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RDC-923420 1 Rotorua Rural Community Board meeting

17 June 2019

File No: 01-14-011

RURAL COMMUNITY BOARD MEETING

TO BE HELD ON MONDAY 17 JUNE 2019 AT 1PM

IN COUNCIL CHAMBER 1, ROTORUA LAKES COUNCIL

Chairperson: Mrs S Trumper

Members: Mr R Martin

Mr C Sutton

Mr B Heard

Cr M Gould

Quorum: 3

AGENDA Page

1. WELCOME

2. PRESENTATIONS

a) Emergency Planning – Linda Johnston and Bruce Horne, RLC Emergency Management

b) Devolved funding – Shirley Trumper

c) PC3 - Significant Natural Areas update – Kim Smith, RLC Planning and Development Solutions

3. APOLOGIES

4. CONFIRMATION OF MINUTES

4.1 Minutes of the Rotorua Rural Community Board meeting held on 20 May 2019 ....................... 5

5. Public Forum

6. Reports


17 June 2019

6.1 Chair Report ......................................................................................................................... 25 6.2 New Zealand Farm and Forestry Conference 16-20-May 2019 – Chris Sutton Endnote

1. A open discussion is held to enable members of the public to address the board on matters that may concern them;

2. At the commencement of the public discussion the Chairman will call for an indication of those members of the public who wish to speak;

3. Speakers will be allocated 5 minutes to outline their points of concern. Board members may ask questions to seek clarification;

4. The open discussion will conclude no later than 30 minutes after commencement of the meeting or at such other time as may be determined by the Chairman.


17 June 2019

RURAL COMMUNITY BOARD DELEGATIONS

RURAL COMMUNITY BOARD Type of Committee Independent board

Subordinate

Committees N/A

Legislative Basis Schedule 7 S30, Local Government Act 2002

Purpose The purpose of the Community Board is to: • Represent and act as an advocate for the interest of its

community • Consider and report on all matters referred to it by the

territorial authority, or any matter of interest or concern to the community board

• Maintain an overview of services provided by the territorial authority within the community

• Prepare an annual submission to the territorial authority for expenditure within the community

• Communicate with community organisations and special interest groups within the community

• Undertake any other responsibilities that are delegated to it by the territorial authority.

Reference 01-14-011

Membership 4 elected representatives 1 Council representative

Quorum 3

Meeting frequency Monthly

Delegations Make submissions (as a Community Board) to any organisation

relating to matters of interest to the Board in respect of the

Board’s area (a copy of any such submission is to be given to

the Council’s Chief Executive);

Represent the interests of the community at Council,

Committee or Subcommittee meetings when a motion under

debate relates to a matter that the Board considers being of

particular interest to the residents within its community;

Consider matters referred to it by Officers of the Council, the

Council, including reports relating to the provision of Council

services within the Board’s area, and make submissions or

recommendations in response to those matters as


17 June 2019

appropriate. This will include:

a) monitoring and keeping the Council informed of

community aspirations and the level of satisfaction with

services provided;

b) providing input to the Council’s long-term plan and

annual plan;

c) providing input to proposed District Plan changes;

d) providing input to strategies, policies and plans that

impact on the Board’s area; and

e) Providing input to bylaw changes that impact on the

Board’s area.

Council shall consult with the Board on issues that impact on

the Rotorua Rural Community Board’s area and allow

sufficient time for the Board’s comments to be considered

before a decision is made.


