AGENDA

IDAHO TRANSPORTATION BOARD

November 13-14, 2012

KEY: A= Action

AGENDA

Workshop and Regular Meeting of the Idaho Transportation Board

November 13-14, 2012

D = Discussion I = Information

ADM= Administration CD = Chief Deputy OP = Operations

November 13, 2012 Workshop District 3

8150 Chinden Boulevard Boise, Idaho

1. Idaho Corridor Analysis and Planning System:

Paul Steirm1an, Tom Cole, Jason Brinkman, and Erika Bowen

2. LUNCH

3. MOVING AHEAD FOR PROGRESS IN THE 21sT CENTURY:

Page Time*

#

8:00

12:00

John Krause and Nathan Hestem1an ........................................................... 3A 1:00

4. BREAK 3:00

5. AGREEMENTS:

Loren Thomas and Sherry Jenkins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3B 3:15

• All listed times are estimates only. The Board reserves the right to move agenda items and adjust the time schedule. 1

November 13-14, 201 2 Page 2 of 3

November 14, 2012 Idaho Transportation Department

Auditorium

Page #

Time*

A

3311 West State Street Boise, Idaho

6. BOARD MINUTES- October 17- 1 8, 201 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4 - October 19, 2012 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 5

A 7. BOARD MEETING DATES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 7

ADM A OP I OP I OP I

December 1 2- 1 3 , 201 2 - Boise January 16-17, 201 3 - Boise

8. CONSENT CALENDAR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 8 Certification of Receipts and Disbursements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 9 Contract award information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Professional services agreements and term agreements work task report. . . . . . . 27 Report of speed minute entry changes for October 2012 . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . 32

9. DIRECTOR'S REPORT

10. AGENDA ITEMS

8:30

8:35

ADM I _ Tax Commission use of highway funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 7 9:00 Thompson/Stones

ADM I _ Monthly financial statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 8 9:25 Wilmoth/Krause

CD I _ Annual report of the Dealer Advisory Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 9:35 Petersen

11. BREAK 9:50

12. AGENDA ITEMS, continued CD I _ Federal gross weight formula . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 10:10 Rodriguez

OP I _ 129,000 pound trucks pilot project . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 10:25 Laragan

OP I _ Annual update on lTD's Research Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 10:35 Parrish

OP A _ IPLAN spending authority increase request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 10:50 Bowen (resolution on page 68)

*All listed times are estimates only. The Board reserves the right to move agenda items and adjust the time schedule. 2

November 13-14, 2012 Page 3 of 3

OP I Butzier

November 14, 2012

Idaho Transportation Department

13. AGENDA ITEMS, continued _ Presentation of American Road and Transportation Builders'

Page #

Association award for US-95 , Sandpoint Byway public coordination . . . . . . . 69

14. POLICY INTRODUCTION

B-01-01, Public Convenience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 B-01-02, Budget Preparation . . . . .. .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 B-01-03, Annual Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Time*

11:10

11:15

15. EXECUTIVE SESSION (working lunch: Motor Vehicles' Conf. Rm.) 11:30 PERSONNEL ISSUES [SECTION 67-2345(a),(b)] LEGAL ISSUES [SECTION 67-2345(c),(d),(f)]

16. AGENDA ITEMS, continued

CD I _Monthly update on Garnet project . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 1:00 Tolman/Ristau

CD A Gresham

_ Idaho Freight Study . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 (resolution on page 79)

17. OLD/NEW BUSINESS

Policy Review: B-03-13, Management of Department-owned Property

SSH:november20 12agenda.doc; 11107112

*All listed times are estimates only. The Board reserves the right to move agenda items and adjust the time schedule.

1:20

1:50

3

MAP-21 PROGRAMMATIC POLICIES DISCUSSION

Idaho Transportati on Board Workshop

Office of Transportation Investments

November 13, 2012

I. ORIENTATION

Introduction

Set Framework for Policy Development including Stakeholders, Outcomes, and Best Practices

II. PURPOSE OF PROGRAMMATIC POLICIES

Discuss relationships between Strategic Plan, Federal Funding Authorizations, and Programming

Ill. OTHER MANAGEMENT TOOLS AVAILABLE BESIDES POLICY

Identify supporting documentation and process for Implementation of Programmatic Policies.

IV. WHERE ARE WE TODAY?

Discuss events from 2004 forward that have influenced/are influencing programmatic decisions.

V. POTENTIAL FUTURE DIRECTIONS?

Examine alternatives including creation of a consolidated strategic investment policy.

VI. DEADLINES?

Identify and discuss targets for April Board meeting review of FY14 - 18 program and funding

Policy Specifics

VII. FEDERAL TRANSPORTATION ALTERNATIVES PROGRAM (TAP)- POLICIES 11-03, 11-07

Consider whether to realign policy issues related to new Transportation Alternatives Program

VIII. LOCAL BRIDGES- POLICY 19-07

Understand bridge program issues and consider how to address in revamped policy language

IX. DISTRIBUTION OF FEDERAL FUNDS TO LOCAL PUBLIC AGENCIES (LPAS)- POLICY 11-04

Discuss and consider alternatives and processes for sub-allocation of funding under MAP-21

X. CMAQ- POLICY 11-05

Review CMAQ history, review MAP-21 differences, & consider alternatives for implementation.

KEY POINTS FOR CONSIDERATION IN PREPARATION FOR WORKSHOP

1. How should programmatic investment policies relate to lTD strategic goals of Improve Safety,

Increase Mobility, and Grow the Economy?

2. What governance and advisory structures would the Board be comfortable with?

3. What are some ways to utilize public outreach in the development of programmatic investment

policies?

Outline- 1 3A

Contact the Business and Support M anagement Section, Sherry Jenkins, or this

link, http:/ /itdportal/sites/ Adm in/BSM/SitePages/ Home.aspx for guida nce.

______________________ _ --{Formatted: Font color: Background 1

Then you m ust follow Qualifications Based Selection procedures through CAU

Contact the Consulta nt Administration Section (CAU), Leo Hickman or Holly McClure for guidance or refer to the

Professional Services Agreement Procedures (PSAP) Manual on the

intranet, at this link: http:/ /itd.idaho.gov/design/cau/policies/p

olicies.htm

3B

ITIP Professiona l Services Approva l

3C

BOARD POLICY B--Q.l-.Q9 Page I of I

AUTHORITY TO SIGN CONTRACTS, AGREEMENTS, AND-GRANTS

AND THEIR RECISTRf�TION THE A WARD OF CONSTRUCTION CONTRACTS

Puroose: Delee:ate Board authoritv for contracts and ae:reements to allow for dav to dav

ooerations of the deoartment: desie:nate limits and controls for staff authoritv: and establish

reoorting reauirements for Board oerformance monitoring.

• - - --{ Formatted: Left

The Director. or delee:ate. shall approve orofessional services agreements. advertisements. �n� i� ______ - - Comment [ltl]: Combines professional

h · d · ]] d · d c h f' · ·

f h serV>ces agreements and contract aut onze to stgn a contracts, agreements. an grants reqUire tOr t e proper uncuonmg o t e award into one process.

Idaho Transportation Department. Signing authority may-_is_ee delegated to Executive Officers, Division Administrators, District Engineers, and Section Managers when acting within their jurisdictional duties.

All department documents of a contractual nature must be in accordance with federal and state laws, and must be approved by the department's Legal section.

The Director shall instruct originating offices to maintain a log or register of their �·espectiv� ________ _ - I Comment [lt2]; ·�����-------------- ' contracts. agreements. or grants, aeEI 1:1se tke fieaeeial s:;·stem to reeorEI fieaeeial eoetraet1:1al

obligatioes.

Any authority so delegated shall conform to all applicable laws, rules, and regulations. and shall not be exercised by the delegate in the event of a contlict of interest or if apparent personal gain is evidenced.

�9e.�!> -�QI::l�;Y J! Q� !}!I _ _ _ - i Formatted: Font: Aria I Rounded MT Bold Page 1 of2

PROFESSIONAL SERVICE AGREEMENTS

The Director is authorized to seek Recessary-professioRal-services-outside-the klaAo TraRspertatioA DepartmeRt wheR the-feEtu+red services are Aot-aYai-lat»e withiR the DepartmeRt.

Selection of professional service firms shall follow federal guidelines when the services involve federal funds. The Department shall establish internal procedures to ensure complete compliance. Procedures for non-federal-aid professional service agreements shall also conform to state statutes and fiscal controls.

The Director, or a delegate, is authorized to approve:

Draft 11-07-12 ll:OOam

3])

(1) Routine engineering and right of way agreements between the Department and any public agency or private firm that do not exceed, nor are expected to exceed, a total amount to be paid of $1,000,000. Supplemental agreements, including the original agreement, that would bring the Department's obligation to more than $1,000,000, and subsequent supplements, require Board approval.

(2) Routine engineering agreements between the Department and any public agency or private firm that do not exceed, nor are expected to exceed, the total amount identified in the S+W--IJIP for profe�SJ<?Q�I- �e!Yt�e_s.: __________ - i Formatted: Font: Arial Rounded MTBold

(3) Non-routine professional agreements that do not exceed, nor are expected to exceed, a total amount to be paid of $50,000. Supplements that would bring the Department's obligation to more than $50,000, and subsequent supplements, require Board approval.

(4) Term agreement procedures allow consultants to be pre-qualified and approved to perform services on immediate notice. Task agreements, initiated as part of a term agreement, shall be for specific, well-defined, and narrow-focused work and shall not exceed $500,000. The accumulated amount of tasks relating to a specific project or term agreement shall not exceed $1 ,500,000, except with prior approval of the Board.

All agreemeAts aA��eAtal-agreemeAts shall oaAferm with Board Poliey Q 01 01�, AUTHORITY TO SIGN CONTRACTS, AGREEMENTS, OR GRANTS AND THEIR REGISTR,A,TION.

BOARD POLICY 8 06-08 Page 2 af2

Each month, the Director, or a delegate, shall report to the Board all professional ervices that were used during the preceding month.

lil?�P.D POLICY _B_ !� _96-- i Formatted: Font: Comic Sans MS

Pe�e 1 ef 1

I Draft 11-07-12 ll:OOam

3£

.". R AL F LA

A T A AR F

f AT

TR T

T MAT

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The DiPeeteP, ef' a eele�ate, shall a��f'e't'e �laFIS, s�eeifieatieFIS, estimates, ae�·eptisemeF\tS, Mll'l aw�!"es f$1" etlPPel'lt ·;eeP eel'lstPI:Ietiel'l pPejeets listee il'l the Beef's apppe·�ee Ieahe TPaF\s�ePtatieFI Im�PeYemel'lt PPe�Pat'fl.

The Board shall be advised of:

• all project advertisement and bid opening dates;

• the obligation status for the current fiscal year program in the monthly financial statement;

• the bid status of highway projects for the current fiscal year on a monthly basis; and

• tfle The jus!ifi�ati«?n f�r-��a_r9�ng_o_r !�je:cJ�ng_c.9�!r.9�ts �he:_n_ -t:_h_e _ �i9 ����e:_d_s _ t_he engineer's estimate by more than ten percent (10'7o).

IF\ €61'\SieePatieFI ef the eempetitiYe eieeil'l� �peeess, the el'l�il'leep's estimate shall Flet ee aF\F\eUF\Eee eefePe eP at the time ef eie epeFiiFI�.

I Draft 11-07-12 ll:OOam

. - i Formatted: Font: Comic Sans MS

3F

PREVIEW

REGULAR MEETING OF THE IDAHO TRANSPORTATION BOARD

October 17-18, 2012

The Idaho Transportation Board met at 1 :00 PM, on Wednesday, October 17, 2012, at the Idaho Transportation Department in Boise, Idaho. The following principals were present:

Jerry Whitehead, Chairman Jim Coleman, Vice Chairman - District 1 Jan Vassar, Member - District 2 Julie DeLorenzo, Member - District 3 Jim Kempton, Member - District 4 Dwight Horsch, Member - District 5 Lee Gagner, Member - District 6 Brian W. Ness, Director Scott Stokes, Chief Deputy Larry Allen, Deputy Attorney General Sue S. Higgins, Executive Assistant and Secretary to the Board

Board Minutes. Vice Chairman Coleman made a motion to approve the minutes of the regular Board meeting held on September 19-20, 2012 as submitted. Member Vassar seconded the motion and it passed unopposed.

Board Meeting Dates. The following meeting dates and locations were scheduled: November 13-14, 2012 - Boise December 12-13 , 2012 - Boise January 16-1 7, 2013 - Boise

Consent Calendar. Chairman Whitehead noted the change of scope to complete the I-84, Orchard to Isaac' s Canyon corridor. Chief Operations Officer (COO) Paul Steinman confirmed the plans to add additional lanes on I -84 between the Broadway Interchange and Gowen Road Interchange. The Environmental Assessment was completed earlier and staff identified funding for this project. He also commented on the desire to address customers' needs and convenience.

Member Vassar made a motion, seconded by Member DeLorenzo, and passed unopposed, to approve the following resolution: RES. NO. NOW THEREFORE BE IT RESOLVED, that the Idaho Transportation Board ITB12-50 has received and reviewed the contract award information, the professional

services agreements and term agreement work task report, the report of speed minute entry changes for October 2012, and the GARVEE Program scope clarification.

1) Contract Awards. Key #123 03 - SH-41, Burlington Northern Santa Fe Railroad Bridge, Rathdrum, District 1. Low bidder: Sletten Construction Company - $4,878,05 0.

Key #11225 - 101h Avenue; Junction SH-54 to Van Buren Street, Spirit Lake, District 1. Low bidder: Interstate Concrete & Asphalt Company - $1,479,248.

October 17, 2012

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Key # 11065 - FY12 Ada County Highway District Overlays, District 3 . Low bidder: Knife River Corporation - Northwest - $1,126,039.

Key #12041 - US-95 Spur, Snake River Bridge, Weiser, District 3. Low bidder: The Truesdell Corporation - $178,178 .

Key #13 3 60 - SH-55, Horseshoe Bend South City Limits to Payette River Bridge, District 3 . Low bidder: C & A Paving Company, Inc. - $618,329.

Key #133 5 5 - SH-78 - 55, FY14 District 3 Sealcoats, Owyhee County. Low bidder: Snake River Construction, Inc. - $1,347,179.

Key #13371 - SH-21 and SH-55, FY12 District 3 Dynamic Message Sign Replacement. Low bidder: Quality Electric, Inc. - $320,597.

Key #11679- US-20, FY13 District 6 Sign Upgrades. Low bidder: Specialty Construction Supply, LLC - $82,159.

Key #12113 - FY13 District 6 Districtwide Sealcoats. Low bidder: Intermountain Sluny Seal, Inc. - $1,900,888 .

2) Professional Services Agreements and Term Agreement Work Task Report. From September 4 through September 28, 17 new professional services agreements and work tasks were processed, totaling $885,040. Six supplemental agreements to existing agreements were processed in the amount of $631,450 during this period.

3) Speed Minute Entry Changes for October 2012. The following speed minute entry changes were made in September in Districts 2 and 3 :

Route US-95 descending US-95 descending US-95 descending US-95 ascending SH-44

Beginning Ending Milepost Milepost 312.500 318 .546 318 .546 323 .290 323 .290 337.360 323 .290 3 37 .360

19.443 21.684

Speed Limit Old New - --

55 60 55 65 60 65 60 65 55 50

4) GARVEE Program Scope Clarification. The scopes and schedules are being finalized for the three new interchanges on I-84 in the greater Boise area. Taking design standards into consideration and upon a detailed review of ramp taper lengths, a one-mile gap was identified between the Broadway and Gowen Interchanges. The Environmental Assessment completed earlier for the I-84, Orchard to Isaac' s Canyon corridor identified the need for three lanes in each direction between the Broadway and Gowen Interchanges. Leaving this segment unimproved may create potential safety and traffic congestion issues. Staff identified $3 million to construct these additional lane miles now, which would address the potential safety and congestion issues and minimize future public inconvenience of constructing the lanes at a later date.

Director's Report. Director Ness announced that Mike Pape has accepted the position of Aeronautics Administrator. Mr. Pape joined lTD as a pilot in 2007.

October 17, 2012

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Director Ness reported on various recognitions the Department received. Some of those included Idaho Department of Parks and Recreation appreciated assistance with promoting the parks passport program; Federal Highway Administration' s (FHWA) Division Office commended staff for closing inactive projects and expressed appreciation for partnering to promote highway safety at the Western Idaho Fair; and Roads and Bridges magazine featured lTD's de-icer brine. He congratulated Mike Rearden, District 1 Maintenance Foreman, and Mark Porter, District 5 Maintenance Foreman for representing lTD at the National Roadeo Competition. Director Ness also mentioned last month's ground-breaking ceremony for the US-95 rest area being constructed near Winchester in partnership with the Nez Perce Tribe.

Chief Deputy Stokes reported on performance measures. He mentioned that additional GAR VEE bonds have been issued and he commended the Department's partnership with the Idaho Housing and Finance Association and Citi Group. The bond rate is 2 .998%.

District 3 Public Transportation Advisory Council (PTAC) Update. Kathleen Simko, District 3 PTAC Member, reported on the public transportation services in the District. One of the successes has been an increase in the utilization of senior center vehicles due to a partnership with the Area Agency on Aging. There has been increased participation at the grassroots level to focus on mobility in the communities of Glenns Ferry, Duck Valley, and Emmett. Challenges include identifying local funding and increasing ridership, public awareness of the advantages of transit and alternative modes of transportation, and public-private partnerships.

