agenda committee of the whole i. pledge of … · 2020-04-06 · village of winnebago agenda...

VILLAGE OF WINNEBAGO AGENDA

COMMITTEE OF THE WHOLE APRIL 6, 2020 4:00 P.M.

I. PLEDGE OF ALLEGIANCE II. ROLL CALLIII. ESTABLISHMENT OF A QUORUMIV. DISCUSSION AND VOTE TO ALLOW AN ABSENT TRUSTEE TO VOTE BY

PHONE OR ALLOWABLE MEANSV. DISCLOSURE OF ANY CONFLICT OF INTERESTVI. CHANGES IN AGENDAVII. APPROVAL OF AGENDAVIII. CONSENT AGENDA

A. APPROVAL OF MINUTES

IX. PUBLIC COMMENT

X. COMMITTEESA. PUBLIC WORKS

1. Approval of Minutes March 2, 20202. Status of Meter Reader Position3. Ratification of the Engineering Expense for Grant

Application and Permit for Water Main Upgrade 4. Water System Upgrade – water meters5. Street Projects 20206. Highland Development Status7. Crossroads Open Issues8. Retention Ponds

B.COMMUNITY DEVELOPMENT COMMITTEE/4TH OF JULY

1. Minutes March 5, 20202. Code Enforcement Officer3. Solar Electric System Code Enforcement Ordinance and

Inspection Requirements 4. Ordinance Adopting Duties and Compensation of Building

Official 5. Revoking of Ordinance #4006. Appraisals for Real Estate Properties (Whitehead)7. Future Events

Downtown 6-03-20; 6-06-20 8. 4th of July Fireworks9. 4th of July Parade10. New Business11. Executive Session

Village

of Winnebago 108 West Main Street ∙ Winnebago, Illinois 61088 ∙ Tel 815.335.2020 ∙ Fax 815.415-8491

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April 6, 2020

c. FINANCE COMMITTEEE

1. Minutes of February 24, 20202. Azavar Government Solutions Update3. Audit 2019 Discussion4. Budget 20205. Bank Reconciliation - December6. Credit Card Activity Review – February usage7. Cannabis Tax8. Policy Project9. 2020 Budget Impact – Shelter in Place10. New Business11. Executive Session12. Next Meeting

D. POLICE COMMITTEE

1. Minutes from February 24, 20202. NIMS Compliance3. Emergency Power Village Hall4. Vacation Accrual5. 2020 Tahoe6. Chief of Police Hiring Process7. CAD/RMS Update8. E.O.C. Operations9. Indemnity & Hold Harmless Agreement10. Chief White’s Report11. New Business12. Executive Session

E. PRESIDENT

1. Future Meeting Dates

XI. EXECUTIVE SESSIONXII. ADJOURN

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March 2, 2020

Public Works Committee Meeting

Trustees Present: Chairman Mike McKinnon, Trustee Stan Maligranda , Trustee Paul Elsen by phone.

Guests: Chad Insko (Director of Public Works), Jimmy Johnson (Supervisor of Streets), Sally Bennett (Village Treasurer), Mary Gaziano (Village Attorney) and Seth Gronewald (Village Engineer).

1) Meeting Called to Order - The properly posted meeting was called to order at 4:03 PM.

2) Disclosure of any Conflict of Interest – none

3) Changes to Agenda – none.

4) Approve Agenda – Motion to approve agenda by Trustee Maligranda. Second by TrusteeMcKinnon. Motion passed.

5) Review of Public Works Portion of COW Meeting Minutes from February 3, 2020 — Nocorrections noted.

6) Public Comment— none

7) Construction Funding Report – Reviewed report. Sally noted we have received two invoicesfrom RRWRD. These will be 2 of 3 payments for 2020. The invoices will be on warrant list forapproval at board meeting.

8) Probation review of full time employee Kody Fisk – Kody has completed 6 month service.Chad has completed a performance review using the criteria of village annual review and Kodymeets or exceeds the current standards in all areas. He requires further knowledge and trainingin various areas which is expected as we chose to hire a less experienced individual and wewould train him for the position. Kody has had the opportunity to be exposed to several areasincluding snow plowing and water main repairs. He has also obtained his Class B CDL with airbrakes and would like to test for his Class A CLD. Chad recommends the probation period becomplete and an increase in wage by $0.50/hour. Motion made by Trustee Maligranda torecommend board approval that Kody move from probationary to full time status and pay rate beincreased by $0.50/hour. Second of motion by Trustee McKinnon. Motion passed.

9) Selection of candidate for Public Works Meter Reader Position – Position was advertisedand nine individuals applied for the position. Seven candidates were offered interviews. Threesolid candidates of which Darren Burkhart was the strongest. Candidate has several years ofexperience in maintenance including HVAC and automotive repair. He also has a CDL and isexperienced with snow plowing. He left his former full time position for an entrepreneurialopportunity in automotive repair. While that endeavor is working out for him, it hasn’t requiredfull time hours and the part time village position would be complementary. The village couldbenefit from his mechanical experience and snow plowing experience that would supplement themeter reading position. Candidate is seeking a bit higher pay rate than the $13.00 +/- theposition was advertised for. Based on the experience of the individual and the continuedincrease in minimum wage the committee believes a slightly increased rate is justified. Theoverall annual cost may be in line as candidate may be acceptable to slightly fewer averagehours. Motion made by Trustee Maligranda to recommend for board approval the hiring ofDarren Burkhart for the part time Meter Reader Position at a probationary rate of $14.50/hourwith a $0.50/hour increase after successfully completing the probationary period. Second ofmotion by Trustee McKinnon. Motion passed.

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10) Water System Upgrade – SCADA system – Chad indicates project is under way. Currentlyresearching hardware option.

11) Water System Upgrade – Water Meters – Chad provided committee some history and optionsmoving forward for technology. Radio reading was a 10 – 15 year life expectancy cycle. Villagecurrently at the 20 year mark. Replacement rate of equipment is increasing rapidly and ourcurrent radio technology may no longer be supported. Available options are costly. Cellularreading and transmission to base tower are current technology. Approximately $75,000 for basetower plus other costs is high. Cellular reading is approximately $1.00/meter/month and wouldbe approximately $14,000/year to the village. Some offset could be gained in reduced laborexpense for reading of meters and several other efficiency and customer service options with thecellular read. Village has 100 “toppers” (radio transmitters) in inventory that could be convertedto cellular for approximately $50.00/each. Public works will do some additional research with afinal recommendation in near future.

