agenda open session - okanagan college27$!2c+2012… · board of governors . regular meeting ....

BOARD OF GOVERNORS REGULAR MEETING

November 27, 2012; 12:45 p.m. Room S103B, Kelowna Campus

AGENDA OPEN SESSION

Attachment Approximate Time

1 APPROVAL OF AGENDA Recommended Motion “BE IT RESOLVED THAT the November 27, 2012, OC Board open session meeting agenda is approved”.

12:45 p.m.

2 OATH OF NEW MEMBERS 3

DECLARATION OF CONFLICT

12:50 p.m.

4 CONSENT AGENDA Recommended Motion “BE IT RESOLVED THAT the Consent Agenda be approved as presented”.

4.1 MINUTES – September 25, 2012 B 4.2 4.2.1 4.2.2

WRITTEN REPORTS President’s Report (J. Hamilton) Education Council Report (R. Gee)

C D

4.3 APPROVALS 4.3.1 Board Observers A 4.4 INFORMATION 4.4.1 Report on New, Revised, Deleted Education Council and Admin

Policies (Y. Pinder) E

5 BUSINESS ARISING FROM THE MINUTES 6 PRESENTATIONS 6.1 Regional Dean Report (H. Schneider) F 1:00 p.m. 7 NEW BUSINESS/RESOLUTIONS 7.1 Finance, Audit and Risk Review Committee (B. Cooke)

OC Board of Governors Open Session Meeting AGENDA

Room S103B, Kelowna Campus, November 27, 2012 7.1.1 Tuition Process

Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the tuition consultation process as recommended by the Finance, Audit and Risk Review Committee”.

G 1:20 p.m.

7.1.2 Key Performance Indicators

Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the Key Performance Indicators for financial sustainability as recommended by the Finance, Audit and Risk Review Committee’”

H 1:30 p.m.

7.2 7.2.1

Education Council (R. Gee) Program Approvals Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the program revision, Medical Device Reprocessing Certificate, as recommended by Education Council and as presented here”. “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the program revision, Civil Engineering Technology Diploma, as recommended by Education Council and as presented here”. “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the program revision, Special Needs Worker Certificate, as recommended by Education Council and as presented here”. “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the new program Esthetics and Nail Technology Certificate, as recommended by Education Council and as presented here”. “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the program revision, Pharmacy Technician Certificate, as recommended by Education Council and as presented here”. “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the program revision, Carpentry Certificate, as recommended by Education Council and as presented here”. “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the program revision, Automotive Refinishing Certificate, as recommended by Education Council and as presented here”.

I 1:45 p.m.


Room S103B, Kelowna Campus, November 27, 2012 7.2.2 Program Schedules

“BE IT RESOLVED THAT the Okanagan College Board of Governors approve the Academic Schedule 2012-13 as recommended by Education Council and as presented here”. “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the Practical Nursing Diploma Schedule, as recommended by Education Council and as presented here”. “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the English As a Second Language Schedule, as recommended by Education Council and as presented here”. “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the Adult Special Education Schedule 2012-13 as recommended by Education Council and as presented here”.

J 1:55 p.m.

7.3 7.3.1

Executive Committee Board Meeting Schedule 2013 Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve Board Meeting Schedule for 2013 as presented here”

K 2:10 p.m.

8 VERBAL REPORTS 2:15 p.m. 8.1 Board Chair Report (L. Kayfish) 8.2 President’s Report (J. Hamilton) 9. INFORMATION 9.1 Stable Enrolment Report (A. Hay) L 2:25 p.m. 10 TOPICS FOR NEXT MEETING 11 OTHER BUSINESS 12 FOR THE GOOD OF THE INSTITUTION 13 DATE OF NEXT MEETING January 22, 2013 Kelowna Campus 14 ADJOURNMENT 2:40 p.m.


Room S103B, Kelowna Campus, November 27, 2012

Consent Agenda Resolutions Attachment A

Item 4.1 Recommended Motion “BE IT RESOLVED THAT the September 25, 2012, open session minutes be approved.” Item 4.3.1 Recommended Motion “BE IT RESOLVED that the be following persons be appointed as Board Observers for a one year term from November 27, 2012 to November 26, 2013: Sharon Josephson, representing Okanagan College Faculty Association Cam McRobb, representing the BCGEU Vocational Instructors Nancy Ankerstein, representing the Administrators Association Tina Witowski, Student, Shuswap Revelstoke; Matthew Heuman, Student, South Okanagan- Similkameen; Sukhvir Bajwa, Student, Central Okanagan”

Open Session – November 27, 2012 Consent Agenda – Item 4.1– Attachment B

MINUTES OF REGULAR MEETING OF THE OKANAGAN COLLEGE BOARD OF GOVERNORS

Open Session

Tuesday, September 25, 2012, 12:30 p.m. Room 134, Salmon Arm Campus

Members Present: B. Cooke C. Denesiuk J. Hamilton (President) L. Kayfish D. Manning Y. Pinder

L. Rozniak T. Styffe (Vice Chair) L. Swite-Ghostkeeper L. Thurnheer Regrets: R. Gee S. Nahal Board Secretary: L. Le Gallee Vice Presidents: B. Eby A. Hay C. Kushner Directors: A. Coyle Observers: R. Kjarsgaard, Administrative Association Regrets: C. McRobb, BCGEU Vocational OCFA C. Athay, Student N. Di Iuorio, Student J. Haynes, Student Guests: J. Barmby, B. Laird, L. Fitt, K. Flynn, DCC Supporters, K. Butler, L. Richards, B. Moffat (RAC) There being a quorum present, the Chair called the meeting to order at 12:40 p.m. 1. APPROVAL OF AGENDA Motion: D. Manning/T. Styffe “BE IT RESOLVED THAT the September 25, 2012, OC Board open session meeting agenda is approved”.

MOTION CARRIED 2. OATH OF NEW MEMBER - L. Thurnheer 3. DECLARATION OF CONFLICT No conflicts were declared.

OKANAGAN COLLEGE BOARD MEETING – Open Session

12:30 p.m., September 25, 2012, Kelowna Campus Page 2 of 4

4. CONSENT AGENDA Motion: L. Rozniak/Y. Pinder “BE IT RESOLVED THAT the Consent Agenda be approved as presented.” Items Approved: “BE IT RESOLVED THAT the June 26, 2012, Open Session minutes were approved.”

MOTIONS CARRIED 5. BUSINESS ARISING FROM THE MINUTES 6. PRESENTATIONS AND DELEGATIONS The President welcomed the guests in attendance and acknowledged that this initiative comes for the community and exhibits the fact that Okanagan College is a community college. 6.1.3 Downtown Community Campus Committee (B. Laird) The Downtown Campus Community Committee works with the Salmon Arm Economic Development Society. The following points were noted:

• The Mayor and Council of Salmon Arm are 100% supportive of this initiative; • The four First Nations bands are supportive of this; they would be interested in seeing agricultural

focused programs; • The Committee acknowledges that finances are not currently available to purchase land, however,

fundraising is possible. Motion: T. Styffe/C. Denesiuk “BE IT RESOLVED THAT the Okanagan College Board of Governors instructs administration to work with the Salmon Arm Economic Development Society and report back to the Board to attempt to acquire a downtown site”.

MOTION CARRIED Motion: D. Manning/ L. Rozniak “BE IT RESOLVED THAT the Okanagan College Board of Governors instructs administration to review the report and give due consideration to incorporating the College related components to the downtown community campus concept in further developing viable and sustainable long term education and capital plans for the Shuswap/Revelstoke region and report back to the Board and the Campus Planning Committee”.

MOTION CARRIED

Motion: L. Thurnheer/L. Rozniak “BE IT RESOLVED THAT the Okanagan College Board of Governors direct the Chair to write the Downtown Community Campus Committee to thank its members for their work in developing the Shuswap Downtown Community Campus proposal”.

MOTION CARRIED Administration will begin inquires to see what would be required to acquire the land. 5 minute break



6.1.2 Regional Advisory Committee (RAC) (K. Flynn) The RAC was dormant for a number of years, but has recently been repopulated and is now active. At the last meeting the RAC passed a motion to support the DCC and appointed a member to sit on the DCC Committee. The RAC does not currently have any issues to be brought forward to the Board however, it was noted that the biggest issues in Salmon Arm are transportation and housing. The RAC has meet six times (three since February). 6.1 Regional Dean Report (J. Barmby) See written report. Students are excited about the pending agreement between Thompson Rivers University and Okanagan College with regard to Adventure Tourism Diploma program. 6.2 Foundation Annual Report (K. Butler) Presentation 7. NEW BUSINESS/RESOLTUIONS 7.1 Finance, Audit and Risk Review Committee (B. Cooke) 7.1.1 Risk Management Policy Motion: B. Cooke/Y. Pinder “BE IT RESOLVED that the Okanagan College Board of Governors approved the Risk Management Policy as recommended by the Finance, Audit and Risk Review Committee”. The College has a risk assessment practice, this policy is a result of the current practice.

MOTION CARRIED 8 VERBAL REPORTS 8.1 Board Chair Report (L. Kayfish) Activities attended in the last few months included:

• Meeting with Minister Yamamoto in August; • Trades Announcement on September 21st at which Minister Yap attended; • The Chair presented at the Standing Committee on Finance on September 19th.

Upcoming events are:

• Alumni Reception on October 5th, the Chair and L. Thurnheer are attending; • There are student scholarships awards ceremonies on: November 1st (Penticton), November 8th

(Vernon); and November 15th (Kelowna); • The Employee Recognition Dinner is on November 23rd in Kelowna. RSVPs are due by October

5th. 8.2 President’s Report (J. Hamilton) The College is mourning the recent death of one of its employees, K. Gilchrist.



Planning is proceeding for the ACCC Conference in Penticton on June 1st. The President asked Board members to submit names of speakers and entertainers if they know of any who would be appropriate. The President and the Director of Alumni and Advancement are speaking at a Fundraising and Friendraising Symposium in the near future. Minister Yap has been talking to all Presidents and Board Chairs since his appointment. The President acknowledged the extensive work that A. Coyle has done lately. 9. INFORMATION 9.1 Connections Video Showed video. 10. TOPICS FOR NEXT MEETING 11. OTHER BUSINESS 12. FOR THE GOOD OF THE INSTITUTION A member noted that when Minister Yap attended the College on September 21st he noted the quality of work that is a trademark of Okanagan College. The President highlighted the Employee Excellence Award. Kyleen Myrah received the President’s Award for excellence in teaching. A member noted that the Board should plan to meet in Revelstoke in 2013. 13. DATE OF NEXT MEETING November 27, 2012 Kelowna Campus 14. ADJOURNMENT Motion to adjourn: C. Denesiuk/D. Manning

MOTION CARRIED The meeting adjourned at 2:40 p.m.

