agenda for council meeting - mid murray council minute book pages 12834 – 12836. 12801/1 cr taylor...

2795. 8/8/2011

MID MURRAY COUNCIL ===================

MINUTES OF THE MEETING OF COUNCIL HELD

IN THE COUNCIL CHAMBERS, MAIN STREET, CAMBRAI

ON MONDAY 8 AUGUST 2011

PRESENT: Mayor D J Burgess, Councillors K P Myers, I K Bormann, M K Jennings, P J Milsom, J W Hall, J L Howie, D J Peake, K B Sayers, P J Raison and B J Taylor. IN ATTENDANCE: Mr D H Gollan, Chief Executive Officer, Mr R S Bourne, Director, Corporate & Financial Services, Mr K L Goldstone, Director, Development & Environmental Services, Mr M Bartsch, Acting Director, Infrastructure Services, Mrs R G Sloper, Minute Secretary.

COMMENCEMENT AND WELCOME: 9-30 A M The Mayor declared the meeting open and welcomed all present. APOLOGY: Was received from Cr K E Yeates. 12795/1 Cr Bormann moved that the apology be received. Seconded Cr Raison. CARRIED. CONFIRMATION OF PREVIOUS MINUTES: (Page 12734 & Confidential Minutes Page 605 – 11/7/2011) 12795/2 Cr Sayers moved that the Minutes of the Council Meeting held on the 11 July 2011 be taken as read and confirmed, subject to the following alteration to resolution number 12745/5 – “Nodosa Road” to be altered to “Nodosa Lane”. Seconded Cr Jennings. CARRIED. BUSINESS DEFERRED: Nil. REPORTS BY OFFICERS INFRASTRUCTURE SERVICES REPORT: See Minute Book Pages 12812 – 12814. 12795/3 Cr Myers moved that the report be received. Seconded Cr Milsom. CARRIED.

8/8/2011

BUSINESS ARISING FROM REPORT:

Roads to Recovery Jobs For 2011/12: 12796/1 Cr Myers moved that the roads listed in the Infrastructure Services Report Item 6.1.2 be approved as Roads to Recovery projects for 2011/12. Seconded Cr Bormann. CARRIED. Correspondence – Department for Transport, Energy and Infrastructure: 12796/2 Cr Milsom moved that the Department for Transport, Energy and Infrastructure be advised that Council agrees with the concept of lowering the speed limit but queries the logic behind the lowering of the speed limit on a good quality road like the Tungkillo Road. Seconded Cr Raison. CARRIED. OTHER INFRASTRUCTURE SERVICES BUSINESS: Correspondence – Department for Transport, Energy and Infrastructure: Re: Rural Names in Walker Flat. Advising that the road name process has resulted in the naming of the whole road between Mount Pleasant and Walker Flat as Angas Valley Road. A copy of the letter had been provided to all members. 12796/3 Cr Milsom moved that the community groups at Walker Flat, including the Ridley Group CFS, Walker Flat CFS and Mannum Ambulance, be consulted regarding the road name change to Angas Valley Road. Further resolved that contact be made with the Department for Transport, Energy and Infrastructure if the Community groups indicate their preference is for the road name to be left as it was prior to the recent name change to Angas Valley Road. Seconded Cr Hall. CARRIED. DEVELOPMENT & ENVIRONMENTAL SERVICES REPORT: See Minute Book Pages 12815 – 12823. 12796/4 Cr Howie moved that the report be received. Seconded Cr Myers. CARRIED. BUSINESS ARISING FROM REPORT: Morgan Riverfront Reserve – Drainage: 12796/5 Cr Myers moved that the matter be deferred. Seconded Cr Sayers. CARRIED.

8/8/2011

BUSINESS ARISING FROM REPORT CONT’D: Hogwash Bend Conservation Park:

12797/1 Cr Myers moved that Council endorse the proposal to proclaim designated Crown land in the Hundred of Cadell as the Hogwash Bend Conservation Park and the Department of Environment & Natural Resources be advised accordingly. Seconded Cr Raison. CARRIED. River Murray High Energy Action Campaign:

12797/2 Cr Milsom moved that

(1) Mid Murray Council supports the aims and objectives of the River Murray High

Energy Action Campaign;

(2) Mid Murray Council pledges a contribution of $1,000 towards the River Murray High Energy Action Campaign;

(3) Mid Murray Council withholds support of the proposed “No Wash” zones pending

the receipt of further information to allay its concerns.

Seconded Cr Sayers.

Amendment: 12797/3 Cr Howie moved that

(1) Mid Murray Council supports the aims and objectives of the River Murray High

Energy Action Campaign;

(2) Mid Murray Council withholds support of the proposed “No Wash” zones pending the receipt of further information to allay its concerns.

and when further information has been received, Council decide on whether or not to contribute to the Campaign. Lapsed for want of Seconder. The Motion was put and was Carried. CORPORATE AND FINANCIAL SERVICES REPORT: See Minute Book Pages 12824 – 12833. 12797/4 Cr Raison moved that the report be received. Seconded Cr Taylor. CARRIED.

8/8/2011

BUSINESS ARISING FROM REPORT: Financial Report

Bank Reconciliation Statement as at 31 July 2011

12798/1 Cr Sayers moved that the bank reconciliation statement as at 31 July 2011 of $670,722.42 credit be received. Seconded Cr Bormann. CARRIED. Community Grants: 12798/2 Cr Taylor moved that Council make the following Community Grants available:

Organisation Project Amount Lions Club of Ridley Transport to Seniors & $500.00

Isolated Persons Christmas dinner

Mannum Community Ongoing printing & distribution $500.00 Magazine of the Mannum Mag

Mannum Soccer Club Towards purchase of a field $500.00

dry line marker

Ponde Hall Inc Towards upkeep & $500.00 maintenance of Ponde Hall

Swan Reach Golf Club Kitchen Rangehood $500.00 Swan Reach Area School Swan Reach Area School $500.00

Anniversary Committee 50th Anniversary Celebrations

Nildottie Progress Towards airconditioner $500.00 Association installation

Black Hill Public Hall 100th Year Celebration $500.00

Cambrai Area School Cricket Towards Primary School $500.00

Team / Cambrai Cricket Club cricket team

Towitta Park Towards new windows $500.00

Cambrai Agricultural Termite destruction $495.00 Museum Inc

Mannum Agricultural Towards Country Music Band $500.00

Show Society for the Annual Mannum Show

Swan Reach Area Austdrive & Stay $500.00 School Alive Project

Mannum Progress Maintenance of Christmas $500.00

Association Inc Pageant Float Seconded Cr Sayers. CARRIED.

