Agenda for CD/ED Task Force Meeting via Conference Call 05/04/15

3:00 pm- Welcome Conney Dahn 3:05 pm- Update on Initiative Developments Donna Phillips 3:10 pm- Implementing Activities Funding Proposal Beth Romans-Corsi Project SEARCH Addendum (see IAFP) Motion:

2nd: Motion Carried: Yes No Abstentions:

3:20 pm- Implementing Activities Funding Proposal Donna Phillips First Steps and Beyond Printing Motion:

2nd: Motion Carried: Yes No Abstentions:

3:25 pm- Invite Public Comment Conney Dahn 3:30 pm- Adjourn Conney Dahn Reminder of Upcoming Dates: Council Meeting- May 28-29 2015 Interim Call @ 3:00 pm- July 15, 2015 CDED Task Force Meeting- August 7, 2015 (Tampa, Airport Marriott)

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IMPLEMENTING ACTIVITIES FUNDING PROPOSAL

____ New Project __x_ Continuation Project ___ Addendum

Section One: Scope of Work Analysis

General Information

1. Name of Project Progressive Employment Practices ( Project SEARCH)

2. Date Submitted to Council for Approval

January 29, 2015 Addendum: May 29,2014

3. Submitted by Task Force Goal 11 Work Group (Employment and Transportation and Education Task Forces)

4. Collaborating Task Force Employment and Transportation and Education

5. Council Goal and Objectives Goal 11: In partnership with individuals with developmental disabilities, their families, advocates, and stakeholders the Council will conduct research and provide training and technical assistance to stakeholders to promote person centered transition planning, expand opportunities for post=secondary education and employment that meets the life goals of individuals with developmental disabilities. Objective 11: Provide training and technical assistance to key staff at each of the Project SEARCH High School Transition programs to build their capacity to support sustainability and stability of the programs.

6. Contract Period May 1, 2015- April 30, 2016

Programmatic Information

7. Need for the Project There are currently 20 Project SEARCH sites in Florida. Since 2007, Project Search in Florida has made significant progress in not only adding more sites but in gaining statewide backing from Vocational Rehabilitation and the Agency for Persons with Disabilities for funding and programmatic support. While the state has made substantial gains, there are still many opportunities to improve the likelihood that interns will gain positive employment outcomes upon completion of the Project SEARCH program. Currently, the Florida Project SEARCH sites average around 60% employment outcomes. While this figure is at least twice the national average for all transitioned age youth, the ultimate goal of Project SEARCH is 100% employment outcomes. One way to move the Florida sites closer to this goal is through ongoing communication and training. During the first five years, the Council funded a Project SEARCH statewide coordinator position. This individual facilitated networking among existing sites, as well as assistance for potential new sites. When the funding of the statewide coordinator ended, it was felt that funding technical assistance and training was important to ensure continued communication and training between the Florida

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Project SEARCH sites. The Council entered into contract with Health First, Inc. to provide this technical assistance and training. During the previous contract period the issue of funding streams was determined to be a critical area of need for training and information. This issue came to light during the recent funding constraints of Vocational Rehabilitation which resulted in a shutdown of services for a limited time. The Order of Selection was implemented which also brought forward the need for better communication between providers, school districts and Vocational Rehabilitation to ensure prospective Project SEARCH interns are eligible for services through Vocational Rehabilitation. The ability to have funding for conference calls and face to face meetings allowed stakeholders across the state to collaborate and share ideas on how to sustain the program when faced with a limited funding stream. Continued conversations and collaboration on sustainability are needed to ensure the success of the Project SEARCH programs in Florida. 8. Description of the Project The Cincinnati based Project SEARCH administrative team has developed tools and training based on the Project SEARCH fidelity model, including information on job coaching and job development, partnerships, and other effective strategies designed to help Project SEARCH sites have greater employment outcomes. It is equally important for sites to have the opportunity to communicate and share their own expertise around staffing, curriculum, best practice and other key learning’s. Forums for training and honest exchanges are critical for networking, open exchange of knowledge and problem solving. This project builds in elements of continuous improvement and training for new staff, as well as opportunities for exchanges between all Project SEARCH partners. It also allows for newly implemented Project SEARCH sites to join this learning community as they begin their programs. This project includes a combination of statewide meetings, formal trainings, and shorter electronic meetings or conference calls to be held on a regular basis to strengthen the existing project SEARCH network and build a statewide cohort whose mission is to partner with community stakeholders to train young adults with disabilities in a business led environment. Through this mission, they will increase the percentage of young adults with disabilities entering competitive employment, affect systems change, and continually raise aspirations for all stakeholders–including the families and interns themselves. 9. Project’s Services to be Provided

