October 13 2015

600 pm

Boardroom WT-2C 2nd Floor City Hall ndash West Tower

Members Shintu Cherian Manathara (Co-Chair) David Laing (Co-Chair) Trevor Boston Douglas Foster Rosemary Keenan Krista Kumar Ian McGillivray Davika Misir Filiz Ozmisir Roopinder Sandhu Joshua Teves Laila Zarrabi Yan City Councillor Doug Whillans

Student Project Members Gurkirat Batth Linda Bui Aaraby Mohanathas

Staff Heather MacDonald Director Planning Policy amp Growth Management

Planning and Infrastructure Services Susan Jorgenson Manager Environmental Planning Planning and

Infrastructure Services Michael Hoy Environmental Policy Planner Planning and

Infrastructure Services Earl Evans Deputy City Clerk Corporate Services Shauna Danton Legislative Coordinator Corporate Services

For inquiries about this Agenda or to make arrangements for accessibility accommodations for

persons attending (some advance notice may be required) please contact

Chandra Urquhart Legislative Coordinator (905) 874-2114 TTY (905) 874-2130 cityclerksofficebramptonca

Note Some meeting information may also be available in alternate formats upon request

Please ensure all cell phones personal digital assistants (PDAs) and other electronic devices are turned off or placed on non-audible mode during the meeting

Agenda Environment Advisory Committee

Committee of the Council of The Corporation of the City of Brampton

AGENDA Environment Advisory Committee

2015 10 13 Page 2 of 3

A Approval of Agenda B Declarations of Interest under the Municipal Conflict of Interest Act C Previous Minutes C 1 Minutes ndash Environment Advisory Committee ndash August 11 2015

The minutes were considered by Planning and Infrastructure Services Committee on September 21 2015 and the recommendations were approved by Council on September 30 2015 The minutes are provided for Committeersquos information only

D DelegationsPresentations D 1 Presentation by Trevor Boston and Davika Misir Members re

Environment Advisory Committee (EAC) Strategy and Term of Council Work Plan ndash Subcommittee Report on Draft Work Plan Development

E ReportsUpdates F Environmental Ideas

F 1 Discussion at the request of Susan Jorgenson Manager Environmental Planning re City Studies Plans and Projects for Members to Volunteer

G OtherNew Business

G 1 Discussion at the request of Ian McGillivray Member re a) Stretching before every meeting b) Consider a small break part way through meeting

c) Brampton Food Forest d) Front Lawn Food Project

e) Bus Advertising f) Grass Bi-laws

g) Non English Speaking BEAC ambassadors

AGENDA Environment Advisory Committee

2015 10 13 Page 3 of 3

H Correspondence

H 1 Email from Jayne Pilot Chair Energy from Waste (EFW) Committee dated September 16 2015 re Invitation to Attend Energy from Waste (EFW) Tour

I Question Period J Public Question Period 15 Minute Limit re any item discussed as part of this agenda K Adjournment

Next Meeting Tuesday December 8 2015 at 600 pm

BRAMPTONc~

Minutes

Environment Advisory CommitteeCommittee of the Council of

The Corporation of the City of Bramptonbramptonca FlOWef City

Members Present

Members Absent

Staff Present

August 11 2015

Environment Advisory Committee

Date OcMT ^ 3o(5

David Laing (Co-Chair)Shintu Cherian Manathara (Co-Chair)Trevor Boston

Rosemary KeenanIan McGillivrayDavika Misir

Filiz Ozmisir

Roopinder SandhuJoshua Teves

Laila Zarrabi Yan

City Councillor Doug Whillans

Douglas Foster (regrets)Krista Kumar (regrets)

Planning and Infrastructure Services DepartmentSusan Jorgenson Manager Environmental PlanningMichael Hoy Environmental Policy Planner

Corporate Services DepartmentShauna Danton Legislative Coordinator

Minutes

Environment Advisory Committee

The meeting was called to order at 336 pm and adjourned at 532 pm

After due consideration of the matters placed before this Committee the members begleave to present its report as follows

Item Recommendation

A EAC012-2015 Approval of Agenda

B

C

D1 EAC013-2015

D2 EAC014-2015

E

F

G1 EAC015-2015

H

I

J

K EAC016-2015

David Laing - Co-Chair

2015 0811

Declarations of Interest under the Municipal Conflict ofInterest Act

Previous Minutes

City of Brampton Grow Green Webpage (File BCx)

Proposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx)

ReportsUpdates

Environmental Ideas

Meeting Dates and Start Times (File BCx)

Correspondence

Question Period

Public Question Period

Adjournment

Shintu Cherian Manathara - Co-Chair

Page 2 of 7

0-3Minutes

Environment Advisory Committee

A Approval of Agenda

The following motion was considered

EAC012-2015 That the agenda for the EnvironmentAdvisory CommitteeMeeting of August 11 2015 be approved as printed andcirculated

Carried

Note Later in the meeting on a two-thirds majority vote to reopenthe question the Approval of the Agenda was reopened to add thefollowing item

G 1 Committee discussion re Meeting Dates and Start Times

B Declarations of Interest under the Municipal Conflict of Interest Act - nil

C Previous Minutes

C 1 Minutes - Environment Advisory Committee - June 16 2015

The minutes were considered by Planning and Infrastructure ServicesCommittee on June 22 2015 and the recommendations were approvedby Council on July 8 2015 The minutes were provided for Committeesinformation only

D DelegationsPresentations

D 1 Presentation by Michael Hoy Environmental Policy Planner Planning andInfrastructure Services re City of Brampton Grow Green Webpage(File BCx)

Michael Hoy Environmental Policy Planner Planning and InfrastructureServices presented an update on the redesign of the City of BramptonGrow Green Webpage that included the following

Outline of proposed webpage redesign and visionInvolvement opportunities for Committee membersCurrent webpage visualsRecent internal updatesExternal webpage examplesProposed webpage links and categories

o Measuring performanceo Strategic documents

2015 0811 Page 3 of 7

Minutes ^Environment Advisory Committee

o Environmental events

o Environmental initiatives

o Grow Green network

o Awareness and volunteerism

Staff noted that updates and information on the redesign of the Citysenvironment webpage will be presented to Committee as they becomeavailable Comments and feedback are welcome and encouraged

Committee consideration of the matter included

bull Improving accessibility of environment webpagebull Proposed launch datebull Inclusion of links to conservation authorities

bull Inclusion of environmental events calendar

bull Committee involvement through evaluation and feedback

The following motion was considered

EAC013-2015 That the presentation by Michael Hoy Environmental PolicyPlanner Planning and Infrastructure Services to theEnvironment Advisory Committee Meeting of August 112015 re City of Brampton Grow Green Webpage (FileBCx) be received

Carried

D 2 Presentation by the Subcommittee of the Environment AdvisoryCommittee re Proposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx)

David Laing Co-Chair and subcommittee member presented theproposed Environment Advisory Committee term of Council work plan thatincluded the following

bull Subcommittee mandate

bull Committee assistance in helping the City achieve itsEnvironmental Master Plan (Brampton Grow Green) targets

bull Brampton Grow Green Community prioritiesbull Grow Green preliminary action list and proposed

Environment Advisory Committee selected actionsbull Environment Advisory Committee Grow Green strategy

o Communicate

o Educate

o Involve

o Leveragebull Development of environmental website

2015 0811 Page 4 of 7

ci-SMinutes

Environment Advisory Committee

o Database of resources and projectso Grow Green network partnership strategy

Grow Green campaign and targetsCommunity awareness and engagement strategyWork plan milestones and term of Council activitiesMeasuring Committee successesFinalizing work plan and next stepso Recruit additional subcommittee members to assist in

finalizing the work plano Development of a detailed task list for next 12-18 monthso Submit task list to Committee for approval and adoptiono Request members to sign up for one or more taskso Discuss and finalize Work Plan and task lists at the next

Committee meeting

Committee consideration of the matter included

bull Committee priorities to include action oriented goals andinitiatives and educational campaigns

bull Creation of a task list and member participationbull Deliverable components of environmental tasksbull Committee assistance with the redesign of the Citys

environment webpagebull Need for additional subcommittee members to assist with

work plan task creation and next stepsbull Committee members Ian McGillivray Joshua Teves Linda

Bui and Gurkirat Batth volunteered to join the subcommittee

The following motion was considered

EAC014-2015 1 That the presentation by the Subcommittee of theEnvironment Advisory Committee to the EnvironmentAdvisory Committee Meeting of August 11 2015 reProposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx) be received and

2 That the proposed work plan and next steps of thesubcommittee be approved in principle and

3 That Ian McGillivray Joshua Teves Linda Bui and GurkiratBatth be named members of the subcommittee and

4 That the subcommittee report back to the EnvironmentAdvisory Committee at its next meeting with an update onthe Committee work plan and task list

Carried

2015 0811 Page 5 of 7

Minutes

Environment Advisory Committee

E ReportsUpdates

F Environmental Ideas

G OtherNew Business

G 1 Committee discussion re Meeting Dates and Start Times (File BCx)

Committee consideration of the matter included a consensus to changethe start time to 600 pm to better fit with members schedules Meetingdates will remain as scheduled

Staff noted that as a resultof the change in start time the meeting roommay change Members were advised to check their agendas for themeeting room location

The following motion was considered

EAC015-2015 That the Environment Advisory Committee Meetings bescheduled to start at 600 pm for the remainder of the term

Carried

H Correspondence

I Question Period

In response to questions from Committee staff noted that proposedenvironmental initiatives and events may be discussed with thesubcommittee and presented to Committee for approval

J Public Question Period

Members from the citizens group Brampton Blue Dot expressed interestin participating in committee events and initiatives and suggested ways toencourage public participation

2015 0811 Page 6 of 7

Minutes

Environment Advisory Committee

K Adjournment

Staff reminded Committee that the room for the next meeting may change and tocheck their agendas for the location

EAC016-2015 That the Environment Advisory Committeedo nowadjournto meet again on Tuesday October 13 2015 at 600 pm

Carried

2015 0811 Page 7 of 7

BEAC Strategy and

Term of Council Work Plan Environment Advisory Committee

Date QpfeW I laquoLOl5 Subcommittee Report on

Draft Work Plan Development

2015 October 13 ^ - ^ Presented by J^I

Trevor Boston and Davika Misir kQ) pound

Subcommittee Directives

Determine the environmental priorities of the Committee

and develop a strategy and Term of Council work plan with timeline

Develop and present Term of Council work plan to implement strategy

Identify Working Groups

Outline specific tasks with a preliminary 16 month timeline (to December 2016) -r

Obtain Committee recommendation for approval

Upon Committees approval present to counci

Foster political will necessary to support the Plan

BEAC Grow Green Strategy

Communicate

Educate

Involve

Leverage Eco-challenge

Campaign

Environmental

Database

Grow

Green

Website

Community Awareness amp

Engagement

Grow Green

Partners i

BEAC Term of Council Work Plan

GoalObjectives

Gosh Establish a long-term sustainable community-based platform to assist the City in implementing the Brampton Grow Green Environmental Master Plan and actions to meet its Community targets utilizing partnerships and technologies

Objectives - Establish a Grow Green Network to develop future ^

partnerships - Leverage existing community initiatives amp current

conservation partners

- Increase community awareness involvement acceptance political will and support of Brampton Grow Green plan and community actions

Working Groups amp Timelines

Immediate Initiation

bull 10 Database Working Group

bull 20 Web-page Working Group

bull 30 Community Outreach Working Group

Initiation in 2016 and 2017 ^ bull 40 Eco-Challenge Working Group ^

bull 50 2017 EAC budget work plan Workgroup

bull 60 2018 EAC budget work plan Workgroup

10 Environmental Database

Working Group Primary Tasks

11 Define database structure

- Meet with Brampton IT to understand City Data Architecture - Design database architecture and implement with Brampton IT

12 Develop Database Content - Meet with Brampton Information and Records Management to

determine data collection procedures and BEAC and external access privileges

- Identify a list of organizations and their environmental activities in ^ Brampton with Community Outreach Working Group

- Provide data to Environmental Planning

13 Manage and Maintain Database - Identify procedures to input records from available sources and via

website with Webpage Working Group - Review and update procedures according to determined schedule

i

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

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20

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EA

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

AGENDA Environment Advisory Committee

2015 10 13 Page 2 of 3

A Approval of Agenda B Declarations of Interest under the Municipal Conflict of Interest Act C Previous Minutes C 1 Minutes ndash Environment Advisory Committee ndash August 11 2015

The minutes were considered by Planning and Infrastructure Services Committee on September 21 2015 and the recommendations were approved by Council on September 30 2015 The minutes are provided for Committeersquos information only

D DelegationsPresentations D 1 Presentation by Trevor Boston and Davika Misir Members re

Environment Advisory Committee (EAC) Strategy and Term of Council Work Plan ndash Subcommittee Report on Draft Work Plan Development

