agenda - monday, july 17, 2017

REVISED AGENDA ● JULY 17, 2017

Council Chambers Regular Meeting 10:00 AM

402 LEE STREET

DECATUR, AL 35601

Decatur City Generated: 7/16/2017 9:40 PM

Council President

Chuck Ard

District 1

Billy Jackson

District 2

Kristi Hill

District 3

Paige Bibbee

District 4

Charles Kirby

Agenda City Council July 17, 2017


I. CALL MEETING TO ORDER:

II. INVOCATION:

III. PLEDGE OF ALLEGIANCE

IV. ROLL CALL OF ELECTED OFFICIALS:

V. PRESENTATION:

A. Declare August 6, 2017 as the Annual Day of Prayer for Students

(Requested by Stacy Gilley, City Clerk)

VI. APPROVAL OF MINUTES:

A. June 19, 2017 - 9:30AM Work Session


B. City Council - Regular Meeting - Jun 19, 2017 10:00 AM

C. July 5, 2017 --5:30PM Work Session


D. City Council - Regular Meeting - Jul 5, 2017 6:00 PM

VII. PUBLIC HEARINGS:

A. Resolution No. 17-173 - 17-173 : Request for Retail Beer & Wine Off-Premise License

for Spring Ave Food Mart Inc. located at 2719 Spring Ave.

(Requested by Sal Jasso, Revenue Department)

B. Resolution No. 17-174 - 17-174 : Request for a Special Event Retail Liquor License

by Ingalls Entertainment, Inc for River Clay Festival to be held on September 22,

2017 at 133 2nd Ave N.E.


C. Resolution No. 17-175 - 17-175 :Request for a Special Event Retail Liquor License by

Ingalls Entertainment, Inc for the River Clay Festival to be held on September 22,

2017 at 402 Lee Street NE


VIII. RESOLUTIONS:

A. Resolution No. 17-176 - 17-176 :Request from Verizon Wireless to modify equipment

on an existing tower located at 201 Vine Street NW


B. Resolution No. 17-177 - Authorize the Mayor to execute an agreement with ALDOT

for Funding of Resurfacing of Various Streets

(Requested by Herman Marks, Legal Department)

Agenda City Council July 17, 2017


C. Resolution No. 17-178 - 17-178 : Authorize the Mayor to execute an agreement with

Decatur Utilities to paint light poles along 2nd Ave.

(Requested by Allen Stover, Community Development)

D. Resolution No. 17-179 - 17-179 : Award Bid #17-021 to Atlantis Commercial Group

for Closure of MSW Cells 12 and 13 at the Decatur-Morgan County Regional Landfill

(Requested by Charles Booth, Purchasing Department)

E. Resolution No. 17-181 - 17-181 : Award Bid #17-023 to Autoclear, LLC for X-Ray

Scanners (to be paid from Corrections Fund)


F. Resolution No. 17-180 - 17-180 : Award Bid #17-024 for Automotive Maintenance

and Repair to Multiple Vendors


G. Resolution No. 17-132 - 17-132 : Authorize the purchase of Heavy Equipment for the

Street Department in the amount of $260,858 for street Department in the amount

of $260,858 for street and drainage repairs (to be paid from excess reserves)

(Requested by Rickey Terry, Landfill Department)

H. Resolution No. 17-133 - 17-133 : Approve Purchase of (2) Waste Hauling Trailers

and (1) Over the Road Tractor for Solid Waste Department in an amount not to

exceed $245,000 (to be paid from Solid Waste designated fund)


I. Resolution No. 17-182 - Accept the Family Matters Grant


J. Resolution No. 17-183 - Approve Change Order with ESB Group, Inc. in the amount

of $2,448.00


IX. ADJOURNMENT:

THE NEXT COUNCIL WORK SESSION WILL BE HELD ON JULY 31, 2017 AT 5:00PM.

THE NEXT REGULAR COUNCIL MEETING WILL BE HELD ON AUGUST 7, 2017 AT 6:00PM.

NOTE: CHANGES TO A CITY COUNCIL AGENDA MAY BE NECESSARY PRIOR TO THE CITY

COUNCIL MEETING. SUCH CHANGES MAY NOT BE INCLUDED ON THE CITY COUNCIL

AGENDA ON THE WEBSITE.

City Council Mayor's Office 402 Lee St. Stacy Gilley, City Clerk Decatur, AL 35601 Meeting: 07/17/17 10:00 AM

PROCLAMATION DOC ID: 3281

Updated: 7/7/2017 9:59 PM by Stacy Gilley Page 1

Declare August 6, 2017 as the Annual Day of Prayer for Students

A. Proclamation (ID # 3281)

Declare August 6, 2017 as the Annual Day of Prayer for Students

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SUMMARY ● JUNE 19, 2017

Council Chambers Regular Meeting 10:00 AM

402 LEE STREET

DECATUR, AL 35601

Decatur City Generated: 6/26/2017 12:15 PM Page 1


Council President Ard called the meeting to order at 10:00AM.

II. INVOCATION:

Council President Ard provided the invocation.

III. PLEDGE OF ALLEGIANCE:

Council President Ard led the Pledge of Allegiance.


Attendee Name Title Status Arrived

Chuck Ard Council President Present

Billy Jackson District 1 Present

Kristi Hill District 2 Present

Paige Bibbee District 3 Present

Charles Kirby District 4 Present

V. PRESENTATIONS:

A. Recognize Big Bob Gibson for 5th Win at the BBQ World Champions of Memphis held

in May, 2017

Chris Lilly introduced his team Don McLemore, Jacob Lilly and Andrew Lilly. Mayor

Bowling presented a proclaimation to the team. Chris Lilly stated that is always

proud to represent Decatur and owes their success to the people here at home.


B. Special Presentation

C. Resolution No. 17-136 -

Recommendation for naming Decatur Community Archery Park the John A. Woller Archery Park


Mr. John A. Woller received a standing ovation for his service to the community.

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Minutes City Council June 19, 2017


RESULT: ADOPTED [UNANIMOUS]

MOVER: Billy Jackson, District 1

SECONDER: Kristi Hill, District 2

AYES: Ard, Jackson, Hill, Bibbee, Kirby

RESOLUTION

17-136

RECOMMENDATION FOR NAMING DECATUR COMMUNITY ARCHERY PARK THE

JOHN A. WOLLER ARCHERY PARK

RESOLUTION NO. 17-136

Whereas, the Decatur Community Archery Park has become an excellent venue for

archers and bowhunters over the years to develop and hone their skills; and

Whereas, the Decatur Community Archery Park enhances the recreation environment

at the adjacent Point Mallard Park; and

Whereas, through the cooperative efforts of the U.S. Fish and Wildlife Service, the

Alabama Department of Conservation and Natural Resources, and the City of Decatur

this Archery Park was developed; and

Whereas, the Decatur Community Archery Park would not have become a reality

without the vision and diligent efforts and coordination of one individual; and

Whereas, the City of Decatur, Alabama with the endorsement of the Alabama

Department of Conservation and Natural Resources and the Decatur Parks and

Recreation Board determines that it appropriate to honor that individual and

recognize his contributions and accomplishments in making the Community Archery

Park a reality;

Therefore, Be It Resolved by the City Council of the City of Decatur, Alabama that

from this day forward the Decatur Community Archery Park will be named the John

A. Woller Community Archery Park in order to express our appreciation and

recognize his diligent and persistent efforts in making this Archery Park a reality for

the community to continue to enjoy and develop their archery and bowhunter skills.

Adopted this 19th day of June, 2017

Attest:

___________________

City Clerk

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Enacted and approved this 19th day of June, 2017, at Decatur

VI. APPROVAL OF BILLS;

A. Approval of Monthly Bills - May, 2017


RESULT: ADOPTED [4 TO 0]

MOVER: Paige Bibbee, District 3


AYES: Ard, Jackson, Hill, Bibbee

ABSTAIN: Kirby

VII. PUBLIC HEARINGS:

A. Resolution No. 17-126 -

Approve Alcohol transfer request for Retail Liquor, Wine and Beer On-Premise License (Class 1 Lounge)

for Geno's Pub at 1015 6th Avenue S.E., Decatur AL 35601


Council President Ard opened the public hearing for comments having none he then

entertained a motion from Council.


