agenda: executive board meeting – saturday, january 12, …€¦ · agenda: executive board...

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AGENDA: EXECUTIVE BOARD MEETING – Saturday, January 12, 2019 – Burbank, CA

I. Call to order/Quorum-10:00am

II. Swearing In-David Tepperman-10:05

III. Review of Agenda-10:10am

IV. Per Cap Presentation-10:15am

V. Approval of Minutes-11:30am

VI. Reading of Correspondence-11:45am

VII. Officers Report-12:00pm

a. President

b. Northern VP

c. Southern VP

d. Treasurer

e. Secretary

VIII. Working Lunch-1:00pm

IX. Staff Reports-1:15

a. Senior Business Agent – Cliff Leo Tillman, JR.

b. Northern Business Agent - Beverly Lynn

c. Southern Business Agent – Al Austin

d. Central/Southern Business Agent- Rafael Serrano

X. Old Business -1:45pm

a. General Liability Insurance

b. Workers Compensation Insurance

c. Constitution Committee Amendments

d. Post Janus Lawsuit

XI. New Business- 2:30pm

a. Year End Reports

b. Senate District 33 Endorsement- Special Election

c. EB Recommendation-Per Cap Increase

XII. Government Affairs Committee (GAC) Presentation-3:15pm

XIII. Adjourn-4:00pm

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AGENDA: EXECUTIVE BOARD MEETING –Sunday, January 13, 2019 – Burbank, CA

I. Call to order/Quorum-10:00am

II. Board Reports-10:05am

a. Occupational Chairs

i. Chaplains (CHOC)

ii. Dietitian/Nutritionist (DNOC)-Vacant

iii. Individual Program Coordinators (IPCOC)

iv. Licensing Program Analyst (LPAOC)

v. Pharmacist (PharmOC)

vi. State Psychologist (SPOC)

vii. Vocational Rehab (VROC)

viii. Rehab Therapist (RTOC)

ix. Social Worker (SWOC)

x. Physical Medicine (PMOC)

b. Regional Chief Stewards:

i. Region I

ii. Region II

iii. Region III

iv. Region IV

v. Region V

vi. Region VI

vii. Region VII

viii. Region VIII

ix. Region IX

x. Region X

xi. Region XI

c. Facility Chief Stewards

i. DSH-Atascadero

ii. DSH-Coalinga

iii. Fairview DC - Vacant

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iv. DSH-Metropolitan

v. DSH-Napa

vi. DSH-Patton

vii. Porterville DC

viii. Sonoma DC - Vacant

III. Working Lunch-1:00pm

a. Accidental Death Insurance Presentation-1:15pm

b. Contract Lobbyist Presentation-1:45pm

IV. Committee Appointments-2:15pm

V. Good & Welfare-2:45pm

VI. Adjourn-3:00pm

Beverly Lynn

Northern CA, Business Agent

Local 2620 Activity Report

This is a report written and submitted by Beverly Lynn, Northern California, Business Agent of Local 2620 activities. This report covers the period from November 2019 – January 11, 2019.

November, Local 2620

California Medical Facility, Vacaville: Joint Labor Management Committee

San Quentin State Prison, San Rafael: Local 2620 Membership meeting

Central Women’s State Prison, Chowchilla: Skelly Hearing, Psychologist

Board Meeting, Local 2620,

December, Local 2620

High Desert, Grievance Conference

California Medical Facility, Stockton: Skelly Hearing, Native Indian Spiritual Leader

OLES training with UPDA member


Investigative Interview, License Program Analyst, Sacramento

San Quentin State Prison, San Rafael: Joint Labor Management Committee

January 1-11, Local 2620


Other Activities not listed include: Meeting with members (upon their request) appointed committee meetings, and phone calls concerning members issue/concern/problem.

The End

American Federation of State County and Municipal Employees Local 2620, Health & Social Services Professional Employees

Report for Submission to the Executive Board

Date: 01/12/19

Occupation Chair: Individual Program Coordinator

Number of members/nonmembers: 2

Number of Stewards: 1

1. Meeting(s) held: 1

2. Next meeting date/time/location: TBT

3. Occupational concerns: Closures of DDS Centers and outsourcing

4. Specific worksites with areas of concern:

Fairview/Porterville/Canyon Springs and State assignments

5. Grievances/Complaints/Representational meeting: (Who/What/Contract Article violated? Carol Cole- violence in the workplace- Dec -5-10th: Addition meeting with President and Chief Steward

