AGENDA

CITY OF HARRISONVILLE

BOARD OF ALDERMEN

WORK SESSION

CITY HALL

JULY 1, 2019

5:30 PM

Publish

1. Present

1. Roll Call

2. Discussion Items

A. Public Gathering Space-Love the Square

B. 2904 Twin Pines Surface Water Problem

C. No Parking Bird Ave.

D. Burning Regs - Additional Review

E. Budget Schedule & Questionnaire

Posted on City Hall Bulletin Board this 27th day of June, 2019

___________________________

Randall K. Jones, City Clerk

The Board of Aldermen Work Session is open to the public but is not a meeting of the public

STAFF REPORT

TO: Board of Aldermen

FROM: Happy Welch, City Administrator

DATE: June 21, 2019

SUBJECT: Public Gathering Space-Love the Square

Type of Item: Approval

Love the Harrisonville Square would like to use some of the old hotel parking space as a public

gathering space for chairs, tables, game boards, etc. for people to be able to sit/talk, have small

concerts, play games, etc. This will involve participation from the City with Love the Square.

A. Action Item (ID # 3256)

Public Gathering Space-Love the Square

Attachments:

parking lot (JPEG)

plaza proposal pictures (DOCX)

plaza rendering (JPG)

BOARD OF ALDERMAN PROPOSAL (DOCX)

2.A

Packet Pg. 2

2.A.a

Packet Pg. 3

Att

ach

men

t: p

arki

ng

lot

(P

ub

lic G

ath

erin

g S

pac

e-L

ove

th

e S

qu

are)

Plaza Proposal

2.A.b

Packet Pg. 4

Att

ach

men

t: p

laza

pro

po

sal p

ictu

res

(P

ub

lic G

ath

erin

g S

pac

e-L

ove

th

e S

qu

are)

Plaza Proposal

2.A.b

Packet Pg. 5

Att

ach

men

t: p

laza

pro

po

sal p

ictu

res

(P

ub

lic G

ath

erin

g S

pac

e-L

ove

th

e S

qu

are)

Plaza Proposal

2.A.b

Packet Pg. 6

Att

ach

men

t: p

laza

pro

po

sal p

ictu

res

(P

ub

lic G

ath

erin

g S

pac

e-L

ove

th

e S

qu

are)

Plaza Proposal

2.A.b

Packet Pg. 7

Att

ach

men

t: p

laza

pro

po

sal p

ictu

res

(P

ub

lic G

ath

erin

g S

pac

e-L

ove

th

e S

qu

are)

2.A.c

Packet Pg. 8

Att

ach

men

t: p

laza

ren

der

ing

(P

ub

lic G

ath

erin

g S

pac

e-L

ove

th

e S

qu

are)

BOARD OF ALDERMEN PROPOSAL Today the Love The Harrisonville Square organization and the Love the Harrisonville Square design committee is asking for approval to use 18 of the 35 parking spaces at the site of the old hotel. Funding for this project will come from a combination of possible appropriated funds from the city, Love The Harrisonville Square funds/ fundraising, in conjunction with grants for the plaza space. The amount in which is TBD. Getting this approval will allow us to continue to work further on this project and get a more specific number and vision and come back to the Board of Aldermen for final approval. The information below is a general vision and plan for the Board of Aldermen to get a general picture. We are not asking for final approval on the vision, mission, and plan as written yet. The vision: ◼ Open green space, with recycled green turf ◼ Lots of chairs and seating space ◼ Photo op space with a hashtag ◼ Landing from Pearl with stairs down to the space ◼ Beautiful string lighting to create a safe cozy atmosphere ◼ Big sturdy outdoor games: cornhole, checkers, concrete card tables, big chess

pieces, dominos, etc. ◼ Outdoor speakers ◼ Stage for live performances ◼ Potato sack races ◼ Archway at entry/ landing ◼ Beautiful greenery and flowers ◼ Plaque explaining the toilet paper roll and the history of the community space ◼ Sidewalk chalk ◼ Inviting food trucks ◼ 4 square game ◼ bubble machine The mission: Our mission is to create a landing space right off the square for families and friends to gather and enjoy Harrisonville’s historic square and everything it has to offer. A quite safe space accessible to everyone. A homey spot with old childhood games that represents Harrisonville’s hospitality and keep people wanting to come back to our square and generate revenue for our city.