Chairman Whitehead thanked Ms. Simko for the report and for her service on PTAC.

Railroad Tax Structure in Idaho. Dwayne Hines, Idaho Tax Commission, summarized the railroad tax structure in Idaho. The Idaho Tax Commission establishes the value of each railroad company's operating property and then allocates a portion to Idaho. That allocation is sub apportioned across the counties in which the railroad company operates based on mileage or has assets such as a microwave tower. The value of the Idaho portion is taxed by the counties at the local levy rate for the taxing district through which the mileage operates. Mr. Hines said railcars are valued by the number of cars and mileage operating in the state. For those that have more than $500,000 in value, the process is the same as above. For those below $500,000, the value is put into the state's public school fund. If a railroad has non-operating property, that property is taxed by the local assessor.

Chairman Whitehead thanked Mr. Hines for the informative presentation.

Freight Study and Rail Plan Uodate. Freight Study/Rail Plan Project Manager Maureen Gresham said the freight study process included engaging stakeholders, understanding the context of the state' s freight situation, identifying goals and performance measures, and providing a framework for implementation. The proposed goals are fairly broad, such as a freight system featuring seamless modal connectivity while maintaining safety and efficiency, and strategically investing in freight system infrastructure while maximizing existing capacity. Some of the preliminary recommendations are to create an institutional framework for communication, collaboration and partnership; align transportation policy and projects with economic development goals; and expand sources for freight infrastructure funding. She said the intent is to finalize the Freight Study and recommendations for the Board' s consideration next month.

October 17, 2012

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PREVIEW

Chairman Whitehead thanked Ms. Gresham for the update and for her efforts on this important project.

Executive Session on Personnel and Legal Issues. Member Gagner made a motion to meet in executive session at 2 :30 PM to discuss personnel and legal issues as authorized in Idaho Code Section 67-2345(b) and (f). Member Horsch seconded the motion and it passed 6-0 by individual roll call vote.

A discussion was held on personnel and legal matters.

The Board came out of executive session at 3 :20 PM. No final actions or decisions were made.

Ouarterlv Uodate - Garnet Proiect. Strategic Funding Specialist (SFS) Dave Tolman noted concerns with the schedule for the Division of Motor Vehicles' (DMV) modernization project, or Garnet. The project was initiated in May 2011 and is scheduled to be completed in four phases by November 2014. Testing is currently underway.

3M representative Mike Ristau said personnel changes have been made. 3M is committed to working with lTD to provide a quality product. Mr. Ristau took responsibility for the delay to the project, which was more complex than the vendor initially thought. More customization was needed. Because quality is a high priority, the timetable for Phase 1, initially scheduled for completion in November 2012, has been delayed to February 2014. New schedules for Phases 2 and 3 are being developed.

Member Gagner expressed disappointment with the delays. He requested milestones and assurances that the project will proceed as planned and without additional delays. He requested a monthly status report to the Board. Mr. Ristau concurred with providing monthly reports. He apologized for the delays to the project and expressed a desire to adhere to the new schedule and provide a quality product.

Member DeLorenzo asked for assurances that 3M can provide to the Board for its future performance. Mr. Ristau responded that milestones will be developed. He can provide a matrix to track progress.

Chairman Whitehead noted the partnership with 3M and lTD and the Board' s desire for the project to be successful. He added that there are federal deadlines that need to be met and there are financial consequences if those deadlines are missed. He reiterated the Board's request for assurances that the project will be completed successfully and within the revised schedule.

SFS Tolman emphasized that staff is working closely with the vendor and is committed to the success of the project. He will keep the Board updated on its status.

Highway Safetv Partnership. Highway Safety Manager (HSM) Brent Jennings emphasized the good working relationship lTD has with Idaho State Police (ISP). During construction of the GAR VEE projects in District 3 , project funds were used for ISP to conduct high visibility enforcement patrols for the I-84 projects. The focus was to decrease impaired,

October 17, 2012

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PREVIEW

aggressive, and distracted driving with no tolerance for lack of seat belt use. Staff intends to expand this high visibility enforcement program throughout the state to increase highway safety.

ISP Lieutenant Brad Doty said the objectives of the partnership were to enhance highway safety, clear highway incidents quickly, and develop a model for future projects. ISP officers logged 23,8 1 3 hours while patrolling 352,265 miles during the project duration, August 2008 to March 2012. They issued 1 9,204 citations plus over 17,000 warnings. There were two fatalities in the corridor during this time frame. Other noteworthy successes of the pilot project included the apprehension of a kidnapping suspect, felony drug seizures, and lifesaving efforts. Lieutenant Doty thanked the Board for the partnership. It resulted in high-visibility patrols, reduced response times, and enhanced public safety.

Vice Chairman Coleman asked if the project will be funded for the construction of the three new interchanges on I-84 in Meridian and Boise. CD Stokes replied that the Department would like to fund patrols during construction of the additional GAR VEE projects and is pursuing that option. He added that HSM Jennings is exploring funding options through the National Highway Traffic Safety Administration to expand the program statewide.

Chairman Whitehead thanked HSM Jennings and Lieutenant Doty for the report and for the cooperative effort to address safety in the I-84 GARVEE corridor.

IPLAN Visioning Document. Erika Bowen, Planning/Program Management Manager (PPMM), provided an update on the IPLAN project, which is nearing the project expenditure of $100,000 with BioWest. The current phase includes creating a map-based web portal and internal, external, and public user specific interfaces. Optional features are display planning scenarios and performance measures and integration with other applications. The intent of IPLAN is to make more data available to more users. It should result in greater efficiency in the planning and decision-making process. She provided the draft visioning document.

PPMM Bowen said costs are estimated at $550,000 for FY1 2 through FY15. The estimate includes annual ongoing operating costs of $27,500 in FY1 4 and FY15 . Although it is difficult to ascertain savings, she estimated the return on investment at $2.2 million in the last five years of the Idaho Transportation Investment Program (ITIP). She noted that the project is on schedule and on budget. She believes it is a success to date.

Member Gagner asked if a more definite return on investment could be provided. He also asked about obtaining all of the necessary data for IPLAN. PPMM Bowen replied that the data is currently available. COO Steinman added that the data needs to be formatted, but the Districts are committed to this project and will assist with the data needs.

Chairman Whitehead suggested monthly updates on the status ofiPLAN. He thanked PPMM Bowen for the repmi.

WHEREUPON the meeting recessed at 4 :55 PM.

October 17, 2012

8

PREVIEW

October 18, 2012

The Board reconvened at 8 :00 AM on Thursday, October 18, 2012 , at the Idaho Transportation Department in Boise, Idaho. All members were present.

129,000 Pound Trucks Pilot Proiect. Highway Operations Engineer (HOE) Greg Laragan summarized the pilot project established by the Idaho legislature in 2003 to allow 129,000 pound trucks on a limited number of state highways. The pilot project concludes this year and the Department is to provide a report to the legislature in January 2013 . He noted that the project has been constrained by the small number of trucks participating in the pilot project, the non­participating trucks are not monitored so no differential can be made between the two categories, additional routes were added after the pilot project was initiated, and the Department improved pavements on some of the pilot project routes during this time frame.

Transportation Staff Engineer (TSE) Jake Legler provided some findings. SH-24 is the most-used route, with 25% of trips. Sugar beets are the most-hauled commodity, with 56% of loads carrying them. No noticeable differences were detected on pavements and bridges on the pilot routes. There was a very slight increase in vehicle crashes; however, it was not a significant increase. The conclusions are there are no measureable effects of the 129,000 pound pilot project and crash data is inconclusive, possibly due to the project constraints.

CD Stokes asked if pilot project trucks were involved in the crashes. TSE Legler replied that the crash data does not differentiate between vehicles participating in the pilot project. Chairman Whitehead asked if that information can be obtained.

Although the legislation does not require a repmi on economic impacts of the pilot project, HOE Laragan said staff collected economic data. Some of the companies participating in the project reported a significant savings due to a reduction in the number of trips. Staff intends to submit the final repmi to the Board next month. HOE Laragan said the following issues need to be considered: interstate highways are not pmi of the pilot project, which limited participation; the local system has not been studied; long span bridges are a concern; and permitting issues need to be addressed.

Member Horsch noted the poor condition of a local road adjacent to SH-24; although he noted that trucks not participating in the pilot project also travel on that route. HOE Laragan said the legislature specified the state highway routes for the pilot project. It provided local highway jurisdictions the authority to designate routes on the local system.

In response to Chairman Whitehead's question on whether data from other states that allow 129,000 pound weight limits was reviewed, HOE Laragan responded yes. Overall, those states' conclusions were similar to lTD's findings. He added that axle weights are a major factor, particularly on impacts to pavements.

Member Horsch asked if there is a list of bridges that would be a concern if the 129,000 pound weight limit becomes law. HOE Laragan said the Department has identified those bridges. There are approximately 34 that may be a concern.

October 18, 2012 9

PREVIEW

Chairman Whitehead thanked HOE Laragan and TSE Legler for the informative report.

Monthlv Financial Statements. Transportation Investments Manager (TIM) John Krause reported that net cumulative obligations were $3 54,100,000 for FY12. Of the net obligations, $294,700,000 were for current year projects included in the approved program. The remaining obligations were adjustments to prior-year projects coupled with advances of future year projects to FY12. The original budget amounts for obligated FY12 projects from the FY12-16 approved ITIP were $332,000,000. Total available funding for the federal fiscal year was $354,200,000, compared to an estimated funding level of $3 56,300,000. The $2,000,000 difference is mainly due to lower than anticipated state forces obligations.

Controller Gordon Wilmoth said FHW A Indirect Cost Allocation revenue through August was $6,590,000, which was above the projected amount of $5,371,000. Miscellaneous state funded revenue of $5,415,000 was $128,000 below the forecast. Highway Distribution Account revenue, excluding ethanol exemption elimination, was $29,070,200. The projected revenue was $29,317,200. Revenue from the ethanol exemption elimination was $2,659,700, which was 2 .5% below the projected amount. Revenue to the State Aeronautics Fund from aviation fuels was $310,600, resulting in a 40% positive variance. He cautioned that the increased revenue was due to extensive fire-fighting efforts in the state and he does not foresee that trend continuing.

Total expenditures in the American Recovery and Reinvestment Act Title XII Fund for highway projects were $172,400,000, while $178,800,000 had been appropriated. Expenditures for public transportation were $8,815,000 of the $9,200,000 available.

Annual Report on Performance Statistics on Contracts and Procurements. Business and Support Manager Kathy Chase reported on the contracts and procurements issued from the Business and Support Management office in FY12. A total of 20,028 purchase orders were issued in the amount of $50,166,840. Both the number and dollar amount were fewer than the previous fiscal year when 24,630 purchase orders totaled $77,248,621. Fifty-five professional services agreements were processed for $1,013,901. This was a 31% increase in number and 3 5% increase in dollar value from the previous year. There were also 104 contracts in the amount of $8,554,500 in FY12 compared to 95 contracts for $33,313 ,069 in FY11; however, the FY11 figure includes the $27 million contract award for the DMV Modernization System.

Policy Review. Member Kempton said the Board Subcommittee on Policies is continuing to refine the process to review and update every Board policy. Last month three policies were introduced for review: B-0 1-12, Purchase of State Property by Department Personnel; B-03 -01, Acquisition and Disposal of Real Properties and their Improvements; and B-03-03 , Appraisal of Access. Staff proposed consolidating those three policies plus two more addressing property issues : B-12-01, State Highway Access Control and B-19-02, Sales to Other Jurisdictions.

COO Steinman elaborated on the intent to combine policies that address related subject matter. Other recommendations are to include hyperlink:s to documents, such as Idaho Code and IDAPA rules, rather than incorporating that specific language in the policy and to move procedural language into manuals.

October 18, 2012 1 0

PREVIEW

Acting Right-of-Way Manager Jason Brinkman submitted a proposed new policy, B-03-13, Management of Department-Owned Property, which consolidates the five referenced policies above. In response to the Board's request last month, the policy includes language indicating that administrative settlements for appraisals in excess of $1,000,000 shall not exceed 20% of the reviewed fair market value. Additionally, language requiring just compensation when property owners are granted a requested access is not specifically included in the policy; however, the link to the IDAP A Rule that provides guidance on that issue is provided.

The Board was supportive of the proposal to consolidate and streamline policies. It also requested additional time to review the consolidated policy, B-03 -13 .

Member Kempton said the Board Subcommittee on Policies reviewed B-01-09, Authority to Sign Contracts, Agreements, or Grants and their Registration; B-06-08, Professional Service Agreements; and B-14-06, Approval of Plans/Specifications/Estimates and the Award of Construction Projects for introduction to the Board. DAG Allen elaborated on the policies, including the federal regulations related to qualification-based selection for professional services and the state laws and Department of Administrations' responsibilities for other professional services and procurement agreements. These policies will be on the agenda next month.

Chairman Whitehead thanked the Board Subcommittee on Policies and staff for their efforts with this big undertaking.

Employee Service Awards. The Board participated in the Employee Service Awards. Member Vassar provided remarks on behalf of the Board.

Delegation - Federal Highway Administration. Division Administrator Pete Hartman read a citation commending lTD for its efforts to close inactive projects. He also expressed appreciation for the good working relationship between the two agencies.

Butch Waidelich, FHWA Regional Administrator, summarized the recently-approved federal surface transportation bill, Moving Ahead for Progress in the 21st Century (MAP-21 ) . Some highlights of the two-year bill include funding at approximately the same level as the previous bill, fewer programs with more flexibility, and an emphasis on performance. Rule­making, which will provide additional guidance, is underway.

Chairman Whitehead thanked Messrs. Hartman and Waidelich for their remarks.

Report on Classification and Compensation Proiect. Chief Human Resources Officer Mary Harker said a classification and compensation study was undertaken last year to review jobs, assess current career path opportunities, and analyze lTD' s position relative to market competitors. Consultant Jim Fox reported the findings and proposed solutions. Some of the findings related to jobs and careers include lTD currently uses 189 classifications, of which, 68 are specific to the Department; 51% of all classifications have 2 or fewer employees; narrowly­defined classifications can stifle career paths and progression; and employees do not understand the system and how to get ahead except through reclassifications.

October 18, 2012 1 1

PREVIEW

Regarding pay, Mr. Fox said the current job evaluation methodology ignores the employee and concentrates on the value of the job; there is a disconnect between the market salary rates and the cmTent salary structure; there is a lack of internal equity; and overall, lTD actual salaries are 11.8% below the competitive market, with some jobs better and some worse. Potential solutions include broad job families and classifications that allow for flexibility in staffing and assignments; understandable career paths; and pay ranges that align with the market.

Chairman Whitehead thanked Mr. Fox for the report.

Executive Session on Personnel and Legal Issues. Member DeLorenzo made a motion to meet in executive session at 11: 5 5 AM to discuss personnel and legal issues as authorized in Idaho Code Section 67-2345(b), (c), (d), and (f). Member Vassar seconded the motion and it passed 6-0 by individual roll call vote.

A discussion was held on personnel and legal matters.

The Board came out of executive session at 2 :00 PM. No final actions or decisions were made.

Special Presentation. Chief Engineer (CE) Tom Cole presented Blake Thompson from District 2 with the Safety Person of the Year Award. CE Cole recognized Mr. Thompson as a model for safety. He leads by example through his personal commitment to safety. He also noted that families of maintenance employees often sacrifice, as maintenance crews need to be available at all hours, including weekends and holidays.

CE Cole reported that Pete Lenz has been selected as the Maintenance Employee of the Year. Mr. Lenz, from District 1, was unable to attend the meeting. CE Cole emphasized Mr. Lenz's dedication and ingenuity that have resulted in operational efficiencies.

Chairman Whitehead congratulated Messrs. Thompson and Lenz for their well-deserved awards and thanked them for their dedicated service to lTD.

Reoort on Public Involvement. CE Cole emphasized the importance of public involvement. The Public Outreach Planner (POP) is a tool that provides guidance on the kind of outreach needed for each project and provides a cost estimate.

Adam Rush, Public Involvement Coordinator (PIC), summarized efforts to improve customer service through public input. He elaborated on POP, which assists lTD with customizing public involvement and outreach plans to best serve stakeholders during project design and construction as well as corridor plans and maintenance work. Social networking is another tool that is being used extensively for public outreach.

Chairman Whitehead thanked PIC Rush for the presentation.

Truck Soeed Differential Working Group. Government Affairs Manager (GAM) Mollie McCarty reported on a group established by the legislature to review the differential truck speed

October 18, 2012 1 2.

PREVIEW

limit on Idaho's interstates. Data from various studies was inconclusive. There were differing views on the subject from the trucking industry. ISP expressed support to eliminate the differential speed limit. lTD remained neutral. Because of the different opinions from the working group members, no formal recommendation was made.

In response to Member Kempton' s question on ISP's support to eliminate the differential speed limit, GAM McCarty believes its position is due to the desire to have vehicles traveling the same or near the same speed. It prefers uniformity of speed limits. Vice Chairman Coleman noted that some trucks currently travel faster than the posted speed limit. He asked if a truck speed study has been conducted. HOE Laragan replied that the University of ldaho conducted a study. Before the differential speed limit was enacted, there was about a seven mile per hour difference between cars and trucks. After the differential speed limit law was passed, the differential speed limit between cars and trucks increased to about nine miles per hour. HOE Laragan noted the slight increase although the new law resulted in a ten mile per hour difference.

