agenda city of augusta packets/09-05-17.pdf2017/09/05 · city of augusta council minutes august...

AGENDA CITY OF AUGUSTA

Council Meeting September 5, 2017

7:00 P.M. “Augusta – Where the metro’s edge meets the prairie’s serenity offering the perfect blend

of opportunity and proximity for living, commerce and culture.”

A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. PRAYER

Pastor Keith Cross, First Christian Church

D. MINUTES

1. AUGUST 21, 2017 CITY COUNCIL MEETING MINUTES Approval of minutes for August 21, 2017 City Council meeting. a) Council Motion/Vote

E. APPROPRIATION ORDINANCE

1. ORDINANCE(S) Consider approval of Appropriation Ordinance #8A dated 08/23/17. a) Council Motion/Vote

F. VISITORS

1. Presentation of certificates and prizes to the 2017 Adopt-a-Pot Contest Award Winners: Ashlee Sims; Johnna Smith; and Madrigal & Associates.

2. Kerry Unrein will be present to appeal a decision by the Main Street Design Committee to now allow installation of a proposed Line-X sign in the Main Street District based on non-compliance with established ordinance.

3. Call for Other Visitors. (Visitors may be recognized at this time to address the Governing Body regarding items not specifically listed on the Agenda – 5 minute limit).

G. BUSINESS

1. PROPOSAL FROM VOGTS-PARGA CONSTRUCTION, LLC FOR FULL DEPTH CRACK REPAIR AT AUGUSTA MUNICIPAL AIRPORT Consider accepting the Airport Advisory Board’s recommendation to approve the proposal from Vogts-Parga Construction, LLC for full depth crack repair on the south end of Runway 18/36 as part of the Kansas Airport Improvement Program in the amount of $78,685; Consider approval of the proposal from Alfred Benesch & Co. for construction engineering services in the amount of $6,315.

a) Staff Report b) Full-Depth Crack Repair Proposal – Vogts-Parga Construction , LLC

i. Council Motion/Vote c) Construction Engineering Proposal – Alfred Benesch & Co.

i. Council Motion/Vote

2. UPDATE ON THE CONDEMNATION PROCESS OF A DETACHED RESIDENTIAL GARAGE STRUCTURE LOCATED AT 244 EAST 12TH AVENUE Receive an update from staff regarding the condemnation process at 244 East 12th Avenue for a detached residential garage structure pursuant to the provisions of K.S.A. 12-1750 et seq; Consider tabling further condemnation action until November 20, 2017.

a) Staff Report b) Council Motion/Vote

3. UPDATE ON THE CONDEMNATION PROCESS OF A DETACHED

RESIDENTIAL GARAGE STRUCTURE LOCATED AT 1117 NORTH SCHOOL STREET Receive an update from staff regarding the condemnation process at 1117 North School Street for a detached residential garage structure pursuant to the provisions of K.S.A. 12-1750 et seq; Consider tabling further condemnation action until September 18, 2017.

a) Staff Report b) Council Motion/Vote

4. UPDATE ON BUSINESS ITEMS FROM THE AUGUST 22, 2017 PARK ADVISORY BOARD MEETING Receive an update from staff regarding the Park Advisory Board’s consideration to install gates around the north and west side of Augusta City Lake; Consider accepting the Park Advisory Board’s recommendation to terminate catch-and-release fishing restrictions for Walleye, Bass and Channel Cat while enforcing creel limits and length restrictions as specified by the Kansas Department of Wildlife, Parks and Tourism.

a) Staff Report b) Gates at Augusta City Lake

i. Council Discussion/Direction c) Resolution No. 2017-42

i. Council Motion/Vote H. MATTERS FROM/FOR COUNCIL

1. Justin Londagin: Railroad Quiet Zones – Discuss Council’s interest in

pursuing creation of a Railroad Quiet Zone for the City of Augusta, including the possibility of budgeting for a study to be completed.

2. Justin Londagin: EFA Adjustments – Consider adjustments to the EFA formula to minimize month-to-month fluctuations.

3. Call for Other Matters. (Council members may be recognized at this time to address the Governing Body regarding items not specifically listed on the Agenda)

I. INFORMATIONAL MEMORANDUM J. EXECUTIVE SESSION

1. Recess to executive session to discuss matters of non-elected personnel.

K. ADJOURNMENT

CITY COUNCIL AUGUST 21, 2017

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on August 21, 2017, with Mayor Matt C. Childers presiding. Council present were Jason Lowery, Cale Magruder, Jamie Crum, Paul Belt, Mike Rawlings, Ron Reavis and Justin Londagin. Council member Leffler was absent. Also present: City Manager Josh Shaw, City Attorney Austin Parker, Assistant City Manager Cody Sims and City Clerk Erica Jones. Visitors present were: Electric Production Superintendent Jim Sutton, Construction Inspector Anthony Craft, Belinda Larsen, Connie Thunnan, Kelly Modlin, Lisa Daniels, Kriste Goodman, Bill Morris, Larry Holloway, Chuck May, Kathy McClure and Bryant Parker.

Pledge of Allegiance

Prayer: Councilman Lowery gave the invocation.

Minutes: Reavis made a motion to approve the minutes from the August 7, 2017 City Council meeting. Lowery seconded the motion. Motion carried without opposition.

Ordinance 8: Belt made a motion to approve Ordinance #8 dated 8/9/2017. Crum seconded the motion. Motion carried without opposition.

Visitors: Candace Kunkel, representing Re/Max on the Move, was present to request use of the stage area at

Garvin Park for a "Customer Appreciation Event" on October 21, 2017. Rawlings made a motion to approve the request from Re/Max on the Move to use Garvin Park for a "Customer Appreciation Event" on October 21, 2017. Belt seconded the motion. Motion carried without opposition.

Lowery made a motion to approve the request from the Augusta High School Booster Club for a bon fire at the front of the Peninsula on August 30, 2017 for a Pep Rally. Reavis seconded the motion. Motion carried without opposition.

Kelly Modlin was present to make a request to the City Council regarding a utility abatement for his Twisted Oz Motorcycle Museum. Modlin asked the governing body to consider combining the billing for both of his buildings and allowing the abatement to be applied to both. He stated he is not asking for any additional abatement dollars. Londagin made a motion to apply the original abatement to both accounts under the original amount. Crum seconded the motion. Motion carried without opposition.

Presentations: Follow-up Presentation from Public Hearing Regarding the 2018 Budget: Council received and filed a

presentation from City Manager Josh Shaw responding to questions and comments raised by citizens during the public hearing on the 2018 Budget.

At 8: IO p.m., Magruder made a motion to recess for 5 minutes. Belt seconded the motion. Motion carried without opposition.

Business: Proposed Ordinance No. 2121 Authorizing Waiver of Must-Purchase Requirements Under the Public

Utility Regulatory Policies Act of 1978 (PURP A): Rawlings made a motion to approve Ordinance No. 2121 authorizing the filing of application with the Federal Energy Regulatory Commission (FERC) by the Kansas Power Pool ("KPP"), a Municipal Energy Agency, on behalf of the City of Augusta (CITY), a member city of KPP, for a waiver of city's must-purchase requirement under the Public Utility Regulatory Policies Act of 1978 (PURP A) and adopting rules for compliance with FERC's PURPA Regulations. Belt seconded the motion. Roll Call: Reavis Yes, Belt Yes, Magruder Yes, Lowery Yes, Crum Yes, Rawlings, Yes and Londagin Yes. Motion carried.

Proposal From William Morris Associates to Prepare Part 3 of the Submittal to the State of Kansas Historic Tax Credit Program for the Frisco Depot: Londagin made a motion to approve the proposal from William Morris Associates in the amount of $1,940 to prepare Part 3 of the submittal to the State of Kansas Historic Tax Credit Program for the Frisco Depot rehabilitation project. Rawlings seconded the motion. Motion carried without opposition.

Accept Electric Utility Easement at 1302 North Ohio Street in Support of Infrastructure Enhancements: Lowery made a motion to approve an electric utility easement at 1302 North Ohio Street needed to support electric infrastructure enhancements. Belt seconded the motion. Motion carried without opposition.

Discussion Regarding South Ohio Project Force Account Plan for Completing Sanitary Sewer Service Line Improvements within Road Right of Way; Consider Authorizing Force Account Change Order of $110,250: Belt made a motion authorizing staff to proceed with the "force account" process with the utility contractor and KDOT in the amount of $110,250 and implement the funding plan to complete improvements to sewer utilities and service lines. Reavis seconded the motion. Motion carried without opposition.

Matters From/For Council and Informational Memorandum: Rawlings: Rawlings requested a discussion regarding the proposed closure date for the splash pad at

Shryock Park. Park Board previously discussed a season from Memorial Day to Labor Day. He stated he was contacted by a couple people that would like to see it remain open through September, weather permitting. Maybe not every day, but on weekends. Rawlings made a motion to leave it open as is until the end of September. Londagin seconded the motion. Motion carried without opposition.

Magruder: Magruder asked if before shutting the pool down when the school is finished with it, could we consider having a doggy dip. Staff stated they would have that discussion with the Park Board. Magruder stated there are some drainage issues at the splash pad that need to be addressed.

Londagin: Londagin asked what is being done with the crosswalk-warning signal that was going to be used at North Ohio but was switched out for a different type of warning lights. He stated there had been thoughts of using those in school zones or at Willowbrook. Shaw stated that using them in a school zone was discussed and he would check with staff to see where they are being used.

Executive Session: At 9:20 p.m. Lowery made a motion to go into executive session for 10 minutes to discuss matters related

to potential legal liability related to the performance of a contract pursuant to the "consultation with an attorney for the public body or agency which would be deemed privileged in the attorneyclient relationship" justification for executive sessions under the Kansas Open Meetings Act,

City of Augusta Council Minutes August 21, 2017 Page 2

K.S.A. 75-43 l 9(b )(2), and to invite in City Manager Josh Shaw and City Attorney Austin Parker. The open meeting will resume in the Council Chambers at 9:30 p.m. Magruder seconded the motion. Motion carried without opposition.

At 9:30 p.m., Lowery made a motion to exit executive session with no action being taken. Rawlings seconded the motion. Motion carried without opposition.

At 9:32 p.m. Lowery made a motion to go into executive session for IO minutes to discuss matters related to the performance of a nonelected City employee pursuant to the "discuss personnel matters of nonelected personnel" justification for executive meetings under the Kansas Open Meetings Act, K.S.A. 75-4319(b)(l), and to invite in City Manager Josh Shaw and City Attorney Austin Parker. The open meeting will reconvene in the Council Chambers at 9:42 p.m. Magruder seconded the motion. Motion carried without opposition.

At 9:42 p.m., Lowery made a motion to exit executive session with no action being taken. Magruder seconded the motion. Motion carried without opposition.