8/8/2011

BUSINESS ARISING FROM REPORT CONT’D: Mannum Senior Citizens Club Inc – Lease: 12799/1 Cr Peake moved that a new lease be granted to the Mannum Senior Citizens Club Inc for the premises known as the “Mannum Senior Citizens’ Clubrooms and Kitchen” for a period of ten (10) years and that the Mayor and Chief Executive Officer be authorised to sign and seal the lease documents. Seconded Cr Hall. CARRIED. Vodafone Lease, Morgan:

12799/2 Cr Myers moved that a lease be granted to Vodafone Network Pty Ltd for a portion of Lot 6, Centenary Road for a period of five (5) years, with the option of three further terms of five (5) years each and that the rent fee be charged from the commencement of the fit out period and that Vodafone be responsible for all legal costs associated with the lease. Further resolved that the Mayor and Chief Executive Officer be authorised to sign and seal the lease and associated documents. Seconded Cr Raison. CARRIED. Mannum Dock Museum Board: 12799/3 Cr Jennings moved that the budget for 2011/2012 submitted by the Mannum Dock Museum Board be approved by Council and the Board is hereby authorised to operate in accordance with that approved budget. Seconded Cr Myers. CARRIED. Swan Reach Soldiers Memorial Bowling Club Inc: 12799/4 Cr Milsom moved that Council offer the Swan Reach Soldiers Memorial Bowling Club Inc an interest free loan of $8,000-00 for a period of four (4) years to assist in financing the installation of a solar panel system, subject to the Club entering into a written agreement to repay the loan. Seconded Cr Myers. CARRIED. CONFIDENTIAL ITEM – SUPPLY OF DATA RADIO NETWORK EQUIPMENT: TENDER T.16.R – 10/11: Confidential item pursuant to Section 90 –

90 (3)(k) – tenders for the supply of goods, the provision of services or the carrying out of works

8/8/2011

CONFIDENTIAL ITEM – SUPPLY OF DATA RADIO NETWORK EQUIPMENT: TENDER T.16.R – 10/11 CONT’D: 10-12 AM 12800/1 Cr Jennings moved that (1) Under the provision of Section 90(2) and (3)(k) of the Local Government Act

1999 an order be made that with the exception of Mr Dean Gollan, Mr Robin Bourne, Mr Kelvin Goldstone, Mr Murray Bartsch and Mrs Rose Sloper, all other persons present and the public be excluded from attendance at the meeting in order to receive a report and to consider matters under Section 90 (3)(k).

(2) The Mid Murray Council is satisfied that it is reasonably foreseeable that the public disclosure or discussion of the information at the meeting could cause significant damage to the interest of Council, because of the public disclosure or discussion relating to the subject could reasonably be expected to present an unreasonable disclosure of information concerning the personal affairs of any person.

(3) Accordingly, on this basis, the principle that meetings of Mid Murray Council should be conducted in a place open to the public has been outweighed by the need to keep the discussion confidential.

Seconded Cr Bormann. CARRIED.

10-14 AM 12800/2 Cr Hall moved that pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that Confidential Minutes 12 - 622 of the meeting held on 8 August 2011, the Supply of Data Radio Network Equipment: Tender T.16.R – 10/11 report, the schedule of unsuccessful tenders and all discussions relating to the matter which was considered in confidence pursuant to Section 90(2) and (3)(k) remain confidential for a period at the discretion of the Chief Executive Officer and subject to 12 monthly reviews. Seconded Cr Taylor. CARRIED. BUSINESS ARISING FROM CORPORATE AND FINANCIAL SERVICES REPORT CONT’D: Supply of Data Radio Network Equipment: Tender T.16.R – 10/11: 12800/3 Cr Sayers moved that Council accept the Tender from MIMP Computer Cable Pty Ltd for the supply of Microwave Data Radio equipment for the upgrade of Mid Murray Council’s backbone Data Radio Network. Seconded Cr Howie. CARRIED.

12800/4 Cr Raison moved that Council give the Chief Executive Officer authority to negotiate with the incumbent installation and support company, MIMP Computer Cable Pty Ltd, in relation to installation support and project management for the upgrade of Mid Murray Council’s backbone Data Radio Network. Seconded Cr Sayers. CARRIED.

8/8/2011

CHIEF EXECUTIVE OFFICER’S REPORT: See Minute Book Pages 12834 – 12836. 12801/1 Cr Taylor moved that the report be received. Seconded Cr Jennings. CARRIED. BUSINESS ARISING FROM REPORT: Former Mannum Primary School Building: 12801/2 Cr Jennings moved that expressions of interest be called for the lease and use of the former Mannum Primary School building. Seconded Cr Raison. CARRIED. MAYOR’S REPORT: See Minute Book Page 12837. 12801/3 Cr Jennings moved that the report be received. Seconded Cr Raison. CARRIED. ELECTED MEMBERS’ REPORTS: Cr Bormann: Cr Bormann reported on her attendance at the following meetings and functions – Truro and Districts Community Association Inc meeting, Truro, Mid Murray LAP meeting, Cambrai, Murray Darling Association meeting, Murray Bridge, Guest Speaker at Aged Care, Mannum, Sedan Rural Community Access Service meeting, Sedan, Keyneton Hall Committee meeting, Keyneton, Cambrai School/Community Library Board meeting, Cambrai, SA Recreational Trails Inc meeting, Mount Pleasant, Murray and Mallee Local Government Association meeting, Renmark. Cr Jennings: Cr Jennings reported on her attendance at the following meetings and functions –Waste Management Advisory Committee meeting, Mannum, Country Arts SA Board of Management meeting, Strategic Planning and Development Policy Committee meeting, Sedan Recreation Park, meeting re: Mid Murray Meander tourism project, Cambrai, meeting re: Sedan community website, Sedan Rural Community Access Committee meeting, Sedan, meeting with Shane Thompson and Richard Seidel, Country Arts SA re: Youth Arts activities/strategic partnerships, Cambrai School/Community Library Board meeting, Cambrai, meeting with Julia Lloyd re: Cambrai Community Market. Cr Hall: Cr Hall reported on his attendance at the following meetings and functions – Mannum Caravan Park Committee meeting, Mannum. Cr Milsom: Cr Milsom reported on his attendance at the following meetings and functions – Walker Flat CFS AGM, Walker Flat, Waste Management Advisory Committee meeting, Mannum, Ridley CFS Group meeting, Cambrai, Nildottie Progress Association meeting, Nildottie, Murray Mallee Transport Advisory Committee meeting, Tailem Bend, Neighbourhood Watch meeting, Mannum.

8/8/2011

ELECTED MEMBERS’ REPORTS CONT’D: Cr Peake: Cr Peake reported on his attendance at the following meetings and functions – Lower River Murray Reference Group meeting, Murray Bridge, Murray Darling Association Region 6 meeting, Murray Bridge, Waste Management Advisory Committee meeting, Mannum, Stormwater damage inspection, Swan Reach, Swan Reach Progress Association meeting, Swan Reach, Scotts Creek Road Committee meeting, Morgan, Windfarm tour, Clements Gap. Cr Sayers: Cr Sayers reported on his attendance at the following meetings and functions – Eudunda Aged Care Hostel meetings, Waste Management Advisory Committee meeting, Mannum, Pilot Group Murray Mallee Group meetings, Waikerie & Berri, Swan Reach Community Health Centre Committee meeting, Phillips Street, Swan Reach water damage inspection, Scotts Creek Road Committee meeting, Morgan, Aminya/Mid Murray Homes meeting, Blanchetown Hall Committee meeting. Cr Raison: Cr Raison reported on his attendance at the following meetings and functions – Waste Management Advisory Committee meeting, Mannum, Mannum Caravan Park Committee meeting, Mannum, meeting with Bendigo Bank re: Community involvement, Randell Ward Members’ meeting with Dean Gollan, Mannum, Aminya Board meeting. Cr Howie: Cr Howie reported on his attendance at the following meetings and functions – Development Assessment Panel meeting, Mannum, Waste Management Advisory Committee meeting, Mannum, Mannum Caravan Park Committee meeting, Mannum, Mannum Waters Working Group meeting, Mannum, Collier Park Management Committee meeting & AGM, Palmer, meeting with Department for Water re: Riverbank slumping at Caloote Landing, meeting with Geoff Simons re: Belvedere Road cattle underpass. Cr Taylor: Cr Taylor reported on his attendance at the following meetings and functions – Mannum Agricultural Society AGM, Mannum, Mannum Leisure Centre Board of Management meeting, Mannum, Council workshop, Cambrai, LGA conference, Adelaide, Windfarm tour to Red Hill. Cr Myers: Cr Myers reported on his attendance at the following meetings and functions since the June meeting – Council workshop, Cambrai, Morgan/Cadell Community Transport Committee meeting, PS Canally trip, Mildura to Berri, Development Assessment Panel meeting, Swan Reach stormwater meeting, Mayor’s LGA training, Adelaide, Murray and Mallee Local Government Association meeting, Renmark.