Chairman Whitehead thanked GAM McCarty and HOE Laragan for the report.

New Business. TIM Krause presented five policies impacted by MAP-21: B-11-03 , Transportation Enhancement Program; B-11-04, Allocation of Surface Transportation Program Apportionments to Local Public Agencies; B-11-05 , Congestion Mitigation/ Air Quality Improvement Program; B-11-07, Safe Routes to School Program; and B-19-07, Highway Safety Funds. He requested the Board's review of the current policies prior to the workshop next month.

Member Gagner said the Board Subcommittee on State Highway System Adjustments met yesterday.

Member DeLorenzo reported that District 3 Engineer (DE) Dave Jones is working with the City of Caldwell on a proposal to relinquish approximately 8 miles of I -84 Business in Caldwell . Additionally, per the City's request, the Department would widen US-20/26 east of l-84. DE Jones elaborated on the proposal. The City requested widening US-20/26 1 .5 miles because of economic opportunities. The project is estimated to cost $13 million. Caldwell has already widened . 5 mile of US-20/26 . Member DeLorenzo added that the Subcommittee is supportive of this transaction. It would like to place the US-20/26 widening project in Early Development during the next program update, and, contingent upon a successful negotiation with the City to accept I-84B onto its system, move the expansion project into the funded Program at a later date.

Vice Chairman Coleman asked if the City of Caldwell may be receptive to assisting with right-of-way acquisition for the widening project. Member Gagner said the City of Caldwell widened the highway within the existing right-of-way. He believes lTD has sufficient right-of­way for the project. DE Jones said he believes approximately $25 ,000 would be needed for additional right-of-way. Member Gagner added that there are some improvements planned for I-84B in the ITIP. Some of that funding could be used to offset the cost of widening US-20/26.

Member Vassar made a motion to accept the Board Subcommittee on State Highway System Adjustments' recommendation to pursue an agreement with the City of Caldwell for lTD

October 18, 2012 1 3

PREVIEW

to widen 1.5 miles of US-20/26 east ofi-S4 contingent on the City of Caldwell accepting jurisdiction of the approximately S-mile I-S4 Business route. Vice Chairman Coleman seconded the motion.

Member DeLorenzo asked for clarification if the motion included the addition of the US-20/26 widening project in Early Development and authorization for DE Jones to negotiate with the City of Caldwell to finalize the transaction.

Member Vassar made a substitute motion, with the concurrence ofthe second, to authorize DE Jones to pursue an agreement with the City of Caldwell for lTD to widen 1.5 miles of US-20/26 east ofi-S4 contingent on the City of Caldwell accepting jurisdiction of the approximately S-mile I-S4 Business route and then to add the US-20/26 widening project to Early Development of the ITIP. The motion passed unopposed.

Member DeLorenzo said District 3 received a request to add Simco Road to the state highway system. Staff rated the route, resulting in a score of 56. Per policy, a score of 70 is recommended for adding routes to the state system. Based on the score of 56, the Subcommittee on State Highway System Adjustments recommended not pursuing adding Simco Road to the state' s system. The Board concurred with informing the highway district that the route does not merit addition to the state highway system.

Member DeLorenzo said when the US-20, Chinden to Broadway connector was constructed in Boise approximately 20 years ago, some state highway segments were inadvertently left on the state highway system. The Board Subcommittee on State Highway System Adjustments recommends removing Fairview Avenue from the state' s system for approximately $550,000.

DE Jones elaborated on the proposal to remove Fairview Avenue, old US-30, from the state's system. lTD would provide Ada County Highway District $550,000 for pavement rehabilitation to the route.

Without objection, the Board concurred with the proposal and authorized DE Jones to pursue an agreement with Ada County Highway District to transfer old US-30 for $550,000, with the Board Unallocated Fund as a potential funding source.

Member Gagner thanked DE Jones for his efforts to identify potential routes to relinquish and his innovative approaches.

WHEREUPON, the Idaho Transportation Board's regular monthly meeting officially adjourned at 3 :40 PM.

Read and Approved -------' 2012 _______ , Idaho

JERRY WHITEHEAD, Chairman Idaho Transportation Board

October 1S, 2012 1 4

PREVIEW

SPECIAL WORK SESSION OF THE IDAHO TRANSPORTATION BOARD

October 19, 2012

Idaho Transportation Board Chairman Jerry Whitehead called a special work session of the Idaho Transportation Board at 1:00 PM on Friday, October 19, 2012. The following principals were present at the Idaho Transportation Department in Boise, Idaho :

Jerry Whitehead, Chairman Jim Coleman, Vice Chairman - District 1 Julie DeLorenzo, Member - District 3 Lee Gagner, Member - District 6 Brian W. Ness, Director Larry Allen, Deputy Attorney General Sue S . Higgins, Executive Assistant and Secretary to the Board

Chairman Whitehead thanked the participants for attending the special work session. He noted the session is optional and the other Board members were excused from attending.

Transportation and Economic Development Zone (TEDZ). Consultant Jeremy Pisca explained the federal Transportation Infrastructure Finance and Innovation Act (TIFIA), whereby federal funds are available as a loan to states for transportation projects. TIFIA funds could be used for up to 49% of project costs, including environmental work and preliminary design. The minimum size of a rural project is $25 million. Interest rates would be Yz of the standard US Treasury rate at the date of close.

TIFIA could be used with the TEDZ proposal. Mr. Pisca said TEDZ involves identifying boundaries and diverting a portion of the estimated sales taxes collected within that zone to a specific project fund. The fund is continuously appropriated for the purpose of paying the debt service of the highway project. The proposal requires lTD and the Department of Commerce to work cooperatively to select a state highway project to fund via this mechanism and also to approve the boundaries. An economist would need to determine the total revenue impact within the zone, which must be at least twice the cost of the infrastructure improvements. Additionally, a majority of local jurisdictions within the identified boundary must approve formation of the zone. lTD retains control over the highway projects. Mr. Pisca also emphasized that TEDZ would be an optional funding mechanism. The Departments of Commerce and Transportation would determine if and where it would be used. He added that revenue collected in the zone that is in excess of the required loan payment would be diverted to the General Fund. The entire state could benefit from this proposal.

Discussion followed on the proposal . Some of the concerns included the ongoing costs to maintain new routes and purchase maintenance equipment, the liability of a continuously­appropriated fund based on sales tax collections, and that small areas may be precluded from participating. Money for the non-TIFIA funded portion of the project could come from various sources. Federal formula funds could be used for 31% of the costs. Other options may be tolls or local option taxes.

October 19, 2012

1 5

PREVIEW

In response to a question on who would pay for the economist to study a proposed zone, Mr. Pisca said that expense would be shared between the Departments of Commerce and Transportation. When it was suggested that a private entity be allowed to fund the economic study, Mr. Pisca replied that the intent is to keep the study independent. The accuracy of a private entity's study may be questioned.

Mark Warbis, Communications Director from the Governor' s Office, asked about an escape mechanism in case the economy plummets . He asked who would be responsible to repay the loan if sales tax revenue from the zone is the only funding source and those funds are insufficient. Economist Dr. John Church replied that the economists' initial funding review would estimate the funding potential for a long period of time. He noted that historically, the economy goes up and down. Vice Chairman Coleman suggested diverting excess revenue during good economic times to a reserve account to be used for debt payment if the revenue generated does not meet the estimated projections.

Chairman Whitehead thanked the participants for the additional information on the proposal.

WHEREUPON the special session of the Transportation Board adjourned at 2 :45 PM.

Read and Approved _____ , 2012 ____ , Idaho

Jerry Whitehead, Chairman Idaho Transportation Board

October 19, 2012 1 6

2012 AND 2013 BOARD MEETING DATES

S M T W T F S

September 30 1 2 4 5. 6 7 8 9 10 1 1 12 13 14 15 16 17 18�21 22 23 24 25 . 28 29

S M T W T F S

January -;'.._ 2 3 4 5

6 7 8 9 10 11 12 � -l�:ii)l:-& 19 20 X22 23 24 25 26 27 28 29 30 31

December 12-13, 2012 - Boise January 16-17, 2013 - Boise

February , 2013 - B oise

March , 2013 - B oise

2012 S M T W T F s S M T W T F S

October November 1 2 3 4 5 6 1 2 3

7 '11! 9 10 1 1 12 13 4 5 6 7 8 9 10 14 15 16 �19 20 11 � �� �p l5-i6-+r 21 22 23 26 27 -HH_.g :t �23 24 28 29 30 31 25 26 27 28 29 30

2013 S M T W T F s S M T W T F s

February March 1 2 31 1 2

3 4 5 6 7 8 9 3 4 5 6 7 8 9 10 1 1 12 1 3 14 15 16 10 1 1 12 13 14 15 16 17 ']g..19 20 21 22 23 17 18 19 20 21 22 23 24 25 26 27 28 24 25 26 27 28 29 30

Dates are subject to change if conflicts arise.

"X"= holiday "-----" = conflicts such as AASHTO/W ASHTO conferences

Other dates of interest:

S M T W T F S

December 30 31 1 2 3 4 5 6 7 8 9 10 1 1 (f2}ID 14 15 16 17 18 19 20 21 22 23 24 �26 27 28 29

S M T W T F s

April 1 2 3 4 5 6

7 8 9 �2 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

-�

November 15-19: American Assoc. of State Highway Trans. Officials Meeting - Pittsburgh, PA December 10: Legislative Outreach - District 3 (PM) December 11: Legislative Outreach - District 1 (AM) December 11: Legislative Outreach - District 2 (PM) December 1 7 : Legislative Outreach - District 4 (PM) December 18 : Legislative Outreach - District 6 (AM) December 18 : Legislative Outreach - District 5 (PM) Week of January 13 , 2013 : Transportation Research Board, Washington, DC

Action: Approve the Board meeting schedule.

S S H : mt g s c he d . docx

1 7

RES. NO. ITB12-51

NOW THEREFORE BE IT RESOLVED, that the Idaho Transpmiation Board approves the certification of receipts and disbursements and has received and reviewed the contract award information, the professional services agreements and term agreement work task report, and the report of speed minute entry changes for October 2012.

1 8

ITo 221 0 (Rev. 1 1 -05) Board Agenda Item

M eeting Date November 1 3 - 1 4, 20 1 2 Amount of Time Needed for P resentation Consent Item

Presenter's Name Presenter's Title In itials

Gordon Wilmoth Controller qw Preparer's Name Preparer's Title In itials

Gordon Wilmoth Controller qW s b" t u tJec

CERTIFICATION OF RECEIPTS AND DISBURSEMENTS Route Number Project N umber I Key Number

District Location

Background Information

Reviewed By

JMG

LSS

The attached certification is submitted for Board approval in conformance with the requirements of Section 40-708, Idaho Code.

Recommendations

I Approve and sign for certificatio n

Board Action

0 Deferred 10 Approved . 0 Other -------------------------------

Page 1 of 1 1 9

STATE OF IDAHO

IDAHO TRANSPORTATION DEPARTMENT

STATE HIGHWAY FUND

CERTIFICATION OF RECEIPTS AND DISBURSEMENTS CASH BASIS

JULY 1 , 201 1 - JUNE 30, 201 2

Cash Balance - July 1 , 201 1 Receipts

Transfer From Highway Distribution Account Miscellaneous Receipts

Total State Receipts Federal Aid - Formula Federal Aid - ARRA Title XII

Transfers In - Ethanol Exemption Elimination Transfers In - Direct Investment Pool City & County Contributions

Total Receipts

Disbursements Expenditures - Fund 0260 Expenditures - ARRA Title XII Transfers Out - To Long Term Investment Fund Transfers Out - Garvee Debt Service Fund - Fed Transfers Out - Garvee Debt Service Fund - State Transfers Out - Department of Commerce

Total Disbursements Net Change in Cash Balance

Cash Balance - June 30, 2012

Prepared By:

c; ��

$ 1 77,682,800 $ 45,467,100

$ 223,149,900 $ 336,057,300 $ 14,81 9,200 $ 1 5, 1 52,700 $ $ 4.455.700

$ 500,732,700 $ 14,650,600 $ 27,359,800 $ 46,062,300 $ 3,786,900 $ 25.000

Certified:

Jerry Whitehead

$ 593,634,800

$ 592.617 .300

$48,419,100

$ 1 ,01 7,500

$ 49,436,600

Gordon Wilmoth, Controller

Idaho Transportation Department Chairman, Idaho Transportation Board

2 0

ITO 221 0 (Rev. 1 1 -05) Board Agenda Item

M f D t N b 1 3 1 4 20 1 2 A t f T N d d f P t f c ee 1n9. a e ovem er -I moun o 1me ee e or resen a 1on onsen

Presenter's Name Presenter's Title In itials Reviewed By

Tom E. Cole, LS/PE Chief Engi neer TEC fjh for It

Preparer's Name Preparer's Title In itials PJS

Fran Hood, P . E . Design/Mtls/Construction Engineer FJ H LSS

S u bject

Contract Award Route Number Project Number I Key Number

District Location

Backg round Information

In accordance with board policy B-14-06, Staff has initiated or completed action to award or reject the contracts listed on the attached report.

Justifications are attached for awarding or rejecting contracts when the bid exceeds the engineer' s estimate by more than ten percent ( I 0%).

Recommendations

I For I nformation Only.

Board Action

0 Deferred 10 Approved

0 Other ----------------------------------------------------------------------

Page 1 of 1 2 1

FY 1 3 01 Sign Upgrades

State St ITS , SH - 1 6 to 1 6 t h St , Boi s e

FY 12 ACHD ove r l ays ( 2 )

INL Jet t o Jet SH - 3 9

0 5 0 6 Pavement S t r i p i ng

US - 3 0 Sunn s i de to Lund Rd

US - 8 9 Clay St to 3 rd S t

Montpl ier

Monthly Contract Status Report to the Board CONTRACT ACTIONS BY STAFF SINCE LAST BOARD MEETING

KEY CN + CE PE + PEC

CONTRACTS ACCEPTED

R/W

Dist: 1 Route: 1-90, SH-3 OPENING DATE: 1 0/16/20 1 2

1 1 550 $1 ,272,002 $50,000 $0

UTIL

$0

Est CE Engineer Estimate

CE Low Bid Net +/-% of

Est Total Cost

% of Prog net Prog +/-

CONTRACTOR: SPECIALTY CONSTRUCTION SUPPLY, LLC NUMBER OF BIDS: 3

$96,405 $964,053 $95,902 $959,016 ($5,037) 99% $1,1 04,917 84% ($21 7,085) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

1 1 550 FY1 3 D1 SIGN UPGRADES SAFTY!TRAF OPER State

Dist: 3 Route: LOCAL OPENING DATE: 1 0/1 6/201 2

1 3348

1 3348

Dist: 3 Route: SH-44

12366

1 2366

Dist: 5 Route: US-26

1 1 109

1 1 1 09

$2,382,395 $30,000 $0

FY1 2 ACHD OVERLAYS (2)

OPENING DATE: 1 0/2/2012

$1,042,000 $148,000 $0

STATE STREET ITS, SH 16 TO 1 6TH ST, BOISE

OPENING DATE: 1 0/23/201 2

$1 ,656,583 $24,000 $0

INL JCT TO JCT SH 39, BINGHAM CO

Dist: 5 Route: US-30 US-89 OPENING DATE: 1 0/23/201 2

1 1 641

1 1 655

1 1 641

$702,181 $1 5,000 $0

CLAY ST TO 3RD ST, MONTPELIER

SUNNYSIDE RD TO LUND RD

Dist: 6 Route: 1-1 5 & 1-86 OPENING DATE: 9/25/2012

N

w

12447

1 2 1 20

1 2447

$999,723 $43,000 $0

FY1 3 D6 PAVEMENT STRIPING

FY1 3 D5 PAVEMENT STRIPING

$0

$0

$0

$0

$0

CONTRACTOR: C & A PAVING COMPANY, INC. NUMBER OF BIDS: 4

$1 94,936 $1 ,949,356 $1 59,417 $1 ,594,170 ($355,185) 82% $1 ,783,587 74%

RESRF/RESTO&REHAB Local

CONTRACTOR: QUALITY ELECTRIC, INC.

$72,351 $723,51 0 $48,985 $489,855 ($233,656) 68%

SUP FACIL Local

CONTRACTOR: INTERMOUNTAIN SLURRY SEAL, INC.

NUMBER OF BIDS: 2

$686,840 58%

NUMBER OF BIDS: 7

$138,050 $1 ,380,496 $127,41 9 $1 ,274,185 ($1 06,310) 92% $1 ,425,604 85%

RESRF/RESTO&REHAB State

CONTRACTOR: INTERMOUNTAIN SLURRY SEAL, INC.

$61 ,059 $610,592 $62,880 $628,801 $1 8,209 103%

RESRF/RESTO&REHAB State

RESRF/RESTO&REHAB State

CONTRACTOR: STREAMLINE MARKINGS, INC.