12) Street Project for 2020 – Current scope of project is chip sealing a portion of Willinghamsubdivision roads and a portion of Benton street south of Soper, as well as wedge grind andoverlay a portion of McDamyn Circle. Chip sealing will extend road life 5 – 10 years. Villagewas hoping for project to come in under $75,000. Current construction estimate is $85,000 with$7,700 engineering ($6,100 design and $1,600 construction) with village employees doing themajority of the construction observation to hold costs down. Village has $100,000 in budget forroad upgrade and road maintenance so based on construction estimate this would cut deeply inthe road maintenance budget. Motion made by Trustee Maligranda to recommend boardapproval of engineering and letting of the project for a cost not to exceed $6,100 from line item01-42-532. Second of motion by Trustee McKinnon. Motion passed.

13) Ability to make left hand turn at south entrance of Sullivan’s – Fehr Graham has done somepreliminary review of this item in preparation of the proposed Elida Street Road upgrade projectin 2022. Due to requirement of turn lanes and striping requirements this could be a veryexpensive project and requiring reconstruction of the entire intersection. Much more involvedthan simply removing the triangular island. This would also potentially require improvements onSullivan private property and it would be inconsistent with DOT recommendations of distancebetween full access intersections. Based on the depth and potential cost of project it is theconsensus of the committee to not purse this.

14) Highlands Development – Attorney has requested additional work and Fehr Graham isupdating estimated costs for all work required on unplatted areas. Seth advised their workshould be completed within a few weeks.

15) RRWRD – We need to resolve village financial responsibility for the uncompleted items in theIGA. We suggested having a dedicated meeting with key village representatives to identify theareas of concern and then request a meeting with RRWRD staff.

16) Cross Roads Church – After discussion with village and Fehr Graham, Cross Roadsconsidering applying for a special construction permit with an option to not have an operatingpermit issue until the looping is complete.

17) Retention/detention pond issues – Chad advised that there is a fair amount of fill required forRRWRD to abate the lagoon for the sewer plant. There may be an opportunity to leverage thisproject with removal of silt from some of the larger retention areas (Resh Farms). This wouldtake coordination with the contractor for RRWRD and property owners as this is private propertyand property owner responsibility. Chad will discus with contractors and assess feasibility.

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18) Budget issues – Chad advised the budget lines for part time seasonal employees in the streetdepartment and O & M departments disappeared during the budgeting process. With the budgetnow approved, the line item for streets is $0 and the O & M is reduced to $1,500. This is acombined reduction from $7,500 to $1,500 which is not realistic. Chad has discussed with Sallyand he is requesting line item transfers from contingency and building maintenance to restorethe budget. The committee concurs. This should be a line item transfer on the board agenda.Chad commented the Elida Road projected tentative scheduled for 2022 could possibly bemoved up to 2021 by bonding MFT future funds. Fehr Graham to do some preliminaryinvestigation for further discussion.

19) Employee Input – Nothing in addition to items noted in other areas.

20) New Business – The village office received resident feedback about speeding vehicles onWestfield Rd. and the resident suggested solution might include a stop sign on Westfield Roadat the Soper Street intersection. The issue was referred to the public works committee toevaluate the request. The consensus of the committee was this is not a viable option. This hasbeen referred to the police department and they will increase monitoring of this area forspeeding.

21) Priority of Attorney Projects -- Highlands Development

22) Salt purchase – No discussion

23) Sullivan’s Lot. – No open issues

24) Capital Equipment/Sinking Funds – No discussion.

25) Downtown Parking/Overnight/Tenant Parking – no discussion.

26) Tree removal in Right of Way, Pecatonica St. – No discussion.

27) Sidewalk/Driveway Permit – No discussion.

28) Trail Head – No discussion.

29) Street Maintenance/crack filling – No discussion.

30) Part time/seasonal help – No discussion beyond budget issues in item 18.

31) WINGIS – No discussion.

32) IGA Between Village of Winnebago and Winnebago Township - No discussion

33) Stop light at Elida St./Landmark – no discussion

34) Executive Session – none

35) Next Meetings – COW Meeting Monday, April 6, 2020, 4:00 PM

36) Adjournment – Motion to adjourn meeting by Trustee Maligranda. Second of motion by TrusteeMcKinnon. Motion passed. Meeting adjourned at 5:40 PM

Respectfully Submitted

Michael R. McKinnon, Public Works Chair

200 Prairie Street I Suite 208 I Rockford, IL 61107 I p:815.394.4700 I f:815.394.4702 I fehr-graham.com

Insight. Experience. Results.

April 2, 2020

Mr. Frank Eubank Village President Village of Winnebago 108 West Main Street Winnebago, Illinois 61088

RE: Proposal for Professional Services Winnebago Rebuild Illinois Public Infrastructure Grant Application

Dear President Eubank,

Fehr Graham is pleased to present you with the following proposal to prepare a Rebuild Illinois Public Infrastructure Grant Application to be submitted on your behalf to the Illinois Department of Commerce & Economic Development (DCEO). It is our understanding that the Rebuild Illinois grant application that we are submitting will be requesting approximately $1,100,000 for the replacement of water main per the attached exhibit. Fehr Graham is prepared to provide the following Scope of Services to complete and submit the Rebuild grant application in accordance with DCEO guidelines.

Scope of Services

DCEO Grant Application

Step 1 - Complete Scope of Work, Budget and Schedule Fehr Graham will work with the Village of Winnebago to define the project’s Scope of Work, determine the Project Budget, create an Engineer’s Cost Estimate and finalize the Project Schedule. Scope modifications and additional funding are not available once the grants have been submitted and awarded.

Step 2 - Complete Project Narratives Fehr Graham will craft all necessary narratives for the grant application, including the Project Summary, Project Readiness Summary and narratives to connect the project to the Governor’s Five-Year Economic Plan, to other Capital Investments, to illustrate Project Amplification and to illustrate the need for the project.

Step 3 - Complete Mapping and Exhibits Fehr Graham will complete all required mapping and exhibits, including project location maps, project exhibits, Federal Emergency Management Agency (FEMA) maps and any other required mapping for the proposed project.

Step 4 - Documentation of Threat to Health and Safety Fehr Graham will work with the Village of Winnebago to ensure that adequate documentation is provided in the grant application to meet the threshold for illustrating the current threat to health and safety that will be alleviated by the proposed project.

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April 2, 2020 Village President Frank Eubank, Village of Winnebago Illinois DCEO Rebuild Illinois Public Infrastructure Grant Application Page 2

Step 5 - Obtain Final Support Documentation and Complete Grant Application Fehr Graham will work with the Village of Winnebago to gather the required, appropriate support documentation necessary to complete the grant application. This will include permit information, public notification documentation, Fair Housing Ordinance, GATA registration, SAM.gov registration, IRS Certification letter and a copy of the most recent annual audit.

The final draft application will be presented for review prior to the grant deadline, with the purpose of finalizing the documents to be submitted before the grant deadline. The submission deadline has been announced for the Rebuild Illinois Public Infrastructure Grant Application and that deadline is June 30, 2020.