6. Grievances/Complaints/Representational meeting WINS: (Who/What/Contract Article violated?)

7. Hot topics: Laterman Act and Title 22: not being followed or is outdated now closures

8. Expense(s) incurred past 60 days: None

9. Budget: Current Balance

10. Requested Agenda Item:

Prepared and Submitted by:

Carol Marie Cole

Occupational Chair

American Federation of State County and Municipal Employees

Local 2620, Health & Social Services Professional Employees

Pre-Meeting Report for Submission to the Executive Board

Date: 01/12/2019

1. Meeting(s) Attended: since the Executive Board Meeting on 11/19/2018

AFSCME International VMO Convention Las Vegas, NV 12/06/2018 to 12/08/2018

Representation Meeting Oakland Office 12/11/2018

Representation Meeting Oakland Office 12/15/2018 to 12/16/2018

Representation Conference Call 12/27/2018

Representation Meeting Oakland Office 01/06/2019

Skelly Meeting Oakland, CA 01/07/2019

2. Project(s):

Mobilize LPAs to increase membership

New employee orientation and signing up new members

LPA meetings with individual office to resolve local issues

Update LPA roster for better communication

Quarterly DSS JLMC meetings

Retention issue within LPA classification

Recruit more stewards (at least one in every office)

Travel and mileage issue - statewide

Change in working conditions - statewide childcare

3. Budget:

Defer to Treasurer


E-mail sent by Treasurer

5. Motion(s):

None at this time


Belinda Devall

Licensing Program Analyst Occupational Chair



Date: 1/13/19

Occupation Chair: Pharmacy

Number of members/nonmembers: To Be Determined (TBD)

Number of Stewards:TBD

1. Meeting(s) held: None

2. Next meeting date/time/location: TBD

3. Occupational concerns:

1. Clinical Roles of CDCR pharmacists being imposed upon pharmacists.

2. Hiring process at DSH facilities not following the merit system and EEO

requirements.

3. Workload issues in DSH facilities.

4. Rollout of CDCR facilities with the new “Correctional Clinic Model”


1. Multiple CDCR facilities- ie. Corcran

2. DSH Atascadero and Colinga

3. DSH Colinga

4. All CDCR facilities

5. Grievances/Complaints/Representational meeting: TBD (Who/What/Contract Article violated?)

6. Grievances/Complaints/Representational meeting WINS: TBD (Who/What/Contract Article violated?)

7. Hot topics: How the Correctional Clinic model and Clinical pharmacy program will affect staffing, training, and policy/procedure for CDCR pharmacists.


9. Budget: Current Balance

10. Requested Agenda Item: None currently.

Prepared and Submitted by: Amir Jafarinejad, PharmD

Occupational Chair

American Federation of State County and Municipal Employees

Local 2620, Health & Social Services Professional Employees Report for Submission to the Executive Board

Date: 01/11/19 Occupation Chair: Number of members/nonmembers: 545/63 Number of Stewards: 56 Meeting(s) held:

12/07/2018 – Teleconference with Laura McLachlin, CTRS, PhD

01/10/2019 – Teleconference with Laura McLachlin, CTRS, PhD

2. Next meeting date/time/location: 05/04/2019 (Large Occupational Committee meeting)

3. Occupational concerns: CDCR workload and safety issues. I have been receiving several emails from various Recreational Therapists within CDCR who have informed me of new changes being implemented. I have asked to receive documentation regarding these changes but until I receive written confirmation, I can only assume the changes have been verbally communicated.

4. Specific worksites with areas of concern: CDCR

5. Grievances/Complaints/Representational meeting: Unknown at this time. On 11/29/18, I requested from Cliff to send me any/all grievances and complaints filed on behalf of RT’s over the past year. Cliff responded to my email on 11/30/18 informing me that I would receive this information on 01/12/19 at the Executive Board meeting. (Who/What/Contract Article violated?) 6. Grievances/Complaints/Representational meeting WINS: Unknown at this time (Who/What/Contract Article violated?) 7. Hot topics: Safety and workload issues within CDCR as well as consistency between what should happen and what is happening within CDCR; Licensing for Recreation Therapists, 8. Expense(s) incurred past 60 days: None

9. Budget: $4000

10. Requested Agenda Item: None at this time Prepared and Submitted by: Denise Nicks Rehabilitation Therapy Occupational Chair



Date: January 12, 2019

Occupation Chair: Hassan Juma-Ramadhan

Number of Stewards:

1. Meeting(s) held: 3 informal meetings

2. Next meeting date/time/location: Planned membership meetings North and South

February and March.

