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Wednesday, 19 December 2018 6.30pm Council Chambers Kerang AGENDA Ordinary Council Meeting

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Page 1: Agenda of Ordinary Council Meeting - 19 December 2018 · Ordinary Council Meeting Agenda 19 December 2018 Page 4 inwriting to theChief Executive Officer (CEO). Where disclosure is

Wednesday, 19 December 2018

6.30pm

Council Chambers

Kerang

AGENDA

Ordinary Council Meeting

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Order Of Business

1 Acknowledgement of Country ........................................................................................... 3

2 Opening Declaration .......................................................................................................... 3

3 Apologies and Leave of Absence ........................................................................................ 3

4 Confirmation of Minutes ................................................................................................... 3

5 Declaration of Conflict of Interest ...................................................................................... 3

6 Question Time ................................................................................................................... 4

7 Assembly of Councillors ..................................................................................................... 6

7.1 Assembly of Councillors 22 November, 2018 to 19 December, 2018 ......................... 6

8 Business Reports for Decision ............................................................................................ 9

8.1 Application for Planning Permit P18.094: Notice of Decision ...................................... 9

8.2 Adoption of Draft Governance Local Law 2018 ......................................................... 32

8.3 Audit Committee - 20 November, 2018 Meeting ...................................................... 64

8.4 Council Policy Review ................................................................................................. 68

8.5 Customer Service Charter Review .............................................................................. 75

8.6 Advocacy Strategy ...................................................................................................... 93

8.7 Social Inclusion Strategy ............................................................................................. 95

8.8 Draft Waterfront Masterplan ..................................................................................... 98

9 Information Reports ...................................................................................................... 101

Nil

10 Urgent Items ................................................................................................................. 101

11 Notices of Motion .......................................................................................................... 101

Nil

12 Delegates Reports ......................................................................................................... 102

12.1 Delegates Report - 22 November, 2018 to 19 December, 2018 .............................. 102

13 Confidential Items ......................................................................................................... 104

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1 ACKNOWLEDGEMENT OF COUNTRY

I would like to take this time to acknowledge the Traditional Custodians of the land, and pay my respect to elders both past and present.

2 OPENING DECLARATION

We, the Councillors of the Shire of Gannawarra, declare that we will undertake the duties of the office of Councillor, in the best interests of our community, and faithfully, and impartially, carry out the functions, powers, authorities and discretions vested in us, to the best of our skill and

judgement.

3 APOLOGIES AND LEAVE OF ABSENCE

4 CONFIRMATION OF MINUTES

Ordinary Meeting - 21 November, 2018

5 DECLARATION OF CONFLICT OF INTEREST

The Local Government Amendment (Councillor Conduct and Other Matters) Act 2008.

A Councillor, member of a special committee, or member of Council staff has a conflict of interest in a matter if he or she has a direct interest or an indirect interest in that matter.

A person has a direct interest in a matter if there is a likelihood that the benefits, obligations, opportunities or circumstances of the person would be directly altered if the matter is decided in a particular way. This includes where there is a likelihood that the person will receive a direct benefit or loss that can be measured in financial terms or that the residential amenity of the person will be directly affected if the matter is decided in a particular way.

A person has an indirect interest in a matter if the person has: a close association in the matter because a family member, a relative or a member of their

household has a direct or indirect interest in the matter an indirect financial interest in the matter a conflicting duty – although there are circumstances where a person does not have a

indirect interest because of a conflicting duty received an ‘applicable gift’ become an interested party in the matter by initiating civil proceedings or becoming a

party to civil proceedings in relation to the matter. Disclosure of conflict of interest If a Councillor or member of a special committee has a conflict of interest in a matter which is to be or is likely to be considered at a meeting of the Council or special committee, the Councillor or member must:

if he or she will be present at the meeting, make a full disclosure of that interest by advising of the class and nature of the interest to either –

the Council or special committee immediately before the matter is considered at the meeting, or

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in writing to the Chief Executive Officer (CEO). Where the disclosure is made to the CEO in writing, the Councillor or member need only disclose the class of interest to the meeting, immediately before the matter is considered.

if he or she will not be present at the meeting, make a full disclosure to the CEO or Chairperson of the meeting, in writing, of the class and nature of the interest. If a Chairperson is given a written disclosure, he or she must give the written disclosure to the CEO.

The CEO must keep written disclosures in a secure place for three years after the date the Councillor or member of the special committee who made the disclosure ceases to be a Councillor or member, and destroy the written disclosure when the three year period expires.

While the matter is being considered or any vote taken, the Councillor or member of a special committee with the conflict of interest must leave the room and notify the Mayor or Chairperson of the special committee he or she is doing so. The Mayor or Chairperson must notify the Councillor or member that he or she may return to the room after consideration of the matter and all votes have been cast.

A CEO or Chairperson of a special committee must record in the minutes of the meeting the declaration of the conflict of interest, the class of the interest and, if the Councillor or member has disclosed the nature of the interest to the meeting, the nature of the interest.

A failure by a Councillor or member to comply with Section 79 of the Act may result in a penalty of up to 100 penalty units and disqualification under Section 29(2) of the Act.

6 QUESTION TIME

Question Time at Council meetings enables an opportunity for members of the public in the gallery to address questions to the Council of the Shire of Gannawarra.

QUESTIONS FROM THE GALLERY

All questions are to be directed to the Chair.

Members of the public may ask questions from the gallery and should provide their name (and organisation if relevant) at the beginning of their questions.

There is a maximum number of three questions of up to two minutes each.

Chair will respond or refer to Councillor or CEO.

Sometimes a Councillor/officer may indicate that they require further time to research an answer. In this case, the answer will be provided in writing generally within 10 days.

Where a question cannot be answered on the spot, the person is asked to write out their questions on a form provided to enable an accurate response to be prepared.

Questions will be answered at the meeting, or later in writing, unless the Chairperson has determined that the relevant question relates to:

• Personal matters • The personal hardship of any resident or ratepayers • Industrial matters • Contractual matters • Proposed developments • Legal advice • Matters affecting the security of council property • An issue outside the Gannawarra Shire Council core business

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• Or any other matter which the Council considers would prejudice it or any person • A matter which may disadvantage the Council or any other person • Is defamatory, indecent, abusive or objectionable in language or substance • Is repetitive of a question already answered (whether at the same or an earlier

meeting) • Is asked to embarrass an officer or another Councillor

No debate or discussion of questions or answers shall be permitted and all questions and

answers shall be as brief as possible.

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7 ASSEMBLY OF COUNCILLORS

7.1 ASSEMBLY OF COUNCILLORS 22 NOVEMBER, 2018 TO 19 DECEMBER, 2018

Author: Tom O'Reilly, CEO

Authoriser: Tom O'Reilly, CEO

Attachments: 1 Assembly of Councillors - 27 November ⇩ 2 Assembly of Councillors - 10 December ⇩

RECOMMENDATION

That Council note the records of Assembly of Councillors from 22 November, 2018 to 19 December, 2018.

EXECUTIVE SUMMARY

To present to Council written records of Assembly of Councillors in accordance with section 80A of the Local Government Act 1989.

DECLARATIONS OF CONFLICT OF INTEREST

In accordance with Section 80B of the Local Government Act 1989, the Officer preparing this report declares no conflict of interest in regards to this matter.

COUNCIL PLAN

Council Plan 2017-2021: Good Governance and a Healthy Organisation.

BACKGROUND INFORMATION

In accordance with Section 80A of the Local Government Act 1989 a written record of assembly of councillors must be reported at an ordinary Council meeting and minuted as soon as practicable.

The record must include:

1. The names of all Councillors and members of council staff attending

2. The matters considered

3. Any conflict of interest disclosures made by a councillor attending

4. Whether a Councillor who has disclosed a conflict of interest left the assembly.

CONSULTATION

Consultation with Councillors and staff has occurred to ensure the accuracy of the Assemblies of Councillors records.

CONCLUSION

To ensure compliance with Section 80A of the Local Government Act 1989 it is recommended that Council note the Assembly of Councillors records as outlined in this report.

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Item 7.1- Attachment 1 Page 7

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Item 7.1- Attachment 2 Page 8

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8 BUSINESS REPORTS FOR DECISION

8.1 APPLICATION FOR PLANNING PERMIT P18.094: NOTICE OF DECISION

Author: Kellie Burmeister, Manager Planning and Regulatory Services

Authoriser: Geoff Rollinson, Director Infrastructure and Development

Applicant: Tragowel Pty Ltd

Owner: DA and LM Broad and GH Jobling.

Proposal: Use and development of a renewable energy facility (solar farm) and associated vegetation removal in accordance with the endorsed plan.

Location: 174 Jobling Road, Tragowel, 818 Walder Road, Tragowel and 306 Tragowel South Road, Tragowel.

Attachments: 1 Solar Heat Islanding Issues Report (under separate cover) ⇨ 2 Site Plan ⇩

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RECOMMENDATION

That Council approve Planning Application P18.094 for the use and development of a renewable energy facility (solar farm) and associated vegetation removal in accordance with the endorsed plan and issue a Notice of Decision to Grant a Permit at CA 132B Parish of Tragowel & CA 132C Parish of Tragowel & CA 132A Parish of Tragowel & CA 132 Parish of Tragowel & CA 131 Parish of Tragowel, 174 Jobling Road Tragowel. Lot 1 TP345566 & CA 134 Parish of Tragowel & Lot 1 TP535336 & CA 138 Parish of Tragowel, 818 Walder Road Tragowel. Lot 1 TP535975 & CA 136 Parish of Tragowel & CA 137 Parish of Tragowel, 306 Tragowel South Road Tragowel subject to the following conditions:

1. Amended Plans Required Before the building works commence amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the plans and information submitted with the application but modified to include:

Site plan showing the location of all buildings and works, including access ways and car parking areas.

Elevation plans showing all buildings, solar panels and supporting structures

Landscaping plans and planting schedule as required by condition 2

Environmental Management Plan as required by condition 3

Details of proposed signage on the site

2. Landscape Plan Required Prior to the building works commencing, a landscape plan to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plan will be endorsed and will then form part of the permit. The plan must be drawn to scale with dimensions and three copies must be provided. The landscaping plan must consist of indigenous trees and shrubs to ensure an effective visual screen to the satisfaction of the Responsible Authority.

A planting schedule of all proposed trees, shrubs and ground covers, including botanical names, common names, sizes at maturity, and quantities of each plant must be included.

3. Environmental Management Plan Prior to the building works commencing, an Environmental Management Plan for the management and operation of the use and development must be submitted to and approved by the Responsible Authority. Three copies must be provided. When approved, the plan will be endorsed and will then form part of the permit. The Environmental Management Plan must address the following:

Site maintenance and weed and pest management

Construction management

Soil and stormwater management

Fire management

Traffic management

Procedures to ensure that no significant adverse environmental impacts occur as a result of the use and development

Decommissioning of the facility

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The Environmental Management Plan must be reviewed annually by the facility operator and any consequential changes to the plan must be submitted to and approved by the Responsible Authority.

The use must be conducted in accordance with the endorsed Environmental Management Plan at all times.