Open Session– November 27, 2012 Consent Agenda – Item 4.2.1– Attachment C

President’s Report to the Board – November pg. 1 2012

President’s Report

to the Okanagan College Board of Governors

November 2012

Engagement

Ryan Holmes, founder of the social media management company HootSuite, has become the latest recipient of the Okanagan College Alumni Association Distinguished Alumni Award. Chef John Garratt, who distinguished himself in the kitchen of the Culinary Arts program at Okanagan College, was named 2012 Young Alumni. Both Holmes and Garratt were honoured at an Alumni Foundation event in October.

tudents with links around the world showcased their cultural heritage as part of International Education Sweek November 13 to 16.

The Penticton Okanagan College Awards event was held on November 1, with 64 awards handed out to 42 deserving students. A total of $60,620 was distributed at the awards event.

At the Vernon Okanagan College Awards on November 8, 41 students received 63 scholarships worth $45,750.

44 students shared 184 scholarships and bursaries worth $159,000 at the Kelowna Okanagan College 1Awards on November 15.

The Certified General Accountants Association of B.C. has granted Dean of the Okanagan School of Business,Dr. Heather Banham, the Ambassador of Distinction Award for her exceptional leadership and efforts.

Lance, Doug, Loretta and Lianne joined me on November 14 to recognize over 100 Okanagan College employees reaching long service milestones to the institution in 2012. The participants represented a total of 1,965 years of service.

I presented at the ACCC Fundraising Conference in Niagara, Ontario at the end of October. Okanagan College was identified throughout the Conference as being a leader in a number of fundraising areas.

Learning and Teaching

ork is already underway on Phase One of the Kelowna Trades Complex. Work has started on the

Wexpansion of the Heavy Duty Mechanics building, which is one of the oldest structures at the College.

Practical Nursing students provided information about flu season to visitors atthe Cherry Lane Shopping Centre in Penticton as part of their health promotion course. This marks the first time students have taken a flu awareness campaign into the community.

Two Okanagan College teams took part in the CMA Case Competition in Vancouver. One of those teams earned a third place finish and a cheque for $1,000. The competition is a two‐day event in which students

Open Session– November 27, 2012 C

President’s Report to the Board – November 2012 pg. 2

Consent Agenda – Item 4.2.1– Attachment

prepare a case on strategic leadership on the Friday evening and make their presentations before judges on the Saturday.

The Institute for Learning and Teaching recently completed development of the Okanagan College eaching Guide and three certificate programs; Learner‐Centred Instructor (LCI), Service and Support in a earner‐Centred Organization (SLCO), and Leading in a Learner‐Centred Organization (LLCO). TL

Stud ent Transition

Okanagan College’s 31st Annual Career Fair was held this month, generating a record number of applications for College programs. Programs receiving the most interest were Associate of Arts and Associate of Science degrees, along with the Bachelor of Business Administration. In the Trades, the highest application rate was from those looking to become electricians.

An Okanagan College student has become the first student outside of the United States to receive a scholarship from the International Cessna 170 Association. Ben Peters, 19, received the $1,000 U.S. scholarship just as he completed his Aircraft Maintenance Engineer – M training at Okanagan College’s Vernon campus. With the 62‐week portion of the program under his belt, and the scholarship in his pocket, he’s off to Dawson Creek to complete the remainder of his AME‐M training

Collaboration and Partnership

The third annual “Venture Okanagan,” an event run by Okanagan College students, took place this month. Entrepreneurs made their pitches to investors from fields as varied as health technology, transportation security, software and a speciality distillery. The entrepreneurs are from the greater community and do not necessarily have a relationship with the College. The judges are not associated with the College but, interestingly, the winners of this event are two Okanagan College studentsand the second place finishers are two Okanagan College alumni.

Aboriginal

In October, we signed a new Memorandum of Agreement with Nicola Valley Institute of Technology to develop and carry out collaborative activities.

Sustainability

Nearly 40 people, including 30 students, pitched in at the Kelowna campus earlier this month to clean up Fascieux Creek. The cleanup was held over two days, starting Oct. 2 when eight volunteers spent a few hours picking up garbage and cutting down invasive weeds. On the second day, students from Arnica owan’s class heard a presentation from the City of Kelowna on invasive weeds. Afterwards, they did some

Rclean up, and painted yellow fish to mark the storm drains in the area.

The Jim Pattison Centre of Excellence in Sustainable Building Technologies and Renewable Energy Conservation has scored another award, this time from the Association of Consulting Engineering Companies – Canada (ACEC) and Canadian Consulting Engineer magazine. The building picked up the Tree for Life Award.

Open Session – November 27, 2012 Consent Agenda – Item 4.2.2– Attachment D

Report from R. Gee, Chair, Education Council November 2012

Education Council – October 2012 Candidates for graduation

Program Number of Students

Associate of Science Degree 2

Automotive Service Technician Certificate (Kelowna) 2012 02 06 to 2012 08 31

13

BC Adult Graduation Diploma (ending August 31, 2012) 1

Business Administration Certificate (ending August 31, 2012) 2

Carpentry/Joinery Certificate (Kelowna) 2012 02 06 to 2012 08 31 7

General Studies Diploma (ending 2012 09 30) 1

Health Care Assistant Certificate (Kelowna) 2012 01 03 to 2012 08 31 1

Office Assistant Certificate (Kelowna) 2012 04 02 to 2012 08 31 9

Welding Level C Certificate (Kelowna) 2012 02 ?? to 2012 08 31 9

Total number of students (20 programs, 27 groups of students) 45

Education Council – November 2012 Candidates for Graduation

Program Number of Students

Automotive Collision Repair/Painting Refinishing Certificate 2012 02 06 – 2012 10 12

12

Early Childhood Education Certificate(ending 2012 08 31) 1

English as a Second Language Level 6 (ending 2012 08 31) 3

Health Care Assistant Certificate 2012 05 01 to 2012 10 19 18

Health Care Assistant Certificate (Salmon Arm) 2012 05 01 – 2012 10 19 16

Heavy Duty and Commercial Transport Mechanic Certificate 2012 02 06 – 14

1

Open Session – November 27, 2012 Consent Agenda – Item 4.2.2– Attachment D

2

2012 10 26

Network and Telecommunications Engineering Technology Diploma (ending 2012 08 31)

1

Office Assistant Certificate (BCcampus) (ending 2012 08 31) 1

Welding Level C Certificate 2012 04 17 to 2012 10 26 12

Total number of students (8 programs, 9 groups of students) 78

Commercial Aviation Diploma This program was discussed but some inconsistencies were noted between the program admission requirements and course prerequisites; the program admission requirements were lower than the course prerequisites so a student could be admitted to the program but not be able to take some of its courses.

The proposal was referred back to the proposer.

Honorary Fellows

Education Council reviewed and approved the candidates and alternates for Honorary Fellow. They will be presented in the in camera section of the Board meeting.

Open Session– November 27, 2012 Consent Agenda – Item 4.4.1– Attachment E

Submission of Information

from Sen the Board of Governors ior Staff to

Report Title: Policies Update

Date: November 15, 2012

Background Information: Information could include: • Purpose • History • Other relevant information

The Procedures of the Policy Development ‐ Approval (Board, President, Education Council Policy state: On an annual basis, at the last regularly scheduled Board meeting for the calendar year, the Board will be notified of any new, significantly revised or deleted policies which were approved by the President or Education Council during that year.

Action Required: • For consultation • For information • For approval (including resolution)

The following policies are being worked on:Short Term Room Booking Policy Protection of Privacy Policy Privacy – Lost or Stolen Mobile Computing Devices Privacy – Protecting Information Outside the Office Privacy – Using Public Computers and Networks Privacy – Access to Information Privacy – Disclosure in Emergency or Compelling Situations Parking Policy Hospitality Policy Student Appeals Policy Criminal Records Check Email Retention and Archive Fire Arms and Weapons Exempt Employee Terms and Conditions The following policy was approved by the President: Fair Dealing Policy (November 2012) The following policies were approved by Education Council and have been forwarded to the Registrar’s office for posting in the online calendar: Residency Requirements (effective date May 2012) Admission Appeals (effective January 2012) Attendance (effective January 2012) OC Academic Medals (effective January 2012) Associate Degree Standards (effective January 2012) Attendance in the fist week of Classes – Diploma and Degree (effective January 2012)

Comments from the President:

This is for information only.

Report prepared and supported by:

Prepared by: L. Le Gallee

Open Session - November 27, 2012 Item 6.1 – Attachment F

1


From Senior Staff to the Board of Governors

Report Title: Regional Dean Report



Annual Board Report and presentation on the Central Okanagan mpus. Region and campus highlights from the last re trends.

Region and Cayear and futuSee attached

Action Required: • For consultation • For information • For approval (including resolution)

For information


Report prepared and upported by:

Heather Schneider, Regional Dean Central Okanagan s


2

Central Okanagan: Board Report November 27, 2012

The Central Okanagan has four locations where educational programming and services are delivered: Kelowna Campus; Penno Road Centre; Acland Road Centre; and the Kelowna International Airport. It has been a very positive year for Okanagan College students and staff in the Central Okanagan. Top Ten Central Okanagan and Kelowna Campus Highlights from 2012

1. The Government announced in September that they are providing $28 million to the College to support the $33 million Trades Complex for the Kelowna campus. This LEED platinum renovation and expansion project will see 4,385 sq meters of existing space renovated and 6,264 of new space added to the campus over the next four years.

2. The Kelowna campus headcount for September 2012 was 4558 students, up 197 students from last year. New programming includes: the second year of the BSN in partnership with UBC Okanagan, Aircraft Maintenance: Category S (Structures), and Animation Fundamentals (in partnership with Capilano University). Summer session had 1,037 registrations and OC summer camps had 894 youth registrations.

3. The City of Kelowna has tendered a Request for Proposal to complete road improvements on the section of KLO Road right in front of the College. These improvements are scheduled to take place in summer 2013.

4. Parking rates increased by 50%; however, just as many parking passes were sold as in previous years.

5. The Trades portfolio and International Education continue the enrolment softening trend from 2011. Example: In 2009 the campus had 2749 Trades FTEs and in 2012 we are predicted to have 1703. There were 344 International students on campus this fall and 377 in 2011.

6. Skaha Place Residence was upgraded this year by painting the exterior, running fiber optic cable to the building and replacing windows in order to be more energy efficient. This provided an important face lift to the building and campus.

7. Staff and student Green Teams were established this year to participate and encourage a variety of sustainability activities. Example: a garage sale was held in the spring that raised over $6,000.

8. Our students continued to excel in SIFE, Skills Canada competitions and other scholarship programs. Example: 9 of the 16 students that won Ike Barber Scholarships this year came from the Central Okanagan region.