Adjourn: At 9:42 p.m., Londagin made a motion to adjourn. Rawlings seconded the motion. Motion

~~;~ City Clerk

City of Augusta Council Minutes August 21, 2017 Page 3

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City of Augusta

A/P Warrant Register

ORDINANCE #SA (08/23/2017) For checks after: 8/10/2017

PO Number Vendor Nu Claimant Name PO Description Warrant N1 Warrant Amt Fund Fund Amt

0000164806 0074 KANSAS GAS SERVICE MONTHLY SERV 65630 $ 375.93 01-1800 $ 286.68

40-6200 $ 89.25

0000164807 1638 BUTLER RURAL WATER DIST #5 MONTHLY SERV-A/P, SFL 65631 $ 354.00 01-1600 $ 101.16

70-7100 $ 252.84

0000164856 0334 AMERICAN FAMILY DEDUCTION-P/R 8/23/17 65632 $ 1,967.64 37-0000 $ 1,967.64

0000164827 1290 AQUA TECH ENGINEERING CONSULTANTS PROF SERV-ELEC PROD 65633 $ 2,919.50 40-6200 $ 2,919.50

0000164907 2369 ASCENT AVIATION GROUP, INC GASOLINE FUEL-A/P 65634 $ 26,426.17 70-7100 $ 26,426.17

0000164828 1632 AT&T MONTHLY SERV 65635 $ 1,307.96 01-1300 $ 1,307.96

0000164790 1682 AT&T LONG DISTANCE MONTHLY SERVICE 65636 $ 10.52 01-1300 $ 10.52

0000164821 0866 AT&T MOBILITY MONTHLY SERV 65637 $ 299.94 01-1200 $ 30.02

01-1400 $ 29.99

01-1600 $ 30.00

30-5300 $ 29.99

40-6200 $ 29.99

40-6300 $ 59.98

50-7000 $ 59.98

70-7100 $ 29.99

0000164883 3357 AUBREY STU EVEN LIFEGUARD TRAINING REIMBURSE 65638 $ 80.00 01-1700 $ BO.DO

0000164783 0038 B.R.C. BEARING CO, INC EQUIP MAINT-ELEC PROD 65639 $ 210.78 40-6200 $ 210.78

0000164817 0348 BECKER TIRE TIRES & BATTERIES-SFL 65640 $ 181.48 01-1600 $ 181.48

0000164851 1955 BLUESTEM FARM AND RAN.CH SUPPLY PERSONAL SUPP-WW 65641 $ 248.59 50-7000 $ 248.59

0000164865 3339 BRADEN AMES LIFEGUARD TRAINING REIMBURSE 65642 $ BO.DO 01-1700 $ BO.OD

0000164864 3338 BRAIDEN ALLEN LIFEGUARD TRAINING REIMBURSE 65643 $ BO.DO 01-1700 $ BO.DO

0000164896 0039 BUTLER COUNTY SHERIFF PRISONER CARE-SAFETY 65644 $ 735.00 01-1300 $ 735.00

0000164892 0725 BUTLER COUNTY TREASURER OTHER SERV-ELEC ADMIN 65645 $ 60.00 40-6100 $ 60.00

0000164818 0434 BUTLER COUNTY WEED DEPT. CHEMICALS-SFL 65646 $ 422.50 01-1600 $ 422.50

0000164816 3248 C WINN TRUCKING CONST-SPCC 65647 $ 751,92 15-4100 $ 751.92

0000164867 3341 CALI ANDERSON LIFEGUARD TRAINING REIMBURSE 65648 $ 80.00 01-1700 $ BO.OD

0000164815 0310 CAMI R, BAKER, P.A. PROF SERV-COURT 65649 $ 600.00 01-1350 $ 600.00

0000164871 3345 CAMREN ELDRINGHOFF LIFEGUARD TRAINING REIMBURSE 65650 $ BO.OD 01-1700 $ BO.DO

0000164825 3361 CAROL BLOSSER UTILITY OVERPAYMENT REIMBURSE 65651 $ 31.08 40-0000 $ 31.08

0000164888 2489 CDW GOVERNMENT OFFICE SUPP-WW 65652 $ 178.22 30-5300 $ 106.64

50-7000 $ 71.58

0000164866 3340 CEETYN ANDERSON LIFEGUARD TRAINING REIMBURSE 65653 $ 80.00 01-1700 $ BO.OD

2

0000164859 0029 CITY - INSURANCE ACCOUNT OEOUCTION-P/R 8/23/17 65654 $ 2,028.59 37-0000 $ 2,028.59

0000164876 3350 COBAN HONEY LIFEGUARD TRAINING REIMBURSE 65655 $ BO.DO 01-1700 $ BO.OD

0000164877 3351 COLE JOHNSON LIFEGUARD TRAINING REIMBURSE 65656 $ BO.OD 01-1700 $ BO.DO

0000164869 3343 CONNOR DAVIS LIFEGUARD TRAINING REIMBURSE 65657 $ BO.DO 01-1700 $ BO.DO

0000164846 2470 CSTK VEH MAINT-SANITATION 65658 $ 124.44 20-4500 $ 124.44

0000164784 0101 D & S AUTO SUPPLY, INC. VEH SUPP, EQUIP SUPP, Oil 65659 $ 1,566.20 01-1300 $ 329.88

01-1400 $ 47.70

01-1500 $ 66,34

15-4100 $ 68,88

20-4500 $ 432,59

30-5200 $ 272.16

30-5300 $ 110.78

40-6200 $ 26,92

52-6400 $ 156,97

70-7100 $ 53,98

0000164882 3356 DAELEN SHUPE LIFEGUARD TRAINING REIMBURSE 65660 $ BO.OD 01-1700 $ BO.OD

0000164898 3363 DARREN PATTERSON PROF SERV-COURT 65661 $ 308.41 01-1350 $ 308.41

0000164793 0298 DAVE'S TOW SERVICE VEH MAINT,VEH SUPP-SAFETY,SPCC 65662 $ 580,00 01-1300 $ 40,00

15-4100 $ 540,00

0000164813 9323 DAVIS, MANLEY & LANE, LLC PROF SERV-COURT 65663 $ 200,00 01-1350 $ 200,00

0000164826 3169 DE LAGE LANDEN EQUIP LEA5ING-ADMIN, CC 65664 $ 352.55 01-1000 $ 176.28

01-1100 $ 176.27

0000164893 3189 DIGITAL OFFICE SYSTEMS EQUIP LEASING-ADMIN 65665 $ 157,96 01-1000 $ 157,96

0000164814 3336 DOORKING, INC TELEPHONE-WW 65666 $ 45.00 50-7000 $ 45.00

0000164786 0301 DPC ENTERPRISES, l.P. CHEMICALS-WTR PROD 65667 $ 1,175.63 30-5200 $ 1,175.63

0000164819 2495 ELLIOTT EQUIPMENT CO VEH MAINT-SANITATION 65668 $ 88,32 20-4500 $ 88,32

0000164853 0168 EMPRISE BANK FWTH-P/R 8/23/17 65669 $ 40,897,27 37-0000 $ 40,897.27

0000164802 1369 FARWEST LINE SPECIALTIES OTHER COMM, TOOLS-ELEC DIST 65670 $ 749,01 40-6300 $ 749.01

0000164796 1097 FEOEX PROF SERV-WTR PROD 65671 $ 46,89 30-5200 $ 46,89

0000164845 0973 FORT SCOTT COMMUNITY COLLEGE EDUCATION-WW 65672 $ 140.00 50-7000 $ 140,00

0000164906 3365 FRISCHE BROTHERS FERTILIZER, INC GASOLINE-A/P 65673 $ 54,65 70-7100 $ 54,65

0000164873 3347 GABRIEL FOX LIFEGUARD TRAINING REIMBURSE 65674 $ BO.DO 01-1700 $ BO.DO

0000164897 0126 GAILJENSEN PROF SERV-COURT 65675 $ 308.41 01-1350 $ 308,41

0000164801 2640 GILLI LAND & HAYES LLC PROF SERV-COURT 65676 $ 1,155.00 01-1350 $ 1,155.00

0000164824 3228 GOVERNMENT FINANCE OFFICERS ASSOC PROF SERV-ADMIN 65677 $ 170.00 01-1000 $ 170,00

0000164823 2080 GRAYBAR ELEC REPAIR SUPP-ELEC DIST 65678 $ 486,36 40-6300 $ 486,36

0000164902 1300 HALE'S SALES & SERVICE EQUIP MAINT-PARKS 65679 $ 415.42 01-1500 $ 415.42

0000164887 2363 HARPER INDUSTRIES INC EQUIP MAI NT-PARKS 65680 $ 1,810.04 01-1500 $ 1,810.04

0000164841 3311 HARRISON ELLIOTT CERTIFIED COURT REP PROF SERV-ADMIN 65681 $ 869,65 01-1000 $ 869.65

3

0000164894 2828 HMS LLC BLDG & GRND SUPP-ADM IN 65682 $ 155.88 01-1000 $ 155.88

0000164857 0711 ICMA RETIREMENTTRUST-457 DEDUCTION-P/R 8/23/17 65683 $ 2,951.76 37-0000 $ 2,951.76

0000164812 3234 IN THE BAG INC UNIFORM CLEANING-SAFETY 65684 $ 65.24 01-1300 $ 65,24

0000164794 2669 INTERLINGUAL SERVICES, INC PROF SERV-COURT 65685 $ 56.05 01-1350 $ 56.05

0000164840 0789 lSG TECHNOLOGY, LLC OFFICE EQUIP MAINT-SAFETY 65686 $ 171.60 01-1300 $ 171.60.