E ReportsUpdates F Environmental Ideas

F 1 Discussion at the request of Susan Jorgenson Manager Environmental Planning re City Studies Plans and Projects for Members to Volunteer

G OtherNew Business

G 1 Discussion at the request of Ian McGillivray Member re a) Stretching before every meeting b) Consider a small break part way through meeting

c) Brampton Food Forest d) Front Lawn Food Project

e) Bus Advertising f) Grass Bi-laws

g) Non English Speaking BEAC ambassadors

AGENDA Environment Advisory Committee

2015 10 13 Page 3 of 3

H Correspondence

H 1 Email from Jayne Pilot Chair Energy from Waste (EFW) Committee dated September 16 2015 re Invitation to Attend Energy from Waste (EFW) Tour

I Question Period J Public Question Period 15 Minute Limit re any item discussed as part of this agenda K Adjournment

Next Meeting Tuesday December 8 2015 at 600 pm

BRAMPTONc~

Minutes

Environment Advisory CommitteeCommittee of the Council of

The Corporation of the City of Bramptonbramptonca FlOWef City

Members Present

Members Absent

Staff Present

August 11 2015

Environment Advisory Committee

Date OcMT ^ 3o(5

David Laing (Co-Chair)Shintu Cherian Manathara (Co-Chair)Trevor Boston

Rosemary KeenanIan McGillivrayDavika Misir

Filiz Ozmisir

Roopinder SandhuJoshua Teves

Laila Zarrabi Yan

City Councillor Doug Whillans

Douglas Foster (regrets)Krista Kumar (regrets)

Planning and Infrastructure Services DepartmentSusan Jorgenson Manager Environmental PlanningMichael Hoy Environmental Policy Planner

Corporate Services DepartmentShauna Danton Legislative Coordinator

Minutes

Environment Advisory Committee

The meeting was called to order at 336 pm and adjourned at 532 pm

After due consideration of the matters placed before this Committee the members begleave to present its report as follows

Item Recommendation

A EAC012-2015 Approval of Agenda

B

C

D1 EAC013-2015

D2 EAC014-2015

E

F

G1 EAC015-2015

H

I

J

K EAC016-2015

David Laing - Co-Chair

2015 0811

Declarations of Interest under the Municipal Conflict ofInterest Act

Previous Minutes

City of Brampton Grow Green Webpage (File BCx)

Proposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx)

ReportsUpdates

Environmental Ideas

Meeting Dates and Start Times (File BCx)

Correspondence

Question Period

Public Question Period

Adjournment

Shintu Cherian Manathara - Co-Chair

Page 2 of 7

0-3Minutes

Environment Advisory Committee

A Approval of Agenda

The following motion was considered

EAC012-2015 That the agenda for the EnvironmentAdvisory CommitteeMeeting of August 11 2015 be approved as printed andcirculated

Carried

Note Later in the meeting on a two-thirds majority vote to reopenthe question the Approval of the Agenda was reopened to add thefollowing item

G 1 Committee discussion re Meeting Dates and Start Times

B Declarations of Interest under the Municipal Conflict of Interest Act - nil

C Previous Minutes

C 1 Minutes - Environment Advisory Committee - June 16 2015

The minutes were considered by Planning and Infrastructure ServicesCommittee on June 22 2015 and the recommendations were approvedby Council on July 8 2015 The minutes were provided for Committeesinformation only

D DelegationsPresentations

D 1 Presentation by Michael Hoy Environmental Policy Planner Planning andInfrastructure Services re City of Brampton Grow Green Webpage(File BCx)

Michael Hoy Environmental Policy Planner Planning and InfrastructureServices presented an update on the redesign of the City of BramptonGrow Green Webpage that included the following

Outline of proposed webpage redesign and visionInvolvement opportunities for Committee membersCurrent webpage visualsRecent internal updatesExternal webpage examplesProposed webpage links and categories

o Measuring performanceo Strategic documents

2015 0811 Page 3 of 7

Minutes ^Environment Advisory Committee

o Environmental events

o Environmental initiatives

o Grow Green network

o Awareness and volunteerism

Staff noted that updates and information on the redesign of the Citysenvironment webpage will be presented to Committee as they becomeavailable Comments and feedback are welcome and encouraged

Committee consideration of the matter included

bull Improving accessibility of environment webpagebull Proposed launch datebull Inclusion of links to conservation authorities

bull Inclusion of environmental events calendar

bull Committee involvement through evaluation and feedback

The following motion was considered

EAC013-2015 That the presentation by Michael Hoy Environmental PolicyPlanner Planning and Infrastructure Services to theEnvironment Advisory Committee Meeting of August 112015 re City of Brampton Grow Green Webpage (FileBCx) be received

Carried

D 2 Presentation by the Subcommittee of the Environment AdvisoryCommittee re Proposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx)

David Laing Co-Chair and subcommittee member presented theproposed Environment Advisory Committee term of Council work plan thatincluded the following

bull Subcommittee mandate

bull Committee assistance in helping the City achieve itsEnvironmental Master Plan (Brampton Grow Green) targets

bull Brampton Grow Green Community prioritiesbull Grow Green preliminary action list and proposed

Environment Advisory Committee selected actionsbull Environment Advisory Committee Grow Green strategy

o Communicate

o Educate

o Involve

o Leveragebull Development of environmental website

2015 0811 Page 4 of 7

ci-SMinutes

Environment Advisory Committee

o Database of resources and projectso Grow Green network partnership strategy

Grow Green campaign and targetsCommunity awareness and engagement strategyWork plan milestones and term of Council activitiesMeasuring Committee successesFinalizing work plan and next stepso Recruit additional subcommittee members to assist in

finalizing the work plano Development of a detailed task list for next 12-18 monthso Submit task list to Committee for approval and adoptiono Request members to sign up for one or more taskso Discuss and finalize Work Plan and task lists at the next

Committee meeting

Committee consideration of the matter included

bull Committee priorities to include action oriented goals andinitiatives and educational campaigns

bull Creation of a task list and member participationbull Deliverable components of environmental tasksbull Committee assistance with the redesign of the Citys

environment webpagebull Need for additional subcommittee members to assist with

work plan task creation and next stepsbull Committee members Ian McGillivray Joshua Teves Linda

Bui and Gurkirat Batth volunteered to join the subcommittee

The following motion was considered

EAC014-2015 1 That the presentation by the Subcommittee of theEnvironment Advisory Committee to the EnvironmentAdvisory Committee Meeting of August 11 2015 reProposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx) be received and

2 That the proposed work plan and next steps of thesubcommittee be approved in principle and

3 That Ian McGillivray Joshua Teves Linda Bui and GurkiratBatth be named members of the subcommittee and

4 That the subcommittee report back to the EnvironmentAdvisory Committee at its next meeting with an update onthe Committee work plan and task list

Carried

2015 0811 Page 5 of 7

Minutes

Environment Advisory Committee

E ReportsUpdates

F Environmental Ideas

G OtherNew Business

G 1 Committee discussion re Meeting Dates and Start Times (File BCx)

Committee consideration of the matter included a consensus to changethe start time to 600 pm to better fit with members schedules Meetingdates will remain as scheduled

Staff noted that as a resultof the change in start time the meeting roommay change Members were advised to check their agendas for themeeting room location

The following motion was considered

EAC015-2015 That the Environment Advisory Committee Meetings bescheduled to start at 600 pm for the remainder of the term

Carried

H Correspondence

I Question Period

In response to questions from Committee staff noted that proposedenvironmental initiatives and events may be discussed with thesubcommittee and presented to Committee for approval

J Public Question Period

Members from the citizens group Brampton Blue Dot expressed interestin participating in committee events and initiatives and suggested ways toencourage public participation

2015 0811 Page 6 of 7

Minutes

Environment Advisory Committee

K Adjournment

Staff reminded Committee that the room for the next meeting may change and tocheck their agendas for the location

EAC016-2015 That the Environment Advisory Committeedo nowadjournto meet again on Tuesday October 13 2015 at 600 pm

Carried

2015 0811 Page 7 of 7

BEAC Strategy and

Term of Council Work Plan Environment Advisory Committee

Date QpfeW I laquoLOl5 Subcommittee Report on

Draft Work Plan Development

2015 October 13 ^ - ^ Presented by J^I

Trevor Boston and Davika Misir kQ) pound

Subcommittee Directives

Determine the environmental priorities of the Committee

and develop a strategy and Term of Council work plan with timeline

Develop and present Term of Council work plan to implement strategy

Identify Working Groups

Outline specific tasks with a preliminary 16 month timeline (to December 2016) -r

Obtain Committee recommendation for approval

Upon Committees approval present to counci

Foster political will necessary to support the Plan

BEAC Grow Green Strategy

Communicate

Educate

Involve

Leverage Eco-challenge

Campaign

Environmental

Database

Grow

Green

Website

Community Awareness amp

Engagement

Grow Green

Partners i

BEAC Term of Council Work Plan

GoalObjectives

Gosh Establish a long-term sustainable community-based platform to assist the City in implementing the Brampton Grow Green Environmental Master Plan and actions to meet its Community targets utilizing partnerships and technologies

Objectives - Establish a Grow Green Network to develop future ^

partnerships - Leverage existing community initiatives amp current

conservation partners

- Increase community awareness involvement acceptance political will and support of Brampton Grow Green plan and community actions

Working Groups amp Timelines

Immediate Initiation

bull 10 Database Working Group

bull 20 Web-page Working Group

bull 30 Community Outreach Working Group

Initiation in 2016 and 2017 ^ bull 40 Eco-Challenge Working Group ^

bull 50 2017 EAC budget work plan Workgroup

bull 60 2018 EAC budget work plan Workgroup

10 Environmental Database

Working Group Primary Tasks

11 Define database structure

- Meet with Brampton IT to understand City Data Architecture - Design database architecture and implement with Brampton IT

12 Develop Database Content - Meet with Brampton Information and Records Management to

determine data collection procedures and BEAC and external access privileges

- Identify a list of organizations and their environmental activities in ^ Brampton with Community Outreach Working Group

- Provide data to Environmental Planning

13 Manage and Maintain Database - Identify procedures to input records from available sources and via

website with Webpage Working Group - Review and update procedures according to determined schedule

i

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

AGENDA Environment Advisory Committee

2015 10 13 Page 3 of 3

H Correspondence

H 1 Email from Jayne Pilot Chair Energy from Waste (EFW) Committee dated September 16 2015 re Invitation to Attend Energy from Waste (EFW) Tour

I Question Period J Public Question Period 15 Minute Limit re any item discussed as part of this agenda K Adjournment

Next Meeting Tuesday December 8 2015 at 600 pm

BRAMPTONc~

Minutes

Environment Advisory CommitteeCommittee of the Council of

The Corporation of the City of Bramptonbramptonca FlOWef City

Members Present

Members Absent

Staff Present

August 11 2015

Environment Advisory Committee

Date OcMT ^ 3o(5

David Laing (Co-Chair)Shintu Cherian Manathara (Co-Chair)Trevor Boston

Rosemary KeenanIan McGillivrayDavika Misir

Filiz Ozmisir

Roopinder SandhuJoshua Teves

Laila Zarrabi Yan

City Councillor Doug Whillans

Douglas Foster (regrets)Krista Kumar (regrets)

Planning and Infrastructure Services DepartmentSusan Jorgenson Manager Environmental PlanningMichael Hoy Environmental Policy Planner

Corporate Services DepartmentShauna Danton Legislative Coordinator

Minutes

Environment Advisory Committee

The meeting was called to order at 336 pm and adjourned at 532 pm

After due consideration of the matters placed before this Committee the members begleave to present its report as follows

Item Recommendation

A EAC012-2015 Approval of Agenda

B

C

D1 EAC013-2015

D2 EAC014-2015

E

F

G1 EAC015-2015

H

I

J

K EAC016-2015

David Laing - Co-Chair

2015 0811

Declarations of Interest under the Municipal Conflict ofInterest Act

Previous Minutes

City of Brampton Grow Green Webpage (File BCx)

Proposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx)

ReportsUpdates

Environmental Ideas

Meeting Dates and Start Times (File BCx)

Correspondence

Question Period

Public Question Period

Adjournment

Shintu Cherian Manathara - Co-Chair

Page 2 of 7

0-3Minutes

Environment Advisory Committee

A Approval of Agenda

The following motion was considered

EAC012-2015 That the agenda for the EnvironmentAdvisory CommitteeMeeting of August 11 2015 be approved as printed andcirculated

Carried

Note Later in the meeting on a two-thirds majority vote to reopenthe question the Approval of the Agenda was reopened to add thefollowing item

G 1 Committee discussion re Meeting Dates and Start Times

B Declarations of Interest under the Municipal Conflict of Interest Act - nil

C Previous Minutes

C 1 Minutes - Environment Advisory Committee - June 16 2015

The minutes were considered by Planning and Infrastructure ServicesCommittee on June 22 2015 and the recommendations were approvedby Council on July 8 2015 The minutes were provided for Committeesinformation only

