haileycityhall.org · agenda of the hailey city council meeting monday august 24, 2020 * hailey...

AGENDA OF THE HAILEY CITY COUNCIL MEETING

Monday August 24, 2020 * Hailey City Hall Meeting Room

ACTION ITEM = a vote may occur but is not required to be taken ACTION ITEM ...................................................................................................................................................................

5:30 p.m. CALL TO ORDER - Open Session for Public Concerns

CONSENT AGENDA: CA 330 Motion to ratify a letter from the Mayor to the National Park Service in support of historic adaptive re-use of the

Old Rialto Hotel ACTION ITEM ....................................................................................................................1. CA 331 Motion to ratify a letter from the Mayor to the BLM regarding the comments on the Environmental Assessment

of the Wood River Valley Recreation and Access Plan ACTION ITEM ...........................................................5 CA 332 Motion to authorize Mayor to sign grant close-out documents, including final acknowledgement that all grant

payments have been received in full, for FEMA reimbursements for flood damage in 2017 Della area flooding. ACTION ITEM ..............................................................................................................................11

CA 333 Motion to approve Resolution 2020-93, authorizing the Mayor’s signature on an agreement with Assessment and Compliance Services to perform Asbestos sampling at the Hailey Fire Station 617 S. 3rd Ave. for an hourly rate as set out in the agreement ACTION ITEM ......................................................................................................19

CA 334 Motion to approve Resolution 2020-94, authorizing the Mayor’s signature on an application to place water right number 37-22019 into the Water Supply Bank. ACTION ITEM .......................................................................30

CA 335 Motion to approve Resolution 2020-95, authorizing the Mayor’s signature on the Sales Invoice with Western States CAT, for purchase of a 750kw generator for the Wastewater Treatment Plant. ACTION ITEM ..............38

CA 336 Motion to approve Resolution 2020-96, authorizing the Mayor to sign a Cooperative Agreement with the Idaho Transportation Department, for work including upgrading handicap ramps at locations indicated on Exhibit A ACTION ITEM ...............................................................................................................................................49

CA 337 Motion to approve Resolution 2020-97 authorizing the Mayor to sign a Water Use Fee Agreement with Marathon Partners, LLC, for municipal water usage associated with public infrastructure construction and dust abatement related to Sunbeam Subdivision Planned Unit Development ACTION ITEM ...................................................62

CA 338 Motion to approve Resolution 2020-98, authorizing Arena Use Application and Agreement for Professional Bull Riding rodeo to be held on September 26, 2020 ACTION ITEM ......................................................................70

CA 339 Motion to approve Alcohol License Renewals ACTION ITEM ..........................................................................87 CA 340 Motion to approve claims for expenses incurred during the month of July, 2020, and claims for expenses due by

contract in August, 2020 ACTION ITEM ..............................................................................................................161

MAYOR’S REMARKS: MR 000

PUBLIC HEARING: PH 341 Consideration of a Preliminary Plat Subdivision Application (Phase II) by Sweetwater Communities, LLC,

represented by Matt Watson, located at Block 2, Sweetwater P.U.D. Subdivision, where Phase II of Block 2 is subdivided into 14 sublots consisting of: two (2), ten-unit condominiums and four (4), three-plex townhomes, for a total of 32 residential units. This project is located along Shenandoah Drive, in Section 15, T.2 N., R.18 E., B.M., City of Hailey, Blaine County, Idaho, within the Limited Business (LB) Zoning District ACTION ITEM ...............................................................................................................................................................189

PH 342 Consideration of FY 2021 Budget, with motions on:.................................................................................................223 Ordinance No. 1265, Hailey’s annual appropriation ordinance setting expenditures of $12,728,166 for fiscal

year 2021, with first reading by title only ACTION ITEM; and ........................................................................226 L2 Property Tax Certification Form, with consideration of whether to certify a 3% increase in taxes or,

alternatively, to certify Hailey’s annual levy using the Governors Public Safety Grant Initiative (GPSGI) toreduce the amount of property tax levied ACTION ITEM; and .........................................................................232

Consideration of setting a special meeting to take public hearing on a Resolution declaring foregoneproperty taxes for potential use in a future year ACTION ITEM ..................................(no documents)

NEW BUSINESS: NB 343 Consideration of Resolution 2020- ___, authorizing an agreement with Stanley Consultants Inc., in the amount of

$214,297, for River St. Reconstruction Project. ACTION ITEM ...........................................................................236 NB 344 Consideration of bids for West Meadows Drive and approval of Resolution 2020-____, authorizing the Mayor to

sign Notice to Proceed and contract documents to the lowest bidder (documents to be provided during meeting) ACTION ITEM .......................................................................................................................................................276

NB 345 Consideration of the Hailey Arts and Historic Preservation Commission’s recommended Artists for a mural on the south wall of Jane’s Artifacts and motion to adopt Resolution 2020-______, authorizing the Mayor’s signature on an agreement between the City of Hailey, Jane Drussel of Jane’s Artifacts and the WRHS W.A.T.E.R. Club and Hailey Climate Action Coalition, for installation and terms pertaining to mural to be located at 106 South Main Street. ACTION ITEM .................................................................................................307

NB 346 Introduction of amendments to Hailey Municipal Code Chapter 8, Health and Safety, adding a new section 8.06 which places limits on engine idling within the City of Hailey. ACTION ITEM ..................................................314

OLD BUSINESS: OB 347 2nd Reading of Ordinance 1263, extending rubbish hauling franchise with OBRAS LLC dba Clear Creek

Disposal through May 11, 2021 ACTION ITEM .............................................................................................323 OB 348 3rd Reading of Ordinance No. 1264, amending the Hailey Municipal Code, Title 13, Public Services, Section

13.04.060, Cross Connections and Title 18, Mobility Design, Section 18.14, Standard Drawings, and Summary of Ordinance No. 1264 ACTION ITEM ...........................................................................................................327

STAFF REPORTS: Staff Reports Council Reports Mayor’s Reports SR 349 Resignation letter of Fritz Haemmerle from the FMAA board effective Dec.31, 2020 .............................................352 SR 350 Report on YMCA programs use at the Mint (no documents)

EXECUTIVE SESSION:

Matters & Motions from Executive Session or Workshop Next Ordinance Number - 1266 Next Resolution Number- 2020-99

AGENDA ITEM SUMMARY

DATE: 08/24/2020 DEPARTMENT: Community Development DEPT. HEAD SIGNATURE: LH -------------------------------------------------------------------------------------------------------------------------------------------SUBJECT: Ratify the Mayors signature on a letter regarding support for Old Rialto Hotel Historic Tax Credits ------------------------------------------------------------------------------------------------------------------------------------------- AUTHORITY: ID Code ____________ IAR ___________ City Ordinance/Code Title (IFAPPLICABLE) -------------------------------------------------------------------------------------------------------------------------------------------BACKGROUND/SUMMARY OF ALTERNATIVES CONSIDERED: The property owner of the Old Rialto Hotel has asked for a letter from the City supporting their desire for Tax Credits. ------------------------------------------------------------------------------------------------------------------------------------------- FISCAL IMPACT / PROJECT FINANCIAL ANALYSIS: Caselle #_______________________________ Budget Line Item #____________ YTD Line Item Balance $__________________ Estimated Hours Spent to Date: Estimated Completion Date: Staff Contact: Phone #

------------------------------------------------------------------------------------------------------------------------------------------- ACKNOWLEDGEMENT BY OTHER AFFECTED CITY DEPARTMENTS: (IFAPPLICABLE) ___ City Attorney ___ Clerk / Finance Director ___ Engineer ___ Building ___ Library ___ Planning ___ Fire Dept. ___ _______________ ___ Safety Committee ___ P & Z Commission ___ Police ___ _______________ ___ Streets ___ Public Works, Parks ___ Mayor ___ _______________ ------------------------------------------------------------------------------------------------------------------------------------------- RECOMMENDATION FROM APPLICABLE DEPARTMENT HEAD: Ratify the Mayors signature on a letter regarding support for Old Rialto Hotel Historic Tax Credits ------------------------------------------------------------------------------------------------------------------------------------------ ADMINISTRATIVE COMMENTS/APPROVAL:

City Administrator _____________ Dept. Head Attend Meeting (circle one) Yes No -------------------------------------------------------------------------------------------------------------------------------------------ACTION OF THE CITY COUNCIL: Date ______________________ City Clerk ______________________________

Motion Language: Ratify the Mayors signature on a letter regarding support for Old Rialto Hotel Historic Tax Credits

Date_______________________________ -------------------------------------------------------------------------------------------------------------------------------------------FOLLOW-UP: *Ord./Res./Agrmt./Order Originals: *Additional/Exceptional Originals to: ________________Copies (all info.): Copies Instrument # _______________________

--1--

Return to Agenda

--4--

AGENDA ITEM SUMMARY DATE: 08/24/20 DEPARTMENT: Community Development DEPT. HEAD SIGNATURE: LH -------------------------------------------------------------------------------------------------------------------------------------------SUBJECT: Ratification of letter from Mayor Burke to the BLM Hailey regarding the BLM Wood River Recreation and Access Plan ------------------------------------------------------------------------------------------------------------------------------------------- AUTHORITY: ID Code ____________ IAR ___________ City Ordinance/Code N/A (IFAPPLICABLE) Background The Bureau of Land management (BLM) worked for a number of years on the Wood River Valley Travel Management Plan. John Kurtz, BLM Recreation Planner and project lead, attended the August 7, 2017 Council meeting and gave a preliminary overview of the project. The Council provided comments in letters dated September 26, 2017 and July 16, 2018. Current: Wood River Recreation and Access Plan The previous travel plan was put on hold. As such, the BLM is in the process of pursuing the Wood River Recreation and Access Plan. The Environmental documents for this plan are available for review. This plan only deals with new trail construction and does not consider existing roads. The plan also includes modification of seasonal (winter) restrictions. Alternative D is the preferred alternative. This alternative is similar to the preferred alternative considered by the Council in 2018 under the Travel Plan. John Kurtz provided a google earth overview of all of the trails proposed around Hailey at the August 10, 2020 Council meeting. Since the comment deadline was August 21, 2020, the attached letter has been sent. If the Council wishes to make changes, the letter could be amended and sent after the deadline. ------------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------------- FISCAL IMPACT / PROJECT FINANCIAL ANALYSIS: Caselle #_______________________________ Budget Line Item #____________ YTD Line Item Balance $__________________ Estimated Hours Spent to Date: Estimated Completion Date: Staff Contact: Lisa Horowitz Phone # 788-9815 #13 ------------------------------------------------------------------------------------------------------------------------------------------- ACKNOWLEDGEMENT BY OTHER AFFECTED CITY DEPARTMENTS: (IFAPPLICABLE) __ _ City Attorney ___City Administrator ___ Engineer ___ Building ___ Library _x__ Planning ___ Fire Dept. ___ _______________ ___ Safety Committee ___ P & Z Commission ___ Police ___ _______________ __X_ Streets _X__ Public Works, Parks ___Mayor ___ _______________ ------------------------------------------------------------------------------------------------------------------------------------------- RECOMMENDATION FROM APPLICABLE DEPARTMENT HEAD: Ratification of letter from Mayor Burke to the BLM Hailey regarding the BLM Wood River Recreation and Access Plan ------------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATIVE COMMENTS/APPROVAL: City Administrator _____________ Dept. Head Attend Meeting (circle one) Yes No -------------------------------------------------------------------------------------------------------------------------------------------ACTION OF THE CITY COUNCIL: ‘I move to Ratify the attached letter from Mayor Burke to the BLM Hailey regarding the BLM Wood River Recreation and Access Plan.” Date ______________________ City Clerk ______________________________ -------------------------------------------------------------------------------------------------------------------------------------------FOLLOW-UP: *Ord./Res./Agmt./Order Originals: *Additional/Exceptional Originals to: ________________ Copies (all info.): Copies

--5--

Instrument # _______________________

--6--

Return to Agenda

--10--

AGENDA ITEM SUMMARY

DATE: 08/24/2020 DEPARTMENT: PW DEPT. HEAD SIGNATURE: BY ------------------------------------------------------------------------------------------------------------------------------------------- SUBJECT: Motion to authorize the Mayor to sign grant close-out documents, including final acknowledgement that all grant payments have been received in full, for FEMA grant funded improvements to Della View. ACTION ITEM ------------------------------------------------------------------------------------------------------------------------------------------- AUTHORITY: ID Code _________ IAR ___________ City Ordinance/Code ________ (IFAPPLICABLE) ------------------------------------------------------------------------------------------------------------------------------------------- BACKGROUND

The attached grant closeout documents are for Project Number 26, 2017 flood event, and Project Number 33, for roadway and shoulder work.

------------------------------------------------------------------------------------------------------------------------------------------- FISCAL IMPACT / PROJECT FINANCIAL ANALYSIS: Caselle #_______________________________ Budget Line Item #___________________________ YTD Line Item Balance $__________________ Estimated Hours Spent to Date: ________________ Estimated Completion Date: _______________ Staff Contact: ______________________________ Phone # _______________________________ Comments: ------------------------------------------------------------------------------------------------------------------------------------------- ACKNOWLEDGEMENT BY OTHER AFFECTED CITY DEPARTMENTS: (IFAPPLICABLE)

City Administrator City Attorney City Clerk Building Engineer Fire Dept.

Library Mayor Planning Police Public Works P & Z Commission

Benefits Committee Streets Treasurer _______________ _______________ _______________

------------------------------------------------------------------------------------------------------------------------------------------- RECOMMENDATION FROM APPLICABLE DEPARTMENT HEAD:

Motion to authorize the Mayor to sign grant close-out documents, including final acknowledgement that all grant payments have been received in full, for FEMA grant funded improvements to Della View. ACTION ITEM

------------------------------------------------------------------------------------------------------------------------------------------ ADMINISTRATIVE COMMENTS/APPROVAL:

City Administrator _____________ Dept. Head Attend Meeting (circle one) Yes No ------------------------------------------------------------------------------------------------------------------------------------------- ACTION OF THE CITY COUNCIL:

Date ___________________________

City Clerk ______________________________ ------------------------------------------------------------------------------------------------------------------------------------------- FOLLOW-UP: *Ord./Res./Agrmt./Order Originals: Record *Additional/Exceptional Originals to: ________________Copies (all info.): Copies (AIS only)Instrument # _______________________

--11--

--12--

Gen

erat

ed D

ate:

08/

14/2

020

16:3

3Fe

dera

l Em

erge

ncy

Man

agem

ent A

genc

yPr

ojec

t Com

plet

ion

and

Cer

tific

atio

n R

epor

t (P.

4)D

isas

ter:

FE

MA

-433

3-D

R-I

D

App

lican

t FIP

S ID

: 013

-343

90-0

0 A

pplic

ant/S

ubdi

visi

on N

ame:

HA

ILEY

PW#

Am

endm

ent

#A

ppro

ved

Proj

.A

mt.

Cos

tSh

are

Cat

B

undl

eW

ork

Don

e B

yPr

ojec

ted

Com

pl.

Dat

e

%C

ompl

.at

Insp

.

Elig

Am

ount

Act

ual D

ate

Com

plet

edA

mt.

Cla

imed

by

App

lican

tC

omm

ents

PA-1

0-ID

-433

3-PW

-00

026

0$6

5,97

8.60

NB

PA-1

0-ID

-433

3-PW

-00

026(

20)

____

____

____

_02

-27-

2018

100

$65,

978.

60__

____

____

____

$___

____

____

____

____

____

____

____

____

____

_

Tota

l for

1 P

Ws:

$65,

978.

60$_

____

____

____

__

Subg

rant

ee A

dmin

:$0

.00

Gra

nd T

otal

:$6

5,97

8.60

01/24/2018

01/24/2018

65,978.60

65,978.60

--13--

Gen

erat

ed D

ate:

08/

14/2

020

16:3

3 Fe

dera

l Em

erge

ncy

Man

agem

ent A

genc

yPr

ojec

t Com

plet

ion

and

Cer

tific

atio

n R

epor

t (P.

4)D

isas

ter:

FE

MA

-433

3-D

R-I

DA

pplic

ant F

IPS

ID: 0

13-3

4390

-00

App

lican

t/Sub

divi

sion

Nam

e: H

AIL

EYC

ertif

icat

ion

I her

eby

certi

fy th

at to

the

best

of m

y kn

owle

dge

and

belie

f all

wor

k an

d co

sts c

laim

ed a

re e

ligib

le in

acc

orda

nce

with

the

gran

t con

ditio

ns, a

llw

ork

clai

med

has

bee

n co

mpl

eted

, and

all

cost

s cla

imed

hav

e be

en p

aid

in fu

ll.

Sign

ed: _

____

____

____

____

____

____

____

____

____

____

_ D

ate:

___

____

____

____

App

lican

t's A

utho

rized

Rep

rese

ntat

ive

I cer

tify

that

all

fund

s wer

e ex

pend

ed in

acc

orda

nce

with

the

prov

isio

ns o

f the

sign

ed F

EMA

-Sta

te A

gree

men

tan

d I r

ecom

men

d an

app

rove

d am

ount

of $

____

____

____

Sign

ed: _

____

____

____

____

____

____

____

____

____

____

_ D

ate:

___

____

____

____

Gov

erno

r's A

utho

rized

Rep

rese

ntat

ive65,978.60

--14--

--15--

Gen

erat

ed D

ate:

08/

14/2

020

16:3

4Fe

dera

l Em

erge

ncy

Man

agem

ent A

genc

yPr

ojec

t Com

plet

ion

and

Cer

tific

atio

n R

epor

t (P.

4)D

isas

ter:

FE

MA

-433

3-D

R-I

D

App

lican

t FIP

S ID

: 013

-343

90-0

0 A

pplic

ant/S

ubdi

visi

on N

ame:

HA

ILEY

PW#

Am

endm

ent

#A

ppro

ved

Proj

.A

mt.

Cos

tSh

are

Cat

B

undl

eW

ork

Don

e B

yPr

ojec

ted

Com

pl.

Dat

e

%C

ompl

.at

Insp

.

Elig

Am

ount

Act

ual D

ate

Com

plet

edA

mt.

Cla

imed

by

App

lican

tC

omm

ents

PA-1

0-ID

-433

3-PW

-00

033

0$3

2,10

1.49

NC

PA-1

0-ID

-433

3-PW

-00

033(

22)

____

____

____

_02

-27-

2019

100

$32,

101.

49__

____

____

____

$___

____

____

____

____

____

____

____

____

____

_

Tota

l for

1 P

Ws:

$32,

101.

49$_

____

____

____

__

Subg

rant

ee A

dmin

:$0

.00

Gra

nd T

otal

:$3

2,10

1.49

01-24-2018

01-24-2018

32,101.49

32,101.49

--16--

Gen

erat

ed D

ate:

08/

14/2

020

16:3

4 Fe

dera

l Em

erge

ncy

Man

agem

ent A

genc

yPr

ojec

t Com

plet

ion

and

Cer

tific

atio

n R

epor

t (P.

4)D

isas

ter:

FE

MA

-433

3-D

R-I

DA

pplic

ant F

IPS

ID: 0

13-3

4390

-00

App

lican

t/Sub

divi

sion

Nam

e: H

AIL

EYC

ertif

icat

ion

I her

eby

certi

fy th

at to

the

best

of m

y kn

owle

dge

and

belie

f all

wor

k an

d co

sts c

laim

ed a

re e

ligib

le in

acc

orda

nce

with

the

gran

t con

ditio

ns, a

llw

ork

clai

med

has

bee

n co

mpl

eted

, and

all

cost

s cla

imed

hav

e be

en p

aid

in fu

ll.

Sign

ed: _

____

____

____

____

____

____

____

____

____

____

_ D

ate:

___

____

____

____

App

lican

t's A

utho

rized

Rep

rese

ntat

ive

I cer

tify

that

all

fund

s wer

e ex

pend

ed in

acc

orda

nce

with

the

prov

isio

ns o

f the

sign

ed F

EMA

-Sta

te A

gree

men

tan

d I r

ecom

men

d an

app

rove

d am

ount

of $

____

____

____

Sign

ed: _

____

____

____

____

____

____

____

____

____

____

_ D

ate:

___

____

____

____

Gov

erno

r's A

utho

rized

Rep

rese

ntat

ive24,318.29

--17--

Return to Agenda

--18--

AGENDA ITEM SUMMARY

DATE: 08/24/2020 DEPARTMENT: Admin/Fire DEPT. HEAD SIGNATURE: HD/MB ------------------------------------------------------------------------------------------------------------------------------------------- SUBJECT:

Motion to approve Resolution 2020-093 authorizing a contract with ACS-Assessment and Compliance Services for asbestos testing of the Hailey Fire Station, which costs are part of the FEMA HMGP project for seismic upgrades to the Hailey Fire Station ------------------------------------------------------------------------------------------------------------------------------------------- AUTHORITY:

------------------------------------------------------------------------------------------------------------------------------------------- BACKGROUND/SUMMARY OF ALTERNATIVES CONSIDERED:

Attached is a Resolution and contract for asbestos inspection services, which will be billed as time and materials.


Motion to approve Resolution 2020-093 authorizing a contract with ACS-Assessment and Compliance Services for asbestos testing of the Hailey Fire Station, which costs are part of the FEMA HMGP project for seismic upgrades to the Hailey Fire Station

------------------------------------------------------------------------------------------------------------------------------------------- FOLLOW-UP REMARKS:*

--19--

CITY OF HAILEY RESOLUTION NO. 2020-093

RESOLUTION OF THE MAYOR AND CITY COUNCIL FOR THE CITY OF HAILEY AUTHORIZING AN AGREEMENT WITH ASSESSMENT AND COMPLIANCE

SERVICES. TO PROVIDE ASBESTOS SAMPLING IN THE HAILEY FIRE STATION BUILDING FOR AN HOURLY RATE.

WHEREAS, the City of Hailey desires to approve An Agreement with Assessment and Compliance Services (ACS), to provide asbestos testing in the Fire station located at 617 S 3rd Ave, Hailey, Idaho.

WHEREAS, the City of Hailey and Assessment and Compliance Services have agreed to the terms and conditions of the Agreement, a copy of which is attached hereto.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAILEY, IDAHO, that the City of Hailey approves the Letter of Agreement between the City of Hailey and Assessment and Compliance Services, and that the Mayor is authorized to execute the attached Agreement,

Passed this 24th day of August, 2020.

City of Hailey

____________________________________ Martha Burke, Mayor

ATTEST:

________________________________ Mary Cone, City Clerk

--20--

ACS 20-BD (8/20/20) 1

ACS ASSESSMENT AND COMPLIANCE SERVICES

P.O. Box 3271, Hailey, ID 83333 (208) 788-1900 August 20, 2020 Mike Baledge Fire Chief, Fire Marshall City of Hailey Idaho Fire Department Phone: 208-788-3147 E-mail: [email protected] Subject: Proposal for Asbestos Sampling in Areas to Be Disturbed During Remodel of

the Hailey Fire Department Building, 617 S 3rd Ave, Hailey, Idaho Dear Mr. Baledge: Assessment and Compliance Services (ACS) is pleased to submit this proposal to perform asbestos sampling in areas to be disturbed during the remodel of the Hailey Fire Department Building, 617 S 3rd Ave, Hailey, Idaho. The following tasks are proposed: Task 1 Perform a site visit of the subject building. Take samples of potential

asbestos containing building materials in areas of building to be disturbed. NOTE: ACS will take the number of asbestos samples in substantial compliance

with AHERA (Asbestos Hazard and Emergency Response Act) Regulations and Occupational Safety & Health Administration (OSHA) requirements. These regulations require that three to seven samples per homogeneous area of each visible surfacing and thermal system insulation material and one to three samples per homogeneous area of each miscellaneous material be taken.

Task 2 Document samples on a Chain of Custody Form. Submit asbestos samples

to a NVLAP certified laboratory for bulk sample analysis (Polarized Light Microscopy), along with Chain of Custody Form. Have analyzed for asbestos content; standard turn around time will be requested. Note: point count analysis will be requested for all samples showing an asbestos content of <3%, to comply with EPA regulations. Rush analysis will be requested for additional costs, only as directed.

Task 3 Review laboratory results. Document project activities and sample results

in a brief summary letter.

--21--

Hailey Fire Department August 20, 2020 Page 2

ACS 20-BD (8/20/20)

Assumptions • ACS will only be responsible for sampling visible and accessible building

materials, as requested. A complete asbestos inspection is not being conducted; ACS is only sampling specific materials. If any additional potential asbestos containing materials are encountered and/or disturbed during future renovation or demolition activities, work should cease, until the materials are properly sampled.

• This scope of work does not include any asbestos removal activities. • Asbestos sampling requires removal of pieces of building materials. ACS

is not responsible for this destructive sampling, though minimal damage to finish materials will be attempted, if requested.

Budget ACS will perform the above work on a time and material basis of $25 per asbestos bulk PLM sample; $40 per asbestos point count sample and $100 per employee hour and any miscellaneous costs (+20%) such as mail fees and rush analysis fees. You will only be charged for the actual time and expenses in accordance with our Schedule of Charges. This budget is valid for thirty (30) days from the date of this proposal. Terms and Conditions The terms and conditions for completion of this project shall be in accordance with Attachment A, Agreement for Services, which is attached hereto. If our proposal is acceptable, please sign Attachment A and return it to ACS. Thank you for the opportunity to submit this proposal. Should you have any questions regarding our proposal, please call at 208-788-1900. Sincerely, Assessment & Compliance Services

Jane Rosen, Environmental Engineer encl.: as noted

--22--

ACS 20-BD (8/20/20) 3

ATTACHMENT A Assessment & Compliance Services

Agreement For Services

CLIENT and Assessment & Compliance Services (ACS) hereby enter into this Agreement for Services (Agreement) and the following terms and conditions: 1. Scope of Services The Scope of Services is as set forth in the attached Scope of Services, dated

8/20/20, and hereby incorporated as part of this Agreement. The Services shall be performed at the site referenced in this attachment.

2. Authorization to Proceed Execution of this Agreement by the CLIENT will be authorization for ACS to

proceed with the Scope of Services unless provided for in this Agreement. 3. General Terms ACS shall be obligated to furnish only the services described in the Scope of

Services. Any increase to the scope or other modification shall be mutually agreed to prior to the performance of work, and it is expressly understood that this Agreement shall apply to any modification of the Scope of Services.

4. Standard of Care ACS represents that it will perform its Services in accordance with generally

accepted professional practices existing at the time of performance for the locality where the Services are performed. NO OTHER WARRANTY, EXPRESS OR IMPLIED, IS MADE OR INTENDED BY THE RENDERING OF CONSULTING SERVICES OR BY THE FURNISHING OF ORAL OR WRITTEN REPORTS. ACS MAKES NO IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE OR WARRANTY OF MERCHANTABILITY WHATSOEVER.

5. Access If the performance of this Agreement requires ACS, its employees, subcontractors

or agents to undertake work on premises owned or under the control of the CLIENT, then the CLIENT shall grant access to the site for all necessary personnel and equipment of ACS. When required, CLIENT shall grant or arrange permission for right of entry by ACS to provide the Services described herein, whether or not the project site is owned by the CLIENT.

6. Job Site Safety ACS shall not be responsible for the safety of any persons other than its own

employees, nor shall ACS be responsible for the operations, procedures, or practices of persons or entities other than ACS and its employees. ACS's personnel will be present, either full or part time, to provide observation, sampling, and field testing of specific parts of the project. Should a contractor be involved in the

--23--

ACS 20-BD (8/20/20) 4

project, ACS's work does not include supervision or direction of the actual work of the contractor, its employees, or agents. The contractor should be so advised by the CLIENT. Neither the presence of ACS’s field representatives nor any observation, sampling, or testing by ACS shall excuse the contractor in any way for any acts for any acts of omission of the contractor. CLIENT and ACS agree that ACS shall not be responsible for job safety on the project and that ACS does not have the right to stop work of any contractor or any other person at the site.

7. Termination This Agreement may be terminated if either party fails to substantially perform and

does not commence correction of the nonperformance within seven (7) days of written notice. Either the CLIENT or ACS may terminate this Agreement without cause upon giving the other party ten (10) calendar days written notice. On termination ACS will be paid for all authorized work performed up to the termination date plus termination expenses, such as but not limited to reassignment of personnel, subcontract termination costs, and related close out costs.

8. Hazardous Conditions CLIENT shall inform ACS of the presence of any hazardous materials, substances,

wastes, or conditions in or around the site of which the CLIENT is aware. ACS does not assume control of or responsibility for the site or any hazardous material, substance, waste, or condition in or around the site. CLIENT undertakes the responsibility for reporting any federal, state or local agencies any conditions at the site as required by law.

If during the performance of the Agreement, ACS discovers any unanticipated

hazardous conditions, said discovery shall constitute a CHANGED CONDITION mandating re-negotiation of the Scope of Services to be performed by ACS and the terms under which the work is to be performed. In the event that ACS takes emergency measures to protect the health and safety of ACS personnel and/or the public, CLIENT shall compensate ACS for the cost of such emergency measures.

If CLIENT does not own the project site, CLIENT shall advise the property owner

of the discovered hazardous conditions and shall ensure that the property owner advise all federal, state, municipal, or other governmental agencies of the existence of the discovered hazardous conditions.

9. Indemnification Except for the negligent acts, errors, or omissions of ACS, the CLIENT shall

indemnify and defend ACS, its officers, employees, subcontractors, and agents by counsel selected by or acceptable to ACS, from all claims, damages, losses and expenses, including but not limited to attorney's fees and any assessments, remedial actions or response actions required by any governmental entity (i) arising out of or resulting from the performance of the Services, (ii) arising out of or relating to the presence, discharge, release, threatened release, escape of hazardous materials, substances, wastes, or conditions on or from the site, whether such escape or release

--24--

ACS 20-BD (8/20/20) 5

is sudden or not, or (iii) alleging that ACS is a handler, generator, operator, treater, storer, transporter, or disposer under any federal, state, or regulatory environmental laws, statutes, or regulations.

The foregoing indemnity provision extends to any claims, causes of action, or

liability which may be asserted against ACS or which may arise out of any alleged contamination of any aquifer as a result of contamination of certain subsurface areas, as for example, when a probe, boring device, exploratory excavation, or well device, moves through a contaminated area, linking it to an aquifer, underground stream, or other hydrous body not previously contaminated which allegedly results in the spreading of hazardous materials, or wastes to any other areas or hydrous bodies.

10. Limitation of Liability CLIENT and ACS have discussed their respective risks and benefits of the project

and ACS's total fee for services. CLIENT and ACS have allocated the risk such that CLIENT agrees that ACS's total liability to CLIENT for any and all injuries, claims, damages, losses, costs, or expenses arising out of this Agreement from any cause or causes shall not exceed the project fees earned by ACS under this Agreement. Such causes include, but are not limited to, ACS's negligence, errors, omissions, strict liability, breach of contract or breach of warranty.

11. Billing Invoices will be issued by ACS for all work performed under this Agreement,

approximately once a month. Invoices are due and payable upon CLIENT's receipt. Interest at the rate of 1 1/2 percent (%) per month will be charged on all past-due amounts starting thirty (30) days after the date of the invoice. Payments will first be credited to interest and then to principal.

12. Sample Handling and Retention Test samples or specimens are generally consumed or substantially altered during

testing, and ACS or the analytical or testing laboratory (lab) may dispose of any remaining residue immediately upon completion of tests. In the event that samples contain substances or constituents deemed hazardous or detrimental to health, safety, or the environment, as defined by federal, state, or local statutes, laws, regulations, or ordinances then, ACS or the lab will, after completion of testing and at the CLIENT's expense, (i) return such samples to CLIENT, or (ii) using a manifest signed by CLIENT as generator and transporter, ACS or the lab will have such samples transported to a location selected by CLIENT for final disposal. CLIENT agrees to pay all costs plus a reasonable handling charge associated with the storage, transport, and disposal of samples. CLIENT agrees that ACS is acting as a bailee and does not at any time assume title to the waste.

13. Utilities CLIENT shall identify and locate for ACS, all underground utilities and

installations associated with the proposed work areas. CLIENT shall be

--25--

ACS 20-BD (8/20/20) 6

responsible for its representations made to ACS, either in documents supplied to ACS or directions in the field. ACS will not be responsible for damage to any such utilities or installations not so identified or located or which are represented inaccurately.

14. Damage at the Site ACS will not be liable for any property damage or bodily injury arising from

damage to or interference with surface or subterranean structures (including, without limitation, power, tanks, telephone cables, etc.) which are not called to ACS’s attention in writing and correctly shown on documents furnished by the CLIENT in connection with work performed under this Agreement. CLIENT agrees that the use of exploration and test equipment may unavoidably affect, alter, or damage the terrain and affect subsurface, vegetation, buildings, structures, and equipment in, at, or upon the site. CLIENT accepts the fact that this is inherent to ACS's work and will not hold ACS liable or responsible for any such effect, alteration, or damage.

15. Contaminated Equipment All laboratory and field equipment contaminated in performing ACS's services and

which cannot be reasonably decontaminated shall become the property and responsibility of the CLIENT. All such equipment shall be delivered to CLIENT and disposed of in a manner similar to that indicated for hazardous samples. CLIENT agrees to pay the fair market value to ACS of any such equipment which cannot be reasonably decontaminated.

16. Severability and Survival If any of the provisions contained in this Agreement are held illegal, invalid, or

unenforceable, the enforceability of the remaining provisions shall not be impaired thereby. Limitations of liability and indemnities shall survive termination of this Agreement for any cause.

17. Controlling Law The law of the state of Idaho shall govern the validity of this Agreement, its

interpretation and performance, and any claims related to it. CLIENT consents to jurisdiction in the courts of Idaho and to venue in Blaine County.

18. Litigation Assistance The Scope of Services does not include the costs of ACS for required or requested

assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CLIENT. All such services required or requested of ACS, except for suits or claims between the parties of this Agreement, will be reimbursed as mutually agreed, and payment for such services shall be in accordance with this Agreement, unless and until there is a finding by a court or arbitrator that ACS's sole negligence caused CLIENT's damage.

19. No Third Party Beneficiaries

--26--

ACS 20-BD (8/20/20) 7

The services provided under this Agreement are solely for the CLIENT's use. This Agreement gives no rights or benefits to anyone other than the CLIENT and ACS and is not intended to create in any person or entity the status of a third party beneficiary.

20. Integration This Agreement and the Proposal (Scope of Services) constitute the entire

Agreement between the parties and cannot be changed except by a written instrument and signed by all parties hereto. In the event of inconsistencies between the Proposal and this Agreement, the Proposal shall control.

21. Force Majeure ACS shall not be responsible or liable for damages or delay in performance caused

by acts of God, accidents, or other events beyond its control. However, any such delays that cumulatively exceed forty-five (45) days are deemed a CHANGED CONDITION under the Agreement. In the event ACS's Services described herein are interrupted due to delays other than delays caused by ACS, ACS shall be equitably compensated (in accordance with ACS's current Schedule of Charges) for the additional charges associated with maintaining its work force for CLIENT's benefit during the delay, or at the option of CLIENT, for such similar charges that are incurred by ACS for demobilization and subsequent re-mobilization.

22. Confidentiality ACS agrees to keep confidential and not to disclose to any person or entity, other

than ACS's employees and subcontractors, without the prior consent of the CLIENT, all data and information not previously known to and generated by ACS, or furnished to ACS and marked confidential by the CLIENT in the course of the performance hereunder, provided, however, that this provision shall not apply to data which are in public domain, or were previously known to ACS, or which were acquired by ACS independently from third parties not under any obligation to the CLIENT to keep said data and information confidential. These provisions shall not apply to any information in whatever form that comes into the public domain through no fault of ACS, nor shall it be interpreted to in any way restrict ACS from providing information or data to an administrative agency or other authority with jurisdiction of from complying with a court or administrative order.

23. Dispute Resolution All claims, disputes, or controversies arising out of, or in relation to the

interpretation, application or enforcement of this Agreement, which cannot first be settled through direct discussions, shall be submitted to mediation under the Commercial Mediation Rules of the American Arbitration Association. CLIENT and ACS agree to share the costs for such mediation on an equal basis. Nothing contained in this paragraph shall preclude the parties to this Agreement from pursuing other means of dispute resolution, including litigation, either concurrently or subsequent to the mediation process. In the event any dispute is resolved by court order, then the prevailing party shall be entitled to its attorney's fees and all

--27--

ACS 20-BD (8/20/20) 8

related costs as ordered by the court, including costs and attorney's fees incurred on appeal.

24. Ownership and Maintenance of Documents CLIENT acknowledges that ACS's reports, maps, and other similar documents are

instruments of ACS's professional services, and they are not products. Unless otherwise specified in the Agreement and provided that ACS has been fully paid for the services rendered, CLIENT shall have the right to use such documents for purposes reasonably contemplated by the parties. ACS shall have the right, but shall not be obligated, to retain copies of all such materials and shall have the right to use the same for any purpose. CLIENT shall specify in writing if CLIENT desires ACS to maintain such materials for an extended period, and CLIENT agrees to pay for all such extra costs. ACS retains the right of ownership regarding any patentable concepts or copyrightable materials arising from any services provided under the Agreement. CLIENT shall not re-use any materials prepared in connection with this Agreement for extension of this project or for any other project without ACS's written authorization. CLIENT shall defend and indemnify ACS from and against all claims, damages, liability and expenses, including attorneys' fees, arising out of such unauthorized re-use.

25. Changed Conditions If during the course of ACS's performance under this Agreement, conditions or

circumstances are discovered which were not contemplated by ACS at the commencement of the Agreement, ACS shall notify CLIENT of the newly discovered conditions of the circumstances, and CLIENT and ACS shall then re-negotiate in good faith the terms of this Agreement. If amended terms cannot be agreed upon within thirty (30) days after said notice, ACS may terminate the Agreement, and ACS shall be compensated a set forth herein under Paragraph 7, Termination.

Assessment & Compliance Services Client

By:_____ ______ By:__________________________ Title:____Owner_______________ Title:_________________________ Date:____8/20/20_______________ Date:_________________________

--28--

Return to Agenda

--29--

AGENDA ITEM SUMMARY

DATE: 08/24/2020 DEPARTMENT: PW DEPT. HEAD SIGNATURE: BY ------------------------------------------------------------------------------------------------------------------------------------------- SUBJECT: Motion to approve Resolution 2020-094, authorizing the Mayor’s signature on an applicationto place the remaining water right number 37-22019 into the Water Supply Bank. ACTION ITEM------------------------------------------------------------------------------------------------------------------------------------------- AUTHORITY: ID Code _________ IAR ___________ City Ordinance/Code ________(IFAPPLICABLE)------------------------------------------------------------------------------------------------------------------------------------------- BACKGROUND/SUMMARY OF ALTERNATIVES CONSIDERED:

A portion of water right 37-22019 was conveyed to the BCSD earlier this year as part of the snow storage lot exchange. This application is for placement of the remaining water right into the water supply bank to avoid forfeiture.

------------------------------------------------------------------------------------------------------------------------------------------- FISCAL IMPACT / PROJECT FINANCIAL ANALYSIS: Caselle #_____________________________Budget Line Item #___________________________ YTD Line Item Balance $__________________Estimated Hours Spent to Date: ________________ Estimated Completion Date: _______________Staff Contact: ______________________________ Phone # _______________________________Comments:------------------------------------------------------------------------------------------------------------------------------------------- ACKNOWLEDGEMENT BY OTHER AFFECTED CITY DEPARTMENTS: (IFAPPLICABLE)





Motion to approve Resolution 2020-094, authorizing the Mayor’s signature on an application to place the remaining water right number 37-22019 into the Water Supply Bank. ACTION ITEM ------------------------------------------------------------------------------------------------------------------------------------------ ADMINISTRATIVE COMMENTS/APPROVAL:


Date ___________________________


--30--


RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF HAILEY AUTHORIZING SUBMISSION OF AN APPLICATION WITH IDAHO WATER

RESOURCE BOARD TO LEASE WATER RIGHT NO 37-22019 TO THE WATER SUPPLY BANK.

WHEREAS, the City of Hailey desires to lease a portion of a groundwater water right for irrigation water, which is not currently used by the city, to avoid future forfeiture.

WHEREAS, the City of Hailey agrees to submit the application for water right number 37-22019, a copy of which is attached hereto.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAILEY, IDAHO, that the City of Hailey approves the submission of the applications and authorizes the mayor to execute the attached applications.


City of Hailey


ATTEST:


--31--

Form 42-1761-1 10/15 STATE OF IDAHOWATER RESOURCE BOARD

APPLICATION TO SELL OR LEASE A WATER RIGHTTO THE WATER SUPPLY BANK

Designated Applicant Water Right No.(Select one owner – see item 1A on the application) (One water right per application)

Is this application being submitted with a rental application as a lease/rental package? Yes No

This application must be prepared in accordance with the minimum requirement checklist below. Use this checklist to ensure all necessary documentation has been provided. This checklist is part of the lease application and must be included with the leaseapplication. Applications that do not meet the minimum requirements will not be processed and may be returned or denied.

MIMUMUM REQUIREMENT CHECKLISTAll items must be checked as either Attached (Yes) or Not Applicable (N/A)Yes

Completed Application to Sell or Lease a Water Right to the Water Supply Bank.

Application filing fee of $250.00 per water right. If you are submitting more than one lease application and the water rights have an overlapping, common place of use, or a common diversion rate or volume, the total fee for all water rights is $500.00. For places of use, multiple water rights must be used to irrigate the same lands in order to qualify for the joint filing fee. Individual filing fees are required for water rights that share a common permissible place of use but which cover separate acres within the permissible place of use.

Confirmation this form has been printed single sided, per requirement of the Water Supply Bank.

Attachment N/A Yes

1A Signatures and contact information for all owners of the water right to be leased or sold on this application.

1B An Internal Revenue Service (IRS) Form W-9 for the Designated Applicant.

1C Notice of Change in Water Right Ownership form (accessible from www.idwr.idaho.gov).

1D Contact information for an authorized representative and documentary proof they are authorized to represent the Designated Applicant on this application. If the Designated Applicant is a business, partnership, municipality, organization or association, include documents identifying officers authorized to sign or act on behalf of the entity.

2 Description of a water right portion offered to the Water Supply Bank.

3 A map that clearly outlines the specific location where irrigated acres will be dried up, or where a beneficial use of water will be suspended. You have the option of printing a map using the map tool on IDWR’s website at: www.idwr.idaho.gov.

4A Written consent from irrigation district or water delivery company.

4G Evidence demonstrating the water right has not been forfeited pursuant to Section 42-222(2), Idaho Code.

Department Use Only

Fee Amount $ Received By: Date Received: Receipt #

W-9 received? Yes No (Route W-9 to Fiscal) Name on W-9:

City of Hailey 37-22019

✔

✔

✔

✔

✔

✔

✔

✔

✔

✔

✔

✔

--32--

STATE OF IDAHOWATER RESOURCE BOARD

APPLICATION TO SELL OR LEASE A WATER RIGHT(Continued)

P a g e 2

1. CONTACT INFORMATIONA. This application must be completed by a Designated Applicant who is a current owner of the water right being sold or leased

to the Water Supply Bank. If there are additional current owners, those individuals must authorize the Designated Applicant to represent them on this application by completing and signing Attachment 1A of this application package.

Designated Applicant

Mailing AddressStreet City State Zip Code

Email Address Phone Number

The Designated Applicant is the sole owner of the water right being sold or leased to the Water Supply Bank.OR

The Designated Applicant is representing additional water right holders who have completed Attachment 1A.

B. Has the Designated Applicant submitted an IRS Form W-9 to this Department within the last 2 years? Yes No If no, complete the form and attach to this application (Attachment 1B).

C. Are all applicants on this form listed in IDWR’s records as the current owners of the water right? Yes No If no, attach a Notice of Change in Water Right Ownership form along with the required documentation and fee (Attachment 1C).

D. Is this application being completed by an authorized representative of the Designated Applicant? Yes No If yes, representatives (includes employees of Designated Applicant companies) must complete this section and submit documentary proof of their authority to represent the Designated Applicant (Attachment 1D).

Name of Representative Organization

Professional Title Email Address

Mailing Address Phone Number

Send all correspondence for this application to the representative and not to the Designated Applicant.OR

Send original correspondence to the Designated Applicant and copies to the representative.

2. DESCRIPTION OF WATER RIGHT OFFERED TO THE BANKThe full water right is being offered to the Bank.OR

A part of the water right is being offered to the Bank.If a portion of the water right is being offered, complete Attachment 2.

3. MAPAttach a map of the point(s) of diversion and place(s) of use proposed to be idled by this lease application. Make sure the idled place of use is outlined and annotated with legal land descriptions (Township, Range, Section and Quarter-Quarters) or with GPS coordinates. For irrigation purposes, mark the number of acres you desire to idle. If the water right proposed for lease is located within a permissible place of use (PPU) and portions of the PPU will continue to receive water from non-leased water rights, clearly outline on a map the acres within the PPU that will continue to be irrigated, as well as acres that will be idled during the lease term. Label the map Attachment 3.

City of Hailey

115 Main St., Suite H Hailey ID 83333

208-788-4221

✔

✔

✔

✔

Lori Graves SPF Water Engineering, LLC

Water Rights Specialist [email protected]

300 E Mallard Dr, Ste 350, Boise, ID 83706 208-383-4140

✔

✔

--33--



P a g e 3

4. GENERAL INFORMATIONA. Is the diversion works or system owned or managed by an irrigation district or water delivery company? Yes No

If yes, provide written consent from the company, corporation or irrigation district authorizing the proposed sale or lease (Attachment 4A).

If your water right is delivered through a canal, lateral or ditch operated by a canal company, irrigation district, or similar delivery entity, your lease request must include written consent from the company, district, or similar entity for your removal of water from itssystem pursuant to Section 42-108, Idaho Code and IDAPA WSB Rule 37.02.03.25.02e.

B. Please provide a description of the current water diversion and delivery system.

C. Describe any other water rights used for the same purpose at the same place of use as the water right being offered to the

Bank.

D. Are any of the water rights identified in Section 4C stacked with the water right proposed for lease? Yes No Stacked water rights are used together to achieve a common beneficial use, such as irrigation of the same lands. Stacked water rights cannot be separated and must be jointly leased to the Water Supply Bank. Stacked water rights qualify for the multiple fee payment of $500.

E. Will the present place of use continue to receive water from any other source? Yes No

If yes, explain the relationship between the different water sources and how enlargement of the authorized use will not occur

if this water right is leased.

F. Identify annual volumes and/or rates of water diverted in the last 5 years to accomplish the beneficial use authorized by this

water right.

G. Has any portion of this water right undergone a period of five or more consecutive years of non-use? Yes No

If yes, describe the circumstances and attach evidence to demonstrate how the water right has not been lost through forfeiture

(Attachment 4G). See Section 42-223, Idaho Code for exceptions to forfeiture. Your application may be denied if forfeiture

concerns are not addressed.

H. Is this water right involved in any other IDWR process, such as an application for transfer or a mitigation plan?

If yes, describe. Yes No

✔

Well and pump.

The place of use is located within the City of Hailey's municipal service area.

✔

✔

See 4.C. above

This water right was decreed in April, 2010 and an Extension of Time to Avoid Forfeiture was approvedMarch 17, 2016, thereby protecting the water right until July, 2021. The City wishes to extend forfeitureprotection.

✔

See 4.F. above

✔

Transfer Nos. 81495, 84114 and 84115 were recently approved for portions of this right.

--34--



P a g e 4

5. SALE/LEASE AGREEMENTA. Is the water right, or portion thereof, offered to the Idaho Water Resource Board (IWRB) for sale or lease ?

If lease, specify the years when the use of water will be suspended: to (maximum lease period 5 calendar years).(Year) (Year)

B. Show the minimum payment acceptable to the seller/lessor. The minimum payment may be shown as the “current rental rate”

as established by the IWRB. Include the method of determining the minimum payment if other than the current rental rate.

I hereby assert that the information contained in this application is true to the best of my knowledge, and that I have the authorities necessary to offer this water right for sale or lease to the Idaho Water Resource Board.

The Designated Applicant acknowledges the following:

1. Payment to the Designated Applicant is contingent upon the sale or rental of the water right from the Bank.2. While a water right is in the Bank, the seller/lessor of the water right may not use the water right, even if the water

right is not rented from the Bank.3. A water right accepted into the Bank stays in the Bank until the Designated Applicant receives written

confirmation from the Board or Water Supply Bank that the water right has been released from the Bank.4. While a water right is in the Bank, forfeiture is stayed.5. Acceptance of a water right into the Bank does not, in itself, confirm the validity of the water right or any element

of the water right.

Signature of Designated Applicant Printed Name Date

Signature of Authorized Representative Printed Name Date

Mail to:Idaho Department of Water Resources

P.O. Box 83720Boise, ID 83720-0098

✔

2021 2026

Current standard rental rate.

--35--

!.!.

23

27

13

2422

26

12

14

25

10 11

15

2N 18E

4DATE: 8/14/2020CREATOR: lgravesPROJECT: 330.0390

37-22019WSB Lease Application

City of Hailey

300 East Mallard Drive, Suite 350Boise, Idaho 83706

Tel (208) 383-4140 Fax (208) 383-4156

0 0.50.25Miles

Absolute Scale: 1:22,000

Path:

S:\P

ROJE

CTS\

A thru

D P

rojec

ts\C

Proje

cts\C

ity of

Hail

ey_3

30\03

90_W

ater R

ight 3

7_22

019

supp

ort\PR

OJEC

T\GIS

\ArcM

ap_P

rojec

ts\37

-2201

9 WSB

Map

.mxd

Legend!. 37-22019 Well Location

37-22019 Place of Use--36--

Return to Agenda

--37--

AGENDA ITEM SUMMARY

DATE: 08/24/20 DEPARTMENT: PW - Wastewater DEPT. HEAD SIGNATURE: BY ------------------------------------------------------------------------------------------------------------------------------------------- SUBJECT: Motion to approve Resolution 2020- 095, authorizing the Mayor’s signature on the Sales Invoice with Western States CAT, for purchase of a 750kw generator for the Wastewater Treatment Plant. ACTION ITEM ------------------------------------------------------------------------------------------------------------------------------------------- AUTHORITY: ID Code _________ IAR ___________ City Ordinance/Code ________ (IFAPPLICABLE) ------------------------------------------------------------------------------------------------------------------------------------------- BACKGROUND/SUMMARY OF ALTERNATIVES CONSIDERED:

The Wastewater Treatment Plant is in need of a new backup power supply. On June 8th, Council authorized purchase of a 750kw Generator from Western States CAT. Attached is the Sales Invoice requesting prepayment for a portion of the generator cost. The generator is scheduled for delivery late October or early November. ------------------------------------------------------------------------------------------------------------------------------------------- FISCAL IMPACT / PROJECT FINANCIAL ANALYSIS: Caselle #_______________________________ Budget Line Item #___________________________ YTD Line Item Balance $__________________ Estimated Hours Spent to Date: ________________ Estimated Completion Date: _______________ Staff Contact: ______________________________ Phone # _______________________________ Comments: ------------------------------------------------------------------------------------------------------------------------------------------- ACKNOWLEDGEMENT BY OTHER AFFECTED CITY DEPARTMENTS: (IFAPPLICABLE)





Motion to approve Resolution 2020- 095, authorizing the Mayor’s signature on the Sales Invoice with Western States CAT for purchase of a 750kw generator for the Wastewater Treatment Plant. ACTION ITEM ------------------------------------------------------------------------------------------------------------------------------------------ ADMINISTRATIVE COMMENTS/APPROVAL:


Date ___________________________


--38--


RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF HAILEY AUTHORIZING THE MAYOR’S SIGNATURE ON THE SALES INVOICE WITH

WESTERN STATES CAT, FOR A NEW BACKUP GENERATOR AT THE WASTEWATER TREATMENT PLANT.

WHEREAS, the City of Hailey’s Wastewater Treatment Plant is in need of a new backup generator,

WHEREAS, the City of Hailey desires to purchase the backup generator from Western States CAT,

WHEREAS, the City of Hailey and Western States CAT agree to the terms and conditions of the Sales Invoice, a copy of which is attached hereto.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAILEY, IDAHO, that the City of Hailey approves the Sales Invoice between the City of Hailey and Western States CAT and that the mayor is authorized to execute the attached document,


City of Hailey


ATTEST:


--39--

l,AI WESTERN _. STATES

Meridian Truck 400 E Overland Rd Meridian, ID 83642 208.947.4501

SOLD TO:

City Of Hailey - Water & Waste 115 S Main St Apt H Hailey, ID 83333-8408

ITEM DESCRIPTION

SHIP TO:

Office 115 S Main St Apt H Hailey, ID 83333-8408

Caterpillar C18 750kw S/N: TBD - generator down payment

Notes

• Delivery Freight

• Specialist Supplies

• Specialist Commissioning

• Warranty - 5 year generator warranty

• Caterpillar ATS 1200 AMP S/N: TBD

Western States Equipment

Order Received by

Title Regional Sales Manager Date

Before Tax Balance

Sales Tax

Trade Payoff

Down payment

Net Due

Sales Invoice AGREEMENT: Q000195914-2

AGREEMENT DATE: 7/30/2020

AGREEMENT EXPIRES: 8/6/2020

WAREHOUSE: Meridian Power Systems

CUSTOMER NO.: 3535800

CUSTOMER PO: 48448

SALESMAN: Andrew W Erickson

[email protected]

PRICE

$150,000.00

$150,000.00

$0.00

$0.00

$0.00

$150,000.00

City Of Hailey - Water & Waste

Approved and Accepted by

Title Date

Warranty Document Received (initial)

Trade Ins: All trade-ins are subject to equipment being in as inspected condition by vendor at time of delivery of replacement machine purchase above. Purchaser hereby sells the trade in equipment described above to the vendor and warrants it to be

free and clear of all claims, liens, and security interest except as shown above.

Warranty: By initialing above the customer acknowledges that they have received a copy of the Western States Co/Caterpillar Warranty and has raad and understands said warranty. All used equipment is sold as is where is and no warranty is offered or implied except as specified above.

PAGE: 1 of 4 --40--

--41--

--42--

--43--

--44--

--45--

--46--

--47--

Return to Agenda

--48--

AGENDA ITEM SUMMARY

DATE: 08/24/2020 DEPARTMENT: PW DEPT. HEAD SIGNATURE: BY ------------------------------------------------------------------------------------------------------------------------------------------- SUBJECT: Motion to approve Resolution 2020- 096, authorizing the Mayor to sign a CooperativeAgreement with the Idaho Transportation Department, for work including upgrading handicap ramps atlocations indicated on Exhibit A. ACTION ITEM------------------------------------------------------------------------------------------------------------------------------------------- AUTHORITY: ID Code _________ IAR ___________ City Ordinance/Code ________(IFAPPLICABLE)------------------------------------------------------------------------------------------------------------------------------------------- WORK COMPLETED

The Idaho Transportation Department has programmed a project to rehab State Highway 75 through City of Hailey. The work will include upgrading handicap ramps to bring them to current ADA compliance at the locations indicated on the attached Exhibit A. The estimate cost of construction is $327,430 with City of Hailey’s 7.34% match of $24,033.36. ------------------------------------------------------------------------------------------------------------------------------------------- FISCAL IMPACT / PROJECT FINANCIAL ANALYSIS: Caselle#_______________________________ Budget Line Item #___________________________ YTDLine Item Balance $__________________ Estimated Hours Spent to Date: ________________Estimated Completion Date: _______________ Staff Contact: ______________________________Phone # _______________________________ Comments:------------------------------------------------------------------------------------------------------------------------------------------- ACKNOWLEDGEMENT BY OTHER AFFECTED CITY DEPARTMENTS: (IFAPPLICABLE)





Motion to approve Resolution 2020- 096, authorizing the Mayor to sign a Cooperative Agreement with the Idaho Transportation Department, for work including upgrading handicap ramps at locations indicated on Exhibit A. ACTION ITEM



Date ___________________________


--49--

Cooperative Agreement SH-75, Main Street, Hailey

Key No. 19998 Page 1

COOPERATIVE AGREEMENT PROJECT NO. A019(998)

SH-75, MAIN STREET, HAILEY BLAINE COUNTY

KEY NO. 19998

PARTIES

This Agreement is made and entered into this ______ day of ____________________, _______, by and between the Idaho Transportation Department, hereafter called the State, and the City of Hailey, hereafter called the City.

PURPOSE

The State has programmed a project to rehab SH-75 through the City of Hailey. The work will include upgrading handicap ramps at locations indicated on the attached Exhibit A. The purpose of this agreement is to set out the responsibilities of the parties regarding the construction and funding of the work on the handicap ramps.

Authority for this Agreement is established by Section 40-317, Idaho Code.

The Parties agree as follows:

I. THE STATE WILL:

1) Include in this project upgrades to handicap ramps at locations shown on Exhibit A.

2) ITD will construct the handicap ramps indicated to bring them up to current ADAstandards as outlined in Exhibit C. Individual ramps may require custom solutions notshown on Exhibit C.

3) Prior to the project going out to bid, notify the City of the amount owed for their match(7.34%) on the portion related to the handicap ramps. The initial match amount will bebased on the engineer’s estimate. Refer to Exhibit B.

4) Upon completion of the project, after all costs have been accumulated, provide astatement to the City summarizing the estimated and actual costs, indicating anadjustment for or against the City. Any excess funds transmitted by the City and notrequired for the project will be applied to any outstanding balance the City may have on apreviously completed project. If no such outstanding balance exists, the excess fundswill be returned to the City.

--50--



II. THE CITY WILL:

1) Prior to the project going out to bid, and upon notification from the State, pay to the Statethe City’s match on the handicap ramp portion of the project.

2) Funds owed by the Sponsor shall be remitted to the State through the ITD payment portalat: https://apps.itd.idaho.gov/PayITD .

3) Upon receipt of the statement identified in Section I, Paragraph 3) above, pay to the Stateany additional funds due for the match on the project.

III. GENERAL:

1) Sufficient Appropriation. It is understood and agreed that the State is a governmentalagency, and this Agreement shall in no way be construed so as to bind or obligate the Statebeyond the term of any particular appropriation of funds by the Federal Government or theState Legislature as may exist from time to time. The State reserves the right to terminatethis Agreement if, in its sole judgment, the Federal Government or the legislature of theState of Idaho fails, neglects or refuses to appropriate sufficient funds as may be requiredfor the State to continue payments. Any such termination shall take effect immediatelyupon notice and be otherwise effective as provided in this Agreement.

2) This Agreement shall become effective on the first date mentioned above, and shallremain in full force and effect until amended or replaced upon the mutual consent of theState and the City.

--51--



EXECUTION

This Agreement is executed for the State by its District Engineer, and executed for the City by the Mayor, attested to by the City Clerk, with the corporate seal of the City of Hailey.

IDAHO TRANSPORTATION DEPARTMENT

_________________________________________ District Engineer

ATTEST: CITY OF HAILEY

________________________ _________________________________________ City Clerk Mayor

(Seal)

By regular/special meeting On __________________

hm:19998 Coop Hailey.docx

City of HaileyRESOLUTION 2020-096

WHEREAS, the Idaho Transportation Department, hereafter called the STATE, has submitted an Agreement stating obligations of the STATE and the CITY OF HAILEY, hereafter called the CITY, for construction of SH-75, Main Street, Hailey; and

WHEREAS, the STATE is responsible for obtaining compliance with laws, standards and procedural policies in the development, construction and maintenance of improvements made to the Federal-aid Highway System when there is federal participation in the costs; and

WHEREAS, certain functions to be performed by the STATE involve the expenditure of funds as set forth in the Agreement; and

WHEREAS, The STATE can only pay for work associated with the State Highway system; and

WHEREAS, the CITY is fully responsible for its share of project costs; and

--52--



NOW, THEREFORE, BE IT RESOLVED:

1. That the Agreement for Federal Aid Highway Project A019(998) is herebyapproved.

2. That the Mayor and the City Clerk are hereby authorized to execute theAgreement on behalf of the CITY.

3. That duly certified copies of the Resolution shall be furnished to the IdahoTransportation Department.

CERTIFICATION

I hereby certify that the above is a true copy of a Resolution passed at a regular, duly called special (X-out non-applicable term) meeting of the City Council, City of Hailey, held on _August 24, 2020.

(Seal) ___________________________ City Clerk

--53--

Exhibit AHandicap Ramps In This Agreement

Street Location

Ramp Number

Ramp Location

Ramp Work

SH75 & Airport Way D4_08887 NW Corner ReconstructSH75 & Airport Way D4_08888 NE Corner ReconstructSH75 & Airport Way D4_08856 SW Corner ReconstructSH75 & Airport Way D4_08855 SE Corner Reconstruct

SH75 & Business Park Drive D4_08858 SW Corner ReconstructSH75 & Business Park Drive D4_08857 SE Corner Reconstruct

SH75 & Cedar Street D4_08860 SW Corner ReconstructSH75 & Cedar Street D4_08859 SE Corner Reconstruct

SH75 & Maple Street D4_08862 NW Corner ReconstructSH75 & Maple Street D4_08885 NE Corner ReconstructSH75 & Maple Street D4_08861 SW Corner ReconstructSH75 & Maple Street D4_08886 SE Corner Reconstruct

SH75 & Chesnut Street D4_08864 NW Corner ReconstructSH75 & Chesnut Street D4_08883 NE Corner ReconstructSH75 & Chesnut Street D4_08884 SE Corner Reconstruct

SH75 & Elm Street D4_08866 NW Corner ReconstructSH75 & Elm Street D4_08881 NE Corner Reconstruct

SH75 & Pine Street D4_08868 NW Corner ReconstructSH75 & Pine Street D4_08879 NE Corner ReconstructSH75 & Pine Street D4_08867 SW Corner ReconstructSH75 & Pine Street D4_08880 SE Corner Reconstruct

SH75 & Walnut Street D4_08870 NW Corner ReconstructSH75 & Walnut Street D4_08877 NE Corner ReconstructSH75 & Walnut Street D4_08869 SW Corner ReconstructSH75 & Walnut Street D4_08878 SE Corner Reconstruct

SH75 & Croy Street D4_08872 NW Corner ReconstructSH75 & Croy Street D4_08875 NE Corner Reconstruct

SH75 & Bullion Street D4_08838 NW Corner ReconstructSH75 & Bullion Street D4_08837 NE Corner ReconstructSH75 & Bullion Street D4_08874 SW Corner Reconstruct

Exhibit APage 1 of 2--54--

Exhibit AHandicap Ramps In This Agreement

Street LocationRamp

NumberRamp

LocationRamp Work

SH75 & Carbonate D4_08840 NW Corner ReconstructSH75 & Carbonate D4_08835 NE Corner ReconstructSH75 & Carbonate D4_08836 SW Corner ReconstructSH75 & Carbonate D4_08839 SE Corner Reconstruct

SH75 & Galena Street D4_08842 NW Corner ReconstructSH75 & Galena Street D4_08833 NE Corner ReconstructSH75 & Galena Street D4_08834 SW Corner ReconstructSH75 & D4_08841 SE Corner Reconstruct

SH75 & Silver Street D4_08844 NW Corner ReconstructSH75 & Silver Street D4_08831 NE Corner ReconstructSH75 & Silver Street D4_08832 SW Corner ReconstructSH75 & Silver Street D4_08843 SE Corner Reconstruct

SH75 & Spruce Street D4_08846 NW Corner ReconstructSH75 & Spruce Street D4_08829 NE Corner ReconstructSH75 & Spruce Street D4_08830 SW Corner ReconstructSH75 & Spruce Street D4_08845 SE Corner Reconstruct

SH75 & Myrtle Street D4_08828 SW Corner ReconstructSH75 & Myrtle Street D4_08847 SE Corner Reconstruct

SH75 & Empoty Saddle Trail D4_08850 NW Corner ReconstructSH75 & Empoty Saddle Trail D4_08849 SW Corner Reconstruct

Exhibit APage 2 of 2--55--

Exhibit BCity Of Hailey

Matching Funds

ENGINEER'S ESTIMATE (HANDICAP RAMPS)Pay Item Description Units Quantity

Estimate Unit Price

Estimated Cost of Work

203-005A Removal of Obstructions (Existing Handrail) LS 1.00 1,000.00$ 1,000.00$

203-060A Removal of Conc. Sidewalk SY 970.00 15.00$ 14,550.00$ 203-070A Removal of Curb & Gutter FT 1,374.00 10.00$ 13,740.00$ 504-035A Pedestian Handrail (Tri-Rail) FT 20.00 300.00$ 6,000.00$ 614-015A Sidewalk YD 10.00 180.00$ 1,800.00$ 614-025A Curb Ramp YD 945.00 220.00$ 207,900.00$ 615-492A Curb & Gutter Type 2 FT 1,374.00 60.00$ 82,440.00$

Total 327,430.00$

City of Hailey - Matching Funds (7.34% Of Engineer's Estimate) 24,033.36$

Exhibit BPage 1 of 1--56--

Exhibit C ITD Standard Curb Ramps

Exhibit C Page 1 of 4

--57--



--58--



--59--



--60--

Return to Agenda

--61--

AGENDA ITEM SUMMARY

DATE: 08/24/2020 DEPARTMENT: Legal DEPT. HEAD SIGNATURE: CPS -------------------------------------------------------------------------------------------------------------------------------------------SUBJECT: Motion to approve Resolution 2020- _097 authorizing Mayor’s signature on a Water UserFee Agreement with Marathon Partners LLC, for municipal water usage associated with publicinfrastructure and dust abatement related to Sunbeam Subdivision Planned Unit Development.------------------------------------------------------------------------------------------------------------------------------------------- AUTHORITY: x ID Code 50-301 IAR ______ City Ordinance/Code HMC(IFAPPLICABLE)

-------------------------------------------------------------------------------------------------------------------------------------------BACKGROUND/SUMMARY OF ALTERNATIVES CONSIDERED:

The City recently entered in to an agreement with Marathon Partners LLC, the Sunbeam Subdivision Planned Unit Development Agreement (“PUD Agreement”) Not contemplated in that agreement was water usage during the preliminary plat phase of development, prior to recordation of final plat and standard hook ups, usage and fee calculation under Hailey City Code. Dust abatement is of public concern during construction, particularly during dry summer months when large scale earth moving is occurring on site. It would appear to be contrary to public policy, and not in accordance with current Hailey Code, to apply single family rate structures to this situation. Perhaps future Development Agreement should address this situation rather than utilizing a separate agreement, or alternatively the rate structure as codified could be amended. Staff will study alternatives, but in the meantime, recommend entering into the attached agreement.