0000164868 3342 JACQUELYN BOGNER LIFEGUARD TRAINING REIMBURSE 65687 $ BO.DO 01-1700 $ BO.OD

0000164884 3358 JAKE SWINK LIFEGUARD TRAINING REIMBURSE 65688 $ BO.DO 01-1700 $ BO.OD

0000164811 2630 JERRY A. MILLER ELECTRONICS EQUIP MAINT-A/P 65689 $ 3,900.00 70-7100 $ 3,900.00

0000164880 3354 JOSH REICHARDT LIFEGUARD TRAINING REIMBURSE 65690 $ BO.DO 01-1700 $ BO.OD

0000164792 3073 JOSHUA D SHAW EDUCATION-ELEC ADMIN 65691 $ 135.00 40-6100 $ 135.00

0000164901 0303 KPERS KPERS-P/R 8/23/17 65692 $ 28,505.85 37-0000 $ 28,505.85

0000164822 0277 KANSAS MUNICIPAL UTILITIES INC EDUCATION-ELEC PROD, ELEC DIST 65693 $ 244.86 40-6200 $ 155.82

40-6300 $ 89.04

0000164860 0813 KANSAS PAYMENT CENTER DEDUCTION-P/R 8/23/17 65694 $ 811.87 37-0000 $ 811.87

0000164791 4093 KANSAS POWER POOL ELEC PURCHASE-ELEC PROD 65695 $ 613,539.04 40-6200 $ 613,539.04

0000164890 0463 KANSAS SECRETARY OF STATE OTHER SERV-SAFETY 65696 $ 25.00 01-1300 $ 25.00

0000164848 0612 KATHY CAGLE PROF SERV-WW 65697 $ 10.00 50-7000 $ 10.00

0000164844 1784 KDHE-BUREAU OF WATER EDUCATION-WW 65698 $ 25,00 50-7000 $ 25.00

0000164870 3344 KENDALL DAVIS LIFEGUARD TRAINING REIMBURSE 65699 $ BO.OD 01-1700 $ BO.OD

0000164800 1586 KMGA GAS SUPPLY OPERATING FUND GAS UTILITY-ELEC PROD 65700 $ 1,797.52 40-6200 $ 1,797.52

0000164900 3364 KRISTA BURKETT OVERPAYMENT UTILITY BILL 65701 $ 66.19 40-0000 $ 66.19

0000164829 0062 KS DEPARTMENT OF REVENUE JULY SALES TAX 65702 $ 30,140.38 20-4500 $ 9.06

40-6100 $ 531.56

53-8500 $ 28,727.98

70-7100 $ 871.78

0000164830 0297 JULY USE TAX 65703 $ 350.23 40-6100 $ 350.23

0000164855 0106 KS DEPT OF REVENUE ST WTH-P/R 8/23/17 65704 $ 5,429.03 37-0000 $ 5,429.03

0000164885 3359 LEEANN TAYLOR LIFEGUARD TRAINING REIMBURSE 65705 $ BO.OD 01-1700 $ BO.DO

0000164862 2548 LEGALSHIELD DEDUCTION-P/R 8/23/17 65706 $ 44.60 37-0000 $ 44.60

0000164878 3352 MACKENZIE KIRK LIFEGUARD TRAINING REIMBURSE 65707 $ BO.DO 01-1700 $ BO.OD

0000164842 3362 MACLASKEY OILFIELD SERVICES. INC BLDG & GRND SUPPS-ELEC PROD 65708 $ 2,318.20 40-6200 $ 2,318.20

0000164879 3353 MADELYN LYNCH LIFEGUARD TRAINING REIMBURSE 65709 $ 80.00 01-1700 $ BO.OD

0000164899 0613 MADRIGAL & ASSOCIATES, INC VEH, EQUIP, BUILDING INSURANCE 65710 $ 51,506.00 01-1000 $ 2,070.04

01-1100 $ 119.54

01-1200 $ 497.94

01-1300 $ 5,823.66

01-1350 $ 65.04

4

01-1400 $ 1,432.84

01-1500 $ 1,830.00 01-1600 $ 410.20

01-1700 $ 626.16

01-1800 $ 171.36

01-1900 $ 510.52

15-4100 $ 1,098.44

20-4500 $ 3,947.80

30-5100 $ 131.16

30-5200 $ 2,734.44 30-5300 $ 2,170.86

40-6100 $ 4,133.64

40-6200 $ 15,352.92 40-6300 $ 3,170.14

50-7000 $ 3,028.40 70-7100 $ 2,180.90

0000164847 0157 MAYER SPECIALTY SERVICES LLC PROF SERV-WW 65711 $ 661.88 50-7000 $ 661.88

0000164797 2811 MERITAIN HEALTH INC HEALTH INSURANCE 65712 $ 76,058.34 39-3950 $ 76,058.34

0000164836 0535 Ml-TE ELECTRIC STRUCT & IMPROV-WW RESERVE 65713 $ 4,950.00 47-4940 $ 4,950.00

0000164849 2430 MULTI LIFT, INC EQUIP MAI NT-WW 65714 $ 2,220.17 50-7000 $ 2,220.17

0000164838 3077 MURDOCK COMPANIES, INC TOOLS-ELEC PROD 65715 $ 688.90 40-6200 $ 688.90

0000164837 2580 MVP LOGISTICS, LLC GAS UTILITY-ELEC PROD 65716 $ 65.67 40-6200 $ 65.67

0000164804 3268 NATIONAL SCREENING BUREAU OTHER SERV-CEMETERY 65717 $ 137.40 01-1900 $ 137.40

0000164904 1891 NATIONAL SIGN COMPANY INC BLDG & GRNDS MAI NT-PARKS 65718 $ 90.27 01-1500 $ 90.27

0000164861 3323 NC CHILD SUPPORT CENTRALIZED COLLEC DEDUCTION-P/R 8/23/17 65719 $ 230.77 37-0000 $ 230.77

0000164886 3360 OWEN WILHITE LIFEGUARD TRAINING REIMBURSE 65720 $ 80.00 01-1700 $ 80.00

0000164895 0281 P.T. PLUS, INC OTHER SERV-ELEC ADMIN 65721 $ 40.00 40-6100 $ 40.00

0000164B89 2789 PEC PROF SERV-COMPREHENSIVE PLAN 65722 $ 17,750.00 58-5810 $ 17,750.00

0000164839 1895 PEREGRINE CORPORATION OFFICE SUPP-WTR ADMIN, ELEC AD 65723 $ 247.43 30-5100 $ 123.71

40-6100 $ 123.72

0000164788 1090 POWERPLAN EQUIP SUPP, EQUIP MAINT-STR 65724 $ 551.08 01-1400 $ 112.23

30-5300 $ 438.85

0000164798 3177 PRESSURE WASHER SALES & SERVICE EQUIP MAINT, TOOLS-WW 6572S $ 303.91 50-7000 $ 303.91

0000164805 9251 RANDY JOHNSON SIDEWALK REIMBURSEMENT 65726 $ 500.00 16-4200 $ 500.00

0000164858 2671 RELIANCE STANDARD LIFE INS CO DEDUCTION-P/R 8/23/17 65727 $ 386.74 37-0000 $ 386.74

0000164903 3287 ROWLAND CUSTOM LAWN CARE OTHER SERV-COMM DEVELOPMENT 65728 $ 87.50 01-1200 $ 87.50

0000164834 1283 SAFETY-KLEEN CORP BLDG & GRNDS SUPP-SPCC 65729 $ 168.98 15-4100 $ 168.98

0000164831 0204 SAUNA SUPPLY CO METERS & ACC-WTR DIST 65730 $ 87.50 30-5300 $ 87.50

0000164874 3348 SAVANNA HIGGINS LIFEGUARD TRAINING REIMBURSE 65731 $ 80.00 01-1700 $ 80.00

0000164809 1067 SCHNEIDER GRAIN & FEED SUPPLY OTHER COMM-SFL 6S732 $ 46.00 01-1600 $ 46.00

0000164799 3033 SHANE NOLAND EDUCATION-WW 65733 $ 57.26 50-7000 $ 57.26

0000164795 2731 SHRED-IT USA LLC OTHER $ERV-SAFETY 6S734 $ 40.62 01-1300 $ 40.62

5

0000164832 0676 SMITH & LOVELESS, INC BLDG & GRNDS SUPP-WW 65735 $ 38.01 50-7000 $ 38.01

0000164787 0689 SOUTHWEST BUTLER QUARRY LLC CONST-SPCC, WTR DIST, SFL 65736 $ 382.47 01-1600 $ 16.42

15-4100 $ 150,84

30-5300 $ 215.21

0000164843 0657 SOUTH WIND OIL CORP GASOLINE, DIESEL FUEL 65737 $ 4,824.61 01-1200 $ 38.79

01-1400 $ 201.85

01-1500 $ 429.16

01-1600 $ 1,012.25

01-1900 $ 117.78

15-4100 $ 201.83

20-4500 $ 1,687.12

30-5100 $ 58.11

30-5200 $ 10.11

30-5300 $ 386.78

40-6100 $ 58.11

50-7000 $ 622.72

0000164835 1409 STAPLES BUSINESS ADVANTAGE OFFICE SUPP-CC, STR, ELEC DIST 65738 $ 90.65 01-1000 $ 41.18

01-1100 $ 3.35

01-1400 $ 3.98

40-6100 $ 30.55

40-6300 $ 11.59

0000164833 0517 SUPERIOR RUBBER STAMP & SEAL OFFICE SUPP-SAFETY 6S739 $ 30.50 01-1300 $ 30.50

0000164785 2682 SURENCY UFE AND HEALTH INSURANCE 65740 $ 128.76 18-4400 $ 128.76

0000164808 1079 TERRACON CONST-S OHIO ST PJ 65741 $ 1,771.25 80-80SO $ 1,771.25

0000164803 0223 THE WICHITA EAGLE CIRCULATION SUBSCRIPTION & MEM-SAFETY 6S742 $ 282.19 01-1300 $ 282.19

0000164881 33SS TJ ROBERTS LIFEGUARD TRAINING REIMBURSE 65743 $ 80.00 01-1700 $ 80.00

0000164891 2481 TRAVELERS PROF SERV-SAFETY 65744 $ 50.00 01-1300 $ 50.00

0000164872 3346 TYLER FIESER LIFEGUARD TRAINING REIMBURSE 65745 $ 80.00 01-1700 $ 80.00

0000164905 2180 U.S. BANK EQUIPMENT FINANCE DEPT EQUIP-A/P 65746 $ 179.43 70-7100 $ 179.43

0000164850 0699 USA BLUE BOOK CHEMICLAS, EQUIP MAINT-WTR PRO 65747 $ 3,783.57 30-5200 $ 596.71

30-5300 $ 493.97

50-7000 $ 2,692.89

0000164820 0224 WALMART COMMUNITY/GECRB VEH SUPP, EQUIP SUPP, PERS SUP 65748 $ 232.97 01-1300 $ 47.82

01-1500 $ 61.10

30-S200 $ S6.82

50-7000 $ 67.23

0000164852 0116 WESTAR ENERGY MONTHLY SERV 6S749 $ 454.71 30-5200 $ 454.71

0000164789 2153 WEX GASOLINE-SAFETY 65750 $ 2,678.62 01-1300 $ 2,678.62

0000164863 3201 YMCA DEDUCTION-P/R 8/23/17 65751 $ 1,141.13 37-0000 $ 1,141.13

0000164875 3349 ZACH HUBER LIFEGUARD TRAINING REIMBURSE 65752 $ 80.00 01-1700 $ 80.00

TOTAL $ · 956,339.62

Fund

0l 0l 0l 0l 0l 0l 0l 0l 0l 0l 0l 0l

02

04

05

06

08

09

ll

l2

l5

l6

l7

lB

20

23

24

27

30 30 30

33

37

39

40 40 40 40

4l

Dept

0000 lOOO llOO l200 l300 l350 l400 1500 l600 l700 l800 1900

2900

3l00

3200

3300

3500

3600

3800

3900

4 lOO

4200

4390

4400

4500

5000

2440

2750

5l00 5200 5300

5500

0000

3950

0000 6l00 6200 6300

6800

A/P WARRENT REGISTER SUMMARY BY FUND & DEPT For checks after: 8/l0/20l7

Description

REVENUE ADMINISTRATION CITY CLERK INSP SAFETY COURT STREET PARKS SANTA FE LAKE SWIMMING POOL ANIMAL CONTROL CEMETERY

LIBRARY

SPECIAL ALCOHOL FUND

GUEST TAX

SPECIAL PARKS

LIBR EMPL BENEFIT

EMPLOYEE BENEFIT

CEMETERY ENDOWMENT

STREET SALES TAX

SPECIAL CITY/COUNTY

CAPITAL IMPROVEMENTS

E-COMM/API LOANS

EMPLOYEE INSURANCE

REFUSE

SANITATION BOND/INT

EMERG COMM (2012)

ECONOMIC DEVELOPMENT

WATER ADMINISTRATION WATER PRODUCTION WATER DISTRIBUTION

WTR BONDS P & I

REVENUE

EMP HEALTH INSURANCE

REVENUE ELECTRIC ADMINISTRAT ELECTRIC PRODUCTION ELECTRIC DISTRIBUTIO

ELEC RESERVE

Dept-Amt

$3,.640.99 $299.l6 $654.25

$ll,-638.6l $2,-692.9l $l,828.59 $4,702.33 $2,-220.0l $2,-466.l6

$458.04 $765.70

$2,980.89

$500.00

$l28.76

$6,289.33

$3l2.98 $5,.347.47 $4,-040.58

$84,395.25

$76,-058.34

$97.27 $5,462.Bl

$637,194.51 $4,-566.l2

Fund Total

$31,366.75

$2,980.89

$500.00

$l28.76

$6,289.33

$84,395.25

$76,.058.34

$647,.320.7l

Fund

45

47

49

50 50

52

53

56

58

59

60

66

68

70

71

73

80

Bl

84

Dept

4380

4940

4950

7000 7050

6400

8500

5610

5810

5910

7500

6670

6880

7100

0000

7350

8050

8110

8400

A/P WARRENT REGISTER SUMMARY BY FUND & DEPT For checks after: 8/10/2017

Descrlptlon Dept-Anlt

2002 ELECTRIC P&I

WASTEWTR RESERVE $4r950.00

WASTEWATER TREATMENT

WASTEWATER $10,292.62

WASTEWTR COLLECTION

CORP LEVEE $156.97

SALES TAX $28,727.98

2016 PRIDE&PROGRESS

COMPREHENSIVE PLAN $17,750.00

GIS MAPPING

BOND & INTEREST

LIONS CLUB PROJECT

DEPOT PROJECT

AUGUSTA AIRPORT $33,949.74

REVENUE

PUBLIC WORKS ELD PJ

SOUTH OHIO STREET $1,771.25

MARSH/DOG DONATION

FAA LAND ACQUISITION

Total:

Fund Total

$4,950.00

$10,292.62

$156.97

$28,727.98

$17,750.00

$33,949.74

$956r339.62

2017 ADOPT A POT WINNERS

There were 53 flower pots that were adopted this spring and then, this summer,

judged by 4 judges. Each judge's individual votes were tallied after they had

looked at each pot. The judges did not know who had adopted any of the flower

pots and made their decision based upon the criteria set for the contest. Each

judge chose 5 finalists and, after much deliberation, narrowed the selections to

the top 3.