D DelegationsPresentations

D 1 Presentation by Michael Hoy Environmental Policy Planner Planning andInfrastructure Services re City of Brampton Grow Green Webpage(File BCx)

Michael Hoy Environmental Policy Planner Planning and InfrastructureServices presented an update on the redesign of the City of BramptonGrow Green Webpage that included the following

Outline of proposed webpage redesign and visionInvolvement opportunities for Committee membersCurrent webpage visualsRecent internal updatesExternal webpage examplesProposed webpage links and categories

o Measuring performanceo Strategic documents

2015 0811 Page 3 of 7

Minutes ^Environment Advisory Committee

o Environmental events

o Environmental initiatives

o Grow Green network

o Awareness and volunteerism

Staff noted that updates and information on the redesign of the Citysenvironment webpage will be presented to Committee as they becomeavailable Comments and feedback are welcome and encouraged

Committee consideration of the matter included

bull Improving accessibility of environment webpagebull Proposed launch datebull Inclusion of links to conservation authorities

bull Inclusion of environmental events calendar

bull Committee involvement through evaluation and feedback

The following motion was considered

EAC013-2015 That the presentation by Michael Hoy Environmental PolicyPlanner Planning and Infrastructure Services to theEnvironment Advisory Committee Meeting of August 112015 re City of Brampton Grow Green Webpage (FileBCx) be received

Carried

D 2 Presentation by the Subcommittee of the Environment AdvisoryCommittee re Proposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx)

David Laing Co-Chair and subcommittee member presented theproposed Environment Advisory Committee term of Council work plan thatincluded the following

bull Subcommittee mandate

bull Committee assistance in helping the City achieve itsEnvironmental Master Plan (Brampton Grow Green) targets

bull Brampton Grow Green Community prioritiesbull Grow Green preliminary action list and proposed

Environment Advisory Committee selected actionsbull Environment Advisory Committee Grow Green strategy

o Communicate

o Educate

o Involve

o Leveragebull Development of environmental website

2015 0811 Page 4 of 7

ci-SMinutes

Environment Advisory Committee

o Database of resources and projectso Grow Green network partnership strategy

Grow Green campaign and targetsCommunity awareness and engagement strategyWork plan milestones and term of Council activitiesMeasuring Committee successesFinalizing work plan and next stepso Recruit additional subcommittee members to assist in

finalizing the work plano Development of a detailed task list for next 12-18 monthso Submit task list to Committee for approval and adoptiono Request members to sign up for one or more taskso Discuss and finalize Work Plan and task lists at the next

Committee meeting

Committee consideration of the matter included

bull Committee priorities to include action oriented goals andinitiatives and educational campaigns

bull Creation of a task list and member participationbull Deliverable components of environmental tasksbull Committee assistance with the redesign of the Citys

environment webpagebull Need for additional subcommittee members to assist with

work plan task creation and next stepsbull Committee members Ian McGillivray Joshua Teves Linda

Bui and Gurkirat Batth volunteered to join the subcommittee

The following motion was considered

EAC014-2015 1 That the presentation by the Subcommittee of theEnvironment Advisory Committee to the EnvironmentAdvisory Committee Meeting of August 11 2015 reProposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx) be received and

2 That the proposed work plan and next steps of thesubcommittee be approved in principle and

3 That Ian McGillivray Joshua Teves Linda Bui and GurkiratBatth be named members of the subcommittee and

4 That the subcommittee report back to the EnvironmentAdvisory Committee at its next meeting with an update onthe Committee work plan and task list

Carried

2015 0811 Page 5 of 7

Minutes

Environment Advisory Committee

E ReportsUpdates

F Environmental Ideas

G OtherNew Business

G 1 Committee discussion re Meeting Dates and Start Times (File BCx)

Committee consideration of the matter included a consensus to changethe start time to 600 pm to better fit with members schedules Meetingdates will remain as scheduled

Staff noted that as a resultof the change in start time the meeting roommay change Members were advised to check their agendas for themeeting room location

The following motion was considered

EAC015-2015 That the Environment Advisory Committee Meetings bescheduled to start at 600 pm for the remainder of the term

Carried

H Correspondence

I Question Period

In response to questions from Committee staff noted that proposedenvironmental initiatives and events may be discussed with thesubcommittee and presented to Committee for approval

J Public Question Period

Members from the citizens group Brampton Blue Dot expressed interestin participating in committee events and initiatives and suggested ways toencourage public participation

2015 0811 Page 6 of 7

Minutes

Environment Advisory Committee

K Adjournment

Staff reminded Committee that the room for the next meeting may change and tocheck their agendas for the location

EAC016-2015 That the Environment Advisory Committeedo nowadjournto meet again on Tuesday October 13 2015 at 600 pm

Carried

2015 0811 Page 7 of 7

BEAC Strategy and

Term of Council Work Plan Environment Advisory Committee

Date QpfeW I laquoLOl5 Subcommittee Report on

Draft Work Plan Development

2015 October 13 ^ - ^ Presented by J^I

Trevor Boston and Davika Misir kQ) pound

Subcommittee Directives

Determine the environmental priorities of the Committee

and develop a strategy and Term of Council work plan with timeline

Develop and present Term of Council work plan to implement strategy

Identify Working Groups

Outline specific tasks with a preliminary 16 month timeline (to December 2016) -r

Obtain Committee recommendation for approval

Upon Committees approval present to counci

Foster political will necessary to support the Plan

BEAC Grow Green Strategy

Communicate

Educate

Involve

Leverage Eco-challenge

Campaign

Environmental

Database

Grow

Green

Website

Community Awareness amp

Engagement

Grow Green

Partners i

BEAC Term of Council Work Plan

GoalObjectives

Gosh Establish a long-term sustainable community-based platform to assist the City in implementing the Brampton Grow Green Environmental Master Plan and actions to meet its Community targets utilizing partnerships and technologies

Objectives - Establish a Grow Green Network to develop future ^

partnerships - Leverage existing community initiatives amp current

conservation partners

- Increase community awareness involvement acceptance political will and support of Brampton Grow Green plan and community actions

Working Groups amp Timelines

Immediate Initiation

bull 10 Database Working Group

bull 20 Web-page Working Group

bull 30 Community Outreach Working Group

Initiation in 2016 and 2017 ^ bull 40 Eco-Challenge Working Group ^

bull 50 2017 EAC budget work plan Workgroup

bull 60 2018 EAC budget work plan Workgroup

10 Environmental Database

Working Group Primary Tasks

11 Define database structure

- Meet with Brampton IT to understand City Data Architecture - Design database architecture and implement with Brampton IT

12 Develop Database Content - Meet with Brampton Information and Records Management to

determine data collection procedures and BEAC and external access privileges

- Identify a list of organizations and their environmental activities in ^ Brampton with Community Outreach Working Group

- Provide data to Environmental Planning

13 Manage and Maintain Database - Identify procedures to input records from available sources and via

website with Webpage Working Group - Review and update procedures according to determined schedule

i

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

BRAMPTONc~

Minutes

Environment Advisory CommitteeCommittee of the Council of

The Corporation of the City of Bramptonbramptonca FlOWef City

Members Present

Members Absent

Staff Present

August 11 2015

Environment Advisory Committee

Date OcMT ^ 3o(5

David Laing (Co-Chair)Shintu Cherian Manathara (Co-Chair)Trevor Boston

Rosemary KeenanIan McGillivrayDavika Misir

Filiz Ozmisir

Roopinder SandhuJoshua Teves

Laila Zarrabi Yan

City Councillor Doug Whillans

Douglas Foster (regrets)Krista Kumar (regrets)

Planning and Infrastructure Services DepartmentSusan Jorgenson Manager Environmental PlanningMichael Hoy Environmental Policy Planner

Corporate Services DepartmentShauna Danton Legislative Coordinator

Minutes

Environment Advisory Committee

The meeting was called to order at 336 pm and adjourned at 532 pm

After due consideration of the matters placed before this Committee the members begleave to present its report as follows

Item Recommendation

A EAC012-2015 Approval of Agenda

B

C

D1 EAC013-2015

D2 EAC014-2015

E

F

G1 EAC015-2015

H

I

J

K EAC016-2015

David Laing - Co-Chair

2015 0811

Declarations of Interest under the Municipal Conflict ofInterest Act

Previous Minutes

City of Brampton Grow Green Webpage (File BCx)

Proposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx)

ReportsUpdates

Environmental Ideas

Meeting Dates and Start Times (File BCx)

Correspondence

Question Period

Public Question Period

Adjournment

Shintu Cherian Manathara - Co-Chair

Page 2 of 7

0-3Minutes

Environment Advisory Committee

A Approval of Agenda

The following motion was considered

EAC012-2015 That the agenda for the EnvironmentAdvisory CommitteeMeeting of August 11 2015 be approved as printed andcirculated

Carried

Note Later in the meeting on a two-thirds majority vote to reopenthe question the Approval of the Agenda was reopened to add thefollowing item

G 1 Committee discussion re Meeting Dates and Start Times

B Declarations of Interest under the Municipal Conflict of Interest Act - nil

C Previous Minutes

C 1 Minutes - Environment Advisory Committee - June 16 2015

The minutes were considered by Planning and Infrastructure ServicesCommittee on June 22 2015 and the recommendations were approvedby Council on July 8 2015 The minutes were provided for Committeesinformation only

D DelegationsPresentations

D 1 Presentation by Michael Hoy Environmental Policy Planner Planning andInfrastructure Services re City of Brampton Grow Green Webpage(File BCx)

Michael Hoy Environmental Policy Planner Planning and InfrastructureServices presented an update on the redesign of the City of BramptonGrow Green Webpage that included the following

Outline of proposed webpage redesign and visionInvolvement opportunities for Committee membersCurrent webpage visualsRecent internal updatesExternal webpage examplesProposed webpage links and categories

o Measuring performanceo Strategic documents

2015 0811 Page 3 of 7

Minutes ^Environment Advisory Committee

o Environmental events

o Environmental initiatives

o Grow Green network

o Awareness and volunteerism

Staff noted that updates and information on the redesign of the Citysenvironment webpage will be presented to Committee as they becomeavailable Comments and feedback are welcome and encouraged

Committee consideration of the matter included

bull Improving accessibility of environment webpagebull Proposed launch datebull Inclusion of links to conservation authorities

bull Inclusion of environmental events calendar

bull Committee involvement through evaluation and feedback

The following motion was considered

EAC013-2015 That the presentation by Michael Hoy Environmental PolicyPlanner Planning and Infrastructure Services to theEnvironment Advisory Committee Meeting of August 112015 re City of Brampton Grow Green Webpage (FileBCx) be received

Carried

D 2 Presentation by the Subcommittee of the Environment AdvisoryCommittee re Proposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx)

David Laing Co-Chair and subcommittee member presented theproposed Environment Advisory Committee term of Council work plan thatincluded the following

bull Subcommittee mandate

bull Committee assistance in helping the City achieve itsEnvironmental Master Plan (Brampton Grow Green) targets

bull Brampton Grow Green Community prioritiesbull Grow Green preliminary action list and proposed

Environment Advisory Committee selected actionsbull Environment Advisory Committee Grow Green strategy

o Communicate

o Educate

o Involve

o Leveragebull Development of environmental website

2015 0811 Page 4 of 7

ci-SMinutes

Environment Advisory Committee

o Database of resources and projectso Grow Green network partnership strategy

Grow Green campaign and targetsCommunity awareness and engagement strategyWork plan milestones and term of Council activitiesMeasuring Committee successesFinalizing work plan and next stepso Recruit additional subcommittee members to assist in

finalizing the work plano Development of a detailed task list for next 12-18 monthso Submit task list to Committee for approval and adoptiono Request members to sign up for one or more taskso Discuss and finalize Work Plan and task lists at the next

Committee meeting

Committee consideration of the matter included

bull Committee priorities to include action oriented goals andinitiatives and educational campaigns

bull Creation of a task list and member participationbull Deliverable components of environmental tasksbull Committee assistance with the redesign of the Citys

environment webpagebull Need for additional subcommittee members to assist with

work plan task creation and next stepsbull Committee members Ian McGillivray Joshua Teves Linda

Bui and Gurkirat Batth volunteered to join the subcommittee

The following motion was considered

EAC014-2015 1 That the presentation by the Subcommittee of theEnvironment Advisory Committee to the EnvironmentAdvisory Committee Meeting of August 11 2015 reProposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx) be received and

2 That the proposed work plan and next steps of thesubcommittee be approved in principle and

3 That Ian McGillivray Joshua Teves Linda Bui and GurkiratBatth be named members of the subcommittee and

4 That the subcommittee report back to the EnvironmentAdvisory Committee at its next meeting with an update onthe Committee work plan and task list

Carried

2015 0811 Page 5 of 7

Minutes

Environment Advisory Committee

E ReportsUpdates

F Environmental Ideas

G OtherNew Business

G 1 Committee discussion re Meeting Dates and Start Times (File BCx)