------------------------------------------------------------------------------------------------------------------------------------------- FISCAL IMPACT / PROJECT FINANCIAL ANALYSIS:

Budget Line Item #___________________________ YTD Line Item Balance $__________________ Estimated Hours Spent to Date: ________________ Estimated Completion Date: _______________ Staff Contact: ______________________________ Phone # _______________________________ Comments:

------------------------------------------------------------------------------------------------------------------------------------------- ACKNOWLEDGEMENT BY OTHER AFFECTED CITY DEPARTMENTS: (IFAPPLICABLE)

__x_ City Attorney ___ Clerk / Finance Director __x_Engineer ___ Building ___ Library _x__Planning ___ Fire Dept. ___ _______________ ___ Safety Committee ___ P & Z Commission ___Police ___ _______________ ___ Streets __x_Public Works, Parks ___ Mayor ___ _______________

-------------------------------------------------------------------------------------------------------------------------------------------

RECOMMENDATION FROM APPLICABLE DEPARTMENT HEAD:

Motion to approve Resolution 2020- _097_ authorizing Mayor’s signature on a Water User Fee Agreement with Marathon Partners LLC, for municipal water usage associated with public infrastructure and dust abatement related to Sunbeam Subdivision Planned Unit Development.

-------------------------------------------------------------------------------------------------------------------------------------------

FOLLOW-UP REMARKS:

--62--


RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF HAILEY AUTHORIZING THE MAYOR TO SIGN A WATER USE FEE AGREEMENT WITH MARATHON PARTNERS, LLC, FOR MUNICIPAL WATER USAGE ASSOCIATED WITH PUBLIC INFRSTRUCTURE CONSTRUCTION AND DUST ABATEMENT RELATED TO SUNBEAM SUBDIVISION PLANNED UNIT DEVELOPMENT.

WHEREAS, City is a municipal corporation possessing powers granted to municipalities under the applicable provisions of the Idaho Code, including the power to contract; and

WHEREAS, Marathon is an Idaho limited liability company in good standing, and as such is possessed of certain lawful authorities, including the power to contract; and

WHEREAS, Marathon is the owner and developer of a certain parcel of real property within the municipal boundary of the City of Hailey, Idaho and more particularly described as Tax Lot 6655, Sections 9 and 10, T2N, R18E records of Blaine County, Idaho, (“the property”); and

WHEREAS, the parties previously entered into a contract described as the Sunbeam Subdivision Planned Unit Development Agreement (“PUD Agreement”) which agreement established certain rights and obligations of the Parties with regard to the development of the Property, including limitations as to the use, development, design, phasing, construction of necessary improvements, describing modifications granted and amenities provided, a schedule for development and mitigating the impacts directly attributable to the PUD; and

WHEREAS, the City by its Mayor and the City Council of the City of Hailey have adopted certain regulations relating to the provision of public services, including water and wastewater systems as Title 13 of its Municipal Code defining, implementing and regulating municipal water user fees; and

WHEREAS, Marathon desires to use water from the municipal water system for purposes of implementing the PUD Agreement, particularly with regard to dust abatement during construction of infrastructure; and

WHEREAS, the Mayor and City Council find the provisions of Hailey City Code and the PUD Agreement do not specifically apply to, or address the circumstances presented, and that Marathon’s municipal water usage as contemplated herein are deemed to be a fill spout usage and unique to this and similar projects; and

WHEREAS, utilizing the fill spout and trucking water to the property, and associated public infrastructure improvements would be inefficient, not environmentally sustainable, create excessive traffic and cost; and

--63--

2

WHEREAS, the Mayor and the City Council of the City of Hailey desire to promote the health, safety and welfare of all users and promote public interest management of the municipal water system, conservation thereof; and WHEREAS, the parties hereto, for purposes of clarity, specificity and equity agree that Marathon’s water usage fee, for municipal water drawn from an identified hydrant, and metered, shall calculated, and authorized by resolution as authorized for fill spout use, as if each lot contemplated by the PUD Agreement were a unit of a multiple-family dwelling. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAILEY AUTHORIZING THE MAYOR TO SIGN A WATER USE FEE AGREEMENT WITH MARATHON PARTNERS, LLC, FOR MUNICIPAL WATER USAGE ASSOCIATED WITH PUBLIC INFRSTRUCTURE CONSTRUCTION AND DUST ABATEMENT RELATED TO SUNBEAM SUBDIVISION PLANNED UNIT DEVELOPMENT.

Passed this ______ day of August, 2020.

City of Hailey


ATTEST: ________________________________ Mary Cone, City Clerk

--64--

-1-

WATER USE FEE AGREEMENT (City of Hailey and Marathon Partners, LLC) THIS WATER USE FEE AGREEMENT (“Agreement”) is made and entered into this _____ day of _______________, 2020, by and between the CITY OF HAILEY, an Idaho municipal corporation (hereinafter referred to as “Hailey”) and MARATHON PARTNERS, LLC, an Idaho limited liability company ("Marathon"), and together with the City, the “Parties”).

RECITALS

WHEREAS, City is a municipal corporation possessing powers granted to municipalities under the applicable provisions of the Idaho Code, including the power to contract; and

WHEREAS, Marathon is an Idaho limited liability company in good standing, and as such

is possessed of certain lawful authorities, including the power to contract; and WHEREAS, Marathon is the owner and developer of a certain parcel of real property

within the municipal boundary of the City of Hailey, Idaho and more particularly described as Tax Lot 6655, Sections 9 and 10, T2N, R18E records of Blaine County, Idaho, (“the property”); and

WHEREAS, the parties previously entered into a contract described as the Sunbeam

Subdivision Planned Unit Development Agreement (“PUD Agreement”) which agreement established certain rights and obligations of the Parties with regard to the development of the Property, including limitations as to the use, development, design, phasing, construction of necessary improvements, describing modifications granted and amenities provided, a schedule for development and mitigating the impacts directly attributable to the PUD; and

WHEREAS, the City by its Mayor and the City Council of the City of Hailey have adopted certain regulations relating to the provision of public services, including water and wastewater systems as Title 13 of its Municipal Code defining, implementing and regulating municipal water user fees; and WHEREAS, Marathon desires to use water from the municipal water system for purposes of implementing the PUD Agreement, particularly with regard to dust abatement during construction of infrastructure; and WHEREAS, the Mayor and City Council find the provisions of Hailey City Code and the PUD Agreement do not specifically apply to, or address the circumstances presented, and that Marathon’s municipal water usage as contemplated herein are deemed to be a fill spout usage and unique to this and similar projects; and WHEREAS, utilizing the fill spout and trucking water to the property, and associated public infrastructure improvements would be inefficient, not environmentally sustainable, create excessive traffic and cost; and

--65--

-2-

WHEREAS, the Mayor and the City Council of the City of Hailey desire to promote the health, safety and welfare of all users and promote public interest management of the municipal water system, conservation thereof; and WHEREAS, the parties hereto, for purposes of clarity, specificity and equity agree that Marathon’s water usage fee, for municipal water drawn from an identified hydrant, and metered, shall calculated, and authorized by resolution as authorized for fill spout use, as if each lot contemplated by the PUD Agreement were a unit of a multiple-family dwelling.

AGREEMENT NOW THEREFORE, Hailey and Marathon, for and in consideration of the recitals, mutual promises and covenants herein set forth, do hereby agree as follows:

1. City is willing and able to provide Marathon access to and use of water, to be utilized on and applied to the property and related public infrastructure works, from the municipal system by and through an identified onsite/nearby hydrant and shall install a two inch (2”) meter on said hydrant; create a construction account, billing Marathon, monthly, at fee rate calculated as follows;

a. HC 13.04.130E.1. provides a calculation for Multiple-Family Dwellings which calculation shall apply to the water supplied by the City to Marathon, with the total number of lots contemplated by the PUD Agreement being substituted for the term dwelling units, to determine the average usage.

b. Marathon shall not use municipal water before seven o’clock in the morning (7 a.m.) nor after six o’clock in the evening (6 p.m.)

c. Marathon shall install, to the city’s full and complete satisfaction, an appropriate air gap and associated infrastructure for procurement of water from the identified hydrant.

2. Term. This agreement is revocable by the City at its sole and absolute discretion.

Unless earlier terminated by the City, this agreement shall remain in place until recordation of final plat, and notwithstanding the date of execution hereof, this Agreement shall be in effect from the date of recordation of preliminary plat.

3. Miscellaneous Provisions.

A. Notices. All notices to be served pursuant to this Agreement or which are

served with regard to this Agreement shall be sent by certified mail, return receipt, to the parties at the following addresses:

City of Hailey Marathon Partners, LLC 115 Main Street So. Post Office Box 3118 Hailey, Idaho 83333 Ketchum, Idaho 83340

--66--

-3-

All notices of changes of addresses shall be sent in the same manner.

B. Termination. The parties hereto covenant and agree that in the event Hailey, in its sole and absolute discretion, determines the terms of this agreement no longer serve the best interests of the public, Hailey may terminate this Agreement and cease providing municipal water to Marathon. In the event Marathon determines, at its sole and absolute discretion, that the terms of this agreement no longer serve its best interest, it may terminate this agreement.

C. Non-Assignment. This Agreement may not be assigned by or transferred

by the Marathon, in whole or in part, without the prior written consent of Hailey.

D. Hold Harmless Agreement. Marathon shall indemnify, defend and save and hold harmless Hailey, its officers, agents, and employees, from and against any and all claims, loss, damages, injury or liability, including but not limited to, the misapplication of Hailey funds, state or federal anti-trust violations, personal injury or death, damages to property, liability arising out of the use of materials, concepts, or processes protected by intellectual property rights and liens of workmen and material men, howsoever caused, resulting directly or indirectly from the performance of the Agreement by Marathon..

E. Entire Contract. This Agreement contains the entire contract between the parties hereto and shall not be modified or changed in any manner, except by prior written contract executed by both parties hereto.

F. No Third Party Beneficiaries. This Agreement shall not create any rights or interest in any third parties.

G. Law of Idaho. This Agreement shall be construed in accordance with the laws of the State of Idaho.

H. Severability. If any clause, sentence, or paragraph of this Agreement is held by a court of competent jurisdiction to be invalid for any reason, such decision shall not affect the remaining portions, and the parties do now declare their intention that each such clause, sentence, or paragraph of this Agreement is a separate part hereof.

I. Preparation of Contract. No presumption shall exist in favor of or against

any party to this Agreement as a result of the drafting and preparation of the document.

J. No Waiver. No waiver of any breach by either party of the terms of this Agreement shall be deemed a waiver of any subsequent breach of the Agreement.

K. Attorney’s Fees. In the event either party hereto is required to retain counsel

to enforce a provision of this Agreement, to recover damages resulting from a breach hereof or if either party defaults in the performance of this Agreement, the prevailing party shall be entitled to recover from the other party all reasonable attorney’s fees incurred herein or on appeal.

--67--

-4-

IN WITNESS WHEREOF, the parties hereto have caused this Water Use Fee Agreement

to be executed on the day and year first written above.

CITY OF HAILEY MARATHON PARTNERS, LLC _____________________________ ______________________________ Martha Burke, Mayor Date Ed Dumke Date ATTEST: ___________________________ Mary Cone, City Clerk

--68--

Return to Agenda

--69--

AGENDA ITEM SUMMARY

DATE: 08/24/2020 DEPARTMENT: Parks/Admin DEPT. HEAD SIGNATURE: HD/SC ------------------------------------------------------------------------------------------------------------------------------------------- SUBJECT:

Motion to approve Resolution 2020-_098 authorizing an Arena Use Agreement with Sun Valley Professional Bull Riders Classic event, to be held at the Hailey Arena on September 26, 2020.

------------------------------------------------------------------------------------------------------------------------------------------- AUTHORITY: Hailey Municipal Code Title 12, Hailey Emergency Order 2020-05 (Masks) and Idaho Coronavirus Recovery Plan Stage 4 Guidelines


Sun Valley Professional Bull Riders Classic has applied to return to the Hailey Arena this year, with an event planned for September 26, 2020. Attached is their application form, complete with agreement language and a COVID-19 Safety Plan which has been written in conformance with Stage 4 Guidelines for large events.

Under Stage 4, gatherings such as this can occur. Hailey Emergency Order 2020-05, if a physical distance of at least 6 feet between people not of the same household can not be maintained in an outdoor space, masks shall be worn. Although the Arena is a facility, we are considering it an outdoor space, with the exception of the restrooms. The restrooms would not be opened for this event; instead, the event producer would be required to provide port-a-pots during the event.

Hailey City Council, under Hailey Municipal Code Title 12, holds final authority in this matter. If any of the assumptions of staff are not in conformance with the council’s consideration of general health and welfare, the event can be denied or stipulations added for more safety. The council also may approve this event as presented, under the authorities and assumptions herein recited.


Motion to approve Resolution 2020-_098, authorizing an Arena Use Agreement with Sun Valley Professional Bull Riders Classic event, to be held at the Hailey Arena on September 26, 2020.


--70--

CITY OF HAILEY RESOLUTION NO. 2020- 098

RESOLUTION OF THE MAYOR AND CITY COUNCIL FOR THE CITY OF HAILEY AUTHORIZING AN ARENA RENTAL AGREEMENT WITH SUN VALLEY PBR

CLASSIC FOR A PROFESSIONAL BULL RIDING RODEO COMPETITION

WHEREAS, the City of Hailey desires to enter into an Agreement with Sun Valley PBR Classic allowing use of the Hailey Arena for a rodeo competition on September 26, 2020.

WHEREAS, the City of Hailey and Sun Valley PBR Classic have agreed to the terms and conditions of the Agreement, a copy of which is attached hereto.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAILEY, IDAHO, that the City of Hailey approves the Agreement between the City of Hailey and Sun Valley PBR Classic and that the Mayor is authorized to execute the attached Agreement,


City of Hailey


ATTEST:


--71--

SUN VALLEY PBR CLASSIC COVID-19 SAFETY GUIDELINES

SOCIAL DISTANCING & COMPARTMENTALIZING Bull Riding Events present a unique situation where different groups are interacting and cross functioning within the arena. Committee will make best efforts to compartmentalize committees’ personnel functions into cells of 10 or fewer people to avoid an outbreak that could jeopardize the event. All compartmentalized teams should limit their interactions with other groups and follow social distancing guidelines and wear Personal Protective Equipment. It is important to manage how riding and timed events are conducted and managing the entry and exit of contestants during all performances.

• Committee personnel, Contract Personnel and Contestants should operate in functional cells, keeping working spaces separated and limiting contact with others minimally.

• Committees should mark the rodeo grounds and arena to properly social distance contestant areas. Committee personnel should minimize direct contact with each other during the event via two-way radios and/or cell phones.

WAIVERS All contestants and personnel will be required to sign a waiver prior to their admittance to the inner rodeo grounds and arena. USE OF PERSONAL PROTECTIVE EQUIPMENT (PPE) Masks will be required for fans, athletes and personnel. GENERAL SAFETY GUIDELINES

• Perform a risk assessment to determine where members and public interact and focus efforts there.

• Keep Committee personnel who experiencing and showing symptoms at home and encourage fans to stay home if experiencing and showing symptoms.

• Clean and disinfect frequently touched areas, entry/exit locations, doors, railings, etc., with the focus on highly congested and congregation areas.

• Individuals should not congregate in groups larger than 10 individuals at any given time. Safe distance of at least six feet apart is recommended. If unable to maintain recommended social distance a face mask covering mouth and nose is required.

--72--

• Office should provide at least six-foot distancing for check-ins areas and for locations where lines form. In highly congested areas, try to provide six feet markings to follow social distancing recommendations.

• Office personnel should wear a face mask covering the nose and mouth or have a protective window separating contestants and committee personnel.

• Committees and contract personnel should minimize and limit the exchange of items between contestants.

• Committee will provide sanitizing station at entry and exit points of office regularly. It is recommended to leave doors open during check-in periods. Ideally should have a separate entrance/exit area so you can minimize crossing of people.

• Any and all meetings for the event should observe a safe distance of at least six feet and all attendees wear a face mask over the nose and mouth. It is ideal to have no more than 10 people in meetings to the best extent possible.

• Stagger contestant arena entries during event to minimize gatherings. SPECTATOR SEATING, HIGH TRAFFIC & CONGESTED AREAS

• Committee to require fans to wear masks • Provide sanitizing stations at primary entry/exit points • In highly congested areas, try to provide six feet markings to follow social distancing

recommendations. • Place signage around spectator seating and highly congested areas regarding safe

distancing. • Committees shall work with local/county health departments for approval and

regulations. • Committee should provide at least six feet distance from arena wall and/or rails to

protect fans and personnel. CONCESSION STANDS

• Stock concession stands with pre-packaged items as much possible. • Source canned bottle drinks and paper cups as opposed to self-pour machines and other

materials and allow for easy recycling protocol. • Provide six feet distance markers on the concession stand aisles. • Provide sanitizing near concession stand areas. • Add concession stand locations to limit gatherings • Consult with the local health department for any addition food and drink concession sale

areas. ESTABLISH SANITATION TEAMS

• Identify a team of Committee Members or volunteers to monitor, disinfect and record dates and times of cleanings.

• Provide additional sanitizing areas throughout the grounds for use by attendees.

--73--

SAFETY LANGUAGE RECOMMENDATIONS • Post signage at entry points, grandstands, ticket booths • Print language on ticket backs or place letter with tickets • Post language on website and online ticket sales websites • Public address announcements regarding safety • Personal Safety Language:

WARNING – ENTER VENUE AT YOUR OWN RISK FACILITY ASSUMES NO RESPONSIBILITY FOR THE SPREAD OF INFECTIOUS DISEASES. BY ENTERING YOU AGREE THAT YOU ARE ACCEPTING RESPONSIBILITY FOR YOUR OWN PERSONAL SAFETY AND THE SAFETY OF OTHERS BY FOLLOWING ALL CDC RECOMMENDED GUIDELINES, INCLUDING SOCIAL DISTANCING. AVOID TOUCHING YOUR EYES, NOSE AND MOUTH. PLEASE BRING & WEAR A FACE MASK COVERING YOUR NOSE AND MOUTH. UTILIZE HAND WASHING AND SANITIZING STATIONS REGULARLY. DO NOT ENTER VENUE IF YOU ARE SUSCEPTIBLE TO ILLNESS OR ARE SHOWING SYMPTOMS OF INFECTIOUS DISEASE. BY ENTERING THE VENUE, YOU ARE ACKNOWLEDGING THAT YOU ARE RELEASING THE OWNER AND ALL SANCTIONING AND PARTICIPATING PARTIES OF LIABILITY. THE ACT OF ENTERING THE VENUE HEREBY RELEASES, WAIVES, DISCHARGES AND COVENANTS NOT TO SUE THE VENUE OWNER, EVENT ORGANIZERS AND AFFILIATED PARTIES.

--74--

SUN VALLEY PBR CLASSIC Environmental Care

EVNIROMENTAL CARE PROTOCOL

• Source paper cups and canned bottles only. • Waste management - setup numerous labeled recycle bins near existing trash cans and

also to include entry/exit point, bathrooms, hand sanitization stations, beer/concession stands and behind chutes.

• Live stream will be available for those that cannot attend, which will limit on transportation.

• Hand sanitizing stations will be setup and liquid, quick dry solution will be used requiring no paper towels.

--75--

1

HAILEY ARENA RENTAL APPLICATION AND AGREEMENT Applicant Information

Applicant/Contact: Home #: Cell #:

Address: Work #: Fax #:

City: State: Zip Code: Email:

Organization: Non-Profit: Yes No IRS Number: Event Information

Event Title:

Brief Event Description:

Set-Up Date: Start Time: End Time: First-Time Event: Yes No

Event Date 1: Start Time: End Time: Annual Event: Yes No

Event Date 2: Start Time: End Time: # Years Held:

Tear-Down Date: Start Time: End Time: Estimated Daily Attendance: Fees and Deposit

NOTE: Two (2) officers are provided with the above Arena Rental Fees. Any services required/provided by the City beyond those listed above will be charged at the following rates and billed post-event: Event Security Officers - $45/hour; Arena Prep, Setup and Teardown Support - $35/hour; Misc. Services - $35/hour.

Rental Options One-Time

Fees Standard

Daily Rates

First-Time Event, < 500

Attendees Daily Rates

Non-Profit Fees/

Daily Rates Totals

Arena Event Application 150.00 75.00

Security and Cleaning Deposit 1,000.00

Arena Rental – Setup Day * 500.00 500.00 250.00

Arena Rental – 1 Day Event * 1,500.00 750.00 750.00

Arena Rental – 2+ Day Event * 1,250.00 625.00 625.00

Arena Rental – Tear Down Day * 500.00 500.00 250.00

Concession A * 125.00 125.00 62.50

Concession B * 125.00 125.00 62.50

Livestock / Animals * 300.00 300.00 150.00

Exclusive Advertising Rights 250.00 250.00 125.00

Alcohol Beverage Catering Permit 20.00 20.00 20.00

Local Option Tax Permit N/C N/C N/C

Amplified Sound Permit N/C N/C N/C

Youth Event Rental N/C N/C N/C

* These fees are subject to 6% Idaho State Sales Tax

TOTAL DUE

Justin Andrade 916-804-78951651 Graveyard Point Road

Homedale ID 83628 [email protected] Quest Events

Sun Valley PBR ClassicPBR Touring Bull Riding Event

29/26/20 6:00p 10:00p

9/27/20 All Day

All Day

150

1000

1,100

9/25/20

500

1500

500

125125

300

20.00

/ 4,120

--76--

2

Event Components and Activities Please indicate below the components and activities you would like to request permission to include with your production. You as the event organizer are responsible for providing your own equipment (beyond what is already available at the Hailey Arena). If you check “yes” next to an item, please provide a brief description, including pertinent details such as quantities, sizes and locations. Please attach the following documents:

Site Plan – show proposed on-site closures, location of event components, etc. Parking Plan – parking on-site is limited; while there is additional parking nearby, large events should carefully consider alternative parking

plans. Security Plan – Event security may be provided by the Hailey Police Department. The Chief of Police will designate the number of officers

to provide security to be provided at the applicant’s cost. Two (2) officers are provided with the Arena Rental Fees. Emergency Medical Services Plan – describe quantity of dedicated (assigned to no other duties at the event) state-licensed EMTs with

basic medical supplies, and describe ability to communicate with an EMS agency. ENVIRONMENTAL RESILIENCY PLAN: All Applicants for Special Event Permits must submit an Environmental Resiliency Plan that

includes, at a minimum, a prohibition on distribution of single-use of plastics, provision of compost and recycling containers, which may include provisions to reduce single occupant motor vehicle trips, reduce energy and water consumption, and encourage consumption of local or regionally produced products.

The below checklist, site plan, parking plan, security plan, and emergency medical services plan will be used to evaluate your event and document any associated City requirements/conditions, including, but not limited to, parking, security and emergency medical service requirements.

Event Components and Activities Yes / No Brief Description

Closure of On-Site Parking and Access Ways (show on site plan)

Yes No

Open Flame/Flame Producing Devices/Pyrotechnics

Yes No

Stage (show size and location on site plan)

Yes No

Arena Flooring

Yes No

Electrical (in addition to on-site electrical)

Yes No

Audio

Yes No

Lighting (in addition to on-site lighting)

Yes No

Canopies, Tents, Temporary Structures (show size and location on site plan)

Yes No

Ticket Sales/Ticket Takers

Yes No

Merchandise Sales

Yes No

Alcohol Sales

Yes No

Food / Non-alcohol Beverage Sales Yes No

Other (anything not included above)

Yes No

We'll provide A/V equipement

Canopy over bars in VIP area

--77--

3

APPLICANT SIGNATURE: ___________________________________________________________ Dated this _______ day of __________________, 2020

This Section Official Use Only (the City of Hailey will send you a completed version of the Decision, for your signature, following submission of the above application information.)

DECISION

Based on the Application for a Special Event Permit for ____________________________________________________________

______________________________________________, the City of Hailey a) finds that the event is a special event, that the event meets all of the applicable requirements set forth in Hailey Municipal Code §12.14.040, that all required fees and deposits have been paid and that the Applicant has executed a Hailey Arena Rental Agreement; and, b) approves the Application; and, c) grants the Special Event Permit, subject to the following conditions:

The following requirements and conditions are hereby made a part of this rental agreement. The Applicant and event producer agree to abide by these requirements and conditions, in addition to all other event parameters described in this rental agreement. Some of these requirements and conditions may result in additional costs to the event producer. These additional costs, if related to services provided by the City, will be billed to the event producer post-event and/or may be deducted from the security deposit. Other costs may be payable to third parties, and are also the responsibility of the event producer.

Standard Conditions

a. The Applicant shall comply with the terms, plans, covenants and provisions of the Application, as approved or as modified by the City of Hailey.

b. The Applicant shall comply with all applicable local, state and federal laws, regulations and ordinances before, during and after the Special Event(s).

c. The Applicant shall execute an agreement, relating to the reimbursement of expenses, indemnification and other provisions immediately upon the approval of the application for the Special Events Permit.

d. In the event the Applicant fails to comply with all the conditions set forth herein, the City may revoke the Special Events Permit, in whole or in part.

e. A supporting application is on file and shall be complied with. f. Events expected to attract more than 1,500 people may have amplified sound, but it cannot exceed ninety (90) dB measured at the

property line at any time during the event and that any amplified sound shall be limited between ten o'clock (10:00) A.M. and eleven o'clock (11:00) P.M.

Event Component Additional Conditions City

Rate/Fee

Parking

Emergency Medical Services

Security

$45/hour

Permits

18 August

--78--

4

Miscellaneous

DATED this _______day of __________________, 2020.

CITY OF HAILEY

By: ____________________________________ Martha Burke, its Mayor ATTEST: ____________________________________ Mary Cone, City Clerk

The undersigned have read, understand and agree to the rental application and agreement, proposed plan submitted by the Applicant, and the rental terms and conditions.

Dated this _____ day of ____________________, 2020. APPLICANT:

<ORGANIZATION NAME>

____________________________ <NAME AND TITLE>

--79--

5

RENTAL TERMS AND CONDITIONS Reservation and Cancellation Policy. Applicant may request a hold on Arena event dates; dates will be held until 60 days prior to the event date, but are not confirmed. To confirm dates, a Hailey Arena Rental Application and Agreement must be filed along with the security deposit, the application fee, and 50% of the rental fees 60 days prior to the event. All remaining fees due (except those fees which may be billed during the event) must be paid no later than 21 days prior to the event. If Applicant cancels the event between 60 days and 21 days prior to the event, the application fee and 50% of the deposit – or the application fee and rental fees paid to date, whichever is less – shall be forfeited by the Applicant. If Applicant cancels within 21 days of the event, the application fee and 100% of the deposit – or the application fee and rental fees paid to date, whichever is less – shall be forfeited by the Applicant. Security Deposit. Applicant shall pay as a security deposit the sum of One Thousand and No/100 Dollars ($1,000.00), to be held by City for the faithful performance by Applicant of all the terms, covenants and conditions of this Agreement. This deposit does not limit City’s rights or Applicant’s obligations. Applicant understands that all or a portion of the deposit may be retained by City upon termination of the tenancy and that a refund of any portion of the deposit to the Applicant is conditioned on the following: a. Applicant shall clean and restore the Arena to its condition at the commencement of the event. Manure on the Arena floor, trash, and recyclable material shall be picked up and contained within receptacles or dumpsters on site. City shall empty trash receptacles as required and shall do a final trash haul post-event. If Applicant has rented stock pens, the City will remove and haul manure from the pens post-event. b. Applicant shall have remedied or repaired any damage to the Arena to City’s satisfaction. c. Applicant shall have complied with all of the provisions of this Agreement and with such other rules and regulations as the City may deem necessary. If Applicant defaults with respect to any provision of this Agreement, including but not limited to the provisions relating to the payment of the monetary sums due, City may use, apply or retain all or any part of the Security Deposit for the payment of any other amount which City may spend by reason of Applicant’s default or to compensate City for any other loss or damage which City may suffer by reason of Applicant’s default. If Applicant fully and faithfully performs every provision of this Agreement, the security deposit or any balance thereof without interest shall be returned to Applicant after the expiration of the event, after the Applicant has vacated the Hailey Arena and after all fees have been paid. Additional Fees. a. Two (2) officers are provided with the Arena Rental Fees. At the discretion of the Hailey Chief of Police, the City shall provide additional police officers during the event. The Applicant shall pay the City the charges incurred, at the rate of $45.00 per hour. b. Applicant shall directly pay the provider of EMS standby services required for the event. c. Applicant shall pay for any additional services requested from the City, including services related to arena preparation, event set-up support, etc. The Applicant shall pay the City the charges incurred, at the rate of $35.00 per hour. d. The charges incurred by the City shall be paid within thirty (30) days of the date of billing for such charges, and/or deducted from the Applicant’s security deposit. Use of Arena. The Arena may be used and occupied by Applicant only as a public facility for the approved event and associated activities such as concession sales and parking. Parking at the Arena is public and may not be reserved solely for the reserved Arena Event. During periods of non-use of the Arena during the event, Applicant shall lock and secure all bathrooms,

concession areas and security gates, to keep members of the general public out of all secured areas. Applicant shall not do or permit anything to be done in or about the Arena or bring or keep anything in the Arena that will in any way increase the rate of fire insurance upon the building in which the Arena is situated. Applicant shall not perform any acts or carry on any practices that may injure the Arena or the building of which the Arena form a part, which are not normally associated with the approved event. Applicant agrees to comply with any local, state or federal ordinances in effect at the time of the event. Alcohol and Food Sales. If Applicant intends to sell alcohol during the event, Applicant shall obtain an Alcohol Beverage Catering Permit in advance of the event. Applicant shall pay two percent (2%) Local Option Tax on the gross sale of alcohol beverages during the event, which shall be paid to the Hailey City Clerk within 30 days of the event. If Applicant intends to sell food during the event, Applicant shall pay one percent (1%) Local Option Tax on the gross sale of food during the event, which shall be paid to the Hailey City Clerk within 30 days of the event. Amplified Sound. If Applicant intends to have amplified sound during the event, the Applicant shall obtain an Amplified Sound Permit. Utilities. City shall pay for all charges for electricity, water, sewer, and post-event trash removal. Arena rental includes bleacher cleaning, paved surface cleaning, and concession cleaning post-event only. City shall clean the restrooms daily and post-event. Insurance. During the event, Applicant shall, at its own expense, maintain in full force, comprehensive liability insurance, including public liability, property damage and contractual liabilities of Applicant, written by a responsible insurance company licensed to do business in Idaho, and insuring Applicant and City (and such other persons, firms, or corporations designated by City) as additional named insureds against liability for claims of damage because of injury to persons and property and for death of any person or persons occurring in or about the Arena. The liability covered by such insurance shall be not less than a combined single limit of One Million Dollars ($1,000,000). At City's reasonable discretion, Applicant shall increase the coverage to such amount as City and Applicant agree is commercially reasonable. The insurance shall be primary insurance such that the insurer shall be liable for the full amount of the loss without the right of contribution from any other insurance coverage held by City. No party shall have the right or claim against the City for any losses, damages or injury, including losses, damages or injury to property or persons, including death, and for any business interruption, occurring on the Arena or the adjoining property, (whether caused by the negligence or other fault of the City or the Applicant or their respective agents, employees, subtenants, licensees or assignees or whether caused by negligence or the conditions of the Arena or any part thereof) by way of subrogation or assignment. The Applicant hereby waives and relinquishes any such right. The Applicant shall request Applicant’s insurance carrier to endorse all applicable policies waiving the carrier's right of recovery under subrogation or otherwise in favor of the City and provide a certificate of insurance verifying this waiver. All insurance shall be in a form and with companies satisfactory to City and shall provide that it shall not be subject to cancellation or change except after at least thirty (30) days' prior written notice to City. The policy or policies, or duly executed certificates for them, shall be deposited with City no later than fifteen (15) days before the event. Exemption from Liability. City shall not be liable to Applicant or to any other person whomsoever for any injury or damage to person or property occurring within or about the Arena, unless caused by or resulting from the willful and intentional acts of the City or any of the City's agents, servants or

--80--

6

employees in the operation or maintenance of the Arena. City shall not be liable in damages or otherwise for failure to furnish, or any interruption of service of any water, gas, electricity, telephone, or other utility caused by fire, accident, riot, strike, labor disputes, acts of God, the making of any repairs or improvements, or causes beyond the control of City, or for any loss, damage or theft of property of Applicant, its agents, servants or employees. Any prevention, delay, or stoppage, due to strikes, lockouts, labor disputes, acts of God, inability to obtain labor or materials or reasonable substitutes therefor, governmental restrictions, governmental regulations, governmental controls, enemy or hostile governmental action, civil commotion, fire or other casualty, and other causes beyond the reasonable control for the party obligated to perform shall excuse performance by such party for an equal amount of time to any such prevention, delay or stoppage, except as otherwise provided in this Agreement. If equine activities are intended during an event, the Applicant and the City are entitled to certain immunity under the Equine Activities Immunity Act (Idaho Code §§ 6-1801 et seq.) for activities within the Arena. The Applicant acknowledges that the City will not provide equipment or tack during an event and is not responsible to determine whether a rodeo participant is able to safely engage in activities or safely manage animals during the event or whether animals are able to behave safely with the participants during the event. Indemnification and Hold Harmless. Applicant agrees to indemnify and hold City harmless from and against any and all claims, including mechanic's and materialman's liens, by or on behalf of any person or person, firm(s) or corporation(s), arising from the conduct or management of the activities conducted by the Applicant during the event, or arising out of any act or omission or negligence of Applicant, its contractors, licensees, agents, servants or employees during the event, or arising from any accident, injury, or damage whatsoever caused by any person or property occurring in or about the Arena or any part thereof, and the walkways adjoining the Arena during the event, and from and against all costs, expenses, liabilities and attorney's fees incurred in connection with any such claim or proceeding brought thereon. Maintenance and Repairs. Except as otherwise provided herein, Applicant shall, at its sole cost and expense, keep and maintain the interior and exterior of the Arena (including, without limitation, all fixtures, plumbing and sewage facilities, heating, ventilation and air conditioning equipment, ice making equipment, interior and exterior walls, doors and windows) in good order, condition and repair during the event, place all rubbish and refuse in receptacles or dumpsters, keep all landscaping in good condition, and replace or repair all electrical fixtures and mechanical, heating and plumbing fixtures and equipment that may be damaged or broken during the event. City shall be responsible for daily cleaning of the bathrooms. If City deems it necessary for Applicant to make any repairs, City may demand that Applicant make them immediately, and if Applicant refuses or neglects to commence such repairs and to complete them with reasonable dispatch, City may make or cause such repairs to be made and Applicant shall immediately pay City for the costs of such repairs upon receipt of the costs. Alternatively, the costs for repairs made by the City may be deducted from the Applicant’s security deposit. Applicant shall, at its cost and expense, promptly and properly observe, comply with, and execute, but not to the extent of making structural improvements, all present and future orders, regulations, directions, rules, laws, ordinances and requirements of all governmental authorities (including,

but not limited to, state, municipal, county and federal governments and their departments, bureaus, boards and officials), and any other board or organization exercising similar functions, arising from the use or occupancy of, or applicable to the Arena. Alterations and Improvements. Applicant shall not have the right to make changes, alterations or additions to the Arena without the prior written consent of the City, which may be withheld in the City’s sole and absolute discretion. Damage or Destruction. If the Arena is partially or totally destroyed or damaged by fire or other casualty so as to become partially or totally unusable, the City is not required to rebuild the Arena, in which event either the City or Applicant may terminate this Agreement by providing written notice of intent to terminate. Upon termination, Applicant waives any and all claims for damages based on termination of this Agreement and any loss of use. Defaults. In the event Applicant fails to pay any sums due pursuant to this Agreement, or cure any other breach, then City shall have the option of electing to either (i) cancel and terminate this Agreement, or (ii) terminate Applicant’s right to possession only without terminating the Agreement or (iii) pursue any other remedy available at law or in equity. Entry by City. In the event of any entry in, or taking possession of, the Arena, City shall have the right, but not the obligation, to remove from the Arena all personal property of Applicant located therein and may store the same in any place selected by City, including but not limited to a public warehouse, at the expense and risk of the owners thereof, with the right to sell such stored property, after it has been stored for a period of thirty (30) days or more, the proceeds of such sale to be applied first to the cost of such sale, second to the payment of the charges for storage, if any, and third to the payment of any other sums of money which may then be due from Applicant to City under any of the terms hereof, and the balance, if any, shall be paid to Applicant. Liens. Applicant shall keep the Arena and the property on which the Arena is situated free from any liens arising out of any work performed, materials furnished or obligations incurred by Applicant. Assignment and Subletting. Except as provided herein, Applicant shall not assign or sublet this Agreement or any or all of Applicant’s interest in the Arena without first procuring the written consent of City, which may be made in the City’s sole and absolute discretion. Applicant is allowed to sublet or allow the use of concession areas within the Arena during the event without the consent of City; however, Applicant shall remain primarily liable for the obligations arising from this Agreement. Waiver. The failure of either party hereto to insist upon strict performance of any of the covenants and agreements of this Agreement, or to exercise any election herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or agreements, and the same shall be and remain in full force and effect. A particular waiver by either party of any said covenants or agreements to be performed by the other party shall not be construed as a waiver of any succeeding breach of the same or other covenants or agreements of this Agreement.

--81--

INTERIM GUIDANCE FOR SAFE GATHERINGS AND PUBLIC EVENTS IN IDAHO

MAY 26, 2020

ALL STAGES

Everyone Should:• Engage in physical distancing of at least six feet

• Wear cloth face coverings in public places

• Stay home if sick

• Practice good hand hygiene

• Cover coughs and sneezes

• Disinfect commonly touched surfaces and objects regularly

Event Planners & Organizers Should:• Check in with their local public health district

periodically leading up to the event to understand the current community risk for exposure to COVID-19

• Host events outdoors, if possible

• Maintain the six-foot physical distancing requirements for employees and attendees

• Provide adequate sanitation and personal hygiene for employees, vendors, and attendees

• Ensure frequent disinfection of the event location as well as regular cleaning, especially of high-touch surfaces

• Identify how personal use items such as masks, cloth face coverings, and gloves may be required by employees, vendors, and/or attendees

• Provide services and event activities while limiting close interactions with attendees

CONTINUES ON NEXT PAGE

The Idaho Department of Health and Welfare (DHW) and the seven local public health districts have developed guidance to assist with decisions regarding gatherings and public events during the COVID-19 pandemic and stages of the Rebound Idaho plan. We understand that events must be planned well in advance and some event timelines extend beyond the current Stage 4 of the Rebound Idaho plan. Idaho’s ability to advance from one stage to the next is dependent on gating criteria (https://rebound.idaho.gov/stages-of-reopening/) being met, which requires control of the spread of COVID-19.

There is currently no vaccine to prevent COVID-19. Until such time as a vaccine is available or there is sufficient population immunity to the virus, community mitigation and personal accountability measures must be taken. Mass gatherings highly influence virus activity. It is recommended that all future plans for gatherings beyond the stages of the Rebound Idaho plan should be planned with cancellation or postponement contingencies. Idaho public health experts, DHW and all local Public Health Districts, will support any decision to postpone or cancel gatherings and public events in order to protect Idahoans and those who visit Idaho.

For the purpose of this guidance, mass gatherings and events are defined as a public gathering for business, social, academic or recreational activities including, but not limited to, community, civic, public, educational, leisure, or sporting events; parades; concerts; festivals; conventions; fundraisers; and similar activities. Specific examples may include, but are not limited to, weddings, graduations, large theater performances, rallies, car shows, reunions, races, holiday celebrations, rodeo championships, adult and youth sports tournaments.

--82--

https://rebound.idaho.gov/stages-of-reopening/

https://rebound.idaho.gov/stages-of-reopening/


MAY 26, 2020

Event Planners & Organizers Should:• Identify strategies for addressing ill employees,

such as the following:

o Require COVID-19 positive employees to stay at home while infectious

- Symptoms of COVID-19 include muscle aches, a fever of 100.4°F or higher, cough, sore throat, and shortness of breath

o Keep employees who were directly exposed to the COVID-19 positive employee away from the workplace

o Closure of the event location until the location can be properly disinfected

• On a case-by-case basis, include other practices appropriate for specific types of events, such as screening of employees for illness and exposures upon work entry, requiring non-cash transactions, etc.

• Identify and address potential language, cultural, and disability barriers associated with communicating COVID-19 information to event staff and participants.

Idaho public health experts recommend that organizers (whether groups or individuals) postpone or cancel mass gatherings and public events in any of the following situations:

o The event will draw audiences or participants from communities, states, or countries that are currently experiencing confirmed substantial community spread of COVID-19 disease. Your local public health district can assist you in making this determination.

- Refer to the county map provided by the Centers for Disease Control and Prevention (CDC) to see if an area (county) they are from has higher rates than the overall rate for Idaho: https://www.cdc.gov/covid-data-tracker/index.html

• The event’s primary audience includes or may expose high-risk populations, including adults over the age of 65 years and people with underlying chronic medical conditions like heart or lung disease or diabetes, regardless of the number of attendees.

CONTINUES ON NEXT PAGE--83--

https://www.cdc.gov/covid-data-tracker/index.html




MAY 26, 2020

STAGE 2 (first stage allowing gatherings):

In addition to the above guidance,• Use technology (e.g., webinar, video

conferencing, live stream, etc.) as a way to gather people or a way to augment a gathering to minimize the risk of COVID-19 exposure when possible

• Allow for groups of 10 people or less where physical distancing of six feet can be maintained

• Consider directing attendees to seating or standing areas that are already properly distanced

o Use signage and barrier protection to limit movement and maintain distancing and direct the flow of traffic

o Limit tables to groups of six

o Space tables appropriately to keep patrons six feet apart while seated and moving in and out of chairs

o If stadium seating is being used, use barriers or signage to appropriately physically distance families

• Limit entrances and exits to the event to control the flow of attendees

o Consider separate entrances and exits to the event

o Mark where people line up to keep attendees six feet apart while waiting

o Open gates or doors to events early to allow for orderly entrance to event

• Post signs at entrance stating that if attendees have a fever or other COVID-19 symptoms, they are prohibited from entering

• Utilize on-line ticket sales, required sign-ups and/or RSVPs for crowd management

• Provide COVID-19 prevention supplies to event staff and participants

o Make sure that events have supplies for event staff and participants, such as hand sanitizer that contains at least 60 percent alcohol, tissues, trash baskets, disposable facemasks, cleaners and disinfectants

• Dedicate staff members to disinfect high contact surfaces throughout the establishment and disinfect tables between parties

• If food is being served at an event, refer to Stage 2 Restaurant Protocols

STAGE 3: In addition to the above guidance:

• Allow for groups between 10 – 50 people where physical distancing of six feet can be maintained

STAGE 4: In addition to the above guidance:

• Allow for groups larger than 50 where physical distancing of six feet can be maintained

• If concession services are provided, prohibit in-stand concession sales and buffet-style serving areas

o Concession services should be limited to vending and walk-up services that can provide for appropriate physical distancing while patrons wait in line

CONTINUES ON NEXT PAGE--84--


MAY 26, 2020

PLANNING FOR AFTER STAGE 4:Idaho’s public health officials cannot predict what the threat of COVID-19 will be across the state in July, August, September, and beyond or make recommendations many weeks or months in advance on attendee size, postponing, or canceling of events. For event planners who choose to move forward with planning events over the summer and fall of 2020, events should be planned using the practices outlined above in this guidance. In addition to the above:

• Be aware of any legal orders in place, which will be posted at https://coronavirus.idaho.gov

• Know the level of disease transmission in your local community and the level of transmission in the areas from which your attendees will travel (consult with your local public health district)

o Refer to the county map provided by the Centers for Disease Control and Prevention (CDC) to see if an area (county) they are from has higher rates than the overall rate for Idaho: https://www.cdc.gov/covid-data-tracker/index.html

• Stay in regular communication with your potential patrons about the status of COVID-19 in the state and in your area and any cancellation or change in the venue

• Identify and address potential language, cultural, and disability barriers associated with communicating COVID-19 information to event staff and participants

• Develop a contingency plan that addresses scenarios you may encounter during the COVID-19 outbreak

o Identify actions to take if you need to postpone or cancel events

o Develop flexible refund policies for participants

o Determine if the event can be convened in a different manner such as a virtual event

ResourcesEvent Planning and COVID-19: Questions and Answers. https://www.cdc.gov/coronavirus/2019-ncov/community/large-events/event-planners-and-attendees-faq.html

Get Your Mass Gatherings or Large Community Events Ready. https://www.cdc.gov/coronavirus/2019-ncov/community/large-events/mass-gatherings-ready-for-covid-19.html

Centers for Disease Control and Prevention Guidance on Mass Gatherings. https://www.cdc.gov/coronavirus/2019-ncov/community/large-events/mass-gatherings-ready-for-covid-19.html

Centers for Disease Control and Prevention. Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplace, Businesses, Schools and Homes: https://www.cdc.gov/coronavirus/2019-ncov/community/reopen-guidance.html

Centers for Disease Control and Prevention. Guidance on Disinfecting: https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

EPA list of COVID-19 effective disinfectants: https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

--85--

https://coronavirus.idaho.gov



https://www.cdc.gov/coronavirus/2019-ncov/community/large-events/event-planners-and-attendees-faq.html



https://www.cdc.gov/coronavirus/2019-ncov/community/large-events/mass-gatherings-ready-for-covid-19.html






https://www.cdc.gov/coronavirus/2019-ncov/community/reopen-guidance.html

https://www.cdc.gov/coronavirus/2019-ncov/community/reopen-guidance.html

https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html



https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

Return to Agenda

--86--

AGENDA ITEM SUMMARY

DATE: 08/24/2020 DEPARTMENT: Community Development DEPT. HEAD SIGNATURE: LH -------------------------------------------------------------------------------------------------------------------------------------------SUBJECT: Alcohol Beverage License Renewals ------------------------------------------------------------------------------------------------------------------------------------------- AUTHORITY: ID Code ____________ IAR ___________ City Ordinance/Code 5.04, 5.08, 5.12 (IFAPPLICABLE)

-------------------------------------------------------------------------------------------------------------------------------------------BACKGROUND/SUMMARY OF ALTERNATIVES CONSIDERED:

Alcohol Renewal license for Wine by the Drink, Beer by the Drink and Liquor.

------------------------------------------------------------------------------------------------------------------------------------------- FISCAL IMPACT / PROJECT FINANCIAL ANALYSIS: Caselle #_______________________________ Budget Line Item #____________ YTD Line Item Balance $__________________ Estimated Hours Spent to Date: Estimated Completion Date: Staff Contact: Phone #

------------------------------------------------------------------------------------------------------------------------------------------- ACKNOWLEDGEMENT BY OTHER AFFECTED CITY DEPARTMENTS: (IFAPPLICABLE) ___ City Attorney ___ Clerk / Finance Director ___ Engineer ___ Building ___ Library ___ Planning ___ Fire Dept. ___ _______________ ___ Safety Committee ___ P & Z Commission ___ Police ___ _______________ ___ Streets ___ Public Works, Parks ___ Mayor ___ _______________ ------------------------------------------------------------------------------------------------------------------------------------------- RECOMMENDATION FROM APPLICABLE DEPARTMENT HEAD:

Approve the following Alcohol Beverage License contingent upon approval of HPD and Applicant submittal of State and County licenses.

Albertsons Chapalitas Hailey Ice

Stinker Store Sun Valley Brewery The Smokey Bone BBQ International Cowboy Cocina

------------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATIVE COMMENTS/APPROVAL:

City Administrator _____________ Dept. Head Attend Meeting (circle one) Yes No -------------------------------------------------------------------------------------------------------------------------------------------ACTION OF THE CITY COUNCIL: Date ______________________ City Clerk ______________________________ -------------------------------------------------------------------------------------------------------------------------------------------FOLLOW-UP: *Ord./Res./Agrmt./Order Originals: *Additional/Exceptional Originals to: ________________Copies (all info.): Copies Instrument # _______________________

--87--

--88--

--89--

--90--

--91--

--92--

--93--

--94--

--95--

RETURN TO AIS

--96--

--97--

--98--

--99--

--100--

--101--

--102--

--103--

--104--

RETURN TO AIS

--105--

--106--

--107--

--108--

--109--

--110--

--111--

--112--

--113--

RETURN TO AIS

--114--

--115--

--116--

--117--

--118--

--119--

--120--

--121--

--122--

--123--

--124--

RETURN TO AIS

--125--

--126--

--127--

--128--

--129--

--130--

--131--

--132--

--133--

RETURN TO AIS

--134--

--135--

--136--

--137--

--138--

--139--

--140--

--141--

--142--

--143--

RETURN TO AIS

--144--

--145--

--146--

--147--

--148--

--149--

RETURN TO AIS

--150--

--151--

--152--

--153--

--154--

--155--

--156--

--157--

--158--

--159--

Return to Agenda

--160--

AGENDA ITEM SUMMARY

DATE 08/24/2020 DEPARTMENT: Finance & Records DEPT. HEAD SIGNATURE: MHC

------------------------------------------------------------------------------------------------------------------------------------------- SUBJECT

Council Approval of Claims costs incurred during the month of July 2020 that are set to be paid by contract for August 2020.

------------------------------------------------------------------------------------------------------------------------------------------- AUTHORITY: ID Code 50-1017 IAR ___________ City Ordinance/Code ______

------------------------------------------------------------------------------------------------------------------------------------------- BACKGROUND: Claims are processed for approval three times per month under the following procedure:

1. Invoices received, approved and coded to budget by Department Head.2. Invoice entry into data base by finance department.3. Open invoice report and check register report printed for council review at city council meeting.4. Following council approval, mayor and clerk sign checks and check register report.5. Signed check register report is entered into Minutes book.

-------------------------------------------------------------------------------------------------------------------------------------------FISCAL IMPACT / PROJECT FINANCIAL ANALYSIS: Budget Line Item # _____________ YTD Line Item Balance $__________________

Payments are for expenses incurred during the previous month, per an accrual accounting system.

-------------------------------------------------------------------------------------------------------------------------------------------ACKNOWLEDGEMENT BY OTHER AFFECTED CITY DEPARTMENTS:

___ City Attorney ___ Clerk / Finance Director ___ Engineer ___ Mayor ___ P & Z Commission ___ Parks & Lands Board ___ Public Works ___ Other

-------------------------------------------------------------------------------------------------------------------------------------------RECOMMENDATION FROM APPLICABLE DEPARTMENT HEAD:

Review reports, ask questions about expenses and procedures, approve claims for payment.

------------------------------------------------------------------------------------------------------------------------------------------- FOLLOW UP NOTES:

--161--

City of Hailey Unpaid Invoice Report - MARY'S APPROVAL Page: 1

Posting period: 09/20 Aug 20, 2020 04:19PM

Invoice Sequence Description Type Invoice Due Invoice Net Invoice GL Account Job Number GL Period Separate Check

Number Number Date Date Amount Check Amount Number

4683 8X8 INC

272816 1 #2702321 Phone service fees for August 2020, usage Invoice 08/01/2020 08/24/2020 75.65 75.65 100-15-41713 820 1














Total 4683 8X8 INC: 1,560.18 1,560.18

4409 A.W. REHN & ASSOCIATES

JULY 2 1 FSA Admin Fee- July 2020 Invoice 08/01/2020 08/24/2020 38.50 38.50 100-15-41215 820 1



Total 4409 A.W. REHN & ASSOCIATES: 115.50 115.50

1532 AIRGAS USA LLC

910372 1 Inv # 9103723568 1 CL including delivery fee. Medica Invoice 08/03/2020 08/24/2020 421.41 421.41 100-55-41219 820 1

910390 1 Inv # 9103900582 Oxygen, CY-Ox Invoice 08/06/2020 08/24/2020 251.23 251.23 100-55-41219 820 1

Total 1532 AIRGAS USA LLC: 672.64 672.64

176 ALLINGTON, RICK

164 1 Attorney Fees Invoice 09/01/2020 09/01/2020 3,901.72 3,901.72 100-25-41313 920 1

Total 176 ALLINGTON, RICK: 3,901.72 3,901.72

757 ALPINE TREE SERVICE INC.

45762 1 45762 PRUNE SIBERIAN ELM NE CORNER RIVER/ Invoice 08/06/2020 08/24/2020 1,200.00 1,200.00 100-50-41707 820 1

--162--





Total 757 ALPINE TREE SERVICE INC. : 1,200.00 1,200.00

1913 AMAZON CAPITAL SERVICES

113-23 1 Invoice Ending 0180206 Office Supplies (Notepads, S Invoice 08/17/2020 08/24/2020 107.64 107.64 100-20-41211 820 1

17CL-G 1 17CL-GW7T-9VNK PERFORATED DOOR HANGER Invoice 08/05/2020 08/24/2020 23.25 23.25 100-42-41215 820 1



19Q7-D 1 Inv19Q7-DFM7-NRXY LIQUID SOAP, SHARPIE KIN Invoice 08/14/2020 08/24/2020 26.28 26.28 100-45-41215 820 1

19YW- 1 Inv 19YW-XNY-169H CLEANING DISC PADS 10 PA Invoice 08/16/2020 08/24/2020 79.24 79.24 100-45-41215 820 1

1Q1C-J 1 1Q1C-JQKQ-NVXP KINDER KIT SUPPLIES Invoice 08/04/2020 08/24/2020 120.40 120.40 100-45-32216 820 1

1XMY-6 1 1XMY-6KCK-GH7P KINDER KIT SUPPLIES Invoice 08/05/2020 08/24/2020 216.05 216.05 100-45-32216 820 1

Total 1913 AMAZON CAPITAL SERVICES: 619.38 619.38

913 ANDERSON ASPHALT PAVING

40 1 INV.#40 34.91 TONS ASPHALT Invoice 08/06/2020 08/24/2020 4,189.20 4,189.20 100-40-41403 820 1

Total 913 ANDERSON ASPHALT PAVING : 4,189.20 4,189.20

4763 ANGUITA, DANIELA

CREDI 1 CREDIT REFUND Invoice 08/12/2020 08/24/2020 63.43 63.43 100-00-15110 820 1

Total 4763 ANGUITA, DANIELA: 63.43 63.43

375 ATKINSON'S MARKET

000201 1 Refresments for Jim Keating 08/04/2020 Invoice 08/04/2020 08/24/2020 37.24 37.24 100-20-41211 820 1

000205 1 Battery for vehicle supplies Invoice 08/14/2020 08/24/2020 2.64 2.64 100-55-41415 820 1

Total 375 ATKINSON'S MARKET : 39.88 39.88

4766 BILLINGSLEY, JENNY M

08/14/2 1 CREDIT REFUND FEE Invoice 08/14/2020 08/24/2020 10.45 10.45 100-00-15110 820 1

Total 4766 BILLINGSLEY, JENNY M: 10.45 10.45

4762 BINGHAM, ELISE


--163--





Total 4762 BINGHAM, ELISE: 75.26 75.26

5849 BLIP PRINTERS

159343 1 INv 159343 mallory prints 16x20 Invoice 07/29/2020 08/24/2020 25.68 25.68 100-45-41323 820 1

Total 5849 BLIP PRINTERS: 25.68 25.68

50384 BROCKWAY ENGINEERING PLLC

1344-0 1 1344-04-2018 RIVER ST WELL ENGINEERING Invoice 07/20/2020 08/24/2020 722.99 722.99 200-60-41539 20.60.0002.1 820 1

Total 50384 BROCKWAY ENGINEERING PLLC: 722.99 722.99

4767 BRUESS, SCOTT

08/14/2 1 CREDIT REFUND FEE Invoice 08/11/2020 08/24/2020 181.57 181.57 100-00-15110 820 1

Total 4767 BRUESS, SCOTT: 181.57 181.57

6051 CENTURY LINK

140366 1 9814 260B long distance Invoice 08/01/2020 08/24/2020 1.95 1.95 100-15-41713 820 1





140366 6 9814 260B long distance- 33.33% Invoice 08/01/2020 08/24/2020 .65 .65 100-42-41713 820 1



140366 9 2211 125B LONG DIST- TREATMENT PLANT Invoice 08/01/2020 08/24/2020 .96 .96 210-70-41713 820 1

140366 10 2211 125B LONG DIST- Water Dept Invoice 08/01/2020 08/24/2020 .96 .96 200-60-41713 820 1

140366 11 3147 220B LONG DIST: FIRE DEPT Invoice 08/01/2020 08/24/2020 1.95 1.95 100-55-41713 820 1

140366 12 5965-737B LONG DIST- STREET SHOP Invoice 08/01/2020 08/24/2020 1.95 1.95 100-40-41713 820 1

Total 6051 CENTURY LINK: 17.52 17.52

5361 CENTURY LINK - PHONE SERVICE

2.1.202 1 CREDIT, check will be mailed to us in 7 days Invoice 02/01/2020 02/08/2020 293.44- 293.44- 100-25-41713 220 1

Total 5361 CENTURY LINK - PHONE SERVICE: 293.44- 293.44-

--164--





5702 CINTAS

502455 1 5024558579 FIRST AID SUPPLIES GLOVES Invoice 08/10/2020 08/24/2020 100.10 100.10 100-40-41215 20.15.0001.1 820 1

502455 2 5024558579 FIRST AID SUPPLIES Invoice 08/10/2020 08/24/2020 59.66 59.66 100-40-41215 820 1

Total 5702 CINTAS: 159.76 159.76

50301 CLEAR MIND GRAPHICS

3846 1 3846 WATER SMARTY WEBSITE UPDATES, SECU Invoice 08/01/2020 08/24/2020 208.75 208.75 200-60-41324 16.60.0002.1 820 1

Total 50301 CLEAR MIND GRAPHICS: 208.75 208.75

7000 CLEARWATER LANDSCAPING

20-072 1 20-072136 SUMMER MAINTENANCE 4/6 Invoice 07/15/2020 08/24/2020 310.00 310.00 100-50-41403 820 1

20-077 1 20-077147 walnut to croy downtown beautification Invoice 07/20/2020 08/24/2020 3,036.88 3,036.88 100-40-41225 12.40.0002.1 820 1

Total 7000 CLEARWATER LANDSCAPING: 3,346.88 3,346.88

5961 CLEARWATER POWER EQUIPMENT LLC

081120 1 08112012 WATER MOTOR-GASKET, CARBURETO Invoice 08/11/2020 08/24/2020 48.88 48.88 100-40-41405 820 1

W1965 1 Inv# W19658 labor and shop supplies for chain saw Invoice 07/27/2020 08/24/2020 75.84 75.84 100-55-41405 820 1

Total 5961 CLEARWATER POWER EQUIPMENT LLC: 124.72 124.72

2870 CNA SURETY

BOND# 1 notary renewal M. Cone Invoice 08/20/2020 08/24/2020 60.00 60.00 210-15-41709 820 1

Total 2870 CNA SURETY : 60.00 60.00

50396 COASTLINE EQUIPMENT

719199 1 719199 GASKET, THERMOSTAT #4099 Invoice 08/12/2020 08/24/2020 34.30 34.30 100-40-41405 820 1

Total 50396 COASTLINE EQUIPMENT: 34.30 34.30

972 COX COMMUNICATIONS

08/01/2 1 001 2401 200477401 MAIN 33% Invoice 08/01/2020 08/24/2020 25.20 25.20 100-42-41713 820 1

08/01/2 2 001 2401 200477401 MAIN 33% Invoice 08/01/2020 08/24/2020 25.20 25.20 200-42-41713 820 1

08/01/2 3 001 2401 200477401 MAIN 33% Invoice 08/01/2020 08/24/2020 25.20 25.20 210-42-41713 820 1

08/01/2 4 001 2401 200477401 Library Invoice 08/01/2020 08/24/2020 113.40 113.40 100-45-41713 820 1

08/01/2 5 027815002 Library Invoice 08/01/2020 08/24/2020 138.60 138.60 100-45-41713 820 1

08/01/2 6 027815002 Library e-rate discount Invoice 08/01/2020 08/24/2020 83.16- 83.16- 100-45-41713 820 1

--165--





08/01/2 7 039605901 HPD Invoice 08/01/2020 08/24/2020 233.94 233.94 100-25-41713 820 1

08/01/2 8 0205236602 STREET Invoice 08/01/2020 08/24/2020 117.75 117.75 100-40-41713 820 1

08/01/2 9 035971201 WELCOME CTR Invoice 08/01/2020 08/24/2020 79.00 79.00 100-10-41717 820 1

08/01/2 10 205095301 HFD Invoice 08/01/2020 08/24/2020 69.00 69.00 100-55-41717 820 1

Total 972 COX COMMUNICATIONS: 744.13 744.13

781 DIGLINE

006381 1 0063815-IN DIG LINE FEES W Invoice 07/31/2020 08/24/2020 98.28 98.28 200-60-41325 820 1

006381 2 0063815-IN DIG LINE FEES WW Invoice 07/31/2020 08/24/2020 98.28 98.28 210-70-41325 820 1

Total 781 DIGLINE: 196.56 196.56

1636 ELEVATION BUILDERS

REFUN 1 Refund Overpayment 7/10/2020 Invoice 08/14/2020 08/24/2020 289.92 289.92 100-00-20320 820 1

Total 1636 ELEVATION BUILDERS: 289.92 289.92

8553 ELLSWORTH, BRYSON

020373 1 020373 EXAM TESTING RECEIPT WW Invoice 07/29/2020 08/24/2020 25.00 25.00 210-70-41723 820 1

Total 8553 ELLSWORTH, BRYSON: 25.00 25.00

3094 ENERGY LABORATORIES, INC.

331703 1 331703 LAB TESTING WW Invoice 08/02/2020 08/24/2020 67.00 67.00 210-70-41795 820 1

Total 3094 ENERGY LABORATORIES, INC.: 67.00 67.00

2628 FASTENAL COMPANY

IDJER8 1 #IDJER89541 TYVEX SUITS Invoice 03/31/2020 08/24/2020 212.81 212.81 200-60-41703 820 1

Total 2628 FASTENAL COMPANY: 212.81 212.81

1584 FIRST BANKCARD - BALEDGE

075244 1 The Attic Bedding for station furniture Invoice 07/02/2020 08/24/2020 15.90 15.90 100-55-41523 820 1

112-46 1 Amazon purchase for COVID SUPPLIES ( Face Mas Invoice 07/01/2020 08/24/2020 195.38 195.38 100-55-41219 20.15.0001.1 820 1

114-07 1 Amazon purchase for face shields COVID SUPPLIES Invoice 07/22/2020 08/24/2020 217.10 217.10 100-55-41219 20.15.0001.1 820 1

114-54 1 Amazon purchase for gowns COVID SUPPLIES Invoice 07/22/2020 08/24/2020 366.52 366.52 100-55-41219 20.15.0001.1 820 1

4635-1 1 O'Reilly Auto Parts Equipment service for generator Invoice 07/01/2020 08/24/2020 12.71 12.71 100-55-41405 820 1

PQ93M 1 Vista Print Business Cards Invoice 07/22/2020 08/24/2020 42.39 42.39 100-55-41211 820 1

--166--





Total 1584 FIRST BANKCARD - BALEDGE: 850.00 850.00

5372 FIRST BANKCARD - CONE

E0100 1 office 365 licenses for email transition Invoice 07/22/2020 08/24/2020 301.67 301.67 100-15-41515 820 1






Total 5372 FIRST BANKCARD - CONE: 1,329.51 1,329.51

5789 FIRST BANKCARD - ENGLAND

2020-2 1 IDAHO CODE BOOKS FOR OFFICERS Invoice 07/16/2020 08/24/2020 54.56 54.56 100-25-41215 820 1

4635-1 1 PARTS FOR HPD VEHICLE LIGHT/WIPER FLUID F Invoice 07/29/2020 08/24/2020 55.51 55.51 100-25-41215 820 1

Total 5789 FIRST BANKCARD - ENGLAND: 110.07 110.07

5379 FIRST BANKCARD - GELSKEY

244921 1 CRICUT SUPPLIES IRON ON Invoice 07/13/2020 08/20/2020 71.55 71.55 100-45-41215 20.45.0005.1 820 1

290604 1 CONSTANT CONTACT 7/22/20 Invoice 07/22/2020 08/24/2020 95.00 95.00 100-45-41325 820 1

O5880 1 WALL STREE JOURNAL 7/20 Invoice 08/20/2020 08/20/2020 52.99 52.99 100-45-41735 820 1

Total 5379 FIRST BANKCARD - GELSKEY: 219.54 219.54

1588 FIRST BANKCARD - HOROWITZ

08/202 1 08/2020 Idaho Statesman Subscription Invoice 08/24/2020 08/24/2020 12.99 12.99 100-20-41711 820 1

153950 1 Postage to mail agreement for URA Invoice 07/27/2020 08/24/2020 26.35 26.35 100-20-41213 820 1

248612 1 Gotomeeting monthly subscription Invoice 07/18/2020 08/24/2020 57.00 57.00 100-20-41711 20.15.0001.1 820 1

Total 1588 FIRST BANKCARD - HOROWITZ: 96.34 96.34

996 FREEDOM MAILING SERVICES

38728 1 38776 Delinquent letters and postage Invoice 08/04/2020 08/24/2020 41.45 41.45 100-15-41323 820 1



38728 4 38728 bill processing and newsletters Invoice 08/04/2020 08/24/2020 513.57 513.57 100-15-41323 820 1



--167--





38728 9 38728 Extra Inserts Urban Agriculture Invoice 08/04/2020 08/24/2020 46.69 46.69 100-20-41313 820 1

Total 996 FREEDOM MAILING SERVICES: 1,711.75 1,711.75

5909 FUGATE, JANET

P&Z ST 1 P&Z Stipend 08/17/2020 Invoice 08/17/2020 08/24/2020 56.25 56.25 100-10-41313 820 1

P&Z ST 2 P&Z Stipend Invoice 08/17/2020 08/24/2020 28.12 28.12 210-10-41313 820 1


Total 5909 FUGATE, JANET: 112.50 112.50

2652 G C SYSTEMS INCORPORATED

5274 1 #5274 REBUILD PUMP CONTROL VALVES Invoice 07/15/2020 08/24/2020 5,800.00 5,800.00 200-60-41401 820 1

Total 2652 G C SYSTEMS INCORPORATED : 5,800.00 5,800.00

805 G.J. VERTI LINE PUMPS, INC.

11720 1 11720 River St. Well new pump installation Invoice 03/27/2020 08/24/2020 30,249.00 30,249.00 200-60-41547 20.60.0002.1 820 1