The judging panel chairman commented that this year there were so many

wonderful flower pots they had a difficult time narrowing the field down to just 3

winners!

Downtown Augusta Inc., the City of Augusta, and the Chamber of Commerce

appreciate all those that participated in the 2017 Adopt a Pot program and

shared their time and talent by purchasing and planting the flowers. In our

books, everyone is a winner by helping to beautify our downtown once again

this summer. We encourage all businesses and individual to join in the fun again

next year.

2017 ADOPT A POT WINNERS

1sr PLACE -ASHLEE SIMS 2ND PLACE-JOHNNA SMITH 3RD PLACE MADRIGAL

& ASSOCIATES

ITEM NO. C1

1

Meeting Date: September 5, 2017

Department: Community Development

Submitted By: Cody Sims, Assistant City Manager

Prepared By: Cody Sims, Assistant City Manager

Agenda Title: Proposal from Vogts-Parga Construction, LLC for Full-Depth Crack Repair at Augusta Municipal Airport

RECOMMENDED ACTION:

b(i) Accept the Airport Advisory Board’s recommendation to approve the proposal from Vogts-Parga Construction, LLC for full-depth crack repair on the south end of Runway 18/36 as part of the Kansas Airport Improvement Program in the amount of $78,685.

c(i) Approval of the proposal from Alfred Benesch & Co. for construction engineering

services in the amount of $6,315. BACKGROUND: On June 19, 2017 the Augusta City Council accepted a grant from the Kansas Department of Transportation as part of the Kansas Airport Improvement Program. The intent of the grant is to conduct full-depth crack repair of transverse and longitudinal cracks on the south end of Runway 18/36. At the present time, a major crack measuring 4-6 inches in width runs longitudinally along the crown of the runway, which could pose a hazard for aircraft utilizing the runway for approach and departure operations. In addition, significant cracks have developed from the major longitudinal crack, as well as around areas previously fixed with a complete removal and replacement of asphalt. The proposal by Vogts Parga addresses all cracks on the south 1,400 – 1,450 feet of the runway. ANALYSIS: The proposal by Vogts Parga will address cracks on the south 1,400 – 1,450 feet of the runway via two (2) methods. First, cracks greater than ½” wide will be filled using leveling mastic in a two-step process – original fill and final fill. The leveling mastic will be poured hot in order to penetrate the crack as deep and thorough as possible, filling all voids with material. The second and final pour will be poured hot on top of the original pour and will be placed with an eight (8) inch pan to keep the application of material in a controlled pour for lines that can be kept as neat as possible and control excess over-run of material. For cracks less than ½” in diameter, crews will use a Crafco 221 hot pour joint sealant to fill smaller

CITY OF AUGUSTA CITY COUNCIL AGENDA REPORT

ITEM NO. C1

2

longitudinal and transverse cracks before they grow into a larger problem. After joints are sealed, pavement markings will be restored as needed for flight safety. The proposed full-depth crack repair does not require any engineering drawings. Our airport consulting engineer – Alfred Benesch & Co. will be on site to inspect the project. The affected area of the runway will be out of service for approximately one (1) week to allow the project to completely cure. The repair has an expected life of three to five years and will serve as a temporary fix until such time the FAA programs funding to reconstruct the runway. Staff has discussed the proposed project with the Airport Planner at the FAA Central Region Headquarters in Kansas City and he is supportive of the project. Airport staff did visit another airport in Ellsworth, Kansas where this product was applied to fix cracks in the runway. The product has been in place for a couple of years and has performed very well. It has also been used at Eisenhower National Airport for crack repair. Alternative methods for crack repair (e.g. full-depth removal and replacement of asphalt) will close the south end of the runway for approximately three (3) weeks with significantly less work being completed. The life of alternative proposals is significantly less, requiring additional repair in one and one-half to two years. The Airport Advisory Board considered this project at their August 24, 2017 meeting. After discussing the project specifics with the contractor, the advisory board voted in favor of approving the project with a one (1) year warranty from the contractor and expanding the project to maximize the grant. FISCAL IMPACT/FUNDING SOURCE: The maximum reimbursement from KDOT will be $76,500 which leaves the city’s portion of the project costs at $8,500. Eligible costs for reimbursement includes construction and construction engineering services (inspection). This project was not included in the 2017 Budget; however, sufficient non-budgeted funds exist in Fund 70 due to the sale of the Midfield Complex earlier this year. Approval of this project may require a budget amendment at the end of the year. The proposal from Vogts-Parga Construction, LLC is $78,685. The proposal from Alfred Benesch & Co. for inspection is $6,315.

Department Head Approval Date: 08-31-17 City Manager Approval Date: City Attorney Approval Date: Attachments (list in packet assembly order):

1. Vogts-Parga Construction, LLC – Crack Repair Proposal 2. Alfred Benesch & Co. – Inspection Proposal 3. Leveling Mastic Test Pictures from Augusta Municipal Airport

Alan E. Vogts Mgr. (316) 772-7038 Rene Parga (316) 284-4073

717 N. Main Newton, KS 67114

DATE: 8/31/2017

~OGTs VOGTS-PARGA CONSTRUCTION, LLC

ESTIMATE

TO: CITY OF AUGUSTA KS ATTN: CODY SIMS ([email protected]) FROM: CHRIS METCALF

Concrete & Drainage Specialists Miscellaneous & General Construction

Phone: (316) 284-2801 Fax: (316) 284-0613

www.vogtsparga.com

PROJECT: Augusta Municipal Airport (Joint and Mastic Sealing deteriorated joints along the south ::::t,400'-1,450' of the main runway.

We have included the following in our estimate

1. Material - Crafco 221 for the hot pour joint sealant in cracks ½" or smaller in diameter. 2. Material - Mastic one Leveling Mastic for all joints larger than ½" in diameter. 3. We will blow out with our air compressor and prep joints for hot pour joint sealant. 4. The mastic will be placed with an 8" pan to keep this application in a controlled pour for lines that

can be kept as neat as possible and control excess over run of material. This will be completed in a 2-part process, original fill, and the final fill to achieve a full sealed joint.

5. The pricing in the estimate assumes we will have full access to the south portion of this runway to be able to complete our work. All labor and material is included with this pricing.

6. Pavement markings along south portion of the runway, this will include; 5 centerline marks, the numbers 3 and 6 were needed, threshold bars at the south end of the runway.

TOTAL ESTIMATED COST -- $78,685.00

We are providing a performance bond with the above price. We are also including a 1 year warranty. This warranty will cover any additional sealing due to workmanship or improper sealing procedures. This warranty does not cover pavement markings.

This estimate does not include: Seeding, traffic control, sales tax, turf repair, erosion control, utility relocation, hydro excavation, embeds, testing, drain pipe, irrigation removal and or replacement, utilities, permits, etc. This estimate does not include any work not specifically listed above.

Vogts-Parga Construction, LLC is dedicated to quality construction. Please call with questions and/or concerns about this estimate.

Estimate accepted by _________________ _ Please sign to accept. This estimate is valid for 30 days

Chris Metcalf Estimator

Cell (316) 350-6650

Date ---- ----

benesch engineers . scient ists . planners

EXHIBIT A

WORK AUTHORIZATION NO. ~

PROJECT NO. _ _______ ___ _ DATE September 1 , 20.;..l 7-'----PROJECT NAME Runway Crackseal CLIENT City of Augusta, KS CLIENT PM =C..aa.o=d .... v...;;:S;.:.:im=s _____ _ __ _ CONSUL TANT PM Brad Waller ~=--'-"-= ;.;.... ______ _

PHONE NO. 316.775-4505 PHONE NO. 785 .539.2202

SCOPE OF SERVICES

This WORK AUTHORIZATION Number 4, with the AGREEMENT dated November 14 , 2013 , between the City of Augusta, herein called CLIENT and Alfred Benesch & Company herein called CONSULTANT, constitutes the express authority given CONSULTANT by CLIENT to do work as follows (or as shown in Attachment A):

Runway Crackseal Coordination.

The following are attached to and hereby made a part of this WORK AUTHORIZATION:

cg]

0 0 0

Attachment A: Scope of Services and Fee Estimate

Attachment B: Schedule of Unit Rates

FEE ESTIMATE

CONSULT ANT will perform the Scope of Services described above or in Attachment A, and invoice monthly as noted below in accordance with the selected payment method:

0 CLIENT will pay a Fee based on a Time and Materials not to exceed $ __ and invoice using Attachment B: Schedule of Unit Billing Rates.

cg] CLIENT will pay a Lump Sum Fee of $6,315.00 and invoice using a percentage completed basis.

0 CLIENT will pay by another method as described: __

CLIENT

BY: _ _ ____________ _ AUTHORIZED REPRESENTATIVE

PRINT NAME: _______ --"--- --- PRINT NAME: =B.:..::ra=d'--'W'---'--=al=le:.;..r ______ ___ _

TITLE: ___________ _, 20 ___ _ TITLE: Vice President

DATE: , 20 __ _ DATE: September 1 , 20-=-l 7'---_

BENESCH OFFICE: Manhattan ====------ ---ADDRESS: 3226 Kimball Ave.

Manhattan. KS 66503

PLEASE SIGN AND RETURN ONE COPY TO ALFRED BENESCH & COMPANY (ADDRESS ABOVE).

Std S Client WA January 201 3

September 1, 2017 Cody Sims Assistant City Manager City of Augusta, Kansas 113 East 6th Avenue PO Box 489 Augusta, KS 67010 RE: KDOT Aviation Grant for Runway Crack Seal Engineering Coordination and Construction Services Mr. Sims, After assisting your staff in acquiring the KDOT Aviation Grant, I am excited about the opportunity to be involved in the coordination and construction of the runway cracks sealing project. With the goal to maximize the construction dollars and under your guidance, we have coordinated with Vogts-Parga Construction to complete the work. Since KDOT Aviation has minimal grant requirements, we have the opportunity to approach this project as a Design-Build type project instead of the more traditional Design-Bid-Build with the goal to maximize the dollars toward construction similar to the phase 1 project. If we were to do a Design-Bid-Build project, our engineering fees would need to include (approximately) $6,000 for design of plans and specifications in order to bid the project, $3,000 for bidding the project, and finally about $6,000 for construction and grant oversight. That would result in a total engineering fee of approximately $15,000. The choice to utilize Vogts Parga and forego the design and bidding phases will save about $8,500 of engineering costs, all of which will be put towards the construction instead. Vogts-Parga, with their separate proposal, will complete the crack sealing and striping for the south 1,400’-1,450’ of the main runway per their separate agreement. Benesch will coordinate construction activities, payments, periodic inspections, and ensure the critical activities are done correctly for a total of $6,315.00. This equals the total grant and project award amount of $85,000. If you have any questions, issues, or concerns with either route, please do not hesitate to contact me as I would be happy to help in any way possible. I can be reached at the Benesch Manhattan Office at 785-539-2202. Sincerely, Alfred Benesch & Co. Brad Waller, PE, AVS Vice President, Manhattan Office Manager

benesch engineers . sci e nt ist s . planne rs

Alfred Benesch & Company 3226 Kimball Avenue

Manhattan, KS 66503-2157 www.benesch.com

P 785-539-2202 F 785-539-2393

Test Application of Leveling Mastic at Augusta Municipal Airport (June 2017)

ITEM NO. C2

1




Prepared By: Travis Combes, Environmental Inspector

Agenda Title: Update on the Condemnation Process of a Detached Residential Garage Structure Located at 244 East 12th Avenue

RECOMMENDED ACTION: Receive an update from staff regarding the condemnation process at 244 East 12th Avenue for a detached residential garage structure pursuant to the provisions of K.S.A 12-1750 et seq. Consider tabling further condemnation action until November 20, 2017.