Statewide meeting Twice a year-October and January ( possibly to coincide with school district professional development)

• Current issues • Excerpts from training curricula

such as lean or 100% Employment Outcomes

• Sharing best practices and audit findings among Florida teams

• Team-building Tools • Job development and Job Coaching

strategies • Sustainability practices • Employability Curriculum

2 Day Training Addendum: 1 additional 2 day training for a total of two

August- before sites begin new school year In early summer for expansion sites

Teaching and Coaching for Success- intended for any new staff from sites; or new teachers, coaches, job developers or business liaisons from established sites.

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Conference call 2 times per year- October and April

Discuss any current issues affecting sites- staff can request agenda items. Project SEARCH (Cincinnati) staff will suggest certain topics s related to core model components.

10. Anticipated Outcomes of the Project (include the Outcome as stated in the State Plan for this Objective) Outcome 1: Key staff and partners of Project SEARCH sites will be trained on building capacity and sustainability. Outcome 2: Key staff and partners of Project SEARCH programs report an increase and knowledge and skills, in order to support and sustain the stability of the program as a result of the training and technical assistance. Outcome 3: As a result of key staff trained, there is an increase in the number of students with developmental disabilities completing the Project SEARCH program and employed at or above minimum wage Outputs:

• Number of students participating • Number of students employed • Number of staff trained • Surveys

Systems Change

11. Systems Change Model area addressed

Create knowledge base Select social strategies Create stakeholder will Support policy entrepreneurs Use unexpected events Other: This project will demonstrate that effective outcomes can lead to leveraging funding for sustainability among collaborating partners.

12. How will this project address the Systems Change Model?

This project provides evidence that fidelity to the Project SEARCH model and ongoing updates and training will improve student employment outcomes.

13. How are necessary collaborators and/or stakeholders engaged to support systems change?

All partners will be involved in meetings and calls and will support systems change through participation and possible leveraging of funding for sustainability.

Sustainability

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14. Plans for project beyond Council funding

This project will incorporate all stakeholders who benefit from Project SEARCH (i.e., Vocational Rehabilitation, Agency for Persons with Disabilities, Public Schools, providers and Business partners) and develop a plan for collaborative funding and sustainability based on successful out comes post-Council funding.

15. How will sustainability efforts be implemented?

This will be determined during the contract period, but likely via a Memorandum of Understanding.

Populations to be Served

16. Target population to benefit

Students with disabilities between the ages of 18-22.

17. How will this project address the needs of unserved and underserved populations?

Special attention will be paid to marketing and selection of students to ensure unserved and underserved populations are included.

18. How will cultural diversity be addressed?

Special attention will be paid to marketing and selection of students to ensure unserved and underserved populations are included.

Public Policy

19. What public policy effort(s) and impact will this project have?

Employment First Initiatives

20. How will this project contribute to the Council’s public policy efforts?

This project will contribute to the council’s Employment First Initiatives as the number of students with disabilities exiting school via completion of the Project SEARCH program will be engaged in competitive employment.

Project Evaluation

21. Brief description of Evaluation plan / activities for this project

Beyond evaluation activities required for the state plan and Council funding, project SEARCH collects national , state and by site data on employment outcomes and program completion in October and may. Florida specific data will be reported in November and June.

22. Evaluation Methods Check all that apply:

X X X X X

FDDC Customer Satisfaction form Work plan regularly updated Participation in mid-term review Formal QA/QI System State Plan Evaluation Methods:

23. FDDC Monitoring Check all that apply:

x X X X

Evaluate deliverables by Monitor and Program Manager Conduct mid-term review Advisory Committee oversight On-site review Participation in project activities Other:

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Communications/PR

24. How will communications/PR be utilized to market the project and/or its outcomes?

The Council’s listserv and other appropriate venues will be used to share information on meetings, trainings and conference calls.