Total 805 G.J. VERTI LINE PUMPS, INC.: 30,249.00 30,249.00

5540 GEM STATE ELECTRIC

115075 1 115075 BALDOR ELECTRIC MOTOR REPAIR Invoice 05/13/2020 08/24/2020 221.15 221.15 210-70-41401 820 1

Total 5540 GEM STATE ELECTRIC: 221.15 221.15

369 GEM STATE WELDERS SUPPLY INC.

195739 1 195739 CYLINDER FUEL Invoice 07/31/2020 08/24/2020 8.06 8.06 100-40-41719 820 1

195740 1 195740 WWTP TANK RENTAL Invoice 07/31/2020 08/24/2020 48.36 48.36 210-70-41423 820 1

823076 1 823076 MILLERMATIC 252 WELDER WW Invoice 07/08/2020 08/24/2020 2,883.34 2,883.34 210-70-41421 820 1

823076 2 823076 ACCULOCK WELDING TIPS WW Invoice 07/08/2020 08/24/2020 17.50 17.50 210-70-41421 820 1

E26264 1 E262646 WELDING GAS AND CUPS Invoice 07/02/2020 08/24/2020 132.76 132.76 210-70-41421 820 1

E26292 1 E262926 HEAD GEAR STRAP 3M FILTER WW Invoice 07/08/2020 08/24/2020 27.96 27.96 210-70-41747 820 1

E26294 1 E262943 GRAINULAR CALCIUM HYPOCHLORITE Invoice 07/15/2020 08/24/2020 319.00 319.00 210-70-41791 820 1

Total 369 GEM STATE WELDERS SUPPLY INC. : 3,436.98 3,436.98

8584 GO KEYLESS

SO488 1 SO488224 E-PLEX WIRELESS WALL MOUNT ROU Invoice 07/27/2020 08/24/2020 399.82 399.82 210-70-41413 820 1

--168--





Total 8584 GO KEYLESS: 399.82 399.82

4768 GRANICUS

126807 1 INV# 126807 COMPLIANCE MONITORING Invoice 05/26/2020 08/24/2020 1,407.00 1,407.00 100-10-41707 820 1

126807 2 INV# 126807 ADDRESS IDENTIFICATION Invoice 05/26/2020 08/24/2020 3,593.00 3,593.00 100-15-41329 820 1

Total 4768 GRANICUS: 5,000.00 5,000.00

1850 GREAT AMERICA FINANCIAL SERVICES

275871 1 Invoice # 27587183 Due 9/23/2020 Invoice 08/10/2020 08/24/2020 69.00 69.00 100-20-41323 820 1

Total 1850 GREAT AMERICA FINANCIAL SERVICES: 69.00 69.00

658 HAILEY CHAMBER OF COMMERCE

JULY 2 1 CHAMBER LOT EXPENSES JULY 2020 Invoice 08/20/2020 08/20/2020 6,108.75 6,108.75 100-10-41707 820 1

Total 658 HAILEY CHAMBER OF COMMERCE: 6,108.75 6,108.75

50398 HAILEY ICE

1250 1 CONTRACT FOR SERVICES REIMB Invoice 01/08/2020 08/24/2020 1,350.00 1,350.00 100-10-41707 820 1

Total 50398 HAILEY ICE: 1,350.00 1,350.00

50440 HEDIN, BEVERLY

8/13/20 1 REFUND OF DEPOSIT ON 1400340.01 1230 WOOD Invoice 08/13/2020 08/24/2020 38.82 38.82 100-00-15110 820 1

Total 50440 HEDIN, BEVERLY: 38.82 38.82

4764 HERALD, STEPHANIE

PARK 1 PARK RESERVATION REFUND Invoice 07/08/2020 08/24/2020 100.00 100.00 100-00-32265 20.15.0001.1 820 1

PARK 2 6% TAX REFUND Invoice 07/08/2020 08/24/2020 6.00 6.00 100-00-20317 20.15.0001.1 820 1

Total 4764 HERALD, STEPHANIE: 106.00 106.00

8606 HRA VEBA TRUST

POCFF 1 POCff JUL 20 Invoice 08/19/2020 08/24/2020 9,250.00 9,250.00 160-55-41185 18.55.0002.1 820 1

SEPTE 1 MONTHLY VEBA CONTRIBUTION Sept 2020 Invoice 08/07/2020 08/24/2020 121.72 121.72 100-50-41126 820 2


SEPTE 3 MONTHLY VEBA CONTRIBUTION Sept 2020 Invoice 08/07/2020 08/24/2020 1,534.74 1,534.74 100-25-41126 820 2

--169--












Total 8606 HRA VEBA TRUST: 13,549.03 13,549.03

2130 IDAHO ASPHALT SUPPLY

5-4385 1 5-438586 CHIP SEAL OIL Invoice 08/02/2020 08/24/2020 15,665.50 15,665.50 100-40-41403 20.40.0002.1 820 1

5-4385 1 5-438587 CRS-2R CHIP SEAL OIL Invoice 08/16/2020 08/24/2020 13,974.50 13,974.50 100-40-41403 20.40.0002.1 820 1

5-4385 1 5-438589 CRS-2R CHIP SEAL OIL Invoice 08/16/2020 08/24/2020 10,084.25 10,084.25 100-40-41403 20.40.0002.1 820 1



Total 2130 IDAHO ASPHALT SUPPLY: 64,296.00 64,296.00

671 IDAHO LUMBER & HARDWARE

827290 1 827290 FELT ROLL WW Invoice 07/22/2020 08/24/2020 29.92 29.92 210-70-41403 820 1

827474 1 827474 FELT ROLL WW Invoice 07/23/2020 08/24/2020 29.92 29.92 210-70-41403 820 1

828121 1 828121 misc. screws, bolts Invoice 07/28/2020 08/24/2020 2.36 2.36 100-40-41405 820 1

828233 1 828233 hanger hose mnt, sprinkler, hose Invoice 07/29/2020 08/24/2020 114.97 114.97 100-40-41403 20.40.0002.1 820 1

828499 1 828499 UTILITY KNIFE #4010 Invoice 07/30/2020 08/24/2020 9.58 9.58 100-40-41403 820 1

828583 1 Innv # 828583 plastic spray bottle for cleaning supplie Invoice 07/31/2020 08/24/2020 2.79 2.79 100-55-41215 820 1

828751 1 828751 DUCT TAPE Invoice 08/03/2020 08/24/2020 23.96 23.96 100-40-41403 20.40.0002.1 820 1

829086 1 829086 2 CYCLE OIL MIX Invoice 08/05/2020 08/24/2020 21.54 21.54 100-50-41403 820 1

829678 1 #829678 MARKING WAND Invoice 08/10/2020 08/24/2020 28.99 28.99 200-60-41403 820 1

830270 1 830270 DUCT TAPE 60YRDS Invoice 08/13/2020 08/24/2020 53.94 53.94 100-40-41403 20.40.0002.1 820 1

Total 671 IDAHO LUMBER & HARDWARE: 317.97 317.97

5631 IDAHO MATERIALS AND CONSTRUCTION

529725 1 5297257 VALLEY PAVING ASPHALT 12.5MM COMM Invoice 07/15/2020 08/24/2020 935.21 935.21 100-40-41403 820 1

529855 1 5298555 VALLEY PAVING ASPHALT 12.5MM COMM Invoice 07/16/2020 08/24/2020 504.72 504.72 100-40-41403 820 1

Total 5631 IDAHO MATERIALS AND CONSTRUCTION: 1,439.93 1,439.93

--170--





400 IDAHO MOUNTAIN EXPRESS

07/03/2 1 credit for Duplication of payment library dir po 48022 Invoice 07/03/2020 08/24/2020 951.00- 951.00- 100-45-41319 820 1

07/03/2 2 p&z mtg 5/26 Invoice 07/03/2020 08/24/2020 58.88 58.88 100-20-41319 820 1

07/03/2 3 lot line adju Presson Invoice 07/03/2020 08/24/2020 166.86 166.86 100-20-41319 820 1

07/03/2 4 lot line adjustment Tanner Invoice 07/03/2020 08/24/2020 157.68 157.68 100-20-41319 820 1

07/03/2 5 lot line adjustment Tidwell Invoice 07/03/2020 08/24/2020 157.68 157.68 100-20-41319 820 1

07/03/2 6 Ord. 1261 Idaho Power franchise Invoice 07/03/2020 08/24/2020 49.06 49.06 100-15-41319 820 1



07/03/2 9 6/1 P&Z mtg Invoice 07/03/2020 08/24/2020 57.96 57.96 100-20-41319 820 1

07/03/2 10 1/4 covid-19 awareness ad Invoice 07/03/2020 08/24/2020 144.15 144.15 100-15-41319 20.15.0001.1 820 1



07/03/2 13 6/15 DIF advisory committee meeting ad Invoice 07/03/2020 08/24/2020 46.92 46.92 100-20-41319 820 1

07/03/2 14 6/15 P&Z mtg Invoice 07/03/2020 08/24/2020 88.32 88.32 100-20-41319 820 1

07/03/2 15 lot line adj Tanner woodside Invoice 07/03/2020 08/24/2020 177.39 177.39 100-20-41319 820 1

07/03/2 16 6/29 P&Z Latham williams, John and Paula Omeara Invoice 07/03/2020 08/24/2020 57.04 57.04 100-20-41319 820 1

07/03/2 17 p&z garage relocation 6/24 ad Invoice 07/03/2020 08/24/2020 176.00 176.00 100-20-41319 820 1

07/03/2 18 Ord. 1257 local option tax extension Invoice 07/03/2020 08/24/2020 88.00 88.00 100-15-41319 820 1



07/03/2 21 7/13 CC Flying Squirrels Quigley townhomes Invoice 07/03/2020 08/24/2020 52.44 52.44 100-20-41319 820 1

07/15/2 1 7/20 P&Z Bick Pioneer Storage Invoice 07/18/2020 08/24/2020 44.16 44.16 100-20-41319 820 1




07/15/2 5 Ord. 1261 Idaho Power Franchise publication Invoice 07/18/2020 08/24/2020 43.54 43.54 100-15-41319 820 1



07/15/2 8 Ord. 1263 franchise clear creek extension intro Invoice 07/18/2020 08/24/2020 48.14 48.14 100-15-41319 820 1



07/15/2 11 7/27 CC title 13 and title 18 ord changes Invoice 07/18/2020 08/24/2020 57.04 57.04 100-20-41319 820 1

07/15/2 12 8/3 P&Z Hailey Investors flood overlay Maguire CUP Invoice 07/18/2020 08/24/2020 82.80 82.80 100-20-41319 820 1

07/15/2 13 8/3 DIF city capital budget Invoice 07/18/2020 08/24/2020 62.56 62.56 100-20-41319 820 1

07/15/2 14 8/10 CC Capital Imp Plan Budget Invoice 07/18/2020 08/24/2020 16.86 16.86 100-15-41319 820 1



07/15/2 17 7/22 Bretall Historic demolition Invoice 07/18/2020 08/24/2020 30.36 30.36 100-20-41319 820 1

07/15/2 18 All hazard mitigation plan CRS Invoice 07/18/2020 08/24/2020 112.24 112.24 100-55-41319 820 1

--171--





07/15/2 19 8/17 P&Z McIntoch Des Rev and Haag Prelim Plat Invoice 07/18/2020 08/24/2020 61.64 61.64 100-20-41319 820 1

Total 400 IDAHO MOUNTAIN EXPRESS: 1,949.12 1,949.12

22433 IDAHO POWER

08/03/2 1 IP Accnt#2222783132 Hailey Police Dept Invoice 08/03/2020 08/24/2020 296.83 296.83 100-25-41717 820 1

08/03/2 2 IP Accnt#2205094259 PARK Invoice 08/03/2020 08/24/2020 561.50 561.50 100-50-41717 820 1

08/03/2 3 IP Accnt#2203575119 STREET Invoice 08/03/2020 08/24/2020 7.39 7.39 100-40-41715 820 1

08/03/2 4 IP Accnt#2200663470 CONTROL ELM ALLEY Invoice 08/03/2020 08/24/2020 5.75 5.75 100-40-41717 820 1

08/03/2 5 IP Accnt#2204305425 Traffic Lights Invoice 08/03/2020 08/24/2020 114.46 114.46 100-40-41717 820 1

08/03/2 6 IP Accnt#2221408442 BALMORAL RR Invoice 08/03/2020 08/24/2020 7.15 7.15 100-50-41717 820 1

08/13/2 1 IP Accnt#2204414540 Street Lights Invoice 08/13/2020 08/24/2020 177.39 177.39 100-40-41717 820 1

08/13/2 2 IP Accnt#2220558908 HEAGLE/1151 War Eagle Invoice 08/13/2020 08/24/2020 5.29 5.29 100-40-41717 820 1

Total 22433 IDAHO POWER: 1,175.76 1,175.76

612 INGRAM BOOK COMPANY

468129 1 Library Books and Materials Invoice 07/02/2020 08/24/2020 75.56 75.56 100-45-41535 820 1























--172--





















475884 1 Library Books and Materials Invoice 08/11/2020 08/24/2020 4.63- 4.63- 100-45-41535 820 1

Total 612 INGRAM BOOK COMPANY: 1,958.69 1,958.69

229 INTEGRATED TECHNOLOGIES

140175 1 Invoice # 140175 Invoice 03/24/2020 08/24/2020 293.37 293.37 100-20-41323 820 1

147300 1 Invoice # 147300 Invoice 07/23/2020 08/24/2020 309.51 309.51 100-20-41323 820 1

147763 1 Inv # 147763 Printer Contract Invoice 07/28/2020 08/24/2020 57.30 57.30 100-55-41325 820 1

148403 1 148403 WW SHARP AR-M355N MAINTENANCE Invoice 08/07/2020 08/24/2020 40.27 40.27 210-70-41211 820 1

148829 1 #148829 SHARP MX-M550N BASE RATE Invoice 08/17/2020 08/24/2020 23.67 23.67 100-15-41323 820 1



Total 229 INTEGRATED TECHNOLOGIES: 771.47 771.47

50395 JACKSON GROUP PETERBILT

225395 1 225395 S/T/T/ LIGHT LED Invoice 07/15/2020 08/24/2020 45.34 45.34 100-40-41405 820 1

CM225 1 CM225395 CREDIT FREIGHT Invoice 07/22/2020 08/24/2020 15.00- 15.00- 100-40-41405 820 1

Total 50395 JACKSON GROUP PETERBILT: 30.34 30.34

330 JANE'S ARTIFACTS

048561 1 048561 C BATTERIES - KABA DOOR LOCKS Invoice 07/28/2020 08/24/2020 5.63 5.63 100-42-41413 820 1


--173--






048726 1 048726 INK CARTRIDGES Invoice 08/13/2020 08/24/2020 41.37 41.37 100-40-41215 820 1

Total 330 JANE'S ARTIFACTS: 58.27 58.27

1065 JOE'S BACKHOE SERVICES INC

237861 1 237861 Asphalt Patch Bid - Les Schwab Alley Pave Invoice 07/30/2020 08/24/2020 5,241.00 5,241.00 100-40-41403 820 1

Total 1065 JOE'S BACKHOE SERVICES INC: 5,241.00 5,241.00

4542 KETCHUM COMPUTERS

17216 1 17216 Admin - Monthly updates and Maintenance for Invoice 07/31/2020 08/24/2020 489.24 489.24 100-15-41313 820 1



17216 4 17216 WW - Diagnose failed Kaba lock router. Install Invoice 07/31/2020 08/24/2020 193.75 193.75 210-70-41313 820 1

17216 5 17216 Water - Repair issues with Kurts 365 and help Invoice 07/31/2020 08/24/2020 38.75 38.75 200-60-41313 820 1

17216 6 17216 - HFD - Setup new PC monitor for Christian, in Invoice 07/31/2020 08/24/2020 697.50 697.50 100-55-41313 820 1

17216 7 17216 Library - MFP scanning, planning for email mo Invoice 07/31/2020 08/24/2020 193.75 193.75 100-45-41313 820 1

17216 8 17216 HPD - Setup three officers with 365 mail. Revi Invoice 07/31/2020 08/24/2020 1,085.00 1,085.00 100-25-41313 820 1

17216 9 17216 Street - Troubleshoot and repair Domke Outlo Invoice 07/31/2020 08/24/2020 193.75 193.75 100-40-41313 820 1

17216 10 17216 Admin - COVID-19: Lock external doors with u Invoice 07/31/2020 08/24/2020 12.92 12.92 100-15-41313 20.15.0001.1 820 1



17264 1 17264 Admin - Phone setup and adjustments with Ma Invoice 08/16/2020 08/24/2020 232.50 232.50 100-15-41313 820 1



17264 4 17264 Comm Dev - Council Chambers planning with Invoice 08/16/2020 08/24/2020 77.50 77.50 100-20-41313 820 1

17264 5 17264 WW - Caselle access issue with password exp Invoice 08/16/2020 08/24/2020 271.25 271.25 210-70-41313 820 1

17264 6 17264 Water - Caselle access issue fue to password Invoice 08/16/2020 08/24/2020 38.75 38.75 200-60-41313 820 1

17264 7 17264 Library - Lock factory reset and rejoin to netwo Invoice 08/16/2020 08/24/2020 232.50 232.50 100-45-41313 820 1

17264 8 17264 Admin - COVID-19: Heather webcam test, Bria Invoice 08/16/2020 08/24/2020 25.83 25.83 100-15-41313 20.15.0001.1 820 1



Total 4542 KETCHUM COMPUTERS: 5,303.96 5,303.96

386 L.L. GREENS

A59166 1 A591660 WHITE MARKING PAINT Invoice 07/30/2020 08/24/2020 29.16 29.16 100-40-41403 20.40.0002.1 820 1

D46050 1 CAMERA LOCKS AND PADLOCKS Invoice 08/13/2020 08/24/2020 15.66 15.66 100-25-41215 820 1

D46051 1 CAMERA LOCKS AND PADLOCKS Invoice 08/13/2020 08/24/2020 4.71 4.71 100-25-41215 820 1

--174--





Total 386 L.L. GREENS : 49.53 49.53

366 LES SCHWAB TIRE CENTER

117006 1 11700637919 FLAT TIRE REPAIR - #5003 Invoice 07/20/2020 08/24/2020 20.00 20.00 100-40-41405 820 1

117006 1 11700638309 FLAT TIRE REPAIR #4045 Invoice 07/21/2020 08/24/2020 160.58 160.58 100-40-41405 820 1

117006 1 11700639439 DUMP BED RETREAD Invoice 07/27/2020 08/24/2020 275.04 275.04 100-40-41405 820 1

117006 1 11700639578 FLAT TIRE REPAIR Invoice 07/28/2020 08/24/2020 92.98 92.98 100-40-41405 820 1

Total 366 LES SCHWAB TIRE CENTER: 548.60 548.60

2264 LEXIS NEXIS MATTHEW BENDER

197327 1 19732716 ID Civil Rules 2020 pocket edition Invoice 07/21/2020 08/24/2020 22.81 22.81 100-15-41535 820 1



Total 2264 LEXIS NEXIS MATTHEW BENDER: 68.43 68.43

606 LIBRARY STORE

460163 1 INV460163 BOOK JACKET COVERS Invoice 08/07/2020 08/24/2020 379.41 379.41 100-45-41215 820 1

Total 606 LIBRARY STORE: 379.41 379.41

928 MAGIC VALLEY LABS, INC.

16990 1 #16990 DRINKING WATER SAMPLES Invoice 07/31/2020 08/24/2020 162.00 162.00 200-60-41795 820 1

16990 2 #16990 INDAIN CREEK SPRING WEEKLY SAMPLE Invoice 07/31/2020 08/24/2020 200.00 200.00 200-60-41795 820 1

16991 1 16991 LAB SAMPLES TESTING WW Invoice 07/31/2020 08/24/2020 589.00 589.00 210-70-41795 820 1

Total 928 MAGIC VALLEY LABS, INC.: 951.00 951.00

4495 MIDWEST TAPE

990917 1 library materials/ dvd Invoice 07/02/2020 08/24/2020 41.23 41.23 100-45-41535 820 1




Total 4495 MIDWEST TAPE: 228.41 228.41

1009 MINERT & ASSOCIATES,INC.

4988 1 4988 DOT DRUG TEST AND COLLECTION FEE - S Invoice 08/05/2020 08/24/2020 204.00 204.00 100-40-41747 820 1

--175--





Total 1009 MINERT & ASSOCIATES,INC. : 204.00 204.00

2225 MOUNTAIN HUMANE

# 4584 1 #4584 Hailey Impound Medical Costs Q3 Invoice 04/15/2020 07/17/2020 824.00 824.00 100-10-41707 720 1

# 4584 Chk No: 48846 (2) Calculated 07/17/2020 1000020301 720 1

Total 2225 MOUNTAIN HUMANE: 824.00 824.00

5036 MOUNTAIN RIDES TRANSPORTATION AUTHORITY

11351 1 FY20 4th quarter Invoice 08/05/2020 08/24/2020 20,500.00 20,500.00 100-10-41707 820 1

Total 5036 MOUNTAIN RIDES TRANSPORTATION AUTHORITY: 20,500.00 20,500.00

4759 MULICK, ANNE MOLES


Total 4759 MULICK, ANNE MOLES: 94.68 94.68

251 NAPA AUTO PARTS

020311 1 020311 WELDING NOZZLE - KABOTA Invoice 07/15/2020 08/24/2020 56.52 56.52 100-40-41423 820 1

020873 1 020873 EXPOXY SYRINGE #4031 Invoice 07/20/2020 08/24/2020 7.51 7.51 100-40-41405 820 1

021260 1 021260 HOSE END FITTING, WEATHERSHIELD #4 Invoice 07/22/2020 08/24/2020 41.40 41.40 100-40-41405 820 1

021331 1 021331 HOSE END FITTING, WEATHERSHIELD, G Invoice 07/23/2020 08/24/2020 43.63 43.63 100-40-41405 820 1

021998 1 #021998 BUCKETS Invoice 07/28/2020 08/24/2020 5.98 5.98 200-60-41403 820 1

022141 1 022141 SHIFT BOOT Invoice 07/29/2020 08/24/2020 52.79 52.79 200-60-41405 820 1

022215 1 022215 GREASE FITTING RESTOCK Invoice 07/30/2020 08/24/2020 79.80 79.80 100-40-41405 820 1

022440 1 022440 GREASE FITTING CREDIT FROM INV. 2221 Invoice 07/31/2020 08/24/2020 55.86- 55.86- 100-40-41405 820 1

022875 1 022875 NON-CHLOR BRAKE CLEANER, SHOP TO Invoice 08/04/2020 08/24/2020 107.58 107.58 100-40-41405 820 1

023556 1 023556 OIL, 12V UNIV JNT ADAPTER Invoice 08/10/2020 08/24/2020 22.98 22.98 100-40-41405 820 1

023557 1 023557 OIL Invoice 08/10/2020 08/24/2020 16.49 16.49 100-40-41405 820 1

023573 1 023573 WASHER PUMP #4097 Invoice 08/10/2020 08/24/2020 17.74 17.74 100-40-41405 820 1

023638 1 023638 CHIP SEAL - DUCT TAPE Invoice 08/10/2020 08/24/2020 21.56 21.56 100-40-41403 20.40.0002.1 820 1

023650 1 023650 A/C RECHARGE Invoice 08/10/2020 08/24/2020 8.99 8.99 200-60-41405 820 1

023743 1 023743 HAND SANITIZER SPRAY, 1 GAL. Invoice 08/11/2020 08/24/2020 27.78 27.78 100-40-41215 20.15.0001.1 820 1

023853 1 023853 AIR FILTERS #4099 Invoice 08/11/2020 08/24/2020 53.37 53.37 100-40-41405 820 1

Total 251 NAPA AUTO PARTS: 508.26 508.26

--176--





918 NELSON'S AUTO SERVICE & QUICK

02712 1 LABOR SERVICE OIL FILTER HPD 2 Invoice 07/29/2020 08/24/2020 54.00 54.00 100-25-41415 820 1

Total 918 NELSON'S AUTO SERVICE & QUICK : 54.00 54.00

307 NORTH CENTRAL LABORATORIES

442230 1 442230 QA/QC STANDARD WW Invoice 07/20/2020 08/24/2020 48.10 48.10 210-70-41795 820 1

Total 307 NORTH CENTRAL LABORATORIES: 48.10 48.10

2174 NORTHERN TOOL & EQUIPMENT

456120 1 45612077 OIL DRAINER WITH CAST Invoice 07/22/2020 08/24/2020 141.99 141.99 100-40-41423 820 1

Total 2174 NORTHERN TOOL & EQUIPMENT: 141.99 141.99

257 NORTHWEST EQUIPMENT SALES, INC

163799 1 163799T CREDIT - CORE RETURN Invoice 04/03/2019 05/13/2019 562.50- 562.50- 100-40-41405 419 1

170574 1 170574TP CAP Invoice 07/22/2020 08/24/2020 23.17 23.17 100-40-41405 820 1

Total 257 NORTHWEST EQUIPMENT SALES, INC: 539.33- 539.33-

2971 OTT HYDROMET

SRV/10 1 #srv/10026154 Repair SDR Decoder Invoice 06/22/2020 08/24/2020 675.00 675.00 200-60-41401 820 1

Total 2971 OTT HYDROMET: 675.00 675.00

6217 OVERDRIVE

03040C 1 Ebooks_ID8 Collection Invoice 07/06/2020 08/24/2020 422.57 422.57 100-45-41535 820 1

03040C 1 Ebooks_ID8 Collection Invoice 08/17/2020 08/24/2020 1,287.87 1,287.87 100-45-41535 820 1

03040D 1 Ebooks_ID8 Collection Invoice 07/21/2020 08/24/2020 27.50 27.50 100-45-41535 820 1

Total 6217 OVERDRIVE: 1,737.94 1,737.94

8586 POGUE, RICHARD




Total 8586 POGUE, RICHARD: 112.50 112.50

--177--





4760 RADLE, ABIGAIL


Total 4760 RADLE, ABIGAIL: 91.14 91.14

2849 ROAD WORK AHEAD CONSTRUCTION SUPPLY

47225 1 47225 CHIP SEAL CHIP TABS WHITE, WHITE MAR Invoice 08/12/2020 08/24/2020 451.34 451.34 100-40-41403 20.40.0002.1 820 1

TS-130 1 TS--13014 TRAFFIC CONTROL- CHIP SEAL Invoice 08/13/2020 08/24/2020 5,618.75 5,618.75 100-40-41403 20.40.0002.1 820 1

Total 2849 ROAD WORK AHEAD CONSTRUCTION SUPPLY: 6,070.09 6,070.09

159 ROBERTS ELECTRIC INC.

10504 1 #10504 WOODSIDE WELL TEMP. REPLACMENT Invoice 06/09/2020 08/24/2020 1,750.00 1,750.00 200-60-41401 820 1

Total 159 ROBERTS ELECTRIC INC.: 1,750.00 1,750.00

4761 ROMANGNOLI, MARY D


Total 4761 ROMANGNOLI, MARY D: 152.22 152.22

1456 SAWTOOTH PLUMBING & HEATING, INC.

26022 1 inv 26022 urinal Invoice 03/11/2020 08/24/2020 95.00 95.00 100-45-41413 820 1

Total 1456 SAWTOOTH PLUMBING & HEATING, INC.: 95.00 95.00

214 SAWTOOTH WOOD PRODUCTS

000012 1 0000120729 OIL MIX, TRIMMER LINE Invoice 07/17/2020 08/24/2020 69.17 69.17 100-50-41403 820 1

000012 1 0000121084 CHINSAW SERVICE - PARKS Invoice 07/31/2020 08/24/2020 68.00 68.00 100-50-41405 820 1

Total 214 SAWTOOTH WOOD PRODUCTS: 137.17 137.17

4330 SCANLON, OWEN




Total 4330 SCANLON, OWEN: 112.50 112.50

--178--





2390 SCHINDLER ELEVATOR CORPORATION

810540 1 8105400822 ELEVATOR QUARTERLY BILLING - 8/1 Invoice 08/01/2020 08/24/2020 212.66 212.66 100-42-41325 820 1



Total 2390 SCHINDLER ELEVATOR CORPORATION: 637.98 637.98

1098 SENTINEL FIRE & SECURITY

56464 1 56464 QUARTERLY MONITORING - CITY HALL Invoice 08/01/2020 08/24/2020 14.00 14.00 100-42-41325 820 1



Total 1098 SENTINEL FIRE & SECURITY : 42.00 42.00

5494 SILVER CREEK SUPPLY

S21863 1 S2186330.001 GALV. BUSHING Invoice 07/29/2020 08/24/2020 4.56 4.56 100-40-41405 820 1

S21914 1 S2191467.001 PGA VALVE MAIN ST. Invoice 08/06/2020 08/24/2020 18.30 18.30 100-50-41403 820 1

Total 5494 SILVER CREEK SUPPLY: 22.86 22.86

7002 SMITH, DAN

P&Z ST 1 P&Z Stipend08/20/2020 Invoice 08/17/2020 08/24/2020 56.25 56.25 100-10-41313 820 1



Total 7002 SMITH, DAN: 112.50 112.50

2202 STATE OF ID BUREAU OF OCCUP LI

BAT-19 1 BACK FLOW LICENSE RENEWAL Invoice 08/10/2020 08/24/2020 30.00 30.00 200-60-41723 820 1

DWD3- 1 LICENSE RENEWAL FEE Invoice 08/11/2020 08/24/2020 30.00 30.00 200-60-41723 820 1

Total 2202 STATE OF ID BUREAU OF OCCUP LI: 60.00 60.00

50446 STONE, DUSTIN

P&Z ST 1 08/20/2020 Invoice 08/17/2020 08/24/2020 56.25 56.25 100-10-41313 820 1



Total 50446 STONE, DUSTIN: 112.50 112.50

--179--





4671 SYRINGA NETWORKS LLC

20AUG 1 20AUG0465 Admin Invoice 08/01/2020 08/24/2020 62.50 62.50 100-15-41713 820 1



20AUG 4 20AUG0465 Comm Dev Invoice 08/01/2020 08/24/2020 187.50 187.50 100-20-41713 820 1

20AUG 5 20AUG0465 PW Invoice 08/01/2020 08/24/2020 62.50 62.50 100-42-41713 820 1



20AUG 8 20AUG0465 Library Invoice 08/01/2020 08/24/2020 187.50 187.50 100-45-41713 820 1

20AUG 9 20AUG0465 Police Invoice 08/01/2020 08/24/2020 850.00 850.00 100-25-41713 820 1

Total 4671 SYRINGA NETWORKS LLC: 1,600.00 1,600.00

2817 UNITED OIL

560347 1 560347 DEF DIESEL EXHAUST FLUID WWTP Invoice 06/08/2020 08/24/2020 27.48 27.48 210-70-41415 820 1

943191 1 #943191 PUMPED VEHICLE FUEL W. Invoice 07/15/2020 08/24/2020 158.17 158.17 200-60-41719 820 1

944330 1 944330 FUELCHARGES PARKS 7.31.2020 Invoice 07/31/2020 08/24/2020 112.50 112.50 100-50-41719 820 1

944331 1 Inv # 944331 Fuel Charges Invoice 07/31/2020 08/24/2020 172.97 172.97 100-55-41719 820 1

944332 1 HPD GAS 01/31/2020 Invoice 07/31/2020 08/24/2020 570.14 570.14 100-25-41719 820 1

944333 1 944333 FUEL CHARGES Invoice 07/31/2020 08/24/2020 1,362.72 1,362.72 100-40-41719 820 1

Total 2817 UNITED OIL: 2,403.98 2,403.98

1216 UPPER CASE PRINTING, INK

16110 1 # 16110 11x17 Newsletter Invoice 08/04/2020 08/24/2020 85.80 85.80 100-15-41323 820 1



16110 4 # 16110 8.5x11 Urban Agriculture Brochure 4/4 Invoice 08/04/2020 08/24/2020 819.00 819.00 100-20-41323 820 1

Total 1216 UPPER CASE PRINTING, INK: 1,076.40 1,076.40

6032 VALLEY WINDOW CLEAN

715251 1 715251 CITY HALL WINDOWS - EXTERIOR Invoice 08/11/2020 08/24/2020 250.00 250.00 100-42-41413 820 1



715255 1 WINDOWS CLEAN-EXTERIOR AND INSIDE Invoice 08/03/2020 08/24/2020 350.00 350.00 100-25-41413 820 1

Total 6032 VALLEY WINDOW CLEAN: 1,100.00 1,100.00

--180--





762 VERIZON WIRELESS

07/08/2 1 MONTHLY CELL PHONE BILL STREETS Invoice 07/08/2020 08/24/2020 52.28 52.28 100-40-41713 820 1

07/08/2 2 MONTHLY CELL PHONE BILL WATER Invoice 07/08/2020 08/24/2020 100.22 100.22 200-60-41713 820 1

07/08/2 3 MONTHLY CELL PHONE BILL WASTE WATER Invoice 07/08/2020 08/24/2020 168.60 168.60 210-70-41713 820 1

07/08/2 4 MONTHLY CELL PHONE BILL Parks Invoice 07/08/2020 08/24/2020 42.39 42.39 100-50-41713 820 1

985989 1 MONTHLY CELL PHONE BILL Parks only Invoice 08/01/2020 08/24/2020 72.08 72.08 100-50-41713 820 1

Total 762 VERIZON WIRELESS : 435.57 435.57

367 WALKER SAND AND GRAVEL

774831 1 #774831 ROAD MIX Invoice 07/21/2020 08/24/2020 227.52 227.52 200-60-41403 820 1

774831 2 #774831 CLEAN CONCRETE Invoice 07/21/2020 08/24/2020 79.28 79.28 200-60-41403 820 1

774831 3 #774831 ENVIRONMENTAL FEE Invoice 07/21/2020 08/24/2020 10.00 10.00 200-60-41403 820 1

776516 1 776516 IMPORTED DIRTY FILL Invoice 07/24/2020 08/24/2020 48.75 48.75 100-40-41403 820 1

777118 1 777118 IMPORTED DIRTY FILL, 3/8" CHIP Invoice 07/27/2020 08/24/2020 4,662.57 4,662.57 100-40-41403 20.40.0002.1 820 1

778179 1 778179 3/8" CHIP Invoice 07/28/2020 08/24/2020 5,198.66 5,198.66 100-40-41403 20.40.0002.1 820 1

778306 1 778306 3/8" CHIP Invoice 07/29/2020 08/24/2020 5,455.92 5,455.92 100-40-41403 20.40.0002.1 820 1

778947 1 778947 3/8" CHIP Invoice 07/30/2020 08/24/2020 584.56 584.56 100-40-41403 20.40.0002.1 820 1

Total 367 WALKER SAND AND GRAVEL: 16,267.26 16,267.26

209 WEBB LANDSCAPING

B-IN-14 1 B-IN-149354 SOIL- WELLS FARGO BED AT MAIN S Invoice 07/31/2020 08/24/2020 479.92 479.92 100-50-41403 820 1

B-IN-14 1 B-IN-149857 REPLACEMENT TREES FOR REMOV Invoice 08/11/2020 08/24/2020 1,519.92 1,519.92 100-50-41707 820 1

Total 209 WEBB LANDSCAPING : 1,999.84 1,999.84

368 WESTERN STATES CAT

IN0013 1 IN001390865 BRUSHES Invoice 08/14/2020 08/24/2020 1,134.69 1,134.69 100-40-41403 820 1

Total 368 WESTERN STATES CAT : 1,134.69 1,134.69

Total : 233,872.78 233,872.78

Grand Totals: 233,872.78 233,872.78

Summary by General Ledger Account Number

--181--



GL Account Number Debit Credit Net

100-00-15110 707.57 .00 707.57

1000020301 824.00 824.00- .00

100-00-20317 6.00 .00 6.00

100-00-20320 289.92 .00 289.92

100-00-32265 100.00 .00 100.00

100-10-41313 281.25 .00 281.25

100-10-41707 30,189.75 .00 30,189.75

100-10-41717 79.00 .00 79.00

100-15-41126 125.84 .00 125.84

100-15-41215 38.50 .00 38.50

100-15-41313 760.49 .00 760.49

100-15-41319 417.35 .00 417.35

100-15-41323 664.49 .00 664.49

100-15-41329 3,593.00 .00 3,593.00

100-15-41515 443.16 .00 443.16

100-15-41535 22.81 .00 22.81

100-15-41713 140.10 .00 140.10

100-20-41126 243.44 .00 243.44

100-20-41211 144.88 .00 144.88

100-20-41213 26.35 .00 26.35

100-20-41313 124.19 .00 124.19

100-20-41319 1,535.73 .00 1,535.73

100-20-41323 1,490.88 .00 1,490.88

100-20-41711 69.99 .00 69.99

100-20-41713 302.92 .00 302.92

100-25-41126 1,534.74 .00 1,534.74

100-25-41215 130.44 .00 130.44

100-25-41313 4,986.72 .00 4,986.72

100-25-41413 350.00 .00 350.00

100-25-41415 54.00 .00 54.00

100-25-41713 1,341.19 293.44- 1,047.75

100-25-41717 296.83 .00 296.83

100-25-41719 570.14 .00 570.14

100-40-41126 255.79 .00 255.79

100-40-41215 228.91 .00 228.91

100-40-41225 3,036.88 .00 3,036.88

100-40-41313 193.75 .00 193.75

100-40-41403 98,574.54 .00 98,574.54

100-40-41405 1,097.71 633.36- 464.35

100-40-41423 198.51 .00 198.51

100-40-41713 257.08 .00 257.08

--182--





100-40-41715 7.39 .00 7.39

100-40-41717 302.89 .00 302.89

100-40-41719 1,370.78 .00 1,370.78

100-40-41747 204.00 .00 204.00

100-42-41215 23.25 .00 23.25

100-42-41325 226.66 .00 226.66

100-42-41413 255.63 .00 255.63

100-42-41713 107.26 .00 107.26

100-45-32216 336.45 .00 336.45

100-45-41126 633.30 .00 633.30

100-45-41215 556.48 .00 556.48

100-45-41313 426.25 .00 426.25

100-45-41319 .00 951.00- 951.00-

100-45-41323 25.68 .00 25.68

100-45-41325 95.00 .00 95.00

100-45-41413 95.00 .00 95.00

100-45-41535 3,929.67 4.63- 3,925.04

100-45-41713 779.90 83.16- 696.74

100-45-41735 52.99 .00 52.99

100-50-41126 121.72 .00 121.72

100-50-41403 898.93 .00 898.93

100-50-41405 68.00 .00 68.00

100-50-41707 2,719.92 .00 2,719.92

100-50-41713 142.84 .00 142.84

100-50-41717 568.65 .00 568.65

100-50-41719 112.50 .00 112.50

100-55-41211 42.39 .00 42.39

100-55-41215 2.79 .00 2.79

100-55-41219 1,451.64 .00 1,451.64

100-55-41313 697.50 .00 697.50

100-55-41319 112.24 .00 112.24

100-55-41325 57.30 .00 57.30

100-55-41405 88.55 .00 88.55

100-55-41415 2.64 .00 2.64

100-55-41523 15.90 .00 15.90

100-55-41713 115.42 .00 115.42

100-55-41717 69.00 .00 69.00

100-55-41719 172.97 .00 172.97

--183--





160-55-41185 9,250.00 .00 9,250.00

200-10-41313 140.64 .00 140.64

200-15-41126 125.86 .00 125.86

200-15-41215 38.50 .00 38.50

200-15-41313 760.49 .00 760.49

200-15-41319 417.40 .00 417.40

200-15-41323 664.49 .00 664.49

200-15-41515 443.17 .00 443.17

200-15-41535 22.81 .00 22.81

200-15-41713 140.10 .00 140.10

200-42-41215 23.26 .00 23.26

200-42-41325 226.66 .00 226.66

200-42-41413 255.63 .00 255.63

200-42-41713 107.25 .00 107.25

200-60-41126 511.58 .00 511.58

200-60-41313 77.50 .00 77.50

200-60-41324 208.75 .00 208.75

200-60-41325 98.28 .00 98.28

200-60-41401 8,225.00 .00 8,225.00

200-60-41403 351.77 .00 351.77

200-60-41405 61.78 .00 61.78

200-60-41539 722.99 .00 722.99

200-60-41547 30,249.00 .00 30,249.00

200-60-41703 212.81 .00 212.81

200-60-41713 214.65 .00 214.65

200-60-41719 158.17 .00 158.17

200-60-41723 60.00 .00 60.00

200-60-41795 362.00 .00 362.00

210-10-41313 140.61 .00 140.61

210-15-41126 125.81 .00 125.81

210-15-41215 38.50 .00 38.50

210-15-41313 760.48 .00 760.48

210-15-41319 417.40 .00 417.40

210-15-41323 664.50 .00 664.50

210-15-41515 443.18 .00 443.18

210-15-41535 22.81 .00 22.81

210-15-41709 60.00 .00 60.00

210-15-41713 140.10 .00 140.10

--184--





210-42-41215 23.26 .00 23.26

210-42-41325 226.66 .00 226.66

210-42-41413 255.64 .00 255.64

210-42-41713 107.25 .00 107.25

210-70-41126 620.95 .00 620.95

210-70-41211 40.27 .00 40.27

210-70-41313 465.00 .00 465.00

210-70-41325 98.28 .00 98.28

210-70-41401 221.15 .00 221.15

210-70-41403 59.84 .00 59.84

210-70-41413 399.82 .00 399.82

210-70-41415 27.48 .00 27.48

210-70-41421 3,033.60 .00 3,033.60

210-70-41423 48.36 .00 48.36

210-70-41713 396.50 .00 396.50

210-70-41723 25.00 .00 25.00

210-70-41747 27.96 .00 27.96

210-70-41791 319.00 .00 319.00

210-70-41795 704.10 .00 704.10

Grand Totals: 236,662.37 2,789.59- 233,872.78

Summary by General Ledger Posting Period

GL Posting Period Debit Credit Net

04/19 .00 562.50- 562.50-

02/20 .00 293.44- 293.44-

07/20 1,648.00 824.00- 824.00

08/20 231,112.65 1,109.65- 230,003.00

09/20 3,901.72 .00 3,901.72

Grand Totals:

236,662.37 2,789.59- 233,872.78

--185--

City of Hailey Check Register Page: 1

Report Dates: 7/31/2020-8/13/2020 Aug 17, 2020 11:46AM

Report Criteria:

Computed checks included

Manual checks included

Supplemental checks included

Termination checks included

Transmittal checks included

Void checks included

Pay Period Journal Check Check Payee

Date Code Issue Date Number Payee ID Amount

08/13/2020 PC 08/20/2020 48165 AMBRIZ, JOSE L 7023 1,658.35-

08/13/2020 PC 08/20/2020 48169 SHOTSWELL, DAVE O 7044 1,480.77-

08/13/2020 PC 08/20/2020 48100 ARELLANO, NANCY 8005 1,348.00-

08/13/2020 PC 08/20/2020 48103 CONE, MARY M HILL 8009 1,440.86-

08/13/2020 PC 08/20/2020 48148 LEOS, CHRISTINA M 8012 1,649.02-

08/13/2020 PC 08/20/2020 48106 STOKES, BECKY 8013 1,655.47-

08/13/2020 PC 08/20/2020 48104 DAWSON, HEATHER M 8014 2,838.94-

08/13/2020 PC 08/20/2020 48167 HOLYOAK, STEVEN R 8036 1,792.67-

08/13/2020 PC 08/20/2020 48110 HOROWITZ, LISA 8049 1,975.64-

08/13/2020 PC 08/20/2020 48108 DAVIS, ROBYN K 8060 1,165.82-

08/13/2020 PC 08/20/2020 48135 MILLS, CAITLYN A 8061 1,035.24-

08/13/2020 PC 08/20/2020 48137 COOK, STEPHANIE N 8063 1,504.22-

08/13/2020 PC 08/20/2020 48172 HOLTZEN, KURTIS L 8072 1,481.74-

08/13/2020 PC 08/20/2020 48130 COLVILL, LEA N 8092 635.62-

08/13/2020 PC 08/20/2020 48158 DOMKE, RODNEY F 8097 1,430.79-

08/13/2020 PC 08/20/2020 48107 BUNDY, REBECCA F 8098 1,528.48-

08/13/2020 PC 08/20/2020 48136 PRIMROSE, LAURA A 8102 1,734.68-

08/13/2020 PC 08/20/2020 48157 YEAGER, BRIAN D 8107 1,901.29-

08/13/2020 PC 08/20/2020 48154 WALLACE, SHAWNA R 8108 1,754.43-

08/13/2020 PC 08/20/2020 48150 MURPHY, JARED J 8109 1,665.67-

08/13/2020 PC 08/20/2020 48111 PARKER, JESSICA L 8111 1,187.02-

08/13/2020 PC 08/20/2020 48132 DOLCE, DEIDRE 8113 1,100.91-

08/13/2020 PC 08/20/2020 48134 GRIGSBY, MICHAL J 8114 962.23-

08/13/2020 PC 08/20/2020 48139 LAPOINTE, JAMES M 8116 1,021.84-

08/13/2020 PC 08/20/2020 48145 DITTMEIER, COLSON N 8117 2,270.94-

08/13/2020 PC 08/20/2020 48147 LATIMER, JOSHUA L 8120 1,627.59-

08/13/2020 PC 08/20/2020 48133 FLETCHER, KRISTIN M 8122 983.18-

08/13/2020 PC 08/20/2020 48140 MARTINEZ, DAKOTAH P 8125 710.92-

08/13/2020 PC 08/20/2020 48146 ENGLAND, STEVE J 8143 2,624.86-

08/13/2020 PC 08/20/2020 48149 LUNA, JOSE 8145 1,672.87-

08/13/2020 PC 08/20/2020 48143 COX, CHARLES F 8161 2,243.06-

08/13/2020 PC 08/20/2020 48152 PECK, TODD D 8167 1,864.07-

08/13/2020 PC 08/20/2020 48151 PALLAS, MARTIN L 8169 1,289.24-

08/13/2020 PC 08/20/2020 48163 THOMPSON, WYATT F 8172 1,142.58-

08/13/2020 PC 08/20/2020 48161 NEUMANN, DANIEL L 8173 1,258.38-

08/13/2020 PC 08/20/2020 48173 MOATS, ZAKARY S 8174 1,053.72-

08/13/2020 PC 08/20/2020 48142 BAIRD, JACY DAVE 8183 1,750.48-

08/13/2020 PC 08/20/2020 48116 ERVIN, CHRISTIAN C 8185 1,325.38-

08/13/2020 PC 08/20/2020 48174 SAVAGE, JAMES L 8204 1,191.30-

08/13/2020 PC 08/20/2020 48101 ARNOLD, JANA D. 8206 453.67-

08/13/2020 PC 08/20/2020 48105 POMERLEAU, JENNIFER 8207 1,139.66-

08/13/2020 PC 08/20/2020 48102 CARRILLO-SALAS, DALIA 8209 918.25-

08/13/2020 PC 08/20/2020 48153 TUCKER, ANDREW 8211 1,554.51-

08/13/2020 PC 08/20/2020 48144 DAVIS, BRYAN L 8212 1,459.63-

08/13/2020 PC 08/20/2020 48138 KOTARA, BRIAN CHAMPE 8214 1,009.18-

08/13/2020 PC 08/20/2020 48171 BALIS, MARVIN C 8225 1,686.94-

08/13/2020 PC 08/20/2020 48162 SCHWARZ, STEPHEN K 8226 2,102.31-

08/13/2020 PC 08/20/2020 48164 WEST III, KINGSTON R 8234 1,262.30-

08/13/2020 PC 08/20/2020 48141 REYES, ANTONIO 8238 1,085.81-

--186--

City of Hailey Check Register Page: 2

Report Dates: 7/31/2020-8/13/2020 Aug 17, 2020 11:46AM

Pay Period Journal Check Check Payee

Date Code Issue Date Number Payee ID Amount

08/13/2020 PC 08/20/2020 48160 JOHNSTON, JAIMEY P 8243 1,471.16-

08/13/2020 PC 08/20/2020 48156 MARES, MARIA C 8251 1,064.46-

08/13/2020 PC 08/20/2020 48131 CROTTY, JOSHUA M 8283 968.45-

08/13/2020 PC 08/20/2020 48166 ELLSWORTH, BRYSON D 8285 1,526.47-

08/13/2020 PC 08/20/2020 48170 BALDWIN, MERRITT JAM 8286 1,163.06-

08/13/2020 PC 08/20/2020 48109 HAMILTON, COURTNEY 8400 48.22-

08/13/2020 PC 08/20/2020 48168 PARKER, MICHAEL J 8506 1,197.67-

08/13/2020 PC 08/20/2020 48117 HOOVER, JAMES T 9002 411.83-

08/13/2020 PC 08/20/2020 48121 MCNEES, ELI 9003 18.47-

08/13/2020 PC 08/20/2020 48119 LANGE, JEREMY W 9004 29.56-

08/13/2020 PC 08/20/2020 48114 BOATMAN, MICHAEL L 9006 29.56-

08/13/2020 PC 08/20/2020 48120 LOHRKE, CONNOR W 9008 14.78-

08/13/2020 PC 08/20/2020 48127 STOCKING, WINDI G 9023 564.57-

08/13/2020 PC 08/20/2020 48128 STOESZ, CHAD G 9030 23.64-

08/13/2020 PC 08/20/2020 48113 BALEDGE, MICHAEL S 9054 2,213.87-

08/13/2020 PC 08/20/2020 48112 AVILA, JOSE 9108 30.47-

08/13/2020 PC 08/20/2020 48124 PALLAS, MARTIN L 9111 179.06-

08/13/2020 PC 08/20/2020 48126 RINEHART, CADEN J 9115 508.05-

08/13/2020 PC 08/20/2020 48129 YEAGER, KAITLYN R 9117 259.61-

08/13/2020 PC 08/20/2020 48118 LANDES, JACOB D. 9120 14.32-

08/13/2020 PC 08/20/2020 48115 DITMORE, KEVIN D 9145 1,159.68-

08/13/2020 PC 08/20/2020 48159 GILTNER, JOE R 1008065 1,183.16-

08/13/2020 PC 08/20/2020 48155 WARD, CASEY R 1008287 1,639.42-

08/13/2020 PC 08/20/2020 48123 MURPHY, JOSHUA Z 9011 28.63-

08/13/2020 PC 08/20/2020 48122 MILEY, SCOTT A 9034 33.25-

08/13/2020 PC 08/20/2020 48125 PERE, RIKA M 9119 28.63-

08/13/2020 CDPT 08/20/2020 48997 AFLAC 1 310.89-

08/13/2020 CDPT 08/20/2020 48997 AFLAC 1 168.78-

08/13/2020 CDPT 08/20/2020 48998 DELTA DENTAL PLAN OF 2 484.02-

08/13/2020 CDPT 08/20/2020 48998 DELTA DENTAL PLAN OF 2 2,534.50-

08/13/2020 CDPT 08/20/2020 49002 REGENCE BLUE SHIELD 3 2,007.12-


08/13/2020 CDPT 08/20/2020 49001 NCPERS GROUP LIFE IN 6 112.00-

08/13/2020 CDPT 08/20/2020 2202213 PERSI 7 5,487.80-

08/13/2020 CDPT 08/20/2020 2202213 PERSI 7 9,151.48-

08/13/2020 CDPT 08/20/2020 2202213 PERSI 7 3,596.96-

08/13/2020 CDPT 08/20/2020 2202213 PERSI 7 5,013.72-

08/13/2020 CDPT 08/20/2020 2202213 PERSI 7 3,449.25-

08/13/2020 CDPT 08/20/2020 2202213 PERSI 7 180.59-

08/13/2020 CDPT 08/20/2020 2202213 PERSI 7 277.86-

08/13/2020 CDPT 08/20/2020 2202213 PERSI 7 42.31-

08/13/2020 CDPT 08/20/2020 2202213 MOUNTAIN WEST BANK 8 7,625.26-





08/13/2020 CDPT 08/20/2020 49000 IDAHO STATE TAX COMM 9 3,416.00-

08/13/2020 CDPT 08/20/2020 48999 HAILEY VOLUNTEER FIR 12 210.00-

08/13/2020 CDPT 08/20/2020 2202213 A.W. REHN & ASSOCIATE 21 806.72-

08/13/2020 CDPT 08/20/2020 49003 VSP 26 77.55-

08/13/2020 CDPT 08/20/2020 49003 VSP 26 471.50-


Grand Totals: 101 183,745.17-

--187--

Return to Agenda

--188--

AGENDA ITEM SUMMARY DATE: 08/24/2020 DEPARTMENT: Community Development DEPT. HEAD SIGNATURE: LH ---------------------------------------------------------------------------------------------------------------------SUBJECT: Consideration of a Preliminary Plat Application (Phase II) by Sweetwater Communities, LLC, represented by Matt Watson, located at Block 2, Sweetwater P.U.D. Subdivision, where Phase II of Block 2 is subdivided into 14 sublots consisting of: two (2), ten-unit condominiums and four (4), three-plex townhomes, for a total of 32 residential units. -----------------------------------------------------------------------------------------------------------------------

AUTHORITY: ID Code ____________ IAR ___________ City Ordinance/Code Title 16 (IFAPPLICABLE) ---------------------------------------------------------------------------------------------------------------------BACKGROUND: On June 29, 2020, the Hailey Planning and Zoning Commission considered a Preliminary Plat Application by Sweetwater Communities, LLC, represented by Matt Watson, located at Block 2, Sweetwater P.U.D. Subdivision, where Phase II of Block 2 is subdivided into 14 sublots consisting of: two (2), ten-unit condominiums and four (4), three-plex townhomes, for a total of 32 residential units. This project is located along Shenandoah Drive, in Section 15, T.2 N., R.18 E., B.M., City of Hailey, Blaine County, Idaho, within the Limited Business (LB) Zoning District. All driveways are oriented toward internal alleys (Golden Way, Hopper Way, Herder’s Way and Hayloft Way); all onsite parking is located below grade or within the proposed structures. A 69,696 square foot park is existing and meets the park requirements of the Hailey Municipal Code. This property is subject to a P.U.D. Development Agreement dated January 10, 2005 and Amendments to the Development Agreement dated December 12, 2009, December 20, 2010 and November 6, 2012. Design Review for the project (Phase I through IV) was approved December 16, 2019. ATTACHMENTS:

1. Staff Report 2. Preliminary Plat

------------------------------------------------------------------------------------------------------------------------------------------FISCAL IMPACT / PROJECT FINANCIAL ANALYSIS: Caselle #___________________ Budget Line Item #____________ YTD Line Item Balance $__________________ Estimated Hours Spent to Date: Estimated Completion Date: Staff Contact: Lisa Horowitz Phone # 788-9815 #13 ------------------------------------------------------------------------------------------------------------------------------------------ ACKNOWLEDGEMENT BY OTHER AFFECTED CITY DEPARTMENTS: (IFAPPLICABLE) __x _ City Attorney ___City Administrator _x__ Engineer ___ Building ___ Library _x__ planning ___ Fire Dept. ___ _______________ ___ Safety Committee ___ P & Z Commission ___ Police ___ _______________ __x_ Streets __x_ Public Works, Parks ___Mayor ___ _______________ ------------------------------------------------------------------------------------------------------------------------------------------ RECOMMENDATION FROM APPLICABLE DEPARTMENT HEAD:

Conduct a public hearing and approve the Sweetwater Communities Preliminary Plat Application Block 2, Phase II ------------------------------------------------------------------------------------------------------------------------------------------ ADMINISTRATIVE COMMENTS/APPROVAL: City Administrator _____________ Dept. Head Attend Meeting (circle one) Yes No ------------------------------------------------------------------------------------------------------------------------------------------ACTION OF THE CITY COUNCIL: Motion Language: Approval: Motion to approve Phase II of the Preliminary Plat Application by Sweetwater Communities,

--189--

LLC, represented by Matt Watson, to be located at Block 2, Sweetwater P.U.D. Subdivision (vacant lot along Shenandoah Drive), finding that the application meets all City Standards, and that Conditions (a) through (k) are met.

Denial: Motion to deny Phase II of the Preliminary Plat Application by Sweetwater Communities, LLC, represented by Matt Watson, to be located at Block 2, Sweetwater P.U.D. Subdivision (vacant lot along Shenandoah Drive), finding that ________________ [Commission should cite which standards are not met and provide the reason why each identified standard is not met].

Continuation: Motion to continue the public hearing to __________________ [the Commission should specify a date]. _____________________________________________________________________ Date ______________________ City Clerk ______________________________ ------------------------------------------------------------------------------------------------------------------------------------------FOLLOW-UP: *Ord./Res./Agrmt. /Order Originals: *Additional/Exceptional Originals to: ________________Copies (all info.): CopiesInstrument # _______________________

--190--

To: Hailey City Council From: Robyn Davis, Community Development City Planner Overview: Consideration of a Preliminary Plat Application (Phase II) by Sweetwater Communities,

LLC, represented by Matt Watson, located at Block 2, Sweetwater P.U.D. Subdivision, where Phase II of Block 2 is subdivided into 14 sublots consisting of: two (2), ten-unit condominiums and four (4), three-plex townhomes, for a total of 32 residential units. This project is located on the corner of Shenandoah Drive and Countryside Boulevard, in Section 15, T.2 N., R.18 E., B.M., City of Hailey, Blaine County, Idaho, within the Limited Business (LB) Zoning District.

Hearing: August 24, 2020 Applicant: Sweetwater Communities, LLC Request: Preliminary Plat Application Location: Block 2, Sweetwater P.U.D. Subdivision (Phase II) Size: 1.59 acres (69,232 square feet)

Zoning: Limited Business (LB) Zone District

Notice: Notice for the public hearing was published in the Idaho Mountain Express on August 5, 2020, and mailed to property owners on August 4, 2020. Background: Consideration of a Preliminary Plat Application by Sweetwater Communities, LLC, represented by Matt Watson, located at Block 2, Sweetwater P.U.D. Subdivision, where Phase II of Block 2 is subdivided into 14 sublots consisting of twenty (20) condominium units and twelve (12) townhouse units for a total of thirty-two (32) residential units. This project is located along Shenandoah Drive within the Limited Business (LB) Zoning District. All driveways are oriented toward internal alleys (Golden Way, Hopper Way, Hayloft Way and Herder’s Way). Each townhouse unit has a two-car garage. Each condominium unit has a single-car garage. In addition, there are twenty-two (22) off-street parking spaces within the development, which can be accessed via Hopper Way, as well as seven (7) parallel parking spaces along Shenandoah Drive. A 69,696 square foot park is existing and meets the park requirements of the Hailey Municipal Code.

STAFF REPORT Hailey City Council

Regular Meeting of August 24, 2020

--191--

Kilgore Properties, LLC, Preliminary Plat of Phase II Block 2, Sweetwater P.U.D. Subdivision

Hailey City Council Staff Report – August 24, 2020

Page | 2 of 29

Procedural History: The Application was submitted on April 27, 2020 and certified complete on June 10, 2020. A public hearing before the Planning and Zoning Commission was held on June 29, 2020. A public hearing before the Hailey City Council will be held on August 24, 2020, in the Hailey Council Chambers. This property is subject to a P.U.D. Development Agreement dated January 10, 2005 and Amendments to the Development Agreement dated December 12, 2009, December 20, 2010 and November 6, 2012. Design Review for the project (Phase I through IV) was approved December 16, 2019.

Standards of Evaluation for a Subdivision

Compliant Standards and Staff Comments Yes No N/A City Code City Standards and Staff Comments

☒ ☐ ☐ 17.06.050 Complete Application

☒ ☐ ☐ Department Comments

Engineering: No comments at this time.

Life/Safety: No comments at this time. Water and Sewer: The Water and Wastewater Divisions identified missing

manholes in their review, and the Applicant Team added these to a revised plat, which is attached.

Building: No comments at this time. Streets: Various details such as the need for a marked pedestrian crossing at

Shenandoah Drive and Maple Leaf Drive were made Conditions of Approval of Sweetwater Block 2 Phase I.

Landscaping/Parks: No comments at this time. ☒ ☐ ☐ 16.04.010

Development Standards

Applicability: The configuration and development of proposed subdivisions shall be subject to and meet the provisions and standards found in this Title, the Zoning Title and any other applicable Ordinance or policy of the City of Hailey and shall be in accordance with general provisions of the Comprehensive Plan.

Staff Comments

Please refer to the specific standards as noted herein.

16.04.020: Streets: Compliant Standards and Staff Comments

Yes No N/A City Code City Standards and Staff Comments 16.04.020 Streets: Streets shall be provided in all subdivisions where necessary to provide

access and shall meet all standards below.

☒ ☐ ☐ A. Development Standards: All streets in the subdivision must be platted and developed with a width, alignment, and improvements such that the street is adequate to safely accommodate existing and anticipated vehicular and pedestrian traffic and meets City standards. Streets shall be aligned in such a manner as to provide through, safe and efficient access from and to adjacent developments and properties and shall provide for the integration of the proposed streets with the existing pattern.

Staff Comments

The subject parcel is located along Shenandoah Drive and north of Countryside Boulevard, both existing streets. Four (4) private alleys - Golden Way, Hopper Way, Herder’s Way and Hayloft Way - are proposed to service the townhouses and condominium units. All driveways are oriented toward these private alleys. Each townhouse unit has a two-car garage. Each condominium unit has a single-car garage. In

--192--



Page | 3 of 29

addition, there are twenty-two (22) off-street parking spaces within the development, which can be accessed via Hopper Way, as well as seven (7) parallel parking spaces along Shenandoah Drive. Street alignments for Shenandoah Drive, Golden Way, Hayloft Way, Hopper Way and Herder’s Way are adequate to safely accommodate existing and anticipated vehicular traffic.

☐ ☐ ☒ B. Cul-De-Sacs; Dead-End Streets: Cul-de-sacs or dead-end streets shall be allowed only if connectivity is not possible due to surrounding topography or existing platted development. Where allowed, such cul-de-sacs or dead-end streets shall comply with all regulations set forth in the IFC and other applicable codes and ordinances. Street rights-of-way extended into un-platted areas shall not be considered dead end streets.

Staff Comments

N/A There are no cul-de-sacs or dead-end streets.

☒ ☐ ☐ C. Access: More than one access may be required based on the potential for impairment of a single access by vehicle congestion, terrain, climatic conditions or other factors that could limit access.

Staff Comments

Access to the site can be achieved from Shenandoah Drive. Vehicle congestion, terrain and other factors that could limit access are not anticipated.

☒ ☐ ☐ D. Design: Streets shall be laid out so as to intersect as nearly as possible at right angles and no street shall intersect any other street at less than eighty (80) degrees. Where possible, four-way intersections shall be used. A recommended distance of 500 feet, with a maximum of 750 feet, measured from the center line, shall separate any intersection. Alternatively, traffic calming measures including but not limited to speed humps, speed tables, raised intersections, traffic circles or roundabouts, meanderings, chicanes, chokers, and/or neck-downs shall be a part of the street design. Alternate traffic calming measures may be approved with a recommendation by the City Engineer. Three-way intersections shall only be permitted where most appropriate or where no other configuration is possible. A minimum distance of 150 feet, measured from the center line, shall separate any 2 three-way intersections.

Staff Comments

The subject parcel is located along Shenandoah Drive and north of Countryside Boulevard, both existing streets. Four (4) private alleys - Golden Way, Hopper Way, Herder’s Way and Hayloft Way, are proposed to service the townhouses and condominium units. Hopper Way extends into future phases of the proposed development and Herder’s Way is existing and was approved during Phase I. The alleys intersect at 90-degree angles.

☐ ☐ ☒ E. Centerlines: Street centerlines which deflect more than five (5) degrees shall be connected by a curve. The radius of the curve for the center line shall not be more than 500 feet for an arterial street, 166 feet for a collector street and 89 feet for a residential street. Alternatively, traffic calming measures including but not limited to speed humps, speed tables, raised intersections, traffic circles or roundabouts, meanderings, chicanes, chokers, and/or neck-downs shall be a part of the street design. Alternate traffic calming measures may be approved with a recommendation by the City Engineer.

Staff Comments

N/A, as Shenandoah Drive and Countryside Boulevard are existing. Golden Way, Hopper Way and Hayloft Way, are proposed to be 26’-wide and private alleys. No traffic calming measures are proposed at this time.

☒ ☐ ☐ F. Width: Street width is to be measured from property line to property line. The minimum street width, unless specifically approved otherwise by the Council, shall be

--193--



Page | 4 of 29

as specified in City Standards for the type of street. Staff Comments

The private alleys, Golden Way, Hopper Way and Hayloft Way, meet the minimum City Standard of 24’ in width. The private alleys are proposed to be 26’-wide.

☒ ☐ ☐ G.

Roadways: Roadway, for the purpose of this section, shall be defined as the area of asphalt from curb face to curb face or edge to edge. Roadway includes areas for vehicle travel and may include parallel or angle in parking areas. The width of roadways shall be in accordance with the adopted City Standards for road construction.

Staff Comments

Golden Way, Hopper Way and Hayloft are proposed as private alleys. Shenandoah Drive and Countryside Boulevard are existing. Roadway travel surfaces and widths meet City Standards.

☒ ☐ ☐ H. Road Grades: Road Grades shall be at least two percent (2%) and shall not generally exceed six percent (6%). Grade may exceed 6%, where necessary, by 1% (total 7%) for no more than 300 feet or 2% (total 8%) for no more than 150 feet. No excess grade shall be located within 200 feet of any other excess grade nor there any horizontal deflection in the roadway greater than 30 degrees within 300 feet of where the excess grade decreases to a 2% slope.

Staff Comments

The site is generally flat. Road grades appear to be at least two (2%) percent or greater, but not more than six (6%) percent.

☒ ☐ ☐ I. Runoff: The developer shall provide storm sewers and/or drainage areas of adequate size and number to contain any runoff within the streets in the subdivision in conformance with the applicable Federal, State and local regulations. The developer shall provide copies of state permits for shallow injection wells (drywells). Drainage plans shall be reviewed by City Staff and shall meet the approval of the City Engineer. Developer shall provide a copy of EPA’s “NPDES General Permit for Storm water Discharge from Construction Activity” for all construction activity affecting more than one acre.

Staff Comments

The City Engineer will review all proposed storm sewers, drywells and other drainage facilities. Permits shall be obtained for installation of all drywells. This has been made a Condition of Approval.

☒ ☐ ☐ J. Signage: The developer shall provide and install all street and traffic control signs in accordance with City Standards.

Staff Comments

Street lights will be required and are shown to be installed and/or relocated at the corners of Golden Way and Shenandoah Drive and Hayloft Way and Shenandoah Drive. Any new signage shall be installed per City Standards, which a final review and approval of will be conducted prior to issuance of a Building Permit.

☒ ☐ ☐ K. Dedication; Names: All streets and alleys within any subdivision shall be dedicated for public use, except as provided herein. New street names (public and private) shall not be the same or similar to any other street names used in Blaine County.