3. Occupational concerns: - Mobility Evaluation Specialist job specs and work conditions

1. Discrepancy between and amongst classes

2. Speech pathologists require 24 CEU units, MOU has 12

3. Occupational therapists only classification within rehabilitation medicine classes

not FLSA exempt

4. Big discrepancy between physical therapists pay and other rehabilitation

medicine professionals

5. OT, PT working with Forensic patients do not have Safety Retirement

6. RNs doing all surveys of institutions, (SNF, OT/PT Clinics, Psych institutions that

provide rehab services), and not utilizing OT consultants with likely elimination

of OT consultants, and incomplete of survey of institutions providing rehab

services.


DSH Metropolitan

1. P.O.S.T. supervision/Organizational chart issues

2. P.O.S.T. Department FLSA Exempt employees time keeping issues

CDCR

3. Physician Assistants clinical issues: Early investigative stage. Will update the

Board

5. Grievances/Complaints/Representational meeting: 1. 1 OOC grievance for Occupational therapist - Ongoing

6. Grievances/Complaints/Representational meeting WINS:

(Who/What/Contract Article violated?) None

7. Hot topics: 1. Safety Retirement 2. Mobility Evaluation Specialist 3. FLSA Exempt Status for OTs


9. Budget: $4,000


Request the Board to approve submission to CalHR of Review of Occupational therapists to

WWG 2 (FLSA Exempt) based on Learned Professional Exemption.

Background:

Rehab teams comprise Physiatrists, Occupational therapists, Speech and language

pathologists and Physical therapists. All the others are FLSA exempt except OTs. OTs meet

all the requirements for Learned Professional.

1. Salary or fee basis of not less than $455 a week. – MET

2. Primary Duty performance of work requiring advanced knowledge defined as

work which is predominantly intellectual in character and requires consistent

exercise of discretion and judgment: - MET.

a) Minimum entry requirement Master’s or Doctorate degree

b) Treatment and goals based on results of tests and interpretation of those tests, with

judgment as to whether or not to modify the goal each session.

3. The Advanced knowledge must be in the field of science or learning. – MET (See

Scope of Practice)

4. The advanced knowledge must be customarily acquired by a prolonged course of

specialized intellectual instruction. – MET. (Master’s degree minimum requirement.

Most have Doctorate degrees. Clinical internship and passing of National Board

Examination)

Reference: http://www.dol.gov/whd/overtime/fs17aoverview.htm.

Prepared and Submitted by: Hassan Juma-Ramadhan, OTR

Occupational Chair

http://www.dol.gov/whd/overtime/fs17aoverview.htm


Report for Submission to the Executive Board Date: January 20, 2019 Regional Chief Steward: Chelsea Harris, CTRS Region III Chief Steward Departments Represented: Board of Pharmacy (BOP)

Department of Corrections and Rehabilitation (CDCR) Department of State Hospitals (DSH) Department of Rehabilitation (DOR) Department of Education (DOE) Department of General Services (DGS) Department of Public Health (DPH)

Department of Health Services (DHS) Department of Public Employees Retirement Systems (DPERS) Developmental Services (DS) Department of Aging (DA)

Total # of Members: 776 Total # of Non-members: 274 Total # of Stewards: TBD Total # of new employees: TBD Meeting(s) attended: January 8-11, 2019 Member Consultation & Advising at MCSP January 8-11, 2019 Member Consultation & Advising at CHCF Departmental concerns: Board of Pharmacy (BOP)

1. TBD Department of Corrections and Rehabilitation (CDCR)

1. AWWS not being approved/”accepted at this time” a. Notice of denials or “not accepting” not being

provided in writing 2. Potential working conditions of RT’s being changed

a. Possibility of directives from management of conducting and facilitating mental health interventions out of the scope of practice

b. Possibility of RTs being REQUIRED to receive training to conduct these mental health interventions not at the expense of the State

Department of State Hospitals (DSH) 1. TBD

Department of Rehabilitation (DOR)


Report for Submission to the Executive Board 1. TBD

Department of Education (DOE) 1. TBD

Department of General Services (DGS) 1. TBD

Department of Public Health (DPH) 1. TBD

Department of Health Services (DHS) 1. TBD

Department of Public Employees Retirement Systems (DPERS) 1. TBD

Developmental Services (DS) 1. TBD

Department of Aging (DA) 1. TBD

Grievances/Complaints/Representational meetings: TBD Grievances/Complaints/Representational meeting WINS: TBD Expense(s) total incurred last 60 days: $0.00 Requested Agenda Item(s):