MOVER: Charles Kirby, District 4

SECONDER: Paige Bibbee, District 3


RESOLUTION

17-126

APPROVE ALCOHOL TRANSFER REQUEST FOR RETAIL LIQUOR, WINE AND BEER

ON-PREMISE LICENSE (CLASS 1 LOUNGE) FOR GENO'S PUB AT 1015 6TH

AVENUE S.E., DECATUR AL 35601

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that the application for alcoholic beverage license for Retail Liquor, Wine and Beer On- Premise (Class 1 Lounge) for Geno's Pub at 1015 6th Avenue S.E., Decatur, Alabama 35601 is herby approved, subject to the approval of the Building, Fire, Health, Police and Revenue Departments. ADOPTED this the19th day of June 2017


B. Resolution No. 17-127 -

17-127 : Approve request for Off-Premise Beer and Wine License for SAI AKI INC , d/b/a Buds #9 at

1002 Highway 20 Decatur, AL 35601




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RESOLUTION

17-127

TRANSFER REQUEST FOR OFF-PREMISE BEER AND WINE LICENSE FOR SAI AKI,

INC, D/B/A BUDS #9 AT 1002 HIGHWAY 20 DECATUR, AL 35601

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that the application for alcoholic beverage license for Off-Premise Beer and Wine for SAI AKI INC., d.b.a. Buds #9 at 1002 Highway 20, Decatur, Alabama 35601. is hereby approved, subject to the approval of the Building, Fire, Health, Police and Revenue Departments.

ADOPTED THIS the19th day of June 2017



17-128 : Approve request for a Special Event Retail Liquor License for Sykes Place on Bank LLC on

behalf of the North Alabama Mental Health Association at 2813 Old Moulton Road Decatur, AL 35603








RESOLUTION

17-128

REQUEST FOR A SPECIAL EVENT RETAIL LIQUOR LICENSE FOR SYKES PLACE

ON BANK L.L.C. ON BEHALF OF THE NORTH ALABAMA MENTAL HEALTH

ASSOCIATION AT 2813 OLD MOULTON ROAD DECATUR, AL 35603

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR ALABAMA

that the application for alcoholic beverage license for Special Events Retail Liquor by Sykes Place on Bank L.L.C. on behalf of the North Alabama Mental Health Association at 2813 Old Moulton Road Decatur, AL 35603 on July 20th 2017, is hereby approved, subject to the approval of Building, Fire, Police and Revenue Departments. ADOPTED this the 19th Day June 2017


VIII. RESOLUTIONS:

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Award Bid #17-022 for a Multi-Tank Trailer to W.H. Thomas Oil Company, Inc. in the amount of $38,885






RESOLUTION

17-129

AWARD BID #17-022 FOR A MULTI-TANK TRAILER TO W.H. THOMAS OIL

COMPANY, INC. IN THE AMOUNT OF $38,885

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that bid #17-022 for a Multi-Tank Trailer is hereby awarded to W.H. Thomas Oil Company, Inc., being the lowest responsible bidder at a price of $38,885.00 and the Purchasing Agent is hereby authorized to approve a purchase order in that amount in accordance with the bid terms and conditions.



Award Bid #17-017 Bituminous Pavements to Reed Contracting Services, Inc.






RESOLUTION

17-130

AWARD BID #17-017 BITUMINOUS PAVEMENTS TO REED CONTRACTING

SERVICES, INC.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that bid #17-017 for bituminous pavements is hereby awarded to Reed Contracting Services, inc., being the lowest responsible bidder based on the bids submitted and the Purchasing Agent is authorized to approve purchase orders according to the terms and conditions of the bid and funding shall be from budgeted departmental funds.



17-131 : Approve Landfill FY16/17 Capital Budget to be amended with an increase of $8,885.00 for the

purchase of a Fuel, Oil, Lube Trailer

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RESOLUTION

17-131

APPROVE LANDFILL FY/16-17 CAPITAL BUDGET TO BE AMENDED WITH AN

INCREASE BY $8,885.00 FOR THE PURCHASE OF A FUEL, OIL, LUBE TRAILER

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that Resolution Number 17-61 passed on March 20th, 2017, which approved the Landfill's Capital Outlay for Fiscal Year 16-17 be amended and the total approved be increased by $8,885.00, in that this amendment is needed for the purchase of a Fuel, Oil, Lube Trailer; with the understanding that the funding source shall continue to be from the Landfill's reserves.


D. Resolution No. 17-134 -

17-134 : Authorize the Mayor to execute and agreement with ARS Real Estate to market 12 City Owned

Lots


RESULT: TABLED Next: 7/5/2017 12:00 PM

E. Resolution No. 17-135 -

Authorize an agreement for use of City Property for River Clay Fine Arts Festival

(Requested by Karen Smith, Planning Department)


MOVER: Kristi Hill, District 2



RESOLUTION

17-135

AUTHORIZE AN AGREEMENT FOR USE OF CITY PROPERTY FOR RIVER CLAY

FINE ARTS FESTIVAL

RESOLUTION NO. 17-135

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA

This agreement is executed the ___ day of June 2017, between the City of Decatur, a municipal

corporation of the State of Alabama, hereinafter referred to as City, and River Clay Fine Arts

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Festival, Inc., hereinafter referred to as Permittee.

City is the owner of that certain real property described in the attached Exhibit A and known as

City Hall (402 Lee St. NE). The Permittee would like to use this property - specifically, the City

Hall Campus (park-like area around city hall), tiled area around the City Hall Tower, and access

to interior bathrooms - to hold an annual juried fine arts festival. The River Clay Fine Arts

Festival will offer area residents as well as visitors from out of town the opportunity to view and

purchase art, enjoy entertainment and participate in art activities and demonstrations. The event

is expected to draw approximately 75 artists from around the Southeast and thousands of

attendees to Downtown Decatur. The event is currently scheduled to be held the 4th weekend in

September each year.

In 2017, festival volunteers will require limited access beginning at noon on Thursday,

September 21, 2017, to begin setup of the general festival layout. Participating artists and

vendors will setup on Friday, September 22, 2017 from 6:00 am to 3:00 pm with festival

volunteers onsite to assist. Actual festival activities will start Friday evening with a private

ticketed preview event for artists and arts patrons scheduled for 4:30 pm - 7:30 pm (or until

dark). As in years past, there will be alcohol served during the ticketed event. On Saturday,

September 23, 2017, final artist and vendor setup will begin at 6:00 am with the festival opening

to the public at 9:00 am and closing at 5:00 pm. On Sunday, September 24, 2016, the festival

opens to the public at 10:00 am and closes at 4:00 pm. Artist, vendor and festival breakdown

will begin at 4:00 pm and should be complete no later than 7:00 pm. Permittee will coordinate

security for times when festival volunteers are not on site. Every attempt will be made to avoid

any negative effect on parking during the normal work week and to minimize any effect over the

course of the weekend.

WHEREAS, the City supports the redevelopment of the city center and a move toward a

downtown arts based economy; and

WHEREAS, the City understands that River Clay Fine Arts Festival supports the goals of an arts

based economy and Downtown redevelopment; and

WHEREAS, the City understands that River Clay Fine Arts Festival will benefit the City and its

residents by drawing in a large number of artists and other visitors to our city center as well as

improving quality of life; and

WHEREAS, the Permittee agrees to maintain the property described in Exhibit A at no cost to

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the City while using it;

THEREFORE, the City agrees with Permittee as follows:

The City grants permission to the Permittee to use and control the use of the City property

described in Exhibit A, during the time specified above and subject to the following conditions:

1. The City property shall be maintained by Permittee in accordance with the guidelines and

instructions of the City.

2. The Permittee shall control the use of the city property subject to City Ordinances and

Regulations.

3. The City’s permission for the Permittee to use the City Property shall be for an initial term

beginning September 21, 2017 at noon and ending September 24 at midnight subject to the

conditions contained herein; with the understanding it can be extended by mutual consent.

4. The City can for cause terminate the permission granted herein if a public purpose requires

such termination. The City shall provide fifteen (15) days prior notice to the Permittee of

such termination.

5. The Permittee shall forthwith take the necessary steps to obtain addendums to any of its

policies of insurance designating the City as an additional insured as follows “City of

Decatur, Alabama, it officials, it employees, its servants, and its representatives’ in a form

and with coverage limits acceptable to the City; insuring the city and the public against any

liability, loss or damage that might result to any person or property as a result of the use of

the city property. The policies of insurance shall be maintained as long as the Permittee uses

the City property and failure to maintain the policies of insurance shall be grounds for

termination of the City’s permission.

6. Permittee shall hold City harmless from any liability resulting from the use of the city

property and further agrees to hold City harmless from any and all losses sustained by

Permittee with respect to any action, cause of action, damages, costs, loss of services,

expenses, compensation, judgment, execution, claim or demand of whatever nature,

including costs and attorney's fees, on account of or in any way arising out of

Permittee’s use of or presence on the subject property, whether or not contemplated at the

present.

7. Permittee, on behalf of its employees, servants, agents, representatives, customers, and

guests, does hereby release, acquit, and forever discharge City and its respective and/or

collective agents, servants, successors, assigns, and all other persons, departments,

officers, officials, and employees of the City of Decatur, Alabama, from any liability or

responsibility for damages, losses or injury of any kind, whether direct, indirect,

anticipated, or unforeseen, which may result from its and their use of the subject

property.

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8. This agreement shall be fully binding upon the parties, successors and assigns of the parties.