NUMBER OF BIDS: 6

$706,681 99%

NUMBER OF BIDS: 5

$76,364 $763,641 $88,087 $880,872 $1 1 7,231 1 1 5% $1 ,011 ,959 97%

SAFTY!TRAF OPER State

SAFTY!TRAF OPER State

($628,808)

($503,1 60)

($254,979)

($1 0,500)

($30,764)

DATE OF BID OPENING - SEPTEMBER 2 5 , 20 1 2 - FEDERAL & STATE FINANCED PROJECT

Idaho Federal Aid Project Nos. A0 1 2(447) & A0 1 2( 1 20)

State, FY 1 3 D5 Pavement Striping & 1 - 1 5 , FY 1 3 D6 Pavement Striping Various Counties, Key Nos. 1 2447 & 1 2 1 20

DESCRIPTION : The work on this project consists of placing pavement markings on 1- 1 5 from MP 0.00 to MP 1 96.00 and I-86 from M P 1 4 . 82 to MP 62.80; State, FY 1 3 D5

Pavement Striping & 1- 1 5 , FY 1 3 D6 Pavement Striping, known as Idaho Federal Aid Project Nos. AO 1 2( 44 7) & AO 1 2( 1 20), i n Various Counties, Key Nos. 1 2447 & 1 2 1 20 .

ESTIMATED COMPLETION: October 20 1 3

BIDDERS:

Stream l ine Mark ings Inc B i l lings Mt 5 9 1 05

$880,87 1 . 8 3

Al l Star Striping Ogden UT 84409

Apply-A-Line Inc Paci fie , W A 9804 7

Pavement Markings Northwest Inc Boise ID 83 709

Interstate Barricades Layton UT 8404 1

5 BIDS RECEIVED

ENGIN EER'S ESTIMATE - $ 763 .64 1 .06

LOW BID - 1 1 5 Percent of the Engineer's Estimate

CIA/ ,' r (AwARD) " (REJECT)

_/ � / Approva-l to award or reject this project i s based on Bid Review and Evaluation.

$ 1 ,0 1 6 ,63 1 . 1 0

$ 1 ,049,83 3 . 5 2

$ 1 ,050,803 . 0 1

$ 1 ,059,3 96.20

2 4

Attached is the District ' s just i fication for Award or Rejection of the Bid. Roadway Design concurs with the District' s recommendation.

Design/Materials/Construction Engineer

Date

2 5

lTD O!iOO ( nP.v 2-0�) Depa rtment Memorandum I d a ho Tra n sportation Depa rtment

Date : October 2, 20 1 2 Project N u m ber(s)

To: FRAN C E S J . HOOD, P . E . Key N um ber(s) Design/Materia l/Construction Engineer

From: B LAKE R I N D LI SBAC H ER . P . E . .� Project I D D I STR I C T 6 E N G I N EER , � "J/ '

��

A01 2(447) & A0 1 2( 1 20)

1 2447 & 1 2 1 20

Mh� \�

State FY 1 3 D 5 Pavement Stripp ing & 1 - 1 5 FY 1 3 D6 Pavement Strip ing Va rious Counties

Re: J USTI F I CATI O N FOR ACC E PT I N G BID IN EXC ESS O F 1 1 0% O F E N G I N E E R' S ESTI MATE

On September 25 , 20 1 2 bids were opened for th is project. The l ow bid was $880,87 1 .83 . The Engineer's Estimate was $763 ,64 1 .06. As a resu l t the a pparent low b id was J 1 5 . 3 52% of the Engineer's Est i m ate. The D istrict proposes to nccept this b i d .

T h e one and o n l y i tem t h a t a<.:counts for t h e d i fference i s l isted below:

Pav Item Engineer's Est imnte Low B idder Difference

Pav Mark i ng In terstate $490,706.56 $577,30 1 .83 $86,595 .27

We bel ieve the s ign ifican t fac tor that resulted in the bid that exceeded the Engineer's Est i mate was that the District under estimated the u n it cost of the Pav Mnrk i ng I nterstate by $0.0 1 05 . The District est i m ated $0.0595 per foot and the lnw bid was $0.07 . l 'he reason for the h igh percentage over the engi neers estimate was due to the h igh quantity of a s ingle pay i tem for the contract. The cost of fuel may h ave a lso contributed to the rise in u n i t pri ce for the s i ngle pay

i te m .

J ' h e D istrict recom mends awa rd ing th is project based on t h e information given above.

P l ease contact me with a ny questions.

cc: DE Proj ect F i l e w/att . r f ...;

ITO 221 0 (Rev. 1 1 -05) Board Agenda Item

Meeting Date Novem ber 1 3- 1 4 , 201 2 Amount of Time N eeded for Presentation Consent

Presenter's Name Presenter's Title

Leo Hickman CAU Project Manager

Preparer's Name Preparer's Title

Leo Hickman CAU Project Manager

S u bject

I n itials

LH

I nitials

LH

Reviewed By

fjh for It

TEC

PJS-LSS

PROFESSIONAL SERVICES AGREEMENTS AN D TERM AG REEMENT WORK TAS K REPORT

Route Number Project Number I Key Number

N/A N/A N/A

District Location

N/A N/A

Back round Information

The Consultant Administratio n U nit processed $2,763,800.00 in new professional services agreements and work tasks (WT) issued from October 1 , 20 1 2 through October 29, 201 2 .

The table below shows the new agreements and work tasks for each District. N ineteen new agreements and work tasks were issued:

Reason Consultant Needed 1 2 3 4 5 6 9 Total No.

Resources not Available: Design 1 1 Resources not Available : Planning 3 3 Resources not Available : Traffic Services 2 2 Resources not Available: Environmental 2 1 3 Resources not Available: Construction 1 1 2 Resources not Available : Surveying 1 1 Resources not Available : Materials 1 1 Resources not Available: Bridge Load Ratings 1 1 Special Expertise : Construction 1 1 Special Expertise : Aerial Mapping 1 1 Local Agency Projects 1 1 1 3 Total 8 1 4 3 2 1 1 9

Page 1 of 5 2. 7

lTD 221 0 (Rev. 1 1 -05) Board Agenda Item

District 1

Project Consultant Amount Description Reason Consultant Needed

I 90, S Fk CDA H.W. Lochner, $255,500.00 Roadway Design Resources not Rv Bridge, Inc. through PS&E Available : Mullan Bridge Design # 1 7375 & # 1 73 80 US 95, Dist 1 HDR $ 1 3 4,000.00 Corridor Study - Resources not Corridor P lan Engineering, Kootenai Co Available:

Inc. Segment P lanning

US 95, Dist 1 Keller $ 1 1 6,200.00 Corridor Study - Resources not Corridor Plan Associates, Inc. Benewah Co Available:

Segment Planning

U S 95, Dist I J-U-B $238,200.00 Corridor Study - Resources not Corridor Plan Engineers, Inc. Bonner & Available:

Boundary Co P lanning Segments

US 2, Lake St to David Evans & $38,500.00 Traffic S ignal Resources not Cedar St, Associates, Inc. and Street Available : Sandpoint Lighting Design Traffic Services

US 2, Lake St to Precision $85,000.00 Revise Traffic Resources not Cedar St, Engineering, Analysis Available: Sandpoint LLC Traffic Services

I 90, S Fk CDA ASM Affiliates, $ 1 , 1 00.00 Historic Special Rv Bridge, Inc. Research Expertise: Mullan Bridge Evaluation Environmental # 1 73 80 SH 3, Willow Cr SWCA $45, 1 00.00 Cultural Special & Swan Cr Environmental Resource Expertise: Bridges Consultants Assessment Environmental

District 2

Project Consultant Amount Description Reason Consultant Needed

STC-4782, H.W. Lochner, 5 0 8 , 1 00.00 Roadway Design Local Public Grangemont Rd, Inc. through P S&E Agency C learwater Co

L---�====================���=====================-��a Page 2 of 5

ITO 221 0 (Rev. 1 1 -05) Board Agenda Item

District 3

Project Consultant Amount Description Reason Consultant Needed

STC-3 863, SW T -0 Engineers, $455 , 1 00.00 Construction Local Public 3RD St; Iowa Ave Inc. Engineering and Agency to Jet US 95, Inspection Fruitland SH 1 6, Phyllis Parametrix, Inc. $364,300.00 Construction Special Canal Bridge, Support Services Expertise: South Stage Construction (GAR VEE) SH 1 6, Phyllis Materials $26 1 ,000.00 Construction Resources not Canal Bridge, Testing & Inspection and Available: South Stage Inspection Materials Testing Construction (GAR VEE) SH 1 9, Oregon J-U-B $4 1 ,000.00 Environmental Resources not State Line to Engineers, Inc. Scan Available: Caldwell, Environmental Corridor P lan

District 4

Project Consultant Amount Description Reason Consultant Needed

Offsystem, Riedesel $45,000.00 Construction Local Public Stratton Canal Engineering, Inc. Support Services Agency Bridge & E Main Canal Bridge, Richfield Highway Dist

SH 75, Galena J-U-B Engineers, $3 6,000.00 Aerial Mapping Special Lodge to Galena Inc. Expertise: Aerial Summit, Blaine Mapping County SH 75, Shoshone Materials Testing $25,000.00 Construction Resources not North & Inspection Materials Testing Available:

Construction

2 Page 3 of 5

lTD 221 0 (Rev. 1 1 -05) Board Agenda Item

District 5

Project Consultant Amount Description Reason Consultant Needed

US 30, Portneuf Dioptra $3,200.00 Survey/B ridge Resources not Rv Bridges, Scanning Available: Bannock Co Surveying (GAR VEE)

SH 39, Thomas American $ 1 6,000.00 Geotechnical Resources not Road, Left Tum Geotechnics, Inc. Investigation and Available: Lane West Phase IV Report Materials Bound, B ingham Co

District 9

Project Consultant Amount Description Reason Consultant Needed

FY 1 2 Statewide Parametrix $95,500.00 Bridge Load Resources not Bridge Load Rating Available Bridge Rating Load Rating

Five S u pplemental Agreements to existi ng agreements, one for District 1 , one for District 3 , one for District 5, and two for District 6, were processed d u ring this period and is summarized below. Total dol lar amount is $459.220.69

District Project Consultant Amount Description

1 STC-5722, Ruen-Yeager & $ 1 2,860.69 Construction Conkling Road, Associates Engineering & Larson to Benewah Inspection Co Line (LOCAL) Services

3 SMA-9463, Five HDR $ 1 7,500.00 Additional Mile Rd, Franklin Engineering, Design to Fairview, Boise Inc. (LOCAL)

5 STC- 1 70 1 , Old Kel ler $409,800.00 Preliminary Hwy 3 7, The Associates, Inc. Design Narrows, Oneida Co (LOCAL)

6 Pleasant Valley Cr Butler $ 1 7, 1 00.00 Review of Bridge, C lark Co Engineering and Construction (LOCAL) Land Surveying Sequencing

6 STC-6862, Main St Horrocks $ 1 ,960.00 Construction SH 22 to Riverside Engineers, Inc. Engineering & Dubois (LOCAL) Inspection

Page 4 of 5

ITD 221 0 (Rev. 1 1 -05) Board Agenda Item

Recommendations

I For I nformation Only

Board Action

D Deferred 10 Approved

D Other ---------------------------------------------------------------

3 1 Page 5 of 5

ITO 221 0 (Rev. 1 1 -05) Board Agenda Item

Meeting Date N ovember 1 3- 1 4 , 20 1 2 Amount of Time N eeded for Presentation CONSENT

Presenter's Name Presenter's Title

TOM COLE, P . E . Chief Engi neer

Preparer's Name Preparer's Title

CARL MAI N , P . E . Traffic Services Engineer

s b" t u IJec

REPORT OF SPEED M I N UTE ENTRY C HANGES FOR OCTOBER 20 1 2 Route Number Project Number

District Location

STATEWIDE

8 k ac tgroun d I f f n orma 1on

I n itials

TEC

I n itials

cdm

I Key Number

Reviewed Bv

LSS

PJS

GML

I n accordance with Note *2 in Administrative Policy A-1 2-03, the following table is a listing of the approved changes to Minute Entries for Speed Control Zones processed for October 201 2.

Speed RQyt� B�g Mil�gQ�t Eml Mil�gost Olg N�w

Chanaes processed for District One US-2 6.6 1 0 6 .91 0 35 45 SH-57 1 .000 1 400 35 40 US-95 477 .720 478420 45 55 US-95 395.230 396. 1 20 25 35 SH-5 0.000 0 .670 25 35 SH-5 1 1 .660 1 2 .030 35 45

Chanaes processed for District Three 1 - 1 84 Forward 0. 000 3 .620 55 60 1-1 84 Forward 3 .620 3.8 1 0 55 60 US-20 Forward 47. 570 48.050 55 60

1-1 84 Reverse 0. 000 3.620 55 60 1-1 84 Reverse 3 .620 3.740 55 60 US-20 Reverse 47490 48.050 55 60

Chanaes processed for District Four US-93 Ascending 50. 000 50.896 60 50 US-93 Descending 50.000 5 1 . 000 60 50

S H-75 1 1 0.286 1 1 0423 45 55 S H-75 1 1 0 .901 1 1 1 .200 25 35 SH-75 1 1 2440 1 1 2 .633 25 35 SH-75 1 1 2 .633 1 1 2 . 802 35 45 SH-75 1 1 2 . 802 1 1 3 . 000 45 55

The District One, US-2 and SH-57 entries increase the speed l imits in Priest River. The District One, first US-95 entry increases the speed l imit in Ponderay. The District One, second US-95 and the first S H-5 entries increase the speed l imits in Plummer. The District One, SH-5 increases the speed l imits in Parkl ine.

The D istrict Three entry increases the speed l imits on the 1-1 84 Connector to 60 MPH from 55 MPH .

The District Four, US-93 entry adjusts the speed l imit across the Perrine Bridge to 50 MPH . The D istrict Four, SH-75 entry increases speed l imits near Bellevue.

Page 1 of 2 3 2

lTD 221 0 (Rev. 1 1 -05) Board Agenda Item

1 2-03 A & B Policies attached

Recommendations

I FOR I N FORMATION ONLy

Board Action

D Deferred

I

D Approved

_D Other -------------------------------------------------------------

Page 2 of 2 3 3

ADMfNISTRATIVE POLICY A- 1 2-03 Page 1 of 2

TRAFFIC MINUTE ENTRIES

Regulation of traffic on the State Highway System (see following table) is authorized by Idaho Code with the constraint that a specific determination of the regulation is required. Adoption of these regulations shall be made by official entries in department records or "Traffic Minute Entries." These Traffic Minute Entries must be approved before the regulation is enforceable. Approval authority is delegated as shown in the following table.

Traffic Regulations

Speed Zones a. Permanent limits

b. Temporary limits

c. Bridge limits

Parking Restriction

a. Rural Prohibition

b. Urban Angle Parking

Traffic Control Signals a. Signals/Intersection

Flashing Beacons

b. Flashing Beacon with Warning Sign (school zones, etc.)

Railroad Grade

Crossin!!s

Selective Vehicle

Exclusion

Code Reference

49-20 1 and 49-202

49-20 I

49-202 (2 1 )

49-202 (28)

and 49-66 1 (3)

49-202 (28)

and 49-6 6 1 (3)

49-202 (20)

49-202 (20)

49-202 (25)

49-202 (23)

Area Of Application (* 1) Approval (TME = Traffic Minute En!!)') Authority

Entire State H ighway System - TME Chief Engineer or a delegate (*2)

Construction, maintenance speed zones District Engineer (*3) and emergency s ituations

Entire State Highway System - TME Chief Engineer or a delegate

Entire State Highway System - TME Chief Engineer or a delegate

Urban highways - TME Chief Engineer or a delegate

TME required for locations where there Chief Engineer or a is no cooperative agreement between the delegate Idaho Transportation Department and local officials

Entire State Highway System District Engineer

TME required for non-signaled railroad Chief Engineer or a crossings (to validate the reasons for not delegate having a stop sign or signal).

Fully Controlled Access Highways - TME Chief Engineer or a delegate

* 1 The regulation of traffic within an incorporated community is in concurrence of municipal officials and is covered by a local ordinance rather than a Traffic Minute Entry. (See Administrative Policy, A- 1 2-07, State Highway Speed Limits within City Jurisdictions.)

*2 Traffic Minute Entries that have been approved shall be submitted each month to the Board as information in the Consent Calendar.

*3 Regulation of temporary speeds shall be established and deleted by written approval of the appropriate District Engineer.

3 4

ADMINISTRATIVE POLICY A-12-03 Page 2 of 2

In consultation with local government agencies and law enforcement officials, the District Engineers shall monitor, prepare supporting documentation, and initiate requests for Traffic Minute Entries. Each request for a Traffic Minute Entry shall include an engineering study and traffic investigation. This documentation shall be prepared and stamped with the seal of a professional engineer licensed in Idaho.

The Office of Highway Operations and Safety shall manage Traffic Minute Entries.

Highway signing shall not be altered until approved by the appropriate authority.

Unresolved differences between department personnel, local officials and/or the public shall be documented by the Office of Highway Operations and Safety for resolution by the Idaho Transportation Board.