Water Main Replacement Permit Plans and IEPA Permitting

IEPA Permit Specific Engineering Design and Specifications

Utilizing the design plans created in a previous 2013 project that was originally permitted by the IEPA, Fehr Graham will complete the necessary updates to the plans to obtain a new IEPA permit. The following items will be completed in order to complete an IEPA permit submission:

Conduct a brief site visit to verify that existing conditions have not beensignificantly adjusted throughout the project scope limits

Design updates to comply with current IEPA permitting requirements Updated summary of quantities IEPA permit forms executed by both FG and the Village Updated engineering seals will be placed on the drawings Specifications for proposed water main infrastructure to be installed

It is important to note that bidding documents and services are not included in this scope of work. Should the grant funding be awarded to the Village, an additional fee will be required to compile necessary bidding documents, complete any necessary plan updates, advertise for bidding and complete construction engineering services upon award of the contract to a contractor.

Exclusions

The following services have been excluded from the scope of this proposal for professional services and can be added at any point through an increase in fee for the below referenced services:

Construction Engineering Services Bidding Services Stormwater Design Easement Preparation Topographic Survey Geotechnical Studies or Investigations Wetland Delineation or Studies

April 2, 2020 Village President Frank Eubank, Village of Winnebago Illinois DCEO Rebuild Illinois Public Infrastructure Grant Application Page 3

Schedule

Fehr Graham will initiate this project immediately upon receiving formal authorization to proceed. All design and administrative work will be completed, the permit application will be submitted to the IEPA prior to April 30th, 2020 and the grant application will be submitted to the DCEO before the grant deadline of June 30, 2020.

Fees

Fehr Graham will provide the services as outlined above on a time and materials basis according to the schedule below:

DCEO Grant Application $ 5,500 Permit Plans and IEPA Permitting $ 9,500

Total $15,000

If the scope of services does not meet your objectives, please contact me and I will modify the scope and, if necessary, adjust the fees accordingly. Payment for services rendered will be requested via an invoice prepared monthly.

Authorization

We appreciate the opportunity to provide you with this proposal and trust that the information we have provided is in line with your expectations. Should you like for us to proceed, please execute the attached agreement and return it to my attention.

As always, Fehr Graham is willing to commit the necessary resources to this project to provide timely and competent solutions to assure that this project moves forward. We are looking forward to working with you on this project. In the interim, should you have any questions regarding this proposal, please feel free to contact me at this office.

Respectfully submitted,

Seth Gronewold, PE Project Manager

SWG:ted

Enclosure

N:\Proposals\2020\Seth Gronewold\Winnebago\Village of Winnebago - Illinois Rebuild Illinois Public Infrastructure Grant Application.docx

200 Prairie Street I Suite 208 I Rockford, IL 61107 I p.815.394.4700 I f.815.394.4702 I fehr-graham.comInsight. Experience. Results.

AGREEMENT FOR PROFESSIONAL SERVICES

Client Mr. Franklin Eubank, Jr.

Village of Winnebago 108 West Main Street Winnebago, IL 61088 815.335.2020

Description of Services:

Village of Winnebago - Rebuild Illinois Public Infrastructure Grant Application

Fehr Graham will provide professional services as related to preparing a Rebuild Illinois Public Infrastructure Grant Application as detailed in our proposal letter dated April 2, 2020.

COST: You will be billed on a time and material basis as per the annually established fee schedule.

The fee for performing the above services is estimated to be $15,000.

The attached General Conditions are incorporated into and made a part of this Agreement. ACCEPTED AND AGREED TO: I/we, the undersigned, authorize Fehr Graham to provide services as outlined above, and also agree that I/we are familiar with and ACCEPT THE TERMS OF THE ATTACHED GENERAL CONDITIONS.

CLIENT: CONSULTANT:

Signature By

Name Name Mick Gronewold

Title Title Principal

Date Accepted Date Proposed April 2, 2020

Franklin J. Eubank, Jr.

Village President

04/02/2020

Version 1.0 September 2015 Page 1 of 2

GENERAL CONDITIONS TO AGREEMENT FOR PROFESSIONAL SERVICES

1. The Client requests the professional services of Fehr Graham hereinafter called “The Consultant” as described herein.

2. The Consultant agrees to furnish and perform the professional service described in this Agreement in accordance with accepted professional standards. Consultant agrees to provide said services in a timely manner, provided, however, that Consultant shall not be responsible for delays in completing said services that cannot reasonably be foreseen on date hereof or for delays which are caused by factors beyond his control or delays resulting from the actions or inaction of any governmental agency. Consultant makes no warranty, expressed or implied, as to his findings, recommendations, plans and specifications or professional advice except that they were made or prepared in accordance with the generally accepted engineering practices.

3. It is agreed that the professional services described in the Agreement shall be performed for Client’s account and that Client will be billed monthly for said services. A 1½% per month service charge will be incurred by Client for any payment due herein and not paid within 30 days of such billing which is equal to an ANNUAL PERCENTAGE RATE OF 18%. Partial payments will be first credited to the accrued service charges and then to the principal.

4. The Client and the Consultant each binds himself, his partners, successors, executors, and assigns to the other party to this agreement and to the partners, successor, executors, and assigns of such other party in respect to this agreement.

5. The Client shall be responsible for payment of all costs and expenses incurred by the Consultant for his account, including any such monies that the Consultant may advance for Client’s account for purposes consistent with this Agreement.

6. The Consultant reserves the right to withdraw this Agreement if not accepted within 30 days.

7. A claim for lien will be filed within 75 days of the date of an invoice for services (last day of services rendered) unless the account is paid in full or other prior arrangements have been made. All attorney fees incurred by the Consultant due to the filing of said lien or the foreclosure thereof shall be borne by the Client.

In the event suit must be filed by Consultant for the collection of fees for services rendered, Client will pay all reasonable attorney’s fees and court costs.

If Client defaults in payment of fees or costs due under the terms of this Agreement and Consultant incurs legal expenses as a result of such failure, Client shall be responsible for payment for Consultant’s reasonable attorney fees and costs so incurred.

8. The Consultant shall present, for the consideration of the Client, engineering and technical alternatives, based upon its knowledge and experience in accordance with accepted professional standards, with selection of alternatives and final decisions as requested by the client to be the sole responsibility of the Client.

9. Construction Phase Activities (When applicable) - In connection with observations of the work of the Contractor(s) while it is in progress the Consultant shall make visits to the site at intervals appropriate to the various stages of construction as the Consultant deems necessary in Agreement to observe as an experienced and qualified design professional the progress and quality of the various aspects of the Contractor(s)’s work. Based on information obtained during such visits and on such observation, the Consultant shall endeavor to determine in general if such work is proceeding in accordance with the Contract Documents and the Consultant shall keep the Client informed of the progress of the work.