IN WITNESS WHEREOF

ATTEST: CITY OF DECATUR ALABAMA

_________________________ BY:______________________________

City Clerk Mayor

WITNESS: RIVER CLAY FINE ARTS FESTIVAL, INC.

___________________________ By: _____________________________

ITS _________________


IX. BOARD APPINTMENT:

A. Appoint Tom Counts to MUB - Term expiring 6/30/26





AYES: Ard, Hill, Bibbee, Kirby

ABSTAIN: Jackson

X. OTHER BUSINESS:

COUNCIL RE


Reschedule July 3, 2017 6:00PM meeting to July 5, 2017 at 6:00PM


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SECONDER: Charles Kirby, District 4


RESOLUTION

17-170

RESCHEDULE JULY 3, 2017 6:00PM MEETING TO JULY 5, 2017 AT 6:00PM

BE IT RESOLVED by the City Council of the City of Decatur, Alabama that the

regularly scheduled Council meeting of July 3, 3017 at 6:00 p.m. is hereby

rescheduled to July 5, 2017 at 6:00 p.m. in that the Council anticipates not having a quorum present on July 3, 2017..

Adopted this 19th day of June, 2017.


B. Motion: Go into Executive Session to discuss public safety.

Assistant City Attorney Chip Alexander cited the Code of Alabama, 1975 Section 36-

25A-7 and the reason for the executive session is item number (4)

(4) To discuss security plans, procedures, assessments, measures, or systems, or the

security or safety of persons, structures, facilities, or other infrastructures, including,

without limitation, information concerning critical infrastructure, as defined by federal

law, and critical energy infrastructure information, as defined by federal law, the public

disclosures of which could reasonably be expected to be detrimental to public safety or

welfare. Provided, however, that when the discussion involves critical infrastructure or

critical energy infrastructure information, the owners and operators of such infrastructure

shall be given notice and an opportunity to attend the session. Council President Ard announced the meeting will not be reconvening and at the

conclusion of the executive session the meeting will then be adjourned.





XI. ADJOURNMENT:

.

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SUMMARY ● JULY 5, 2017

Council Chambers Regular Meeting 6:00 PM

402 LEE STREET

DECATUR, AL 35601



Council President Ard called the meeting to order at 6:00PM.

II. INVOCATION:

Fire Chief Grande provided the invocation.

III. PLEDGE OF ALLEGIANCE:

Fire Chief Grande led the Pledge of Allegiance.


Attendee Name Title Status Arrived

Chuck Ard Council President Present

Billy Jackson District 1 Present

Kristi Hill District 2 Present

Paige Bibbee District 3 Present

Charles Kirby District 4 Present

V. APPROVAL OF MINUTES:

A. May 8, 2017 - 6:00PM Work Session


RESULT: ACCEPTED [UNANIMOUS]




B. City Council - Regular Meeting - May 15, 2017 10:00 AM

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VI. WEED ABATEMENTS - ASSESS $300 AGAINST THE FOLLOWING:

DISTRICT 1:


2017 8th St. SW - for cost of abatement of nuisance

(Requested by David Lee, Community Development)




AYES: Ard, Hill, Bibbee

NAYS: Jackson, Kirby

RESOLUTION

17-146

2017 8TH ST. SW - FOR COST OF ABATEMENT OF NUISANCE

RESOLUTION NO: ___________________

WHEREAS, the Community Development Department for the City of Decatur, Alabama, has given notice to Kruse Capital, LLC as the person or persons last assessed for ad valorem taxes for the property described as: Westmead Subdivision, Addition 3, Lot 4, more commonly known as 2017 8th St. SW , Decatur, Alabama, for the property being in violation of Act 95-500 of the Alabama Legislature by reason of overgrown grass and weed nuisance; and

WHEREAS, the Community Development Department for the City of Decatur, Alabama, was unable to cause the owner of said property to abate the violation; and

WHEREAS, the Community Development Department for the City of Decatur, Alabama did, after soliciting bids, cause the violation to be abated by a licensed contractor; and

WHEREAS, the costs for the abatement are as follows:

Contractor Cost $100.00 Administrative Fee $200.00

Total Cost $300.00

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Decatur, Alabama, as follows:

Section 1. The above referenced property shall be assessed, for overgrown grass and weed violations, in the amount of $300.00, and the amount shall constitute a special assessment

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against the land and a lien against the property.

Section 2. The City Clerk shall cause a certified copy of this resolution to be recorded in the Office of the Probate Judge of Morgan County, and shall forward a copy to the Morgan County Revenue Commissioner so that the amount of the lien shall be added to the ad valorem tax bill for the property.

ADOPTED this the ________ day of ______________, ______.

Enacted and approved this 5th day of July, 2017, at Decatur


421 12th Ave. SW - for cost of abatement of nuisance







RESOLUTION

17-147

421 12TH AVE. SW - FOR COST OF ABATEMENT OF NUISANCE

RESOLUTION NO: ___________________

WHEREAS, the Community Development Department for the City of Decatur, Alabama, has given notice to Jeffrey Johnson and Kylie L. Johnson as the person or persons last assessed for

ad valorem taxes for the property described as: Decatur Mineral and Land Company, Lot 23,

Block 1, more commonly known as 421 12th Ave. SW , Decatur, Alabama, for the property

being in violation of Act 95-500 of the Alabama Legislature by reason of overgrown grass and

weed nuisance; and





Total Cost $300.00


Section 1. The above referenced property shall be assessed, for overgrown grass and weed

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violations, in the amount of $300.00, and the amount shall constitute a special assessment against the land and a lien against the property.












RESOLUTION

17-148


RESOLUTION NO: ___________________

WHEREAS, the Community Development Department for the City of Decatur, Alabama, has given notice to John Brewer as the person or persons last assessed for ad valorem taxes for the property described as: Decatur Land Improvement and Furnace Company Subdivision #2, Lot 21, Block 26, more commonly known as 422 7th Ave. SW , Decatur, Alabama, for the property being in violation of Act 95-500 of the Alabama Legislature by reason of overgrown grass and weed nuisance; and





Total Cost $300.00


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Section 1. The above referenced property shall be assessed, for overgrown grass and weed violations, in the amount of $300.00, and the amount shall constitute a special assessment against the land and a lien against the property.












RESOLUTION

17-149


RESOLUTION NO: ___________________

WHEREAS, the Community Development Department for the City of Decatur, Alabama, has given notice to PNC Mortgage a division of PNC Bank, National Association as the person or persons last assessed for ad valorem taxes for the property described as: Decatur Land Improvement and Furnace Company, Addition # 2, Lot 15, Block 45, more commonly known as 616 6th Ave. SW , Decatur, Alabama, for the property being in violation of Act 95-500 of the Alabama Legislature by reason of overgrown grass and weed nuisance; and





Total Cost $300.00


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711 W. Moulton St. SW -for cost of abatement of nuisance







RESOLUTION

17-150

711 W. MOULTON ST. SW -FOR COST OF ABATEMENT OF NUISANCE

RESOLUTION NO: ___________________

WHEREAS, the Community Development Department for the City of Decatur, Alabama, has given notice to Mary Louise Wells c/o Mary L. Wells as the person or persons last assessed for ad valorem taxes for the property described as: Little John Addition Lot 1 Block 2 West 1/2 Lot 2, more commonly known as 711 W. Moulton St. SW , Decatur, Alabama, for the property being in violation of Act 95-500 of the Alabama Legislature by reason of overgrown grass and weed nuisance; and





Total Cost $300.00


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F. Resolution No. 17-151 -

723 Sykes St. NW for cost of abatement of nuisance







RESOLUTION

17-151

723 SYKES ST. NW FOR COST OF ABATEMENT OF NUISANCE

RESOLUTION NO: ___________________

WHEREAS, the Community Development Department for the City of Decatur, Alabama, has given notice to Ditech Financial, LLC as the person or persons last assessed for ad valorem taxes for the property described as: SO 20' OF LOT 6, ALL OF LOTS 7 & 8, AND N 10' OF LOT 9, BLK 8, LAMPKIN AND THOMASON'S ADDIT ION #2, more commonly known as 723 Sykes St. NW , Decatur, Alabama, for the property being in violation of Act 95-500 of the Alabama Legislature by reason of overgrown grass and weed nuisance; and





Total Cost $300.00


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G. Resolution No. 17-152 -

1006 6th Ave. SW for cost of abatement of nuisance







RESOLUTION

17-152

1006 6TH AVE. SW FOR COST OF ABATEMENT OF NUISANCE

RESOLUTION NO: ___________________

WHEREAS, the Community Development Department for the City of Decatur, Alabama, has given notice to T&J Enterprises, LLC c/o Jeffrey Ellis as the person or persons last assessed for ad valorem taxes for the property described as: Western Gardens Subdivision Lot 16 Block 4, more commonly known as 1006 6th Ave. SW , Decatur, Alabama, for the property being in violation of Act 95-500 of the Alabama Legislature by reason of overgrown grass and weed nuisance; and





