS ARE SUBJECT TO CREDIT APPROVAL BEFORE ACCEPTABLE BY ZOLL.

5. FAX PURCHASE ORDER AND QUOTATION TO ZOLL CUSTOMER SUPPORT AT 978-421-0015

OR EMAIL TO [email protected].

6. ALL DISCOUNTS OFF LIST PRICE ARE CONTINGENT UPON PAYMENT WITHIN AGREED UPON TERMS.

7. PLACE YOUR ACCESSORY ORDERS ONLINE BY VISITING www.zollwebstore.com.

Page 1 of 3

Attn:

608-222-2528Tel:

TO:

Shipping PointFOB:

Net 30 DaysTERMS:

DATE:

QUOTATION


(800) 348-9011

(978) 421-9655 Main


269 Mill Rd






ITEM MODEL NUMBER

327472 V:2

December 18, 2019

FEDERAL ID#: 04-2711626


5211 Schluter Road

Monona, WI 53716

Chris Vernig

ZOLL Noninvasive Pacing Technology: $2,550

Masimo Pulse Oximetry

SP02 $1,795

• Signal Extraction Technology (SET)

• Rainbow SET

NIBP Welch Allyn includes: $3,495

• Smartcuff 10 foot Dual Lumen hose

• SureBP Reusable Adult Medium Cuff

End Tidal Carbon Dioxide monitoring (ETCO2)

Oridion Microstream Technology: $4,995

Order required Microstream tubing sets separately

Interpretative 12- Lead ECG: $8,450

• 12-Lead one step ECG cable- includes 4- Lead

limb lead cable and

removable precordial 6- Lead set

2 8 0 0 0 - 0 3 3 0 SpO2 Rainbow Reusable Patient Cable: Connects

to LNCS Single Use and Reusable Sensors (4 ft)

qq

2 $295.00 $241.90 $483.80 *

3 8 0 0 0 - 0 2 9 4 SpO2 LNCS Adult Reusable Sensor (1 each)

qq

2 $295.00 $241.90 $483.80 *

4 8 0 0 0 - 0 8 9 5 Cuff Kit with Welch Allyn Small Adult, Large Adult and

Thigh Cuffsqq

1 $157.50 $129.15 $129.15 *


overriding terms and conditions (“Overriding T’s & C’s”), those terms and conditions would apply to this

Daniel Brehm
















Page 2 of 3

Attn:

608-222-2528Tel:

TO:

Shipping PointFOB:

Net 30 DaysTERMS:

DATE:

QUOTATION


(800) 348-9011

(978) 421-9655 Main


269 Mill Rd






ITEM MODEL NUMBER

327472 V:2

December 18, 2019

FEDERAL ID#: 04-2711626


5211 Schluter Road

Monona, WI 53716

Chris Vernig

5 8 0 0 0 - 0 5 8 0 - 0 1 Six hour rechargeable Smart battery

qq

2 $519.75 $371.25 $742.50 *

6 8 0 0 0 - 0 0 1 4 0 5 - 0 1 Kit, MultiTech MTC Cat M1 Cell Modem, Verizon

qq

1 $895.00 $733.90 $733.90 **

7 8 3 0 0 - 0 8 0 2 - 0 1 12-Lead one step ECG cable - AAMI includes 4-Lead

trunk cable and removable precordial 6 lead set.qq

1 $341.25 $266.52 $266.52 *

*Reflects Wisconsin EMS Association (WEMSA)

Contract Pricing.