Staff Comments

The streets within the proposed project are existing platted streets, including: Shenandoah Drive and Countryside Boulevard. The proposed internal alleys, Golden Way, Hayloft Way and Hopper Way, as well as existing Herder’s Way, are private alleys, which will be privately maintained. The proposed alley names have been confirmed with the Blaine County Assessor as being new alley names, not similar to other streets within Blaine County.

L. Private Streets:

--194--



Page | 5 of 29

☐ ☐ ☒ L. 1. Private streets may be allowed (a) to serve a maximum of five (5) residential dwelling units, (b) within Planned Unit Developments, or (c) within commercial developments in the Business, Limited Business, Neighborhood Business, Light Industrial, Technological Industry, and Service Commercial Industrial districts. Private streets are allowed at the sole discretion of the Council, except that no Arterial or Major Street, or Collector or Secondary Street may be private. Private streets shall have a minimum total width of 36 feet, shall be constructed to all other applicable City Standards including paving, and shall be maintained by an owner’s association.

Staff Comments

N/A, as Golden Way, Hayloft Way and Hopper Way are private alleys and will be maintained by the homeowner’s association. The private alleys meet the minimum total width of 26’-wide and shall be constructed to meet City Standards.

☒ ☐ ☐ L. 2. Private streets, wherever possible, shall provide interconnection with other public streets and private streets.

Staff Comments

The proposed alleys, Golden Way and Hayloft Way, connect to Shenandoah Drive, Hopper Way connects to Shenandoah Drive via Golden Way, Hayloft Way and Herder’s Way. Shenandoah Drive is a public street.

☒ ☐ ☐ L. 3. The area designated for private streets shall be platted as a separate parcel according to subsection 16.04.060C below. The plat shall clearly indicate that the parcel is unbuildable except for public vehicular and public pedestrian access and ingress/egress, utilities or as otherwise specified on the plat.

Staff Comments

The private alleys, Golden Way, Hayloft Way and Hopper Way, have been platted as private drives; however, no indication has been made on the plat that said parcel is an unbuildable parcel. Previous platting processes of the Sweetwater Subdivision imply that all private, internal alleys of the development are to be unbuildable, without requiring a plat note designating it as such. Staff recommends that the proposed private alleys be dedicated as unbuildable parcels on the plat or continue as previously done.

☒ ☐ ☐ L. 4. Private street names shall not end with the word “Road”, “Boulevard”, “Avenue”, “Drive” or “Street”. Private streets serving five (5) or fewer dwelling units shall not be named.

Staff Comments

This standard has been met. The private alleys proposed are Golden Way, Hayloft Way and Hopper Way. These private streets serve more than five (5) dwelling units so are named.

☒ ☐ ☐ L. 5. Private streets shall have adequate and unencumbered 10-foot wide snow storage easements on both sides of the street, or an accessible dedicated snow storage easement representing not less than twenty-five percent (25%) of the improved area of the private street. Private street snow storage easements shall not be combined with, or encumber, required on-site snow storage areas.

Staff Comments

Private alleys, Golden Way, Hayloft Way and Hopper Way, are proposed. The overall site plan (Phase I-IV) proposes 90,247 square feet of parking, hardscape and pedestrian circulation. 25% of 90,247 square feet is 22,562 square feet. 26,059 square feet for snow storage has been provided.

☒ ☐ ☐ L. 6. Subdivisions with private streets shall provide two (2) additional parking spaces per dwelling unit for guest and/or overflow parking. These spaces may be located (a) within the residential lot (e.g., between the garage and the roadway), (b) as parallel spaces within the street parcel or easement adjacent to the travel lanes, (c) in a designated guest parking area, or (d) as a combination thereof. Guest/overflow parking spaces are in addition to the minimum number of parking spaces required

--195--



Page | 6 of 29

pursuant to chapter 17.09 of this code. The dimension of guest/overflow parking spaces shall be no less than ten feet by twenty feet (10’x20’) if angle parking, or ten feet by twenty-four feet (10’x24’) if parallel. Guest overflow parking spaces shall be improved with asphalt, gravel, pavers, grass block, or another all-weather dustless surface. No part of any required guest/overflow parking spaces shall be utilized for snow storage.

Staff Comments

Per the Hailey Municipal Code, Multifamily Dwellings are required to provide at least 1.5 onsite parking spaces. Overall, the project contains, twelve (12), three-story townhomes (39 units in total), seven (7), ten-plex, three-story condominiums (70 units in total), one (1) three-plex live/work building and one (1) four-plex live/work building are proposed; therefore, 174 onsite parking spaces are required. The site plan shows a total of 254 onsite parking spaces: a two (2) car garage per townhouse unit, a one (1) car garage per condo unit, which totals 164 parking spaces. 64 off-street parking spaces and 28 on-street parking spaces are also proposed. For Phase II of the project, twenty (20) condominium units and twelve (12) townhouse units for a total of thirty-two (32) residential units are proposed; therefore, forty-eight (48) onsite parking spaces are required. The site plan shows a total of seventy-three (73) onsite parking spaces: a two (2) car garage per townhouse unit, a one (1) car garage per condo unit, which totals forty-four (44) parking spaces. Twenty-two (22) off-street parking spaces and seven (7) on-street parking spaces are also proposed. That said and as agreed upon in the original PUD Agreement dated August 14, 2006, below grade parking and/or parking stalls at basement levels are required. Over 70% of all parking stalls are located within the structure (two-car garage) and all driveways are oriented toward internal alleys, so as not to negatively affect the quality of the pedestrian environment. Due to the nature of all proposed onsite parking being below grade parking and/or parking stalls at basement level, which was determined in and comply with the original PUD Agreement, the excess parking complies with the standards set forth herein, as well as with the provisions outlined in the original PUD Agreement dated August 14, 2006.

M. Driveways:

☒ ☐ ☐ M. 1. Driveways may provide access to not more than two (2) residential dwelling units. Where a parcel to be subdivided will have one lot fronting on a street, not more than one additional single-family lot accessed by a driveway may be created in the rear of the parcel. In such a subdivision, where feasible (e.g., no driveway already exists), both lots shall share access via a single driveway. Driveways shall not be named.

Staff Comments

The proposed townhouses and condominium units can be accessed via Golden Way, Hayloft Way, Hopper Way and Herder’s Way, the proposed and existing private alleys. All driveways are oriented toward these private alleys and onsite parking is located within the proposed structures, as well as off-street and on-street parking spaces.

☒ ☐ ☐ M. 2. Driveways shall be constructed with an all-weather surface and shall have the following minimum roadway widths:

a) Accessing one residential unit: twelve feet (12’) b) Accessing two residential units: sixteen feet (16’)

--196--



Page | 7 of 29

No portion of the required fire lane width of any driveway may be utilized for parking, above ground utility structures, dumpsters or other service areas, snow storage or any other obstructions.

Staff Comments

Driveways will be constructed of an all-weather surface. Each driveway constructing in Phase II will access one (1) residential unit, with the exception of the ten-plex condominium buildings. This driveway will access ten (10) residential units and is approximately 110’ in length. The remaining driveways, accessing one (1) residential unit, are proposed to have a driveway width of approximately 16’.

☐ ☐ ☒ M. 3. Driveways longer than 150 feet must have a turnaround area approved by the Fire Department. Fire lane signage must be provided as approved by the Fire Department.

Staff Comments

N/A, as no driveways exceed 150’.

☒ ☐ ☐ M. 4. Driveways accessing more than one residential dwelling unit shall be maintained by an owner’s association, or in accordance with a plat note.

Staff Comments

All driveways and the proposed private alleys, Golden Way, Hayloft Way and Hopper Way, will be maintained by the homeowner’s association.

☒ ☐ ☐ M. 5. The area designated for a driveway serving more than one dwelling unit shall be platted as a separate unbuildable parcel, or as a dedicated driveway easement. Easements and parcels shall clearly indicate the beneficiary of the easement or parcel and that the property is unbuildable except for ingress/egress, utilities or as otherwise specified on the plat. A building envelope may be required in order to provide for adequate building setback.

Staff Comments

This standard has been met.

☒ ☐ ☐ M. 6. No driveway shall interfere with maintenance of existing infrastructure and shall be located to have the least adverse impact on residential dwelling units, existing or to be constructed, on the lot the easement encumbers and on adjacent lots.

Staff Comments

All driveways are oriented toward Golden Way, Hayloft Way, Hopper Way and Herder’s Way, the private alleys. Said driveways do not appear to impact existing infrastructure and appear to be compatible with existing and planned residential units.

☒ ☐ ☐ N. Parking Access Lane: A parking access lane shall not be considered a street but shall comply with all regulations set forth in the IFC and other applicable codes and ordinances.

Staff Comments

The internal alleys, Golden Way, Hayloft Way and Hopper Way, will be reviewed by the Fire Chief as to its functioning as an access lane. It has been found acceptable and complies with the IFC Requirements, as well as other applicable codes and ordinances.

☒ ☐ ☐ O. Fire Lanes: Required fire lanes, whether in private streets, driveways or parking access lanes, shall comply with all regulations set forth in the IFC and other applicable codes and ordinances.

Staff Comments

Please refer to Section 16.04.020(N) for further information.

16.04.030: Sidewalks and Drainage Improvements Compliant Standards and Staff Comments

Yes No N/A City Code City Standards and Staff Comments

☒ ☐ ☐ A. Sidewalks and drainage improvements are required in all zoning districts and shall be located and constructed according to applicable City standards, except as otherwise provided herein.

--197--



Page | 8 of 29

Staff Comments

A new 5’-wide sidewalk is shown along the perimeter of the proposed project. This perimeter sidewalk will connect to interior sidewalks, providing safe access and sufficient circulation around and through the site. To safely access each unit, 4’-wide sidewalks are also shown. The proposed sidewalks shall be constructed according to applicable City Standards. Drainage appears to be adequate for the site but will be reviewed by City Staff and shall meet the approval of the City Engineer, prior to issuance of a Building Permit.

☒ ☐ ☐ B. The length of sidewalks and drainage improvements constructed shall be equal to the length of the subject property line(s) adjacent to any public street or private street.

Staff Comments

Please refer to Section 16.04.030(A) for further information.

☒ ☐ ☐ C. New sidewalks shall be planned to provide pedestrian connections to any existing and future sidewalks adjacent to the site.

Staff Comments

A new five (5’) foot-wide sidewalk is proposed along the perimeter of the proposed project. This sidewalk will run parallel to Shenandoah Drive, approximately 600’ in length, before curving to the east and crossing Shenandoah Drive (continental crosswalk, which utilizes thermoplastic materials). This sidewalk will connect to existing pathways found near and around the park space and amenity building.

☒ ☐ ☐ D. Sites located adjacent to a public street or private street that are not currently through streets, regardless whether the street may provide a connection to future streets, shall provide sidewalks to facilitate future pedestrian connections.

Staff Comments

Please refer to Section 16.04.030 for further information. This standard will be met.

☐ ☐ ☒ E. The requirement for sidewalk and drainage improvements are not required for any lot line adjustment.

Staff Comments

N/A

16.04.040: Alleys and Easements Compliant Standards and Staff Comments

Yes No N/A City Code City Standards and Staff Comments A. Alleys:

☒ ☐ ☐ A. 1. Alleys shall be provided in all Business District and Limited Business District developments where feasible.

Staff Comments

The private alleys, Golden Way, Hayloft Way and Hopper Way, are proposed and shall serve the proposed townhouses and condominium unit. Said drives are proposed to function as access, as well as a public utility easement for the site.

☒ ☐ ☐ A. 2. The minimum width of an alley shall be twenty-six (26’) feet. Staff Comments

Golden Way, Hayloft Way and Hopper Way are proposed to be twenty-six (26’) feet wide.

☒ ☐ ☐ A. 3. All alleys shall be dedicated to the public or provide for public access. Staff Comments

The private alleys, Golden Way, Hayloft Way and Hopper Way, are proposed and shall serve the proposed townhouses and condominium units. Said drives are proposed to function as access, as well as a public utility easement for the site.

--198--



Page | 9 of 29

☒ ☐ ☐ A. 4. All infrastructures to be installed underground shall, where possible, be installed in the alleys platted.

Staff Comments

The private alleys, Golden Way, Hayloft Way and Hopper Way, are proposed and shall serve the proposed townhouses and condominium units. Said drives are proposed to function as access, as well as a public utility easement for the site.

☒ ☐ ☐ A. 5. Alleys in commercial areas shall be improved with drainage as appropriate and which the design meets the approval of the City Engineer. The Developer shall provide storm sewers and/or drainage areas of adequate size and number to contain any runoff within the streets in the subdivision upon the property in conformance with the latest applicable Federal, State and local regulations. The developer shall provide copies of state permits for shallow injection wells (drywells). Drainage plans shall be reviewed by City Staff and shall meet the approval of the City Engineer.

Staff Comments

The private alleys, Golden Way, Hayloft Way and Hopper Way, are proposed and shall serve the proposed townhouses and condominium units. Said drives are proposed to function as access, as well as a public utility easement for the site. Drainage appears to be adequate for the site but will be reviewed by City Staff and shall meet the approval of the City Engineer.

☐ ☐ ☒ A. 6. Dead-end alleys shall not be allowed. Staff Comments

N/A, as no dead-end alleys are proposed.

☒ ☐ ☐ A. 7. Where alleys are not provided, easements of not less than ten (10) feet in width may be required on each side of all rear and/or side lot lines (total width = 20 feet) where necessary for wires, conduits, storm or sanitary sewers, gas and water lines. Easements of greater width may be required along lines, across lots, or along boundaries, where necessary for surface drainage or for the extension of utilities.

Staff Comments

Easements are currently shown for utilities in the twenty-six (26’) foot wide private alleys, Golden Way, Hayloft Way and Hopper Way.

Easements. Easements, defined as the use of land not having all the rights of ownership and limited to the purposes designated on the plat, shall be placed on the plat as appropriate. Plats shall show the entity to which the easement has been granted. Easements shall be provided for the following purposes:

☒ ☐ ☐ B.

Staff Comments

Easements are currently shown for utilities in the twenty-six (26’) foot wide private alleys, Golden Way, Hayloft Way and Hopper Way.

☐ ☐ ☒ B. 1. To provide access through or to any property for the purpose of providing utilities, emergency services, public access, private access, recreation, deliveries or such other purpose. Any subdivision that borders on the Big Wood River shall dedicate a 20-foot wide fisherman’s access easement, measured from the Mean High-Water Mark, which shall provide for non-motorized public access. Additionally, in appropriate areas, an easement providing non-motorized public access through the subdivision to the river shall be required as a sportsman’s access.

Staff Comments

N/A, as this site does not border the Big Wood River.

☐ ☐ ☒ B. 2. To provide protection from or buffering for any natural resource, riparian area, hazardous area, or other limitation or amenity on, under, or over the land. Any subdivision that borders on the Big Wood River shall dedicate a one hundred (100) foot wide riparian setback easement, measured from the Mean High-Water Mark, upon which no permanent structure shall be built, in order to protect the natural vegetation and wildlife along the river bank and to protect structures from damage or loss due to river bank erosion. A twenty-five (25) foot wide riparian setback easement

--199--



Page | 10 of 29

shall be dedicated adjacent to tributaries of the Big Wood River. Removal and maintenance of live or dead vegetation within the riparian setback easement is controlled by the applicable bulk requirement of the Flood Hazard Overlay District. The riparian setback easement shall be fenced off during any construction on the property.

Staff Comments

No natural resource, riparian area, hazardous area or other limitation requires an easement, as specified above, for the proposed subdivision.

☒ ☐ ☐ B. 3. To provide for the storage of snow, drainage areas or the conduct of irrigation waters. Snow storage areas shall be not less than twenty-five percent (25%) of parking, sidewalk and other circulation areas. No dimension of any snow storage area may be less than 10 feet. All snow storage areas shall be accessible and shall not be located over any above ground utilities, such as transformers.

Staff Comments

Private alleys, Golden Way, Hayloft Way and Hopper Way, are proposed. The overall site plan (Phase I-IV) proposes 90,247 square feet of parking, hardscape and pedestrian circulation. 25% of 90,247 square feet is 22,562 square feet. 26,059 square feet for snow storage has been provided.

16.04.050: Blocks Compliant Standards and Staff Comments


☐ ☐ ☒ 16.04.050 Blocks: The length, width and shape of blocks shall be determined with due regard to adequate building sites suitable to the special needs of the type of use contemplated, the zoning requirements as to lot size and dimensions, the need for convenient access and safe circulation and the limitations and opportunities of topography.

Staff Comments

N/A, as no blocks are proposed.

16.04.060: Lots Compliant Standards and Staff Comments


☒ ☐ ☐ 16.04.060 Lots: All lots shown on the subdivision plat must conform to the minimum standards for lots in the District in which the subdivision is planned. The City will generally not approve single-family residential lots larger than one-half (1/2) acre (21,780 square feet). In the event a single-family residential lot greater than one-half (1/2) acre is platted, irrigation shall be restricted to not more than one-half (1/2) acre, pursuant to Idaho Code §42-111, and such restriction shall be included as a plat note. District regulations are found in the Zoning Chapter.

Staff Comments

All proposed lots are sublots, ranging in size from 1,562 square feet to 21,320 square feet (ten-plex condominium buildings). There is a total of fourteen (14) sublots proposed in Phase II of the development, which is approximately 1.59 acres in size. Phase II thereby allows for the construction of approximately 14 sublots. The original P.U.D. Development Agreement addresses the above standard, which was granted August 14, 2006:

- Maximum Density: o Townhouse sublot density shall increase from 12 sublots per

acre to 24 sublots per acre. ☐ ☐ ☒ A. If lots are more than double the minimum size required for the zoning district, the

Developer may be required to arrange lots in anticipation of future re-subdivision and provide for future streets where necessary to serve potential lots, unless the plat restricts further subdivision.

--200--



Page | 11 of 29

Staff Comments

N/A

☐ ☐ ☒ B. Double frontage lots shall be prohibited except where unusual topography, a more integrated street plan, or other conditions make it undesirable to meet this requirement. Double frontage lots are those created by either public or private streets, but not by driveways or alleys. Subdivisions providing a platted parcel of 25 feet or more between any street right-of-way and any single row of lots shall not be considered to have platted double frontage lots. The 25-foot wide parcel provided must be landscaped to provide a buffer between the street and the lot(s).

Staff Comments

N/A, as no double frontage lots are proposed.

☐ ☐ ☒ C. No unbuildable lots shall be platted. Platted areas that are not buildable shall be noted as such and designated as “parcels” on the plat. Green Space shall be clearly designated as such on the plat.

Staff Comments

N/A, as no unbuildable lots are platted.

☐ ☐ ☒ D. A single flag lot may be permitted at the sole discretion of the Hearing Examiner or Commission and Council, in which the “flagpole” projection is serving as a driveway as provided herein, providing connection to and frontage on a public or a private street. Once established, a flag lot may not be further subdivided, but a lot line adjustment of a flag lot is not considered a further subdivision. The “flagpole” portion of the lot shall be included in lot area but shall not be considered in determining minimum lot width. The “flagpole” shall be of adequate width to accommodate a driveway as required by this ordinance, fire and other applicable codes. Flag lots within the Townsite Overlay District are not allowed, except where parcels do not have street access, such as parcels adjacent to the ITD right-of-way.

Staff Comments

N/A, as no flag lots are proposed.

☒ ☐ ☐ E. All lots shall have frontage on a public or private street. No frontage width shall be less than the required width of a driveway as provided under Sections 4.1.11.1 and 4.5.4 of this Ordinance. Townhouse Sub-Lots are excluded from this requirement; provided, however, that Townhouse Developments shall have frontage on a street.

Staff Comments

All fourteen (14) of the sublots will have frontage on proposed courtyard/common space. The frontage width appears to be equal to the width of a driveway.

☐ ☐ ☒ F. In the Townsite Overlay District, original Townsite lots shall be subdivided such that the new platted lots are oriented the same as the original lots, i.e. lots shall be subdivided in such a way as to maintain frontage on both the street and alley. Exceptions may be made for corner properties with historic structures.

Staff Comments

N/A, as this project is not located within the Townsite Overlay (TO) Zone District.

16.04.070: Orderly Development Compliant Standards and Staff Comments


☒ ☐ ☐ A. Phasing Required: Development of subdivisions shall be phased to avoid the extension of City services, roads and utilities through undeveloped land.

Staff Comments

A Phasing Plan and Agreement were developed during the P.U.D. process. Per the Second Amendment to the P.U.D. Agreement, dated December 27, 2010:

- All roads, alleys and infrastructure necessary to serve a given building within the project, shall be installed prior to completion of the building, without regard to phasing or time restrictions associated with any prior Phasing Plan.

--201--



Page | 12 of 29

No other revisions, specific to this project, were made in the subsequent amendments to the original P.U.D. Agreement.

☒ ☐ ☐ B. Agreement: Developers requesting phased subdivisions shall enter into a phasing agreement with the City. Any phasing agreement shall be approved and executed by the Council and the Developer on or before the preliminary plat approval by the Council.

Staff Comments

A Phasing Plan and Agreement were developed during the P.U.D. process. Per the Second Amendment to the P.U.D. Agreement, dated December 27, 2010:

- All roads, alleys and infrastructure necessary to serve a given building within the project, shall be installed prior to completion of the building, without regard to phasing or time restrictions associated with any prior Phasing Plan.

No other revisions, specific to this project, were made in the subsequent amendments to the original P.U.D. Agreement.

☐ ☐ ☒ C. Mitigation of Negative Effects: No subdivision shall be approved which affects the ability of political subdivisions of the state, including school districts, to deliver services without compromising quality of service delivery to current residents or imposing substantial additional public costs upon current residents, unless the Developer provides for the mitigation of the effects of subdivision. Such mitigation may include, but is not limited to the following:

a) Provision of on-site or off-site street or intersection improvements. b) Provision of other off-site improvements. c) Dedications and/or public improvements on property frontages. d) Dedication or provision of parks or green space. e) Provision of public service facilities. f) Construction of flood control canals or devices. g) Provisions for ongoing maintenance.

Staff Comments

N/A

☐ ☐ ☒ D. When the developer of contiguous parcels proposes to subdivide any portion of the contiguous parcels, an area development plan shall be submitted and approved. The Commission and Council shall evaluate the following basic site criteria and make appropriate findings of fact:

1. Streets, whether public or private, shall provide an interconnected system and shall be adequate to accommodate anticipated vehicular and pedestrian traffic.

2. Non-vehicular circulation routes shall provide safe pedestrian and bicycle ways and provide an interconnected system to streets, parks and green space, public lands, or other destinations.

3. Water main lines and sewer main lines shall be designed in the most effective layout feasible.

4. Other utilities including power, telephone, cable, and gas shall be designed in the most effective layout feasible.

5. Park land shall be most appropriately located on the Contiguous Parcels. 6. Grading and drainage shall be appropriate to the Contiguous Parcels. 7. Development shall avoid easements and hazardous or sensitive natural

resource areas. The commission and council may require that any or all contiguous parcels be included in the subdivision.

Staff Comments

N/A

--202--



Page | 13 of 29

16.04.080: Perimeter Walls, Gates and Berms Compliant Standards and Staff Comments


☒ ☐ ☐ 16.04.080 The City of Hailey shall not approve any residential subdivision application that includes any type of perimeter wall or gate that restricts access to the subdivision. This regulation does not prohibit fences on or around individual lots. The City shall also not allow any perimeter landscape berm more than 3’ higher than the previously existing (original) grade.

Staff Comments

N/A, as no perimeter walls, gates or landscape berms are proposed. Retaining walls are proposed to be located at the western entrance to the townhomes and will be constructed of materials that have been utilized elsewhere within the Sweetwater Development. Said walls will be constructed of the same block materials used in previous phases.

16.04.090: Cuts, Fills, Grading and Drainage Compliant Standards and Staff Comments


☒ ☐ ☐ A. Plans Required: Proposed subdivisions shall be carefully planned to be compatible with natural topography, soil conditions, geology and hydrology of the site, as well as to minimize cuts; fills, alterations of topography, streams, drainage channels; and disruption of soils or vegetation. Fill within the floodplain shall comply with the requirements of the Flood Hazard Overlay District of the Zoning Ordinance.

Staff Comments

The site is relatively flat and free of vegetation. A Flood Hazard Development Permit Application has been submitted and approved by the City’s Floodplain Manager. This permit and supporting documentation were submitted with previous phases.

☐ ☐ ☒ A. 1. A preliminary soil report prepared by a qualified engineer may be required by the Hearing Examiner or Commission and/or Council as part of the preliminary plat application.

Staff Comments

N/A, as the City Engineer has not required a Soils Report from the Applicant. A Soils Report, prepared by Butler and Associates, was submitted in 2006, and is available for review, if so desired.

☒ ☐ ☐ A. 2. A preliminary grading plan prepared by a civil engineer may be required by the Hearing Examiner or Commission and/or the Council as part of the preliminary plat application, to contain the following information:

a) Proposed contours at a maximum of two (2) foot contour intervals; b) Cut and fill banks in pad elevations; c) Drainage patterns; d) Areas where trees and/or natural vegetation will be preserved; e) Location of all street and utility improvements including driveways to

building envelopes; and f) Any other information which may reasonably be required by the

Administrator, Hearing Examiner, Commission and/or Council. Staff Comments

Very little grading will be necessary as the site is relatively flat. That said, a Grading Plan will be submitted and will be reviewed and approved by the City Engineer prior to issuance of a Building Permit.

B. Design Standards: The proposed subdivision shall conform to the following design standards:

☒ ☐ ☐ B. 1. Grading shall be designed to blend with natural land forms and to minimize the necessity of padding or terracing of building sites, excavation for foundations, and minimize the necessity of cuts and fills for streets and driveways.

--203--



Page | 14 of 29

Staff Comments

Very little grading will be necessary as the site is relatively flat. That said, a Grading Plan will be submitted and will be reviewed and approved by the City Engineer prior to issuance of a Building Permit.

☐ ☐ ☒ B. 2. Areas within a subdivision which are not well suited for development because of existing soil conditions, steepness of slope, geology or hydrology shall be allocated for Green Space for the benefit of future property owners within the subdivision.

Staff Comments

N/A

☒ ☐ ☐ B. 3. Where existing soils and vegetation are disrupted by subdivision development, provision shall be made by the Developer for Revegetation of disturbed areas with perennial vegetation sufficient to stabilize the soil upon completion of the construction, including temporary irrigation for a sufficient period to establish perennial vegetation. Until such time as the vegetation has been installed and established, the Developer shall maintain and protect all disturbed surfaces from erosion.

Staff Comments

Erosion control and re-vegetation shall be included in final design.

☒ ☐ ☐ B. 4. Where cuts, fills or other excavation are necessary, the following development standards shall apply:

a) Fill areas for structures or roads shall be prepared by removing all organic material detrimental to proper compaction for soil stability.

b) Fill for structures or roads shall be compacted to at least 95 percent of maximum density as determined by American Association State Highway Transportation Officials (AASHTO) and American Society of Testing & Materials (ASTM).

c) Cut slopes shall be no steeper than two horizontals to one vertical. Subsurface drainage shall be provided as necessary for stability.

d) Fill slopes shall be no steeper than three horizontals to one vertical. Neither cut nor fill slopes shall be located on natural slopes of three to one or steeper, or where fill slope toes out within twelve (12) feet horizontally of the top of existing or planned cut slope.

e) Tops and toes of cut and fill slopes shall be set back from structures and property lines as necessary to accommodate drainage features and drainage structures.

Staff Comments

Proposed grading and drainage appear to be adequate for the site, but shall meet the approval of the City Engineer. A Flood Hazard Development Permit Application has been submitted and approved by the City’s Floodplain Manager. This permit and supporting documentation were submitted with previous phases.

☒ ☐ ☐ B. 5. The developer shall provide storm sewers and/or drainage areas of adequate size and number to contain the runoff upon the property in conformance with the applicable Federal, State and local regulations. The developer shall provide copies of state permits for shallow injection wells (drywells). Drainage plans shall be reviewed by planning staff and shall meet the approval of the City engineer. Developer shall provide a copy of EPA’s “NPDES General Permit for Storm-water Discharge from Construction Activity” for all construction activity affecting more than one acre.

Staff Comments

A Drainage Plan has been submitted and storm water will be retained onsite. Runoff is within the landscaped/parking areas and is directed to drywells, as noted on the Drainage Plan. The Drainage Plan will be reviewed and approved by the City Engineer prior to issuance of a Building Permit.

--204--



Page | 15 of 29

Permits shall be obtained for installation of all drywells. This has been made a Condition of Approval.

16.04.100: Overlay Districts Compliant Standards and Staff Comments

Yes No N/A City Code City Standards and Staff Comments A. Flood Hazard Overlay District:

☒ ☐ ☐ A. 1. Subdivisions or portions of subdivision located within the Flood Hazard Overlay District shall comply with all provisions of Section 4.10 of the Zoning Ordinance.

Staff Comments

A standard plat note has been added notifying future buyers that portions of the property are within the Flood Hazard Overlay District. Pursuant to Section 16.04.100 of the Hailey Municipal Code, a Flood Hazard Development Permit Application shall accompany the Preliminary Plat Application for Commissioner review. A Flood Hazard Development Permit Application has been submitted and approved by the City’s Floodplain Manager. This permit and supporting documentation were submitted with previous phases.

☒ ☐ ☐ A. 2. Subdivisions located partially in the Flood Hazard Overlay District shall have designated building envelopes outside the Flood Hazard Overlay District to the extent possible.

Staff Comments

To the extent possible, most of the proposed building envelopes are located outside of the Floodplain and Flood Hazard Overlay District. A Flood Hazard Development Permit Application has been submitted and has been approved by the City’s Floodplain Manager.

☐ ☐ ☒ A. 3. Any platted lots adjacent to the Big Wood River or its tributaries shall have designated building envelopes.

Staff Comments

N/A, as the proposed subdivision is not located adjacent to the Big Wood River or its tributaries.

☒ ☐ ☐ B. Hillside Overlay District:

☐ ☐ ☒ B. 1. Subdivisions or portions of subdivisions located within the Hillside Overlay District shall comply with all provisions of Section 4.14, of the Zoning Ordinance.

Staff Comments

N/A, as the proposed subdivision is not located within the Hillside Overlay District.

☐ ☐ ☒ B. 2. Subdivisions located partially in the Hillside Overlay District shall have designated building envelopes outside the Hillside Overlay District.

Staff Comments

N/A, as the proposed subdivision is not located within the Hillside Overlay District.

☒ ☐ ☐ B. 3. All approved subdivisions shall contain a condition that a Site Alteration Permit is required before any development occurs.

Staff Comments

The Developer shall obtain a Site Alteration Permit prior to any development occurring. This has been made a Condition of Approval.

16.04.110: Parks, Pathways and Other Green Spaces Compliant Standards and Staff Comments


☒ ☐ ☐ A. Parks and Pathways: Unless otherwise provided, every subdivision shall set aside a Park and/or Pathway(s) in accordance with standards set forth herein.

--205--



Page | 16 of 29

Staff Comments

A 1.6-acre (69,696 square feet) park/open space is existing. Said space is open to the public and is maintained by the Sweetwater Homeowner’s Association.

A. 1. Parks:

☐ ☐ ☒ A. 1. a. The developer of any subdivision, or any part thereof, consisting of three (3) or more residential lots, including residential townhouse sub-lots and residential condominium units, without regard to the number of phases within the subdivision, shall set aside or acquire land area within, adjacent to or in the general vicinity of the subdivision for Parks. Parks shall be developed within the City of Hailey and set aside in accordance with the following formula: P = x multiplied by .0277 “P” is the Parks contribution in acres “x” is the number of single-family lots, residential townhouse sub-lots or residential condominium units contained within the plat. Where multi-family lots are being platted with no fixed number of units, “x” is maximum number of residential lots, sub-lots, and units possible within the subdivision based on current zoning regulations.

Staff Comments

N/A, as Park/Open Space is existing and was developed accordingly: The prior rezone of the subject property, effective May 5, 2005, was pursuant to a Development Agreement that identified the park contribution the owner, or any subsequent owners, would be required to make upon development of the parcel. The required contribution was [a] creation of park space four-tenths (.4) of an acre in size, to be provided for the residents residing in the development, which “shall be developed as undedicated park space in conformity with Section 4.10 or 16.04.110 of the Hailey Subdivision Ordinance pertaining to park standards”, and [b] a payment to the City of $390,000 as an in-lieu parks contribution for 1.2 acres. A 1.6-acre Park/Open Space was constructed to benefit the residents of the development. Per the Development Agreement dated April 25, 2005, any foregoing payments and designated improvements shall be deemed final and conclusive as to the park land improvements for the development of the property. No additional park land improvements will be required by the City, other than as set forth in the Development Agreement, or agreed to, in writing. No revisions to this provision were made in subsequent amendments.

☒ ☐ ☐ A.1.b In the event the subdivision is located in the Business (B), Limited Business (LB), Neighborhood Business (NB), or Transitional (TN) zoning districts, the area required for a Park shall be reduced by 75%, but in no event shall the area required for a Park/Cultural Space exceed 17.5% of the area of the lot(s) being developed.

Staff Comments

The subdivision is located in the Limited Business (LB) Zoning District. Please see Section 16.04.110 for further details.

☒ ☐ ☐ A. 2. Pathways: The developer of any subdivision, or any part thereof, shall provide pathways for all trails and paths identified in the master plan that are located on the property to be subdivided or on City property adjacent to the property to be subdivided, and sidewalks required by this ordinance.

Staff Comments

A new five (5’) foot-wide sidewalk is proposed along the perimeter of the proposed project. This sidewalk will run parallel to Shenandoah Drive,

--206--



Page | 17 of 29

approximately 600’ in length, before curving to the east and crossing Shenandoah Drive (continental crosswalk, which utilizes thermoplastic materials). This sidewalk will connect to existing pathways found near and around the park space and amenity building. Pedestrian connections are also shown at the northwestern end of the parcel, connecting to the Wood River Trail, and from the Wood River Trail to Shenandoah Drive (see image below for further details).

A second connection is also proposed from the public sidewalk on the north side of Countryside Boulevard to the Wood River Trail (see image below for further details).

--207--



Page | 18 of 29

☐ ☐ ☒ B. Multiple Ownership: Where a parcel of land is owned or otherwise controlled, in any

manner, directly or indirectly: a) By the same individual(s) or entity(ies), including but not limited to

corporation(s), partnership(s), limited liability company(ies) or trust(s), or b) By different individuals or entities, including but not limited to

corporations, partnerships, limited liability companies or trusts where a) such individual(s) or entity(ies) have a controlling ownership or contractual right with the other individual(s) or entity(ies), or b) the same individual(s) or entity(ies) act in any manner as an employee, owner, partner, agent, stockholder, director, member, officer or trustee of the entity(ies),

c) Multiple subdivisions of the parcel that cumulatively result in three (3) or more residential lots, townhouse sub-lots or condominium units, are subject to the provisions of this ordinance, and shall provide the required improvements subject to the required standards at or before the platting or development of the lots, sub-lots or units.

d) Parks and Lands Board: The parks and lands board shall review and make a recommendation to the hearing examiner or commission and council regarding each application subject to the provisions of Section 4.10 of this ordinance. Such recommendation will be based on compliance with the master plan and provisions of this ordinance.

Staff Comments

N/A

☐ ☐ ☒ C. Parks and Lands Board: The parks and lands board shall review and make a recommendation to the hearing examiner or commission and council regarding each application subject to the provisions of Section 4.10 of this ordinance. Such recommendation will be based on compliance with the master plan and provisions of this ordinance.

--208--



Page | 19 of 29

Staff Comments

N/A, as this application is part of an earlier P.U.D. Development Agreement. Park/Open Space was addressed at that time and is existing. No additional Park/Open Space is proposed or required at this time.

D. Minimum Requirements:

☒ ☐ ☐ D. 1. Private Green Space: Use and maintenance of any privately-owned green space shall be controlled by recorded covenants or restrictions which run with the land in favor of the future owners of the property within the tract and which cannot be modified without the consent of the council.

Staff Comments

Please refer to Section 16.04.110(A.1.a) for further information.

☐ ☐ ☒ D. 2. Neighborhood Park: A neighborhood park shall include finished grading and ground cover, large grassy areas, trees and shrubs, sheltered picnic table(s), trash container(s), dog station(s), bike racks, park bench(es), parking as required by ordinance, and two or more of the following: play structure, restrooms, an athletic field, trails, hard surface multiple use court (tennis or basketball courts), or gardens that demonstrate conservation principles. Neighborhood Parks shall provide an average of 15 trees per acre, of which at least 15% shall be of 4" caliper or greater. A maximum of 20% of any single tree species may be used. Landscaping and irrigation shall integrate water conservation. A neighborhood park shall be deeded to the City upon completion, unless otherwise agreed upon by the developer and City.

Staff Comments

N/A

☒ ☐ ☒ D. 3. Mini Park: A mini park shall include finished grading and ground cover, trees and shrubs, picnic table(s), trash container(s), dog station(s), bike racks and park bench(es). All mini parks shall provide an average of 15 trees per acre, of which at least 15% shall be of 4" caliper or greater. A maximum of 20% of any single tree species may be used. Landscaping and irrigation shall integrate water conservation.

Staff Comments

N/A

☐ ☐ ☒ D. 4. Park/Cultural Space: A park/cultural space shall include benches, planters, trees, public art, water features and other elements that would create a gathering place. Connective elements, such as parkways or enhanced sidewalks may also qualify where such elements connect two or more parks or park/cultural spaces.

Staff Comments

N/A

☒ ☐ ☐ D. 5. Pathway: Pathways shall have a minimum twenty-foot (20’) right-of-way width and shall be paved or improved as recommended by the Parks and Lands Board. Construction of Pathways shall be undertaken at the same time as other public improvements are installed within the development, unless the Council otherwise allows when deemed beneficial for the project. The Developer shall be entitled to receive a Park dedication credit only if the Developer completes and constructs a Pathway identified in the Master Plan or completes and constructs a Pathway not identified in the Master Plan where the Pathway connects to existing or proposed trails identified in the Master Plan. The City may permit easements to be granted by Developers for Pathways identified in the Master Plan, thereby allowing the Developer to include the land area in the determination of setbacks and building density on the site, but in such cases, a Park dedication credit will not be given. A Developer is entitled to receive a credit against any area required for a Park for every square foot of qualified dedicated Pathway right-of-way.

Staff Comments

Please refer to Section 16.04.110(A)2 for further information.

--209--



Page | 20 of 29

☒ ☐ ☐ E. Specific Park Standards: All Parks shall meet the following criteria for development, location and size (unless unusual conditions exist that prohibit meeting one or more of the criteria):

☒ ☐ ☐ E. 1. Shall meet the minimum applicable requirements required by Subsection D of this section.

Staff Comments


☒ ☐ ☐ E. 2. Shall provide safe and convenient access, including ADA standards. Staff Comments

This standard shall be met.

☒ ☐ ☐ E. 3. Shall not be gated so as to restrict access and shall not be configured in such a manner that will create a perception of intruding on private space. If a Park is privately owned and maintained, the use of the park shall not be exclusive to the homeowners, residents or employees of the development.

Staff Comments


☐ ☐ ☒ E. 4. Shall be configured in size, shape, topography and improvements to be functional for the intended users. To be eligible for Park dedication, the land must, at a minimum, be located on slopes less than 25 degrees, and outside of drain ways, floodways and wetland areas. Mini Parks shall not be occupied by non-recreational buildings and shall be available for the use of all the residents or employees of the proposed subdivision.

Staff Comments

N/A

☐ ☐ ☒ E. 5. Shall not create undue negative impact on adjacent properties and shall be buffered from conflicting land uses.

Staff Comments

N/A

☒ ☐ ☐ E. 6. Shall require low maintenance or provide for maintenance or maintenance endowment.

Staff Comments


☒ ☐ ☐ F. Specific Pathway Standards: All Pathways shall meet the following criteria for development, location and size (unless unusual conditions exist that prohibit meeting one or more of the criteria):

☒ ☐ ☐ F. 1. Shall meet the minimum applicable requirements required by Subsection D of this section.

Staff Comments


☒ ☐ ☐ F. 2. Shall be connected in a useful manner to other Parks, Pathways, Green Space and recreation and community assets.

Staff Comments


G. Specific Green Space Standards: If green space is required or offered as part of a subdivision, townhouse or condominium development, all green space shall meet the following criteria for development, location and size (unless unusual conditions exist that prohibit meeting one or more of the criteria):

☒ ☐ ☐ G. 1. Shall meet the minimum applicable requirements required by section 4.10.04 of this section.

Staff Comments

Please refer to Section 16.04.110 for further information.

☐ ☐ ☒ G. 2. Public and private green spaces on the same property or adjacent properties shall be complementary to one another. Green space within proposed developments shall be designed to be contiguous and interconnecting with any adjacent Green Space (both existing and potential future space).

--210--



Page | 21 of 29

Staff Comments

N/A, as public and private green spaces on the same property or adjacent properties are not proposed and/or existing.

☒ ☐ ☐ G. 3. The use of the private green space shall be restricted to Parks, Pathways, trails or other recreational purposes, unless otherwise allowed by the City.

Staff Comments

The standard has been met as part of the original and subsequent amendments to the P.U.D. Development Agreement dated January 10, 2005.

☒ ☐ ☐ G. 4. The private ownership and maintenance of green space shall be adequately provided for by written agreement.

Staff Comments

Maintenance of the Park/Open Space is currently managed and funded by the Sweetwater Homeowner’s Association. This standard has been met.

H. In-Lieu Contributions:

☐ ☐ ☒ H. 1. After receiving a recommendation by the Parks and Lands Board, the Council may at their discretion approve and accept voluntary cash contributions in lieu of Park land dedication and Park improvements.

Staff Comments

N/A, as Park/Open Space is existing and was developed accordingly: The prior rezone of the subject property, effective May 5, 2005, was pursuant to a Development Agreement that identified the park contribution the owner, or any subsequent owners, would be required to make upon development of the parcel. The required contribution was [a] creation of park space four-tenths (.4) of an acre in size, to be provided for the residents residing in the development, which “shall be developed as undedicated park space in conformity with Section 4.10 or 16.04.110 of the Hailey Subdivision Ordinance pertaining to park standards”, and [b] a payment to the City of $390,000 as an in-lieu parks contribution for 1.2 acres. A 1.6-acre Park/Open Space was constructed to benefit the residents of the development. Per the Development Agreement dated April 25, 2005, any foregoing payments and designated improvements shall be deemed final and conclusive as to the park land improvements for the development of the property. No additional park land improvements will be required by the City, other than as set forth in the Development Agreement, or agreed to, in writing. No revisions to this provision were made in subsequent amendments.

☒ ☐ ☐ H. 2. The voluntary cash contributions in lieu of Park land shall be equivalent to the area of land (e.g., square footage) required to be dedicated under this ordinance multiplied by the fair market value of the land (e.g., $/square foot) in the development at the time of preliminary plat approval by the Council. The City shall identify the location of the property to be appraised, using the standards in Sections 4.10.5.4 and 4.10.5.5 of these ordinances. The appraisal shall be submitted by a mutually agreed upon appraiser and paid for by the applicant.

Staff Comments

Please reference Section 16.04.110 for further information.

☒ ☐ ☐ H. 3. Except as otherwise provided, the voluntary cash contribution in lieu of Park land shall also include the cost for Park improvements, including all costs of acquisition, construction and all related costs. The cost for such improvements shall be based upon the estimated costs provided by a qualified contractor and/or vendor. In the Business (B), Limited Business (LB), Neighborhood Business (NB) and Transitional (TN) zoning districts, in-lieu contributions will not include the cost for Park improvements.

Staff Comments


--211--



Page | 22 of 29

☒ ☐ ☐ H. 4. In-lieu contributions must be segregated by the City and not used for any other purpose other than the acquisition of Park land and/or Park improvements, which may include upgrades and replacement of Park improvements. Such funds should be used, whenever feasible or practicable, on improvements within walking distance of the residents of the subdivision.

Staff Comments


16.05: Improvements Required: Compliant Standards and Staff Comments


☒ ☐ ☐ 16.05.010 Minimum Improvements Required: It shall be a requirement of the Developer to construct the minimum infrastructure improvements set forth herein and any required infrastructure improvements for the subdivision, all to City Standards and procedures, set forth in Title 18 of the Hailey Municipal Code and adopted by ordinance in accordance with the notice and hearing procedures provided in Idaho Code §67-6509. Alternatives to the minimum improvement standards may be recommended for approval by the City Engineer and approved by the City Council at its sole discretion only upon showing that the alternative is clearly superior in design and effectiveness and will promote the public health, safety and general welfare.

Staff Comments

The Applicant intends to construct all necessary infrastructure, if the project is approved.

☒ ☐ ☐ A. Plans Filed, maintained: Six (6) copies of all improvement plans shall be filed with the City Engineer and made available to each department head. Upon final approval two (2) sets of revised plans shall be returned to the Developer at the pre-construction conference with the City Engineer’s written approval thereon. One set of final plans shall be on-site at all times for inspection purposes and to note all field changes upon.

Staff Comments

This standard will be met.

☒ ☐ ☐ B. Preconstruction Meeting: Prior to the start of any construction, it shall be required that a pre-construction meeting be conducted with the Developer or his authorized representative/engineer, the contractor, the City Engineer and appropriate City departments. An approved set of plans shall be provided to the Developer and contractor at or shortly after this meeting.

Staff Comments


☒ ☐ ☐ C. Term of Guarantee of Improvements: The developer shall guarantee all improvements pursuant to this Section for no less than one year from the date of approval of all improvements as complete and satisfactory by the City engineer, except that parks shall be guaranteed and maintained by the developer for a period of two years.

Staff Comments


16.05.020: Streets, Sidewalks, Lighting, Landscaping ☒ ☐ ☐ 16.05.020 Streets, Sidewalks, Lighting, Landscaping: The developer shall construct all streets,

alleys, curb and gutter, lighting, sidewalks, street trees and landscaping, and irrigation systems to meet City Standards, the requirements of this ordinance, the approval of the Council, and to the finished grades which have been officially approved by the City engineer as shown upon approved plans and profiles. The developer shall pave all streets and alleys with an asphalt plant-mix and shall chip-seal streets and alleys within one year of construction.

Staff Comments

A variety of issues and/or concerns were noted during the Phase I Design Review Hearing and in the Design Review Findings of Fact, dated December 16,

--212--



Page | 23 of 29

2019. Together, the Public Works Department and Applicant Team have worked to solidify design details of the project. A final review and approval will be conducted prior to issuance of a Building Permit.

☒ ☐ ☐ A. Street Cuts: Street cuts made for the installation of services under any existing improved public street shall be repaired in a manner which shall satisfy the Street Superintendent, shall have been approved by the Hailey City Engineer or his authorized representative, and shall meet City Standards. Repair may include patching, skim coats of asphalt or, if the total area of asphalt removed exceeds 25% of the street area, the complete removal and replacement of all paving adjacent to the development. Street cut repairs shall also be guaranteed for no less than one year. (Ord. 1191, 2015)

Staff Comments

Any and all street cuts for the installation of the water and sewer mains shall be per this standard. Connection details to the existing water system shall be approved by the Wastewater Division prior to construction. Street cuts shall be approved by the Streets Division prior to construction. All infrastructure will be approved by the City prior to construction. All construction must conform to City of Hailey Standard Drawings, Specifications and Procedures.

☒ ☐ ☐ B. Signage: Street name signs and traffic control signs shall be erected by the Developer in accordance with City Standard, and the street name signs and traffic control signs shall thereafter be maintained by the City.

Staff Comments

A Street Signage and Striping Plan has been submitted. Any new signage shall be installed per City Standards, which a final review and approval of will be conducted prior to issuance of a Building Permit.

☒ ☐ ☐ C. Streetlights: Street lights in the Recreational Green Belt, Limited Residential, General Residential, and Transitional zoning districts are not required improvements. Where proposed, street lighting in all zoning districts shall meet all requirements of Chapter VIIIB of the Hailey Zoning Ordinance.

Staff Comments

Two (2) street lights are proposed within Phase II of the development (see image below for further details).

All street lights will be maintained by the Sweetwater Homeowner’s Association and all infrastructure will be approved by the City prior to construction. All construction must conform to City of Hailey Standard Drawings, Specifications and Procedures.

--213--



Page | 24 of 29

16.05.030: Sewer Connections ☒ ☐ ☐ 16.05.030 Sewer Connections: The developer shall construct a municipal sanitary sewer

connection for each and every developable lot within the development. The developer shall provide sewer mains of adequate size and configuration in accordance with City standards, and all federal, state, and local regulations. Such mains shall provide wastewater flow throughout the development. All sewer plans shall be submitted to the City engineer for review and approval. At the City engineer’s discretion, plans may be required to be submitted to the Idaho Department of Environmental Quality (DEQ) for review and comments.

Staff Comments

A variety of issues and/or concerns were noted during the Design Review Hearing and in the Design Review Findings of Fact for Phase I, dated December 16, 2019. Together, the Public Works Department and Applicant Team have worked to solidify design details of the project. A final review and approval will be conducted prior to issuance of a Building Permit.

16.05.040: Water Connections

☒ ☐ ☐ A. Requirements: The developer shall construct a municipal potable water connection, water meter and water meter vault in accordance with City Standards or other equipment as may be approved by the City engineer, for each and every developable lot within the development. The developer shall provide water mains and services of adequate size and configuration in accordance with City Standards, and all federal, state, and local regulations. Such water connection shall provide all necessary appurtenances for fire protection, including fire hydrants, which shall be located in accordance with the IFC and under the approval of the Hailey Fire Chief. All water plans shall be submitted to the City engineer for review and approval. At the City Engineer’s discretion, plans may be required to be submitted to the Idaho Department of Environmental Quality (DEQ) for review and comments.

Staff Comments

A variety of issues and/or concerns were noted during the Design Review Hearing and in the Design Review Findings of Fact for Phase I, dated December 16, 2019. Together, the Public Works Department and Applicant Team have worked to solidify design details of the project. A final review and approval will be conducted prior to issuance of a Building Permit.

☐ ☐ ☒ B. Townsite Overlay: Within the Townsite Overlay District, where water main lines within the alley are less than six (6) feet deep, the developer shall install insulating material (blue board insulation or similar material) for each and every individual water service line and main line between and including the subject property and the nearest public street, as recommended by the City Engineer.

Staff Comments

N/A, as this project is not within the Townsite Overlay (TO) District.

16.05.050: Drainage ☒ ☐ ☐ 16.05.050 Drainage: The developer shall provide drainage areas of adequate size and number to

meet the approval of the street superintendent and the City engineer or his authorized representative. (Ord. 1191, 2015)

Staff Comments

Drainage appears to be adequate for the site, but will be reviewed by City Staff and shall meet the approval of the City Engineer, prior to issuance of a Building Permit.

16.05.060: Utilities ☒ ☐ ☐ 16.05.060 Utilities: The developer shall construct each and every individual service connection

and all necessary trunk lines, and/or conduits for those improvements, for natural gas, electricity, telephone, and cable television to the property line before placing base gravel for the street or alley.

--214--



Page | 25 of 29

Staff Comments

All utilities are shown to be installed underground. A 26’-wide Public Utility Easement beneath the private alleys, Golden Way, Hayloft Way and Hopper Way, have been dedicated for this purpose.

16.05.070: Parks, Green Space ☒ ☐ ☐ 16.05.070 Parks, Green Space: The developer shall improve all parks and green space areas as

presented to and approved by the hearing examiner or commission and council. Staff Comments

See Section 16.04.110 for further information.

16.05.080: Installation to Specifications; Inspections ☒ ☐ ☐ 16.05.080 Installation to Specifications; Inspections: All improvements are to be installed under

the specifications and inspection of the City engineer or his authorized representative. The minimum construction requirements shall meet City Standards or the Department of Environmental Quality (DEQ) standards, whichever is the more stringent.

Staff Comments

An inspection schedule will be established for any/all components at final design. All infrastructure must meet City of Hailey specifications and will be further evaluated in greater detail at final design. The inspection process of the proposed public improvements shall include materials testing to ensure the compliance with City of Hailey code. The City will need to select an inspector, to be paid for by the Applicant, for all water, sewer, and roadway infrastructure during construction.

16.05.090: Completion; Inspections; Acceptance

☒ ☐ ☐ A. Installation of all infrastructure improvements must be completed by the developer and inspected and accepted by the City prior to signature of the plat by City representatives, or according to a phasing agreement. A post-construction conference shall be requested by the developer and/or contractor and conducted with the developer and/or contractor, the City engineer, and appropriate City departments to determine a punch list of items for final acceptance.

Staff Comments


☐ ☐ ☒ B. The developer may, in lieu of actual construction, provide to the City security pursuant to Section 3.3.7, for all infrastructure improvements to be completed by developer after the final plat has been signed by City representatives. (Ord. 1191, 2015)

Staff Comments

N/A, as the completion of all major infrastructure by the Developer is preferred over bonding.

16.05.100: As Built Plans and Specifications

☒ ☐ ☐ 16.05.100 As Built Plans and Specifications: Prior to the acceptance by the City of any improvements installed by the developer, three (3) sets of “as-built plans and specifications” certified by the developer’s engineer shall be filed with the City engineer. (Ord. 1191, 2015)

Staff Comments

As built drawings will be required. This standard will be met.

16.08: Townhouses: Compliant Standards and Staff Comments


☒ ☐ ☐ 16.08.010 Plat Procedure: The developer of the townhouse development shall submit with the preliminary plat application and all other information required herein a copy of the

--215--



Page | 26 of 29

proposed party wall agreement and the proposed document(s) creating an association of owners of the proposed townhouse sublots, which shall adequately provide for the control (including billing, where applicable) and maintenance of all common utilities, commonly held facilities, garages, parking and/or green spaces. Prior to final plat approval, the developer shall submit to the city a final copy of the party wall agreement and any other such documents and shall record the documents prior to or at the same time of the recordation of the plat, which plat shall reflect the recording instrument numbers thereupon. (Ord. 1191, 2015)

Staff Comments


☒ ☐ ☐ 16.08.020 Garages: All garages shall be designated on the preliminary and final plats and on all deeds as part of the particular townhouse units. Detached garages may be platted on separate sublots; provided, that the ownership of detached garages is appurtenant to specific townhouse units on the townhouse plat and that the detached garage(s) may not be sold and/or owned separate from any dwelling unit(s) within the townhouse development. (Ord. 1191, 2015)

Staff Comments

All garages are located on the same sublot as the principle dwelling and have been designated on the Preliminary Plat as such.

☒ ☐ ☐ 16.08.030 Storage, Parking Areas: Residential townhouse developments shall provide parking spaces according to the requirements of title 17, chapter 17.09 of this code. (Ord. 1191, 2015)

Staff Comments

Per the Hailey Municipal Code, Multifamily Dwellings are required to provide at least 1.5 onsite parking spaces. Overall, the project contains, twelve (12), three-story townhomes (39 units in total), seven (7), ten-plex, three-story condominiums (70 units in total), one (1) three-plex live/work building and one (1) four-plex live/work building are proposed; therefore, 174 onsite parking spaces are required. The site plan shows a total of 254 onsite parking spaces: a two (2) car garage per townhouse unit, a one (1) car garage per condo unit, which totals 164 parking spaces. 64 off-street parking spaces and 28 on-street parking spaces are also proposed. For Phase II of the project, twenty (20) condominium units and twelve (12) townhouse units for a total of thirty-two (32) residential units are proposed; therefore, forty-eight (48) onsite parking spaces are required. The site plan shows a total of seventy-three (73) onsite parking spaces: a two (2) car garage per townhouse unit, a one (1) car garage per condo unit, which totals forty-four (44) parking spaces. Twenty-two (22) off-street parking spaces and seven (7) on-street parking spaces are also proposed. That said and as agreed upon in the original PUD Agreement dated August 14, 2006, below grade parking and/or parking stalls at basement levels are required. Over 70% of all parking stalls are located within the structure (two-car garage) and all driveways are oriented toward internal alleys, so as not to negatively affect the quality of the pedestrian environment. Due to the nature of all proposed onsite parking being below grade parking and/or parking stalls at basement level, which was determined in and comply with the original PUD Agreement, the excess parking complies with the standards set forth herein, as well as with the provisions outlined in the original PUD Agreement dated August 14, 2006.

--216--

http://www.sterlingcodifiers.com/codebook/getBookData.php?ft=4&find=17-17.09



Page | 27 of 29

☒ ☐ ☐ 16.08.040 Construction Standards: All townhouse development construction shall be in accordance with the IBC, IRC and IFC. Each townhouse unit must have separate water, sewer and utility services, which do not pass through another building or unit. (Ord. 1191, 2015)

Staff Comments

Please refer to the analysis of Title 16 above for further information.

☒ ☐ ☐ 16.08.050 General Applicability: All other provisions of this title and all applicable ordinances, rules and regulations of the city and all other governmental entities having jurisdiction shall be complied with by townhouse developments. (Ord. 1191, 2015)

Staff Comments

Please refer to the analysis of Title 16 above for further information.

☒ ☐ ☐ 16.08.060 Expiration: Townhouse developments which have received final plat approval shall have a period of three (3) calendar years from the date of final plat approval by the council to obtain a building permit. Developments which have not received a building permit shall be null and void and the plats associated therewith shall be vacated by the council. If a development is to be phased, construction of the second and succeeding phases shall be contingent upon completion of the preceding phase unless the requirement is waived by the council. Further, if construction on any townhouse development or phase of any development ceases or is not diligently pursued for a period of three (3) years without the prior consent of the council, that portion of the plat pertinent to the undeveloped portion of the development shall be vacated. (Ord. 1191, 2015)

Staff Comments


☐ ☐ ☒ 16.08.070 Conversion: The conversion by subdivision of existing units into townhouses shall not be subject to section 16.04.110 of this title. (Ord. 1191, 2015)

Staff Comments

N/A

☒ ☐ ☐ 16.08.080 Density: The maximum number of cottage townhouse units on any parcel shall be twelve (12), and not more than two (2) cottage townhouse developments shall be constructed adjacent to each other. (Ord. 1191, 2015)

Staff Comments

The proposed parcel is zoned Limited Business (LB), which allows for twenty (20) units per one (1) acre. Overall, the proposed parcel is 6.50 acres in size. The original P.U.D Development Agreement, dated August 14, 2006, granted a waiver, which allowed the townhouse sublot density to increase from 12 sublots per acre, to 24 sublots per acre. The Applicant is proposing a total of fourteen (14) sublots in Phase II of the development, which is approximately 1.59 acres in size. This provision allows the Applicant to construct a total of approximately 38 sublots in Phase II; however, the Applicant has chosen to construct a total of 14 sublots, or 24 sublots less than what is currently allowed, pursuant the Planned Unit Development Agreement.

☐ ☐ ☒ 16.11.010 Exceptions: Whenever the tract to be subdivided is, in the shape or size, or is surrounded by such development or unusual conditions that the strict application of the requirements contained herein would result in real difficulties and substantial hardships or injustices, the council may vary or modify such requirements by making findings for their decision so that the developer is allowed to develop his property in a reasonable manner, while ensuring that the public welfare and interests of the city and surrounding area are protected and the general intent and spirit of this title are preserved. As used in this section, the phrase “real difficulties and substantial hardships or injustices” shall apply only to situations where strict application of the requirements of this title will deny to the developer the reasonable and beneficial use of the property in question, and not in situations where the developer establishes

--217--

http://www.sterlingcodifiers.com/codebook/getBookData.php?ft=3&find=16.04.110



Page | 28 of 29

only that exceptions will allow more financially feasible or profitable subdivision. (Ord. 1191, 2015).

Staff Comments

N/A

Summary and Suggested Conditions: The Commission shall review the Preliminary Plat Application and continue the public hearing, approve, conditionally approve, or deny the Application. If approved, the Plat Application will be forwarded to the Hailey City Council for review. The following are suggested Conditions of Approval for this Application:

a) All conditions of the Planned Unit Development approval shall be met. b) All Fire Department and Building Department requirements shall be met. c) All City infrastructure requirements shall be met as outlined in Title 16, Chapter 16.05 of the

Hailey Municipal Code. Detailed plans for all infrastructure to be installed or improved at or adjacent to the site shall be submitted for City of Hailey approval, and shall meet City Standards where required. Infrastructure to be completed at the Applicant’s sole expense include, but will not be limited to:

i. Permits shall be obtained for installation of all drywells. ii. A Site Alteration Permit shall be obtained prior to any development occurring.

iii. The Applicant shall install metal collars for the meter vault lids on any and all meter vaults located in asphalt or concrete.

d) Preliminary Plat approval is subject to the Flood Hazard Development Permit, approved on February 26, 2020.

e) All improvements and other requirements shall be completed and accepted, or surety provided pursuant to Subsections 16.03.030(I) and 16.05.090(B) of the Hailey Municipal Code, prior to recordation of the Final Plat.

f) The Final Plat must be submitted within one (1) calendar year from the date of approval of the Preliminary Plat, unless otherwise allowed for within a phasing agreement.

g) Any subdivision inspection fees due shall be paid prior to recording the Final Plat. h) Any application development fees shall be paid prior to recording the Final Plat. i) The Applicant shall submit an Erosion Control Plan prior to Final Plat. j) Prior to any future development in the SFHA, the property owner shall be required to obtain a

Flood Hazard Development Permit from the City of Hailey for the proposed work. k) Alleys shall be designated as unbuildable parcels.

Motion Language: Approval: Motion to approve Phase II of the Preliminary Plat Application by Sweetwater Communities, LLC, represented by Matt Watson, to be located at Block 2, Sweetwater P.U.D. Subdivision (vacant lot along Shenandoah Drive), finding that the application meets all City Standards, and that Conditions (a) through (k) are met. Denial: Motion to deny Phase II of the Preliminary Plat Application by Sweetwater Communities, LLC, represented by Matt Watson, to be located at Block 2, Sweetwater P.U.D. Subdivision (vacant lot along

--218--



Page | 29 of 29

Shenandoah Drive), finding that ________________ [Commission should cite which standards are not met and provide the reason why each identified standard is not met]. Continuation: Motion to continue the public hearing to __________________ [the Commission should specify a date].

--219--

SCALE: 1" = 50'

SWEETWATER P.U.D. TOWNHOUSESBLOCK 2, PHASE 2

GALENA ENGINEERING, INC.HAILEY, IDAHO

SHEET 1 OF 3Job No. 7849

1. THE BOUNDARY INFORMATION SHOWN IS BASED ON FOUND MONUMENTS ANDTHE RECORDED PLAT OF SWEETWATER P.U.D. SUBDIVISION, INSTRUMENTNUMBER 576317, RECORDS OF BLAINE COUNTY, IDAHO. ALL FOUND MONUMENTSHAVE BEEN ACCEPTED. MISSING PROPERTY CORNERS HAVE BEEN RESET BYPROPORTIONING RECORD DISTANCES. REFER TO THE PLAT NOTES, CONDITIONS,COVENANTS, AND/OR RESTRICTIONS ON THE ORIGINAL PLAT OF SWEETWATERP.U.D. SUBDIVISION, RECORDED AS INSTRUMENT NO. 576317, THE ORIGINAL PLATOF WOODSIDE SUBDIVISION FINAL PLAT NO. 5 RECORDED AS INSTRUMENT NO.150393, AND THE ORIGINAL PLAT OF WOODSIDE SUBDIVISION FINAL PLAT NO. 22RECORDED AS INSTRUMENT NO. 152517. THE ABOVE MENTIONED PLATS PERRECORDS OF BLAINE COUNTY, IDAHO. ADDITIONAL DOCUMENTS USED IN THECOURSE OF THIS SURVEY INCLUDE:

WOODSIDE SUBDIVISION #4, INSTRUMENT NO. 150392WOODSIDE SUBDIVISION #5, INSTRUMENT NO. 150393BALMORAL SUBDIVISION, INSTRUMENT NO. 439351SOUTH HAILEY TOWNHOUSE, INSTRUMENT NO. 206882LOTS 3B AND 4B, BALMORAL SUBDIVISION, INSTRUMENT NO. 457308

2. REFER TO THE MASTER DECLARATION OF CC&R'S FOR THE ORIGINAL PLAT OFSWEETWATER P.U.D. SUBDIVISION RECORDED AS INSTRUMENT NO. 576318,RECORDS OF BLAINE COUNTY, IDAHO AND AMENDMENTS THERETO.

3. LOT OWNERS, THEIR TENANTS, AND GUESTS ARE ADVISED THAT THIS PROPERTYIS LOCATED NEAR THE FRIEDMAN MEMORIAL AIRPORT. PRESENT AND FUTUREIMPACTS MAY BE ANNOYING AND INTERFERE WITH THE UNRESTRICTED USE ANDENJOYMENT OF PROPERTY. THESE NOISE IMPACTS MAY CHANGE OVER TIME BYVIRTUE OF GREATER NUMBERS OF AIRCRAFT, LOUDER AIRCRAFT, SEASONALVARIATIONS, AND TIME-OF-DAY VARIATIONS; THAT CHANGES TO AIRPORT,AIRCRAFT, AND, AIR TRAFFIC CONTROL OPERATING PROCEDURES OR IN AIRPORTLAYOUT COULD RESULT IN INCREASED NOISE IMPACTS; AND THAT THE USER'SOWN PERSONAL PERCEPTIONS OF THE NOISE EXPOSURE COULD CHANGE ANDTHAT HIS OR HER SENSITIVITY TO AIRCRAFT NOISE COULD INCREASE.

4. THE TOWNHOUSE SUBDIVISION IS SUBJECT TO THE TOWNHOUSE DECLARATION,RECORDED AS INSTRUMENT NO. __________, RECORDS OF BLAINE COUNTY,IDAHO.

5. REFER TO THE SWEETWATER P.U.D. AGREEMENT RECORDED AS INSTRUMENTNO. 542953, RECORDS OF BLAINE COUNTY, IDAHO AND AMENDMENTS THERETO.

6. THE EXISTING PHYSICAL BOUNDARIES OF THE COMMON UNIT WALL ASORIGINALLY CONSTRUCTED OR AS RECONSTRUCTED IN LIEU THEREOF SHALL BECONCLUSIVELY PRESUMED TO BE ITS BOUNDARIES RATHER THAN THE METESAND BOUNDS EXPRESSED OR DEPICTED IN THE DECLARATION, PLATS OR DEEDS,REGARDLESS OF SETTLING OR LATERAL MOVEMENT OF BUILDING ANDREGARDLESS OF MINOR VARIANCES BETWEEN THE ACTUAL LOCATION ANDBOUNDARIES SHOWN.