Total Cost $300.00


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H. Resolution No. 17-153 -

1103 2nd St. SW for cost of abatement of nuisance







RESOLUTION

17-153

1103 2ND ST. SW FOR COST OF ABATEMENT OF NUISANCE

RESOLUTION NO: ___________________

WHEREAS, the Community Development Department for the City of Decatur, Alabama, has given notice to Apostolic Church of God, Inc. as the person or persons last assessed for ad valorem taxes for the property described as: Beginning at a point on the south side of Second

Street South, which is 785.45 feet west of the west line of Ninth Avenue West, and running

thence West along the south side of Second Street South 105.45 feet, thence south at right angles

with said Second Street 1032 feet, thence east 212.5 feet, thence north at right angles with

Second Street 829.2 feet, thence west parallel with Second Street 105.45 feet, thence north 206.8

feet to the south side of Second Street to the point of beginning, more commonly known as 1103

2nd St. SW , Decatur, Alabama, for the property being in violation of Act 95-500 of the Alabama

Legislature by reason of overgrown grass and weed nuisance; and




Contractor Cost $100.00

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Administrative Fee $200.00

Total Cost $300.00






I. Resolution No. 17-154 -

1408 Phillips Ave. SW for cost of abatement of nuisance







RESOLUTION

17-154

1408 PHILLIPS AVE. SW FOR COST OF ABATEMENT OF NUISANCE

RESOLUTION NO: ___________________

WHEREAS, the Community Development Department for the City of Decatur, Alabama, has given notice to Willie B. Sears, Jr as the person or persons last assessed for ad valorem taxes for the property described as: Brookhaven Subdivision Addition #1 Lot 4 Block 15, more commonly known as 1408 Phillips Ave. SW , Decatur, Alabama, for the property being in violation of Act 95-500 of the Alabama Legislature by reason of overgrown grass and weed nuisance; and




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Total Cost $300.00






DISTRICT 2:

J. Resolution No. 17-155 -

1115 7th Ave. SE for cost of abatement of nuisance






NAYS: Jackson

RESOLUTION

17-155

1115 7TH AVE. SE FOR COST OF ABATEMENT OF NUISANCE

RESOLUTION NO: ___________________

WHEREAS, the Community Development Department for the City of Decatur, Alabama, has given notice to WLP, LLC c/o Bill Prince as the person or persons last assessed for ad valorem taxes for the property described as: Decatur Land Improvement & Furnace Company Addition #4 Lot 16 Block 81, more commonly known as 1115 7th Ave. SE , Decatur, Alabama, for the property being in violation of Act 95-500 of the Alabama Legislature by reason of overgrown grass and weed nuisance; and


WHEREAS, the Community Development Department for the City of Decatur, Alabama did,

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after soliciting bids, cause the violation to be abated by a licensed contractor; and



Total Cost $300.00






K. Resolution No. 17-156 -

1401 8th Ave. SE - for cost of abatement of nuisance



MOVER: Kristi Hill, District 2



NAYS: Jackson

RESOLUTION

17-156

1401 8TH AVE. SE - FOR COST OF ABATEMENT OF NUISANCE

RESOLUTION NO: ___________________

WHEREAS, the Community Development Department for the City of Decatur, Alabama, has given notice to Jonathan Hurd and Maria Hurd as the person or persons last assessed for ad

valorem taxes for the property described as: Deecatur Land Improvement & Furnace Company

Addition #4 Lot 2 Block 141, more commonly known as 1401 8th Ave. SE , Decatur, Alabama,

for the property being in violation of Act 95-500 of the Alabama Legislature by reason of

overgrown grass and weed nuisance; and


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Total Cost $300.00






DISTRICT 3

L. Resolution No. 17-157 -

2214 Harrison St. SE - for cost of abatement of nuisance






NAYS: Jackson

RESOLUTION

17-157

2214 HARRISON ST. SE - FOR COST OF ABATEMENT OF NUISANCE

RESOLUTION NO: ___________________

WHEREAS, the Community Development Department for the City of Decatur, Alabama, has given notice to Leamon T. Hardiman and Martha V. Hardiman as the person or persons last

assessed for ad valorem taxes for the property described as: Elliot Subdivision Lot 2, more

commonly known as 2214 Harrison St. SE, Decatur, Alabama, for the property being in violation

of Act 95-500 of the Alabama Legislature by reason of overgrown grass and weed nuisance; and

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Total Cost $300.00






DISTRICT 4

M. Resolution No. 17-158 -

417 Briarwood Dr. SW - for cost of abatement of nuisance






NAYS: Jackson

RESOLUTION

17-158

417 BRIARWOOD DR. SW - FOR COST OF ABATEMENT OF NUISANCE

RESOLUTION NO: ___________________

WHEREAS, the Community Development Department for the City of Decatur, Alabama, has given notice to William D. Mitchell and Lisa C. Mitchell as the person or persons last assessed

for ad valorem taxes for the property described as: Lulindo Subdivision addition #2 Lot 20, more

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commonly known as 417 Briarwood Dr. SW , Decatur, Alabama, for the property being in violation of Act 95-500 of the Alabama Legislature by reason of overgrown grass and weed nuisance; and





Total Cost $300.00






N. Resolution No. 17-159 -

2330 State Ave. SW - for cost of abatement of nuisance






NAYS: Jackson

RESOLUTION

17-159

2330 STATE AVE. SW - FOR COST OF ABATEMENT OF NUISANCE

RESOLUTION NO: ___________________

WHEREAS, the Community Development Department for the City of Decatur, Alabama, has given notice to Roby C. Geno as the person or persons last assessed for ad valorem taxes for the

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property described as: Railroad Association Subdivision Addition Lot 7 Block 9, more commonly known as 2330 State Ave. SW , Decatur, Alabama, for the property being in violation of Act 95-500 of the Alabama Legislature by reason of overgrown grass and weed nuisance; and





Total Cost $300.00






O. Resolution No. 17-160 -

924 Cedar St. SW - for cost of abatement of nuisance






NAYS: Jackson

RESOLUTION

17-160

924 CEDAR ST. SW - FOR COST OF ABATEMENT OF NUISANCE

RESOLUTION NO: ___________________

WHEREAS, the Community Development Department for the City of Decatur, Alabama, has

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given notice to Heirs of Truman E. Eddy and Evelee Eddy c/o Brenda Gail Best , Ricky Nelson

Eddy as the person or persons last assessed for ad valorem taxes for the property described as:

Beginning 575' east of west line southeast 1/4 of northeast 1/4 of section 36 and south line of Cedar street southwest then east 100', more commonly known as 924 Cedar St. SW , Decatur, Alabama, for the property being in violation of Act 95-500 of the Alabama Legislature by reason of overgrown grass and weed nuisance; and





Total Cost $300.00






VII. SET PUBLIC HEARING

A. Ordinance No. 17-4296 -

Rezoning 1310-17 - Country Club Road to be held on August 7, 2017 at 6:00PM


RESULT: SET FOR PUBLIC HEARING Next: 8/7/2017 6:00 PM

VIII. PUBLIC HEARINGS:

A. Ordinance No. 17-4295 -

Rezoning Request 1309-17- a tract of land containing .43 acres more or less and is located south of

Kennilworth Road SW on Pineview Drive SW. (First Reading 6/5/17)

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ORDINANCE

17-4295

REZONING REQUEST 1309-17- A TRACT OF LAND CONTAINING .43 ACRES

MORE OR LESS AND IS LOCATED SOUTH OF KENNILWORTH ROAD SW ON

PINEVIEW DRIVE SW. (FIRST READING 6/5/17)

ORDINANCE NO. 17-4295

BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA

Section 1. That the district boundaries of the City of Decatur Official Zoning Map, heretofore adopted by

Section 27-1, Code of Decatur, Alabama, 1956, now Section 25-1, Code of Decatur, Alabama, as

thereafter amended, are further amended, changed and modified as follows: Rezoning Request No. 1309-17

The property being considered for rezoning is a tract of land containing .43 acres more or less and is located south of Kennilworth Road SW on Pineview Drive SW. Lot 5, Block 7, Replat of Town & Country Subdivision, Decatur, Alabama, for Bama Homes, Inc. as shown by map or plat of said replat, on file and of record in Map Book 5 at Page 38 in the Office of the Judge of Probate of Morgan County, Alabama, situated, lying and being in the City of Decatur, Morgan County, Alabama, which area is now shown and classified on said map as being in a R-2, Single-Family Residential District, and shall be shown as a R-5, Single-Family Patio Home Residential District, subject to all rules, regulations and requirements therefore set forth in Section 25-10.3, Code of Decatur Alabama, and other provisions applicable therefore.

Section 2. This Ordinance shall take effect and be in force from and after the date of its adoption and

publication as required by law.

