agenda - ordinary council meeting 15 february 2017...agenda – ordinary meeting of council 15...

Agenda Ordinary Meeting of Council

On 15 February 2017 At Council Chambers, Calingiri Commencing 2.00pm

SHIRE OF VICTORIA PLAINS

AGENDA

ORDINARY MEETING OF COUNCIL Dear Councillor Notice is hereby given that an Ordinary Meeting of Council will be held in the Shire of Victoria Plains Council Chambers on Wednesday 15 February 2017 commencing at 2.00pm. The business to be transacted is shown in the Agenda. Glenda Teede Chief Executive Officer Friday, 10 February 2017 DISCLAIMER: The recommendations contained in the Agenda are subject to confirmation by Council. The Shire of Victoria Plains warns that any person(s) who has an application lodged with the Council should rely on written confirmation of the decision made at the Council meeting. No responsibility whatsoever is implied or accepted by the Shire of Victoria Plains for any act, omission, statement or intimation taking place during a Council meeting.

TABLE OF CONTENTS 1 DECLARATION OF OPENING AND ANNOUNCEMENT OF VISITORS ........ 4 2 ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE GRANTED .......... 4 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ...... 4 4 PUBLIC QUESTION TIME .............................................................................. 4 5 APPLICATION FOR LEAVE OF ABSENCE AND DECLARATIONS OF

INTEREST ....................................................................................................... 4 6 PETITIONS/DEPUTATIONS/PRESENTATIONS ............................................ 4 7 CONFIRMATION OF MINUTES ...................................................................... 4

7.1 Confirmation of Minutes (Ordinary Council Meeting) – 18 January 2017 4 7.2 Business Arising from Minutes ................................................................ 4

8 MEMBERS QUESTIONS WITHOUT NOTICE ................................................ 4 9 PRESIDENT AND COUNCILLORS REPORTS ............................................... 4 10 BUSINESS PAPER ......................................................................................... 5

10.1 PLANT AND WORKS .............................................................................. 5 10.2 FINANCE ................................................................................................ 6

F04/2017 ACCOUNTS FOR PAYMENT ....................................................... 6 F05/2017 MONTHLY FINANCIAL STATEMENTS ...................................... 15 F06/2017 GRAVEL – PRICE PAID TO LANDOWNERS ............................. 50 F07/2017 HALF YEARLY BUDGET REVIEW ............................................. 52

10.3 ADMINISTRATION ............................................................................... 61 A04/2017 WARD AND REPRESENTATION REVIEW ................................ 61

10.4 PLANNING AND DEVELOPMENT ....................................................... 97 D01/2017 LOCAL PLANNING SCHEME NO 5 AMENDMENT NO 1 –

SCHEME CONVERSION ................................................................ 97 11 MOTION OF WHICH NOTICE HAS BEEN GIVEN ...................................... 105 12 NEW BUSINESS OF AN URGENT NATURE APPROVED BY COUNCIL

RESOLUTION ............................................................................................. 105 13 NOTICE OF MOTIONS FOR CONSIDERATION AT THE FOLLOWING

MEETING .................................................................................................... 105 14 CONFIDENTIAL ITEMS .............................................................................. 105 15 DECLARATION OF CLOSURE ................................................................... 105

Shire of Victoria Plains Agenda – Ordinary Meeting of Council 15 February 2017

1 DECLARATION OF OPENING AND ANNOUNCEMENT OF VISITORS 2 ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE GRANTED 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE 4 PUBLIC QUESTION TIME 5 APPLICATION FOR LEAVE OF ABSENCE AND DECLARATIONS OF INTEREST STAFF RECOMMENDATION That Cr ... be granted Leave of Absence for the ... Meeting of Council. 6 PETITIONS/DEPUTATIONS/PRESENTATIONS 7 CONFIRMATION OF MINUTES 7.1 Confirmation of Minutes (Ordinary Council Meeting) – 18 January 2017 STAFF RECOMMENDATION That the Minutes of the Ordinary Meeting held 18 January 2017 be confirmed as a true and correct record of proceedings. 7.2 Business Arising from Minutes 8 MEMBERS QUESTIONS WITHOUT NOTICE 9 PRESIDENT AND COUNCILLORS REPORTS


10 BUSINESS PAPER 10.1 Plant and Works 10.2 Finance 10.3 Administration 10.4 Planning and Development 10.1 PLANT AND WORKS All Plant and Works items are dealt with within the Works and Services agenda. STAFF RECOMMENDATION That resolutions xxxxxx to xxxxxxx be endorsed from the minutes of the Works and Services Committee Meeting held at 11.00am on Wednesday 18 January 2017.


10.2 FINANCE F04/2017 ACCOUNTS FOR PAYMENT FILE REFERENCE F1.8.4 REPORT DATE 12 January 2017 APPLICANT/PROPONANT Nil OFFICER DISCLOSURE OF INTEREST Nil PREVIOUS MEETING REFERENCES Nil AUTHOR Ian Graham – DCEO/Finance and

Administration Manager ATTACHMENTS Creditor and Payroll Payments PURPOSE OF REPORT To present to Council the list of payments made during January 2017. BACKGROUND As per Local Government (Finance) Regulations 13, each month Council is to be advised of all payments made from the municipal and trust bank accounts for the period since the last Council meeting. COMMENT Each month Council is to be advised of payments made during the preceding month; the amount, payee, date and reason for payment. POLICY REQUIREMENTS Policy 6.5.1 (b) and (c) refers: The Chief Executive Officer and in their absence the Deputy Chief Executive Officer/Finance and Administration Manager are authorised to allow all creditors to be paid according to their trading terms and for payments to be endorsed by Council after payment rather than approved by Council prior to payment. All payments made prior to the meeting shall be presented to Council for endorsement or approval of payment. LEGISLATIVE REQUIREMENTS In accordance with Local Government (Finance) Regulations Item 13 the Chief Executive Officer is to provide a list of accounts paid from the Municipal fund or Trust fund, a list of all accounts paid each month showing for each account paid: a. The Payee’s Name b. The amount of the payment c. The date of the payment d. Sufficient information to identify the transaction And that this list is to be presented to the Council at the next ordinary meeting of Council after the list is prepared.


STRATEGIC IMPLICATIONS There are no known strategic implications related to this item. Corporate Business Plan references and impacts:- Strategy 4.3.1 “Maintain/retain full compliance with statutory obligations”

Environment There are no known significant environmental implications associated with this proposal.

Economic There are no known significant economic implications associated with this proposal.

Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS All payments are within the confines of the Councils adopted budget. VOTING REQUIREMENTS Absolute Majority Required: No STAFF RECOMMENDATION 1. That the payments made during January 2017 from the Municipal Bank Account as per the attached listing amounting to $262,117.61 be endorsed: Creditor EFT Payments $123,884.23 Creditor Cheque Payments $ 21,919.64 Direct Debit Payments $ 24,556.32 Payroll Payments $ 90,557.42 Trust Payments $ 1,120.00 TOTAL $262,117.61


Trust Payments


F05/2017 MONTHLY FINANCIAL STATEMENTS FILE REFERENCE F1.3.3 REPORT DATE 9 February 2017 APPLICANT/PROPONANT Nil OFFICER DISCLOSURE OF INTEREST Nil PREVIOUS MEETING REFERENCES Nil AUTHOR Ian Graham – Acting CEO/Finance and

Administration Manager ATTACHMENTS Monthly Financial Statements PURPOSE OF REPORT That the following statements and reports for the month ended 31 January 2017 be received. BACKGROUND Under the Local Government (Financial Management) Regulations 1996 the Council is to prepare financial reports outlining the financial operations at the previous month end date. Listed below is a compilation of the reports that will meet compliance, these are listed in Sections and the relevant regulations below. Monthly Financial Statement reports Section 6.4 of the Local Government Act and Regulation 34.1 of the (Financial Management) Regulations requires a Local Government to prepare each month a statement of financial activity reporting on the sources and application of funds, as set out in the annual budget containing the following details: • Annual budget estimates; • Budget estimates to the end of the month to which the statement relates

(known at YTD Budget); • Actual amounts of expenditure, revenue and income to the end of the month to

which the statement relates (known as YTD Actuals); • Material variances between the comparatives of Budget v’s Actuals; • The net current assets (NCA) at the end of the month to which the statement

relates. Regulation 34.2 – Each statement of financial activity must be accompanied by documents containing: • An explanation of the composition of the net current assets of the month to

which it relates, less committed assets and restricted assets containing the following detail:

An explanation of each of the material variances; Such other supporting information as is considered relevant by the Local

Government.


Regulation 34.3 – The information in a statement of financial activity may be shown: • According to nature and type classification • By program; or • By business unit Each financial year a Local Government is to adopt a % value, calculation in accordance with AAS5, to be used in reporting material variances. COMMENT The monthly financial report for January 2017 is therefore presented to Council showing monthly income and expenditure to date and comparative year to date budget and annual budget figures. POLICY REQUIREMENTS Nil LEGISLATIVE REQUIREMENTS There are no known legislative requirements related to this item. STRATEGIC IMPLICATIONS There are no known strategic implications related to this item. Corporate Business Plan references and impacts:- Strategy 4.3.1 “Maintain/retain full compliance with statutory obligations”



Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS There are no financial implications to Council in relation to this item. VOTING REQUIREMENTS Absolute Majority Required: No


STAFF RECOMMENDATION That the following statements and reports for the month ended 31 January 2017 be received: Income Statement by Program ................................................................................. 18 Income Statement by Nature and Type .................................................................... 19 Statement of Financial Activity ................................................................................. 20 Statement of Financial Activity continued... .............................................................. 21 Report on Significant Variances ............................................................................... 22 Composition of Net Current Asset Position .............................................................. 23 Income and Expenditure Detail by Program ............................................................. 25 Capital Expenditure Report ...................................................................................... 42 Investments Report .................................................................................................. 45 Bank Reconciliation Report ...................................................................................... 46 Bank Reconciliation Report continued.... .................................................................. 47 Outstanding Rates Report ........................................................................................ 48 Outstanding Debtors Report ..................................................................................... 49


Income Statement by Program For the Period ended 31 January 2017

YTD Actual YTD Budget

Current Budget

Original Budget

$ $ $ $

Operating IncomeGeneral Purpose Funding 2,850,734 2,848,484 3,355,935 3,355,935Governance 4,600 5,450 7,225 7,225Law, Order and Public Safety 41,864 32,619 43,459 43,459Health 1,550 1,677 2,483 2,483Education & Welfare 1,093 0 0 0Housing (46,429) 938,598 1,026,212 1,026,212Community Amenities 140,698 94,303 96,461 96,461Recreation & Culture 16,538 16,752 32,051 32,051Transport 512,519 650,571 1,079,301 1,079,301Economic Services 20,368 18,249 31,317 31,317Other Property & Services 51,144 24,402 35,863 35,863

3,594,678 4,631,105 5,710,307 5,710,307

Operating ExpenditureGeneral Purpose Funding (172,758) (162,507) (273,021) (273,021)Governance (306,994) (295,439) (443,572) (443,572)Law, Order and Public Safety (132,518) (212,600) (331,324) (331,324)Health (66,487) (93,229) (153,005) (153,005)Education & Welfare (25,863) (27,391) (41,863) (41,863)Housing (121,282) (143,993) (217,728) (217,728)Community Amenities (249,080) (225,733) (400,447) (400,447)Recreation & Culture (353,657) (345,903) (579,479) (579,479)Transport (1,611,877) (1,743,483) (2,989,076) (2,989,076)Economic Services (96,222) (109,494) (168,949) (168,949)Other Property & Services (44,042) (9,450) (13,230) (13,230)

(3,180,780) (3,369,222) (5,611,694) (5,611,694)

Interest on BorrowingsGovernance 0 0 0 0Housing (154) 0 0 0Recreation & Culture (6,632) (10,066) (20,133) (20,133)

(6,786) (10,066) (20,133) (20,133)

Net Operating Result $ 407,112 1,251,817 78,480 78,480


Income Statement by Nature and Type For the Period ended 31 January 2017

YTD Actual Current Budget

Original Budget

$ $ $

REVENUES FROM ORDINARY ACTIVITIESRates 2,334,897 2,334,121 2,334,121Grants and Subsidies - Operating 532,028 1,032,755 1,032,755Fees and Charges 181,601 176,345 176,345Interest Earnings (677) 107,000 107,000Other Revenue 41,185 63,538 63,538

3,089,034 3,713,759 3,713,759

EXPENSES FROM ORDINARY ACTIVITIESEmployee Costs (887,678) (1,268,762) (1,268,762)Materials and Contracts (733,897) (1,230,857) (1,230,857)Utilities (40,891) (78,900) (78,900)Depreciation (1,053,016) (2,529,710) (2,529,710)Interest Expenses (6,786) (22,303) (22,303)Insurance (185,640) (183,080) (183,080)Other Expenditure (232,856) (321,715) (321,715)

(3,140,764) (5,635,327) (5,635,327)(51,730) (1,921,568) (1,921,568)

Grants and Subsidies - Non-Operating 505,643 2,043,048 2,043,048Profit/(Loss) on Asset Disposals (46,801) (43,000) (43,000)

NET RESULT 407,112 78,480 78,480


Statement of Financial Activity For the Period ended 31 January 2017

YTD Actual YTD Budget Current Budget

Original Budget

$ $ $ $

Operating IncomeGeneral Purpose Funding 2,850,734 2,848,484 3,355,935 3,355,935Governance 4,600 5,450 4,725 4,725Law, Order and Public Safety 41,864 32,619 43,459 43,459Health 1,550 1,677 2,483 2,483Education & Welfare 1,093 0 0 0Housing 12,239 38,598 126,212 126,212Community Amenities 110,698 74,303 76,461 76,461Recreation & Culture 16,538 16,752 32,051 32,051Transport (21,793) 2,478 5,253 5,253Economic Services 20,368 18,249 31,317 31,317Other Property & Services 51,144 24,402 35,863 35,863

Sub Total 3,089,035 3,063,012 3,713,759 3,713,759

Operating ExpenditureGeneral Purpose Funding (172,758) (162,507) (273,021) (273,021)Governance (306,994) (295,439) (441,072) (441,072)Law, Order and Public Safety (132,518) (212,600) (331,324) (331,324)Health (66,487) (93,229) (153,005) (153,005)Education & Welfare (25,863) (27,391) (41,863) (41,863)Housing (121,436) (143,993) (217,728) (217,728)Community Amenities (249,080) (225,733) (400,447) (400,447)Recreation & Culture (360,289) (355,969) (599,612) (599,612)Transport (1,611,877) (1,743,483) (3,038,076) (3,038,076)Economic Services (96,222) (109,494) (168,949) (168,949)Other Property & Services (44,042) (9,450) (13,230) (13,230)

Sub Total (3,187,566) (3,379,288) (5,678,327) (5,678,327)

Grants for the Development of AssetsGeneral Purpose Funding 0 0 0 0Law, Order and Public Safety 0 0 0 0Housing (58,668) 900,000 900,000 900,000Community Amenities 30,000 20,000 20,000 20,000Recreation & Culture 0 0 0 0Transport 534,311 648,093 1,123,048 1,123,048

505,643 1,568,093 2,043,048 2,043,048Net Operating Result 407,112 1,251,817 78,480 78,480


Statement of Financial Activity continued... For the Period ended 31 January 2017

YTD Actual YTD Budget Current Budget

Original Budget

$ $ $ $Capital IncomeProceeds from the Sale of Assets 149,314 149,314 222,000 222,000Transfer from Reserves 212,760 212,760 212,760 212,760Proceeds from New Loans 175,000 175,000 175,000 175,000Self-Supporting Loan Principal Income 0 0 15,212 15,212

Sub Total 537,074 537,074 624,972 624,972

Capital ExpenditureGovernance (164,483) (169,335) (203,735) (203,735)Law, Order and Public Safety 0 0 0 0Education & Welfare 0 0 0 0Housing (4,744) 0 (1,057,500) (1,057,500)Community Amenities (222,527) (196,000) (220,750) (220,750)Recreation & Culture 0 0 (5,200) (5,200)Transport (649,475) (636,626) (1,485,076) (1,485,076)Economic Services 0 0 0 0Other Property & Services (216,222) (242,500) (572,500) (572,500)Transfer to Reserves (10,452) (10,452) (34,000) (34,000)Self Supporting Loan 0 0 0 0Repayment of Loans (20,392) (20,392) (48,511) (48,511)

(1,288,295) (1,275,305) (3,627,272) (3,627,272)

Total Operating + Non-Operating (344,108) 513,586 (2,923,820) (2,923,820)

Adjust Non-Cash itemsDepreciation 1,053,016 1,053,016 2,529,710 2,529,710Movement in Self Supporting Loans 0 0 0 0Provisions 0 0 0 0P/L on Sale of Assets 46,801 46,801 43,000 43,000Surplus / Deficit B/fwd 421,481 421,481 351,110 351,110Closing Surplus (Deficit) c/f: 1,177,190 2,034,884 (0) (0)


Report on Significant Variances

For the period ending 31st January 2017YTD Var Timing (T) or

$ Permanent (P)Operating Income

Law, Order, Public SafetyOperating income over budget YTD 9,245 FAV P

Housing - Council StaffInterest under budget YTD (29,026) UNFAV P

Community AmenitiesPlanning Application Fees over budget YTD 40,444 FAV P

TransportWAANDRA claim under budget YTD (24,914) UNFAV T

Other Property & ServicesInsurance Claims/Worker Comp Recovered over budget YTD 28,851 FAV P

Operating Expenditure

General Purpose FundingAdmin allocation over budget YTD 7,090 UNFAV T

GovernanceLoss on sale (Dep'n recovered) over Budget YTD 20,231 UNFAV PStrategic Plan under budget YTD (20,000) FAV TSalaries & Wages under budget YTD (16,666) FAV TCEO & DCEO Packages under budget YTD (19,139) FAV TOther Staff Costs over budget YTD 17,945 UNFAV TStaff Recruitment over budget YTD 19,044 UNFAV POther Office Expenses under budget YTD (9,281) FAV T

Law, Order & Public SafetyBushfire Brigades Expenses under budget YTD (59,739) FAV TAnimal Control under budget YD (14,377) FAV T

HealthFogging Mosquitos under budget YTD (24,830) FAV T

HousingStaff Housing under budget YTD (8,790) FAV TAged Person Housing under budget YTD (15,366) FAV T

Community AmenitiesSanitation (Tip Maintenance) over budget YTD 22,227 UNFAV T

TransportMaintenance Grading over Budget YTD 186,136 UNFAV TSignage & Guideposts under Budget YTD (11,854) FAV TTree Lopping under Budget YTD (24,976) FAV TDrainage Maintenance over budget YTD 6,231 UNFAV TMisc Road Maintenance over Budget YTD 48,579 UNFAV TTraffic Signs and Control Equipment under budget YTD (9,858) FAV TFootpath Maintenance under budget YTD (13,776) FAV TInfrastructure Depreciation under budget YTD (316,129) FAV TAdmin allocation over budget YTD 5,034 UNFAV T


Economic ServicesNoxious Weed & Pest Control expenses under budget YTD (5,370) FAV TWhite Ants under budget YTD (5,000) FAV

Other Property & Services

Loss on sale (Dep'n recovered) over Budget YTD 21,654 UNFAV P

Capital Grants / Income

HousingR4R CLGF Grant under budget YTD (958,668) UNFAV T

Capital ExpenditureGovernance

DCEO Vehicle replacement under budget YTD (5,381) FAV P

Community AmenitiesPiawaning Water Supply Project over budget YTD 28,397 UNFAV P

TransportWirrilda Intersection over budget YTD 76,539 UNFAV PToodyay-Bindi Bindi Rd w/lining under budget YTD (28,397) FAV PToodyay-Bindi Bindi Rd w/lining under budget YTD (36,915) FAV P

Other Property & ServicesExcavator under budget YTD (27,850) FAV P

YTD Var Timing (T) or$ Permanent (P)

For the period ending 31st January 2017

Report on Significant Variances cont...