7. A MUTUAL RECIPROCAL EASEMENT FOR SIDEWALKS AND UTILITIES IS GRANTEDWITHIN SUBLOTS 11A - 16C TO BENEFIT THE SWEETWATER P.U.D. HOMEOWNERS.

8. THE PROPERTY SHOWN HEREON IS AFFECTED BY ADDITIONAL EXCEPTIONS ASPROVIDED IN A TITLE REPORT BY AMERITITLE WITH THE COMMITMENT DATE OF10/05/06 @ 8:00am AND ORDER NO. 56933:

E. PERPETUAL EASEMENT AND RIGHT-OF-WAY FOR A FREE ANDUNOBSTRUCTED PASSAGE OF AIRCRAFT IN, THROUGH, AND ACROSS THEAIRSPACE ABOVE THE ELEVATION 6,115 FEET MEAN SEA LEVEL DATUM,EXECUTED BY SAWTOOTH TITLE COMPANY, INC., AN IDAHO CORPORATION,TRUSTEE, TO CITY OF HAILEY, BLAINE COUNTY, IDAHO, RECORDED JULY 17,1973, AS INSTRUMENT NO. 150169.

I. DEVELOPMENT AGREEMENT RECORDED JANUARY 27, 2005, AS INSTRUMENTNO. 515668.

9. THE 100-YR FLOODPLAIN AREA DESIGNATED ON THIS MAP IS CONSIDEREDREASONABLE FOR REGULATORY PURPOSES. HOWEVER, GALENA ENGINEERING,INC. NEITHER REPRESENTS, GUARANTIES, WARRANTS, NOR IMPLIES THAT AREASOUTSIDE OF THE DESIGNATED FLOODPLAIN AREA ARE SAFE AND FREE FROM

FLOODS OR FLOOD DANGER.FLOOD INFORMATION IS BASED ON THE FLOOD INSURANCE STUDY FOR CITY OFHAILEY, BLAINE COUNTY, IDAHO, COMMUNITY NUMBER 16013C, PANEL NO'S 0668 EAND 0856 E, DATED NOVEMBER 26, 2010, LETTER OF MAP REVISION (LOMR) CASENO. 12-10-0384P, DATED JULY 5, 2012, AND LETTER OF MAP AMENDMENT (LOMA)CASE 13-10-0028A, DATED DECEMBER 28, 2012. VERTICAL DATUM IS NAVD88.FLOOD ZONE(S): THE ENTIRETY OF ALL FLOOD ZONES ARE REMOVED FROMPARCEL DUE TO LETTER OF MAP AMENDMENT (LOMA) CASE 13-10-0028A, DATEDDECEMBER 28, 2012.BASE FLOOD ELEVATIONS (BFE) ARE REMOVED FROM PARCEL DUE TO LETTER OFMAP AMENDMENT (LOMA) CASE 13-10-0028A, DATED DECEMBER 28, 2012.FLOOD ZONES ARE SUBJECT TO CHANGE BY FEMA & ALL LAND WITHIN AFLOODWAY OR FLOODPLAIN IS REGULATED BY THE FLOOD HAZARD OVERLAYDISTRICT (FH) AS DEFINED BY TITLE 17, CHAPTER 17.04, ARTICLE J, HAILEY CITYCODE .

10.ZONING IS LIMITED BUSINESS (LB).

11.SNOW STORAGE EASEMENTS WITHIN SUBLOTS 11A THRU 16C TO BENEFIT THESWEETWATER P.U.D. HOMEOWNERS ARE GRANTED AS SHOWN HEREON.

PRELIMINARY

*SEE PAGE 2 FOR LEGEND AND CURVE TABLE

SCALE IN FEET

10002550 50 150

N34° 59' 26"W 590.93'

N35°00'00"W 1202.17'627.97'

S34° 59' 26"E 770.01'594.44'

C M

APLE

LEAF

DR

IVE

(60'

R/W

)L

--220--

SCALE: 1" = 30'

PRELIMINARYSWEETWATER P.U.D. TOWNHOUSESBLOCK 2, PHASE 2

GALENA ENGINEERING, INC.HAILEY, IDAHO

SHEET 2 OF 3Job No. 7849

SCALE IN FEET

6001530 30 90

--221--

Return to Agenda

--222--

AGENDA ITEM SUMMARY

DATE: 08/24/2020 DEPARTMENT: Admin/Finance DEPT. HEAD SIGNATURE: HD/BS ------------------------------------------------------------------------------------------------------------------------------------------- SUBJECT:

Consideration of FY 2021 Budget, with motions on:

Ordinance No. 1265, Hailey’s annual appropriation ordinance setting expenditures of $12,728,166 for fiscal year 2021, with first reading by title only ACTION ITEM; and

L‐2 Property Tax Certification Form, with consideration of whether to certify a 3% increase in taxes or, alternatively, to certify Hailey’s annual levy using the Governors Public Safety Grant Initiative (GPSGI) to reduce the amount of property tax levied ACTION ITEM; and

Consideration of setting special meeting to hold a public hearing on a Resolution declaring foregone property taxes for potential use in a future year.

------------------------------------------------------------------------------------------------------------------------------------------- AUTHORITY: ID Code __50-1008_____ IAR ___________ City Ordinance/Code


FY 2021 Budgets were introduced during the month of June 2020. The City Council approved a

not‐to‐exceed amount of $12,728,166 on July 13, 2020, with instructions to submit a letter of

interest to the State for the property tax reduction program, and to publish the budget Notice

which identifies a property tax increase of 3%. The statutory public hearing on the budget was

held on August 10, 2020. We are at the point of final decisions on the budget, including which

path to take regarding our property tax levy.

First, the City Council should consider the appropriation ordinance, which, if adopted,

appropriates expenditures of the City of Hailey for Fiscal Year 2021, and identifies those

expenditures by funds. This ordinance will not be affected by the property tax question. We

have properly noticed, held public hearings and discussed the expenditures, and have sufficient

revenue to offset expenditures of $12,728,166. Concepts, background and spreadsheet details

regarding the entire budget can be found in the August 10, 2020 meeting packet posted on the

city website. Adoption of Hailey's appropriation ordinance occurs like any other ordinance,

with a motion to approve the ordinance as presented (or with changes arising from city council

discussion), authorizing the mayor to read the first reading by title only. Second and third

readings of the Ordinance will be conducted in the two September meetings, with the

Ordinance effective date set as October 1, 2020.

Second, the City Council should consider the property tax reduction opportunity we have

positioned ourselves for, which will lead to an approval of Hailey’s L‐2 Form, which certifies the

City of Hailey’s property tax levy with Blaine County and Idaho State Tax Commission. Without

this form, no property taxes are collected. We have prepared two primary options for city

council consideration:

--223--

OPTION 1. Certify Hailey’s Property Tax Levy as noticed, with a 3% increase in Hailey’s

budgeted revenue received from property taxes in FY 2020. This option would increase

Hailey’s property tax revenue by $81,166, which would cost taxpayers $6 per $100,000 taxable

property value. This option pursues business as usual in unusual times, is fully supported by

Idaho law, and allows the city’s tax levy to remain somewhat stable. The City of Hailey has

utilized this option consistently since it was first established. This helps prevent Hailey’s tax

receipts from declining and/or our levels of service from becoming unsustainable. This option

was consistently implemented by Hailey throughout the previous recession of 2008‐2012. This

option is argued for by those who question whether the current economic condition negatively

affects those who pay property taxes, as we watch building permits soar and property

transfers, whether sales or tenancies, occur without the properties being under duress. This

option by‐passes the questions and confusions surrounding the Governors Public Safety Grant

Initiative (GPSGI), such as: has the program been carefully devised under sound legal and

financial principles that will survive legal challenges without significant loss to participating

counties and cities? Will constituents understand that their reduction in taxes is only

temporary, and that when the program ends their property taxes will increase again, and that

increase will feel significant? The first Revenue spreadsheet and L‐2 Form attached are written

under this option. (Variations of this option involve certifying Hailey’s tax levy at any amount

less than that described above).

OPTION 2. Certify Hailey’s Property Tax Levy with a $497,912 reduction as allowed by the

Governors Public Safety Grant Initiative (GPSGI). This option saves property owners

approximately $40 per $100,000 taxable property value. The formula for this version of the L‐2

Form was devised by the Idaho State Tax Commission, and accounts for Hailey’s eligible

$532,899 grant amount to be modified such that tax collection for Hailey’s Urban Renewal

Agency is unaffected by the reduction. According to an email we received on August 18, 2020,

attached, the State may potentially change their formula, as they are still working on the URA

amounts. City Council approval of this option would constitute conditional approval of the

principles, conditioned upon nominal changes to the L‐2 Form based on a final formula

provided by the State. The Revenue spreadsheet included with this option reduces Hailey’s

property tax revenue, replacing a significant portion of that with a State Grant. There is a

deficit created by the fact that Hailey is required, with this option, to forego its 3% property tax

increase. The deficit that this foregone amount would create is made up for by an increase in

the estimated State Sales Tax revenue lines within our budget. The State recently changed its

revenue projections for FY 2021 based on actual strong sales tax receipts through the Covid

months. The State is now estimating an increase of 5.4% in sales tax revenue. We have

modified our budgeted revenue projections more conservatively, estimating a 1.8% reduction

in State Sales Tax revenue from last year. This increases these line items over previous budget

drafts to achieve the same total budgeted revenue as we have been discussing since June.

RESOLUTION RESERVING FOREGONE TAX. If the City Council chooses Option 2 or any other option that does not take the allowed 3% increase, Hailey should set a special meeting for Thursday,

--224--

September 3, 2020, in which a Resolution reserving that foregone amount for a future use would be properly noticed and considered in a public hearing format. The process to pass the forgone accrual resolution includes notice published in the official newspaper twice, at least seven days apart and there must be a public hearing. The Resolution does not require Hailey to recapture this tax in a future year, but it sets up the option. This action is usual and customary for cities that do not levy the full tax increase allowed by law. The Resolution would be drafted with the numbers corresponding to the L‐2 Form in Option 2. If the City Council chooses Option 2, we recommend that a special hearing be set on Thursday, September 3, 2020 to consider a Resolution reserving foregone property taxes up to $81,166 for potential use and certification in a future year.

------------------------------------------------------------------------------------------------------------------------------------------- ACKNOWLEDGEMENT BY OTHER AFFECTED CITY DEPARTMENTS: (IFAPPLICABLE)


Library Mayor

Planning Police Public Works, Parks P & Z Commission


-------------------------------------------------------------------------------------------------------------------------------------------

RECOMMENDATION FROM APPLICABLE DEPARTMENT HEAD:

Motion to approve Ordinance No. 1265, Hailey’s annual appropriation ordinance setting expenditures of $12,728,166 for fiscal year 2021, with first reading by title only; and

Motion to approve L‐2 Property Tax Certification Form, as described in Option 1, to certify a 3% increase in Hailey’s budgeted amount derived from property taxes, or, alternatively,

Motion to approve L‐2 Property Tax Certification Form, as described in Option 2, to certify Hailey’s annual levy using the Governors Public Safety Grant Initiative (GPSGI) to reduce the amount of property tax levied by an approximate $500,000; and

Motion to properly notice a public hearing for Thursday, September 3, 2020 to consider a Resolution reserving foregone property taxes up to $81,166 for potential use and certification in a future year.

----------------------------------------------------------------------------------------------------------------------------------------- ACTION OF THE CITY COUNCIL: Date : _______________

City Clerk ______________________________ -------------------------------------------------------------------------------------------------------------------------------------------

FOLLOW-UP:

--225--

HAILEY ORDINANCE NO. 1265

AN ORDINANCE OF THE CITY OF HAILEY, IDAHO, ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021, APPROPRIATING THE SUM OF $12,728,166 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF HAILEY FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF A SUFFICIENT TAX UPON THE TAXABLE PROPERTY WITHIN THE CITY OF HAILEY; SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATION IS MADE; AND PROVIDING FOR THE EFFECTIVE DATE OF THIS ORDINANCE UPON PASSAGE, APPROVAL AND PUBLICATION ACCORDING TO LAW.

BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF HAILEY, IDAHO AS FOLLOWS:

SECTION 1. The sum of $12,728,166 shall be, and the same is hereby, appropriated to defray the necessary expenses and liabilities of the City of Hailey, Idaho, for the fiscal year beginning October 1, 2020 and ending September 30, 2021.

SECTION 2. The objects and purposes for which such appropriation is made, and the amount of each object and purpose, are as follows:

GENERAL FUND EXPENDITURES General Fund Operating Expenses $5,821,987

G.O. Bond -0-Capital Improvement Fund 1,021,976

Total Expenditures 6,843,963

WATER & SEWER EXPENDITURES Water Fund Expenditures $1,356,072 Water Fund Capital Expenditures 680,000

Water Bond Expenditures 151,000 Sewer Fund Expenditures 1,692,130

Sewer Fund Capital Expenditures 660,000 Sewer Bond Expenditures 570,000 Water Replacement Expenditures 252,000

Sewer Replacement Expenditures 523,000 Total Expenditures 5,884,202

TOTAL EXPENDITURES ALL FUNDS $12,728,166

SECTION 3. A general tax levy on all taxable property within the City of Hailey shall be levied in an amount allowed by law for the general purposes of said City for the fiscal year beginning October 1, 2020 and ending September 30, 2021.

--226--

SECTION 4. All ordinances and/or portions or parts of ordinances in any way inconsistent with or in conflict with this Ordinance are hereby repealed. SECTION 5. This Ordinance shall be in full force and effect from and after its passage, approval and publication according to law. PASSED AND ADOPTED BY THE HAILEY CITY COUNCIL AND APPROVED BY THE MAYOR THIS _ DAY OF September, 2020. ____________________________________________ Martha Burke, Mayor, City of Hailey ATTEST: _______________ _________ Mary Cone, City Clerk Publish: Idaho Mountain Express September ______.

--227--

FYE 21 City of Hailey General Fund Revenue

OPTION 1 - General Revenue FY19 Actual FYE 20 Budget 7/31/20 YTD FYE 21 ProposedAmnt

Increase % Change

General Government Taxes31001 Property Tax $2,580,513 $2,670,062 2,652,301 $2,783,167 $113,105 4.2%31910 Penalty and Interest on Taxes $16,543 $14,120 3,913 $14,500 $380 2.7%

Subtotal Taxes $2,597,056 $2,684,182 $2,656,214 $2,797,667 $113,485 4.2%

Fines, Fees and Permits32205 Alcoholic Catering Licenses $1,540 $3,500 $120 $1,000 ($2,500) -71.4%32234 Banner Fees $4,800 $5,000 $2,350 $4,000 ($1,000) -20.0%32210 Building Permits $284,545 $250,000 $277,146 $225,000 ($25,000) -10.0%32211 Business Licenses $45,825 $43,000 $31,680 $30,000 ($13,000) -30.2%32298 Copies Air LOT admin fee, Miscellaneous Rev $4,174 $10,000 $4,905 $5,000 ($5,000) -50.0%32220 Encroachment Permits $8,050 $14,000 $10,550 $8,000 ($6,000) -42.9%32290 Fire Code Permits $32,128 $21,637 $27,808 $19,000 ($2,637) -12.2%32294 Subdivision Inspection Permits $1,000 $2,000 $16,379 $1,000 ($1,000) -50.0%32257 Library Fines and Memberships $11,864 $15,000 $6,427 $10,000 ($5,000) -33.3%31911 Motor Vehicle Fines $54,355 $100,000 $65,479 $85,000 ($15,000) -15.0%32265 Park Reservation Fees $12,627 $16,560 $8,524 $10,000 ($6,560) -39.6%

32567,9 Hailey Rodeo Park Use Fees, security fee $2,700 $10,000 $0 $4,000 ($6,000) -60.0%32209 Police Fines for Municipal Code violations $90 $0 $755 $500 $50032280 R.V. Dump Box Donations $681 $1,000 $908 $1,200 $200 20.0%

Misc Donations, Prop Sales, Flex Adj $36,490 $35,000 $27,936 $10,000 ($25,000) -71.4%32286 Sign Permits/Fence Permits $2,370 $2,500 $519 $2,000 ($500) -20.0%32296 Zoning applications $31,608 $29,000 $41,982 $25,000 ($4,000) -13.8%

Subtotal Fines, Fees and Permits $534,846 $558,197 $523,468 $440,700 ($117,497) -21.0%

Interest, Donations, & L.O.T.32413 Interest Earned $57,843 $45,000 $40,746 $40,000 ($5,000) -11.1%32213 L.O.T. Operational Revenue $586,626 $547,300 $403,761 $355,745 ($191,555) -35.0%32213 LOT for Air $115,433 $101,000 $35,000 ($66,000) -65.3%

GRANTS Fire Dept SAFER and FEMA Reimb $5,852 $203,923 $5,014 $203,923 $0 0.0%32215 Donations - Fireworks $15,025 $15,000 $0 $7,500 ($7,500) -50.0%32415 Refunds and Reimbursements $22,442 $20,250 $47,521 $15,000 ($5,250) -25.9%

Subtotal Interest & Misc. $803,221 $932,473 $497,042 $657,168 ($275,305) -29.5%

Franchises32235 Idaho Power Franchise Fees $60,349 $185,900 $155,276 $188,000 $2,100 1.1%32230 Cable T.V. Franchise $76,926 $79,583 $60,323 $80,000 $417 0.5%32236 Intermountain Gas Franchise $60,604 $73,500 $61,830 $66,700 ($6,800) -9.3%32237 Rubbish Hauling Franchise $76,871 $76,000 $67,068 $78,800 $2,800 3.7%

Subtotal Franchises $274,751 $414,983 $344,497 $413,500 ($1,483) -0.4%

State Shared Taxes31009 Sales Tax Revenue from County $178,930 $185,969 $148,111 $157,250 ($28,719) -15.4%33570 State Property Tax Relief- Public Safety Funds $0 $0 33510 State Liquor Tax Apportionment $215,355 $202,855 $133,971 $223,285 $20,430 10.1%33550 State Sales Tax $536,879 $543,188 $490,998 $493,255 ($49,933) -9.2%33560 State Shared Highway Tax $402,135 $389,894 $288,976 $331,268 ($58,626) -15.0%

Subtotal State Taxes $1,333,299 $1,321,906 $1,062,056 $1,205,058 ($116,848) -8.8%

Operating Contracts32417 Mutual Aid Reimbursements $0 $0 $0 0.0%34008 Service Contracts - Fire Prevention/URA/BCHA $89,427 $92,109 $24,080 $20,000 ($72,109) -78.3%34006 BCSD School Officer Contract $180,354 $185,764 $185,765 $185,764 ($0) 0.0%34003 Rubbish Bookkeeping Contract/Recycl Outreach $76,871 $76,000 $68,050 $78,800 $2,800 3.7%

Rubbish Outreach Reimbursement $12,812 $12,500 $10,196 $13,330 $830 6.6%34004 FMAA Airport Security $4,202 $13,500 $4,693 $10,000 ($3,500) -25.9%

Subtotal Operating Contracts $363,667 $379,873 $292,784 $307,894 ($71,979) -18.9%

TOTAL OPERATING REVENUE $5,906,841 $6,291,614 $5,376,061 $5,821,987 ($469,627) -7.5%

8/19/20204:14 PM --228--

2020 Dollar Certification of Budget Request to Board of County Commissioners L-2

(the L-2 worksheet and applicable "Voter Approved Fund Tracker" and budget publication must be attached)

District or Taxing Unit's Name:

Balance to be levied

Col. 2 minus (Cols. 3+4+ 5)

1 2 3 4 5 6

General 6,843,963 463,600 3,571,500 25,696 2,783,167

Water Enterprise 2,439,072 590,880 1,848,192 -

Waste Water Enterprise 3,445,130 1,312,970 2,132,160 -

Column Total: 12,728,165 2,367,450 7,551,852 25,696 2,783,167

I certify that the amounts shown above accurately reflect the budget being certified in accordance with the provisions of I.C. §63-803.

To the best of my knowledge, this district has established and adopted this budget in accordance with all provisions of Idaho Law.

Mayor, City of HaileySignature of District Representative Title Date

Martha Burke 115 Main Street South Hailey, ID 83333

Please print above: Contact Name and Mailing Address Email Address: [email protected]

Phone Number: 208.788.4221 x 1528 Fax Number: 208.788.2924

* = Do not include revenue allocated to urban renewal agencies. EFO00078_05-20-2020

I, the undersigned, attest that a public hearing was held and a resolution was adopted to: RESERVE the current year's forgone amount $__-0-_______, RECOVER existing forgone amount of $____________. (must match line 18 of the L-2 worksheet)

I have attached the adopted and signed resolution indicating the amount of forgone to be reserved or recovered.

CITY OF HAILEY

Fund Total Approved Budget* Cash Forward BalanceOther revenue NOT shown in

Column 5Property Tax Replacement From

Line 16 of L-2 Worksheet

Revised 5/17/2010 (form BL008)

--229--

2020 L-2 Worksheet (must be attached to the L-2 form)

District Name: CITY OF HAILEY

Computation of allowable 3% budget increase:

(1) 2,705,519 (2) 81,166 (3)

Enter the 2019 non-exempt levy rate from the "Maximum Budget and Forgone Worksheet". (4) 0.002361391

County NameBLAINE (A) 9,391,742

(B)

(C)

(D)

Total of New Construction Roll Value: (5) 9,391,742 (6) 22,178

Enter the 2020 value of annexation from property assessed by the county. (7)

(8) -

(9) 2,808,863 Property Tax Replacement:Enter yearly amount of the agricultural equipment replacement money. (10) 139 Enter yearly amount of the personal property replacement money. (11) 25,557 Information below is reported in indicated columns of the "Recovered/Recaptured Property Tax and Refund List":

Enter the Solar Farm Tax reported in column 1. (12)Enter the recovered Homeowner's Exemption property tax reported in column 2. (13) - Enter the total amount reported in column 3. (14)Enter the total amount reported in column 4. (15)

(16) 25,696

Enter the total forgone amount reported on the "Maximum Budget and Forgone Amount Worksheet." (17) 36 (18)

(19) 2,783,167 * = The reported amount excludes the I.C.§ 63-1305C refund. EFO00078_05-20-2020

Forgone Amount Section: Please complete this section even if you don't plan on using your forgone amount.

Enter the forgone amount to be recovered in your budget. This amount can't exceed what is reported on the attached resolution.Maximum Allowable Non-exempt Property Tax, Including Forgone Amount, That Can Be Levied:

Maximum non-exempt property tax budget including forgone amount. Line 9 minus 16 plus 18.

New Construction Roll allowable budget increase (multiply line 5 by line 4).Enter the 2020 value of district's annexation value from the applicable county below:

Annexation allowable budget increase (multiply line 7 by line 4).Total Non-Exempt Allowable Budget (before P-tax Replacement and P-tax Substitute Funds deductions):Add lines 1+2+3+6+8

Enter the total of lines 10 thru 15: (Col. 5 of L-2 must equal this amount).

Value

*Enter the amount from the "Highest Non-Exempt P-Tax Budget + P-Tax Replacement" column from the "Maximum Budget and Forgone Amount Worksheet."

Multiply line 1 by 3%.Enter the total amount you received for Solar Farm Tax from the immediate prior year.

New Construction & Annexation allowable budget increases calculation:

Enter the 2020 value of district's new construction roll from each applicable county below:

--230--

FYE 21 City of Hailey General Fund Revenue

OPTION 2 - General Revenue FY19 Actual FYE 20 Budget 7/31/20 YTD FYE 21 ProposedAmnt

Increase % Change

General Government Taxes31001 Property Tax $2,580,513 $2,670,062 2,652,301 $2,204,089 ($465,973) -17.5%31910 Penalty and Interest on Taxes $16,543 $14,120 3,913 $14,500 $380 2.7%

Subtotal Taxes $2,597,056 $2,684,182 $2,656,214 $2,218,589 ($465,593) -17.3%

Fines, Fees and Permits32205 Alcoholic Catering Licenses $1,540 $3,500 $120 $1,000 ($2,500) -71.4%32234 Banner Fees $4,800 $5,000 $2,350 $4,000 ($1,000) -20.0%32210 Building Permits $284,545 $250,000 $277,146 $225,000 ($25,000) -10.0%32211 Business Licenses $45,825 $43,000 $31,680 $30,000 ($13,000) -30.2%32298 Copies Air LOT admin fee, Miscellaneous Rev $4,174 $10,000 $4,905 $5,000 ($5,000) -50.0%32220 Encroachment Permits $8,050 $14,000 $10,550 $8,000 ($6,000) -42.9%32290 Fire Code Permits $32,128 $21,637 $27,808 $19,000 ($2,637) -12.2%32294 Subdivision Inspection Permits $1,000 $2,000 $16,379 $1,000 ($1,000) -50.0%32257 Library Fines and Memberships $11,864 $15,000 $6,427 $10,000 ($5,000) -33.3%31911 Motor Vehicle Fines $54,355 $100,000 $65,479 $85,000 ($15,000) -15.0%32265 Park Reservation Fees $12,627 $16,560 $8,524 $10,000 ($6,560) -39.6%

32567,9 Hailey Rodeo Park Use Fees, security fee $2,700 $10,000 $0 $4,000 ($6,000) -60.0%32209 Police Fines for Municipal Code violations $90 $0 $755 $500 $50032280 R.V. Dump Box Donations $681 $1,000 $908 $1,200 $200 20.0%

Misc Donations, Prop Sales, Flex Adj $36,490 $35,000 $27,936 $10,000 ($25,000) -71.4%32286 Sign Permits/Fence Permits $2,370 $2,500 $519 $2,000 ($500) -20.0%32296 Zoning applications $31,608 $29,000 $41,982 $25,000 ($4,000) -13.8%

Subtotal Fines, Fees and Permits $534,846 $558,197 $523,468 $440,700 ($117,497) -21.0%

Interest, Donations, & L.O.T.32413 Interest Earned $57,843 $45,000 $40,746 $40,000 ($5,000) -11.1%32213 L.O.T. Operational Revenue $586,626 $547,300 $403,761 $355,745 ($191,555) -35.0%32213 LOT for Air $115,433 $101,000 $35,000 ($66,000) -65.3%

GRANTS Fire Dept SAFER and FEMA Reimb $5,852 $203,923 $5,014 $203,923 $0 0.0%32215 Donations - Fireworks $15,025 $15,000 $0 $7,500 ($7,500) -50.0%32415 Refunds and Reimbursements $22,442 $20,250 $47,521 $15,000 ($5,250) -25.9%

Subtotal Interest & Misc. $803,221 $932,473 $497,042 $657,168 ($275,305) -29.5%

Franchises32235 Idaho Power Franchise Fees $60,349 $185,900 $155,276 $188,000 $2,100 1.1%32230 Cable T.V. Franchise $76,926 $79,583 $60,323 $80,000 $417 0.5%32236 Intermountain Gas Franchise $60,604 $73,500 $61,830 $66,700 ($6,800) -9.3%32237 Rubbish Hauling Franchise $76,871 $76,000 $67,068 $78,800 $2,800 3.7%

Subtotal Franchises $274,751 $414,983 $344,497 $413,500 ($1,483) -0.4%

State Shared Taxes31009 Sales Tax Revenue from County $178,930 $185,969 $148,111 $182,533 ($3,436) -1.8%33570 State Property Tax Relief- Public Safety Funds $513,900 $513,900 33510 State Liquor Tax Apportionment $215,355 $202,855 $133,971 $223,285 $20,430 10.1%33550 State Sales Tax $536,879 $543,188 $490,998 $533,151 ($10,037) -1.8%33560 State Shared Highway Tax $402,135 $389,894 $288,976 $331,268 ($58,626) -15.0%

Subtotal State Taxes $1,333,299 $1,321,906 $1,062,056 $1,784,137 $462,231 35.0%

Operating Contracts32417 Mutual Aid Reimbursements $0 $0 $0 0.0%34008 Service Contracts - Fire Prevention/URA/BCHA $89,427 $92,109 $24,080 $20,000 ($72,109) -78.3%34006 BCSD School Officer Contract $180,354 $185,764 $185,765 $185,764 ($0) 0.0%34003 Rubbish Bookkeeping Contract/Recycl Outreach $76,871 $76,000 $68,050 $78,800 $2,800 3.7%

Rubbish Outreach Reimbursement $12,812 $12,500 $10,196 $13,330 $830 6.6%34004 FMAA Airport Security $4,202 $13,500 $4,693 $10,000 ($3,500) -25.9%

Subtotal Operating Contracts $363,667 $379,873 $292,784 $307,894 ($71,979) -18.9%

TOTAL OPERATING REVENUE $5,906,841 $6,291,614 $5,376,061 $5,821,987 ($469,627) -7.5%

8/19/20203:29 PM --231--

2020 Dollar Certification of Budget Request to Board of County Commissioners L-2

(the L-2 worksheet and applicable "Voter Approved Fund Tracker" and budget publication must be attached)

District or Taxing Unit's Name: Modified 8-13-20

Property Tax Replacement Approved GPSGI** GPSGI Less Adjustment Balance to be levied

(16 of Worksheet) (Line 20 of Worksheet) (Line 21 of Worksheet)Col. 2 minus

(Cols. 3+4+ 5(a+c))

1 2 3 4 5a 5b 5c 6

General 6,843,963 463,600 3,652,666 25,696 532,899 497,912 2,204,089 Water Enterprise 2,439,072 590,880 1,848,192 - Waste Water Enterprise 3,445,130 1,312,970 2,132,160 -

Non-Exempt Total: 12,728,165 2,367,450 7,633,018 25,696 532,899 497,912 2,204,089

Non-Exempt Total: - - - - -

SUM OF NON-LEVY FUNDS -

Column Total: 12,728,165 2,367,450 7,633,018 25,696 532,899 497,912 2,204,089

Mayor, City of HaileySignature of District Representative Title Date

Martha Burke City of Hailey 115 Main Street South Hailey, ID 83333 Becky Stokes, City Treasurer [email protected] print above: Contact Name and Mailing Address

Phone Number: 208.788.4221 x 1528 Fax Number: 208.788.2924

* Do not include revenue allocated to urban renewal agencies. EFO00078_08-06-2020**Governor's Public Safety Grant Initiative (GPSGI) shown in 5(b) can only be applied to the appropriate non-exempt funds

I certify that the amounts shown above accurately reflect the budget being certified in accordance with the provisions of I.C. §63-803.

To the best of my knowledge, this district has established and adopted this budget in accordance with all provisions of Idaho Law.

Email Address:

NON-EXEMPT FUNDS

EXEMPT FUNDS (Voter Approved Initiatives, Bonds, and/or Judgment Funds)

I, the undersigned, attest that a public hearing was held and a resolution was adopted to: RESERVE the current year's forgone amount $__81,116.00__________, RECOVER existing forgone amount of $____________. (must match line 18 of the L-2 worksheet) I have attached the adopted and signed resolution indicating the amount of forgone to be reserved or recovered

City Only - For Cities Using Governors Public Safety Grant Initiative Funds

CITY OF HAILEY

Fund Total Approved Budget* Cash Forward BalanceOther revenue NOT shown in

Column 5(a,b)

--232--

2020 L-2 Worksheet (must be attached to the L-2 form)Modified 8-13-20

District Name: CITY OF HAILEY

Computation of allowable 3% budget increase:

(1) 2,705,519 (2) 81,166 (3)

Enter the 2019 non-exempt levy rate from the "Maximum Budget and Forgone Worksheet". (4) 0.002361391

County NameBLAINE (A) 9,391,742

(B)

(C)

(D)

Total of New Construction Roll Value: (5) 9,391,742 (6) 22,178

Enter the 2020 value of annexation from property assessed by the county. (7)

(8) -

(9) 2,808,863 Property Tax Replacement:Enter yearly amount of the agricultural equipment replacement money. (10) 139Enter yearly amount of the personal property replacement money. (11) 25,557 Information below is reported in indicated columns of the "Recovered/Recaptured Property Tax and Refund List":

Enter the Solar Farm Tax reported in column 1. (12)Enter the recovered Homeowner's Exemption property tax reported in column 2. (13)Enter the total amount reported in column 3. (14)Enter the total amount reported in column 4. (15)

(16) 25,696

Enter the total forgone amount reported on the "Maximum Budget and Forgone Amount Worksheet." (17) 36 (18)

(19) 2,783,167

Enter Amount Approved for Governor Public Safety Grant Initiative (GPSGI): (20) 532,899 District Revenue for Administrative Expense (3% of GPSGI) (20a) 15,987 Urban Renewal Agency (URA) Allocation (Provided By Idaho State Tax Commission) (20b) 19,000

(21) 497,912 Less 3% Budget Increase: Required For GPSGI Funds (Line 2) (22) 81,166

(23) 2,204,089 * = The reported amount excludes the I.C.§ 63-1305C refund. EFO00078_08-06-2020

Enter the total of lines 10 thru 15: (Col. 5(a) total of L-2 must equal this amount).

*Enter the amount from the "Highest Non-Exempt P-Tax Budget + P-Tax Replacement" column from the"Maximum Budget and Forgone Amount Worksheet."

Multiply line 1 by 3%.Enter the total amount you received for Solar Farm Tax from the immediate prior year.

New Construction & Annexation allowable budget increases calculation:

Enter the 2020 value of district's new construction roll from each applicable county below:Value

New Construction Roll allowable budget increase (multiply line 5 by line 4).Enter the 2020 value of district's annexation value from the applicable county below:

Annexation allowable budget increase (multiply line 7 by line 4).Total Non-Exempt Allowable Budget (before P-tax Replacement and P-tax Substitute Funds deductions):Add lines 1+2+3+6+8

Maximum non-exempt property tax budget including forgone and GPSGI amount. (Line 21- Line 22)

Forgone Amount Section: Please complete this section even if you don't plan on using your forgone amount.

Enter the forgone amount to be recovered in your budget. This amount can't exceed what is reported on the attached resolution.Maximum Allowable Non-exempt Property Tax, Including Forgone Amount, That Can Be Levied:Maximum non-exempt property tax budget including forgone amount. Line 9 minus 16 plus 18.Governor's Public Safety Grant Initiative (GPSGI)

Non-exempt property tax budget less GPSGI adjustment (Line 20 - Line 20(a+b)) (Must match col. 5(c) budget total of L-2)

--233--

1

Heather Dawson

Subject: FW: Revised Urban Renewal Impact

From: Archie Keeton III <[email protected]> Sent: Tuesday, August 18, 2020 2:09 PM To: [email protected]; Becky Stokes <[email protected]>; Cc: Alan Dornfest <[email protected]>; George R. Brown <[email protected]>; Alex J. Adams <[email protected]>; Kolby Reddish <[email protected]> Subject: Revised Urban Renewal Impact To whom it may concern, It has come to our concern that in some cases urban renewal impact amounts have been overstated. We will be recalculating this and will have new amounts back to you by end of day Tuesday, August 25th. Sorry for any inconvenience, Archie

Archie Keeton III • Research Analyst, Senior Idaho State Tax Commission • Property Tax Division phone: (208) 334-7541 • fax: (208) 334-7629 e-mail: [email protected] website: tax.idaho.gov

--234--

Return to Agenda

--235--

AGENDA ITEM SUMMARY

DATE: 08/24/2020 DEPARTMENT: PW DEPT. HEAD SIGNATURE: BY ------------------------------------------------------------------------------------------------------------------------------------------- SUBJECT: Consideration of Resolution 2020- ___, authorizing an agreement with Stanley Consultants Inc., in the amount of $214,297, for the River St. Reconstruction Project. ACTION ITEM ------------------------------------------------------------------------------------------------------------------------------------------- AUTHORITY: ID Code _________ IAR ___________ City Ordinance/Code ________ (IFAPPLICABLE) ------------------------------------------------------------------------------------------------------------------------------------------- BACKGROUND

In October 2017, the City entered into a grant agreement with the Idaho Transportation Department (ITD) for the River Street Reconstruction Project. In October 2018, the City entered into a Phase 1 agreement with Stanley Consultants to provide concept development and public outreach for the project which was completed earlier this year. The Final Concept Report Narrative was approved by Council in April 2020.

Entering into a Phase 2 agreement, staff will continue to work with the Local Highway Technical Assistance Council (LHTAC, ITD’s project representative) and Stanley Consultants to complete the described scope which will include Project Administration, Public Involvement, Preliminary/ Intermediate Design, Final Design, and PS&E. It will also include preparing and obtaining approval of the Environmental document/s to the appropriate level and the required Materials reports. It is scheduled for completion by September 30, 2021. The local match for this work is 7.34% or $160,452. ------------------------------------------------------------------------------------------------------------------------------------------- FISCAL IMPACT / PROJECT FINANCIAL ANALYSIS: Caselle #_______________________________ Budget Line Item #___________________________ YTD Line Item Balance $__________________ Estimated Hours Spent to Date: ________________ Estimated Completion Date: _______________ Staff Contact: ______________________________ Phone # _______________________________ Comments: ------------------------------------------------------------------------------------------------------------------------------------------- ACKNOWLEDGEMENT BY OTHER AFFECTED CITY DEPARTMENTS: (IFAPPLICABLE)





Consideration of Resolution 2020- ___, authorizing an agreement with Stanley Consultants Inc., in the amount of $214,297, for the River St. Reconstruction Project. ACTION ITEM



Date ___________________________


--236--

CITY OF HAILEY RESOLUTION NO. 2020-___

RESOLUTION OF THE MAYOR AND CITY COUNCIL FOR THE CITY OF HAILEY

AUTHORIZING AN AGREEMENT WITH STANLEY CONSULTANTS, INC., TO PROVIDE FINAL DESIGN OF THE RIVER ST. RECONSTRUCTION PROJECT FOR

AN AMOUNT NOT TO EXCEED $214,297.

WHEREAS, the City of Hailey desires to enter into an Agreement with Stanley Consultants, Inc., to provide final design of the River St. Reconstruction Project, for a not-to-exceed amount of $214,297., with majority of funding from an LHTAC grant, and city matching funding at 7.34%.

WHEREAS, the City of Hailey and Stanley Consultants, Inc., have agreed to the terms

and conditions of the Agreement and scope of work, as described in the attached documents. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE

CITY OF HAILEY, IDAHO, that the City of Hailey approves the Agreement between the City of Hailey and Stanley Consultants, Inc., and that the Mayor is authorized to execute the attached Agreement,


City of Hailey ____________________________________ Martha Burke, Mayor

ATTEST:


--237--

1


LOCAL PROFESSIONAL SERVICES AGREEMENT

Agreement Number 95656

THIS AGREEMENT is made and entered into this ______ day of __________________, _______, by and between the CITY OF HAILEY, whose address is 115 Main St. South Hailey ID 83333, hereinafter called the "Sponsor," and STANLEY CONSULTANTS, INC., whose address is 408 S. Eagle Rd, Ste 209, Eagle, ID, 83616, hereinafter called the "Consultant." RATIFICATION The Idaho Transportation Department, representing the Federal Highway Administration on all local federal-aid highway projects, is authorized to ratify all agreements for engineering services entered into between sponsoring local agencies and their retained consultants. All references to State used hereafter shall denote the Idaho Transportation Department. NOW, THEREFORE, the parties hereby agree as follows: The work covered by this Agreement is for the following project(s):

PROJECT NAME: RIVER ST; WALNUT TO GALENA, HAILEY

PROJECT NO: A018(807)

KEY NO: 18807

I. SUBCONSULTANTS

The Sponsor approves the Consultant's utilization of the following Subconsultants:

Rosemary Brennan Curtin, Inc.

Garcia Land Surveying, LLC

American Geotechnics, Inc.

Bionomics Environmental, Inc.

II. AGREEMENT ADMINISTRATOR

This Agreement shall be administered by Wayne Herbel, Federal-aid Engineer, LHTAC; (208) 344-0565; or an authorized representative.

III. DUTIES AND RESPONSIBILITIES OF CONSULTANT

A. DESCRIPTION OF WORK

--238--

2

The Consultant shall provide professional services as outlined in the attachment(s) and as further described herein.

1. The following attachments are made a part of this Agreement:

a. Attachment No. 1L is the Consultant Agreement Specifications which are applicable to all agreements.

b. Attachment No. 2 is the negotiated Scope of Work, Cost Estimate, and Man-Day Estimate.

In the case of discrepancy, this Agreement shall have precedence over Attachment No. 2, and Attachment No. 2 shall have precedence over Attachment No. 1L.

2. Per Diem will be reimbursed at the current approved rates. These rates are listed at http://itd.idaho.gov/business/?target=consultant-agreements.

IV. DUTIES AND RESPONSIBILITIES OF SPONSOR AND/OR STATE

The Sponsor and/or State shall provide to the Consultant, upon request, copies of any records or data on hand which are pertinent to the work under the Agreement.

V. TIME AND NOTICE TO PROCEED

A. The Consultant shall start work under this Agreement no later than ten (10) calendar days from the receipt of the written notice to proceed with the work. The Consultant shall complete all work by 9/30/2021.

B. The Consultant shall remain available to perform additional work for an additional sixty (60) days or until the Agreement is closed out, whichever comes first.

VI. BASIS OF PAYMENT

A. Payment Basis: Cost Plus Fixed Fee

B. Compensation Amount

1. Not-To-Exceed Amount: $214,297.00

2. Additional Services Amount: $0.00

3. Total Agreement Amount: $214,297.00

C. Fixed Fee Amount: $14,999.00 (This is included in the Total Agreement Amount.)

D. Approved Overhead Rates for Prime Consultant and Subconsultants

--239--

3

STANLEY CONSULTANTS, INC. 178.03%

ROSEMARY BRENNAN CURTIN, INC. 138.76%

GARCIA LAND SURVEYING, LLC Loaded Rates

AMERICAN GEOTECHNICS, INC. 170.07%

BIONOMICS ENVIRONMENTAL, INC. 150.82%

E. Reasonable increases in labor rates during the life of this Agreement will be accepted. Payroll additive rate, general administrative overhead rate, and unit prices are subject to adjustment during the life of this Agreement based on audit and negotiations. If the State approves an adjustment to the overhead rate or unit prices, the Consultant must then submit a written request to the Agreement Administrator requesting use of the approved rate(s) on this agreement. If the new rate(s) are accepted by the Agreement Administrator, they shall apply from the date the written request was made to the Agreement Administrator. An adjustment shall not change the Not-To-Exceed amount of the Agreement. For projects of duration greater than two years, the Not-To-Exceed amount be negotiated. In no case will rates be adjusted more than once per agreement year.

F. Professional Services Authorization and Invoice Summary (Authorization) No. 1 is issued in the amount of $100,000.00 to begin the work of this Agreement. The remaining amount will be issued by consecutive Authorizations. An additional services amount may be included in this Agreement. If so, the Sponsor will determine if additional services is required beyond the services outlined in Attachment No. 2. When additional services are required, the additional services amount of the Agreement will be utilized, and a subsequent Authorization will be issued.

IN WITNESS WHEREOF, the Parties hereto have set their hands on the day and year in this Agreement first written above.

STANLEY CONSULTANTS, INC. Consultant

CITY OF HAILEY Sponsor

By: ______________________________ Title: _____________________________

By: ___________________________________ Title: _________________________________


By: _________________________________ Title: ________________________________

Vice President, Transportation Market Leader

Marvinetta L. HartwigDigitally signed by Marvinetta L. HartwigDN: C=US, [email protected],O=Stanley Consultants, CN=Marvinetta L. HartwigDate: 2020.08.10 11:23:04-06'00'

--240--

Revised June 2019 Page 1 of 12

ATTACHMENT NO. 1L

CONSULTANT AGREEMENT SPECIFICATIONS

These specifications supplement Local Professional Services Agreements and shall be attached to said Agreements. A. DEFINITIONS

1. Administrator: Person directly responsible for administering the Professional Services Agreement (Agreement) on behalf of the Local Public Agency.

2. Combined Overhead: The sum of the payroll additives and general administrative overhead

expressed as a percent of the direct labor cost.

3. Cost: Cost is the sum of the hourly charge out rate and other direct costs.

4. Cost Plus Fixed Fee: Cost Plus Fixed Fee is the sum of the payroll costs, combined overhead, and other direct costs, plus the fixed fee.

5. CPM: Critical Path Scheduling. The CPM will list work tasks, their durations, milestones and their

dates, and State/Local review periods.

6. Fixed Fee: A dollar amount established to cover the Consultant's profit and business expenses not allocable to overhead. The fixed fee is based on a negotiated percent of direct labor cost and combined overhead and shall take into account the size, complexity, duration, and degree of risk involved in the work. The fee is “fixed,” i.e. it does not change. If extra work is authorized, an additional fixed fee can be negotiated, if appropriate.

7. General Administrative Overhead (Indirect Expenses): The allowable overhead (indirect

expenses) expressed as a percent of the direct labor cost.

8. Hourly Charge Out Rate: The negotiated hourly rate to be paid to the Consultant which includes all overhead for time worked directly on the project.

9. Incentive/Disincentive Clause: Allows for the increase or decrease of total Agreement amount

paid based on factors established in the Agreement. Normally, these factors will be completion time and completion under budget.

10. Lump Sum: An agreed upon total amount, that will constitute full payment for all work described in

the Agreement.

11. Milestones: Negotiated portions of projects to be completed within the negotiated time frame. Normally the time frame will be negotiated as a calendar date, but it could also be “working” or “calendar” days. As many milestones as the Consultant and the State/Sponsor believe necessary for the satisfactory completion of the Agreement will be negotiated.

12. Not-To-Exceed Amount: The Agreement amount is considered to be a Not-to-Exceed amount,

which amount shall be the maximum amount payable and shall not be exceeded unless adjusted by a Supplemental Agreement.

13. Other Direct Costs: The out-of-pocket costs and expenses directly related to the project that are

not a part of the normal company overhead expense.

14. Payroll Additives: All payroll additives allocable to payroll costs such as FICA, State Unemployment Compensation, Federal Unemployment Compensation, Group Insurance, Workmen’s Compensation, Holiday, Vacation, and Sick Leave. The payroll additive is expressed as a percent of the direct labor cost.

--241--


15. Payroll Costs (Direct Labor Cost): The actual salaries paid to personnel for the time worked directly on the project. Payroll costs are referred to as direct labor cost.

16. Per Diem Rates: Per Diem will be reimbursed at actual cost. However, reimbursements shall not

exceed the current approved rates. The current rates are listed on the following Web site: http://itd.idaho.gov/business/?target=consultant-agreements .

17. Standard of Care: The level or quality of service ordinarily provided by normally competent

practitioners of good standing in that field, contemporaneously providing similar services in the same locality and under the same circumstances.

18. State: Normally “State” refers to the Idaho Transportation Department.

19. Sponsor: The “Sponsor” refers to the local public agency.

20. Unit Prices: The allowable charge out rate for units or items directly related to the project that are

not a part of the normal overhead expense. NOTE: All cost accounting procedures, definitions of terms, payroll cost, payroll additives, general

administrative overhead, direct cost, and fixed fee shall comply with Federal Acquisition Regulations, 48 CFR, Part 31, and be supported by audit accepted by the State.

B. STANDARDS OF PERFORMANCE

Except as otherwise specifically provided for in the Consultant’s Scope of Work, the Consultant agrees that all work performed under the Agreement will be performed in accordance with Idaho Transportation Department Standards and other appropriate standards with generally acceptable standard of care. When the work is of a nature that requires checking, the checking shall be performed by a qualified person other than the one who performed the work.

C. AGREEMENT ADMINISTRATOR The Agreement Administrator will administer the Agreement for performance and payment, and will decide all

questions which may arise as to quality and acceptability of the work, rate of progress, definition of work to be performed, completion of milestones, and acceptable fulfillment of the Agreement. The Consultant shall address all correspondence, make all requests, and deliver all documents to the Administrator. The Administrator shall be responsible for the timely coordination of all reviews performed by the State or their representatives.

D. PERSONNEL The Consultant shall provide adequate staff of experienced personnel or Subconsultants capable of and

devoted to the successful accomplishment of work to be performed under the Agreement. The specific individuals or Subconsultants listed in this Agreement, including Project Manager, shall be subject to approval by the State and shall not be removed or replaced without the prior written approval of ITD. Replacement personnel submitted for approval must have qualifications, experience and expertise at least equal to those listed in the proposal.

E. SUBCONSULTANTS The Consultant shall have sole responsibility for the management, direction, and control of each Subconsultant

and shall be responsible and liable to the Sponsor for the satisfactory performance and quality of work performed by Subconsultants under the terms and conditions of this Agreement. The Consultant shall include all the applicable terms and conditions of this Agreement in each Subconsultant Agreement between the Consultant and Subconsultant, and provide the State with a copy of each Subconsultant Agreement prior to the Subconsultant beginning work. No other Subconsultant shall be used by the Consultant without prior written consent by the State.

--242--


F. PROFESSIONAL SERVICES AUTHORIZATION

1. A written PROFESSIONAL SERVICES AUTHORIZATION (PSA) will be issued by the State to authorize the Consultant to proceed with a specific portion of the work under this Agreement. The number of PSAs required to accomplish all the work under this Agreement is one to several. Each PSA will authorize a maximum dollar amount and specify the milestone(s) for which the PSA represents. The Sponsor assumes no obligation of any kind for expenses incurred by the Consultant prior to the issuance of the PSA; for any expenses incurred by the Consultant for services performed outside the work authorized by the PSA; and for any dollar amount greater than authorized by the PSA.

2. The Consultant’s work of this Agreement will be divided into milestones, each governed by a

separate PSA. It is not necessary for a PSA to be completed prior to the issuance of the next PSA. The Consultant shall not perform work which has not been authorized by a PSA. When the money authorized by a PSA is nearly exhausted, the Consultant shall inform the Administrator and shall identify the need for additional authorization via issuance of the next PSA. The Administrator must concur with the Consultant prior to the issuance of the next PSA.

3. The Agreement is lump sum, unit cost, or cost plus fixed fee amount as indicated in this Agreement

and may include an Additional Services amount for possible extra work not contemplated in the original scope of work. For the Consultant to receive payment for any work under the Additional Services Amount of this Agreement, said work must be authorized and performed under a PSA issued by the State specifically for the extra work. Should the Sponsor request that the Consultant perform additional services, the scope of work and method of payment will be negotiated. The basis of payment for additional work will be set up either as a Lump Sum or Cost Plus Fixed Fee.

G. PROJECT SCHEDULING

All negotiated agreements shall be accompanied by a critical path method schedule (CPM Schedule). The CPM Schedule will list the work tasks for the Agreement, their duration, negotiated milestones and their completion dates, including State/Local review periods. The format of this schedule shall be agreed on prior to signing the Agreement. Along with the monthly progress report, the Consultant shall provide monthly CPM Schedule updates to the Agreement Administrator for approval. The CPM schedule shall show project percent completed on each task.

H. MONTHLY PROGRESS REPORT

The Consultant shall submit to the State a monthly progress report on Form ITD-771, as furnished by the State. When no work will be performed for a period of time, this requirement can be waived by written notice from the Agreement Administrator. However, at such time as work re-commences, the monthly progress reports shall resume.

The Consultant shall provide monthly progress schedule (CPM) updates to the Agreement Administrator.

The monthly progress report and schedule update will be submitted by the tenth of each month following the month being reported or as otherwise agreed to in the approved scope of work. The Agreement Administrator will review the progress report and submit approved invoices for payment within two weeks of receiving the invoice, the associated monthly report and the schedule update.

Each progress report shall list invoices by PSA number and reference milestones.

I. PROGRESS AND FINAL PAYMENTS

1. Progress payments will be made once a month for services performed which qualify for payment under the terms and conditions of the Agreement. Such payment will be made based on invoices submitted by the Consultant in the format required by the State. The monthly invoice shall be submitted no later than the tenth of each month following the month being invoiced.

--243--


Lump Sum Progress payments will be made based on a percentage of the work or milestones satisfactorily completed.

Cost Plus Fixed Fee

The Consultant shall submit a breakdown of costs by each item of work on the monthly invoice, and shall show the percent complete of each item of work, each milestone and percent complete of the entire Agreement. Progress payments will be made based on the invoice cost less the fixed fee for the work satisfactorily completed for each invoicing period. Said payment shall not exceed the percent complete of the entire Agreement. Upon satisfactory completion of each milestone, full payment for all approved work performed for that milestone will be made, including Fixed Fee.

Cost

The Consultant shall submit a breakdown of costs by each item of work on the monthly invoice, and shall show the percent complete of each item of work and percent complete of the entire Agreement. Progress payments will be made based on the invoiced cost for the work satisfactorily completed for each item of work. Said payment shall not exceed the percent complete of the entire Agreement.

Direct expenses will be reimbursed at actual cost, not to exceed the current approved rates as identified at http://itd.idaho.gov/business/?target=consultant-agreements . For “Cost Plus Fixed Fee” and “Cost” agreements, invoices must include backup documentation to support expenditures as appropriate, and as requested by the Agreement Administrator. Such support may consist of copies of time sheets or cost accounting system print-out of employee time, and receipts for direct expenses.

2. The Sponsor will make full payment for the value of the services performed which qualify for

payment. This full payment will apply until 95 percent of the work under each Project Agreement PSA or Supplemental Agreement has been completed. No further progress payments will be made until all work under the Agreement has been satisfactorily accomplished and accepted by the Sponsor. If at any time, the Sponsor determines that the work is not progressing in a satisfactory manner, further payments may be suspended or withheld for sums that are deemed appropriate for unsatisfactory services.

3. Final payment of all amounts retained shall be due 60 days after all work under the Agreement has

been completed by the Consultant and accepted by the Sponsor. Such final payment will not be made until satisfactory evidence by affidavit is submitted to the State that all indebtedness incurred by the Consultant on this project has been fully satisfied.

4. Agreements which include an incentive/disincentive clause will normally have the clause applied only

to the completion of the BID OPENING milestone. If the project is deemed by the Sponsor to be ready for advertisement, but advertisement is postponed at no fault of the Consultant, any incentive earned will be paid.

5. Payments to Subconsultants

The Consultant shall pay each subconsultant for satisfactory performance of its contract items no later than twenty (20) calendar days from receipt of each payment the Consultant receives from the State under this Agreement, in accordance with 49 CFR, Part 26. The Consultant shall return retainage payments to each subconsultant within twenty (20) calendar days after the subconsultant’s work is satisfactorily completed. The Consultant will verify that payment or retainage has been released to the subconsultant or suppliers within the specified time for each partial payment or partial acceptance by the Department through entries in the Department’s online diversity tracking system during the corresponding monthly audits. Prompt payment will be monitored and enforced through the Consultant’s reporting of monthly payments to its subconsultants and suppliers in the online diversity tracking system. Subconsultants, including lower tier subconsultants, suppliers, or both, will confirm the timeliness and the payment

--244--


amounts received utilizing the online diversity tracking system. Discrepancies will be investigated by the Contract Compliance Officer and the Contract Administrator. Payments to the subconsultants, including lower tier subconsultants, and including retainage release after the subconsultant or lower tier subconsultant’s work has been accepted, will be reported monthly by the Consultant or the subconsultant. The Consultant will ensure its subconsultants, including lower tier subconsultants, and suppliers meet these requirements.

J. MISCELLANEOUS PROVISIONS

1. COVENANT AGAINST CONTINGENT FEES

a. The Consultant warrants that they have not:

Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person to solicit or secure this Agreement, other than a bona fide employee of the firm;

agreed, as an expressed or implied condition for obtaining this Agreement, to employ or retain the services of any firm or person in connection with carrying out this Agreement, or;

paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee of the firm) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out the Agreement.

b. The Sponsor warrants that the above Consultant or its representative has not been required, directly or indirectly as an expressed or implied condition in connection with obtaining or carrying out this Agreement.

Employ or retain, or agree to employ or retain, any firm or person, or; pay, or agree to pay to any firm, person or organization, any fee, contribution, donation or consideration of any kind.

2. PROHIBITION AGAINST HIRING PERSONNEL AND WORKING FOR CONTRACTOR

In compliance with the Code of Federal Regulations, (23 CFR, Section 1.33, Conflict of Interest), the Consultant agrees that no one in their employ will work on a part time basis under this Agreement while also in the full-time employ of any Federal Agency, the State, or the Sponsor, without the written consent of the public employer of such person. The Consultant agrees that no one in their employ under any circumstances shall perform any services for the contractor on the construction of this project.

3. CHANGES IN WORK

All changes in work shall conform to one or more of the following conditions and in no instance shall such change in work be undertaken without written order or written approval of the Sponsor.

a. Increase in the work required by the Sponsor due to unforeseen circumstances. b. Revision in the work required by the Sponsor subsequent to acceptance of such work at the

appropriate conference or after revision of such work as outlined at said conference. c. Items of work which are beyond the scope of intent of this Agreement and pre-approved by

the Sponsor. d. Reduction in the work required by the Sponsor due to unforeseen circumstances.

An increase in compensation will be considered when Department Design Standards or expectations have changed from the time of negotiation.

Adjustment in compensation for either an increase or reduction in work shall be on a negotiated basis arrived at by mutual agreement between the Sponsor and the Consultant. During such

--245--


negotiations the Sponsor may examine the documented payrolls, transportation and subsistence costs paid employees actively engaged in the performance of a similar item or items of work on the project, and by estimated overhead and profit from such similar items or items of work.

Said mutual agreement for a negotiated increase or reduction in compensation shall be determined prior to commencement of operations for an increase in a specific item or items of work. In the case of Sponsor order for nonperformance, a reduction in the specific item or items of work will be made as soon as circumstances permit. In the event that a mutual agreement is not reached in negotiations for an increase in work, the Sponsor will use other methods to perform such item or items of work. The mutually agreed amount shall be covered by a Supplemental Agreement and shall be added to or subtracted from the total amount of the original Agreement.

Adjustment of time to complete the work as may pertain to an increase or a reduction in the work shall be arrived at by mutual agreement of the Sponsor and the Consultant after study of the change in scope of the work.

4. DELAYS AND EXTENSIONS

Time adjustment may occur when the negotiated scope of work is increased or reduced through mutual agreement of the State and the Consultant. Extensions of time may be granted for the following reasons:

a) Delays in major portions of the work caused by excessive time used in processing of submittals, delays caused by the State, or other similar items which are beyond the control of the Consultant.

b) Additional work ordered in writing by the Sponsor. c) Department Design Standards have changed or expectations have changed from the

time of negotiation.

5. TERMINATION

The Sponsor may terminate or abandon this Agreement at any time, without further obligation, upon giving notice of termination as hereinafter provided, for any of the following reasons:

a. Evidence that progress is being delayed consistently below the progress required in the

current approved CPM Schedule. b. Continued submission of sub-standard work. c. Violation of any of the terms or conditions set forth in the Agreement, other than for the

reasons set forth in a. and b. above. d. At the convenience of the Sponsor.

Prior to giving notice of termination for the reasons set forth in a through c above, the Sponsor shall notify the Consultant in writing of any deficiencies or default in performance of the terms of this Agreement, and Consultant shall have ten (10) days thereafter in which to correct or remedy such default or deficiency. Upon their failure to do so within said ten (10) days, or for the reasons set forth in c above, such notice of termination in writing shall be given by the Sponsor. Upon receipt of said notice the Consultant shall immediately discontinue all work and service unless directed otherwise, and shall transfer all documents pertaining to the work and services covered under this Agreement, to the Sponsor. Upon receipt by the Sponsor of said documents, payment shall be made to Consultant as provided herein for all acceptable work and services.

6. DISPUTES

Should any dispute arise as to performance or abnormal conditions affecting the work, such dispute shall be referred to the Sponsor and the Director of the Idaho Transportation Department or his duly authorized representative(s) for determination.

--246--


Such determination shall be final and conclusive unless, within thirty (30) days of receipt of the decision Consultant files for mediation or arbitration. Consultant agrees that any mediation or arbitration hearing shall be conducted in Boise, Idaho. Consultant and Sponsor agree to be bound by the mediation agreement or the decision of the arbitration. Expenses incurred due to the mediation or arbitration will be shared equally by the Consultant and the Sponsor.

7. ACCEPTANCE OF WORK

a. The Consultant represents that all work submitted shall be in accordance with generally

accepted professional practices and shall meet tolerances of accuracy required by State practices and procedures.

b. Acceptance of work will occur at phases appropriate to the terms of the Agreement and level

of detail required by the State in its project development procedures. c. It is understood by the Consultant that the Sponsor is relying upon the professional expertise

and ability of the Consultant in performance of the Agreement. Any examination of the Consultant’s work product by the State/Sponsor will not be considered acceptance or approval of the work product which would relieve the Consultant for any liability or expense. Consultant is solely responsible for the propriety and integrity of its work product.

Acceptance or approval of any portion of Consultant’s work product by the Sponsor for

payment, partial or final, shall not constitute a waiver of any rights the Sponsor may have against the Consultant. If due to errors, omissions and negligent acts by the Consultant, or its Subconsultants, agents or employees, in its work product, the Consultant shall make corrections to its work product at no expense to the Sponsor. The Consultant shall respond to the Sponsor’s notice of any error or omission within twenty-four hours of receipt, and give immediate attention to any corrections to minimize any delay to the construction contract. This may include, if directed by the Sponsor, visits to the site of the work.

If the Consultant discovers errors or omissions in its work product, it shall notify the State

within seven days of discovery. Failure of the Consultant to notify the State shall be grounds for termination of the Agreement.

The Consultant’s liability for damages incurred by the Sponsor due to negligent acts, errors

or omissions by the Consultant in its work product shall be borne by the Consultant. Increased construction costs resulting from errors, omissions or negligence in Consultant’s work product shall not be the Consultant’s responsibility unless the additional construction costs were the result of gross negligence of the Consultant.

8. OWNERSHIP OF DOCUMENTS

All material acquired or produced by the Consultant in conjunction with the preparation of the plans, study, or report, shall become the property of, and be delivered to, the Sponsor without restrictions or limitations of their further use. Any use of these materials by the Sponsor for purposes other than intended under this agreement shall be at the risk of the Sponsor. The Consultant has the right to make and retain copies of all data and documents for project files. Documents provided to the State may be public records under the Public Records Act §§ 74-101 through 74-126 and Idaho Code §§ 9-338 et seq, and thus subject to public disclosure unless excepted by the laws of the state of Idaho, otherwise ordered by the courts of the state of Idaho, and/or otherwise protected by relevant state and/or federal law.

9. AERIAL PHOTOGRAPHY

After aerial photography has been flown, processed and checked for coverage, the negatives shall be sent to the State at the address indicated on the Agreement for evaluation, labeling, and prints or diapositives as needed by the District and the Consultant. The negatives shall become the property of the State. Along with the negatives, the Consultant shall also deliver the Report of Calibration for the aerial camera used for the aerial photography, the flight maps, and the flight log. Once complete, a copy of the mapping shall be placed on a CD-ROM and sent to the address specified in the Agreement.

--247--


10. CADD SPECIFICATIONS

Two copies of all drawings shall be furnished to the Department upon completion of the contract. One copy shall be a durable reproduction of the drawing stamped and signed by the Engineer. An electronic stamp is acceptable, provided it is registered and approved with the Board of Professional Engineers and Land Surveyors. Roadway plans shall be furnished on 11” x 17” sheets. Structures plans shall be furnished on 22” x 34” sheets. The other copy shall be an electronic drawing file in a MicroStation .DGN file format. Electronic files shall be delivered in one of the following:

a. Placed within ITD’s ProjectWise DataSource (See CADD Manual for proper locations for file storage

b. Standard CD/DVD-ROM Format

Files shall be developed with MicroStation software, SS4 Version 8.11X or higher; or converted to the MicroStation .DGN file format with all conversion errors corrected prior to delivery. If the consultant elects to convert files from other CADD software to the .DGN format, the consultant may be required at various times during the contract period to provide proof that all conversion errors can be corrected.

Refer to the CADD Manual for a complete set of CADD Standards. The manual is available at the following website: http://apps.itd.idaho.gov/apps/manuals/manualsonline.html .

11. GEOTECHNICAL AND MATERIALS WORK If geotechnical and materials work is required under this Agreement, the Consultant must ensure that

any Subconsultant performing geotechnical and materials work be involved in the final design review. This does not mean that the geotechnical and materials Subconsultant must attend the actual final design review meeting, but does mean that the Subconsultant, will at a minimum, participate in the final design plans and proposal review to assure that all geotechnical and materials recommendations/issues it raised concerning the project have been addressed, or notify the Consultant of any outstanding issues.

12. HIGHWAY CONSTRUCTION ESTIMATING PROGRAM The Idaho Transportation Department has adopted the Trns.Port EstimatorTM Highway Construction

Cost Estimation software package as the standard for developing all highway construction cost estimates. Consultants who prepare PS&E (Plans, Specifications and Estimate) packages for submittal to ITD are required to use Estimator. Further information is available at the following Web Site: http://itd.idaho.gov/business/?target=consultant-agreements .

13. INDEMNITY

a. Concerning claims of third parties, the Consultant shall indemnify, and hold harmless and defend

the Sponsor from any and all damages of and against any and all suits, actions, claims or losses of every kind, nature and description, including costs, expenses and reasonable attorney fees that may be incurred by reason of any negligent act, error or omission of the Consultant in the prosecution of the work which is the subject of this Agreement.

b. Concerning claims of the Sponsor, the Consultant shall assume the liability and responsibility for negligent acts, errors or omissions caused by the Consultant or a Subconsultant or their agents or employees to the design, preparation of plans and/or specifications, or other assignments completed under this Agreement, to the standards accepted at the time of the Final Design Review, other established review periods.

c. Notwithstanding any other provision of this Agreement, the Consultant shall not be responsible for claims arising from the willful misconduct or negligent acts, errors, or omissions of the Sponsor for contamination of the project site which pre-exist the date of this Agreement or subsequent Task Authorizations. Pre-existing contamination shall include but not be limited to any contamination or the potential for contamination, or any risk to impairment of health related to the presence of hazardous materials or substances.

--248--


14. INSURANCE

The Consultant, certifying it is an independent contractor licensed in the State of Idaho, shall acquire and maintain commercial general liability insurance in the amount of $1,000,000.00 per occurrence, professional liability insurance in the amount of $1,000,000.00, and worker compensation insurance in accordance with Idaho Law. The professional liability insurance coverage shall remain in force and effect for a minimum of one (1) year after acceptance of the construction project by the State (if applicable), otherwise for one (1) year after acceptance of the work by the State. Regarding workers’ compensation insurance, the Consultant must provide either a certificate of workers’ compensation insurance issued by an insurance company licensed to write workers’ compensation insurance in the State of Idaho as evidence that the Consultant has a current Idaho workers’ compensation insurance policy in effect, or an extraterritorial certificate approved by the Idaho Industrial Commission from a state that has a current reciprocity agreement with the Idaho Industrial Commission. The Consultant shall provide the State with certificates of insurance within ten (10) days of the Notice to Proceed.