ADOPTED this the 5th day of July, 2017.

Authenticated:

_______________________________

Stacy Gilley

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APPROVED this the ____ day of July, 2017.

____________________________ Tab Bowling, Mayor



17-100 : Authorize the demolition of an unsafe structure at 419 14th Avenue NW after 60 days to allow

Mr. Cooper to remove his personal belongings (Public Hearing set on June 5, 2017)


Council President Ard opened the public hearing for comments from the public.

Mr. Jackie Cooper, owner of the home and currently resides in Somerville Manor was

against having his home torn down.

Council Member Jackson explained that he had spoken with Mr. Coopers daughter

and she wanted Mr. Cooper to have the 60 days to remove whatever personal

belongings were in the home. Council Member Jackson asked Mr. Cooper if this is

what he understood and was okay with the 60 days to remove his belongings. Mr.

Cooper acknowledged he understood.

Having no further comments Council President Ard closed the public hearing and


RESULT: ADOPTED AS AMENDED [UNANIMOUS]




RESOLUTION

17-100

AUTHORIZE THE DEMOLITION OF AN UNSAFE STRUCTURE AT 419 14TH

AVENUE NW (PUBLIC HEARING SET ON JUNE 5, 2017


WHEREAS, the City Council, of the City of Decatur Alabama, finds and determines after a public

hearing that the structure(s) on the below described lot(s) is in violation of the International Property

Maintenance Code, as adopted by the City of Decatur; and

WHEREAS, said violations constitute a public nuisance; and

WHEREAS, said structure(s) is unsafe and said unsafe conditions should be removed to protect

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the public health and welfare of the citizens of Decatur; and

WHEREAS, the owner(s) of record has been notified of said unsafe conditions in accordance with

the International Property Maintenance Code, as adopted and amended by the City of Decatur; and

WHEREAS, the owner(s) of record has been given the opportunity to abate said unsafe

conditions and eliminate this public nuisance, yet has failed to do so;

THEREFORE, BE IT RESOLVED by the City Council of the City of Decatur, in the State of

Alabama, that the Mayor, Tab Bowling, is hereby authorized to abate said code violation(s) on the below

described lot at City expense and the costs of such abatement shall constitute a lien on the property and

shall be collected in a manner provided by law, and the Mayor is hereby authorized and directed to award

any contract required for such abatement.

Said lot is described as follows

Legal Description: Westlawn Subdivision Re-Plat of Blocks 4,5,6, and Part of 3 Lot 9,

Block 5

More commonly known as: 419 14th Avenue NW

Adopted this __________ day of __________________________ 2017


IX. RESOLUTIONS:


Approve MUB Expenditure of $1,390,830 for Baker's Creek Connector Sanitary Sewer Force Main

(Requested by Janice Armor, Municipal Utilities Board)





RESOLUTION

17-161

APPROVE MUB EXPENDITURE OF $1,390,830 FOR BAKER'S CREEK CONNECTOR

SANITARY SEWER FORCE MAIN

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RESOLUTION

BE IT RESOLVED by the City Council of the City of Decatur in the State of Alabama

that in accordance with the request of the Municipal Utilities Board of Decatur, Morgan County,

Alabama by letter dated June 21, 2017, a copy of which shall be recorded in the minutes of this

meeting, that the City Council does hereby consent to and approve of the following estimated

expenditure by the Board of $1,390,830 for Baker’s Creek Connector Sanitary Sewer Force

Main.

CERTIFICATE

I, Stacy Gilley, City Clerk of the City of Decatur, Alabama hereby certify that the above

and foregoing is a true and correct copy of a resolution adopted by the City Council of the City

of Decatur at a regular meeting of the same held on _______________, 2017, as the same

appears of record in the minutes of said meeting in my custody and control.

IN WITNESS WHEREOF, I have hereunto set my hand as City Clerk of the City of

Decatur and affixed the seal of the City of Decatur to the certificate on this ________ day of

_____________, 2017.

______________________________

Stacy Gilley

City Clerk



Request for 180 day extension by Verizon for a Special Use Permit previously granted to modify existing

equipment at 2625 Centron Avenue SW


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RESOLUTION

17-162

REQUEST FOR 180 DAY EXTENSION BY VERIZON FOR A SPECIAL USE PERMIT

PREVIOUSLY GRANTED TO MODIFY EXISTING EQUIPMENT AT 2625 CENTRON

AVENUE SW

RESOLUTION NO. 17-

WHEREAS, Resolution 16-135 for a Special Use Permit for Verizon to modify their equipment on

the existing wireless telecommunications facility located at 2625 Centron Avenue SW, Decatur, AL, was

approved by the City Council of the City of Decatur on the 6th day of June 2016, and;

WHEREAS, Verizon has requested a 180-day extension of Resolution 16-135 for the modification

of their equipment on the existing facility located at 2625 Centron Avenue SW in the City of Decatur, and;

WHEREAS, Verizon has complied with City’s Ordinance No. 99-3536A and has demonstrated the

need for a wireless facility to consistently deliver reliable services in the identified area, and;

WHEREAS, both the City and Verizon customers in Decatur will benefit from improved service;

and,

WHEREAS, the City’s consultant, The Center for Municipal Solutions (CMS), recommends the

granting the extension of the Special Use Permit for this modification of equipment on the existing tower

located at 2625 Centron Avenue SW, which consists of a 162’ monopole tower;

THEREFORE, BE IT RESOLVED by the City Council of the City of Decatur, Alabama that

Verizon is hereby granted the extension of the Special Use Permit to modify equipment on the exiting

monopole tower located at 2625 Centron Avenue SW. As recommended by CMS, the Special Use Permit

is subject to compliance with the following condition prior to the issuance of said permit and/or a

Certificate of Completion:

1. To prevent warehousing of permits or authorizations and to assure the best service to the City’s residents as expeditiously as possible, the facility must be built, activated and be providing service no later than one hundred eighty (180) days after the issuance of the Special Use Permit or other applicable authorization, subject to commonly accepted force majeure exceptions acceptable to the City. Verizon may petition the City of an extension of this for good cause shown, but the decision whether or not to grant the extension shall exclusively be the prerogative of the City.

2. Verizon must provide contractor information with construction schedule to City and to CMS prior to issuance of the Building Permit.

3. At the completion of construction, the Applicant must notify the City’s consultant and provide proof that all inspections have been satisfactorily completed and the project is ready for a final on-site inspection. Upon passing the final inspection, a recommendation to issue a Certificate of Occupancy shall be made.

4. Verizon shall not be permitted to provide service commercially until the Certificate of Occupancy or its functional equivalent is issued or risk forfeiting its Permit.

5. The Certificate of Occupancy shall not be issued until all fees and costs associated with this Permit, including inspections, have been paid.

ADOPTED this 5th day of July 2017.

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Tyler Payroll Conversion Agreement Amendment






RESOLUTION

17-163

TYLER PAYROLL CONVERSION AGREEMENT AMENDMENT

BE IT RESOLVED by the City Council of the City of Decatur, Alabama that the Mayor is

authorized on behalf of the City to execute the attached Amendment to the Payroll Conversion

Agreement with Tyler Technologies, Inc.

ADOPTED this 3rd day of July, 2017.



Approve funding for an updated feasibility study by SFA regarding an economic development project





AYES: Ard, Jackson, Hill

NAYS: Bibbee, Kirby

RESOLUTION

17-164

APPROVE FUNDING FOR AN UPDATED FEASIBILITY STUDY BY SFA REGARDING

AN ECONOMIC DEVELOPMENT PROJECT


authorized on behalf of the City to accept and execute the necessary documents to secure an

updated feasibility study for an economic development project outlined in the attached

proposal from Sports Facilities Advisory (SFA) for a cost of $16,500 to be funded from Fund

001-74940 which was established to provide for and foster economic development projects.

Said Expenditure serves a public purpose.

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ADOPTED this 5th day of July, 2017.


Motion: Table Resolution No.17-164 - Approve funding for an updated feasibility

study by SFA regarding an economic development project until a CFO is hired

RESULT: DEFEATED [2 TO 3]



AYES: Bibbee, Kirby

NAYS: Ard, Jackson, Hill


Strategic Alliance Memorandum with SBA Revised






RESOLUTION

17-165

STRATEGIC ALLIANCE MEMORANDUM WITH SBA REVISED


authorized on behalf of the City to execute the attached Revised Strategic Alliance

Memorandum with the United States Small Business Administration to foster additional

economic development in Decatur.



F. Resolution No. 17-166 -

Personnel Board FY2017 Budget Adjustments


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RESOLUTION

17-166

PERSONNEL BOARD FY2017 BUDGET ADJUSTMENTS


that the Personnel Board (025) budget heretofore adopted is hereby amended by

the following changes:

Increase: 025-019-61-000-53044 (Contract Services) by $177,675;

Funding Source: Fund 025 Reserve Funds

Said budget, as amended, shall otherwise remain as previously adopted for the

fiscal year which began October 1, 2017.