1. Clarify the list of counties that are within Region III (Sacramento & Stockton) and Region XI (Stockton Area)

a. Discuss a restructuring of the Regions and the counties that are assigned to those regions

2. Create an updated and clear map of California that outlines the counties within Regions I-XI

Prepared and Submitted by: Chelsea Harris, CTRS Region III Chief Steward



Date: 1/13/19

Regional Chief Steward, IV:

Departments Represented: CDCR, CCHCS

1. Meeting(s) held:

None

2. Specific Departmental concerns:

*Lack of officers on mainline

-Unintentional Staff Assault

*RT’s duties being changed, no longer MHPC which has been a standing practice until

recently

*Moving the sign-in sheet

*Low morale

*Time-keeping

*Potential violation of Weingarten’s rights

3. Grievances/Complaints/Representational meetings: *RT was told she didn’t need a Steward when she got an LOI as it was not adverse action. Steward challenged management and informed then they were walking a fine line and if she was denied they absolutely violated her rights. Member chose not to file a grievance. *Two Skelly hearings: One is still pending but the other prevailed and saved a member their job. The Pending one is waiting on SPB review.

4. Grievances/Complaints/Representational meeting WINS: ● CMF-- Sign in-sheet was moved up front. We have been battling this issue at the JLMC

for over a year. Finally, just last week, the sign-in sheet was moved to an appropriate location.

● Skelly hearing for non punitive termination: We were successful; member kept her job.

5. Expense(s) total incurred last 60 days: $0

6. Requested Agenda Item(s): None


Courtney Jordan-Navarro,LCSW

Regional Chief Steward, IV

(California Medical Facility/ California State Prison Solano)

AFSCME Local 2620



Date: 1/12/2019

Regional Chief Steward:

Departments Represented: All

Total number of members/nonmembers in the region: Beats me Let me know when you find

out. My best guess is around 500

Total number of Stewards in the region: One of the great mysteries of life.

1. Meeting(s) held: Wasco L/M meeting

2. Specific Departmental concerns:

3. Grievances/Complaints/Representational meetings: (Who/What/Contract Article violated?)

4. Grievances/Complaints/Representational meeting WINS:

(Who/What/Contract Article violated?) One grievance won to get CDCR Corcoran to clean the Mental Health office.

5. Expense(s) total incurred last 60 days: About $50 for travel to Wasco.

6. Requested Agenda Item(s):


David Tepperman Central Valley Regional Chief Steward



Date: January 10, 2019

Regional Chief Steward: Jasmin Allen, LCSW

Departments Represented: CDCR, POC, DOR, DSS, DDS, Veteran’s Home, Dept. of Public

Health, Dept. of Education, Dept. of Consumer Affairs

Total number of members/nonmembers in the region: 385/89

Total number of Stewards in the region: 29 Stewards

1. Meeting(s) held: 1/3/19: CIM, CRC, CIW Membership Meeting; 1/7/19: Barstow

Veteran’s Home Drop-In Meeting; 1/7/19: Victorville POC Drop-In Meeting; 1/7/19:

Victorville DOR Meeting; 1/8/19: CDCR Headquarters Drop-In Meeting; 1/8/19: San

Bernardino DOR Meeting; 1/8/19: Riverside DSS Drop-In Meeting.

2. Specific Departmental concerns: DOR: Educational reimbursement and workload issues.

Phys. Asst: Telemed PAs being told that they can’t work in the field with the fire camps.

DSS: Difficult management. CDCR: Difficult management, changes for Social Workers

and Psychologists, and staff morale.

3. Grievances/Complaints/Representational meetings: None (Who/What/Contract Article violated?)

4. Grievances/Complaints/Representational meeting WINS: None (Who/What/Contract Article violated?)

5. Expense(s) total incurred last 60 days: $212.43


Prepared and Submitted by: Jasmin Allen, LCSW

Region 9 Chief Steward (Orange, Riverside, San Bernardino)



Date: 1/11/19

Regional Chief Steward:

Departments Represented: CDCR, DSS, DOR, CALVETS,

Total number of members/nonmembers in the region:

Total number of Stewards in the region:

1. Meeting(s) held:

12/12/18- RJD Lunch and Learn

1/10/19- Region site visits

-DOR- San Diego

-DSS- San Diego

-DOR- La Mesa

-POC- Chula Vista/El Centro

1/11/19-Region site visit

-POC- Chula Vista

-Veterans Home-Chula Vista

2. Specific Departmental concerns: CDCR holiday mandates withdrawal after 14 day

schedule change.