4. General Requirement Use and development of the site for the proposed Renewable Energy Facility as detailed within the application and shown on the endorsed plan must not be altered or modified unless to comply with conditions of this permit without the written consent of the Responsible Authority.

5. Permit Expiry This permit will expire if one of the following circumstances applies: a) The development is not started within three years of the date of this permit. b) The development is not completed within five years of commencement and the use has

not come into operation within this time. An application to the Responsible Authority to extend the periods referred to must be received by the date of expiry or within three months afterwards.

6. Amenity The use and development must be conducted so that it has minimum impact on the amenity of the area by reason of:

the transportation of materials, goods and commodities to and from the premises

the appearance of any building, works or materials

the emission of noise, vibration, dust, wastewater, waste products or reflected light

In the event of any such nuisance in the opinion of the Responsible Authority occurring, additional suitable procedures for suppression must be developed and implemented to the satisfaction of the Responsible Authority.

7. Minimising Glare The proposed solar panels must be non-reflective to the satisfaction of the Responsible Authority.

8. Control of Light Spill All external lighting must be designed, baffled and located so as to prevent any adverse effect on adjoining land to the satisfaction of the Responsible Authority.

9. Generation of Dust The applicant must ensure that dust suppression is undertaken in the form of constant water spraying or other natural based proprietary dust suppressant to ensure that dust caused by works within the site does not cause a nuisance to surrounding properties to the satisfaction of the Responsible Authority.

10. No Mud on Roads Appropriate measures must be implemented throughout the construction stage of the development and during operation of the facility, to rectify and/or minimise mud, crushed rock or other debris being carried onto public roads from the subject land to the satisfaction of the Responsible Authority.

11. External Lighting All lighting used to externally illuminate buildings must be fitted so as to prevent the emission of direct light onto adjoining roadways.

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12. Damage to Roads Any damage to Council assets (i.e. roads, table drains etc.) must be repaired at the cost of the applicant to the satisfaction of the Responsible Authority.

13. Drainage The drainage discharge from the site must not exceed current discharge unless otherwise approved by the Responsible Authority.

14. Road Upgrading Before construction of stage 3 begins, the developer must either pay an equivalent contribution or upgrade Coad Road. Works must incorporate subgrade establishment and all weather pavement to the development access point from the Loddon Valley Highway intersection. The road must be constructed to Council and IDM specifications to the satisfaction of Council in consultation with Council engineering staff.

15. Completion of Landscaping Before the use/occupation of the development starts or by such later date as approved by the Responsible Authority in writing, the landscaping works shown on the endorsed plans must be carried out and completed to the satisfaction of the Responsible Authority.

16. Landscaping Maintenance The landscaping shown on the endorsed plans must be maintained to the satisfaction of the Responsible Authority. Any dead, diseased or damaged plants are to be replaced within twelve months.

17. Decommissioned Facility Within 2 years of the plant being decommissioned, all infrastructure on the site must be removed and the site restored to its original condition to the satisfaction of the Responsible Authority unless otherwise agreed in writing by the Responsible Authority.

18. Environmental Health Officer a) The development must be serviced by a wastewater system sufficient to accommodate

the maximum expected workforce. b) The wastewater system must be capable of retaining all wastewater within the

boundaries of the property in a hygienic manner. c) The system must be installed in accordance with the requirements of the Australian

Standard AS/NZ 1547:2000 On-site domestic wastewater management and EPA Code of Practice – Onsite Wastewater Management, July 2016.

d) Any existing tank systems must be decommissioned. The contents of the septic tanks must be pumped out and disposed of at an EPA approved disposal point. The septic tanks must be then removed or the base of the tanks broken and the tanks filled with clean fill.

19. Department of Environment, Land, Water and Planning Vegetation Assessment and Offset Report a) Before the detailed design plans are endorsed by the Responsible Authority, the

Tragowel Solar Farm Vegetation assessment and offset report RPS, 14 October 2018 must be updated to reflect the further information supplied in the letter from RPS to DELWP dated 12/11/2018. This must be to the satisfaction of the Department of Environment, Land, Water and Planning and include an updated Native Vegetation Removal report (report ID: RPS-2018-007).

Native Vegetation Removal b) The total area of native vegetation permitted to be removed is 9.728 hectares,

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comprised of five patches of native vegetation. c) Native vegetation not marked for removal on the updated Native Vegetation Report ID

RPS- 2018-007 is not to be removed. Notification of permit conditions d) Before works start, the permit holder must advise all persons undertaking the vegetation

removal works on site of all permit conditions pertaining to native vegetation protection. Protection of native vegetation to be retained e) Before works start, a native vegetation protection fence must be erected around all

native vegetation to be retained within 15 metres of the works area. This fence must be erected at: i. A radius of 12 times the diameter of the tree trunk at a height of 1.4 metres to a

maximum of 15 metres but no less than 2 metres from the base of the trunk of the tree; and

ii. Around the patch(es) of native vegetation at a minimum distance of 2 metres from retained native vegetation.

The fence must be constructed of star pickets and paraweb or similar, to the satisfaction of the responsible authority and the Department of Environment, Land, Water and Planning. The protection fence must remain in place until all works are completed to the satisfaction of the department.

f) Except with the written consent of the department, within the area of native vegetation to be retained and any tree protection zone associated with the permitted use and/or development, the following is prohibited: i. vehicular or pedestrian access; ii. trenching or soil excavation; iii. storage or dumping of any soils, materials, equipment, vehicles, machinery or waste

products; iv. construction of entry and exit pits for underground services; or v. any other actions or activities that may result in adverse impacts to retained native

vegetation. Mapped Current Wetlands g) A 30 metre buffer must be provided around the two mapped current wetlands (43252

and 43315). No construction or construction traffic is to enter within this buffer. The buffer should be marked with paraweb or highly visible material to ensure no traffic enters the wetland extent during or after construction.

h) Amended plans showing the final layout of the development must be provided to the Department of Environment, Land, Water and Planning within 7 days of endorsement by the Responsible Authority.

Native vegetation offsets i) To offset the removal of 9.728 hectares of native vegetation the permit holder must

secure a native vegetation offset(s) that meets all the following:

A general offset of 2.513 general habitat units located within the North Central Catchment Management Authority boundary or Gannawarra Shire Council municipal district;

have a Strategic Biodiversity Value score of at least 0.285

must be in accordance with the Guidelines for the removal, destruction or lopping of native vegetation (DELWP, 2017).

Offset evidence j) Before any native vegetation is removed, evidence that the required offset for the

project has been secured must be provided to the satisfaction of the responsible

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authority. This evidence must be: i. an established first party offset site. This must include:

a security agreement signed by both parties; and

a management plan detailing the 10-year management actions and ongoing management of the site;

to the satisfaction of the Department of Environment, Land, Water and Planning and approved by the Responsible Authority.

Every year, for ten years, after the responsible authority has approved the offset management plan, the applicant must provide notification of the management actions undertaken towards implementing the offset management plan, to the department. An offset site condition statement, including photographs must be included in this notification;

and/or

ii. credit extract(s) allocated to meet the requirements of the permit from the Native Vegetation Credit Register.

k) A copy of the offset evidence must be endorsed by the responsible authority and form part of this permit.

l) Within 30 days of endorsement of the offset evidence by the responsible authority, the permit holder must provide a copy of the endorsed offset evidence to the Department of Environment, Land, Water and Planning at [email protected].

Notes:

If additional native vegetation removal to that approved by this permit is required, an amended application must be submitted.

Works or other activities on public land (including road reserves), which may impact on protected plants, will require a Protected Flora Licence or Permit under the Flora and Fauna Guarantee Act 1988 (FFG). All native vegetation likely to be impacted should be checked against the Protected Flora List (DELWP 2016) to determine whether FFG approvals are required. Protected Flora Permits can be obtained from the department’s regional office.

To assist applicants in meeting their permit condition requirements, the ‘Meeting permit conditions – third party offsets’ (2015) fact sheet and the ‘First party general offset kit (ver1.1)’ are available. Please visit https://www.environment.vic.gov.au/native-vegetation/native-vegetation for further information.

20. Goulburn Murray Water a) No buildings are to be constructed within 30 metres of Goulburn-Murray Water’s open

channels and drains. b) All solar panels must be setback five metres from Goulburn Murray Water’s easement,

freehold, or reserve boundary containing GMW infrastructure. c) Prior to commencement of works approved under the planning permit, decommissioning

of Goulburn-Murray Water infrastructure associated with any connections agreements must be completed.

d) The developer must allow a 10 metre vertical clearance for maintenance and works on GMW channels and drains.

e) If applicable, all wastewater from the office must be treated and disposed of using an EPA approved system, installed, operated and maintained in compliance with the EPA Code of Practice – Onsite Wastewater Management, Publication 891.4, and to the satisfaction of Council’s Environmental Health Department.

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f) If applicable, the wastewater disposal area must be located in accordance with Table 5 of the EPA Code of Practice – Onsite Wastewater Management, Publication 891.4, July 2016, from any waterways, drainage lines, dams or bores.

g) Prior to commencement of works, the applicant must obtain a ‘Construction and Use of Private Works Licence’ from Goulburn-Murray Water for any works carried out on GMW freehold land, easement or reserves.

h) All construction and ongoing activities must be in accordance with sediment control principles outlined in ‘Construction Techniques for Sediment Pollution Control’ (EPA, 1991).

Notes:

GMW advises for the purposes of solar farm applications, solar panels are not treated as buildings. Where applicable, GMW will refer specially to either buildings or solar panels.

Applications for a ‘Construction and Use of Private Works Licence’ can be made by contacting Goulburn Murray Water on 1800 013 357 or by following the link the http://www.g-mwater.com.au/customer-services/forms

21. Powercor The applicant shall:-

Negotiate with Powercor for the connection of the development, to the existing power distribution network.

Any buildings must comply with the clearances required by the Electricity Safety (Installations) Regulations.

Any construction work must comply with Energy Safe Victoria’s “No Go Zone” rules.

Set aside for the use of Powercor Australia Ltd reserves and/or easements satisfactory to Powercor Australia Ltd where any electric substation (other than a pole mounted type) is required. Alternatively, at the discretion of Powercor Australia Ltd a lease(s) of the site(s) and for easements for associated powerlines, cables and access ways shall be provided. Such a lease shall be for a period of 30 years at a nominal rental with a right to extend the lease for a further 30 years. Powercor Australia Ltd will register such leases on the title by way of a caveat prior to the registration of the plan of subdivision.

Provide easements satisfactory to Powercor Australia Ltd, where easements have not been otherwise provided, for all existing Powercor Australia Ltd electric lines on the land and for any new powerlines required to service the lots and adjoining land, save for lines located, or to be located, on public roads set out on the plan. These easements shall show on the plan an easement(s) in favour of "Powercor Australia Ltd" for “Power Line” pursuant to Section 88 of the Electricity Industry Act 2000.

Obtain for the use of Powercor Australia Ltd any other easement external to the development.