**Reflects Discount Pricing.


overriding terms and conditions (“Overriding T’s & C’s”), those terms and conditions would apply to this $33,360.07 TOTAL

Daniel Brehm
















Page 3 of 3

PROJECT SUMMARY

Project: City of Monona – Winnequah Road Bridge Location: Monona City Council Rm

MSA Project No.: 00386020 Date: January 6, 2020

Meeting Purpose: City Council Meeting Time: 7:00 pm

Meeting Attendees: G Borucki, L Rhodes

Description of Project Work

The project work includes removing the existing bridge and reconstructing a new concrete girder structure while maintaining access to Pirate Island. Work associated with the project includes: removing the old structure, saw cutting, remove asphalt pavement, clearing and grubbing, construction staking, watermain, casing pipe, piling, concrete girders, concrete masonry bridges, railing, medium riprap, geotextile fabric, salvage and replace modular block wall, salvage and replace dry-stacked wall, common excavation, silt fence, turbidity barrier, structure backfill, concrete curb and gutter, HMA pavement, concrete driveway, traffic control, erosion control, and restoration.

Bridge Replacement Project

1. Existing Conditions A. Structurally deficient bridge in need of replacement. B. 50-foot Road R/W. C. The existing road is not a consistent width. D. Existing sanitary sewer siphon on the east side (1977). E. Existing watermain suspended on the bridge (1982). F. Private parking on the SE quadrant. G. Mountable curb.

2. Proposed improvements A. New girder structure constructed half at a time to allow for access to Pirate Island.

1) No raised sidewalk. 2) No Architectural treatment to the side of the structure. 3) Bridge railing to match Bridge Road railing.

B. Bridge low chord elevation the same as the existing structure elevation. C. Asphalt roadway with concrete curb (mountable and standard) and gutter. D. Watermain underground within a casing pipe. E. No sanitary sewer or storm sewer replacement. F. Work proposed within the existing right of way. G. Tie into existing landscaping / retaining walls (SE and NW quadrants).

Meetings and approvals A. Public Works Committee meeting – June 2019 B. Public Involvement Meeting – August 2019 C. Permits:

1) WDNR General Permit 2) WDNR Water Main Permit 3) Army Corp of Engineers 4) Wisconsin Historical Society 5) Dane County (submitted and awaiting approval)

Winnequah Road Bridge Replacement City Council Meeting January 6, 2020

Page 2 of 8 © 2020 MSA Professional Services https://msaproserv-my.sharepoint.com/personal/kleatherberry_msa-ps_com/Documents/Documents/00386020 Council Meeting Project Summary 01062020.docx

Moving forward… A. The project is currently out for bids. B. Online bid date is February 20, 2020 at 10:00 a.m. C. Review bids and award project March 2020. D. Contract preparation April 2020. E. Preconstruction meeting May 2020. F. Construction:

1) Startup - June 15, 2020 2) Substantial Completion – October 30, 2020 3) Final Completion – November 13, 2020

G. Apply for Dane County reimbursement - April / May 2020 (reimbursement typically Jan. 2021.

Reimbursement is 50% of bridge construction related bid items, water main construction is not reimbursable). 1) Opinion of Probable Construction Cost (total project) = > $793,000 (includes 20% contingency).

1 of 1

DEPARTMENT: City Administrator Bryan Gadow MONTH OF: December 2019

Major Projects / Issues

• Paid Leave Policy: Staff continues work on the Paid Leave Policy, based on feedback from the Finance and Personnel Committee. Item is tentatively scheduled for additional discussion on December 16th.

• 2020 Census: Staff with the Library, Senior Center, and Administration are working on promotion and marketing of the upcoming U.S. Census Bureau’s 2020 Census. Outreach efforts will include social media, website postings, WVMO spots, printed materials, and other avenues.

• Code Enforcement: Staff continues to work on addressing code enforcement issues with properties around the community. One item for 2020 will be to examine the property maintenance code to determined if updates are needed.