POC not allowed to have 4/10s schedule

DOR counselors pay increase

Veterans home Pharmacist shortage

3. Grievances/Complaints/Representational meetings: None (Who/What/Contract Article violated?)

4. Grievances/Complaints/Representational meeting WINS: None

(Who/What/Contract Article violated?)

5. Expense(s) total incurred last 60 days: $100



Tianna Harris, LCSW Region X Chief Steward (San Diego/Imperial County) AFSCME Local 2620


Report for Submission to the Executive Board Date: 1/12/19

Facility Chief Steward: Ellen Beraud, DSH-Atascadero

Disciplines Represented: Social Workers, Psychologists, Rehab Therapists, Pharmacists, Dietitians,

Chaplains, Speech Pathologist (PT is contracted out)

Number of members/nonmembers: 45/185 (75% members)


New hires past 60 days: 1 RT transfer

Meeting(s) held: 12/12/18 – Stewards’ meeting, 1/9/19- Members’ meeting Discipline concerns: A. Dietitians - 1. “Need for Classification Change”, approved by EB to proceed 2. Denials (at all levels) of AWS for 2 employees, considered for Arbitration, decision pending by the committee B. Pharmacists- 1. lack of Pharmacist II position (manager), 2. complaint about nepotism at MSH blocking transfer of more qualified state workers, suggested contract language for 2020. Working with Occupational chair for resolution, as able Facility concerns:

• continued decrease in staffing on units leading to safety concerns • continued harassment of staff (RT’s, CSW’s, RD’s) over timekeeping issues- hopefully addressed with

statewide meet and confer over DSH Timekeeping Policy • ongoing struggle to get approval for AWS • lack of confidence in the Joint Labor Management meetings, refusal to address issues being brought

forth by members, constant deferral of responsibility by administration

Expense(s) incurred past 60 days: for approved lunch meetings, per budget Grievances/Complaints/Representational meeting : no new Requested Agenda Items:

1. Discussion on how to proceed with the Discipline classifications chosen to be evaluated for changes, appoint 2620 Board Members to be in the JLM committee?

2. Discussion about future Executive Board meetings, if they are 2 day affairs, to be held on Friday/Saturday to lessen impact on personal time.

Motion(s):

1. Move to appoint 3 EB members to the JLM committee to begin meetings with the State. 2. Move to agree on scheduling future 2-day EB meetings to include one week-day and one week-

end day to be sensitive to EB members personal time


Ellen Beraud, Facility Chief Steward


Report for Submission to the Executive Board Date: January 12-13, 2019 E.B. Meeting

Facility Chief Steward: Kathleen Bowsher, MT-BC (as of 10/1/2018)

Disciplines Represented: Behavior Specialists, Chaplains/Native American Spiritual Leaders, Pharmacists, Psychologists, Psychology Interns, Rehabilitation Therapists (Art, Music, and Recreation), Social Workers Number of members/non-members: 185/12 (94% member rate) as of 1/11/2019 Number of Stewards: Total of 20 officially. 14 additional people have completed training but didn’t turn in paperwork. FCS is still working to resolve paperwork issue. New hires past 60 days: November 2018: 3; December 2018: 1; January 2019: 2

Meeting(s) held: 12/12/18: Discipline Meeting with Behavior Specialists 12/13/18: Discipline Meeting with Chaplains/Native American Spiritual Leaders 12/18/18: Discipline Meeting with Pharmacists 12/19/18: Discipline Meeting with Psychologists 12/20/18: Discipline Meeting with Rehab Therapists 01/10/19: Joint Labor Management Committee

Discipline concerns:

Behavior Specialists: a) B.S.'s are continuing to work with SWOC Chair to vote on whether to become Exempt or remain WWG2 (Hourly). b) Upward Mobility: Debra Johnson continues to be on committee trying to establish a promotional pathway for Behavior Specialists similar to what SW, RTs, and Psychologists have. c) Behavior Specialists on the units are not being included in some of the meetings and trainings, and are not having any orientation about their job duties on the units. d) Clinical Administer denied they are looking into expanding evening programming, and having some Behavior Specialists’ schedules so that they work until 8 or 9pm. However, at least one

