agenda of ordinary council meeting - monday, 14 june 2021...ordinary meeting of council monday, 14...

ORDINARY MEETING OF COUNCIL

MONDAY, 14 JUNE 2021

AGENDA

C ON T E N T S

AGENDA

REPORTS

COMMUNITY SERVICES COMMITTEE MEETING

HELD ON 8 JUNE 2021

TECHNICAL SERVICES COMMITTEE MEETING

HELD ON 9 JUNE 2021

CHIEF EXECUTIVE OFFICER’S REPORT

HELD ON 14 JUNE 2021

NOTICE OF MEETING

AND AGENDA

CR ______________________________________

PLEASE TAKE NOTICE that the next ORDINARY MEETING OF COUNCIL will be

held in the Council Chambers, Orchard Avenue, Armadale at 7.00pm

MONDAY, 14 JUNE 2021

JOANNE ABBISS

CHIEF EXECUTIVE OFFICER

10 June 2021

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS

TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

Public Question Time is allocated for the asking of and responding to questions raised by members of the public. Minimum time to be provided – 15 minutes (unless not required)

Policy and Management Practice EM 6 – Public Question Time has been adopted by

Council to ensure the orderly conduct of Public Question time and a copy of this procedure

can be found at http://www.armadale.wa.gov.au/PolicyManual.

It is also available in the public gallery.

The public’s cooperation in this regard will be appreciated.

http://www.armadale.wa.gov.au/PolicyManual

ORDINARY MEETING 3 14 JUNE 2021

OF COUNCIL

5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6 PETITIONS

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING

HELD ON 24 MAY 2021..................................................................... (ATTACHED)

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 COMMUNITY SERVICES COMMITTEE MEETING

Report of the Community Services Committee held on 8 June 2021. .. 5

BUSINESS ARISING FROM REPORT

10.2 TECHNICAL SERVICES COMMITTEE MEETING

Report of the Technical Services Committee held on 9 June 2021. ... 36


10.3 CHIEF EXECUTIVE OFFICER’S REPORT

Report of the Chief Executive Officer. ............................................... 61


ORDINARY MEETING 4 14 JUNE 2021

OF COUNCIL

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR

BY DECISION

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –

WITHOUT DISCUSSION

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

15 CLOSURE

CITY OF ARMADALE

MINUTES

OF COMMUNITY SERVICES COMMITTEE HELD IN THE FUNCTION ROOM,

ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON TUESDAY, 8

JUNE 2021 AT 7.00PM.

PRESENT: Cr K Busby (Chair)

Cr C A Campbell JP (Deputy Chair)

Cr S Peter JP

Cr C Frost (Deputy for Cr Silver)

Cr R Butterfield (Mayor)

APOLOGIES: Cr Silver (Leave of Absence)

Cr D M Shaw

Cr G Nixon

OBSERVERS: Cr M S Northcott

Cr G Smith

IN ATTENDANCE: Mr N Kegie A/Executive Director Community Services

Ms J Abbiss Chief Executive Officer

Ms L Jarosz Executive Assistant Community Services

Ms R Milnes Manager Community Development

PUBLIC: 2

“For details of Councillor Membership on this Committee, please refer to the City’s website

– www.armadale.wa.gov.au/your council/councillors.”

COMMUNITY SERVICES 6 8 JUNE 2021

COMMITTEE COUNCIL MEETING 14 JUNE 2021

DISCLAIMER

As there were members of the public present, the Disclaimer for protecting Councillors and

staff from liability of information and advice given at Committee meetings was read.

DECLARATION OF MEMBERS’ INTERESTS

Nil

QUESTION TIME

Nil

DEPUTATION

Nil

CONFIRMATION OF MINUTES

RECOMMEND

Minutes of the Community Services Committee Meeting held on 4 May 2021 be

confirmed.

Moved Cr C A Campbell

MOTION CARRIED (5/0)

ITEMS REFERRED FROM INFORMATION BULLETIN

Report on Outstanding Matters – Community Services Committee

None of the items listed above required clarification or a report for a decision of Council, this

item to be raised for discussion at this juncture.

.

CONTENTS

COMMUNITY SERVICES COMMITTEE

8 JUNE 2021

1. COMMUNITY DEVELOPMENT

1.1 ACCESS AND INCLUSION PLAN 2021 - 2026 ............................................................................8

1.2 COMMUNITY DEVELOPMENT STRATEGY 2021 - 2026 ....................................................... 12

1.3 SOCIAL PRIORITIES 2021 - 2023 ................................................................................................ 16

1.4 **COVID-19 RELATED PUBLIC HEALTH MEASURES AT UPCOMING EVENTS .............28

2. COUNCILLORS’ ITEMS

1. WA Day Event ............................................................................................................... 34 2. Access and Inclusion Plan .............................................................................................. 34

3. EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT

1. Highland Gathering Committee ..................................................................................... 34

SUMMARY OF ATTACHMENTS ............................................................................................................. 35


COMMITTEE - Community Development COUNCIL MEETING 14 JUNE 2021

1.1 - ACCESS AND INCLUSION PLAN 2021 - 2026

WARD

: ALL In Brief:

This report presents the draft Access and

Inclusion Plan 2021 – 2026 following the

closure of the public comment period on

19 March 2021.

Recommend that Council endorse the

Access and Inclusion Plan 2021 – 2026

FILE No.

: M/274/21

DATE

: 21 April 2021

REF

: RM

RESPONSIBLE

MANAGER

: Executive Manager

Community Services

Tabled Items

Nil

Decision Type

☒ Legislative The decision relates to general local government legislative

functions such as adopting/changing local laws, town planning

schemes, rates exemptions, City policies and delegations etc.

☐ Executive The decision relates to the direction setting and oversight role of

Council.

☐ Quasi-judicial The decision directly affects a person’s rights or interests and

requires Councillors at the time of making the decision to adhere to

the principles of natural justice.

Officer Interest Declaration

Nil

Strategic Implications

Strategic Community Plan 2020 - 2030

Aspiration 1: Community

1.4 An inclusive and engaged community

1.4.2 Encourage the provision of inclusive and accessible facilities, services and

programs within the community.

Legal Implications

Disability Services Act (1993) (amended in 2004).

Council Policy/Local Law Implications

Nil

Budget/Financial Implications

The implementation of the City’s Access and Inclusion Plan is funded through departmental

budgets.



Consultation

1. Department of Communities

2. Western Australia Access and Inclusion Network

3. City of Armadale Access and Inclusion Network

4. City of Armadale Disability Access and Inclusion Reference Group

5. City of Armadale Councillors – through survey

6. Disability Sector Service Providers – through survey and interview

7. Community Members – through survey

8. All City of Armadale Staff – through internal survey

BACKGROUND

At the Ordinary Council Meeting on 22 February 2021, Council endorsed the draft Access and

Inclusion Plan 2016-2026 as per the following recommendation (CS8/2/21):

That Council endorse the draft City of Armadale Access and Inclusion Plan

2021-2026 as attached, allowing the draft Plan to proceed to the stage of the

public comment and feedback.

Process for public comment

The three-week public comment period was from 24 February to 19 March 2021. To maximise

the potential for feedback from the community, community groups and disability organisations,

the City advertised the public comment period as follows:

An advertisement in the Examiner

On the City’s website under the ‘Out for Comment’ section

On the City’s Facebook page

Copies of the draft Access and Inclusion Plan 2016-2026 distributed to peak

organisations.

A copy of the draft Access and Inclusion Plan 2016-2026 was available:

On the City’s website

From the City’s Main Administration Building and Orchard House

Submissions about the proposed review could be lodged via:

Post to the City of Armadale

Email or phone call

No submissions were received by the public comment closing date of 19 March 2021.



Feedback from the Department of Communities

To ensure the draft Access and Inclusion Plan 2020 - 2026 satisfies the legislative requirements

of the WA Government, a copy of the draft Plan was forwarded to the Department of

Communities for feedback. The following extract from the email recently received from the

Department indicates the Plan has met the requirements and is considered by the Department to

be a robust document:

There are no issues around compliance or meeting the intent of the Act. It is a very

comprehensive document and it’s a credit to all the work that has clearly been put into it.

There are some strong educative aspects to the document so I could see some of this text

being used in later initiatives by the City.

DETAILS OF PROPOSAL

This report presents the draft Access and Inclusion Plan 2021 - 2026 for Council endorsement

following a three-week public comment period. No submissions were received by the City

during this time. Feedback from the Department of Communities was received and stated that

the Plan complies with the relevant legislation.

Once the draft Access and Inclusion Plan 2021 – 2026 has been endorsed by Council, the final

Plan will be lodged with the Department of Communities, implementation of the actions will

commence and a report on the outcomes will be presented to the Department on an annual

basis.

COMMENT

Whilst no comments were received on the draft Access and Inclusion Plan during the public

comment period, the process for inviting input from the community and sector stakeholders

prior to the development of the draft Plan provides confidence that its actions are informed by

those with lived experience and/or knowledge of the access and inclusion area.

The feedback from the Department of Communities indicates that the City has complied with

meeting the intent of the Disability Services Act and has acknowledged it is a comprehensive

document with educative merit.

OPTIONS

1. Endorse the City of Armadale Access and Inclusion Plan 2021- 2026

2. Amend the City of Armadale Access and Inclusion Plan 2021- 2026

3. Not endorse the City of Armadale Access and Inclusion Plan 2021- 2026.



CONCLUSION The actions outlined in the draft Access and Inclusion Plan captures the City’s commitment to

developing a more accessible and inclusive community for the benefit of people with disability,

their families and their carers.

ATTACHMENTS

1.⇩ DRAFT Access and Inclusion Plan 2021 - 2026

RECOMMEND C18/6/21

That Council endorse the City of Armadale Access and Inclusion Plan 2021 – 2026.

Moved Cr R Butterfield


CO_14062021_AGN_AT_files/CO_14062021_AGN_AT_Attachment_14529_1.PDF



1.2 - COMMUNITY DEVELOPMENT STRATEGY 2021 - 2026

WARD

: ALL In Brief:

This report presents the City’s draft

Community Development Strategy 2021 –

2026

Recommend that Council:

Endorse the proposed Community

Development Strategy 2021 – 2026

FILE No.

: M/308/21

DATE

: 30 April 2021

REF

: RM

RESPONSIBLE

MANAGER

: Executive Manager

Community Services

Tabled Items

Nil

Decision Type

☐ Legislative The decision relates to general local government legislative



☒ Executive The decision relates to the direction setting and oversight role of

Council.





Nil


Community

1.1 Foster and strengthen community spirit

1.1.3 Support the development and sustainability of a diverse range of community

groups

1.2 Improve Community Wellbeing

1.2.1 Advocate for the delivery of services and programs as well as increased

resources to contribute to improvements in community safety

1.2.2 Facilitate the alignment of service and program delivery to identify social

priorities within the community


1.4.1 Support a culture of volunteerism in the community and celebrate the

contribution volunteers make to the City

1.4.3 Ensure the provision of culturally appropriate services and programs within the

City



1.4.4 Facilitate the provision of facilities, services and programs to meet the needs of

the City’s current and future demographics

Legal Implications

Nil


Nil


The draft Community Development Strategy 2021 – 2026 presents actions based on the

current municipal resources. If Council seeks to provide an increased level of service, officers

will prepare information via the proposals process for Council’s consideration.

Consultation

Community members via the ‘Growing our Community’ 2019 engagement campaign.

BACKGROUND

The City’s current Community Development Strategy 2017 – 2021 was presented to Council

in February 2017 resulting in the following resolution (C1/2/17):

That Council endorse the Community Development Strategy 2017 – 2021 as presented

with this report.

This Strategy included the Major Events and Arts function and the coordination of the

Disability Access and Inclusion Plan 2017 - 2021.

DETAILS OF PROPOSAL

It is proposed that Council endorses the attached draft City of Armadale Community

Development Strategy 2021 – 2026. Whilst the draft Strategy itself spans five years, regular

updates will be presented to Council via the six-monthly Social Priorities report, other reports

as required (including for matters concerning the Champion Centre) and the monthly

Councillors Information Bulletin.

The structure of the Community Development Strategy 2021 – 2026

The Community Development Strategy comprises the following discrete sections, with each

section, where applicable, citing relevant data sets, strategies that are currently working well

and an action plan for the next five years.

The City’s approach to Community Development

The importance of partnerships

Social Priorities (and timeline for Service Agreements and reporting)

Aboriginal and Torres Strait Islander People

Children and Families

Young People

Culturally and Linguistically Diverse People



Older People

Armadale Volunteer Service

Community Safety

Financial Assistance

Measuring success

COMMENT

As the draft Community Development Strategy outlines, the City aims to focus its resources

on the most important issues in the community identified through the analysis of a range of

data sets and feedback from residents at a suburb level. The Aboriginal Development section

is included as a key function, given this team and the Champion Centre both facilitate the

delivery of a range of programs and events, externally provided services and other

community led initiatives.

The draft Strategy also explains the importance of external partnerships in this process and

the place of the City within these arrangements. It is vital that a constant exchange of data

continues between sector stakeholders at all levels, including the State and Federal

Governments, to keep abreast of policy priorities, funding opportunities and operational

decisions. This regular dialogue also assists with defining the optimum role of each

stakeholder and avoiding duplication of initiatives.

OPTIONS

Council has the following options:

1. Endorse the proposed Community Development Strategy 2021 – 2026.

2. Do not endorse the proposed Community Development Strategy 2021 – 2026.

3. Seek further information on the Community Development Strategy 2021 – 2026 and

the cited options to resource the Strategy.

Option 1 is recommended.

CONCLUSION

The Community Development Strategy 2021 – 2026 outlines the rationale behind the practice

of building on the community’s strengths whilst addressing issues. Reflected by the role of

the City on other forums to provide local knowledge and expertise, the City’s role in the

broader community context is based on having a solid understanding of the data-driven issues

at a suburb level and facilitating the appropriate response.

ATTACHMENTS 1. Draft Community Development Strategy 2021- 2026




RECOMMEND C19/6/21

That Council endorse the proposed Community Development Strategy 2021 – 2026.

Moved Cr C A Campbell




1.3 - SOCIAL PRIORITIES 2021 - 2023

WARD

: ALL In Brief:

This report presents proposed suburb-

level Social Priorities for 2021 – 2023

based on a range of data sets and feedback

from residents and the community

services sector

Recommend that Council:

Endorse four suburb-level Social

Priorities across the following suburbs as

detailed in this report as follows:

Armadale South: Connection to

community and services

Armadale North: Connection to

community and services

Camillo: Youth engagement and

education

Kelmscott West: Early Years and

Family Support

All suburbs: Community Safety

FILE No.