Meetings / Training Attended – December 2019

• December 3 – CVMIC Workshop on Employment Law • December 4 – Coffee with the Administrator – Senior Center • December 5 – Shared Services Meeting with adjacent municipalities • December 16 – Virtual Dementia Tour – Senior Center • December 19 – WEDA Board Meeting

Upcoming Meetings / Training – January 2020 (Tentative) • January 7 – CDA Meeting • January 14 – Madison/Monona Rotary Club – Invited Speaker • January 15 – WEDA Lobby Day • January 30 -Dane County Emergency Management Meeting

MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL

1/3/20

DEPARTMENT: Planning, Zoning, Economic Development MONTH OF: December 2019

Accomplishments: • Plan Commission: The Commission approved signage for Grand Crossing Park and Pellitteri Waste

Systems at the December 9th meeting. There was also a discussion regarding lighting standards at the request of a Monona resident to a City Council member. Current Ordinances are limited in their regulation, although applications approved by the Commission typically have conditions relating to lighting in their approvals. Discussion included a review of current conditions in Monona, challenging locations, and what sort of regulation or guidance would be appropriate. Consensus from the Commission was that a full addition to the Ordinance wasn’t necessary, but an educational flyer or document could be a good addition. City Planner Plowman will review other adjacent municipalities for examples, and discussion will continue in the coming months. Finally, Staff will work to address lighting challenges at particular sites, ensuring they comply with the light plans that were approved. The Commission will meet on January 13th to review a Zoning Permit for HVAC additions to the Winnequah School.

• Landmarks Commission: The Commission reviewed an application for a Certificate of Appropriateness for demolition of the San Damiano property located at 4123 Monona Drive at their December meeting. The Commission were given background materials on the property including photographs, information on the original owner (Frank Allis) as well as materials from the State Historical Society. These included letters of response from the unsuccessful applications for State and National Register designation. Terry Ellenbecker of Hoffman Planning, Design and Construction was present as his firm is responsible for the possible demolition of the property. Mr. Ellenbecker shared a letter from the property owners that stated they have no plans to sell the property, and also presented photographs illustrating the property condition. The Commission had questions on the feasibility of saving the property, and other opportunities that could be explored. A property tour was also requested before making a decision on the application. Representation from the St. Norbert Abbey was requested by the Commission in order to directly ask the questions raised. A letter with these items was sent to the applicant, and they have requested additional time to gather the responses, with the item to be considered at the February Landmarks meeting on February 12th.

• Community Development Authority: (1) Riverfront: The CDA continued discussions for the final phase with the applicant at their December meeting. It is expected that this will move to the Plan Commission for their review in the coming months. (2) Renew Monona: One application for energy efficient windows was approved in the December meeting, another request is on the January 7th meeting agenda for consideration.

• Zoning Board of Appeals: There was no ZBA meeting held in December, but it is expected that an application will be received in time for either the January or February meeting.

• Planning Department: City Planner Plowman has been working with sign contractors who work in the

City to ensure greater compliance with regards to pulling electrical permits when installing new signs.

Routine Tasks • All tasks related to Riverfront Project; Regular minutes and agendas for committee meetings (Plan,

Landmarks, ZBA); Reviewing recently completed projects for occupancy permits and zoning code compliance; Responding to citizen enquiries regarding the zoning code, signage and potential development projects.

Upcoming Objectives / Events / Other: • Compile potential Ordinance revisions that may be pursued in 2020.


12/16/19

DEPARTMENT: Fire/EMS MONTH OF: NOV 2019

Calls for Service: Jan Feb March April May June July Aug Sept Oct Nov Dec Total EMS 121 117 145 121 110 110 111 124 127 127 112 FIRE 58 43 55 46 50 47 43 53 48 48 41 Average turnout/incident

5.52 4.86 5.40 5.70 5.48 5.72 4.58 4.72 5.52 5.46 5.15

Call Volume: Month YTD 2018YTD

EMS 112 1324 1223 Fire 41 532 488 EMS Mutual-aid received 5 EMS Mutual-aid given 0 Fire Mutual-aid received 1 Fire mutual-aid given 1

Major Incidents:

11/14 Crews responded into McFarland Mutual-aid for a structure fire, no fir was found upon arrival, crews assisted determining the cause of the smoke. . 11/19 Crews responded for a one car motor vehicle accident with injuries west bound on USH 12 between Monona Dr and South Towne Dr, one person was fatally injured and 2 patients were transported for evaluation.