25. Copyrighted material to be used

Project SEARCH copyrighted materials to be used as part of this project.

26. Communication/PR Materials to be Developed

Any communications or PR materials will developed will be approved by the Council prior to dissemination.

27. Potential audience for materials or PR efforts

X X X

FDDC Website or List Serv Relevant state agencies Relevant support or advocacy groups Legislators Media outlets Other:

28. Review Process Check all that apply:

X X X X

Task Force Program Manager Task Force Monitor Task Force Members Communication Coordinator Communications Committee Other:

Reviewers Comment Section: In preparation for the PP&E meeting, in the section below you may note some comments on building upon the project as described above or questions regarding the implementation of this project …………..

29. PP&E Member Comments

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IMPLEMENTING ACTIVITIES FUNDING PROPOSAL

Section Two: Background Information

Continuation or Sole Source Projects Only

30. Legal Applicant 31. Address 32. Phone 33. Email Address 34. FDDC Funding Year

Yr 1 Yr 2 Yr 3 Yr Yr

35. FDDC $ $ $ 13000.00 $13,000.00 $ $ 36. Match $ $ $ 4290.00 $4290.00 $ $ 37. Grand FDDC Total

$ $ 17290.00 $17290.00 $ $

38. Indicate the outcomes of previous project & indicate if met

Outcome 1: Key staff and partners of Project SEARCH sites will be trained on building capacity and sustainability. Met during collaboration and training at statewide meetings. Sustainability discussion is ongoing. Outcome 2: Key staff and partners of Project SEARCH programs report an increase and knowledge and skills, in order to support and sustain the stability of the program as a result of the training and technical assistance. Met during collaboration and training at statewide meetings. Waiting response of surveys from meeting attendees. Outcome 3: As a result of key staff trained, there is an increase in the number of students with developmental disabilities completing the Project SEARCH program and employed at or above minimum wage. National data is not yet available. Preliminary data from sites shows an increase in employment outcomes.

Continuation or Sole Source Projects Only: Addendum

30. Legal Applicant 31. Address 32. Phone 33. Email Address 34. FDDC Funding Year

Yr 1 Yr 2 Yr 3 Yr Yr

35. FDDC $ $ $ 13000.00 $18,000.00 $ $ 36. Match $ $ $ 4290.00 $6000.00 $ $ 37. Grand FDDC Total

$ $ 17290.00 $24000.00 $ $

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Procurement

39. Procurement Method Targeted RFP to existing Florida Project SEARCH sites 40. Procurement Justification 41. FDDC Funds Requested $13,000.00 42. Match $4290.00 43. Total $17290.00

Procurement : Addendum

39. Procurement Method Targeted RFP to existing Florida Project SEARCH sites 40. Procurement Justification 41. FDDC Funds Requested $18,000.00 42. Match $6000.00 43. Total $24,000.00

Estimated Budget

44. Category FDDC Funds Match Match Source Total Cost Personnel $6000.00 $4290.00 FTE Travel $3106.00 Curriculum $3600.00 Misc. $294.00 TOTAL $13,000.00

Estimated Budget :Addendum

44. Category FDDC Funds Match Match Source Total Cost Personnel $9500.00 $6000.00 FTE Travel $4000.00 Curriculum $4200.00 Misc. $300.00 TOTAL $18,000.00

Budget Justification

45. Personnel percentage of time on project

Donated match time of FTE

46. Travel Consultant from national Project SEARCH to conduct required trainings

47. Personnel Fringe

Reviews and Approvals

48. Program Manager 49. Task Force 50. Date Task Force Review 51. Date Task Force Approved 52. Task Force Comments or Stipulations

Attachments – Continuation Projects Only

Work Plan Provider Performance Evaluation Attachment A - Assurances Conflict of Interest Forms Signed Note: All members who have a conflict of interest must sign and recuse themselves from the

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presentation and discussion.

Attachments – Sole Source Projects Only

Attachment A - Assurances Conflict of Interest Forms Signed Note: All members who have a conflict of interest must sign and recues themselves from the presentation and discussion.