BACKGROUND: On July 3, 2017, a public hearing was held at Augusta City Hall to discuss the condemnation of a detached residential garage structure located at 244 East 12th Avenue. At the conclusion of the public hearing, the City Council voted in favor of approving Resolution No. 2017-37, which found the structure unsafe and dangerous and ordered the property owner to obtain all necessary permits and commence the removal and/or repair of the structure before August 7, 2017. A demolition permit was obtained by the property owner on July 31, 2017. The property owner attended the August 7th meeting and stated that he would be able to remove the structure at the end of October or beginning of November. The bids previously submitted by the demolition contractors have since expired. ANALYSIS: The property owner did relay to the Council and staff at the August 7th meeting that he intends to remove the structure at the end of October or the beginning of November 2017. As such, staff recommends tabling any further condemnation action until the second meeting in November, which will take place on November 20, 2017. If the structure remains at that time, Staff will present bids for the City Council’s consideration in order to complete the condemnation process. FISCAL IMPACT/FUNDING SOURCE: Costs currently incurred by the City for this condemnation action are limited to the Ownership & Encumbrance Report and the structural engineer’s assessment of the property.


ITEM NO. C2

2


ITEM NO. C3

1




Prepared By: Travis Combes, Environmental Inspector

Agenda Title: Update on the Condemnation Process of a Detached Residential Garage Structure Located at 1117 North School Street

RECOMMENDED ACTION: Receive an update from staff regarding the condemnation process at 1117 North School Street for a detached residential garage structure pursuant to the provisions of K.S.A 12-1750 et seq. Consider tabling further condemnation action until September 18, 2017.

BACKGROUND: On July 3, 2017, a public hearing was held at Augusta City Hall to discuss the condemnation of a detached residential garage structure located at 1117 N. School Street. At the conclusion of the public hearing, the City Council voted in favor of approving Resolution No. 2017-35, which found the structure unsafe and dangerous and ordered the property owner to obtain all necessary permits and commence the removal and/or repair of the structure before August 7, 2017. Staff is seeking legal guidance on how to proceed lawfully in gaining access for the contractor to remove the structure. The bids previously submitted by the demolition contractors have since expired. ANALYSIS: Staff has verified that no progress has been made on this property. A truck is currently parked in the driveway of the residence, blocking access to the garage. As a result, the city’s contractor is unable to get equipment to the garage to begin the process of demolition; the site does not have an alley or other alternative public access. City staff needs legal advice about how best to proceed with the demolition. The bid previously approved by the City Council to demolish the structure has since expired, which will require new bids be brought before the Council for approval at the September 18, 2017 City Council meeting. FISCAL IMPACT/FUNDING SOURCE: Costs currently incurred by the City for this condemnation action are limited to the Ownership & Encumbrance Report and the structural engineer’s assessment of the property.


ITEM NO. C3

2


ITEM NO. C4

1




Prepared By: Cody Sims, Assistant City Manager

Agenda Title: Update on Business Items from the August 22, 2017 Park Advisory Board Meeting

RECOMMENDED ACTION:

b(i) Receive an update from staff regarding the Park Advisory Board’s consideration to install gates around the north and west side of Augusta City Lake.

c(i) Consider accepting the Park Advisory Board’s recommendation to terminate the catch-

and-release fishing restrictions for Walleye, Bass and Channel Cat while enforcing creel limits and minimum length restrictions as specified by the Kansas Department of Wildlife, Parks and Tourism.

BACKGROUND: At the August 22, 2017 Park Advisory Board meeting, the Board considered two business items that resulted in recommendations to the Governing Body. The first item to install gates at various locations around the north and west side of Augusta City Lake originated at the City Council level and was directed to the Park Advisory Board for additional consideration to determine if there is interest to continue the discussion. The second item originated from discussion to open fishing at Augusta City Lake in April, 2016. ANALYSIS: Gates around the North and West side of Augusta City Lake. The first business item was to consider the installation of gates that would prohibit vehicular traffic around the north and west side of Augusta City Lake in order to help eliminate instances of mudding and nuisances on the west side of the lake during the overnight hours. The issue was originally introduced at the City Council level and was referred to the Parks Advisory Board for further review to determine if there was interest in pursuing the issue. Staff shared a gate would be installed near the bridge north of Play Park Pointe and another would be installed near the spillway dock. After a lengthy discussion and consideration of the details of opening and closing the gates each day, the Park Advisory Board voted in favor of recommending against the installation of gates at City Lake. The Park Advisory Board’s discussion included the effectiveness of gates that previously existed at Garvin Park, as well as the Safety Department’s perspective on adding gates.


ITEM NO. C4

2

Catch-and-Release Fishing Restrictions at Augusta City Lake. The Park Advisory Board also considered recommending the Governing Body terminate the fishing restrictions currently in place at Augusta City Lake for Walleye, Bass and Channel Cat. The fishing restrictions were approved by the Park Advisory Board on February 24, 2016 and the City Council on March 21, 2016. The restrictions have been in effect since April 1, 2016. The original plan was to keep the restrictions in place one (1) year and then re-assess the health and population of the restricted fish species in spring 2017. We have been unable to get Craig Johnson – Fish Biologist for the Kansas Department of Wildlife, Parks and Tourism – back to Augusta to this year to re-assess the fish; however, with an additional six (6) months of fishing restrictions, staff is comfortable lifting the restrictions with adherence to creel limits and minimum length restrictions as stipulated by the Kansas Department of Wildlife, Parks and Tourism.

Species Creel Limit Minimum Length Restriction Walleye 5 15 inches Channel Catfish 10 -- Bass 5 15 inches

While discussing the issue of terminating the catch-and-release restrictions, the Park Advisory Board indicated they would like to see significant fines established for those who are caught violating creel limits and minimum length restrictions. After discussing the issue, the Park Advisory Board voted in favor of recommending approval to the City Council termination of the catch-and-release restrictions for Walleye, Bass, and Channel Cat at Augusta City Lake, while enforcing state guidelines for creel limit and minimum length restrictions. FISCAL IMPACT/FUNDING SOURCE: If the City Council accepts the Park Advisory Board’s recommendation to terminate catch-and-release restrictions at Augusta City Lake, staff will begin working on signage to place around the lake that specifies the creel limit and minimum length restrictions for Walleye, Bass and Channel Cat fish species. An additional cost that will have to be recognized in future years will be fish restocking to ensure the fish population remains plentiful and healthy.


1. Proposed Resolution No. 2017-42

CITY OF AUGUSTA, KANSAS

RESOLUTION NO. 2017-42

A RESOLUTION TO RESCIND THE CATCH-AND-RELEASE RESTRICTIONS AT AUGUSTA CITY LAKE AS ESTABLISHED VIA RESOLUTION NO. 2016-13

WHEREAS, the Governing Body of the City of Augusta, Kansas adopted Resolution No. 2016-13 on the 21st day of March, 2016, allowing fishing at the Augusta City Lake on a catch-and-release basis effective April 1, 2016; and

WHEREAS, the Park Advisory Board of the City of Augusta, Kansas reviewed a staff recommendation to terminate the catch-and-release restrictions for Walleye, Bass and Channel Cat fish species at the Park Advisory Board meeting on August 22, 2017; and

WHEREAS, the Park Advisory Board of the City of Augusta, Kansas, after review of staff’s recommendation, voted unanimously to recommend to the Governing Body of the City of Augusta, Kansas termination of the catch-and-release restrictions at Augusta City Lake for Walleye, Bass, and Channel Cat fish species with enforcement of creel limits and minimum length restrictions as specified by the Kansas Department of Wildlife, Parks and Tourism.

NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the City of Augusta, Kansas that based upon the recommendations of the Park Advisory Board of the City of Augusta, Kansas, the City will allow fishing in Augusta City Lake without catch-and-release restrictions for Walleye, Bass and Channel Cat fish species. Said fishing shall be restricted by creel limits and minimum length restrictions as specified by the Kansas Department of Wildlife, Parks and Tourism, and shall be in place until such time appropriate recommendations are made to the Governing Body of the City of Augusta. The catch-and-release restrictions at Santa Fe Lake shall remain in place until such time that they are rescinded by the Governing Body of the City of Augusta, Kansas.

Adopted by the Governing Body of the City of Augusta, Kansas this 5th day of September, 2017.

________________________________ Matt C. Childers, Mayor

ATTEST:

___________________________________ Erica L. Jones, City Clerk

ITEM NO.

1


Department: Administration

Submitted By: Josh Shaw, City Manager

Prepared By: Josh Shaw, City Manager

Agenda Title: Executive Session – Personnel Matters

RECOMMENDED ACTION: Staff is recommending that the Council go into executive session to discuss personnel matters of non-elected personnel.

The proper motion to go into executive session would be as follows:

“I move to go into executive session for a period of ___ minutes to discuss matters related to the performance of a nonelected City employee pursuant to the “discuss personnel matters of nonelected personnel” justification for executive meetings under the Kansas Open Meetings Act, K.S.A. 75-4319(b)(1), and to invite in City Manager Josh Shaw and City Attorney Austin Parker. The open meeting will resume in the City Council chambers at ______ p.m.”

Department Head Approval Date: City Manager Approval Date: 9/1/2017 City Attorney Approval Date: 9/1/2017 Attachments (list in packet assembly order):


Fuel and Energy Cost Adjustment Actuals - 2009-2017 2009 2010 2011 2012 2013 2014 2015 2016 2017

January 0.0068 0.0134 0.0066 0.0077 0.0111 0.0122 0.0199 0.0203 0.0268

February 0.0067 0.0048 0.0040 0.0062 0.0118 0.0318 0.0171 0.0253 0.0268 March 0.0065 0.0067 0.0085 0.0100 0.0074 0.0369 0.0146 0.0243 0.0278 April 0.0112 0.0124 0.0098 0.0154 0.0149 0.0299 0.0260 0.0223 0.0328 May 0.0188 0.0124 0.0185 0.0188 0.0167 0.0386 0.0242 0.0379 0.0341 June 0.0188 0.0188 0.0188 0.0188 0.0245 0.0395 0.0200 0.0207 0.0270

July 0.0187 0.0159 0.0095 0.0141 0.0183 0.0236 0.0190 0.0170 0.0197

August 0.0188 0.0116 0.0136 0.0171 0.0114 0.0209 0.0198 0.0158

September (0.0001) 0.0000 0.0134 0.0241 0.0112 0.0333 0.0180 0.0301

October (0.0092) 0.0053 0.0136 0.0157 0.0265 0.0391 0.0088 0.0306

November 0.0046 0.0124 0.0069 0.0106 0.0290 0.0189 0.0143 0.0387

December 0.0158 0.0106 0.0094 0.0153 0.0199 0.0351 0.0226 0.0395

3-YR AVG 0.0104 0.0120 0.0141 0.0205 0.0219 0.0252

NEW EFA RATES (BASED ON 3-YR AVERAGING)

2012 2013 2014 2015 2016 2017

January (0.0027) (0.0009) (0.0019) (0.0006) (0.0016) 0.0016 February (0.0042) (0.0002) 0.0177 (0.0034) 0.0034 0.0016 March (0.0004) (0.0046) 0.0228 (0.0059) 0.0024 0.0026 April 0.0050 0.0029 0.0158 0.0055 0.0004 0.0076 May 0.0084 0.0047 0.0245 0.0037 0.0160 0.0089 June 0.0084 0.0125 0.0254 (0.0005) (0.0012) 0.0018 July 0.0037 0.0063 0.0095 (0.0015) (0.0049) (0.0055) August 0.0067 (0.0006) 0.0068 (0.0007) (0.0061)