supervisor has asked B.S.'s to volunteer to work a 12/12/8/8 schedule, and 2 or 3 of them have agreed. Chaplains/Native American Spiritual Leaders: Chaplain and Native American Spiritual Leader are still working on the approval and reimbursement process for their out-of-state trainings, which they need to remain in good standing with their faith/tribe. Pharmacists: a) Members continue to voice complaints regarding their Supervisor. One grievance was filed regarding favoritism showed during notification of license renewal; 1st level response was denied. Waiting to hear if grievant wishes to pursue 2nd level. b) Pharmacist claiming supervisor is bullying AEB him calling her "old" and "ugly" and telling other pharmacists that she is supposedly making complaints that she has never made. Supervisor is denying everything and EEO states there isn't enough evidence for them to do anything. Psychologists: a) The JLMC agenda from 10/11/2018 included an item recommending that the CDCR unit resume having three teams, rather than the two they currently have. During the discussion Clinical Administrator Dr. Porter had some erroneous numbers regarding the number of new admits and patient treatment conferences held each month. Psychology Steward James Hornback addressed these issues, bringing the incorrect numbers to her attention, and later emailed detailed information on typical caseload and job duties. Administration continues to claim two teams are sufficient to get all work completed. b) Psychologists are continuing to claim that after NEO they are being placed onto units without enough training to fully understand their job duties. c) Some psychologists have raised concerns that Behavior Specialists have been placed on units and given job duties that should fall under Psychology, and are out of scope for the Behavior Specialist. Stewards have recommended that concerns be directed to Occupational Chairs for Social Workers (Matt Tidd) and Psychology (Victor Pacheco). d) Several psychologists have stated their supervisors are not trained well enough to properly supervise them, and that it is impacting their ability to do their jobs well. Psychology Interns: None reported. No Interns have signed Member cards since Janus decision. Rehab Therapists:

a) Currently the RT Program Director will only approve AWS schedules if the Member agrees to work two 12s and two 8s per week. This is a potential violation of Article 3.1:B, “The State has the right to make reasonable regulations pertaining to employees consistent with this Agreement provided that any such rule shall be uniformly applied to all affected employees and those similarly situated.” RTs are the only discipline required to work 12s, and the only ones currently providing evening groups four nights per week, however there has been a push lately to have Behavior Specialists work the 12/12/8/8 schedule. e) The 12-hour days are also a potential grievance because DSH-C’s A.D. 908 Alternate Work Schedule, Section V.D3 states “An employee may make up time (no more than two hours), with his/her Supervisor’s approval within the same work week.” Any holiday only covers 8 hours of leave, with the Member using banked time to cover the difference. That means it is impossible for an employee working a 12-hour day to flex the 4-hour difference and not use banked time for holidays. In a month such as November, which has 3 holidays, if an employee is scheduled to work 12s on all three days (36 hours), their holiday time only covers 24 hours. It is inequitable for RTs to potentially have to use 12 hours of earned leave to cover the difference of the holidays. At a minimum, Members should be given the option of flexing however many hours they would have to use leave credit for on any given holiday. Social Workers: a) Social Workers continue to have issues with being considered Exempt but having to work a fixed schedule. Several have resigned due to frustrations with supervisors over this issue.

Facility concerns: a) FCS continues to work with Business Agent on filing an Unfair Labor Practice Charge regarding denial of Meet & Confer over Structured Treatment Area Group Changes. The Structured Treatment Program is being reported to Sacramento as a success, when in fact there is less attendance by MDOs because they report being more comfortable and safer having groups held on their unit rather than current locations. b) Supervisors have inconsistent policies and beliefs on where/when the Members’ time begins and ends, with some Supervisors saying it is “portal (sally port) to portal” and others saying the days doesn’t begin until they get their keys, or others saying it begins when Employee signs-in inside the Secure Treatment Area. The time difference between the sally port and the sign-in could be considerable, and the inconsistency is causing some hourly employees to be docked time, while others are not being docked. Coalinga is unique compared to other facilities, because Key Boxes are located throughout the facility, and may not be anywhere near Employee’s sign-in location or assigned work location. This was a topic at the 1/10/2019 JLMC meeting, with FCS pointing out the Federal Portal-to-Portal Act of 1947 states work begins