Composition of Net Current Asset Position

Composition of Net Current Asset Position

Current Assets$

Cash - Unrestricted 686,915Cash - Restricted 712,414Receivables 612,212Inventories 32,977

Total Current Assets 2,044,517

Less Current Liabilities

Payables (134,557)Accrued Salaries & Wages 0Current portion of Leave Provisions (168,840)Provisions and Borrowings (20,356)

Total Current Liabilities (323,753)

Net Current Assets Position 1,720,764

Less Cash Restricted - Reserves 712,414Less Provisions (168,840)

Closing Available Funds 1,177,191

Financial Ratios in Relation to YTD Figures

Current Ratio

Current Assets - Restricted Assets 1,332,103 4.11Current Liabilities 323,753

Quick Ratio

Current Assets -(Restricted Assets + Inventories)Current Liabilities

1,299,126 4.01323,753

A quick ratio of greater than 2 is desirable in order for a local government to meet its shortterm commitments and to meet any contingencies.

For the period ending 31st January 2017


Income and Expenditure Detail by Program

Sub-Programme Description COA Description Job Description YTD Actual YTD Budget Current Budget Original Budget

General Purpose Funding $ $ $ $Rates 10300 Rates Income ( 2,270,199) (2,271,621) (2,271,621) (2,271,621)

10315 Administrative Fees & Charges ( 2,372) (2,000) (4,000) (4,000)20300 Rates Collection 11,772 8,612 9,200 9,200Total Rates Income / Expenditure ( 2,260,798) ( 2,265,009) ( 2,266,421) ( 2,266,421)

General Purpose Grants 10325 General Purpose Grants ( 480,962) (482,400) (964,800) (964,800)Total General Purpose Grants ( 480,962) ( 482,400) ( 964,800) ( 964,800)

Other General Purpose Income 10310 Ex Gratia Rates ( 64,699) (62,500) (62,500) (62,500)10320 Interest Income ( 28,349) (26,456) (47,000) (47,000)10395 Administration Income - Allocated ( 4,154) (3,507) (6,014) (6,014)20310 Admin Expenditure Reallocated 160,985 153,895 263,821 263,821Total Other General Purpose Income / Expenditure 63,784 61,432 148,306 148,306

Total General Purpose Funding $ ( 2,677,977) ( 2,685,977) ( 3,082,915) ( 3,082,915)


Sub-Programme Description COA Description Job Description YTD Actual YTD Budget Current

BudgetOriginal Budget

Goveranance $ $ $ $

Members Of Council 10420 Contributions And Donations ( 1,336) 0 0 010495 Admin Income Allocated ( 3,264) (2,751) (4,725) (4,725)

Members Of Council Operating Income (4,600) (2,751) (4,725) (4,725)

20401 Member'S Expenses 22,073 19,000 19,000 19,00020402 Member'S Allowances 37,813 37,812 75,625 75,62520403 Election Expenses 0 3,000 3,000 3,00020404 Conferences & Seminars - Local Government Week 20,425 21,000 21,000 21,00020405 Conferences & Seminars - Councillor Training 10,083 7,000 7,000 7,00020406 Meeting Costs 6,210 3,500 6,000 6,00020407 Delivering Agendas 0 840 1,459 1,45920408 Sundry 15,188 12,252 17,950 17,95020409 Public Relations 45,914 45,124 60,250 60,25020411 Insurance 5,075 5,000 5,000 5,00020412 Strategic Plan 0 20,000 20,000 20,00020420 Admin Expenditure Allocated 126,484 120,911 207,288 207,288

Members of Council Operating Expenditure 289,263 295,439 443,572 443,572Total Members of Council 284,663 292,688 438,846 438,846

Administration 10430 Reimbursements ( 8,976) (5,015) (8,250) (8,250)10431 Commissions ( 6,395) (8,750) (15,000) (15,000)10432 Administration Charges ( 1,878) (882) (1,525) (1,525)10433 Sundry Income ( 556) (581) (1,000) (1,000)10434 Rounding ( 1) 0 0 010496 Admin Income Reallocated 17,805 15,029 25,775 25,775

Administration Operating Income 0 (199) 0 0

10490 WDV on Assets Sold 94,681 75,000 75,000 75,00016001 CEO Vehicle - Sale Proceeds ( 44,223) (45,000) (45,000) (45,000)16002 DCEO Vehicle - Sale Proceeds ( 32,727) (32,500) (32,500) (32,500)

Administration (Profit) / Loss on Sale of Assets 17,731 (2,500) (2,500) (2,500)

20430 Salaries & Wages 333,674 350,340 607,274 607,27420431 CEO Package 11,357 22,474 37,300 37,30020432 DCEO Package 15,448 23,470 36,450 36,45020433 Other Staff Costs 24,601 6,656 6,700 6,70020435 Computing 70,161 68,287 88,000 88,00020436 Insurance 46,990 47,263 47,265 47,26520437 Staff Recruitment 33,894 14,850 14,850 14,85020438 Staff Training 7,806 12,537 25,000 25,00020439 Office Building - Operating 6,546 7,211 12,510 12,51020440 Office Building & Surrounds Maintenance B001 Admin Office Building Mainten 11,508 13,069 20,394 20,39420440 Office Building & Surrounds Maintenance G001 Admin Buldg Ground Maintena 6,688 11,501 19,722 19,722




Goveranance $ $ $ $

20441 Minor Office Equipment 3,762 5,000 5,000 5,00020442 Office Consumables 280 462 800 80020443 Telephone 7,471 6,951 11,920 11,92020444 Postage 2,920 2,471 4,250 4,25020445 Other Office Expenses 76,700 85,981 135,100 135,10020446 Bank Merchant Fees 3,649 3,500 6,000 6,00020447 Bank Charges 926 875 1,500 1,50020448 Audit Fees 6,434 9,500 16,500 16,50020449 Occupational Health & Safety 3,670 3,390 6,750 6,75020450 Write-Offs 12 0 250 25020481 Depreciation Expense 15,540 15,813 27,125 27,12520490 Administration Expenditure - Reallocated ( 690,036) (711,601) (1,130,660) (1,130,660)

Administration Operating Expenditure 0 0 0 0

40004 Ceo Vehicle Replacement 63,636 65,000 65,000 65,00040005 Dceo Vehicle Replacement 42,119 47,500 47,500 47,50040278 Community / Admin Pool Vehicle 20,571 20,000 20,000 20,00040069 Computing upgrade software & hardware 10,453 11,000 28,000 28,00040279 Upgrade A/C Council Chambers 5,682 5,000 8,000 8,00040280 ATM Installation 9,168 8,000 10,400 10,40040259 Admin. Customer Carpark Upgrade 3,779 3,000 15,000 15,00040074 OHS Upgrades 9,075 9,835 9,835 9,835

Total Governance/Administration Capital Expenditure 164,483 169,335 203,735 203,735

Total Administration 182,213 166,636 201,235 201,235Total Governance $ 466,877 459,324 640,081 640,081


Sub-Programme Description COA Description Job Description YTD Actual YTD Budget

Current Budget

Original Budget

Law, Order & Public Safety $ $ $ $

Fire Prevention 10510 Operating Grant ( 25,080) (28,089) (37,455) (37,455)10511 Contributions And Donations ( 11,000) 0 0 010512 Fire Prevention Infringements 0 (287) (500) (500)10513 Insurance claims Received 0 0 0 0

Fire Prevention - Operating Income (36,080) (28,376) (37,955) (37,955)

20500 Fire Prevention 26,908 50,571 54,794 54,79420509 Sandlewood Farm Fire Expenses 1,469 287 500 50020512 Depreciation Expense 2,650 2,380 4,088 4,088

Fire Prevention - Operating Expenditure 31,027 53,238 59,382 59,382

Bush Fire Brigades 16003 DFES Capital Grant - Fire Tender Replacement 0 0 0 0Bushfire Brigades - Capital Income 0 0 0 0

20510 FESA Fire Truck Expenses 45,531 78,512 134,600 134,60020511 Fire Stations B002 Calingiri Freemason'S Building Maint 5,437 9,684 15,649 15,64920511 Fire Stations B003 Bolgart Fire Station 131 209 210 21020511 Fire Stations B004 Mogumber / Gillingarra Fire Station 207 248 350 35020511 Fire Stations B005 Yerecoin Fire Station 149 149 150 15020511 Fire Stations B006 New Norcia Emergency Services Building 669 849 1,100 1,100

Bush Fire Brigades - Operating Expenditure 52,123 89,651 152,059 152,059

Total Fire Prevention 47,070 114,513 173,486 173,486

Animal Control 10520 Animal Infringements ( 1,430) (581) (1,000) (1,000)10522 Licensing ( 2,593) (2,500) (2,500) (2,500)20520 Animal Compound 5,200 19,327 33,178 33,17820521 Dog Licensing 0 250 250 250

Total Animal Control 1,177 16,496 29,928 29,928

Other Law, Order And Public Safety 10530 Other Income ( 690) 0 0 010535 Infringements ( 33) (287) (500) (500)10590 (Profit) /Loss on Sale of Assets 0 0 0 010595 Administration Income - Allocated ( 1,038) (875) (1,504) (1,504)

Other Law Order & Public Safety - Operating Income (1,761) (1,162) (2,004) (2,004)

20530 Emergency Services 0 0 500 50020533 Community Emergency Services Manager 3,938 11,662 20,000 20,00020590 Administration Cost Allocated 40,229 38,472 65,955 65,955

Other Law Order & Public Safety - Operating Expenditure 44,167 50,134 86,455 86,455

40228 Calingiri Fire Tender (DFES replacement) 0 0 0 040229 Yerecoin/Piawaning Fire Tender (DFES replacement) 0 0 0 0

0 0 0 0

Total Other Law Order & Public Safety 42,406 48,972 84,452 84,452

Total Law, Order & Public Safety $ 90,653 179,981 287,866 287,866



Current Budget

Original Budget

Health $ $ $ $

Preventative Services - Administration & Inspection 10710 Fees & Charges ( 215) (550) (550) (550)Administration & Inspection - Operating Income (215) (550) (550) (550)

20704 Health Administration 10,919 15,007 15,017 15,017Administration & Inspection - Operating Expenditure 10,919 15,007 15,017 15,017

Total Administration & Inspection 10,705 14,457 14,467 14,467

Preventative Services - Pest Control 20710 Mosquito Control 2,369 9,792 19,590 19,59020711 Fogging Mosquitos 949 18,356 32,899 32,899

Total Pest Control 3,318 28,148 52,489 52,489

Preventative Services - Other 20720 Analytical Expenses 350 500 500 500Total Preventative Services - Other 350 500 500 500

Other Health 10750 Ambulance Reimbursements 0 0 0 010795 Administration Income - Allocated ( 1,335) (1,127) (1,933) (1,933)

Other Health - Operating Income (1,335) (1,127) (1,933) (1,933)

20731 Reimbursable Expenditure 147 112 200 20020790 Admin Expenditure - Allocated 51,753 49,462 84,799 84,799

Other Health - Operating Expenditure 51,900 49,574 84,999 84,999Total Other Health 50,564 48,447 83,066 83,066

40233 Mosquito Fogger 0 0 0 0Total Health Capital Expenditure 0 0 0 0

Total Health $ 64,937 91,552 150,522 150,522


Sub-Programme Description COA Description Job Description YTD

ActualYTD

BudgetCurrent Budget

Original Budget

Education & Welfare $ $ $ $Education & Welfare Operating Income 0 0 0 0

Education 20800 School Programs and Improvements 4,652 4,150 4,319 4,31920801 Sponsorships & Prizes 0 2,500 2,500 2,50020802 Administration Expenditure Allocated 0 0 0 020803 Bolgart Playgroup - Maintenance 5,367 791 831 831

Education & Welfare Operating Expenditure $ 10,019 7,441 7,650 7,650

Community DevelopmentCommunity Development Operating Income ( 1,093) 0 0 0

20804 Community Development Officer (Shared) 15,844 19,950 34,213 34,213Community Development Operating Expenditure $ 15,844 19,950 34,213 34,213

Total Education & Welfare $ 24,770 27,391 41,863 41,863




Housing $ $ $ $Housing - Council Staff 10910 Staff Housing - 44 Edmonds Street ( 3,600) (3,640) (6,240) (6,240)

10912 Staff Housing - 12 Harrington Street ( 5,400) (4,550) (7,800) (7,800)10913 Staff Housing - 16 Yulgering Street ( 5,217) (6,671) (11,440) (11,440)10914 Staff Housing - 13 Lambert Cres 0 0 0 010915 Staff Housing - 7 Harrington Street ( 1,100) (3,031) (5,200) (5,200)10916 Staff Housing - 15 Lambert Cres 0 0 0 010917 Misc Income Staff Housing ( 3,714) (1,750) (3,000) (3,000)

Staff Housing - Operating Income (19,031) (19,642) (33,680) (33,680)

20900 Staff Housing Operating Expenditure 22,397 23,245 36,749 36,74920901 Staff Housing Building & Surrounds Maintenance H002 12 Harrington Street 5,358 9,459 16,738 16,73820901 Staff Housing Building & Surrounds Maintenance H003 13 Lambert Cres 3,069 9,837 17,278 17,27820901 Staff Housing Building & Surrounds Maintenance H004 15 Lambert Cres 5,904 5,591 7,076 7,07620901 Staff Housing Building & Surrounds Maintenance H005 44 Edmonds Street 4,363 9,857 13,886 13,88620901 Staff Housing Building & Surrounds Maintenance H006 16 Yulgering Road 14,649 4,626 6,361 6,36120901 Staff Housing Building & Surrounds Maintenance H007 7 Harrington Street 6,175 8,091 9,635 9,635

Staff Housing - Operating Expenditure 61,916 70,706 107,723 107,723

Staff Housing - Capital Expenditure 0 0 0 0

Total Staff Housing 42,884 51,064 74,043 74,043

Housing - Aged Persons 10920 Calingiri Aged Person Units - Unit 1 ( 3,200) (3,031) (5,200) (5,200)10921 Calingiri Aged Person Units - Unit 2 ( 3,840) (3,031) (5,200) (5,200)10922 Calingiri Aged Person Units - Unit 3 ( 3,716) (3,031) (5,200) (5,200)10923 Calingiri Aged Person Units - Unit 4 ( 3,480) (3,031) (5,200) (5,200)10930 Bolgart Aged Person Units - Unit 1 ( 3,237) (3,031) (5,200) (5,200)10931 Bolgart Aged Person Units - Unit 2 ( 3,840) (3,031) (5,200) (5,200)10932 R4R CLGF Grant 58,668 (900,000) (900,000) (900,000)10935 Interest 29,026 0 (60,000) (60,000)

Aged Person Housing - Operating Income 66,381 (918,186) (991,200) (991,200)