: M/343/21

DATE

: 17 May 2021

REF

: RM

RESPONSIBLE

MANAGER

: Executive Manager

Community Services

Tabled Items

Nil

Decision Type





Council.





Nil


1.1 Foster and strengthen community spirit

1.1.3 Support the development and sustainability of a diverse range of community

groups

1.2 Improve Community Wellbeing

1.2.1 Advocate for the delivery of services and programs as well as increased

resources to contribute to improvements in community safety



1.2.2 Facilitate the alignment of service and program delivery to identify social

priorities within the community


1.4.4 Facilitate the provision of facilities, services and programs to meet the needs of

the City’s current and future demographics

Legal Implications

Nil


COMD 2 – Community Engagement


During the 2020/21 financial year, Council approved the amount of $110,000 for Social

Priority Service Agreements and $110,000 for Social Priority programs.

Consultation

1. Internal City of Armadale departments

2. Community members from suburbs across the City of Armadale

3. Community organisations and service providers

4. WA Government departments

BACKGROUND

Social Priorities 2019 – 2021

In August 2019 (C27/8/19), a report was presented to Council detailing the methodology and

principles underpinning the identification of suburb-level Social Priorities, resulting in the

recommendation that Council:

1. Endorse four social priorities across five suburbs as detailed in this report as

follows:

Armadale South: Youth engagement and education

Brookdale: Early Years and Family Support

Camillo: Community Safety

Harrisdale: Culturally and Linguistically Diverse Community connection to

groups and services

Seville Grove: Community Safety

2. Receive information on actions taken to address these suburb level social

priorities.

3. Through a biennial report, review suburb-level social priorities

As per item two of the recommendation, officers have presented progress of the actions taken

to address Social Priorities from 2019 – 2021 through the monthly Councillors Information

Bulletin and six-monthly Council reports (every March and September).



Social Priorities 2021 – 2023

As per item three of the recommendation, in 2021 the Social Priorities have been reviewed

using the same process as 2019 comprising the analysis of community/sector feedback and a

number of data sets.

Community engagement

In February 2021, the Growing our Community campaign commenced to collect feedback

from residents regarding their views on their suburb to inform the Social Priorities – the

positive aspects and the areas of concern. A total of 711 surveys were completed by residents

online and at the eight community engagement events held between February and April 2021.

Each of the City’s suburbs were represented in the responses.

Key data and information for analysis

The following elements were analysed to produce key themes of the characteristics and the

social priorities across suburbs:

Demographic data

o Australian Bureau of Statistics (2016)

o The Australian Early Development Census (2018)

Data from WA Police and the Department of Communities (Child Protection and Family

Support). This data is not for public access therefore general comments will be made and not

specific statistics and information.

Relevant elements of the City’s 2021 Health and Wellbeing Survey.

Analysis of the data

Officers undertook the analysis of the data sets, the 711 survey responses and insights from

external stakeholders. The suburb level demographic data and the Australian Early

Development Census (AEDC) data provides contextual information that along with

community feedback, presents an insight into the collective characteristics of the suburb.

The feedback collected at the interviews for service providers, the data from the WA Police

and the data from the Department of Communities are important elements of the analysis as

this information provides a factual and objective perspective to what is happening for

residents.

DETAILS OF PROPOSAL

Selection of the priorities

Similarly to the Social Priorities selected in 2019, the Social Priorities for 2021 – 2023 have

been condensed to four, with three of these across four suburbs and one across the City as a

whole. This is to ensure City officers will have the capacity to effectively plan, execute and

evaluate considered responses.



The information in the next section comprises:

The identified Social Priorities and suburb(s)

Rationale behind the selection of the Social Priority

Results from the Growing Our Community campaign

Data sets comprising elements of the 2016 ABS Census and the 2018 AEDC (please

note the latter pertains to the percentage of children who are developmentally

vulnerable on two or more of the five domains of the AEDC. These domains are

categorised as communication, physical, emotional, language and social)

Key themes identified from the interviews with local organisations

Information statement reflecting the confidential data from the WA Police for

applicable suburbs

Information statement reflecting the confidential data from the Department of

Communities for applicable suburbs

The proposed Social Priorities

Armadale South: Connection to community and services

Armadale North: Connection to community and services

The Social Priority of Connection to community and services for both Armadale South and

Armadale North has been selected because the data indicates a high level of disadvantage

exists across demographic cohorts and facets of life in these communities reflected by the

lowest SEIFA scores in the City as a whole of 883 and 843. Based on this, it is envisaged that

the residents of all ages and household circumstances in Armadale North and South will

benefit from further engagement to increase the connection between neighbours and the

wider communities, to promote the services available and to work with external organisations

for this purpose. This focus may be compared to how the Social Priority ‘Culturally and

Linguistically Diverse (CaLD) Community Connection to Groups and Services’ in Harrisdale

was approached in 2019 – 2021 with using a range of activities and resources to engage with

CaLD community members to both facilitate connection at a community group level and to

services in the area.

For residents, crime, anti-social behavior, social issues and youth disengagement are of

primary concern. Residents enjoy living in the location and feel a sense of community but did

not rate facilities and services as highly. There is a high level of developmental vulnerability

of children aged 0 – 5 measured by the AEDC, a high level of youth disengagement and a

high number of single parents. There are many households with low incomes and many

experiencing housing stress.



The data sets from the Department of Communities and the WA Police for Armadale (as a

suburb) are concerning. The external organisations interviewed identified Armadale (as a

suburb) as having significant social issues comprising family and domestic violence, crime,

access to services, community cohesion, poverty, and mental health issues.



Armadale North and South: ABS and AEDC data

Data Set Armadale

North

Armadale

South

CoA Greater

Perth

SEIFA 883.8 843 994 1025

Housing Stress % 19.3 21.2 13.2 10.7

Social Housing % 4.3 7.6 2.6 3.1

Unemployment % 13.6 15.6 9.3 8.3

Low income % 23.1 29.8 15.5 15.7

No qualifications % 48.9 48.2 42.2 38.1

Youth Disengagement % 22.1 27.3 14.6 9.4

Median Age 35 37 33 36

Single Parents % 18.6 15.7 12.2 9.8

AEDC (2 or more domains) 20.2 20.2 11.7 9.4 (WA)

Camillo: Youth engagement and education

The Social Priority of Youth engagement and education for Camillo has been selected

because the data indicates there is a particularly high level of youth disengagement in this

locality. Whilst the AEDC shows the level of developmental vulnerability of children aged 0

– 5 in Camillo is actually slightly lower than in the City overall, the data shows that

unemployment, single parent families and the percentage of people with no qualifications are

higher.

For residents, crime and anti-social behavior are of primary concerns, and social issues, lack

of services/facilities and youth disengagement are of equal concern. Residents feel a sense of

community and stated facilities and services as a strength, though the location did not rate as

highly.

Similarly to Armadale South and North, the data from the Department of Communities and

the WA Police are concerning and the external organisations interviewed identified Camillo

as having significant social issues comprising family and domestic violence, crime, access to

services, community cohesion, poverty, and mental health issues.



Camillo: ABS and AEDC data

Data Set Camillo CoA Greater Perth

SEIFA 911 994 1025

Housing Stress % 16.6 13.2 10.7

Social Housing % 4.3 2.6 3.1

Unemployment % 13 9.3 8.3

Low income % 18.2 15.5 15.7

No qualifications % 52 42.2 38.1

Youth Disengagement % 20.4 14.6 9.4

Median Age 34 33 36

Single Parents % 15.3 12.2 9.8

AEDC (2 or more domains) 11.3 11.7 9.4 (WA)

Kelmscott West: Early Years and Family Support

The Social Priority of Early Years and Family Support for Kelmscott West has been selected

because the data indicates there is a particularly high level of developmental vulnerability of

children aged 0 – 5 measured by the AEDC in this locality, a high number of single parent

families and a high number of households with low incomes.

For residents, crime, social issues and anti-social behavior are primary concerns, and lack of

services/facilities and youth disengagement are also issues. Residents feel a sense of

community and stated that the location is a strength, though the natural environment and

facilities and services did not rate as highly.

The data from the Department of Communities and the WA Police are also concerning.



Kelmscott West: ABS and AEDC data

Data Set Kelmscott West CoA Greater Perth

SEIFA 894.1 994 1025

Housing Stress % 18.3 13.2 10.7

Social Housing % 6 2.6 3.1

Unemployment % 12.4 9.3 8.3

Low income % 24.9 15.5 15.7

No qualifications % 46.9 42.2 38.1

Youth Disengagement % 16.1 14.6 9.4

Median Age 35 33 36

Single Parents % 16.1 12.2 9.8

AEDC (2 or more domains) 20.4 11.7 9.4 (WA)

All suburbs: Community Safety

The Social Priority of Community Safety has been selected because the response from 711

residents across the City’s suburbs indicate that crime and anti-social behavior are of

significant concern. In March 2021, the data from the City’s Health and Wellbeing survey of

over 1000 people indicated that ‘feeling safe in the community’ was most important to the

health of the individual respondents and the wider community. When asked what the key

health concerns are for respondents individually and the wider community, an ‘unsafe

community’ was identified as the second primary concern (illicit drug use was the first).

This is confirmed by data from the WA Police. Some suburbs experience higher levels of

crime and different categories of crime than others, however the fact that community safety is

cited as an overwhelming priority across the City means that residents recognise that the issue

is widespread. Whilst the City has been working with Armadale Neighbourhood Watch and

the WA Police on crime prevention initiatives across the suburbs, in addition to more focused

efforts on Seville Grove and Camillo during 2019 - 2021, it is proposed that Community

Safety remains a key priority across all suburbs. This still adheres to the Social Priorities

principle of using data to inform place-based responses with the crime hot-spots (and types of

crime) identified by the WA Police a key way of determining the action to be taken.



City of Armadale: ABS and AEDC data

Data Set CoA Greater Perth

SEIFA 994 1025

Housing Stress % 13.2 10.7

Social Housing % 2.6 3.1

Unemployment % 9.3 8.3

Low income % 15.5 15.7

No qualifications % 42.2 38.1

Youth Disengagement % 14.6 9.4

Median Age 33 36

Single Parents % 12.2 9.8

AEDC (2 or more domains) 11.7 9.4 (WA)

The City’s response

The work will not be limited to the Community Development Department but officers will be

working across the City and with external organisations to facilitate collective strategies. The

data collated will also be useful to external organisations to assist with informing their work –

this is important from the City’s perspective as data-informed practice, regardless of what

organisation is driving the practice, is more likely to result in better outcomes for the

community particularly if it is a collective effort.



As the data indicates, many suburbs are experiencing similar issues. Therefore it is pragmatic

to consider that whilst a focus may be on particular suburbs, the strategies identified may be

replicated in other suburbs once they are evaluated as effecting positive change. If similar

strategies are employed in a number of suburbs, likely variations in approach and execution

will be needed due to differences in demographic and suburb characteristics.

Projects that will continue and transition from the original approach to the new approach

There are four categories of initiatives that will continue outside of the Social Priorities

approach – please note the latter three in particular link into the responses to the identified

Social Priorities.

Legislative projects – the City’s Access and Inclusion Plan. All local governments are

required to have these legislation-based Plans and report on how Council is complying

Council Policies – the Financial Assistance program including the administration of the

Community Grants program twice per year and the Donations program which is

available all year round

Sector Networks – the six sector networks are important so that officers can keep

updated with what is happening in the community however for the City to commit time

and resources, officers are working with the networks to use the opportunity to

collectively achieve results for the particular cohort/area the network membership

provides services for

Grant funded – Armadale Volunteer Services is partly funded by the Department of

Communities

COMMENT

The purpose of presenting suburb-level data to Council and its analysis is to indicate the most

important priorities to direct the City’s staff and budget resources. Drawing on the lived

experiences of residents in the suburbs and considering these in the context of demographic

data and specific information of service organisations can provide a sound rationale behind

identifying what are the most important social priorities to the City’s diverse communities.

The responses will be determined on the basis of good practice principles and will comprise a

range of strategies, some of which upon evaluation may also be replicated in other suburbs

with required amendments to suit the characteristics of that suburb.

Since the initial endorsement of the Social Priorities in 2019, officers have presented progress

of the actions taken through the monthly Councillors Information Bulletin and through six-

monthly Council reports. This will continue, with the next Council report due in September

2021.



OPTIONS


Selection of social priorities:

1. Endorse the suburb-level social priorities detailed in this report

2. Do not endorse the suburb-level social priorities detailed in this report

3. Request further information on the suburb-level social priorities

CONCLUSION

The value of using a range of data sets including the findings from community engagement to

inform how to spend ratepayers’ money is that it is an objective way of determining what is

happening in the communities in the City and what matters most to residents. It is for this

purpose that Council is presented with the data and its analysis to determine the most

important social priorities on which the City’s efforts may be directed.

ATTACHMENTS

There are no attachments for this report.

RECOMMEND C20/6/21

That Council endorse the suburb-level social priorities detailed in this report.


Seconded Cr C A Campbell Opposed Cr S Peter




**

1.4 -

COVID-19 RELATED PUBLIC HEALTH MEASURES AT UPCOMING EVENTS

WARD

: ALL In Brief:

The City has been developing COVID

Event plans for its events in line with

conditions prescribed by the State

Government through WA Health.

On 27 May the Victorian Government

announced a 7 day lockdown due to

community transmission of COVID-19.

The lockdown has since been extended.

A consequence of the Victorian

lockdown is a tightening of guidelines for

COVID Event Plans in WA. Changes

focus mainly on the need for secure

perimeter fencing around event sites,

additional security guards and COVID

marshals, and increased monitoring of QR

and paper based registrations.

The changes required urgent

modifications to the WA Day COVID

Event Plan and changes in planning for

events in the immediate future, being the

City’s NAIDOC celebrations and the

City’s Avon Descent community day.

Recommend that Council approves the

transfer of $41,355 from the Event

Reserve Fund to assist in meeting costs

associated with the City’s WA Day,

NAIDOC and Avon Descent events.

FILE No.

: M/370/21

DATE

: 2 June 2021

REF

: RM

RESPONSIBLE

MANAGER

: Executive Manager

Community Services

Tabled Items

Nil

Decision Type





Council.