when you enter the door. A California Supreme Court Case in 1984 stated you are "at work" if you are "under the control of your employer" which at a minimum would be considered the sally port. Despite this, Administration continues to state work time begins when you "receive your tools," i.e. keys, which at Coalinga are located in various locations deep within the bowels of the building. FCS therefore believes Administration is violating both California State and Federal laws regarding beginning and end of shift time. e) Due to budget concerns, facilitators are not being provided with the group materials they need to provide dynamic, quality treatment groups. This includes written materials, as well as instruments for the music therapists, art supplies for art therapists, and games, sports, and craft equipment used by recreation therapists, to name a few. The State is required to provide needed materials for their employees. In addition, due to substantial website blocking, most clinicians are unable to access materials online to print and bring to group, resulting in many clinicians preparing for groups at home and bringing printed materials or personally bought books into the facility for group use. i) Now that the PDAS alarm system is active in the parking lots, and all employees are expected to respond to an alarm in the parking lot, it is feasible an hourly employee could be docked time for responding to an alarm in the parking lot, before reaching the sally port. The contract only expressly states a delay shall not be used against an employee “If an employee is delayed upon arrival at a sally port or between the port(s)...” With the alarms active throughout the grounds, this should be considered as a negotiation point for the next MOU.

Expense(s) incurred past 60 days: None. Meetings were all "bring your own lunch."

Grievances/Complaints/Representational meeting (Who/What/Contract Article violated?)

a) FCS Kathleen Bowsher represented pharmacist complaining of supervisor showing favoritism

Grievances/Complaints/Representational meeting WINs: Not a grievance, but FCS Bowsher and Steward James Hornback helped a psychologist from being wrongly terminated because she was given an incorrect probation end date and had not worked enough hours. She was also not given proper written notice, and was simply told verbally to clear out her desk, as that was going to be her last day. Thanks to Cliff Tillman for his assistance, as well.

Hot topics:

a) Staff are concerned that the Trauma Informed Care training is not being taken seriously by Administration, and will not be implemented properly. b) Many staff, including stewards, have expressed concern about being retaliated against by supervisors and/or administration if they voice any complaints. This was brought up at 1/10/2019 JLMC meeting. Administration had no response.

Budget: $3,000.00

Requested Agenda Item: None

Motion(s): I move that a minimum of 50% of the line item in the budget for swag be used for the purchase of green polo shirts with the current AFSCME logo.

Prepared and Submitted by: Kathleen Bowsher, MT-BC Facility Chief Steward, DSH-Coalinga



Date: 1/12/19

Facility Chief Steward: Brian Kaufman, DSH-Metropolitan

Disciplines Represented: sw, psych, rehab, pharm, diet, chap, PT, OT, IT

Number of members/nonmembers: 135


New hires past 60 days: 1 dietitian, 1 RT, 1 RT transfer

1. Meeting(s) held:

12/5/18 – MSH labor management meeting

2. Discipline concerns:

• Pharmacy and dietitians have increased workloads due to the move • Still waiting for the pharmacists to be reimbursed for their incorrectly calculated

on call pay.

3. Facility concerns:

• Monitoring the situation closely in the new program where management is pushing clinicians to take on more work which may eventually get to the point of a contract violation.

• Monitoring the situation with pharmacists who are stretched very thin and are being overworked.

• Monitoring the situation with the psychologists who are stretched very thin and management is asking them to cover other cases in addition to their own caseload.

4. Expense(s) incurred past 60 days:

• None

5. Grievances/Complaints/Representational meeting (Who/What/Contract Article violated?)

• Still keeping tabs on the dietitians who remains on stress leave • Still keeping tabs on the one RT who remains on probation but continues to have

issues with coming to work on time. • Construction that is going on is causing some issues with regard to the creation

of potential safety hazards.

6. Grievances/Complaints/Representational meeting WINs:

7. Hot topics:

• Potential strike by UTLA which could directly affect hundreds of thousands of families in Los Angeles, which would also indirectly affect the members who live in Los Angeles.

8. Budget:


10. Motion(s):

1. Motion for the membership committee to give a report on membership information including but not limited to any changes in the membership numbers at every board meeting. 2. Motion to provide up to $500 for food for the NASW Social work month celebration on March 2.


Brian Kaufman, Facility Chief Steward Metropolitan State Hospital AFSCME Local 2620



Date: 1/10/19

Facility Chief Steward: Shukimba Carlis - Napa State Hospital

Disciplines Represented: Social Workers, Psychologist, Rehabilitation Therapists, Dieticians etc...

Number of members/nonmembers: approximately 200 members/ nonmembers?


New hires past 60 days: ?