Housing $ $ $ $20902 Calingiri Aged Person Units Operating Expenditure 12,350 11,652 18,457 18,45720903 Calingiri Aged Person Units Maintenance APC Aged Persons Units Calingiri 2,306 0 0 020903 Calingiri Aged Person Units Maintenance APC1 Aged Person Unit 1 - Calingiri 340 3,252 3,427 3,42720903 Calingiri Aged Person Units Maintenance APC2 Aged Persons Units Calingiri 652 3,252 3,427 3,42720903 Calingiri Aged Person Units Maintenance APC3 Aged Persons Units Calingiri 46 2,914 3,083 3,08320903 Calingiri Aged Person Units Maintenance APC4 Aged Person Unit 1 - Calingiri 373 2,914 3,083 3,08320904 Bolgart Aged Perons Untis Operating Expenditure 7,146 8,114 12,616 12,61620905 Bolgart Aged Perons Untis Maintenance APB Aged Persons Units Bolgart 478 287 500 50020905 Bolgart Aged Perons Untis Maintenance APB1 Aged Person Unit 1 - Bolgart 81 3,912 3,912 3,91220905 Bolgart Aged Perons Untis Maintenance APB2 Aged Person Unit 2 - Bolgart 73 2,914 3,083 3,083

Aged Person Housing - Operating Expenditure 23,845 39,211 51,588 51,588

0 0 0 0Aged Person Housing - Capital Expenditure 0 0 0 0

Total Aged Person Housing 90,227 (878,975) (939,612) (939,612)

Housing - Other 10950 Housing Misc Income 0 0 0 010995 Administration Income - Allocated ( 921) (770) (1,332) (1,332)

Housing Other - Operating Income (921) (770) (1,332) (1,332)

20960 Depreciation Expense - Housing 0 0 0 020990 Administration Expenditure - Allocated 35,675 34,076 58,417 58,417

Housing Other - Operating Expenditure 35,675 34,076 58,417 58,417

Total Other Housing 34,754 33,306 57,086 57,086

Housing Other - Capital Expenditure40197 2 x Aged Care Units - Bolgart 2,286 0 520,000 520,00040198 2 x Aged Care Units - Calingiri 2,458 0 520,000 520,00040281 Art Society Shed 0 0 4,000 4,00040282 Fencing Bolgart APU's 0 0 13,500 13,500

Total Housing Other - Capital Expenditure 4,744 0 1,057,500 1,057,500

Total Housing $ 172,609 (794,605) 249,017 249,017


Sub-Programme Description COA Description Job Description YTD Actual YTD Budget Current Budget

Original Budget

Community Amenities $ $ $ $

Sanitation - Household Refuse 11000 Refuse Removal Gst Charged ( 7,068) (7,500) (7,500) (7,500)11001 Refuse Removal ( 41,125) (42,000) (42,000) (42,000)11002 Refuse Removal ( 20) 0 0 0

Sanitation - Household Refuse - Operating Income ( 48,213) ( 49,500) ( 49,500) ( 49,500)

21000 Domestic Refuse Collection 24,388 22,316 38,262 38,26221005 Landfill Site Maintenance TIPB Refuse Site Maintenance - Bolgar 27,137 20,013 34,328 34,32821005 Landfill Site Maintenance TIPC Refuse Site Maintenance - Caling 51,013 27,573 47,309 47,30921005 Landfill Site Maintenance TIPM Refuse Site Maintenance - Mogum 3,497 15,533 26,653 26,65321010 Waste Oil Removal WSTO Waste Oil 0 581 1,000 1,00021015 Depreciation 2,209 0 0 0

Sanitation - Household Refuse - Operating Expenditure 108,243 86,016 147,552 147,552

Sanitation - Household Refuse - Capital Expenditure 0 0 0 0Total Sanitation - Household Refuse 60,030 36,516 98,052 98,052

Sanitation - Other 11010 Drum Muster ( 766) (2,000) (2,000) (2,000)Sanitation - Other - Operating Income ( 766) (2,000) (2,000) (2,000)

21020 Refuse Collection - Streets, Parks, Gardens & Reserves RUBB Rubbish Removal 0 2,282 3,935 3,93521021 Litter Control Roadside Bins LITT Litter Control Roadside Bins 795 2,177 3,743 3,74321022 Drum Muster DRUM Drum Muster 696 1,162 2,000 2,000

Sanitation - Other - Operating Expenditure 1,491 5,621 9,678 9,678Total Sanitation - Other 725 3,621 7,678 7,678

Sewerage 11020 Sewerage ( 17,625) (20,000) (20,000) (20,000)Sewerage - Operating Income ( 17,625) (20,000) (20,000) (20,000)

21030 Effluent Disposal Schemes SEWC Sewerage - Calingiri 6,940 4,811 13,064 13,06421030 Effluent Disposal Schemes SEWY Sewerage - Yerecoin 1,501 3,345 8,803 8,80321031 Sewerage Audit 0 0 0 021032 Effluent Pond Maintenance EPNDC Effluent Ponds Calingiri 1,118 0 2,432 2,43221032 Effluent Pond Maintenance EPNDY Effluent Ponds Yerecoin 0 1,414 2,432 2,432

Sewerage - Operating Expenditure 9,559 9,570 26,731 26,731

Total Sewerage ( 8,066) (10,430) 6,731 6,731



Original Budget

Community Amenities $ $ $ $Town Planning & Regional Development 11040 Planning Applications ( 41,900) (1,456) (2,500) (2,500)

Town Planning & Regional Development - Operating Income ( 41,900) (1,456) (2,500) (2,500)

21051 Town Planning Scheme / Local Planning Strategy 213 2,912 5,000 5,000Town Planning & Regional Development - Operating Expenditure 213 2,912 5,000 5,000

Total Town Planning & Regional Development ( 41,687) 1,456 2,500 2,500

Other Community Amenities 11050 Calingiri Cemetery ( 1,185) (500) (1,000) (1,000)11053 Piawaning Water Supply Grant ( 20,000) (10,000) (10,000) (10,000)11055 Durack Stronger Communities Grant ( 10,000) (10,000) (10,000) (10,000)11095 Administration Income Allocated ( 1,010) (847) (1,461) (1,461)

Other Community Amenities - Operating Income ( 32,194) (21,347) (22,461) (22,461)

21060 Cemetery Works CEMM Cemetery Maintenance 12,753 15,365 30,736 30,73621060 Cemetery Works GRAVE Grave Digging 0 0 0 021061 Cemeteries Operations 115 110 110 11021062 Mogumber Water Supply WATRM 13,622 1,000 1,000 1,00021063 Yenart Bore YENART 7,684 19,796 33,955 33,95521064 Gillingarra Emergency Water Supply WATRG 115 1,568 2,709 2,70921065 Public Toilets And Drinking Fountains TOILET Public Toilets 5,587 8,959 14,661 14,66121066 Community Amenities - Depreciation Expense 39,164 35,028 60,074 60,07421067 Gillingarra Water Pump Electricity 0 287 500 50021068 Calingiri Water Supply WATRC Calingiri Water Supply 449 581 1,000 1,00021069 Bolgart Water Supply WATRB Bolgart Water Supply 7,166 287 500 50021070 Interest 0 1,260 2,170 2,17021071 Piawaning Water Supply (Desalinisation Plant) WATRP Piawaning Water Supply 3,795 0 0 021090 Administration Expenditure Allocated 39,125 37,373 64,071 64,071

Other Community Amenities - Operating Expenditure 129,574 121,614 211,486 211,486

40284 Mogumber Hall Shelter 0 0 5,750 5,75040285 Street Furniture 14,200 14,000 20,000 20,00040255 Piawaning Water Supply 202,832 175,000 175,000 175,00040199 Bolgart Emergency Water Supply Elec. Upgrade 1,802 2,000 15,000 15,000

Other Community Amenities - Capital Expenditure 218,834 191,000 215,750 215,750

Total Other Community Amenities 316,214 291,267 404,775 404,775

Total Community Amenities $ 327,216 322,430 519,736 519,736



Original Budget

Recreation & Culture $ $ $ $

Public Halls & Civic Centres 11100 Calingiri Recreation Centre ( 259) (287) (500) (500)11101 Mogumber Hall 0 0 0 011102 Bolgart Hall 0 0 0 011103 Calingiri Gymnasium ( 1,160) (1,169) (2,000) (2,000)11104 Roads Board Building Lease ( 2,177) (756) (1,300) (1,300)11105 Misc Income Public Halls 0 0 0 0

Public Halls & Civic Centres - Operating Income ( 3,596) ( 2,212) ( 3,800) ( 3,800)

Public Halls & Civic Centres - Capital Income 0 0 0 0

21100 Bolgart Hall B007 Bolgart Hall & Grounds Maintenence 563 1,526 2,626 2,62621100 Bolgart Hall B008 Bolgart Hall Other Costs 5,123 7,182 9,567 9,56721101 Calingiri Recreation Centre B009 Calingiri Rec Centre Maintenance 2,388 2,940 5,050 5,05021101 Calingiri Recreation Centre B010 Calingiri Rec Centre Other Costs 10,020 11,290 16,200 16,20021102 Piawaning Hall B012 Piawaning Hall Other Costs 6,049 5,423 5,550 5,55021103 Mogumber Hall B013 Mogumber Hall & Grounds Maintenence 1,058 1,652 2,851 2,85121103 Mogumber Hall B014 Mogumber Hall Other Costs 2,450 1,307 1,435 1,43521104 Gillingarra Hall B016 Gillingarra Hall Other Costs 3,266 3,124 3,750 3,75021105 Yerecoin Hall B018 Yerecoin Hall Other Costs 2,275 2,250 2,250 2,25021106 Public Halls - Depreciation Expense 26,479 22,645 38,830 38,83021107 Cwa Building B021 Cwa Calingiri Building Maintenance 1,439 1,248 2,500 2,50021107 Cwa Building B022 Cwa Building Operating Expenditure 1,197 838 946 94621109 Calingiri Gymnasium 1,288 4,361 7,500 7,500

Public Halls & Civic Centres - Operating Expenditure 63,593 65,786 99,055 99,055

40057 Disability Access 0 0 5,200 5,200Public Halls & Civic Centres - Capital Expenditure 0 0 5,200 5,200

Total Public Halls & Civic Centres 59,997 63,574 100,455 100,455

Other Recreation & Sport 11110 Calingiri Sports Ground ( 4,420) (1,162) (2,000) (2,000)11123 Other Sports & Recreation Grants ( 500) (5,831) (10,000) (10,000)11125 Reimbursements ( 6,182) (6,000) (13,588) (13,588)

Other Recreation & Sport - Operating Income ( 11,102) ( 12,993) ( 25,588) ( 25,588)



Original Budget

Recreation & Culture $ $ $ $21110 Town & Gardens Maintanance TWNBOL Bolgart Town & Gardens Maintenance 20,913 20,006 34,318 34,31821110 Town & Gardens Maintanance TWNCAL Calingiri Town & Gardens Maintenance 34,392 37,674 38,924 38,92421110 Town & Gardens Maintanance TWNGIL Gillingarra Town & Gardens Maintenance 3,373 4,396 7,553 7,55321110 Town & Gardens Maintanance TWNMOG Mogumber Town & Gardens Maintenance 13,508 4,774 8,196 8,19621110 Town & Gardens Maintanance TWNPIA Piawaning Town & Gardens Maintenance 4,964 5,173 8,880 8,88021110 Town & Gardens Maintanance TWNYER Yerecoin Town & Gardens Maintenance 20,523 22,746 23,371 23,37121111 Reserves Maintenance CMEMPK Calingiri Memorial Park 11,513 5,173 8,888 8,88821111 Reserves Maintenance RESVS Reserves Maintenance 11,198 9,712 16,598 16,59821111 Reserves Maintenance WARMEM War Memorial 0 3,017 5,181 5,18121112 Calingiri Sporting Club Operating 11,655 10,536 15,281 15,28121113 Calingiri Sporting Club Maintenance CSPC Calingiri Sports Club Maintenance 23,314 27,118 91,189 91,18921114 Bolgart Sportsground Operating 411 332 500 50021115 Bolgart Sportsground Maintenance BSPG Bolgart Sportsground Maintenance 1,240 4,041 13,084 13,08421117 Sport & Recreation / Youth Activities 11,516 12,000 15,000 15,00021119 Sports Clubs - Depreciation Expense 32,783 29,442 50,485 50,48521120 Interest Expense 6,632 10,066 20,133 20,13321122 Calingiri Sports Pavilion 617 1,624 2,801 2,801

Other Recreation & Sport - Operating Expenditure 208,553 207,830 360,382 360,382

40283 Mogumber Hall Water Tank 3,693 5,000 5,000 5,000Other Recreation & Sport - Capital Expenditure 3,693 5,000 5,000 5,000

Total Other Recreation & Sport 197,451 194,837 334,794 334,794

Libraries 11120 Bolgart Library 0 0 0 011121 Calingiri Library 0 0 0 0

Libraries - Operating Income 0 0 0 0

21130 Library - Salaries & Wages 2,617 2,443 4,196 4,19621131 Library Services 6,808 8,861 14,497 14,49721132 Library Building Maintenance B020 Mogumber Library Building Maintenance 42 2,429 4,179 4,17921133 Depreciation Expense 0 0 0 0

Libraries - Operating Expenditure 9,467 13,733 22,872 22,872

Total Libraries 9,467 13,733 22,872 22,872

Other Culture 11130 Cultural Mapping 0 0 0 011131 History Book 0 0 0 011195 Administration Income Allocated ( 1,839) (1,547) (2,663) (2,663)

Other Culture - Operating Income ( 1,839) (1,547) (2,663) (2,663)

21144 Mogumber Rodeo E002 7,395 468 468 46821190 Administration Expenditure Allocated 71,281 68,152 116,835 116,835

Other Culture - Operating Expenditure 78,675 68,620 117,303 117,303Total Other Culture 76,836 67,073 114,639 114,639

Total Recreation & Culture $ 347,444 344,217 577,760 577,760



Transport $ $ $ $

Streets, Roads, Bridges & Depot Cons16009 Govt Grant Regional Roads ( 96,034) (209,816) (274,541) (274,541)16010 Govt Grant - Direct ( 121,486) (121,486) (121,486) (121,486)16011 Blackspot Grant ( 128,160) (128,160) (160,200) (160,200)16012 Govt Grant - R2R ( 188,631) (188,631) (566,821) (566,821)

Streets Roads Bridges Construction - Capital Income (534,311) (648,093) (1,123,048) (1,123,048)

40021 Roadworks - Council & Direct Road Funding C9128 Behanging Road 0 0 16,000 16,00040021 Roadworks - Council & Direct Road Funding C9129 Calingiri Sports Club Carpark 0 0 25,000 25,00040021 Roadworks - Council & Direct Road Funding C9130 Edmonds Street 0 0 15,000 15,00040021 Roadworks - Council & Direct Road Funding C9131 Waters, Milner & McDonald Stree 0 0 25,000 25,00040021 Roadworks - Council & Direct Road Funding C9132 Kerbing 0 0 36,500 36,50040021 Roadworks - Council & Direct Road Funding C9133 Gravel Pits 25,617 25,000 25,000 25,00040022 Roadworks - RRG Funded RR0029 Toodyay-Bindi Bindi Rd 0124 3,602 0 239,409 239,40940022 Roadworks - RRG Funded RR0030 Toodyay-Bindi Bindi Rd 0125 0 0 120,720 120,72040022 Roadworks - RRG Funded RR0021 Gillingarra-Glentromie Rd/Wirrlida 281,261 204,722 204,722 204,72240022 Roadworks - RRG Funded RR0031 Toodyay-Bindi Bindi Rd W/lining 0 37,757 66,154 66,154 66,15440022 Roadworks - RRG Funded RR0032 Toodyay-Bindi Bindi Rd W/lining 0 62,835 99,750 99,750 99,75040024 Roadworks - Roads To Recovery R2R014 Yerecoin SE Road 120,309 120,000 162,821 162,82140024 Roadworks - Roads To Recovery R2R015 Konnongorring Road 4,615 5,000 101,000 101,00040024 Roadworks - Roads To Recovery R2R016 Boxhall Road 0 0 101,000 101,00040024 Roadworks - Roads To Recovery R2R017 Golf Course Road 73,420 71,000 101,000 101,00040024 Roadworks - Roads To Recovery R2R018 Erickso Road 0 0 101,000 101,00040266 Footpaths FP2017 40,060 45,000 45,000 45,000

Streets Roads Bridges Construction - Capital Expenditure 649,475 636,626 1,485,076 1,485,076

Total Streets, Roads, Bridges Construction 115,164 (11,467) 362,028 362,028

Streets, Roads, Bridges & Depot Main11200 Road & Footpath Maintenance ( 184) 0 (1,000) (1,000)11203 Reimbursements 24,914 0 0 011295 Administration Income Allocated ( 2,938) (2,478) (4,253) (4,253)

Streets Roads Bridges Maintenance - Operating Income 21,793 (2,478) (5,253) (5,253)



Transport $ $ $ $21200 Maintenance Grading 499,477 313,341 537,198 537,19821202 Bitumen Maintenance BM9999 44,329 47,880 82,097 82,09721203 Signage & Guideposts SIGNM 14,165 26,019 44,613 44,61321204 Tree Lopping TRELOP 41,664 66,640 114,261 114,26121205 Drainage Maintenance DRM 32,222 25,991 44,575 44,57521207 Flood Damage FLOOD 0 5,075 8,714 8,71421208 Misc Road Maintenance XXX999 90,453 41,874 71,797 71,79721209 Bridge & Culvert Maintenance BRIDM 12,180 11,837 20,314 20,31421210 Crossovers CROSS 6,620 8,491 14,582 14,58221211 Street Lighting Maintenance SLM 6,849 8,603 14,750 14,75021212 Traffic Signs & Control Equipment TSCE 1,587 11,445 19,635 19,63521214 Footpath Maintenance FPM 6,825 20,601 35,345 35,34521215 Infrastructure Depreciation Expense 730,735 1,046,864 1,794,636 1,794,63621290 Administration Expenditure Allocated 113,856 108,822 186,559 186,559

Streets Roads Bridges Maintenance - Operating Expenditure 1,600,961 1,743,483 2,989,076 2,989,076Total Streets Roads Bridges Maintenance 1,622,754 1,741,005 2,983,823 2,983,823