Signed L. Scott Stokes, P .E. Acting Director

This policy based on: • Sections 40-3 13 ( I ), 49-20 1 , 202, and 66 1 , IDAHO CODE • IDAPA 39.03.65, Rules Governing Traffic Minute Entries • Board Policy B-1 2-03 , TRAFFIC MINUTE ENTRIES

Department-wide supervision and coordination assigned to: • Chief Engineer

Direction for activity and results delegated to:

Date -------"'N-'-'o::...;v=--=e=m=b=e"'-r-"'0=2."--'2=0"--"0'""'9 __ _

• Assistant Chief Engineer - Operations, Highway Operations and Safety Engineer, District Engineers Department procedures contained in:

• Traffic manual F orrner dates of A - 1 2-03 :

1 2/2/74, 9/26/77, 1 0/24/89, 1 2/22/98, and 9/27/00 Cross-reference to related Administrative Policies:

• A-1 2-0 1 , RlGHT OF WAY USE PERMITS • A- 1 2-04, TRAFFIC CONTROL DURING CONSTRUCTION OR MAINTENANCE OPERATIONS ON

HIGH VOLUME HIGHWAYS • A- 1 2-07, STATE HIGHWAY SPEED LIMITS WITHIN CITY JURISDICTIONS • A- 1 2- 1 5 , HIGHWAY ACCESS CONTROL • A- 1 2- 1 6, TRAFFIC CONTROL DEVICES • A- 1 4-0 1 , DAMAGED OR OBSOLETE RAILROAD CROSSING GATES AND/OR SIGNALS

3 5

BOARD POLICY B - 1 2-03 Page 1 of I

TRAFFIC MINUTE ENTRIES

Traffic regulation such as speed zones, parking restrictions, the use of traffic signals, railroad grade crossings, and selective vehicle exclusions on the State Highway System is assigned to the Idaho Transportation Board by Idaho Code, with the constraint that a specific determination of the regulation is required. Each change in a specific determination (such as an engineering and traffic investigation) shall be documented and final determination shall be recorded in an official Traffic Minute Entry. Whenever possible, local government agencies and law enforcement officials shall be consulted about the proposed changes.

Establishment and administration of a program for Traffic Minute Entries is assigned to the Director or a delegate.

Signing shall not be altered until approved by the appropriate authority.

Unresolved differences between Department personnel, local officials, and/or the public shall be presented to the Idaho Transportation Board for resolution.

Signed Darrell V Manning Board Chairman

This Policy based on: • Sections 40-3 1 3 ( 1 ) and 49-20 1 ,202, and 66 1 , Idaho Code • IDAPA 3 9.03.65, Rules Governing Traffic Minute Entries • Decision by the Idaho Transportation Board

Implemented by Administrative Policy: • A- 1 2-03, TRAFFIC MINUTE ENTRIES

Former date of B-12-03 : 1 1 1 1 7/53, 3/1 4/74 9/5/74, 9/20/77, 1 2/1 8/98, and 9/2 1 100

Cross-reference to related Board Policies: • B- 1 2-0 1 , RIGHT OF WAY USE PERMITS

Approved by the Board on:

Date October 1 5, 2009

• B-12-07, STATE HIGHWAY SPEED LIMITS WITHIN CITY JURISDICTIONS • B-12- 1 5 , H IGHWAY ACCESS CONTROL • B- 1 2- 1 6, TRAFFIC CONTROL DEVICES • B- 1 4-0 1 , DAMAGED OR OBSOLETE RAILROAD CROSSING GATES AND/OR SIGNALS

3 6

ITO 221 0 (Rev. 1 1 -05) Board Agenda Item

Meeting Date November 1 4 Amount of Time Needed for Presentation 25 Minutes

Presenter's Name Presenter's Title Initials Reviewed Bv

Bob Thompson/Mark Stones ERMfTax Bureau Chief RCT Preparer's Name Preparer's Title Initials

Mark Stones Tax Bureau Chief MDS

s b" t u 11ec

Tax Commission Use of Highway Funds Route Number Project Number I Key Number

N/A N/A N/A District Location

N/A N/A

Background Information

Presentation wil l h ighl ight the Tax Commissions use of highway funds and wil l address fuel tax evasion efforts.

Recommendations

I For information only

Board Action 0 Deferred 1 0 Approved . 0 Other -------------------------------

Page 1 of 1 3 7

ITo 221 0 (Rev. 1 1 -05) Board Agenda Item

Meeting Date November 1 3 - 1 4, 20 1 2 Amount of Time Needed for Presentation 1 0 minutes

Presenter's Name Presenter's Title

Gordon Wilmoth/J olm Krause Control ler/Transp. l nvstmts. Mgr

I n itials

G W/J K

Reviewed By

JMG

Preparer's Name

Gordon Wilmoth/John Krause

Subject

Route Number Project Number

District Location

Background Information

Preparer's Title

Control ler/Transp. l nvstmts. Mgr

on IY man eta a emen s M thl F. . I St t t

FY 201 3 Obl igations through October 29, 201 2

I n itials

GW/J K LSS

Key Number

Attached is the FFY20 1 3 C u m u lative Monthly Obl igations g raph for H ig hways Program s as of October 29, 201 2.

Net cumulative obl igations were $63 .2 mil l ion , of which $65 . 3 mil l ion had a budget scheduled on October 1 , 201 2 . The orig inal budget cost associated with these sched uled obl igations is $73.0 m i l l ion .

Net cumulative obl igations are 90.9% hig her than October's historical trend of $33. 1 mil l ion .

July 0 1 , 2012 thru September 30, 2012, FY 2013 Year to Date Financial Statements

Fund 0260 - State Highway Fund

Revenues 9,93 0,000 FHWA Indirect Cost A llocation YTD actual 8.460,000 FHW A Indirect Cost Allocation YTD projected 1 ,470,000 1 7% positive YTD variance

9,250,000 Miscellaneous State Funded Revenue YTD actual 8,28 5 .000 Miscellaneous State Funded Revenue YTD proj ected

965,000 1 2% positive YTD variance

44,43 0,000 HDA Revenue (excluding ethanol exemption elimination) YTD actual 44. 1 22.000 HDA Revenue (excluding ethanol exemption elimination) YTD proj ected

3 08,000 1 % positive YTD variance

4,075,000 HDA ethanol exemption elimination YTD actual 4. 1 1 4.000 HDA ethanol exemption elimination YTD proj ected

(39,000) . 1 % negative YTD Variance

Fund 0221 - State Aeronautics Fund

Revenues 503 ,000 Aviation Fuels revenue YTD actual 447,000 Aviation Fuels revenue YTD proj ected

5 6,000 1 3 % positive YTD variance

Page 1 of 2 3 8

lTD 221 0 (Rev. 1 1 -05) Board Agenda Item

Fund 0260 46 - ARRA Title XII Expenditures 1 59,687,000 ARRA - Highways Appropriation to Date expenditures

1 4,445,000 ARRA - Highways FICR Recovery 1 74, 1 3 2,000 ARRA - Highways FHWA recovery including FICR - of $ 1 78 .8M September 20 1 5 expiration

8,845,000 ARRA - PT

Recommendations

I For Information.

Board Action

0 Deferred

Appropriation to Date expenditures - of $9 .2M September 20 1 5 expiration

1 0 Approved

. 0 Other ______________________________ _

Page 2 of 2 3 9

Cumulative Monthly Obligations - FFY13 Programmed vs. Actual Obligation Amounts for H ighways Programs

Incl udes Federal Formula Obl igation Authority, Match, ST

(Dollars in mi l l ions)

400 .-----------------------------------------------------------------------------------------------� 400

350 +-------------------------------------------------------------------------------------�� Total Estimated Funding: $350.3 mil l ion 350

300 +-------------------------------------------------------------------------------��------------+ 300

250

200

150

100

50 50

0 0

Oct Nov Dec J a n Feb M a r A p r M a y J u n J u l Aug Sep

- Program Amt as of 10/1/2012 - Actual Obl igation Amt as of Given Month

� H istorical Monthly Obl igation Distr ibution

1 N et C u m u l ative Obl igation Amt ( I nc ludes projects not original ly p lanned in cu rrent year)

-Total Estimated Ava i l a b l e F u n d i ng

Date Prepared: 10/5/2012

� �

"' c

300.000

250.000

200.000

� 150.000

�

100.000

50.000

0.000

• FY11 Actual Revenue

• FY12 Actual Revenue

Forecast

Jul

19.358

17.512

18.511

18.445

Includes Equ ipment Buy Back Program

Aug

37.901

36.772

37.145

37.589

State H ighway Fund 0260 Fiscal Year 2013

State Revenue Sources Forecast vs Actual

September - For Period Ending 9/30/2012

Sep Oct Nov Dec Jan Feb

56.798 77.770 97.402 117.071 136.563 156.009

55.655 75.935 96.190 115.294 135.905 156.404

58.753

56.522 77.058 95.084 115.088 135.039 153.246

Mar Apr May Jun

174.991 201.493 219.782 238.061

173.584 203.649 220.767 238.377

172.258 190.083 220.440 238.703

Misc. Revenue (RTA $249,126) and Transfers - In

Date Prepared: 11/6/2012

700.000

600.000

500.000

400.000

� § �

300.000

200.000

100.000

State Highway Fund 0260 Fiscal Year 2013

Federal & State Revenue (Excludes ARRA Title XII)

September - For Period Ending 9/30/2012

47.988 104.852 162 .512 213.191 258.481 306.712 338.810 367.979 400.045 428.920 475 .751 615.394

Includes Revenue and Transfers - In

Date Prepared: 11/6/2012

700.000

600.000

500.000

400.000

:iE 300.000

200.000

100.000

• FY11 Actual Expenditures

• FY13 Forecast

State Highway Fund 0260 Fiscal Year 2013

Expenditures (Excludes ARRA Title XII)

September - For Period End ing 9/30/2012

267.655 299.120 330.774 349.553 370.908 5 14.961

290.126 324.087 350.020 370.086 395.111 424.179 458.157 507.116

55.793 113.484 168.507 210.736 250.442 288.306 312.955 337.132 365.447 391.800 423.766 675.468

Current = Actual Payments and Encumbrances

Date Prepared: 11/6/2012

Ill c

12.000

10.000

8.000

� 6.000

�

4.000

2.000

0.000

� • FY13 Current

� • FY13 Forecast 0.000

Current = Actual Payments and Encumbrances

State Highway Fund 0260-46 Fiscal Year 2013

ARRA (Title XII) Funds Expenditures

September - For Period Ending 9/30/2012

9.583

Date Prepared: 11/6/2012

140.000

120.000

100.000

80.000

60.000

40.000

20.000

0.000

• FY11 Actual Expenditures

• FY12 Actual Expenditures

� FY13 Actual Expenditures 01 • FY13 Forecast

GARVEE Capita l Project Fund 0374 Fiscal Year 2013

Expenditures

September - For Period Ending 9/30/2012

83.860

48.614 5 1.863

49.451 55 .102

Current = Actual Payments and Encumbrances

100.140 125.891

57.575 67.406 72.170

60.048 65.

Date Prepared: 11/6/2012

2.500

2.000

1.500

1.000

0.500

• FY11

FY13 Current

• FY13 Forecast 0. 142

Includes Misc. Revenue and Transfers - In

Aeronautics Fund 0221 Fiscal Year 2013

State Revenue Sources Forecast vs Actual

September - For Period Ending 9/30/2012

0.274 0.515 0.713 0.883 1.036 1.175 1.343

2 .190

1.603 1.756 1.886

1.473 1.634 1.796 1.938

M isc. Revenue and Transfers - In

Date Prepared: 11/6/2012

2.500

2.000

1.500

VI 1:

§ :E

1.000

0.500

0.000 Jul

• FYll Actual Revenue 0.146

• FY12 Actual Revenue 0 .115

• FY13 Current 0.188 � -....J

Includes Revenue and Transfers - In

Aeronautics Fund 0221 Fiscal Year 2013

Federal & State Revenue

September - For Period Ending 9/30/2012

Aug Sep Oct Nov Dec Jan

0.388 0.549 0.721 0.928 1.100 1.242

0.183 0.448 0.667 0.844 1.058 1.221

0.402 0.644

1.328 1.467

Feb Mar Apr May Jun

1.384 1.499 1.777 1.912 2.207

1.380 1.507 1.647 1.924 2.065

1.635 1.765 1.939 2.104 2.301

Date Prepared: 11/6/2012

� (X)

"' c::

4.000

3.500

3.000

2 .500

� 2.000

�

1 .500

1.000

0.500

0.000

• FY11 Actual Expenditures

• FY12 Actual Expenditures

FY13 Current

• FY13 Forecast

0.112

0.124

0.302

1.051

Current = Actual Payments and Encumbrances

Aeronautics Fund 0221 Fiscal Year 2013

Expenditures

September - For Period Ending 9/30/2012

0.509 0.613 0.707 1 .093

0.399 0.601 0.811 0.895 1 .003

0.533 0.667

1 .241 1 .384 1.519 1.635 1.757 1.875

1 . 194 1 .397 1.681 1.910

1 . 105 1 .246 1 .504 1.644 2.175

1 .995 2 .143 2.295 2 .427 3.636

UseriD: dmcrobert Idaho Transportation Department Report ID: F-GL-003

Run Date: 10/5/201 2

ASSETS

Cash on H and (Change Fund)

Cash in Bank (Daily Cash Operations)

Investments (Long Tenn Investments)

Total Cash & Investments

Receivables - Other

- Due From Locals (Project Overruns)

- Inter Agency

Total Receivables:

Total Assets:

LIABILITIES

Vouchers Payable

Sales Tax Payable

Deferred Revenue (Local Projects Match)

Accounts Receivable Overpayment

Contractor Retained % (In Lieu Of Performance Bond)

Total Liabilities:

FUND BALANCE

Reserve for Encumbrance

Fund Balance

Total Fund Balance:

Total Liablities and Fund Balance:

Operating Fund Balance Sheet 30 September 2012

Fund 0221

Aeronautics

Aug-1 2

0

1 , 0 3 0 , 2 6 5

0

1 , 0 3 0 , 2 6 5

0

0

1 0 , 1 2 1

1 0 , 1 2 1

1 , 04 0 , 3 8 6

0

0

0

0

0

0

1 5 6 , 3 7 8

8 8 4 , 0 0 8

1 , 0 4 0 , 3 8 6

1 , 04 0 , 3 8 6

Sep-1 2

0

1 , 0 6 4 , 9 6 9

0

1 , 0 6 4 , 9 6 9

0

0

1 1 , 8 2 3

1 1 , 8 2 3

1 , 07 6 , 7 93

0

0

0

0

0

0

8 4 , 5 9 6

9 9 2 , 1 9 7

1 , 0 7 6 , 7 9 3

1 , 07 6 , 7 93

Fiscal Year: 2013

Fund 0260

tate H igh way

Aug-1 2 Sep-1 2

6 , 8 3 6

2 6 , 9 9 2 , 2 0 1

1 1 2 , 2 0 9 , 8 9 0

1 3 9 , 2 0 8 , 9 2 7

7 5 2 , 6 9 5

2 , 0 9 2 , 8 5 7

4 8 3

2 , 8 4 6 , 0 3 4

142 , 054 , 961

0

5 3 , 3 1 1

9 , 8 5 4 , 8 3 1

0

1 , 9 4 0 , 6 0 4

1 1 , 8 4 8 , 7 4 6

6 , 8 3 6

5 7 , 5 8 9 , 4 8 8

8 8 , 4 1 6 , 9 4 9

1 4 6 , 0 1 3 , 2 7 3

8 6 3 , 3 6 3

2 , 4 6 9 , 1 2 5

6 4 4

3 , 3 3 3 , 1 3 1

1 4 9 , 34 6 , 4 05

0

4 1 , 2 1 9

9 , 6 6 7 , 5 3 7

0

1 , 9 3 6 , 3 1 1

1 1 , 6 4 5 , 0 6 8

5 3 , 8 8 9 , 3 8 1 5 0 , 5 5 8 , 5 1 7

7 6 , 3 1 6 , 8 3 5 8 7 , 1 4 2 , 8 2 0

1 3 0 , 2 0 6 , 2 1 5 1 3 7 , 7 0 1 , 3 3 7

142 , 054 , 961 1 4 9 , 3 4 6 , 4 05

User ID: dmcrobert

Idaho Transportation Department Report ID: F-GL-007L Page: I of 3

Run Date: 05 Oct 2012 Fiscal Year: 2013

STATE HIGHWAY FUND % of Time

CURRENT STATEMENT OF REVENUES AND EXPENDITURES Remaining: 75.0 BUDGET TO ACTUAL

FOR THE FISCAL YEAR TO DATE - FOR THE PERIOD ENDED 913012012

Fund: 0260 State Highway Fund

Fiscal Year: 2013

Year to Date Year to Date Current Month Year to Date Variance

Percent Annual Appropriation Percent Favorable I Allotment Actual Activity Encumbrance

Unfavorable Variance Appropriation Balance Remaining

(A) (B) (C) (D) (E = A - B - D) (F = E I A) (G) (H = G - B - D) (I = H I G)

REVENUES

Federal Aid

Highway - FHW A 93,022,900 96,235,7 1 4 33,6 1 8,935 0 3,2 1 2,8 14 3.45 % 3 3 1 ,059,200 234,823,486 70.93 %

FHW A - Indirect Cost A llocation 8,459,600 9,930,671 3,340,761 0 1 ,471,071 1 7.39 % 25,000,000 1 5,069,329 60.28 %

Transportation Performance 1 ,964,700 1 ,902,1 09 40 1 ,262 0 (62,59 1 ) -3. 1 9% 7,953,900 6,05 1 ,79 1 76.09 %

Highway Safety 1 , 1 47,300 933,24 1 338,377 0 (21 4,059) - 1 8.66% 3,963,500 3,030,259 76.45 %

Other Federal Aid 0 958,992 6 13,095 0 958,992 0.00 % 3,1 00,000 2,1 4 1 ,008 69.06 %

Total Federal Aid: I 04,594,500 109,960,727 38,31 2,430 0 5,366,227 5.13 % 371,076,600 261,1 15,873 70.37 %

Match From Local Sources

For Projects 1 ,395,600 77 1 ,744 246,257 0 (623,856) -44.70% 5,514,280 4,742,536 86.00 %