Major Projects / Issues: With the recent promotion of Asst. Chief Miller we have decided to promote two lieutenants to the rank of Capt., Rick Hammond has been promoted to Administration Captain and Scott Strassburg has been promoted to Training Captain. We have promoted Dustin Boyd the rank of Lieutenant, Dustin will be working on records keeping for both training and standard operating procedures. We plan to hold a promotional process for the position of Lieutenant after the first of the year. In Progress / Routine Duties: Crews will be wrapping up their annual inspections and re-inspecting any locations that had outstanding violations. Training will switch to more classroom style training as the weather gets colder.

0

20

40

60

80

100

120

140

160

EMS

Jan

Feb

March

April

May

June

July

August

September

October 0

10

20

30

40

50

60

70

FIRE

Jan

Feb

March

April

May

June

July

August

September

October


12/16/19

Upcoming Objectives / Events / Pub-Ed: OBJECTIVES: The Capital budget projects will be reviewed and completed to the best of our ability, some projects may carry over into 2020 to be completed. EVENTS: Monthly blood pressure checks continue dependent on staffing. No other events were scheduled for November. PUBLIC EDUCATION:

10/8 Two presentations were provided for the 4K kids at Winnequah Schools with safety talks and equipment demos. 10/11 A local Boy Scout troop stopped by the station to complete their first aid/safety patch requirements, crews provided a talk on basic first aid and safety.

Personnel: Staffing levels:

Career- 1 Chief, 9 FF/Paramedics Paid-on-call/volunteer – 34 fire/ems LTE – 1

POP: Nov 53.5 shifts

Budgeted YTD Paid on call $50,000 $39,080 POP $17,000 $32,414 EMS Stipend $ 1,500 $1,815

Elite emsmedicalbilling Incident Type Report (Summary) w/o Loss

Basic Incident Type Code And Description (FD1.21) Total Incidents Total Incidents Percent of Incidents

Incident Type Category (FD1.21): 1 - Fire

111 - Building fire 1 2.44%

Total: 1 Total: 2.44%

Incident Type Category (FD1.21): 3 - Rescue & Emergency Medical Service Incident

311 - Medical assist, assist EMS crew 15 36.59%

320 - Emergency medical service, other 1 2.44%

324 - Motor vehicle accident with no injuries. 3 7.32%

352 - Extrication of victim(s) from vehicle 1 2.44%

365 - Watercraft rescue 1 2.44%


Incident Type Category (FD1.21): 4 - Hazardous Condition (No Fire)