11290 WDV on Assets sold 41,916 86,912 149,000 149,00016083 Sale of Hino 300 Truck (PTK18) 0 (15,000) (15,000) (15,000)16084 Sale of Hino SS1 EKRG Prime Mover (PTK19) 0 (50,000) (50,000) (50,000)16073 Sale of Manitou (PLR7) ( 31,000) (35,000) (35,000) (35,000)

Road Plant Profit / Loss on Sale of Assets 10,916 ( 13,088) 49,000 49,000

Road Plant Purchases - Capital Expenditure 0 0 0 0

Total Road Plant Purchases 10,916 ( 13,088) 49,000 49,000

Total Transport $ 1,748,834 1,716,450 3,394,851 3,394,851



Current Budget

Original Budget

Economic Services $ $ $ $

Rural Services 21300 Noxious Weeds & Pest Control NWPC Noxious Weeds & Pest Contro 21,930 27,300 46,818 46,81821300 Noxious Weeds & Pest Control WANTS White Ant Control 0 5,000 5,000 5,000

Total Rural Services 22,090 32,300 51,818 51,818

Tourism & Area Promotion 11300 Bolgart Caravan Park ( 5,273) (2,912) (5,000) (5,000)11301 Calingiri Caravan Park ( 5,179) (1,456) (2,500) (2,500)11302 Sundry Income ( 210) (56) (100) (100)

Tourism & Area Promotion - Operating Income (10,661) (4,424) (7,600) (7,600)

21320 Area Promotion 12,244 8,000 8,000 8,00021321 Caravan Parks And Camping Grounds Operating 9,425 7,575 12,517 12,51721322 Caravan Parks And Camping Grounds Maintenance BCVPK Bolgart Caravan Park Maint 4,372 12,818 13,443 13,44321322 Caravan Parks And Camping Grounds Maintenance CCVPK Calingiri Caravan Park Maint 2,703 4,142 6,933 6,93321324 Depreciation Expense - Caravan Parks 1,934 1,736 2,983 2,98321325 Bolgart Tractor Shed 73 74 75 75

Tourism & Area Promotion - Operating Expenditure 30,751 34,345 43,951 43,951

Tourism & Area Promotion - Capital Expenditure

Total Tourism & Area Promotion 20,089 29,921 36,351 36,351

Building Control 11310 Building Applications ( 160) (1,456) (2,500) (2,500)11312 Bcitf & Brb ( 26) (56) (100) (100)

Building Control - Operating Income (185) (1,512) (2,600) (2,600)

21330 Building Control Operating 10,919 8,750 15,000 15,000Building Control - Operating Expenditure 10,919 8,750 15,000 15,000

Total Building Control 10,734 7,238 12,400 12,400

Other Economic Services 11320 Bendigo Bank Commissions ( 8,726) (11,662) (20,000) (20,000)11321 Extractive Industry Licences 0 0 0 011322 Standpipes - Water ( 22) 0 0 011395 Administration Income - Allocated ( 773) (651) (1,117) (1,117)

Other Economic Services - Operating Income (9,521) (12,313) (21,117) (21,117)

21350 Bendigo Bank Agency 283 336 450 45021360 Water Supply - Standpipes WATERB Water Supply - Standpipe Bolg 242 766 1,250 1,25021360 Water Supply - Standpipes WATERC Water Supply - Standpipe Cali 1,791 3,244 5,526 5,52621360 Water Supply - Standpipes WATERY Water Supply - Standpipe Yere 198 332 500 50021360 Water Supply - Standpipes WATERP Water Supply - Piawaning 0 847 1,459 1,45921390 Administration Expenditure - Allocated 29,948 28,574 48,995 48,995

Other Economic Services - Operating Expenditure 32,461 34,099 58,180 58,180

Total Other Economic Services 22,940 21,786 37,063 37,063

Total Economic Services $ 75,854 91,245 137,632 137,632



Original Budget

Other Property & Services $ $ $ $

Private Works 11400 Private Works - Income ( 13,263) (11,221) (19,240) (19,240)Private Works - Operating Income (13,263) (11,221) (19,240) (19,240)

21400 Private Works Expenditure 0 9,758 16,730 16,73021407 Private Works Expenditure 2016-17 6,695 0 0 0

Private Works - Operating Expenditure 6,695 9,758 16,730 16,730Total Private Works (6,568) (1,463) (2,510) (2,510)

Public Works Overheads 11410 Sundry Income ( 1,352) (483) (850) (850)11411 Diesel Fuel Rebate ( 7,144) (8,750) (15,000) (15,000)11495 Administration Income Allocated ( 534) (448) (773) (773)

Public Works Overheads - Operating Income (9,030) (9,681) (16,623) (16,623)

11490 WDV on Assets Sold 59,518 41,000 41,000 41,00016017 Sale of Works Manager Ute ( 27,273) (32,500) (32,500) (32,500)16085 Sale of Ute ( 14,091) (12,000) (12,000) (12,000)

Public Works Overheads - (Profit) / Loss on Sale of Assets 18,154 (3,500) (3,500) (3,500)

21410 Salaries & Wages 99,320 47,579 81,586 81,58621411 Works Manager Package 75,816 81,802 140,284 140,28421412 Superannuation 40,273 40,103 68,750 68,75021413 Insurance 26,881 13,412 23,000 23,00021414 Other Staff Costs 10,309 3,738 6,450 6,45021415 Conferences & Seminars 4,319 4,368 7,500 7,50021416 Engineering Services 4,692 16,331 28,000 28,00021417 Occupational Health & Safety 371 875 1,500 1,50021418 Other Public Works Overheads 0 287 500 50021419 Depot Operating Costs 115,645 93,170 159,846 159,84621420 Depot Maintenance 9,265 9,660 16,578 16,57821422 Staff Training 4,989 9,555 16,425 16,42521423 Administration Costs Allocated 20,701 19,782 33,920 33,92021424 Staff Meetings 1,630 2,121 3,647 3,64721425 Building Maintenance 32,109 33,859 58,115 58,11521440 Gardens Maintenance 2,686 13,951 23,978 23,97821450 ROMAN II / Road data 6,005 11,921 20,436 20,43621490 Workshop Overheads Recovered ( 444,268) (402,794) (690,515) (690,515)

Public Works Overheads - Operating Expenditure 10,742 (280) 0 0



Original Budget

Other Property & Services $ $ $ $

40030 Works Manager Vehicle Replacement 53,471 47,500 47,500 47,50040286 Extra Cab Ute 39,065 40,000 40,000 40,00040288 Dump Truck 0 0 70,000 70,00040289 6 Wheel Tipper 0 0 240,000 240,00040290 Excavator 122,150 150,000 150,000 150,00040291 Air Compressor 1,536 5,000 5,000 5,00040292 Dolly for Side Tipper 0 0 20,000 20,000

Public Works Overheads - Capital Expenditure 216,222 242,500 572,500 572,500

Total Public Works Overheads 236,089 229,039 552,377 552,377

Plant Operation 21430 Fuel & Oil 68,789 115,535 198,065 198,06521431 Tyres & Tubes 6,197 16,520 28,325 28,32521432 Parts & Repairs 108,309 82,936 142,185 142,18521433 Insurance & Licences 29,173 17,052 29,250 29,25021434 Depreciation Ex Asset Ledger 159,929 221,053 378,970 378,97021495 Plant Recovery ( 364,246) (453,124) (776,795) (776,795)

Total Plant Operation 8,151 (28) 0 0

Salaries & Wages 21496 Salaries & Wages 921,872 832,468 1,427,096 1,427,09621497 Salaries & Wages Allocated ( 921,872) (832,468) (1,427,096) (1,427,096)

Total Salaries & Wages 0 0 0 0

Unclassified 11461 Insurance Claims Recovered 0 0 0 011460 Workers Compensation Recovered ( 28,851) 0 0 021461 Insurance Claims - Costs 300 0 0 0

Unclassified Capital Income (28,551) 0 0 0

Unclassified - Operating Expenditure 0 0 0 0

Total Other Property & Services $ 209,120 227,548 549,867 549,867


31/01/2017 Sub-Programme Description COA Description Job Description YTD Actual YTD Budget Current


Reserves $ $ $ $Sched 4 50001 Transfer To Lsl Reserve 879 0 1,583 1,583Sched 12 50002 Transfer To Plant Reserve 1,716 0 1,857 1,857Sched 9 50003 Transfer To Housing Reserve 1,935 0 2,925 2,925Sched 4 50004 Transfer To Sewerage Reserve 848 0 1,528 1,528Sched 10 50005 Transfer To Light Vehicle Reserve 0 0 0 0Sched 13 50006 Transfer To Refuse Site Reserve 3,310 0 5,510 5,510Sched 11 50007 Transfer To Building Maintenance Reserve 943 0 18,036 18,036Sched 4 50008 Transfer To Computing Reserve 0 0 0 0Sched 12 50009 Transfer To Infrastructure Reserve 741 0 2,416 2,416Sched 11 50010 Transfer to Gymnasium Equipment Reserve 80 0 145 145

Total Transfer to Reserves 10,452 0 34,000 34,000

Sched 4 50051 Transfer From Lsl Reserve ( 50,000) (50,000) (50,000) (50,000)Sched 12 50052 Transfer From Plant Reserve ( 87,760) (87,760) (87,760) (87,760)Sched 9 50053 Transfer From Housing Reserve ( 75,000) (75,000) (75,000) (75,000)Sched 4 50054 Transfer From Sewerage Reserve 0 0 0 0Sched 10 50055 Transfer From Light Vehicle Reserve 0 0 0 0Sched 13 50056 Transfer From Refuse Site Reserve 0 0 0 0Sched 11 50057 Transfer From Building Maintenance Reserve 0 0 0 0Sched 4 50058 Transfer From Computing Reserve 0 0 0 0Sched 12 50059 Transfer From Infrastructure Reserve 0 0 0 0Sched 11 50060 Transfer From Gymnasium Equipment Reserve 0 0 0 0

Total Transfer From Reserves (212,760) (212,760) (212,760) (212,760)

Total Reserves Transfer $ (202,308) (212,760) (178,760) (178,760)


Capital Expenditure Report

COA Description Job Description YTD Actual YTD Budget Current Budget

Original Budget

$ $ $ $Sched 4 - Governance/Administration

40004 Ceo Vehicle Replacement 63,636 65,000 65,000 65,00040005 Dceo Vehicle Replacement 42,119 47,500 47,500 47,50040278 Community / Admin Pool Vehicle 20,571 20,000 20,000 20,00040069 Computing upgrade software & hardware 10,453 11,000 28,000 28,00040279 Upgrade A/C Council Chambers 5,682 5,000 8,000 8,00040280 ATM Installation 9,168 8,000 10,400 10,40040259 Admin. Customer Carpark Upgrade 3,779 3,000 15,000 15,00040074 OHS Upgrades 9,075 9,835 9,835 9,835

Total Governance/Administration Capital Expenditure 164,483 169,335 203,735 203,735Sched 9 - Housing

40281 Art Society Shed 0 0 4,000 4,00040197 2 x Aged Persons Units - Bolgart 2,286 0 520,000 520,00040198 2 x Aged Persons Units - Calingiri 2,458 0 520,000 520,00040282 Fencing Bolgart APU's 0 0 13,500 13,500

Housing Capital Expenditure 4,744 0 1,057,500 1,057,500Sched 10 Community Amenities

40283 Mogumber Hall Water Tank 3,693 5,000 5,000 5,00040284 Mogumber Hall Shelter 0 0 5,750 5,75040285 Street Furniture 14,200 14,000 20,000 20,00040255 Piawaning Water Supply 202,832 175,000 175,000 175,00040199 Bolgart Emergency Water Supply Elec. Upgrade 1,802 2,000 15,000 15,000

Community Amenities Capital Expenditue 222,527 196,000 220,750 220,750Sched 11 - Recreation & Culture

40057 Disability Access 0 0 5,200 5,200Recreation & Culture Capital Expenditure 0 0 5,200 5,200


COA Description Job Description YTD Actual YTD Budget Current Budget

Original Budget

$ $ $ $

Sched 12 - Transport40021 Roadworks - Council & Direct Road Funding C9128 Behanging Road 0 0 16,000 16,00040021 Roadworks - Council & Direct Road Funding C9129 Calingiri Sports Club Carpark 0 0 25,000 25,00040022 Roadworks - Council & Direct Road Funding C9130 Edmonds Street 0 0 15,000 15,00040022 Roadworks - Council & Direct Road Funding C9131 Waters, Milner & McDonald Streets 0 0 25,000 25,00040022 Roadworks - Council & Direct Road Funding C9132 Kerbing 0 0 36,500 36,50040022 Roadworks - Council & Direct Road Funding C9133 Gravel Pits 25,617 25,000 25,000 25,00040022 Roadworks - RRG Funded RR0029 Toodyay-Bindi Bindi Rd 0124 3,602 0 239,409 239,40940022 Roadworks - RRG Funded RR0030 Toodyay-Bindi Bindi Rd 0125 0 0 120,720 120,72040022 Roadworks - RRG Funded RR0021 Gillingarra-Glentromie/Wirrilda Int. 281,261 204,722 204,722 204,72240022 Roadworks - RRG Funded RR0031 Toodyay-Bindi Bindi Rd W/lining 0124 37,757 66,154 66,154 66,15440022 Roadworks - RRG Funded RR0032 Toodyay-Bindi Bindi Rd W/lining 0125 62,835 99,750 99,750 99,75040024 Roadworks - R2R Funded R2R014 Yerecoin SE Road 120,309 120,000 162,821 162,82140024 Roadworks - R2R Funded R2R015 Konnongorring Road 4,615 5,000 101,000 101,00040024 Roadworks - R2R Funded R2R016 Boxhall Road 0 0 101,000 101,00040024 Roadworks - R2R Funded R2R017 Golf Course Road 73,420 71,000 101,000 101,00040024 Roadworks - R2R Funded R2R018 Erickson Road 0 0 101,000 101,00040266 Footpaths FP2017 40,060 45,000 45,000 45,000

Transport Capital Expenditure 649,475 636,626 1,485,076 1,485,076Sched 14 - Other Property & Services

40030 Works Manager Vehicle Replacement 53,471 47,500 47,500 47,50040286 Extra Cab Ute 39,065 40,000 40,000 40,00040288 Dump Truck 0 0 70,000 70,00040289 6 Wheel Tipper 0 0 240,000 240,00040290 Excavator 122,150 150,000 150,000 150,00040291 Air Compressor 1,536 5,000 5,000 5,00040292 Dolly for Side Tipper 0 0 20,000 20,000

Other Property & Services Capital Expenditure 216,222 242,500 572,500 572,500

Total Capital Expenditure $ 1,257,451 1,244,461 3,544,761 3,544,761

Capital Expenditure Report continued....


Investments Report


Bank Reconciliation Report


Bank Reconciliation Report continued....


Outstanding Rates Report


Outstanding Debtors Report


F06/2017 GRAVEL – PRICE PAID TO LANDOWNERS FILE REFERENCE F1.9.3 REPORT DATE 9 January 2017 APPLICANT/PROPONANT None OFFICER DISCLOSURE OF INTEREST None PREVIOUS MEETING REFERENCES F03/2017 – 18 January 2017 AUTHOR Ian Graham – DCEO/Manager Finance

and Administration ATTACHMENTS Nil PURPOSE OF REPORT To request Council to consider the price paid to landowners for gravel. BACKGROUND At the August 2015 meeting, Council resolved as follows:- Resolution 155/15 Moved Cr Rive seconded Cr Smith that the price paid for gravel to farmers for local road works by the Shire of Victoria Plains is increased to $1.00 per cubic metre plus GST and a budget allocation of $8,400 is made to cover additional costs which will be taken from savings in other areas of the works budget. Motion put & carried 5/3 For: Cr Rive, Cr Smith, Cr Penn, Cr Young, Cr Kelly Against: Cr Lovelock, Cr Brennan, Cr Johnson COMMENT As the last review of the price paid for gravel to landowners was in 2015, a review of the price paid is now due. POLICY REQUIREMENTS None LEGISLATIVE REQUIREMENTS There are no known legislative requirements related to this item. STRATEGIC IMPLICATIONS There are no known strategic implications associated with this proposal. Corporate Business Plan references and impacts:- Strategy 3.1:- Sustainable management of Shire infrastructure.

- Identify gravel reserves/raw materials. DOES THIS ITEM REFER TO THE COMMUNITY STRATEGIC PLAN? Yes


SUSTAINABILITY IMPLICATIONS


Economic

There are no known significant economic implications associated with this proposal.

Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS The proposal has an impact on the projected 2017-18 annual budget. VOTING REQUIREMENTS Absolute Majority Required: No STAFF RECOMMENDATION That the price paid to landowners for gravel remains at $1.00 (plus GST) per cubic metre for the 2017-18 financial year.


F07/2017 HALF YEARLY BUDGET REVIEW FILE REFERENCE F1.2.1 REPORT DATE 1 February 2017 APPLICANT/PROPONANT None OFFICER DISCLOSURE OF INTEREST Nil PREVIOUS MEETING REFERENCES Nil AUTHOR Ian Graham – DCEO/Manager Finance

and Administration ATTACHMENTS Budget Review Documents Financial

Year 2016-17: - 2016-17 Budget Surplus/(Deficit) - 2016-17 Statement of Budget Review (Rate Setting Statement) - Detailed listing of budget amendments 2016-17 - Closing Net Current Assets 2016-17 - Detailed Capital Expenditure amendments 2016-17

PURPOSE OF REPORT To allow council to review and adopt the half yearly Budget Review for the current financial year 2016-17. BACKGROUND Each year in accordance with Local Government (Financial Management) Regulations 1996 Item 33A:-

“Between 1 January and 31 March in each year a local government is to carry out a review of its annual budget for that year……………….. and within 30 days of that review it is to be submitted to council for determination, thereafter within 30 days of that determination a copy of the review is to be submitted to the department”.