22. North Central Catchment Management Authority a) Any buildings, solar panels and works must not interfere with the functioning of the

community surface drain that traverses the property. Unless otherwise agreed in writing with the North Central CMA and the Responsible Authority all buildings, solar panels and works (excluding any approved tracks and cabling) must be setback a minimum of 5 metres from the top of bank on either side of the drain.

b) The community surface drain must be maintained by the operator of the site during the life of the solar farm operation.

c) All buildings, solar panels and works must be setback a minimum of 30 metres from the edge of the current mapped Department of Environment, Land, Water and Planning

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(DELWP) wetland located in the Phase 1 and Phase 3 areas of the development plans. d) Prior to the commencement of works, detailed design plans of the proposed

development must be submitted to the North Central CMA for approval. The design plans must detail the location of the proposed works in proximity to the wetland and drain along with proposed finished surface levels of the site. Existing land levels through the site should be maintained to preserve flood flow paths through the site. Any buildings and works must not alter the passage of flood waters through the site to the extent that neighbouring properties are adversely affected.

e) All critical electrical infrastructure and permanent buildings such as PCUs/inverters, O&M building, terminal station, substation and battery storage areas, must be raised to be a minimum of 300mm above the 1% AEP flood level. If sited on fill pads, the fill pads must be limited to the amount necessary to raise the structure and must not extend more than 2 metres from the wall of the structure.

f) The underside of the solar panels (in the horizontal position) must be a minimum of 300mm above the 1% AEP flood level.

g) Fencing within the floodplain must be of an open style construction (note: chain mesh is not considered open style fencing) up to the 1% AEP flood level to allow the passage of flood waters through the site. Prior to the commencement of works, plans of the proposed fencing style must be submitted to the North Central CMA for approval.

h) Within six months of the completion of works any temporary buildings must be removed from site.

Note: A flood study to determine 1% AEP (100 year ARI) flood levels is currently being undertaken for the entire lower Loddon River floodplain, which includes this property.

23. Country Fire Authority Emergency Management Risk Management a) A risk management process that meets occupational health and safety requirements

for eliminating or reducing risk so far as is reasonably practicable provides the foundation for effective emergency and fire management planning. CFA’s expectation is a precaution focused approach to risk management whereby risk is managed as far as practical to do so, and not to a particular ‘risk level’. Risk management involves:

Risk identification (e.g., understanding the potential sources of fire) that includes on-site hazards (e.g., electrical faults, operational faults, chemical releases, operational practices/processes, animal management); off-site hazards (e.g., bushfire, grassfire, storm, lightning, flood), and any other operational, financial or strategic risks that could affect the ability of the organisation or operation to meet objectives.

Risk analysis and risk evaluation involves identifying the nature of risk and its characteristics, and analysis of controls for identified risks based on the hierarchy of controls and informed by industry good practice. Analysis includes evaluation of controls, based on assessment of their effectiveness and the practicality of their implementation.

Risk treatment involves the selection and implementation of controls for each identified risk.

Monitoring and review, recording and reporting involves regular and comprehensive review of risks and controls through monitoring of site hazards, risks, systems and processes to ensure that emerging risks are identified; existing

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risks are effectively controlled; and controls are appropriate and effective. Risk management activities and outcomes are to be communicated across the organisation.

b) Risk management should be comprehensive and consultative, involving those who will work at the facility (employees and contractors); include analysis of activities and operations at the facility; and take into consideration previous fires at similar facilities in Australia and globally. Risk management should be organisation-wide, supported by organisational management at all levels, underpinned by organisational policy, and integrated into organisational decision making.

c) CFA recommends full documentation of risk management processes and procedures for renewable energy installations. AS/ISO 31000: ‘Risk management principles and guidelines’ may be of use in the development of risk management processes for organisations.

d) Section 113A of the Electrical Safety Act 1998 and Section 6 of the Electricity Safety (Bushfire Mitigation) Regulations 2013 require that a Bushfire Mitigation Plan be prepared for approval by Energy Safe Victoria.

Emergency Management Plan (Incorporating a Fire Management Plan) e) CFA requires that facility operators develop an emergency management plan

consistent with the requirements of AS 3745: Planning for emergencies in facilities. The emergency management plan is to include:

Emergency prevention, preparedness and mitigation activities;

Activities for preparing for, and prevention of emergencies (e.g., training and maintenance);

Control and coordination arrangements for emergency response (e.g., evacuation procedures, emergency Assembly Areas and procedures for response to hazards); and

The agreed roles and responsibilities of on-site personnel (e.g., equipment isolation, fire brigade liaison, evacuation management).

f) To facilitate fire brigade response, CFA’s expectation is that the emergency management plan includes:

Facility description, including infrastructure details, activities and operating hours;

A site plan containing infrastructure (solar panels, wind turbines, inverters, battery storage, generators, diesel storage, buildings), site entrances, exits and internal roads; fire services (water tanks, fire hydrants, fire hose reels); and neighbouring properties;

Up-to-date contact details of site personnel, and any relevant off-site personnel that could provide technical support during an emergency;

A manifest of dangerous goods (if required under the Dangerous Goods (Storage and Handling) Regulations 2012);

Emergency procedures for credible hazards and risks, including fire;

Procedures for notifying the emergency services; and

Procedures for evacuating personnel.

A Fire Management Plan includes all of the fire mitigation measures that will be implemented to reduce the risk of fire, established through a risk management process. A Fire Management Plan may specifically address:

Risk management measures specific to fire (as above); and

A fuel (vegetation) reduction and maintenance plan/procedure.

CFA’s expectation is that the Fire Management Plan forms part of the Emergency

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Management Plan; where the hazards/risks and controls are identified and implemented to ensure fire risk is managed so far as is reasonably practicable, and the activities associated with fuel reduction and maintenance are captured in the organisation’s Standard Operating Procedures.

Provision of Emergency Information g) CFA requires the installation of Emergency Information Containers at each vehicle

entry to the site, each containing an Emergency Information Book consisting of:

A description of the premises, its infrastructure and operations.

Site plans that include the layout of the entire site, including buildings, internal roads, infrastructure, fire protection systems and equipment, dangerous goods storage areas, drains and isolation valves, neighbours and the direction of north.

Up-to-date contact details for site personnel, regulatory authorities and site neighbours.

A manifest of dangerous goods (if required) as per Schedule 3 of the Dangerous Goods (Storage and Handling) Regulations 2012.

Safety Data Sheets for all dangerous goods stored on-site.

Procedures for management of emergencies, including evacuation, containment of spills and leaks, and fire procedures.

h) CFA requires that the Emergency Information Container be:

Painted red and marked ‘EMERGENCY INFORMATION’ in white contrasting lettering not less than 25mm high;

Located at all vehicle access points to the facility, installed at a height of 1.2m – 1.5m;

Accessible with a fire brigade standard ‘003’ key. Fire Brigade Site Familiarisation and Exercises i) Prior to commissioning the facility, operators should offer a familiarisation visit and

explanation of emergency service procedures to CFA and other emergency services. Training in relation to the specific hazards and fire suppression requirements of the site should be provided to CFA during this visit. Contact with the local CFA district to arrange local bridge contact. Refer to https://www.cfa.vic.gov.au/contact/#district.

j) A schedule for ongoing site familiarisation to account for changing personnel, site infrastructure and hazards is to be developed in conjunction with the local CFA brigade.

k) An annual emergency exercise is to be conducted at the site, with an invitation extended to local CFA brigade to participate.

Training for Facility Staff l) Staff operating and/or working within this facility are required to be trained and

aware of:

Site and operational risks and hazards.

Site emergency management roles, responsibilities and arrangements.

The use of any fire-fighting equipment where there is an expectation for staff to undertake first aid firefighting.

The storage, handling and emergency procedures for dangerous goods on-site.

The location of first aid facilities and application of first aid equipment. Site Infrastructure Access m) Adequate access to and within the facility will assist CFA in responding to and

managing fires on site. To enable access for fire appliances, CFA requires that the following provisions be considered:

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A four (4) metre perimeter road should be constructed within the ten (10) metre perimeter Fire Break.

Roads are to be of all-weather construction and capable of accommodating a vehicle of 15 tonnes.

Constructed roads should be a minimum of 4 metres in trafficable width with a four (4) metre vertical clearance for the width of the formed road surface.

The average grade should be no more than 1 in 7 (14.4% or 8.1°) with a maximum of no more than 1 in 5 (20% or 11.3°) for no more than 50 metres.

Dips in the road should have no more than a 1 in 8 (12.5% or 7.1°) entry and exit angle.

Incorporate passing bays at least every 600m which must be at least 20m long and have a minimum trafficable width of 6m. Where roads are less than 600m long, at least one passing bay is to be incorporated.

Road networks must enable responding emergency services to access all areas of the facility.

The provision of at least two but preferably more access points to the site, to ensure safe and efficient access to and egress from areas that may be impacted or involved in fire. The number of access points should be informed through a risk management process.

Fire Fighting Water Supply n) The location of firefighting water access points and the quantity of water supply is to

be established through a comprehensive risk management process that considers the credible hazards. In the event of a fire (either structural fire or bushfire), sufficient water is to be available and accessible to fire appliances to ensure that fire suppression activities are not hindered in any way. Water access points are to be clearly identifiable and unobstructed to ensure efficient access.

o) On-site water supply is an important part of the fire suppression system which will assist in the safe, effective and timely fire suppression activities of responding brigades.

p) Static water storage tank installations are to comply with AS 2419.1 and the following conditions:

The static water storage tank shall be of not less than 45,000 litres effective capacity. The static water storage tank(s) must be an above ground water tank constructed of concrete or steel. The location and number of tanks should be determined as part of the site’s risk management process and in consultation with a CFA Delegated Officer.

The static storage tanks shall be capable of being completely refilled automatically or manually within 24 hours.

The hard suction point shall be provided with a 150mm full bore isolation valve, equipped with a Storz connection, sized to comply with the required suction hydraulic performance. Adapters that may be required to match the connection are 125mm, 100mm, 90mm, 75mm, 65mm Storz tree adapters with a matching blank end cap to be provided.

The hard-suction point shall be positioned within 4m to a hardstand area and provide a clear access for fire personnel.

An all-weather road access and hardstand shall be provided to the hard-suction point. The hardstand shall be maintained to a minimum of 15 tonne GVM, 8m long and 6m wide or to the satisfaction of the Relevant Fire Authority.

The road access and hardstand shall be kept clear at all times.

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The hard-suction point shall be protected from mechanical damage (i.e. Bollards) where necessary.

Where the access road has one entrance, a 10m radius-turning circle shall be provided at the tank.

An external water level indicator is to be provided to the tank and be visible from the hardstand area.

Signage shall be fixed to each tank.

Signage shall be provided at the front entrance to the site, indicating the direction to the static water tank and being to the satisfaction of a CFA Delegated Officer.

Dangerous Goods Storage and Handling q) The requirements of the relevant Australian Standards must be complied with, e.g.