12802/1 Cr Peake moved that the elected members’ reports be received. Seconded Cr Howie. CARRIED.

8/8/2011

QUESTIONS WITHOUT NOTICE – COUNCILLORS 10-52 A M 12803/1 Cr Bormann moved that the meeting adjourn for morning tea. Seconded Cr Sayers. CARRIED. 11-06 A M 12803/2 Cr Bormann moved that the meeting resume. Seconded Cr Myers. CARRIED. QUESTIONS WITH NOTICE – COUNCILLORS: Nil. NOTICES OF MOTION: Nil. DEPUTATIONS: Rocky Warren, Council representative on the Murray Mallee Bushfire Management Committee:

The Mayor reported that Rocky Warren, Council’s Fire Prevention Officer and Council representative on the Murray Mallee Bushfire Management Committee, would attend the meeting at 12 noon and address Council in relation to the changes to the boundaries of the Mt Lofty Fire Ban district. PETITIONS: Nil. MINUTES FROM COMMITTEES MANNUM LEISURE CENTRE MANAGEMENT COMMITTEE

:

12803/3 Cr Myers moved that the Minutes of the Mannum Leisure Centre Management Committee meeting held on the 20 July 2011, be received. Seconded Cr Sayers. CARRIED. MANNUM CARAVAN PARK COMMITTEE: 12803/4 Cr Howie moved that the Minutes of the Mannum Caravan Park Committee meeting held on the 18 July 2011, be received. Seconded Cr Raison. CARRIED.

8/8/2011

MANNUM CARAVAN PARK COMMITTEE CONT’D: 12804/1 Cr Hall moved that the following recommendations from the meeting of the Mannum Caravan Park Committee held on the 18 July 2011, be adopted by Council -

Top Tourist Parks Chain: 12789/3 Mrs Mead moved that it be recommended to Council that the Mannum Caravan Park become a member of the Top Tourist Parks chain. Seconded Cr Hall. CARRIED. Cabins and Annual Fees: 12789/4 Cr Hall moved that it be recommended to Council that the following schedule of fees for cabins and annuals be adopted –

Seconded Mr Donaldson.

CARRIED.

Seconded Cr Raison. CARRIED.

MID MURRAY COUNCIL COMMUNITY WASTEWATER MANAGEMENT SYSTEMS (CWMS) ADVISORY COMMITTEE: Nil.

MID MURRAY COUNCIL BUILDING FIRE SAFETY COMMITTEE: Nil. MID MURRAY COUNCIL OCCUPATIONAL HEALTH, SAFETY AND WELFARE COMMITTEE: Nil.

Units Description Current New New Peak 1 Standard Cabin $62 $62 $72 8 Budget Ens. Cabin $78 4 x $84 $94 4 x $78 $88 3 Parkview Cabins $98 $98 $108 1 Access Cabin $98 $98 $108 4 2 Bdrm Ens Cabin $98 $98 $108 3 Riverview Villa $110 $115 $130 4 Riverfront Villa $120 $130 $150 2 Executive Spa Cabin $145 1 x $130 $145 1 x $145 $160 Additional Adult $11.50 $11.50 $11.50 New Inclusive Rate $17.00 $17.00 Child $8.50 $8.50 $8.50 New Rate $14.00 $14.00 Bunkhouse $17 $17 $17

Annuals On terms $2600 $2700

One payment $2500 $2600

8/8/2011

MID MURRAY AND KAROONDA EAST MURRAY DISTRICT COUNCILS PLANT COMMITTEE: Nil.

MANNUM DRY ZONE WORKING GROUP: 12805/1 Cr Sayers moved that the Minutes of the Mannum Dry Zone Working Group meeting held on the 4 July 2011, be received. Seconded Cr Bormann. CARRIED. MID MURRAY COUNCIL DISABILITY ACCESS REVIEW ADVISORY COMMITTEE: Nil. MID MURRAY COUNCIL DEVELOPMENT ASSESSMENT PANEL: 12805/2 Cr Myers moved that the Minutes of the Mid Murray Council Development Assessment Panel meeting held on the 18 July 2011, be received. Seconded Cr Howie. CARRIED. BLANCHETOWN RURAL TRANSACTION CENTRE COMMITTEE: Nil.

TRURO PROJECTS ADVISORY COMMITTEE: Nil. MANNUM DOCK MUSEUM BOARD: 12805/3 Cr Jennings moved that the Minutes of the Mannum Dock Museum Board meeting held on the 26 July 2011, be received. Seconded Cr Hall. CARRIED. A copy of the Operational Guidelines, which include the changes made at the 11 July Council meeting, were provided to all members. 12805/4 Cr Sayers moved that the Operational Guidelines for the Mannum Dock Museum which include the changes made by Council at the meeting held on 11 July 2011 be adopted by Council, subject to 7 (2) being altered to read –

7 (2) Tenure of the 7 board positions appointed by the Mid Murray Council will be 12 months for 3 members and 2 years for 4 members. Retiring members will be eligible for re-election.

Seconded Cr Raison. CARRIED. MORGAN MUSEUM BOARD: 12805/5 Cr Milsom moved that the Minutes of the Mid Murray Council Morgan Museum Board meeting held on the 19 July 2011, be received. Seconded Cr Jennings. CARRIED.

806. 8/8/2011

SWAN REACH COMMUNITY HEALTH CENTRE COMMITTEE: 12806/1 Cr Sayers moved that the Minutes of the Mid Murray Council Swan Reach Community Health Centre Committee meeting held on the 22 July 2011, be received. Seconded Cr Jennings. CARRIED. 12806/2 Cr Sayers moved that the following recommendations from the meeting of the Mid Murray Council Swan Reach Community Health Centre Committee held on the 22 July 2011, be adopted by Council –

Date, Time and Place of Meetings: 31/3 J Pridham moved that it be recommended to Council that the Swan Reach Community Health Centre Committee meetings be held every six (6) months. Seconded Cr Sayers. CARRIED. Swan Reach Community Health Centre Operational Conditions: 32/1 L Dettloff moved that it be recommended to Council that the Operational Conditions be amended as follows – Membership The Committee will be comprised of 6 members appointed by Council in the following manner:

• One member of Council • One staff member of Mid Murray Council appointed by the Chief

Executive Officer, who shall be the Secretary • One representative from the Angaston Medical Centre • Three representatives from the Swan Reach Community

A representative from the Waikerie Health Service will be invited to attend the meetings but they will not form part of the quorum. The term of office of each member will be the same as the term of office of members of Council. Meeting Procedures: The meeting procedures to be adopted are as contained in Part 2 of the Local Government (Procedures at Meetings) Regulations. The Committee shall appoint a Chairperson and Deputy Chairperson at its first meeting. Meetings must be held at least six monthly on a date and time determined by the Committee and at a location determined by the Committee. Seconded J Pridham. CARRIED. Building Security: 33/2 G Barlow moved that it be recommended to Council that the locks on the entrance to the building and to the Doctor’s room be changed. Seconded Dr Griscti. CARRIED.