9. The Centre for Learning was awarded LEED Gold certification in October 2012.


3

10. Our learning spaces are experiencing higher utilization rates than before. The space utilization report for 2011/2012 indicates that our classroom space was 76% utilized and shops 144% utilized, while our cafeteria is only 31% of the size that it should be for the number of students.

Central Okanagan Trends The Central Okanagan has a diversified economy with agriculture, forestry, tourism, manufacturing, health and education services being the main industries. By 2020, the population for the Central Okanagan is predicted to be 221,589, an increase of over 40,000. Central Okanagan trends to watch in 2012

1. The 2011 census data shows that Kelowna is now the third oldest (improved from being the oldest) community in Canada. Nineteen per cent of the population is over 65 years of age. Our revised population numbers for the Central Okanagan are:

• Kelowna: 117,312 • District of West Kelowna: 30,892 • District of Peachland: 5,200 • District of Lake Country:11,708 • First Nation Reserves: 8985 • Central Okanagan East and West: 5742 • Region as a whole: 179,839

2. General economic trends are positive for the region. Unemployment rates and bankruptcies are both down while business licenses and overall tourism visits are up. However, housing starts are lower than in previous years.

3. Effective October 25, direct flights from Kelowna to Los Angeles began and a new Arrivals Hall was created at the airport.

4. Central Okanagan strongly supports small business. Example: 95 % of Central Okanagan businesses have fewer than 20 employees while 54 % of Central Okanagan firms are run by self-employed owners with no additional employees.

5. The first Business walk program in Canada was conducted in the Central Okanagan in October 2012. It found that 88% of companies reported that business was steady or increasing, http://www.lakecountrychamber.com/Resources/Documents/2012%20Business%20Walks%20Post%20Event%20Report%20(3).pdf

6. Renovation to Bernard Avenue and Kelowna’s downtown core began this summer. In addition, IHA announced that they will be building a large administration building in downtown Kelowna and relocating all administrative staff to that location. IHA’s new Centennial Building and Dr. Walter Anderson Building at Kelowna General Hospital (KGH) were opened in the Fall (investment $257 million). Since 2002, the provincial government has invested over 1 billion in health care facilities in the Interior.

7. From 2007 – 2011, employment in the education sector has grown by 14% in the region, placing it at second behind the fastest growing sector of finance and insurance at 21%.

8. The Economic Development Commission of the Central Okanagan is running an agri-tourism pilot project with 8 farms to encourage agri-tourism in the region.

9. There was lots of technology news this year: TEDX was held in Kelowna in June; the Metabridge event was a success; Animation studios in the city were expanded and now include Lizardbrain, Bardel and Rocketsnail; Lane Merrifield left Disney Online after 7 years to pursue a

http://www.lakecountrychamber.com/Resources/Documents/2012%20Business%20Walks%20Post%20Event%20Report%20(3).pdf

http://www.lakecountrychamber.com/Resources/Documents/2012%20Business%20Walks%20Post%20Event%20Report%20(3).pdf


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new adventure with Steve Wandler called Freshgrade; Chris Heatherly has replaced him at Disney; and Media Cooler Innovations won Accelerate Okanagan’s jump start competition to pitch their company to American investors. Media Cooler Innovation is a technology company that partners with media companies to allow businesses an avenue to purchase stories and photography produced by journalists. They were mentored by Ragwal Gopal, OC’s Entrepreneur in Residence!

Focus areas for the Regional Dean’s office. 1. Support ongoing and expanded programming in the Central Okanagan. 2. Work to develop the Trade Complex. 3. Improve the student experience on campus, host more sustainability activities, support community

events and continue to improve student orientation and activities on campus. 4. Work with School District 23 on the Early College project. 5. Promote the College in the community. 6. Review office and classroom space on the campus to improve utilization. 7.8. Develop a plan for West Kelowna programming in partnership with Westbank First Nations and the

District of West Kelowna.

Help establish the Wine, Food and Tourism Institute at the College.

Open Session– November 27, 2012 Item 7.1.1– Attachment G


from Senior Staff to the Board of Governors

Report Title: Tuition Process


Background Information:

Each year the Ministry of Advanced Education provides a maximum tuition increase percentage. The Board as part of the budget process includes a decision on tuition. The past few years we have adopted the following process which has worked well.

xt for 1. Management prepares documentation to provide a contethe Board decision

2. Management meets with student representatives on the budget

3. Student representatives are invited to present to the finance nt committee (last year student representatives chose to prese

to the full board at the budget decision meeting) 4. he Board makes a decision in a public meeting at the same

ime as presenting and adopting the budget Tt

Action Required:

Recommended Motion: That the Board of Governors approve the tuition consultation process as recommended by the Finance, Audit nd Risk Review Committee. a



Bob Eby – Vice President Finance s

Open Session– November 27, 2012 Item 7.1.2– Attachment H


from Senior Staff to the Board of Governors

Report Title: KPI’s on financial Sustainability


Background Information:

The Finance Committee requested the development of Key Performance Indicators to track financial sustainability. We have dentified three significant areas the Board may wish to track over itime. These are

1. Sustainability of operations . Sustainability of Investments23. Sustainability of fixed assets ttached are detailed explanations of the KPIs A

Action Required:

Recommended Motion: That the Board of Governors approve the Key Performance Indicators for financial sustainability as ecommended by the Finance, Audit and Risk Review Committee r



Bob Eby – Vice President Finance and Administration s

Financial Key Performance Indicators In its broadest context, financial sustainability includes the ability to sustain operations, and to protect the value of financial and physical assets. This report recommends three performance indicators to provide measures of sustainability these three areas.

1. Key Performance Indicator for Sustainability of Operations Okanagan College is ultimately an agent of the Provincial Government, and therefore operations sustainability is to a great extent dependent upon Provincial government policy and practise. Legislatively colleges are required to balance their budgets on an annual basis, and through the budget, risk management, and audit processes, the Board has assurance that management is not placing the College in financial risk. The College however is vulnerable to decisions of government on grant funding. Okanagan College however does have some control over financial risk through diversification of the source of income for operations. This consists of two components;

1. Domestic Tuition which depends to a certain extent upon the programs supported by the Ministry but also reflects recruitment activities under college control and the college’s ability to respond to shifting demand for programming

2. Earned Income (including international tuition contract training, ancillary services etc)

Increases in these areas beyond inflation will result in reduced vulnerability to decisions of government on funding and therefore contribute to sustainability of operations Proposed KPI for Sustainability of Operations Total Tuition and Earned Revenue adjusted for inflation Value of Assets Aside from assets used in operations (cash, accounts receivable, inventory and equipment) the College has principally twoassets – Investments and Buildings. The Board has a fiduciary responsibility to ensure to the best of its ability that value in both of these assets is maintained.

2. Key Performance Indicator for Sustainability of Investments Investments trade off risk for reward. Sustainability of investments must take into account both of these factors, ensuring that over time, income and capital gains (rewards) equal or outperform capital losses and inflation (risks). We examined a number of sophisticated algorithms to measure sustainability, but in the final analysis they all included assumptions such as inflation rate and time horizon that introduced significant uncertainty into the measure. As a result we are recommending a simple measure provided on an annual and cumulative basis

Proposed KPI for Sustainability of Investments Portfolio Performance (income/capital gains/capital losses) less inflation

3. Key Performance Indicator for Sustainability of Fixed Assets Buildings are the largest asset owned by the College, and the most costly asset to maintain over time. The net book value for buildings owned by Okanagan College as at March 31, 2012 was $83,523,378. Market value was certainly greater. The Provincial Government has recently recognized the value of real property provincially and recognized the huge liability existing to upgrade and replace the vast inventory of buildings on the provincial level. Two years ago they implemented an audit of the condition of all college buildings. The audit included an examination of the building structure, building interior, building exterior, HVAC systems, plumbing, electrical systems, elevators, fire protection, emergency systems and communications and security. From this examination a Facility Condition Index was created for each building. This index is the ratio of Required Maintenance in the next five years-to-Total Replacement Cost For Okanagan College these ratios ranged in 2011 from 0.00 for the centre of excellence to 1.04 for the maintenance shop (ie cheaper to replace than repair) These individual Facility Condition Indices (FCI’s) were collated for form an institutional FCI which is the recommended key performance indicator for the value of College buildings Facility conditions are calculated and reported to the Provincial Government annually using a valuation tool provided by the Provincial Government so the FCI will be available on an annual basis. The FCI optimum level is 0.05 Okanagan College FCI was .339 in 2011 Okanagan College FCI for 2012 will be available this fall when the consultant prepares a report on the new Centre of Excellence in Penticton. If we run the calculation prior to the inclusion of the new building in Penticton (which should have a positive impact on the FCI), the FCI would be .378 in 2012indicating a deterioration of assets (increase in FCI) as no upgrading of facilities has been included. With government funding for deferred maintenance and the new proposed Trades project, the FCI should improve over the coming years, as major required maintenance upgrade issues will be addressed. Proposed KPI for Sustainability of Fixed Assets Institutional Facility Condition Index (FCI)

Open Session - November 27, 2012 Item 7.2.1 - Attachment I

Education Council

Submission for the Board October/November 2012

Education Council – October 4, 2012 For all Education Council approvals, not just the ones presented in my reports, Board members should visit http://www.okanagan.bc.ca/about/Education_Council/Items_Approved.html.

Since my last report, Education Council met on October 4. That meeting approved the numerous course revisions, approved the following program changes, approved candidates for graduation, approved amendments to the Adult Special Education schedule for 2012-13, and had a good discussion about academic schedules; more schedules will be presented to the Board for approval at a later time. Program Revision – Medical Device Reprocessing Certificate Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the program revision, Medical Device Reprocessing Certificate, as recommended by Education Council and as presented here”. Program Revision

• Program description • Update MEDR 117 course

Rationale:

Industry has implemented ‘perioperative aid’ into the job description for the Medical Device Reprocessing Technician. Okanagan College currently offers the Medical Device Reprocessing Certificate (MEDR) and it is essential to include perioperative aid training into OC’s MEDR certificate to align it with industry requirements.

Program description:

The Medical Device Reprocessing Certificate is an 805-hour program that trains individuals to work in settings where knowledge of aseptic techniques, infection control, cleaning, sterilization, handling and storage of sterile supplies, perioperative duties, and patient transfer are required. The program includes a 400-hour practicum at accredited facilities. The course content prepares the graduates to write the exams for the Certified Medical Device Reprocessing Technician (CMDRT) Personnel Certification through the Canadian Standards Association, as well as the International Association of Healthcare Central Service Material Management (IAHCSMM), an international certifying agency.