G. Resolution No. 17-167 -

Agreement with Condrey and Associates for Professional Services regarding a Personnel Classification and

Compensation Study






NAYS: Jackson

RESOLUTION

17-167

AGREEMENT WITH CONDREY AND ASSOCIATES FOR PROFESSIONAL SERVICES

REGARDING A PERSONNEL CLASSIFICATION AND COMPENSATION STUDY

BE IT RESOLVED by the City Council of the City of Decatur, Alabama that the Mayor

is authorized to execute on behalf of the City the attached agreement with Condrey and

Associates, Inc. for professional personnel classification and compensation study services in

follow-up to FY2016 preliminary salary study and outcomes. The funding source for the

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fixed $62,500 fee is Personnel Board reserve account. The project manager is Richelle

Sandlin, HR Director.

Adopted this 5th day of July 2017


H. Resolution No. 17-168 -

Approve the Creation of Parks Maintenance Associate II Position






RESOLUTION

17-168

APPROVE THE CREATION OF PARKS MAINTENANCE ASSOCIATE II POSITION

BE IT RESOLVED by the City Council of the City of Decatur, Alabama that

upon the recommendation of the Personnel Board that the classified service position

of Parks Maintenance Associate II is hereby established in salary range 22; and

accordingly the attached job description is hereby adopted.



I. Resolution No. 17-169 -

2017 CDBG Action Plan Approval






RESOLUTION

17-169

2017 CDBG ACTION PLAN APPROVAL

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Whereas, the City of Decatur has been made eligible to receive Entitlement Funds from the U. S. Department of Housing and Urban Development (HUD) under the Housing and Community Development Act of 1974, as amended, and

Whereas, the City of Decatur has the legal authority to apply for and use Grant Funds made available under said Act, and

Whereas, the City of Decatur has followed HUD regulations as well as requirements of the Act in informing citizens of Decatur of it intentions in relation to Grant Funds and has met all Citizen Participation Requirement.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Decatur, Alabama as follows:

SECTION 1. That the City of Decatur, Alabama, make application to the U. S. Department of Housing and Urban Development for FY-2016 Entitlement Community Development Block Grant funds in the amount of $416,508 for activities outlined in the City of Decatur, Alabama, 2015-2020 Consolidated Plan, and 2017 Action Plan, attached hereto.

SECTION 2. That the City of Decatur, Alabama approves the 2017 Action Plan attached hereto.

SECTION 3. That Tab Bowling, in his capacity as Mayor, is hereby authorized and directed to act as the official representative of the City of Decatur in submitting said 2017 Action Plan, and all included Certifications, and to provide additional information as may be required.

SECTION 4. That Tab Bowling, in his capacity as Mayor, shall take any such other actions as may be requested or required in the implementation of this Grant Program.

PASS, ADOPTED, AND APPROVED THIS ____ DAY OF ______________ 2017


J. Resolution No. 17-134 -

Authorize the Mayor to execute an agreement with ARS Real Estate to market 12 City Owned Lots


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RESOLUTION

17-134

AUTHORIZE THE MAYOR TO EXECUTE AN AGREEMENT WITH ARS REAL ESTATE

TO MARKET 12 CITY OWNED LOTS

BE IT RESOLVED by the City Council of the City of Decatur, in the State of

Alabama, that Mayor Tab Bowling be authorized to enter into an agreement

with ARS Real Estate to market the attached properties with the understanding

that a 6% sales commission will be assessed at the sale closing.


K. Resolution No. 17-171 -

Approve Funding increase for Extending Center Hours at Fort Decatur and Aquadome ending August 8,

2017

(Requested by Tab Bowling, Mayor's Office)




AYES: Ard, Jackson, Hill

NAYS: Bibbee, Kirby

RESOLUTION

17-171

APPROVE FUNDING INCREASE FOR EXTENDING CENTER HOURS AT FORT

DECATUR AND AQUADOME ENDING AUGUST 8, 2017

BE IT RESOLVED by the City Council of the City of Decatur, Alabama that the request of

Mayor Bowling to increase the Parks and Recreation budget to fund additional recreation

center hours at Fort Decatur and the Aquadome is hereby approved, and the Parks and

Recreation Director is authorized on behalf of the City to take the necessary steps to extend the

recreation centers hours for the summer break which will end August 8. 2017; with the

understanding that the Parks and Recreation Department Budget 001-042-32--000-51005

will be increased by the sum of $3200 to fund the costs of the additional hours.



L. Resolution No. 17-172 -

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17-172 : Approve Mid-Year budget adjustments as amended increasing Line item No. 32 (TRAFFIC

SIGNAL UPDATES 6TH AV & BELTLINE) to $40,000


Council reviewed certain mid-year budget items individually as follows:

Line Item No. 63 Salaries and Benefits in the amount of $452,700 for all

departments for the 1.5% COLA.

Motion: Kirby

Second:Bibbee

Yeas: Ard, Bibbee, Hill and Kirby

Nays: Jackson

Line Item No. 57 One Voice One Vision in the amount of $10,000 Chamber of

Commerce.

Motion: Bibbee

Second:Hill

Yeas: Ard, Bibbee,and Hill

Nays: Jackson, Kirby

Line Item No. 68 Salaries and Benefits in the amount of $19,831 (Point Mallard

Fund) and Line Item No. 69 Salaries and Benefits in the amount of $7,230 (Landfill

Fund) for the 1.5% COLA..

Motion:Hill

Second:Kirby

Yeas: Ard, Bibbee, Hill and Kirby

Nays: Jackson





RESOLUTION

17-172

APPROVE MID-YEAR BUDGET ADJUSTMENTS

BE IT RESOLVED by the City Council of the City of Decatur, Alabama that

Mayor Bowling having presented proposed mid-year budget adjustments and based

on the review of those adjustments, the City Council does hereby approve the mid-

year budget adjustments as outlined on the attached sheet.

Adopted this 5th day of July 2017


X. ADJOURNMENT:

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Having no further business Council Member Bibbee motioned to adjourn. Seconded by

Council Member Hill.

The meeting adjourned at 7:10PM

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City Council Revenue Department 402 Lee St. Sal Jasso, Decatur, AL 35601 Meeting: 07/17/17 10:00 AM

RESOLUTION 17-173 DOC ID: 3285 A

Updated: 7/7/2017 9:10 PM by Stacy Gilley A Page 1

Request for Retail Beer & Wine Off-Premise Liquor License for Spring Ave Food Mart Inc. located at 2719 Spring Ave.

<< BACKGROUND INFO HERE >>

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Resolution 17-173 Meeting of July 17, 2017


Resolution No. 17-173 Request for Retail Beer & Wine Off-Premise Liquor License for Spring Ave

Food Mart Inc. located at 2719 Spring Ave.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that the application for an alcoholic Beverage License for Retail Beer and Wine Off-Premise by Spring Ave Food Mart Inc. at 2719 Spring Avenue is hereby approved, subject to the approval of Building, Fire, Police, Health and Revenue Departments.


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RESOLUTION 17-174 DOC ID: 3284


Request for Special Event Retail Liquor License by Ingalls Entertainment, Inc for River Clay Festival to be held on

September 22, 2017 at 133 2nd Ave N.E.


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Resolution No. 17-174 Request for Special Event Retail Liquor License by Ingalls Entertainment,

Inc for River Clay Festival to be held on September 22, 2017 at 133 2nd Ave N.E.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that the application for an alcoholic beverage license for Special Event Retail Liquor for September 22, 2017 by Ingalls Entertainment Inc. for River Clay Festival at 133 2nd Ave NE. is hereby approved, subject to the approval of Building, fire, Police, Health and Revenue Departments. Adopted this 17th day of July 2017

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Request for a Special Event Retail Liquor License by Ingalls Entertainment, Inc for the River Clay Festival to be held on

September 22, 2017 at 402 Lee Street NE


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Resolution No. 17-175 Request for a Special Event Retail Liquor License by Ingalls Entertainment, Inc for the River Clay Festival to be held on September 22, 2017 at 402 Lee

Street NE

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that the application for alcoholic beverage license for Special Event Retail Liquor for September 22, 2017 by Ingalls Entertainment for River Clay Festival at 402 Lee St. NE. is hereby approved, subject to the approval of Building, Fire, Police, Health and Revenue Departments. Adopted this 17th day of July 2017.