The purpose of the Consultant’s visits to the site will be to enable the Consultant to better carry out the duties and responsibilities assigned to and undertaken by the Consultant during the Construction Phase, and, in addition, by exercise of the Consultant’s efforts as an experienced and qualified design professional, to provide for the Client a greater degree of confidence that the completed work of the Contractor(s) will conform generally to the Contract Documents and that the integrity of the design concept as reflected in the Contract Documents has been implemented and preserved by the Contractor(s). The Consultant shall not, during such visits or as a result of such observations of Contractor(s)’ work in progress, supervise, direct or have control over Contractor(s)’ work nor shall the Consultant have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected by Contractor(s), for safety precautions and programs incident to the work of Contractor(s) or for any failure of Contractor(s) to comply with laws, rules, regulations, ordinances, codes, or orders applicable to Contractors(s) furnishing and performing their work. Accordingly, the Consultant can neither guarantee the performance of the construction contracts by Contractor(s) nor assume responsibility for Contractor(s)’ failure to furnish and perform their work in accordance with the Contract Documents.

10. Estimates of Fees – When fees are on a time and material basis the estimated costs required to complete the services to be performed are made on the basis of the Consultant’s experience, qualifications, and professional judgment, but are not guaranteed. If the costs appear likely to exceed the estimate in excess of 20%, the Consultant will notify the Client before proceeding. If the Client does not object to the additional costs within seven (7) days of notification, the increased costs shall be deemed approved by the Client.

11. The Consultant is responsible for the safety on site of his own employees. This provision shall not be construed to relieve the Client or the Contractor(s) from their responsibility for maintaining a safe work site. Neither the professional services of the Consultant, nor the presence of his employees or subcontractors shall be construed to imply that the Consultant has any responsibility for any activities on site performed by personnel other than the Consultant’s employees or subcontractors.

12. Original survey data, field notes, maps, computations, studies, reports, drawings, specifications and other documents generated by the Consultant are instruments of service and shall remain the property of the Consultant. The Consultant shall provide copies to the Client of all documents specified in the Description of Services.

Version 1.0 September 2015 Page 2 of 2

Any documents generated by the Consultant are for the exclusive use of the Client and any use by third parties or use beyond the intended purpose of the document shall be at the sole risk of the Client. To the fullest extent permitted by law, the Client shall indemnify, defend and hold harmless the Consultant for any loss or damage arising out of the unauthorized use of such documents.

13. No claim may be asserted by either party against the other party unless an action on the claim is commenced within two (2) years after the date of the Consultant’s final invoice to the Client.

14. If a Client’s Purchase Order form or acknowledgment or similar form is issued to identify the agreement, authorize work, open accounts for invoicing, provide notices, or document change orders, the preprinted terms and condition of said Purchase Order shall be superseded by the terms hereof.

15. Standard of Care – Services performed by Consultant under this agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. No other representation expressed or implied, and no warranty or guarantee is included or intended in any report, opinion or document under this agreement.

16. Liability Insurance – Consultant will maintain such liability insurance as is appropriate for the professional services rendered as described in this Agreement. Consultant shall provide Certificates of Insurance to Client, upon Client’s request, in writing.

17. Indemnification and Limitation of Liability – Client and Consultant each agree to indemnify and hold the other harmless, including their respective officers, employees, agents, members, and representatives, from and against liability for all claims, costs, losses, damages and expense, including reasonable attorney’s fees, to the extent such claims, losses, damages or expenses are caused by the indemnifying party’s acts, errors or omissions.

The Client understands that for the compensation herein provided Consultant cannot expose itself to liabilities disproportionate to the nature and scope hereunder. Therefore, the Client agrees to limit Consultant’s liability to the Client arising from Consultant’s professional acts, errors or omissions, such that the total aggregate liability of Consultant shall not exceed $50,000 or Consultant’s total fee for services rendered on this Project, whichever is less.

18. Allocation of Risk – Consultant and Client acknowledge that, prior to the start of this Agreement, Consultant has not generated, handled, stored, treated, transported, disposed of, or in any way whatsoever taken responsibility for any toxic substance or other material found, identified, or as yet unknown at the Project premises. Consultant and Client further acknowledge and understand that the evaluation, management, and other actions involving toxic or hazardous substances that may be undertaken as part of the Services to be performed by Consultant, including subsurface excavation or sampling, entails uncertainty and risk of injury or damage. Consultant and Client further acknowledge and understand that Consultant has not been retained to serve as an insurer of the safety of the Project to the Client, third parties, or the public.

Client acknowledges that the discovery of certain conditions and/or taking of preventative measures relative to these conditions may result in a reduction of the property’s value. Accordingly, Client waives any claim against Consultant and agrees to indemnify, defend, and hold harmless Consultant and its subcontractors, consultants, agents, officers, directors, and employees from any claim or liability for injury or loss allegedly arising from procedures associated with environmental site assessment (ESA) activities or the discovery of actual or suspected hazardous materials or conditions. Client releases Consultant from any claim for damages resulting from or arising out of any pre-existing environmental conditions at the site where the work is being performed which was not directly or indirectly caused by and did not result from, in whole or in part, any act or omission of Consultant or subcontractor, their representatives, agents, employees, and invitees.

If, while performing the Services set forth in any Scope of Services, pollutants are discovered that pose unanticipated or extraordinary risks, it is hereby agreed that the Scope of Services, schedule, and costs will be reconsidered and that this Agreement shall immediately become subject to renegotiation or termination. Client further agrees that such discovery of unanticipated hazardous risks may require Consultant to take immediate measures to protect health and safety or report such discovery as may be required by law or regulation. Consultant shall promptly notify Client upon discovery of such risks. Client, however, hereby authorizes Consultant to take all measures Consultant believes necessary to protect Consultant and Client personnel and the public. Furthermore, Client agrees to compensate Consultant for any additional costs associated with such measures.

19. In the event of legal action to construe or enforce the provisions of this agreement, the prevailing party shall be entitled to collect reasonable attorney fees, court costs and related expenses from the losing party and the court having jurisdiction of the dispute shall be authorized to determine the amount of such fees, costs and expenses and enter judgment thereof.

20. Termination – The obligation to provide further services under this Agreement may be terminated by either party upon seven (7) days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. In the event of any termination, Consultant will be paid for all services rendered to the date of receipt of written notice of termination, at Consultant’s established chargeout rates, plus for all Reimbursable Expenses including a 15% markup.

21. Provision Severable – The unenforceability or invalidity of any provisions hereof shall not render any other provisions herein contained unenforceable or invalid.

22. Governing Law and Choice of Venue – Client and Consultant agree that this Agreement will be governed by, construed, and enforced in accordance with the laws of the State of Illinois. If there is a lawsuit, Client and Consultant agree that the dispute shall be submitted to the jurisdiction of the Illinois District Court in and for Stephenson County, Illinois.