(DR) AS 5139: Electrical installations – Safety of battery systems for use with power conversion equipment; AS 3780: The storage and handling of corrosive substances; and AS 1940: The storage and handling of flammable and combustible liquids.

r) Signage and labelling compliant with the Dangerous Goods (Storage and Handling) Regulations 2012, and the relevant Australian Standards is to be provided.

s) All dangerous goods stored on-site must have a current Safety Data Sheet (SDS). Safety Data Sheets are to be contained within the site’s Emergency Information Book, in the Emergency Information Container.

t) Appropriate material (including absorbent, neutralisers, equipment and PPE) for the clean-up of spills is to be provided and available on-site.

Site Operation Operation and Maintenance of Facilities u) Maintenance and repair activities that involve flame cutting, grinding, welding or

soldering (hot works) are to be performed under a ‘Hot Work Permit’ system or equivalent hazard or risk management process.

Fuel / Vegetation Management v) All renewable energy installations that are constructed within the Bushfire

Management Overlay or a Bushfire Prone Area must maintain the vegetation to the prescriptions listed within the planning permit conditions.

w) Facility operators are to undertake the following fuel management measures during the Fire Danger Period:

Grass is to be maintained at below 100mm in height during the declared Fire Danger Period.

A fire break area of ten (10) metres width is to be maintained around the perimeter of the facilities, electricity compounds and substations. This area is to be of non- combustible mulch or mineral earth.

The fire break area must commence from the boundary of the facility or from the vegetation screening (landscape buffer) inside the property boundary.

The fire break must be constructed using either mineral earth or non- combustible mulch such as crushed rock.

The fire break must be vegetation free at all times.

No obstructions are to be within fire break area (e.g., no stored materials of any kind).

Adhere to restrictions and guidance during the Fire Danger Period, days of high fire danger and Total Fire Ban days (refer to www.cfa.vic.gov.au).

All plant and heavy equipment is to carry at least a 9-litre water stored-pressure fire extinguisher with a minimum rating of 3A, or fire-fighting equipment as a minimum when on-site during the fire danger period.

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There is to be no long grass or deep leaf litter in areas where plant and heavy equipment will be working.

Operation and Maintenance of Solar Facilities x) Solar farm operators must provide specifications for safe operating conditions for

temperature and the safety issues related to electricity generation, including isolation and shut-down procedures, if solar panels are involved in fire. This information must be provided within the content of the Emergency Information Book at the main entrance of the facility.

Fuel/Vegetation Management at Solar Facilities y) Solar arrays are to have grass vegetation maintained to 100mm under the array

installation or mineral earth or non-combustible mulch such as stone. z) Where practicable, solar energy installations can be sited on grazed paddocks. In this

case, vegetation is to be managed as per the requirements of this guideline, or as informed through a risk management process.

Battery Installations Siting of Battery Installations aa) Containers/infrastructure for battery installations are to be located so as to be

directly accessible to emergency responders (e.g., provided with a suitable access road).

bb) Adequate ventilation of the battery container/storage area is to be provided where required under (DR) AS 5139; the manufacturer’s requirements and/or SDS for battery storage.

cc) Containers/infrastructure for battery installations are to be provided with appropriate spill containment/bunding that includes provision for fire water runoff.

Operation and Maintenance of Battery Installations dd) Battery installations that contain dangerous goods may have to comply with the

requirements of the Dangerous Goods Act 1985; the Dangerous Goods (Storage and Handling) Regulations 2012; and relevant Australian Standards.

ee) Battery storage manufacturers must provide specifications for safe operating conditions for temperature and the effects on battery storage if involved in fire. This information must be provided within the content of the Emergency Information Book at the main entrance of the facility.

ff) Battery installations are to be kept free of extraneous materials and combustible materials of all kinds. Regular inspections and housekeeping is to be conducted to ensure materials do not accumulate.

gg) Battery installations are to be serviced/maintained as per the manufacturer’s requirements.

Fuel/Vegetation Management at Battery Installations hh) Containers/infrastructure for battery installations must be clear of vegetation for

10m on all sides, including grass. CFA requires non-combustible mulch such as stone or mineral earth within this 10m area.

24. EPA Victoria a) A secondary containment system must be provided for liquids which if spilt are likely to

cause pollution or pose an environmental hazard, in accordance with the EPA Publication 347 Bunding Guidelines 1992 or as amended.

b) Nuisance dust and/or airborne particles must not be discharged beyond the boundaries of the premises.

c) Noise emitted from the premises must not exceed the recommended levels as set out in Noise from Industry in Regional Victoria (NIRV; EPA Publication 1411, 2011) or as

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amended. d) Stormwater contaminated with waste oil, grease, chemicals, leachate or sediments must

not be discharged beyond the boundary of the premises. e) Construction and post-construction activities must be in accordance with EPA Publication

275 Construction Techniques for Sediment Pollution Control 1991 or as amended.

25. AusNet Services a) No part of the proposed development is permitted on AusNet Transmission Group’s

easement unless otherwise agreed to in writing by AusNet Transmission Group. b) Access to and along the easement must be maintained at all times for AusNet

Transmission Group’s vehicles, staff and contractors. c) Natural ground surface levels on the easement must not be altered by the stockpiling of

excavated material or by landscaping without prior written approval from AusNet Transmission Group.

d) The use of vehicles and equipment exceeding 3 meters in height are not permitted to operate on the easement without prior written approval from AusNet Transmission Group.

e) Approval must be obtained from AusNet Transmission Group as to the position and/or suitability of any roads that are proposed within the easement.

f) Details of any proposed services within the easement must be submitted to AusNet Transmission Group and approved in writing prior to the commencement of work on site.

26. VicRoads a) Before the commencement of any works on the subject land and before the engagement

of any haulage contractors, a Traffic Management Plan (TMP) supported by a Traffic Impact Assessment Report (TIAR) must be approved by VicRoads and the Gannawarra Shire Council in its capacity as road authority under the Road Management Act 2004 for local and arterial (public) roads used to transport material to/from and within the vicinity of the solar energy facility. The TMP and TIAR must be prepared by a VicRoads pre-qualified consultant and shall identify the points of access (either direct or indirect) to the subject land from the arterial road network during all phases of the development (e.g. the construction phase and on-going operations and maintenance etc). The TMP, without limiting the generality of the plan, must include:

i. Prior to commencement of any works, an existing conditions survey of public roads and associated infrastructure that may be used in connection with the solar energy facility (for access, delivery of material, pre-construction or construction purposes etc), including details of the suitability of the proponent’s use, design, condition and construction standard of the relevant public roads and bridges.

ii. The designation of all vehicle access points to the site from surrounding roads. Vehicle access points must be designed and located to ensure safe sight distances, turning movements, and avoid potential through traffic conflicts.

iii. The designation and suitability assessment of appropriate pre-construction, construction and transport vehicle routes to and from the site. Any identified route(s) shall avoid built up locations of towns where possible to the satisfaction of both Council and VicRoads.

iv. Engineering plans and reporting demonstrating whether, and if so, how truck movements to and from the site can be safely accommodated within the road reserve. Mitigation measures are to be developed by the proponent and agreed to by VicRoads and the Gannawarra Shire Council for all hazards including, but not

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limited to:

Oversize and overmass haulage;

Traffic Management;

Removal of roadside vegetation;

Reduction in speed limits;

Alteration to any road furniture or intersection;

Emergency Management; and

Risk Management v. Recommendations regarding the need for road, bridge and intersection upgrades to

accommodate any additional traffic, oversize or overmass loads, or site access requirements (whether temporary or ongoing). Where upgrades are required, the TMP must include:

Detailed engineering plans showing any mitigation works identified in the TIAR must be submitted and approved by VicRoads. The plans shall clearly show all mitigation works including (but not limited to); Proposed surface treatments; Signage locations (traffic and advertising); Line marking treatments; Swept path analysis for all 19 metre length trucks, oversize and overmass

vehicles. vi. The timing of when the works are to be undertaken. vii. A program of regular inspections to be carried out during the construction of the

solar energy facility to identify maintenance works necessary as a result of construction traffic.

viii. Works identified during surveys in the Condition above must be completed expeditiously to the satisfaction of VicRoads and Gannawarra Shire Council.

ix. The designation of operating hours and speed limits for trucks on routes accessing the site which:

Avoid school bus routes and school bus times where relevant; and

Provide for resident safety. x. Measures to be taken to manage traffic impacts associated with the construction and

ongoing operation of the solar energy facility on the traffic volumes and flows on surrounding roads.

xi. A program to rehabilitate existing public roads and associated infrastructure to a safe and usable condition to a standard no less than what is required to support the proposed use or the condition identified by the surveys required under the Condition above, whichever is the greater:

During the construction period;

At the conclusion of the construction of the solar energy facility; or

First two years during the operation of the solar energy facility. xii. Demonstration that all necessary permits have been obtained for the removal of

vegetation within the road reserve for the purpose of providing access to the site for material.

xiii. The proponent is responsible for any damage caused to construction vehicles or other vehicles in the event that the safe and usable quality of any public road and associated infrastructure is degraded or compromised as a result of the development, and that VicRoads or the Gannawarra Shire Council will not accept liability for any such damage.

b) By no later than three (3) months after the date of completion of the solar energy facility,

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a post construction conditions survey of public roads that have been used in connection with the solar energy facility (for access, preconstruction or construction purposes etc) must be submitted and approved by VicRoads and the Gannawarra Shire Council. i. The report shall include details of any dilapidation or damage to the roads and a

program of rehabilitation in accordance with the requirements of the approved TMP. c) The traffic management and road upgrade and maintenance works identified in the

endorsed TMP must be carried out in accordance with the endorsed TMP to the satisfaction of VicRoads and Gannawarra Shire Council.

d) The provision of a security bond prior to the commencement of works on the subject land equal to the estimated costs of the rehabilitation/replacement of any infrastructure being identified as being at risk to the satisfaction of VicRoads and Gannawarra Shire Council.

e) All works, reporting and the provision of VicRoads road escort vehicles and personnel are to be at no cost to VicRoads or the Gannawarra Shire Council, including but not limited to all additional:

i. Route survey work, together with all associated VicRoads bridge assessments for the over dimensional and overmass vehicles and their loads; and

ii. Traffic management resources and equipment such as variable message signs. f) Prior to the commencement of any construction within the subject land associated with

this planning permit, a Transport Impact Assessment Report (TIAR) shall be submitted and completed to the satisfaction of VicRoads. The TIAR must address all impacts of the proposed development during all of its stages (e.g. construction, operation etc) on the arterial road network during all relevant peak hour periods and in particular, the impact on the Loddon Valley Highway / Jobling Road intersection and any other nearby intersections and property accesses. The TIAR must identify what mitigation works are required (if any) and is to be prepared by a VicRoads Prequalified consultant.

g) Prior to the commencement of any construction on the subject land hereby approved by this planning permit:

i. Functional Layout Plans (FLP) must be drawn up by a VicRoads pre-qualified consultant, they shall be submitted to and approved by VicRoads that are clearly dimensioned to show any works within the Loddon Valley Highway road reserve identified in the TIAR.

Notes:

Separate ‘detailed design’ approval (fees and charges apply) and the specifications of these may be required under the Road Management Act. For the purposes of this application the works will include provision of: o Any mitigation works in the Loddon Valley Highway road reserve outlined in the

agreed upon TIAR.