Committee consideration of the matter included a consensus to changethe start time to 600 pm to better fit with members schedules Meetingdates will remain as scheduled

Staff noted that as a resultof the change in start time the meeting roommay change Members were advised to check their agendas for themeeting room location

The following motion was considered

EAC015-2015 That the Environment Advisory Committee Meetings bescheduled to start at 600 pm for the remainder of the term

Carried

H Correspondence

I Question Period

In response to questions from Committee staff noted that proposedenvironmental initiatives and events may be discussed with thesubcommittee and presented to Committee for approval

J Public Question Period

Members from the citizens group Brampton Blue Dot expressed interestin participating in committee events and initiatives and suggested ways toencourage public participation

2015 0811 Page 6 of 7

Minutes

Environment Advisory Committee

K Adjournment

Staff reminded Committee that the room for the next meeting may change and tocheck their agendas for the location

EAC016-2015 That the Environment Advisory Committeedo nowadjournto meet again on Tuesday October 13 2015 at 600 pm

Carried

2015 0811 Page 7 of 7

BEAC Strategy and

Term of Council Work Plan Environment Advisory Committee

Date QpfeW I laquoLOl5 Subcommittee Report on

Draft Work Plan Development

2015 October 13 ^ - ^ Presented by J^I

Trevor Boston and Davika Misir kQ) pound

Subcommittee Directives

Determine the environmental priorities of the Committee

and develop a strategy and Term of Council work plan with timeline

Develop and present Term of Council work plan to implement strategy

Identify Working Groups

Outline specific tasks with a preliminary 16 month timeline (to December 2016) -r

Obtain Committee recommendation for approval

Upon Committees approval present to counci

Foster political will necessary to support the Plan

BEAC Grow Green Strategy

Communicate

Educate

Involve

Leverage Eco-challenge

Campaign

Environmental

Database

Grow

Green

Website

Community Awareness amp

Engagement

Grow Green

Partners i

BEAC Term of Council Work Plan

GoalObjectives

Gosh Establish a long-term sustainable community-based platform to assist the City in implementing the Brampton Grow Green Environmental Master Plan and actions to meet its Community targets utilizing partnerships and technologies

Objectives - Establish a Grow Green Network to develop future ^

partnerships - Leverage existing community initiatives amp current

conservation partners

- Increase community awareness involvement acceptance political will and support of Brampton Grow Green plan and community actions

Working Groups amp Timelines

Immediate Initiation

bull 10 Database Working Group

bull 20 Web-page Working Group

bull 30 Community Outreach Working Group

Initiation in 2016 and 2017 ^ bull 40 Eco-Challenge Working Group ^

bull 50 2017 EAC budget work plan Workgroup

bull 60 2018 EAC budget work plan Workgroup

10 Environmental Database

Working Group Primary Tasks

11 Define database structure

- Meet with Brampton IT to understand City Data Architecture - Design database architecture and implement with Brampton IT

12 Develop Database Content - Meet with Brampton Information and Records Management to

determine data collection procedures and BEAC and external access privileges

- Identify a list of organizations and their environmental activities in ^ Brampton with Community Outreach Working Group

- Provide data to Environmental Planning

13 Manage and Maintain Database - Identify procedures to input records from available sources and via

website with Webpage Working Group - Review and update procedures according to determined schedule

i

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

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20

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

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14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

Minutes

Environment Advisory Committee

The meeting was called to order at 336 pm and adjourned at 532 pm

After due consideration of the matters placed before this Committee the members begleave to present its report as follows

Item Recommendation

A EAC012-2015 Approval of Agenda

B

C

D1 EAC013-2015

D2 EAC014-2015

E

F

G1 EAC015-2015

H

I

J

K EAC016-2015

David Laing - Co-Chair

2015 0811

Declarations of Interest under the Municipal Conflict ofInterest Act

Previous Minutes

City of Brampton Grow Green Webpage (File BCx)

Proposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx)

ReportsUpdates

Environmental Ideas

Meeting Dates and Start Times (File BCx)

Correspondence

Question Period

Public Question Period

Adjournment

Shintu Cherian Manathara - Co-Chair

Page 2 of 7

0-3Minutes

Environment Advisory Committee

A Approval of Agenda

The following motion was considered

EAC012-2015 That the agenda for the EnvironmentAdvisory CommitteeMeeting of August 11 2015 be approved as printed andcirculated

Carried

Note Later in the meeting on a two-thirds majority vote to reopenthe question the Approval of the Agenda was reopened to add thefollowing item

G 1 Committee discussion re Meeting Dates and Start Times

B Declarations of Interest under the Municipal Conflict of Interest Act - nil

C Previous Minutes

C 1 Minutes - Environment Advisory Committee - June 16 2015

The minutes were considered by Planning and Infrastructure ServicesCommittee on June 22 2015 and the recommendations were approvedby Council on July 8 2015 The minutes were provided for Committeesinformation only

D DelegationsPresentations

D 1 Presentation by Michael Hoy Environmental Policy Planner Planning andInfrastructure Services re City of Brampton Grow Green Webpage(File BCx)

Michael Hoy Environmental Policy Planner Planning and InfrastructureServices presented an update on the redesign of the City of BramptonGrow Green Webpage that included the following

Outline of proposed webpage redesign and visionInvolvement opportunities for Committee membersCurrent webpage visualsRecent internal updatesExternal webpage examplesProposed webpage links and categories

o Measuring performanceo Strategic documents

2015 0811 Page 3 of 7

Minutes ^Environment Advisory Committee

o Environmental events

o Environmental initiatives

o Grow Green network

o Awareness and volunteerism

Staff noted that updates and information on the redesign of the Citysenvironment webpage will be presented to Committee as they becomeavailable Comments and feedback are welcome and encouraged

Committee consideration of the matter included

bull Improving accessibility of environment webpagebull Proposed launch datebull Inclusion of links to conservation authorities

bull Inclusion of environmental events calendar

bull Committee involvement through evaluation and feedback

The following motion was considered

EAC013-2015 That the presentation by Michael Hoy Environmental PolicyPlanner Planning and Infrastructure Services to theEnvironment Advisory Committee Meeting of August 112015 re City of Brampton Grow Green Webpage (FileBCx) be received

Carried

D 2 Presentation by the Subcommittee of the Environment AdvisoryCommittee re Proposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx)

David Laing Co-Chair and subcommittee member presented theproposed Environment Advisory Committee term of Council work plan thatincluded the following

bull Subcommittee mandate

bull Committee assistance in helping the City achieve itsEnvironmental Master Plan (Brampton Grow Green) targets

bull Brampton Grow Green Community prioritiesbull Grow Green preliminary action list and proposed

Environment Advisory Committee selected actionsbull Environment Advisory Committee Grow Green strategy

o Communicate

o Educate

o Involve

o Leveragebull Development of environmental website

2015 0811 Page 4 of 7

ci-SMinutes

Environment Advisory Committee

o Database of resources and projectso Grow Green network partnership strategy

Grow Green campaign and targetsCommunity awareness and engagement strategyWork plan milestones and term of Council activitiesMeasuring Committee successesFinalizing work plan and next stepso Recruit additional subcommittee members to assist in

finalizing the work plano Development of a detailed task list for next 12-18 monthso Submit task list to Committee for approval and adoptiono Request members to sign up for one or more taskso Discuss and finalize Work Plan and task lists at the next

Committee meeting

Committee consideration of the matter included

bull Committee priorities to include action oriented goals andinitiatives and educational campaigns

bull Creation of a task list and member participationbull Deliverable components of environmental tasksbull Committee assistance with the redesign of the Citys

environment webpagebull Need for additional subcommittee members to assist with

work plan task creation and next stepsbull Committee members Ian McGillivray Joshua Teves Linda

Bui and Gurkirat Batth volunteered to join the subcommittee

The following motion was considered

EAC014-2015 1 That the presentation by the Subcommittee of theEnvironment Advisory Committee to the EnvironmentAdvisory Committee Meeting of August 11 2015 reProposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx) be received and

2 That the proposed work plan and next steps of thesubcommittee be approved in principle and

3 That Ian McGillivray Joshua Teves Linda Bui and GurkiratBatth be named members of the subcommittee and

4 That the subcommittee report back to the EnvironmentAdvisory Committee at its next meeting with an update onthe Committee work plan and task list

Carried

2015 0811 Page 5 of 7

Minutes

Environment Advisory Committee

E ReportsUpdates

F Environmental Ideas

G OtherNew Business

G 1 Committee discussion re Meeting Dates and Start Times (File BCx)

Committee consideration of the matter included a consensus to changethe start time to 600 pm to better fit with members schedules Meetingdates will remain as scheduled

Staff noted that as a resultof the change in start time the meeting roommay change Members were advised to check their agendas for themeeting room location

The following motion was considered

EAC015-2015 That the Environment Advisory Committee Meetings bescheduled to start at 600 pm for the remainder of the term

Carried

H Correspondence

I Question Period

In response to questions from Committee staff noted that proposedenvironmental initiatives and events may be discussed with thesubcommittee and presented to Committee for approval

J Public Question Period

Members from the citizens group Brampton Blue Dot expressed interestin participating in committee events and initiatives and suggested ways toencourage public participation

2015 0811 Page 6 of 7

Minutes

Environment Advisory Committee

K Adjournment

Staff reminded Committee that the room for the next meeting may change and tocheck their agendas for the location

EAC016-2015 That the Environment Advisory Committeedo nowadjournto meet again on Tuesday October 13 2015 at 600 pm

Carried

2015 0811 Page 7 of 7

BEAC Strategy and

Term of Council Work Plan Environment Advisory Committee

Date QpfeW I laquoLOl5 Subcommittee Report on

Draft Work Plan Development

2015 October 13 ^ - ^ Presented by J^I

Trevor Boston and Davika Misir kQ) pound

Subcommittee Directives

Determine the environmental priorities of the Committee

and develop a strategy and Term of Council work plan with timeline

Develop and present Term of Council work plan to implement strategy

Identify Working Groups

Outline specific tasks with a preliminary 16 month timeline (to December 2016) -r

Obtain Committee recommendation for approval

Upon Committees approval present to counci

Foster political will necessary to support the Plan

BEAC Grow Green Strategy

Communicate

Educate

Involve

Leverage Eco-challenge

Campaign

Environmental

Database

Grow

Green

Website

Community Awareness amp

Engagement

Grow Green

Partners i

BEAC Term of Council Work Plan

GoalObjectives

Gosh Establish a long-term sustainable community-based platform to assist the City in implementing the Brampton Grow Green Environmental Master Plan and actions to meet its Community targets utilizing partnerships and technologies

Objectives - Establish a Grow Green Network to develop future ^

partnerships - Leverage existing community initiatives amp current

conservation partners

- Increase community awareness involvement acceptance political will and support of Brampton Grow Green plan and community actions

Working Groups amp Timelines

Immediate Initiation

bull 10 Database Working Group

bull 20 Web-page Working Group

bull 30 Community Outreach Working Group

Initiation in 2016 and 2017 ^ bull 40 Eco-Challenge Working Group ^

bull 50 2017 EAC budget work plan Workgroup

bull 60 2018 EAC budget work plan Workgroup

10 Environmental Database

Working Group Primary Tasks

11 Define database structure

- Meet with Brampton IT to understand City Data Architecture - Design database architecture and implement with Brampton IT

12 Develop Database Content - Meet with Brampton Information and Records Management to

determine data collection procedures and BEAC and external access privileges

- Identify a list of organizations and their environmental activities in ^ Brampton with Community Outreach Working Group

- Provide data to Environmental Planning

13 Manage and Maintain Database - Identify procedures to input records from available sources and via

website with Webpage Working Group - Review and update procedures according to determined schedule

i

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

0-3Minutes

Environment Advisory Committee

A Approval of Agenda

The following motion was considered

EAC012-2015 That the agenda for the EnvironmentAdvisory CommitteeMeeting of August 11 2015 be approved as printed andcirculated

Carried

Note Later in the meeting on a two-thirds majority vote to reopenthe question the Approval of the Agenda was reopened to add thefollowing item

G 1 Committee discussion re Meeting Dates and Start Times

B Declarations of Interest under the Municipal Conflict of Interest Act - nil

C Previous Minutes

C 1 Minutes - Environment Advisory Committee - June 16 2015

The minutes were considered by Planning and Infrastructure ServicesCommittee on June 22 2015 and the recommendations were approvedby Council on July 8 2015 The minutes were provided for Committeesinformation only

D DelegationsPresentations

D 1 Presentation by Michael Hoy Environmental Policy Planner Planning andInfrastructure Services re City of Brampton Grow Green Webpage(File BCx)

Michael Hoy Environmental Policy Planner Planning and InfrastructureServices presented an update on the redesign of the City of BramptonGrow Green Webpage that included the following