N:\Proposals\2020\Seth Gronewold\Winnebago\Village of Winnebago - Illinois Rebuild Illinois Public Infrastructure Grant Application Agreement.docx

April 2, 2020

µ WinGIS cannot and does not warrant the accuracy of : property and boundarylines, di mensions of parcels and lots, locat ion of structures or i mprovem ents, andtopographic or geologic features on the land. Onl y on-site verificat ion or f ieldsurveys by a licensed professional l and surveyor can provi de such accuracy.

0 750375Feet

SCALE: 1:4,369

Sgronewold

Polyline

Sgronewold

Polyline

Sgronewold

Polyline

QUOTATION

THANK YOU FOR YOUR BUSINESS!

4/3/2020

SALESPERSONDELIVERY

DATEPAYMENT

TERMS DUE DATE

Joe Morell TBD Net 30

QUANTITY U/M UNIT PRICE TOTAL1 $9,250.00 $9,250.001 included included1 included included2 included included

14,400 included included$4,500.00 $4,500.00

TOTAL $13,750.00

1 $900.00 $900.002 $300.00 $600.00

14,400 $0.04 $576.00

DISCOUNTSUBTOTALSALES TAX

TOTAL

Estimate prepared by: Joe Morell

MOBILE READ MODULE LICENSE RENEWALUSER LOGIN FOR BEACON MOBILEMOBILE BEACON HOSTING UNITS 1200 meters x 12 mthsIf you do not wish to pay yearly, this fee goes to $.06 permeter per month

YOUR UTILITY BILLING COMPANY WILL CHARGEFOR A NEW INTERFACE. PLEASE CONTACT THEMFOR PRICING.

Approximate yearly fees will be $2,075.00THE SUBSCRIPTION UNIT INCLUDES ALL SOFTWAREMANINTENANCE, WEB STORAGE, SECURITY, ANDSOFTWARE UPGRADES

ANNUAL FEES AFTER FIRST YEAR

MOBILE READ MODULE LICENSE FOR LAPTOP

MOBILE BEACON HOSTING UNITS 1200 meters x 12 mthsRUGGEDIZED BEACON MOBILE LAPTOP

USER LOGIN FOR BEACON MOBILE

BEACON SOFTWARETRAINING

CITY OF WINNEBAGO, ILATTN: Mr. CHAD INSKO

PRODUCT DESCRIPTION

PROJECT / JOB NAME

Badger Meter BEACON MOBILE Hardware Upgrade

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Quotation

Customer Misc.

Name Date 2/28/2020Address Terms Net 30City WINNEBAGO State IL ZIP 61088 Delivery STOCK - 2 WEEKSEMAIL FOB Edinburg, Il

Qty Unit Price TOTAL

$225.00

$180.00

$130.00

Total

Sales Rep

Name

AS THE CELLULAR BACKHAUL CHARGES. THIS IS AN

SUBSCRIPTION UNITS $.89 PER CELL READ PER MONTH

NOTE: THIS SUBSCRIPTION UNIT INCLUDES ALL SOFTWARE

VILLAGE OF WINNEBAGO

MONTHLY SUBSCRIPTIONS

MAINTENANCE, WEB STORAGE, SECURITY, UPGRADES AS WELL

108 WEST MAIN STREET

DIRECTLY FROM BADGER METEROF CELLULAR METERS IN THE SYSTEM. THIS IS BILLED APPROXIMATE PRICE. THE PRICE IS BASED ON THE TOTAL

$30.00 EACH DEPENDING ON THE CURRENT METER FRAMES

Midwest Meter, IncP.O. Box 318

Edinburg, IL 62531Phone: 1-800-634-4746

Fax: (217) 623-4216

JOE MORELL

METERS CURRENTLY IN THE SYSTEMM-25 ENCODERS WITH CELLULAR TO RETROFIT EXISITING M-25

CELLULAR READ METERS INSTALLED IN METER PITS REQUIRE

BADGER 5/8" X 3/4" METERS COMPLETE WITH ORION CELLULAR

CONTACT YOUR UTILITY BILLING COMPANY FOR THEIR PRICING ON THE INTERFACE CHARGE

Description

BADGER ENCODERS OR OMNI METERSCELLULAR ENDPOINT ONLY TO WORK ON NEWER STYLE

A POLYMER LID. THOSE LIDS RANGE BETWEEN $25.00 AND

Thank you for your business!

Prices are firm for acceptance within 30-days, and an order placed within that time period will indicate acceptance.Prices are subject to change without notice unless specifically stated in this quotation.

MELROSE PYROTECHNICS, INC. AGREEMENT

This contract entered into this 2nd Day of April AD 2020 by and between MELROSE PYROTECHNICS, INC. of Kingsbury, Indiana and Winnebago July 4th Committee (CUSTOMER) of City Winnebago State Illinois.

WITNESSETH: Melrose Pyrotechnics, Inc. for and in consideration of the terms hereinafter mentioned, agrees to furnish to the Customer One (1) Fireworks Display(s) as per agreement made and accepted and made a part hereof, including the services of our Operator to take charge of and fire display under the supervision and direction of the Customer, said display to be given on the evening of July 4, 2020 Customer Initial _______, weather permitting, it being understood that should inclement weather prevent the giving of this display on the date mentioned herein the parties shall agree to a mutually convenient alternate date, within six (6) months of the original display date. If the show is rescheduled prior to our truck leaving the facility, Customer shall remit to Melrose Pyrotechnics, Inc. an additional 15% of the total contract price for additional expenses in presenting the display on an alternate date. If the show is rescheduled after our trucks leave the facility, Customer shall remit to Melrose Pyrotechnics, Inc. an additional 40% of the total contract price for additional expenses incurred. The determination to cancel the show because of inclement or unsafe weather conditions shall rest within the sole discretion of Melrose Pyrotechnics, Inc. In the event the Customer does not choose to reschedule another date or cannot agree to a mutually convenient date, Melrose Pyrotechnics, Inc. shall be entitled to 50% of the contract price for costs, damages and expenses. If the fireworks exhibition is canceled by Customer prior to the display, Customer shall be responsible for and shall pay to Melrose Pyrotechnics, Inc. on demand, all Melrose Pyrotechnics Inc.'s out of pocket expenses incurred in preparation for the show including, but not limited to, material purchases, preparation and design costs, licenses and employee charges.

MELROSE PYROTECHNICS, INC. agrees to furnish all necessary fireworks display materials and personnel for a fireworks display in accordance with the program approved by the parties. Quantities and varieties of products in the program are approximate. After final design, exact specifications will be supplied upon request. Should this display require any Union related costs; their fees are not included in this agreement.

It is further agreed and understood that the CUSTOMER is to pay MELROSE PYROTECHNICS, INC. the sum of Twenty Thousand Dollars and 00/100 ($20,000.00). A service fee of 1 ½ % per month shall be added, if account is not paid within 30 days of the show date.