Course revision:

CURRENT

MEDR 117 Quality Assurance and Introduction to Surgical Instrumentation 42 Hours

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http://www.okanagan.bc.ca/about/Education_Council/Items_Approved.html


In this module Quality and Quality Control are explained as well as how a Quality Program is documented. The technician’s role and practices in the Quality Assurance System is also identified. The basic categories of surgical instruments and how they function are addressed, and there is some hands-on with basic instruments. Also addressed are specialty instruments and inventory replenishing.

REVISED

MEDR 117

Quality Assurance, Surgical Instruments and MEDR Perioperative Duties 42 Hours

In this course Quality and Quality Control are explained as well as the documentation requirements of a Quality Program. The technician’s role and practices in the Quality Assurance System are also identified. The basic categories of surgical instruments and how they function are addressed, and there is some hands-on with basic instruments. Also addressed are specialty instruments and inventory replenishing. Perioperative duties and etiquette in an operating room will be addressed.

Proposed date of implementation: December 2012

Costs: Library one-time $870.00 Library ongoing $290.00 Program Revision – Civil Engineering Technology Diploma Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the program revision, Civil Engineering Technology Diploma, as recommended by Education Council and as presented here”. Program revision

• Removal of a course • Replacement of two courses

Course deletion:

CIEN 152 Construction Surveying III

Course replacement:

CIEN 132 being replaced by new course CIEN 139

CIEN 142 being replaced by new course CIEN 149

Rationale:

This program revision is to update and streamline the surveying portion of the Civil Engineering Technology program. The post-semester course CIEN 152 will be eliminated. The other two surveying courses CIEN 132 and CIEN 142 will be expanded and updated to industry standard. For tuition reasons, CIEN 132 will be folded into a new course, CIEN 139, and CIEN 142 will be folded into a new course, CIEN 149.

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Program table:

Current Proposed

Course code, credits, hours per week

Course title Course code, credits, hours per week

Course title

CIEN 131-3-4 Drafting I CIEN 131-3-4

Drafting I

CIEN 132-3-4 Construction Surveying I CIEN 139-3-5

Construction Surveying I

CIEN 133-3-4 Concrete Technology CIEN 133-3-4

Concrete Technology

CIEN 134-3-4 Statics and Strength of Materials I

CIEN 134-3-4

Statics and Strength of Materials I

CIEN 136-3-5 Applications for Engineering Principles

CIEN 136-3-5

Applications for Engineering Principles

CIEN 141-3-4 Drafting II CIEN 141-3-4

Drafting II

CIEN 142-3-4 Construction Surveying II

CIEN 149-3-5

Construction Surveying II

CIEN 143-3-4 Highway Material Testing I

CIEN 143-3-4

Highway Material Testing I

CIEN 144-3-4 Statics and Strength of Materials II

CIEN 144-3-4

Statics and Strength of Materials II

CIEN 145-3-6 Elementary Hydraulics CIEN 145-3-6

Elementary Hydraulics

CIEN 147-2-3 Software Applications for Engineering Technology

CIEN 147-2-3

Software Applications for Engineering Technology

CIEN 148-3-4 Structural Design CIEN 148-3-4

Structural Design

CIEN 152-3-45 Construction Surveying III

CIEN 231-3-4 Watershed Management CIEN 231-3-4

Watershed Management

CIEN 232-3-4 Construction Estimating CIEN 232-3- Construction Estimating

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4

CIEN 233-3-3 Engineering Soils CIEN 233-3-3

Engineering Soils

CIEN 234-3-4 Structural Design in Wood

CIEN 234-3-4

Structural Design in Wood

CIEN 235-3-4 Municipal Design CIEN 235-3-4

Municipal Design

CIEN 236-3-4 Highway Materials Testing II

CIEN 236-3-4

Highway Materials Testing II

CIEN 237-3-4 Design of Urban Road Systems

CIEN 237-3-4

Design of Urban Road Systems

CIEN 240-2-3 Project CIEN 240-2-3

Project

CIEN 241-2-2 Project Management CIEN 241-2-2

Project Management

CIEN 242-3-4 Steel Detailing and Estimating

CIEN 242-3-4

Steel Detailing and Estimating

CIEN 244-3-5 Structural Design in Concrete

CIEN 244-3-5

Structural Design in Concrete

CIEN 245-3-5 Municipal Engineering CIEN 245-3-5

Municipal Engineering

CIEN 246-3-5 Pavements CIEN 246-3-5

Pavements

CIEN 248-3-5 Construction Law CIEN 248-3-5

Construction Law

CIEN 249-3-5 Computer Applications for Civil Engineering

CIEN 249-3-5

Computer Applications for Civil Engineering

Proposed date of implementation: August 2012

Costs: No costs

Education Council – October 4, 2012 Since my last report, Education Council met on November 1. That meeting approved numerous course revisions, approved the following program revisions and new programs, approved candidates for graduation, and approved various schedules.

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Program Revision – Special Needs Worker Certificate Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the program revision, Special Needs Worker Certificate, as recommended by Education Council and as presented here”. Program Revision

• Program description • Addition or deletion of courses • Admission requirements • Graduation requirements • Changing subject code and renumbering of all program courses

Rationale:

Due to changes in the Special Needs Worker industry, the review committee has recommended removing the course ISW 08 (Augmentative and Alternative Communication) as it is no longer relevant and making adjustments to both Field Experience courses to give more relevance to the program as the students move through the program.

The change to the wording of the certificate description is to update the number of hours of the proposed certificate program. Certain Admission Requirements are essential for the theory portion of the program; however, other Admission Requirements are mandatory for the Practicum and have a lengthy process to obtain, i.e.: Hepatitis B. A change to the Graduation Requirements is reflecting the wording that is used by Okanagan College.

Currently the subject code of the program is “ISW” which reflects the previous name of the program: Individualized Support Worker. The revised subject code “SNW” better reflects the current name of the program: Special Needs Worker.

Program Description:

The Special Needs Worker Certificate is designed to train individuals who support children and adults with disabilities in the community. This 375-hour program includes a 70-hour practicum at approved facilities. To meet the demands of the work and to provide quality support and services, graduates must have a strong foundation of knowledge, skills and abilities including an understanding of the values, attitudes and beliefs of community living. Emphasis is placed on understanding and practicing the community living philosophy and utilizing a person-centered approach. Graduates of this program will be prepared to practice professionally as part of a team in entry-level positions in homes, workplaces, educational, recreational and social settings.

Admission Requirements:

Existing Proposed Reason for Change

Attendance at an orientation session prior to admission

Delete Information Sessions are scheduled in advance of the program start date so that potential students can learn

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more about the program, find out what type of employment opportunities there are, meet the instructors, and ask questions. If someone is unable to attend the Information Session, they may speak with the Program Administrator/Coordinator for this information. Detailed program information is also sent to students as they are admitted into the program. For example: Program/Course Descriptions, Dates, Times, Textbooks, etc.

Grade 12 or equivalent (Advanced Level certificate or GED) or mature student status (19 years of age and out of full time secondary school for at least one year prior to start of program).

BC secondary school graduation, or equivalent, or 19 years of age and out of secondary school for at least one year as of the first day of classes.

Updating the admission requirement to reflect the wording used by Okanagan College.

English 12 or an equivalent Provincial Level ABE English course, or a Language Proficiency Index (LPI) score of 24/40 or better (Level four).

A minimum grade of 60% in one of English 12, English 12 First Peoples, TPC 12 (Technical and Professional Communications), or an equivalent Provincial Level ABE English course; or a minimum score of 24/40 (level 4) on the LPI (Language Proficiency Index) test

Updating the admission requirement to reflect the minimum grade average of 60% to correspond with the LPI 24/40 requirement.

Occupational First Aid Level I and BLS C certifications (no more than 12 months prior to admission)

Occupational First Aid Level I and CPR Level C certification (no more than 12 months prior to admission)

Updating the admission requirement to reflect the wording used by Okanagan College.

A vaccination for Hepatitis B completed prior to the practicum

Up-to-date Immunization Record based on vaccination listed below. Please provide a photocopy of your completed immunization record; this record will be kept in your

Updating the admission requirement to reflect Human Rights concerns of immunization

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student file. Applicants are advised that, practicum sites may require practicum students to have this immunization. If you choose not to complete this recommended immunization, it may limit your choices of a practicum site.

Hepatitis B Vaccine – Recommended because of potential exposure to blood or body fluids, as well as increased risk of penetrating injuries.

Graduation requirements:

Existing Proposed Reason for Change

Students must pass each component with a minimum grade of 60% to receive a certificate.

Student must pass the practicum and attain a minimum grade of 60% in all other courses in the program.

Deleting ISW 09 & ISW 10 (Field Experience 1 & 2) and adding SNW 118 (Practicum)

New courses:

SNW 117: SNW Workshops (27 Hours) This course consists of a variety of workshops to provide basic training in skills and techniques as preparation for work in the Special Needs industry.

LEARNING OUTCOMES After completing the course, the student will be able to:

• Link classroom learning to support work in areas such as person-centred planning, medication administration, lifting/transferring, interpersonal communication and community connections,

• Construct an effective resume, • Focus on what she/he brings to the employer or what she/he want from the job, • Prepare for interviews, • Explain interview etiquette and tips, • List what you should and should not bring to an interview. • Understand Non-Violent Crisis Intervention techniques by participating in group

discussions, role playing, activities and exercises.**

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** The CPI Non-Violent Crisis Intervention training emphasizes on early intervention and nonphysical methods for preventing or managing disruptive behavior. CPI's 'Personal Safety Techniques' are also demonstrated and practiced in the training to prepare people to safely remove themselves and others from a dangerous situation. Students will learn:

• How to identify behaviors that could lead to a crisis. • How to most effectively respond to each behavior to prevent the situation from

escalating. • How to use verbal and nonverbal techniques to defuse hostile behavior and resolve a

crisis before it becomes violent. • How to cope with your own fear and anxiety. • How to use CPI's Principles of Personal Safety to avoid injury if behavior becomes

physical. Why CPI Non-Violent Crisis Intervention is important for Special Needs Workers:

Working with special needs clients can be challenging. Clients can display disruptive behaviour at any time and workers need to understand the steps to safely intervene when needed.

EVALUATION CRITERIA Attendance 90%

Assignment 10%

Note: To qualify for the CPI Crisis Intervention certification, student must attend the entire Non-Violent Crisis Intervention workshop. SNW 118: Practicum 70 hours This supervised experience provides the learner with an opportunity to integrate the theory into practice at one of several practicum sites. During this hands-on experience, the learner will gain further insights, awareness and knowledge of the working setting.

LEARNING OUTCOMES After completing this practicum, the student will be able to:

• Communicate with others using effective oral, written and augmentative communication skills.

• Work cooperatively with others to provide relevant and appropriate supports and services to persons with disabilities.

• Use critical thinking skills and effective problem solving strategies to develop and implement strategies to enhance the health and wellness of self and others.