8/8/2011

SWAN REACH COMMUNITY HEALTH CENTRE COMMITTEE CONT’D:

Insulation Hazard in Roof of Building: 34/1 G Barlow moved that it be recommended to Council that a contractor be engaged to remedy the hazards relating to the insulation and down lights within the roof area. Seconded L Dettloff. CARRIED. Consulting Room 3: 34/2 R Warren moved that it be recommended to Council that a Contractor be engaged to undertake repairs to the wall in Consulting Room 3 at the Swan Reach Community Health Centre. Seconded J Pridham. CARRIED. Pathway Drain: 34/3 R Warren moved that it be recommended to Council that staff from Council’s Maintenance section be requested to clean the drains and gutters in the Swan Reach Community Health Centre. Seconded J Pridham. CARRIED.

Seconded Cr Howie. CARRIED.

MID MURRAY COUNCIL RESERVES MANAGEMENT ADVISORY COMMITTEE: Nil.

MID MURRAY COUNCIL AUDIT COMMITTEE: 12807/1 Cr Bormann moved that the Minutes of the Mid Murray Council Audit Committee meeting held on the 7 July 2011, be received. Seconded Cr Sayers. CARRIED. MID MURRAY COUNCIL WASTE MANAGEMENT ADVISORY COMMITTEE: 12807/2 Cr Milsom moved that the Minutes of the Mid Murray Council Waste Management Advisory Committee meeting held on the 18 July 2011, be received. Seconded Cr Hall. CARRIED.

8/8/2011

MID MURRAY COUNCIL WASTE MANAGEMENT ADVISORY COMMITTEE CONT’D: 12808/1 Cr Sayers moved that the following recommendations from the meeting of the Mid Murray Council Waste Management Advisory Committee held on the 18 July 2011, be adopted by Council -

Bin Bank at Ponde: 31/1 Cr Raison moved that it be recommended to Council that a survey be carried out of the local residents to ascertain their thoughts as to whether the bin bank should remain or whether they are prepared to use the weekly token system for the Waste Transfer Station at Mannum. The survey to also ascertain if local residents may wish to revisit the concept that Solo Waste will include them in a weekly pickup at a certain price if the bin bank was removed. Seconded Cr Sayers. CARRIED. Kerbside Recycling Collection Service – Tenders: 31/2 Cr Burgess moved that it be recommended to Council that Solo Waste be selected as the preferred tenderer for the kerbside recycling collection service, subject to further decision by Council. Seconded Cr Jennings. CARRIED. Bin Bank on Purnong Road: 32/1 Cr Jennings moved that it be recommended to Council that the structure and bin bank on Purnong Road be removed and that residents in the vicinity be issued the token system for household refuse and advised of the Solo Waste individual pickup service option. Seconded Cr Sayers. CARRIED.

Seconded Cr Hall. CARRIED. BLANCHETOWN HEALTH AND AGED CARE CENTRE COMMITTEE: Nil. STRATEGIC PLANNING AND DEVELOPMENT POLICY COMMITTEE: Nil. COLLIER PARK MANAGEMENT COMMITTEE: 12808/2 Cr Howie moved that the Minutes of the Collier Park Management Committee Annual General meeting held on the 21 July 2011, be received. Seconded Cr Taylor. CARRIED. 12808/3 Cr Howie moved that the Works Department investigate the alternatives for reducing the dust and dirt being tracked into the kitchen. Seconded Cr Hall. CARRIED.

8/8/2011

MORGAN/CADELL COMMUNITY TRANSPORT COMMITTEE: 12809/1 Cr Myers moved that the Minutes of the Morgan/Cadell Community Transport Committee meeting held on the 6 July 2011, be received. Seconded Cr Sayers. CARRIED. MID MURRAY COUNCIL MANNUM SPORT AND RECREATION PRECINCT WORKING PARTY: Nil. MID MURRAY COUNCIL MANNUM MAIN STREET COMMITTEE: Nil. INTEGRATED WATER MANAGEMENT PLAN WORK GROUP: Nil. CORRESPONDENCE FOR INFORMATION ONLY: Mannum Community Centre Steering Committee:

Being Minutes of meeting held 21 June, 2011.

A copy of the minutes are attached.

12809/2 Cr Sayers moved that the above correspondence be received and noted. Seconded Cr Myers. CARRIED. LATE CORRESPONDENCE:

12809/3 Cr Howie moved that the late correspondence be received. Seconded Cr Peake. CARRIED. Truro Country Fire Service: Seeking a financial contribution from Council towards the 60th Anniversary presentation and afternoon tea of the Truro CFS to be held on 25 September, 2011. 12809/4 Cr Myers moved that Council donate $500 towards the 60th Anniversary presentation and afternoon tea of the Truro CFS to be held on 25 September, 2011. Seconded Cr Jennings. CARRIED. ACTION SHEETS: Action Sheets have been forwarded to all members.

8/8/2011

DEPUTATION: Rocky Warren, Council Representative on the Murray Mallee Bushfire Management Committee: 11-55 A M Rocky Warren, Council’s Fire Prevention Officer and Council representative on the Murray Mallee Bushfire Management Committee, attended the meeting and addressed Council in relation to the changes to the boundaries of the Mt Lofty Fire Ban district. 12810/1 Cr Raison moved that a letter be written to the Chief Officer, SA Country Fire Service, indicating Council’s concern with the proposed change in the Mt Lofty Fire Ban district, which would see those parts of the Hundred of Jutland and Hundred of Tungkillo which are within the Mid Murray Council area being included in the Murraylands Fire Ban district. Seconded Cr Milsom. CARRIED. 12-08 P M Rocky Warren completed his address and left the meeting. CONFIDENTIAL ITEM - REVIEW OF WORKS ORGANISATIONAL STRUCTURE: Confidential item pursuant to Section 90 – 90(3)(a) – information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead) 12-09 P M 12810/2 Cr Myers moved that (1) Under the provision of Section 90(2) and (3)(a) of the Local Government Act 1999

an order be made that with the exception of Mr Dean Gollan and Mrs Rose Sloper, all other persons present and the public be excluded from attendance at the meeting in order to receive a report and to consider matters under Section 90 (3)(a).



Seconded Cr Howie. CARRIED. 12-23 P M 12810/3 Cr Raison moved that pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that Confidential Minutes Page 623 of the meeting held on 8 August 2011, and the report and all discussions relating to the matter which was considered in confidence pursuant to Section 90(2) and (3)(a) remain confidential for a period at the discretion of the Chief Executive Officer and subject to 12 monthly reviews. Seconded Cr Peake. CARRIED.

8/8/2011

NEXT MEETING: To be held at Cambrai at 9-30 am on Monday 12 September 2011. 12-24 P M The Mayor declared the meeting closed.

. . . . . . . . . . . . . . . . . . . . . . . . . . MAYOR

. . . . . . . . . . . . . . . . . . . . . . . . . . DATE

8/8/2011

6.1 INFRASTRUCTURE SERVICES REPORT Cr moved that the report be received. Seconded Cr 6.1.1 Works Construction Program

Strategic Plan Reference Infrastructure, Asset and Facility Management Goal 4.0 Update of Works Construction Program has been prepared. A copy of the monthly update is attached.