MELROSE PYROTECHNICS, INC. will obtain Public Liability and Property Damage and Workers Compensation Insurance. All those entities/individuals who are listed on the certificate of insurance will be deemed an additional insured on our liability policy.

CUSTOMER will timely secure and provide the following items: (a) Sufficient area for the display, including a minimum spectator set back of 350 feet at all points from the discharge area. (b) Funds for all permits, licenses, and approvals as required by local, state and federal laws for fireworks display. (c) Protection of the display area by roping-off or similar facility. (d) Adequate police protection to prevent spectators from entering display area. (e) Search of the fallout area at first light following a nighttime display.

It is further agreed and mutually understood that nothing in this contract shall be construed or interpreted to mean a partnership, both parties being hereto responsible for their separate and individual debts and obligations and neither party shall be responsible for any agreements not stipulated in this contract. Customer agrees to pay any and all collection costs, including reasonable attorney’s fees and court costs incurred by Melrose Pyrotechnics, Inc. in the collection or attempted collections of any amount due under this agreement and invoice.

The parties hereto do mutually and severally guarantee terms, conditions, and payments of this contract, these articles to be binding upon the parties, themselves, their heirs, executors, administrators, successors and assigns.

MELROSE PYROTECHNICS, INC. CUSTOMER

By_________________________________________ By ___________________________________________ Its duly authorized agent, who represents he/she has full authority to bind the customer.

Date Signed: April 2, 2020 Date Signed ___________________________________ (PLEASE TYPE OR PRINT)

Wynn Cramer - Event Producer Name_________________________________________ P.O. Box 302, 1 Kingsbury Industrial Park Address_______________________________________ Kingsbury, IN 46345 _______________________________________ (800) 771-7976 Phone _______________________________________

Email _________________________________________

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February 24, 2020 Page 1 of 1

Finance Committee Meeting 5:00 p.m. in the Village Hall

Present: JULIE O’ROURKE– PAUL ELSEN Absent: LORI MORGAN Guests: Sally Bennett

The meeting was called to order at 5:05 p.m.

1. Disclosure of any Conflict of Interest – None.

2. Public Comment – There was no public comment.

3. Azavar Government Solutions Update – Not discussed.

4. Audit 2019 – The audit was rescheduled to begin March 30th through April 3rd.

5. Budget 2020 – The Committee discussed Village revenues. The Committee also talked abouta lack of communication with our representative from ComEd, specifically with our Streetlighting and the new LED Program. Certain bills are not being paid until the problems arediscussed and resolved.

6. Aging/Write-Off Review – IDROP – This report hasn’t been prepared in some time. Mrs.Bennett will work with Kellie Symonds to have it for the next meeting.

7. Bank Reconciliation Review – August – The August 2019 bank reconciliation was reviewedand explained by Mrs. Bennett. This reconciliation will be included in the consent agenda atthe March 9th Board meeting.

8. Credit Card Activity Review – January - The January credit card statement was reviewed andexplained by Mrs. Bennett. This will be included in the consent agenda at the March 9th

Board meeting.

9. Graduated Income Tax – State of Illinois – Mrs. Bennett provided information about thehistory of the Local Government Distribution Fund, Income Tax that is provided to localgovernment from the State of Illinois.

10. Policy Project – We need to review our Fund Balance Policy relative to the 2020 budget.

11. New Business –None

12. Executive Session - The committee did not go into Executive Session.

13. Next Meeting – Committee of the Whole on April 6th, 2020.

14. Adjourn – A motion was made to adjourn at 6:02 p.m. by MR. ELSEN, seconded by MRS.O’ROURKE, the meeting was then adjourned.

______________________________________ Sally Bennett, Treasurer

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December 201901 15 17 01 41 51 90

Disbursing General MFT Comm Dev Police G.O. Bon O & M 4th of July

Bank Balances

First National: Fund Primary Accounts 20,211.18 104,083.37 4,261.06 19,109.43 200,000.00 465,743.22 296.14

Sweep Accounts 103,406.82

EPAY 1,000.00 841.60 1,000.00

Illinois Funds 544,331.78 112,293.90 50,933.08 1,415,213.34

Subtotals 20,211.18 649,415.15 116,554.96 19,109.43 51,774.68 303,406.82 1,881,956.56 296.14

Outstanding checks (23,867.75)

Disbursing Interest (31.36) 31.36

ComEd bill - no billing (Jul) 18.03

ComEd bill - no billing (Sept) 67.47

ComEd bill - no billing (Aug) 149.63

ComEd bill - no billing (Oct) 300.43

ComEd bill - no billing (Dec) 202.62

Com Ed charge - no billing (Oct) before stop 1,328.47

Com Ed charge - transf to cover 8,040.54

Mediacomm Overpmt-JE & transf 3/12/20 (47.54) 23.77 23.77

Mediacomm pmt on bank, not books 389.09

Mediacomm pmt on bank, not books 389.09

Mediacom pmt difference (0.08)

Frontier pmt difference (0.26)

IMRF pmts on bank, not books 17.64

Payroll adj - need to transf 31.06

Wex pmt in transit 790.99

Missed Sundog pmt *need to process 291.37

Carmember Services pmt in Transit (Oct) 1,442.42

Permit in O&M s/b General-transf 3/6/20 100.00 (100.00)

Credit card pmt on bank, not books 2/21/20 (105.00)

Missed credit card pmt on bank, not books (60.15)

Corrected Payroll difference- transf 3/6/20 62.10 (53.38) (8.72)

RRWRD Payment -transf 2/19/20 31.36

Transf for permits -fixed 3/6/20 (150.00) 300.00 (150.00)

Building permits in O&M s/b General 3/6/20 100.00 (100.00)

Police Fine in wrong acct-transf 3/6/20 500.00 (500.00)

Safe Deposit fee -Fix 3/6/20 (36.50) 36.50

Checkfree pmt on books, not bank - fix 2/21/20 25.00

Deposit in Transit on bank, not books-fix 2/21/20 (35.00)

JE to correct street project - 3/6/20 1,490.16 (1,490.16)

Payroll adj - transf 3/23 5.47 (3.83) (1.64)

Expert Pay regis. Fee, not recorded transf 3/23 2.50 (1.75) (0.75)

Voided check - Transfer 3/23 (78.00) 78.00

Check - Kody Fisk deleted, reissued. (1,158.71) (811.09) 811.09

Permits pd by CC put in O&M 550.00 (550.00)

Credit card pmt on bank, not books (262.87)

Checkfree pmt on bank, not books (150.00)

MARS pmt on bank, not books (111.50)

Checkfree pmt on bank, not books (25.00)

Payment on books, not bank 60.00

Winnebago Co tax pmt - need to transf (1,008.41)

Police ticket in transit 50.00

Police fine needs correct cash acct 250.00 (250.00)