Nil


1.1 A strong sense of community spirit

1.1.1 Provide opportunities to connect individuals to each other and the wider

community

1.1.3 Value and celebrate our diversity and heritage

1.1.4 Foster local pride

1.2 Active community life that is safe and healthy

1.2.2 Provide opportunities to improve health outcomes for everyone

3.4 A desirable destination

3.4.1 Promote the district and opportunities to the region

4.1 Visionary Civic leadership and sound Governance

4.1.2 Make decisions that are sound, transparent and strategic

Legal Implications

COVID-19 advice and direction by the Government of Western Australian

COVID-19 advice and direction by the Australian Government


Nil


To comply with the WA Government Department of Health’s COVID-19 Event Guidelines

for events expecting over 500 patrons, additional expenditure is forecast for the City’s events

for the foreseeable future.

Council will be considering the 2021/22 events budget as part of the annual budget process.

Part of this consideration is in providing additional funds for events expecting more than 500

people. In practical terms, due to the timing of the budget process and timing of the City’s

events this will guide planning for the Highland Gathering (October 2021) onwards.

This report deals with three events that fall outside the normal budget timeframe;

WA Day celebrations – Monday 7 June

$161,000 was provided through the Events Reserve Fund in the 202/22 budget for the WA

Day event. The Victorian lockdown was announced 11 days before the event necessitating

changes to the COVID Event Plan. It is anticipated that the cost of the event will now be

approximately $220,000, an increase of $59,000.

NAIDOC Celebrations - Tuesday 6 July

The NAIDOC event occurs annually in early July and has a recurrent budget of $25,000.



Due to the COVID-19 pandemic, the current budget was reduced to $2,500, with the balance

of $22,500 being transferred to the Events Reserve Fund. Now that the City is able to proceed

with the event, planning is underway to hold the event on Tuesday 6 July.

Whilst plans are still being finalised and costs are being confirmed, indications are that the

additional COVID Event costs of a further $5,000 to $10,000 is required. Ideally a budget of

$35,000 is required, which is an increase of $10,000 to the original budget allocation.

If the event is cancelled, the City would still have to meet its contractual obligations at a cost

of approximately $5,000.

CoA Avon Descent Community Day – Sunday 1 August

This is a once off event with a current budget of $65,000 funded through the Events Reserve

Fund. Due to the timing of the event and the need to commit funds before the 2021/22 budget

is approved, the funds were included in the 2020/21 budget. Planning is progressing for the

event and costs have not yet been confirmed, however it is estimated that the additional

COVID-19 related costs could be in the order of $20,000, ideally a budget of $85,000 is

required. If the event is cancelled, the City would still have to meet its contractual obligations

at a cost of approximately $7,700.

Taking all of the events above into consideration, there is a current shortfall in the 2021/22

events operational budget of approximately $89,000. It is proposed to fund the shortfall as

follows;

Event Reserve Fund $41,355

Further savings in the events budget $15,000

Further budget amendments

(AFAC revenue)* $32,645

*It is anticipated that the year-end position for the Community Services directorate will be

favourable due mainly to a better than forecast result for AFAC.

Consultation

1. City of Armadale internal departments

2. Executive Leadership Team

3. WA Department of Health

BACKGROUND

This report focuses mainly on the additional expenses to ensure compliance with COVID-19

related public health measures anticipated to be required by the Department of Health for the

WA Day event (Monday 7 June 2021), NAIDOC event (Tuesday 6 July 2021) and Armadale

Avon Descent Community Day scheduled for 1 August 2021.

The WA Day event is expected to attract up to 10,000 people, the NAIDOC event up to 3000

people and the Armadale Avon Descent Community Day up to 3,000 people.

Current COVID-19 Compliance Measures

Dated 16 April 2021, the WA Government’s Department of Health’s COVID-19 Event

Guidelines noted:



While there are fewer active cases of COVID-19 within WA, it is important to maintain

sensible public health measures including good hygiene, rigorous cleaning regimes and

physical distancing. These practices will help to reduce the potential risk of COVID-19

transmission should community transmission occur in WA or a COVID-19 case, who is

unknowingly positive, attend an event.

As the event organiser, you will need to prepare a COVID Event Plan for events

involving more than 500 persons, including for events that require additional local

government authority approval to proceed.

Therefore the City needs to ensure these public health measures are adhered to and

maintained at any event attracting more than 500 people as articulated in the individual

COVID Event Plans. Implementation of these measures equates to increased staff resources

(both in the planning stage of the event and on the day of the event) and increased

infrastructure costs.

The Department of Health works with the City to review and approve the COVID Event Plan,

with any plans deemed high risk escalated to the Department of Health for final approval.

The Department can require additional measures even outside of the current COVID-19

Event Guidelines. This is determined case by case depending on the event’s level of risk

determined by a range of factors including expected numbers of patrons and the current

public health environment in Western Australia/Perth at the time of the assessment.

Examples of COVID-19 related public health measures at events comprise:

Fencing of the perimeter of the event and extra fencing around the stage area

Additional staff:

o Security staff operating within the event as COVID event marshals (to ensure

physical distancing and hygiene protocols are being adhered to and to monitor

maximum capacity for defined areas) and at the entry/exit points to ensure only

the allocated number of people are admitted and to ensure patrons register their

details for contact tracing via the SafeWA app or paper register.

o Casual event staff at the entry/exit points as crowd counters to ensure only the

allocated number of people are admitted and within the event to monitor

maximum capacity for defined areas

o COVID cleaning crews

Additional signage

Additional radios

Marquees for the entry/exit points and for isolation

Hygiene stations

Cleaning products

Infrastructure (eg marquees) associated with the multiple entry points

Events Reserve Fund

In FY 2019/20 a number of events were cancelled and Council agreed to transfer $354,355 to

the Events Reserve Fund as follows:

1. Australia Day $182,000

2. Highland Gathering $124,555



3. NAIDOC $22,500

4. Hawkers Market $25,300

Subsequently, during the course of the current financial year, Council has approved $313,000

to be transferred from the Events Reserve Fund as follows:

1. WA Day $161,000

2. City Lake Festival $65,000

3. Armadale Arts Festival $65,000

4. Minnawarra Art Award $22,000

A balance of $41,355 remains in the Event Reserve Fund presently.

DETAILS OF PROPOSAL

It is proposed that Council approves the expenditure of additional funds for reasons outlined

in this report and that the increased expenditure is addressed through a combination of a

transfer from the Events Reserve Fund, further savings in the events operational budget and

an increase in forecast AFAC membership fees.

COMMENT

The impact of COVID-19 and related restrictions has been significant for the events sector in

general. Whilst scope currently remains to deliver events in Western Australia, ensuring

public health measures are implemented add substantially increased costs to the budget of an

event.

Council has demonstrated great resolve in supporting the ongoing delivery of events in what

are very uncertain times. This resolve has included a once off expansion in 2021 of the

Armadale Arts Festival and Minnawarra Art Awards and introducing two new once off

events for 2021 being the WA Day celebration and Armadale Avon Descent Community

Day. The effort involved in introducing these new initiatives is significant and is exacerbated

with the increased requirements for more stringent COVID Event Plans to be developed at

very short notice.

It is feasible to deliver the events outlined in this report within the parameters of the new

restrictions, however these may change with the possibility of a Perth lockdown and

subsequent cancellation of an event or events a consideration. Council has the unenviable

task of balancing the benefit to the community of bringing people together through

community events with these new risks while ensuring sound fiscal management.

OPTIONS


1. Approve the additional expenditure as outlined in this report.

2. Approve the transfer of $41,355 from the Events Reserve Fund.

3. Note that the remaining shortfall can be addressed through savings in the existing

events operational budget and an increase to AFAC Membership revenue.



4. Decide to cancel the NAIDOC Celebration and or the Armadale Avon Descent

Community Day.

Options 1, 2 and 3 are recommended.

CONCLUSION

Council has shown great resolve in supporting community events as community building

initiatives over the past 18 months. Taking an alternative route to reduce events during these

COVID times, while in line with some other Local Governments may have a

disproportionally negative effect on the community. This need to be balanced however with

prudent fiscal management.

ATTACHMENTS

There are no attachments for this report.

RECOMMEND C21/6/21

That Council:

pursuant to Section 6.8 of the Local Government Act 1995, AMENDS the 2020/21

Annual Budget as follows:

(a) Increases the operating budget for the City’s WA Day Event (Community Services) by

$59,000, from $161,000 to $220,000.

(b) Increases the operating budget for the City’s NAIDOC event (Community Services) by

$10,000, from $25,000 to $35,000.

(c) Increases the operating budget for the City’s Armadale Avon Decent Community Day

by $20,000, from $65,000 to $85,000.

(d) Increases the Transfer from Cash Reserves budget for Transfers from the Events

Reserve by $41,355, from $313,000 to $354,355.

(e) Increases the revenue budget for Aquatic Centre Membership fees by $32,645, from

$910,000 to $942,645.

ABSOLUTE MAJORITY RESOLUTION REQUIRED

Moved Cr S Peter



COMMITTEE COUNCIL MEETING 14 JUNE 2021

COUNCILLORS’ ITEMS

1. WA Day Event

Councillor Frost and Councillor Butterfield extended their thanks to the City’s Events team

for the success of the WA Day Event held on Monday 7 June 2021.

2. Access and Inclusion Plan

Cr Campbell expressed his thanks to the Community Development Team and the City’s

Access and Inclusion Reference Group on the development of the Access and Inclusion Plan

as presented in item 1.1.

EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT

1. Highland Gathering Committee

The A/Executive Director Community Services advised that Cr Campbell had recently stood

down from his position on the Highland Gathering Committee and thanked him for his

contribution to the Committee and the event itself during the time he has served on the

Committee. Councillor Northcott advised that she will stand in for Councillor Campbell until

nominations to Committees of Council are determined following the October 2021 Council

election.

MEETING DECLARED CLOSED AT 7.43PM

TECHNICAL SERVICES 35 9 JUNE 2021

COMMITTEE

COMMUNITY SERVICES COMMITTEE

SUMMARY OF ATTACHMENTS8 JUNE 2021

ATT

NO. SUBJECT

1.1 ACCESS AND INCLUSION PLAN 2021 - 2026

1.1.1 DRAFT Access and Inclusion Plan 2021 - 2026

1.2 COMMUNITY DEVELOPMENT STRATEGY 2021 - 2026

1.2.1 Draft Community Development Strategy 2021- 2026

The above attachments can be accessed from the Minutes of the

Community Services Committee meeting of 8 June 2021 available on the

City’s website

CITY OF ARMADALE

MINUTES

OF THE TECHNICAL SERVICES COMMITTEE MEETING HELD IN THE

FUNCTION ROOM, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE,

ARMADALE ON WEDNESDAY, 9 JUNE 2021 AT 7.00PM.

PRESENT: Cr G Nixon (Chair)

Cr C Frost (Deputy for Cr M Silver)

Cr R Butterfield

Cr E J Flynn

Cr M S Northcott

Cr S Peter JP

Cr G J Smith

APOLOGIES: Cr Silver (Leave of Absence)

OBSERVERS: Nil.

IN ATTENDANCE: Mr J Lyon Executive Director Corporate Services

Mr T Naude A/Executive Director Technical Services

Mr N Burbridge A/Manager Parks

Mr M Tapscott Manager Engineering Design

Ms E Somers Landscape Architect

Mrs A Owen-Brown Senior Administration Officer

PUBLIC: Nil.

“For details of Councillor Membership on this Committee, please refer to the City’s website

– www.armadale.wa.gov.au/your council/councillors.”


COMMITTEE

DISCLAIMER

The Disclaimer for protecting Councillors and staff from liability of information and advice

given at Committee meetings was not read as there were no members of the public present.

DECLARATION OF MEMBERS’ INTERESTS

Nil.

QUESTION TIME

Nil.

DEPUTATION

Nil.

CONFIRMATION OF MINUTES

RECOMMEND

Minutes of the Technical Services Committee Meeting held on 3 May 2021 be

confirmed.



ITEMS REFERRED FROM INFORMATION BULLETIN

If any of the items listed above require clarification or a report for a decision of Council, this

item to be raised for discussion at this juncture.

CONTENTS

TECHNICAL SERVICES COMMITTEE

9 JUNE 2021

1. ENVIRONMENTAL SERVICES

1.1 WARTON ROAD DUPLICATION - REQUEST FOR DELEGATED AUTHORITY

TO APPLY FOR CLEARING PERMIT ........................................................................................ 39

2. PARKS SERVICES

2.1 PROVISION OF PUBLIC TOILETS AT EXPLORER PARK ...................................................... 46

2.2 DRY PARKS STRATEGY ............................................................................................................. 52

3. COUNCILLORS’ ITEMS

NIL. ........................................................................................................................................................... 59

4. EXECUTIVE DIRECTOR TECHNICAL SERVICES REPORT

NIL. ........................................................................................................................................................... 59

SUMMARY OF ATTACHMENTS ............................................................................................................. 60


COMMITTEE - Environmental Services

1.1 - WARTON ROAD DUPLICATION - REQUEST FOR DELEGATED AUTHORITY

TO APPLY FOR CLEARING PERMIT

WARD

: RANFORD In Brief:

The City of Gosnells is applying for a

permit to clear native vegetation under the

Environmental Protection Act 1986 for the

purpose of duplicating Warton Road in

Canning Vale.

Three land parcels (dedicated road reserve)

that fall within the City of Armadale’s

management authority require vegetation

clearing for the purpose of road duplication.

The City of Armadale previously supported

the proposal to clear within two of these

parcels (Part A), requesting further

information with regard to one parcel

(Part B).

The City has since received the further

information requested in respect to Part B

as detailed within this report.

This report recommends that Council

authorise the Chief Executive Officer to

sign a letter of authorisation for the City of

Gosnells to submit an Application to Clear

Native Vegetation under the Environmental

Protection Act 1986, on land parcel

(PIN 40797) for the purpose of the

duplication of Warton Road.

FILE No.

: M/346/21

DATE

: 18 May 2021

REF

: CO/KB/DH

RESPONSIBLE

MANAGER

: Executive Manager

Technical Services

Tabled Items

Nil.

Decision Type





Council.







Nil.


The subject of this report has impact on the following objectives of the Strategic Community

Plan 2020-2030:

2.1 Conservation and restoration of the natural environment

2.1.7 Biodiversity is managed to preserve and improve ecosystem health

2.3 Functional, inclusive and sustainable infrastructure

Legal Implications

An assessment of legislative and regulatory requirements that are applicable to the proposed

works is summarised below.