17 June 2019

File No: 01-14-011

RDC-917989

ROTORUA LAKES COUNCIL

MINUTES Rotorua Rural Community Board meeting

held Monday, 20 May 2019 at 1pm Council Chamber

PRESENT: Mrs S Trumper (Chair)

Mr C Sutton, Mr B Heard, Cr M Gould

APOLOGIES: Mr B Martin PUBLIC PRESENT:

Lake Rerewhakaaitu School staff, students and parents Ken Austin (Kaingaroa Village Council); Wendy Roe (Mamaku Residents Assn.) Deborah Campbell (Progress Mamaku) Stephanie Carroll (Waikite/Ngakuru; Administrator RTFF)

OFFICERS PRESENT: G Williams Chief Executive; Jean-Paul Gaston, Group Manager Strategy; Oonagh Hopkins, Corporate Planning & Governance Manager; R Griffiths, Partnership Advisor; Darryl Robson, Transport Services Manager; I Brell, Governance Support Advisor

1. Chair, Shirley Trumper welcomed everyone and opened the meeting. 2. PRESENTATIONS

a) Rerewhakaaitu Village Speed Reduction Rerewhakaaitu School students spoke to a power point presentation – Attachment 1 The Board commended the students on their excellent and well researched presentation.

b) Speed limit review and bylaw change process Darryl Robson spoke to a power point presentation - Attachment 2

After discussion, The Rural Community Board moved the following recommendation:

Resolved: That the Rural Community Board (RCB) supports and recommends to Rotorua Lakes Council there is a a review of the speed past Lake Rerewhakaaitu School. The Board support the review due to the safety concerns highlighted by the school.

Mr Sutton/Mr Heard CARRIED


17 June 2019

This recommendation aligns with three of the Board’s Ten Year Objectives and strategy:

Infrastructure – to advocate for traffic-calming measures where requested.

Community Wellbeing- safe environments for our communities.

Community Partnerships – the Board working with the rural communities. Mrs Trumper said the Lake Rerewhakaaitu School’s presentation and the Board’s recommendation would be submitted to the Annual Plan for consideration. The meeting adjourned for afternoon tea at 1.55pm. The meeting reconvened at 2.15pm

c) LOGO/Sticker competition finalists and winners

Rob Griffiths spoke to a power point presentation – Attachment 3 On behalf of the Board, Mrs Trumper announced the winners: Winner: Dahlia Lovejoy, Mamaku School. This design depicted a bright and cheerful image of the rural community. 2nd runner up: Danuji Nayanthara Rathnayake, Mamaku School. This design incorporated the silver fern; tyre wheel; sun, earth, water and fire - elements of the rural environment. 3rd = Eilidh Mudie, Ngakuru School. This design was clever in the way if utilised the Board’s name. 3rd = Cuade Hall, Kaingaroa Forest School. This design incorporated the importance of wood in the rural district. 3. APOLOGIES Resolved: That the apologies from Mr Martin be received.

Mr Sutton/Cr Gould

CARRIED

4. CONFRIMATION OF MINUTES 4.1 Resolved: That the minutes of the Rotorua Rural Community Board meeting held 15 April 2019 are confirmed as a true and correct record with the following amendment – Mr Heard was in attendance.

Cr Gould/Mrs Trumper CARRIED


17 June 2019

5. Community Board Conference Notes 11-13- April 2019 It was noted Mrs Trumper’s report was included in the minutes. 6. Public Forum Mamaku

The Board was acknowledged for their support in the community.

The bus service commences 1 July 2019.

Security cameras are to be installed in the village.

Roof maintenance for the Mamaku Hall is underway.

PC14 will be deferred until more investigation is undertaken.

The old railway truck has been resurfaced.

Maraeroa road intersection safety improvements.

Plans to use the Domain and other areas around Mamaku for the 125th anniversary.

Kaingaroa Forest Village

Cameras have been reinstated and have been operating for the past 2 weeks.