Outline of proposed webpage redesign and visionInvolvement opportunities for Committee membersCurrent webpage visualsRecent internal updatesExternal webpage examplesProposed webpage links and categories

o Measuring performanceo Strategic documents

2015 0811 Page 3 of 7

Minutes ^Environment Advisory Committee

o Environmental events

o Environmental initiatives

o Grow Green network

o Awareness and volunteerism

Staff noted that updates and information on the redesign of the Citysenvironment webpage will be presented to Committee as they becomeavailable Comments and feedback are welcome and encouraged

Committee consideration of the matter included

bull Improving accessibility of environment webpagebull Proposed launch datebull Inclusion of links to conservation authorities

bull Inclusion of environmental events calendar

bull Committee involvement through evaluation and feedback

The following motion was considered

EAC013-2015 That the presentation by Michael Hoy Environmental PolicyPlanner Planning and Infrastructure Services to theEnvironment Advisory Committee Meeting of August 112015 re City of Brampton Grow Green Webpage (FileBCx) be received

Carried

D 2 Presentation by the Subcommittee of the Environment AdvisoryCommittee re Proposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx)

David Laing Co-Chair and subcommittee member presented theproposed Environment Advisory Committee term of Council work plan thatincluded the following

bull Subcommittee mandate

bull Committee assistance in helping the City achieve itsEnvironmental Master Plan (Brampton Grow Green) targets

bull Brampton Grow Green Community prioritiesbull Grow Green preliminary action list and proposed

Environment Advisory Committee selected actionsbull Environment Advisory Committee Grow Green strategy

o Communicate

o Educate

o Involve

o Leveragebull Development of environmental website

2015 0811 Page 4 of 7

ci-SMinutes

Environment Advisory Committee

o Database of resources and projectso Grow Green network partnership strategy

Grow Green campaign and targetsCommunity awareness and engagement strategyWork plan milestones and term of Council activitiesMeasuring Committee successesFinalizing work plan and next stepso Recruit additional subcommittee members to assist in

finalizing the work plano Development of a detailed task list for next 12-18 monthso Submit task list to Committee for approval and adoptiono Request members to sign up for one or more taskso Discuss and finalize Work Plan and task lists at the next

Committee meeting

Committee consideration of the matter included

bull Committee priorities to include action oriented goals andinitiatives and educational campaigns

bull Creation of a task list and member participationbull Deliverable components of environmental tasksbull Committee assistance with the redesign of the Citys

environment webpagebull Need for additional subcommittee members to assist with

work plan task creation and next stepsbull Committee members Ian McGillivray Joshua Teves Linda

Bui and Gurkirat Batth volunteered to join the subcommittee

The following motion was considered

EAC014-2015 1 That the presentation by the Subcommittee of theEnvironment Advisory Committee to the EnvironmentAdvisory Committee Meeting of August 11 2015 reProposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx) be received and

2 That the proposed work plan and next steps of thesubcommittee be approved in principle and

3 That Ian McGillivray Joshua Teves Linda Bui and GurkiratBatth be named members of the subcommittee and

4 That the subcommittee report back to the EnvironmentAdvisory Committee at its next meeting with an update onthe Committee work plan and task list

Carried

2015 0811 Page 5 of 7

Minutes

Environment Advisory Committee

E ReportsUpdates

F Environmental Ideas

G OtherNew Business

G 1 Committee discussion re Meeting Dates and Start Times (File BCx)

Committee consideration of the matter included a consensus to changethe start time to 600 pm to better fit with members schedules Meetingdates will remain as scheduled

Staff noted that as a resultof the change in start time the meeting roommay change Members were advised to check their agendas for themeeting room location

The following motion was considered

EAC015-2015 That the Environment Advisory Committee Meetings bescheduled to start at 600 pm for the remainder of the term

Carried

H Correspondence

I Question Period

In response to questions from Committee staff noted that proposedenvironmental initiatives and events may be discussed with thesubcommittee and presented to Committee for approval

J Public Question Period

Members from the citizens group Brampton Blue Dot expressed interestin participating in committee events and initiatives and suggested ways toencourage public participation

2015 0811 Page 6 of 7

Minutes

Environment Advisory Committee

K Adjournment

Staff reminded Committee that the room for the next meeting may change and tocheck their agendas for the location

EAC016-2015 That the Environment Advisory Committeedo nowadjournto meet again on Tuesday October 13 2015 at 600 pm

Carried

2015 0811 Page 7 of 7

BEAC Strategy and

Term of Council Work Plan Environment Advisory Committee

Date QpfeW I laquoLOl5 Subcommittee Report on

Draft Work Plan Development

2015 October 13 ^ - ^ Presented by J^I

Trevor Boston and Davika Misir kQ) pound

Subcommittee Directives

Determine the environmental priorities of the Committee

and develop a strategy and Term of Council work plan with timeline

Develop and present Term of Council work plan to implement strategy

Identify Working Groups

Outline specific tasks with a preliminary 16 month timeline (to December 2016) -r

Obtain Committee recommendation for approval

Upon Committees approval present to counci

Foster political will necessary to support the Plan

BEAC Grow Green Strategy

Communicate

Educate

Involve

Leverage Eco-challenge

Campaign

Environmental

Database

Grow

Green

Website

Community Awareness amp

Engagement

Grow Green

Partners i

BEAC Term of Council Work Plan

GoalObjectives

Gosh Establish a long-term sustainable community-based platform to assist the City in implementing the Brampton Grow Green Environmental Master Plan and actions to meet its Community targets utilizing partnerships and technologies

Objectives - Establish a Grow Green Network to develop future ^

partnerships - Leverage existing community initiatives amp current

conservation partners

- Increase community awareness involvement acceptance political will and support of Brampton Grow Green plan and community actions

Working Groups amp Timelines

Immediate Initiation

bull 10 Database Working Group

bull 20 Web-page Working Group

bull 30 Community Outreach Working Group

Initiation in 2016 and 2017 ^ bull 40 Eco-Challenge Working Group ^

bull 50 2017 EAC budget work plan Workgroup

bull 60 2018 EAC budget work plan Workgroup

10 Environmental Database

Working Group Primary Tasks

11 Define database structure

- Meet with Brampton IT to understand City Data Architecture - Design database architecture and implement with Brampton IT

12 Develop Database Content - Meet with Brampton Information and Records Management to

determine data collection procedures and BEAC and external access privileges

- Identify a list of organizations and their environmental activities in ^ Brampton with Community Outreach Working Group

- Provide data to Environmental Planning

13 Manage and Maintain Database - Identify procedures to input records from available sources and via

website with Webpage Working Group - Review and update procedures according to determined schedule

i

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

Minutes ^Environment Advisory Committee

o Environmental events

o Environmental initiatives

o Grow Green network

o Awareness and volunteerism

Staff noted that updates and information on the redesign of the Citysenvironment webpage will be presented to Committee as they becomeavailable Comments and feedback are welcome and encouraged

Committee consideration of the matter included

bull Improving accessibility of environment webpagebull Proposed launch datebull Inclusion of links to conservation authorities

bull Inclusion of environmental events calendar

bull Committee involvement through evaluation and feedback

The following motion was considered

EAC013-2015 That the presentation by Michael Hoy Environmental PolicyPlanner Planning and Infrastructure Services to theEnvironment Advisory Committee Meeting of August 112015 re City of Brampton Grow Green Webpage (FileBCx) be received

Carried

D 2 Presentation by the Subcommittee of the Environment AdvisoryCommittee re Proposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx)

David Laing Co-Chair and subcommittee member presented theproposed Environment Advisory Committee term of Council work plan thatincluded the following

bull Subcommittee mandate

bull Committee assistance in helping the City achieve itsEnvironmental Master Plan (Brampton Grow Green) targets

bull Brampton Grow Green Community prioritiesbull Grow Green preliminary action list and proposed

Environment Advisory Committee selected actionsbull Environment Advisory Committee Grow Green strategy

o Communicate

o Educate

o Involve

o Leveragebull Development of environmental website

2015 0811 Page 4 of 7

ci-SMinutes

Environment Advisory Committee

o Database of resources and projectso Grow Green network partnership strategy

Grow Green campaign and targetsCommunity awareness and engagement strategyWork plan milestones and term of Council activitiesMeasuring Committee successesFinalizing work plan and next stepso Recruit additional subcommittee members to assist in

finalizing the work plano Development of a detailed task list for next 12-18 monthso Submit task list to Committee for approval and adoptiono Request members to sign up for one or more taskso Discuss and finalize Work Plan and task lists at the next

Committee meeting

Committee consideration of the matter included

bull Committee priorities to include action oriented goals andinitiatives and educational campaigns

bull Creation of a task list and member participationbull Deliverable components of environmental tasksbull Committee assistance with the redesign of the Citys

environment webpagebull Need for additional subcommittee members to assist with

work plan task creation and next stepsbull Committee members Ian McGillivray Joshua Teves Linda

Bui and Gurkirat Batth volunteered to join the subcommittee

The following motion was considered

EAC014-2015 1 That the presentation by the Subcommittee of theEnvironment Advisory Committee to the EnvironmentAdvisory Committee Meeting of August 11 2015 reProposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx) be received and

2 That the proposed work plan and next steps of thesubcommittee be approved in principle and

3 That Ian McGillivray Joshua Teves Linda Bui and GurkiratBatth be named members of the subcommittee and

4 That the subcommittee report back to the EnvironmentAdvisory Committee at its next meeting with an update onthe Committee work plan and task list

Carried

2015 0811 Page 5 of 7

Minutes

Environment Advisory Committee

E ReportsUpdates

F Environmental Ideas

G OtherNew Business

G 1 Committee discussion re Meeting Dates and Start Times (File BCx)

Committee consideration of the matter included a consensus to changethe start time to 600 pm to better fit with members schedules Meetingdates will remain as scheduled

Staff noted that as a resultof the change in start time the meeting roommay change Members were advised to check their agendas for themeeting room location

The following motion was considered

EAC015-2015 That the Environment Advisory Committee Meetings bescheduled to start at 600 pm for the remainder of the term

Carried

H Correspondence

I Question Period

In response to questions from Committee staff noted that proposedenvironmental initiatives and events may be discussed with thesubcommittee and presented to Committee for approval

J Public Question Period

Members from the citizens group Brampton Blue Dot expressed interestin participating in committee events and initiatives and suggested ways toencourage public participation

2015 0811 Page 6 of 7

Minutes

Environment Advisory Committee

K Adjournment

Staff reminded Committee that the room for the next meeting may change and tocheck their agendas for the location

EAC016-2015 That the Environment Advisory Committeedo nowadjournto meet again on Tuesday October 13 2015 at 600 pm

Carried

2015 0811 Page 7 of 7

BEAC Strategy and

Term of Council Work Plan Environment Advisory Committee

Date QpfeW I laquoLOl5 Subcommittee Report on

Draft Work Plan Development

2015 October 13 ^ - ^ Presented by J^I

Trevor Boston and Davika Misir kQ) pound

Subcommittee Directives

Determine the environmental priorities of the Committee

and develop a strategy and Term of Council work plan with timeline

Develop and present Term of Council work plan to implement strategy

Identify Working Groups

Outline specific tasks with a preliminary 16 month timeline (to December 2016) -r

Obtain Committee recommendation for approval

Upon Committees approval present to counci

Foster political will necessary to support the Plan

BEAC Grow Green Strategy

Communicate

Educate

Involve

Leverage Eco-challenge

Campaign

Environmental

Database

Grow

Green

Website

Community Awareness amp

Engagement

Grow Green

Partners i

BEAC Term of Council Work Plan

GoalObjectives

Gosh Establish a long-term sustainable community-based platform to assist the City in implementing the Brampton Grow Green Environmental Master Plan and actions to meet its Community targets utilizing partnerships and technologies

Objectives - Establish a Grow Green Network to develop future ^

partnerships - Leverage existing community initiatives amp current

conservation partners

- Increase community awareness involvement acceptance political will and support of Brampton Grow Green plan and community actions

Working Groups amp Timelines

Immediate Initiation

bull 10 Database Working Group

bull 20 Web-page Working Group

bull 30 Community Outreach Working Group

Initiation in 2016 and 2017 ^ bull 40 Eco-Challenge Working Group ^

bull 50 2017 EAC budget work plan Workgroup

bull 60 2018 EAC budget work plan Workgroup

10 Environmental Database

Working Group Primary Tasks

11 Define database structure

- Meet with Brampton IT to understand City Data Architecture - Design database architecture and implement with Brampton IT

12 Develop Database Content - Meet with Brampton Information and Records Management to

determine data collection procedures and BEAC and external access privileges

- Identify a list of organizations and their environmental activities in ^ Brampton with Community Outreach Working Group