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REQUEST FOR FDDC FUNDING

Attachment A

DISCLAIMER I hereby certify that the facts and information contained in this application and any follow-up document (s) specifying that this agency is not in receipt of funds from other Federal sources covering any portion or facet of the project submitted for funding are true and correct to the best of my knowledge, information and belief. I further understand that if it is subsequently determined that this is not correct, the grant funded under 42 U.S.C.S 6000 et seq., as amended, may be revoked in whole or in part, and penalties which may be imposed by law or applicable regulations. Name of Agency __________________________________________________ Signature of Authorized Official _______________________________________ Title ____________________________________________________________ Date ____________________________________________________________

STATEMENT OF ACCEPTANCE OF TERMS AND CONDITIONS

I, (Name) ________________________________________________________________ (Title)__________________________________________________________________ as an authorized representative of (provider) ________________________________________________________________________ agree to accept all the terms and conditions of the provision of services as described in the Request for DD Funding and also agree to accept the additional terms and conditions as specified in the Council’s standard model contract and the Council’s model Attachment I also included in the: Request for DD Funds _______RFP________ITN_____________

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IMPLEMENTING ACTIVITIES FUNDING PROPOSAL

__X__ New Project ___ Continuation Project ___ Addendum

Section One: Scope of Work Analysis

General Information

1. Name of Project First Steps and Beyond Printing Project

2. Date Submitted to Council for Approval

May 28, 2015

3. Submitted by Task Force Child Development and Education

4. Collaborating Task Force

5. Council Goal and Objectives Goal 2: In partnership with individuals with developmental disabilities, their families, caregivers and stakeholders, the Council will provide information on policies, laws, programs, resources, and issues to enable members of the developmental disabilities community to advocate for themselves and others and to address needs important to supporting meaningful participation in all aspects of life. Objective 2.4: Provide access to 100% of Council products to individuals with developmental disabilities, their families, and stakeholders across Florida.

6. Contract Period Printing will be done in June of 2016

Programmatic Information

7. Need for the Project First Steps: A Guide for Parents of Children with Developmental Disabilities was first published by the FDDC in 2006. This publication is a reliable and valuable resource of information that can provide guidance to parents who are beginning the journey of nurturing a child with a developmental disability. Popular for its instructive components such as diagnosis, family adjustment, defining developmental disabilities, rights and responsibilities, financial matters, and educational resources, First Steps is one of the FDDC’s most widely requested and disseminated publications. The guide is currently being edited to enhance the 2006 version of the First Steps publication in order to provide parents of children with developmental disabilities a resource that supplies information, guidance and support. The project includes 3000 copies in English and 500 copies in Spanish. Considering the popularity of this guide, and the additional value that will be added through updates, the demand for copies will be considerable.

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8. Description of the Project This project will allow an additional 12,000 to 15,000 copies of the First Steps and Beyond guide to be printed and disseminated. (Exact number of copies to be determined at the time of quote procurement.) 9. Project’s Services to be Provided

This project will not have a provider. Products that result from this phase of the project will be accomplished through procurement. Those services will include printing coil-bound copies of the guide in both English and Spanish.

10. Anticipated Outcomes of the Project (include the Outcome as stated in the State Plan for this Objective)

Outcome 1: There will be an increase each year in the number of Floridians accessing Council products. Outcome 2: There will be an increase in the ability of Floridians, especially members of the developmental disability community, to advocate for themselves and others and/or address a need that supported their meaningful participation in all aspects of life as a result of Council products.

Systems Change

11. Systems Change Model area addressed

X Create knowledge base Select social strategies Create stakeholder will Support policy entrepreneurs Use unexpected events Other:

12. How will this project address the Systems Change Model?

Improve the knowledge base – Providing an easily accessible resource for parents of children with disabilities that can guide families to the necessary resources they need to support their children’s current and future needs.

13. How are necessary collaborators and/or stakeholders engaged to support systems change?

Council staff will work with various agencies and organizations, such as the Bureau of Exceptional Education Student Services, Parent Centers, Florida Diagnostic and Learning Resources System, and Early Steps to communicate the availability of the newly revised guide.