Other Local Sources 494 (9.472) 5,885 0 (9.966) -20 1 7.51% 1 00,000 1 09,472 1 09.47 %

Total Match From Local 1,396,094 762,272 252,141 0 (633,822) -45.40% 5,614,280 4,852,008 86.42 %

Sources:

Equipment Buy Back 0 0 0 0 0 0.00 % 1 2,535,900 1 2,535,900 1 00.00 % Program

Miscellaneous Revenues 8,285,655 9,249,304 3,834,543 0 963,650 1 1 .63 % 3 1 ,467, 1 26 22,217,82 1 70.6 1 %

Total Equipment Buy Back 8,285,655 9,249,304 3,834,543 0 963,650 1 1 .63 % 44,003,026 34,753,721 78.98 %

and Miscellaneous Rev:

TOTAL REVENUES: 1 14,276,249 1 19,972,303 42,399,1 15 0 5,696,055 4.98 % 420,693,906 300,721,602 71 .48 %

TRANSFERS-IN

Statutory - HDA 44, 1 2 1 ,900 44,429,266 1 5,359, 1 09 0 307,366 0.70 % 1 79,200,000 1 34,770,734 75.2 1 %

Operating 4, 1 1 4,200 4,074,73 1 1 ,4 1 5,021 0 (39,469) -0.96% 1 5,500,000 1 1 ,425,269 73.7 1 %

(Jl

!@TAL TRANSFERS-IN: 48,236,100 48,503,998 16,774,130 0 267,898 0.56 % 194,700,000 146,196,002 75.09 %

User ID: dmcrobert

Idaho Transportation Department Page: 2 o f 3 Report ID: F-GL-007L

Run Date: 05 Oct 2012 Fiscal Year: 2013

STATE HIGHWAY FUND % of Time

CURRENT STATE ME NT OF REVENUES AND EXPENDITURES Remaining: 75.0 BUDGET TO ACTUAL

FOR THE FISCAL YEAR TO DATE - FOR THE PERIOD ENDED 9/30/201 2

Fund: 0260 State Highway Fund

Fiscal Year: 2013

Year to Date Year to Date Current Month Year to Date Varianc

Percent Annual Appropriation Percent Favorable I Allotment Actual Activity Encumbrance

Unfavorable Variance Appropriation Balance Remaining

(A) (B) (C) (D) (E = A - B - D) (F = E / A) (G) (H = G - B - D) (I = H I G)

TOTAL REV AND TRANSFERS-IN: 162,512,349 168,476,301 59,173,245 0 5,963,953 3.67 % 61 5,393,906 446,917,604 72.62 %

EXPENDITURES

Pennanent Staff Salaries 20,365,8 1 4 19,440,280 5,528, 1 92 0 925,534 4.54 % 75,727,868 56,287,588 74.33 %

Board, Hourly, Overtime, 73,6 1 1 230,999 59,491 0 ( 1 57,388) -2 1 3 . 8 1 % 5 10,468 279,469 54.75 % Shift Differential

Fringe Benefits 8,538 , 154 7,854,354 2,435,299 0 683,800 8.01 % 32,793,454 24,939, 100 76.05 %

Internal Holdback-Personnel 0 0 0 0 0 0.00 % 3,320,000 3,320,000 1 00.00 %

In State Travel Expense 381 , I l l 3 1 0,404 84,892 0 70,707 1 8.55 % 1 ,506,082 1 , 1 95,678 79.39 %

Out of State Travel Expense 55,557 47,878 1 3, 196 0 7,679 1 3.82 % 233,500 1 85,622 79.50 %

Operating Expenditures 1 9, 145,430 12,828,059 4,24 1 ,327 3,98 1 ,6 1 7 2,335,754 1 2.20 % 76,622,3 1 4 59,812,638 78.06 %

Capital Equipment Expense 1 1 ,746,530 3 1 8,41 6 1 94,463 1 3, 1 15 ,598 ( 1 ,687,484) - 1 4.37% 25,629, 1 60 12 , 195 , 146 47.58 %

Capital Facilities Expense 699,999 1 04,922 1 8, 1 1 1 92,053 503,024 7 1 .86 % 2,800,000 2,603,025 92.97 %

Trustee & Benefit Payments 2,976,078 2,924,977 944,074 0 5 1 , 1 0 1 1 .72 % 1 1 ,891 ,500 8,966,523 75 .40 %

Contract Construction

Operating Expenditures 5,690,800 1 ,677,897 421 ,700 1 , 1 6 1 ,379 2,85 1 ,524 50. 1 1 % 20, 5 1 0,856 1 7,67 1 ,580 86. 1 6 %

Capital Projects 97,634,679 1 2 1 , 1 57,9 1 7 33,964,977 2,053,662 (25,576,900) -26.20% 4 1 7, 7 16,732 294,505,153 70.50 %

Trustee & Benefit Payments l , 198,900 3, 1 48,227 49,521 0 ( 1 ,949,327) - 1 62.59% 6,205,660 3,057,433 49.27 %

Total Contract 104,524,379 125,984,041 34,436,198 3,21 5,041 (24,674,703) -23.61 % 444,433,248 315,234,166 70.93 %

Construction:

TOTAL EXPENDITURES: 168,506,664 170,044,331 47,955,243 20,404,309 (2 1 ,94 1 .976) - 13.02% 675,467,595 485,0 18,955 71 .80 %

TRANSFERS OUT (Jl

� statutory 0 25,000 0 0 (25,000) 0.00 % 0 (25,000) 0.00 %

User ID: dmcrobert

Report ID: F-GL-007L

Run Date: 05 Oct 2012

% of Time Remaining: 75.0

Fund: 0260

Fiscal Year: 2013

Operating

TOTAL TRANSFERS OlJT:

TOTAL EXPO AND TRANSFERS OUT:

Net for Fiscal Year 2013:

Idaho Transportation Department STATE HIGHWAY FUND

CURRENT STATEMENT OF REVENUES AND EXPENDITURES

BUDGET TO ACTUAL

FOR THE FISCAL YEAR TO DATE - FOR THE PERIOD ENDED 913012012

State Highway Fund

Year to Date Year to Date Current Month Year to Date Variance

Percent Favorable I

Allotment Actual Activity Encumbrance Unfavorable

Variance

(A) (B) (C) (D) (E = A - B - D) (F = E I A)

0 962,637 321 ,463 0 (962,637) 0.00 %

0 987,637 321,463 0 (987,637) 0.00 %

168,506,664 171,031,968 48,276,705 20,404,309 (22,929,61 3) -13.61%

(5,994,315) (2,555,667) 10,896,539 ( 16,965,661)

Page: 3 of 3

Fiscal Year: 2013

Annual Appropriation Percent Appropriation Balance Remaining

(G) (H = G - B - D) (I = H I G)

0 (962,637) 0.00 %

0 (987,637) 0.00 %

675,467,595 484,031,31 8 71.66 %

(60,073,689) (37,1 13,713)

User ID: dmcrobert

Idaho Transportation Department Report ID: F-GL-007L Page: I of 1

Run Date: 05 Oct 2012 Fiscal Year: 2013 STATE HIGHWAY FUND

% of Time CURRENT STATEMENT OF REVENUES AND EXPENDITURES Remaining: 75.0

BUDGET TO ACTUAL

FOR THE FISCAL YEAR TO DATE - FOR THE PERIOD ENDED 913012012

Fund: 0260 State Highway Fund

Fiscal Year: 2013

Year to Date Year to Date Current

Year to Date Varianc

Percent Annual Appropriation Percent Month Favorable I Allotment Actual Activity

Encumbrance Unfavorable

Variance Appropriation Balance Remaining

(A) (B) (C) (D) (E = A - B - D) (F = E I A) (G) (H = G - B - D) (I = H I G)

Contract Construction Operating Expenditures

Operating Expenditures Dedicated 1 ,605,500 98,653 37,862 9 1 ,588 1 ,4 1 5,259 88. 1 5 % 5,500,623 5,3 1 0,382 96.54 %

Operating Expenditures Federal 3,86 1 ,200 1 ,577,765 382,382 1 ,069,791 1 ,2 13,644 3 1 .43 % 14,253,050 1 1 ,605,494 8 1 .42 %

Operating Expenditures Local 224, 1 00 1 ,478 1 ,456 0 222,622 99.34 % 757, 1 83 755,705 99.80 %

Total Operating Expenditures 5,690,800 1 ,677,897 421,700 1 ,161,379 2,851 ,524 50.1 1 % 20,510,856 17,671,580 86.16 %

Capital Outlay

Capital Outlay Dedicated 26,664,769 24,38 1 ,993 6,780,900 128,825 2, 1 53,951 8.08 % I 08,503,394 83,992,576 77.4 1 %

Capital Outlay Federal 6 1 ,242,3 1 0 8 1 ,700,438 23,596,784 1 ,91 1 ,5 1 1 (22,369,640) -36.53% 249,57 1 ,360 1 65,959,4 1 0 66.50 %

Capital Outlay FlC R 8,825,500 14,487,735 3,432,505 0 (5,662.235) -64. 1 6% 55,725,981 4 1 ,238,246 74.00 %

Capital Outlay Local 902, 1 00 587,751 1 54,788 1 3,326 301 ,023 33.37 % 3,9 1 5,997 3,3 14,920 84.65 %

Total Capital Outlay 97,634,679 121,157,917 33,964,977 2,053,662 (25,576,900) -26.20% 417,716,732 294,505,153 70.50 %

Trustee & Benefit Payments

Trustee & Benefit Payments Dedicated 1 0 1 , 1 00 2,653,452 9,788 0 (2.552,352) -2524.58% 2,750,660 97,208 3.53 %

Trustee & Benefit Payments Federal 925,900 488,33 1 39,732 0 437,569 47.26 % 2,91 4,000 2,425,669 83.24 %

Trustee & Benefit Payments Local 1 7 1 ,900 6,444 0 0 1 65,456 96.25 % 541 ,000 534,556 98.8 1 %

Total Trustee & Benefit Payments 1,198,900 3,148,227 49,521 0 (I ,949,327) -1 62.59% 6,205,660 3,057,433 49.27 %

Total Contract Construction: I 04,524,379 125,984,041 34,436,198 3,215,041 (24,67 4, 703) -23.61% 444,433,248 315,234,166 70.93 %

User ID:

Report ID:

Run Date:

dmcrobert

F-GL-007L

05 Oct 2012

% of Time Remaining: 75.0

Fund: 0260

Sub Fund: 46

Fiscal Year: 201 3

REVENUES

Federal Aid

Highway - FHW A

Transportation Performance

Total Federal Aid:

TOTAL REVENUES:

TOTAL REV AND TRANSFERS-IN:

EXPENDITURES

Permanent Staff Salaries

Fringe Benefits

Operating Expenditures

Trustee & Benefit Payments

Contract Construction

Operating Expenditures

Capital Projects

Total Contract Construction:

TOTAL EXPENDITURES:

TOTAL EXPD AND TRANSFERS �'{T:

for Fiscal Year 2013:

Idaho Transportation Department STATE HIGHWAY FUND

CURRENT STATEMENT OF REVENUES AND EXPENDITURES

BUDGET TO ACTUAL

FOR THE FISCAL YEAR TO DATE - FOR THE PERIOD ENDED 913012012

State Highway Fund

ARRA Title XII

Year to Date Year to Date Current Month Year to Date Variance Percent

Favorable I Allotment Actual Activity Encumbrance Unfavorable

Variance

(A) (B) (C) (D) (E = A - B - D) (F = E I A)

0 574,065 3 14,808 0 574,065 0.00 %

0 273,688 85,965 0 273,688 0.00 %

0 847,753 400,773 0 847,753 0.00 %

0 847,753 400,773 0 847,753 0.00 %

0 847,753 400,773 0 847,753 0.00 %

6,958 8,240 1 ,282 0 ( 1 ,282) - 1 8.43%

1 ,952 2,480 529 0 (528) -27.05%

0 67,300 0 0 (67,300) 0.00 %

0 1 86, 1 3 8 24,465 0 ( 1 86, 1 38) 0.00 %

0 48,284 5,743 0 (48,284) 0.00 %

0 591 , 1 47 383,987 202,396 (793,543) 0.00 %

0 639,431 389,730 202,396 (841,827) 0.00 %

8,910 903,589 416,005 202,396 (1 ,097 ,075) -1231 2.85%

8,910 903,589 416,005 202,396 (1 ,097 ,075) -12312.85%

(8,910) (55,836) (1 5,232) (249,322)

Page: 1 of 1

Fiscal Year: 2013

Annual Appropriation Percent Appropriation Balance Remaining

(G) (H = G - B - D) (I = H I G)

8,933,395 8,359,330 93.57 %

649,375 375,687 57.85 %

9,582,770 8,735,017 91 .15 %

9,582,770 8,735,017 91.15 %

9,582,770 8,735,017 91.15 %

1 ,378 , 1 00 1 ,369,860 99.40 %

590,562 588,082 99.58 %

500,721 433,421 86.56 %

1 99,322 1 3 , 1 84 6.6 1 %

1 7 1 ,081 1 22,797 7 1 .78 %

6,742,984 5,949,44 1 88.23 %

6,914,065 6,072,238 87.82 %

9,582,770 8,476,785 88.46 %

9,582,770 8,476,785 88.46 %

0 258,232

User ID: dmcrobert

Report ID: F-GL-007L

Run Date: 05 Oct 2012

% of Time Remaining: 75.0

Fund: 0374

Fiscal Year: 2013

REVENUES

Miscellaneous Revenues

Total Equipment Buy Back and Miscellaneous Rev:

TOTAL REVENUES:

TOTAL REV AND TRANSFERS-IN:

EXPENDITURES

In State Travel Expense

Out of State Travel Expense

Operating Expenditures

Contract Construction

C apital Projects

Total Contract Construction:

TOTAL EXPENDITURES:

TOTAL EXPD AND TRANSFERS OUT:

Net for Fiscal Year 2013:

01

01

Idaho Transportation Department GAR VEE CAPITAL PROJECT FUND

CURRENT STATEMENT OF REVENUES AND EXPENDITURES

BUDGET TO ACTUAL

FOR THE FISCAL YEAR TO DATE - FOR THE PERIOD ENDED 913012012

GARVEE Capital Project Fund

Year to Date Year to Date Current Month Year to Date Variance

Percent Favorable I

Allotment Actual Activity Encumbrance Unfavorable

Variance

(A) (B) (C) (D) (E = A - B - D) (F = E I A)

0 9,007,300 3,602, 1 95 0 9,007,300 0.00 %

0 9,007,300 3,602,195 0 9,007,300 0.00 %

0 9,007,300 3,602,195 0 9,007,300 0.00 %

0 9,007,300 3,602,195 0 9,007,300 0.00 %

0 5,291 679 0 (5,291 ) 0.00 %

0 2,282 2,282 0 (2,282) 0.00 %

0 978,077 404,841 0 (978,077) 0.00 %

0 1 0, 1 62,8 1 0 3, 1 99,775 5,208 ( 1 0, 1 68,0 1 8) 0.00 %

0 10,162,810 3,1 99,775 5,208 (10,168.018) 0.00 %

0 1 1,148,461 3,607,577 5,208 (1 1 ,153,669) 0.00 %

0 1 1 ,148,461 3,607,577 5,208 (1 1 ,153,669) 0.00 %

0 (2,1 41,161) (5,382) (2,146.369)

Page: I of I

Fiscal Year: 2013

Annual Appropriation Percent Appropriation Balance Remaining

(G) (H = G - B - D) (I = H I G)

0 (9,007,300) 0.00 %

0 (9,007 ,300) 0.00 %

0 (9,007,300) 0.00 %

0 (9,007.300) 0.00 %

0 (5,291 ) 0.00 %

0 (2,282) 0.00 %

0 (978,077) 0.00 %

0 ( 1 0, 1 68.0 1 8) 0.00 %

0 (10,168,018) 0.00 %

0 (11 ,153,669) 0.00 %

0 (1 1,153,669) 0.00 %

0 2,1 46,369

User ID: dmcrobert

Report ID: F-GL-007L

Run Date: 05 Oct 2012

% of Time Remaining: 75.0

Fund: 0375

Fiscal Year: 2013

REVENUES

Miscellaneous Revenues

Total Equipment Buy Back and Miscellaneous Rev:

TOTAL REVENUES:

TRANSFERS-IN

Operating

TOTAL TRANSFERS-IN:

TOTAL REV AND TRANSFERS-IN:

EXPENDITURES

Bond Principal I Interest

TOTAL EXPENDITURES:

TOTAL EXPO AND TRANSFERS OUT:

Net for Fiscal Year 2013:

(J\

CD

Idaho Transportation Department GARVEE DEBT SERVICE FUND

CURRENT STATEMENT OF REVENUES AND EXPENDITURES

BUDGET TO ACTUAL

FOR THE FISCAL YEAR TO DATE - FOR THE PERIOD ENDED 913012012

GARVEE Debt Service Fund

Year to Date Year to Date Current Month Year to Date Variance

Percent Favorable I Allotment Actual Activity Encum brance

Unfavorable Variance

(A) (B) (C) (D) (E = A - B - D) (F = E I A)