2.A.d

Packet Pg. 9

Att

ach

men

t: B

OA

RD

OF

AL

DE

RM

AN

PR

OP

OS

AL

(P

ub

lic G

ath

erin

g S

pac

e-L

ove

th

e S

qu

are)

The plan: -Safety: the plan for safety is to have enough lighting to create a safe space. I believe the proximity to the police department will also aide greatly in the safety of the plaza. In addition having heavy decorative barricades to keep patrons safe from accidental or intentional acts. -Maintenance: The idea is to use maintenance free products as much as possible through donors and volunteers, similar to the flower planters on the square. -Parking: the square currently has 405 parking spaces, the plan is to use 18 of those spaces to help the beautification and revitalization of the square. There are a total of 96 spaces on the square, 97 on the street (off the square), 134 in the two parking lots near the library, 44 in the parking lot west of the square, and 17 in the parking lot adjacent to the proposed site of the plaza. The grant from Missouri Main Street Connection Harrisonville received, has a strong emphasis on green space and the important role it plays in the revitalization and beautification of the square. Using these underutilized 18 parking spaces is a great step in renewing our beloved square.

2.A.d

Packet Pg. 10

Att

ach

men

t: B

OA

RD

OF

AL

DE

RM

AN

PR

OP

OS

AL

(P

ub

lic G

ath

erin

g S

pac

e-L

ove

th

e S

qu

are)

STAFF REPORT

TO: Board of Aldermen

FROM: Happy Welch, City Administrator

DATE: June 20, 2019

SUBJECT: 2904 Twin Pines Surface Water Problem

Type of Item: Discussion

Issue:

Water surfacing at fire hydrant in front of 2904 Twin Pines Rd. causing issues with the yard and

home.

Background:

KC Wilson, owner of 2904 Twin Pines Rd. has experienced a heavy amount of surface water at

the house that is pushing up at the fire hydrant in front. The water is likely following a rock or

hard surface shelf that escapes the pond located on the west side of Highway 7 across the street

from Twin Pines Rd. The water is causing hydrostatic pressure on the house foundation wall

that Mr. Wilson reports has moved the wall and inch and 1/2 in the last year, especially the

beginning of this year with the high amount of rainfall.

Ted Martin, our engineer, did an analysis and believes it is possible the pond water is causing the

issue due to elevation slopes he has calculated and it can escape at the hydrant due to the clean

rock infill that surrounds the water pipes. Also, Twin Pines is the natural draining area for rain

starting at Highway 7.

Recommendation:

Mr. Wilson wants the City to take care of the water problem. Mr. Martin has drawn a plan for an

underground "french drain" that would divert the water across the street and down the hill

eventually surfacing 300 feet down Twin Pines Dr. We would install the pipe in the right of way

while Mr. Wilson could extend it into his yard on private property. Mr. Wilson would prefer the

City pay and do all of the work to solve the issue from the water flow.

B. Action Item (ID # 3255)

2904 Twin Pines Surface Water Problem

Attachments:

2.B

Packet Pg. 11

Copy of Twin Pines Underdrain (PDF)

2904 Twin Pines Pix (PDF)

Stormwater Investigation-T. Martin (PDF)

Exhibit (PDF)

2.B

Packet Pg. 12

UNDERDRAIN PROFILE

TWIN PINES DRIVE

Underdrain

Typical Section - No Scale

Perforated corrugated

HDPE with Filter Sock.

Cap upstream end and

drain to channel

12" Topsoil

Pipe

6" Diameter Minimum

Cle

an 1

/2"

Gra

nnula

r

Em

bedm

ent

6" 6"

1000

## ## ##

980

990

50' Outlet Channel

## ## ## ####

990

980

25

Existing Grade

Headwall

Existing Waterline

0 25 50 75 ##50

300' Underdrain @ 2.0% Slope

## ## ## ## 75

2.B.a

Packet Pg. 13

Att

ach

men

t: C

op

y o

f T

win

Pin

es U

nd

erd

rain

(29

04 T

win

Pin

es S

urf

ace

Wat

er P

rob

lem

)

2.B.b

Packet Pg. 14

Att

ach

men

t: 2

904

Tw

in P

ines

Pix

(29

04 T

win

Pin

es S

urf

ace

Wat

er P

rob

lem

)

2.B.c

Packet Pg. 15

Att

ach

men

t: S

torm

wat

er In

vest

igat

ion

-T. M

arti

n (

2904

Tw

in P

ines

Su

rfac

e W

ater

Pro

ble

m)

2.B.c

Packet Pg. 16

Att

ach

men

t: S

torm

wat

er In

vest

igat

ion

-T. M

arti

n (

2904

Tw

in P

ines

Su

rfac

e W

ater

Pro

ble

m)