8/8/2011

6.1 INFRASTRUCTURE SERVICES REPORT CONT’D

6.1.2 Roads to Recovery Jobs For 2011/12

The budget for 2011/12 includes income from Roads to Recovery Grants of $467,000. In order to comply with grant guidelines Council is required to provide details of a roadworks plan of what work is required on each road, why the work is required, and date when each project will start and finish. Where work is not to cover the full length of the road, the metres measurement from the closest intersection must be stated. Below is a list of the roads where expenditure is covered within the budget. Should Council decide on a road that is not included in the budget the expenditure would be transferred from the budget Unsealed Roads Resheeting allocation. For Roads to Recovery projects it is preferable to use higher value projects that are spread throughout the Council area. It is also preferable not to include roads that have had Roads to Recovery grants used on them in the past.

Total Costs

Capital Costs

Roads To

Recovery Start Finish

Belvedere Road (2nd Section 3kms) (half cost to be reimbursed by Tallwoods through loan) 398,008 207,000 180,000 October March

Eudunda Road 160,000 80,000 140,000 Nov March

Gordon Road Reseal 1.5 km 51,120 51,120 50,000 March March Purnong Road 1 km reseal 34,080 34,080 30,000 March March

Murraylands Road rubble resheet (Swan Reach Road to Punyelroo Corner) 67,000 Jan April

467,000

Recommendation: Moved __________________ Seconded __________________ that the roads listed in the Infrastructure Services Report Item 6.1.2 be approved as Roads to Recovery projects for 2011/12.

8/8/2011

6.1 INFRASTRUCTURE SERVICES REPORT CONT’D 6.1.3 Correspondence – Department for Transport, Energy and Infrastructure Advising of the lowering of the speed limit from 100 km/h to 80 km/h on

selected roads, with an unacceptably high crash rate, in the Council area. A copy of the letter is attached. For members’ information.

JP Fry Director, Infrastructure Services

8/8/2011

6.2 DEVELOPMENT & ENVIRONMENTAL SERVICES REPORT Cr moved that the report be received. Seconded Cr 6.2.1 Morgan Riverfront Reserve - Drainage

Reporting Officer Kelvin Goldstone Position Director – Development & Environmental Services Report Purpose To table a report prepared by Australian Water Environments relating to the Morgan Riverfront Reserve and seek a resolution from Council in regard to the listed stormwater management options. Introduction/Background Council’s Tourism Project Manager, Deb Alexander, provided a report to Council at the June meeting outlining the outcome of community consultation associated with the Morgan Riverfront Development project. Council resolved in part to:-

• Address stormwater issues within the precinct as a matter of urgency in order that funding received for Stage 1 of the playground is retained; and

• Consider funding to rectify stormwater issues and final playground design to commence Stage 1, purchase of equipment and installation.

Australian Water Environments (who recently completed the Integrated Water Management Plan for the township) were appointed to report on the stormwater issues. A copy of the report is attached. Discussion The Australian Water Environments report provides three stormwater management options with corresponding cost estimates ranging from $8,000 to $35,000. The report recommends option one at an estimated cost of $8,000. Conclusion Stormwater issues need to be rectified to enable expenditure of playground construction grant funds. The recommendation listed for consideration reflects that contained within the Australian Water Environments report. References Strategic Plan Natural and Built Environment Goal 1.0 – An orderly and sustainable planning,

management and development approach to all aspects of our natural and built environment.

8/8/2011

6.2 DEVELOPMENT & ENVIRONMENTAL SERVICES REPORT CONT’D 6.2.1 Morgan Riverfront Reserve – Drainage cont’d

Strategic Plan Strategy 1.4 – Protect and manage sensitive

environments by establishing criteria for sustainable access and use of reserves.

Community

Goal 2.0 – An enhanced, cooperative relationship within the community to achieve our shared vision.

Strategy 2.9 – Undertake streetscape and township

improvements in accordance with Master Plans completed for various towns, staged within annual budget provisions.

Budget No allocation in current budget. Legislation Local Government Act 1999. Recommendation: Moved __________________ Seconded __________________ that Council endorse the recommendation contained within the Australian Water Environments report (option one) and provide necessary funding within the current budget.

8/8/2011

6.2 DEVELOPMENT & ENVIRONMENTAL SERVICES REPORT CONT’D 6.2.2 Hogwash Bend Conservation Park

Reporting Officer Kelvin Goldstone Position Director – Development & Environmental Services Report Purpose To obtain Council’s view on an initiative of the Department of Environment & Natural Resources to seek to have Section 88, Hundred of Stuart, Allotment in DP84790 and Sections 275 and 412, Hundred of Cadell, proclaimed as the “Hogwash Bend” Conservation Park. Introduction/Background The attached correspondence has been received from the Department of Environment & Natural Resources providing details of a proposal to have land at Hogwash Bend declared a conservation park. Hogwash Bend is located upstream from the Cadell township and is often referred to in terms of the recreation reserve under Council’s care and control. The land referred to in the proposed proclamation does not include Council’s reserve. Discussion The Department of Environment & Natural Resources have indicated some 400 hectares will form the proclaimed area which apparently provides a feeding and breeding habitat for the Regent Parrot. Conclusion Comments on the proposed proclamation are requested by the close of business on Friday 12 August 2011. The listed recommendation presumes Council supports the proclamation and naming of Hogwash Bend Conservation Park. References Strategic Plan Natural and Built Environment Goal 1.0 – An orderly and sustainable planning,

management and development approach to all aspects of our natural and built environment.

Strategy 1.1 – Improve environment practices within the

Council area. Strategy 1.4 – Protect and manage sensitive

environments be establishing criteria for sustainable access and use of reserves.

Community Goal 2.0 – An enhanced, cooperative relationship within

the community to achieve our shared vision.

8/8/2011

6.2 DEVELOPMENT & ENVIRONMENTAL SERVICES REPORT CONT’D 6.2.2 Hogwash Bend Conservation Park cont’d

Strategic Plan Strategy 2.1 – Ensure a sustainable future with choices

for opportunities for all of our residents and visitors. Budget No budget impact. Legislation Natural Resources Management Act 2004. Recommendation: Moved __________________ Seconded __________________ that Council endorse the proposal to proclaim designated Crown land in the Hundred of Cadell as the Hogwash Bend Conservation Park and the Department of Environment & Natural Resources be advised accordingly.

8/8/2011

6.2 DEVELOPMENT & ENVIRONMENTAL SERVICES REPORT CONT’D 6.2.3 Existence of Mannum Dry Zone Working Group

Reporting Officer Rocky Warren Position Manager – Regulatory Services Report Purpose At a meeting on 4 April 2011 of the Mannum Dry Zone Working Group the following resolution was adopted:- 62/1 Cr Raison moved that the Secretary compile a report to Council to highlight why the Working Group was established and the benefits of having such a group. Seconded R Warren. CARRIED. This recommendation and the minutes were adopted by Council on 9 May 2011. Introduction/Background At the meeting of the Mannum Dry Zone Working Group held on 4 April 2011 it was resolved that the Secretary compile a report to Council to highlight why the Working Group was established and the benefits of having such a Group. Discussion On the 23 May 2002, the Office of Liquor and Gambling Commissioner approved the establishment of a dry zone within part of the Mannum township. The implementation of this dry zone within the Mannum township was as a direct request from the Mannum Police and residents within the affected area, who were experiencing continual problems with alcohol related incidents within the main street and river front areas, between the hours of 11.00pm and 8.00am. It is a requirement of the Office of Liquor and Gambling Commissioner that in order for the dry zone to remain in existence the following may apply: • Council establish a Working Group that will be tasked with developing and

undertaking strategies to engage the local Aboriginal community; • Council reports annually to the Liquor and Gambling Commissioner on

the effectiveness of relevant strategies and their impact on the problems of alcohol related anti-social behaviour;

• The Council undertakes a comprehensive evaluation of the effectiveness of the dry area that includes consultation with members of the local community, youth and organisations representing young people, Aboriginal people and women.