Police Fines in transit 1,326.50 30.40 0.07

(497.69) 660,971.93 116,854.96 17,619.27 51,555.08 303,406.82 1,880,715.86 296.14

- 1,524,569.69

Books balances - 661,466.40 116,854.96 17,619.27 51,555.08 303,406.82 356,614.03 296.14

(497.69) (494.47) - - - - (467.86) -

Bank Reconciliation Worksheet

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CARDMEMBER SERVICESVendor #279Account # CPN 00040505702/04/2020 - 03/02/2020

Invoice Date Account Description Total Invoice

RECEIPT

(or signature)

Total $ -


RECEIPT

(or signature)

Total $ -


RECEIPT

(or signature)

ADOBE ACROPRO SUBS 2/3/2020 01-41-561 MONTHLY SUBSCRIPTION $ 15.93 X

SAMS CLUB 2/6/2020 01-41-659 PAPER, TOWELS, ENVELOPES $ 84.82 X

OFFICE MAX 2/6/2020 01-41-659 LARGE STAPLES $ 11.99 X

AMAZON 2/13/2020 01-41-659 POST-IT NOTES $ 48.75 X

J2 EFAX 2/13/2020 01-41-659 OVER MAX PAGES/MONTH $ 10.00 X

MICROSOFT 2/16/2020 01-41-593 EMAIL PROTECTION PLAN $ 8.77 X

MICROSOFT 2/16/2020 01-41-593 EMAIL $ 16.00 X

MICROSOFT 2/16/2020 01-41-593 EMAIL EXCHANGE $ 116.00 X

ASTUTE WEB GROUP 2/17/2020 01-41-593 WEBSITE FEE $ 15.00 X

J2 EFAX 2/20/2020 01-41-659 OVER MAX PAGES/MONTH $ 10.00 X

IML 2/24/2020 01-41-563 TRAINING - SYMONDS $ 50.00 X

X

Total $ 387.26


RECEIPT

(or signature)

Total $ -

Combined Total 387.26$

PO

LIC

EC

OM

DEV

O&

MG

ENER

AL

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2020 2019 2018 2017 2016 2015 2020 2019 2018 2017 2016 2015Dec 20303 17658 16170 16492 16316 Dec 989 725 664 921 930Nov 21486 21304 18366 18204 20862 NovOct 32920 29579 24404 27123 31640 Oct 5955 2963 2518 3461 3810Sept 18451 19032 16029 18354 18003 SeptAug 20848 19501 13589 16803 18901 Aug 410 331 170 443 511July 29083 26565 28435 28855 32571 July 3421 3274 3689 3806 3790Jun 19447 19648 21495 20218 23084 JunMay 62272 42531 41562 42297 55587 May 5792 4202 3607 3501 4613Apr 29937 26331 31129 30009 33599 Apr 4764 4122 5601 4333 5599Mar 21741 18638 17148 16142 19394 16442 Mar 719 958 2005 2199 1217 915Feb 29237 30954 34110 30839 33500 37689 FebJan 28378 25729 23565 26666 30613 25261 Jan 3616 2429 2261 3423 3029 3205Actual 79357 330067 296971 284825 301864 329956 Actual 4335 24719 19883 21871 20710 23372

Projected 317427 Projected 17339Budgeted 324000 Budgeted 24500Bdgt vs Act. 24.49% Bdgt vs Act. 17.69%

2020 2019 2018 2017 2016 2015 2020 (1%) 2020 2019 (1%) 2019 2018 (1%) 2018 2017 (1%)Dec 9076 7913 6820 5971 5996 Dec 17740 26846 19368 29853Nov 8104 6898 6472 5808 5215 Nov 20392 31983 19472 29353Oct 8459 7253 6085 5328 5707 Oct 22025 31931 20423 31237Sept 8228 7477 6356 6695 6156 Sept 21875 32143 22004 32164Aug 8093 6982 6010 5936 5458 Aug 20514 30347 21614 31656July 8059 6403 5965 6100 5730 July 18730 27512 16430 24983Jun 8514 7336 6946 6263 5837 Jun 19495 30400 17493 27113May 7489 6075 5341 5330 5536 May 15450 24682 13948 22723Apr 6501 5907 5675 5229 2836 Apr 16422 26517 14948 23073Mar 12810 11207 9923 9825 8510 8017 Mar 18122 30185 19221 30016 18289 28841Feb 9336 9268 7846 6322 5951 5289 Feb 17605 27757 18776 28380 17315 27304Jan 9965 8376 6773 6512 6039 5563 Jan 18659 29424 19130 29533 17551 26410Actual 32111 101372 86785 78329 73160 67342 Actual 54386 87366 229770 350291 218853 334710

Projected 128444 Projected 217545 349465Budgeted 95000 Budgeted 228677 348500Bdgt vs Act. 33.80% Bdgt vs Act. 23.78% 25.07%

2020 2019 2018 2017 2016 2015 2020 2019 2018 2017 2016 2015Dec 6,270 134 164 Dec 4480 4591 4439 5818 9724Nov 5,314 3,435 3,824 4,861 2,936 Nov 4313 4399 5114 5808 5946Oct 75,704 9,276 5,505 6,773 8,177 Oct 4283 4997 5125 5593 6479Sept 103,806 157,983 154,510 168,409 166,058 Sept 4224 4466 5184 5739 6034Aug 16,177 22,740 27,869 16,515 15,504 Aug 4189 5235 5297 6054 8166July 164,241 5,246 3,675 3,918 4,166 July 4214 5281 5270 5654 6242Jun 70,755 194,566 178,509 176,888 157,392 Jun 4513 5122 5673 6203 7650May 40,769 48,353 45,379 63,589 May 5079 4759 5079 5619 6672Apr Apr 4289 4996 5405 6071 6751Mar Mar 4474 4469 5151 5743 7370 7600Feb Feb 4787 4404 5110 5639 6003 5928Jan Jan 4317 4399 4414 5669 6589 7420Actual 0 442,267 434,015 422,377 422,742 417,987 Actual 13577 52855 58521 63636 72522 84612

Projected Projected 54309 Police Com DevBudgeted 452,244 Budgeted 54020 11314 2,263Bdgt vs Act. 0.00% Bdgt vs Act. 25.13%