• Provide person-centred supports that reflect individual choice and preference which are consistent with the philosophy of community living.

• Be accountable and responsible for her/his own actions in relation to the individual, the team, and her/himself.

• Reflect upon and take responsibility for the impact of her/his own attitudes, values and beliefs upon her/his work and his/her commitment to lifelong learning.

• Develop and implement strategies which enhance and maintain quality of life for

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individuals with disabilities.

EVALUATION CRITERIA Students will receive a Pass/Fail rating, rather than a letter grade based on completion and submission of:

• Assignment • Daily Recording Sheet • Practicum Evaluation Guide

Course changes:

ISW 05 – Individualized Supports and Services

CURRENT

ISW 05 Individualized Supports and Services 40 Hours

This course is an introduction to the concept of individualized or person-centered supports and services. Strategies that offer positive and valuing support to individuals who experience communication and behavioral challenges are studies. The use of effective personal and community advocacy is presented.

PROPOSED

SNW 114 Individualized Supports and Services 50 Hours

This course is an introduction to the concept of individualized or person-centred supports and services. Strategies for developing a person-centred plan will be covered. Approaches that offer positive and valuing support to individuals who experience communication and behavioural challenges are studied. The use of effective personal and community advocacy is presented.

Rationale for change: The field of Special Needs is changing to encompass a more person-centred approach. This course introduces students to person-centred support and services, the focus of services offered in the community living field. The review committee indicated that person-centred plans are an important part of a Special Needs Worker’s responsibilities and it will be beneficial for the students to learn how to write a Person-Centred Plan. This new approach is not part of the current program; however, needs to be incorporated in the revised program. An additional 10 hours was deemed to be sufficient to cover the new topic.

ISW 07 – Relationship Development with and for People with Disabilities

CURRENT

ISW 07 Relationship Development with and for People with Disabilities 30 Hours

Students will explore relationships that individuals with disabilities may experience throughout their lifetime. Challenges and barriers to the development and support of relationships will be examined. As practitioners, students will look at ways to support meaningful relationships in the lives of these individuals.

PROPOSED Relationship Development with and for People with Disabilities 40 Hours

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SNW 116

Students will explore relationships that individuals with disabilities may experience throughout their lifetime. Challenges and barriers to the development and support of relationships in the lives of these individuals are discussed as well as issues regarding sexuality, intimacy and vulnerability.

Rationale for change: Supporting individuals with disabilities to develop relationships is an important part of assisting them to live in the community. The additional ten hours are to ensure all aspects of relationship development are covered in detail.

All other courses have their subject code and course numbers changed as in the table below.

Courses being deleted:

ISW 08 – Augmentative and Alternative Communication (30 Hours)

This course examines non-speech communication including a review of normal and disordered language and the strengths and weaknesses of various augmentative communication systems such as sign language, pictogram, ideogram and electronic systems.

ISW 09 – Special Needs Worker Field Experience 1 (60 Hours – 50 placement, 10 seminar)

Students will learn how to provide individualized supports by observation and interactions with individuals with disabilities. Through the support of the instructor and field supervisor this course provides students the opportunity to integrate the knowledge, skills and values students learned in the classroom and lab setting. The seminar component will allow students to reflect upon their practice, problem solve and examine issues encountered in the field.

ISW 10 – Special Needs Worker Field Experience 2 (60 Hours – 50 placement, 10 seminar)

Students will continue to integrate the knowledge, skills and abilities developed through their coursework. They will be involved in all aspects of care and, with the support of the instructor and field supervisor, will contribute to the quality of life for individuals with disabilities. The seminar component will allow students to reflect upon their practice, problem solve and examine issues encountered in the field.

Program Outline:

CURRENT

Program/PDC Code

Course Hours

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ISW 01 Foundations of Community Living 30

ISW 02 Health, Safety and Wellness 68

ISW 03 Interpersonal Skills for the Human Services Professional 30

ISW 04 Human Development/Lifespan Development 30

ISW 05 Individualized Supports and Services 40

ISW 06 Professional Practice in the Human Services 30

ISW 07 Relationship Development with and for People with Disabilities

30

ISW 08 Augmentative and Alternative Communications 30

ISW 09 Special Needs Worker Field Experience 1 60

ISW 10 Special Needs Worker Field Experience 2 60

TOTAL 408

PROPOSED

Program/PDC Code

Course Hours

SNW 110 Foundations of Community Living 30

SNW 111 Health, Safety and Wellness 68

SNW 112 Interpersonal Skills for the Human Services Professional 30

SNW 113 Human Development/Lifespan Development 30

SNW 114 Individualized Supports and Services 50

SNW 115 Professional Practice in the Human Services 30

SNW 116 Relationship Development with and for People with Disabilities

40

SNW 117 SNW Workshops 27

SNW 118 Practicum 70

TOTAL 375

Proposed date of implementation: January 2013

Costs: Curriculum updating – one-time $6400.00

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New Program – Esthetics and Nail Technology Certificate Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the new program Esthetics and Nail Technology Certificate, as recommended by Education Council and as presented here”. Rationale:

Continuing Studies currently offers two certificate programs in Esthetics - Esthetician and Nail Technician. In the Fall of 2011, Continuing Studies conducted a Program/Market Analysis to determine if these programs were meeting industry needs. The key findings of this report identified industry having a strong preference for employees that could perform all of the services offered in the spa or salon including esthetics, artificial nail application and body treatments. Students and employers reported that both certificates were required for employment. Employers also advised that they were looking for additional skills, such as aromatherapy, retailing and practical skills. Based on our Program/Market Analysis, Continuing Studies combined the Esthetician and Nail Technician Certificates into one certificate program, including additional skills and a practicum.

Calendar description:

In this 43-week (1100hours) program, students gain the skills and knowledge necessary to be successful in the field of professional Esthetics and Nail Technology. Students learn the latest industry techniques for a wide range of treatments including spa level manicures and pedicures, artificial nail enhancements, skin care and facials, waxing essentials, aromatherapy, reflexology, relaxation and hot stone massage, body scrubs and wraps, eye lash and brow tinting and make-up foundations. A blend of theory and practical application ensures the graduates are prepared to work in day spas, destination spas, on a cruise ship, or in their own entrepreneurial venture.

In addition to obtaining Okanagan College certification, students will be prepared for membership with industry associations should they choose to pursue them.

Admission requirements:

B.C. secondary school graduation or equivalent, or 19 years of age and out of secondary school for at least one year as of the first day of classes.

A scheduled mandatory meeting with Esthetics and Nail Technology staff to discuss the applicant’s interest in the industry, to clarify program requirements and to provide counselling on entry into the program. Graduation requirements:

Students must pass the practicum and achieve a minimum grade of 70% in all other courses of the program.

Program table:

Esthetics and Nail Technology Certificate

Course Name Hours

ESNT 101 History and Professionalism in Esthetics 30

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ESNT 102 Infection Control: Principles and Practice 20

ESNT 103 General Esthetic Sciences 95

ESNT 104 Nail Structure and Growth: Diseases and Disorders 40

ESNT 105 Natural Nail Care: Manicures and Pedicures 50

ESNT 106 Artificial Nail Enhancements: Techniques and Procedures 60

ESNT 107 The Skin Sciences 50

ESNT 108 Product Selection and Ingredients: Making Informed Choices 25

ESNT 109 Skin Care and Facials 60

ESNT 110 Waxing Essentials 50

ESNT 111 Aromatherapy: An Introduction 11

ESNT 112 Reflexology for the Esthetician 20

ESNT 113 Relaxation Massage and Hot Stone Therapy 25

ESNT 114 Body Scrubs and Body Wraps 25

ESNT 115 Introduction to Advanced Esthetics 10

ESNT 116 Eyelash and Brow Tinting 10

ESNT 117 Make-Up Foundations 25

ESNT 118 Business Skills, Retailing and Career Skills 34

ESNT 119 Practical Skills 230

ESNT 120 Advanced Practical Skills 200

ESNT 121 Practicum 30

TOTAL HOURS 1,100

Course information:

ESNT 101 - 30 hours History and Professionalism in Esthetics In this course, students study the practice of self grooming and beautification and its origins in history. The advancements in the field of Esthetics during the 19th, 20th and early 21st centuries are the focus. Students also learn how their own professional image is important to the client, the employer and the industry.

Assessment: Professionalism/Participation– 20%

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Workbook/Student Journal– 10% Assignment – 15% Quizzes – 20% Final Exam – 35% ESNT 102 – 20 hours Infection Control: Principles and Practice In this course, students are introduced to the types of viruses, bacteria, parasites, and fungi that are potential threats in the spa environment. Review of how pathogens enter the body, principles of infection and prevention, and current regulatory laws and practices are included. Control strategies such as disinfectants, sanitizers, and sterilizers are studied and applied in the classroom environment as they would be in a professional spa facility. Consideration of universal precautions and the student’s responsibility as a spa professional are addressed.

Assessment: Professionalism/Participation– 20% Workbook/Student Journal– 10% Assignment – 15% Quizzes – 20% Final Exam – 35% ESNT 103 – 95 hours General Esthetic Sciences Basic review of human anatomy, nutrition and physiology provides students with an understanding of cells, the skeletal system, muscles, skin, circulation, respiration, and the nervous system. Systems such as endocrine, digestive and reproductive all contribute to the health and appearance of the skin and nails are studied. Students are introduced to chemistry basics as relate to Esthetics and the use of electrical equipment employed in performing Esthetic procedures.

Assessment: Professionalism/Participation– 20% Workbook/Student Journal– 10% Presentation – 15% Quizzes – 20% Final Exam – 35% ESNT 104 – 40 hours Nail Structure and Growth: Diseases and Disorders Focusing on the physiology of the foot and hand and the anatomy of the nail in its structure and growth, students study nail diseases and disorders, when to provide service to a client and when to refer that client for medical consultation.

Assessment: Professionalism/Participation– 20% Workbook/Student Journal– 10% Project – 15% Quizzes – 20% Final Exam – 35% ESNT 105–50 hours Natural Nail Care: Manicures and Pedicures Prerequisites: ESNT 102, ESNT 103 and ESNT 104

Focusing on the implements and tools required to perform a manicure and pedicure students learn about the safe and approved handling of equipment and professional procedures for these nail services. Students learn to identify the basic nail shapes, perform all levels of spa manicures and pedicures, and to incorporate safety, sanitation and disinfection procedures. This course covers nail polish applications including French polish, hand and arm massage techniques, foot and leg massage techniques, and basic paraffin-wax treatment.

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Assessment: Professionalism/Participation– 20% Workbook/Student Journal– 10% Assignments – 15% Quizzes – 20% Final Exam – 35% ESNT 106 – 60 hours Artificial Nail Enhancements: Techniques and Procedures Prerequisites: ESNT 102, ESNT 103 and ESNT 104

Students are introduced to current industry standard nail enhancements and develop their own creative abilities using the tools and techniques taught in this course. Nail art and design are introduced.