The Working Party, which meets quarterly, consists of members representing SAPOL, licensed premises within the affected areas, the local community, Family and Community Services and the Aboriginal community. The existence of this dry zone has reduced the previous problems associated with alcohol related incidents dramatically to become almost non-existent.

8/8/2011

6.2 DEVELOPMENT & ENVIRONMENTAL SERVICES REPORT CONT’D 6.2.3 Existence of Mannum Dry Zone Working Group cont’d

Conclusion The Mannum Dry Zone Working Party have worked tirelessly since 2002 to implement the dry zone and enable its ongoing renewal on an annual basis. In 2009 an extension of three (3) years was granted. This has been as a result of Council adopting the recommendations made to it by the Working Party, it is hoped that this dry zone may continue to exist as a result of the hard work undertaken by this Working Party. References Strategic Plan Natural and Built Environment

Goal 1.0 – An orderly and sustainable planning, management and development approach to all aspects of our natural and built environment.

Community

Goal 2.0 – An enhanced, cooperative relationship within the community to achieve our shared vision.

Governance Goal 5.0 – A Council that exhibits the highest values and

principles in all aspects of its activities and identifies and incorporates community ideas, values and goals in its decision making process.

Budget No budget impact. Legislation SA Government Gazette dated 21 May 2009 (pages

1777–1778). For information only.

8/8/2011

6.2 DEVELOPMENT & ENVIRONMENTAL SERVICES REPORT CONT’D 6.2.4 River Murray High Energy Action Campaign

Reporting Officer Geoff Parsons Position Manager – Development Services Report Purpose To advise Council of the existence and purpose of the River Murray High Energy Action Campaign, and to present a request for funding from the Boating Industry Association of South Australia (BIA SA) and Keep SA Beautiful (KESAB) to further the initiatives of the campaign. Introduction/Background A joint initiative of the BIA SA and KESAB, the River Murray High Energy Action Campaign commenced in July 2010, and has been slowly gaining momentum since that time. A working group has been established to oversee the campaign, and consists of representatives from BIA SA, KESAB, the Environment Protection Authority, the Department for Water, the Department for Transport, Energy & Infrastructure, affected Local Councils (Mid Murray, Murray Bridge, Loxton Waikerie, Berri Barmera, Renmark Paringa), Wakeboard SA and several houseboat marina operators. The attachments, including the Project Plan, provide a detailed explanation of the intent of the campaign, but briefly, the campaign aims to implement measures designed to minimise the impact of high energy activities (such as the use of vessels with large wash/wakes, wakeboarding, kneeboarding etc.) on the environment and other users. Vessels and activities which produce a large wash/wake are not the sole cause of the environmental issues facing the River Murray, however it is generally accepted that they are a contributing factor, particularly with respect to issues such as erosion, noise and nuisance to other users. The campaign aims to reduce the effects of vessel wash and associated activities by using a combination of education, publicity, and general regulation. Discussion The purpose of the campaign is in no way aimed at significantly restricting or stopping the use of large wake producing vessels or associated activities on the River Murray. The use of the River Murray for such activities plays a pivotal role drawing tourists and visitors to the region, and supporting the local economy. Instead of “banning” the use of vessels and activities which produce a large wake, the campaign seeks to use a combination of education and publicity, as the main driving factors, to affect a behavioural change in those who use such vessels and undertake such activities on the River Murray.

8/8/2011

6.2 DEVELOPMENT & ENVIRONMENTAL SERVICES REPORT CONT’D 6.2.4 River Murray High Energy Action Campaign cont’d

The education component of the campaign has already commenced with the launch of the return of “Bazza the Bunyip” at the recent Adelaide Boat Show. In addition, a Facebook page and Website have been created, and are continuing to be developed. Other initiatives which will be brought to fruition include the development of “Eco Action Kits”, information sheets, promotional items and presentations. While successful in its preliminary stages, the campaign is in need of funding to further progress the initiatives it seeks to implement. It is suggested that the objectives and aims of the project are positive and accordingly Council should support the campaign. However it is worth noting that the campaign also proposes the creation of “No Wash” zones. It is understood these zones would be located adjacent to environmentally sensitive areas, and would require vessels to travel at a speed at which the vessels wash/wake would be minimal, thereby protecting the river bank, marina or other sensitive area, from further erosion and damage. While the intent of such zones is generally supported, a number of queries regarding the proposal remain unanswered such as:

• Would “No Wash” zones form recognised speed restriction areas? • How would the “No Wash” zones be publicised? Will they be sign

posted? • What authority will be responsible for the maintenance of the signs? • What authority will enforce the zones? • To what authority are complaints directed? • If the zones are not to be enforced, will this not undermine the

education campaign? For these reasons, a recommendation is listed below which notes Council’s support for the campaign in general, but also advises of Council’s concerns regarding the “No Wash” zones, and stipulates that Council support for such will not be forthcoming until further details are known. Conclusion The River Murray High Energy Action Campaign, through education and publicity, will hopefully assist in facilitating better protection for the environment and other sensitive areas along the River Murray, by reducing the instances of large wash and wake from vessels and the associated activities. It is recommended that Council support the campaign, with the exception of the creation of the proposed “No Wash” zones, pending the receipt of further information to Council’s satisfaction.

8/8/2011

6.2 DEVELOPMENT & ENVIRONMENTAL SERVICES REPORT CONT’D 6.2.4 River Murray High Energy Action Campaign cont’d

References Strategic Plan Natural and Built Environment

Goal 1.0 – An orderly and sustainable planning, management and development approach to all aspects of our natural and built environment.

Budget Contribution amount (as determined by Council below)

currently not budgeted for. Legislation Not applicable. Recommendation: Moved __________________ Seconded __________________

that 1. Mid Murray Council supports the aims and objectives of the River

Murray High Energy Action Campaign; 2. Mid Murray Council pledges a contribution of $________ ($1,000)

towards the River Murray High Energy Action Campaign; 3. Mid Murray Council withholds support of the proposed “No Wash” zones

pending the receipt of further information to allay its concerns. Geoff Parsons Acting Director - Development & Environmental Services

8/8/2011

6.3 CORPORATE AND FINANCIAL SERVICES REPORT Cr moved that the report be received. Seconded Cr 6.3.1 Financial Report

6.3.1.1 Bank Reconciliation Statement as at 31 July 2011

Strategic Plan Reference Finance & Administration Goal 6 The Bank Reconciliation Statement as at the above date is attached. Recommendation: Moved __________________ Seconded __________________ that the bank reconciliation statement as at 31 July 2011 of $670,722.42 credit be received.

8/8/2011

6.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.3.2 Community Grants

Strategic Plan Reference Community Goal 2.0

In accordance with Council policy the following applications had been received as at 31 July 2011. Organisation Project Amount

Requested Lions Club of Ridley Transport to Seniors & $500.00 Isolated Persons Christmas dinner Mannum Community Ongoing printing & distribution $500.00 Magazine of the Mannum Mag Mannum Soccer Club Towards purchase of a field $500.00

dry line marker Ponde Hall Inc Towards upkeep & $500.00 maintenance of Ponde Hall Swan Reach Golf Club Kitchen Rangehood $500.00 Swan Reach Area School Swan Reach Area School $500.00 Anniversary Committee 50th Anniversary Celebrations Nildottie Progress Towards airconditioner $500.00 Association installation Black Hill Public Hall 100th Year Celebration $500.00 Cambrai Area School Cricket Towards Primary School $500.00 Team / Cambrai Cricket Club cricket team Towitta Park Towards new windows $500.00 Cambrai Agricultural Termite destruction $495.00 Museum Inc Mannum Agricultural Towards Country Music Band $500.00 Show Society for the Annual Mannum Show A copy of each of the applications are attached, together with the Guidelines.