Please forward details marked attention to Mark Simons on [email protected].

Further information regarding VicRoads’ consent to work within the road reserve can be found on the VicRoads Website: https://www.vicroads.vic.gov.au/business-and-industry/design-and0management/working-within-the-road-reserve or by telephoning (03) 5434 5148.

NOTE 1: A BUILDING PERMIT MUST BE OBTAINED PRIOR TO COMMENCING ANY BUILDING WORKS.

NOTE 2: ANY WORKS REQUIRED WITHIN THE ROAD RESERVE MUST BE IN ACCORDANCE WITH COUNCIL’S “ROAD

OPENING HANDBOOK”. ANY NEW VEHICLE CROSSING OR ALTERATION TO EXISTING CROSSINGS MUST BE IN

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ACCORDANCE WITH COUNCIL’S “ROAD OPENING HANDBOOK”. A “ROAD OPENING PERMIT” MUST BE

OBTAINED PRIOR TO ANY WORKS BEING UNDERTAKEN WITHIN THE ROAD RESERVE.

EXECUTIVE SUMMARY

This report is being presented to Council to determine a planning application for the use and development of land for a renewable energy facility (solar farm) and associated vegetation removal at CA 132B Parish of Tragowel & CA 132C Parish of Tragowel & CA 132A Parish of Tragowel & CA 132 Parish of Tragowel & CA 131 Parish of Tragowel, 174 Jobling Road Tragowel. Lot 1 TP345566 & CA 134 Parish of Tragowel & Lot 1 TP535336 & CA 138 Parish of Tragowel, 818 Walder Road Tragowel. Lot 1 TP535975 & CA 136 Parish of Tragowel & CA 137 Parish of Tragowel, 306 Tragowel South Road Tragowel. The estimated cost of development is $500,000,000.

The application was advertised to surrounding property owners and occupiers and one objection was received.

The proposal is considered to be appropriate for the site and consistent with the provisions of the Gannawarra Planning Scheme.

PURPOSE

To seek Council’s decision on planning application P18.094 for the use and development of a renewable energy facility (solar farm) and associated vegetation removal.

DECLARATIONS OF CONFLICT OF INTEREST

In accordance with Section 80B of the Local Government Act, the Officer preparing this report declares no conflict of interest in regards to this matter.

COUNCIL PLAN

Council Plan 2017-2021 – Economic diversity, growth and prosperity – Support and advocate for sustainable and renewable energy industries within the Shire.

BACKGROUND INFORMATION

174 Jobling Road has a total area of approximately 760 acres and comprises of seven parcels. A dwelling and associated outbuildings is situated towards the north eastern boundary of the property, access to the dwelling is provided off Jobling Road. The subject site is used for cattle and sheep grazing with some barley and wheat cropping. There are some trees and vegetation present on the subject site. The following GMW irrigation channels run through parts of the subject site Channel No 8/12, Channel No 9/12 and Chanel No 12.

818 Walder Road has a total area of approximately 1,024 acres and comprises of four parcels of land. A dwelling and associated outbuildings is situated on CA 134, access to the dwelling is provided off Walder Road. The balance of the subject site is used for beef cattle grazing. There are some shelter belt trees along paddock boundaries. The No. 12 Channel runs through part of CA 134 and Lot 1 TP345666. The Macorna Channel adjoins the northern boundary and eastern boundary of Lot 1 TP345666 306 Tragowel South Road has a total area of approximately 588 acres and comprises of 3 parcels of land. A dwelling and associated outbuildings is situated on CA 136, access to the dwelling is provided off Tragowel South Road. The balance of the subject site is used for beef cattle grazing. There are some shelter belt trees along paddock boundaries and there are patches of vegetation present on the subject site. The No 12 Channel borders the southern boundary of CA 137.

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All three subject sites are laid out for flood irrigation.

Many of the surrounding properties are laid out as irrigated pastures. It is stated in the application that there is a piggery located to the north east of the development site.

There are a total of 6 dwellings within 500 metres of the proposed development site, these are in separate ownership. The township of Tragowel is located approximately 1,500 metres from the proposed development site.

The proposed solar farm will consist of the following elements:

513.6 Megawatt (DC) solar farm which will generate an inverter capacity of 430 Megawatts AC of power.

The existing three dwellings and outbuildings are proposed to be demolished and removed from the site, however, one dwelling might be relocated.

The proposal will be implemented in three phases. All construction works are estimated to be completed within 10 months for each of the three stages.

The panels will be wired through underground conduits from the solar arrays to inverters. There will be 172 2.5MVA inverters dispersed throughout the solar farm.

There will be up to 4,465,920 photovoltaic modules mounted to slowly track the horizontal movement of the sun from east to west on a single axis tracker which will hold four modules for each panel x 60 panels. Photovoltaic 115W modules will be 1205mm x 605mm. The metal mounting structures will be piled or screwed into the ground to minimise ground disturbance. The panels will have a maximum height not exceeding 3.5m.

Each solar array group will supply energy to one of 172 inverters which converts the solar energy into alternating current for distribution to the 220kV power transmission line owned and operated by AusNet. In order to convert the 33kV power to 220kV power, a 50m x 80m substation (transformers and switchyard) will be constructed near the south-west corner of the land adjacent the transmission line along the Loddon Valley Highway.

The proposal also includes the potential for battery storage to enable reliability of supply during high demand or when solar energy is unavailable.

An additional equipment storage area is proposed off Walder Road. This area will provide for a facilities building, vehicle parking and equipment storage. The facilities building will have a maximum height of 6m and will be setback from boundaries by at least 20m.

Perimeter security cyclone wire fencing of a height over 2m will be installed to enclose the entire solar farm site.

The construction phase and ongoing operations would rely on access to the land from Jobling Road and for stage 3 from Coad Road via Loddon Valley Highway.

To reduce the visual impact of the solar farm within its rural context, it is proposed to establish three to four rows of planted screening of native small trees and shrubs adjacent the eastern boundary along Tragowel South Road. Landscaping is also proposed to the east of Loddon Valley Highway and to the north of the dwelling at 2766 Loddon Valley Highway. Landscaping is also proposed along the Coad Road boundary, the northern boundaries, and all other boundaries.

It is proposed to remove planted shelterbelt trees. Additionally the site contains five patches of native vegetation that meet the criterial for native vegetation. If the proposed project removes the native vegetation the offset requirement will be 2.513 general habitat units.

The project is designed to operate for 40 years and beyond.

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CONSULTATION

The application was advertised by mail to adjoining property owners and occupiers and was also advertised in the Gannawarra Times newspaper on 23 October 2018. One written objection was received.

ASSESSMENT

The subject land is situated within a Farming Zone (FZ) under the Gannawarra Planning Scheme. The use of land for a Renewable Energy Facility can be considered within this zone pursuant to Clause 35.07-1 and must meet the requirements of Clause 53.13. The development of land for this use also triggers a planning permit pursuant to Clause 35.07-4. Some of the purposes of the FZ are “to provide for the use of land for agriculture”, “to ensure that non-agricultural uses, including dwellings, do not adversely affect the use of land for agriculture’ and ‘to encourage the retention of employment and population to support rural communities”.

Parts of the subject land is affected by the Environmental Significance Overlay Schedule 4 (ESO4) and Land Subject to Inundation Overlay (LSIO).

The key objective of the ESO4 is:

‘To ensure that any development maintains the free passage and temporary storage of floodwaters, minimises flood damage, is compatible with the flood hazard and with local drainage conditions and will not cause any significant rise in flood levels or flow velocity’

The key objective of the LSIO is:

To identify land in a flood storage or flood fringe area affected by the 1 in 100 year flood or any other area determined by the floodplain management authority.

The application was referred to the Department of Environment, Land, Water and Planning (DELWP) and North Central Catchment Management Authority (NCCMA) under Section 55 of the Planning and Environment Act 1989. Both DELWP and NCCMA consented to the application subject to conditions.

Notice of the application was given to Civil Aviation Safety Authority (CASA), Goulburn Murray Water (GMW), EPA Victoria, the Country Fire Authority (CFA), SP AusNet, VicRoads, Coliban Water and Powercor under Section 52 of the Planning and Environment Act 1989.

CASA and Coliban Water advised they had no objection and had no conditions. All other authorities had no objections to the proposal subject to conditions should Council resolve to approve the application.

The application was also referred internally to Council’s Engineering, Building and Environmental Health Departments who offered no objection to the proposal subject to conditions and/or notes.

The application was advertised and one written objection was received to the application. The issues identified within the objection include:

Concerns that the solar panels will generate heat and that in turn will increase the air temperature.

DISCUSSION

This proposal has been assessed against the zone and policy provisions of the Gannawarra Planning Scheme.

The site is situated within a Farming Zone. Purposes of this zone are:

To provide for the use of land for agriculture.

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To encourage the retention of productive agricultural land.

To ensure that non-agricultural uses, including dwellings, do not adversely affect the use of

land for agriculture.

To encourage the retention of employment and population to support rural communities.

To encourage use and development of land based on comprehensive and sustainable land

management practices and infrastructure provisions.

It is considered that the use is consistent with the purposes of the zone and that conditions can be incorporated into any approval to further demonstrate this.

Decision Guidelines of Clause 65 require the consideration of the purpose of the zone, the orderly planning of the area and the effect of a proposal on the amenity of the area. It is considered that this proposal is consistent with the purpose of the zone and any amenity issues for the area can be dealt with by the inclusion of conditions in relation to amenity impacts.

In relation to the issue raised by the objector regarding their concern that the proposed solar farm will increase the air temperature it is acknowledged that this a concern often raised by objectors in relation to this type of development proposal. However reference is made to a report prepared by Greg Barron-Gafford on solar heat islanding issues, evidently the report concluded that whilst research has shown that solar farms can create PVHI effect the spatial extent is constrained.

The State Planning Policy Framework (SPPF)

Clause 12.01-2S Native Vegetation Management: The objective is ‘To ensure that there is no net loss to biodiversity as a result of the removal, destruction or lopping of native vegetation.’

Clause 13.03.1-S Floodplain Management: One of the objectives is ‘To assist the protection of the natural flood carrying capacity of rivers, streams and floodways.’

Clause 14.01-S Protection of Agricultural Land: The objective is ‘To protect the state’s agricultural base by preserving productive farmland.’ One of the strategies to achieve this objective is ‘Avoid permanent removal of productive agricultural land from the state's agricultural base without consideration of the economic importance of the land for the agricultural production and processing sectors.’

Clause 15.02-1S Energy and Resource Efficiency – The objective is ‘To encourage land use and development that is energy and resource efficient, supports a cooler environment and minimises greenhouse gas emissions.’ One of the strategies to achieve this objective is ‘Improve efficiency in energy use through greater use of renewable energy technologies and other energy efficiency upgrades.’

Clause 17.01-R Diversified economy: One of the strategies is ‘Support emerging and potential growth sectors such as nature-based tourism, mining and renewable energy generation and protect these activities from urban encroachment.’