Assessment: Professionalism/Participation– 20% Workbook/Student Journal– 10% Assignments – 15% Quizzes – 20% Final Exam – 35% ESNT 107 – 50 hours The Skin Sciences The science of skin histology and physiology includes the functions, layers and anatomy of the skin. This course addresses many common skin disorders and diseases that the Esthetician may encounter in their daily work. Students are introduced to the fundamental skills required for skin analysis in creating personalized facial treatments.

Assessment: Professionalism/Participation– 20% Workbook/Student Journal– 10% Project – 15% Quizzes – 20% Final Exam – 35% ESNT 108 – 25 hours Product Selection and Ingredients: Making Informed Choices Building on skin analysis, students examine the skin’s barrier functions, product interactions with the skin, and pathways of penetration into and through the skin barrier. Students develop their knowledge base of product ingredients and the importance of making informed choices for their client.

Assessment: Professionalism/Participation– 20% Workbook/Student Journal– 10% Assignment – 15% Quizzes 20% Final Exam – 35% ESNT 109 – 60 hours Skin Care and Facials Prerequisites: ESNT 102, ESNT 103, ESNT 107 and ESNT 108

Skin care and facials are considered to be core services the Esthetician performs. Through hands-on experience the student learns to demonstrate and guide their client in suitable skin care and basic facials as suit their personal needs. A variety of standard spa equipment is used in delivery of this training.

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Assessment: Professionalism/Participation– 20% Workbook/Student Journal– 10% Project – 15% Quizzes – 20% Final Exam – 35% ESNT 110 – 50 hours Waxing Essentials Prerequisites: ESNT 102, ESNT 103 and ESNT 107

In this course, students develop skills in appropriate client consultation and identification of conditions that may contraindicate hair removal. They study the morphology of hair and its growth stages and are introduced to a variety of hair removal techniques.

Assessment: Professionalism/Participation– 20% Workbook/Student Journal– 10% Practical Assignment – 15% Quizzes – 20% Final Exam – 35% ESNT 111 – 11 hours Aromatherapy: An Introduction In this course, students explore the ancient healing art of aromatherapy, be able to explain where essential oils come from, name the most commonly used oils in the beauty industry, identify carrier oils and their uses, and understand how aromatherapy can be used in the services an Esthetician performs.

Assessment: Professionalism/Participation– 20% Workbook/Student Journal– 10% Assignment – 20% Final Exam – 50% ESNT 112 – 20 hours Reflexology for the Esthetician Prerequisite: ESNT 103

Students gain a basic level of understanding and how an Esthetician would incorporate reflexology into their service.

Assessment: Professionalism/Participation– 20% Workbook/Student Journal– 10% Practical Assignment – 15% Quizzes – 20% Final Exam – 35% ESNT 113 – 25 hours Relaxation Massage and Hot Stone Therapy Prerequisite: ESNT 103

This hands-on course introduces students to the basics of Swedish body massage and the art of heated stones. Focusing on client comfort, professional draping, the importance of staging the environment and the treatment room, the basic principles of massage and the types of massage

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movements; students will learn the potential benefits of massage, contraindications, special equipment needed, and limitations to the Esthetician’s scope of practice.

Assessment: Professionalism/Participation– 20% Workbook/Student Journal– 10% Practical Assignment – 15% Quizzes – 20% Final Exam – 35% ESNT 114 – 25 hours Body Scrubs and Body Wraps Prerequisite: ESNT 103

This course focuses on the various methods, products and equipment used in body exfoliation and detoxification.

Assessment: Professionalism/Participation– 20% Workbook/Student Journal– 10% Practical Assignment – 15% Quizzes – 20% Final Exam – 35% ESNT 115 – 10 hours Introduction to Advanced Esthetics In this course, students are introduced to the medi-clinical spa environment and explore options around working with a Dermatologist.

Assessment: Professionalism/Participation– 20% Workbook/Student Journal– 10% Assignment – 20% Final Exam – 50% ESNT 116 – 10 hours Eyelash and Brow Tinting Prerequisites: ESNT 102 and ESNT103

In this course, students learn how to create subtle changes in the client’s appearance using lash and brow tinting. Preparation and application methods as well as safety and contraindications are the focus.

Assessment: Professionalism/Participation– 20% Workbook/Student Journal– 10% Assignment – 20% Written Exam – 50% ESNT 117 – 25 hours Make-Up Foundations Analysis of facial shapes, bone structure, and skin tone are the basis for this course. Once these basics are understood, students learn the principles of camouflage, choosing base colors, eye techniques, lash extensions, blending and contouring, and how to choose the right brush.

Assessment:

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Professionalism/Participation– 20% Workbook/Student Journal– 10% Project – 15% Quizzes – 20% Written Exam – 35% ESNT 118 – 34 hours Business Skills, Retailing and Career Skills This course addresses the fundamentals of the skin care and nail business including product sales, retailing, and booking services. The option of self-employment will be addressed and topics such as business licenses, business records, reception protocols, and the importance of having a sound business plan are included. As well, preparing for employment with a solid resume and strong interview skills are a focus. Students develop an employment portfolio that features the student’s own strengths.

Assessment: Professionalism/Participation– 20% Workbook/Student Journal– 10% Assignment – 15% Quizzes - 20% Final Exam – 35% ESNT 119 – 230 hours Practical Skills Under the direct supervision of a licensed professional instructor, students practice and develop their applied skills.

Assessment: Professionalism/Participation– 35% Student Journal/Treatment Logs – 10% Practical Exam – 55% ESNT 120 – 200 hours Advanced Practical Skills Under the direct supervision of a licensed professional instructor, students practice and develop their advanced skills and treatments.

Assessment: Professionalism/Participation– 35% Student Journal/Treatment Logs – 10% Practical Exam – 55% ESNT 121 – 30 hours Practicum In this course, students have the opportunity to gain knowledge from a supervised placement in the esthetics field. This allows the students to test their knowledge gained throughout the program and to integrate both theory and practical applications. From this each student gains insight into the type of esthetics environment they may desire to work in the future.

Proposed date of implementation: January 2013

Costs: One-time program development $7,000.

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Program Revision – Pharmacy Technician Certificate Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the program revision, Pharmacy Technician Certificate, as recommended by Education Council and as presented here”.

Program revision

• Admission requirements

Rationale:

It is necessary to change the Math requirement to ensure new students have the equivalent of Principles of Math 12.

Admission requirements:

Existing Admission requirements

Regular Applicants:

• BC secondary school graduation or equivalent, or 19 years of age and out of secondary school for one year as of the first day of classes.

• A minimum grade of 60% in Biology 11 or an equivalent Advanced Level ABE Biology course, or Biology 12 or an equivalent Provincial Level ABE Biology course or a passing grade of 60% on the Pharmacy Technician Biology Competency Test.

• For applicants whose first language is English: A minimum grade of 60% in one of English 12, English 12 First Peoples or TPC 12 (Technical and Professional Communications), or an equivalent Provincial Level ABE English course, or a minimum score of 24/40 (level 4) on the LPI (Language Proficiency Index). Note: Communications 12 is not acceptable.

• For applicants whose first language is not English: A TOEFL score of at least 91 (Internet-based), or an overall band score of 6.5 on the academic version of IELTS.

• Students graduating from secondary school in or prior to 2012: A minimum grade of 60% in Principles of Mathematics 12 or an equivalent Provincial Level ABE Mathematics course. Applicants who have not satisfied this requirement within the last seven (7) years may write the Okanagan College Mathematics 12 competency exam and must receive a minimum grade of 60%.

• Students entering Grade 10 in or after 2010 and/or completing the new mathematics curriculum: A minimum of 60% in one of Pre-calculus Grade 12, Foundations of Mathematics Grade 12, or Apprenticeship and Workplace Mathematics Grade 12, or the equivalent Provincial Level Adult Basic Education mathematics course. Applicants who have not satisfied this requirement within the last seven (7) years may write the Okanagan College Mathematics 12 competency exam and must receive a minimum grade of 60%.

• Minimum keyboarding speed of 35 net words per minute. • A criminal record check clearance from the B.C. Ministry of Public Safety and Solicitor

General's Criminal Records Review Office. Okanagan College's admission offices will provide applicants with instructions and forms for applicants to submit to the Solicitor

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General's Office and a deadline for the College to receive the clearance letter. Applicants should only initiate their criminal record check when instructed by Admissions. Failure to provide a clearance letter by the deadline will result in a cancellation of the applicant's admission application.

Proposed admission requirements: Regular Applicants:

• BC secondary school graduation or equivalent, or 19 years of age and out of secondary school for one year as of the first day of classes.

• A minimum grade of 60% in Biology 11 or an equivalent Advanced Level ABE Biology course, or Biology 12 or an equivalent Provincial Level ABE Biology course or a passing grade of 60% on the Pharmacy Technician Biology Competency Test.

• For applicants whose first language is English: A minimum grade of 60% in one of English 12, English 12 First Peoples or TPC 12 (Technical and Professional Communications), or an equivalent Provincial Level ABE English course, or a minimum score of 24/40 (level 4) on the LPI (Language Proficiency Index). Note: Communications 12 is not acceptable.

• For applicants whose first language is not English: A TOEFL score of at least 91 (Internet-based), or an overall band score of 6.5 on the academic version of IELTS.

• Students graduating from secondary school in or prior to 2012: A minimum grade of 60% in Principles of Mathematics 12 or an equivalent Provincial Level ABE Mathematics course. Applicants who have not satisfied this requirement within the last seven (7) years may write the Okanagan College Mathematics 12 competency exam and must receive a minimum grade of 60%.

• Students entering Grade 10 in or after 2010 and/or completing the new mathematics curriculum: A minimum of 60% in Pre-calculus Grade 12, or the equivalent Provincial Level Adult Basic Education mathematics course. Applicants who have not satisfied this requirement within the last seven (7) years may write the Okanagan College Mathematics 12 competency exam and must receive a minimum grade of 60%.

• Minimum keyboarding speed of 35 net words per minute. • A criminal record check clearance from the B.C. Ministry of Public Safety and Solicitor

General's Criminal Records Review Office. Okanagan College's admission offices will provide applicants with instructions and forms for applicants to submit to the Solicitor General's Office and a deadline for the College to receive the clearance letter. Applicants should only initiate their criminal record check when instructed by Admissions. Failure to provide a clearance letter by the deadline will result in a cancellation of the applicant's admission application.

Proposed date of implementation: December 1, 2012

Costs: n/a

Program Revision – Carpentry Certificate Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the program revision, Carpentry Certificate, as recommended by Education Council and as presented here”.