2020 2019 2018 2017 2016 2015 2020 Admin 2019 Admin 2020 2019Dec 0 61,828 60,236 37,370 54,594 75,510 Jan 18,085 14,346 18,354 13,868 Jan 36,205 34,669Nov 0 62,668 61,516 38,138 57,184 76,463 Feb 21,589 14,339 19,172 13493 Feb 43,411 36,432Oct 0 83,710 75,203 47,568 71,982 96,849 Mar 16,993 13591 17,986 14204 Mar 34,190 36,033Sept 0 63,103 64,985 38,108 62,267 80,114 Apr 17,386 13714 Apr 34,762Aug 0 66,895 67,177 37,213 59,118 80,623 May 17,772 13911 May 35,266July 0 72,606 69,086 58,757 69,702 89,935 Jun 21,867 13914 Jun 42,877Jun 0 59,854 58,574 38,449 56,133 75,556 Jul 19,727 13904 Jul 37,910May 0 103,868 82,982 65,415 83,326 111,981 Aug 22,422 13795 Aug 44,509Apr 0 70,919 62,121 57,496 64,867 83,293 Sep 22,586 13761 Sep 44,518Mar 78,652 63,916 60,961 42,276 63,132 72,448 Oct 21,146 14262 Oct 41,022Feb 80,308 73,394 74,974 55,051 60,489 89,954 Nov 20,837 13629 Nov 41,335Jan 86,740 70,442 64,682 51,453 69,273 100,070 Dec 16,961 13818 Dec 33,954

245,700 853,204 802,498 567,294 772,067 1,032,796 Actual 56,667 42,276 236,216 166,274 Actual 113,807 463,287Projected 226,669 169,105 Projected 455,227

2015 2016 2017 2018 2019 2020 Budgeted 231,000 163,920 231,000 163,920 Budgeted 469,000 469000Actual 1,032,796 772,067 567,294 802,498 853,204 245,700 Bdgt vs Act. 24.53% 25.79% 102.26% 101.44% B vs A 24.27% 98.78%

Projected 993,157Budgeted 973,020

Bdgt vs Act. 25.25%2015 2016 2017 2018 2019 2020

Property Tax 417,987 422,742 422,377 434,015 442,267 0 Actual 985,294 995,094 1,036,552 1,056,228 1,095,547 267,137Budgeted 452,244 Projected 1,068,546

Bdgt vs Act. 0.00% Budgeted 1,092,597245,700 Bdgt vs Act. 24.45%

General Fiscal Projections

Village RevenueIncome Tax PPRT

Local Use Tax Sales Tax

Property Tax Excise Tax

General Fund Monthly Taxes Totals Water Revenue Captial Charge Revenue

$3,824,393 - Sewer Admin CapitalO&M Fiscal Projections

Total Combined Tax Revenue

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2020 2019 2018 2017 2016Dec 9,091 8,922 9,277 8,982Nov 8,139 8,723 8,186 11,006Oct 9,694 9,788 9,436 11,153Sept 10,325 11,702 10,539 12,968Aug 12,840 12,225 12,147 11,624July 8,940 10,202 15,398 9,575Jun 7,759 8,975 4,335 8,909May 7,786 11,468 9,826 8,748Apr 8,801 5,817 9,686 8,466Mar 8,724 9,422 8,444 8,369 12,259Feb 9,067 9,944 10,595 12,250Jan 10,554 9,690 10,119 9,183

Actual 28,345 112,430 116,980 118,633 103,689

Projected 113,379Budgeted 115,000Bdgt vs Act. 24.65%

Transportation Renewal Fund2020 2019 2018 2017 2016 2015 2020 2019

Dec 6,964 6,995 6,983 7,015 33,855 Dec 4,609Nov 6,090 7,429 6,852 6,885 Nov 4,188Oct 6,546 5,663 5,985 5,947 Oct 4,655Sept 5,691 6,779 6,770 6,738 Sept 4,621Aug 7,168 7,030 7,168 7,095 AugJuly 5,735 5,989 5,467 4,420 4,395 JulyJun 6,290 6,535 6,884 7,009 6,772 JunMay 6,864 7,099 6,790 7,057 7,212 MayApr 5,852 6,025 5,685 5,859 15,235 AprMar 5,387 6,119 6,078 6,667 6,813 5,571 Mar 4,155Feb 5,403 6,728 7,015 6,993 6,760 7,339 Feb 4,243Jan 9,228 6,735 6,852 7,356 6,999 7,809 Jan 4,385

Actual 20,018 76,781 79,489 79,600 78,596 88,189 Actual 12,783 18,073

Projected 80,070 Projected 51,131Budgeted 79,000 Budgeted 55,000Bdgt vs Act. 25.34% Bdgt vs Act. 23.24%

2020 2019 2018Dec 150 1,060Nov 235 720Oct 375 200Sept 305Aug 1,290July 160 930Jun 125MayApr 205MarFeb 125 50Jan 485 690

Actual 610 1,990 4,505 0 0 0


2020 2019Dec 853Nov 743Oct 115SeptAugJulyJunMayApr 1,357Mar 735Feb 861Jan 769

Actual 3,723 1,710 0 0 0 0


VIDEO GAMING

ComEd Tax

MFT

HEAVY LOAD PERMITS

Village Revenue

Police Committee Minutes February 24, 2020

6:00 P.M. IN THE VILLAGE HALL

Village of Winnebago Police Committee Meeting

Present: Trustees Stan Maligranda, Julie O’Rourke and Don Kimes, Interim Chief of Police Jeff White and Officer Nick Haff

1. Call to Order – 6:06 p.m.2. Public Comment – None3. Disclosure of any conflict of interest – None identified4. NIMS Compliance – 4 village employees were identified as not having taken their required NIMS

training protocol training. Those individuals have been advised of the deficiency.5. IGA Cooperation Agreement (911 Dispatch) – Copies of the agreement were provided to all

committee members, along with a sample resolution document for review.6. School Resource Officer – Trustees were informed that the original meeting date between

School officials and representatives from the Village had been cancelled sue to a time conflict.No new date for the meeting has been proposed at this time.

7. 2020 Tahoe – The Tahoe was delivered and is in possession of the Police Department.Equipment for this vehicle is currently on order, and the 2015 Ford Explorer has been deliveredto Tri-City for removal of all the equipment. The larger items from the 2015 will be installed inthe 2020 Tahoe to include, the WatchGuard camera system, radios, laptop computer and mountand equipment controls will be utilized in the 2020 Tahoe.

8. Sale of 2015 Ford Explorer – The sale of this vehicle was discussed. Pending village approval, thepassage of an appropriate ordinance, and an agreed price, the vehicle will be sold to anotherentity.

9. Advertisement for Part-Time Officer – Police Committee members were advised that a postinghad been made on the Village of Winnebago Police Department Facebook page seekingapplicants for Part-Time Police Officers.

10. Chief White’s Report – The Watch Guard automated video transfer system installation wascompleted, and the system is operating as planned. Copies of the newspaper advertisement andthe Village of Winnebago website advertisement were shared with the committee members.February statistics were shared with committee members, along with the administrative towsfor the year 2020.

11. New Business – The potential street dance or 3rd of July operation of live music and alcohol salesin the downtown area was discussed. Potential concerns were voice by Chief White.

12. Executive Session – None13. Adjournment – 6:41 p.m.

Respectfully Submitted:

UNAPPROVED Police Committee Chair Maligranda

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