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Request from Verizon to modify equipment on existing tower located at 201 Vine Street NW


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Resolution No. 17-176 Request from Verizon to modify equipment on existing tower located at 201

Vine Street NW

RESOLUTION NO. __________

WHEREAS, Verizon has requested to modify their equipment on the existing wireless

telecommunications facility located at 201 Vine Street NW, Decatur, AL, to provide enhanced wireless

services essentially within the corporate limits and police jurisdiction of the City of Decatur, and;

WHEREAS, Verizon has complied with City’s Ordinance No. 99-3536A and has demonstrated the

need for a wireless facility to consistently deliver reliable services in the identified area, and;

WHEREAS, both the City and Verizon customers in the City of Decatur will benefit from improved

service; and,

WHEREAS, the City’s consultant, The Center for Municipal Solutions (CMS), recommends the

granting of a Special Use Permit for this modification of Verizon’s equipment on the existing tower located

at 201 Vine Street NW, which consists of a 300’ self-support tower;

THEREFORE, BE IT RESOLVED by the City Council of the City of Decatur, Alabama that

Verizon is hereby granted a Special Use Permit to modify equipment on the exiting self-support tower

located at 201 Vine Street NW, Decatur, Alabama.

As recommended by CMS, the Special Permit is subject to compliance with the following condition priorto

the issuance of said permit and/or a Certificate of Completion:

1. Prior to the issuance of the Building Permit, Verizon or the tower owner must submit for review and approval by the City, an remediation report for the safety items noted as deficient on the submitted ANSI/TIA-222-G Annex J: Conditions and Maintenance Assessment dated January 4, 2017.

2. To prevent warehousing of permits or authorizations and to assure the best service to the City’s residents as expeditiously as possible, the facility must be built, activated and be providing service no later than one hundred eighty (180) days after the issuance of the Special Use Permit or other applicable authorization, subject to commonly accepted force majeure exceptions acceptable to the City. Verizon may petition the City for an extension of this for good cause shown, but the decision whether or not to grant the extension shall exclusively be the prerogative of the City.

3. Verizon must provide contractor information with construction schedule to City and to CMS prior to issuance of the Building Permit.

4. At the completion of construction, the Applicant must notify the City’s consultant and provide proof that all inspections have been satisfactorily completed and the project is ready for a final on-site inspection. Upon passing the final inspection, a recommendation to issue a Certificate of Occupancy shall be made.

5. Verizon shall not be permitted to actually provide service commercially until the Certificate of Occupancy or its functional equivalent is issued or risk forfeiting its Permit.

6. The Certificate of Occupancy shall not be issued until all fees and costs associated with this Permit, including inspections, have been paid.


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City Council Legal Department 402 Lee St. Herman Marks, City Attorney Decatur, AL 35601 Meeting: 07/17/17 10:00 AM



Authorize the Mayor to execute an agreement with ALDOT for Funding of Resurfacing of Various Streets


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Resolution No. 17-177 Authorize the Mayor to execute an agreement with ALDOT for Funding of

Resurfacing of Various Streets

RESOLUTION NUMBER

BE IT RESOLVED, by the City Council of the City of Decatur, Alabama as follows:

I. That the City enters into an Agreement with the State of Alabama, acting by

and Alabama Department of Transportation for:

Preliminary engineering, right-of-way acquisition, and construction program

for Project ST-052-999-010, Project Reference Number 100067046 for

resurfacing various streets in the City of Decatur, Alabama; which Agreement

is before this Council.

2. That the Agreement be executed in the name of the City, by its Mayor, for and

on its behalf.

3. That the Agreement be attested by the City Clerk and the seal of the City

affixed thereto.

BE IT FURTHER RESOLVED, that upon the completion of the execution of the

Agreement by all parties, that a copy of such Agreement be kept on file by the City Clerk.

Passed, adopted and approved this day of ____________________ , 20

ATTESTED:

City Clerk Mayor

I, the undersigned qualified and acting clerk of the City of Decatur, Alabama, do hereby

certify that the above and foregoing is a true copy of a resolution passed and adopted by the

City Council of the City named therein, at a regular meeting of such Council held on the

________________________ day of , 20 , and that such resolution is on file in the

City Clerk's

office.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of

the City on this _____ day of _____________________ , 20 .

City Clerk

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Attachment: ALDOT Various Streets Resurfacing Agreement (17-177 : Authorize the Mayor to execute an

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City Council Community Development 402 Lee St. Allen Stover, Decatur, AL 35601 Meeting: 07/17/17 10:00 AM



Authorize the Mayor to execute an agreement with Decatur Utilities to paint light poles along 2nd Ave.


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Resolution No. 17-178 Authorize the Mayor to execute an agreement with Decatur Utilities to paint

light poles along 2nd Ave.

BE IT RESOLVED by the City Council of the City of Decatur, in the State of

Alabama, that Mayor Tab Bowling is authorized to sign the attached Aid to

construction agreement to paint 28 steel street light poles on 2nd Ave from Lee

Street NE to Gordon Drive. The $24,000.00 will be part of the $100,000.00 pledged

by Daikin America. Daikin will also provide the paint needed to complete this

project.

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Attachment: DU Agreement 2nd Ave (17-178 : Authorize the Mayor to execute an agreement with Decatur

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Attachment: DU Agreement 2nd Ave (17-178 : Authorize the Mayor to execute an agreement with Decatur

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Attachment: Diakin Letter (17-178 : Authorize the Mayor to execute an agreement with Decatur Utilities to

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Attachment: Diakin Letter (17-178 : Authorize the Mayor to execute an agreement with Decatur Utilities to

City Council Purchasing Department 402 Lee St. Charles Booth, Decatur, AL 35601 Meeting: 07/17/17 10:00 AM



Award Bid #17-021 to Atlantis Commercial Group for Closure of MSW Cells 12 and 13 at the Decatur-Morgan County

Regional Landfill


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Resolution No. 17-179 Award Bid #17-021 to Atlantis Commercial Group for Closure of MSW Cells

12 and 13 at the Decatur-Morgan County Regional Landfill

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that Bid #17-021 for Closure of MSW Cells 12 and 13 at the Decatur-Morgan County Regional Landfill is hereby awarded to Atlantis Commercial Group being the lowest responsible bidder at a bid price for Schedule A of $4,687,552.00 and the Purchasing Agent is authorized to approve purchase orders in accordance with the bid terms and payment is to be made from departmental budgeted funds.

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Award Bid #17-023 to Autoclear, LLC for X-Ray Scanners (to be paid from Correction Fund)


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Resolution No. 17-181 Award Bid #17-023 to Autoclear, LLC for X-Ray Scanners (to be paid from

Correction Fund)

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that Bid #17-023 for X-Ray scanners for City Hall is hereby awarded to Autoclear, LLC being the lowest responsible bidder at a bid price of $29,650.00 for (2) scanners and the Purchasing Agent is authorized to approve a purchase order according to the terms of the bid and payment will be made from departmental budgeted funds.

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Bid Tabulation

17-023 Security X-Ray Scanners

Bid Opening: July 5th, 2017 2:00 PM

Bidder Total Delivered Price

S.E.G Inc. 64,700.00

Shelsky Metal Detectors 40,822.00

AutoClear 29,650.00 Lowest Responsible Bidder

J.C.C.Y Tech. 30,100.00

Astrophysics 32,640.00

Key Award Considerations:

10 Invitations to Bid Were Issued

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Award Bid # 17-024 for Automotive Maintenance and Repair to Multiple Vendors


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Resolution No. 17-180 Award Bid # 17-024 for Automotive Maintenance and Repair to Multiple

Vendors

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that Bid #17-024 for Automotive Maintenance and Repair is hereby awarded to the following vendors, Lynn Layton Ford, McClary Tire, and Satterfields Auto Tech and the Purchasing Agent is authorized to approve purchase orders according to the terms of the bid.

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Labor Rate/Per Hour

% Off OEM Parts

% Off Non‐OEM Parts

Labor Rate/Per Hour

% Off OEM Parts


Labor Rate/Per Hour

% Off OEM Parts


Tires $56.25 5% 5% N/A 15% 20% $36.00 12% 10%

Lights $85.00 25% 25% $55.00 15% 20% $20.00 12% 10%

Seat belts $85.00 25% 25% $55.00 15% 20% $75.00 12% 10%Windshield Wipers, Washers/Controls $85.00 25% 25% $55.00 15% 20% $15.00 12% 10%Fluid Levels in Reservoirs/Lines $85.00 5% 5% $55.00 15% 20% $75.00 12% 10%

Battery $85.00 5% 5% $55.00 15% 20% $20.00 12% 10%Heater‐Defroster‐Air Conditioner System $85.00 25% 25% $55.00 15% 20% $75.00 12% 10%

Exhaust System $85.00 25% 25% $55.00 15% 20% $75.00 12% 10%

Minor Engine Work $85.00 25% 25% $55.00 15% 20% $75.00 12% 10%Major Engine Work ‐Rebuild Repair $85.00 5% 5% $55.00 15% 20% $75.00 12% 10%Steering and Suspension Components $85.00 25% 25% $55.00 15% 20% $75.00 12% 10%Frame/Sub‐Frame/Cross Member $85.00 25% 25% $55.00 15% 20% $75.00 12% 10%Drive Shaft U‐Joints / CV Joints $85.00 25% 25% $55.00 15% 20% $75.00 12% 10%

Critical Components* $85.00 25% 25% $55.00 15% 20% $75.00 12% 10%

Brakes & Braking Systems $58.00 5% 5% $55.00 15% 20% $75.00 12% 10%

Starter/Charging System $85.00 25% 25% $55.00 15% 20% $75.00 12% 10%

Cooling System $85.00 25% 25% $55.00 15% 20% $75.00 12% 10%All other inspections, diagnostics, and repairs $85.00 N/A N/A $55.00 15% 20% $75.00 12% 10%

Routine Oil Change Service $22.87 5% 5% $24.95 $20.00 12% 10%

Charge Charge ChargeTowing Services, if available $50 $60/$175 N/A

* Includes Exterior Wash at No Charge with Any Service* Under‐hood heat‐shields, and the routing of all hoses, all coolant hoses, fuel line hoses, power steering hoses, engine accessory drive belts, and other under‐hood plastic or rubber components.