State legislation (significant proposals, proposals likely to have an impact of protected

matters, clearing proposals):

Environmental Protection Act 1986 (EP Act), Section 51 (Clearing of native

vegetation).

Environmental Protection (Clearing of Native Vegetation) Regulations 2004.


Assessment of Policy/Local Law indicates that the following is applicable:

Council Policy ADM 21 – Authority to Sign Documents


The adoption of the recommendation contained in this report has no financial implication.

Consultation

Inter Directorate

City of Gosnells



BACKGROUND

Warton Road is proposed to be duplicated between Ranford Road and Nicholson Road and is

funded by the Metropolitan Regional Roads Group (MRRG) Road Improvement Program as

a joint application by the City of Armadale (CoA) and the City of Gosnells (CoG). Overall

project implementation for the design and construction of the Warton Road duplication is

being managed by the CoG.

The majority of the Warton Road reserve sits outside of the CoA municipal boundary with

the exception of three land parcels. Two of these areas: PIN 12434990 and PIN 12434988

(referred to as Part A) were acquired by the CoG for the purpose of road duplication but

vested in the CoA. A proposal to clear native vegetation within Part A was considered and

supported by Council in March 2021 (T14/3/21 refers). The location of Part A is shown in

Figure 1.

Figure 1: Location of Part A Clearing works in City managed areas. PIN 12434990 (referred to as the northern land

parcel) and PIN 12434988 (referred to as the southern land parcel) that were acquired by the City of Gosnells for the

purpose of road duplication but vested in the City of Armadale.



The location of the third parcel that is vested in the CoA (PIN 40797) is shown in Figure 2

and is referred to in this report as Part B.

Figure 2: Part B (PIN 40797) proposed clearing for the Warton Road duplication proposal.

Whilst all three land parcels fall within the same Warton Road duplication project works,

they were separated as Part A and B to ensure a clear distinction of the areas based on the

level of environmental information that has been provided to support consideration of the

request.

When considering the proposal to clear native vegetation for this project at the March 2021

meeting, Council resolved to support the application for Part A and request further

information from the CoG to support the potential future clearing request for Part B.

The CoG have requested that the CoA sign a letter of authorisation for the CoG to submit an

Application to Clear Native Vegetation under the Environmental Protection Act 1986, on

land parcel (PIN 40797) for the purpose of the duplication of Warton Road.



DETAILS OF PROPOSAL

Part B comprises an area of 186m2 of native vegetation proposed for clearing (Figure 2). The

proposed clearing area is outside (but adjacent to) an area of Public Open Space (POS)

generated as part of Subdivision 157228 that, consistent with Condition 14 of the subdivision

approval, requires a Bushland Management Plan to ensure the protection of the

environmental assets of the site. In the longer term this POS will be managed by the CoA.

Council, when considering the March 2021 report, requested that the CoG give consideration

of opportunities to preserve vegetation in the Part B area where possible. The City of

Gosnells have provided the following statement with regards to minimisation of the clearing

footprint.

Warton Road immediately adjacent to the uncleared lot has an existing narrow verge which

batters down to existing ground level. In order to tie the new duplication works into the

existing intersection, a small amount of additional fill is required. If a standard 1 in 3 fill

batter slope is used it will create a larger footprint of the road, resulting in further working

space for construction, therefore a greater impact to the existing vegetation growing along

the existing verge batter slope.

In order to minimise the clearing footprint, the design has incorporated a retaining wall to

retain the new fill by avoiding the necessity of battering in to the existing ground at a 1 in 3

slope. The City of Gosnells has further considered installing a Twinside retaining wall

instead of a limestone block retaining wall. By selecting a Twinside retaining wall, area of

construction disturbance is minimized and hence the clearing footprint is minimised. In view

of the above, it can be concluded that the City of Gosnells has endeavoured to minimise the

clearing footprint to avoid native vegetation clearing as far as possible.

In addition, the CoG also engaged Emerge Associates to complete an environmental

assessment report for the area proposed to be cleared under Part B. The environmental report

was prepared following a reconnaissance survey of the site in April 2021. A summary of the

report findings is provided below.

The area of plant community within the clearing permit application area was mapped

as being in degraded condition, due to limited native species present in the

understorey layer, weed invasion and the alteration of the landform.

As the vegetation within the clearing permit application area is in degraded condition,

it is not considered to represent Threatened Ecological Community (TEC) or Priority

Ecological Community (PEC) types typical of the area.

Based on the small extent of vegetation proposed to be cleared, the removal of

vegetation within the clearing permit application area is unlikely to have a significant

impact on a habitat for fauna indigenous to Western Australia.

In addition to the understory, three trees occur within the clearing area. This includes

two Allocasuarina fraseriana trees and one small Melaleuca preissiana.



One individual specimen of the Priority 4 species Verticordia lindleyi subsp. lindleyi

was noted to occur approximately 10m to the east of the clearing permit application

area (not within the application area). Absence of this species in the survey area could

not be confirmed but is assumed to be absent given the degraded condition of the

vegetation.

The proposal is considered “not in variance” to any of the ten clearing principles of

the Environmental Protection Act 1986 (refer to the detailed summary provided at

attachment 1).

An image of the vegetation proposed to be cleared is provided in Figure 3.

Figure 3: Image of the vegetation proposed to be cleared. The boundary of the clearing

permit application area is from the left hand side of image to the blue flagging tape that is

shown at the base of the bund.

As Part B requires the clearing of native vegetation, the proposal will require a clearing

permit under the Environmental Protection Act 1986. The CoG have requested the landowner

(CoA) support this proposal and provide their authority for CoG to sign the C1 Native

Vegetation Clearing Permit Application on CoA’s behalf.

OPTIONS

1. Council could support the application for the clearing of Part B.

2. Council could not support the application for the clearing of Part B.

Option 1 is recommended to allow the duplication project to proceed. Once completed, the

duplication of Warton Road will significantly improve traffic flow and movement through the

area.



CONCLUSION

The City has previously supported the proposed widening of Warton Road in Canning Vale

and the associated clearing of 248m2 of vegetation on two City of Armadale vested areas

(PIN 12434990 and PIN 12434988).

A further 186m2 of vegetation clearing within Part B (one parcel PIN 40797) is proposed.

The Part B proposal has been subject to an environmental survey and assessed as “not in

variance” to any of the ten clearing principles of the Environmental Protection Act 1986.

It is recommended that Council support the application to clear native vegetation in Part B for

the purpose of upgrades to Warton Road in Canning Vale.

ATTACHMENTS

1.⇩ Assessment of Proposal against Clearing Principles

RECOMMEND T39/6/21

That Council authorise the Chief Executive Officer to sign a letter of authorisation for

the City of Gosnells to submit an Application to Clear Native Vegetation under the

Environmental Protection Act 1986, on one land parcel (PIN 40797), for the purpose of

the widening of Warton Road, on behalf of the City of Armadale.

Moved Cr S Peter




COMMITTEE - Parks Services

2.1 - PROVISION OF PUBLIC TOILETS AT EXPLORER PARK

WARD

: RANFORD In Brief:

At the Council meeting held on

7 December 2020, the matter of provision

of a public toilet at Explorer Park was

referred to the Technical Services

Committee.

This report recommends that Council

consider the funding of a public toilet at

Explorer Park in the 2022/23 long term

financial plan.

FILE No.

: M/208/21

DATE

: 22 March 2021

REF

: ES/DH

RESPONSIBLE

MANAGER

: Executive Manager

Technical Services

Tabled Items

Nil.

Decision Type





Council.





Nil.


2.3 Functional, inclusive and sustainable infrastructure

2.3.1 The condition of the City’s assets are accurately captured, regularly reviewed

and the subject of comprehensive management plans in order to assist

Council balance the financial cost of asset renewal and replacement with

delivery of other community priorities.



Legal Implications

General assessment of relevant legislation (eg Local Government Act 1995) has not revealed

any restrictions.


General assessment has not revealed any applicable Policies/Local Laws.


No specific funding has currently been provided for the supply, installation or ongoing

cleaning and maintenance costs associated with the installation of a public toilet at

Explorer Park.

Consultation

Intra Directorate

Public/Community Consultation.

BACKGROUND

At the Council meeting held on 7 December 2020, the following matter was referred to the

Technical Services Committee:

“That the matter of provision of a public toilet at Explorer Park be referred to the Technical

Services Committee.”

The referral item requested that the City investigate whether the developer (who currently

manages and maintains the Park) has any plans to install a toilet or if not, that inclusion of a

public toilet at Explorer Park be considered in the next five year Long Term Financial Plan

(LTFP).

Following consideration of the referral item, Council resolved to receive a report on the

provision of public toilets at Explorer Park at a future Technical Services Committee meeting

(T67/12/20 refers).

Explorer Park is named Avalanche Park within the City’s Intramaps system. For the purposes

of consistency with the original referral item, the name Explorer Park will be used in this

report.



DETAILS OF PROPOSAL

Explorer Park is currently under the management of the developer Stockland, with expected

handover to occur in December 2021. The landscape plans were approved on 29 November

2018 and there was no requirement for a toilet facility as part of the Technical Services

approval process. Stockland have no plans to install a toilet within the reserve and have no

obligation to do so under their development conditions.

The City’s Parks Facilities Strategy (the Strategy) was adopted on 1 October 2018

(T77/10/18 refers) and is intended to address the diverse community needs and expectations

through the appropriate provision of space, form and infrastructure; ensuring parks and

facilities are planned and allocated accordingly.

Explorer Park is classified as a Neighbourhood Recreation Park under the Parks Facilities

Strategy. In accordance with the City’s Parks Facilities Strategy, the City would consider

installing public toilets in Neighbourhood Recreation Parks which have extensive recreation

spaces or which are sites of frequent sporting activity which invite a longer stay.

The City has a Public Toilet Strategy adopted by Council at its meeting of 13 May 2013

(187/5/13 refers), which further guides the provision of public toilets within the City of

Armadale. The Public Toilet Strategy is due to be reviewed during 2021/22 as outlined in the

City’s Corporate Business Plan. The existing Public Toilet Strategy and the assessment

criteria contained within, have been used in assessing the request for a public toilet at

Explorer Park.

COMMENT

The Public Toilet Strategy assessment tool has been applied to assess the request. The

extensive playground and informal sporting facilities have resulted in a well utilised park and

what is currently an increased length of stay of park users. Construction of this park was

completed at the end of 2019 and the extensive use and length of visit currently observed may

be due to an initial surge of popularity, being a new park feature in the area. This has been the

case with other feature parks such as Robot Park and Shipwreck Park, where the patronage

dropped after the initial excessively high usage.

Under the criteria contained within the public toilet assessment strategy tool, Explorer Park

has an assessment score of 73%.

The Public Toilet Strategy indicates the following score ranges:

80% plus – provision of public toilet recommended

60-80% – provision considered but public consultation required

Below 60% – no consideration.



ANALYSIS

Existing Provision

Currently the City has two public toilet facilities scheduled for construction as part of the

2020/21 Budget. One is located at Gwynne Park and one at Don Simmons Reserve. These

reserves are within a four minute drive or 27 minute walk and a five minute drive or 30

minute walk respectively from Explorer Park.

In addition there is an existing public toilet facility at Shipwreck Park. This is a three minute

drive or 19 minute walk from Explorer Park.

By the end of 2021, there will be three public toilet facilities within 1.5km of Explorer Park.

This is a relatively high number of public toilet facilities for the area. Refer to Attachment 1 –

Nearby Toilet Facility Map.

Public Consultation Results

The City undertook an extensive survey which was sent out to 424 residents within a 400m

walking catchment of the proposed toilet facility. This survey sought the following

comments:

1. How do you rate Explorer Park?

2. Would you support a Universally Accessible Toilet within Explorer Park?

3. If yes, where would you like to see a proposed toilet?

4. Anything else you would like to see or any other comments?

9% of residents who received the survey provided a response, of the 38 responses:

7 responded ‘No’ (18%)

30 responded ‘Yes’ (79%)

1 responded ‘Yes and No’ (3%)

Budget

The installation of a universally accessible toilet at Explorer Park is not currently included in

the Parks Long Term Financial Plan.

The estimated cost to install a toilet at Explorer Park is $214,500 as detailed in Table 1.



Table 1: Estimated Cost for Supply and Installation

Proposed Explorer Park Toilet and Associated Works

Scope of Works Toilet and Connecting pathways Price ( excl. GST)

Toilet, lighting,

rectification and

associated works

Site Works and preliminaries $5,000

Irrigation and turf amendments to accommodate proposed

toilet building

$5,000

Toilet (incl. plumbing and building) $90,000

Paving to toilet $10,000

Lighting poles and luminaires $45,000

Power connection/fees $15,000

Rectification of existing $20,000

PC inspection and as con data $5,000

Contingency $19,500

Total Cost $214,500

The cleaning and maintenance of a toilet facility (one cubicle) is estimated at $25,000

per annum as outlined in Table 2.

Table 2: Ongoing Cost

Ongoing Costs after Installation Per Annum

Cleaning and

Maintenance Annual ongoing costs $25,000

OPTIONS

Option 1

That capital funding of for the installation of a public toilet at Explorer Park estimated at a

cost of $214,500 and maintenance provisions of $25,000 pa be considered in the 2022/23

budget and LTFP deliberations.

Option 2

Not approve the provision of a public toilet at Explorer Park.

ANALYSIS

From the response to the Community Survey, it is evident that the majority of the respondents

are supportive of a toilet being installed at Explorer Park. However, as detailed earlier in this

report, it is possible that Explorer Park may currently be experiencing a higher than average

level of usage due to being a new facility in the area. There are also two new public toilet

facilities at nearby parks coming online this year, which may reduce the demand for a toilet at

Explorer Park over the longer term.



Accordingly, and particularly given the Park is currently under the management of the

Developer until the end of December 2021, it would be prudent to monitor visitor numbers

post handover. Following the upcoming review of the Public Toilet Strategy and pending

results of usage, consideration be given for the installation of a public toilet at Explorer Park

for inclusion in Council’s Long Term Financial Plan with potential implementation in FY

2022/23.

Option 1 is therefore recommended.

CONCLUSION

The City has assessed the provision of a toilet at Explorer Park against the requirements of

Council’s Toilet Facility Strategy. The outcome of the assessment and the associated

community survey was that installation of a toilet at Explorer Park could be considered

within the strategy guidelines.