1. Meeting(s) held: 9/26/18

2. Meeting(s) attended: 9/26/18

3. Discipline concerns: Dieticians - 3 positions have been cut due to budget cuts in this

fiscal year which is making it hard for the dieticians to do their jobs. Social Workers -

being asked to make up hours and getting reprimanded regarding time….being

watched/spied on. Rehabilitation Therapists are no longer getting RAP funds to cover

supplies/food needed for groups and special events. Psychologist - Tele psychiatry pilot

program is being implemented which means more court letters for the psychologist

with nothing being taken away and they are not being included in the conversations. 13

Psychologist down - 5 positions aren’t filled and the others are on light duty and

extended leave.

4. Facility concerns: High acuity on units, assaults on staff, short staff due to staff out on

workers compensation, unmanageable case loads, HPO minimizing staff assaults - they

are not taking cases to DA because they say that it won’t get picked up. Patients don’t

5. get arrested when charges are filed. ***The budget****which is taking a toll on all of

the disciplines and the members want something done about it. Maybe going to the

state capitol, talking to our legislatures etc...

6. Special projects:

7. Expense(s) incurred past 60 days: 0

8. Grievances/Complaints/Representational meeting:

(Who/What/Contract Article violated?)

9. Grievances/Complaints/Representational meeting WINs: Steward Emiko Taki helped

and mentored an RT dealing with issues with her supervisor. She got 100% of dieticians

to sign up for active membership before the Janus ruling. Steward Trevor Mackin has

been meeting with new employees and getting them membership cards during NEO.

He’s currently working with a member who has had an EEO complaint filed against her.

10. Hot topics: Hiring Freeze, OLES investigations, Nepotism form

11. Budget:


Prepared and Submitted by: Shukimba Carlis -Clinical Social Worker

Facility Chief Steward

January 2019 Membership Organizing Committee Report Function of Committee: Increasing the membership within the Local by informing and mobilizing members. The more members that get involved, the better! Chair of Committee: Belinda Devall – Northern Wanda Wullschleger - Southern Committee Members: Abdul Johnson Deborah Leong Stephenie Horta-Doub Mildred Ingram Eric Young Shukimba Carlis Yvette James Cheryl Kidd Amy Lingenfelter Assigned Staff: Cliff Leo Tillman, Jr. Action tasks: The target of this committee is to engage non-members, current members that have not filled out a new card and new employees. Below, as of October pay period, are the membership numbers. Members Members Full Time (FT): 3919 Members Part Time (PT): 103 Total Members: 4022

Non-Members Non Member FT: 1081 Non Member PT: 48 Total Non-Members: 1129 78.1% MEMBERSHIP Below, as of November pay period, are the membership numbers. Members Members Full Time (FT): 3943 Members Part Time (PT): 107 Total Members: 4050 Non-Members Non-Member FT: 1085 Non-Member PT: 45 Total Non-Members: 1130 78.2% MEMBERSHIP The numbers of the membership will fluctuate based on the In and Out of employees getting promoted, retiring or new hires. Membership based on North and South OCTOBER 2018 Mem Non Total Percent SoCal 2098 555 2653 79.10% NoCal 1924 574 2498 77.00% NOVEMBER 2018

Mem Non Total Percent SoCal 2104 570 2674 79.00% NoCal 1946 560 2506 78.00% Membership by Department DEPARTMENTS OCT - Mem OCT - Non Mem Nov - Mem Nov – Non Mem CALIFORNIA DEPT OF AGING 15 6 16 5 CDCR 1519 455 1526 452 CDCR/CCHCS 258 76 265 71 CONSUMER AFFAIRS 29 10 30 9 DEVELOPMENTAL SERVICES 104 39 102 38 EDUCATION 45 18 45 18 EMERGENCY MED SERVICES AUTHORITY 0 6 0 102 GENERAL SERVICES 1 0 1 0 HEALTH SERVICES 49 33 47 35 MENTAL HEALTH SERVICES 0 1 0 1 PUBLIC EMPL’S RETIREMENT SYS 0 2 0 2 DEPARTMENT OF PUBLIC HEALTH 56 18 56 20 REHABILITATION 462 137 470 131 SOCIAL SERVICES 519 128 522 146 DEPT OF STATE HOSPITALS 883 158 888 152 VETERANS AFFAIRS 82 42 82 43 TOTAL 4022 1129 4050 1130

Budget: Defer to Treasurer

Recommendations: Destroy old cards and distribute new cards. Continue on engaging non-members and current members on completing the current membership card/negotiations survey card. Respectfully Submitted, Belinda Devall, Northern Chair Wanda Wullschleger, Southern Chair

agenda: executive board meeting – saturday, january 12, …€¦ · agenda: executive board...

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