0 6,01 4 1 2 0 6,01 4 0.00 %

0 6,014 12 0 6,014 0.00 %

0 6,014 12 0 6,014 0.00 %

0 962,637 32 1 ,463 0 962,637 0.00 %

0 962,637 321 ,463 0 962,637 0.00 %

0 968,651 321,475 0 968,651 0.00 %

0 34,1 79,822 321 ,463 0 (34, 1 79,822) 0.00 %

0 34,179,822 321,463 0 (34,1 79,822) 0.00 %

0 34,1 79,822 321,463 0 (34,1 79,822) 0.00 %

0 (33,2 1 1 , 1 71) 12 (33,21 1 ,1 7 1 )

Page: I o f 1

Fiscal Year: 2013

Annual Appropriation Percent Appropriation Balance Remaining

(G) (H = G - B - D) (I = H I G)

0 (6,014) 0.00 %

0 (6,01 4) 0.00 %

0 (6,01 4) 0.00 %

0 (962,637) 0.00 %

0 (962,637) 0.00 %

0 (968,651) 0.00 %

0 (34, 1 79,822) 0.00 %

0 (34,1 79,822) 0.00 %

0 (34,1 79,822) 0.00 %

0 33,21 1,171

User ID: dmcrobert

Idaho Transportation Department Report ID: F-GL-007L Page: 1 of 2

Run Date: 05 Oct 2012 Fiscal Year: 2013

STATE AERONAUTICS FUND % of Time

CURRENT STATEMENT OF REVENUES AND EXPENDITURES Remaining: 75.0 BUDGET TO ACTUAL

FOR THE FISCAL YEAR TO DATE - FOR THE PERIOD ENDED 913012012

Fund: 0221 State Aeronautics Fund

Fiscal Year: 2013

Year to Date Year to Date Current Month Year to Date Variance

Percent Annual Appropriation Percent Favorable I Allotment Actual Activity Encumbrance Unfavorable

Variance Appropriation Balance Remaining

(A) (B) (C) (D) (E = A - B - D) (F = E I A) (G) (H = G - B - D) (I = H I G)

REVENUES

Federal Aid

Other Federal Aid 1 64,693 20,883 8, 1 9 1 0 ( 1 43,8 1 0) -87.32% 362,600 341,7 1 7 94.24 %

Total Federal Aid : 164,693 20,883 8,191 0 (143,810) -87.32% 362,600 341,717 94.24 %

Miscellaneous Revenues 68,280 120,436 4 1 ,276 0 52, 1 56 76.39 % 338,000 2 1 7,564 64.37 %

Total Equipment Buy Back 68,280 120,436 41,276 0 52,156 76.39 % 338,000 217,564 64.37 %

and Miscellaneous Rev:

TOTAL REVENUES: 232,973 141,319 49,467 0 (91 ,654) -39.34% 700,600 559,281 79.83 %

TRANSFERS-IN

Operating 447,062 502,767 1 92, 1 78 0 55,705 1 2.46 % 1 ,600,000 1 ,097,233 68.5 8 %

TOTAL TRANSFERS-IN: 447,062 502,767 192,178 0 55,705 12.46 % 1,600,000 1 ,097,233 68.58 %

TOTAL REV AND TRANSFERS-IN: 680,035 644,086 241,645 0 (35,949) -5.29% 2,300,600 1,656,514 72.00 %

EXPENDITURES

Permanent Staff Salaries 1 64,952 1 72,368 47,663 0 (7,4 1 6) -4.50% 6 12,684 440,3 1 7 7 1 .87 %

Board, Hourly, Overtime, 32,738 47,9 1 1 1 6,950 0 ( 1 5 , 1 73) -46.35% 1 2 1 ,600 73,689 60.60 % Shift Differential

Fringe Benefits 72,922 67,1 23 1 9,677 0 5,799 7.95 % 277,0 1 6 209,893 75.77 %

In State Travel Expense 28,6 1 3 20, 1 60 4,0 12 0 8,453 29.54 % 99, 1 54 78,994 79.67 %

Out of State Travel Expense 3,649 5,537 3,547 0 ( 1 ,888) -5 1 .73% 1 7,800 1 2,263 68.90 %

<.9-perating Expenditures 4 13,005 1 1 1 , 1 53 39,753 2,780 299,072 72.4 1 % 790,846 676,91 3 85.59 %

,_qapital Equipment Expense 23, 1 38 0 0 0 23, 1 3 8 1 00.00 % 34,800 34,800 1 00.00 %

User ID: dmcrobert

Report ID: F-GL-007L

Run Date: 05 Oct 2012

% of Time Remaining: 75.0

Fund: 0221

Fiscal Year: 2013

Capital Facilities Expense

Trustee & Benefit Payments

TOTAL EXPENDITURES:

TOTAL EXPD AND TRANSFERS OUT:

Net for Fiscal Year 2013:

Idaho Transportation Department STATE AERONAUTICS FUND

CURRENT STATEMENT OF REVENUES AND EXPENDITURES

BUDGET TO ACTUAL

FOR THE FISCAL YEAR TO DATE - FOR THE PERIOD ENDED 913012012

State Aeronautics Fund

Year to Date Year to Date Current Month Year to Date Variance

Percent Favorable I Allotment Actual Activity Encumbrance

Unfavorable Variance

(A) (B) (C) (D) (E = A - B - D) (F = E I A)

0 0 0 0 0 0.00 %

644,882 239,780 0 0 405, 1 02 62.82 %

1,383,899 664,031 131,603 2,780 717,088 51.82 %

1,383,899 664,031 131,603 2,780 717,088 51.82 %

(703,864) (19,945) l l 0,042 681,139

Pnbooe: 2 of 2

Fiscal Vear: 2013

Annual Appropriation Percent Appropriation Balance Remaining

(G) (H = G - B - D) (I = H I G)

50,000 50,000 1 00.00 %

1 ,63 1 ,6 1 0 1 ,391 ,830 85.30 %

3,635,510 2,968,699 81.66 %

3,635,51 0 2,968,699 81 .66 %

( I ,334,91 0) (1 ,3 1 2,185)

lTD 221 0 (Rev. 1 1 -05) Board Agenda Item

Meeting Date November 1 4, 201 2 Amount of Time Needed for Presentation 1 5 min . _..:....:__;_;_..;.;..;.;.. ___ _

Presenter's Name

Bobby Petersen Preparer's Name

Daryl Marler

s b" t u IJec

Annual Report of the Dealer Advisory Board Route Number Project N umber

District Location

Background Information

Presenter's Title

Dealer Advisory Board Member Preparer's Title

Dealer Operations Supervisor

I n itials

In itials

DRM

I Key Number

Reviewed By

A S

LSS

On an annual basis, the Dealer Advisory Board prepares a written report of activities for the Idaho Transportation Board review, subject to A-30-01 .

Recommendations

Board Action

D Deferred

1 0 Approved

_D Other -------------------------------------------------------------

Page 1 of 1 5 9

DEALER ADVISORY BOARD REPORT

November 12-14, 2012

DEALER ADVISORY BOARD OFFICERS FOR FISCAL YEAR 2013

Chairman: Stafford Smith Vice-Chairman: Todd McCurry Secretary: Scott Reynolds

Smith Chevrolet Co Inc - Idaho Falls Mountain Home Auto Ranch - Mt. Home Reynolds Auto Sales Inc. - Sandpoint

DEALER ADVISORY BOARD MEMBERS FOR FISCAL YEAR 2013 Tom Robideaux Grant Petersen Timothy Sexton Bobby Petersen Ken House District 4 New RV Dealers MC and ATV Dealers

Alpine Motors - Sandpoint Bronco Motors Hyundai-Nissan - Boise Sextons Car Collection - Idaho Falls Fairly Reliable Bob's - Boise Affordable Car Co. - Nampa Vacant Vacant Vacant

DEALER ADVISORY BOARD OFFICERS FOR FISCAL YEAR 2012

Chairman: Ken House Vice-Chairman: Stafford Smith Secretary: Barry Lesh

Affordable Car Co - Nampa Smith Chevrolet Co Inc - Idaho Falls Lesh' s Travel Center Inc - Boise

DEALER ADVISORY BOARD MEMBERS FOR FISCAL YEAR 2012

Tom Robideaux Grant Petersen, Jr. Garth Williams Timothy Sexton Bobby Petersen Scott Reynolds Todd McCurry MC and ATV Dealers

Alpine Motors - Sandpoint Bronco Motors Hyundai-Nissan-Boise Goode Motor Inc - Burley Sextons Car Collection - Idaho Falls Fairly Reliable Bob's - Boise Reynolds Auto Sales Inc. - Sandpoint Mountain Home Auto Ranch - Mt. Home Vacant

IDAHO TRANSPORTATION DEPARTMENT STAFF

Alan Frew Amy Smith Daryl Marler Lance Muckelroy Lila Reynolds

Motor Vehicle Administrator Vehicle Services Manager Dealer Operations Program Supervisor Dealer Licensing Unit Lead Worker

Vehicle Services Administrative Assistant

6 0

The Motor Vehicle Dealer Advisory Board members are appointed by the Governor, to assist and advise the Idaho Transportation Department in the administration of the provisions of Title 49, Chapter 1 6, Idaho code, the Idaho Dealer and Salesman Licensing Act. The Board provides input to the Department on other motor vehicle related programs that are administered by the Division of Motor Vehicles.

Five (5) members represent new vehicle dealerships, four ( 4) members represent used vehicle dealerships, one ( 1 ) member represents the recreational vehicle dealerships and one ( 1 ) member represents new and used motorcycle and A TV dealers.

The Dealer Advisory Board (DAB) meets in Boise at least three times per year, usually in April, September, and December. The board can meet more frequently when necessary. The board met on October 20, 20 1 1 , January 1 2, 20 1 2, April 26, 20 1 2, and August 1 0, 2012 . This report will cover meetings for the past fiscal year.

Each July, (or as soon thereafter as possible) an election of officers for the current fiscal year is held. The new officers are typically installed at the September meeting. The officers listed above for Fiscal Year 20 1 3 were installed on October 25, 20 12 .

ISSUES BEFORE THE DEALER ADVISORY BOARD IN THE PAST YEAR

BONDING LEVELS & PRINCIPAL PLACE OF BUSINESS REQUIREMENTS

During the previous fiscal year the Idaho Transportation Department and the Dealer Advisory Board were requested by members of the legislature to review the current dealer bond levels and dealership Principal Place of Business requirements. Current bond levels of $20,000 have been in place for more than 20 years. The Dealer Advisory Board and the department looked at bonding levels in other states and also the number and amount of bond claims filed with lTD for submission to the bonding companies. It was reported that if bond levels were more than $40,000 it would be cost prohibitive to some of the independent dealers to remain in business.

During the past fiscal year the Dealer Advisory has met during working sessions and business sessions to address the creation of an "Idaho Consumer Asset Recovery Fund" designed to replace the current Dealer Bond requirement for licensed Idaho Vehicle Dealers. Working sessions included the gathering and review of examples of dealer bonding requirements and programs from other states and regulatory agencies used to compensate customers who were financially disadvantaged or victims of fraud by licensed dealers.

6 1

Current progress includes the creation of a committee to review legislative concepts and create a detailed written document that provides specifics to a proposal to be carried to the legislature in the 20 1 3 session. Upon completion of the draft legislation, the Dealer Advisory Board will present the draft to the lTD Board for support.

The Dealer Advisory Board has been working with lTD for a number of years to suggest changes in the "Principal place of business" definition found in Idaho Code 49- 1 1 7 ( 1 5). During fiscal year 20 1 2 the Dealer Advisory Board reviewed written drafts of proposed legislation. The Board was not able to reach a consensus on a proposal due to specific language in the proposal that used terms which are undefined in Idaho Code or Administrative Rule.

WHOLESALE DEALER LICENSE TASK FORCE

During the last fiscal year the Motor Vehicle Dealer Advisory Board voted support for the proposal to amend Idaho Code to require continued education for all licensed Wholesale Vehicle Dealers in Idaho. This proposal was scheduled to be presented to the Idaho legislature during the last legislative session. Due to the number of legislative proposals in the session and the timing involved, the decision was made by the ISIADA to not introduce the referenced legislation.

The ISIADA has stated that they intend to introduce the requirement for Continued Education for Licensed Idaho Wholesale Dealers during the upcoming legislative session.

UPDATES TO THE DEALER ADVISORY BOARD

At each meeting ofthe Motor Vehicle Dealer Advisory Board the Idaho Transportation Department updates information requested by the board. This information includes :

• The number of licensed dealers by vehicle type and county. • The number of titles issued by month with calendar year totals. • The number of Consumer Complaints received by type, and average days to close

each complaint. • A summary of Motor Vehicle Investigator activities including audits conducted,

License Enforcement actions taken by the Motor Vehicle Investigators and the Dealer Licensing Unit.

• The number of titles issued and VIN inspections completed by Motor Vehicle Investigators .

• Report on any curb stoning activities completed. • Revocation of dealer licenses and any hearings to be conducted.

This concludes the Motor Vehicle Dealer Advisory Board annual report to the Idaho Transportation Board.

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MEETING DATES FOR FY 2013 & 2014

During FY 2013 the Dealer Advisory Board is scheduled to meet in Boise on the following dates :

Respectfully Submitted

Mid January, 2013

Mid April, 2013

Mid July, 2013

----------------------------------------

Scott Reynolds, FISCAL YEAR 2013 BOARD SECRETARY

Approved ________________________________________ _

Stafford Smith, FISCAL YEAR 2013 BOARD CHAIRMAN

6 3

lTD 221 0 (Rev. 1 1 -05) Board Agenda Item

Meeting Date November 1 2- 14 , 201 2 Amount of Time Needed for Presentation 1 5 min -------

Presenter's Name Presenter's Title In itials Reviewed By

Reymundo Rodriguez Motor Carrier Services Manager Preparer's Name Preparer's Title I n itials

Reymundo Rodriguez Motor Carrier Services Manager LSS

s b" t u IJec

Federal Gross Weight Formula (Federal Formula 8 Presentation) Route Number Project N umber I Key Number

All District Location

All

Background Information

Chief Deputy Stokes has requested a presentation demonstrating the application of the Federal Gross Weight Formula (also known as Federal Formu la 8 and/or the Federal Bridge Formula) . This is a mathematical formula in use in the United States by Federal and State Departments of Transportation to determine the appropriate maximum gross weight for a motor vehicle based on axle number and spacing . The formula is part of federal weight and size regulations regard ing interstate commercial traffic. The formula is necessary to prevent heavy vehicles from damaging roads and bridges.

The presentation wil l demonstrate how a vehicle may haul more gross weight but due to the combination's configuration, it wi l l reduce the weight (tire, axle and/or axle groups) impacting Idaho's infrastructure .

Recommendations

I For Informational Purposes

Board Action

0 Deferred 10 Approved

0 Other ----------------------------------------------------------------------

Page 1 of 1 6 4

ITO 221 0 (Rev. 1 1 -05) Board Agenda Item

Meeting Date November 1 3- 1 4 , 20 1 2 Amount of Time Needed for Presentation 1 0 Minutes

Presenter's Name Presenter's Title

Greg M . Laragan , P . E . Highways Operations Engineer I n itials

GML Reviewed Bv

TEC

Preparer's Name Preparer's Title In itials

Greg M . Laragan , P .E . Highways Operations Engineer GML LSS

S u bject

1 29,000 Pound Trucks Pi lot Project Route Number Project Number I Key Number

District Location

Background Information

In 2003 the Idaho legislature passed House B i l l 395, which reesta b l ished the Idaho p i lot p roject progra m designed

to test the use of 129,000 pound trucks on a l imited number of state h ighways. lTD is requ ired to report to the

Legis lature on al l im portant i mpacts of the 129,000 pound trucks, inc lud ing im pacts to safety, bridges and

pavement on the designated p i lot project routes every three yea rs d u ring the pi lot project, specifica l ly no later

than January 30 in the years 2007, 2010 and 2013.

In anticipation of the final report be ing presented to the legis lature in January 2013, interim updates a re being

p rovided so that the Boa rd wi l l have a better context for understand ing the d ata and conclusions to be presented

in the fina l report.

Previous presentations in August and October cove red the h istory of the project, an overview and pre l iminary

find ings.

At this t ime the fina l re port is being submitted for you r consideration. In December we wi l l ask for you r a pprova l

to su bmit the final report to t h e legislatu re in January.

Recommendations

I Information only.

Board Action

D Deferred 10 Approved

. D Other -------------------------------

6 5

lTD 221 0 (Rev. 1 1 -05)

Meeting Date Novem ber 1 3- 1 4

Presenter's Name

Ned Parrish

Preparer's Name

Ned Parrish

s b" t U IJeC

Board Agenda Item

Amount of Time Needed for Presentation 1 5 min . .......:....::.......;,;,_�----

Presenter's Title In itials

Research Program Mgr. N P

Preparer's Title In itials

Research Program Mgr. N P

Reviewed Bv

N F

TEC

PJS-LSS

Annual U pdate on lTD's Research Program Route N umber Project N umber I Key N umber

n/a n/a n/a

District Location

n/a n/a

Background Information

Staff wi l l provide the annual update on the department's research program. The report wi l l provide a brief overview of the program , summarize program efforts and accompl ishments over the past year, and o ut l ine planned research and program activities in FY1 3 .

Recommendations

I For i nformation only.