15. ENDORSEMENT BY ENGINEER, ARCHITECT, LAND SURVEYOR, AND GEOLOGIST

Where applicable, the Professional Engineer, Architect, Land Surveyor, or Geologist in direct charge of the work or portion of work shall endorse the same. All plans, specifications, cost summaries, and reports shall be endorsed with the registration seal, signature, and date of the Idaho professional in direct charge of the work. In addition, the firm's legal name and address shall be clearly stamped or lettered on the tracing of each sheet of the plans. This endorsement certifies design responsibility in conformance with Idaho Code, ITD’s Design Manual, and acceptance of responsibility for all necessary revisions and correction of any errors or omissions in the project plans, specifications and reports relative to the project at no additional cost to the State based on a reasonable understanding of the project at the time of negotiation.

16. LEGAL COMPLIANCE

The Consultant at all times shall ,as a professional, observe and comply with all Federal, State and

local laws, by-laws, safety laws, and any and all codes, ordinances and regulations affecting the work in any manner and in accordance with the general standard of care. The Consultant agrees that any recourse to legal action pursuant to this agreement shall be brought in the District Court of the State of Idaho, situated in Ada County, Idaho.

17. SUBLETTING

The services to be performed under this Agreement shall not be assigned, sublet, or transferred except by written consent of the Sponsor. Written consent to sublet, transfer or assign any portions of the work shall not be construed to relieve the Consultant of any responsibility for the fulfillment of this Agreement or any portion thereof.

18. PERMITS AND LICENSES

The Consultant shall procure all permits and licenses, pay all charges, fees, and taxes and give all notices necessary and incidental to the due and lawful prosecution of the work.

19. PATENTS AND COPYRIGHTS

The Consultant shall hold and save the Sponsor and its agents harmless from any and all claims for infringement by reason of the use of any patented design, device, material process, trademark, and copyright.

--249--


20. NONDISCRIMINATION ASSURANCES

1050.20 Appendix A: During the performance of work covered by this Agreement, the Consultant for themselves, their assignees and successors in interest agree as follows:

1. Compliance With Regulations. The Consultant shall comply with all regulations of the

United States Department of Transportation relative to Civil Rights, with specific reference to Title 49 CFR Part 21, Title VI of the Civil Rights Act of 1964 as amended, and Title 23 CFR Part 230 as stated in the ITD EEO Special Provisions and Title 49 CFR Part 26 as stated in the appropriate ITD DBE Special Provisions. http://apps.itd.idaho.gov/apps/ocr/index.aspx

2. Nondiscrimination. The Consultant, with regard to the work performed by them during the

term of this Agreement, shall not in any way discriminate against any employee or applicant for employment; subcontractor or solicitations for subcontract including procurement of materials and equipment; or any other individual or firm providing or proposing services based on race, color, sex, national origin, age, disability, limited English proficiency or economic status.

3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment. In

all solicitations, either by bidding or negotiation, made by the Consultant for work or services performed under subcontract, including procurement of materials and equipment, each potential subcontractor or supplier shall be made aware by the Consultant of the obligations of this Agreement and to the Civil Rights requirements based on race, color, sex, national origin, age, disability, limited English proficiency or economic status.

4. Information and Reports. The Consultant shall provide all information and reports

required by regulations and/or directives and sources of information, and their facilities as may be determined by the State or the appropriate Federal Agency. The Consultant will be required to retain all records for a period of three (3) years after the final payment is made under the Agreement.

5. Sanctions for Noncompliance. In the event the Consultant or a Subconsultant is in

noncompliance with the EEO Special Provisions, the State shall impose such sanctions as it or the appropriate Federal Agency may determine to be appropriate, including, but not limited to:

Withholding of payments to the Consultant until they have achieved compliance; Suspension of the agreement, in whole or in part, until the Consultant or

Subconsultant is found to be in compliance, with no progress payment being made during this time and no time extension made;

Cancellation, termination or suspension of the Agreement, in whole or in part; Assess against the Consultant’s final payment on this Agreement or any progress

payments on current or future Idaho Federal-aid Projects an administrative remedy by reducing the final payment or future progress payments in an amount equal to 10% of this agreement or $7,700, whichever is less.

6. Incorporation of Provisions. The Consultant will include the provisions of paragraphs 1

through 5 above in every subcontract of $10,000 or more, to include procurement of materials and leases of equipment unless exempt by the Acts, the Regulations, and directives pursuant thereto. The Consultant will take such action with respect to any subcontract or procurement as the State or the appropriate Federal Agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant becomes involved in, or is threatened with, litigation with a subcontractor or

supplier as a result of such direction, the Consultant may request the State to enter into any litigation to protect the interest of the State.In addition, the Consultant may request the United States to enter into the litigation to protect the interests of the United States.

--250--


1050.20 Appendix E

During the performance of this contract, the Consultant, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees to comply with all nondiscrimination statutes and authorities; including but not limited to:

Pertinent Non-Discrimination Authorities:

• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.

• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);

• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex);

• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27;

• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age);

• Airport and Airway Improvement Act of 1982, ( 49 USC § 4 71, Section 4 7123 ), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex);

• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);

• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38;

• The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex);

• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations;

• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);

• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U .S.C. 1681 et seq).

21. INSPECTION OF COST RECORDS

The Consultant shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred on the project. They shall make such data available for inspection, and audit, by duly authorized personnel, at reasonable times during the life of this Agreement, and for a period of three (3) years subsequent to date of final payment under this Agreement, unless an audit has been announced or is underway; in that instance, records must be maintained until the audit is completed and any findings have been resolved. Failure to provide access to records may affect payment and may constitute a breach of contract.

--251--


22. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITYMATTERS

By signing this document the Consultant certifies to the best of his knowledge and belief that exceptas noted on an attached Exception, the company or its subcontractors, material suppliers, vendors orother lower tier participants on this project:

a. Are not presently debarred, suspended, proposed for debarment, declared ineligible orvoluntarily excluded from covered transactions by any Federal department or agency;

b. have not within a three-year period preceding this proposal been convicted of or had a civiljudgment rendered against them for commission of fraud or a criminal offense in connectionwith obtaining, attempting to obtain or performing a public (Federal, State or local)transaction or contract under a public transaction; violation of Federal or State antitruststatutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction ofrecords making false statements, or receiving stolen property;

c. are not presently indicted for or otherwise criminally or civilly charged by a government entity(Federal, State or local) with commission of any of the offenses enumerated in paragraph (b)of this certification; and

d. have not within a three-year period preceding this application/proposal had one or morepublic transactions (Federal, State or local) terminated for cause or default.

Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

NOTE: Exceptions will not necessarily result in denial of award, but will be considered in determining Consultant responsibility. For any exception noted, indicate to whom it applies, initiating agency and dates of action. Providing false information may result in criminal prosecution or administrative sanctions.

23. CERTIFICATION CONCERNING LOBBYING ACTIVITIES

By signing this document, the Consultant certifies to the best of their knowledge and belief that:

a. No Federal appropriated funds have been paid or will be paid, by or on behalf of theundersigned, to any person for influencing or attempting to influence an officer or employeeof any agency, a Member of Congress, an officer or employee of Congress, or an employeeof a Member of Congress in connection with the awarding of any Federal contract, themaking of any Federal grant, the making of any Federal loan, the entering into of anycooperative agreement, and the extension, continuation, renewal, amendment ormodification of any Federal contract, grant, loan or cooperative agreement.

b. If any funds other than Federal appropriated funds have been paid or will be paid to anyperson for influencing or attempting to influence an officer or employee of any agency, aMember of Congress, an officer or employee of Congress or an employee of a Member ofCongress in connection with this Federal contract, grant, loan or cooperative agreement, theundersigned shall complete and submit Standard Form-LLL, "Disclosure Form to ReportLobbying", in accordance with its instructions.

The Consultant also agrees that he or she shall require that the language of this certification shall be included in all lower tier subcontracts, which exceed $100,000, and that all such sub-recipients shall certify and disclose accordingly.

24. EMPLOYEE ELIGIBILITY

The Consultant warrants and takes the steps to verify that it does not knowingly hire or engagepersons not authorized to work in the United States; and that any misrepresentation in this regard orany employment of person not authorized to work in the United States constitutes a material breachand shall be cause for the imposition of monetary penalties up to five percent (5%) of the contractprice, per violation, and/or termination of its contract.

--252--

River St; Walnut to Galena Local Highway Technical Assistance Council Key No. 18807 May 2020 City of Hailey

Stanley Consultants 1 | P a g e

RIVER ST; WALNUT ST TO GALENA ST PHASE 2 SCOPE OF WORK

KEY NO. 18807 CITY OF HAILEY

DESCRIPTION: This project intends to improve approximately 0.3 miles of River Street, which is a two-lane asphalt street section, to an urbanized two-lane section with curb, gutter, bike lanes, ADA-compliant sidewalk, and landscaping from Walnut Street to Galena Street. The project will reconstruct the existing pavement structure while adding width for parking and bike lanes. The project will also include storm drainage, illumination and pedestrian access from River Street to Hop Porter Park along Bullion Street. Additional right-of-way is assumed to not be necessary. Landscaping within the public right of way will be based on the City of Hailey’s River Street Concept Plan.

SCOPING APPROACH: Stanley will continue its work with LHTAC and the City of Hailey to develop the proposed project in a phased approach.

Phase 1 services have been completed and included ITD Work Breakdown Structure (ITD-WBS) tasks from Project Initiation thru Concept Approval.

Phase 2 services will include completing the environmental evaluation and permitting, conduct a public hearing/open house, and complete preliminary and final design activities for the approved concept.

PROPOSED WORK SCOPE This scope of work will include Project Administration, Public Involvement, Preliminary/Intermediate Design, Final Design, and PS&E. It will also include preparing and obtaining approval of the Environmental document/s to the appropriate level and the required Materials reports. Stanley Consultants (SCI) will work with the LHTAC and the City of Hailey to develop the proposed project in an approach that builds upon the established ITD design process and work performed to date while striving to recognize and incorporate into the design the additional unique aspects of this particular project. The ITD Roadway Design Manual and City of Hailey Design Standards, as applicable, will be used in developing the project design.

Project milestones within this scope of services include:

1. 6.5 Preliminary Design Review

2. 6.6 Environmental Document Approval

3. 7.3 Design Approval

4. 8.3 Final Design Review

5. 9.2 PS&E Submittal

--253--



PROJECT SCHEDULE PS&E Submittal September 30, 2020 The Stanley team includes the following:

Project Management and Roadway Design: Stanley Consultants, Inc. Geotechnical Engineering: American Geotechnics (AmGeo) Environmental Documentation: Bionomics, Inc. Public Involvement: RBCI Surveying: Garcia Land Surveying, LLC

Our detailed work plan for Phase 2 is summarized as follows:

PHASE 2 PRELIMINARY DESIGN THRU PS&E

1.0 Project Administration

Project Maintenance- Manage and maintain project files, accounting, subconsultant agreements, and project execution plan. Project Administration- Manage all subconsultants, provide staff scheduling, Earned Value reports, project progress reports. Coordinate and facilitate design review meetings, public meetings and other stakeholder contacts. Coordinate periodic conference calls and team meetings (bi-weekly) Budget and Schedule updates (monthly). Administer LHTAC invoicing (monthly).

Assumption: Progress meetings will be via on-line web meeting.

2.0 Public Involvement Stanley Consultants will oversee, manage, and actively participate in public involvement effort for the project. RBCI will perform the day-to-day functions of the public involvement tasks. Many Public Involvement tasks were completed within Phase 1 scope work. The following tasks will be completed in Phase 2.

AdministrationRBCI will attend meetings and coordinate with project team. RBCI will submit status reports and invoices.

Deliverables: Coordinate and attend meetings Progress reports and invoices

Supplemental Round of Owner Meetings RBCI will coordinate and attend meetings with project team. RBCI will submit status reports/updates.

Deliverables: Coordinate and attend meetings

Public Hearing/Open House Stanley and RBCI will arrange, attend and provide materials for one final public hearing/open house about the River Street, Walnut to Galena project.

--254--



Deliverables: Planning meetings (1 meeting) Postcards (1 set) Display ads / Display boards (Up to 3) Attend public hearing/open house (1) Summary of public hearing/open house (1)

3.0 Survey Survey efforts by Garcia Surveying will include collecting topographic and right of way data on approximately 0.3 miles of River Street (Right of Way to Right of Way) as well as data along the various side streets including Croy Street, Bullion Street, Carbonate Street and Galena Street. A majority of survey tasks were completed within Phase 1 scope work. The following tasks will be completed in Phase 2.

Supplemental Field Survey

Garcia Land Surveying will perform the following tasks:

Supplemental field survey (1 site visit) Review of final right of way sheets, control points, and survey data summary

4.0 Geotechnical

Geotechnical efforts are led by American Geotechnics. A Roadway Materials Report (Phase I(R)-II-III) was completed in Phase 1. The following tasks will be completed in Phase 2. Phase V Special Provisions Materials Report

Prepare appendices. Phase V report write-up. AGEO internal review; Address comments. Issue for Stanley review; Address comments. Issue for LHTAC and City of Hailey review; Prepare comment resolution form; Modify the report; Submit one sealed report.

Final Design Review Letter Review Final Design Documents to confirm the intent of the Materials Reports have been incorporated. Write Final Design Review Letter and send to Stanley Provide support/Answer questions after final design.

5.0 Environmental Evaluation/ITD 654 Form Bionomics will complete the Environmental Evaluation and all required accompanying documentation to Stanley. The Categorical Exclusion will be made by FHWA approval. The following assumptions have been developed to guide the scope of work for environmental documentation and study for this project. The environmental documentation level is assumed to be a Documented Categorical Exclusion (CatEx).

Technical Studies and Reports

5.1.1. Cultural Resources. Information conducted during Phase I will be summarized in the environmental evaluation.

--255--



5.1.2. Section 4(f) Evaluation. It is assumed this task is not warranted. If deemed necessary, this task can be completed as additional services.

5.1.3. Wetlands. Based on review of existing data sources, an unnamed drainage crosses the project area;

therefore, a waters of the U.S. and wetland inventory will be conducted. It is assumed a full wetland delineation is not required and no impacts to waters or wetlands will occur as a result of the project. This task will require background research, field survey, and a waters of the U.S. and wetland inventory memorandum.

Deliverables:

Field reconnaissance information Waters of the U.S. Inventory Memorandum Summary in the EE/ITD 654 Form

5.1.4. Threatened, Endangered, and Sensitive Species.

A. Background Research. Bionomics will gather all pertinent information regarding the proposed project action, T&E species, and species of concern known to occur near the project area. Information collected during the background review will be used to assess the impacts that the proposed project actions will have on Federally-listed species, candidate species, and species of concern.

B. Field Reconnaissance. Bionomics will perform a field reconnaissance visit to identify Federally-protected species and species of concern and to identify habitat and potential impacts for the proposed actions. Photos of the project area will be taken on the day that the reconnaissance visit is conducted.

C. Coordination and Consultation. Bionomics will consult with the applicable agencies (U.S. Fish and Wildlife Service, U.S. Forest Service, as necessary) regarding this project and its potential impacts to threatened, endangered, and candidate species as well as species of concern.

Deliverables: Photos of the project area taken on the day of reconnaissance visit.

Assumptions:

The effect on all T&E species for this project is assumed to be “No Effect”. If it is found that any Federally-protected species will be affected by the project, then a Biological Assessment (BA) will be necessary and a supplemental scope and budget will be required. One reconnaissance visit will be conducted. Any additional required site visits will necessitate a supplemental scope of work and estimate for those services.

5.1.5. Noise. This is not a Type 1 project; therefore, no noise analysis is required. 5.1.6. Air Quality. It is assumed that air quality analysis is not warranted. 5.1.7. Visual Resources. It is assumed that a visual resources analysis is not warranted. 5.1.8. Hazardous Materials. Conduct an Administrative Review, including review of public records as available

(e.g. aerial photographs). All work will be documented according to current ITD/FHWA guidelines. After completion of an Administrative Review, complete and submit the ITD-0652 Form. The ITD-0652 Form will include a conclusion as to the potential the project has of encountering hazardous materials. If an Initial Site Assessment (ISA Phase I) is necessary, it will be conducted in phase 2.

--256--



Deliverables:

Completed ITD-0652 Form and Resource Map

5.1.9. Hydrology. Evaluate the potential impacts to surface water, water quality, floodplains, ground water,

stream alteration/encroachment, and navigable waters.

A. Water Quality. Determine if the project will impact water quality by considering locations where runoff or other non-point source pollution may be involved in relation to sensitive water resources such as water supply reservoirs, groundwater recharge areas and streams. If there are impacts, this will be discussed and summarized in the EE/ITD 654 Form.

B. Floodplains and Floodways. This task is not necessary as no floodplains and/or floodways are located within the near vicinity of the project.

C. Sole Source Aquifer. The project is located within the boundaries of the Snake River Plain sole source aquifer. The Sole Source Checklist will be complete for EPA’s review and concurrence of no effects.

D. Stream Alteration/Encroachment. This task is not necessary as a stream alteration or encroachment isn’t anticipated for the project.

E. Navigable Waters. This task is not necessary as navigable waters are not identified in the project area.

Deliverables: Summaries in the EE/ITD 654 Form (as applicable)

5.1.10. Socioeconomics. The project does not disproportionately adversely affect minority or low-income populations. The project meets conditions, to be provided by ITD to be included in the EE/ITD 654 Form, stated in the 1-6-2015 FHWA/ITD Programmatic Finding on Environmental Justice.

5.1.11. Geology and Soils. It is assumed geology and soils analysis is not warranted.

5.1.12. LWCF Recreation Areas/6(f) Lands. It is assumed there are no Section 6(f) Lands in the project area and this analysis is not warranted. If there should be any Section 6(f) lands in the project area, these lands would be evaluated and assessed under a supplemental agreement.

5.1.13. FAA Airspace Intrusions. FAA airspace intrusion analysis will be performed due to the proximity of the Hailey Airport. A determination of potential impacts will be evaluated and coordination with appropriate officials will be conducted. A discussion of potential impacts and agency coordination and consultation will be summarized for inclusion in the EE/ITD 654 Form.

5.1.14. Land Use, Access, & Traffic Safety. Analysis and review of land use, access, and traffic safety as deemed necessary.

Environmental Evaluation

All work necessary to complete an Environmental Evaluation will be conducted and includes the following.

State Location Map & Project Vicinity Sketch

--257--



Purpose & Need, Project, and Termini/Limits Descriptions. Include the Purpose & Need descriptions, Project Description and Project Termini/Limits from the approved Project Charter. Revise the descriptions in consultation with Stanley and ITD as needed or directed. Project Area Photographs. Environmental Evaluation Narrative. Included are the required summaries and reports for all items per the ITD 0654 Environmental Evaluation, as applicable. Environmental Mitigation Summary. Prepare an Environmental Mitigation Summary that is complete, accurate, and reflects all commitments as approved by ITD and applicable resource agencies to be included in the construction special provisions. Public Involvement Summary. Prepare a public involvement summary for all public involvement that has been completed. Reference the project Public Involvement Plan. Correspondence and Support Documentation. Assemble appropriate correspondence and/or support documentation. Environmental Evaluation. Prepare and assemble an EE/ITD 654 Form, participate in a Review Meeting including preparation of meeting minutes & action item list, and complete all revisions necessary to complete an acceptable document.

Technical Review QA/QC. Prior to submitting the EE/ITD 654 Form, internal Quality Assurance and Quality Control will be completed by Bionomics staff.

Comment Response. The draft report will be submitted to Stanley Consultants, Inc., LHTAC, ITD HQ, and FHWA for review. Comments will be addressed and the revised report will be resubmitted for review and concurrence. Should either agency staff require report edits or revisions of the project area, the review cycle for each is renewed at the time of the submitted report changes. A summary of comments and responses will be provided for each review.

Deliverables:

Draft Environmental Evaluation/ITD 654 Form Comment and Response Summary for Each Review Final Environmental Evaluation/ITD 654 Form

6.0 PRELIMINARY DESIGN

Urban Drainage Design & Report

6.1.1. Data Collection - Assume traffic information (both tube counts and turning movements) to be provided by the City of Hailey for pavement design.

6.1.2. Safety Evaluation - Evaluate parking configurations and pedestrian & bike movements. The findings and recommendations will be summarized in a technical memo.

Preliminary R/W Design & Plans

6.2.1. Preliminary Total Ownership Maps - SCI will prepare preliminary ownership maps indicating the existing and proposed rights of way with adjacent owner information. Anticipate up to 2 sheets at 1”=100’ scale.

6.3. Preliminary Plan Sheets

6.3.1. Title Sheet - SCI will prepare preliminary title sheet including vicinity map and traffic data.

--258--



6.3.2. Typical Section Sheets - SCI will prepare preliminary typical section sheets. Anticipate up to three typical sections per sheet including 3 existing typical sections and 3 proposed typical sections.

6.3.3. Removal Plan Sheets - SCI will prepare preliminary removal plan sheets. Anticipate up to 4 plan sheets at 1”=40’ scale.

6.3.4. Roadway Plan Sheets - SCI will prepare preliminary plan sheets. Anticipate up to 4 plan sheets at 1”=40’ scale.

6.3.5. Roadway Profile Sheets - SCI will prepare preliminary profile sheets. Anticipate up to 4 plan sheets at 1”=40’ scale.

6.3.6. Drainage/Irrigation Sheets - SCI will evaluate the existing drainage/irrigation system(s) adjacent to the roadway project. This includes reviewing location and functionality of existing pipe, infiltration drains, and culverts including size and slope. Revisions to existing systems and/or design and installation of new systems will be identified on up to 4 plan sheets at 1”=40’ scale.

6.3.7. Signing & Pavement Marking Sheets - SCI will prepare preliminary signing and pavement marking sheets. Anticipate up to 2 sheets at 1”=100’ scale.

6.3.8. Traffic Control Plan Sheets - SCI will prepare up to four (4) traffic control sheets identifying temporary traffic control devices and layout per MUTCD standards.

6.3.9. Utility Plan Sheet - SCI will contact Dig Line and coordinate with local utility companies within the limits of the roadway project. Existing utility information will be gathered and included in the plans. Existing utility information will be reviewed and potential conflicts identified. Preliminary plans will be provided to utility companies for their review. Anticipate up to 4 plan sheets at 1”=40’ scale.

6.3.10. SWPP Plan Sheets - SCI will prepare preliminary Storm Water Pollution and Prevention Plan sheets for the roadway project. Plan will identify elevations, water flow directions, and recommended Best Management Practices (BMPs) and other stabilization practices. Anticipate up to 2 sheets at 1”=100’ scale.

6.3.11. Specialty Detail Sheets - SCI will prepare detail sheets for specialty items not typically included in the ITD standard drawings and details. Anticipate up to 4 detail sheets at 1”=100’ scale.

6.4. Preliminary Design Review

6.4.1. Preliminary Design Package Assembly - SCI will assemble a preliminary design package and will

distribute for review. 6.4.2. Preliminary Design Review Meeting - Two (2) SCI representatives will attend a formal meeting held to

review the plans. 6.4.3. Removal Design Review Report & Comment Response - SCI will document ITD comments on the review

forms and provide responses to comments. Comments will be reviewed and addressed for progression into the final design process.

6.5. Preliminary Design Review 6.6. Environmental Document Approval

7.0 DESIGN STUDY REPORT

Design Study Report Upon completion of the Preliminary Design Review, and once the project has received Environmental Clearance, Stanley Consultants will develop a Design Study Report which will include:

Summary of Environmental Commitments Summary of Preliminary Design Review and Design Element Revisions Summary of final Public Hearing/Open House/Hearing Waiver

--259--



Design Study Report Checklist

Design Study Report Review by LHTAC

Design Approval

8.0 FINAL DESIGN Upon successful completion of the Preliminary Design Review and approval of the Design Study Report, Stanley Consultants will begin the Final Design process to complete the project plans and prepare the project for advertising. A Final Design package will be distributed for review with a formal meeting held to review the plans and obtain comment on the Final Design Package.

Final Geometric Design & Roadway Plans

8.1.1. General Plan Sheets - SCI will finalize title sheet and develop standard additional project clearance, roadway, sign, and pipe summary sheets (anticipate 4 new sheets)

8.1.2. Typical Section Sheets - SCI will finalize typical section sheets. 8.1.3. Roadway Plan Sheets - SCI will finalize roadway plan sheets. 8.1.4. Roadway Profile Sheets - SCI will finalize roadway profile sheets. 8.1.5. Drainage/Irrigation Sheets - SCI will finalize drainage/irrigation sheets. 8.1.6. Signing & Pavement Marking Sheets - SCI will finalize signing & pavement marking sheets. 8.1.7. Traffic Control Plan Sheets - SCI will finalize traffic control plan sheets.

8.1.8. Utility Plan Sheet – SCI will finalize the utility plans. City of Hailey will be responsible for the generation and follow-up of any/all utility agreements.

8.1.9. SWPP Plan Sheets - SCI will finalize SWPP plan sheets. 8.1.10. Specialty Detail Sheets - SCI will finalize plan specialty detail drawings. 8.1.11. Special Provisions - SCI will develop the project proposal and special provisions. Standard proposal

format per the ITD website will be utilized and LHTAC will provide the district’s standard special provisions to be included in the plan set. SCI will generate up to five (6) non-standard special provisions (if applicable) for this project.

8.1.12. Engineers Estimate - SCI will prepare final construction cost via ITD Estimator. 8.1.13. Quantities - SCI will prepare and define final bid quantities with supporting calculations. 8.1.14. Construction Schedule - SCI will develop a draft construction time schedule for the project using

Microsoft Project software and production rates identified in ITD manuals.

Final Design Review

8.2.1. Final Design Review Period – Stanley Consultants will assemble a final design package and will distribute for review.

8.2.2. Final Design Review Meeting - Two (2) SCI representatives will attend a formal meeting held to review the plans. Stanley will document ITD comments on the review forms and provide responses to comments. Comments will be reviewed and addressed for incorporation into the PS&E package.

8.2.3. Final Design Review Report & Comment Response - Comments will be reviewed and addressed for progression into the final design process and incorporation into the PS&E package.

Final Design Review

--260--



9.0 PS&E Upon successful completion of the final design review and approval, Stanley Consultants will make applicable revisions based on final design review comments and assemble the Final Project Plans and prepare the plan package for advertising.

PS&E Document Assembly

9.1.1. Final Design Review Period – Stanley Consultants will assemble a final design package and will distribute for review. It is anticipated the PS&E package will include:

A. Final Plan sheets (as outlined above) B. PS&E submittal letter C. Special provisions in hard copy and .doc format D. Construction time determination E. Excel spreadsheet containing project information (lat/long, segment code, etc.) F. PS&E checklist G. PS&E information sheet H. Engineer’s Estimate in Estimator format (hard copy and .est format)

PS&E Submittal

10.0 POST PS&E

Post PS&E Submittals - SCI will perform PS&E package revisions and/or updates and provide bid assistance including written response to written questions.

--261--

STANLEY CONSULTANTS, INC KN 18807 - River St; Walnut to GalenaProject No: A018(807)Key No: 18807

A. SUMMARY ESTIMATED MAN-DAY COSTSRaw Labor

Man-Days Man-Hours Hrly Rate Cost1 20.8 = 166.5 @ $65.29 = 10,870.79$ 2 3.9 = 31.5 @ $73.08 = 2,302.02$ 3 26.3 = 210 @ $55.77 = 11,711.70$ 4 11.5 = 92 @ $35.38 = 3,254.96$ 5 53.3 = 426 @ $32.81 = 13,977.06$ 6 4.0 = 32 @ $29.33 = 938.56$ 7 3.3 = 26 @ $73.08 = 1,900.08$

TOTAL RAW LABOR COST = $44,955.17

B. PAYROLL, FRINGE BENEFIT COSTS & OVERHEAD

X = $80,033.68C. NET FEE

X = $14,998.66.

D. FCCM

Approved FCCM Rate$44,955.17 X $89.91

TOTAL LABOR $140,077.42

E. OUT-OF-POCKET EXPENSE SUMMARYEstimated

Unit Cost Expense1 @ 0.575$ = -$ 2 @ 0.80$ = 1,280.00$ 3 @ 109.00$ = 436.00$ 4 @ 66.00$ = 528.00$

= 2,244.00$

F. SUBCONSULTANTS

1 **** = 40,856.22$ 2 **** = 3,002.23$ 3 **** = 6,236.71$ 4 **** = 21,880.68$

TOTAL =

* As per the "Federal Per Diem Rates for Idaho"** As per Negotiated % Fee tab*** As per Stanley Consultants approved audit rates**** See attached Subconsultant's Summary

ENGR./DESIGNER

$124,988.85NET FEE**

12.0%

0

PROJECT MANAGERSR. ENGINEERSR. DESIGNER

CLERICAL

$44,955.17 178.03%Approved Overhead Rate

Total Raw Labor & Overhead

EIT/ DRAFTSMAN

Total Raw Labor Cost

SR. QUAL CONTROL

* MILEAGE (miles)

Total Raw Labor Cost0.20%

*** 4WD MILEAGE (miles) 1600

* MEALS (days) 8* LODGING (nights) 4

Estimated Amount

Bionomics

$214,297.26

TOTAL ESTIMATED EXPENSE

RBCIGarcia Surveying

American Geotechnics

--262--

STANLEY CONSULTANTS, INC KN 18807 - River St; Walnut to GalenaProject No: A018(807)

Key No: 18807

PRO

JEC

T M

AN

AG

ER

SR. E

NG

INEE

R

SR. D

ESIG

NER

ENG

R./D

ESIG

NER

EIT

/ D

RA

FTSM

AN

CLE

RIC

AL

SR. Q

UA

LITY

C

ON

TRO

L

Task # Activity

1.0 Project Administration

1.1 Project Maintenance 12 4

1.2 Project Administration 12 4

1.3 Coordination of Onsite Meetings 6

1.4 Coordination of Conference Calls & Project Updates 12 4 8 8 4

1.5 Budget and Schedule updates 8

1.6 Administer ITD invoicing 8 8

58 4 8 8 0 16 4

2.0 Public Involvement (RBCI)

2.1 Administration

2.2 Supplemental Owner Meetings (up to 15) 16 2

2.3 Public Hearing/Open House 8 8 8 224 0 8 8 0 4 0

3.0 Survey (Garcia Survey)

3.1 Supplemental Field Survey 4 2 2

4 0 0 0 2 2 0

4.0 Geotechnical (AmGeo)

4.1 Phase V Report 2 2

4.2 Final Design Review Letter 1 2

3 0 0 0 0 4 0

5.0 Environmental Evaluation (Bionomics)

5.1 Technical Studies & Reports (this line is admin time) 2 2

5.1.1 Cultural Resources

5.1.2 Section 4f Evaluation

5.1.3 Wetlands

5.1.4 Threatened, Endangered, & Sensitive Species

5.1.5 Noise

5.1.6 Air Quality

5.1.7 Visual Resources

5.1.8 Hazardous Materials

5.1.9 Hydrology

5.1.10 Socioeconomics

5.1.11 Geology & Soils

5.1.12 LWCF Recreation Areas/6(f) Lands

5.1.13 FAA Airspace Intrusions

5.1.14 Land Use, Access, & Traffic Safety

5.2 Environmental Evaluation 2 2

(EE hours include time for Public Hearing Evaulation & Summary)

4 0 0 0 0 4 0

STANLEY

Task 1 Subtotal

Task 2 Subtotal

Task 3 Subtotal

Task 4 Subtotal

Task 5 Subtotal

--263--

6.0 Preliminary Design

6.1 Urban Drainage Design & Report 2 6 3 24 0.5

6.2 Preliminary Ownership Maps 2 2 8

6.3 Preliminary Plan Sheets

6.3.1 Title/General Plan Sheet(s) 1 1 4

6.3.2 Typical Sections (6 sections, 2 sheets) 2 1 2 12

6.3.3 Removal Plans (4 sheets) 2 32

6.3.4 Roadway Plans (4 sheets) 2 1 16 40 1

6.3.5 Roadway Profiles (4 sheets) 2 1 16 40 1

6.3.6 Drainage/Irrigation (4 sheets) 4 16 32

6.3.7 Signing/Pavement Marking (2 sheets) 1 8 16

6.3.8 Traffic Control (4 sheets) 2 0.5 8 4 32 0.5

6.3.9 Utility Plans (4 sheets) 1 8 16

6.3.10 SWPPP (2 sheets) 2 0.5 4 12 0.5

6.3.11 Specialty Details (4 sheets) 2 8 16

6.4 Preliminary Design Review

6.4.1 Package Assembly 1 1 4 2 4 1

6.4.2 Design Review Meeting 8 8 8

6.4.3 Review Report & Comment Response 1 0.5 2 16 0.5

6.5 Preliminary Design Review

6.6 Environmental Document Approval

35 10.5 103 42 280 0 5

7.0 Design Study Report

7.1 Design Study Report 4 1 8 10 1

7.2 Design Study Report Review by LHTAC

7.3 Design Approval

4 1 8 10 0 0 1

Task 6 Subtotal

Task 7 Subtotal

--264--

8.0 Final Design

8.1 Final Geometric Design & Roadway Plans

8.1.1 General Plan Sheets (up to 4 new sheets) 2 1 8

8.1.2 Typical Sections 0.5 1 4

8.1.3 Roadway Plans 2 0.5 2 20 0.5

8.1.4 Roadway Profiles 2 0.5 2 20 0.5

8.1.5 Drainage/Irrigation 2 0.5 12 16 0.5

8.1.6 Signing/Pavement Marking 1 8 12

8.1.7 Traffic Control 1 1 8 16 1

8.1.8 Utility Plans 1 8 16

8.1.9 SWPPP 1 8 8

8.1.10 Specialty Details 1 0.5 8 8 0.5

8.1.11 Special Provisions (up to 6 SP's) 2 1 1 2 1

8.1.12 Engineers Estimate 1 1 8 4 1

8.1.13 Quantities 1 8 8 4

8.1.14 Construction Schedule 2 2 8 2

8.2 Final Design Review

8.2.1 Final Design Packet Assembly 1 2 4

8.2.2 Final Design Review Meeting 8 8 8 8

8.2.3 Final Design Review Report & Comment Response

8.3 Final Design Review

28.5 15 83 24 136 0 15

9.0 PS&E

9.1 PS&E Document Assembly 2 1 8 1

9.2 PS&E Submittal

2 1 0 0 8 0 1

10.0 Post PS&E

10.1 Post PS&E Submittals 4 2

4 0 0 0 0 2 0

166.5 31.5 210 92 426 32 26

Task 8 Subtotal

Task 9 Subtotal

Task 10 Subtotal

Total Hours

--265--

STANLEY CONSULTANTS, INCProject name: RIVER ST; WALNUT TO GALENAProject No.:Key No: 18807

1 = 3370

Travel to Hailey/Boise (320 miles RT) Trips RT MilesStanley 5 320 1600 2 trips for PI, 1 prelim design review, 1 final design review, 1 miscRBCI 3 320 960 1 interview trip, 1 public hearingGarcia 1 170 170 1 supplemental field surveyAmGeo 0 320 0Bionomics 2 320 640 2 site visits

2 = 0

3 = 10 **Lodging nights based on estimated tripsthat could possibly require overnight stay.

Nights StaffStanley 2 2 4RBCI 3 2 6Garcia 0 0 0AmGeo 0 0 0Bionomics 0 0 0

4 = 14 **Meals based on estimated overnight lodging events.

Days StaffStanley 4 2 8RBCI 3 2 6Garcia 0 0 0AmGeo 0 0 0Bionomics 0 0 0

MILEAGE (miles)

AIR TRAVEL (Trips)

LODGING (Nights)

MEALS (Days)

--266--



Man-Days Man-Hours Hrly Rate Cost1 13.3 = 106 @ $85.00 = 9,010.00$2 9.3 = 74 @ $42.00 = 3,108.00$3 0.0 = 0 @ $30.00 = -$



X = $16, .C. NET FEE

X = $3,7 .

D. FCCM


TOTAL LABOR $32, .


Unit Cost Expense1 @ $ 552.000.5 = $2 @ 109.00$ = 654.00$3 @ 66.00$ = 396.00$4 @ = 200.00$5 Postcard (design, print, mail) 3,960.00$6 700.00$7 1,400.00$8 100.00$9 200.00$

= 8,162.00$

F. SUBCONSULTANTS

1 *** =

TOTAL =

* As per the "Federal Per Diem Rates for Idaho"** As per Negotiated % Fee tab

$40, .


Display boards (design, print and mount)Social media (boosted posts)Survey (subscription, graphics)

* MEALS (Days) 6Photocopies

Display ad (design, placement)

* LODGING (Days) 6

$12,118.00

Total Raw Labor & Overhead$28,823.87


Estimated Amount* MILEAGE (miles) 960

Approved Overhead Rate13 . 6%

NET FEE**13.0%

PrincipalProject ManagerProject Support


SUB #01: RBCI

--267--


Key No: 18807

PRIN

CIP

AL

PRO

JEC

T M

AN

AG

ER

PRO

JEC

T SU

PPO

RT

Task # Activity

2.0 Public Involvement (RBCI)

2.1 Administration 12 12

2.2 Supplemental Owner Meetings (up to 15) 44 12

2.3 Public Hearing/Open House 50 50

106 74 0

106 74 0

RBCI

Total Hours

Task 2 Subtotal

--268--



Man-Days Man-Hours Hrly Rate Cost1 2.0 = 16 @ $100.80 = 1,612.80$ 2 1.5 = 12 @ $64.96 = 779.52$ 3 1.0 = 8 @ $51.52 = 412.16$



X = $0.00C. NET FEE

X = $0.00.

D. FCCM




Unit Cost Expense1 @ $ 0.5 = $ 92 @ 100.00$ = 100.00$ 3 @ = -$ 4 @ = -$

= $ 19

TOTAL =


$3,00


Estimated Amount* MILEAGE (miles)


Reproductions 1170



$2,804.48NET FEE**

PLSSurvey Crew Chief

Survey Tech II/Draftsman

$2,804.48Approved Overhead Rate

SUB #02: Garcia Land Survey

--269--


Key No: 18807

PLS

SUR

VEY

CR

EW

CH

IEF

SUR

VEY

TEC

H II

SUR

VEY

TEC

H I

DR

AFT

SMA

N

3.0 Survey (Garcia Survey)

3.1 Supplemental Field Survey 16 12 8

16 12 8 0 0

16 12 8 0 0Total Hours

GARCIA SURVEYING

Task 3 Subtotal

--270--

File No. 03067.1 18807 Transmittal 3

A. DIRECT LABOR (day time)Hours Rate Labor Cost

1 Principal 1 @ $63.00 = $63.002 Project Manager 15 @ $41.00 = $615.003 QA 2 @ $60.50 = $121.004 Engineer 21 @ $52.00 = $1,092.005 Geologist 0 @ $63.00 = $0.006 CADD 0 @ $27.00 = $0.007 Engr Tech 0 @ $32.63 = $0.008 Admin 4 @ $38.81 = $155.249 0 @ $0.00 = $0.00

. 43= $2,046.24

C. OVERHEAD COST

X 1.7007 = $3,480.04

D. NET FEE

X 0.12 = $663.15

E. DIRECT EXPENSE SUMMARY Escalation:

Anticipated Agreement date:6.0 (months)2.0 (months after Sep 1st)

Period (years) Annual EscalationX X 3.0% = $27.63

Facilities Capital Cost of Money (FCCM): 0.96% X $2,046.24 = $19.64 Field Directs: $0.00 Lab Directs: $0.00

NOT-TO-EXCEED AMOUNT = $6,236.71

Net Fee

River St: Walnut to Galena Ph 2

Cost Summary7/7/2020

SUBTOTAL DIRECT LABOR

Total Direct Labor Cost


170.07%$2,046.24

Total Labor & Overhead

Contract Duration:

$5,526.28

$5,526.28 12.0%

Overhead Multiple

Escalation Period:

July 1, 2020

0.1666667

American Geotechnics

SUB #03: AmGeo

--271--

File

No.

0306

7.1

Tran

smitt

al3

Del

iver

able

/Act

ivity

Prin

cipa

lPr

ojec

t M

anag

erQ

AEn

gine

erG

eolo

gist

CAD

DEn

gr

Tech

Adm

inT

ota

l

1.0

Adm

inis

trat

ion

6m

onth

leve

l of e

ffort

Prep

are

Agre

emen

ts, p

roje

ct s

tart-

up, i

nvoi

cing

, and

clo

se-

14

49.

0G

ener

al p

roje

ct m

anag

emen

t2

2.0

AGEO

will

rem

ain

avai

labl

e to

the

Dep

artm

ent t

o an

swer

re

port

ques

tions

. In

tera

ct w

ith S

tanl

ey to

iden

tify

perti

nent

pr

ojec

t asp

acts

that

sho

uld

be in

corp

orat

ed in

to th

e PS

$E

22.

0

Subt

otal

1.0

8.0

0.0

0.0

0.0

0.0

0.0

4.0

0.0

13.0

2.5

Rep

ortin

gPh

ase

V - S

peci

al P

rovi

sion

sPr

epar

e Ap

pend

icie

s2

2.0

Phas

e V

writ

e-up

. 13

13.0

AGEO

inte

rnal

revi

ew; A

ddre

ss c

omm

ents

.4

22

8.0

Issu

e fo

r >>

revi

ew; A

ddre

ss c

omm

ents

.2

24.

0Is

sue

for o

wne

r/age

ncy

revi

ew; P

repa

re c

omm

ent r

esol

utio

n fo

rm; P

repa

re re

spon

ses

to c

omm

ents

on

.pdf

file

; Mod

ify th

e re

port;

Sub

mit

one

seal

ed re

port.

12

3.0

Fina

l Des

ign

Revi

ew L

ette

rR

evie

w F

inal

Des

ign

Doc

umen

ts to

con

firm

the

inte

nt o

f the

M

ater

ials

Rep

orts

hav

e be

en in

corp

orat

ed.

Prov

ide

supp

ort/A

nsw

er q

uest

ions

afte

r fin

al d

esig

n.

Subt

otal

0.0

7.0

2.0

21.0

0.0

0.0

0.0

0.0

0.0

30.0

TOTA

L1.

015

.02.

021

.00.

00.

00.

04.

00.

043

.0

Not

e 1.

: Geo

tech

nica

l- an

d m

ater

ials

-rela

ted

field

act

iviti

es, s

uch

as d

rillin

g, te

st e

xcav

atio

ns, a

nd fi

eld

test

ing,

may

invo

lve

10- t

o 12

-hou

r wor

k da

ys.

This

es

timat

e is

bas

ed o

n 10

-hou

rs w

ork

days

for f

ield

wor

k. I

nvoi

cing

will

refle

ct a

ctua

l fie

ld ti

me,

incl

udin

g da

ily tr

avel

to th

e w

ork

site

.

Riv

er S

t: W

alnu

t to

Gal

ena

Ph 2

7/7/

2020

Wor

k B

reak

-Dow

n an

d D

ay L

abor

Hou

rs

Amer

ican

Geo

tech

nics

--272--



Man-Days Man-Hours Hrly Rate Cost1 2.4 = 19 @ $54.44 = 1,034.36$2 18.5 = 148 @ $37.02 = 5,478.96$3 2.5 = 20 @ $29.35 = 587.00$4 0.0 = 0 @ = -$5 0.0 = 0 @ = -$6 0.0 = 0 @ $0.00 = -$7 2.5 = 20 @ $20.90 = 418.00$



X = $11,339.13C. NET FEE

X = $2,451.47.

D. FCCM




Unit Cost Expense1 @ $ 0.5 = $2 @ = $

3200.00

3 @ 109.00$ = -$4 @ 66.00$ = -$

= $ 5 0

TOTAL =


* MEALS (days)

$21,88 . 8


Estimated Amount* MILEAGE (miles)

Total Raw Labor Cost0.05%

IFWIS Data 200* LODGING (nights)

640

150.82%Approved Overhead Rate



$18,857.45NET FEE**

13.0%

PrincipalEnviro Program Mngr

Environmental Scientist

$7,518.32

Principal InvestigatorArcheologist

Archeological TechWildlife Biologist

SUB #04: Bionomics

--273--


Key No: 18807

Prin

cipa

l

Envi

ronm

enta

l Pr

ogra

m M

gr

Envi

ronm

enta

l Sc

ient

ist

Prin

cipa

l In

vest

igat

or

Arc

haeo

logi

st

Arc

haeo

logi

cal

Tech

nici

an

Wild

life

Bio

logi

st

Task # Activity

0 0 0 0 0 0 0

5.0 Environmental Evaluation (Bionomics)

5.1 Technical Studies & Reports (this line is admin time) 15 18

5.1.1 Cultural Resources

5.1.2 Section 4f Evaluation

5.1.3 Wetlands 22 12

5.1.4 Threatened, Endangered, & Sensitive Species 20

5.1.5 Noise

5.1.6 Air Quality

5.1.7 Visual Resources

5.1.8 Hazardous Materials 21

5.1.9 Hydrology 17

5.1.10 Socioeconomics 4

5.1.11 Geology & Soils

5.1.12 LWCF Recreation Areas/6(f) Lands

5.1.13 FAA Airspace Intrusions 6

5.1.14 Land Use, Access, & Traffic Safety 2

5.2 Environmental Evaluation 4 58 8

(EE hours include time for Public Hearing Evaulation & Summary)

19 148 20 0 0 0 20

19 148 20 0 0 0 20

BIONOMICS

Total Hours

Task 4 Subtotal

Task 5 Subtotal

--274--

Return to Agenda

--275--

AGENDA ITEM SUMMARY

DATE: 08/24/20 DEPARTMENT: PW DEPT. HEAD SIGNATURE: BY ------------------------------------------------------------------------------------------------------------------------------------------- SUBJECT: Motion to consider Resolution 2020-___, authorizing the Mayor to sign the Notice of Award and Agreement with the lowest bidder ______ in the amount of $_______. ACTION ITEM ------------------------------------------------------------------------------------------------------------------------------------------- AUTHORITY: ID Code _________ IAR ___________ City Ordinance/Code ________ (IFAPPLICABLE) ------------------------------------------------------------------------------------------------------------------------------------------- BACKGROUND/SUMMARY OF ALTERNATIVES CONSIDERED:

This bid is for work identified in the SPF Northridge Water Pressure Study – Alternative 6A, to improve water pressure in the Northridge area.

The bidding for this project will be complete at 2:00 p.m. on August 21st and additional details will be available during the council meeting. A bid in the amount of $_______ was received from ________.

The project was advertised both on the City of Hailey website and in the local newspaper on August 5th and August 12th, with a bid opening date of August 21st as set by the Contract Documents and Specifications. In addition, several efforts were made for direct outreach to the following contractors:

Apollo Construction B&G Dirtworks Burks Excavation Canyon Excavation Idaho Materials and Construction Joe’s Backhoe Lunceford Excavation S. Erwin ExcavationSkyline ExcavationSluder ExcavationSummit Earthworks

Staff recommends authorizing the mayor to sign the Notice of Award, and then after the Contractor has fulfilled the subsequent bonding and contract requirements, to also authorize the Mayor to sign the Agreement and the Notice to Proceed so the Contractor may begin construction. ------------------------------------------------------------------------------------------------------------------------------------------- FISCAL IMPACT / PROJECT FINANCIAL ANALYSIS: Caselle #_______________________________ Budget Line Item #___________________________ YTD Line Item Balance $__________________ Estimated Hours Spent to Date: ________________ Estimated Completion Date: _______________ Staff Contact: ______________________________ Phone # _______________________________ Comments: ------------------------------------------------------------------------------------------------------------------------------------------- ACKNOWLEDGEMENT BY OTHER AFFECTED CITY DEPARTMENTS: (IFAPPLICABLE)





Motion to consider Resolution 2020-___, authorizing the Mayor to sign the Notice of Award and Agreement with the lowest bidder ______ in the amount of $_______. ACTION ITEM


--276--

City Administrator _____________ Dept. Head Attend Meeting (circle one) Yes No ------------------------------------------------------------------------------------------------------------------------------------------- ACTION OF THE CITY COUNCIL: Date ___________________________ City Clerk ______________________________ ------------------------------------------------------------------------------------------------------------------------------------------- FOLLOW-UP: *Ord./Res./Agrmt./Order Originals: Record *Additional/Exceptional Originals to: ________________ Copies (all info.): Copies (AIS only) Instrument # _______________________

--277--

CITY OF HAILEY RESOLUTION NO. 2020-____

RESOLUTION OF THE MAYOR AND CITY COUNCIL FOR THE CITY OF HAILEY

AUTHORIZING A NOTICE OF AWARD, AGREEMENT, AND NOTICE TO PROCEED WITH _________ TO PROVIDE CONSTRUCTION SERVICES IN THE

AMOUNT OF $___________ FOR THE WEST MEADOW DR. WATER MAIN IMPROVEMENTS,

WHEREAS, the City of Hailey desires to issue a Notice of Award, enter into an Agreement with ________ to provide construction services for the West Meadow Dr. Water Main Improvements, and to issue a Notice to Proceed for said project, and WHEREAS, the City of Hailey desires the contractor to proceed in a timely manner to meet the project schedule, and

WHEREAS, the City of Hailey and ________ have agreed to the terms and conditions of

the Agreement, a copy of which is attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE

CITY OF HAILEY, IDAHO, that the City of Hailey approves the Notice of Award, Agreement between the City of Hailey and _______, and the Notice to Proceed, and that the Mayor is authorized to execute the same contingent on receipt of all required bonds and certificates.


City of Hailey ____________________________________ Martha Burke, Mayor

ATTEST:


--278--

--279--

INSTRUCTIONS TO BIDDERS

BID PROPOSALS The City of Hailey, Idaho, is accepting sealed bids at the office of the City Clerk, 115 Main St. S, Hailey, Idaho 83333, until 2:00 p.m., local time, Friday, August 21, 2020, for the following project:

WEST MEADOW DRIVE WATER MAIN IMPROVEMENTS At 2:00 p.m. on the same day, all bid proposals will be opened publicly and read aloud in the Hailey City Hall council chambers. The contract documents, plans and specifications may be obtained at the City of Hailey Public Works Department, 115 Main St. S, Hailey, Idaho 83333. The contract documents, plans and specifications may also be obtained via email by contacting Nancy Arellano at the City of Hailey: (208) 788-9830 x 1 or [email protected]. Questions regarding the contract documents or scope of work should be submitted in writing to [email protected]. The Bidder must hold a valid Idaho Public Works License prior to the bid due date. The Bidder must submit a list of all subcontractors with their BID PROPOSAL. The BID PROPOSAL must be submitted in a sealed envelope, plainly marked on the outside as:

“BID FOR WEST MEADOW DRIVE WATER MAIN IMPROVEMENTS” If forwarded by mail, the sealed envelope containing the BID PROPOSAL must be enclosed in another envelope addressed to the HAILEY PUBLIC WORKS DEPARTMENT, in care of the receiving office. The BID PROPOSAL must be made on the required BID FORM. All blank spaces for bid prices must be filled in, in ink or typewritten, and the BID FORM must be fully completed and executed when submitted. Only one copy of the BID FORM is required. The CITY OF HAILEY may waive any informalities or minor defects or reject any and all BID PROPOSALS. Any BID PROPOSAL may be withdrawn prior to the above scheduled time for the opening of BID PROPOSALS or authorized postponement thereof. Any BID PROPOSAL received after the time and date specified shall not be considered. No Bidder may withdraw a BID PROPROSAL within 60 days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the CITY OF HAILEY and the Bidder. The Bidder is responsible for inspecting the site and for reading and being thoroughly familiar with the CONTRACT DOCUMENTS. The failure or omission of the Bidder to do any of the foregoing shall in no way relieve the Bidder from any obligation in respect to the Bidder’s BID PROPOSAL The Bidder must satisfy themselves of the accuracy of any estimated quantities in the BID PROPOSAL by examination of the site and a review of the drawings and specifications including ADDENDA. The quantities shown in the BID PROPOSAL are estimated quantities and are given solely for the purpose of facilitating the comparison of Proposals. All computations of the Contractor's compensation shall be based upon the quantities of work actually performed, whether greater or less than estimated quantities. After BID PROPOSALS have been submitted, the Bidder shall not assert that there was a misunderstanding concerning the quantities of WORK or of the nature of the WORK to be done. Any objections to the contents or terms of the contract documents, plans and specifications shall be raised no later than three (3) days prior to the bid opening date and time The CITY OF HAILEY shall provide to the Bidder, prior to the opening of the BID PROPOSALS, all information which is pertinent to, and delineates and describes, the land owned and rights-of-way acquired or to be acquired. The CONTRACT DOCUMENTS contain the provisions required for the construction of the project. Information obtained from an officer, agent, or employee of the CITY OF HAILEY, or any other person, shall not affect the risks or obligations assumed by the CONTRACTOR or relieve him from fulfilling any of the conditions of the AGREEMENT. A PERFORMANCE BOND and a PAYMENT BOND, each in the amount of 100 percent of the CONTRACT PRICE, with a corporate surety approved by the CITY OF HAILEY, will be required for the faithful performance of the contract. Attorneys-in-fact who sign PERFORMANCE BONDS or PAYMENT BONDS must file with each bond a certified and effective dated copy of their power of attorney. A conditional or qualified BID PROPOSAL will not be accepted. The CITY OF HAILEY reserves the right to reject any or all BID PROPOSALS, and to postpone the award of the CONTRACT for a period not to exceed sixty (60) days.

--280--

mailto:[email protected]


INSTRUCTIONS TO BIDDERS (continued) SUCCESSFUL BIDDER, NOTICE-OF-AWARD, EXECUTION OF AGREEMENT, and NOTICE-TO-PROCEED The Bidder to whom the CITY OF HAILEY issues a NOTICE-OF-AWARD is deemed the “Successful Bidder.” The CITY OF HAILEY may make such investigations as deemed necessary to determine the ability of the Successful Bidder to perform the WORK, and the Successful Bidder shall furnish to the CITY OF HAILEY all such information and data for this purpose as the CITY OF HAILEY may request. The Successful Bidder shall supply the names and addresses of major material SUPPLIERS and SUBCONTRACTORS, if requested to do so by the CITY OF HAILEY. The CITY OF HAILEY reserves the right to reject any the Successful Bidder’s BID PROPOSAL if the evidence submitted by, or investigation of, the Successful Bidder fails to satisfy the CITY OF HAILEY that the Successful Bidder is properly qualified to carry out the obligations of the AGREEMENT and to complete the WORK contemplated therein. The CITY OF HAILEY shall include with the NOTICE-OF-AWARD the necessary agreement and bond forms. Within seven (7) calendar days from the date when the NOTICE-OF-AWARD is delivered to the Successful Bidder, the Successful Bidder will be required to execute the AGREEMENT and provide the acceptable PERFORMANCE BOND, PAYMENT BOND, and CERTIFICATE OF INSURANCE. If the Successful Bidder is unable to execute the AGREEMENT, as described, the CITY OF HAILEY may consider the Successful Bidder in default.The CITY OF HAILEY, within ten (10) days of receipt of acceptable PERFORMANCE BOND, PAYMENT BOND, CERTIFICATE OF INSURANCE, and AGREEMENT, signed by the Successful Bidder to whom the AGREEMENT was awarded, shall sign the AGREEMENT and return an executed duplicate of the AGREEMENT to the Successful Bidder. Should the CITY OF HAILEY not execute the AGREEMENT within this ten (10) day period, the Successful Bidder may, by written notice, withdraw the signed AGREEMENT. Such notice of withdrawal shall be effective upon receipt of the notice by the CITY OF HAILEY. Upon execution of the AGREEMENT, the Successful Bidder is deemed the “CONTRACTOR.” The CITY OF HAILEY shall issue the NOTICE-TO-PROCEED immediately following execution of the AGREEMENT by the CITY OF HAILEY. Should there be reasons why the NOTICE-TO-PROCEED cannot be issued within such period, the time may be extended by mutual agreement between the CITY OF HAILEY and CONTRACTOR. If the NOTICE-TO-PROCEED has not been issued within sixty (60) days of the bid opening or within the period mutually agreed upon, the CONTRACTOR may terminate the AGREEMENT without further liability on the part of either party. All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the PROJECT shall apply to the contract throughout as if written therein in full. PROJECT DESCRIPTION The proposed Work includes the installation of approximately 335 linear feet of 12-inch diameter PVC water main in City of Hailey and Buttercup Road (Old UPRR, now ITD) rights-of-way, providing a water main connection between an existing 8-inch water main in Kintail Lane and an existing 12-inch water main in the Buttercup Road (Old UPRR) right-of-way. The proposed Work also necessary to complete the installation of this water main includes: detour signing routing Wood River Trail shared-use path users through the Northridge subdivision, vehicle traffic control, Wood River Trail asphalt cutting and patching, roadway asphalt cutting and patching, roadway shoulder repair, coordination of water main crossings with several franchised utilities lines (including fiber optic communication lines), minor landscaping and lawn irrigation replacement, and street sign replacements. All quantities are approximate - this is a unit price basis project and the Contractor shall verify and confirm all quantities with the Owner. Refer to the Bid documents for additional information. Construction MUST be completed before the date specified in the agreement or liquidated damages will be enforced. The successful Contractor will be responsible for providing a work schedule with one week increments, and diligently following said schedule. The Contractor shall schedule a pre-construction meeting with the OWNER, to be held prior to commencing construction. Questions regarding the contract documents or scope of work should be submitted in writing to [email protected]. PROJECT SPECIFICATION This project’s specifications are as noted on the CONSTRUCTION DRAWINGS, the most current edition of the City of Hailey Standard Drawings and Specifications, and the Idaho State Public Works Construction Standard Specifications.

--281--


BID FORM - 1

BID FORM

PROJECT IDENTIFICATION: CITY OF HAILEY WEST MEADOW DRIVE WATER MAIN IMPROVEMENTS THIS BID IS SUBMITTED TO: City of Hailey 115 Main St. S Hailey, ID 83333

1.01 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with the CITY OF HAILEY in the form included in the Bidding Documents to perform all work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

2.01 The undersigned Bidder accepts all of the terms and conditions of the Advertisement and/or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. The Bid will remain subject to acceptance for 60 days after the opening of Bid Proposals, or for such longer period of time that Bidder may agree to in writing upon request of the CITY OF HAILEY.

3.01 In submitting this Bid, the undersigned Bidder represents, as set forth in the AGREEMENT, that:

A. The Bidder has examined and carefully studied the Bidding Documents, the other related dataidentified in the Bidding Documents, and the following Addenda, receipt of all of which is hereby acknowledged.

Addendum No. Addendum Date Initial _____________ _____________ _____ _____________ _____________ _____ _____________ _____________ _____

B. The Bidder has visited the project site and become familiar with and is satisfied as to the general,local and project site conditions that may affect cost, progress, and performance of the WORK.

C. The Bidder is familiar with and is satisfied as to all federal, state and local laws and regulationsthat may affect cost, progress and performance of the WORK.

D. The Bidder has carefully studied all drawings of physical conditions in or relating to existingsurface or subsurface structures at or contiguous to the project site. The Bidder acknowledges that the CITY OF HAILEY does not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Bidding Documents with respect to underground facilities at or contiguous to the site.

E. The Bidder does not consider that any further examinations, investigations, explorations, tests,studies, or data are necessary for the determination of this Bid for performance of the work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

--282--

BID FORM - 2

F. The Bidder is aware of the general nature of work to be performed by the CITY OF HAILEY andothers at the project site that relates to the WORK as indicated in the Bidding Documents.

G. The Bidder has correlated the information known to the Bidder, information and observationsobtained from visits to the project site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

H. The Bidder has given the City of Hailey Engineer written notice of all conflicts, errors, ambiguities,or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by the City of Hailey Engineer is acceptable to the Bidder.

I. The Bidding Documents are generally sufficient to indicate and convey understanding of all termsand conditions for the performance of the WORK for which this Bid is submitted. 4.01 The Bidder further represents that this Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; The Bidder has not solicited or induced any individual or entity to refrain from bidding; and the Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over the CITY OF HAILEY. 4.02 Construction Schedule Coordination: The Bidder, after receipt of NOTICE-TO-PROCEED, shall coordinate with the City of Hailey Engineer to verify the proposed construction start date as indicated in the Agreement. The Contractor shall schedule a pre-construction meeting with the City of Hailey Engineer, to be held prior to commencing construction.

--283--

BID FORM - 3

5.01 BID SCHEDULE: The Bidder will complete the WORK in accordance with the Contract Documents for the following price(s):

PROJECT: WEST MEADOW DRIVE WATER MAIN IMPROVEMENTS

No. Item Unit Estimated Quantity Unit Price Estimated Cost

1 Contractor Mobilization LS 1

2 Traffic Control/Bike Path Detour (C1.1) LS 1

3 Sawcut Asphalt (U05) LF 145

4 Remove, Haul, and Dispose Asphalt (U05) SF 441

5 Landscaping and Irrigation System Protection and Repair (B)

SF 1315

6 Install 12” C900 PVC Water Main (U02, includes trenching and backfill, less concrete slurry backfill, see detail 2/C1.2)

LF 340

7 Concrete slurry trench backfill, (see detail 2/C1.2)

SF trench 500

8 Install 12” Spool, length varies (see detail 3/C1.2) EA 4

9 12”x12”x12” Tee with thrust block (U04, see details 1/C1.2 and 2/C1.2)

EA 2

10 Install 12” Gate Valve with thrust block (U04, see details 1/C1.2 and 3/C1.2)

EA 2

11 Install 12” 22-1/2o Bend with thrust block (U03a, see detail 1/C1.2)

EA 2

12 Install 12” 90o Bend with thrust block (U03b, see detail 1/C1.2))

EA 3

13 Install 8”x12” reducer with thrust block (U04, see detail 1/C1.2)

EA 2

14 Asphalt Repair (U05, see detail 2/C1.2)

Sum of Estimated Costs:

SUM OF ESTIMATED COSTS WRITTEN IN WORDS

__________________________________________________________

(Lowest Total Price will be considered as the low Bidder)

--284--

BID FORM - 4

6.01 The Bidder agrees that the WORK will be substantially completed and ready for final payment on or before the dates or within the number of calendar days indicated in the AGREEMENT.

6.02 The Bidder accepts the provisions of the AGREEMENT as to liquidated damages in the event of failure to complete the WORK within the times specified above, which shall be stated in the AGREEMENT.

7.01 The following information is included in this bid package: A. Instructions to BiddersB. Bid FormC. Notice of AwardD. AgreementE. Payment BondF. Performance BondG. Certificate of InsuranceH. Notice to ProceedI. Drawings by Galena Engineering, dated __________________ titled “West Meadow Drive Water

Main Improvements”7.02 The following documents are attached to and made a condition of this Bid:

A. The Bidder shall include in his Bid the name, or names and address, or addresses, and IdahoPublic Works Contractor License Numbers of the Subcontractors who shall, in the event the Bidder secures the Contract, subcontract the plumbing, heating and air-conditioning work, and electrical work under the general Contract; and

B. In addition to subcontractors for plumbing, heating and air-conditioning work, and electrical work,provide the names and addresses of the additional subcontractors, suppliers, individuals or entities called for in the Instructions to Bidders (include Idaho Public Works Contractor License Numbers for any subcontractors).

C. The Bidder and the Bidder’s subcontractors must hold a valid Idaho Public Works Licenseprior to the bid due date. The Bidders must submit a list of all subcontractors with their bid.

SUBMITTED on , 2020.

Idaho Public Works Contractor License No. . Expiration Date .

--285--

BID FORM - 5

If Bidder is: An Individual

Name (typed or printed):

By: (SEAL) (Individual’s signature)

Doing business as:

Business address:

Phone No.: FAX No.:

--286--

BID FORM - 6

A Partnership Partnership Name: (SEAL)

By: (Signature of general partner -- attach evidence of authority to sign)


Title:

Business address:

Phone No.: FAX No.:

--287--

BID FORM - 7

A Corporation Corporation Name: (SEAL)

By: (Signature -- attach evidence of authority to sign)


Title: (CORPORATE SEAL)

Attest (Signature of Corporate Secretary)

Business address:

Phone No.: FAX No.:

State of Incorporation:

Date of Qualification to do business is .

--288--

BID FORM - 8

A Joint Venture Joint Venturer Name: (SEAL)

By: (Signature of joint venture partner -- attach evidence of authority to sign)


Title:

Business address:

Phone No.: FAX No.:

Joint Venturer Name: (SEAL)



Title:

Business address:

Phone No.: FAX No.:

Phone and FAX Number, and Address for receipt of official communications:

(Each joint venturer must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.)

--289--

BID FORM - 9

A Limited Liability Company Limited Liability Company Name: (SEAL)



Title: Attest

(Signature of Member/Manager)

Business address:

Phone No.: FAX No.:

State of Organization:

Date of Qualification to do business is .

--290--

EJCDC No. 1910-22 (1996 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America and the Construction Specifications Institute

NOTICE OF AWARD

Dated: [Certified Mail -- Return Receipt Requested]

TO: (BIDDER)

ADDRESS:

Contract: WEST MEADOW DRIVE WATER MAIN IMPROVEMENTS (Insert name of Contract as it appears in the Bidding Documents)

Project: City of Hailey West Meadow Drive Water Main Improvements

OWNER's Contract No. N/A

You are notified that your Bid dated ____________________, for the above Contract has been considered. You are the apparent Successful Bidder and have been awarded a Contract for the West Meadow Drive Water Main Improvements project.

The Contract Price of your Contract is _______________________________________________ ($________________)

One (1) copy of the proposed Contract Documents and one (1) copy of the Construction Drawings accompany this Notice of Award.

You must comply with the following conditions upon receipt of this Notice of Award.

1. Deliver to the CITY OF HAILEY one (1) fully executed copy of the Contract Documents withinseven (7) calendar days of this Notice of Award.

2. Deliver with the executed Contract Documents the Contract security (Bonds) and Certificate ofInsurance as specified in this document within seven (7) calendar days of this Notice of Award.

.

--291--

EJCDC No. 1910-22 (1996 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America and the Construction Specifications Institute

3. (List other conditions precedent).

Failure to comply with these conditions within the time specified will entitle the CITY OF HAILEY to consider your Bid in default, to annul this Notice of Award and to declare your Bid security, if any, forfeited.

Within ten (10) calendar days after you comply with the above conditions, the CITY OF HAILEY will return to you one fully executed counterpart of the Contract Documents.