2.B.c

Packet Pg. 17

Att

ach

men

t: S

torm

wat

er In

vest

igat

ion

-T. M

arti

n (

2904

Tw

in P

ines

Su

rfac

e W

ater

Pro

ble

m)

2.B.c

Packet Pg. 18

Att

ach

men

t: S

torm

wat

er In

vest

igat

ion

-T. M

arti

n (

2904

Tw

in P

ines

Su

rfac

e W

ater

Pro

ble

m)

2.B.c

Packet Pg. 19

Att

ach

men

t: S

torm

wat

er In

vest

igat

ion

-T. M

arti

n (

2904

Tw

in P

ines

Su

rfac

e W

ater

Pro

ble

m)

2.B.c

Packet Pg. 20

Att

ach

men

t: S

torm

wat

er In

vest

igat

ion

-T. M

arti

n (

2904

Tw

in P

ines

Su

rfac

e W

ater

Pro

ble

m)

2.B.c

Packet Pg. 21

Att

ach

men

t: S

torm

wat

er In

vest

igat

ion

-T. M

arti

n (

2904

Tw

in P

ines

Su

rfac

e W

ater

Pro

ble

m)

2.B.d

Packet Pg. 22

Att

ach

men

t: E

xhib

it (

2904

Tw

in P

ines

Su

rfac

e W

ater

Pro

ble

m)

STAFF REPORT

TO: Board of Aldermen

FROM: Happy Welch, City Administrator

DATE: June 19, 2019

SUBJECT: No Parking Bird Ave.

Type of Item: Discussion

Issue:

Parking on Bird Ave. causing problems with traffic flow.

Background:

Bird Avenue is a connector road between Mechanic St. (Highway 7) and South St. (Highway 2)

for residential/light commercial traffic. It is a residential street (no traffic count available) that is

used by passenger vehicles, contractors, emergency vehicles, and school busses. Tractor/trailers

are not to use that street. There are issues at times when it is busy and there are vehicles parked

along the street for larger vehicles to pass through safely for two way traffic. It is one of the

City's collector streets and has 5 intersections from Mechanic to South.

Recommendation:

Discuss recommending to the traffic engineer to make Bird Avenue no parking from Mechanic

to South St.

C. Action Item (ID # 3254)

No Parking Bird Ave.

Attachments:

Bird Ave. (PDF)

2.C

Packet Pg. 23

Cass County Assessor, Roger Raffety

867.3

THIS MAP IS NOT TO BE USED FOR NAVIGATION

Feet867.30

Notes

Legend

433.64

1 in. = 434ft.

This Cadastral Map is for informational purposes only. It does not purport torepresent a property boundary survey of the parcels shown and shall not be

used for conveyances or the establishment of property boundaries.

Road<all other values>

Interstate

State Route

ParcelParcel Number/AcresCorporate Limit LineCounty Boundary

2.C.a

Packet Pg. 24

Att

ach

men

t: B

ird

Ave

. (N

o P

arki

ng

Bir

d A

ve.)

STAFF REPORT

TO: Board of Aldermen

FROM: Happy Welch, City Administrator

DATE: June 17, 2019

SUBJECT: Burning Regs - Additional Review

Type of Item: Discussion

One item not considered at the last work session was allowing developers to burn vegetation on

the site of their development. In the past the Missouri Department of Natural Resources issued a

permit to allow developers to burn waste in a pit with an air curtain incinerator. MoDNR defined

the limits of the burning and the time.

Since that is now left up to the local jurisdiction I asked our city attorney to add some language

to allow this type of burning. We revised the definition for vegetative waste and developer, and

included regulations in the language.

Before taking to a regular meeting I wanted the Board to have a chance to review and discuss

first.

D. Action Item (ID # 3251)

Burning Regs - Additional Review

Attachments:

Burning Reg - CTR Redline (00036312xC1FED)hw rvsd (PDF)

2.D

Packet Pg. 25

This section of Municipal Code is on Open Burning from the Chapter for police enforcement

Open Burning In Violation Of Sections 205.020 — 205.025 and 205.040 — 205.060 205.120 of

this Title, The International Fire Code And The Amendments Thereto. It shall be unlawful for

any person to kindle or maintain or authorize to be kindled or maintained any open burning in

violation of Section 307 of the International Fire Code as adopted and amended by Article II of

the Fire Code, Sections 205.020 — 205.025 and 205.040 — 205.060 205.120 of this Title.

This is the Section of the Municipal Code that regulates burning. We do not require a permit.

Section 205.120 Amendments to Adopted Code.

[Ord. No. 3235 §1, 8-5-2013]

A.