Lynn Layton Ford McClary Tire Satterfields *

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Attachment: Bid Tab 17-024 (17-180 : Award Bid # 17-024 for Automotive Maintenance and Repair to Multiple Vendors)

City Council Street & Evironmental Services Department 402 Lee St. Rickey Terry, Landfill Director Decatur, AL 35601 Meeting: 07/17/17 10:00 AM



Authorize the purchase of Heavy Equipment for the Street Department in the amount of $260,858 for street and drainage

repairs (to be paid from excess reserves)

Capital list attached

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Resolution No. 17-132 Authorize the purchase of Heavy Equipment for the Street Department in the amount of $260,858 for street and drainage repairs (to be paid from

excess reserves)

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA, that the Street Department of the Street and Environmental Services, is hereby authorized to expend up to $260,858, for the purchase of heavy equipment to be used for purpose of street and drainage repairs and that the funding source shall be from funds in excess of reserves.

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Street & Environmental Services • 1802 Central Parkway, SW • Decatur, AL 35601

Phone (256) 341-4740 • Fax (256) 341-4747 • www.DecaturAlabamaUSA.com

Street & Environmental Services

August 8, 2016

Capital OutlayFY 16-17 – REVISED 1-18-17

Garage 051:

1. $30,000 Clean, resurface and seal shop floors and walls. (Quotes obtained.)

2. $ 8,000 AC Recovery Machine.

Solid Waste 034:

1. $115,000 Over the Road Tractor. (Vendor is trying to get this on either of the two contracts

listed below.)

2. $130,000 Two Waste Hauling Trailer. (Will purchase off of a contract and could be lower.)

Street Department 031:

1. $ 18,000 Track Mounted Georgia Bucket. (I think this will be on the H-GAC contract.)

2. $182,858 Compact Road Grader (We plan on using the NJPA contract for this item.)

3. $ 60,000 Mini Excavator. ( Will be purchased either from the H-GAC or NJPA contract).

Total Projected Capital Outlay: $543,858

$245,000 of this total will come from the Solid Waste fund balance which leaves $298,858 to be

funded by the General Fund. The above prices are most likely to be less as we move closer to the

purchase and get hard numbers.

Rickey D. Terry

Director

Street and Environmental Services

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City Council Solid Waste Department 402 Lee St. Rickey Terry, Landfill Director Decatur, AL 35601 Meeting: 07/17/17 10:00 AM


Updated: 7/10/2017 8:59 AM by Stacy Gilley Page 1

Approve Purchase of (2) Waste Hauling Trailers and (1) Over the Road Tractor for Solid Waste Department in an amount

not to exceed $245,000 (to be paid from Solid Waste designated fund)


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Resolution No. 17-133 Approve Purchase of (2) Waste Hauling Trailers and (1) Over the Road

Tractor for Solid Waste Department in an amount not to exceed $245,000 (to be paid from Solid Waste designated fund)

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA , that the Street & Environmental Services, primarily (Solid Waste Department) is hereby authorized to purchase from various current governmental contracts, (2) Waste Hauling Trailers and (1) Over the road tractor and that the funding source shall be from the Solid Waste Designated Fund set aside for such purchases and that the aggregate amount shall not exceed $245,000.

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Street & Environmental Services • 1802 Central Parkway, SW • Decatur, AL 35601

Phone (256) 341-4740 • Fax (256) 341-4747 • www.DecaturAlabamaUSA.com

Street & Environmental Services

August 8, 2016

Capital OutlayFY 16-17 – REVISED 1-18-17

Garage 051:

1. $30,000 Clean, resurface and seal shop floors and walls. (Quotes obtained.)

2. $ 8,000 AC Recovery Machine.

Solid Waste 034:

1. $115,000 Over the Road Tractor. (Vendor is trying to get this on either of the two contracts

listed below.)

2. $130,000 Two Waste Hauling Trailer. (Will purchase off of a contract and could be lower.)

Street Department 031:

1. $ 18,000 Track Mounted Georgia Bucket. (I think this will be on the H-GAC contract.)

2. $182,858 Compact Road Grader (We plan on using the NJPA contract for this item.)

3. $ 60,000 Mini Excavator. ( Will be purchased either from the H-GAC or NJPA contract).

Total Projected Capital Outlay: $543,858

$245,000 of this total will come from the Solid Waste fund balance which leaves $298,858 to be

funded by the General Fund. The above prices are most likely to be less as we move closer to the

purchase and get hard numbers.

Rickey D. Terry

Director

Street and Environmental Services

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City Council Community Development 402 Lee St. Allen Stover, Decatur, AL 35601 Meeting: 07/17/17 10:00 AM



Accept the Family Matters Grant


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Resolution No. 17-182 Accept the Family Matters Grant

WHEREAS, the ADCANP Family Matters Program has been developed by the Youth Services

Department of the City of Decatur to provide professional counseling and mentorship

opportunities to Decatur families; and

WHEREAS, the Children’s Trust Fund of Alabama has awarded the Youth Services Department

of the City of Decatur funding to be used toward the prevention of child abuse and neglect; and

WHEREAS, this is a $34,221.00 grant that will require a cash match of $17,110.50 to originate

from the general fund of the Youth Services Department of the City of Decatur,

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Decatur, in the State

of Alabama, as follows:

SECTION 1. That Mayor Tab Bowling is hereby authorized to accept this grant from the

Children’s Trust Fund of Alabama,

SECTION 2. That Mayor Tab Bowling is hereby authorized and directed to act as the official

representative of the City of Decatur in connection with said grant,

SECTION 3. That Mayor Tab Bowling shall take any such other actions as may be requested or

required in the implementation of this grant.

ADOPTED this the _____________ day of _____________, 2017.

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City Council Council 402 Lee St. Stacy Gilley, City Clerk Decatur, AL 35601 Meeting: 07/17/17 10:00 AM



Approve Change Order with ESB Group, Inc. in the amount of $2,448.00


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Resolution No. 17-183 Approve Change Order with ESB Group, Inc. in the amount of $2,448.00

BE IT RESOLVED by the City Council of the City of Decatur, Alabama that the attached

Change Order with ESB Group, Inc. in the amount of $2,448.00 for additional needed

equipment regarding the Audio-Visual Upgrade at the Princess Theatre Project is hereby

approved and the Mayor and Staff are authorized on behalf of the City to take the necessary

steps to complete the payment of the revised contract amount of $195,648.00, which is still

within the budgeted amount of the project; and accordingly charged to GL 005-045-32-000-

59094.


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Fiscal Year

THIS NUMBER MUST APPEAR ON ALLINVOICES, PACKAGES AND SHIPPING PAPERS.

PurchaseOrder #

Delivery must be made within doors ofspecified destination.

BILL

TO

Purchase Order

VENDOR

SHIP

TO

Vendor Phone Number Vendor Fax Number Requisition Number Delivery Reference

Date Ordered Vendor Number Date Required Freight Method/Terms Department/Location

Item# Description/PartNo QTY UOM Unit Price Extended Price

By: By:Wisdom, David

By:Purchasing Agent

2017 Page: 1 of: 1

17001318City of DecaturAttn: Accounts PayableP.O. Box 488Decatur, AL 35602If possible please email to [email protected]

THE ESB GROUP, INC5855 U.S. HWY 11SPRINGVILLE, AL 35146

Maintence OfficeBasement City Hall402 Lee St NEDecatur, AL 35601Phone: 256-341-4787Fax: 256-341-4504

205-533-9396 20171854

06/08/2017 2863 MAINTENANCE

Res 16-279 (Sept 19, 2016)Bid #17-010EQUIPMENT MAINTENANCE AND REPA

1 1.0 $193,200.00$193,200.00MODIFIED: Audio-Visual Equipment Maintenance and RepairPrincess Theatre'GL Account: 005-045-32-000-59094- $193,200.00

Commodity Code: 939-06

sahood

PO Total $193,200.00

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agenda - monday, july 17, 2017

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