Board Action

D Deferred 10 Approved

0 Other ---------------------------------------------------------------------

Page 1 of 1 6 6

ITO 221 0 (Rev . 1 1 -05)

Meeting Date N ov 1 3- 1 4 , 201 2

Board Agenda Item

Amount of Time Needed for Presentation 2 0 minutes

Presenter's Name Presenter's Title

Erika Bowen Planni ng/Prgm Management Mngr

I n itials

ERB

Reviewed By

TEC

Preparer's Name Preparer's Title In itials PJS

Erika Bowen Planning/Prgm Management Mngr ERB LSS

s b" t U IJeC

I PLAN Spending Authority Increase Request Route Number Project Number I Key N umber

A0 1 1 (202) 1 1 202

District Location

HQ FY1 2 Statewide Planning

Background Information

At the June 201 2 Board meeting , the Board l im ited I PLAN's spending authority to $ 1 00,000 of the $456, 000 total contract amount and d irected staff to request an increase in a l lowable spending authority at a later date.

At this meeting the IPLAN Project Team is requesting an increase in spending authority . Three potential options with costs , del iverables and associated t imeframes wil l be presented.

The I PLAN Project team is also requesting to col lect any comments (verbal or written) the Board may have on the d raft I P LAN Visioning Document, submitted at the October Board Meeting . Com ments wi l l be incorporated into the document and a final version wi l l be returned to the Board .

At the October 20 1 2 Board meeting , t h e Board req uested a more detai led version o f I PLAN's potential Return on I nvestment. The I PLAN project team will be providing that information during the meeting .

Recommendations

Request increase of I P LAN spending authority. R e s o l u t i on on p A g e 6 8 .

Request I P LAN Vision ing Document comments.

Board Action

0 Deferred 10 Approved

0 Other --------------------------------------------------------------------

Page 1 of 1 6 7

RESOLUTION

WHEREAS, I PLAN i s a web-based portal l i nking d i rectly t o lTD's a uthoritative data sou rces; a nd

WHEREAS, I P LAN wi l l ena ble a l l lTD staff a nd externa l customers to easi ly view data previously

inaccessible to them; and

WHEREAS, I P LAN w i l l br ing greater efficiency to the p lann ing and decision-ma king process as wel l as

strengthen outside partnersh ips through ea rl ier a nd better methods of com m u n ication; and

WHEREAS, potent ia l uses of I P LAN inc lude becom ing a geospatia l ana lysis tool, a spat ia l data l ibra ry, a

computatio na l engine, and a pub l ic involvement porta l ; a nd

WHEREAS, the Idaho Tra nsportation Boa rd has considered three fu nd ing options to fu rther progress the

development of I P LAN.

NOW, THEREFORE BE IT RESOLVED, that the Idaho Tra nsportation Board a uthorizes the P lan ning/

Progra m Management ( 2PM) Section to move forwa rd with Option __ _

Option 1 : Authorizes staff a n a ddit iona l $ 100,000 to deve lop a Data Standards Document, a

Req u i rements Docume nt, and Solut ion Recommendations. O nce the add it iona l $100,000 is

expended, staff wi l l report to the Board on the progress of the p roject and the Board wil l then

decide whether it wi l l continue with the co ntract .

Option 2 : Authorizes staff a n a ddit iona l $ 180,000 to deve lop a l l of the ite ms in Option 1 a long

with the deve lopment of a Data and Se rvices Document [data priorities, processes, con nections,

etc.], a Ma rketing Document, and a Spatia l ly Enab le Project Tracking and Project Sched u l ing

Systems ( pend ing L inear Refe rencing System com pletion ) . O nce the add it iona l $180,000 is

expe nded, staff wi l l report to the Boa rd on the progress of the project and the Board wi l l then

decide whether it wi l l contin ue with the co ntract .

Option 3 : Authorizes staff a n add it iona l $356,676 to deve lop a l l items in Options 1 a nd 2 as wel l

as a l l of the items rema in ing in the orig ina l contract, which i nc ludes : Configuration of !PLAN,

Acce ptance Testi ng, Prod uction Site, System Support, and Tra in ing.

6 8

ITo 221 0 (Rev. 1 1 -05) Board Agenda Item

Meeting Date November 1 4 , 20 1 2 Amount of Time Needed for Presentation 5 Minutes

Presenter's Name Presenter's Title I n itials Reviewed By

Dave Butzier U RS Sandpoint Byway project manager

Preparer's Name Preparer's Title In itials

Damon Allen DE DLA

Subject

Present ITO, specifical ly Barbara Babic with ARTBA award for Sandpoint Byway publ ic coord ination Route Number Project Number I Key Number

NA Not Assigned NA

District Location

1

Background Information

The Sandpoint Byway project is the state's largest dol lar amount contract to date at $1 00 mil l ion . But before al l that g rand construction could take place , ITO has had a long, arduous development history for the project span ning some 30 to 50 years. Particularly the last 1 0 years saw a h ightened intensity of publ ic involvement by establ ishing a "Sandpoint I nformation Office" headed u p by S usan Kiebert that was instrumental in getting the project to construction . This is a national award to recog n ize the tremendous accompl ishment in public involvement to Barbara Babic and Susan Kiebert.

Recommendations

I For information only

Board Action

D Deferred

I D Approved

D Other ----------------------------------------------------------------------

Page 1 of 1 6 9

I DAHO TRANSPORTATION DEPARTM ENT PO Box 7 1 29 Boise 1 0 83707-1 1 29

(208) 334-8 0 0 0 itd . i daho.gov

PUBLIC CONVENIENCE

BOARD POLICY B-0 1 -0 1 Page 1 of 2

"Serving the public and making it easier - or more convenient - to utilize our products and services "** characterizes the work ethic of the Idaho Transportation Department. Public convenience directly ties the department' s strategic goals of "user friendly and customer driven" to the daily activities of department operations. Whenever department activities are planned or implemented, appropriate methods or procedures that enhance public convenience shall be considered and incorporated.

Management and all department Divisions shall develop memorandums that convey the importance of public convenience and set fmih specific policies and procedures to emphasize public convenience consideration. Department employees shall consider public convenience a primary responsibility in the performance of all duties and are encouraged to seek innovative methods to improve the department's helpful attitude and service.

Signed

CHARLES L. WINDER Board Chairman

Approved by the Board on:

Date ____ ____,F,_,e::..::b:.o...ru::::..:a::!.r..!-v-=2c..:...7_,_, .!c.c19"""'9'--'-7

7 0

This policy based on:

BOARD POLICY B-0 1 -0 1 Page 2 of 2

• Decision by the Board

• ** Dwight Bower quote from "NEWS, " Volume 4, Number 20, dated December 13, 1996

• "Without condoning violations of our laws and regulations, we have adopted a helpful attitude throughout our agencies. " Governor Philip E. Batt, State of the State Address, January 6, 1997

Implemented by Division Memorandums:

• AER0-0 1 , PUBLIC CONVENIENCE

• DMV-0 1 , PUBLIC CONVENIENCE

• HWY-03, PUBLIC CONVENIENCE

• PT-01, PUBLIC CONVENIENCE

• TP-01, PUBLIC CONVENIENCE

Former date of B-0 1-0 1 :

-0-

Cross-reference to related Board Policies:

• B-01-15,

• B-0 1-16,

• B-05-14,

• B-06-07,

• B-09-08,

• B-09-11,

• B-13-02,

• B-20-03,

• B-27-07,

• B-28-01,

• B-3 0-03,

RELEASE AND RESTRICTION OF DEPARTMENT RECORDS

OPEN MEETING REQUIREMENTS

SAFETY REST AREAS

IDAHO HIGHWAY MAP

BICYCLE/PEDESTRIAN FACILITIES

IDAHO SCENIC BYWAYS PROGRAM

PUBLIC INVOLVEMENT FOR LOCATION AND DESIGN DETERMINATIONS

PUBLIC HEARINGS

AERONAUTICAL ACTIVITIES

PUBLIC TRANSPORTATION PROGRAM

DIVISION OF MOTOR VEHICLE/COUNTY AUTOMATED SYSTEMS

7 1

I DAHO TRAN SPORTATION DEPARTMENT PO Box 7 1 29 Boise 1 0 83707- 1 1 29

(208) 3 34-8000 i td . id aho.gov

BOARD POLICY B-0 1 -02 Page 1 of 1

BUDGET PREPARATION

The Director shall prepare and submit the Idaho Transportation Department's Executive Budget Request in accordance with guidelines published by the Division of Financial Management (DFM), Office of the Governor.

Prior to the annual DFM submittal, the department' s Executive Budget Request and supporting documents shall be reviewed and approved by the Idaho Transportation Board. The "Agency Summary and Certification" portion shall be reviewed and signed by the Director.

Signed Darrell V Mam1ing Board Chairman

This Policy based on: • Title 67, Chapter 35 , Idaho Code • Decision by the Board

Implemented by Administrative Policy: • A-01 -02, BUDGET PREPARATION

Former date of B-0 1 -02 :

Approved by the Board on:

Date February 1 8. 2009

5/20/99 (formerly B-06-38, 9/5/74, 12/3/75, 8/1 0/77, and 3113/85) Cross-reference to related Board Policies:

• B-0 1 - 1 5 , RELEASE AND RESTRICTION OF DEPARTMENT RECORDS • B-09-0 1 , ANNUAL REPORT • B-20-0 1 , RELEASE OF DEPARTMENT INFORMATION TO THE MEDIA

7 2

ADMIN1STRATIVE POLICY A-O I -02 Page I of I

BUDGET PREPARATION

A Budget Council shall be assigned by the Director to act as the central body to field budget proposals made by the Divisions. The Council shall examine Division proposals and compile the Depmiment' s budget request to maintain spending levels within the Department's resources.

The Budget Council shall develop guidelines to be used in the development of each year's request. The office of Budget and Program Management shall maintain an lTD Budget Development manual that contains Budget Council guidelines, budget development timelines, and tools. Information about the Budget Council and the current edition of the Budget Development manual can be found on the Department's web site.

Each year, Budget and Program Management shall prepm·e the Department's Executive Budget Request in accordance with guidelines in the current issue of the Division of Financial Management's (DFM) Budget Development Manual.

Prior to the annual DFM submittal, the Department' s Executive Budget Request and supporting documents shall be reviewed and approved by the Idaho Transportation Board. The "Agency Summary and Certification" portion shall be reviewed and signed by the Director.

Brian W. Ness Director

Signed

This policy based on: • Title 67, Chapter 35 , Idaho Code

Date _ _,J,_,u�n""'e-"1'-'4_,_, .:::.2.:e..O "'""'1 0"-----

• Budget Development Manual, Division of Financial Management • B-0 1 -02, BUDGET PREPARATION

Department-wide supervision and coordination assigned to: • Budget and Program Management Manager

Direction for activity and results delegated to: • Budget Council, Division Administrators, Controller

Department procedures contained in: • This policy • lTD Budget Development manual

Former dates of A-O l -02: 05/21/99 (formerly A-06-3 8, 4/6/73, 12/6/75, 8110/77, and 3113/85)

Cross-reference to related Administrative Policies: • A-O l -15, RELEASE AND RESTRICTION OF DEPARTMENT RECORDS • A-O l -03, ANNUAL REPORT • A-20-0 l , RELEASE OF DEPARTMENT INFORMATION TO THE MEDIA

7 3

I DAHO TRANSPORTATION DEPARTMENT P.O. Box 7 1 29

Boise I D 83707-1 1 29

ANNUAL REPORT

(208) 334-8000 itd . idaho. gov

BOARD POLICY B-0 1 -03 Page 1 of 1

The Director shall oversee the preparation of the "Annual Report of the Idaho Transportation Department," as required by Idaho Statute. The report shall contain information on the condition, management, and financial position of the department.

The Annual Report shall be approved by the Director before submittal to the Governor prior to the department's presentation to the Germane Committees.

Signed Darrell V Manning Board Chairman

This Policy based on: • Section 67-2203, Idaho Code • Decision by the Idaho Transportation Board

Implemented by Administrative Policy: • A-0 1 -03 , ANNUAL REPORT

Former date of B-0 1 -03 : -0- (formerly B-09-01-3/13/85), and 2/21102 Cross-reference to related Board Policies:

• B-0 1-02, BUDGET PREPARATION

Approved by the Board on:

Date ----'S=-e:::...tp"-"t=em=b=er:.....:2=2=·-=2=0-"'-1"'-1 __ _

• B-20-01, RELEASE OF DEPARTMENT INFORMATION TO THE MEDIA

7 4

ANNUAL REPORT

ADMINISTRATIVE POLICY A-0 1 -03 Page 1 of 1

The Public Affairs Officer shall prepare an "Annual Report of the Idaho Transportation Department." Information generated for the Annual Repmi shall be coordinated with the Budget, Policy and Intergovernmental Relations' budget preparation to ensure consistency in management evaluations and technical data. The report shall contain:

• Statistics on highway, aeronautics, rail, motor vehicle, and public transportation operations, • Status reports on services and facilities, • System needs, • Program summaries and evaluations, • Revenue and expenditure data, and • Other relevant information.

Each Division Administrator shall review/approve the information pertinent to their Division and overall approval shall be given by the Director.

The Annual Report shall be submitted to the Governor and legislators just prior to the department' s presentation to the Germane Committees. Published copies are available to interested citizens at their request.

signed

DWIGHT M. BOWER Director

This policy based on: • Section 67-2203 , Idaho Code • Decision by the Director

Department-wide supervision and coordination assigned to :

Date: 2/22/02

• Public Affairs Officer and Budget, Policy and Intergovernmental Relations Manager Direction for activity and results delegated to:

• Division Administrators Department procedures contained in:

• This policy Former dates of A-0 1 -03 :

-0- (formerly A-09-0 1 -3/1 3/85) Cross-reference to related Administrative Policies:

• A-0 1 -02. BUDGET PREPARATION • A-20-0 1 . RELEASE OF DEPARTMENT INFORMATION TO THE MEDIA

7 5

ITo 221 0 (Rev. 1 1 -as) Board Agenda Item

Meeting Date N ovember 1 4 , 20 1 2 Amount of Time Needed for P resentation 20 m i n utes

Presenter's Name Presenter's Title In itials Reviewed By

Dave Tolman and Mike Ristau of 3M SFS DT

Preparer's Name Preparer's Title In itials

Dave Tolman SFS DT LSS

s b" u tJect

Monthly U pdate on GAR N ET Project Route Number Project Number I Key Number

District Location

Background Information

The Department is e ng aged with 3M to modernize the DMV automated systems. This month ly update is at the request of the Board and will provide a n u pdate on schedules, mi lestones and status of the project.

The four phases of the project are:

1 . Vehicle Dealers and Accounting 2 . Vehicle Registration and Titles 3 . Driver Licenses and Identification Cards 4 . Motor Carriers and Ports of Entry

lTD and 3M are concurrently working on the first three phases at this ti me.

Recommendations

0 J '� Board Action

D Deferred 10 Approved

D Other ----------------------------------------------------------------------

Page 1 of 1 7 6

ITo 221 0 (Rev. 1 1 -05) Board Agenda Item

Meeting Date Novem be r 1 4 , 20 1 2 Amount of Time Needed for Presentation 30 -------

Presenter's Name Presenter's Title i n itials Reviewed By

Maureen H . Gresham Freig ht Study Project Manager mhg

Preparer's Name Preparer's Title I n itials

Maureen H. Gresham Freig ht Study Project Ma nager m hg

Subject

I daho Freig ht Study Route Number Project Number I Key Number

District Location

Background Information

ITO is faci l itating the development of a statewide Idaho Freight Study and , concurrently, u pdating the I daho Rai l Plan . This effort started December 201 1 with a statewide Freight S u m m it. While the Rai l Plan update wi l l not be complete unti l April 20 1 3 , the Freig ht Study is nearing completion. Maureen Gresham , project manager, wil l present the Freig ht Study the final recommendations, modified sl ig htly from the October 20 1 2 board presentat ion, and req uest Board approval to move forward with implementing the recommendations.

Recommendations

Endorse the Freight Study p lanning efforts and authorize staff to move forward with the recommendations. Resol ution o n page 79 .

Board Action

D Deferred

ID Approved

D Other -----------------------------------------------------------------

Page 1 of 1 7 T

F re i g h t St u dy Reco m m e n d at i o n s

1 . Create a n I nstitutiona l Framework fo r Co mmun ication, Col laboration & Partnersh ip

2 . Align Tra nsportation Pol icy and Projects with Economic Deve lopment Strategies

3 . Faci l itate t h e Efficient Movement o f Freight

4. Strategica l ly I nvest in a Freight Co rridor Netwo rk and in New/Expanded M ulti-Moda l Faci l ities and Connections

5. Expand So u rces fo r Freight I nfrastructure Fund ing

6. Col lect and Ana lyze Freight Related Data

- 1 -

7 8

RESOLUTION

WHEREAS, it is in the public 's interest for the Transportation Department to facilitate the efficient

and effective movement of freight; and

WHEREAS, the Moving Ahead for Progress in the 2 1 st Century (MAP-2 1 ) recommends state

departments of transportation to plan for and facilitate the movement of freight; and

WHEREAS, it is the intent of the Transportation Board to encourage partnerships between various

transportation stakeholders that further safety, mobility and economic opportunity; and

WHEREAS, the Idaho Transportation Department initiated a statewide analysis of freight that

included participation from a diverse range of stakeholders ; and

WHEREAS, the Freight Study culminated in the development of a consensus based vision for

freight movement in, out and through Idaho and six key recommendations .

NOW THEREFORE BE IT RESOLVED, that the Idaho Transportation Board endorses the process

and results of the Idaho Freight Study, which is on file in the Division of Transportation

Performance, and authorizes staff to move forward with implementing the recommendations.

7 9