September 0.0137 (0.0008) 0.0192 (0.0025) 0.0082

October 0.0053 0.0145 0.0250 (0.0117) 0.0087

November 0.0002 0.0170 0.0048 (0.0062) 0.0168

December 0.0049 0.0079 0.0210 0.0021 0.0176

NEW EFA ANNUAL AVERAGE 0.0041 0.0049 0.0158 (0.0018) 0.0050 0.0027

OLD EFA ANNUAL AVERAGE 0.0145 0.0169 0.0300 0.0187 0.0269 0.0279

2017 ACTUAL REVENUES

2017 ADJUSTED (PROPOSAL) MONTH BASE FUEL ADJ.

MONTH BASE FUEL ADJ. TOTAL REVENUES

January $519,328 $185,415

January $621,918 $82,824 $704,742 February $555,436 $179,019

February $723,656 $10,799 $734,455

March $510,159 $126,592

March $629,115 $7,636 $636,751 April $452,682 $112,522

April $554,613 $10,591 $565,204

May $483,767 $131,917

May $585,051 $30,633 $615,684 June $508,863 $156,851

June $624,700 $41,014 $665,715

July $654,586 $189,565

July $831,397 $12,755 $844,152 Fees $3,684,820 $1,081,882

Fees $4,570,450 $196,253 $4,766,702

% of Fees 77.3% 22.7%

% of Fees 95.9% 4.1%

Councilman Londagin Proposal RE: Fuel and Energy Cost Adjustment (FECA) “Smoothing” for Electric Utility

Customers Purpose: The purpose of this proposal is to provide a routine and consistent annual process for adjusting the base rate for the FECA that will accurately account for the costs of fuel, lubricants, and purchased power without requiring major monthly fluctuations on customer’s utility bills. Background: The current FECA base rate has not been adjusted since 2007. Consequently, an estimated 23% of customer’s electric bills are associated with the variable fee. This fee can fluctuate considerably from month-to-month, making it difficult for the average ratepayer to predict and plan their budgets for paying utility bills. During this year’s budget work sessions, staff proposed a plan to the City Council for adjusting the EFA fees to help minimize the fluctuations that customers are experiencing. This proposal builds off of that concept and proposes a methodology for implementing the change. Proposal:

· Based cost for FECA will be adjusted annually at the last meeting in December or the first meeting in January and will apply to the upcoming year.

· FECA for the upcoming year will be calculated by averaging the FECA for the prior 36-months.

· The City will bring in approximately the same amount of revenues, but customers will experience more consistent month-to-month utility bills. The FECA percentage of the monthly electric bill is projected to decrease from 23% to just over 4%.

· In order for the City not to lose revenues, the current ordinance will have to be adjusted so that a negative FECA will show up as a $0.00 charge on customer bills instead of being reimbursed as a credit.

· New proposal would not cost customers additional money annually except in years where the FECA average for 12-months is negative (would only have occurred once in the past six years and increases would have been negligible.

Josh Shaw City Manager City of Augusta PO Box489 Augusta, KS 67010

Dear Mr. Shaw,

United States Department of the Interior

U.S. GEOLOGICAL SURVEY Kansas Water Science Center

4821 Quail Crest Place Lawrence, KS 66049

July 28, 2017

Enclosed are two signed originals of our standard joint-funding agreement for the operation of a stream-only streamgage on the Whitewater River at Augusta, Kansas, during the period October I, 2017 through September 30, 2018 in the amount of$4,IO0 cash from your agency. Please sign and return one fully-executed original to Kathryn Toyne at the address above.

Federal law requires that we have a signed agreement before we start or continue work. Please retun1 the signed agreement by October 1, 2017. If, for any reason, the agreement cannot be signed and returned by the date shown above, please contact Colin Painter by phone number (785) 832-3582 or email [email protected] to make alternative arrangements.

This is a fixed cost agreement to be billed annually via Down Payment Request (automated Form DI-I 040). Please allow 30-days from the end of the billing period for issuance of the bill. If you experience any problems with your invoice(s), please contact Kathryn Toyne at phone number (785) 832-3560 or email at [email protected].

The results of all work performed under this agreement will be available for publication by the U.S. Geological Survey. We look forward to continuing this and future cooperative efforts in these mutually beneficial water resources studies.

Sincerely,

Director,

Enc.: l8C4KS001300000(2)

Form 9-1366 (April 2015)

U.S. Department of the Interior U.S. Geological Survey

Joint Funding Agreement FOR

Water Resource Investigations

Agreement#: 18C4KS001300000 Customer#: 6000001385

Project#: SE00GU8 TIN #: 48-6035719 USGS DUNS #: 086798154

Fixed Cost Agreement YES[ X] NO[

THIS AGREEMENT is entered into as of the October 1, 2017, by the U.S. GEOLOGICAL SURVEY, Kansas Water Science Center, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the City of Augusta party of the second part.

1. The parties hereto agree that subject to the availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation for the operation of a stream-only streamgage on theWhitewater River at Augusta, Kansas, herein called the program. The USGS legal authority is 43 USC 36C; 43 USC 50, and 43 USC 50b.

2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly related to this program. 2(b) include In-Kind-Services in the amount of $0.00

(a) $0 by the party of the first part during the period October 1, 2017 to September 30, 2018

(b) $4,100 by the party of the second part during the period October 1, 2017 to September 30, 2018

(c) Contributions are provided by the party of the first part through other USGS regional or national programs, in the amount of: $0.00

Description of the USGS regional/national program:

(d) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth in an exchange of letters between the parties

(e) The performance period may be changed by mutual agreement and set forth in an exchange of letters between the parties.

3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing each party.

4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part.

5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized representatives. The methods employed in the field and office shall be those adopted by the party of the first part to insure the required standards of accuracy subject to modification by mutual agreement.

6. During the course of this program, all field and analytical work of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may terminate this agreement upon 60 days written notice to the other party.

7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other party.

8. The maps, records or reports resulting from this program shall be made available to the public as promptly as possible. The maps, records or reports normally will be published by the party of the first part. However, the party of the second part reserves the right to publish the results of this program and, if already published by the party of the first part shall, upon request; be furnished by the party of the first part; al cost, impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records or reports published by either party shall contain a statement of the cooperative relations between the parties.

9. USGS will issue billings utilizing Department of the Interior Bill for Collection (form Dl-1040). Billing documents are to be rendered annually. Payments of bills are due within 60 days after the billing date. If not paid by the due dale, interest will be charged at the current Treasury rate for each 30 day period, or portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File B-212222, August 23, 1983.).

Form 9-1366

(April 2015)

Name:

Address:

Telephone: Fax: Email:

Name:

Address:


U.S. Department of the Interior

U.S. Geological Survey

Joint Funding Agreement

FOR

Agreement#: 18C4KS001300000 Customer#: 6000001385 Project #: SEOOGU8 TIN#: 48-6035719

Water Resource Investigations USGS DUNS #: 086798154

USGS Technical Point of Contact

Colin Painter Supervisory Hydrologist 4821 Quail Crest Place Lawrence, KS 66049 (785) 832-3582 (785) 832-3500 [email protected]

USGS Billing Point of Contact

Kathryn Toyne Budget Analyst 4821 Quail Crest Place Lawrence, KS 66049 (785) 832-3560 (785) 832-3500 [email protected]

U.S. Geological Survey United States

Department of Interior

Customer Technical Point of Contact

Name: Josh Shaw City Manager

Address: PO Box 489 Augusta, KS 6701 O

Telephone: (316) 775-4515 Fax: Email: [email protected]

Customer Billing Point of Contact

Name:

Address:


City of Augusta

Signatures

By __________ Date: ___ _

Name: Title:

By __________ Date: ___ _ Name: Title:

By __________ Date: ___ _

Name: Title:

Form 9-1366 (April 2015}




Agreement#: 18C4KS001300000 Customer#: 6000001385 Project#: SE00GU8 TIN #: 48-6035719

USGS DUNS#: 086798154

Fixed Cost Agreement YES[ X] NO[

THIS AGREEMENT is entered into as of the October 1, 2017, by the U.S. GEOLOGICAL SURVEY, Kansas Water Science Center, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the City of Augusta party of the second part.

1. The parties hereto agree that subject to the availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation for the operation of a stream-only streamgage on the Whitewater River at Augusta, Kansas, herein called the program. The USGS legal authority is 43 USC 36C; 43 USC 50, and 43 use 50b.

2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly related to this program. 2(b) include In-Kind-Services in the amount of $0.00

(a) $0 by the party of the first part during the period October 1, 2017 to September 30, 2018

(b) $4,100 by the party of the second part during the period October 1, 2017 to September 30, 2018

(c) Contributions are provided by the party of the first part through other USGS regional or national programs, in the amount of : $0.00

Description of the USGS regional/national program:

(d) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth in an exchange of letters between the parties

(e) The performance period may be changed by mutual agreement and set forth in an exchange of letters between the parties.

3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing each party.

4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part.

5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized representatives. The methods employed in the field and office shall be those adopted by the party of the first part to insure the required standards of accuracy subject to modification by mutual agreement.

6. During the course of this program, all field and analytical work of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may terminate this agreement upon 60 days written notice to the other party.

7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other party.

8. The maps, records or reports resulting from this program shall be made available to the public as promptly as possible. The maps, records or reports normally will be published by the party of the first part. However, the party of the second part reserves the right to publish the results of this program and, if already published by the party of the first part shall, upon request; be furnished by the party of the first part; at cost, impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records or reports published by either party shall contain a statement of the cooperative relations between the parties.

9. USGS will issue billings utilizing Department of the Interior Bill for Collection (form Dl-1040). Billing documents are to be rendered annually. Payments of bills are due within 60 days after the billing date. If not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period, or portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File B-212222, August 23, 1983.).

Form 9-1366 (April 2015)

Name:

Address:


Name:

Address:




Agreement#: 18C4KS001300000

Customer#: 6000001385

Project #: SE00GU8

TIN #: 48-6035719 USGS DUNS#: 086798154


USGS Technical Point of Contact

Colin Painter Supervisory Hydrologist 4821 Quail Crest Place Lawrence, KS 66049 (785} 832-3582 (785) 832-3500 [email protected]

USGS Billing Point of Contact

Kathryn Toyne Budget Analyst 4821 Quail Crest Place Lawrence, KS 66049 (785) 832-3560 (785) 832-3500 [email protected]

U.S. Geological Survey United States

Department of Interior

Customer Technical Point of Contact

Name: Josh Shaw City Manager

Address: PO Box 489 Augusta, KS 6701 O

Telephone: (316) 775-4515 Fax: Email: [email protected]

Customer Billing Point of Contact

Name:

Address:


City of Augusta

Signatures

By __________ Date: ___ _

Name: Title:

By. __________ Date: ___ _

Name: Title:

By __________ Date: ___ _

Name: Title:

BUTLER COUNTY BOARD OF COMMISSIONERS Tuesday, August 22, 2017

CALL TO ORDER Commission Chairman Jeff Masterson called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Ed Myers, Commissioner Mike Wheeler, Commissioner Dan Woydziak, County Administrator Will Johnson, and Clerk Recorder Chelsea McClure. Commissioner Marc Murphy was absent.

INVOCATION Pastor Mark Sommerville, Family Worship Center, El Dorado, presented the invocation.

APPROVAL OF MINUTES Commissioner Wheeler provided the following amendment: add "the CUP doesn't allow for outside storage" in Public Comments. Commissioner Myers provided the following amendment: Change 5-0 to 4-0 in Vouchers and Adjournment. Commissioner Wheeler motioned to approve the minutes of the Butler County Commission meeting for Tuesday, August 15, 2017 with the above amendments. Commission Chairman Masterson seconded the motion. Motion carried 3-0-1. Commissioner Woydziak abstained due to his absence last week.