- Provide data to Environmental Planning

13 Manage and Maintain Database - Identify procedures to input records from available sources and via

website with Webpage Working Group - Review and update procedures according to determined schedule

i

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

ci-SMinutes

Environment Advisory Committee

o Database of resources and projectso Grow Green network partnership strategy

Grow Green campaign and targetsCommunity awareness and engagement strategyWork plan milestones and term of Council activitiesMeasuring Committee successesFinalizing work plan and next stepso Recruit additional subcommittee members to assist in

finalizing the work plano Development of a detailed task list for next 12-18 monthso Submit task list to Committee for approval and adoptiono Request members to sign up for one or more taskso Discuss and finalize Work Plan and task lists at the next

Committee meeting

Committee consideration of the matter included

bull Committee priorities to include action oriented goals andinitiatives and educational campaigns

bull Creation of a task list and member participationbull Deliverable components of environmental tasksbull Committee assistance with the redesign of the Citys

environment webpagebull Need for additional subcommittee members to assist with

work plan task creation and next stepsbull Committee members Ian McGillivray Joshua Teves Linda

Bui and Gurkirat Batth volunteered to join the subcommittee

The following motion was considered

EAC014-2015 1 That the presentation by the Subcommittee of theEnvironment Advisory Committee to the EnvironmentAdvisory Committee Meeting of August 11 2015 reProposed Environment Advisory Committee Term ofCouncil Work Plan (File BCx) be received and

2 That the proposed work plan and next steps of thesubcommittee be approved in principle and

3 That Ian McGillivray Joshua Teves Linda Bui and GurkiratBatth be named members of the subcommittee and

4 That the subcommittee report back to the EnvironmentAdvisory Committee at its next meeting with an update onthe Committee work plan and task list

Carried

2015 0811 Page 5 of 7

Minutes

Environment Advisory Committee

E ReportsUpdates

F Environmental Ideas

G OtherNew Business

G 1 Committee discussion re Meeting Dates and Start Times (File BCx)

Committee consideration of the matter included a consensus to changethe start time to 600 pm to better fit with members schedules Meetingdates will remain as scheduled

Staff noted that as a resultof the change in start time the meeting roommay change Members were advised to check their agendas for themeeting room location

The following motion was considered

EAC015-2015 That the Environment Advisory Committee Meetings bescheduled to start at 600 pm for the remainder of the term

Carried

H Correspondence

I Question Period

In response to questions from Committee staff noted that proposedenvironmental initiatives and events may be discussed with thesubcommittee and presented to Committee for approval

J Public Question Period

Members from the citizens group Brampton Blue Dot expressed interestin participating in committee events and initiatives and suggested ways toencourage public participation

2015 0811 Page 6 of 7

Minutes

Environment Advisory Committee

K Adjournment

Staff reminded Committee that the room for the next meeting may change and tocheck their agendas for the location

EAC016-2015 That the Environment Advisory Committeedo nowadjournto meet again on Tuesday October 13 2015 at 600 pm

Carried

2015 0811 Page 7 of 7

BEAC Strategy and

Term of Council Work Plan Environment Advisory Committee

Date QpfeW I laquoLOl5 Subcommittee Report on

Draft Work Plan Development

2015 October 13 ^ - ^ Presented by J^I

Trevor Boston and Davika Misir kQ) pound

Subcommittee Directives

Determine the environmental priorities of the Committee

and develop a strategy and Term of Council work plan with timeline

Develop and present Term of Council work plan to implement strategy

Identify Working Groups

Outline specific tasks with a preliminary 16 month timeline (to December 2016) -r

Obtain Committee recommendation for approval

Upon Committees approval present to counci

Foster political will necessary to support the Plan

BEAC Grow Green Strategy

Communicate

Educate

Involve

Leverage Eco-challenge

Campaign

Environmental

Database

Grow

Green

Website

Community Awareness amp

Engagement

Grow Green

Partners i

BEAC Term of Council Work Plan

GoalObjectives

Gosh Establish a long-term sustainable community-based platform to assist the City in implementing the Brampton Grow Green Environmental Master Plan and actions to meet its Community targets utilizing partnerships and technologies

Objectives - Establish a Grow Green Network to develop future ^

partnerships - Leverage existing community initiatives amp current

conservation partners

- Increase community awareness involvement acceptance political will and support of Brampton Grow Green plan and community actions

Working Groups amp Timelines

Immediate Initiation

bull 10 Database Working Group

bull 20 Web-page Working Group

bull 30 Community Outreach Working Group

Initiation in 2016 and 2017 ^ bull 40 Eco-Challenge Working Group ^

bull 50 2017 EAC budget work plan Workgroup

bull 60 2018 EAC budget work plan Workgroup

10 Environmental Database

Working Group Primary Tasks

11 Define database structure

- Meet with Brampton IT to understand City Data Architecture - Design database architecture and implement with Brampton IT

12 Develop Database Content - Meet with Brampton Information and Records Management to

determine data collection procedures and BEAC and external access privileges

- Identify a list of organizations and their environmental activities in ^ Brampton with Community Outreach Working Group

- Provide data to Environmental Planning

13 Manage and Maintain Database - Identify procedures to input records from available sources and via

website with Webpage Working Group - Review and update procedures according to determined schedule

i

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

Fu

ture

Wor

king

Gro

up

s (2

01

6 a

nd

bey

on

d)

40

Eco

-Cha

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-

41

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-4

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

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115

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Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

Minutes

Environment Advisory Committee

E ReportsUpdates

F Environmental Ideas

G OtherNew Business

G 1 Committee discussion re Meeting Dates and Start Times (File BCx)

Committee consideration of the matter included a consensus to changethe start time to 600 pm to better fit with members schedules Meetingdates will remain as scheduled

Staff noted that as a resultof the change in start time the meeting roommay change Members were advised to check their agendas for themeeting room location

The following motion was considered

EAC015-2015 That the Environment Advisory Committee Meetings bescheduled to start at 600 pm for the remainder of the term

Carried

H Correspondence

I Question Period

In response to questions from Committee staff noted that proposedenvironmental initiatives and events may be discussed with thesubcommittee and presented to Committee for approval

J Public Question Period

Members from the citizens group Brampton Blue Dot expressed interestin participating in committee events and initiatives and suggested ways toencourage public participation

2015 0811 Page 6 of 7

Minutes

Environment Advisory Committee

K Adjournment

Staff reminded Committee that the room for the next meeting may change and tocheck their agendas for the location

EAC016-2015 That the Environment Advisory Committeedo nowadjournto meet again on Tuesday October 13 2015 at 600 pm

Carried

2015 0811 Page 7 of 7

BEAC Strategy and

Term of Council Work Plan Environment Advisory Committee

Date QpfeW I laquoLOl5 Subcommittee Report on

Draft Work Plan Development

2015 October 13 ^ - ^ Presented by J^I

Trevor Boston and Davika Misir kQ) pound

Subcommittee Directives

Determine the environmental priorities of the Committee

and develop a strategy and Term of Council work plan with timeline

Develop and present Term of Council work plan to implement strategy

Identify Working Groups

Outline specific tasks with a preliminary 16 month timeline (to December 2016) -r

Obtain Committee recommendation for approval

Upon Committees approval present to counci

Foster political will necessary to support the Plan

BEAC Grow Green Strategy

Communicate

Educate

Involve

Leverage Eco-challenge

Campaign

Environmental

Database

Grow

Green

Website

Community Awareness amp

Engagement

Grow Green

Partners i

BEAC Term of Council Work Plan

GoalObjectives

Gosh Establish a long-term sustainable community-based platform to assist the City in implementing the Brampton Grow Green Environmental Master Plan and actions to meet its Community targets utilizing partnerships and technologies

Objectives - Establish a Grow Green Network to develop future ^

partnerships - Leverage existing community initiatives amp current

conservation partners

- Increase community awareness involvement acceptance political will and support of Brampton Grow Green plan and community actions

Working Groups amp Timelines

Immediate Initiation

bull 10 Database Working Group

bull 20 Web-page Working Group

bull 30 Community Outreach Working Group

Initiation in 2016 and 2017 ^ bull 40 Eco-Challenge Working Group ^

bull 50 2017 EAC budget work plan Workgroup

bull 60 2018 EAC budget work plan Workgroup

10 Environmental Database

Working Group Primary Tasks

11 Define database structure

- Meet with Brampton IT to understand City Data Architecture - Design database architecture and implement with Brampton IT

12 Develop Database Content - Meet with Brampton Information and Records Management to

determine data collection procedures and BEAC and external access privileges

- Identify a list of organizations and their environmental activities in ^ Brampton with Community Outreach Working Group

- Provide data to Environmental Planning

13 Manage and Maintain Database - Identify procedures to input records from available sources and via

website with Webpage Working Group - Review and update procedures according to determined schedule

i

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

Fu

ture

Wor

king

Gro

up

s (2

01

6 a

nd

bey

on

d)

40

Eco

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llen

ge W

ork

gro

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-

41

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Gro

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Eco

-cha

llen

ge p

rogr

am

-4

2 Im

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ent

Gro

wG

reen

Eco

-cha

llen

ge p

rogr

am

50

20

17

EA

C b

ud

get

an

d w

ork

pla

n W

ork

gro

up

-

Ass

ess

EAC

wo

rk p

lan

pro

gre

ss

-U

pdat

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C w

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pla

n

-P

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01

7 B

ud

get

60

20

18

EA

C b

ud

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an

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pla

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-

Ass

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EAC

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

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Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

Minutes

Environment Advisory Committee

K Adjournment

Staff reminded Committee that the room for the next meeting may change and tocheck their agendas for the location

EAC016-2015 That the Environment Advisory Committeedo nowadjournto meet again on Tuesday October 13 2015 at 600 pm

Carried

2015 0811 Page 7 of 7

BEAC Strategy and

Term of Council Work Plan Environment Advisory Committee

Date QpfeW I laquoLOl5 Subcommittee Report on

Draft Work Plan Development

2015 October 13 ^ - ^ Presented by J^I

Trevor Boston and Davika Misir kQ) pound

Subcommittee Directives

Determine the environmental priorities of the Committee

and develop a strategy and Term of Council work plan with timeline

Develop and present Term of Council work plan to implement strategy

Identify Working Groups

Outline specific tasks with a preliminary 16 month timeline (to December 2016) -r

Obtain Committee recommendation for approval

Upon Committees approval present to counci

Foster political will necessary to support the Plan

BEAC Grow Green Strategy

Communicate

Educate

Involve

Leverage Eco-challenge

Campaign

Environmental

Database

Grow

Green

Website

Community Awareness amp

Engagement

Grow Green

Partners i

BEAC Term of Council Work Plan

GoalObjectives

Gosh Establish a long-term sustainable community-based platform to assist the City in implementing the Brampton Grow Green Environmental Master Plan and actions to meet its Community targets utilizing partnerships and technologies

Objectives - Establish a Grow Green Network to develop future ^

partnerships - Leverage existing community initiatives amp current

conservation partners

- Increase community awareness involvement acceptance political will and support of Brampton Grow Green plan and community actions

Working Groups amp Timelines

Immediate Initiation

bull 10 Database Working Group

bull 20 Web-page Working Group

bull 30 Community Outreach Working Group

Initiation in 2016 and 2017 ^ bull 40 Eco-Challenge Working Group ^

bull 50 2017 EAC budget work plan Workgroup

bull 60 2018 EAC budget work plan Workgroup

10 Environmental Database

Working Group Primary Tasks

11 Define database structure

- Meet with Brampton IT to understand City Data Architecture - Design database architecture and implement with Brampton IT

12 Develop Database Content - Meet with Brampton Information and Records Management to

determine data collection procedures and BEAC and external access privileges

- Identify a list of organizations and their environmental activities in ^ Brampton with Community Outreach Working Group

- Provide data to Environmental Planning

13 Manage and Maintain Database - Identify procedures to input records from available sources and via

website with Webpage Working Group - Review and update procedures according to determined schedule

i

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

Fu

ture

Wor

king

Gro

up

s (2

01

6 a

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40

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ork

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

BEAC Strategy and

Term of Council Work Plan Environment Advisory Committee

Date QpfeW I laquoLOl5 Subcommittee Report on

Draft Work Plan Development

2015 October 13 ^ - ^ Presented by J^I

Trevor Boston and Davika Misir kQ) pound

Subcommittee Directives

Determine the environmental priorities of the Committee

and develop a strategy and Term of Council work plan with timeline

Develop and present Term of Council work plan to implement strategy

Identify Working Groups

Outline specific tasks with a preliminary 16 month timeline (to December 2016) -r

Obtain Committee recommendation for approval

Upon Committees approval present to counci

Foster political will necessary to support the Plan

BEAC Grow Green Strategy

Communicate

Educate

Involve

Leverage Eco-challenge

Campaign

Environmental

Database

Grow

Green

Website

Community Awareness amp

Engagement

Grow Green

Partners i

BEAC Term of Council Work Plan

GoalObjectives

Gosh Establish a long-term sustainable community-based platform to assist the City in implementing the Brampton Grow Green Environmental Master Plan and actions to meet its Community targets utilizing partnerships and technologies