8/8/2011

6.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.3.2 Community Grants Cont’d

Recommendation: Moved __________________ Seconded __________________ that Council make the following Community Grants available: Organisation Project Amount

Requested Lions Club of Ridley Transport to Seniors $500.00 & Isolated Persons Christmas dinner Mannum Community Ongoing printing & distribution $500.00 Magazine of the Mannum Mag Mannum Soccer Club Towards purchase of a field $500.00

dry line marker Ponde Hall Inc Towards upkeep & $500.00 maintenance of Ponde Hall Swan Reach Golf Club Kitchen Rangehood $500.00 Swan Reach Area School Swan Reach Area School $500.00 Anniversary Committee 50th Anniversary Celebrations Nildottie Progress Towards airconditioner $500.00 Association installation Black Hill Public Hall 100th Year Celebration $500.00 Cambrai Area School Cricket Towards Primary School $500.00 Team / Cambrai Cricket Club cricket team Towitta Park Towards new windows $500.00 Cambrai Agricultural Termite destruction $495.00 Museum Inc Mannum Agricultural Towards Country Music Band $500.00 Show Society for the Annual Mannum Show

Applications have also been received from the following organisations and require consideration:

Organisation Project Amount

Requested

Swan Reach Area Austdrive & Stay $500.00 School Alive Project Mannum Progress Maintenance of Christmas $500.00 Association Inc Pageant Float

8/8/2011

6.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.3.3 Mannum Senior Citizens Club Inc - Lease Report Purpose/Introduction

To grant approval for a further lease of ten (10) years to the Mannum Senior Citizens Club Inc for premises known as the Mannum Senior Citizens Clubrooms.

Discussion

The Mannum Senior Citizens Clubrooms were built in 1991 as an extension to the existing Mannum Leisure Centre (built 1978).

The Senior Citizens Club contributed to the cost of the building work by making an initial capital contribution of $45,000 and seven further contributions of $500, totalling $3,500.

The Council has leased the premises to Senior Citizens for two previous lease periods of ten (10) years each.

At the meeting of Council held on 14 June 2011 it was resolved to seek public comment on the proposed lease. The main points of the new lease are: • Term of lease is 10 years • Premises is; the area known as “Mannum Senior Citizens Clubrooms and

the Senior Citizens Kitchen” • Designated times;

Wednesdays from 9.00am to 4.00pm Fridays from 9.00am to midnight

Note – outside of these designated times the Clubrooms are available and are used for other activities

• Annual contribution; The Seniors Club to pay a contribution towards power, cleaning, water and insurance by making quarterly payments of $400. The annual contribution is to be adjusted annually in accordance with the change in CPI.

Conclusion

At the conclusion of the public consultation period no comments had been received therefore the Council is now able to make a formal decision to grant a new lease to the Mannum Senior Citizens.

A copy of the proposed lease is attached.

References

Strategic Plan Community Goal 2.0 - An enhanced, cooperative relationship within

the community to achieve our shared vision.

Budget Nil affect on the Budget

Legislation Section 202, Local Government Act 1999

8/8/2011

6.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.3.3 Mannum Senior Citizens Club Inc – Lease Cont’d

Recommendation: Moved __________________ Seconded __________________ that a new lease be granted to the Mannum Senior Citizens Club Inc for the premises known as the “Mannum Senior Citizens’ Clubrooms and Kitchen” for a period of ten (10) years and that the Mayor and Chief Executive Officer be authorised to sign and seal the lease documents.

8/8/2011

6.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.3.4 Vodafone Lease, Morgan

Report Purpose To grant approval for Vodafone to lease a piece of land, approximately 6m x 5m, adjacent to the Optus mobile phone tower on Council land at Centenary Road, Morgan. Discussion The existing Optus mobile phone tower is on Council land adjacent to the Council’s Works Depot on Centenary Road, Morgan. The Optus lease is for a total of 20 years. The Optus lease contains a clause which allows Optus to “sublease or share its right to possession of the Premises upon written notice to the Lessor (Council)”. This means that Vodafone can use the Optus tower with the consent of Optus, however the matter of granting a lease of the piece of land, approximately 6m x 5m is a matter for Council to decide upon. The term of lease requested by Vodafone is 5 years with the automatic option of 3 further terms of 5 years each. The annual lease fee offered by Vodafone is $2,000 with annual increases as per the C.P.I. At the meeting of Council held on 14 June 2011 it was resolved to seek public comments on the proposed lease. Conclusion At the conclusion of the Public Consultation period no comments had been received therefore the Council is now able to make a formal decision to grant a lease to Vodafone Network Pty Ltd. A copy of the Heads of Terms for the proposed lease is attached. References Strategic Plan Infrastructure, Asset and Facility Management

Goal 4.0 – Well managed Council assets provided for the benefit of the overall community.

Budget Lease fee is $2,000 plus annual increases as per the C.P.I.

Legislation Local Government Act Recommendation: Moved ________________ Seconded ________________ that a lease be granted to Vodafone Network Pty Ltd for a portion of Lot 6, Centenary Road for a period of five (5) years, with the option of three further terms of five (5) years each and that the Mayor and Chief Executive Officer be authorised to sign and seal the lease and associated documents.

8/8/2011

6.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.3.5 Mannum Dock Museum Board

Re: Board Budget for 2011/2012 Report Purpose

To approve the budget prepared by the Mannum Dock Museum Board for the 2011/2012 financial year.

Introduction/Background

At the meeting of Council held on 14 June 2011 a letter from the Mannum Dock Museum Board requesting financial assistance towards the cost of slipping the PS Marion in 2012 was considered by Council. However the correspondence also included the Board’s proposed budget for 2011/2012 and this matter was overlooked at the time. Discussion Being a Section 41 Committee of Council the Mannum Dock Museum Board is required to submit its budget to the Council for approval. The Council is required to incorporate the finances of its Section 41 Committees into the overall finances of the Council. The proposed budget for the Dock Museum has been accommodated in the allocations made in Council’s overall Budget for 2011/2012, but the Board’s proposed budget has not been formally authorised by Council. Conclusion The Council has made provision for the Mannum Dock Museum Board’s budget in its budget and is able to formally authorise the budget as submitted. The Council is able to alter the Board’s budget if it wishes to do so. Members are advised that the Dock Museum Board holds sufficient funds in its bank accounts to meet the estimated operating cash deficit of $38,750.00. A copy of the correspondence is attached. References

Strategic Plan Community Goal 2.0 - An enhanced, cooperative relationship within

the community to achieve our shared vision. Budget Council has made provision for the Board’s budget in its whole of Council Budget for 2011/2012. Legislation Local Government Act Recommendation: Moved ________________ Seconded ________________ that the budget for 2011/2012 submitted by the Mannum Dock Museum Board be approved by Council and the Board is hereby authorised to operate in accordance with that approved budget.