(00:03:50) PUBLIC COMMENTS David Alfaro, Community Development Director, came before the Board and stated Butler County Le gal Counsel is in the process of gathering information regarding taking steps to revoke Integrated Plastic Solution's (JPS) Conditional Use Permit (CUP). Mr. Alfaro stated he will be contacting the owner ofIPS via registered letter to inform him that the County Commissioners will be discussing the process associated with revoking his CUP within the next couple of weeks.

Administrator Johnson stated he reviewed the exotic animal resolution and it does allow for pet snakes that are non-venomous but the business of selling snakes cannot be conducted in a residential area. Mr. Alfaro stated the issue of selling snakes will have to be addressed by the City of El Dorado because it is their extra-territorial jurisdiction.

(00:07:42) ITEM#l - REQUEST FOR ZONING CHANGE BY DAVID & KRISTI WILSON FROM AG-40 TO RE ON PROPERTY LOCATED AT 409 NW 60TH ST. EL DORADO David Alfaro, Community Development Director, came before the Board for approval of a change in Zoning request from AG-40 to Residential Estates (RE) on property owned by David and Kristi Wilson located at 409 NW 60th Street on a tract ofland that contains 114+/- acres. Mr. & Mrs. Wilson are proposing to change the zoning on 12.5+/- acres from AG-40 to RE which will allow them to sell the 12.5 acres yet maintaining the other 100+/- acres and not changing its use. The property is located adjacent to NE Highway 77 which allows easy access to the property. The Planning Commission approved the request 5-0.

Page 1 of3

Commissioner Myers motioned to approve the request/or a change in Zoning from AG-40 to RE on property owned by David and Kristi Wilson located at 409 NW (Corrected on August 29tl') 6(/" Street and directed the Chairman to sign Resolution #17-21. Commissioner Wheeler seconded the motion. Motion carried 4-0.

(00: 14:51) ITEM#2 - REQUEST FOR BID (RFB) FOR BULK PRINTING MAILING SERVICES Ryan Adkison, Assistant County Administrator, came before the Board requesting approval to have staff issue a RFB to procure a vendor for bulk printing and mailing services. The current frrm operating in this capacity has been the only firm staff has felt were qualified to perform these services to the level they need. In recent months staff has received interest from several other frrms that offer similar services that work with other Kansas counties. Current annual contractual costs for these services are between $65,000 and $75,000. Based on unsolicited and informal quotes from vendors, staff estimates a potential savings of 20% to 30%. Commissioner Myers suggested extending the timeline of when bids are due to September [5th to ensure the County receives the maximum number of responses and the most informed bids.

Commissioner Myers motioned to approve a staff request to solicit a RFB to procure a vendor for bulk printing and mailing with the schedule timeline modifications as discussed. Commissioner Woydziak seconded the motion. Motion carried 4-0.

(00:21:28) ITEM #3 -REVISED AR 09-08 POLICY ON HEALTH INSURANCE PREMIUMS Melissa Riley, Human Resources Director, came before the Board for approval of a revision to Administrative Regulation AR-09-08, a policy stipulating health insurance premiums associated with the County Wellness program. The Health Insurance Committee was tasked to review and recommend approaches to Wellness programs that would assist the County in reducing health care costs. Other factors such as premium adjustments for behaviors that affect one's health, such as smoking and tobacco usage, are key criteria. The focus of the County is controlling health insurance costs and this program will serve as the baseline approach to achieving this goal. CmTently, employees and spouses are required to obtain 3,000 points each. Spouses represent 55% of the cost of our health insurance. Last year spouses were required to take the cotinine test and be tobacco free. Staff recommended increasing employee and spouse participation in vitality to 4,000 points each and spouses will continue to be required to take the cotinine test and be tobacco free. Ms. Riley stated further recommended changes this year include switching employees and spouses from taking a nutrition module in vitality and emolling in the Teledoc program, to requiring either a dental exam or flu shot from both the employee and spouse along with an acceptable range in one out of four biometric results. These are the major modifications to the policy. Commissioner Woydziak expressed concerns regarding the recommended change of an acceptable range in one out of four biometric results and noted too much change in the policy could be frustrating for employees and spouses. Commissioner Myers noted the County has asked for a large increase in Vitality points two years in a row and also does not want employees to feel mandated to receive a flu shot or have a dental exam. Commissioner Myers stated he would like to see the policy become more stabilized. Administrator Johnson noted all employees will pay more for premiums if the County does not continue to make changes to the policy and there are also reasonable alternative standards for employees and spouses who don't meet the required criteria. Commission Chairman Masterson agreed with Commissioner

Page 2 of3

Woydziak and Commissioner Myers that too many changes can be aggravating for employees and spouses. Commissioner Wheeler felt it is important to raise the bar and doesn't have any problems implementing the recommended changes to the policy. Commissioner Myers and Commissioner Woydziak suggested making the following changes: decreasing the vitality points from 4,000 to 3,500, keeping the nutrition modules in the policy, requiring either a dental exam or flu shot, and dropping the one out of four requirements for biometric range.

Commission Chairman Masterson motioned to approve the revised Administrative Regulation 09-08, a change to policy #3 from 3,000 to 3,500 and replacing policy #5, which is Teledoc, with the employee and spouse completing a dental exam or flu shot. Commissioner Woydziak seconded the motion. Motion carried 3-1. Commissioner Wheeler opposed.

(01:04:39) RECESS Commission Chairman Masterson recessed the Board meeting at 10:04 a.m. for 5 minutes.

RECONVENE Commission Chairman Masterson reconvened the Board meeting at 10:09 a.m.

(01:04:45) VOUCHERS Commissioner Woydziak motioned to approve vouchers/or August 22, 2017, in the amount of $730,611.51. Commission Chairman Masterson seconded the motion. Motion carried 4-0.

(01:05:44) COMMISSION ADDS & ABATES Commissioner Woydziak motioned to approve Adds & Abates #2658 dated August 8, 2017; Adds in the amount of $0. 00 and Abates in the amount of $18. 02. Commissioner Myers seconded the motion. Motion carried 4-0.

(01:06:04) OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS Commissioner Woydziak noted anyone planning to attend the annual Kansas Association of Counties (KAC) Conference needs to be registered.

Administrator Johnson congratulated LeAnn Armstrong, Deputy County Appraiser, for completing the Supervisory Skills Course and Curriculum at KAC.

Administrator Johnson noted Quad Counties is scheduled for Monday, September 11 '\ at the Sedgwick County Zoo.

(01:11:48) ADJOURNMENT Commissioner Woydziak motioned to adjourn the meeting of the Board at 10:16 a.m. Commissioner Wheeler seconded the motion. Motion carried 4-0.

The Commissioners attended a luncheon at the Rose Hill Senior Center at 11 :45 a.m. Following lunch the Commissioners toured the new Rose Hill Veterinary Health Center located at 1060 N Rose Hill Rd, Rose Hill, KS 67133.

Page 3 of3

BUTLER COUNTY BOARD OF COMMISSIONERS Tuesday, August 15, 2017

CALL TO ORDER Commission Chairman Jeff Masterson called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Marc Murphy, Commissioner Ed Myers, Commissioner Mike Wheeler, County Administrator Will Johnson, and Clerk Recorder Chelsea McClure. Commissioner Dan W oydziak was absent.

INVOCATION Reverend Christine Gilson, Trinity Episcopal Church, presented the invocation.

APPROVAL OF MINUTES Commissioner Myers motioned to approve the minutes of the Butler County Commission meeting for Tuesday, August 8, 2017 as written. Commissioner Wheeler seconded the motion. Motion carried 4-0.

(00:02:57) PUBLIC COMMENTS David Alfaro, Community Development Director, came before the Board to discuss Integrated Plastic Solutions (IPS) Conditional Use Permit (CUP). IPS is located in the El Dorado Industrial Park and they have had a CUP since 2009. Mr. Alfaro presented the Board with pictures of the prope1ty and stated some of the materials on the property are not related to JPS. Mr. Alfaro stated the owner has been notified several times regarding cleaning up the business and the neighbors have also made complaints. Commission Chairman Masterson stated the argument could be made that everything on the property could either be scrapped or recycled based on the pictures presented. Commissioner Myers stated Mr. Riley did previously clean up the area along the front of the business to satisfy the Commission from the standpoint of moving forward and having an acceptable CUP. (Amended by Commissioner Wheeler on August 22, 2017 to add the following: Mr. Alfaro pointed out the CUP does not allow for outside storage.) Administrator Johnson stated he will review the process ofrevoking a CUP and make sure they have accurate information before taking action.

Mr. Alfaro notified the Board of a man in Butler County who is raising pythons and selling them to individuals out of state. Administrator Johnson noted Butler County passed a resolution years ago stating exotic animals are not allowed within the County without the Sheriffs signature. Mr. Alfaro stated the gentleman has informed the Sheriffs Department that he will do whatever he has to do to make his sales a legal operation. Administrator Johnson stated the County will review the exotic pet policy and communicate what is allowed in the unincorporated areas of Butler County.

(00:30:38) ITEM#l - SPOTLIGHT A WARD FOR AMY FOES Will Johnson, County Administrator, came before the Board to recognize Amy Foes, former Biller, now Child Care Surveyor for her hard work and dedication to the Bntler County Health Department. In April 2017, the Health Department's Insurance Biller position was vacant and Ms. Foes stepped in and took on the job responsibility, while still keeping up with the tasks of

Page 1 of 4

her full-time position. Ms. Foes organized files, and cmrncted and submitted multiple claims that had never been billed. Due to all of her hard work the Health Department has received over $7,500 in insurance payments. Administrator Johnson noted this is just one of the many times Ms. Foes stepped up in a time of need and she is a valuable asset to the department and Butler County. Commissioner Myers expressed his appreciation to Ms. Foes and noted this was a great example of going above and beyond.

Commissioner Myers motioned to award Amy Foes with a Spotlight Award Ji-om Butler County for her cheerful and dedicated efforts to the Butler County Health Department. Commissioner Wheeler seconded the motion. Motion carried 4-0.

(00:34:00) ITEM#2 - LETTER OF AGREEMENT BETWEEN BUTLER COUNTY (DISTRICT 13) COMMUNITY CORRECTIONS JUVENILE SERVICES AND SEDGWICK COUNTY DIVISION OF CORRECTIONS JUVENILE SERVICES Ann Carpenter, JJA, came before the Board for approval of a Letter of Agreement to allow District 13 to utilize services offered by Sedgwick County and support a Collaborative Grant between Butler County, as the administrative County, and Sedgwick County, as the applying County, for services for juvenile offenders. The maximum amount available for this grant by application is $250,000. The regional Collaborative Grant will pay for the se1vices and programming and a local grant will be applied for at the same time to pay for associated costs of transporting youth to and from these programs. Individually, none of the participating districts can afford to develop programs that fit the required criteria and have fidelity to the program guidelines, such as number of youth, age, gender etc. Mrs. Carpenter stated that by working cooperatively with other districts and bringing clients together Butler County can better provide those services.

Commissioner M11rphy motioned to authorize the Chair to sign the Letter of Agreement to apply for a Collaborative Grant between Butler County and Sedgwick County. Commissioner Myers seconded the motion. Motion carried 4-0.

(00:38:21) ITEM #3 -APPROVAL OF THE SFY18 REINVESTMENT GRANT THROUGH KDOCJS FOR TRANSPORTATION Ann Carpenter, JJA, came before the Board for approval of the SFY18 Reinvestment Grant through Kansas Department of Corrections-Juvenile Services (KDOC-JS), for transportation in the amount of $95,677.97. KDOC-JS released funds for local districts to support juvenile offenders in receiving evidence based programming to help reduce recidivism and increase success. Mrs. Carpenter met with staff from Sedgwick County and District 9 to discuss and determine the best way to utilize these funds and it was decided locally that using the money to transport juvenile offenders to and from programming in Sedgwick County would be the most efficient and effective use. Butler County doesn't have enough population to develop and continue providing evidence based programming on their own; however, partnering with other surrounding districts allows Butler County to pool their resources to provide year-round programs to serve the youth in this region. The local grant will be used to hire h·ansport staff and pay the maintenance expense on existing vehicles. Approximately $39,000 will be used for various services such as substance abuse and mental health evaluations and treatment. Also, a small amount will be set aside for general needs such as food, clothing and utility assistance.