Objectives - Establish a Grow Green Network to develop future ^

partnerships - Leverage existing community initiatives amp current

conservation partners

- Increase community awareness involvement acceptance political will and support of Brampton Grow Green plan and community actions

Working Groups amp Timelines

Immediate Initiation

bull 10 Database Working Group

bull 20 Web-page Working Group

bull 30 Community Outreach Working Group

Initiation in 2016 and 2017 ^ bull 40 Eco-Challenge Working Group ^

bull 50 2017 EAC budget work plan Workgroup

bull 60 2018 EAC budget work plan Workgroup

10 Environmental Database

Working Group Primary Tasks

11 Define database structure

- Meet with Brampton IT to understand City Data Architecture - Design database architecture and implement with Brampton IT

12 Develop Database Content - Meet with Brampton Information and Records Management to

determine data collection procedures and BEAC and external access privileges

- Identify a list of organizations and their environmental activities in ^ Brampton with Community Outreach Working Group

- Provide data to Environmental Planning

13 Manage and Maintain Database - Identify procedures to input records from available sources and via

website with Webpage Working Group - Review and update procedures according to determined schedule

i

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

Fu

ture

Wor

king

Gro

up

s (2

01

6 a

nd

bey

on

d)

40

Eco

-Cha

llen

ge W

ork

gro

up

-

41

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am

-4

2 Im

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Gro

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am

50

20

17

EA

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an

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ork

pla

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gro

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-

Ass

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EAC

wo

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20

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

Subcommittee Directives

Determine the environmental priorities of the Committee

and develop a strategy and Term of Council work plan with timeline

Develop and present Term of Council work plan to implement strategy

Identify Working Groups

Outline specific tasks with a preliminary 16 month timeline (to December 2016) -r

Obtain Committee recommendation for approval

Upon Committees approval present to counci

Foster political will necessary to support the Plan

BEAC Grow Green Strategy

Communicate

Educate

Involve

Leverage Eco-challenge

Campaign

Environmental

Database

Grow

Green

Website

Community Awareness amp

Engagement

Grow Green

Partners i

BEAC Term of Council Work Plan

GoalObjectives

Gosh Establish a long-term sustainable community-based platform to assist the City in implementing the Brampton Grow Green Environmental Master Plan and actions to meet its Community targets utilizing partnerships and technologies

Objectives - Establish a Grow Green Network to develop future ^

partnerships - Leverage existing community initiatives amp current

conservation partners

- Increase community awareness involvement acceptance political will and support of Brampton Grow Green plan and community actions

Working Groups amp Timelines

Immediate Initiation

bull 10 Database Working Group

bull 20 Web-page Working Group

bull 30 Community Outreach Working Group

Initiation in 2016 and 2017 ^ bull 40 Eco-Challenge Working Group ^

bull 50 2017 EAC budget work plan Workgroup

bull 60 2018 EAC budget work plan Workgroup

10 Environmental Database

Working Group Primary Tasks

11 Define database structure

- Meet with Brampton IT to understand City Data Architecture - Design database architecture and implement with Brampton IT

12 Develop Database Content - Meet with Brampton Information and Records Management to

determine data collection procedures and BEAC and external access privileges

- Identify a list of organizations and their environmental activities in ^ Brampton with Community Outreach Working Group

- Provide data to Environmental Planning

13 Manage and Maintain Database - Identify procedures to input records from available sources and via

website with Webpage Working Group - Review and update procedures according to determined schedule

i

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

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ture

Wor

king

Gro

up

s (2

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50

20

17

EA

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an

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ork

pla

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wo

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

BEAC Grow Green Strategy

Communicate

Educate

Involve

Leverage Eco-challenge

Campaign

Environmental

Database

Grow

Green

Website

Community Awareness amp

Engagement

Grow Green

Partners i

BEAC Term of Council Work Plan

GoalObjectives

Gosh Establish a long-term sustainable community-based platform to assist the City in implementing the Brampton Grow Green Environmental Master Plan and actions to meet its Community targets utilizing partnerships and technologies

Objectives - Establish a Grow Green Network to develop future ^

partnerships - Leverage existing community initiatives amp current

conservation partners

- Increase community awareness involvement acceptance political will and support of Brampton Grow Green plan and community actions

Working Groups amp Timelines

Immediate Initiation

bull 10 Database Working Group

bull 20 Web-page Working Group

bull 30 Community Outreach Working Group

Initiation in 2016 and 2017 ^ bull 40 Eco-Challenge Working Group ^

bull 50 2017 EAC budget work plan Workgroup

bull 60 2018 EAC budget work plan Workgroup

10 Environmental Database

Working Group Primary Tasks

11 Define database structure

- Meet with Brampton IT to understand City Data Architecture - Design database architecture and implement with Brampton IT

12 Develop Database Content - Meet with Brampton Information and Records Management to

determine data collection procedures and BEAC and external access privileges

- Identify a list of organizations and their environmental activities in ^ Brampton with Community Outreach Working Group

- Provide data to Environmental Planning

13 Manage and Maintain Database - Identify procedures to input records from available sources and via

website with Webpage Working Group - Review and update procedures according to determined schedule

i

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

Fu

ture

Wor

king

Gro

up

s (2

01

6 a

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

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Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

BEAC Term of Council Work Plan

GoalObjectives

Gosh Establish a long-term sustainable community-based platform to assist the City in implementing the Brampton Grow Green Environmental Master Plan and actions to meet its Community targets utilizing partnerships and technologies

Objectives - Establish a Grow Green Network to develop future ^

partnerships - Leverage existing community initiatives amp current

conservation partners

- Increase community awareness involvement acceptance political will and support of Brampton Grow Green plan and community actions

Working Groups amp Timelines

Immediate Initiation

bull 10 Database Working Group

bull 20 Web-page Working Group

bull 30 Community Outreach Working Group

Initiation in 2016 and 2017 ^ bull 40 Eco-Challenge Working Group ^

bull 50 2017 EAC budget work plan Workgroup

bull 60 2018 EAC budget work plan Workgroup

10 Environmental Database

Working Group Primary Tasks

11 Define database structure

- Meet with Brampton IT to understand City Data Architecture - Design database architecture and implement with Brampton IT

12 Develop Database Content - Meet with Brampton Information and Records Management to

determine data collection procedures and BEAC and external access privileges

- Identify a list of organizations and their environmental activities in ^ Brampton with Community Outreach Working Group

- Provide data to Environmental Planning

13 Manage and Maintain Database - Identify procedures to input records from available sources and via

website with Webpage Working Group - Review and update procedures according to determined schedule

i

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

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6 a

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-

41

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-4

2 Im

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Gro

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50

20

17

EA

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get

an

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pla

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-

Ass

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EAC

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pro

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-U

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7 B

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get

60

20

18

EA

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pla

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-

Ass

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EAC

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

Working Groups amp Timelines

Immediate Initiation

bull 10 Database Working Group

bull 20 Web-page Working Group

bull 30 Community Outreach Working Group

Initiation in 2016 and 2017 ^ bull 40 Eco-Challenge Working Group ^

bull 50 2017 EAC budget work plan Workgroup

bull 60 2018 EAC budget work plan Workgroup

10 Environmental Database

Working Group Primary Tasks

11 Define database structure

- Meet with Brampton IT to understand City Data Architecture - Design database architecture and implement with Brampton IT

12 Develop Database Content - Meet with Brampton Information and Records Management to

determine data collection procedures and BEAC and external access privileges

- Identify a list of organizations and their environmental activities in ^ Brampton with Community Outreach Working Group

- Provide data to Environmental Planning

13 Manage and Maintain Database - Identify procedures to input records from available sources and via

website with Webpage Working Group - Review and update procedures according to determined schedule

i

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

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ture

Wor

king

Gro

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s (2

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

10 Environmental Database

Working Group Primary Tasks

11 Define database structure

- Meet with Brampton IT to understand City Data Architecture - Design database architecture and implement with Brampton IT

12 Develop Database Content - Meet with Brampton Information and Records Management to

determine data collection procedures and BEAC and external access privileges

- Identify a list of organizations and their environmental activities in ^ Brampton with Community Outreach Working Group

- Provide data to Environmental Planning

13 Manage and Maintain Database - Identify procedures to input records from available sources and via

website with Webpage Working Group - Review and update procedures according to determined schedule

i

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

Fu

ture

Wor

king

Gro

up

s (2

01

6 a

nd

bey

on

d)

40

Eco

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-

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Dev

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50

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

Environmental P34amp43 Database ofDatabase

Resources and Projects

Identify current resources (community partners)

Services and

Projects (actions)

- Events

- Activities

i

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

Fu

ture

Wor

king

Gro

up

s (2

01

6 a

nd

bey

on

d)

40

Eco

-Cha

llen

ge W

ork

gro

up

-

41

Dev

elop

Gro

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reen

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-cha

llen

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am

-4

2 Im

plem

ent

Gro

wG

reen

Eco

-cha

llen

ge p

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am

50

20

17

EA

C b

ud

get

an

d w

ork

pla

n W

ork

gro

up

-

Ass

ess

EAC

wo

rk p

lan

pro

gre

ss

-U

pdat

e EA

C w

ork

pla

n

-P

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re 2

01

7 B

ud

get

60

20

18

EA

C b

ud

get

an

d w

ork

pla

n W

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roup

-

Ass

ess

EAC

wo

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lan

prog

ress

-U

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-P

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01

8 B

udge

t

Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

20 Grow Green Web-Page

Working Group Primary Tasks 21 Review Citys proposed Grow Green website

22 Meet with Brampton ITweb-team to understand City website design constraints and content rules

23 Initiate understanding of current City Environmental programs

24 Propose webpage architecture

25 Design the three EAC web-pages

- Design Grow Green Network database page in collaboration with Environmental Database Working Group amp

- Design programs and events calendar (12 month rolling raquo calendar)

- Design placeholder for Eco-Challenge program page (both partner and public access portals)

26 Develop content for EAC webpages

27 Work with Environmental Planning to implement web pages

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

Fu

ture

Wor

king

Gro

up

s (2

01

6 a

nd

bey

on

d)

40

Eco

-Cha

llen

ge W

ork

gro

up

-

41

Dev

elop

Gro

wG

reen

Eco

-cha

llen

ge p

rogr

am

-4

2 Im

plem

ent

Gro

wG

reen

Eco

-cha

llen

ge p

rogr

am

50

20

17

EA

C b

ud

get

an

d w

ork

pla

n W

ork

gro

up

-

Ass

ess

EAC

wo

rk p

lan

pro

gre

ss

-U

pdat

e EA

C w

ork

pla

n

-P

repa

re 2

01

7 B

ud

get

60

20

18

EA

C b

ud

get

an

d w

ork

pla

n W

orkg

roup

-

Ass

ess

EAC

wo

rk p

lan

prog

ress

-U

pdat

e EA

C w

ork

plan

-P

repa

re 2

01

8 B

udge

t

Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

Grow

Green P34 Develop Webpages Website

Hosted by City of Brampton

Develop Webpages

Interactive Hub

Update Regularly

Fun amp Interesting

Designed to generate repeat users

-7

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

Fu

ture

Wor

king

Gro

up

s (2

01

6 a

nd

bey

on

d)

40

Eco

-Cha

llen

ge W

ork

gro

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-

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Dev

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Gro

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am

-4

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Gro

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reen

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-cha

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ge p

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am

50

20

17

EA

C b

ud

get

an

d w

ork

pla

n W

ork

gro

up

-

Ass

ess

EAC

wo

rk p

lan

pro

gre

ss

-U

pdat

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C w

ork

pla

n

-P

repa

re 2

01

7 B

ud

get

60

20

18

EA

C b

ud

get

an

d w

ork

pla

n W

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roup

-

Ass

ess

EAC

wo

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

30 Community Outreach Working Group Primary Tasks

31 Develop and implement an Awareness and Education Outreach Campaign

- Seek Council approval

- Identify potential eco-partners

32 Design Implement City Eco-partnership Program 33 Drive citizen interest and participation in Brampton Grow Green

- Develop promotional materials

- Promote through partner forums amp - Promote through community presentations T - Promote through social media

- Promote through standard media

34 Interact with Database and Website Working Groups to deliver information to public and member groups and to provide member information to the database

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

Fu

ture

Wor

king

Gro

up

s (2

01

6 a

nd

bey

on

d)