COMMENT In preparing the attached forecast statements, the budget review examined all aspects of income and expenditure, likely and actual increased over budget and perceived reduced income and expenditure. The review examined operating costs and capital expenditure and where doubt arose, favoured current budget figures. The CEO, Works and Services Manager and Building Maintenance Officer were consulted as part of the process. In addition to the forecast income statement, an analysis of major variances from budget is also attached. The forecast surplus for this financial year is $0.


POLICY REQUIREMENTS Nil LEGISLATIVE REQUIREMENTS Local Government (Financial Management) Regulation 1996. STRATEGIC IMPLICATIONS Corporate Business Plan references and impacts:- Strategy 4.3.1 “Maintain/retain full compliance with statutory obligations”.


Economic There proposal will amend the 2016-17 budget surplus form the original budget surplus of $NIL (balanced budget) to a revised budget surplus of $NIL (balanced budget).

Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS The financial implications are detailed in the budget review documents. At the time of the review the forecast 2016-17 budget surplus is $NIL (balanced budget). VOTING REQUIREMENTS Absolute Majority Required: Yes STAFF RECOMMENDATION That Council adopt the half yearly review of the 2016-17 Annual Budget as presented.


10.3 ADMINISTRATION A04/2017 WARD AND REPRESENTATION REVIEW FILE REFERENCE A1.22.2 REPORT DATE 9 February 2017 APPLICANT/PROPONANT Nil OFFICER DISCLOSURE OF INTEREST Nil PREVIOUS MEETING REFERENCES Nil AUTHOR Glenda Teede – Chief Executive Officer ATTACHMENTS 1. Ward and Representation Review Report

2. Summary of Public Consultation 3. Assessment of options 4. Responses received through public

consultation 5. Advertisement – local public notice 6. Discussion paper

PURPOSE OF REPORT To present to Council a report with analysis of ward representation options, including the input received through public consultation, to assist a Council resolution. The Shire of Victoria Plains currently has 9 councillors elected across 4 wards by 551 electors (at October 2016). Council at its October 2016 meeting resolved (resolution 232/2016) to conduct a review of wards and representation as requested by the Local Government Advisory Board (“Board”), and prepare a discussion paper, give local public notice of the review and advertise for public submissions. Submissions closed on the 31 January 2017 and 97 responses were received from right across the Shire. The responses support various options; no single option received majority community support. Copies of the advertisement and the discussion paper are attached as Appendices 4 and 5. BACKGROUND Clause 6 (3) of Schedule 2.2 of the Local Government Act provides for the Board to require a local government to review its wards and representation. The Council received a request from the Board dated 30 August 2016 to review representation to address the imbalances in representation. The Board acknowledged that the Shire undertook a review in 2014. However, as there is an imbalance in the ward ratios, under the Act, the Shire was required to consider a further review. COMMENT Dr Chris Berry, former Executive Officer to the Board, was engaged in October 2016 to assist the Council with the review. In accordance with clause 6 (3) of Schedule 2.2 of the Local Government Act 1995 a local government is required to conduct a ward and representation review upon request from the Board. After each of the last five elections the Shire of Victoria Plains has been asked to review its ward boundaries to correct the imbalance in the representation across the 4 wards.


Due to the small number of electors in each ward relatively minor changes to resident numbers or additions and deletions to the owner occupiers roll create an imbalance requiring a review. Under similar circumstances a significant number of country Local Governments are in this category and many have opted for a no wards (district ward) system without any known adverse implications even though perception has been that the higher populated areas will dominate Council. The Shire of Goomalling, for example, moved to a district ward in 2015. In 2016, 83 councils in WA operated with a district ward, and 54 operated with wards. POLICY REQUIREMENTS None LEGISLATIVE REQUIREMENTS Schedule 2.2 of the Local Government Act provides the relevant reference. The Council must resolve to undertake a review of its ward system. Once resolved by Council and before conducting the review, a local government is to give local public notice that a review is to be carried out. The local government must consider all submissions it receives and record this in the minutes of its meeting along with any other information considered relevant to the decision making process. All options must be assessed against the following factors: • Community of interest; • Physical and topographical features; • Demographic trends; • Economic factors; and • The ratio of councillors to electors in the various wards. These factors should be considered in terms of the whole district prior to assessing the options. A report, incorporating assessment of the options according to the prescribed factors, and summarising the public comment, is Attachment 1. STRATEGIC IMPLICATIONS A ward review may alter the elector ratios in each ward to comply with Clause 8 of Schedule 2.2 of the LG Act 1995. Corporate Business Plan references and impacts: STRATEGY 4.3.1 - Maintain / retain full compliance with statutory obligations.



Social There are no known significant social implications associated with this proposal.


FINANCIAL IMPLICATIONS There are no direct financial implications to Council in relation to this item. VOTING REQUIREMENTS Absolute Majority Required: YES STAFF RECOMMENDATION That Council, after considering all submissions received, recommends to the Local Government Advisory Board that an order be made under s2.2 (1) of the Local Government Act to abolish the ward system and reduce the number of Councillors to 7 to take effect from the October 2017 election.



WARD AND REPRESENTATION REVIEW (Attachment 1) This is the fifth time in ten years that the Shire of Victoria Plains has been asked to review its ward boundaries to correct an imbalance in the representation across the four wards. A major restructure of representation was implemented in 2005, with further adjustments in 2009. The Local Government Advisory Board (“Board”) considers the ratio of councillors to electors to be significant factor, and it is expected that each local government will have similar ratios of electors to councillors across its wards. In the case of the Shire of Victoria Plains, due to the small number of electors in each ward, relatively minor changes to resident numbers or additions and deletions to the owner occupiers roll create an imbalance which lead to the Board’s requirement for a review. While the current system can be maintained with some amendment of ward boundaries, two relevant issues which should also be considered in this review are the number of elected members and the broader question of whether to have wards or no ward (i.e. a district ward). A change in the ward boundaries will fix the imbalance for now, but the potential for further imbalance due to movements in electors remains, thus perpetuating the need for further reviews in the future. Wards or no wards A significant number of country Local Governments find themselves in a similar situation and many have opted for a no wards system. Given the additional work load these reviews place on administrative staff, the frequency of them and the general apathy of electors, a move to a no ward system should seriously be considered. It is considered unlikely that there would be changes to the balance of representation if the Shire abandoned the ward system in favour of having no wards, given the general reluctance of electors to nominate for Council. The advantages and disadvantages of a no ward system are outlined below. Many local governments (83) have a no ward system (district ward) and find that it works well for them. Goomalling, for example, moved to a district ward in 2015. The advantages of a no ward system may include:1

• Elected members are elected by the whole community not just a section of it. • Elected members develop knowledge and interest in all areas of the Council’s

affairs and broaden views beyond the immediate concerns of those in a ward. • The smaller town sites and rural areas have the whole Council working for

them. • Members of the community are free to approach any elected member.

1 This information is based on material at page 43‐45 of an LGAB document: https://www.dlgc.wa.gov.au/Publications/Documents/LGAB_Review_Wards_Representation_Info_Package.pdf


• Social networks and communities of interest are often spread across a local government and elected members can have an overview of these.

• Elected members use their specialised skills and knowledge for the benefit of the whole district.

• There is balanced representation with each elected member representing the whole community.

• The election process is much simpler for the community to understand and for the Council to administer.

The disadvantages of a no ward system may include:

• Electors may feel that they are not adequately represented if they don’t have an affinity with any of the elected members.

• Elected members living in a certain area may have a greater affinity and understanding of the issues specific to that area.

• There is potential for an interest group to dominate the Council. • Elected members may feel overwhelmed by having to represent all electors

and may not have the time or opportunity to understand and represent all the issues.

• It may be more difficult and costly for candidates to be elected if they need to canvass the whole local government area.

Many local governments (54) have a ward system and find that it works well for them. The advantages of a ward system may include:

• Different sectors of the community can be represented ensuring a good spread of representation and interests amongst elected members.

• There is more opportunity for elected members to have a greater knowledge and interest in the issues in the ward.

• It may be easier for a candidate to be elected if they only need to canvass one ward.

The disadvantages of a ward system may include:

• Elected members may become too focussed on their wards and less focussed on the affairs of other wards and the whole local government.

• An unhealthy competition for resources can develop where electors in each ward come to expect the services and facilities provided in other wards, whether they are appropriate or not.

• The community and elected members may regard the local government in terms of wards rather than as a whole community.

• Ward boundaries may appear to be placed arbitrarily and may not reflect the social interaction and communities of interest of the community.

• Balanced representation across the local government may be difficult to achieve, particularly if a local government has urban areas and rural areas with changing populations.


Potential to reduce the number of elected members Given the district trend of a reducing population, and a reducing number of electors, it may be reasonable to reduce the number of elected members on the Council. The council was increased to 9 members in 1978, and since that time there has been a 39% reduction in population from the 1976 population of 1,493 to the 2015 population estimate of 914. A reduction in the number of councillors to 7 would result in a councillor to population ratio of 131, still much lower than the 1978 ratio of 166 when the council was increased in size to 9. While elected members today represent fewer electors and community members than in the past, developments in communications technology over the last decade or more have enhanced the ability of the council generally and elected members in particular to communicate with the community and vice versa. This is another supporting consideration to reduce the number of elected members. VOTING REQUIREMENTS If the Council decides to make a change, then an absolute majority is required. The resolution of the Council must propose the making of an order under s2.2 (1), s2.3 (3) and/or s2.18 (3) of the Act. If the Council proposes to maintain the status quo then reasons for this must be included in the resolution. The summary of the public comment is included as Appendix 1 and the assessment of options is included as Appendix 2. The results of the public consultation suggest there is no strong community mandate for one structure over the others, so it will be up the council to consider the prescribed factors and the advantages and disadvantages of each option in order to finalise its proposal to the Board. Note that if the Council proposes to retain the status quo, the Board may recommend the making of an order to correctly take into account the prescribed matters where a local government fails to submit a new proposal. (Clause 10.4 of Schedule 2.2). Note also that if the council proposes to abolish wards at this point, it could reintroduce wards at a later date if desired. (Clause 6.2 of Schedule 2.2 provides that a local government which is not divided into wards may carry out a review as to whether or not the district should be divided into wards.) The Council can indicate to the Board when it prefers the implementation of proposed changes to take place. In most cases this will be at the next ordinary election day. Depending on the option finally adopted by Council, consideration may need to be given to how the change is to be implemented. When offices of councillor are to be redistributed into new wards, or there is a reduction in the number of offices of councillor, the implementation has to give consideration to clauses 1 and 2 of Schedule 4.2 of the Local Government Act 1995 (the Act). As near as practical to half of the total number of councillors are to retire every two years and as near as practical to half of the councillors representing each ward are to retire every two


years. For example, if the council were to adopt Option 5 and reduce the number of members to 7, there would be a district wide election in October 2017 for three new members, while 5 members’ terms would be expiring. Similarly, under Option 3, some members whose terms expire in 2017 would not be replaced if the number of positions for a ward is reduced. CONCLUSION Option 1 is not considered desirable, given that the Board would have scope to apply its own proposed boundaries to address the imbalance in electors if the Council fails to address the matter. Options 2 to 5 can be considered more or less equal in regards to the prescribed factors of community of interest, economic factors and physical and topographic features. Options 4 and 5 are superior in terms of demographic change and the ratio of councillors to electors, since the ratio will always be in balance and the structure will not require further review and change as the population of the district changes. In light of the information presented, including the input received from the public consultation, it is recommended that the council recommend to the Board that the ward system be abolished (Option 4) to take effect from the October 2017 election.


Appendix 1


WARD AND REPRESENTATION REVIEW

SUMMARY OF PUBLIC CONSULTATION An essential part of the review process is for a local government to give local public notice that a review being carried out. The review was advertised on the Shires website, and facebook page from 15 December 2016 and included in the December 2016 newsletter which is distributed throughout the Shire. The review was also featured on the Shire website, and residents could complete an on-line form to provide their input into the review, including feedback on the options and suggesting further options. At the conclusion of the public comment period on 31 January 2017, responses had been received from 97 persons.2 This is a very high level of public comment, especially since only 17 responses were received for the last review in 2014. There was varied support for all options, but the strongest support was for a no ward system with 7 councillors (41 respondents) and for retaining the existing structure of 9 councillors but changing the ward boundaries (37) (Table A2:1). No option received the support of the majority. If the option preferences are compressed to just two, wards or no wards, there was slight majority in favour of wards (51 to 47). Similarly, there was slightly more preference for a council of seven members rather than 9 members (53 to 45). These results suggest there is no strong community mandate for one structure over the others, so it will be up the council to consider the prescribed factors and the advantages and disadvantages of each option in order to finalise its proposal to the Board. Table A2: 1 Option Preferences

Retain the existing system

Retain existing

system but change

ward boundaries

Retain 4 wards, but

change ward

boundaries and reduce

Clrs to 7

A no ward system, retaining

9 Clr positions

A no ward system

with 7 Clr positions

Number Option 1 Option 2 Option 3* Option 4 Option 5 98 5 34 12 6 41 5.1% 34.7% 12.2% 6.1% 41.8%

2 Note the tallied responses equates to 98, although there were 97 individuals. Three respondents referenced two options, and two respondents did not preference any option.


* Note respondents were asked for comment on a generalised 4 ward 7 councillor option, rather than the options 3a or 3b presented in Appendix 2. A number of other observations about the responses can be made:

• A small number of respondents prefer the status quo (Option 1), although this would be unacceptable to the Board.

• Bolgart respondents (25) predominantly favoured Option 2 (20). • Calingiri respondents (26) predominantly favoured Option 5 (20). • New Norcia respondents were more evenly split between Option 2 and 5 (8

and 6 respondents respectively). • Support for no wards also came from Waddington, Yerecoin and a majority of

the non-resident respondents. • There was relatively little support for reducing the number of councillors and

retaining wards (option 3). • Most who support a no ward system also prefer a reduction in size of council. • Most who support a reduction in size of council also prefer a no ward system.

Table A2: 1 Responses by locality Locality Total Comment Bolgart 25 20 favour 2

Calingiri 26 20 favour 5

Carani 1 Gillingarra 4 Glentromie 0 Mogumber 2 New Norcia 17 8 favour 2, 6 favour 3 Old Plains 2 Piawaning 2 Waddington 5 5 favour 5 Wyening 1 Yarawindah 0 Yerecoin 5 3 favour 5 Victoria Plains 1 Outside the Shire 6 Responses from Ellenbrook, Moora, Wannamal, Winthrop

97* * One respondent did not give a locality Respondents were also given the option of suggesting an alternative ward structure. One respondent suggested that Calingiri town be a separate ward with one Councillor, with 3 rural wards with 2 Councillors each. Another respondent suggested 3 Wards with 7 Councillors as follows:


• North Ward - Gillingarra, New Norcia, Yerecoin, Piawaning (2 Clrs), (Gillingarra, Gillingarra New Norcia, Carani West and Calingiri Wongan Hills roads as boundaries).

• Central Ward - Mogumber, Calingiri (3 Clrs), (South of above roads and North of Calingiri West and Calingiri Wongan Hills Road from Shire of Gingin to Shire of Wongan Ballidu boundaries).

• South Ward - Wyening, Bolgart (2 Clrs). (South of above roads to Shires of Toodyay, Chittering and Goomalling and Wongan Ballidu boundaries).

Points raised by those who prefer Option 5 (no wards and fewer councillors) included: • Ward systems appear to be divisive. • Councillors more concerned with their own towns and ward locations than

Victoria Plains as a whole. • Too many councillors for the population. • Cost of constant reviews. Respondents cited positive (Wongan Ballidu) and negative (Mount Marshall) examples of councils which were operating without a ward system. Most respondents, who preferred the status quo, or the current structure with boundary adjustments, were more sparse in their comments but mainly said that they just wanted things to be left as they are. There were concerns that some parts of the district would be without representation and that it was important that there be knowledge of local issues and needs. Selected comments in respect of the options are provided below. The full record of responses is at Appendix 3. While there are a diversity of views and opinions, they are all valid perspectives for the council to consider. OPTION 1 RETAIN THE EXISTING SYSTEM “Why does it need to change?” OPTION 2 RETAIN EXISTING SYSTEM BUT CHANGE WARD BOUNDARIES “Because Victoria Plains has such a large area to govern, ratepayers need local representation so all areas will be considered in Council decisions. Local knowledge of issues and needs is paramount. Councillors are volunteers and it would not be physically possible for them to have the time to adequately 'cover' larger areas of Shire area adequately and well.” “To remove the ward system would give less representation to some districts - or none at all!” OPTION 3 RETAIN 4 WARDS, BUT CHANGE WARD BOUNDARIES AND REDUCE CLRS TO 7 “To have more equal representation of Councillors to population. With decreasing rural population less Councillors are needed.”


“Reduction in Councillor numbers to 7 would result in more efficient decision making and be less prone to the possibilities of factionalism within our Council. Removal of the ward system may be a longer term proposition but for the time being this first stage reform is appropriate.” OPTION 4 A NO WARD SYSTEM, RETAINING 9 CLR POSITIONS “In my opinion it is logical for an area like Victoria Plains with a changing demographic to do away with the ward system. Victoria Plains is "one" community and all Councillors should be working for the "community" as a whole. If you reduce the number of Councillors by 2, you will never get them back, no matter how big our community gets.” OPTION 5 A NO WARD SYSTEM WITH 7 CLR POSITIONS “As all elected Councillors represent me and every other resident in the Shire of VP in their decision making, I should vote for every Councillor elected for Council. …. Other Councils have abolished wards and are still running successfully with large towns NOT over representing Council.” “The Council requires the best Councillors available - the ward system potentially limits this.”