Page 2 of 4

Kids are checked for contraband before traveling. Mrs. Caipenter noted all juveniles are checked for contraband before being transported.

Commissioner Wheeler motioned to approve the Reinvestment Grant for transportation in the amount of $95,677.97 and authorized the Chair to sign. Commission Chairman Masterson seconded the motion. Motion carried 4-0.

(00:44:40) ITEM #4 - 2017 COUNTY RAP HOT-MIX OVERLAY WORK- COST APPROVAL Darryl Lutz, Director of Public Works, came before the Board requesting approval for a County constructed recycled asphalt pavement (RAP) hot-mix overlay project proposed for 12th street east of El Dorado from the railroad overpass to the Walnut River Bridge. Staff believed that due to the higher traffic volume and the deteriorating condition of the pavement that a 2" overlay to improve the structural condition of the road would be justified. Nine years ago, Butler County started a program of overlaying County roads with hot mix asphalt utilizing County equipment and manpower. This work has been coordinated with APAC Construction since they have an asphalt plant in Butler County. The County has learned that the City of El Dorado will be milling and overlaying their portion of 12th St this summer as well. The County sought two separate cost proposals from AP AC Construction for overlaying 12th street and staff determined a proposal for APAC to provide a laydown machine, 2 rollers and operators at a cost of $4,435 per day for an expected 2 day period is the best and cheapest option. The County will contract with Dustrol to mill the road surface for$ 13,326, purchase hot-mix material with 10% RAP using the County's RAP for $41 per ton, and provide their own trucking and traffic control. The direct cost to the County is estimated not-to-exceed $75,000.

Commissioner Wheeler motioned to approve a cost proposal for a laydown crew with paver and 2 rollers from APAC Construction at a cost of $4,435 per day for 2 days and for milling work from Dustrol in the amount o/$13,326 and authorized the Public Works Department to mill and construct a 2" overlay on 12th St. east of El Dorado using the County's 10% RAP hot-mix for an estimated not-to-exceed cost of $75,000. Commissioner Murphy seconded the motion. Motion carried 4-0.

Mr. Lutz stated the Department of Public Works is intending to apply for a Community Development Block Grant for Sewer District #12 Lift Station Project. In order to apply for the grant Staff will be sending out an income survey to householders within District #12 to dete1mine if they are low to moderate income. If the householders are above low to moderate they will not apply for the grant.

Mr. Lutz informed the Board of a Local Road Safety Workshop that is scheduled to take place at the Community Building in El Dorado on Tuesday, August 22nd at I p.m. and invited the Commissioners to attend.

(00:59:23) ITEM #5 - WORK SESSION - GRANICUS COMMISSION VIDEO REVIEW Will Johnson, County Administrator, came before the Board to discuss and review Granicus Commission videos for errors and quality to determine if the system is ready to be released on the Butler County Website. Scott Stoskopf, IT Director, gave the Board a report on the number

Page 3 of 4

of Granicus Commission meeting viewings, and a rundown of the Butler County website, visitors on the site and also their location.

Don Engels, County Clerk, came before the Board and advised the Commissioners to go back and watch the meetings on Granicus to check for proper etiquette. Mr. Engels noted it is important to speak clearly into the microphones and to also sit up straight while talking. Mr. Engels encouraged the Commissioners to watch other entities meetings online to see how other meetings take place.

(01 :39:33) VOUCHERS Commissioner Murphy motioned to approve vouchers for August 15, 2017, in the amount of $609,204.10. Commissioner Wheeler seconded the motion. Motion carried (4-0). (Amended by Commissioner Myers on August 22, 2017.)

Commission Chairman Masterson and Commissioner Myers asked questions of the vouchers.

(01:44:29) COMMISSION ADDS & ABATES There were no Adds & Abates.

(01:44:39) OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS Commissioner Wheeler stated the Farm-to-Fork Tour and Dinner was well attended and very impressive.

Commissioner Murphy noted he will be gone next week.

Administrator Johnson stated the County is moving forward with rebuilding the engine for the inmate bus and they will be splitting the cost with the City of El Dorado and the State Park.

Administrator Johnson stated Chuck McGuire, Community Con-ections Director, will be retiring this fall and they will be discussing options regarding the future of the department.

Adminish·ator Johnson noted the Rose Hill Senior Center luncheon is Tuesday, August 22nd .

(01:55:45) ADJOURNMENT Commissioner Murphy motioned to adjourn the meeting of the Board at 10:55 a.m. Commission Chairman Masterson seconded the motion. Motion carried (4-0). (Amended by Commissioner Myers on August 22, 2017.)

Page 4 of 4

2017 - UPCOMING EVENTS

DATE EVENT DESCRIPTION SPONSOR

The National MS Society will hold their annual bike ride at

St. James Catholic Church. Riders will start and end at the

church and there will be a cookout at the end of the race.

There will be several different routes, all out in the

country. This event starts at 7:00 am and finishes with Contact -Julie or Troy

9/9/2017 Flint Hills Ride - 2017 the BBQ ending by 9:00 p.m. Waltemath 377-1266

The Augusta Ministerial Alliance will once again sponsor a

Praise in the Park event for the community from 5 to 7 pm. There will be praise bands performing on the stage

and hamburgers and hot dogs will be prepared and Contact - Pastor Steve

seived. There will also be games in the surrounding Spencer, 1st United Methodist

9/10/2017 Praise in the Park areas. Church 775-1116

Big Ring Hondo is offering a challenging gravel bike race of

varying distances with participants beginning and ending in Garvin Park (at the covered picnic area by the spillway).

They will host activities throughout the day. There will

also be a "fun ride" around the lake. Event starts at 8 am

9/16/2017 Big Ring Hondo Off Road Race and all riders should be back between 6 and 8 pm Contact person is Bobby Smith

The Augusta Community Foundation will host a nmovie in

the park" on September 16 at Garvin Park Stage from 4

p.m. to 11 p.m. There will be food trucks, popcorn and

movie will be shown once it gets dark. Bring your family

friendly games to play, lawn chairs, etc. The entrance to

the park will be closed from Washington to Augusta

Avenue and people will be shuttled in buses or are Contact person is Charlie

9/16/2017 Movie in the Park encouraged to walk. Walker - 785-633-2332

10/19/2017 Witches Night Out Save the Date! Annual event for ladies

Save the Date! Annual event - Chili Cook-off, Trick or Downtown Augusta Inc. - 775-

10/28/2017 Red Brick Harvest Festival Treat Street - Free Movie 4585

Small Business Saturday - Annual Small Business Saturday - Chamber of Commerce Augusta Chamber of

11/25/2017 Christmas Parade Christmas Parade - visit Santa at the Depot Commerce 775-6339

Annual Free Christmas Movie sponsored by the Bisagna

12/9/2017 Bisagna Christmas Movie Family - visit with Santa Augusta Arts Council

City Clerk: (316) 775-4510 I City Manager: (316) 775-4510 I Community Development: (316) 775-4505 I Public Safety: (316) 775-4500 I

Public Works: (316) 775-4507 City of Augusta I 113 East 6th Avenue I P.O. Box 489 I Augusta, KS 67010

City of Augusta Event Planning Form This form must be submitted at least 30 days prior to the event for review by City

Departments and approval by the Governing Body.

Event Name

f? Event Date Start/End Times

/

I qfto111 rr 1 •

Location of Event

Organization or Applicant Namlll/ . Ii I

'

~

Event Planner / Contact Person

Address

Phone Fax

13)6 ~-=77 :s-·/ / I lo

Contact On-call During Event Contact's Cell Phone

~:':C\ Vl)o ,

What time will event set-up begin? What time will tear down be complete?

Number of Event Staff

j·o n ,=cm Number of Spectators/ Attendees

I ,;;2oc1 Total

Please indicate if you are requesting permission to use one of the following city facilities (Some buildings and parks require fees and prior scheduling)

¢ Garvin Park

D Jim Brown Park

D Bill Reed Park

D Shryock Park

D Kerry Unrein Community Stage (Schedule/Fee)

D Gary W. Dryden Shelter

D Moyle Field

D Shryock Park Picnic Area (Schedule/Fee)

D Augusta Disc Golf Course

D Garvin Park Baseball Fields

Will there be restrictions on parking?

Will your event include food or retail sales?

Will your event include a park or trail?

Will your event include a parade or race?

Will your event use tents/canopies?

Will your event include fireworks or open fires?

Other (Police Escort, Traffic Control, Barricades, Trash/Recycle -Containers)

0 Yes

0 Yes

0 Yes

0 Yes

0 Yes

0 Yes

iYes

If "Yes" to previous question, please provide details below.

-~No

'q,_No

ff No

~No

'ij-No

_(&No

0 No

STREET CLOSURE

Will your event require street closures? 0 Yes

If "Yes" please list the streets you are requesting to close

Have you contacted the residents/ businesses O Yes affected by the street closure? If not, you will need to contact them after receiving approval from the Governing Body.

Did you have any issues when you contacted O Yes the residents / businesses about the street closure?

If "Yes" please explain

~No

,

0 No Y)'N!A

0 No "p.N/A

**If you are going to use paint to mark routes for runs/walks/bike rides on City streets, IT MUST be water soluble paint.••

Site Plan or Sketch (please attach to this form): If you plan to have a parade or event involving the closure of streets, please provide a sketch of the parade route or sketch of the streets that you are requesting be closed for your event.

Please provide a detailed description of your event:

P\-ct jSe. eyi ,v.) 5 pe r·~u If i!Ylf t,tc1 ov, 6-b~ I ,J_ 1k'Dl,l 11)(.'Q__,

hcc1G,e.5 1 ,5' 1-..;, 1\s -l-o cc£K' \!\Cl "•:\,10u ~:) e r;S j hcJt cicq .51 -/a /6/e:? ·-l"C:> '5~· Y Lt'_ -f:cxJci

I Vcl l Uv\~'V:S -('CJ proLJ1 d.si_

cti Y\O, <JO rrK<S 11\ j rassy Q \'EC-1' s Gu v v ou 1/\d1 v1c, ~~-fq'tf- ct v~/_ -+o c_t'E'a v, L:_:; p J

***The City of Augusta will bill race organizers for police officer's overtime rate plus fringe benefits for each additional officer required as a result of an event to be held within the city. If no additional officers are required above normal shift levels, no charges will be assessed.***

***The event organizers agree to secure and maintain event liability insurance in a sum not less than $1 million and to provide a certificate of insurance coverage to the City PRIOR to the event. The City of Augusta shall be named as an "Additional Insured" for the event on the certificate.***

I, the undersigned, certify the statements and information included in this event form are true, accurate and complete to the best of my knowledge and belief_

Event Coordinator Signature Date

Please return this application and all supporting documents to:

Approved by the Augusta City Council

Initials

Augusta City Hall 113 East 6th Avenue

P.O. Box489 Augusta, KS 67010

Phone: (316) 775-4510 Fax: (316) 775-4566

Date

2ND LUNCH & LEARN

J O I N U S F O R O U R

H O N O R I N G O U R W O N D E R F U L

VO LUNTEERS

W H E N :

SEPT 27

12 :00 PM

LUNCH PROVIDED

W H E R E :

THE POINT

EVENTS

CENTER

WITH SPEAKER REBECCA LEWIS-PANKRATZ

CELEBRATING OUR SUCCESS AND LEARNING ABOUT OUR NEW

PARTNERSHIP WITH BRIGHT FUTURES FAMILIES

CONNECTIONS FOR SUCCESS

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