The fire code adopted by the provisions of this article is hereby amended and/or modified in the

following respects:

1.

In IFC Section 101.1, insert: "the City of Harrisonville."

2.

In IFC Section 105.1.2, Types of permits, delete Paragraph Number 2 in its entirety.

3.

Delete IFC Section 105.7, Required construction permits, in its entirety.

4.

Delete IFC Section 108, Board of Appeals, in its entirety.

5.

Delete IFC Section 113, Fees, in its entirety.

6.

Delete IFC Section 307, Open Burning, Recreational Fires and Portable Outdoor Fire Places, in

its entirety and enact as follows:

307.1. General.

Open burning shall not be authorized unless conducted in accordance with this Section and

Section 215.1105 for properties with two (2) residential units or less; or for developers for land

clearing operations as defined in Section 307.1.3. Open burning that causes or constitutes a

public health hazard, a hazard to vehicular or air traffic, is composed of material listed in

subsection (3)(A) of this Section, or violates any other rule or statute, is not allowed unless

specified otherwise. A public health hazard is to be as determined by the Fire Code Official or

his/her designee on a case-by-case basis. Commercial businesses and properties with two (2) or

more residential units, such as mobile home parks or multi-family dwellings are not allowed to

open burn.

2.D.a

Packet Pg. 26

Att

ach

men

t: B

urn

ing

Reg

- C

TR

Red

line

(000

3631

2xC

1FE

D)h

w r

vsd

(B

urn

ing

Reg

s -

Ad

dit

ion

al R

evie

w)

307.1.2. Burn Ban.

No open burning allowed during any period when the Fire Code Official or his/her designee

has declared a burn ban under the provisions of the Code of Ordinances of the City of

Harrisonville.

307.1.3. Definitions.

(A) Air curtain incinerator—A device that operates by forcefully projecting a curtain of air

across an open chamber or open pit in which combustion occurs.

(B) Developer – Person, company, or its employees who buys land within the City and builds

upon it residential housing. The person, company or its employees remains a Developer

through the completion of the land clearing operations for the purposes of constructing

residential housing.

(C) Open burning—The burning of materials where the products of combustion are emitted

into the open air without passing through a chimney or stack.

(DC) Salvage Operation—Any business, trade, industry, or other activity conducted in whole

or in part for the purpose of salvaging or reclaiming any product or material.

(ED) Trade waste—Waste materials from any business, institution, or industry.

(FE) Untreated wood—Wood that has not been chemically preserved, painted, stained, or

composited. Untreated wood does not include plywood, particleboard, chipboard, and wood

with other than minimal quantities of paint, coating, or finish.

(GF) Vegetative waste— Organic waste materials including, tree limbs, tree trunks, tree

trimmings, and vegetation.

(HG) Wood processing facility—A facility that uses logs or dimensional lumber to be cut and

used in the manufacturing process.

(IH) Yard waste – Leaves, pruned branches, weeds, dead flowers, grass clippings, and brush.

307.2. Extinguishment of burn. The Fire Code Official or his/her designee reserves the right

to prohibit, restrict, or order the extinguishment of open burning where burning is considered

detrimental to air quality standards, or where burning would be hazardous due to atmospheric

conditions or local circumstances.

307.3. Allowed Burning of Yard Waste

The City shall allow open burning of yard waste from two dwelling units or less provided it

originates and is burned on the same premises. This Section does not apply to mobile home

parks or apartment complexes. Yard waste does not include home remodeling wastes, wastes

from home businesses, durable goods such as old appliances, carpets or furniture, tires or other

routine household waste. Materials such as tires or used oil may not be used to start the fires or

be burned in the fires.

Commented [C1]: Please advise is this is how the City

would like a developer to be defined.

2.D.a

Packet Pg. 27

Att

ach

men

t: B

urn

ing

Reg

- C

TR

Red

line

(000

3631

2xC

1FE

D)h

w r

vsd

(B

urn

ing

Reg

s -

Ad

dit

ion

al R

evie

w)

307.3.1. Allowed Burning of Vegetative Waste

The City shall allow open burning of vegetative waste from developers sites during land

clearing operations provided it originates and is burned on the same premises, in a burn pit with

an air curtain incinerator. Vegetative waste does not include vegetation containing poison ivy

or other allergenic vines or shrubs.

307.3.2. Prohibited Items

The following materials must not be disposed of by open burning: 1. Petroleum-based

materials, including but not limited to, tires, asphalt roofing material, carpet, and used oils; 2.