40

Eco

-Cha

llen

ge W

ork

gro

up

-

41

Dev

elop

Gro

wG

reen

Eco

-cha

llen

ge p

rogr

am

-4

2 Im

plem

ent

Gro

wG

reen

Eco

-cha

llen

ge p

rogr

am

50

20

17

EA

C b

ud

get

an

d w

ork

pla

n W

ork

gro

up

-

Ass

ess

EAC

wo

rk p

lan

pro

gre

ss

-U

pdat

e EA

C w

ork

pla

n

-P

repa

re 2

01

7 B

ud

get

60

20

18

EA

C b

ud

get

an

d w

ork

pla

n W

orkg

roup

-

Ass

ess

EAC

wo

rk p

lan

prog

ress

-U

pdat

e EA

C w

ork

plan

-P

repa

re 2

01

8 B

udge

t

Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

P3 Increase CommunityCommunity Awareness amp

Engagement Awareness amp Engagement

Develop Awareness and Education Strategy - Importance of Community Environmental

Sustainability

- Seek Council support

Community presentations

Social media to drive site traffic to website

Actions progress ~~ - Interactive reporting

- Recognition and incentives bull Prizes

bull Mayors reception

7

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

Fu

ture

Wor

king

Gro

up

s (2

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Gro

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50

20

17

EA

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get

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ork

pla

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-

Ass

ess

EAC

wo

rk p

lan

pro

gre

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pla

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ud

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60

20

18

EA

C b

ud

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an

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ork

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roup

-

Ass

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

P4 Foster Grow Green Grow Green

Partners Partnerships

Develop Grow Green Partnership Strategy Recruit Grow Green Partners

Partners act as

- Community resource

- Action catalyst amp Partner recognition program p - Actions progress

- Interactive reporting

- Recognition and incentives - Prizes

- Mayors reception

T

Fu

ture

Wor

king

Gro

up

s (2

01

6 a

nd

bey

on

d)

40

Eco

-Cha

llen

ge W

ork

gro

up

-

41

Dev

elop

Gro

wG

reen

Eco

-cha

llen

ge p

rogr

am

-4

2 Im

plem

ent

Gro

wG

reen

Eco

-cha

llen

ge p

rogr

am

50

20

17

EA

C b

ud

get

an

d w

ork

pla

n W

ork

gro

up

-

Ass

ess

EAC

wo

rk p

lan

pro

gre

ss

-U

pdat

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C w

ork

pla

n

-P

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re 2

01

7 B

ud

get

60

20

18

EA

C b

ud

get

an

d w

ork

pla

n W

orkg

roup

-

Ass

ess

EAC

wo

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lan

prog

ress

-U

pdat

e EA

C w

ork

plan

-P

repa

re 2

01

8 B

udge

t

Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

T

Fu

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Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

Work Plan 2016 Goals Through research and training BEAC members to become sufficiently knowledgeable to implement the BEAC work plan

Continued understanding of City and conservation partner environmental programs

Working with Environmental Planning Brampton IT and Brampton Information and Records Management BEAC to define and design the environmental database and webpages in support of the Citys Grow Green community objectives and actions

Through research and community outreach BEAC members to develop a Community Engagement Model to leverage community organizations as potential Grow Green partners

(optional) Organize one community engagement initiative in 2016 (potentially coincidental to Earth Month) to bring awareness and attention to Bramptons Grow Green Environmental Master Plan

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

Please sign up for the work plan tasks that suit your interest and skill set

Lets join hands and get started with teamwork

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

copy Task Name BEAC Training presentations workshops on various environmental topics external seminars

10 Database Workgroup

11 Define database structure

~J Meet with Brampton IT to understand City Data Architecture

Discuss options for database scope

City review of resources and limitations

Brainstorm what information will be needed and how will it be used

Define database template

Brainstorm required update and maintenance schedule

Brainstorm database architecture

Phase 1 data element requirements

Define Citizen data requirements

Define EnvironmentalCity Partnership Program data requirements

Define the data requirements based on roles we want partners to playand the types of partners we will need

2017 Duration Start Q2 Q1 Q2 Q3 Q4

1 day Mon 140915

130 days Mon 140915

80 days Tue 290915

60 days Tue 290915

60 days Tue 290915

1 day Tue 290915

1 mon Tue 290915

1 mon Tue 271015

1 mon Tue 241115

20 days Tue 221215

20 days Tue 221215

1 day Tue 221215

20 days Tue 221215

1 mon Tue 221215

Define data requirements for howwe will select partners from the available listof stakeholders and how we will assess partner 1 monnamTue 221215

Define data elements about environmental partners and stakeholders that is needed (demographics services resources)

Descrbe the relationship between various data elements and howthe data wiill be used (Data Map)

Define what information will be publicallyaccessible and what inforamtion will be needed but kept confidential

Database Phase 2 data element requirements

Eco-challenge Programs (Short and long-term)

Eco-challenge events

Eco-challenge activities

Review and validate with Brampton IT

12 Develop Database Content

Create a list of environmental organizations operating within the city

Meet with Citystaff to create a Citystakeholder list including citydepartments

Research internet for broader stakeholder list

Research Peel Region for broader stakeholder list

Research by ward boundaries

Research on environmental activities by Ward

NGOs

Community Groups

Developers

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215

1 day Tue 221215 l

1 day Tue 221215

130 days Mon 140915

20 days Mon 140915

2 days Mon 140915

2 days Mon 140915

2 days Mon 140915

20 days Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

1 mon Mon 140915

Task Progress Summary External Tasks DeadlineProject fcEAc workplan v3 Date Sat 031015 Milestone Project Summary External Milestone

Page 1

Split

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

2016 2017

Task Name Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Faith Groups 1 mon Mon 140915 0 Schools with environmental focus 1 mon Mon 140915 1 Businesses offering environmental products or services 1 mon Mon 140915 1 Busineses with a focus on envimonmental corporate responsibility 1 mon Mon 140915 1

Provide Data to Database maintenance Team 1 day Mon 140915

ZA Develop stakeholder engagement campaign 10 days Fri 290116

Develop communication strategy 2wks Fri 290116

Create communication material to stakeholders to explain database 2wks Fri 290116

Implement Stakeholder Marketing and Advertising Campaign 10 days Mon 290216

Contact and followup with stakeholders 2wks Mon 290216

Collect and collate information 2wks Mon 290216

13 Manage and Maintain Database 1 day Mon 140915

Input data 1 day Mon 140915

Review and update data according to determined schedule 1 day Mon 140915

20 Web-page Workgroup 20 days Mon 140915

21 Review Citys current and proposed GrowGreen website 1 day Mon 140915

22 Meet with Brampton IT to understand City web-site design 5 days Mon 140915

City review of resources limitations and design considerations 1 wk Mon 140915

Discuss and explore design options for EAC web-pages 1 wk Mon 140915

Explore options for data push interaction and flash content 1 wk Mon 140915

Explore options for mobile devices 1 wk Mon 140915

Explore options for Integration into current city web-site 1 wk Mon 140915

Explore options for web-site human interface look and feel 1 wk Mon 140915 T Explore options for creating a showcase sectionon the citys home page to highlight environmental projects programs events and activities 1 wk Mon 140915

23 Understand current City Environmental programs 20 days Mon 140915

identify top 5 city programs 1 mon Mon 140915

Gap analysis of whats been done what has to be done 2wks Mon 140915

24 Define web-site architecture content rules 5 days Mon 140915

Determine required update and maintenance schedule 1 wk Mon 140915

Brainstorm Eco-challenge page organization look and feel 1 wk Mon 140915

Design public access portal to partnerstakeholder database 1 wk Mon 140915

25 Design the three EAC web-pages 1 day Mon 140915

Design Eco-partner (Network)database acess page 1 day Mon 140915

Project BEAC workplan v3 Task Progress Summary External Tasks Deadline gt

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 2

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

Duration ID Task Name

1 day 67 Design programs and events calendar (12 month rolling calendar)

68 Design placeholder for Eco-Challenge program page (both partner and public access portals) 1 day

1 day 69 26 Develop Content for EAC web-pages

1 day 70 Research and create web page content according to defined procedures

1 day 71 Review and update web-page data according to defined schedule

269 days 72 30 Community Outreach Workgroup

5 mons 73

31 Design and Implement Earth Month Networking event for Spring 2016 20 days

74 32 Implement City Eco-Partnership program ZA 20 days

Assess partners 1 mon

75

76 Apply evaluation method 20 days

Recruit Partners

3 wks 77

78 Develop communication strategy 1 monCreate communication material to stakeholders to explain partnership program

79 1 mon

80 Contact and followup with stakeholders 1 day

81 Sign partnership agreements 2 wksCollect and collate information82 2 wks

83 Provide updated database information to the database maintenance team

1 dayMaintain Partner Relationships

1 day 84

85 Define schedule ofpartner events orforums (Will the forums require web-site support)

20 days 86 33 Drive Citizen Interest and Participation in Brampton Grow Green

1 monDevelop promotional materials 87 1 monPromote through partner forums 88 1 mon

89 Promote through community presentations 1 mon

90 Promote through social media 1 mon

91 Promote through standard media 207 days40 Eco-Challenge Workgroup

1 day 92

93 41 Develop GrowGreen Eco-challenge program ZA 1 day

94 Define partner involvement (Leveraging Events and Actions) 1 day

95 Define citizen involvement (Desired actions(quantity quality) and outcomes) 1 day

96 Develop calendar format of Programs and events 1 day

97 Develop Eco-challenge promotion strategy 1 day

98 Define GrowGreen Eco-challenge operations (Processes rules and regulations)

1 day 99 Define challenge tracking and reporting link to web-site pages

Progress Summary Project BEAC workplan v3

Task

Date Sat 031015 Milestone Project SummarySplit

Page 3

2016 2017 Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Mon 140915

Fri 290716

Fri 290716

Fri 290716 1 Fri 290716

Fri 290716

Fri 290716

Fri 290716 E1 Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 290716

Fri 260816

Fri 260816

Fri 260816

Fri 260816 I Fri 260816

Fri 260816

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

Thu 290916

External Tasks Deadline

External Milestone

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

14

ID

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

O

3

14

Task Name Define challenge recognition program for Eco-challenge partners and Citizens

42 Implement GrowGreen Eco-challenge program

2016 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2017 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desired Actions

Define Eco-challenge recognition and awards

Identify ParnterRoles in implementing each Eco-challenge

Announce and promote programs

2017 Monitor programs

Report on results through web-site

Document what works and what doesnt at the end of each program or event

2018 Eco-challenge programs

Define Eco-challenges Programs Events to drive the desiredActions

Define Eco-challenge recognition and awards

Identify Parnter Roles in implementing each Eco-challenge

Announce and promote programs

2018 Monitor programs

Report on results through web-site

Document what worksand what doesnt at the end of each program or event

50 2017 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2017 Budget

60 2018 EAC budget and work plan Workgroup

Assess EAC workplan progress

Update EAC workplan

Prepare 2018 Budget

Duration

1 day

120 days

120 days

1 mon

1 day

1 mon

120 days

6 mons

6 mons

120 days

1 mon

6 mons

1 day

6 mons

1 day

1 day

1 day

120 days

6 mons

6 mons

1 day

6 mons

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

1 day

Start

Thu 290916

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Mon 300117

Tue 290316

Tue 290316

Tue 290316

Tue 290316

Mon 060317

Mon 060317

Mon 060317

Mon 060317

2016 2017

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

H

X)

3

Summary External Tasks DeadlineProgressTaskProject BEAC workplan v3

Project Summary External MilestoneDate Sat 031015 MilestoneSplit

Page 4

I

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

133

2016 2017

Duration Start Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4ID copy Task Name

1 day Mon 14091570 Prepare Final Report for the Next Council Term

T

Project BEACworkplan v3 Task Progress Summary External Tasks Deadline

Date Sat 031015 Split Milestone Project Summary External Milestone

Page 5

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

VW-Danton Shauna

From Evans Earl

Sent 20150916 730 AM

To Danton Shauna

Cc Jorgenson Susan Subject FW Jayne Pilot - invite to Tour Emerald EFW

From Jayne Pilot rmailtoipilot(g)pilotimscom] Environment Advisory Committee Sent 20150916 722 AM To Evans Earl Jorgenson Susan Cc Jayne Pilot Subject Jayne Pilot - invite to Tour Emerald EFW

Susan amp Earl - City Councillors

I am chair of the Emerald EFW Committee and in March communicated with yourselves related to a tour of the facility

Susan you mentioned that youd love to tour the facility but you were not available in March and requested a different day and invite for the BEAC committee

Iwould like to extend this opportunity to yourselves BEAC committee City Councillors

Emerald EFW (Energy from Waste) Tour

Date Tuesday November 10th 500 pm

Address 7656 Bramalea Rd Brampton (south of Hwy 407 on Bramalea)

We will need to know how many will attend - approx as sandwiches are provided after the tour It is also the evening of our Committee meeting and those attending are welcome to stay

JayviePilot cea ems(la) cpea

Pilot Performance Resources Management Inc - wwwpilotimscom Management Systems Make-Over tm to ISO - Quality Environment Health amp Safety Building Efficiency amp Effectiveness Consulting Auditing Training (since 1994)

Tel 1-905-792-3130 Email ipilot(a)pilotimscom

Internet E-mail Confidentiality Disclaimer

• 20151013eac_Full Agendapdf
• • 20151013eac_Ag
  • 20151013eac_C1
  • 20151013eac_D1
  • 20151013eac_H1
  • • 20151013eac_Additional Information