Based on Explorer Park being open for less than 18 months and still under the management

of the developer until December 2021; and currently experiencing greater than expected

usage which, taking into account usage patterns of other recent feature park facilities, is

anticipated to decrease over time. It is recommended that the City review the park usage for

another 12 months before considering the installation of a toilet at Explorer Park. This will

align with the review of the Public Toilet Strategy during the next financial year.

ATTACHMENTS 1. Nearby Toilet Facility Map to Explorer Park

RECOMMEND T40/6/21

That Council consider in the 2022/23 budget and long term financial plan deliberations,

the funding of a public toilet at Explorer Park estimated at a cost of $214,500 and

maintenance provisions of $25,000 per annum.

Moved Cr M S Northcott





2.2 - DRY PARKS STRATEGY

WARD : ALL In Brief:

As part of the Corporate Business Plan

deliberations, a proposal was put forth for

the development of a Dry Parks Strategy.

This report details the City’s Dry Parks

Strategy and identifies reserves where

improvements can be made and

implemented.

This report recommends that Council adopt

the City of Armadale Dry Parks Strategy

2021 and allocate funding as detailed in the

recommendation.

FILE No. : M/211/21

DATE : 23 March 2021

REF : ES/DH

RESPONSIBLE

MANAGER

: Executive Manager

Technical Services

Tabled Items

Nil.

Decision Type





Council.





Nil


2.2 Attractive, inclusive and functional public places

2.2.4 Develop, improve and maintain quality parks, playgrounds and public open

spaces throughout the City.



Legal Implications

General assessment of relevant legislation (eg. Local Government Act 1995) has not revealed

any restrictions.


General assessment has not revealed any applicable Policies/Local Laws.


There are currently no funds allocated to the specific improvement of dry parks or the

hydrozoning improvement of irrigated parks.

Implementing the recommendations detailed within this report will require the allocation of

additional funds to these projects in the 2021/22 Budget and Long Term Financial Plan.

Consultation

Intra Directorate.

BACKGROUND

As part of the Corporate Business Plan (CBP) deliberations a proposal was put forth for the

development of a Dry Parks Strategy during the 2020/21 financial year. This strategy

recommends the staged improvement of dry parks over a five year period commencing from

financial year 2024/25.

DETAILS OF PROPOSAL

In developing the Dry Parks Strategy (refer Attachment 1), an extensive desktop analysis of

every public open space was undertaken with reference to the following criteria:

Reserve Name

Parks Facilities Classification

Reserve Maintenance Classification

Irrigated (Yes/No)

Should the reserve be irrigated as per Parks Facilities Strategy classification system

(Yes/No)?

What is the need for improvement (Low, Average, High)?

Is there a water source available?

Options for improvement (eg. Recreational improvements, Environmental improvements)

Are there any other planned improvements for this reserve (Yes/No)?



Through the detailed analysis it became evident that a number of City reserves could benefit

from a closer optimisation of water usage. The relevant reserves were analysed against the

following criteria:

Could the irrigation system be further optimised?

What volume of water could be “saved” from such optimisation

Are further upgrades to the POS possible to further minimise water usage?

Can the saved volumes be re-assigned to dry parks for possible further development

to an irrigated park standard?

Through ranking the above criteria, the analysis has led to the development of the Dry Park

Improvement Framework and Hydrozoning Improvement Framework (refer Attachment 2).

Dry Parks are defined as parks with no irrigation source or irrigation system.

Hydrozoning is the optimisation of an irrigation system to group elements that require similar

watering schedules together, to reduce overall water usage.

The Dry Parks Strategy addresses the improvement of the City’s dry parks and the continual

improvement of water usage through the establishment of these two frameworks and

proposes both frameworks are intended to be implemented concurrently.

The Dry Parks Strategy also outlines a number of options to improve dry parks. One of the

options considers irrigation improvements. It is proposed that the City wide audit of passive

irrigated reserves is completed during the 2022/23 financial year. This audit will document

the existing usage, determine improvements and appropriate water budgeting. This

information will be helpful to inform future reserve improvements.

COMMENT

The City of Armadale is one of the fastest growing local authorities in Western Australia with

new greenfield and infill development. Purchasers are building larger houses on smaller lots

and deciding not to have traditional sized backyards. Larger lots in established areas of

Armadale are being subdivided into smaller lots with small houses and no traditional sized

backyard.

Both of these development types is resulting in parks, open space facilities and streetscapes

being increasingly used for recreation and passive activities. The public open spaces

contribute to community health, wellbeing, and support the liveability of our community.



This is putting pressure on local governments to provide and maintain equitable, good quality

public open space.

The Dry Parks Strategy highlights that there is an inequitable distribution of irrigated reserves

within the City of Armadale. Older Armadale suburbs such as Armadale, Seville Grove,

Kelmscott and Brookdale have less irrigated reserves than the newer suburbs of Piara Waters,

Harrisdale, Haynes and Hilbert.

The purpose of the Dry Parks Strategy is to outline a framework to improve dry parks and

hydrozone others to provide equitable quality open space and implement best practice water

usage. In some instances there are no opportunities to irrigate dry parks due to a lack of an

available water source and the strategy considers other methods of improvement.

Budget

The improvement of the reserves as outlined in this report have not been included in the

Parks 2021/22 budget or Long Term Financial Plan. In addition to any capital improvements,

City dry parks receive an average of $9,500/hectare annually for maintenance. Irrigated

reserves receive an average of $18,500/hectare annually. Any improvements to a dry park

would also require the relevant increase in the maintenance budget.

The proposed seven year staged approach is considered prudent to manage financial impacts

on the City and the staff resourcing to manage the detailed design, documentation and

contract administration of these works.

It is therefore proposed that the Dry Parks and Hydrozoning Improvement Frameworks be

implemented as outlined in Table 1.



Table 1:



OPTIONS

The options for Council’s consideration to proceed with this project are detailed as follows.

Option 1

Not adopt the proposed Dry Parks Strategy and make no changes to the current Long Term

Financial Plan

Option 2

Adopt the Dry Parks Strategy and give consideration to allocating additional municipal

funding for the staged improvements and maintenance requirements outlined the Strategy

during future budget deliberations.

Option 3

Allocate additional municipal funding to the consideration of $40,000 in the 2022/23 budget

for the City wide audit of irrigated passive reserves as described in the Dry Parks Strategy.

Options 2 and 3 are recommended.

CONCLUSION

The Dry Parks Strategy provides two frameworks, which are intended to be concurrently

implemented, to guide:

The improvement of dry parks

The hydrozoning improvements of irrigated parks.

These frameworks aim to improve the quality of City parks and allow the City to implement

hydrozoning measures to ensure water is being optimally used relative to a park’s function.

Currently there are no funds allocated to the specific improvement of dry parks, hydrozoning

improvements or irrigation audit of passive reserves within the City of Armadale.

This proposal seeks Council’s consideration of a City wide irrigation audit of passive

reserves and the implementation of the Dry Parks Improvement Framework and Hydrozoning

Improvement Framework over seven years as outlined in Table 1; and the additional ongoing

maintenance budget in the year following project completion.



ATTACHMENTS 1. Draft Dry Parks Strategy

2. Dry Park Improvement Framework and Hydrozoning Improvement Framework

RECOMMEND T41/6/21

That Council:

1. Adopt the City of Armadale Dry Parks Strategy 2021.

2. Give consideration to the allocation of additional municipal funding to the

consideration of $40,000 in Council’s 2022/23 budget and Long Term Financial Plan

deliberations for the City wide audit of irrigated passive reserves as described in the

Dry Parks Strategy.

3. Include consideration of the implementation and funding in the Long Term

Financial Plan deliberations for capital improvements and maintenance

requirements, as detailed in the attached report.






COMMITTEE

COUNCILLORS’ ITEMS

Nil.

EXECUTIVE DIRECTOR TECHNICAL SERVICES REPORT

Nil.

MEETING DECLARED CLOSED AT 7.27PM


COMMITTEE

TECHNICAL SERVICES COMMITTEE

SUMMARY OF ATTACHMENTS9 JUNE 2021

ATT

NO. SUBJECT

1.1 WARTON ROAD DUPLICATION - REQUEST FOR DELEGATED AUTHORITY TO

APPLY FOR CLEARING PERMIT

1.1.1 Assessment of Proposal against Clearing Principles

2.1 PROVISION OF PUBLIC TOILETS AT EXPLORER PARK

2.1.1 Nearby Toilet Facility Map to Explorer Park

2.2 DRY PARKS STRATEGY

2.2.1 Draft Dry Parks Strategy

2.2.2 Dry Park Improvement Framework and Hydrozoning Improvement Framework

The above attachments can be accessed from the Minutes of the Technical

Services Committee meeting of 9 June 2021 available on the City’s website


14 JUNE 2021

INDEX

1. REPORTS

1.1 COUNCILLORS INFORMATION BULLETIN - ISSUE NO 9/2021 .......................................... 62

1.2 EXTERNAL AUDIT PLAN ...........................................................................................................64

ATTACHMENTS ..................................................................................................................................... 68


Period Ended 14 June 2021

CITY OF ARMADALE

Chief Executive Officer’s Report

1.1 - COUNCILLORS INFORMATION BULLETIN - ISSUE NO 9/2021

WARD

: ALL In Brief:

Councillor’s Information Bulletin –

Councillors are advised to take note of

the information submitted in Issue No.

9/2021 to be received by Council

FILE No.

: M/359/21

DATE

: 25 May 2021

REF

: MC

RESPONSIBLE

MANAGER

: Chief Executive Officer


The following general information and memorandums were circulated in Issue No 9/2021 on

10 June 2021.

COMMENT

Correspondence & Papers

NIL

Information from Human Resources

Employee Movements

Information from Corporate Services

Progress Report

Progress Report on Contingency, Operational & Strategic Project

Outstanding Matters & Information Items

Report on Outstanding Matters – Corporate Services Committee

Economic Development

Tourism & Visitor Centre Report

Report of the Common Seal

Information from Development Services

Outstanding Matters & Information Items

Report on Outstanding Matters - Development Services Committee

Review before the State Administrative Tribunal (SAT)

Health

Health Services Manager’s Report – May 2021

Planning

Planning Applications Report – May 2021

Town Planning Scheme No.4 - Amendment Action Table

Subdivision Applications - WAPC Approvals/Refusals – May 2021



Subdivision Applications - Report on Lots Registered for 2020/2021

Compliance Officer’s Report - May 2021

Building Building Services Manager’s Report - May 2021

Building Health/Compliance Officer’s Report – May 2021

ATTACHMENTS There are no attachments for this report.

RECOMMEND CEO2/6/21

That Council acknowledge receipt of Issue 9/2021 of the Information Bulletin



1.2 - EXTERNAL AUDIT PLAN

WARD

: ALL In Brief:

This report presents for discussion and

determination with Council, the

Auditor’s External Audit Plan for the

year ending 30 June 2021.

The report recommends that the

Auditor’s External Audit Plan without

modification be approved.

FILE No.

: M/367/21

DATE

: 1 June 2021

REF

: VS/F/MH/KY

RESPONSIBLE

MANAGER

: Executive Director

Corporate Services

Tabled Items

Nil

Decision Type





Council.





Nil


4.1 Strategic Leadership and effective management

4.1.3 Develop organisational frameworks to achieve consistency, transparency and

clarity of decision making processes

Legal Implications

Local Government Act 1995

Section 7.1A – Audit Committee

Section 7.1C – Decisions of audit committees

Section 7.9 – Audit to be conducted

Section 7.12A – Duties of local government with respect to audits

Section 7.12AA - provides for financial audits to be conducted by the Auditor General.



Local Government Amendment (Auditing) Act 2017 - gives the Auditor General the mandate

to audit Local Governments in Western Australia


The City of Armadale Audit Committee duties and responsibilities as listed in the Committee

Terms of Reference include:

c) Support the auditor(s) of the City to conduct and audit(s) and carry out the auditor’s

other duties under the Local Government Act 1995


The cost of the External Financial Audit for the year ending 30 June 2021 has been provided

for in the 2020/21 budget although at the time of writing the quoted cost has not been

confirmed.

Consultation

1. Office of the Auditor General

2. KPMG

3. Councillors of the Audit Committee

BACKGROUND

In October 2017 the Local Government Amendment (Auditing) Act 2017 was proclaimed,

giving the Auditor General the mandate to audit Local Governments in Western Australia.

This Act provides authority to the Auditor General to conduct performance audits of Local

Governments as well as responsibility for the annual financial audits.

Amendments to the Local Government Act 1995 were passed by State Parliament in 2017

enabling the Auditor General to audit local government finances and performance. The

amendments to the Act have been supported by changes to the Local Government (Financial

Management) Regulations 1996 and the Local Government (Audit) Regulations 1996, which

was gazetted on 26 June 2018.

Commencing 2020, the Office of the Auditor General assumed control of the City’s external

audits. A formal engagement letter of “terms and conditions” of the audit was signed by the

CEO and the Mayor in February 2020 for all future audits undertaken by or on behalf of the

OAG.

For the 2021 financial year KPMG have been appointed to conduct the audit on their behalf,

with oversight from the Office of the Auditor General. Audit entry meetings have been held

on Monday, 17 May 2021 and Wednesday, 9 June 2021. Organisational representation

including the Mayor, Audit Committee Chair, Chief Executive Officer (CEO), the Executive

Director Corporate Services, the Executive Manager Corporate Services and the Manager

Financial Services met with Wian Oosthuizen, the appointed representative for the Office of

the Auditor General and Matthew Beevers (Audit Partner) for KPMG.

At the meeting on 9 June, KPMG presented their risk based audit approach of the external

audit process as detailed in the attachment to this report. In addition there will also be an

Information Technology General Controls and Systems Audit, building on the OAG audit

performed last year.



The Office of the Auditor General and KPMG have provided the External Audit Plan for the

year ending 30 June 2021 for approval – refer to confidential attachment.

DETAILS OF PROPOSAL

The attached External Audit Plan is self-explanatory and provides the detail of the audit

approach.