Appendix 2 SHIRE OF VICTORIA PLAINS WARD AND REPRESENTATION REVIEW ASSESSMENT OF THE OPTIONS The Act specifies that the Council is to have regard, where applicable, to prescribed factors. This document has been prepared to assist the Council to do this, and has been prepared with reference to the Board’s guide.3 The first section, as required, considers the Shire of Victoria Plains as it is today. Community of interest The Shire of Victoria Plains is traditionally a prosperous farming district. It has a number of strong communities spread out over an expanse of 2,563 square kilometres. These include the town of Bolgart in the south, the more centrally located town of Calingiri, and the smaller towns of Yerecoin and Piawaning in the north-east and New Norcia, Gillingarra and Mogumber in the west. The monastic town of New Norcia attracts many visitors to the district. Calingiri is the service and administrative centre of the Shire, with the shire offices, a public library, recreation centre and sports oval. Each town features a community hall, and both Bolgart and Mogumber have public libraries. Demonstrating equitable practices between communities is a priority for the Shire, reflected in its vision of Many Localities – One Perfect Lifestyle – A Place to Grow Physical and topographical features There are no major physical and topographical features in the district. The western portion of the shire is characterised by alluvial sand plains with undulating rises to steep breakaway slopes while the eastern shire is characterised by undulating rises to low hills. A railway runs through middle of the district linking the main towns from Bolgart in the south to Piawaning in the north. The main road routes through the Shire include the Great Northern Highway, Toodyay Bindi Bindi Road, Calingiri West Road and the Wongan Hills Calingiri Road. There are otherwise no obvious natural or man-made features, such as mountain ranges, or rivers which suggest a suitable division between areas as a "natural ward boundary". Demographic trends The Shire recorded a population of 915 in the 2011 ABS Census, and the 2015 ABS estimated resident population was 914. Over the last ten years the Shire’s population has reduced by 5%, at a time when the State population increased 28%. The Shire has been reducing in population since the 1960s, although there is potential for

3 https://www.dlgc.wa.gov.au/Publications/Documents/LGAB_GuidingPrinciples.pdf


population boost from the “bush–change” phenomenon. Changes to farm sizes and its impact on a diminishing population remains a challenge. The predominant age groups are the 5-14 year olds and the 25 to 64 year old groups. Relatedly fewer numbers are seen in the 15 - 24 year age group and then again in the 75 plus. However, the elderly population in the Shire of Victoria Plains is projected to increase. Economic factors The economy in the Shire of Victoria Plains is broadly based around agriculture. The Victoria Plains district is one of the most reliable and productive farming regions in Western Australia. Fresh ground water aquifers in the west mean that the district is well positioned for increasing intensive agricultural, horticultural and value adding industries. People are also employed in service and retail related industries, as well as mining. There have been the changes to the agricultural industry, as well as increasing demands from the tourist sector. The ratio of councillors to electors in the various wards. The table below shows the most current figures (October 2015) on the number of electors in each ward. As there is an imbalance in the ward ratios of greater than 10%, the Shire is required by the Board to consider a review.

Ward Number of Councillors

No. Electors October

2016

Ward Ratio

Average % Ratio

Deviation

Central 2 144 72 16.99% East 2 120 60 -5.43% South 2 124 62 -2.28% West 3 163 54 -14.36% TOTAL 9 551 61

OPTION 1 RETAIN THE EXISTING SYSTEM Community of interest The communities of interest within the Shire continue to be represented with wards that include the major towns of the district. Physical and topographical features Existing ward boundaries do not generally follow major physical and topographical features, but to some extent they do follow local roads such as Old Plains Road and Wyening Road East and West. Demographic trends While there has been a trend for some years for the Shire population to reduce, this is not consistent across all areas of the Shire. One outcome of these slight


movements in population is elector increase in some areas and elector decrease in other areas, leading to imbalance in the councillor to elector ratio. If the current ward structure is retained, there is potential for the imbalance to increase. Economic factors There are no major differences in economic activity across the Shire, and current ward boundaries do not specifically reflect differences in economic activity. The ratio of councillors to electors in the various wards There are imbalances in the current ratios of councillors to electors in the various wards, and the ratios indicate that the West ward is notionally over-represented and Central ward is under-represented. As the imbalance in the ward ratios is greater than 10%, this option is unacceptable to the LGAB.



2016

Ward Ratio

Average % Ratio

Deviation

Central 2 144 72 16.99% East 2 120 60 -5.43% South 2 124 62 -2.28% West 3 163 54 -14.36% TOTAL 9 551 61

OPTION 2 RETAIN EXISTING SYSTEM BUT CHANGE WARD BOUNDARIES This option is based on amending the ward boundaries, so that in essence 20 electors are transferred from Central Ward to the West Ward. Community of interest The communities of interest within the Shire are directly represented with wards that include the major towns of the district. Physical and topographical features Proposed ward boundaries, like the existing ward boundaries, do not specifically follow major physical and topographical features, but to some extent would follow local roads such as Old Plains Road and Wyening Road east and west. Demographic trends While there has been a trend for some years for the Shire population to reduce, this is not consistent across all areas of the Shire. One outcome of these slight movements in population is elector increase in some areas and elector decrease in other areas. A change in the ward boundaries will fix the imbalance. It is noted however that there is potential for further imbalance due to further fluctuations in the number of electors.


Economic factors There are no major differences in economic activity across the Shire, and proposed ward boundaries do not specifically reflect differences in economic activity. The ratio of councillors to electors in the various wards Based on the proposed boundary change the variation in the current ratio of councillors to electors would be brought to a satisfactory level.



2016

Ward Ratio

Average% Ratio

Deviation

Central 2 124 62 1.27% East 2 120 60 -2.00% South 2 124 62 1.27% West 3 183 61 -0.36% TOTAL 9 551 61

OPTION 3 RETAIN 4 WARDS, BUT CHANGE WARD BOUNDARIES AND REDUCE CLRS TO 7 As this option reduces the number of positions on council to 7, a broader recasting of the ward boundaries is required. (Two sub-options are available; 3a reduces the East ward to one councillor, and 3b reduces the Central ward to one councillor) Community of interest; The communities of interest within the Shire are more directly represented, including the town site of Calingiri. Physical and topographical features; Proposed ward boundaries, like the existing ward boundaries, do not specifically follow major physical and topographical features, but to some extent would follow local roads such as Old Plains Road and Wyening Road East and West. Demographic trends; While there has been a trend for some years for the Shire population to reduce, this is not consistent across all areas of the Shire. One outcome of these slight movements in population is elector increase in some areas and elector decrease in other areas. A change in the ward boundaries will fix the imbalance. It is noted however that there is potential for further imbalance due to further fluctuations in the number of electors. Economic factors; and There are no major differences in economic activity across the Shire, and the proposed ward boundaries do not specifically reflect differences in economic activity. The ratio of councillors to electors in the various wards.


With the reduction in the number of councillors, the proposed boundary change results in the variation in the current ratio of councillors to electors being brought to a satisfactory level. Option 3a



2016

Ward Ratio

Average% Ratio

Deviation

Central 80 1 80 1.63% East 157 2 78.5 -0.27% South 157 2 78.5 -0.27% West 157 2 79 -0.27% 551 7 79

Option 3b



2016

Ward Ratio

Average% Ratio

Deviation

Central 154 2 77 -2.18% East 80 1 80 1.63% South 154 2 77 -2.18% West 163 2 82 3.54% 551 7 79

OPTION 4 A NO WARD SYSTEM, RETAINING 9 CLR POSITIONS This option is based on discontinuing the current ward boundaries, moving to a district ward for the election of all 9 councillors. Community of interest The communities of interest within the Shire are not directly represented, but there is a focus on the community of interest represented by the whole district. Physical and topographical features The district ward boundary would follow the district boundary. Currently the district boundary does not specifically follow major physical and topographical features, but it does follow local roads to some extent. Demographic trends The Shire is likely to experience further minor shits in population. The system will not need to change as the population of the district changes. Movements in population resulting in elector increase in some areas and elector decrease in other areas will not necessitate further ward reviews.


Economic factors A district ward will give full representation to the breadth of economic activity across the Shire. The ratio of councillors to electors in the various wards. Each councillor notionally represents the same number of electors. This situation will not change, even if the number of electors change, and no further representation reviews will be required.



2016

Ward Ratio

Average % Ratio

Deviation

TOTAL 9 551 61 OPTION 5 A NO WARD SYSTEM WITH 7 CLR POSITIONS This option is based on discontinuing the current ward boundaries and reducing the number of councillors, moving to a district ward for the election of 7 councillors. Community of interest The communities of interest within the Shire are not directly represented, but there is a focus on the community of interest represented by the whole district. Physical and topographical features The district ward boundary would follow the district boundary. Currently the district boundary does not specifically follow major physical and topographical features, but it does follow local roads to some extent. Demographic trends The Shire is likely to experience further minor shits in population. The system will not need to change as the population of the district changes. Movements in population resulting in elector increase in some areas and elector decrease in other areas will not necessitate further ward reviews. Economic factors A district ward will give full representation to breadth of economic activity across the Shire. The ratio of councillors to electors in the various wards. Each councillor notionally represents the same number of electors, albeit slightly more than if the council had 9 members. The ratio is balanced so no further representation reviews will be required, even if the number of electors change.


No. Electors October 2016

Ward Ratio Average

% Ratio Deviation

TOTAL 7 551 79


Appendix 3 SHIRE OF VICTORIA PLAINS WARD AND REPRESENTATION REVIEW RESPONSES RECEIVED THROUGH PUBLIC CONSULTATION

Retain th

e existing system

Retain existing system

but

change ward bo

undarie

s

Retain 4 wards, but change

ward bo

unda

ries a

nd re

duce

Clrs to

7

A no

ward system

, retaining

9 Clr p

osition

s

A no

ward system

with

7 Clr

positions

No. Option

1 Option

2 Option

3 Option

4 Option

5 Comments Locality

1 1

It should be unnecessary to go through this expensive procedure time after time. We need to move into the 21st Century. Calingiri

2 1 No comment given Calingiri

3 1

Retaining 9 Councillors brings better representation and if the Shire population decreases or increases in any given area no future changes need to be made. New Norcia

4 1

Fairer representation can be achieved for residents/ratepayers across the "whole" Shire by a) ensuring there are wards for each area and b) ensuring there are equal positions/representatives in each ward. Gillingarra

5 1

Fairer representation can be achieved for residents/ratepayers across the "whole" Shire by a) ensuring there are wards for each area and b) ensuring there are equal positions/representatives in each ward. Gillingarra

6 1 No comment given Bolgart 7 1 No comment given Bolgart 8 1 No comment given Bolgart 9 1 No comment given Bolgart 10 1 No comment given Bolgart 11 1 No comment given Bolgart 12 1 No comment given Bolgart 13 1 No comment given Bolgart 14 1 No comment given Bolgart 15 1 No comment given Bolgart 16 1 No comment given Bolgart 17 1 No comment given Piawaning

18 1

1. As all elected Councillors represent me and every other resident in the Shire of VP in their decision making, I should vote for every Councillor elected for Council. 2. Deleting the wards could go a long way to stop us‐them scenario (they have it ‐ therefore we must have it). 3. Every 2‐3 years a review is undertaken taking up staff time. Ward Yerecoin


Re

tain th

e existing system


but

change ward bo

undarie

s


ward bo

unda

ries a

nd re

duce

Clrs to

7

A no

ward system

, retaining

9 Clr p

osition

s

A no

ward system

with

7 Clr

positions

No. Option

1 Option

2 Option

3 Option

4 Option

5 Comments Locality boundaries change making it hard for those affected to keep track of which ward they are in. 4. Other Councils have abolished wards and are still running successfully with large towns NOT over representing Council ‐ eg: Wongan Ballidu

19 1

I believe the Government has got the fairest ward system developed and we should adopt this option 2 to give all ratepayers as fair a representation as possible. To remove the ward system would give less representation to some districts ‐ or none at all! Mogumber

20 1 No comment given Calingiri 21 1 No comment given Bolgart

22 1 All Councillors should support the whole Shire, not just a portion of the Shire. Calingiri

23 1 No comment given Bolgart

24 1

I do believe that we have too many Councillors for the population. Also the ward systems appear to be divisive. Old Plains

25 1

For the size of the population there is no longer a need to have 9 Councillors. There also should be no wards in any Shire as I think Councillors should work for all of the Shire, not just a portion. Calingiri

26 1

In my opinion it is logical for an area like Victoria Plains with a changing demographic to do away with the WARD system. Victoria Plains is "one" community and all Councillors should be working for the "community" as a whole. If you reduce the number of Councillors by 2, you will never get them back, no matter how big our community gets. Calingiri


28 1

With a 'no ward' system, one would expect all Councillors to have the best interest of the whole Shire ‐ not just the 'ward' they represent. For far too long, the VP Shire has been town versus town ‐ to survive we need to come together ‐ not compete amongst ourselves. Wyening


30 1

Currently Councillors and community members are more concerned with their own towns and ward locations than Victoria Plains as a whole. What is giving or done in one ward all the other wards want the same or similar. Councillors could easily communicate with other Councillors living in say, Bolgart if a member wanted to know something and that Councillor wasn't sure of. Calingiri


Re

tain th

e existing system


but

change ward bo

undarie

s


ward bo

unda

ries a

nd re

duce

Clrs to

7

A no

ward system

, retaining

9 Clr p

osition

s

A no

ward system

with

7 Clr

positions

No. Option

1 Option

2 Option

3 Option

4 Option

5 Comments Locality

31 1

It costs the Shire too much money and drains resources for constant ward reviews. We have poor quality Councillors because we struggle to obtain 9 people to run (for Council) and positions are less competitive due to people running in Wards. Wannamal

32 1 1 No comment given New Norcia

33 1

Reduction in Councillor numbers to 7 would result in more efficient decision making and be less prone to the possibilities of factionalism within our Council. Removal of the ward system may be a longer term proposition but for the time being this first stage reform is appropriate. Calingiri

34 1

To have more equal representation of Councillors to population. With decreasing rural population less Councillors are needed. New Norcia

35 1

No wards preferred to ensure Councillors work towards benefiting ALL Shire residents not just those ones within their wards. This may also alleviate some Councillors not supporting Council decisions and trying to 'sabotage' democratically voted upon Council decisions. Waddington

36 1

Because Victoria Plains has such a large area to govern, ratepayers need local representation so all areas will be considered in Council decisions. Local knowledge of issues and needs is paramount. Councillors are volunteers and it would not be physically possible for them to have the time to adequately 'cover' larger areas of Shire area adequately and well. Bolgart


38

No preferred option ‐ comment: I frequently meet with Shire Councillors but they're only interested (I think) in their ward. I meet with my Councillor for this Ward, but I feel is not particularly interested as to my input (?) suggesting a selective listening clientelle? (vested interest) thus preventing further discussions and to practice 'carrying on as usual'. In other words, the Councillor may not reflect my interests in any other action taken. Calingiri

39 1

The cost to staff and ratepayers of a ward review every two (2) years is unnecessary. For major allocation of funds, ie Roads ‐ there is an "asset management plan". Works can have a replacement and repair plan. There will be disputes on other issues occasionally! However if the community affected is alert, they can sway Council. Yerecoin


Re

tain th

e existing system


but

change ward bo

undarie

s


ward bo

unda

ries a

nd re

duce

Clrs to

7

A no

ward system

, retaining

9 Clr p

osition

s

A no

ward system

with

7 Clr

positions

No. Option

1 Option

2 Option

3 Option

4 Option

5 Comments Locality 40 1 No comment given Calingiri 41 1 No comment given Calingiri 42 1 No comment given Calingiri

43 1

7 Councillors are more than adequate for a Shire the size of VP. The Council requires the best Councillors available ‐ the ward system potentially limits this. Waddington

44 1 1 No comment given Bolgart

45 1

I prefer more personal approach of the four ward system rather than town vs rural system where resources can be unequally distributed, possibly difficult for properties on the edges of the Shire. One less Councillor would be a slight change without too much 'unequal' representation. Winthrop

46 1 1

I support 4 Councillors due to the fact that 1‐2 Councillors may not be able to attend or 2 or 3 walk out of a meeting we will still have enough Councillors to finish the meeting if any of the above happens 7 is not enough. Piawaning

47 1 No comment given Victoria Plains

48 1 No comment given Carani 49 1 Decision process in favour of whole Shire! Calingiri

50 1

Councillors should represent the whole of the Shire. Wards make one think of their own ward more than whats best for the whole Shire. Calingiri


52 1

An urgent need to be progressive. The Shire is going nowhere. Large population decline. And it will definitely be overtaken if current situation continues. New Norcia


54 1

The Electoral roll is not a true indication of current residents so as it is incorrect, should not be used to determine how many Councillors represent each ward. It has not been updated. Major towns and their infrastructure should be used instead. Calingiri

55 1 Make Calingiri town a separate ward with one Councillor, 3 rural wards with 2 Councillors each. New Norcia

56 1 Leave as is. Gillingarra 57 1 No comment given Bolgart 58 1 No comment given Bolgart

59 1 Most feasible and economical option due to low declining population of Shire. New Norcia


Re

tain th

e existing system


but

change ward bo

undarie

s


ward bo

unda

ries a

nd re

duce

Clrs to

7

A no

ward system

, retaining

9 Clr p

osition

s

A no

ward system

with

7 Clr

positions

No. Option

1 Option

2 Option

3 Option

4 Option

5 Comments Locality 60 1 No comment given New Norcia

61 1

For the population of the Shire of Victoria Plains, seven Councillors would be adequate. This would result in cost savings to the Shire. Each significant community still has Councillor representation and the Councillor/Elector ratio is close. Bolgart

62

1 • 7 councillors no wards (elect 4 then 3 for 2 year terms). • To encourage representation of the wider community. • Observation after 66 years of my family being involved in the Shire of Victoria Plains there has always been conflict between all towns, even today. • Points to help heal conflict: (1) Acquire or build a small resource centre in Calingiri, staffed by personnel (volunteers) from every town to firstly publish a newsletter with news from every community centre. To promote tourism from existing points of interest within the shire (brochures etc). Promote existing businesses from within the Shire & encourage new ventures. By working together compiling a newsletter will help towards healing the conflict between all towns and areas. (2) More sporting facilities, particularly for younger generation (winter sports are adequate, but summer parents travel to neighbouring towns). Older people are covered with Bowls & Tennis in summer. (3) Sealed roads from every town to eastern & western to shire boundaries, all okay except southern town of Bolgart. All the western suburbs have new or near new sealed roads from a town that doesn’t pay full rates. Sealed roads in it will create more visitors to our forgotten communities. • With NO wards you need a condition in place that all councillors elected are not from the same area, to stop what happened in Shire of Mount Marshall where one town has a majority of councillors. Comment — all options are centred on wards & councillors not one example with a NO ward system, either existing or suggestion of how it should or could work. It’s obvious that current councillors want the ward system to remain in place. Lastly in my opinion the only way the Shire can make informed, unbiased and responsible decisions for the benefit of the people in the wider community within the Shire of Victoria Plains is to have NO wards.