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Program revision

• Program name – from Carpentry Certificate to Carpenter Certificate • Program description • Addition/revision of courses

Rationale:

The Residential Construction Industry Training Organization (RCITO) will be closed as of March 31. 2012. This closure will result in no support for the Residential Framing Technician (RFT) trade. Given time the trade will cease to exist. This change will result in no external exam so the Okanagan College Level 1 Carpentry exam is being added to the program. The program description is being updated to reflect this change. The program name is being changed from Carpentry to Carpenter to align with the Industry Training Authority (ITA) trade name designation.


Current Program Description:

This 24-week (720 hours) program provides students with the necessary theoretical and practical knowledge to seek employment as a Residential Framing Technician or an apprentice carpenter in the residential construction industry. The program introduces students to many aspects of the trade including safety, trades math, material identification, use of tools and equipment, site layout, concrete forms, framing floors, walls and roofs, and interior and exterior details. Upon successful completion of this program graduates are able to challenge the Residential Framing Technician Certification of Qualification exam and the Level 1 Carpentry challenge exam. Students may also be granted practical credit from the Industry Training Authority. Proposed Program Description: This 24-week (720 hours) program provides students with the necessary theoretical and practical knowledge to seek entry-level employment as a carpenter apprentice. The main focus on this program is in the development of practical skills. The program introduces students to many aspects of the trade including safety, trades math, material identification, use of tools and equipment, site layout, concrete forms, framing floors, walls and roofs, and interior and exterior details. Graduates of this program will receive Level 1 technical training credit and 450 work-based hours credit toward completion of the Carpenter Level 1 apprenticeship program from the Industry Training Authority.

Course addition:

ELCA 109 Carpenter First Level Exam 6 hours

Course revision:

ELCA 107 Frame Floors, Walls, Roofs 126 hours

This course is being reduced by 6 hours in order to accommodate the Final Exam.

Program Outline

Minimum passing grade per component is 70%

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Current Program Outline

Proposed

Course # Course Name Proposed Hours

ELCA 101 Safe Work Practices 53 hours

ELCA 102 Trades Mathematics 30 hours

ELCA 103 Read/Interpret/Sketch/Draw/ Specifications 30 hours

ELCA 104 Identify and Use Materials 114 hours

ELCA 105 Use of Carpentry Tools and Equipment 112 hours

ELCA 106 Site Layout, Build Concrete Forms 145 hours

ELCA 107 Frame Floors, Walls and Roofs 132 hours

ELCA 108 Interior and Exterior Details 104 hours

Total Hours 720 hours

Proposed Program Outline

Minimum passing grade per component is 70%

*Changes are indicated in Bold

Proposed

Course # Course Name Proposed Hours

ELCA 101 Safe Work Practices 53 hours

ELCA 102 Trades Mathematics 30 hours

ELCA 103 Read/Interpret/Sketch/Draw/ Specifications 30 hours

ELCA 104 Identify and Use Materials 114 hours

ELCA 105 Use of Carpentry Tools and Equipment 112 hours

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ELCA 106 Site Layout, Build Concrete Forms 145 hours

ELCA 107 Frame Floors, Walls and Roofs 126 hours

ELCA 108 Interior and Exterior Details 104 hours

ELCA 109 Carpenter First Level Exam 6 hours

Total Hours 720 hours

Implementation date: January 2013

Costs: n/a

Program Revision – Automotive Refinishing Certificate Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the program revision, Automotive Refinishing Certificate, as recommended by Education Council and as presented here”. Program revision

• Program name – from Automotive Refinishing Certificate to Automotive Refinishing Prep Technician Certificate

• Program description • Addition or deletion of courses

Rationale:

The program name and description are being changed to reflect the Industry Training Authority trades designation and to better reflect the course content. AREF 111 name is changed to reflect program name change.


This 22-week program is designed to take a person with little or no previous experience in the automotive refinishing prep technician trade and supply them with the necessary skills to seek employment in this industry. Instruction in areas related to the trade include removing parts, masking, chemical cleaning, applying putty, sanding, priming, and preparing an automobile, truck or bus for the automotive painter. On successful completion of the program students will receive Level 1 technical training credit, 450 work-based hours credit toward completion of the automotive refinishing prep technician apprenticeship program, and will write the Industry Training Authority Certificate of Qualification examination. Certification in this trade is a prerequisite to the Automotive Painter (Automotive Refinishing Technician) trade.

Course changes:

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Name change of AREF 111 from Automotive Paint Prep Level 1 Exam to Automotive Refinishing Prep Technician Final Exam. There is no change to course curriculum.

Program outline:

Course # Course Name Course Hours

AREF 101 Use Safe Work Practices 36

Outline This course introduces students to safe work practices and to the WCB Occupational Health and Safety Regulations relating to safety procedures in the Automotive Refinishing industry.

Student Assessment

Student assessment is by means of quizzes, homework assignments, practical assessments, and one exam upon completion of the course. A combined minimum of 70% is required to achieve a passing grade.

AREF 102 Tools and Equipment

54

Outline This course involves the selection, maintenance and safe operation of automotive refinishing tools and equipment.

Student Assessment


AREF 103 Surface Preparation

192

Outline This course exposes students to the various steps involved in preparing a vehicle surface for the refinishing process.

Student Assessment


AREF 104 Sheet Metal Repair 30

Outline This course involves minor sheet metal repair techniques that are performed in the automotive refinishing industry.

Student Assessment


AREF 105 Plastics and Composites 30

Outline This course involves minor plastic and composite repair techniques to various substrates.

Student Assessment


AREF 106 Undercoats 60

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Outline This course exposes the students to the types, proper usage, and application techniques of the

various type of automotive undercoats used in the refinishing process.

Student Assessment


AREF 107 Topcoats 120

Outline This course exposes the students to the types, proper usage, and application techniques of the various type of automotive topcoats used in the refinishing process.

Student Assessment


AREF 108 Spot Repairs 72

Outline This course involves techniques in performing spot repairs and blending.

Student Assessment


AREF 109 Pre-Delivery 42

Outline This course exposes the student to the steps and techniques in preparing a refinished vehicle for delivery to the customer.

Student Assessment


AREF 110 Preparation for Employment 18

Outline This course involves the preparation and review of resumes and exposes the student to job interview procedures.

Student Assessment


AREF 111 Automotive Refinishing Prep Technician Final Exam. 6

Outline This course involves curriculum review, preparation for final exam and completion of the Collision Repair Level 1 exam.

Student Assessment

Student assessment is by means of one final exam upon completion of the course. A minimum of 70% is required to achieve a passing grade.

Total Hours 660

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Implementation date: February 2013

Costs: n/a

Open Session - November 27, 2012 Item 7.2.2 - Attachment J

Program Schedules

Program Schedule – Academic Schedule 2012-13 Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the Academic Schedule 2012-13 as recommended by Education Council and as presented here”.

Fall 2013 Monday, Sept 2 Labour Day (no classes) Tuesday, Sept 3 College-wide Orientation Day (no classes) Wednesday, Sept 4 Classes begin for all academic transfer, degree, and diploma programs Friday, Sept 13 Last day to register for a Fall semester course Last day to receive a refund of tuition fees for course drop

Last day to drop a course without a withdrawal being recorded on the student’s record

Last day to change course registration status from audit to credit Last day to process student request for waiver of medical/dental insurance Monday, Oct 7 Thanksgiving Day (no classes) Friday, Oct 25 Last day to withdraw and receive a W on the student’s record Last day to change registration status from credit to audit Monday, Nov 11 Remembrance Day (no classes) Monday, Dec 2 Last day of regularly-scheduled classes for academic transfer, degree, and

diploma programs Wednesday, Dec 4 Final exam period starts Saturday, Dec 14 Final exam period ends Tuesday, Dec 17 Last day to submit final grades Tuesday, Dec 24 College closes at 3:00 p.m. Wednesday, Dec 25 to Christmas closure (no classes) - Okanagan College will be closed to the public Wednesday, Jan 1 Friday, Jan 10 Last day to submit a grade appeal to the Registrar’s Office for the Fall Semester.

Submission and fee must be received by the Registrar – deadline 4:00 p.m.

Winter 2014 Wednesday, Jan 1 New Year’s Day (no classes) Saturday, Jan 4 Classes begin for all academic transfer, degree, and diploma programs Friday, Jan 17 Last day to register for a Winter semester course Last day to receive a refund of tuition fees for course drop

Last day to drop a course without a withdrawal being recorded on the student’s record

Last day to change course registration status from audit to credit Monday, Feb 10 Family Day (no classes) Tuesday, Feb 11 Mid-semester Study Break begins (no classes) Friday, Feb 14 Mid-semester Study Break ends Friday, Mar 7 Last day to withdraw and receive a W on the student’s record Last day to change registration status from credit to audit Friday, Apr 11 Last day of regularly-scheduled classes for academic transfer, degree, and

diploma programs Monday, Apr 14 Final exam period starts Friday, Apr 18 Good Friday (no classes or exams) Monday, Apr 21 Easter Monday (no classes or exams) Monday, Apr 28 Final exam period ends Thursday, May 1 Last day to submit final grades


Friday, May 30 Last day to submit a grade appeal to the Registrar’s Office for the Winter

Semester. Submission and fee must be received by the Registrar – deadline 4:00 p.m.

Program Schedule – Practical Nursing Diploma Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the Practical Nursing Diploma Schedule, as recommended by Education Council and as presented here”.