7. Reports 7.1 Chair Report Mrs Trumper advised the submission to the Bay of Plenty Regional Council has been lodged. Concerning Mamaku, Mrs Trumper has asked if the 13 property owners currently being charged for wastewater consent, be stopped until the wastewater review is completed. Mrs Trumper said she has been advised by Craig McKibben, Road Safe NZ, that the safety measures for Waiotapu should be started June 2019. With the speed review undertaken at Parekarangi and Golden Springs, the information gathered was only based on residential properties. Mrs Trumper has responded advising the Waiotapu Tavern now provides accommodation, catering for up to 20 overnight guest vehicles. There is also 25 bed backpacker accommodation. Waikite Thermal Springs caters for 100 overnight guests and is usually near capacity. There is familiar with the roads. Discussions with NZTA are on-going concerning the speed review. Mrs Trumper said she had attended a number of meetings – Paradise Valley, Federated Farmers, Mamaku Residents Association AGM, Ngongotaha Reference Group, Emergency Planning, and Stock Car Club – working on a plan to make the road safer. With the recent scrap metal collection at Mamaku; McCauley’s want to make this an annual event- free of charge and a collection to be planned for Reporoa. The Department of Conservation have said the fees at Rerewhakaaitu camp ground are now $10 per adult. DOC is now offering an attractive return for camp managers who will be able to keep 90% of the revenue in exchange for collecting the fees, cleaning etc. The camp ground’s normal turnover is about $60k. They are looking for an onsite camp manager during the busy summer season and a manager during the winter months. The Lake Okareka Community Association manages both the Council and DOC reserves and they utilise the fees for upgrades around the area.


17 June 2019

7.2 Rotorua Rural Community Infrastructure Statistics – Attachment 4

Meeting closed at 3.15pm

RDC-917989 9 Rotorua Rural Community meeting

ATTACHMENT 1 17 June 2019

Doc No RDC-917989 21 Rotorua Rural Community meeting


RDC-923420 24 Rotorua Rural Community Board meeting ATTACHMENT 4 17 June 2019

RDC-923420 25 Rotorua Rural Community Board meeting 17 June 2019

Rotorua Rural Community Board Chair Report A small number of matters have arisen since the last Board meeting 1. BOPRC held their Annual Plan discussions. I attended a community event in Tauranga to find out more about the effects of the 'free bus' service wanted by Toi Ohomai and Waikato University. The additional rate, while only a small dollar value, was meaning communities without a current service were subsidising a small group. In discussion with both RLC and LCB I submitted the board did not support the public transport one year trial as presented. The transport option was ambiguous with little detail and I believed the policy required significantly more information before supporting. The Board supported a regional approach to rescue services being a centralised funding provider. So many of our communities use the lakes, beaches and mountains so there should be a rate to all. WRC introduced something similar in the LTP 2018. There were 4 options on Climate change and the question was, what level of priority BOPRC should focus. Priority one was to collaborate. The other area the Board submitted on was fees and charges. In the LTP in 2018, a fee was introduced to a small number of consent holders of wastewater systems in Mamaku. The Board has submitted this is suspended while options for wastewater are under investigation. 2. Meetings attended. Paradise Valley Federated Farmers MRA AGM Ngongotaha Reference group Emergency Planning Stockcar Club Scrap metal collection update / Waste / Recycling Security Cameras and options for further placements. 3.Strategy, Policy and Finance Committee The Government has reintroduced the 4 wellbeing’s into legislation. RLC will focus on these in planning and probably take the lead and facilitate. Funding for any policy should not be left to ratepayers.

RDC-923420 26 Rotorua Rural Community Board meeting 17 June 2019

4.Rerewhakaaitu Camp Grounds There are 2 DOC campgrounds which include 10 toilets. The fees at the Doc campgrounds are $10 per adult. There are 2 campgrounds in Rerewhakaaitu linked by a walking track. DOC offers an attractive return to Camp Managers who will be able to keep 90% of the revenue in exchange for fee collection, amenity cleaning, interacting with campers, lawn mowing and toilet vault emptying. In previous years, under successful management, the campground has turned over $60,000. Ideally DOC would like an on-site camp manager during the summer season as it has been beneficial to campers for this onsite oversight. During the winter a daily visit or every second day, to clean the toilets and interact with visitors is sufficient. Doc are open to either a community group managing the facilities, similar to the successful model at Lake Okareka or a single Manager. Rotorua Lakes Council also have campgrounds at Rerewhakaaitu and Lake Okaro. There is an opportunity to manage these in conjunction with the DOC grounds. A notice will go out to the community seeking expressions of interest.

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