City of Hailey (OWNER)

By: (AUTHORIZED SIGNATURE)

Mayor (TITLE)

--292--

AGREEMENT

This AGREEMENT, made this ____________ day of ____________________, 2020, by and between the City of Hailey, Idaho, hereinafter called "CITY OF HAILEY" and _______________________________________, hereinafter called "CONTRACTOR".

WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned:

1. The CONTRACTOR will commence and complete the construction of:WEST MEADOW DRIVE WATER MAIN IMPROVEMENTS.

2. The CONTRACTOR will furnish all of the material, supplies, tools, equipment, labor and other services necessary forthe construction and completion of the WORK described herein.

3. The CONTRACTOR will commence work no later than ________________________. All work must achieve finalcompletion by _____________________________ (“Date of Final Completion”), unless otherwise extended by theCONTRACT DOCUMENTS.

4. The CONTRACTOR agrees to perform all of the WORK described in the CONTRACT DOCUMENTS and comply withthe terms therein for the sum of:

$ (write in letters) (insert numbers)

as shown in the submitted BID PROPOSAL.

5. The term "CONTRACT DOCUMENTS" means and includes the following:

5.01 INSTRUCTIONS TO BIDDERS 5.02 BID FORM 5.03 NOTICE OF AWARD 5.04 AGREEMENT 5.05 PAYMENT BOND 5.06 PERFORMANCE BOND 5.07 CERTIFICATE OF INSURANCE 5.08 NOTICE TO PROCEED 5.09 DRAWING BY GALENA ENGINEERING DATED ____________________________________TITLED

“WEST MEADOW DRIVE WATER MAIN IMPROVEMENTS” 5.10 CITY OF HAILEY STANDARD DRAWINGS AND SPECIFICATIONS 5.11 IDAHO STATE PUBLIC WORKS CONSTRUCTION STANDARD SPECIFICATIONS

6. Retainage. The CITY OF HAILEY will pay to the CONTRACTOR in the manner and at such times as set forth in theGeneral Conditions such amounts as required by the CONTRACT DOCUMENTS. Five-percent (5%) retainage will be heldfrom each payment. Retainage will be released upon Certification of Substantial Completion.7. Liquidated Damages. The CITY OF HAILEY and CONTRACTOR recognize that time is of the essence of thisAgreement and that the CITY OF HAILEY will suffer financial loss if the WORK is not completed within the times specified inparagraph 3 above. They also recognize the delays, expense and difficulties involved in proving the actual loss suffered bythe CITY OF HAILEY if the WORK is not completed on time. Accordingly, instead of requiring any such proof, the CITY OFHAILEY and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall paythe CITY OF HAILEY five hundred dollars ($500.00) for each day that expires after the Date of Final Completion, or anyproper extension thereof granted by the CITY OF HAILEY.

8. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators,successors, and assigns.

IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement, deemed an original on the date first above written.

--293--

OWNER: CITY OF HAILEY, IDAHO

BY: Martha Burke, Mayor

(SEAL) ATTEST:

Mary Cone, Clerk

CONTRACTOR:

BY:

Title: Address:

(SEAL) ATTEST:

Name: (Type or Print)

Title:

--294--

EJCDC No. 1910-28-B (1996 Edition) Originally prepared through the joint efforts of the Surety Association of America, Engineers Joint Contract Documents Committee, the Associated General Contractors of America, the American Institute of Architects, the American Subcontractors Association, and the Associated Specialty Contractors

PAYMENT BOND - 1

Payment Bond

Any singular reference to Contractor, Surety, Owner (CITY OF HAILEY) or other party shall be considered plural where applicable.

CONTRACTOR (Name and Address): SURETY (Name and Address of Principal Place of Business):

OWNER (Name and Address):

CONTRACT Date: Amount: Description (Name and Location):

BOND Date (Not earlier than Contract Date): Amount: Modifications to this Bond Form:

Surety and Contractor, intending to be legally bound hereby, subject to the terms printed on the reverse side hereof, do each cause this Payment Bond to be duly executed on its behalf by its authorized officer, agent, or representative.

CONTRACTOR AS PRINCIPAL SURETY Company: (Corp. Seal) Company: (Corp. Seal)

Signature: Signature: Name and Title: Name and Title:

(Attach Power of Attorney)

(Space is provided below for signatures of additional parties, if required.)



. 1. The CONTRACTOR and the Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to the OWNER topay for labor, materials and equipment furnished for use in the performance ofthe Contract, which is incorporated herein by reference.

2. With respect to the OWNER, this obligation shall be null and void if theCONTRACTOR:

2.1. Promptly makes payment, directly or indirectly, for all sums due Claimants, and

2.2. Defends, indemnifies and holds harmless the OWNER from all claims, demands, liens or suits by any person or entity who furnished labor, materials or equipment for use in the performance of the Contract, provided the

--295--

EJCDC No. 1910-28-B (1996 Edition) Originally prepared through the joint efforts of the Surety Association of America, Engineers Joint Contract Documents Committee, the Associated General Contractors of America, the American Institute of Architects, the American Subcontractors Association, and the Associated Specialty Contractors

PAYMENT BOND - 2

OWNER has promptly notified the CONTRACTOR and the Surety (at the addresses described in paragraph 12) of any claims, demands, liens or suits and tendered defense of such claims, demands, liens or suits to the CONTRACTOR and the Surety, and provided there is no OWNER Default.

3. With respect to Claimants, this obligation shall be null and void if theCONTRACTOR promptly makes payment, directly or indirectly, for all sumsdue.

4. The Surety shall have no obligation to Claimants under this Bond until:

4.1. Claimants who are employed by or have a direct contract with theCONTRACTOR have given notice to the Surety (at the addresses described in paragraph 12) and sent a copy, or notice thereof, to the OWNER, stating that a claim is being made under this Bond and, with substantial accuracy, the amount of the claim.

4.2. Claimants who do not have a direct contract with the CONTRACTOR:

1. Have furnished written notice to the CONTRACTOR and sent a copy, or notice thereof, to the OWNER, within 90 days after having last performed labor or last furnished materials or equipment included in the claim stating, with substantial accuracy, the amount of the claim and the name of the party to whom the materials were furnished or supplied or for whom the labor was done or performed; and

2. Have either received a rejection in whole or in part fromthe CONTRACTOR, or not received within 30 days of furnishing the above notice any communication from the CONTRACTOR by which the CONTRACTOR had indicated the claim will be paid directly or indirectly; and

3. Not having been paid within the above 30 days, have sent a written notice to the Surety and sent a copy, or notice thereof, to the OWNER, stating that a claim is being made under this Bond and enclosing a copy of the previous written notice furnished to the CONTRACTOR.

5. If a notice required by paragraph 4 is given by the OWNER to theCONTRACTOR or to the Surety, that is sufficient compliance.

6. When the Claimant has satisfied the conditions of paragraph 4, the Suretyshall promptly and at the Surety's expense take the following actions:

6.1. Send an answer to the Claimant, with a copy to the OWNER, within 45 days after receipt of the claim, stating the amounts that are undisputed and the basis for challenging any amounts that are disputed.

6.2. Pay or arrange for payment of any undisputed amounts.

7. The Surety's total obligation shall not exceed the amount of this Bond, andthe amount of this Bond shall be credited for any payments made in good faithby the Surety.

8. Amounts owed by the OWNER to the CONTRACTOR under the Contractshall be used for the performance of the Contract and to satisfy claims, if any,under any Performance Bond. By the CONTRACTOR furnishing and theOWNER accepting this Bond, they agree that all funds earned by theCONTRACTOR in the performance of the Contract are dedicated to satisfyobligations of the CONTRACTOR and the Surety under this Bond, subject tothe OWNER's priority to use the funds for the completion of the Work.

9. The Surety shall not be liable to the OWNER, Claimants or others forobligations of the CONTRACTOR that are unrelated to the Contract. TheOWNER shall not be liable for payment of any costs or expenses of any Claimant under this Bond, and shall have under this Bond no obligations tomake payments to, give notices on behalf of, or otherwise have obligations toClaimants under this Bond.

10. The Surety hereby waives notice of any change, including changes of time, to the Contract or to related Subcontracts, purchase orders and other obligations.

11. No suit or action shall be commenced by a Claimant under this Bond otherthan in a court of competent jurisdiction in the location in which the Work orpart of the Work is located or after the expiration of one year from the date (1)on which the Claimant gave the notice required by paragraph 4.1 or paragraph4.2.3, or (2) on which the last labor or service was performed by anyone or thelast materials or equipment were furnished by anyone under the ConstructionContract, whichever of (1) or (2) first occurs. If the provisions of this paragraph are void or prohibited by law, the minimum period of limitation available tosureties as a defense in the jurisdiction of the suit shall be applicable.

12. Notice to the Surety, the OWNER or the CONTRACTOR shall be mailed or delivered to the addresses shown on the signature page. Actual receipt of noticeby Surety, the OWNER or the CONTRACTOR, however accomplished, shall be sufficient compliance as of the date received at the address shown on thesignature page.

13. When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the Contract was to be performed, anyprovision in this Bond conflicting with said statutory or legal requirement shallbe deemed deleted here from and provisions conforming to such statutory orother legal requirement shall be deemed incorporated herein. The intent is, thatthis Bond shall be construed as a statutory Bond and not as a common law bond.

14. Upon request of any person or entity appearing to be a potential beneficiaryof this Bond, the CONTRACTOR shall promptly furnish a copy of this Bond or shall permit a copy to be made.

15. DEFINITIONS

15.1. Claimant: An individual or entity having a direct contract with theCONTRACTOR or with a Subcontractor of the CONTRACTOR to furnish labor, materials or equipment for use in the performance of the Contract. The intent of this Bond shall be to include without limitation in the terms "labor, materials or equipment" that part of water, gas, power, light, heat, oil, gasoline, telephone service or rental equipment used in the Contract, architectural and engineering services required for performance of the Work of the CONTRACTOR and the CONTRACTOR's Subcontractors, and all other items for which a mechanic's lien may be asserted in the jurisdiction where the labor, materials or equipment were furnished.

15.2. Contract: The agreement between the OWNER and the CONTRACTOR identified on the signature page, including all Contract Documents and changes thereto.

15.3. OWNER Default: Failure of the OWNER, which has neither been remedied nor waived, to pay the CONTRACTOR as required by the Contract or to perform and complete or comply with the other terms thereof.

--296--

EJCDC No. 1910-28-A (1996 Edition) Originally prepared through the joint efforts of the Surety Association of America, Engineers Joint Contract Documents Committee, the Associated General Contractors of America, and the American Institute of Architects

PERFORMANCE BOND - 1

Performance Bond

Any singular reference to Contractor, Surety, Owner (CITY OF HAILEY) or other party shall be considered plural where applicable.

CONTRACTOR (Name and Address): SURETY (Name and Address of Principal Place of Business):

OWNER (Name and Address):

CONTRACT Date: Amount: Description (Name and Location):

BOND Date (Not earlier than Contract Date): Amount: Modifications to this Bond Form:

Surety and Contractor, intending to be legally bound hereby, subject to the terms printed on the reverse side hereof, do each cause this Performance Bond to be duly executed on its behalf by its authorized officer, agent or representative.



(Attach Power of Attorney)

(Space is provided below for signatures of additional parties, if required.)



.

--297--

EJCDC No. 1910-28-A (1996 Edition) Originally prepared through the joint efforts of the Surety Association of America, Engineers Joint Contract Documents Committee, the Associated General Contractors of America, and the American Institute of Architects

PERFORMANCE BOND - 2

1. The CONTRACTOR and the Surety, jointly and severally, bind themselves, theirheirs, executors, administrators, successors and assigns to the Owner for theperformance of the Contract, which is incorporated herein by reference.

2. If the CONTRACTOR performs the Contract, the Surety and the CONTRACTORhave no obligation under this Bond, except to participate in conferences as provided in paragraph 3.1.

3. If there is no OWNER Default, the Surety's obligation under this Bond shall ariseafter:

3.1. The OWNER has notified the CONTRACTOR and the Surety at the addresses described in paragraph 10 below, that the OWNER is considering declaring a CONTRACTOR Default and has requested and attempted to arrange a conference with the CONTRACTOR and the Surety to be held not later than fifteen days after receipt of such notice to discuss methods of performing the Contract. If the OWNER, the CONTRACTOR and the Surety agree, the CONTRACTOR shall be allowed a reasonable time to perform the Contract, but such an agreement shall not waive the OWNER's right, if any, subsequently to declare a CONTRACTOR Default; and

3.2. The OWNER has declared a CONTRACTOR Default and formally terminated the CONTRACTOR's right to complete the Contract. Such CONTRACTOR Default shall not be declared earlier than twenty days after the CONTRACTOR and the Surety have received notice as provided in paragraph 3.1; and

3.3. The OWNER has agreed to pay the Balance of the Contract Price to:

3.3.1. The Surety in accordance with the terms of the Contract;

3.3.2 Another contractor selected pursuant to paragraph 4.3 to perform the Contract.

4. When the OWNER has satisfied the conditions of paragraph 3, the Surety shallpromptly and at the Surety's expense take one of the following actions:

4.1. Arrange for the CONTRACTOR, with consent of the OWNER, to perform and complete the Contract; or

4.2. Undertake to perform and complete the Contract itself, through its agents or through independent contractors; or

4.3. Obtain bids or negotiated proposals from qualified contractors acceptable to the OWNER for a contract for performance and completion of the Contract, arrange for a contract to be prepared for execution by the OWNER and the contractor selected with the OWNER's concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the Bonds issued on the Contract, and pay to the OWNER the amount of damages as described in paragraph 6 in excess of the Balance of the Contract Price incurred by the OWNER resulting from the CONTRACTOR Default; or

4.4. Waive its right to perform and complete, arrange for completion, or obtain a new contractor and with reasonable promptness under the circumstances;

4.4.1 After investigation, determine the amount for which it may be liable to the OWNER and, as soon as practicable after the amount is determined, tender payment therefor to the OWNER; or

4.4.2 Deny liability in whole or in part and notify the OWNER citing reasons therefor.

5. If the Surety does not proceed as provided in paragraph 4 with reasonablepromptness, the Surety shall be deemed to be in default on this Bond fifteen days after receipt of an additional written notice from the OWNER to the Surety demanding thatthe Surety perform its obligations under this Bond, and the OWNER shall be entitled to enforce any remedy available to the OWNER. If the Surety proceeds as provided in paragraph 4.4, and the OWNER refuses the payment tendered or the Surety has denied

pliability, in whole or in part, without further notice the OWNER shall be entitled to enforce any remedy available to the OWNER.

6. After the OWNER has terminated the CONTRACTOR's right to complete theContract, and if the Surety elects to act under paragraph 4.1, 4.2, or 4.3 above, then the responsibilities of the Surety to the OWNER shall not be greater than those of theCONTRACTOR under the Contract, and the responsibilities of the OWNER to theSurety shall not be greater than those of the OWNER under the Contract. To a limit of the amount of this Bond, but subject to commitment by the OWNER of the Balance ofthe Contract Price to mitigation of costs and damages on the Contract, the Surety isobligated without duplication for:

6.1. The responsibilities of the CONTRACTOR for correction of defective Work and completion of the Contract;

6.2. Additional legal, design professional and delay costs resulting from the CONTRACTOR's Default, and resulting from the actions or failure to act of the Surety under paragraph 4; and

6.3. Liquidated damages, or if no liquidated damages are specified in the Contract, actual damages caused by delayed performance or non-performance of the CONTRACTOR.

7. The Surety shall not be liable to the OWNER or others for obligations of theCONTRACTOR that are unrelated to the Contract, and the Balance of the ContractPrice shall not be reduced or set off on account of any such unrelated obligations. Noright of action shall accrue on this Bond to any person or entity other than the OWNER or its heirs, executors, administrators, or successors.

8. The Surety hereby waives notice of any change, including changes of time, to the Contract or to related subcontracts, purchase orders and other obligations.

9. Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the Work or part of the Work is located and shall be instituted within two years after CONTRACTOR Default or within twoyears after the CONTRACTOR ceased working or within two years after the Suretyrefuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of this paragraph are void or prohibited by law, the minimum period oflimitation available to sureties as a defense in the jurisdiction of the suit shall beapplicable.

10. Notice to the Surety, the OWNER or the CONTRACTOR shall be mailed or delivered to the address shown on the signature page.

11. When this Bond has been furnished to comply with a statutory or other legalrequirement in the location where the Contract was be performed, any provision in thisBond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall bedeemed incorporated herein. The intent is that this Bond shall be construed as astatutory bond and not as a common law bond.

12. Definitions.

12.1 Balance of the Contract Price: The total amount payable by the OWNER to the CONTRACTOR under the Contract after all proper adjustments have been made, including allowance to the CONTRACTOR of any amounts received or to be received by the OWNER in settlement of insurance or other Claims for damages to which the CONTRACTOR is entitled, reduced by all valid and proper payments made to or on behalf of the CONTRACTOR under the Contract.

12.2. Contract: The agreement between the OWNER and the CONTRACTOR identified on the signature page, including all Contract Documents and changes thereto.

12.3. CONTRACTOR Default: Failure of the CONTRACTOR, which has neither been remedied nor waived, to perform or otherwise to comply with the terms of the Contract.

12.4. OWNER Default: Failure of the OWNER, which has neither been remedied nor waived, to pay the CONTRACTOR as required by the Contract or to perform and complete or comply with the other terms thereof.

--298--

CERTIFICATE OF INSURANCE

This page intentionally left blank as a placeholder for Certificate of Insurance from Contractor.

--299--

NOTICE TO PROCEED

Dated __________________________

TO (CONTRACTOR)

ADDRESS:

Contract: WEST MEADOW DRIVE WATER MAIN IMPROVEMENTS (Insert name of Contract as it appears in the Contract Documents)

You are hereby notified to commence WORK on _____________________________ in accordance with the AGREEMENT, and you are to complete the WORK by ______________________________, unless the period for completion is extended otherwise by the CONTRACT DOCUMENTS.

You are required to return an acknowledged copy of this NOTICE-TO-PROCEED to the CITY OF HAILEY. Dated this ______ day of ____________________, 2020.

CITY OF HAILEY (OWNER)

By: (AUTHORIZED SIGNATURE)

MARTHA BURKE, MAYOR (TITLE)

ACCEPTANCE OF NOTICE Receipt of the above NOTICE TO PROCEED is hereby acknowledged on this day of , 2020 by:

(Contractor)

By:

Title:

--300--

1 of 2

WEST MEADOW DRIVE WATER MAIN IMPROVEMENTS PROJECT

AMENDMENT NUMBER 1 TO THE BID DOCUMENTS

Amendment Date: August 20, 2020

A. This Amendment shall be considered part of the bid documents for the above-mentioned project as though it had been issued at the same time and shall be incorporated integrally therewith. Where provisions of the following supplementary data differ from those of the original bid documents, this Amendment shall govern and take precedence. BIDDERS MUST SIGN THE AMENDMENT AND SUBMIT IT WITH THEIR BIDS. B. Bidders are hereby notified that they shall make any necessary adjustments in their estimates as a result of this Amendment. It will be construed that each bidder's proposal is submitted with full knowledge of all modifications and supplemental data specified herein. Except as described below, the original bid document remains unchanged. The bid documents are modified and/or clarified, as follows: 1. Bid Form Table of Prices: Bid Table Item number 14 Asphalt Repair did not define the

bid units. This item is hereby declared “lump sum”. The contractor shall therefore declare the lump sum price for all asphalt repair under this line item.

2. Agreement, Item 3: Delete and replace paragraph 3 with the following:

3. The CONTRACTOR will commence work no later than ________________________. All work must be substantially complete

within 28 calendar days. All work must achieve final completion within 42 calendar days which is _____________________________ (“Date of Final Completion”), unless otherwise extended by the CONTRACT DOCUMENTS.

If you need further information regarding this Bid Addendum please contact Brian Yeager at [email protected] or phone at 208-727-7614. BIDDER MUST ACKNOWLEDGE THIS AMENDMENT BY SIGNING BELOW AND ATTACHING THE SIGNED AMENDMENT TO THE BID FORM: Company Name ______________________________________ Contact Person _______________________________________ Signature ____________________________________________ Date _________________________________________________

--301--



2 of 2

--302--

COVER SHEETWATER MAIN IMPROVEMENT PLAN - W. MEADOW DR.

(FROM KINTAIL DR. TO BUTTERCUP RD.)PROJECT INFORMATION

Civil Engineers & Land Surveyors

NO

REUSE OF DRAWINGS: These drawings, or any portion thereof, shall not be used on any Project or extensions of this Project except by agreement in writing with Galena Engineering, Inc..

317 N. River StreetHailey, Idaho 83333(208) 788-1705email [email protected]

DATEBYREVISIONS

SMF

CT

DES

IGN

ED B

Y

DR

AWN

BY

CH

ECKE

D B

Y

PURPOSE:

LOCATED WITHIN CITY OF HAILEY, BLAINE COUNTY, IDAHOPREPARED FOR CITY OF HAILEY

07/2

2/20

OR

IGIN

AL S

IGN

ED B

YJE

FF C

. LO

OM

ISD

ATE

OR

IGIN

AL S

IGN

ED:

07/2

2/20

20

OR

IGIN

AL O

N F

ILE

ATO

FFIC

E O

F G

ALEN

AEN

GIN

EER

ING

(HAI

LEY,

ID)

P:\sdskproj\3830-32 W.Meadow Water\dwg\Construction\3830-32_Civil_2020-07-21.dwg 07/22/20 11:45:13 AM

C1.

0

VIC

INIT

Y M

APN

.T.S

.

DEV

ELO

PER

CIT

Y O

F H

AILE

YC

/O B

RIA

N Y

EAG

ER11

5 M

AIN

STR

EET

SOU

TH, S

UIT

E H

HAI

LEY,

ID 8

3333

CIV

IL E

NG

INEE

RJE

FF C

. LO

OM

IS, P

EG

ALEN

A EN

GIN

EER

ING

, IN

C.

317

N. R

IVER

ST.

HAI

LEY,

IDAH

O 8

3333

1.AL

L C

ON

STR

UC

TIO

N S

HAL

L BE

IN C

ON

FOR

MAN

CE

WIT

H T

HE

MO

ST C

UR

REN

T ED

ITIO

N O

F TH

E "ID

AHO

STA

ND

ARD

S FO

R P

UBL

IC W

OR

KSC

ON

STR

UC

TIO

N" (

ISPW

C) A

ND

CIT

Y O

F H

AILE

Y ST

AND

ARD

S. T

HE

CO

NTR

ACTO

R S

HAL

L BE

RES

PON

SIBL

E FO

R O

BTAI

NIN

G A

ND

KEE

PIN

G A

CO

PY O

FTH

E IS

PWC

AN

D C

ITY

OF

HAI

LEY

STAN

DAR

DS

ON

SIT

E D

UR

ING

CO

NST

RU

CTI

ON

.

2.TH

E LO

CAT

ION

OF

EXIS

TIN

G U

ND

ERG

RO

UN

D U

TILI

TIES

AR

E SH

OW

N O

N T

HE

PLAN

S IN

AN

APP

RO

XIM

ATE

WAY

. TH

E C

ON

TRAC

TOR

SH

ALL

BER

ESPO

NSI

BLE

FOR

LO

CAT

ING

EXI

STIN

G U

TILI

TIES

PR

IOR

TO

CO

MM

ENC

ING

AN

D D

UR

ING

TH

E C

ON

STR

UC

TIO

N.

THE

CO

NTR

ACTO

R A

GR

EES

TO B

EFU

LLY

RES

PON

SIBL

E FO

R A

NY

AND

ALL

DAM

AGES

WH

ICH

RES

ULT

FR

OM

HIS

FAI

LUR

E TO

AC

CU

RAT

ELY

LOC

ATE

AND

PR

ESER

VE A

NY

AND

ALL

UN

DER

GR

OU

ND

UTI

LITI

ES.

CO

NTR

ACTO

R S

HAL

L C

ALL

DIG

LIN

E (1

-800

-342

-158

5) T

O L

OC

ATE

ALL

EXIS

TIN

G U

ND

ERG

RO

UN

D U

TILI

TIES

A M

INIM

UM

OF

48H

OU

RS

IN A

DVA

NC

E O

F EX

CAV

ATIO

N.

3.C

ON

TRAC

TOR

SH

ALL

CO

OR

DIN

ATE

REL

OC

ATIO

NS

OF

DR

Y U

TILI

TY F

ACIL

ITIE

S (P

OW

ER, C

ABLE

, PH

ON

E, T

V) W

ITH

TH

E AP

PRO

PRIA

TE U

TILI

TYFR

ANC

HIS

E.

4.TH

E C

ON

TRAC

TOR

SH

ALL

CLE

AN U

P TH

E SI

TE A

FTER

CO

NST

RU

CTI

ON

SO

TH

AT IT

IS IN

A C

ON

DIT

ION

EQ

UAL

TO

OR

BET

TER

TH

AN T

HAT

WH

ICH

EXI

STED

PRIO

R T

O C

ON

STR

UC

TIO

N.

5.TH

E C

ON

TRAC

TOR

SH

ALL

OBT

AIN

ALL

NEC

ESSA

RY

PER

MIT

S PR

IOR

TO

CO

NST

RU

CTI

ON

(TH

IS M

AY IN

CLU

DE

ENC

RO

ACH

MEN

T PE

RM

ITS

AND

NAT

ION

ALPO

LLU

TAN

T D

ISC

HAR

GE

ELIM

INAT

ION

SYS

TEM

(NPD

ES) C

ON

STR

UC

TIO

N G

ENER

AL P

ERM

IT (C

GP)

PER

MIT

CO

VER

AGE)

.

6.AL

L C

LEAR

ING

& G

RU

BBIN

G S

HAL

L C

ON

FOR

M T

O IS

PWC

SEC

TIO

N 2

01.

7.AL

L EX

CAV

ATIO

N &

EM

BAN

KMEN

T SH

ALL

CO

NFO

RM

TO

ISPW

C S

ECTI

ON

202

. SU

BGR

ADE

SHAL

L BE

EXC

AVAT

ED A

ND

SH

APED

TO

LIN

E, G

RAD

E, A

ND

CR

OSS

-SEC

TIO

N S

HO

WN

ON

TH

E PL

ANS.

TH

E SU

BGR

ADE

SHAL

L BE

CO

MPA

CTE

D T

O 9

5% O

F M

AXIM

UM

DEN

SITY

AS

DET

ERM

INED

BY

ASTM

D-6

98.

THE

CO

NTR

ACTO

R S

HAL

L W

ATER

OR

AER

ATE

SUBG

RAD

E AS

NEC

ESSA

RY

TO O

BTAI

N O

PTIM

UM

MO

ISTU

RE

CO

NTE

NT.

IN

-LIE

U O

F D

ENSI

TYM

EASU

REM

ENTS

, TH

E SU

BGR

ADE

MAY

BE

PRO

OF-

RO

LLED

TO

TH

E AP

PRO

VAL

OF

THE

ENG

INEE

R.

-PR

OO

F-R

OLL

ING

: AF

TER

EXC

AVAT

ION

TO

TH

E SU

BGR

ADE

ELEV

ATIO

N A

ND

PR

IOR

TO

PLA

CIN

G C

OU

RSE

GR

AVEL

, TH

E C

ON

TRAC

TOR

SH

ALL

PRO

OF

RO

LL T

HE

SUBG

RAD

E W

ITH

A 5

-TO

N S

MO

OTH

DR

UM

RO

LLER

, LO

ADED

WAT

ER T

RU

CK,

OR

LO

ADED

DU

MP

TRU

CK,

AS

ACC

EPTE

D B

Y TH

E EN

GIN

EER

.TH

E C

ON

TRAC

TOR

SH

ALL

IMM

EDIA

TELY

NO

TIFY

TH

E EN

GIN

EER

OF

UN

SUIT

ABLE

SU

BGR

ADE

MAT

ERIA

L AR

EAS,

AN

D/O

R A

REA

S N

OT

CAP

ABLE

OF

CO

MPA

CTI

ON

AC

CO

RD

ING

TO

TH

ESE

SPEC

IFIC

ATIO

NS.

UN

SUIT

ABLE

OR

DAM

AGED

SU

BGR

ADE

IS W

HEN

TH

E SO

IL M

OVE

S, P

UM

PS A

ND

/OR

DIS

PLAC

ES U

ND

ER A

NY

TYPE

OF

PRES

SUR

E IN

CLU

DIN

G F

OO

T TR

AFFI

C L

OAD

S.-

IF, I

N T

HE

OPI

NIO

N O

F TH

E EN

GIN

EER

, TH

E C

ON

TRAC

TOR

’S O

PER

ATIO

NS

RES

ULT

IN D

AMAG

E TO

, OR

PR

OTE

CTI

ON

OF,

TH

E SU

BGR

ADE,

TH

EC

ON

TRAC

TOR

SH

ALL,

AT

HIS

OW

N E

XPEN

SE, R

EPAI

R T

HE

DAM

AGED

SU

BGR

ADE

BY O

VER

-EXC

AVAT

ION

OF

UN

SUIT

ABLE

MAT

ERIA

L TO

FIR

MSU

BSO

IL, L

INE

EXC

AVAT

ION

WIT

H G

EOTE

XTIL

E FA

BRIC

, AN

D B

ACKF

ILL

WIT

H P

IT R

UN

GR

AVEL

.

8.AL

L 2"

MIN

US

GR

AVEL

SH

ALL

CO

NFO

RM

TO

ISPW

C 8

02, T

YPE

II (IT

D S

TAN

DAR

D 7

03.0

4, 2

"), S

HAL

L BE

PLA

CED

IN C

ON

FOR

MAN

CE

WIT

H IS

PWC

SEC

TIO

N80

1 AN

D C

OM

PAC

TED

PER

SEC

TIO

N 2

02.

MIN

IMU

M C

OM

PAC

TIO

N O

F PL

ACED

MAT

ERIA

L SH

ALL

BE 9

0% O

F M

AXIM

UM

LAB

OR

ATO

RY

DEN

SITY

AS

DET

ERM

INED

BY

AASH

TO T

-99.

9.AL

L 3/

4" M

INU

S C

RU

SHED

GR

AVEL

SH

ALL

CO

NFO

RM

TO

ISPW

C 8

02, T

YPE

I (IT

D S

TAN

DAR

D 7

03.0

4, 3

/4" B

), SH

ALL

BE P

LAC

ED IN

CO

NFO

RM

ANC

E W

ITH

ISPW

C S

ECTI

ON

802

AN

D C

OM

PAC

TED

PER

SEC

TIO

N 2

02.

MIN

IMU

M C

OM

PAC

TIO

N O

F PL

ACED

MAT

ERIA

L SH

ALL

BE 9

5% O

F M

AXIM

UM

LAB

OR

ATO

RY

DEN

SITY

AS

DET

ERM

INED

BY

AASH

TO T

-99

OR

ITD

T-9

1.

10.

ALL

ASPH

ALTI

C C

ON

CR

ETE

PAVE

MEN

T W

OR

K SH

ALL

CO

NFO

RM

TO

ISPW

C S

ECTI

ON

(S) 8

05, 8

10, A

ND

811

FO

R C

LASS

II P

AVEM

ENT.

ASP

HAL

TAG

GR

EGAT

E SH

ALL

BE 1

/2" (

13M

M) N

OM

INAL

SIZ

E C

ON

FOR

MIN

G T

O T

ABLE

803

B IN

ISPW

C S

ECTI

ON

803

. AS

PHAL

T BI

ND

ER S

HAL

L BE

PG

58-

28C

ON

FOR

MIN

G T

O T

ABLE

A-1

IN IS

PWC

SEC

TIO

N 8

05.

11.

ASPH

ALT

SAW

CU

TS S

HAL

L BE

AS

IND

ICAT

ED O

N T

HE

DR

AWIN

GS,

OR

24”

INC

HES

FR

OM

ED

GE

OF

EXIS

TIN

G A

SPH

ALT,

IF N

OT

IND

ICAT

ED O

THER

WIS

E SO

AS T

O P

RO

VID

E A

CLE

AN P

AVEM

ENT

EDG

E FO

R M

ATC

HIN

G. N

O W

HEE

L C

UTT

ING

SH

ALL

BE A

LLO

WED

.

12.

THE

CO

NTR

ACTO

R S

HAL

L BE

RES

PON

SIBL

E FO

R P

RO

VID

ING

TR

AFFI

C C

ON

TRO

L PE

R T

HE

CU

RR

ENT

EDIT

ION

OF

THE

US

DEP

ARTM

ENT

OF

TRAN

SPO

RTA

TIO

N M

ANU

AL O

F U

NIF

OR

M T

RAF

FIC

CO

NTR

OL

DEV

ICES

(MU

TCD

).

13.

ALL

CO

NC

RET

E W

OR

K SH

ALL

CO

NFO

RM

TO

ISPW

C S

ECTI

ON

S 70

1, 7

03, A

ND

705

. ALL

CO

NC

RET

E SH

ALL

BE 3

,000

PSI

MIN

IMU

M, 2

8 D

AY, A

S D

EFIN

ED IN

ISPW

C S

ECTI

ON

703

, TAB

LE 1

.C. I

MM

EDIA

TELY

AFT

ER P

LAC

EMEN

T PR

OTE

CT

CO

NC

RET

E BY

APP

LYIN

G M

EMBR

ANE-

FOR

MIN

G C

UR

ING

CO

MPO

UN

D,

TYPE

2, C

LASS

A P

ER A

STM

C 3

09-9

4. A

PPLY

CU

RIN

G C

OM

POU

ND

PER

MAN

UFA

CTU

RER

'S IN

STR

UC

TIO

NS

AND

SPE

CIF

ICAT

ION

S.

14.

ALL

TREN

CH

ING

SH

ALL

CO

NFO

RM

TO

ISPW

C S

TAN

DAR

D D

RAW

ING

SD

-301

. TR

ENC

HES

SH

ALL

BE B

ACKF

ILLE

D A

ND

CO

MPA

CTE

D T

O A

MIN

IMU

M O

F 95

%O

F M

AXIM

UM

DEN

SITY

AS

DET

ERM

INED

BY

AASH

TO T

-99.

15.

PER

IDAH

O C

OD

E §

55-1

613,

TH

E C

ON

TRAC

TOR

SH

ALL

RET

AIN

AN

D P

RO

TEC

T AL

L M

ON

UM

ENTS

, AC

CES

SOR

IES

TO C

OR

NER

S, B

ENC

HM

ARKS

AN

DPO

INTS

SET

IN C

ON

TRO

L SU

RVE

YS; A

LL M

ON

UM

ENTS

, AC

CES

SOR

IES

TO C

OR

NER

S, B

ENC

HM

ARKS

AN

D P

OIN

TS S

ET IN

CO

NTR

OL

SUR

VEYS

TH

AT A

RE

LOST

OR

DIS

TUR

BED

BY

CO

NST

RU

CTI

ON

SH

ALL

BE R

EEST

ABLI

SHED

AN

D R

E-M

ON

UM

ENTE

D, A

T TH

E EX

PEN

SE O

F TH

E AG

ENC

Y O

R P

ERSO

N C

AUSI

NG

THEI

R L

OSS

OR

DIS

TUR

BAN

CE

AT T

HEI

R O

RIG

INAL

LO

CAT

ION

OR

BY

SETT

ING

OF

A W

ITN

ESS

CO

RN

ER O

R R

EFER

ENC

E PO

INT

OR

A R

EPLA

CEM

ENT

BEN

CH

MAR

K O

R C

ON

TRO

L PO

INT,

BY

OR

UN

DER

TH

E D

IREC

TIO

N O

F A

PRO

FESS

ION

AL L

AND

SU

RVE

YOR

.

16.

EXIS

TIN

G C

ON

DIT

ION

S AN

D B

OU

ND

ARY

INFO

RM

ATIO

N S

HO

WN

HER

EON

AR

E PE

R A

SU

RVE

Y C

ON

DU

CTE

D B

Y G

ALEN

A EN

GIN

EER

ING

. LIM

ITED

TOPO

GR

APH

IC D

ATA

WAS

SU

RVE

YED

BY

GAL

ENA

ENG

INEE

RIN

G (1

1/30

/201

8 AN

D 1

0/22

/201

9) A

ND

SU

PPLE

MEN

TED

BY

BLAI

NE

CO

UN

TY L

IDAR

(201

7).

GEN

ERAL

CO

NST

RU

CTI

ON

S N

OTE

S

TO KETCHUM

DR

WES

TM

EAD

OW

SECOND

AVE.

NORTHRIDGE

NORTH

DR

MEADOW

WES

T

TO KETCHUM UNION PACIFIC RAILRD

DR

RDHEROIC

DRKINTAIL

MEA

DOW

WEST

RDHEROIC

DR

BUTTERCUP RD

STATE HIGHWAY 75

RED

DEV

IL D

R

N. HIAWATHA DR

--303--

SITE PLANWATER MAIN IMPROVEMENT PLAN - W. MEADOW DR.



NO



DATEBYREVISIONS

SMF

CT

DES

IGN

ED B

Y

DR

AWN

BY

CH

ECKE

D B

Y

PURPOSE:


07/2

2/20

OR

IGIN

AL S

IGN

ED B

YJE

FF C

. LO

OM

ISD

ATE

OR

IGIN

AL S

IGN

ED:

07/2

2/20

20

OR

IGIN

AL O

N F

ILE

ATO

FFIC

E O

F G

ALEN

AEN

GIN

EER

ING

(HAI

LEY,

ID)


C1.

1

Scal

e in

GR

APH

IC S

CAL

E20

Feet

040

REP

AIR

IRR

IGAT

ION

AN

D L

AND

SCAP

ING

AS

NEC

ESSA

RY.

A B

CU

T AN

D C

ON

NEC

T TO

EXI

STIN

G 1

2" W

ATER

MAI

N.

INST

ALL

D.I.

FIT

TIN

GS

W/ T

HR

UST

BLO

CKS

. SEE

DET

AIL

1 / C

1.2.

12" T

EE12

" GAT

E VA

LVE

CO

NTR

ACTO

R S

HAL

L C

OO

RD

INAT

E W

OR

K W

ITH

CIT

Y O

F H

AILE

Y W

ATER

DEP

ARTM

ENT.

U01

U02

INST

ALL

12" C

-900

PVC

WAT

ER M

AIN

. REF

ER T

OD

ETAI

L 2

/ C1.

2 FO

R T

REN

CH

ING

.

UTI

LITY

IMPR

OVE

MEN

T KE

Y N

OTE

S

U03

INST

ALL

12" D

.I. F

ITTI

NG

W/ T

HR

UST

BLO

CK.

SEE

DET

AIL

1 / C

1.2.

a.22

1/2

° BEN

Db.

90° B

END

RET

AIN

AN

D P

RO

TEC

T:1.

TREE

2.LA

ND

SCAP

E W

ALL

U03

a

12"W

U04

U04

±107

L.F

.

U02

±106

L.F

.

U02

U03

a

U05

SAW

CU

T AS

PHAL

T TO

PR

OVI

DE

FOR

A C

LEAN

VER

TIC

AL E

DG

E. C

ON

STR

UC

T AS

PHAL

T R

EPAI

R.

SEE

DET

AIL

2 / C

1.2

FOR

SU

RFA

CE

REP

AIR

.

U05

A2

B

A1

**C

AUTI

ON

** F

IBER

OPT

IC L

INE

CR

OSS

ING

:EX

ISTI

NG

WAT

ER M

AIN

IS E

XPEC

TED

TO

BE

SHAL

LOW

AN

D A

T A

DEP

TH N

EAR

TH

AT O

F TH

EAD

JOIN

ING

FIB

ER O

PTIC

LIN

ES T

O B

E C

RO

SSED

(32"

-48"

OF

CO

VER

). C

ON

TRAC

TOR

TO

EN

SUR

ETH

E W

ATER

MAI

N IS

PLA

CED

BEL

OW

TH

E FI

BER

OPT

IC L

INES

WIT

H A

MIN

IMU

M O

F 18

" OF

SEPA

RAT

ION

AN

D H

AVE

A M

INIM

UM

OF

6' O

FC

OVE

R. S

EE D

ETAI

L 3

/ C1.

2 FO

R W

ATER

MAI

NC

ON

NEC

TIO

N.

C

±37 L.F.

±84

L.F.

CU01

U05

B

C

U03

b

U03

b

U02

WA

TER

MA

IN IM

PRO

VEM

ENT

PLA

N

BLA

INE

CO

UN

TY R

EC D

ISTR

ICT

BIK

E PA

TH D

ETO

UR

PLA

N A

ND

TR

AFF

IC C

ON

TRO

L PL

AN

Scal

e in

GR

APH

IC S

CAL

E10

0 Feet

020

0

TYPE III BARRICADE

TYPE III BARRICADE

LEG

END

TEM

POR

ARY

TRAF

FIC

CO

NTR

OL

SIG

N

TYPE

DES

CR

IPTI

ON

BIKE

/PED

ESTR

IAN

DET

OU

R (L

EFT)

3M

4-9a

L

SIG

N S

UM

MAR

Y

W21

-7U

TILI

TY W

OR

K AH

EAD

2

QU

ANTI

TY

TYPE

III B

ARR

ICAD

E

M4-

9aR

BIKE

/PED

ESTR

IAN

DET

OU

R (R

IGH

T)4

W20

-2a

DET

OU

R A

HEA

D4

TYPE

III B

ARR

ICAD

E2

M4-

9aL

M4-

9aR

W20

-2a

K2-4

286

W21

-7

K2-4

286

PATH

CLO

SED

7

NO

TES

1.AL

L SI

GN

S AN

D T

RAF

FIC

CO

NTR

OL

DEV

ICES

SH

ALL

CO

NFO

RM

TO

TH

E C

UR

REN

T M

UTC

D. T

HE

CO

NTR

ACTO

R S

HAL

L PR

OVI

DE

AN A

DEQ

UAT

E N

UM

BER

OF

BAR

RIC

ADES

, SIG

NS,

AN

D M

ANPO

WER

TO

PREV

ENT

ALL

PUBL

IC A

CC

ESS

TO T

HE

CO

NST

RU

CTI

ON

AR

EA.

2.TH

E C

ON

TRAC

TOR

SH

ALL

PRO

VID

E, E

REC

T, A

ND

MAI

NTA

IN A

LL T

RAF

FIC

CO

NTR

OL

DEV

ICES

AS

REQ

UIR

ED B

Y TH

ESE

PRO

JEC

T D

OC

UM

ENTS

. TH

E O

VER

ALL

EFFE

CTI

VEN

ESS

UN

DER

BO

TH D

AY A

ND

NIG

HT

CO

ND

ITIO

NS

AND

TH

E PL

ACEM

ENT

OF

THES

E IN

STAL

LATI

ON

S SH

ALL

BE M

AIN

TAIN

ED, A

ND

ADJU

STM

ENTS

AN

D C

LEAN

ING

DO

NE

TO E

NSU

RE

OPT

IMU

M P

ERFO

RM

ANC

E O

F TH

E TR

AFFI

C C

ON

TRO

LD

EVIC

ES.

3.TH

E C

ON

TRAC

TOR

SH

ALL

SUBM

IT A

NY

CH

ANG

ES T

O T

HE

CO

NTR

OL

PLAN

FO

R A

PPR

OVA

L BY

OW

NER

AND

TH

E C

ITY

ENG

INEE

R. N

O C

HAN

GES

TO

TH

E TR

AFFI

C C

ON

TRO

L PL

AN S

HAL

L BE

IMPL

EMEN

TED

UN

TIL

APPR

OVA

L O

R C

HAN

GES

AR

E R

ECEI

VED

IN W

RIT

ING

.4.

THE

CO

NTR

ACTO

R S

HAL

L C

OVE

R E

XIST

ING

TR

AFFI

C C

ON

TRO

L SI

GN

S IN

CO

NST

RU

CTI

ON

ZO

NE.

5.TH

E C

ON

TRAC

TOR

SH

ALL

CO

OR

DIN

ATE

CLO

SUR

E O

F D

RIV

EWAY

S W

ITH

OW

NER

S, IF

NEC

ESSA

RY.

X431

3

TRAF

FIC

CO

NTR

OL

DEL

INEA

TOR

S

END

UTI

LITY

WO

RK

4

X431

3SL

OW

- W

ATC

H F

OR

PED

ESTR

IAN

S4

DEL

INEA

TOR

S19

CU

T AN

D C

ON

NEC

T TO

EXI

STIN

G 8

" WAT

ER M

AIN

.IN

STAL

L D

.I. F

ITTI

NG

S W

/ TH

RU

ST B

LOC

KS. S

EED

ETAI

L 1

/ C1.

2.12

" TEE

12" G

ATE

VALV

E2

ea. -

12"

x8" R

EDU

CER

SC

ON

TRAC

TOR

SH

ALL

CO

OR

DIN

ATE

WO

RK

WIT

HC

ITY

OF

HAI

LEY

WAT

ER D

EPAR

TMEN

T.

±6 L.F.

--304--

DETAILS AND NOTES SHEETWATER MAIN IMPROVEMENT PLAN - W. MEADOW DR.



NO



DATEBYREVISIONS

SMF

CT

DES

IGN

ED B

Y

DR

AWN

BY

CH

ECKE

D B

Y

PURPOSE:


07/2

2/20

OR

IGIN

AL S

IGN

ED B

YJE

FF C

. LO

OM

ISD

ATE

OR

IGIN

AL S

IGN

ED:

07/2

2/20

20

OR

IGIN

AL O

N F

ILE

ATO

FFIC

E O

F G

ALEN

AEN

GIN

EER

ING

(HAI

LEY,

ID)


C1.

2

TABL

E 1

THR

UST

AR

EA F

OR

HO

RIZ

ON

TAL

BEN

DS*

**FO

R V

ERTI

CAL

PIP

E BE

ND

S, G

RAV

ITY

THR

UST

BLO

CKS

MU

ST P

RO

VID

E A

VOLU

ME

OF

CO

NC

RET

E PO

UR

ED A

GAI

NST

UN

DIS

TUR

BED

EAR

TH W

HIC

H IS

SIZ

ED F

OR

EXPE

CTE

D F

OR

CES

WIT

H A

MIN

IMU

M 1

.5FA

CTO

R O

F SA

FETY

.

FOR

HO

RIZ

ON

TAL

PIPE

BEN

DS,

BEA

RIN

GTH

RU

ST B

LOC

KS M

UST

PR

OVI

DE

2500

PSI

CO

NC

RET

E PO

UR

ED A

GAI

NST

UN

DIS

TUR

BED

EAR

TH P

ER T

ABLE

1.

PREC

AST

BLO

CK

FOR

CU

T IN

TEE

AN

DVA

LVE

OR

CAS

T IN

PLA

CE

WIT

H 2

-1/2

"ØM

IN R

EBAR

.

ALL

BLO

CKS

TO

BE

CEN

TER

ED A

RO

UN

D P

IPE

SPR

ING

LIN

E.

*M

UST

BE

INC

REA

SED

BAS

ED O

N D

IFFE

REN

T C

ON

DIT

ION

S (H

IGH

ERW

OR

KIN

G P

RES

SUR

E O

R L

OW

ER S

OIL

BEA

RIN

G S

TREN

GTH

).**

OR

TEE

AC

TIN

G A

S A

90° B

END

***T

HR

UST

BLO

CK

DEP

TH T

O B

E A

MIN

IMU

M P

F 12

" FO

R P

IPE

SIZE

S3"

-8" A

ND

18"

FO

R P

IPE

SIZE

S 10

"-18

" OR

TH

E SQ

UAR

E R

OO

T O

FTH

E R

EQU

IRED

BEA

RIN

G A

REA

, WH

ICH

EVER

IS G

REA

TER

.

MIN

IMU

M S

QU

ARE

FEET

OF

THR

UST

AREA

ON

TO U

ND

ISTU

RBE

D E

ARTH

*22

.5°,

11.2

5°BE

ND

S O

R R

EDU

CER

45°

BEN

D90

°BE

ND

**TE

E, P

LUG

OF

VALV

EPI

PESI

ZE

SOIL

BEA

RIN

G P

RES

SUR

E=

2000

PSF

WO

RKI

NG

PR

ESSU

RE

RAT

ING

= 15

0 PS

ISA

FTEY

FAC

TOR

= 1.

5

N.T

.S.

THR

UST

BLO

CK

AND

AN

CH

OR

DET

AILS

1C

1.2

WA

TER

MA

IN C

ON

STR

UC

TIO

N N

OTE

S1.

WAT

ER M

AIN

AN

D S

ERVI

CE

CO

NST

RU

CTI

ON

SH

ALL

BE IN

CO

NFO

RM

ANC

E W

ITH

TH

E C

ITY

OF

HAI

LEY

STAN

DAR

DS.

NO

WAT

ER M

AIN

OR

SER

VIC

ES S

HAL

L BE

BAC

KFIL

LED

UN

TIL

THEY

HAV

E BE

EN IN

SPEC

TED

AN

D A

PPR

OVE

D B

Y TH

E C

ITY.

2.W

ATER

MAI

NS

AND

SER

VIC

ES S

HAL

L H

AVE

A M

INIM

UM

CO

VER

OF

SIX

FEET

(6.0

'), M

EASU

RED

FR

OM

FIN

ISH

ED G

RAD

E.

3.AL

L 4"

AN

D L

ARG

ER W

ATER

MAI

NS

SHAL

L BE

CO

NST

RU

CTE

D W

ITH

AW

WA

C-9

00, C

LASS

235

PVC

PIP

E. A

LL W

ATER

MAI

NS

SHAL

L BE

PRES

SUR

E TE

STED

IN C

ON

FOR

MAN

CE

WIT

H IS

PWC

SEC

TIO

N 4

01.3

.6 A

ND

TH

E C

ITY

OF

HAI

LEY

STAN

DAR

DS.

TR

ACER

WIR

E SH

ALL

BE N

O.

12 G

AUG

E C

OPP

ER L

OC

ATIN

G W

IRE

INSU

LATE

D P

ER IS

PWC

SEC

TIO

N 4

01 A

ND

TH

E C

ITY

OF

HAI

LEY

SPEC

IFIC

ATIO

NS.

4.SE

E FL

USH

ING

AN

D D

ISIN

FEC

TIO

N R

EQU

IREM

ENTS

TH

IS S

HEE

T. A

LL B

ACTE

RIA

TES

T R

ESU

LTS

SHAL

L BE

SU

BMIT

TED

TO

TH

E EN

GIN

EER

AND

TH

E C

ITY

OF

HAI

LEY

WAT

ER A

ND

SEW

ER D

EPAR

TMEN

T FO

R F

INAL

APP

RO

VAL

AND

AC

CEP

TAN

CE

PRIO

R T

O A

CTI

VATI

ON

OF

THE

WAT

ER M

AIN

AN

D S

ERVI

CES

.

5.AL

L W

ATER

DIS

TRIB

UTI

ON

AN

D W

ATER

SER

VIC

E IN

STAL

LATI

ON

MAT

ERIA

LS A

ND

CH

EMIC

ALS

USE

D T

O D

ISIN

FEC

T PO

TABL

E W

ATER

CO

MPO

NEN

TS M

UST

BE

CO

MPL

IAN

T W

ITH

AN

SI/N

SF S

TAN

DAR

D 6

0/61

. ALL

MAT

ERIA

LS M

UST

BE

CO

MPL

IAN

T W

ITH

TH

E LO

W L

EAD

RU

LE(<

0.25

%Pb

BY

WEI

GH

T).

6.AL

L TE

ES, P

LUG

S, C

APS

AND

BEN

DS

SHAL

L BE

SEC

UR

ED A

ND

AN

CH

OR

ED B

Y SU

ITAB

LE T

HR

UST

BLO

CKI

NG

(MEC

HAN

ICAL

RES

TRAI

NTS

ARE

NO

T AL

LOW

ED).

THR

UST

BLO

CKS

SH

ALL

CO

NFO

RM

TO

ISPW

C S

D-4

03 A

ND

TH

E C

ITY

OF

HAI

LEY

STAN

DAR

DS.

7.AL

L VA

LVES

SH

ALL

BE G

ATE

VALV

ES W

ITH

NO

N-R

ISIN

G S

TEM

, "O

" RIN

G S

EALS

, AN

D T

WO

-INC

H O

PER

ATIN

G N

UTS

MEE

TIN

G A

WW

AST

AND

ARD

S PE

R IS

PWC

SEC

TIO

N 4

02. A

LL G

ATE

VALV

ES L

OC

ATED

IN P

AVEM

ENT

SHAL

L BE

FIT

TED

WIT

H C

AST

IRO

N V

ALVE

BO

XES

WIT

HC

ON

CR

ETE

CO

LLAR

S PE

R IS

PWC

SD

-406

AN

D T

HE

CIT

Y O

F H

AILE

Y SP

EFIC

IATI

ON

S.

8.AL

L W

ATER

MAI

N F

ITTI

NG

S SH

ALL

BE D

UC

TILE

IRO

N C

ON

FOR

MIN

G T

O T

HE

REQ

UIR

EMEN

TS O

F AW

WA

C-1

10 F

OR

250

PSI

WO

RKI

NG

PRES

SUR

E. J

OIN

TS O

N B

UR

IED

VAL

VES

SHAL

L BE

MEC

HAN

ICAL

JO

INTS

UN

LESS

OTH

ERW

ISE

NO

TED

. FL

ANG

ED J

OIN

TS S

HO

ULD

ING

ENER

AL B

E AV

OID

ED U

ND

ERG

RO

UN

D.

9.

FIR

E H

YDR

ANTS

SH

ALL

CO

NFO

RM

WIT

H T

HE

CIT

Y O

F H

AILE

Y ST

AND

ARD

S.

10.

ALL

TAPP

ING

SAD

DLE

S SH

ALL

BE C

ON

STR

UC

TED

FR

OM

T-3

04 S

TAIN

LESS

STE

EL W

ITH

AN

SI/A

WW

A C

-207

CLA

SS 1

50 F

LAN

GES

. ALL

WEL

DS

SHAL

L C

ON

FOR

M T

O A

STM

A-3

80. T

HE

TEST

OU

TLET

SH

ALL

BE 3

/4" N

PT W

ITH

3/4

" NPT

PLU

G.

11.

ALL

WAT

ER M

AIN

S SH

ALL

CO

MPL

Y W

ITH

IDAP

A 58

.01.

08.5

42.0

7.a

AND

IDAP

A 58

.01.

08.5

42.0

7.b

WH

ICH

AD

DR

ESS

THE

REQ

UIR

EMEN

TS F

OR

SEPA

RAT

ION

DIS

TAN

CES

BET

WEE

N P

OTA

BLE

WAT

ER L

INES

(IN

CLU

DIN

G M

AIN

S AN

D S

ERVI

CE

LIN

ES) W

ITH

NO

N-P

OTA

BLE

LIN

ES (S

EEIL

LUST

RAT

ION

OF

THES

E SE

PAR

ATIO

N R

EQU

IREM

ENTS

ON

SH

EET

C2.

4).

IN A

DD

ITIO

N, W

ATER

MAI

NS

SHAL

L BE

CO

NST

RU

CTE

D W

ITH

AT

LEAS

T 25

FEE

T H

OR

IZO

NTA

L SE

PAR

ATIO

N F

RO

M IN

FILT

RAT

ION

TR

ENC

HES

AN

D D

RY

WEL

LS.

12.

THE

CO

NTR

ACTO

R S

HAL

L KE

EP T

HE

EXIS

TIN

G W

ATER

DIS

TRIB

UTI

ON

SYS

TEM

LIV

E, T

O T

HE

GR

EATE

ST E

XTEN

T PO

SSIB

LE, W

HIL

EIN

STAL

LIN

G T

HE

NEW

WAT

ER M

AIN

AN

D S

ERVI

CES

MIN

IMIZ

ING

DIS

RU

PTIO

N T

O E

XIST

ING

WAT

ER S

YSTE

M U

SER

S. T

HE

NEW

WAT

ER M

AIN

AND

SER

VIC

ES S

HAL

L BE

INST

ALLE

D, B

ACKF

ILLE

D, P

RES

SUR

E TE

STED

AN

D D

ISIN

FEC

TED

AN

D F

LUSH

ED P

RIO

R T

O C

ON

NEC

TIN

G T

HE

NEW

MAI

N T

O T

HE

EXIS

TIN

G M

AIN

. TH

E M

AXIM

UM

ALL

OW

ABLE

SER

VIC

E O

UTA

GE

FOR

AN

Y SH

UTD

OW

N IS

4 H

OU

RS.

13.

THE

CO

NTR

ACTO

R S

HAL

L BE

RES

PON

SIBL

E FO

R P

RO

MPT

LY R

EMO

VIN

G A

ND

DIS

POSI

NG

OF

WAT

ER E

NTE

RIN

G T

HE

TREN

CH

DU

RIN

G T

HE

TIM

E TH

E TR

ENC

H IS

BEI

NG

PR

EPAR

ED F

OR

INST

ALLA

TIO

N O

F TH

E U

TILI

TY, I

NC

LUD

ING

CO

MPL

ETIO

N O

F BA

CKF

ILL

OF

THE

PIPE

ZO

NE,

AT

NO

AD

DIT

ION

AL C

OST

TO

TH

E O

WN

ER.

THE

CO

NTR

ACTO

R S

HAL

L D

ISPO

SE O

F TH

E W

ATER

IN A

SU

ITAB

LE M

ANN

ER W

ITH

OU

T C

AUSI

NG

DAM

AGE

TO P

RO

PER

TY.

14.

EXTR

A FI

TTIN

GS

MAY

BE

NEC

ESSA

RY

IN A

DD

ITIO

N T

O T

HO

SE S

HO

WN

HER

EON

TO

CO

NTR

OL

ELEV

ATIO

N A

ND

AVO

ID U

ND

ERG

RO

UN

DC

ON

FLIC

TS.

1 2 3

With

a 4

0 ps

i pre

ssur

e in

the

mai

n w

ith th

e hy

dran

t flo

win

g to

atm

osph

ere,

a 2

- 1/2

inch

hyd

rant

out

let w

ill di

scha

rge

appr

oxim

atel

y 1,

000

gpm

and

a 4

-1/2

inch

hyd

rant

will

disc

harg

e ap

prox

imat

ely

2500

gpm

.N

umbe

r of t

aps

on p

ipe

base

d on

dis

char

ge th

roug

h 5

feet

of g

alva

nize

d iro

n (G

I)pi

pe w

ith o

ne 9

0° e

lbow

.

TABL

E 1

REQ

UIR

ED F

LOW

AN

D O

PEN

ING

S TO

FLU

SH P

IPEL

INES

40 P

SI R

ESID

UAL

PR

ESSU

RE

IN W

ATER

MAI

N (1

)TA

BLE

2O

UN

CES

OF

GR

ANU

LES

TABL

E 3

NU

MBE

R O

F TA

BLET

S (1

)

Num

ber o

f tap

s on

pip

e(2

)

FLU

SHIN

G A

ND

DIS

INFE

CTI

ON

A.FL

USH

ING

PR

IOR

TO

DIS

INFE

CTI

ON

1.BE

FOR

E C

HLO

RIN

ATIO

N, F

LUSH

TH

E M

AIN

S TH

OR

OU

GH

LY A

FTER

TH

E PR

ESSU

RE

AND

LEA

KAG

E TE

ST A

RE

CO

MPL

ETE.

2.U

SE A

MIN

IMU

M F

LUSH

ING

VEL

OC

ITY

IN T

HE

MAI

N O

F 2.

5 FE

ET/S

ECO

ND

.3.

IF N

O H

YDR

ANT

IS IN

STAL

LED

AT

THE

END

OF

THE

MAI

N, P

RO

VID

E A

TAP

OF

THE

SIZE

SU

FFIC

IEN

T TO

PR

OD

UC

E A

VELO

CIT

Y IN

TH

E M

AIN

OF

AT L

EAST

2.5

FEE

T/SE

CO

ND

.4.

TABL

E 1

SHO

WS

THE

RAT

ES O

F FL

OW

REQ

UIR

ED T

O P

RO

DU

CE

A VE

LOC

ITY

OF

2.5

FEET

/SEC

ON

D IN

VAR

IOU

S SI

ZE P

IPES

.5.

EXER

CIS

E EX

TREM

E C

ARE

AND

CO

ND

UC

T A

THO

RO

UG

H IN

SPEC

TIO

N D

UR

ING

TH

E W

ATER

MAI

N L

AYIN

G T

O P

REV

ENT

AND

DET

ECT

SMAL

L ST

ON

ES, P

IEC

ES O

F C

ON

CR

ETE,

PAR

TIC

LES

OF

MAT

ERIA

L, O

R O

THER

FO

REI

GN

MAT

ERIA

L TH

AT M

AY H

AVE

ENTE

RED

TH

E M

AIN

S.6.

CLE

AN L

ARG

E M

ATER

IAL

BY F

LUSH

ING

AN

D IN

SPEC

TIN

G A

LL H

YDR

ANTS

ON

TH

E LI

NES

TO

EN

SUR

E TH

AT T

HE

ENTI

RE

VALV

E O

PER

ATIN

G M

ECH

ANIS

M O

F EA

CH

HYD

RAN

TIS

IN G

OO

D C

ON

DIT

ION

.

B.D

ISIN

FEC

TIO

N O

F W

ATER

PIP

ES

1.G

ENER

AL.

a.C

OM

PLY

WIT

H A

NSI

/AW

WA

C 6

51: D

ISIN

FEC

TIN

G W

ATER

MAI

NS,

TH

ESE

SPEC

IFIC

ATIO

NS,

AN

D E

NG

INEE

R'S

DIR

ECTI

ON

.b.

KEEP

TH

E IN

TER

IOR

OF

ALL

PIPE

, FIT

TIN

GS

AND

APP

UR

TEN

ANC

ES F

REE

FR

OM

DIR

T, H

EAVY

AN

D F

OR

EIG

N P

ARTI

CLE

S.c.

DIS

INFE

CT

ALL

WAT

ER P

IPES

AN

D A

PPU

RTE

NAN

CES

PR

IOR

TO

PLA

CIN

G IN

SER

VIC

E.

2.FO

RM

OF

CH

LOR

INE

USE

D T

O B

E PR

E-AP

PRO

VED

BY

THE

ENG

INEE

R.

a.LI

QU

ID C

HLO

RIN

E.

1)FO

RM

: LIQ

UID

CO

NTA

ININ

G 1

00%

AVA

ILAB

LE C

HLO

RIN

E U

ND

ER P

RES

SUR

E IN

STE

EL C

ON

TAIN

ERS.

2)ST

AND

ARD

: AN

SI/A

WW

A B

301.

3)EX

ECU

TIO

N: U

SED

ON

LY B

Y TR

AIN

ED P

ERSO

NN

EL W

ITH

APP

RO

PRIA

TE G

AS-F

LOW

CH

LOR

INAT

OR

S AN

D E

JEC

TOR

S.4)

AUTH

OR

IZAT

ION

: O

NLY

WIT

H W

RIT

TEN

AU

THO

RIZ

ATIO

N O

F TH

E EN

GIN

EER

.

b.SO

DIU

M H

YPO

CH

LOR

ITE.

1)FO

RM

: LIQ

UID

CO

NTA

ININ

G A

PPR

OXI

MAT

ELY

5% T

O 1

5% A

VAIL

ABLE

CH

LOR

INE.

2)ST

AND

ARD

: AN

SI/A

WW

A B

300.

c.C

ALC

IUM

HYP

OC

HLO

RIT

E.

1)FO

RM

: GR

ANU

LAR

OR

IN 5

G T

ABLE

TS C

ON

TAIN

ING

APP

RO

XIM

ATEL

Y 65

% A

VAIL

ABLE

CH

LOR

INE

BY W

EIG

HT.

2)ST

AND

ARD

: AN

SI/A

WW

A B

300.

3.M

ETH

OD

S O

F C

HLO

RIN

ATIO

N U

SED

TO

BE

PRE-

APPR

OVE

D B

Y TH

E EN

GIN

EER

.

a.TA

BLET

OR

GR

ANU

LE M

ETH

OD

.

1)SO

LUTI

ON

STR

ENG

TH: 2

5 M

G/L

MIN

IMU

M.

2)U

SE:

ON

LY IF

TH

E PI

PES

AND

APP

UR

TEN

ANC

ES A

RE

KEPT

CLE

AN A

ND

DR

Y D

UR

ING

CO

NST

RU

CTI

ON

. D

O N

OT

USE

SO

LVEN

T W

ELD

ED P

LAST

IC O

R S

CR

EWED

JOIN

T ST

EEL

PIPE

.3)

PLAC

EMEN

T W

HEN

USI

NG

GR

ANU

LES:

DU

RIN

G C

ON

STR

UC

TIO

N, P

LAC

E C

ALC

IUM

HYP

OC

HLO

RIT

E G

RAN

ULE

S AT

TH

E U

PSTR

EAM

EN

D O

F EA

CH

BR

ANC

H M

AIN

,AN

D A

T 50

0-FO

OT

INTE

RVA

LS.

4)G

RAN

ULA

R Q

UAN

TITY

: R

EFER

TO

TAB

LE 2

5)PL

ACEM

ENT

WH

EN U

SIN

G T

ABLE

TS:

DU

RIN

G C

ON

STR

UC

TIO

N, P

LAC

E 5G

CAL

CIU

M H

YPO

CH

LOR

ITE

TABL

ES IN

EAC

H S

ECTI

ON

OF

PIPE

AN

D A

LSO

PLA

CE

ON

E TA

BLET

IN E

ACH

HYD

RAN

T, H

YDR

ANT

BRAN

CH

AN

D O

THER

APP

UR

TEN

ANC

ES.

ATTA

CH

TAB

LETS

TO

TH

E IN

SID

E O

F TH

E PI

PE U

SIN

G A

N A

DH

ESIV

ESU

CH

AS

PER

MAT

EX N

O. 2

OR

APP

RO

VED

SU

BSTI

TUTI

ON

. AS

SUR

E N

O A

DH

ESIV

E IS

ON

TH

E TA

BLET

EXC

EPT

ON

TH

E BR

OAD

SID

E AT

TAC

HED

TO

TH

ESU

RFA

CE

OF

THE

PIPE

. AT

TAC

H A

LL T

HE

TABL

ETS

AT T

HE

INSI

DE

TIP

OF

THE

MAI

N, W

ITH

APP

RO

XIM

ATEL

Y EQ

UAL

NU

MBE

RS

OF

TABL

ETS

AT E

ACH

EN

DO

F A

GIV

EN P

IPE

LEN

GTH

. IF

TH

E TA

BLES

AR

E AT

TAC

HED

BEF

OR

E TH

E PI

PE S

ECTI

ON

IS P

LAC

ED IN

TH

E TR

ENC

H, M

ARK

THEI

R P

OSI

TIO

N O

N T

HE

SEC

TIO

NSO

IT C

AN B

E R

EAD

ILY

DET

ERM

INED

TH

AT T

HE

PIPE

IS IN

STAL

LED

WIT

H T

HE

TABL

ES A

T TH

E TO

P.6)

TABL

ET Q

UAN

TITY

: R

EFER

TO

TAB

LE 3

(1)A

DJU

ST F

OR

PIP

E LE

NG

TH O

THER

TH

AN 1

8 FE

ET.