Clause 19.01-2S Renewable Energy: The objective is ‘To promote the provision of renewable energy in a manner that ensures appropriate siting and design considerations are met.’ One of the strategies is ‘Facilitate renewable energy development in appropriate locations.’

Clause 19.01-2R Renewable Energy Loddon Mallee North: The strategy is ‘Support and facilitate renewable energy generation and protect these activities from urban encroachment.’

The proposal is considered to be consistent with both state and regional planning policy.

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Local Planning Policy Framework (LPPF)

Clause 21.03-1 Native Vegetation: The objective is ‘To protect and enhance remnant native vegetation and native flora and fauna habitat and promote development of linkages between areas containing remnant vegetation.’

Clause 21.04-2 Flooding: The objective is ‘To manage flooding and floodplains so as to minimise loss and damage to property and infrastructure, and to preserve the function of floodplains to convey and store floodwater.’

Clause 21.05-1 Sustainable Farming: Objective 2 is ‘To promote agricultural diversification in terms of farming products, outputs and incomes.’ One of the strategies is to ‘Encourage establishment of solar ‘farms’ either as stand-alone enterprises or as part of commercial farming and livestock production.’

Clause 21.10-1 Renewable Energy: Objective 1 is ‘To increase energy supplies from renewable sources, particularly from solar generation of electricity, and reduce dependence on fossil fuels.’ One of the strategies to achieve this objective is to ‘Promote and encourage the establishment of a solar electricity generation industry in the municipality, including electricity generation on ‘solar farms’, the manufacture of components and research into solar applications.

The proposal is again consistent with local planning policy.

Particular Provisions

Clause 53.13 Renewable Energy Facility – The purpose is “to facilitate the establishment and expansion of renewable energy facilities, in appropriate locations, with minimal impact on the amenity of the area”.

OPTION ANALYSIS

Council has two options in relation to this report: 1. To approve Planning Application P18.094 and issue a Notice of Decision to issue a planning

permit subject to appropriate conditions. The objector has the opportunity to appeal Council’s decision at VCAT. The applicant can appeal against conditions.

2. To refuse Planning Application P18.094 and issue a Notice of Refusal stating the grounds of refusal. The applicant then has the opportunity to appeal Council’s decision at VCAT.

RISK IMPLICATIONS

There are no risk implications to Council.

FINANCIAL IMPLICATIONS

N/A

CONCLUSION

The proposed use and development is considered to be appropriate for this site. The application was advertised satisfactorily. One objection was received.

It is considered that the proposal is consistent with the Gannawarra Planning Scheme, in particular state and local planning policy and the purpose of the Farming Zone.

Given the above, it is recommended that the application be approved subject to conditions as outlined earlier in this report (see recommendation).

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8.2 ADOPTION OF DRAFT GOVERNANCE LOCAL LAW 2018

Author: Lisa Clue, Manager Governance

Authoriser: Phil Higgins, Director Corporate Services

Attachments: 1 Governance Local Law 2018 ⇩ 2 Procedure for the Election of Mayor ⇩ 3 Meetings Procedure ⇩

RECOMMENDATION

That Council adopts Governance Local Law 2018, incorporating by reference Procedure for the Election of Mayor and Meetings Procedure.

EXECUTIVE SUMMARY

The Draft Governance Local Law 2018, incorporating by reference a Procedure for the Election of Mayor and Meetings Procedure was endorsed by Council at its October Ordinary Meeting as a proposed Local Law for public exhibition.

The Local Law is now being presented for final adoption in accordance with Section 119 of Local Government Act 1989 (the Act).

BACKGROUND

As required by Section 119 of the Local Government Act 1989 (the Act), a proposed Governance Local Law 2018, incorporating by reference a Procedure for the Election of Mayor and Meetings Procedure, was reviewed by Council in October, 2018 and placed on public exhibition, along with the Local Laws Community Impact Statement. Public notices were then placed in the Government Gazette, Gannawarra Times and on Council’s website.

Submissions were invited until 5.00 pm on Monday, 26 November, 2018.

POLICY CONTEXT

Local Government Act 1989

Local Law No. 7 (2011) Processes of Local Government (Meetings and Common Seal)

Council Plan 2017 – 2021 – Good Governance and a Healthy Organisation

DISCUSSION

No public submissions were received during the exhibition/submission process.

The Local Law is now being presented to Council for final adoption.

In accordance with Section 119(3) of the Act, once adopted, Council will give a notice in the Government Gazette and a public notice specifying the title of the Local Law; the purpose and general purport of the local law; and that a copy of the local law may be inspected at the Council Office. In accordance with Section 119(4), a copy of the local law will also be provided to the Minister.

The Local Law will come into operation on the commencement date, being 4 January, 2019.

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CONSULTATION

Councillors have been consulted during the review with the Council’s Executive Leadership Team and governance staff providing advice and feedback throughout the process.

In accordance with Section 119(2) of the Act, Council gave notice in the Government Gazette and a public notice stating:

a) the purpose and general purport of the proposed local law; and

b) that a copy of the proposed local law and an explanatory document can be obtained from Council offices; and

c) that any person affected by the proposed local law may make a submission relating to the proposed local law under Section 223 of the Act.

CONFLICT OF INTEREST

In accordance with Section 80B of the Local Government Act 1989, the Officer preparing this report declares no conflict of interest in regards to this matter.

CONCLUSION

The Governance Local Law 2018, incorporating by reference a Meeting Procedure and Procedure for the Election of Mayor is now ready for final adoption by Council after which time the statutory process described in Section 119 of the Act will be followed, with the Local Law coming into effect on 4 January, 2019.

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8.3 AUDIT COMMITTEE - 20 NOVEMBER, 2018 MEETING

Author: Phil Higgins, Director Corporate Services

Authoriser: Phil Higgins, Director Corporate Services

Attachments: Nil

RECOMMENDATION

That Council note the recommendations and outcomes of the Audit Committee meeting held on 20 November, 2018.

EXECUTIVE SUMMARY

The Gannawarra Shire Council Audit Committee met on Tuesday, 20 November, 2018. The Audit Committee was updated with the outcomes of the External Audit for 2017/2018 and associated reports. In addition, year to date activities of the Internal Auditor and Budget Review for 2018/2019 were also discussed.

BACKGROUND

The Audit Committee Charter requires the Director Corporate Services to provide a report of each Audit Committee meeting to the next Ordinary Meeting of the Council, including an explanation of any specific recommendations and key outcomes.

This report relates to the Audit Committee meeting held on Tuesday, 20 November, 2018.

POLICY CONTEXT

In accordance with Section 139 of the Local Government Act 1989, Council has established an Audit Committee as an Advisory Committee of Council.

Council Plan 2017–2021: Good Governance and a Healthy Organisation.

DISCUSSION

Details of the 20 November, 2018 Audit Committee Meeting:

Attendees:

MEMBERS: Deanne Van der Drift – Independent Member – via Skype Bradley Tarr – Independent Member – Temporary Chair Cr Charlie Gillingham – Council Representative IN ATTENDANCE: Ryan Schischka – VAGO Audit Service Provider, Johnsons MME (via teleconference for item 6.1 only) Brad Ead – Internal Auditor, AFS & Associates Tom O’Reilly – Chief Executive Officer Phil Higgins – Director Corporate Services Sid Hutchinson – Manager Finance Lisa Clue – Manager Governance Allison Peace – Administration Officer

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Apologies:

John Campbell – Independent Member Cr Brian Gibson – Council Representative

The following items were considered by the Audit Committee at the meeting:

Report Discussion Recommendation/Outcome

VAGO Audit Report for 2017/18

Council received the Audit Report from VAGO’s Audit Service Provider, Johnsons MME. The report included the Performance Statement and Financial Statement to 30 June, 2018. The report raises various findings and recommendations that are included in the External Audit Management Letter and Closing Report.

The Audit Committee:- 1. Noted the VAGO report on the Performance Statement and Financial Statement. 2. Endorsed the recommendations and management comments as presented in the External Audit Final Management Letter and Closing Report.

Quarterly Financial Report - quarter ending 30 September, 2018

The Quarterly Financial Report for the period ending 30 September, 2018, as presented to the 20 November, 2018 Ordinary Council Meeting was presented for review.

The Audit Committee received the report outlining the 2018/19 quarterly budget review as at 30 September, 2018.

Budget Timetable 2019/20

The 2019/20 Budget Timetable was presented for review.

The report was noted.

Past Issues Review 2018-03

The Internal Auditor (AFS) reviewed and assessed actions taken on previous internal audit reports.

The Audit Committee: 1. Acknowledged receipt of the Internal Auditor’s report Past Issues Review 2018-03 FINAL. 2. Acknowledged the presentation by Brad Ead of AFS & Associates outlining the key findings and recommendations of the review.

Outstanding Audit Items – November, 2018

Recommendations provided to the Audit Committee which arose from both internal audit reviews and similarly external audit management letters are recorded on the Outstanding Audit Items spreadsheet for monitoring. The spreadsheet provides an update on the status of implementing the recommendations which are only to be removed upon resolution of the Audit Committee. Council’s Governance staff regularly monitors the outstanding audit items on

The Audit Committee: 1. Acknowledged the

Outstanding Audit Items spreadsheet had been reviewed.

2. Determined items 1, 3, 7, 9, 10, 12, 16, 17, 18, 24, 27 and 41 had been satisfactorily addressed and may be removed from the Outstanding Audit Items

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Report Discussion Recommendation/Outcome

the spreadsheet and meet with relevant officers to ensure actions towards their completion are progressing. A number of items will be referred to the next Past Issues Review for assessment and subsequent closure.

spreadsheet.

Risk Management Report

Council’s current Risk Management Framework requires quarterly reporting to the Audit Committee. The report examined risk management progress and highlights from individual directorates for the period 1 April, 2018 to 30 September, 2018 inclusive.

The Audit Committee received and noted the Risk Management Report.

Internal Audit Program Status Update

The appointed internal auditor, AFS & Associates provided the updated three year audit program for Gannawarra Shire Council, which includes the current status of topics and scope for approaching topics. This update provided the Audit Committee the opportunity to review the 2018/19 program dates and confirm the future reviews to be undertaken.

The Audit Committee acknowledged the three year internal audit program and confirmed the scope and dates of future reviews to be undertaken.

Proposed Audit Committee Meeting Dates

The schedule for meeting dates for the Audit Committee for 2019 were presented.

The Audit Committee confirmed meetings for 2019 are to be held at the Kerang Council Offices, Meeting Room 1 on the following dates: 26 March, 2019 – 8.30 am 11 June, 2019 – 8.30 am 3 September, 2019 – 8.30 am 12 November, 2019 – 8.30 am

Update for Councils – Recent reports and publications of interest.

Council’s appointed internal auditors, AFS & Associates provided a Quarterly Update for Councils – Recent reports of Interest as at September, 2018. This report is a summary of recent reports and publications for the period May, 2018 to September, 2018, by government agencies and other sources that may impact on local councils.

The Audit Committee noted the information.

Cr Gillingham, on behalf of the Committee acknowledged Cr Gibson’s contribution to the Audit Committee for the past six years.

Deanne Van der Drift requested appointment of Chair be discussed at the next meeting.