Materials containing Asbestos ; 3. Trade waste, except untreated wood; 4. Construction or

demolition waste, except untreated wood; 5. Salvage operation waste; 6. Household waste 7.

Organic or vegetative waste containing poison ivy or other allergenic vines or shrubs; or 8.

Durable goods.

307.4. Allowed Open Burning Time

Burning of Yard and Vegetative Waste will be allowed during certain months and at certain

times. Burning of Yard and Vegetative Waste in a burn pit or on the ground will be allowed

and limited to the months of March, April, May, October, November, and December between

the hours of 10:00 a.m. to 4:00 p.m., unless the National Weather Service has issued any of the

following: a Wind Advisory or High Wind Watch or Warning in effect, or a Fire Weather

Watch or Red Flag Warning. 307.53. Location.

The location for open burning shall not be less than fifty (50) feet [fifteen thousand two

hundred forty (15,240) mm] from any structure or property line, and provisions shall be made

to prevent the fire from spreading to within fifty (50) feet [fifteen thousand two hundred forty

(15,240) mm] of any structure. Burning is not permitted in or on public parks, sidewalks,

streets, curbs or drainage areas or in parking areas which are generally open to the public.

Exceptions:

1. Fires in approved containers that are less than fifteen (15) feet [four thousand five hundred

seventy-two (4,572) mm] from a structure.

2. The minimum required distance from a structure shall be twenty-five (25) feet [seven

thousand six hundred twenty (7,620) mm] where the pile size is five (5) feet [nine hundred

fifteen (915) mm] or less in diameter and two (2) feet [six hundred ten (610) mm] or less in

height. 307.53.1 Bonfires. A bonfire shall not be conducted within twenty-five (25) feet [seven

thousand six hundred twenty (7,620) mm] of a structure or combustible material unless the

bonfire is contained in a barbeque pit. Conditions which could cause a fire to spread within

twenty-five (25) feet [seven thousand six hundred twenty (7,620) mm] of a structure shall be

eliminated prior to ignition. 307.53.2 Recreational fires. Recreational fires shall not be conducted within twenty-five (25)

feet [seven thousand six hundred twenty (7,620) mm] of a structure or combustible material

unless the fire is contained in a barbeque pit. Conditions which could cause a fire to spread

Commented [C2]: Please advise whether the City wants:

(a) both residential homes and developers to be able to burn

BOTH vegetative and yard waste; (If so, we can simply

combine the definition of yard and vegetative waste since

they are very similar)

OR

(b) Residential homes can burn only Yard Waste; and

Developers can burn only Vegetative Waste. If this is the

case, we will leave as is.

Formatted: Not Highlight

Commented [HW3]: Limited to developers. Should we

allow year round?

2.D.a

Packet Pg. 28

Att

ach

men

t: B

urn

ing

Reg

- C

TR

Red

line

(000

3631

2xC

1FE

D)h

w r

vsd

(B

urn

ing

Reg

s -

Ad

dit

ion

al R

evie

w)

within twenty-five (25) feet [seven thousand six hundred twenty (7,620) mm] of a structure

shall be eliminated prior to ignition. 307.64. Attendance and Notification Required. Open burning, bonfires or recreational fires

shall be constantly attended until the fire is extinguished. A minimum of one (1) portable fire

extinguisher complying with IFC Section 906 with a minimum 4-A rating or other approved

on-site fire-extinguishing equipment, such as dirt, sand, water barrel, garden hose or water

truck, shall be available for immediate utilization. Police Dispatch must be notified at least

twenty-four hours (24) in advance or in writing to ___________before any Open Burning.

Notification is not required for burning of charcoal or gas grills, and wood burning fire pits

with screen covers.

307.74.1. Exceptions

The following items are exempt from Section 307:

a. Charcoal or gas grills

b. Metal or masonry outdoor wood burning fire pits with screen cover

2.D.a

Packet Pg. 29

Att

ach

men

t: B

urn

ing

Reg

- C

TR

Red

line

(000

3631

2xC

1FE

D)h

w r

vsd

(B

urn

ing

Reg

s -

Ad

dit

ion

al R

evie

w)

STAFF REPORT

TO: Board of Aldermen

FROM: Happy Welch, City Administrator

DATE: June 26, 2019

SUBJECT: Budget Schedule & Questionnaire

Type of Item: Discussion

To help us along with the budgeting process I have a calendar and questionnaire to hand out

during the work session for the Board to review and fill out on your own. We will go over the

questions at the August 5 work session to start the budget process and answer any of your

questions.

E. Action Item (ID # 3262)

Budget Schedule & Questionnaire

2.E

Packet Pg. 30