8/8/2011

6.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.3.6 Swan Reach Soldiers Memorial Bowling Club Inc

Report Purpose/Introduction To consider a request from the Swan Reach Soldiers Memorial Bowling Club Inc for an interest free loan of $8,000-00 for a period of 4 years to fund the installation of solar panels. The solar panels will bring a saving on electricity costs, particularly for the very successful night owls competition. Discussion The Swan Reach Bowling Club has a very successful night owls competition (14 teams), both in terms of profit to the Club and as a regular, social event for the community. The power costs for the Club increased by 8% last year, hence the decision to look at solar panels. The estimated cost to install a solar panel system is $7,750-00, plus travel. Conclusion The Swan Reach Bowling Club has requested an interest free loan of $8,000-00 for 4 years and have demonstrated their ability to repay a loan by the way they have repaid the loan of $3,000-00 from Council to upgrade their kitchen. A copy of the correspondence is attached. References Strategic Plan Community Goal 2.0 - An enhanced, cooperative relationship within

the community to achieve our shared vision. Budget $8,000-00. Repaid at $2,000/year Legislation Local Government Act Recommendation: Moved ________________ Seconded ________________ that Council offer the Swan Reach Soldiers Memorial Bowling Club Inc an interest free loan of $8,000-00 for a period of four (4) years to assist in financing the installation of a solar panel system, subject to the Club entering into a written agreement to repay the loan.

8/8/2011

6.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.3.7 Supply of Data Radio Network Equipment: Tender T.16.R – 10/11

Reporting Officer Craig Chadwick Position

Manager – IT Services

Report Purpose

This report reviews the responses to Tender T16.R – 10/11 and will provide a recommendation of preferred supplier.

Introduction/Background

The report presented to Council in March 2011 discussed the need to upgrade the existing 10Mb/s backbone data radio network between Mannum, Cambrai and Morgan to cope with increasing demands on bandwidth. At this meeting Council agreed to seek tenders for this upgrade. Tender documentation was produced and submitted to Tender SA website in June with Tenders closing 01 July 2011.

Discussion

Responses were received from: 1. MIMP Computer and Cabling - Richmond SA 2. ATI Australia - Lane Cove NSW 3. Tetracom Pty Ltd – Daw Park SA 4. Stowe Australia – Rydalmere NSW Conclusion A confidential report on the assessment of the tenders had been provided to members. The draft resolutions at the end of this report, or similar, if adopted by Council will allow the project to proceed.

References

Strategic Plan Finance and Administration Strategy 6.3 – Undertake a review of operations and procedures to ensure optimum efficiency.

Budget Works to be financed by new loan borrowing Legislation System is licensed by the Australian Communications

Authority Loan borrowings are processed under the Local Government Act

Confidential Item – Supply of Data Radio Network Equipment: Tender T.16.R – 10/11 AM

Confidential item pursuant to Section 90 –

90 (3)(k) – tenders for the supply of goods, the provision of services or the carrying out of works

8/8/2011

6.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.3.7 Supply of Data Radio Network Equipment: Tender T.16.R – 10/11 Cont’d Confidential Item – Supply of Data Radio Network Equipment: Tender T.16.R – 10/11 Cont’d Recommendation: Moved __________________ Seconded __________________ that (1) Under the provision of Section 90(2) and (3)(k) of the Local Government Act

1999 an order be made that with the exception of Mr Dean Gollan, Mr Robin Bourne, Mr Kelvin Goldstone, Mr Murray Bartsch and Mrs Rose Sloper, all other persons present and the public be excluded from attendance at the meeting in order to receive a report and to consider matters under Section 90 (3)(k).



Refer Confidential Corporate and Financial Services Report.

AM Cr moved that pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that Confidential Minutes Page of the meeting held on 8 August 2011, the Supply of Data Radio Network Equipment: Tender T.16.R – 10/11 report, the schedule of unsuccessful tenders and all discussions relating to the matter which was considered in confidence pursuant to Section 90(2) and (3)(k) remain confidential for a period at the discretion of the Chief Executive Officer and subject to 12 monthly reviews. Seconded Cr

RecommendationsMoved __________________ Seconded __________________

:

that Council accept the Tender from ........................................ for the supply of Microwave Data Radio equipment for the upgrade of Mid Murray Council’s backbone Data Radio Network. Moved __________________ Seconded __________________ that Council give the Chief Executive Officer authority to negotiate with the incumbent installation and support company, ........................................, in relation to installation support and project management for the upgrade of Mid Murray Council’s backbone Data Radio Network.

Robin Bourne Director, Corporate & Financial Services

8/8/2011

6.4 CHIEF EXECUTIVE OFFICER’S REPORT

Cr moved that the report be received. Seconded Cr 6.4.1 CEO Monthly Report

Please find listed below a summary of meetings I have attended since the last Council meeting:

1. Mannum Dock Museum Board meeting 2. Year of Procurement Working Group 3. Meeting with representative from Procurement Australia 4. Meeting at Morgan with Scotts Creek Association reps 5. Inaugural ASU Enterprise Agreement meeting 6. Murray & Mallee LGA meeting at Renmark

N.B. This does not include the various internal staff meetings I have attended.

For information.

8/8/2011

6.4 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.4.2 Former Mannum Primary School Building

Report Purpose

To seek Council’s agreement on the calling of expressions of interest for use of the former Mannum Primary School building.

Background

In May 2009, Council publicly called for expressions of interest for the use the building. Following receipt of several submissions, Council resolved at their June 2009 meeting, “that Council give the Mid Murray Community Support Service in principle support for their proposal to lease the former Mannum Primary School building provided that the Mid Murray Community Support Service is successful in receiving a grant of no less than one million dollars and provided that a contract for the sale of the building has been established.” Unfortunately, the grant application was unsuccessful. In this year’s budget, Council has set aside $120,000 for the repair and upgrade of the building. This work will be commencing soon.

Discussion

Recently a number of Mannum community groups and independent community representatives have been meeting to discuss possible uses of the building. The community groups include River Word Christian Centre, Teen Challenge, Mannum Community College, Mannum History Group, The Hall, Mid Murray Community Support Service, Mannum CFS, CHIPS and Mannum Hospital. Therefore given the increased interest by a number of community groups, it now seems appropriate that Council should consider calling for submissions again to give everyone an opportunity to submit their interest.

References

Strategic Plan Community Goal 2 – An enhanced, cooperative relationship within the

community to achieve our shared vision. Budget As per current budget allocation - $120,000 Legislation Not applicable RecommendationMoved __________________ Seconded __________________

:

that expressions of interest be called for the use of the former Mannum Primary School building.

8/8/2011

6.4 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.4.3 Murray Darling Association Attached are the motions from Region 6 of the Murray Darling Association

which will be put forward to the Murray Darling Association Annual General Meeting in Dalby 6 -9 September, 2011

Recommendation: For discussion.

Dean Gollan Chief Executive Officer

8/8/2011

7. MAYOR’S REPORT Cr moved that the report be received. Seconded Cr Date Activity

11/07/2011 Council Meeting 18/07/2011 Waste Management 20/07/2011 SA Regional Organisations of Councils Committee meeting 21/07/2011 SA LGA Executive Meeting 25/07/2011 Broomrape Focus Group 29/07/2011 Mayors’ Seminar 30/07/2011 Mayors’ Seminar 1/08/2011 Mannum Show Society 1/08/2011 EB Meeting 5/08/2011 Murray and Mallee Local Government Association meeting

David J Burgess MAYOR

agenda for council meeting - mid murray council minute book pages 12834 – 12836. 12801/1 cr taylor...

Documents