Bolgart

63 1 Leave as is. New Norcia


Re

tain th

e existing system


but

change ward bo

undarie

s


ward bo

unda

ries a

nd re

duce

Clrs to

7

A no

ward system

, retaining

9 Clr p

osition

s

A no

ward system

with

7 Clr

positions

No. Option

1 Option

2 Option

3 Option

4 Option

5 Comments Locality 64 1 Leave as is. New Norcia 65

1 Leave as is. Not

provided 66 1 Leave things as they are New Norcia 67 1 Leave as is. New Norcia 68 1 Status quo to remain New Norcia 69

1

I feel that some Councillors are only interested in doing good in their own Wards rather than for the benefit of the whole Shire which is a vote gaining exercise for their re‐election.

Yerecoin

70 1

Make Calingiri town a separate ward with one Councillor, 3 rural wards with 2 Councillors each.

New Norcia

71 1

Make Calingiri town a separate ward with one Councillor, 3 rural wards with 2 Councillors each.

New Norcia

72 1

Change boundaries to suit numbers ‐ keep the same ward names.

Yerecoin

73

1 I believe all Councillors should be aware of all issues in the Shire and work together to overcome some issues.

Calingiri

74 1 Leave as is. New Norcia 75

1 No comment needed apart than to say that Councillors should support activities in all of the Shire, not just activities that happen in their Ward

Waddington

76 1 No comment given Bolgart 77 1 No comment given Calingiri 78 1 No comment given Bolgart 79

Propose 3 Ward/7 Councillors. North Ward ‐ Gillingarra, New Norcia, Yerecoin, Piawaning (2 Clrs), Central Ward ‐ Mogumber, Calingiri (3 Clrs), South Ward ‐ Wyening, Bolgart (2 Clrs). It’s fairly clear from past reviews that a no ward system may never be supported. Three wards makes good sense in what is becoming a dwindling council population. Three wards could be created using East to West boundaries. North Ward (North of Gillingarra, Gillingarra New Norcia, Carani West and Calingiri Wongan Hills boundaries). Central Ward (South of above roads and North of Calingiri West and Calingiri Wongan Hills Road from Shire of Gingin to Shire of Wongan Ballidu boundaries. South Ward (South of above roads to Shires of Toodyay, Chittering and Goomalling and Wongan Ballidu boundaries. Elector numbers and ward boundaries would need to be tweaked.

Calingiri

80 1 No comment given Waddington


Re

tain th

e existing system


but

change ward bo

undarie

s


ward bo

unda

ries a

nd re

duce

Clrs to

7

A no

ward system

, retaining

9 Clr p

osition

s

A no

ward system

with

7 Clr

positions

No. Option

1 Option

2 Option

3 Option

4 Option

5 Comments Locality 81 1 No comment given Old Plains 82 1 No comment given Calingiri 83

1 As the population of the Shire decreased, reducing the number of Councillors to 7 is a logical change. With Councillors being required to represent all Shire residents, regardless of their location, abolishing the ward boundaries will bring cost savings to the Shire and reduce the parochialism that does at times exist within the Shire and Councillors.

Calingiri

84

1 I live in Perth but am a ratepayer in the Shire and am sick of hearing about Councillors not supporting activities and events outside of their ward. It is ridiculous ‐ maybe the NO WARD system will stop this crap and make for a cohesive Council who support activities in wards other than their own! I hope Council will support whatever the ratepayers want, and not what they want to happen for their own greed.

Ellenbrook

85

1 Removing wards and reducing Councillors may well mean no more infighting, something which will benefit ALL

Waddington

86 1 Leave as is. New Norcia 87 1 No comment given Calingiri 88 1 No comment given Calingiri 89 1 No comment given Calingiri 90 1 No comment given Calingiri 91

Comment only ‐ I think the ward system suits the VP Shire but leave it to Council to decide number of Councillors.

Mogumber

92 1 Why does it need to change? Bolgart 93

1

Propose Ward 1: Calingiri, Wyening, Old Plains, Carani. Ward 2: Yerecoin, Piawaning, Waddington, Glentromie. Ward 3: New Norcia, Mogumber, Gillingarra, Yarawindah. Ward 4: Bolgart. The wards need to be of a more even size

New Norcia

94 1 1 Preferred Option 4. Yerecoin 95

1

Ward 1: West ‐Mogumber, Gillingarra, New Norcia. Ward 2: Central ‐ Calingiri. Ward 3: South ‐ Bolgart. Ward 4: East ‐ Yerecoin, Piawaning.

Moora

96 1 No comment given Gillingarra 97 1 Moora TOTAL 5 34 12 6 41 98


Appendix 4 SHIRE OF VICTORIA PLAINS WARD AND REPRESENTATION REVIEW ADVERTISEMENT - LOCAL PUBLIC NOTICE _________________________________________________________________


REVIEW OF REPRESENTATION

FEEDBACK FORM Electors and members of the community are invited to provide comment and feedback. This form is provided for your convenience. Written public submissions do not have to be made on this form.

Return this form to: Chief Executive Officer Shire of Victoria Plains 28 Cavell Street (PO Box 21) CALINGIRI WA 6569 Email: [email protected] Fax: (08) 9628 7008

Please indicate your preferred option for future representation in the Shire of Victoria Plains (See the Discussion Paper prepared by the Shire for more information): I support the following Ward Boundary/number of positions of Councillor (tick the relevant circle): Option 1: Retaining the existing 4 Ward System, including current ward boundaries and 9 positions of Councillor (Note: This option does not meet the requirements of the Local Government Advisory Board)

Yes ⃝ No ⃝ Or Option 2: Retaining the existing 4 Ward System with 9 positions of Councillor but change ward boundaries

Yes ⃝ No ⃝ Or


Option 3: Retaining the existing 4 Ward System with 7 positions of Councillor and changed ward boundaries

Yes ⃝ No ⃝ Or Option 4: A no‐ward system, retaining 9 positions of Councillor

Yes ⃝ No ⃝ Or Option 5: A no‐ward system with 7 positions of Councillor

Yes ⃝ No ⃝ Do you have a preferred option? Option _____ Or I propose the following Ward boundary/Councillor structure: The Shire of Shire of Victoria Plains should have ______ Wards and ______ Councillors.

The Shire’s Wards should have the following names and number of Councillors:

Name No of Councillors Ward 1 ____________________________________________________________________

Ward 2 ____________________________________________________________________

Ward 3 ____________________________________________________________________

Ward 4 ____________________________________________________________________

The Shire’s Wards should contain the following towns/localities and/or physical/topographic features: Ward 1 ____________________________________________________________________

Ward 2 ____________________________________________________________________

Ward 3 ____________________________________________________________________

Ward 4 ____________________________________________________________________

Comments in support of my preferred option:

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________


Submitted by: Name: ______________________________Signature ____________________________________

Address: _________________________________________________________________________

Contact details: __________________________________________________________________

All submissions must be received by 4pm on 31st January 2017

The Shire of Victoria Plains thanks you for your interest and involvement in this review. Council welcomes your comments to assist it to make informed and responsible decisions for the benefit of the people of the Shire of Victoria Plains.

Councillor David Lovelock Ian Graham

PRESIDENT ACTING/CHIEF EXECUTIVE OFFICER


Appendix 5 SHIRE OF VICTORIA PLAINS WARD AND REPRESENTATION REVIEW DISCUSSION PAPER ___________________________________________________________________

SION APER

REVIEW OF REPRESENTATION DISCUSSION PAPER

Background The Shire of Victoria Plains has resolved to undertake a review of its system of representation to comply with the requirements of the Local Government Act 1995 (the Act). Schedule 2.2 of the Act requires local governments with wards to carry out reviews of ward boundaries and the number of Councillors for each ward from time to time, so that no more than eight years elapse between successive reviews. In addition, a local government is to carry out a review if the Local Government Advisory Board requires the local government in writing to do so. The last review of wards in the Shire of Victoria Plains was undertaken in 2014 but resulted in no change. The Shire has received a further written request from the Local Government Advisory Board to undertake a review due to the Councillor Elector ratio deviation being greater than 10%. Current Situation Currently the Shire of Victoria Plains has nine (9) Councillors elected from four (4) wards as follows: Ward Number of

Councillors Number of

Electors (October 2016)

Councillor: Elector Ratio Average

% Ratio Deviation

Central 2 144 72 16.99%East 2 120 60 -5.43%

South 2 124 62 -2.28%West 3 163 54 -14.36%

TOTAL 9 551 61 0.0%


The % ratio deviation indicates the difference between the average Councillor/ Elector ratio for the whole local government and the Councillor/Elector ratio for each ward. It can be seen there is an imbalance in representation across the Shire with the West Ward being over represented and the Central Ward being under represented. A balanced representation would be reflected in the % ratio deviation being within the plus or minus 10% range. The purpose of this review is to evaluate the current arrangements and consider other options to find the system of representation that best reflects the characteristics of the district and its people. Any of the following may be considered as potential options:

Creating new wards; Changing the boundaries of a ward; Abolishing any or all of the wards; Changing the name of a ward; Changing the number of offices of Councillor on a Council; and Specifying or changing the number of offices of Councillor for a ward.

Abolishing all of the wards would be an option; this would see all Councillors being voted for by all electors (see below). Review Process The review process involves a number of steps:

The Council resolves to undertake the review; Public submission period opens; Information provided to the community for consideration; Public submission period closes; The Council considers all submissions and relevant factors and makes a

decision; The Council submits a report to the Local Government Advisory Board (the

Board) for its consideration; and (If a change is proposed) The Board submits a recommendation to the

Minister for Local Government (the Minister).

Any changes approved by the Minister where possible will be in place for the next ordinary election (October 2017). Factors to be Considered When considering changes to wards and representation, Schedule 2.2 of the Act specifies factors that must be taken into account by a local government as part of the review process:

1. Community of interest; 2. Physical and topographic features; 3. Demographic trends; 4. Economic factors; and 5. Ratio of Councillors to Electors in the various wards.

The Board offers the following interpretation of these factors. 1. Community of Interest


The term community of interest has a number of elements. These include a sense of community identity and belonging, similarities in the characteristics of the residents of a community and similarities in the economic activities. It can also include dependence on the shared facilities in an area as reflected in catchment areas of local schools and sporting teams, or the circulation areas of local newspapers. Neighbourhoods, suburbs and towns are important units in the physical, historical and social infrastructure and often generate a feeling of community and belonging. 2. Physical and Topographic Features These may be natural or manmade features that will vary from area to area. Water features such as rivers and catchment boundaries may be relevant considerations. Coastal plain and foothills regions, parks and reserves may be relevant as may other man made features such as railway lines and freeways. 3. Demographic Trends Several measurements of the characteristics of human populations, such as population, size, and its distribution by age, sex, occupation and location provide important demographic information. Current and projected population characteristics will be relevant as well as similarities and differences between areas within the local government. 4. Economic Factors Economic factors can be broadly interpreted to include any factor that reflects the character of economic activities and resources in the area. This may include the industries that occur in a local government area (or the release of land for these) and the distribution of community assets and infrastructure such as road networks. 5. Ratio of Councillors to Electors in the various wards It is expected that each local government will have similar ratios of electors to councillors across the wards of its district. The variation in the ratio of Councillors to Electors in the various wards should ideally be no greater than plus or minus 10% to ensure balanced representation. Options to Consider The Council is to consider the following options and electors and members of the community may suggest others: Option 1 Status Quo: Maintain the Current Ward System The following is an assessment of the current situation against the prescribed. factors.


Community of interest The current ward boundaries to some extent reflect the communities of interest that exist within the Shire, such as the Central ward focus on Calingiri and Bolgart in the South Ward. Physical and topographic features The current ward boundaries do not directly reflect any major physical or topographic features. There are no major physical or topographic features in the Shire which need to be recognised in ward boundaries. Demographic trends Demographic trends are not a major consideration in considering ward boundaries in the Shire of Victoria Plains, however the uneven growth and change in the number of electors in each ward in recent years indicates that there is some demographic change occurring across the district. Economic factors The current ward boundaries do not directly reflect any major difference in economic activities across the Shire. There is no major difference in economic activities across the Shire which needs to be recognised in ward boundaries. Ratio of councillors to electors The current situation, based on the latest available enrolment statistics from October 2016, is as follows: Ward Number of

Councillors Number of Electors


% Ratio Deviation

Central 2 144 72 16.99%East 2 120 60 -5.43%

South 2 124 62 -2.28%West 3 163 54 -14.36%

TOTAL 9 551 61 While the East and South wards remain within the 10% deviation the Central ward has a clear over allocation of electors and a higher Councillor: Elector ratio. Conversely, the West ward has an under allocation of electors given that it has 3 councillors, and it has a higher Councillor: Elector ratio. While maintaining the status quo may be desirable, it does not satisfy the Local Government Advisory Board’s requirement for balanced representation. Option 2 Status Quo: Maintain the current wards but change boundaries It would be possible to make relatively minor amendments to the existing ward boundaries to generate more balanced representation. This could be achieved, for example, by bringing the Central Ward boundary in closer to the town of Calingiri on the west side. This would move a number of electors from the Central Ward to the West Ward. This option is assessed against the prescribed factors as follows:


Community of interest The modified ward boundaries would continue to reflect the communities of interest that exist within the Shire, such as the Central ward focus on Calingiri and Bolgart in the South Ward. Physical and topographic features There are no major physical or topographic features in the Shire which need to be recognised in ward boundaries. Demographic trends Demographic trends are not a major consideration in considering ward boundaries in the Shire of Victoria Plains, however the uneven growth and change in the number of electors in each ward in recent years indicates that there is some demographic change occurring across the district. Economic factors There is no major difference in economic activities across the Shire which needs to be recognised in ward boundaries. Ratio of councillors to electors This option would result in an outcome similar to the following: (final numbers are subject to confirmation depending on the final boundaries to be determined) Ward Number of



% Ratio Deviation

Central 2 124 62 1.27%East 2 120 60 -2.00%

South 2 124 62 1.27%West 3 183 61 -0.36%

Total 9 551 61 Option 3 Retain Wards with fewer (7) Councillors As well as changing the boundaries, there is also the option of reducing the number of Councillors. Over the past nine years, the number of electors in the Shire has reduced by 13%, but the Shire still has the same number of councillors. Reducing the number of councillors by two (to retain an odd number of councillors) would necessitate some more wide ranging changes to ward boundaries. This could be achieved, for example, by moving the South and Central Ward boundaries further to the north, and making the East Ward smaller but retaining its focus on Piawaning. The following is an assessment of this option against the prescribed factors. Community of interest The modified ward boundaries would continue to reflect the communities of interest that exist within the Shire, such as the Central ward focus on Calingiri and Piawaning in the East Ward.


Physical and topographic features There are no major physical or topographic features in the Shire which need to be recognised in ward boundaries. Demographic trends Demographic trends are not a major consideration in considering ward boundaries in the Shire of Victoria Plains, however the uneven growth and change in the number of electors in each ward in recent years indicates that there is some demographic change occurring across the district. Economic factors There is no major difference in economic activities across the Shire which needs to be recognised in ward boundaries. Ratio of councillors to electors This option would result in an outcome similar to the following: (final numbers are subject to confirmation depending on the final boundaries to be determined) Ward Number of



% Ratio Deviation

Central 2 154 77 -2.2% East 1 80 80 1.6%

South 2 154 77 -2.2% West 2 163 81.5 3.5% Total 7 551 79

This proposal would retain all wards but increase the Councillor: Elector ratio to 1:79. This can be achieved by reducing the West ward to two Councillors and the East ward to one Councillor. In recent elections only one candidate could be found for the East ward from within the ward. This system could be implemented by, for example, not replacing the retiring East Ward councillor and having an election for only one West ward councillor at the October 2017 elections. This option would have the advantage of reducing governance and election costs in the Shire, and make it easier to fill vacancies on the council as they arise. Option 4 No Wards: Abolish the ward system, election by the whole district A No ward structure has the following advantages, as outlined by the Local Government Advisory Board:

• Elected Members are elected by the whole community, not just a section of it. • Elected Members under the Act are required to represent the views of all

electors of the Council, and make decisions in the best interest of the district as a whole.