The Interim Audit planned for June 2021 (which forms part of the External Audit Plan) is

explained as follows:

The following areas will be covered for risk assessment during the interim audit:

Existence and valuation of Infrastructure Assets;

Existence and valuation of Fixed Assets;

Revenue – Rates, Fees & Charges, Operating Grants & Subsidies;

Landfill Site – Rehabilitation Asset & Liability;

Contracts and Procurement;

Personnel Costs and Related Liabilities;

Cash, Cash Equivalents and Term Deposits; &

IT General Controls and Systems.1

An examination of compliance matters (including registers, minutes and other legislative

matters) will be carried out and any non-compliance matters will be reported in our Interim

Audit Management Report for management information. Non-compliance matters are also

required to be reported in the Independent Auditor’s Report

ANALYSIS

The Auditor’s examination of internal controls during the Interim Audit is designed primarily

for the purpose of expressing an opinion on the financial statements of the City of Armadale.

During this process, various checks and tests will be undertaken to ensure that the policies

and procedures established by Management and Council are being adhered to.

From a Management perspective, there are no matters additional to those detailed in the

External Audit Plan recommended for inclusion in the Plan.

CONCLUSION

It is recommended that the Auditor’s External Audit Plan as presented as a confidential

Attachment to this Report, be approved without modification.

ATTACHMENTS

1.⇩ City of Armadale Audit Plan June 2021




RECOMMEND CEO3/6/21

That Council approves (without modification) the Auditor’s External Audit Plan for

the year ending 30 June 2021 as presented.




ATTACHMENTS 14 JUNE 2021

ATT

NO. SUBJECT PAGE

1.2 EXTERNAL AUDIT PLAN

1.2.1 City of Armadale Audit Plan June 2021 69

ORDINARY MEETING OF COUNCIL

MONDAY, 24 MAY 2021

MINUTES

C ON T E N T S

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4

4 PUBLIC QUESTION TIME ..................................................................................................................... 4 NIL ............................................................................................................................................................... 4

5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 4

6 PETITIONS ................................................................................................................................................ 4 NIL ............................................................................................................................................................... 4

7 CONFIRMATION OF MINUTES ........................................................................................................... 4 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 10 MAY 2021 ........................................ 4

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 4 1. MAYOR'S ANNOUNCEMENTS .................................................................................................... 4

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT

DISCUSSION ............................................................................................................................................. 5

10 REPORTS ................................................................................................................................................... 5 10.1 DEVELOPMENT SERVICES COMMITTEE MEETING - 17 MAY 2021................................... 5

10.1.1 CHANGE OF USE TO RESTAURANT - LOT 25 (NO.1/508) BROOKTON HIGHWAY,

ROLEYSTONE (1.1) ............................................................................................................. 6 10.1.2 DEVELOPMENT APPLICATION - RESTAURANT, CHILD CARE PREMISES,

RURAL PURSUIT AND GARDEN CENTRE - RETAIL - LOT 23 - 448 NICHOLSON

ROAD, FORRESTDALE (1.2) ........................................................................................... 10 10.1.3 PROPOSED CHANGE OF USE - RESTRICTED PREMISES - LOT 7 (NO.105)

CHAMPION DRIVE, KELMSCOTT (1.3)......................................................................... 17 10.1.4 DEVELOPMENT CONTRIBUTION PLAN NO.4 REPORT AND INFRASTRUCTURE

COST SCHEDULE 2021 - FINAL ADOPTION (2.1)........................................................ 19 10.1.5 ARALUEN ESTATE - SUBDIVISION APPLICATIONS (REFERRAL ITEM) (3.1) ..... 19 10.1.6 LOTS 131 AND 135 PEET ROAD, ROLEYSTONE (REFERRAL ITEM) (3.2) .............. 19

10.2 CORPORATE SERVICES COMMITTEE MEETING - 18 MAY 2021 ...................................... 20 10.2.1 LIST OF ACCOUNTS PAID - MARCH 2021 (1.1) ........................................................... 20 10.2.2 STATEMENT OF FINANCIAL ACTIVITY - MARCH 2021 (1.2) .................................. 20

10.2.3 NOTICE OF INTENTION TO IMPOSE DIFFERENTIAL RATES (1.3) ......................... 20 10.2.4 FOUR YEAR BUDGET 2021/22 TO 2024/25 (1.4) ........................................................... 22 10.2.5 CORPORATE BUSINESS PLAN 2020 TO 2025 (2.1) ...................................................... 22 10.2.6 LEASING - ORCHARD HOUSE - PORTION OF LEVEL 2 (3.1) .................................... 23

10.3 CHIEF EXECUTIVE OFFICER’S REPORT - 24 MAY 2021 ..................................................... 23 10.3.1 COUNCILLORS INFORMATION BULLETIN - ISSUE NO 8/2021 (1.1) ....................... 23

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 23

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 23 NIL ............................................................................................................................................................. 23

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 24 NIL ............................................................................................................................................................. 24

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 24 NIL ............................................................................................................................................................. 24

15 CLOSURE................................................................................................................................................. 24

CITY OF ARMADALE

MINUTES

OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,

ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 24

MAY 2021 AT 7.00PM.

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The Mayor, Cr Butterfield, declared the meeting open at 7.00 pm and

acknowledged the traditional custodians of this land, the Whadjuk people of the

Noongar nation and Elders past, present and emerging.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

(previously approved)

PRESENT:

Mayor, Cr R Butterfield River Ward

presided over

Deputy Mayor, Cr C Frost Lake Ward

Cr J H Munn CMC Ranford Ward

Cr S Peter JP Ranford Ward

Cr M S Northcott Palomino Ward

Cr C A Campbell JP Palomino Ward

Cr D M Shaw Heron Ward

Cr G J Smith Minnawarra Ward

Cr K Busby Minnawarra Ward

Cr G Nixon Hills Ward

Cr C M Wielinga Hills Ward

IN ATTENDANCE:

Ms J Abbiss Chief Executive Officer

Mr J Lyon Executive Director Corporate Services

Mr P Sanders Executive Director Development Services

Mr T Naudè A/Executive Director Technical Services

Mr N Kegie A/Executive Director Community Services

Mrs S D’Souza CEO’s Executive Assistant

Public: 7 Press: Nil

LEAVE OF ABSENCE:

Leave of Absence previously granted to Cr E J Flynn and Cr M Silver

APOLOGIES:

Nil

MINUTES - ORDINARY MEETING 4 24 MAY 2021

OF COUNCIL

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS

TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

Nil

5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6 PETITIONS

Nil

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING

HELD ON 10 MAY 2021.

MOVED Cr C A Campbell that the Minutes of the Ordinary Council Meeting held on 10

May 2021 be confirmed as a true and accurate record.

MOTION not opposed, DECLARED CARRIED (11/0)

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION

1. Mayor's Announcements

Tuesday 11 May 2021

Attended a regular meeting with the CEO to discuss advocacy items.

Wednesday 12 May 2021

Had a photo taken with the Acting Manager of Parks to promote the City winning two

Waterwise Awards – ‘Gold Star’ status under the Waterwise building Program for

management of water use within the Orchard House Building and endorsement status under

the Waterwise Council Program.

Thursday 13 May 2021

Attended a meeting with the CEO and Executive Director, Development Services to discuss

a potential development.

Friday 14 May 2021

Along with Cr Smith, I attended the Armadale Writers Group 2021 anthology book launch.

The group is celebrating 21 years as a group. Dr Tony Buti MLA, Mr Matt Swinbourn MLC

and Mr Hugh Jones MLA were also in attendance.

Attended the Armadale Arts Festival, Pub Choir event held at the Narrogin Inn.


OF COUNCIL

Saturday 15 May 2021

Was interviewed on Heritage FM in their studio and discussed local topics of interest.

Monday 17 May 2021

Met for a regular meeting with the CEO to discuss local issues.

Tuesday 18 May 2021

Attended a joint South and East Metropolitan District Emergency Management Committee

Meeting and participated in Exercise Navitas. The City’s Manager of Ranger Services and

the Emergency Services Coordinator were also in attendance.

Met with Developer to be updated on a project in Kelmscott. The CEO and Executive

Director of Development Services were also in attendance.

Wednesday 19 May 2021

Held discussion with a local resident in relation to Ranger Services and wandering cats.

Friday 21 May 2021

Along with the CEO, met with Mr Andrew Hastie MP, Member for Darling Range at his

electorate office in Mandurah to discuss the City’s advocacy positions.

Saturday 22 May 2021

Attended the FOCUS Photo Competition at the Armadale Library to present the winners.

Cr Busby thanked volunteers for their efforts in the community at the City’s National

Volunteer Week event at the Grand Cinemas, ‘Afternoon at the Movies’, on my behalf. Cr

Smith also attended.

Monday 24 May 2021

Attended a regular meeting with the CEO and Deputy Mayor to discuss local issues.

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 DEVELOPMENT SERVICES COMMITTEE MEETING

Report of the Development Services Committee held on 17 May 2021.

CORRECTION:

Page 83 Item 3.2 – The item heading should read:

Lots 12 (131) and Lot 11 (135) Peet Road, Roleystone

Recommendation D7/5/21 to also be corrected to reflect the above location

details.

MOVED Cr D M Shaw that the report, subject to the above correction, be received.



OF COUNCIL


Recommendation D2/5/21 - Change of Use to Restaurant - Lot 25 (No.1/508) Brookton

Highway, Roleystone

MOVED Cr D M Shaw

That Council:

A) Approves the application for Development Approval for Change of Use to

Restaurant on Lot 25, (Shop 1, No.508) Brookton Highway, Roleystone, subject to

the following conditions and advice notes:

Conditions:

1. Prior to the commencement of the use, a revised site plan shall be submitted

to and approved by the City’s Planning Services, in-accordance with

Schedule 2, Part 9, Clause 74(1) of the Planning and Development (Local

Planning Schemes) Regulations 2015 that modifies the proposal by providing

sufficient car parking spaces in accordance with the car parking strategy

required by Condition 2.

2. To ensure parking does not exceed the total number of parking bays

available onsite at any one time and cause any significant adverse impacts on

the amenity of the area, a car parking strategy shall be prepared by the

applicant and/or landowner and approved by the Executive Director

Development Services to manage the demand for parking upon

commencement of operations by staff and customers/clients, via appropriate

management practises. This may include a legal lease arrangement with

Main Roads WA for use of parking areas within adjacent Brookton Highway

road reserve or construction of additional parking spaces at the rear of the

building.

3. Prior to occupation, for the increase in the number of patrons, all vehicle

manoeuvring and car parking spaces shall be constructed, sealed, kerbed and

drained in accordance with the revised site plan required by Condition 1 to the

satisfaction of the Executive Director Technical Services and continuously

maintained thereafter. Relocation/removal of any services/infrastructure will

be at the cost of the developer.

4. Maximum number of patrons at any one time shall not exceed sixty (60)

persons.

5. A schedule of external colours and materials shall be submitted to the City’s

Planning Services and approved by the Executive Director Development

Services. The development shall be completed and maintained in accordance

with the approved schedule to the satisfaction of the Executive Director

Development Services.

6. Hours of operation shall not exceed the following:

o Monday to Thursday - 7.00am to 9.30pm;

o Friday to Saturday - 7.00am to 10.00pm;

o Sunday and Public Holidays - 8.00am to 8.30pm;


OF COUNCIL

o Rear balcony use is restricted to the following hours:

Monday to Thursday - 7.00am to 8.30pm;

Friday to Saturday - 7.00am to 9.30pm;

Sunday and Public Holidays - 8.00am to 8.30pm.

7. The Bushfire Management Plan submitted by WA Fire and Safety (dated

February 2020, attached), shall be implemented including site preparation

and establishment of the Asset Protection Zone prior to commencement of

the use.

8. Prior to commencement of the use, a notification, pursuant to section 70A of

the Transfer of Land Act 1893 is to be placed on the certificate(s) of title of

the proposed lot(s). The notification is to state as follows:

“The subject lot is subject to a bushfire management plan and is within a

bushfire prone area. Dwellings and/or habitable buildings shall be

designed/constructed in-accordance with Australian Standard 3959 –

‘Construction of Buildings in Bushfire-Prone Areas’ (or superseding standard)

to minimise the risk of property damage”.

9. Prior to commencement of the use, the Acoustic Assessment Report and

noise management plan submitted by Herring Storer Acoustics (dated

November 2020) shall be reviewed and resubmitted for the City’s approval

to account for all significant noise sources generated by the use (i.e. not just

the additional noise generated by the increase in patrons) and to include a

comprehensive account of the methodology used.

10. The revised Acoustic Assessment Report and noise management plan

required by Condition 9 shall be implemented to the satisfaction of the

Executive Director Development Services.

11. A report (audit) on compliance with the revised Acoustic Assessment Report

required by Condition 9 shall be submitted to the City on an annual basis by

the 25 May each year, for a period of three years from the commencement of

the use. The annual audit must include:

a) the Restaurant’s operations measured against the Environment

Protection (Noise) Regulations 1997 and this shall include but not be

limited to a complete operational noise survey;

b) compares the results of the noise as part of the operational noise survey

to the initial noise modelling assessment submitted with the

application;

c) defines compliance with the Environmental Protection (Noise)

Regulations 1997;

d) confirms timeframes for the implementation of appropriate mitigation

measures, where compliance has not been met, to the satisfaction of the

Executive Director Development Services;

e) A suitably qualified and experienced person must conduct the audit to

the satisfaction of the City.


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12. Prior to commencement of development, the landowner shall enter into a

Deed of Agreement with Main Roads WA. The agreement is to run in

perpetuity and address the following:

a. Brookton Highway has been identified as a site for future road

widening and road modifications, which will impact access to the

property and the proposed car parking to be accommodated within the

future Brookton Highway Primary Regional Road reservation

identified within the Metropolitan Region Scheme.

b. The subject car parking is of temporary nature and will be removed as

part of the road widening and road modification works.

c. The landowner will not make an application for compensation for the

loss of car parking and access modifications as a result of the above

works.

d. The land owner will be required to provide alternative car parking at

suitable locations elsewhere on the property to satisfy the City of

Armadale's planning requirements.

e. In the event the subject lot is redeveloped in the intermediate period, all

car parking will be provided outside of the MRS area and any land

area identified for road widening, with the proposed car parking and

any other improvements within the MRS area to be removed.

13. All conditions are to be complied with prior to exercising the right of this

approval, to the satisfaction of the Executive Director Development Services.

Advice Notes

1. The applicant and/or landowner will be required to submit an Effluent

Treatment System Application to the City’s Health Services which is

available on the City’s website: https://www.armadale.wa.gov.au/sewage-

and-effluent-disposal . The existing onsite effluent treatment system will

require upgrading due to the increased output of waste generated by the

increase in patron numbers.