Sustainability

14. Plans for project beyond Council funding

N/A

15. How will sustainability efforts be implemented?

N/A

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Populations to be Served

16. Target population to benefit

Parents and family members of children with developmental disabilities as well as the children themselves.

17. How will this project address the needs of unserved and underserved populations?

This publication will be available in English and Spanish. It will be distributed to families of all economic and geographical groups.

18. How will cultural diversity be addressed?

This publication will be culturally sensitive and will include photographs that represent multiple ethnicities and cultures.

Public Policy

19. What public policy effort(s) and impact will this project have?

The Council supports initiatives that strengthen early intervention programs, promote child development and education, and promote inclusion of students with developmental disabilities in general education classrooms.

20. How will this project contribute to the Council’s public policy efforts?

This publication will assist parents as they advocate for their children to promote the best possible outcomes for meaningful life experiences.

Project Evaluation

21. Brief description of Evaluation plan / activities for this project

Formative Evaluation: The FDDC Program Manager will oversee the printing project and ensure high quality. Summative Evaluation: Include within the publication a link to a survey where users can share how the guide was used and provide feedback on the content.

22. Evaluation Methods Check all that apply:

X

FDDC Customer Satisfaction form: Include within the publication a link to a survey where users can share their use of the material and feedback on the content. Work plan regularly updated Participation in mid-term review Formal QA/QI System State Plan Evaluation Methods: Track the distribution of the publication; Analyze survey data obtained from the link provided within the guide itself.

23. FDDC Monitoring Check all that apply:

X

Evaluate deliverables by Monitor and Program Manager Conduct mid-term review Advisory Committee oversight On-site review Participation in project activities Other: Program Manager will review and ensure a quality publication.

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Communications/PR

24. How will communications/PR be utilized to market the project and/or its outcomes?

Council staff will work closely with the Communications Coordination to develop communication materials and ensure that the publication is accessible.

25. Copyrighted material to be used

None

26. Communication/PR Materials to be Developed

Press release, email alert, social media postings; and download access on FDDC website

27. Potential audience for materials or PR efforts

X X X X X

FDDC Website or List Serv Relevant state agencies Relevant support or advocacy groups Legislators Media outlets Other: TBA

28. Review Process Check all that apply:

X X

Task Force Program Manager Task Force Monitor Task Force Members Communication Coordinator Communications Committee Other:

Reviewers Comment Section: In preparation for the PP&E meeting, in the section below you may note some comments on building upon the project as described above or questions regarding the implementation of this project …………..

29. PP&E Member Comments

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IMPLEMENTING ACTIVITIES FUNDING PROPOSAL

Section Two: Background Information

Continuation or Sole Source Projects Only

30. Legal Applicant 31. Address 32. Phone 33. Email Address 34. FDDC Funding Year

Yr 1 Yr 2 Yr 3 Yr Yr

35. FDDC $ $40,000 $ $ $ $ 36. Match $ $ $ $ $ $ 37. Grand FDDC Total

$40,000 $ $ $ $

38. Indicate the outcomes of previous project & indicate if met

Procurement

39. Procurement Method Request for Bids 40. Procurement Justification 41. FDDC Funds Requested $40,000 42. Match 43. Total $40,000

Estimated Budget

44. Category FDDC Funds Match Match Source Total Cost Printing $40,000 $40,000 TOTAL $40,000 $40,000

Budget Justification

45. Personnel percentage of time on project

NA

46. Travel NA

47. Personnel Fringe NA

Reviews and Approvals

48. Program Manager Donna Phillips 49. Task Force Child Development and Education 50. Date Task Force Review May 4, 2015 51. Date Task Force Approved May 4, 2015 (scheduled) 52. Task Force Comments or Stipulations

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Attachments – Continuation Projects Only

Work Plan Provider Performance Evaluation Attachment A - Assurances Conflict of Interest Forms Signed Note: All members who have a conflict of interest must sign and recuse themselves from the presentation and discussion.

Attachments – Sole Source Projects Only

Attachment A - Assurances Signed Conflict of Interest Forms Signed Note: All members who have a conflict of interest must sign and recues themselves from the presentation and discussion.

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