412 - Gas leak (natural gas or LPG) 1 2.44%

440 - Electrical wiring/equipment problem, other 1 2.44%


Incident Type Category (FD1.21): 6 - Good Intent Call

600 - Good intent call, other 1 2.44%

611 - Dispatched and cancelled en route 2 4.88%

641 - Vicinity alarm (incident in other location) 1 2.44%


Incident Type Category (FD1.21): 7 - False Alarm & False Call

700 - False alarm or false call, other 6 14.63%

732 - Extinguishing system activation due to malfunction 1 2.44%

735 - Alarm system sounded due to malfunction 2 4.88%

745 - Alarm system activation, no fire - unintentional 4 9.76%



Printed On: 12/16/2019 02:01:56 PM1 of 1


1/2/20

DEPARTMENT: City Clerk MONTH OF: December 2019

Accomplishments: Completed the minutes of the December 2 and 16 Finance & Personnel Committee and City Council and the December 16 Distinguished Service Award Committee meetings. Assisted with compiling and mailing out the real estate tax bills; assisted with taking in payments. Notified Department Heads regarding Mayoral Award staff nominations and collected the nominations for Mayor O’Connor. Prepared and mailed the Distinguished Service Award Committee packet and facilitated the December 16 meeting. Participated in the following City events: Library floor signing, Grand Crossing Park holiday tree lighting ceremony, Dane County Supervisor Parisi’s FEMA check presentation, Avid Hotel tour, Senior Center’s “Dementia Tour”, and the City staff Holiday Potluck Lunch. Attended a CVMIC business writing webinar. Polled area Clerks on their copy fees and researched the actual cost of one black and white copy in anticipation of a fee review. Contacted Board of Review members about dates for 2020 Open Book and Board of Review hearing dates; confirmed Chair Robert Larsen is willing to continue to serve. Confirmed dates with Accurate Appraisal, Library for Municipal Room use, Media for recording, and the meeting room calendar. Prepared a packet of forms and information for a potential new liquor licensee. Amended the Operator License application to include the recently approved duplicate copy fee and other updates. Worked with Dane County mapping staff to update the three addresses on Winnequah Drive from “Road” to “Drive”. This is important for EMS dispatching. Residents were notified by GIS Specialist Brad Bruun via letter; their mail will continue to be delivered correctly; this corrects a long-standing omission in Dane County’s records. Also updated County records on the no-longer-in-existence “Winnequah Place”. Election duties: Completed the required security software installation; accepted an Alder’s non-candidacy form; sent a Campaign Finance reporting reminder email to affected candidates; provided candidate packets to potential Alders and Municipal Judge; took in candidate forms as submitted, validating nomination papers; created individual elected official files as needed. Major Projects / Issues:

• Awaiting IT support response regarding potential election security upgrades. • Compile Election Inspector training and materials. • Schedule Library staff training on voter registration. • Assist with amending the Amplified Device Permit Ordinance. • Complete final review of the Special Event application packet.

In Progress / Routine Duties: Daily deposits; accounts payables; mail distribution; invoice coding and distribution; credit applications; issue Provisional licenses and approved Operator’s and other licenses; staff meetings; enter voter registrations and absentee ballot requests into WisVote as received; file and purge voter registration forms; compile building inspection forms for Appraiser; compile documents and payments for mailing to EMS Medical Billing Associates; publish minutes, public notices, and Ordinances as required; counter-sign documents; provide Notary services for City business and staff; prepare City Council Consent Agenda; work with other staff members on licenses, accounts payables, open records requests, claims against the City, etc. Upcoming Objectives / Events:

• Prepare to begin work on a special project, TBA. Personnel:

• Nothing to report at this time.


1/2/20

DEPARTMENT: Finance MONTH OF: Nov

Accomplishments: Working on 2020 Operating Budget Working on 2020-2024 Capital budget Complete reports required by the State and County before they can print tax bill Day to Day Finance Activities Long-rang Facilities

Major Projects / Issues: Capital and Operating budgets

In Progress / Routine Duties: Routine daily work. Budgets, Varies grant application are due

Upcoming Objectives / Events: Operating and Capital budgets

Personnel:


1/3/20

DEPARTMENT: Administrative Services MONTH OF: Dec. 2019 Accomplishments:

Major Projects / Issues:

• Drafting of Paid Family Care policy continues; more options were reviewed by Finance & Personnel on Dec. 16, and we tentatively plan to return to Finance & Personnel in January.

• Property tax collection continues through Jan. 31.

In Progress / Routine Duties: All tasks related to bi-monthly payroll and time tracking, personnel files and new-hire onboarding, recruiting, worker’s compensation, troubleshooting IT issues as needed and coordinating weekly IT projects with consultants, website content and maintenance.

Upcoming Objectives / Events:

Personnel:

Public Works Crew / Assistant Utility Operator • Full-time position will be open (on Jan. 16) due to a resignation. • This job was posted on Jan. 3; applications are due Jan. 19 Firefighter/Paramedic • Full-time position now open (as of Dec. 27) due to a resignation. • Conditional offer has been extended to an applicant on the eligibility list; currently in background check. Police Officer • A vacant patrol position is expected in 2020 due to a retirement. • Recruiting will begin shortly to establish an eligibility list.

Library Assistant 1 • Hourly part-time position currently open due to a resignation. • Interviews scheduled for the week of Jan. 6. Hiring is mostly complete for concessions and skate attendants at the RiverRink. Hiring for 2020 summer pool, parks, recreation, and camp positions will begin in January 2020.