JANUARY 2013 INTAKE (Kelowna, Penticton) 2013 Monday, January 7 Semester 1 starts Monday, February 11 Family Day(no classes or CPE) Thursday, March 21 Semester 1 ends Monday, March 25 Consolidated Practice Experience I starts Thursday, April 4 Consolidated Practice Experience I ends Friday, March 29 Good Friday (no classes or CPE) Monday, April 1 Easter Monday (no classes or CPE) Monday, April 8 Semester 2 starts Monday, May 20 Victoria Day (no classes or CPE) Thursday, June 27 Semester 2 ends Monday, July 1 Canada Day (no classes or CPE) Tuesday, July 2 Consolidated Practice Experience II starts Thursday, July 18 Consolidated Practice Experience II ends Monday, July 22 Summer Break starts Thursday, August 22 Summer Break ends Monday, August 26 Semester 3 starts Monday, September 2 Labour Day (no classes or CPE) Monday, October 7 Thanksgiving Day (no classes or CPE) Monday, November 11 Remembrance Day (no classes or CPE) Thursday, November 21 Semester 3 ends Monday, November 25 Consolidated Practice Experience III starts Thursday, December 19 Consolidated Practice Experience III ends Tuesday, December 24 College closes at 3:00 p.m. Wednesday, Dec 25 to Christmas closure (no classes) - Okanagan College will be closed Wednesday, January 1 to the public 2014 Monday, January 6 Semester 4starts Monday, February 11 Family Day (no classes or CPE) Thursday, February 27 Semester 4ends Monday, March 3 Consolidated Practice Experience IV starts Thursday, March 13 Consolidated Practice Experience IV ends Monday, March 17 Transition starts Thursday, March 20 Transition ends Monday, March 24 Preceptorship starts Friday, April 18 to Easter (no classes or CPE) Monday, April 21 Thursday, May 1 Preceptorship ends


Program Schedule – English as a Second Language Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the English As a Second Language Schedule, as recommended by Education Council and as presented here”. Fall 2012 Thursday, August 30 Scheduled OCELA (Okanagan College English Language Assessment) Friday, August 31 International student orientation Monday, September 3 Labour Day (no classes) Tuesday, September 4 Classes begin Monday, October 8 Thanksgiving Day (no classes) Monday, November 12 Statutory Holiday (no classes) Friday, December 7 Classes end Monday, December 10 Final exam period starts Friday, December 14 Final exam period ends Monday, December 24 College closes at 3 p.m. Tuesday, December 25 – Christmas Closure (no classes) – Okanagan College will be closed to the Monday, January 1 public Winter 2013 Tuesday, January 2 Scheduled OCELA (Okanagan College English Language Assessment) Thursday, January 4 Orientation Monday, January 7 Classes begin Monday, February 11 Family Day (no classes) Tuesday, February 12 to Mid-semester study break (no classes) Friday, February 15 inclusive Friday, March 29 to Easter (no classes) Monday, April 1 Tuesday, April 23 Classes end Wednesday, April 24 Final exam period starts Tuesday, April 30 Final exam period ends Spring 2013 Wednesday, May 1 Scheduled OCELA (Okanagan College English Language Assessment) Friday, May 3 Orientation Monday, May 6 Classes begin Monday, May 20 Victoria Day (no classes) Tuesday, June 25 Classes end Wednesday, June 26 Final exam period starts Thursday, June 27 Final exam period ends Summer 2013 Friday, June 28 Scheduled OCELA (Okanagan College English Language Assessment) Monday, July 1 Canada Day (no classes) Tuesday, July 2 Orientation Wednesday, July 3 Classes begin Monday, August 5 BC Day (no classes) Wednesday, August 21 Classes end Thursday, August 22 Final exam period starts Friday, August 23 Final exam period ends The following is for informational purposes only and may change at a future date: Fall 2013


Wednesday, August 28 Scheduled OCELA (Okanagan College English Language Assessment) Friday, August 30 Orientation Monday, September 2 Labour Day (no classes) Tuesday, September 3 Classes begin Monday, October 14 Thanksgiving Day (no classes) Monday, November 11 Remembrance Day (no classes) Friday, December 13 Classes end Monday, December 16 Final exam period starts Thursday, December 20 Final exam period ends Program Schedule – Adult Special Education Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve the Adult Special Education Schedule 2012-13 as recommended by Education Council and as presented here”.

2012/13 All Campuses Fall 2012 92 instructional days- All campuses September 4 Orientation Day Semester One: September 5, 2012 to January 24, 2013 September 5 First Day of class October 8 Thanksgiving Day(no classes) November 12 Statutory Holiday (no classes) December 19 Last day of classes before Christmas Closure December 21 College closes at 3 p.m. December 24 – January 1 Christmas Closure (no classes) – Okanagan College will be closed to the

public January 2, 2013 Classes resume January 24 End of Semester One Winter 2013 92 instructional days – All campuses Semester Two: January 29, 2013 to June 18, 2013 January 29 First day of class February 11 Family Day (no classes) February 12 Study Break all campuses February 12 – 15 Study Break Kelowna, Vernon March 18 – 21 Study Break Penticton March 18 – 22 Study Break Salmon Arm March 19 Study Break Kelowna, Vernon March 29 –April 1 Easter (no classes) May 20 Victoria Day(no classes) June 18 End Semester Two Kelowna, Vernon, Penticton June 19 End Semester Two Salmon Arm

Open Session– November 27, 2012 Item 7.3.1– Attachment K

2013 Meeting Dates Okanagan College Board of Governors

Month Committee Meetings all meetings are in Kelowna

Board Meeting

Location of Board Meeting

January January 8 January 22 Central Okanagan

February no meeting no meeting no meeting

March March 12 March 26 Central Okanagan

April April 9 April 23 (if required) South Okanagan

May April 30

May 14 Finance Committee will meet with Auditors prior to Board meeting

North Okanagan

June June 11 June 25 Shuswap-Revelstoke

July no meeting no meeting no meeting

August no meeting no meeting no meeting

September September 10 September 24 Central Okanagan

October October 8 October 22 Retreat Central Okanagan (Board members only)

November November 12 November 26 Central Okanagan

December no meeting no meeting no meeting

ACCC (Association of Canadian Community Colleges) is in Penticton, BC June 1-3rd Committee Meetings: Executive will meet every month unless otherwise notified. Finance, Audit and Risk Review will meet: March, May, September, and November. Campus Planning will meet as needed Human Resources will meet in April and November Governance will meet in March, May and September PRC will meet in April and November

Open Session– November 27, 2012 Item 9.1 – Attachment L


from Senio d of Governors r Staff to the Boar Report Title: Stable Enrolment Report



This report is to provide the Okanagan College Board of Governors with a synopsis of the September 2012 stable enrolment. The September stable enrolment gives a partial picture of the overall enrolment of students at Okanagan College. It includes all programs where students begin their studies in September, but misses any programs with start dates prior or following the beginning of eptember. It also does not include any Continuing Studies Senrolments. There a n this report:

re two different methods of counting students used i

1) Headcount: counts individual students in a program, regardless of the number of courses the student is taking. It does not differentiate between full time and part time students; each is counted as one headcount.

2) Credits: counts the total number of credits being taken in a programming area. This is directly related to tuition revenue and FTE counts.

Credits are reflective of all students taking a particular course; for example, an English course may have students from Arts, Business and Science. This is thus quite different from headcount, which simply counts students enrolled in a particular programming area. redits give the best measure of tuition revenue, although ABE dents must be factored out as they pay no tuition.

Cstu

Action Required: • For information

None

Report prepared and supported by:

Allan Coyle, Director, Public Affairs


Stable Enrolment: Report for Board of Governors November 2012

Figure 1: September Headcount, all programs

Figure 2: September Credits, all programs Since 2011’s Fall Stable Enrolment Report, overall headcount has increased by 0.8%, with the largest percentage growth in headcount occurring in Salmon Arm (9.3%) while only Vernon has experienced a decrease (3.6%). At the same time, credits have decreased by 2.8%, with the largest percentage decrease in credits occurring in Salmon Arm (13.6%) followed by Penticton (4.5%), Vernon (4.2%) and Kelowna (1.4%).


However, the increase in Salmon Arm headcount and billing credits and the decrease in Vernon are due to rotating programs, specifically the Human Service Worker and Practical Nursing programs. See tables below. 2012 ‐ Headcount

Program Group Vernon Salmon Arm Human Service Worker 18 22 Health Care Assistant 30 1 Practical Nursing 19 0

2011 ‐ headcount

Program Group Vernon Salmon Arm Human Service Worker 25 25 Health Care Assistant 18 0 Practical Nursing 0 17

Combining the Vernon and Salmon Arm campuses’ total headcount numbers, the difference is small. OC Headcount

2011 2012 % change Fall 2011‐to Fall 2012

Kelowna 4155 4197 1% Vernon and Salmon Arm 1053 1055 0% Penticton 597 599 0%


Figure 3: September Headcount, Arts programs (university transfer and diplomas)

Figure 4: September Credits, Arts programs (university transfer and diplomas) The Arts programming continues to build in terms of headcount, with a 3.2% growth in headcount and a 5.9% decrease in credits delivered.


Figure 5: September Headcount, Science programs (university transfer and diplomas; does not include computer science)

Figure 6: September Credits, Science programs (university transfer and diplomas; does not include computer science) Science is up in headcount by 8.9%, and 0.7% in credits. Note that headcount reflects just students registered in Science, where there is a strong increase but the numbers are small, while the number of science credits reflects Arts, Science and Business students registered in science courses, giving a more accurate indication of the true increase in activity in science programming.


Figure 7: September Headcount, Technology programs (including computer science)

Figure 8: September Credits, Technology programs (including computer science) The improving trend in enrolments continues in Engineering Technology and Computer Information Systems programming. Headcount has increased by 9.0% and credits by 8.7%.


Figure 9: September Headcount, Health and Social Development programs

Figure 10: September Credits, Health and Social Development programs Strong demand for health programs, along with the growing Bachelor of Science in Nursing program, has given Health and Social Development an increase in headcount of 2.7%, but the program areas have experienced a decrease in credits of 12.6%, primarily due to a decrease in credits in Practical Nursing. The decrease in credits this year was due to the change made to the Practical Nursing Program. The new diploma program is 18 months and students are registered twice during the the program. The old certificate program was 12 months, but students were registered in the entire program only once, meaning all credits were counted as opposed to only half of the program.


Figure 11: September Headcount, Business Academic programs (includes Business Administration degree and diploma, Commercial Aviation, and Advanced Culinary Arts)

Figure 12: September Credits, Business Academic programs (includes Business Administration degree and diploma, Commercial Aviation, and Advanced Culinary Arts) The Business degree and diploma programs have seen a slight downturn this year with decreases in Vernon (32.0%) and Kelowna (4.0%) while Penticton and Salmon Arm saw average increases of 3.2%. Overall headcount has decreased by 6.7% and credits by 4.0%.


Figure 13: September Headcount, Business Vocational programs (includes Office Administration certificate programs)

Figure 14: September Credits, Business Vocational programs (includes Office Administration certificate programs) The business vocational programming continues to oscillate somewhat from year to year. Not shown on the chart is a strong increase in distance delivery, such that headcount has increased by 33.1%; however, credits have decreased overall by 2.5% suggesting more part-time students.


Figure 15: September Headcount, Foundational programs (includes Adult Academic Career Prep, Adult Special Education and English as a Second Language)

Figure 16: September Credits, Foundational programs (includes Adult Academic Career Prep, Adult Special Education and English as a Second Language) Foundational programs have grown slightly overall with increases in Salmon Arm (24.1%) and Penticton (9.2%). Vernon showed a decrease of (8.2%). Headcount has increased in total by 2.1% and credits have decreased by 1.7%.


Figure 17: September Headcount, Trades programs (includes apprenticeship and foundation programs)

Figure 18: September Credits, Trades programs (includes apprenticeship and foundation programs) Trades programming continues to see more foundation level trades training and fewer apprenticeship enrolments, consistent with the current economy. Overall there has been a 3.1% increase in headcount and a 3.8% increase in credits.