• Knowledge and interest in all areas of the Council’s affairs would result, broadening the views beyond the immediate concerns of those within a ward;


• Members of the community who want to approach an Elected Member can speak to any Elected Member, rather than only an Elected Member who lives locally;

• Elected Members can use their specialty skills and knowledge for the benefit of the whole local government;

• There is balanced representation, with each Elected Member representing the whole community;

• The election process is much simpler for the community to understand and for the Council to administer.

Electors may vote for candidates from all areas of the shire. Elected members would be elected by residents of the whole shire and would be required to consider the impact of decisions on the whole shire not just a portion of it. They may still put forward the views of local constituents on any issues. In addition, further representation reviews would not be required, unless the Council wanted to return to a ward system, which it could in future decide to do. Changes in population and the electoral roll would not otherwise necessitate any further representation review. A ‘no wards’ option is assessed against the factors as follows: Community of interest The councillors as elected would reflect and represent the communities of interest of the whole district. Physical and topographic features The electoral boundary follows the existing district boundary. Demographic trends As the population of the Shire increases or decreases, no change in representation is required. Economic factors All elected members would have an interest in the economic activities undertaken across the district. Ratio of councillors to electors This option results in the following: Ward Number of

Electors Number of Councillors


% Ratio Deviation

Total 551 9 1:61 0.0%

Option 5 No Wards - 7 Councillors This option combines options 3 and 4, by eliminating the ward system of election and reducing the number of councillors to 7.


The advantages of the no ward system, including eliminating the need for further reviews of representation, and the advantages of reduced council size, including reduced governance costs, would both be accrued under this option. The following is an assessment of this option against the prescribed factors. Community of interest The councillors as elected would reflect and represent the communities of interest of the whole district. Physical and topographic features The electoral boundary follows the existing district boundary. Demographic trends As the population of the Shire increases or decreases, no change in representation is required. Economic factors All elected members would have an interest in the economic activities undertaken across the district. Ratio of councillors to electors This option results in the following: Ward Number of

Electors Number of Councillors


% Ratio Deviation

Total 551 7 1:79 0.0% Electors may vote for candidates from all areas of the shire however there would be a maximum of seven councillor elected. Elected members would be elected by residents of the whole shire and would be required to consider the impact of decisions on the whole shire not just a portion of it. They may still put forward the views of local constituents on any issues. Changes in population and non-resident owners roll do not trigger another review. Public submissions Electors and members of the community are invited to make a written submission about the above options and any aspect of representation and lodge it at: Shire of Victoria Plains Chief Executive Officer 28 Cavell Street (PO Box 21) CALINGIRI WA 6569 Fax: (08) 9628 7008 Submissions will also be accepted by email: [email protected] All submissions must be received by 4pm on 31st January 2017


Thank you for your interest and involvement in this review. Council welcomes your comments on any matters that may assist it to make informed and responsible decisions for the benefit of the people of the Shire of Victoria Plains. Councillor David Lovelock Ian Graham PRESIDENT ACTING/CHIEF EXECUTIVE OFFICER


10.4 PLANNING AND DEVELOPMENT D01/2017 LOCAL PLANNING SCHEME NO 5 AMENDMENT NO 1 – SCHEME

CONVERSION FILE REFERENCE D3.3 REPORT DATE 1 February 2017 APPLICANT/PROPONANT Nil OFFICER DISCLOSURE OF INTEREST Nil PREVIOUS MEETING REFERENCES Nil AUTHOR Ian Graham – DCEO/Manager Finance

and Administration ATTACHMENTS Tracked changed copy of Scheme PURPOSE OF REPORT To consider proposed Amendment No. 1 to Local Planning Scheme No. 5 to align the scheme with the deemed provisions contained in Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015 (the regulations) and to provide an overview of the regulations. BACKGROUND Section 256 of the Planning and Development Act 2005 provides for the Minister for Planning to make regulations in regard to planning schemes. Planning and Development (Local Planning Schemes) Regulations 2015 (the regulations) came into effect on 19 October 2015. They replace the Town Planning Regulations 1967 and associated Model Scheme Text (MST). The regulations are a major part of the planning reform agenda being undertaken by the State Government. The regulations consist of three elements being:

• Regulations that govern the preparation and amendment of local planning strategies and schemes, and the review of local planning schemes;

• Model Scheme Provisions (Schedule 1) that should be followed in all local planning schemes; and

• Deemed Provisions (Schedule 2) that automatically apply in every operational local planning scheme in Western Australia.

Local Planning Strategies and Schemes The processes for adopting local planning strategies and schemes are consistent with those contained in the previous regulations. Scheme amendments The regulations introduce a track based approach to local planning scheme amendments that enables amendments to be classified as either a basic, standard or complex amendment.


The amendment types are defined in r34, and can be summarised as follows: Basic: an amendment of an administrative nature including:

• correction of an administrative error • incorporating model provisions • compliance with the deemed provisions • compliance with an Act or State Planning Policy • zoning of land that is consistent with an approved structure plan,

where the zones exist within the schemes Standard: an amendment that is:

• consistent with a zone or reserve • consistent with a local planning strategy • consistent with a structure plan but the zones do not exist within the

scheme • considered to have minimal impact on surrounding land • not basic or complex

Complex: an amendment that is:

• not consistent with a local planning strategy • not addressed in a local planning strategy • to be made at the direction of the Minister • for a development contribution area or development contribution

plan • of a scale that is significant relative to development in the locality.

The classification of an amendment in turn influences the consultation requirements and timeframes in which the amendment must be dealt with. The public consultation requirements have been amended, in addition to timeframes now being imposed on both the local government and WAPC for processing of the amendment, as outlined in the table below:

Scheme Amendment

type

Advertising Local government consideration period

(post advertising)

WAPC timeframe to make

recommendation to Minister

Basic No advertising required

N/A 42 days

Standard 42 days 60 days post end date of submission period

60 days

Complex 60 days WAPC examination

required prior to advertising

90 days post end date of submission period

90 days

A local government can apply to the WAPC for an extension of the consideration period. The WAPC can extend their timeframe to make a recommendation to the


Minister subject to the approval of the Minister or an authorised person. There are no timeframes imposed on the Minister to make a decision. A Council resolution will still be required to prepare or adopt a scheme amendment and the resolution will need to specify the classification of the amendment and an explanation as to why the amendment type is appropriate. Model Provisions The model provisions are to be used when new planning schemes are being prepared. They contain the scheme provisions in regard to matters such as the zones and reserves, objectives, land use permissibility, development standards and special control areas. The model provisions can be varied, subject to the approval of the Minister. Deemed Provisions Section 257B of the Planning and Development Act 2005 provides the ability for deemed provisions to be enforced as part of each local planning scheme to which they apply. From the 19 October 2015, the deemed provisions contained in Schedule 2 of the regulations, form part of Scheme No. 1. Where there is a conflict or inconsistency between the provisions of Scheme No 1. and the deemed provisions, the deemed provisions prevail. The Shire is required to comply with, and where appropriate, enforce the deemed provisions, as they form part of the Scheme. . The deemed provisions deal primarily with administrative matters of the scheme, including information to be submitted with a development application, advertising of applications, matters to be considered when determining applications and the determination of development applications. The deemed provisions do also detail when development approval is not required (exempt development). The deemed provisions cannot be varied. Supplemental provisions can be approved by the Minister, including additional exemptions from development approval. Amendment No. 1 proposes to delete provisions which are inconsistent with the prevailing deemed provisions and amend others to ensure consistency with the deemed provisions. Amendment Classification In respect to Amendment No. 1 it is recommended that it be classified by Council as a basic amendment pursuant to Regulation 34 (c), given that it proposes to delete provisions of the Scheme which have been superseded by the deemed provisions. In respect to the form which Council’s resolution to prepare the amendment must take, new regulation 35 (1) requires that this be in a form approved by the WAPC. The DoP has published a Form 2A for this purpose, and this report’s recommendation is provided to be consistent with this form.


The next step in the procedure for a basic amendment requires:

• the amendment to be forwarded to the WAPC within 21 days of passing of the resolution to prepare this amendment;

• the amendment to be referred to the Environmental Protection Authority to determine whether it needs to be assessed under the Environmental Protection Act.

STAFF RECOMMENDATION That Council:- 1. In pursuance of Section 75 of the Planning and Development Act 2005

resolves to amend the Shire of Victoria Plains Planning Scheme No. 1 by: 1.1 Deleting the following clauses from the Scheme text, as these clauses have

been superseded by the deemed provisions set out in the planning and Development (Local Planning Schemes) Regulations 2015 Schedule 2: • Parts 2, 7, 8, 9, 10 and 11 in their entirety; • Clause 5.9 and 5.10 in their entirety; • Schedules 6, 7, 8 and 9 in their entirety.

1.2 Inserting reference to the deemed provisions in the Preamble by:

• Including in the first paragraph after consists of this Scheme Text “,the deemed provisions (set out in the Planning and Development (Local Planning Schemes) Regulations 2015 Schedule 2”;

• Deleting in the first paragraph “Scheme text sets” and replacing with “deemed provisions set”.

1.3 Inserting reference to the deemed provisions and supplemental provisions

in Part 1.4 by inserting new sub-clauses (b) and (c) and renumbering the sub-clauses accordingly: • 1.4(b) the deemed provisions (set out in the Planning and Development

(Local Planning Schemes) Regulations 2015 Schedule 2; • 1.4(c) the supplemental provisions contained in Schedule A; and

1.4 Inserting Schedule A – Supplemental Provisions (following Schedule 7

Rural Residential Zones) and inserting the following provisions into the Schedule A:

Clause 61(1) (k) the erection or installation of a sign or advertisement of a class

specified in Schedule 5 of this Scheme that applies in respect of the sign unless the sign is to be erected or installed - (i) on a place included on a heritage list prepared in accordance with

this Scheme; or (ii) on land located within an area designated under this Scheme as a

heritage area. (l) the erection or extension of a single house on a lot if a single house is a

permitted (“P”) use in the zone (where the R Codes do not apply) in which that lot is located, where the development standards set out in the


Scheme for that particular zone (including boundary setbacks) are satisfied, unless the development is located in a place that is: (i) entered in the Register of Heritage Places under the Heritage of

Western Australia Act 1990; or (ii) the subject of an order under Part 6 of the Heritage of Western

Australia Act 1990; or (iii) included on a heritage list prepared in accordance with this Scheme;

or (iv) within an area designated under the Scheme as a heritage area; or (v) the subject of a heritage agreement entered into under the Heritage

of Western Australia Act 1990 section 29; or (vi) entered in Schedule 7 and subject to a special condition that

requires development approval. (m) the erection or extension of an outbuilding, external fixture, boundary

wall or fence, patio, pergola, veranda, garage, carport or swimming pool on the same lot as a single house if a single house is a permitted (“P”) in the zone (where the R Codes do not apply) where the development standards set out in the scheme for that particular zone (including boundary setbacks) are satisfied, unless the development is located in a place that is: (i) entered in the Register of Heritage Places under the Heritage of

Western Australia Act 1990; or (ii) the subject of an order under the Heritage of Western Australia Act

1990 Part 6; or (iii) included on a heritage list prepared in accordance with this Scheme;

or (iv) within an area designated under the Scheme as a heritage area; or (v) the subject of a heritage agreement entered into under the Heritage

of Western Australia Act 1990 section 29.

(n) the painting or application of render on external surfaces on any building or structure, except where the building or structure is - (i) located in a place that has been entered in the Register of Heritage

Places under the Heritage Act of Western Australia 1990; or (ii) the subject of an order under Part 6 of the Heritage of Western

Australia Act 1990; or (iii) included on the heritage list prepared in accordance with this

Scheme; or (iv) located within an area designated under the Scheme as a heritage

area. (o) the demolition of any building or structure except where the building or

structure is: (i) located in a place that has been entered in the Register of Heritage

Places under the Heritage of Western Australia Act 1990; or (ii) the subject of an order under Part 6 the Heritage of Western

Australia Act 1990; or (iii) included on the heritage list prepared in accordance with this

Scheme; or


(iv) located within an area designated under the Scheme as a heritage area.

1.5 Amending the following clauses by removing cross reference to the clause

deleted by the amendment and replacing them with cross reference to the deemed provisions set out in the Planning and Development (Local Planning Schemes) Regulations 2015 Schedule 2: • Clauses: 3.4.1: Part 7 • Clause 3.4.2(a): clause 67 • Clause 4.3.2 ‘A’: clause 64 • Clause 4.3.3 Note 3: clause 67 • Clause 4.4.2(b): clause 64 • Clause 4.8(c): clause 80(1) • Clause 4.9.2: clause 64 • Clause 5.4.2: clause 64 • Clause 5.5.2(a): clause 64 • Clause 5.5.3(a): clause 67

1.6 Delete reference to the following terms and replace them with the

corresponding term throughout the scheme:

• ‘planning approval’ replaced with ‘development approval’; • Local Government Authority replaced with Local Government; • ‘council’ replaced with ‘local government’; • ‘outline development plan’ replaced with ‘structure plan’; • ‘Town Planning Scheme’ with ‘Local Planning Scheme’; • ‘Town Planning Regulations 1967’ replaced with ‘Planning and

Development (Local Planning Schemes) Regulations 2015’; • Replacing Planning and Development Act with Planning and

Development Act 2005. 1.7 Delete or amend use classes in Table 1 – Zoning Table to more accurately

reflect land use terms in Part 6 of the model provisions as follows: • Replace ‘Short-stay accommodation’ with ‘Tourist development’ • Modify ‘Restaurant’ to ‘Restaurant / café’ • Modify ‘Showroom’ to ‘Bulky goods showroom’ • Modify ‘Fuel depot’ to ‘Transport depot’ • Replace ‘Industry – Rural’ with ‘Industry – primary production’ • Delete ‘Storage’ • Modify ‘Warehouse’ to ‘Warehouse / storage’ • Replace ‘Agroforestry’ with ‘Tree farm’ • Modify ‘Rural pursuit’ to ‘Rural pursuit / hobby farm’ • Re-order use classes to retain alphabetical sequence in the sub-

sections. 1.8 Modifying Schedule 1 – Dictionary of defined words and expressions to

establish consistency with land use terms in Part 6 of Schedule 1 of the


Regulations and to retain definitions from the Town Planning Regulations 1967 where these terms are not reflected in the 2015 Regulations as follows:

• Modify the introductory paragraph to read ‘The general definitions and

land use terms in Part 6 of the Model provisions for local planning schemes as current including any amendments apply’;

• Delete the ‘Holiday accommodation’, ‘Rural Home Business’, ‘Short Stay Accommodation’, Industry – hazardous’ and ‘Workers accommodation definitions;

• Add definitions for ‘Industry-cottage’, ‘Industry – general’, ‘Industry-service’, Industry – mining’ as reflected in the repealed Town Planning Regulations 1967;

• Add definitions for ‘lunch bar’ as follows “lunch bar means premises or part of premises used for the sale of takeaway food (in a form already to be consumed without further preparation) within industrial and commercial areas.”

• Re-order definitions to retain alphabetical sequence. 1.9 Additional amendments to scheme provisions as follows:

• Replacing “moveable buildings” with “second-hand dwellings” at Clause 3.2 Objectives of the Zones, Residential Zone fourth dot point;

• Deleting Clause 5.3(b) as it is inconsistent with the deemed provisions and renumbering the remaining clauses accordingly;

• Deleting the reference to Part 4 in Clause 5.7, first paragraph and replacing it with Part 2 and Part 3;

• Correcting the spelling of ‘verandahs’ in Clause 5.8.6 to ‘verandas’; • Include ‘2005’ after each reference to the Planning and Development

Act; • Replacing ‘showroom’ with ‘bulky goods showroom’ and ‘industry –

rural’ with ‘industry – primary production’ in Schedule 3 – Restricted Uses RU1 paragraph 1 and 2 respectively;

• Replacing ‘showrooms’ with ‘bulky goods showrooms’ and ‘warehouse’ with warehouse/storage’ in Schedule 5.

1.10 Renumbering the scheme provisions and schedules sequentially and

updating any cross referencing to the new clause numbers and deemed provisions as required.

2. Resolves, pursuant to the Regulation 35(2) of the Planning and

Development (Local Planning Schemes) Regulations 2015 (the Regulations), that Amendment 1 is a basic amendment in accordance with r.34(c) of the Regulations as it proposes to amend the Scheme text to delete provisions that have been superseded by the deemed provisions in Schedule 2 of the Regulations;


3. Authorise Council officers to prepare the scheme amendment documentation.

4. Authorise the affixing of the common seal to and endorse the signing of

the amendment documentation. 5. Pursuant to Section 81 of the Planning and Development Act 2005, refers

Amendment 1 to the Environmental Protection Authority 6. Pursuant to r.58 of the Regulations, provides Amendment 1 to the

Western Australian Planning Commission.


11 MOTION OF WHICH NOTICE HAS BEEN GIVEN 12 NEW BUSINESS OF AN URGENT NATURE APPROVED BY COUNCIL RESOLUTION STAFF RECOMMENDATION Moved Cr ... seconded Cr ... that new business of an urgent nature be introduced to Council. 13 NOTICE OF MOTIONS FOR CONSIDERATION AT THE FOLLOWING MEETING 14 CONFIDENTIAL ITEMS 14.1 CEO/DCEO Leave Coverage 15 DECLARATION OF CLOSURE There being no further business the Presiding Member declared the meeting closed at ... Signed this ... day of ............ Presiding Member ..............................................