(2)B

ASED

ON

3.2

5G A

VAIL

ABLE

CH

LOR

INE

PER

TAB

LET.

7)FI

LLIN

G P

RO

CED

UR

E: W

HEN

GR

ANU

LE O

R T

ABLE

T IN

STAL

LATI

ON

HAS

BEE

N C

OM

PLET

ED, F

ILL

THE

MAI

N W

ITH

CLE

AN W

ATER

AT

A VE

LOC

ITY

NO

T EX

CEE

DIN

G1

FPS.

TAK

E PR

ECAU

TIO

NS

TO A

SSU

RE

THAT

AIR

PO

CKE

TS A

RE

ELIM

INAT

ED.

LEAV

E TH

IS W

ATER

IN T

HE

PIPE

FO

R A

T LE

AST

24 H

OU

RS.

IF

THE

WAT

ERTE

MPE

RAT

UR

E IS

LES

S TH

AN 4

1° F

, LEA

VE T

HE

WAT

ER IN

TH

E PI

PE F

OR

AT

LEAS

T 48

HO

UR

S. P

OSI

TIO

N V

ALVE

SO

TH

AT T

HE

CH

LOR

INE

SOLU

TIO

N IN

TH

E M

AIN

BEIN

G T

REA

TED

WIL

L N

OT

FLO

W IN

TO W

ATER

MAI

NS

IN A

CTI

VE S

ERVI

CE.

b.C

ON

TIN

UO

US

FEED

MET

HO

D.

1)SO

LUTI

ON

STR

ENG

TH:

DO

SE A

T 25

MG

/L F

OR

4 H

OU

RS.

2)R

ESID

UAL

: 10

MG

/L A

T 24

HO

UR

S.3)

DO

SIN

G M

ETH

OD

S:

a)LI

QU

ID C

HLO

RIN

E: S

OLU

TIO

N F

EED

VAC

UU

M-O

PER

ATED

CH

LOR

INAT

OR

IN C

OM

BIN

ATIO

N W

ITH

A B

OO

STER

PU

MP.

b)D

IREC

T FE

ED: N

OT

ALLO

WED

.c)

HYP

OC

HLO

RIT

E SO

LUTI

ON

: C

HEM

ICAL

FEE

D P

UM

P D

ESIG

NED

FO

R F

EED

ING

CH

LOR

INE

SOLU

TIO

NS.

d)C

ALC

IUM

HYP

OC

HLO

RIT

E G

RAN

ULE

S: R

EFER

TO

PR

EVIO

US

SEC

TIO

N.

4)FI

LLIN

G P

RO

CED

UR

E: U

SE A

PPR

OVE

D S

OU

RC

E TO

FLO

W C

LEAN

WAT

ER A

T A

CO

NST

ANT,

MEA

SUR

ED R

ATE

INTO

TH

E N

EWLY

LAI

D W

ATER

MAI

N.

FILL

AT

APO

INT

NO

T M

OR

E TH

AN 1

0 FE

ET D

OW

NST

REA

M F

RO

M T

HE

BEG

INN

ING

OF

THE

NEW

MAI

N.

MEA

SUR

E TH

E C

HLO

RIN

E C

ON

CEN

TRAT

ION

AT

REG

ULA

R IN

TER

VALS

AND

EN

SUR

E A

25 M

G/L

DO

ES.

POSI

TIO

N V

ALVE

S SO

TH

AT T

HE

CH

LOR

INE

SOLU

TIO

N IN

TH

E M

AIN

BEI

NG

TR

EATE

D D

OES

NO

T FL

OW

INTO

WAT

ER M

AIN

S IN

AC

TIVE

SER

VIC

E. D

O N

OT

STO

P C

HLO

RIN

E AP

PLIC

ATIO

N U

NTI

L TH

E EN

TIR

E M

AIN

IS F

ILLE

D W

ITH

CH

LOR

INAT

ED W

ATER

. R

ETAI

N T

HE

CH

LOR

INAT

ED W

ATER

IN T

HE

MAI

NFO

R A

T LE

AST

4 H

OU

RS,

OPE

RAT

ING

ALL

VAL

VES

AND

HYD

RAN

TS IN

TH

E SE

CTI

ON

TR

EATE

D.

AT T

HE

END

ON

TH

E 24

HO

UR

PER

IOD

, VER

IFY

THE

TREA

TED

WAT

ERIN

ALL

PO

RTI

ON

S O

F TH

E M

AIN

HAS

RES

IDU

AL O

F 10

MG

/L F

REE

CH

LOR

INE.

c.SL

UG

MET

HO

D.

1)SO

LUTI

ON

STR

ENG

TH:

100

MG

/L.

2)D

OSI

NG

MET

HO

DS:

PER

EN

GIN

EER

'S D

IREC

TIO

N.

3)FI

LLIN

G P

RO

CED

UR

E: U

SE A

PPR

OVE

D S

OU

RC

E TO

FLO

W C

LEAN

WAT

ER A

T A

CO

NST

ANT,

MEA

SUR

ED R

ATE

INTO

TH

E N

EWLY

LAI

D W

ATER

MAI

N.

FILL

AT

A PO

INT

NO

T M

OR

E TH

AN 1

0 FE

ET D

OW

NST

REA

M F

RO

M T

HE

BEG

INN

ING

OF

THE

NEW

MAI

N.

MEA

SUR

E C

ON

CEN

TRAT

ION

AT

REG

ULA

R IN

TER

VALS

TO

EN

SUR

E 10

0 M

G/L

DO

SE A

PPLY

TH

E C

HLO

RIN

E C

ON

TIN

UO

USL

Y AN

D F

OR

TH

E TI

ME

REQ

UIR

ED T

O D

EVEL

OP

A SO

LID

CO

LUM

N O

R "S

LUG

" OF

CH

LOR

INAT

ED W

ATER

TH

AT W

ILL,

AS

ITM

OVE

S TH

RO

UG

H T

HE

MAI

N, E

XPO

SE A

LL IN

TER

IOR

SU

RFA

CES

TO

A 1

00 M

G/L

FO

R A

T LE

AST

3 H

OU

RS.

MEA

SUR

E TH

E C

HLO

RIN

E R

ESID

UAL

IN T

HE

SLU

G A

S IT

MO

VES

THR

OU

GH

TH

E M

AIN

. IF

AT A

NY

TIM

E IT

DR

OPS

BEL

OW

50

MG

/L, S

TOP

FLO

W A

ND

REL

OC

ATE

CH

LOR

INAT

ION

EQ

UIP

MEN

T AT

TH

E H

EAD

OF

THE

SLU

G, A

ND

AS F

LOW

IS R

ESU

MED

, AD

D C

HLO

RIN

E TO

RES

TOR

E TH

E FR

EE C

HLO

RIN

E IN

TH

E SL

UG

TO

NO

T LE

SS T

HAN

100

MG

/L.

AS T

HE

CH

LOR

INAT

ED W

ATER

FLO

WS

PAST

FITT

ING

S AN

D V

ALVE

S, O

PER

ATE

VALV

ES A

ND

HYD

RAN

TS T

O D

ISIN

FEC

T AP

PUR

TEN

ANC

ES A

ND

PIP

E BR

ANC

HES

.

C.F

INAL

FLU

SHIN

G.

1.AF

TER

TH

E R

ETEN

TIO

N P

ERIO

D, F

LUSH

TH

E C

HLO

RIN

ATED

WAT

ER F

RO

M T

HE

MAI

N U

NTI

L C

HLO

RIN

E M

EASU

REM

ENTS

SH

OW

TH

AT T

HE

CO

NC

ENTR

ATIO

N IN

TH

E W

ATER

LEAV

ING

TH

E M

AIN

IS N

O H

IGH

ER T

HAN

TH

AT IN

TH

E SY

STEM

, OR

IS A

CC

EPTA

BLE

FOR

DO

MES

TIC

USE

.2.

DIS

POSA

L O

F FL

USH

ING

WAT

ER T

O B

E D

ON

E IN

A M

ANN

ER S

O T

HAT

IT D

OES

NO

T:

a.R

EAC

H S

UR

FAC

E W

ATER

S O

R W

ATER

S O

F TH

E ST

ATE

b.D

AMAG

E SU

RR

OU

ND

ING

PR

OPE

RTI

ESc.

TAKE

PLA

CE

DU

RIN

G P

ERIO

DS

WH

EN T

HE

AMBI

ENT

TEM

PER

ATU

RE

IS A

BOVE

85°

WIT

HO

UT

PRIO

R A

PPR

OVA

L O

F TH

E EN

GIN

EER

3.IF

WAT

ER C

AN N

OT

BE R

ETAI

NED

ON

SIT

E AN

D IF

IT IS

NO

T AL

LOW

ED T

O E

NTE

R T

HE

SAN

ITAR

Y SE

WER

CO

LLEC

TIO

N S

YSTE

M, W

ATER

SH

ALL

BE D

ECH

LOR

INAT

ED T

O H

AVE

A M

AXIM

UM

AVA

ILAB

LE C

HLO

RIN

E C

ON

CEN

TRAT

ION

OF

0.13

MG

/L A

ND

TH

E AP

PRO

PRIA

TE P

RIV

ATE,

FED

ERAL

AN

D S

TATE

DIS

CH

ARG

E AN

D D

ISPO

SAL

APPR

OVA

LS S

HAL

L BE

ACQ

UIR

ED P

RIO

R T

O C

OM

MEN

CEM

ENT

OF

FLU

SHIN

G A

CTI

VITI

ES.

SHO

ULD

TH

ERE

BE A

PO

TEN

TIAL

FO

R T

HE

GR

OU

ND

WAT

ER R

ULE

TO

BE

VIO

LATE

D A

S A

RES

ULT

OF

AC

HLO

RIN

ATED

DIS

CH

ARG

E TH

E EN

GIN

EER

SH

ALL

CO

OR

DIN

ATE

DIS

POSA

L W

ITH

REG

ION

AL D

EQ S

TAFF

PR

IOR

TO

FLU

SHIN

G.

D.

BAC

TER

IOLO

GIC

AL T

ESTS

.

1.AF

TER

FIN

AL F

LUSH

ING

AN

D B

EFO

RE

THE

WAT

ER M

AIN

IS P

LAC

ED IN

SER

VIC

E, T

EST

SAM

PLES

CO

LLEC

TED

FR

OM

TH

E M

AIN

(S) F

OR

CO

LIFO

RM

BAC

TER

IA.

T

AKE

2 SA

MPL

ES F

RO

M E

ACH

LO

CAT

ION

AT

LEAS

T 24

HO

UR

S AP

ART.

2.U

NLE

SS O

THER

WIS

E D

IREC

TED

BY

THE

ENG

INEE

R, C

OLL

ECT

SAM

PLES

FR

OM

EAC

H 1

,200

FEE

T O

N T

HE

NEW

MAI

N A

ND

ON

E FR

OM

EAC

H B

RAN

CH

.

E.R

EDIS

INFE

CTI

ON

.

1.IF

TH

E IN

ITIA

L D

ISIN

FEC

TIO

N F

AILS

TO

PR

OD

UC

E AP

PRO

VED

BAC

TER

IOLO

GIC

AL S

AMPL

ES, R

EFLU

SH A

ND

RES

AMPL

E TH

E M

AIN

.2.

IF C

HEC

K SA

MPL

ES S

HO

W B

ACTE

RIA

L C

ON

TAM

INAT

ION

, RE-

CH

LOR

INAT

E TH

E M

AIN

UN

TIL

APPR

OVE

D R

ESU

LTS

ARE

OBT

AIN

ED.

F.SW

ABBI

NG

.1.

IF C

ON

NEC

TIO

NS

ARE

NO

T D

ISIN

FEC

TED

ALO

NG

WIT

H T

HE

NEW

LY IN

STAL

LED

MAI

N, S

WAB

OR

SPR

AY T

HE

INTE

RIO

R O

F AL

L

PIP

ES A

ND

FIT

TIN

GS

USE

D IN

MAK

ING

TH

E C

ON

NEC

TIO

NS

WIT

H A

1%

HYP

OC

HLO

RIT

E SO

LUTI

ON

BEF

OR

E IN

STAL

LATI

ON

.

Surfa

ce R

epai

r Wid

th (4

' min

)

12"

Exis

ting

Surfa

ceFi

nish

Gra

de

Exis

ting

Base

Tren

ch B

acks

lope

Pe

r O.S

.H.A

.95

% C

ompa

ctio

nPe

r AST

M D

-698

Subg

rade

Verti

cal T

renc

h W

alls

R

equi

re S

horin

g Pe

r O.S

.H.A

.

6" 4"

See

Type

ASu

rface

Rep

air

5'-0" Max. Without Shoring

Varies PerPipe Size

Varies Per Trench Depth

Normal Bottom of TrenchWhen Suitable Subgrade Exists

EXIS

TIN

G S

TREE

TTY

PIC

AL T

REN

CH

SEC

TIO

NN

.T.S

.

TYPE

A

SUR

FAC

E R

EPAI

R A

ND

BAS

EN

.T.S

.N

OTE

S

Fini

sh G

rade

3" M

in. A

spha

ltSa

wcu

t Exi

stin

gPa

vem

ent

Subg

rade

95%

Com

pact

ion

Per A

STM

D-6

98

12" M

in.

2"

min

min12"

Saw

cut E

xist

ing

Pave

men

t,Ta

ck C

oat E

dges

.At

bik

e pa

th, s

eal t

hejo

ints

.

8" M

ax B

ackf

illM

ater

ial p

erIS

PWC

Sec

tion

306-

Tren

chBa

ckfil

l

Type

Pi

pe B

eddi

ng p

erIS

PWC

Sec

tion

305-

Pipe

Bedd

ing.

Exis

ting

Pave

men

t

12"

12"

Dep

th D

eter

min

ed b

yC

ity E

ngin

eer W

hen

Uns

uita

ble

Subg

rade

Con

ditio

ns E

xist

. 12"

min

.

4" o

f Typ

e I C

rush

ed A

ggr.

per

ISPW

C S

ectio

n 80

2-C

rush

edAg

greg

ate

Type

II B

eddi

ng p

er IS

PWC

Sec

tion

801-

Unc

rush

ed A

ggre

gate

and

Sec

tion

304-

Tren

ch F

ound

atio

n St

abiliz

atio

n.

PER O.S.H.A.

12" m

in.

min

min

min

min

2' C

oncr

ete

Slur

ryBa

ckfil

l or a

sap

prov

ed b

y C

ityEn

gine

er

Exis

ting

Pave

men

t

8" o

f Typ

e II

Cru

shed

Agg

r. pe

rIS

PWC

Sec

tion

802-

Cru

shed

Aggr

egat

e

1.Ty

pe I

Pipe

Bed

ding

mat

eria

l sha

ll m

eet t

he re

quire

men

ts o

f the

cur

rent

edi

tion

of th

e IS

PWC

Sta

ndar

ds-S

ectio

n30

5-Pi

pe B

eddi

ng.

2.Ty

pe II

Pip

e Be

ddin

g m

ater

ial s

hall

mee

t the

requ

irem

ents

of t

he c

urre

nt e

ditio

n of

the

ISPW

C S

tand

ards

-Sec

tion

305-

Pipe

Bed

ding

.3.

Whe

re 2

5% o

r mor

e of

any

por

tion

of th

e su

rface

are

a of

any

pav

emen

t has

bee

n da

mag

ed w

ithin

the

proj

ect l

imits

,fu

ll w

idth

rest

orat

ion

shal

l be

requ

ired.

Any

stri

p of

rem

aini

ng p

avem

ent l

ess

than

2 fe

et in

wid

th a

long

cur

b an

dgu

tter o

r pav

emen

t edg

e sh

all b

e re

mov

ed a

nd re

plac

ed.

4.N

ativ

e m

ater

ials

may

be

used

for b

ackf

ill un

less

, in

the

sole

opi

nion

of t

he C

ity E

ngin

eer,

the

nat

ive

mat

eria

l is

foun

dto

be

unst

able

. Th

en 8

inch

min

us a

ggre

gate

, whi

ch m

eets

the

requ

irem

ents

of t

he c

urre

nt e

ditio

n of

the

ISPW

CSt

anda

rds-

Sect

ion

801-

Unc

rush

ed A

ggre

gate

or c

rush

ed a

ggre

gate

, whi

ch m

eets

the

requ

irem

ents

of t

he c

urre

nted

ition

of t

he IS

PWC

Sta

ndar

ds-S

ectio

n 80

2-C

rush

ed A

ggre

gate

, will

be re

quire

d as

bac

kfill.

5.Th

e co

mpl

eted

pat

ch s

hall

not d

evia

te fr

om e

xist

ing

surfa

ce m

ore

than

.02

ft/10

ft in

any

dire

ctio

n.6.

The

com

plet

ed p

atch

sha

ll no

t pon

d w

ater

in e

xces

s of

.02

feet

in d

epth

.7.

Surfa

ce re

pair

in g

rave

l sho

ulde

r are

as w

ithin

3 fe

et o

f pav

emen

t edg

e sh

all b

e 3

inch

dep

th o

f Typ

e I c

rush

edag

greg

ate

per t

he c

urre

nt e

ditio

n of

the

ISPW

C S

tand

ards

-Sec

tion

802-

Cru

shed

Agg

rega

te.

.8.C

ontra

ctor

sha

ll be

resp

onsi

ble

for m

aint

enan

ce o

f stre

et re

pair

for o

ne y

ear a

fter i

nsta

llatio

n. P

UC

regu

late

d ut

ilitie

ssh

all b

e re

spon

sibl

e fo

r a p

erio

d of

thre

e ye

ars.

9.Al

l util

ity c

ross

ings

, inc

ludi

ng b

ut n

ot li

mite

d to

pow

er, t

elep

hone

, cab

le T

V, g

as, a

nd w

ater

ser

vice

s, w

hich

cro

ssex

istin

g pa

ved

road

s sh

all b

e co

nstru

cted

by

horiz

onta

l bor

ing.

Ope

n cu

ts a

cros

s pa

ved

road

way

s w

ill on

ly b

eal

low

ed a

fter a

min

imum

of t

hree

faile

d at

tem

pts

with

app

rove

d bo

ring

tool

s. W

hen

utilit

y m

ains

are

loca

ted

unde

rex

istin

g pa

vem

ent,

open

cut

s w

ill be

allo

wed

and

bor

ing

is n

ot re

quire

d. If

in th

e ju

dgm

ent o

f the

City

Eng

inee

r, bo

ring

may

be

detri

men

tal t

o th

e he

alth

, saf

ety,

or w

elfa

re o

f the

pub

lic, b

orin

g w

ill no

t be

requ

ired

and

trenc

hing

will

beal

low

ed.

A si

x fo

ot tr

ench

, tw

o fe

et d

eepe

r tha

n th

e pr

opos

ed u

tility

sha

ll be

exc

avat

ed a

djac

ent t

o th

e ed

ge o

fpa

vem

ent f

or e

valu

atio

n of

soi

l con

ditio

ns b

y th

e C

ity E

ngin

eer t

o de

term

ine

if bo

ring

shal

l be

atte

mpt

ed o

r if

trenc

hing

will

be a

llow

ed.

10.

All t

renc

hes

shal

l be

repa

ved

with

in 7

2 ho

urs

of s

tarti

ng th

e w

ork

unle

ss p

rior a

ppro

val t

o de

lay

repa

ving

has

bee

npr

ovid

ed b

y th

e C

ity E

ngin

eer.

11.

Con

cret

e Sl

urry

Mix

Des

ign

Coa

rse

Aggr

egat

e (3

/8" m

inus

)2,

600

lbs

Sand

80

0 lb

sC

emen

t 94

lbs

(max

)W

ater

11

gal

s (m

ax)

N.T

.S.

TREN

CH

AN

D S

UR

FAC

E R

EPAI

R D

ETAI

L

Tack

Coa

t Edg

es. A

tbi

ke p

ath,

sea

l the

join

ts.

2C

1.2

±32"-48"

±32"-48" 18" MIN

6' MIN.

±5.8

'12

" TEE

(MJx

MJx

FLG

). SE

E D

ETAI

L 1

/ C1.

2FO

R T

HR

UST

BLO

CK

PRO

TEC

TIO

N

12" S

POO

L. L

ENG

TH S

UFF

ICIE

NT

TO P

RO

VID

EFO

R 1

8" M

INIM

UM

SEP

ARAT

ION

OF

THE

FIBE

RO

PTIC

LIN

E AN

D 6

' MIN

IMU

M O

F BU

RIA

LD

EPTH

12" 9

0° F

LAN

GED

BEN

D

12" S

POO

L. L

ENG

TH S

UFF

ICIE

NT

TO P

RO

VID

EFO

R S

EPAR

ATIO

N B

ETW

EEN

TH

RU

STPR

OTE

CTI

ON

AN

D V

ALVE

BO

X.12

" MJ

x FL

G G

ATE

VALV

E18"

MIN

.

EXIS

TIN

G G

RAD

E

N.T

.S.

C1.

23

FIELD VERIFY

FIELD VERIFY

--305--

Return to Agenda

--306--

AGENDA ITEM SUMMARY

DATE: 08/24/2020 DEPARTMENT: Community Development DEPT. HEAD SIGNATURE: LH -------------------------------------------------------------------------------------------------------------------------------------------SUBJECT: Motion to approve Resolution 2020-___, authorizing the Mayor’s signature on an agreement between the City of Hailey, Jane Drussel (property owner) and the WRHS W.A.T.E.R Club and Hailey Climate Action Coalition (artists), for a mural to be painted on the south wall of Jane’s Artifacts. ACTION ITEM --------------------------------------------------------------------------------------------------------------------------- AUTHORITY: ID Code ____________ IAR ___________ City Ordinance/Code N/A (IFAPPLICABLE) - -----------------------------------------------------------------------------------------------------------------------------------------BACKGROUND/SUMMARY OF ALTERNATIVES CONSIDERED: The HAHPC, City Staff and membersof the WRHS W.A.T.E.R Club and Hailey Climate Action Coalition have been collaborating on a mural forthe south wall of Jane’s Artifacts. The WRHS W.A.T.E.R Club and Hailey Climate Action Coalitionpresented the idea and rendering to the Commission in July 2020.

With recent global events, the W.A.T.E.R. Club and Climate Action Coalition wanted to shed light on the importance of land stewardship, environmental awareness, climate action and community inclusivity. Twelve students met to create the proposed rendering, which is intended to embody the above. The Commission endorsed the project and is excited to share the piece with the Hailey City Council.

Attachments include: 1. Draft Resolution2. Draft Mural License Agreement3. Rendering of Mural (this will be brought the hearing)

The HAHPC and the Artist have tentatively planned the installation weekend for Friday, September 4, 2020, through Monday September 7, 2020. Feel free to stop by anytime to watch the Artists at work! ------------------------------------------------------------------------------------------------------------------------------------------- FISCAL IMPACT / PROJECT FINANCIAL ANALYSIS: Caselle #_______________________________ Budget Line Item #____________ YTD Line Item Balance $__________________ Estimated Hours Spent to Date: Estimated Completion Date: Staff Contact: Lisa Horowitz Phone # 788-9815 #13 ------------------------------------------------------------------------------------------------------------------------------------------- ACKNOWLEDGEMENT BY OTHER AFFECTED CITY DEPARTMENTS: (IFAPPLICABLE) __ _ City Attorney ___City Administrator ___ Engineer ___ Building ___ Library ___ Planning ___ Fire Dept. ___ _______________ ___ Safety Committee ___ P & Z Commission ___ Police ___ _______________ ___ Streets ___ Public Works, Parks ___Mayor ___ _______________ ------------------------------------------------------------------------------------------------------------------------------------------- RECOMMENDATION FROM APPLICABLE DEPARTMENT HEAD: Motion to approve Resolution 2020-___, authorizing the Mayor’s signature on an agreement between the City of Hailey, Jane Drussel (property owner) and the WRHS W.A.T.E.R Club and Hailey Climate Action Coalition (artists), for a mural to be painted on the south wall of Jane’s Artifacts. ACTION ITEM ------------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATIVE COMMENTS/APPROVAL: City Administrator _____________ Dept. Head Attend Meeting (circle one) Yes No -------------------------------------------------------------------------------------------------------------------------------------------ACTION OF THE CITY COUNCIL: Date ______________________ City Clerk ______________________________ -------------------------------------------------------------------------------------------------------------------------------------------FOLLOW-UP: *Ord./Res./Agrmt. /Order Originals: *Additional/Exceptional Originals to: ________________Copies (all info.): Copies Instrument # _______________________

--307--

CITY OF HAILEY RESOLUTION NO. 2020-___

RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF HAILEY

AUTHORIZING THE MAYOR’S SIGNATURE ON AN AGREEMENT BETWEEN THE CITY OF HAILEY, JANE DRUSSEL OF JANE’S ARTIFACTS AND WITH BOBBY GAYTAN, ARTIST, FOR A MURAL TO BE PAINTED ON THE SOUTH WALL OF

JANE’S ARTIFACTS.

WHEREAS, the City of Hailey desires to paint a mural on the south wall of Jane’s Artifacts, WHEREAS, the City of Hailey desires to enter into an agreement with Jane Drussel of Jane’s Artifacts and with Bobby Gaytan, to provide the requires services, WHEREAS, the City of Hailey, Jane Drussel of Jane’s Artifacts and Bobby Gaytan, Artist, agree to the terms and conditions of the agreement, a copy of which is attached hereto.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF HAILEY, IDAHO, that the City of Hailey approves the agreement between the City of Hailey Jane Drussel of Jane’s Artifacts and Bobby Gaytan, Artist, and that the mayor is authorized to execute the attached document.


City of Hailey ____________________________________ Martha Burtke, Mayor

ATTEST:


Public Art Mural License Agreement

--308--

This Agreement is between _____________________ (Property Owner), __________________ (Licensee or Artist), and the City of Hailey (Licensor).

Recitals

1. The City has adopted a process for the placement of public art murals (Mural) on public andprivate buildings throughout Hailey, ID.

2. The Property Owner owns the real property situated at _______________________ (physicaladdress) and is willing to make an exterior wall available for a public art mural.

3. The mural becomes the property of the Property Owner; however, may be removed by Propertyowner or City after a period of five (5) years.

4. The Hailey Arts and Historic Preservation Commission (HAHPC) met with members of the HaileyClimate Action Coalition and the W.A.T.E.R. club (a partnership named Climate Comunidad)regarding a painting they hoped to develop for a downtown building. Climate Comunidadworked with two local student artists and Boise muralist, Bobby Gaytan, to develop the muralfor the south wall of Jane’s Artifacts, at 106 South Main Street. Bobby Gaytan (Licensee), anindependent artist, and members of Climate Comunidad will paint said Mural.

Now; therefore, in light of the mutual promises and obligations contained herein, and in exchange for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the parties, the parties agree as follows:

1. License Granted. The Property Owner grants the Licensee, via the Licensor, permission to installthe Mural on an exterior wall of the Property Owner building located at _________________.Mural to be installed as per the design approved by the Hailey Arts and Historic PreservationCommission with final approval of the City Council.

2. Term of License. The license shall commence at 7:00am on September 3, 2020. This license isvalid through September 3, 2024 at 5:00pm.

3. Use of Site. The site for which the license is granted shall be used by Artist, via the Licensor, forthe sole and exclusive purpose of painting the Mural and touch-up repairs for no other purposedwithout the prior written consent of the City of Hailey and Property Owner.

4. Scope of Work. Artist (Licensee) will paint a public Mural, as described in Exhibit A, attachedhereto and incorporated by reference, on the south wall of Jane’s Artifacts building. The partiesagree to maintain proper communication, as appropriate. All duties to be performed hereundershall be performed as specified or, if not specified, in a prompt and timely manner. The Artistagrees to use Artist’s best efforts to complete the Mural project in a reasonable amount of time.

5. Payment. Artist (Licensee) and the City of Hailey (Licensor) agree to donate the Mural to theProperty Owner at no cost to the Property Owner.

6. Artist Responsibilities. Artist represents and warrants that the Mural to be created is an originalwork of art and that the Mural shall be a faithful rendition of the preliminary design submittedby the Artist and approved by the Hailey Arts and Historic Preservation Commission. Artist shallgrant a non-exclusive license to the City/Property Owner to copy or reproduce the Mural for allstandard collection purposes including, but not limited to: City websites or social media,

Bobby Gaytan

--309--

handouts, brochures, and to authorize others to do the same. Artist shall provide the City with digital images of the completed Mural in a format agreed upon between parties. Proper credit will be given to the Artist and attached to every marketing medium that utilizes said piece.

7. City Responsibilities. The City agrees to procure all necessary permits necessary to access theproperty while such Mural is being painted.

8. Mural Maintenance. Artist acknowledges that maintenance of the Mural on a regular basis isessential to the integrity and appearance of the Mural. This includes regular touch-ups relatedto minor cracks, scratches and minor instances of graffiti. Therefore, for the length of time thatthe Mural is on Site, Artist shall be responsible for minor maintenance and repair of the Muralunder the City’s supervision. The City agrees to notify the Artist if minor maintenance isrequired. If there is a need for larger-scale maintenance, the City agrees to notify and consultwith the Artist to determine the extent of repairs and develop a plan, which may include artistcompensation. If the Artist is unable to oversee larger-scale maintenance and repairs, the Cityshall have the right to make such necessary maintenance and repairs, as needed. A graffiti-proof, invisible protective layer can be applied to secure years of the Mural’s appearance, andsubject (safe) removal of any graffiti.

9. Mural and Site Alterations. The parties agree that, to the extent allowed by law:a. It is the Artist's intent to retain and publicly display the Mural at the Site for a period of

five (5) years. However, all parties acknowledge that circumstances may arise thatwould make it prudent for the City or Property Owner to remove the Mural from publicdisplay. When such circumstance arises, the parties shall confer in good faith about thefuture status of the Mural.

b. The City/Property Owner shall notify Artist of any proposed significant alteration of theSite that would affect the intended character and appearance of the Mural. TheCity/Property Owner shall make a good faith effort to consult with the Artist in theplanning and execution of any such alteration. The City/Property Owner shall make areasonable effort to maintain the integrity of the Mural during such alteration.

c. If the City/Property Owner are unable to locate and communicate with the Artist, theCity/Property Owner shall have discretion whether to display or deaccession theartwork and to determine whether artwork, which has been damaged or destroyed,shall be repaired.

d. Consistent with the paragraphs above and in the case of removal, Artist agrees to waiveall rights with regard to the work while retaining copyright to the Work.

e. The City/Property Owner will not intentionally use the Mural in any manner that wouldreflect discredit on the Artist's name or reputation as an Artist, or which would violatethe spirit of the work.

10. Copyright. Artists reserve all copyrights in the Mural, the preliminary design, and any incidentalworks made in the creation of the Mural. Artist does; however, grant the City/Property Ownerpermission to reproduce Mural image for noncommercial purposes. Proper credit will be givento the Artists and attached to every marketing medium that utilizes said piece.

11. Title and Ownership of Work. Upon completion and installation of the work and upon finalacceptance by the City, title to the Mural shall pass to the Property Owner.

--310--

12. Indemnification. The Licensee/Artist is not, under this Agreement, an employee or agent of theCity of Hailey or the Property Owner. The Licensee/Artist covenants and agrees to indemnify,defend and hold Hailey and the Property Owner harmless from and against any and all claims,demands, causes of action, suits, losses, liabilities, damages, costs and expenses, includingattorney fees, that may accrue, directly or indirectly, by reason of any act or omission on thepart of Licensee/Artist , its agents, employees, assigns or anyone subcontracting withLicensee/Artist, related to damages alleged or proven, that arise out of the Licensee/Artistinstallation, construction, operation, or maintenance of the mural contemplated herein; tobodily injury, property damage, personal injury and/or death that arise out of theLicensee/Artist construction, operation or maintenance of said mural and to the provision of anyservice or duty under this Agreement. Licensee/Artist shall have the duty to appear and defendany such demand, claim, suit or action on behalf of Hailey and or the Property Owner, withoutcost or expense to Hailey and or the Property Owner. The Licensee/Artist agrees fully toindemnify, save and hold harmless the City of Hailey and the Property Owner and theirrespective officers, agents and employees from and against all claims and actions and allexpenses incidental to the investigation and defense thereof, based upon or arising out ofdamages or injuries to third persons or their property, caused by the fault or negligence inwhole or in part of the Licensee/Artist, or its agents.

13. Modification. Any modification of the terms of this Agreement, including assignment of rights orobligations, shall be in writing and signed by all parties.

14. Termination. This Agreement shall terminate as outlined in Section 2 provided however, thatthe City/Property Owner reserves the right to terminate the license granted by this Agreement at any time and for any reason by giving Artists at least thirty (30) days written notice of such termination, except that the City/Property Owner may, at the election of the City/Property Owner, terminate the license immediately without such notices at any time, if (i) Artist fails to comply with or abide by each and all of the provisions of this License Agreement, or (ii) if the continued use of the license presents health or safety hazard.

15. Cleanliness of Site. Artist shall not store, use, or dispose of any toxic or hazardous materials in,on, or about the Site without the prior written consent of City/Property Owner, and shall keep the premises and surrounding area free from accumulation of waste materials or rubbish caused by operations under this Agreement. At the completion of the Mural project, Artist shall remove from and about the Site waste materials, rubbish, Artist's tools, construction equipment, machinery and surplus materials. If Artist fails to clean up as provided herein, the City may do so and the cost thereof shall be charged to Artist. Artist shall be solely responsible for and will defend, indemnify, and hold City, its agents, and employees, harmless from and against all claims, costs, and liabilities, including attorney's fees and costs, arising out of or in connection with the removal, clean-up, and materials necessary to return the Site and any other property of whatever nature located on the Site to their condition existing prior to the appearance of any materials related to the Mural project. Artist's obligations hereunder shall survive the termination of this Agreement.

16. Governmental Powers. It is agreed that, by executing this Agreement, City does not waive orsurrender any of its governmental powers or authority.

17. Severability. If any section, sentence, clause, or phrase of this Agreement is found to be invalidby any court of competent jurisdiction, it shall not affect the validity of any remaining provisionsof this Agreement.

--311--

18. Miscellaneous.a. This Agreement supersedes all prior discussions and contains all agreements and

understandings between Artist and City/Property Owner with respect to the subjectmatter hereof. This Agreement may only be amended by a writing signed by all parties.

b. The provisions of the Agreement relating to indemnification shall survive anytermination or expiration of this Agreement. Any provision of this Agreement thatwould require performance subsequent to the termination or expiration of thisAgreement shall likewise survive any such termination or expiration.

c. This Agreement may be executed in duplicate counterparts, each of which shall bedeemed an original, but all of which together shall constitute one and the sameinstrument. The signature pages from one (1) or more counterparts may be removedfrom such counterparts and such signature pages all attached to a single instrument.

d. The recitals are incorporated herein by reference as if set forth herein in full.

City of Hailey


ATTEST:


Jane Drussel of Jane’s Artifacts (Property Owner) Name: ________________________________ Signature: ______________________________________ Business: ___________________________________ Phone: _______________________________ Email Address: __________________________________ Date: ____________________________

Bobby Gaytan (Licensee/Artist) Name: ________________________________ Signature: ______________________________________ Mailing Address: ______________________________ Phone: _______________________________ Email Address: __________________________________ Date: ____________________________

Robert Gaytan562 W Welch St., Meridian, ID [email protected]/17/2020

--312--

Return to Agenda

--313--

AGENDA ITEM SUMMARY

DATE: 08/24/2020 DEPARTMENT: Admin/Resiliency DEPT. HEAD SIGNATURE: HD ------------------------------------------------------------------------------------------------------------------------------------------- SUBJECT:

Introduction of amendments to Hailey Municipal Code Chapter 8, Health and Safety, adding a new section 8.06 which places limits on engine idling within the City of Hailey. ------------------------------------------------------------------------------------------------------------------------------------------- AUTHORITY:


Attached is an ordinance requested by Mayor Burke, which is introduced for council consideration and guidance, and which will, if council approves, be taken through the public hearing process in the following months.


Discuss, suggest amendments or other concepts.


--314--

HAILEY ORDINANCE NO. ____

AN ORDINANCE OF THE CITY OF HAILEY, IDAHO, AMENDING TITLE 8, HEALTH AND SAFETY, BY ADDING A NEW SECTION 8.06, LIMITATION ON ENGINE IDLING, PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING A REPEALER CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, air pollution is a public health concern in the City of Hailey. Air

pollution can cause or aggravate lung illnesses such as acute respiratory infections, asthma, chronic bronchitis, emphysema, and lung cancer. In addition to health impacts, air pollution imposes significant economic costs and negative impacts on our quality of life (nuisance). Pollutants emitted into the air locally add to global air pollution problem and the deterioration of climate health. Nationwide, idling personal vehicles waste roughly 3 billion gallons of fuel and generate about 30 million tons of CO2 every year, according to the U.S. Department of Energy.

WHEREAS, exhaust from vehicles (both on- and off-road) is a substantial

source of ozone precursors in Hailey. Vehicle exhaust is also a source of carbon monoxide, particulate matter, toxic air contaminants, and greenhouse gases. Although new engines have become cleaner due to improved emission control technologies; the slow turnover in their inventory and the number of miles/hours these vehicles idle each year is hindering progress in improving air quality. Every minute, an idling personal passenger vehicle produces enough exhaust emissions to fill 150 balloons with its harmful exhaust chemicals, including cyanide, NOx and PM2.5.

WHEREAS, public agencies can play an important role in improving air quality

by limiting the amount of time vehicle engines are allowed to idle within a particular jurisdiction. Public agencies have the responsibility to lead the effort to improve air quality by adopting policies and ordinances that are cost effective in reducing ozone precursor emissions and toxic air contaminants.

WHEREAS according to the US Department of Energy, restarting a V-6 engine uses about the same amount of fuel as idling for five seconds. When a vehicle must be stopped for more than one minute and it is safe to turn off the engine, less fuel, vehicle wear, and cost is consumed than by idling through that minute.

WHEREAS, the Mayor and City Council wish to implement Limitations on Engine Idling within the City of Hailey to discourage the idling of vehicle engines within the Hailey City limits.

NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND THE CITY

COUNCIL OF THE CITY OF HAILEY, IDAHO AS FOLLOWS:

--315--

Section 1. A new Chapter 8.06 is hereby added to the Hailey Municipal Code, as follows:

CHAPTER 8.06

LIMITATION ON ENGINE IDLING

Sections: 8.06.010 Purpose 8.06.020 Definitions 8.06.030 Applicability 8.06.040 Prohibited Conduct 8.06.050 Exemptions 8.06.060 Violations-Penalty

8.06.010 Purpose. The purpose of this ordinance is to define limitations on Engine Idling within the City of Hailey to discourage the idling of vehicle engines on public property within the Hailey City limits.

. 8.06.020 Definitions. For purposes of this Chapter 8.06, the following capitalized words and phrases shall apply as defined herein: DRIVER means any person who drives, operates, or is in actual physical control of a vehicle. EMERGENCY means a sudden, urgent, usually unforeseen, occurrence. EQUIPMENT OPERATOR means any person who is in actual physical control of a piece of off- road equipment.

GROSS VEHICLE WEIGHT RATING means the weight specified by the manufacturer as the loaded weight of a single vehicle. HEAVY-DUTY VEHICLE means any on-road motor vehicle with a manufacturer's gross vehicle weight rating greater than 14,000 pounds. IDLING means the engine is running while the vehicle is stationary or the piece of off-road equipment is not performing work. MEDIUM DUTY VEHICLE means any on-road motor vehicle with a manufacturer's gross vehicle weight rating of 6,001 - 14,000 pounds.

--316--

OFFICIAL TRAFFIC CONTROL DEVICE means any sign, signal, marking or device placed or erected by authority of a public body or official having jurisdiction, for the purpose of regulating, warning, or guiding traffic, but does not include islands, curbs, traffic barriers, speed humps, speed bumps, or other roadway design features. OFFICIAL TRAFFIC CONTROL SIGNAL means any device, whether manually, electrically, or mechanically operated, by which traffic is alternately directed to stop and proceed and which is erected by authority of a public body or official having jurisdiction. OFF-ROAD EQUIPMENT means all non-road equipment with a horsepower rating of 50 or greater. PRIVATE PARKING LOT WITH PUBLIC ACCESS means a private parking lot accessed from a public or private street which allows public or guest parking. VEHICLE means any on-road, self-propelled vehicle that is required to be registered and have a license plate by the Department of Motor Vehicles.

8.06-030 Applicability. There is hereby established a policy to be known as the Limitation on Engine Idling that applies to the operation of all vehicles operating on public property and Private Parking Lots with Public Access regardless of gross vehicle weight rating, all heavy-duty vehicles regardless of fuel being used, all off-road diesel-powered equipment regardless of horsepower rating, and all off-road equipment regardless of fuel being used, except as provided in Section 4.

08.06.040 Prohibited Conduct. A driver of a vehicle on public property:

A. must tum off the engine upon stopping at a destination; and

B. must not cause or allow an engine to idle at any location for more than 3

consecutive minutes or for a period or periods aggregating more than 3 minutes in any one-hour period.

8.06-050 Exemptions. This chapter does not apply to a vehicle or piece of equipment during which: A. Idling is necessary while stopped:

(1) for an official traffic control device;

(2) for an official traffic control signal;

--317--

(3) for traffic conditions over which the driver has no control, including, but not limited to: stopped in a line of traffic, stopped at a railroad crossing, or stopped at a construction zone; or

(4) at the direction of a peace officer;

B. Idling is necessary to ascertain that the vehicle and/or the off-road equipment is in safe operating condition and equipped as required by all provisions of law, and all equipment is in good working order, either as part of the daily vehicle inspection, or as otherwise needed; C. Idling is necessary for testing, servicing, repairing, or diagnostic purposes; D. Idling is necessary to accomplish work for which the vehicle/equipment was designed, other than transporting goods, for example: operating a lift, crane, pump, drill, hoist, ready mixed concrete mixer vehicle, or other auxiliary equipment other than a heater or air conditioner; E. Idling is necessary to operate a lift or other piece of equipment designed to ensure safe loading and unloading of goods and people; F. Idling is necessary to operate defrosters, heaters, air conditioners, or other equipment to prevent a safety or health emergency, but not solely for the comfort of the driver or passengers; G. Idling is necessary solely to recharge a battery or other energy storage unit of a hybrid electric vehicle / equipment; or H. Idling is necessary to operate equipment that runs intermittently. I. Public safety and emergency vehicles are hereby exempt. 8.06.060 Violations - Penalty. A person violating any provision of this chapter shall be guilty of an infraction, punishable by a fixed penalty of one hundred dollars ($100.00). No motor vehicle points or automobile insurance eligibility points shall be assessed for any such offense. Section 2. Severability Clause. If any section, paragraph, sentence or provision hereof or the application thereof to any particular circumstances shall ever be held invalid or unenforceable, such holding shall not affect the remainder hereof, which shall continue in full force and effect and applicable to all circumstances to which it may validly apply. Section 3. Repealer Clause. All Ordinances or parts thereof in conflict herewith are hereby repealed and rescinded.

--318--

Section 4. Effective Date. This Ordinance shall be in full force and effect after its passage, approval and publication according to law

PASSED AND ADOPTED BY THE HAILEY CITY COUNCIL and approved by

the Mayor this ______ day of _________, 2020.

________________________ Martha Burke, Mayor ATTEST: __________________________ Mary Cone, City Clerk

--319--

—

Idling Reduction for Personal Vehicles Idling your vehicle—running your engine when you’re not driving it—truly gets you nowhere. Idling reduces your vehicle’s fuel economy, costs you money, and creates pollution. Idling for more than 10 seconds uses more fuel and produces more emissions that contribute to smog and climate change than stopping and restarting your engine does.

Researchers estimate that idling from heavy-duty and light-duty vehicles combined wastes about 6 billion gallons of fuel annually. About half of that is attributable to personal vehicles, which generate around 30 million tons of CO2 every year just by idling. While the impact of idling may be small on a per-car basis, the impact of the 250 million personal vehicles in the U.S. adds up. For saving fuel and reducing emissions, eliminating the unnecessary idling of personal vehicles would be the same as taking 5 million vehicles off the roads.

Modern Cars Don’t Need To Idle Advances in vehicle technology have made it easier than ever to avoid idling. Current vehicle owner’s manuals, which contain information on how to get the best and most economical performance, often recommend avoiding idling.

In today’s vehicles, driving the vehicle helps the engine reach its ideal operating temperature faster than idling it. The catalytic converter, which reduces emissions, operates much sooner if the car is driven. Even on the coldest days, most manufacturers recommend avoiding idling and driving off gently after running the vehicle for about 30 seconds. Not only will the engine warm up faster by being “at work,” but the car’s interior will warm up more quickly as well. Similarly, today’s gasoline and diesel vehicles do not suffer damage by being turned on and off. Starters and batteries are much more durable now than they were in the past.

Consider Your Circumstances Drive-through lines are a common place for vehicles to idle. If a line at a drive-through restaurant, pharmacy, or bank is long, consider turning off your car while you wait or parking and

going inside. Likewise, when waiting for passengers, consider the weather. If the temperature is moderate, turning off your engine makes sense. It’s especially important for caregivers waiting to pick up schoolchildren to minimize idling, because vehicle emissions are more concentrated near the ground, where children breathe. Poor air quality can contribute to asthma and other ailments, and children’s lungs are more susceptible to damage than adults’ lungs are.

There are a few circumstances where idling is hard to avoid. When waiting in traffic, you must keep your car running for safety reasons. In winter, you may need to idle to defrost your windows. When bringing your car for vehicle emissions testing, your inspection station may require that you idle to keep your engine at operating temperature.

Personal-vehicle idling wastes about 3 billion gallons of fuel— generating around 30 million tons of CO2 annually in the U.S. Photo from Shutterstock (12004621).

Drive-through windows are an opportunity to reduce idling. Idling for more than 10 seconds uses more fuel and creates more CO2 than turning off and restarting your engine. Photo from Shutterstock (38753656).

VEHICLE TECHNOLOGIES OFFICE--320--

VEHICLE TECHNOLOGIES OFFICE

DOE/CHO-AC-06CH11357-1502 • May 2015

For more information, visit: cleancities.energy.gov

Prepared by Argonne National Laboratory, a U.S. Department of Energy laboratory managed by UChicago Argonne, LLC.

Idling May Even Be Illegal If money wasted and pollution don’t provide enough reasons to avoid idling, some jurisdictions have laws against it. You could be subject to a fine if you idle unnecessarily in:

Clean Cities supports idling reduction through its online toolkit, IdleBox (cleancities.energy. gov/idlebox).

• New York City

• Massachusetts

• Maryland

• New Hampshire

• New Jersey

• Vermont

• Hawaii

• Parts of California, Colorado, New York, Ohio, Utah, and other states

Check Clean Cities’ IdleBase for a list (cleancities.energy.gov/idlebase) of local and state regulations to see whether your area has laws that restrict idling.

Solutions To Minimize Idling For everyday drivers, the best way to reduce idling is to simply turn the key when stopped for 10 seconds or more, except in traffic. Driving a hybrid-electric vehicle makes idle reduction even easier. Hybrids shut off the engine when they are not moving and even enable slow movement

with the engine off. “Mild hybrid” or stop-start technology, which is increasingly available in a number of vehicles, also eliminates idling when the car is stopped.

Idling is not a problem restricted to personal vehicles. Reducing idling in a number of community vehicles, such as school buses, taxis, police cruisers, and ambulances, can bring even bigger benefits. While emergency vehicles are usually exempt from idling regulations, these vehicles can be equipped with devices that provide power and comfort in engine-off mode. For example, police cars can use automatic start-stop devices and school buses can be equipped with block heaters to warm the engines in the morning.

Reducing idling at schools is especially helpful for protecting the health of children. Photo from Shutterstock (157939259).

Schools Offer Unique Opportunities As communities are often concerned about the effects of poor air quality on children, many anti-idling campaigns have targeted diesel-powered school buses. To protect public health, school districts nationwide have enacted policies and trained drivers on idle-reduction techniques. There are several sources of information on designing a campaign that works for your school, many of which teachers can use as environmental education teaching tools. The U.S. Environmental Protection Agency’s Clean School Bus USA (epa.gov/cleandiesel/sector-programs/ csb-overview.htm) program can help parents and school districts reduce idling. In addition to improving air quality, minimizing idling can save school districts money by reducing the vehicles’ fuel cost and engine wear.

Everyone Can Contribute Contact your local Clean Cities coalition (cleancities.energy. gov). These coalitions work to reduce petroleum use in transportation with the support of the U.S. Department of Energy.

• Talk to the principal of your child’s school to ask that anti-idling signs be posted where school buses and parents’ vehicles wait.

• Work with your school board on a district-wide anti-idling campaign.

• Talk to managers of local drive-through businesses about idling’s air-quality impacts and suggest that signs be posted to remind patrons not to idle.

There are a number of ways drivers can reduce their own idling and encourage others to do the same.

--321--

http://cleancities.energy.gov/idlebase

http://www.epa.gov/cleandiesel/sector-programs/csb-overview.htm

http://www.epa.gov/cleandiesel/sector-programs/csb-overview.htm

http://www.cleancities.energy.gov

http://www.cleancities.energy.gov

http://www.cleancities.energy.gov/idlebox

http://www.cleancities.energy.gov/idlebox

Return to Agenda

--322--

AGENDA ITEM SUMMARY

DATE: 08/10/2020 DEPARTMENT: Admin/Leg DEPT. HEAD SIGNATURE: HD/CPS -------------------------------------------------------------------------------------------------------------------------------------------

SUBJECT: Introduction of Amendment to Hailey Ordinance No. 1103, the rubbish franchise ordinance, to extend the term of the ordinance. ------------------------------------------------------------------------------------------------------------------------------------------- AUTHORITY:

Idaho Code 50-329. FRANCHISE ORDINANCES -------------------------------------------------------------------------------------------------------------------------------------------

BACKGROUND/SUMMARY OF ALTERNATIVES CONSIDERED:

The City of Hailey’s Franchise Ordinance and Agreements with OBRAS LLC, dba Clear Creek Disposal, will expire in October 2020. This hearing is to extend the current franchise ordinance/agreements to May, 2021. This timing will coincide with the City of Ketchum’s franchise expiration, and allow the two cities to work together on to gain higher efficiencies and better costs for the constituents of both cities. This extension is presented here as an ordinance amendment, which is in Step 3 of the process shown below required by Idaho Code 50-329:

1. Introduction of Ordinance – June 22, 20202. Publication of proposed ordinance – July 1, 20203. Public Hearing and Adoption of Ordinance 1263 following a 30-day waiting period after

publication-August 10, 2020, with First Reading Conducted4. Second Reading – August 24, 20205. Third Reading – September 14, 2020 and consideration of extension to Rubbish Hauling

Agreements (Third Amendment to Residential & Commercial Rubbish Hauling Agreements)6. Publication of Ordinance 1263 – September 23, 2020

------------------------------------------------------------------------------------------------------------------------------------------- FISCAL IMPACT / PROJECT FINANCIAL ANALYSIS:


Following public hearing, motion to approve Ordinance No. 1263, and conduct the first reading by title only, which extends Hailey’s franchise ordinance with OBRAS LLC dba Clear Creek Disposal through May 11, 2021.


--323--

1

HAILEY ORDINANCE NO. 1263 AN ORDINANCE OF THE CITY OF HAILEY, BLAINE COUNTY, IDAHO, GRANTING OBRAS LLC, D.B.A. CLEAR CREEK DISPOSAL, AN EXTENSION TO THE FRANCHISE TO COLLECT SOLID WASTE AND RECYCLABLE MATERIALS IN THE CITY OF HAILEY, IDAHO; PROVIDING FOR A REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PENALTIES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Hailey City Council granted through Ordinance No. 1258 an extension to a rubbish hauling franchise for residential and commercial customers within the City of Hailey which will expire on October 12, 2020; and WHEREAS, the Hailey City Council finds that it is in the best interests of the citizens of Hailey to identify new elements for rubbish hauling to be included within a new franchise agreement; and WHEREAS, more time is needed for that effort than exists within the current franchise ordinance and its associate agreements; and WHEREAS, the Hailey City Council finds that it is in the best interests of the citizens of Hailey to amend Ordinance No. 1258 to extend the term of the ordinance through May 11, 2021. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF HAILEY, BLAINE COUNTY, IDAHO: Section 1. Hailey Ordinance No. 1258 is amended by the addition of the underlined language and the deletion of the stricken language within Section 2 Grant of Franchise as follows: 2. GRANT OF FRANCHISE Pursuant to Idaho Code §50-329, the City of Hailey hereby grants to the Franchisee the authority, right, privilege and exclusive franchise for a term of six (6) months beginning April 11, 2020 extending through May 11, 2021, to engage in the business of collecting, transporting, processing and disposing of Solid Waste and separated Recyclable Materials kept or accumulated and placed for collection by all Residential and Commercial Customers within the corporate limits of Hailey, Idaho, and to perform all of the work described in the Franchise Agreements; provided, however, this authority, right, privilege and exclusive franchise does not extend to the Self-Hauling of Solid Waste, Recyclable Materials, Hazardous Materials or medical waste. It shall be unlawful for any person or legal entity to engage in the business of Solid Waste and Recyclable Materials collection and transportation over and upon the public right-of-ways within the City of Hailey, except as otherwise provided herein.

--324--

2

Section 2. Hailey Ordinance No. 1258 is amended by the addition of the underlined language and the deletion of the stricken language within Section 10 Effective Date as follows: 10. EFFECTIVE DATE Except as otherwise provided herein, this Ordinance shall be in full force and effect from and after its passage, approval, and publication according to law. The rates adopted under Section 4(E) of this Ordinance for Solid Waste and Recyclable Materials collection services shall be effective beginning May 1, 2020; the rates in effect on the effective date of this Ordinance and shall continue in effect through midnight, May 11, 2021 April 30, 2020. Section 3. SEVERABILITY CLAUSE. If any section, paragraph, sentence or provision hereof or the application thereof to any particular circumstances shall ever be held invalid or unenforceable, such holding shall not affect the remainder hereof, which shall continue in full force and effect and applicable to all circumstances to which it may validly apply. Section 4. REPEALER CLAUSE. All Ordinances or Resolutions or parts thereof in conflict herewith are hereby repealed and rescinded. Section 5. EFFECTIVE DATE. This Ordinance shall be in full force and effect after its passage, approval and publication according to law. PASSED AND ADOPTED BY THE HAILEY CITY COUNCIL AND APPROVED BY THE MAYOR THIS _____ DAY OF _______, 2020.

________________________________ Martha Burke, Mayor, City of Hailey Attest: ____________________________ Mary Cone, City Clerk

--325--

Return to Agenda

--326--

HAILEY ORDINANCE NO. 1264

AN ORDINANCE OF THE CITY OF HAILEY, IDAHO, AMENDING TITLE 13, PUBLIC SERVICES, OF THE HAILEY MUNICIPAL CODE, BY AMENDING SECTION 13.04.060, CROSS CONNECTIONS, TO REPEAL THE EXISTING SECTIONS AND REPLACING WITH NEW SECTIONS ADDRESSING PURPOSE AND OTHER MINOR TEXT CHANGES; AMENDING TITLE 18, MOBILITY DESIGN, OF THE HAILEY MUNICIPAL CODE, BY AMENDING SECTION 18.14, STANDARD DRAWINGS, TO REPEAL AND REPLACE VARIOUS WATER DIVISION, SEWER DIVISION STORM AND OTHER MISCELLANEOUS DRAWINGS PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A REPEALER CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE OF THIS ORDINANCE UPON PASSAGE, APPROVAL AND PUBLICATION ACCORDING TO LAW.

WHEREAS, the Hailey City Council has found that the following amendment to the Hailey Municipal Code will generally conform to the Hailey Comprehensive Plan;

WHEREAS, the amendments will not create excessive additional requirements at public cost for public facilities and services;

WHEREAS, the proposed amendment will help ensure that uses are compatible with the surrounding area; and

WHEREAS, the Title 13 and Title 18 amendments set forth in this ordinance will promote the public health, safety and general welfare.

NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF HAILEY, IDAHO, AS FOLLOWS:

Section 1. Title 13, Public Services, Section 13.04.060, Cross Connections is amended by repealing the strikethrough language and addition of the underlined language as follows:

13.04.060: CROSS CONNECTIONS:

By adopting this section, the city hereby establishes and will implement a cross connection program to prevent the entrance to the municipal water system of materials known to be toxic or hazardous in accordance with the standards for cross connections set forth in the Idaho administrative code 58.01.08, Idaho rules for public drinking water systems, as amended (cross connection standards).

The purpose of this ordinance is to protect the water supply of City of Hailey from contamination or pollution from any cross connections exiting or potential; and to assure that approved backflow prevention assemblies are tested when put into service and at least on an annual b a s i s thereafter. This ordinance is in compliance with Code 58.01.08.552.06 of the Idaho Administrative code (IDAPA) and the 2017 Plumbing Code as adopted by the State of ldaho.

--327--

A. Cross Connections Prohibited: The installation or maintenance of a cross connection is hereby

prohibited. Any such cross connection now existing is declared a nuisance and shall be removed or abated upon order of the city. Failure to remove a cross connection or install an approved backflow prevention device as ordered within ten (10) days of the order shall result in discontinuance of municipal water service until compliance is made.

B. Backflow Prevention Devices: Any facility requiring a backflow prevention device shall follow the requirements of the cross connection standards, as amended. The minimum required backflow prevention device shall require a testable double check valve.

C. Inspections Of Existing Buildings, Structures Or Improvements: Inspections by the city or its authorized agent, bearing proper credentials and identification, may be made of any existing building, structures or improvements of any nature receiving water from the municipal water system. The city water division manager or his authorized agent shall make an inspection of any property, building, improvement or structure of any nature receiving water from the municipal water system if there appears probable cause to believe that a cross connection exists or that a backflow prevention device should be installed.

D. Required Installations: Backflow prevention devices shall be installed at the owner's expense at the ties on the premises or within any premises where, in the judgment of the city, the nature and extent of activities or the materials stored on the premises would present an immediate and dangerous hazard to health and/or be deleterious to the quality of the water should a cross connection occur, even though such cross connection does not exist at the time. In such circumstances, backflow prevention devices may be required in the following premises:

1. Premises having an auxiliary water supply, unless the quality of the auxiliary supply is in compliance with the cross connection standards and are acceptable to the City.

2. Premises having internal cross connections that are not correctable, or intricate plumbing arrangements which make it impracticable to ascertain whether cross connections exist.

3. Premises having a repeated history of cross connections.

4. Premises on which any substance is handled under pressure so as to permit entry into the Municipal water system or where a cross connection could reasonably be expected to occur, including the handling of process waters and cooling waters.

5. Premises where materials of a toxic or hazardous nature are handled in such a way that if back siphonage should occur, a health hazard might result.

6. The following premises, unless the City and/or a Health Officer determine that no hazard exists:

a. Hospitals, mortuaries, clinics.

b. Laboratories.

--328--

c. Metal plating industries.

d. Sewage treatment plants.

e. Food or beverage processing plants.

f. Chemical plants using a water process.

g. Petroleum processing or storage plants.

h. Radioactive material processing plants or nuclear reactors.

i. Dry cleaners.

j. Others as specified by the Health Officer.

7. Other premises where backflow prevention devices are reasonably required to protect the Municipal water system.

8. Under circumstances set forth in this subsection, the City shall have the right to require a reduced pressure principle backflow prevention device or a proper air gap separation to be installed at the property line.

E. Minimum Backflow Prevention Device: The type of backflow prevention device required to be installed conform with the requirements of the cross connection standards and shall depend on the degree of hazard which exists.

1. An air gap separation and/or a reduced pressure principle backflow prevention device shall be installed where the Municipal water system may be contaminated with sewage, industrial waste of a toxic nature, or other contaminant which could cause a health or system hazard.

2. In the case of a substance which may be objectionable but not hazardous to health, a double check valve assembly, air gap separation, or a reduced pressure principle backflow prevention device shall be installed.

3. Where lawn sprinkling systems using the Municipal water system are installed, double check valve assembly, reduced pressure principle backflow prevention device, air gap separation, or pressure vacuum breaker assembly shall be installed.

F. Installation: Backflow prevention devices required by this section (with the exception of fire sprinkler or standpipe systems) shall be installed at the water meter no closer than five feet (5') from the property line of the premises, or at a location approved by the City. The device shall be located so as to be readily accessible for maintenance, inspection and testing, and where no part of the device shall be submerged.

G. Annual Testing Required: Backflow prevention devices required by this chapter shall be installed under a permit issued by the City, tested upon installation by the installer and reported to the City, and inspected and approved by qualified City personnel. There shall be no charge for the permit

--329--

and inspection by the City prior to approval of the installation. Thereafter, the owner shall have such backflow prevention device tested by a certified backflow prevention tester annually. Such testing, together with all maintenance and repair of such device, shall be at the owner's expense and shall be completed no later than one year from the prior year's testing date. All backflow prevention devices shall be tested by a certified backflow prevention device tester at the owner's expense. Whenever a device does not pass an annual test or is found to be defective, the devices shall, at the owner's expense, be repaired, replaced, or isolated within ten (10) business days. Failure of the owner to comply with the rules for installation, maintenance, repair, replacement, isolation, testing or inspection of backflow prevention devices required by this section shall be grounds for the termination of water service to the premises.

H. Approved Backflow Preventive Devices: Any backflow preventive device required by this section shall conform with the requirements of the cross connection standards and Idaho Plumbing Code. These devices shall be furnished and installed by and at the expense of the owner.

I. Irrigation Systems: No irrigation system shall be installed without adequate backflow prevention devices at the point from which the water for irrigation is taken from the Municipal water system, or at a location approved by the City.

J. Fire Sprinkler Protection Systems And Fire Hydrants: All existing fire sprinkler or standpipe protection systems shall have an approved backflow prevention device installed and tested by a licensed fire sprinkler installer. Failure to properly install or maintain the device may result in daily fines as provided for by the International Fire Code and this Code. Any termination of water supply to a required fire sprinkler or standpipe system will prevent the continued occupancy or use of the building until the water supply is reestablished. Fire sprinkler and standpipe systems shall typically be installed on a separate water supply line prior to any water meter. No connection will be made to any fire hydrant by any person without having first received the permission of the City, except for firefighting purposes.

K. Private Water System: No person shall make or permit the cross connection of any private water system to a water line that is served by the Municipal water system, except as provided in this chapter. Whenever an owner connects to the Municipal water system, the owner, at owner's expense, shall physically disconnect any private water system from the Municipal water system in such a manner that water from a private water system will never pass through the same pipes that carry water from the Municipal water system, except as may be approved by the City and Health Officer. (Ord. 1217, 2017; Ord. 1177, 2015; Ord. 1140, 2013; Ord. 1094, 2011)

Section 2. Title 18, Mobility Design, Section 18.14, Standard Drawings is amended by repealing drawings: 18.14.000.0, 18.14.010.B.3, 18.14.010.B.4, 18.14.010.B.7, 18.14.010.B.8, 18.14.010.B.9, 18.14.010.B.10, 18.14.010.B.11, 18.14.010.C.1, 18.14.010.C.2, 18.14.010.C.3, 18.14.010.C.6, 18.14.010.D.4a, 18.14.014.F, and replacing with new drawings: 18.14.000.0, 18.14.010.B.3, 18.14.010.B.4, 18.14.010.B.7, 18.14.010.B.11, 18.14.010.C.1, 18.14.010.C.2, 18.14.010.C.3, 18.14.010.C.6, 18.14.010.D.4a, and 18.14.014.F as shown in Exhibit A, Attached. Section 3. Severability Clause. Should any section or provision of this Ordinance be declared by the courts to be unconstitutional or invalid, such decision shall not affect the validity of the Ordinance as a whole or any part thereof other than the part so declared to be unconstitutional or invalid.

--330--

Section 4. Repealer Clause. All City of Hailey ordinances or parts thereof, which are in conflict herewith, are hereby repealed. Section 5. Effective Date. This ordinance shall be in full force and effect after its passage, approval, and publication according to law.

PASSED AND ADOPTED BY THE HAILEY CITY COUNCIL AND APPROVED BY THE

MAYOR THIS __ DAY OF _________________, 2020.

_________________________________

Martha Burke, Mayor, City of Hailey Attest __________________________ Mary Cone, City Clerk Published: Idaho Mountain Express _____________, 2020

--331--

Exhibit A

--332--

--333--

--334--

--335--

--336--

--337--

--338--

--339--

--340--

--341--

--342--

--343--

--344--

--345--

--346--

--347--

--348--

--349--

--350--

Return to Agenda

--351--

Fritz X. [email protected]

HeEuptERtE LAW P.L.L.cAttorney & Counselor at Lan'

P.O. Box 1800

Hailey, ID 83333400 South Main Street, Suite 102

Tel: (208) 578-0520Fax: (208) 578-0564

August 10, 2020

Re: Resignation from Friedman Memoial Airport Authoity

The purpose of this letter is to submit my resignation as a member of theFriedman Memorial Airport Authority Board, effective December 31 ,2020. lt has been agreat pleasure and honor to represent the City of Hailey on this Board. I have enjoyedworking with all the members of this Board, past and present. I have also enjoyedworking with Chris Pomeroy and his Staff. The Airport is in good hands.

My sole reason for submitting my resignation is that I believe there needs to bean elected person on this Board who can immediately speak for the City of Hailey.Having political representation on the Board will make it much easier to liaisoncommunications between the Board and the Hailey City Council.

Thank you for allowing me the opportunity to serve on this Board

Sincere yours,

>/Fritz X. Haemmerle

Mayor Martha BurkeCity of HaileyVia E-mail: [email protected]

Dear Mayor Burke:

FXH: fxhcc: Pat Cooley pat.cooley2O1 '[email protected]

Don Keirn donidaho@cox. netJacob Greenberg [email protected]. id. usAngenie McCleary amcclearv@co. blaine. id. usDick Fosbury dfosburv@co. blaine. id. usChris Pomeroy Chris@iflvsun. comRon Fairfax [email protected] Dawson heather.dawson@hailevcitvhall. orqJim Laski irl@lawsonlaski. com

--352--

Return to Agenda

--353--