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CONSULTATION

A number of Councillors, Council staff and Audit Committee members have been involved in matters relevant to this report.

CONFLICT OF INTEREST

In accordance with Section 80B of the Local Government Act 1989, the Officer preparing this report declares no conflict of interest in regards to this matter.

CONCLUSION

The recommendations and outcomes of the 20 November, 2018 Audit Committee meeting are presented for the information and noting of Council.

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8.4 COUNCIL POLICY REVIEW

Author: Alissa Harrower, Governance and Compliance Coordinator

Authoriser: Phil Higgins, Director Corporate Services

Attachments: 1 Policy No. 117 - Complaint Handling (including Unreasonable Complainant Conduct) ⇩

RECOMMENDATION

That Council endorse the reviewed Policy No. 117 – Complaint Handling (including Unreasonable Complainant Conduct)

EXECUTIVE SUMMARY

Council Officers undertake regular reviews of Council policies to ensure they are up to date and reflective of current practices. This report addresses reviewed Policy No. 117 – Complaint Handling (including Unreasonable Complainant Conduct).

BACKGROUND

Council Officers undertake regular reviews of Council policies to ensure compliance with relevant Legislation and that they are reflective of current practice. Council policies are reviewed as needed, however most policies must be reviewed within either 12 months or two years of a Council Election. Reviewed policies are presented to Council for endorsement, or to be repealed if it has been determined the policy is no longer required.

POLICY CONTEXT

Council Plan 2017 – 2021 – Good Governance and a Healthy Organisation.

DISCUSSION

Policy No.

Policy Name Comments

117 Complaint Handling (including Unreasonable Complainant Conduct)

Proposed changes to this policy include a change in Council Values to reflect the Council Plan 2017 – 2021, change in officer title, wording change to records management process and amendment to the policy review timeframe to provide a consistent approach to policy reviews.

CONSULTATION

The members of Council’s Executive Leadership Team and Management Teams responsible for the policy area have been involved in the review of the policy.

CONFLICT OF INTEREST

In accordance with Section 80B of the Local Government Act 1989, the Officer preparing this report declares no conflict of interest in relation to this matter.

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CONCLUSION

This report addresses one reviewed policy for the consideration of Council to ensure compliance with relevant legislation and that it reflects current practice.

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8.5 CUSTOMER SERVICE CHARTER REVIEW

Author: Alissa Harrower, Governance and Compliance Coordinator

Authoriser: Phil Higgins, Director Corporate Services

Attachments: 1 Draft Reviewed Customer Service Charter ⇩ 2 Draft New Corporate Performance Reporting Framework ⇩

RECOMMENDATION

That Council endorse the following documents detailed in and attached to this report:

1. Reviewed Customer Service Charter; and

2. New Corporate Performance Reporting Framework.

EXECUTIVE SUMMARY

Council’s Customer Service Charter was developed in 2008 to provide a customer focused approach to service delivery and comprised 41 standards from across the organisation. The Charter has now been reviewed and focuses on expected standards, Council’s complaint management and privacy processes and how the community can make contact with Council.

To ensure accountability and transparency, some measures from the Charter have been incorporated into a new Corporate Performance Framework, designed to improve reporting and drive continuous improvement across the organisation.

This report seeks Council’s endorsement of the reviewed Customer Service Charter and new Corporate Performance Framework.

BACKGROUND

Council’s Customer Service Charter was first developed in 2008, providing a customer focused approach to service delivery.

The Charter further developed over time to include reporting standards covering both statutory and discretionary key performance indicators, with 41 standards included in the most recent version. The list of standards in the Charter is not exhaustive and data required to measure some standards is unreliable or does not currently exist.

POLICY CONTEXT

Council Plan 2017 - 2021 – Identify innovative opportunities that create improvements

DISCUSSION

A comprehensive review of the Customer Service Charter resulted in a number of proposed changes for reasons including:

Standards/measures no longer current or reflective of current legislation/processes

Lack of available or reliable data as evidence

Standards/measures not an exhaustive list of those currently being measured and reported on across Council.

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To ensure accountability and transparency, a Corporate Performance Framework has been developed to drive continuous improvement across the organisation whilst improving reporting requirements. The Framework documents reporting required under legislation and regulations; non-legislative reporting to drive performance and maximise accountability and business improvement; and customer service performance reporting to ensure commitment to being a leading service provider.

CONSULTATION

Council’s Executive Leadership and Management Teams and relevant officers with reporting responsibilities have been involved in the Customer Service Charter review and the development of the Corporate Performance Reporting Framework.

CONFLICT OF INTEREST

In accordance with Section 80B of the Local Government Act 1989, the Officer preparing this report declares no conflict of interest in regards to this matter.

CONCLUSION

The reviewed Customer Service Charter provides the community with standard expectations, invites feedback on Council services and customer experiences, and references Council’s complaint management and privacy processes.

The development of the Corporate Performance Reporting Framework will support Gannawarra Shire Council in continuing to provide quality customer service delivery whilst complying with relevant legislation, maintaining accountability and transparency, driving continuous improvement across the organisation, improving reporting requirements and supporting strategic decision making.

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Item 8.5- Attachment 2 Page 90

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Item 8.5- Attachment 2 Page 91

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Item 8.5- Attachment 2 Page 92

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Item 8.6 Page 93

8.6 ADVOCACY STRATEGY

Author: Stacy Williams, Director Community Wellbeing

Authoriser: Stacy Williams, Director Community Wellbeing

Attachments: 1 Advocacy Strategy (under separate cover) ⇨

RECOMMENDATION

That Council endorse the Gannawarra Shire Advocacy Strategy 2018-2021

EXECUTIVE SUMMARY

The Gannawarra Shire Council Advocacy Strategy is a document that outlines the strategic priorities for Gannawarra and highlights the major advocacy campaigns Council will support, lead and pursue. Following the determination of the top five priorities, the strategy and position papers have been prepared and are presented for endorsement.

BACKGROUND

To achieve the vision of the 2017 – 2021 Council Plan and beyond, Council needs to advocate on behalf of our community to key decision-makers. This document is intended to aid in advocacy activities led by Council by setting out a clear and compelling case for financial and policy support.

POLICY CONTEXT

The document covers a range of topics, which relate back to the Council Plan Key Focus Areas of Connectivity, Economic Diversity, Growth and Prosperity, Sustainable Natural and Built Environments, Good Governance and a Healthy Organisation, and Strong Healthy Communities.

DISCUSSION

The Gannawarra Shire Advocacy Strategy clearly outlines the top five strategic priorities. Each of these priorities has been further outlined in the advocacy position papers. This top five has been selected to reflect the current Council and community context. The Advocacy Strategy strengthens Gannawarra’s position to work in partnership with the Victorian and Federal Government, as well as community groups and other agencies, to successfully deliver improved outcomes to our community.

The top five consists of:

1. Financial Sustainability

2. Strengthen our Town’s Liveability and Connectivity

3. Lakes, Riverfront and Waterfront Development

4. Investment in Renewable Energy

5. Healthy Communities.

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The Advocacy Strategy also links closely with the recently prioritised Towards 2025: Strategic Project 2019-2020. The identified projects are referenced within the advocacy position papers and provide further platforms to progress these projects with funding bodies and relevant government departments and key stakeholders.

CONSULTATION

Council’s Executive Leadership Team has been critical in the development of the strategy. Advocacy priorities will continue to evolve as State and Federal Government directions shift. The priorities align with the advocacy direction of Council’s key partnerships including Murray River Group of Councils, Rural Councils Victoria, Mallee Regional Partnership, Murray River Tourism and Campaspe Loddon Group of Councils.

CONFLICT OF INTEREST

In accordance with Section 80B of the Local Government Act 1989, the Officer preparing this report declares no conflict of interest in regards to this matter

CONCLUSION

The Advocacy Strategy has been prepared in consultation with Council management and executive staff utilising their knowledge of current Council priorities and issues and reflective of State and Federal changes since the adoption of the previous Advocacy Plan in 2014/2015.

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Item 8.7 Page 95

8.7 SOCIAL INCLUSION STRATEGY

Author: Shae Dixon, Administration Officer

Authoriser: Stacy Williams, Director Community Wellbeing

Attachments: 1 Social Inclusion Strategy (under separate cover) ⇨

RECOMMENDATION

That Council endorse the draft Social Inclusion Strategy 2019 – 2023 for public comment.

EXECUTIVE SUMMARY

The Social Inclusion Strategy 2019-2023 is Gannawarra Shire Council’s commitment to reducing barriers for groups most at risk of being excluded from our community. This includes people with a disability, who are culturally and linguistically diverse (CALD), who are Indigenous, who identify as LGBTIQ+, young people, older people and community members facing socioeconomic disadvantage.

The strategy replaces Council’s Access and Inclusion Plan 2012-2015, and has been developed with input from the community, service providers and Gannawarra Shire officers.

BACKGROUND

The Gannawarra Shire Council Plan 2017-2021 lists “Develop and implement a Social Inclusion Strategy to replace the Disability Action Plan 2012-2015”, as an action.

Building on Council’s previous Access and Inclusion Plan, the Gannawarra Shire Council Social Inclusion Strategy 2019-2023 aims to achieve the goal of everyone living in the community feeling they are included in everyday life.

As per the Gannawarra Shire Council Plan 2017-2021, the Social Inclusion Strategy replaces Council’s Access and Inclusion Plan 2012-2015.

POLICY CONTEXT

Council Plan 2017-2021 – Strong Healthy Communities

DISCUSSION

The Social Inclusion Strategy 2019-2023 aims to improve the overall quality of life for all people living in Gannawarra Shire, particularly those at risk of exclusion from everyday life. It promotes connectivity and accessibility across the Shire for all community members to fulfil their potential as equal citizens.

The strategy incorporates an implementation plan with actions to be completed across the life of the strategy. This implementation plan takes into consideration Council resources and incorporates actions that are achievable within day-to-day Council business. This includes identifying partnership opportunities between agencies, service providers and Council staff. Additionally, the implementation plan lists priority actions identified through the Council Plan 2017-2021 relevant to the Social Inclusion Strategy.

The strategy also lists Council’s ongoing priority actions, including actions from the previous Access and Inclusion Plan, as well as the Gannawarra Shire Council Plan 2017-2021.

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The Social Inclusion Strategy implementation-action plan is divided into the following priority areas, aligning with the Gannawarra Council Plan 2017-2021:

Priority area one – Connectivity

Priority area two – Economic diversity, growth and prosperity

Priority area three – Sustainable natural and built environments

Priority area four – Good governance and a healthy organisation

Priority area five – Strong healthy communities

In addition to the actions outlined in the Social Inclusion Strategy Implementation-Action Plan, Gannawarra Shire Council has a number of priorities that it continues to implement on an ongoing basis.

Deliver adequate and equitable access to services.

Develop cross-sector partnerships.

Improve transport connections.

Provide training opportunities for staff and volunteers, including in accessibility and

communication.

Increase opportunities for participation in the community, including for people with a

disability.

Ensure current infrastructure maintenance and upgrades meet AS1428.1-5 requirements

and access and future planning and development of infrastructure meets Access for All

Principles.