2. Please note Condition 12 was set by Main Roads Western Australia

(MRWA). All enquiries regarding those Conditions should be directed to

MRWA’s Metropolitan Region Asset Manager, at:

Main Roads WA

PO Box 6202

EAST PERTH WA 6892

TEL: 138 138

EMAIL: [email protected]

3. With regard to the Condition requiring a car parking strategy, the strategy

should outline appropriate management practises including (but not limited

to): location of all parking areas, legal agreement relating to any offsite

parking areas, peak trading times for other tenancies in development; staff

numbers/shift management, hours of operation, advice to patrons on

specifics such as peak periods and events, and encouragement of shared

parking arrangements, car-pooling and alternative forms of transport.

https://www.armadale.wa.gov.au/sewage-and-effluent-disposal

https://www.armadale.wa.gov.au/sewage-and-effluent-disposal


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4. With regard to the Condition on construction of vehicle manoeuvring spaces,

the City’s Technical Services Directorate should be contacted in order that

the appropriate crossover application may be made.

5. With regard to Condition 13, the owner and/or applicant is encouraged to

provide written evidence to the City to demonstrate compliance of the

conditions noted above. For further information please refer to Planning

Information Sheet “Development Application Condition Clearance”

available at https://www.armadale.wa.gov.au/information-sheets-forms-and-

fees-building-planning

6. The applicant and landowner are advised that it is a statutory requirement

to comply with all conditions of this approval, and that not complying with

any condition is therefore illegal. Failure to comply with any condition of

this approval or the approved plans constitutes an offence under the

Planning Development Act 2005. The City can issue a Planning

Infringement Notice of $500 (without notice) and/or commence legal action

with higher penalties up to $200,000 for each offence and a daily penalty of

$25,000 per day for the continuation of that offence. It is the responsibility

of the applicant and/or landowner to inform the City in writing when they

consider the development to be complete and all conditions of this approval

have been satisfied.

7. Compliance with the Building Code of Australia is required. In this regard,

a Building / Demolition Permit application is to be submitted to the City’s

Building Department and approved prior to the erection / demolition of any

structure on the subject site.

8. The developer is reminded of the requirement under the provisions of the

Environmental Protection Act that all construction work (which includes

earthworks and similar) be managed with due regard for noise control.

Works generating noise and rock breaking in particular, are not permitted:-

Outside the hours of 7:00am to 7:00pm; or

On a Sunday or Public Holiday

9. If the applicant is aggrieved by a Refusal to Approve his/her application, or,

where Approved, is aggrieved by any Condition imposed in that Approval

he/she may apply for a Review to the State Administrative Tribunal

pursuant to the provisions of Part 14 of the Planning and Development Act

2005 against such refusal or imposition of such aggrieved Condition.

Such application for Review must be made not more than twenty eight (28)

days after the date of Council’s decision via the form available from the

State Administrative Tribunal (copies available from the State

Administrative Tribunal, Level 6, State Administrative Tribunal Building,

565 Hay Street, Perth, WA, 6000 or GPO Box U1991, Perth, WA, 6845, or

www.sat.justice.wa.gov.au or from Council’s offices), and should be

accompanied by the relevant fee detailed in Schedule 18 of the State

Administrative Tribunal Regulations 2004).

https://www.armadale.wa.gov.au/information-sheets-forms-and-fees-building-planning


http://www.sat.justice.wa.gov.au/


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10. If the development the subject of this approval is not substantially

commenced within a period of 24 months from the date of this letter, the

approval shall lapse and be of no further effect.

11. Where the approval has so lapsed, no development shall be carried out

without the further approval of the City having first been sought and

obtained.

B) That the submitters be advised of the Council decision in this regard.


Recommendation D3/5/21 - Development Application - Restaurant, Child Care Premises,

Rural Pursuit and Garden Centre - Retail - Lot 23 - 448 Nicholson Road, Forrestdale

Cr Shaw declared a non-financial interest in this item on the basis of her association with the

Owner’s daughter. As a consequence, there may be a perception that her impartiality on the

following matter may be affected, but declared that she would set aside this association,

consider the matter on its merits and vote accordingly.

MOVED Cr D M Shaw

That Council:

A) Approves the application for Planning Approval for a Restaurant, Child Care

Premises, Rural Pursuit and Garden Centre-Retail at Lot 23 (448) Nicholson

Road, Forrestdale subject to the following conditions:

1. Operating hours of the Child Care Premises shall be 7am to 7pm Monday to

Saturday and not at all on Sundays and Public Holidays. All activities shall

be conducted in a manner to avoid any noise impact upon adjoining

neighbours, to the satisfaction of the Executive Director Development

Services.

2. The operating hours of the use shall be restricted to:

• Garden Centre - Retail - 7am to 5pm - Monday to Sunday (including

public holidays); and

• Restaurant - 7am to 10pm - Monday to Sunday (including public

holidays)

to the satisfaction of the Executive Director Development Services.

3. Prior to the commencement of works, a Construction Management Plan is to

be prepared and submitted to the Executive Director Development Services

for approval at least 30 days prior to the commencement of works. The

Construction Management Plan shall be implemented to the satisfaction of

the Executive Director Development Services and detail how the

construction of the development will be managed, including the following:

a) Public safety and site security;

b) Hours of operation;

c) Dust management;

d) Waste and material disposal;

e) Traffic management plans for the various phases of the construction;

f) Parking arrangements for contractors and sub-contractors;

g) Delivery and access arrangements;


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h) The storage of materials and equipment on site (no storage of materials

within the public realm will be permitted);

i) Bonding and remediation arrangements; and

j) Any other matters likely to impact upon the surrounding properties or

public realm.

4. Prior to occupation of the Child Care use, an Operational Management Plan

shall be submitted to and approved by the Executive Director Development

Services. The plan must address Clause 4.6.8 of Local Planning Policy PLN

3.2 - Child Care Premises and Family Day Care. The Child Care Premises

shall be operated in accordance with the approved Operational Management

Plan thereafter.

5. Submission and implementation of an Erosion and Sedimentation Control

Management Plan detailing all soil being contained on site and kept out of

water courses and appropriate measures implemented to prevent soil erosion

by wind and rain during and after development to the satisfaction of the

City.

6. The management recommendations of the Water Management Plan

prepared by Emerge Associates (dated August 2020) shall be implemented

prior to occupation of the development and maintained thereafter to the

satisfaction of the Executive Director Technical Services.

7. Prior to commencing site works, a Nutrient and Irrigation Management Plan

shall be submitted to and approved by the Executive Director Development

Services, including the proposed design of the reticulation system; the

anticipated watering regime and water use figures based on flow rate; and

the fertilising regime and details as to how nutrients will be kept out of the

watercourse during and after development.

All works on site shall be carried out in accordance with the approved plan,

and all ongoing control measures shall be in place prior to occupation of the

development and maintained thereafter.

8. Prior to occupation, an Operational Environmental Management Plan that

addresses all environmental risks/impacts and identifies mitigation actions

shall be submitted and approved by the Executive Director Development

Services. The development shall be operated in accordance with the

approved Operational Environmental Management Plan thereafter.

9. An Alcohol Risk Management Plan consistent with the City’s Policy HLTH3

– Alcohol Risk Minimisation being submitted and approved by the City

prior to the commencement of the Restaurant uses to the satisfaction of the

City. The Alcohol Risk Management Plan shall be implemented thereafter to

the satisfaction of Executive Director Development Services.

10. A Waste Management Plan shall be submitted and approved by the City

prior to commencement of site works. Waste collection shall be carried out

in accordance with the approved plan thereafter.

11. The Bushfire Management Plan submitted by Emerge Associates (August

2020), shall be implemented including site preparation and establishment of

the Asset Protection Zone prior to occupation of the development.


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12. A revised Emergency Evacuation Plan (EEP) shall be submitted to the City

prior to occupation of the development (refer advice note P).

13. The development shall be connected to reticulated sewer and reticulated

water prior to occupation, to the satisfaction of Executive Director

Development Services on advice from Water Corporation.

14. Prior to occupation of the development, vehicle maneuvering space

requirements being constructed by the developer/owner, to the specifications

and satisfaction of the Executive Director Technical Services including:

a) Construct/seal all such areas, including drainage and kerbing/marking

where necessary, in accordance with the approved site plan;

b) Relocate/remove any services/infrastructure as necessary;

c) Remove any existing crossover(s) and reinstate all kerbing/footpaths/

verge areas; and

d) Arrange for continuous maintenance of all such areas thereafter.

15. Prior to commencement of works, the Transport Impact Statement prepared

by KC Traffic and Transport PTY Ltd (Revision D, dated 21 December

2020) being updated to the satisfaction of the Executive Director Technical

Services to include the following:

• The proposed 120m long deceleration right turn shall be a channelized

right turn (CHR) with appropriate widening of the pavement;

• The proposed left turn auxiliary lane must be at least 70m long;

• The Entry/Exit location must be adequately illuminated. Street lighting

must be incorporated in accordance with relevant standards; and

• Accurate review of Vehicles Per Day (VPD) on Nicholson Road and

factoring in this information when determining design parameters for

right/left turning lanes.

16. Engineering drawings and specifications shall be submitted and approved

prior to commencement of site works and works shall be undertaken in

accordance with the approved plan, engineering drawings and specifications

prior to occupation of the development, to the satisfaction of the Executive

Director Technical Services, for:

• The proposed 120m long deceleration right turn shall be a channelized

right turn (CHR) with appropriate widening of the pavement;

• The proposed left turn auxiliary lane must be at least 70m long;

• The Entry/Exit location must be adequately illuminated; and

• Street lighting must be incorporated in accordance with relevant

standards.

17. To meet drainage requirements prior to commencement of works, the

developer/owner shall to the specifications and satisfaction of the Executive

Director Technical Services:

a) Submit a stormwater management plan incorporating water sensitive

design principles for approval and implement the approved plan

thereafter;

b) Incorporate relevant measures pertaining to environmental protection;

c) Show any drainage easements as may be required on the Certificate of

Title in favour of the City; and

d) Relocate, remove or upgrade any drainage infrastructure on the lot or

within the adjoining road reserve that is impacted by the proposed

development.


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18. The Child Care Premises (inclusive of fencing) shall be constructed and

implemented prior to occupation in accordance with the recommendations of

the Acoustic Report dated 17 February 2021 prepared by Hewshott

Acoustics International to the satisfaction of the Executive Director


19. Prior to the occupation of the development, a final Acoustic Assessment must

be prepared and provided to the City, which demonstrates to the City’s

satisfaction that the completed development complies with the Environmental

Protection (Noise) Regulations 1997. The Final Acoustic Assessment must

include the following information:

a) noise sources being measured at the nearest “noise sensitive premises”

and the surrounding residential area, and those measurements

compared with the assigned noise levels as stated in the Environmental

Protection (Noise) Regulations 1997;

b) the tonality, modulation and impulsiveness of all the noise sources

referred to in a); and

c) specific consideration of amplified noise and mechanisms to manage

compliance.

Any further works required by the final Acoustic Assessment must be

implemented upon approval to the satisfaction of the Executive Director

Development Services, and maintained thereafter for the duration of the

development.

20. The Child Care Premises is restricted to a maximum of 44 children at any

given time.

21. The construction (retrofit works) of the proposed Child Care Premises must

be to the ‘quiet house design package B’ construction standards outlined in

the Acoustic Assessment provided by Hewshott Acoustics International

(dated 17 February 2021).

22. A revised landscape plan shall be submitted to and approved by the

Executive Director Development Services. The landscape plan shall include:

a) Plant species (predominantly West Australian natives);

b) Numbers, location, container size;

c) Method of irrigation of the landscaped areas;

d) Landscaping and treatment of adjoining verge areas;

e) The provision of a boundary landscaping strip along the northern

boundary to screen the driveway and car parking areas;

f) The provision of shade trees within the car park at the rates of at least

1 tree per 10 metre interval along any line of car parking; and

g) Retention of existing trees as identified on the approved site plan.

All landscaping shall be installed prior to occupancy of the development and

maintained as per the approved plan thereafter.

23. Bin storage and outdoor storage areas shall be conveniently located and

screened from view and adjoining properties, to the satisfaction of the

Executive Director Development Services.


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24. Prior to submission of a Building Permit, a schedule of external colours and

materials shall be submitted and approved by the Executive Director

Development Services. The development shall be completed and maintained

in accordance with the approved schedule to the satisfaction of the Executive

Director Development Services.

25. Stocking rates shall not exceed those allowed by the Department of

Agriculture and Food’s ‘Stocking Rate Guidelines for Rural Small Holdings’

/ the approved Land Management Plan.

26. External clothes drying areas shall be screened from view from public spaces

and adjoining properties to the satisfaction of the Executive Director


27. ‘End of trip bicycle facilities’ in accordance with Clause 4.11.1 and Schedule

7B of Town Planning Scheme No.4 shall be provided prior to occupation of

the development in a location agreed to by the Executive Director

Development Services and continuously maintained thereafter.

28. Car parking demand shall not exceed the number of parking bays approved

for the development, being (94) vehicle bays for visitors/customers, at any

one time.



ADVICE TO APPLICANTS:

A. The applicant/owner is advised of the requirement to comply with the

following:

Education and Care Services National Law (WA) Act 2012 and

Education and Care Services National Regulations 2012 (or superseding

standards);

All noise emitted from the premises must comply with the

requirements of the Environmental Protection (Noise) Regulations 1997;

Premises must comply with the Food Act 2008 and the Food Standards

Code;

Health (Asbestos) Regulations 1992 associated with the handling of

Asbestos Cement Products (ACP’s);

Health (Treatment of Sewage and Disposal of Effluent and Liquid Waste)

Regulations 1974 regarding the decommissioning of an apparatus for

the treatment of sewage;

Lighting shall comply with Australian Standard 4282-1997 “Control of

the obtrusive effects of outdoor lighting” or its equivalent and the

City’s Environment, Animals and Nuisance Local Laws 2002; and

City’s Environment, Animals and Nuisance Local Laws 2002 which

include requirements in relation to the keeping of farm animals.

B. A planning application will need to be submitted to the City indicating the

comprehensive advertising sign format for the site. Subsequent applications

for sign approvals shall conform to the planning consent as issued by the

City.


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C. With regard to the condition limiting the number of children in attendance

at the Child Care Premises, please be advised that the Department for Local

Government and Communities may further restrict the number of children

under their licence.

D. The applicant is advised to liaise with the City’s Health Services to arrange

for an inspection of the premises to ensure compliance with requirements of

the Health Act 1911 and the Department of Local Government and

Communities (State Government) to apply for and obtain the necessary

licence.