Improve the accessibility of Council communications.

Support employment opportunities and programs for people with disability.

CONSULTATION

In developing the Social Inclusion Strategy, Council consulted a wide range of stakeholders including community members, local service providers, support groups and Council staff.

The Social Inclusion Strategy survey was available to community members from 2 July until 27 July in online and hard copy format. Hard copies of the surveys were available from Council’s customer services centres, libraries and Quambatook Resource Centre. Copies of the survey were also made available at local NDIS community information sessions and mailed to Community Care Services clients. An email and survey link was also sent to families listed with the Gannawarra Children’s Centre.

Promotion of the survey included media releases, local print and broadcast media, Mayoral interviews and column, and online through Council’s website and social media channels.

One hundred and thirty-six community members responded to the Social Inclusion Strategy survey, via online and hard copy format.

While the strategy is well-researched and based on community feedback through the survey responses, some sections of the community may have missed the opportunity to be consulted.

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Placing the strategy out for public comment will give the community a further opportunity to provide input into it.

CONFLICT OF INTEREST

In accordance with Section 80B of the Local Government Act 1989, the Officer preparing this report declares no conflict of interest in regards to this matter.

CONCLUSION

The Social Inclusion Strategy 2019-2023 aims to improve the overall quality of life for all people living in our Shire, particularly those at risk of exclusion from everyday life. It promotes connectivity and accessibility across the Shire for all community members to fulfil their potential as equal citizens.

It is recommended to advertise the draft Social Inclusion Strategy 2019-2023 for public comment and any feedback will be considered prior to presentation of the strategy for formal adoption by Council.

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Item 8.8 Page 98

8.8 DRAFT WATERFRONT MASTERPLAN

Author: Roger Griffiths, Economic Development Manager

Authoriser: Tom O'Reilly, CEO

Attachments: 1 Draft Waterfront Masterplan (under separate cover) ⇨

RECOMMENDATION

That Council

1. Endorse the Draft Waterfront Masterplan.

2. Give public notice of the exhibition of the Draft Waterfront Masterplan, and invite public submissions under Section 223 of the Local Government Act 1989.

EXECUTIVE SUMMARY

The Draft Waterfront Masterplan is a strategic document to guide further development in the key locations of Kangaroo Lake, Koondrook waterfront and Cohuna waterfront. The Draft Masterplan proposes to enhance the infrastructure in a way that better encourages and supports economic growth and visitation.

The purpose of this report is to seek Council endorsement of the Draft Waterfront Masterplan for exhibition, inviting public submissions under section 223 of the Local Government Act 1989.

BACKGROUND

The Gannawarra Shire Council Plan 2017 – 2021 identifies the need to develop a Waterfront Masterplan to ensure that development is maximised at the designated locations of Kerang Lakes, Koondrook and Cohuna. These locations have significant development potential that will be guided by the strategic directions proposed in the Masterplan. Urban Enterprise and Council staff have undertaken significant consultation to develop the Draft Masterplan with input from the local community as well as external stakeholders, local clubs and businesses.

The Masterplan will provide guidance for development of the three locations ensuring that the liveability factors are enhanced, along with the ability to better support commercial activities and events. The Masterplan is not a detailed design, but is a document that sets out how a particular area can (as opposed to will) develop and redevelop into the future. It is a high level plan intended to set out objectives and strategies to manage development and change over time and is a process that defines what is important about a place and how its character and quality can be conserved, improved and enhanced.

POLICY CONTEXT

Council Plan 2017-2021: Economic diversity, growth and prosperity.

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DISCUSSION

The waterfront projects identified in the Draft Waterfront Masterplan for Kangaroo Lake and Lake Charm propose redevelopment of the foreshore to improve the amenity for visitation, water sports events and local residents. Whilst the lakes are a significant drawcard, the infrastructure and amenities are out dated and in need of significant refurbishment if the lakes are to reach their potential. The identified projects are proposed to improve the liveability of the lake communities, encourage potential residential developments for the VHM mining project (250 jobs) and support further growth and employment associated with the Kilter Future Farming Landscapes project (40 current jobs leading to 100 future jobs). The lakes are also experiencing increased demand for holiday accommodation driven by water sports events that are significant contributors to the local economy. The Masterplan will provide guidance to Council in determining capital works projects, influence funding applications and guide further economic activity in the lakes area.

The Koondrook component of the Draft Waterfront Masterplan focuses on the area from Arbuthnot Sawmill to the Koondrook Caravan Park proposing new infrastructure that supports significant commercial business, a growing visitor market and a growing residential market. It also proposes significant infrastructure such as water, power and sullage services aimed at activation of the Koondrook Wharf for a range of commercial boating activities. An estimated $3M of commercial investment is proposed for the tourism and hospitality market in Koondrook and the proposed waterfront development and wharf activation will assist this transition. At a regional tourism level, Koondrook is considered to be a growing destination having been a key focus in Ports of the Murray and the Murray River Adventure Trail. Koondrook and Cohuna will play a key role in developing the nature based tourism market in The Gannawarra and this strategic direction is supported at a Local, State and Federal Government level.

Located on the Gunbower Creek and on the doorstep of the Gunbower National Park, Cohuna is primed to capitalise on the many environmental features. The Draft Waterfront Masterplan focuses on the development of infrastructure along the Gunbower Creek which is undoubtedly Cohuna’s unique strength. While being a focus of the town for many years, the Gunbower Creek has not maximised its capacity to support new business growth, drive liveability and connect with the commercial sector. Opportunities exist within the Draft Waterfront Masterplan to better connect the Cohuna CBD with the Gunbower Creek to greatly improve the lifestyle and business sectors by developing “creative” new accommodation options, developing waterfront boardwalks that connect people to the water, drive waterfront hospitality and propose parklands with improved recreation infrastructure and artistic landscaping aligned to the regional brand.

CONSULTATION

The development of the Draft Waterfront Masterplan has included a dedicated consultation phase aimed at ensuring all stakeholders have a say in its content. Public meetings and open drop-in centres have been held in all of the Masterplan locations. Council staff have circulated the draft documents to community groups and made time to meet with community members to ensure the information provided is recognised in the Masterplan. Community members have been encouraged to submit their ideas and staff have made a significant effort to communicate and engage across all of the communities.

CONFLICT OF INTEREST

In accordance with Section 80B of the Local Government Act 1989, the Officer preparing this report declares no Conflict of interest in regards to this matter.

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CONCLUSION

The Draft Waterfront Masterplan will go on public display as part of the final consultation phase. Once finalised and adopted by Council, the Waterfront Masterplan will set the future direction for the development of strategic projects across all of the locations. These projects will be fed into the Strategic Projects document and into the Capital Works program following consultation with Council. The detailed design phase will provide further stakeholder consultation as concepts are developed and scoped into projects. The Waterfront Masterplan will also provide justification and information that will be used to source project funding.

The Waterfront Masterplan will be used to develop and guide projects to meet the needs of the Council Plan, Regional plans and internal plans and will be an exciting and transformational time for Council and the communities.

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9 INFORMATION REPORTS

Nil

10 URGENT ITEMS

11 NOTICES OF MOTION

Nil

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Item 12.1 Page 102

12 DELEGATES REPORTS

12.1 DELEGATES REPORT - 22 NOVEMBER, 2018 TO 19 DECEMBER, 2018

Author: Mel Scott, Executive Assistant - Chief Executive Office

Authoriser: Tom O'Reilly, CEO

Attachments: Nil

EXECUTIVE SUMMARY

Delegate Reports from 22 November, 2018 to 19 December, 2018

Cr Lorraine Learmonth 23 November Massive Murray Paddle – Murrabit 24 November Gannawarra Toy Run – Kerang 26 November Loddon Mallee Waste and Resource Recovery Group Forum – Swan Hill 27 November Murray River Council and Gannawarra Shire Council Joint Meeting – Barham 28 November Water Meeting – Cohuna Cohuna District Hospital AGM – Cohuna Rural Financial Councillor Meeting – Kerang 29 November Golden Rivers Artists Exhibition Opening – Kerang Gannawarra Shire Volunteer’s Annual Function – Kerang 30 November Barham Walkway Opening – Barham 3 December Campaspe Cohuna LLEN Annual Meeting – Echuca 4 December International Day of People with a Disability Community Event – Kerang 6 December Cohuna Pool Meeting – Cohuna 7 December Loddon Mallee Waste and Resource Recovery Group Board Meeting 8 December Victorian Ski Racing Interview – Lake Charm 11 December Victoria Grants Commission Meeting – Kerang 12 December Elders Christmas Lunch – Kerang 13 December Leitchville Seniors Lunch – Leitchville 17 December CEO Performance Review – Kerang 18 December Murray River Group of Councils Executive Meeting – Kerang Cr Sonia Wright 29 November Central Victoria Greenhouse Alliance AGM and Board Meeting –

Inglewood 5 December Leitchville Progress Association Meeting – Leitchville 17 December CEO Performance Review – Kerang 18 December Cohuna Secondary College Presentation Evening - Cohuna Cr Charlie Gillingham 21 November Northern District Community Health AGM – Kerang 24 November 60th Anniversary of Kerang Rotary – Kerang 26 November Quambatook Community Development Meeting – Quambatook 27 November Murray River Council and Gannawarra Shire Council Joint Meeting – Barham

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Kerang Lakes Community Development Meeting 3 December Lalbert Community Development Meeting 10 December Gannawarra Goes Orange Community Event – Kerang 11 December Victoria Grants Commission Meeting – Kerang 17 December CEO Performance Review – Kerang Cr Steve Tasker 27 November Murray River Council and Gannawarra Shire Council Joint Meeting – Barham 4 December International Day of People with a Disability Community Event – Kerang 13 December Gannawarra Shire Municipal Fire Management Planning Committee

Meeting – Kerang 17 December CEO Performance Review – Kerang Cr Brian Gibson 27 November Murray River Council and Gannawarra Shire Council Joint Meeting – Barham 29 November Gannawarra Shire Volunteer’s Annual Function – Kerang 12 November Kerang Primary School Staff and School Council Christmas Morning Tea

– Kerang 17 December CEO Performance Review – Kerang Cr Jodie Basile 29 November Gannawarra Shire Volunteer’s Annual Function – Kerang 17 December CEO Performance Review – Kerang Cr Mark Arians 28 November Kerang Progress Association Meeting 17 December CEO Performance Review – Kerang This table represents attendances at Council meetings and briefings:

Function Attended

Councillor ()

Gib

son

Ari

ans

Bas

ile

Gill

ingh

am

Lear

mo

nth

Task

er

Wri

ght

Ordinary Meeting of Council (21 November)

Council Briefing and Strategic Briefing (10 December)

A A

A = Apology

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13 CONFIDENTIAL ITEMS

RECOMMENDATION

That Council considers the confidential report(s) listed below in a meeting closed to the public in accordance with Section 89(2) of the Local Government Act 1989:

13.1 Awarding of 2019 Australia Day Awards

This matter is considered to be confidential under Section 89(2)(h) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with any matter which Council considers prejudicial to Council or any person.