E. With regard to the Condition 4 for the Operational Management Plan,

please be advised that any changes made to the Management Plan shall be

submitted to and approved by the City's Planning Services prior to any

changes being actioned.

F. Compliance with the Health (Public Buildings) Regulations 1992 is required.

In this regard, a Public Building application shall be submitted to the City’s

Health Services and approved prior to occupation of the proposed building.

G. With regard to the Acoustic Assessment condition, this also includes:

no amplified music shall be played between 10pm and 7am Monday to

Saturday and 10pm to 9am Sundays and Public Holidays;

any additional uses of the site not included for assessment is not

permitted without prior consent of the City of Armadale; and

air conditioning units, compressors and other equipment related to

utilities shall be screened from public view and positioned so as to

avoid any adverse effects, including noise, on the occupants of nearby

residential properties to the satisfaction of the Executive Director


H. The operator may only sell/serve liquor within the restaurant areas as per

this approval and during the operating hours prescribed in a licence

approved by the Department of Racing, Gaming and Liquor.

I. With regard to the condition regarding vehicle manoeuvring spaces, the

City’s Technical Services Directorate should be contacted in order that the

appropriate crossover application may be made.

J. With regard to the condition requiring a Stormwater Management Plan,

Stormwater management should be in accordance with South Forrestdale

Local Water Management Strategy.

K. With regard to the condition requiring a Landscape Plan, please refer to the

City’s Landscaping Guidelines – Screening and Industrial and Commercial,

Landscaping Guidelines – Plants to Avoid, the City's Urban Forestry

Strategy and Landscape Factsheet - Trees for Confined Spaces to assist you

to formulate a satisfactory landscaping proposal. Copies of these documents

are available on the City’s website at:

https://www.armadale.wa.gov.au/information-sheets-forms-and-fees-

building-planning




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The Landscape plan shall include locally native species and avoid any

invasive species that are not suitable within close proximity to James Drain.

The fruit trees can be included in the landscape plan.

L. With regard to Condition requiring compliance with the Stocking Rate

Guidelines for Rural Small Holdings, stocking rates must not exceed those

approved. Under Clause 4B.6 of Town Planning Scheme No.4, land must not

be grazed or stocked in such a way as to cause topsoil to be exposed, trees to

be ring-barked or otherwise damaged, watercourse margins to become

degraded or natural resource values to be detrimentally affected. If these

requirements are breached, the City may order a reduction in or the

removal of stock from the property.

M. The applicant and landowner are advised that it is a statutory requirement


any condition is therefore illegal. Failure to comply with any condition of this

approval or the approved plans constitutes an offence under the Planning

and Development Act 2005. The City can issue a Planning Infringement

Notice of $500 (without notice) and/or commence legal action with higher

penalties up to $200,000 for each offence and a daily penalty of $25,000 per

day for the continuation of that offence. It is the responsibility of the

applicant and/or landowner to inform Council in writing when they consider

the development to be complete and all conditions of this approval have been

satisfied.

N. Compliance with the Building Code of Australia is required. In this regard, a

Building / Demolition Permit application is to be submitted to the City’s



O. The developer is reminded of the requirement under the provisions of the




Outside the hours of 7:00am to 7:00pm; or

On a Sunday or Public Holiday.

P. With regard to the condition for the implementation of the Emerge

Associates Bushfire Management Plan the Department of Fire and

Emergency Services has provided the following advice:

DFES encourage that the Animal Pens and Storage (straw) depicted on

the site plan be relocated to an area with a bushfire attack level of BAL-

29 or lower.

In relation to the condition requiring finalisation of the Emergency

Evacuation Plan, the Department of Fire and Emergency Services has

provided the following advice:

The referral has included an ‘Evacuation Plan’ for the purposes of

addressing the policy requirements. Consideration should be given to the

Guidelines Section 5.5.2 ‘Developing a Bushfire Emergency Evacuation

Plan’. This contains detail in regard to what an EEP should include and

will ensure the appropriate content is detailed when finalising the EEP to

the satisfaction of the City of Armadale.


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Q. The applicant is advised that fencing associated with the proposed

development, other than that specified under the condition relating to the

Acoustic Assessment, is to comply with the requirements of the City of

Armadale Fencing Local Law 2011.

R. If the applicant is aggrieved by a Refusal to Approve his/her application, or,













S. If the development the subject of this approval is not substantially



T. Where the approval has so lapsed, no development shall be carried out


obtained.

B. Advise the submitters of the Council decision in this regard.


Recommendation D4/5/21 - Proposed Change of Use - Restricted Premises - Lot 7 (No.105)

Champion Drive, Kelmscott

MOVED Cr D M Shaw

That Council:

A) Approves the application for Planning Approval for a change of use to Shop and

Restricted Premises on Lot 7, No.105 Champion Drive Kelmscott subject to the

following conditions:

1. The Restricted Premises facility is restricted to 8am to 8pm on weekdays,

weekends and public holidays.

2. Car parking demand shall not exceed the number of parking bays required

for the respective Restricted Premises and Shop uses.




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ADVICE TO APPLICANTS:

A. All noise emitted from the premises must comply with the requirements of

the Environmental Protection (Noise) Regulations 1997.

B. Applicant to comply with the Tobacco Products Control Act 2006 with respect

to the Restricted Premises.

C. Applicant to comply with the Food Act 2008 and Food Safety Standards in

the event of food products or liquor sold from the Shop.

D. The applicant is advised to liaise with the City's Planning Services if signage

is associated with the proposal.

E. The applicant and landowner are advised that it is a statutory requirement


any condition is therefore illegal. Failure to comply with any condition of this

approval or the approved plans constitutes an offence under the Planning

and Development Act 2005. The City can issue a Planning Infringement

Notice of $500 (without notice) and/or commence legal action with higher

penalties up to $200,000 for each offence and a daily penalty of $25,000 per

day for the continuation of that offence.

It is the responsibility of the applicant and/or landowner to inform Council

in writing when they consider the development to be complete and all

conditions of this approval have been satisfied.

F. Compliance with the Building Code of Australia is required. In this regard,

a Building / Demolition Permit application is to be submitted to the City’s



G. The developer is reminded of the requirement under the provisions of the




a. Outside the hours of 7:00am to 7:00pm; or

b. On a Sunday or Public Holiday

H. If the applicant is aggrieved by a Refusal to Approve his/her application, or,













http://www.sat.justice.wa.gov.au/


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I. If the development the subject of this approval is not substantially



J. Where the approval has so lapsed, no development shall be carried out


obtained.

B) That the submitters be advised of the Council decision in this regard.


Recommendation D5/5/21 - Development Contribution Plan No.4 Report and Infrastructure

Cost Schedule 2021 - Final Adoption

MOVED Cr D M Shaw

That Council:

1. In accordance with Development Contribution Plan 4 in Schedule 9b of Town

Planning Scheme No.4 approve the attached Development Contribution Plan 4

Report and Infrastructure Cost Schedule 2021, including the Assessed Values,

which includes a Cost Contribution per hectare Base Rate and Additional Rate of

$379,345.72 and $72,559.13 respectively.


Recommendation D6/5/21 - Araluen Estate - Subdivision Applications (Referral Item)

MOVED Cr D M Shaw

That Council note if any significant changes to the Structure Plan (Subdivision Guide

Plan) for the Araluen Estate or a new Structure Plan is lodged with the City for

consideration, then a report will be prepared to Council for its consideration of the

proposal.


Recommendation D7/5/21 - Lots 12 (131) and Lot 11 (135) Peet Road, Roleystone (Referral

Item)

MOVED Cr D M Shaw

That Council notes that should any subdivision applications be referred to the City for

comment by the Western Australian Planning Commission for Lots 12 (131) and 11

(135) Peet Road, Roleystone that the City requests that the public open space

contribution should be ceded as land (rather than as a public open space cash-in-lieu

contribution) to protect some of the bushland and preferably adjoining an existing

Crown Reserve for Recreation if possible.



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10.2 CORPORATE SERVICES COMMITTEE MEETING

Report of the Corporate Services Committee held on 18 May 2021.

CORRECTION:

Page 127 Recommendation CS31/5/21 - the timeframe for the Corporate Business Plan

to be corrected to read “2020-2025”

MOVED Cr J H Munn that the report, subject to the above correction, be received.



Recommendation CS27/5/21 - List of Accounts Paid - March 2021

MOVED Cr J H Munn

That Council note the List of Accounts paid as presented in the attachment to this

report and summarised as follows:

Municipal Fund

Accounts paid totalling $11,891,558.84 on Batch 2595-2603, Cheques 033194-033202,

033204, 033209-033220, Direct Debits & PY01.19-PY01.20

Credit Card

Accounts Paid totalling $7,969.81 for the period ended March 2021.


Recommendation CS28/5/21 - Statement of Financial Activity - March 2021

MOVED Cr J H Munn

That Council:

1. pursuant to Regulation 34 of the Local Government (Financial Management)

Regulations 1996 (Financial Activity Statement Report) accepts the Statement of

Financial Activity for the nine (9) month period ended 31 March 2021;

2. notes that there are reportable actual to budget material variances for the

period.


Recommendation CS29/5/21 - Notice of Intention to Impose Differential Rates

MOVED Cr S Peter that Recommendation CS29/5/21 with a change to part (2) be adopted.

SECONDED Cr J H Munn

OPPOSED Cr D M Shaw

1. ENDORSE the rating strategy, objects and reasons for each differential rating category

and each minimum payment contained in the attachment to this report, as amended.


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2. Pursuant to section 6.36 of the Local Government Act 1995, AGREES to provide

local public notice of its intention to impose differential rates and minimum payments

for the 2021/22 financial year (FY22) Rating Objects and Reasons, with no change

from the current year (FY21) rates, as outlined below:

Differential Rate Category Rate in the $ Minimum Rate

1. Vacant Land 14.9970c $1,022

2. Residential Improved 10.3323c $1,179

3. Business Improved 9.3570c $1,371

3. Notes that a further report will be submitted on the Kelmscott Specified Area Rate for

the 2021/22 financial year, providing further details on the actual expenditure for the

current financial year, the proposed expenditure for the forthcoming financial year, and

options for the Specified Area Rate charge.

MOTION LOST (2-9)

MOVED Cr D M Shaw, SECONDED Cr K Busby

OPPOSED Cr S Peter

That Council:

1. ENDORSE the rating strategy, objects and reasons for each differential rating

category and each minimum payment contained in the attachment to this report,

as amended.

2. Pursuant to section 6.36 of the Local Government Act 1995, AGREES to provide

local public notice of its intention to impose differential rates and minimum

payments for the 2021/22 financial year (FY22) in accordance with the attached

Statement of Rating Objects and Reasons, and as outlined below:

Differential Rate Category Rate in the $ Minimum Rate

1. Vacant Land 15.18446c $1,035

2. Residential Improved 10.4614c $1,194

3. Business Improved 9.47396c $1,388

3. Notes that a further report will be submitted on the Kelmscott Specified Area Rate

for the 2021/22 financial year, providing further details on the actual expenditure

for the current financial year, the proposed expenditure for the forthcoming

financial year, and options for the Specified Area Rate charge.

MOTION DECLARED CARRIED (10/1)

At the request of Cr Peter the outcome of voting is recorded for this resolution.

For: Crs Munn, Northcott, Campbell, Shaw, Busby, Smith, Frost, Wielinga, Nixon &

Butterfield

Against: Cr Peter


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Recommendation CS30/5/21 - Four Year Budget 2021/22 to 2024/25

MOVED Cr C M Wielinga that Recommendation CS30/5/21 with the addition of a part (5)

be adopted

SECONDED Cr C A Campbell, OPPOSED Cr C Frost

That Council:

1. ENDORSE the Four Year Budget for the period 2021/22 to 2024/25;

2. INCLUDES the four year budget financial statements (Statement of

Comprehensive Income, Statement of Financial Position, Rate Setting Statement

and Rates Funding Statement) in the Corporate Business Plan for the years

2021/22 to 2024/25;

3. NOTES that the projections for the financial year ending 30 June 2022 contained

in the four year budget will be used as:

a. the basis for the initial draft of the 2021/22 Annual Budget; and

b. the foundations of the Long Term Financial Plan;

4. NOTES that the next review of the Four Year Budget will be undertaken between

September and December 2021, to establish the four year budget for the period

2022/23 to 2025/26.

5. In the preparation of the draft FY22 annual budget, the Chief Executive Officer is

to review options for Council to consider the funding of an expansion of the

current Events Strategy, without an increase in rates, and outlining the impacts on

the four year budget key financial measures.

MOTION DECLARED CARRIED (8/3)

Recommendation CS31/5/21 - Corporate Business Plan 2020 to 2025

MOVED Cr D M Shaw

That Council, in accordance with Regulation 19DA(6) of the Local Government

(Administration) Regulations 1996, adopts the 2020-2025 Corporate Business Plan as

presented in the Attachment to this Report as amended.

MOTION DECLARED CARRIED BY AN ABSOLUTE

MAJORITY RESOLUTION OF COUNCIL (11/0)


OF COUNCIL

Recommendation CS32/5/21 - Leasing - Orchard House - Portion of Level 2

Cr Frost declared an indirect financial interest in the following item due to the proposed lessee

providing a service to a family member of Cr Frost. As such, Cr Frost left the meeting at 8.12pm.

Cr Northcott disclosed that she had an association with the proposed lessee and is a participant in the

NDIS. As a consequence, she advised that there may be a perception on the basis of her non-financial

interests that her impartiality on the matter may be affected. Cr Northcott left the meeting at 8.12pm.

MOVED Cr J H Munn

That Council endorse the recommendations as contained within the Confidential report.


Crs Frost and Northcott returned to the meeting at 8.13pm

10.3 CHIEF EXECUTIVE OFFICER’S REPORT

Report of the Chief Executive Officer.

MOVED Cr M S Northcott that the report be received.



Recommendation CEO6/5/21 - Councillors Information Bulletin - Issue No 8/2021

MOVED Cr M S Northcott

That Council acknowledge receipt of Issue 8/2021 of the Information Bulletin


11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR

BY DECISION

Nil


OF COUNCIL

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –

WITHOUT DISCUSSION

Nil

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

Nil

15 CLOSURE

The Mayor, Cr Butterfield, declared the meeting closed at 8.15pm

MINUTES CONFIRMED THIS 14 JUNE 2021

MAYOR