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AGENDA
ORDINARY MEETING OF COUNCIL
Meeting – 8 November, 2005 Commencing at 7.00 p.m.
1. Apologies 2. Leave of Absence – Nil 3. Confirmation of the Minutes - 18 October 2005 4. Deputations – Nil 5. Adjourned Debate – Nil 6. Workshops
6.1 Council Artefacts Working Party 7. Mayor’s Report
7.1 Mayor’s Report- 21/9/2005 To 1/11/2005 8. Petitions – Nil 9. Reports by Council Delegates
9.1. Western Region Waste Management Authority – Minutes of Ordinary Meeting held 17 October 2005
10. Questions without Notice 11. Questions on Notice – Nil
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COUNCIL AGENDA CONTD. 12. Council Business
12.1. Director of Environmental Services Report – Fred Newman (Refer Table of Contents – Items 12.1.01 to 12.1.05)
12.2. Director of Technical Services Report – Wally Iasiello (Refer Table of Contents – Items 12.2.01 to 12.2.08)
12.3. Director of Community Development Report – Malcolm Herrmann (Refer Table of Contents – Items 12.3.01 to 12.3.06)
12.4. Director of Corporate & City Development Report – Mal Jonas (Refer Table of Contents – Items 12.4.01 to 12.4.11)
12.5. City Manager's Report – Harry Wierda (Refer Table of Contents – Items 12.5.01 to 12.5.09)
13. Correspondence – Nil 14. Notice of Motion
14.1. Notice Of Motion – Councillor Peter Jamieson – Council Artefacts Working Party
14.2. Notice Of Motion – Mayor Fiona Barr – Elected Members Dining Room Register
15. Adoption of Committee Reports - Nil 16. Other Business 17. Closure of Meeting
W - CL 1
ITEM 6. WORKSHOPS ITEM 6.1 COUNCIL ARTEFACTS WORKING PARTY Summary The Council Artefacts Working Party held a meeting on Monday 10 October 2005 to finalise outstanding issues. Report (A copy of the Record of Proceedings of the Council Artefacts Working Party, which was chaired by Councillor Peter Jamieson, has been provided to all Members and appears as Attachment 1 to this report.) Council resolved on 12 April 2005, Item 6.5 Inter Alia that an Honour Roll be produced and displayed in the Gallery. Investigation by staff has revealed that approximately 18 square metres of space would be required. This is not available in that location. The Working Party, while still believing that it is important that the history be recorded and be accessible, considered the alternatives of publication on the Website and the provision of Council Books would meet this objective. As a result there are some other changes required to the minute passed on 12 April 2005. (A copy of Minute Item 6.5 dated 12 April 2005, CL 1158, has been provided to all Members and appears as Attachment 2 to this report.) The chairperson Councillor Peter Jamieson has given a Notice of Motion which will, if passed, give effect to the most recent deliberations of the Working Party. Funds are available to implement the Working Party’s deliberations. City Plan A City known for its vibrant and diverse community, history and traditions, quality living environments, attractive centres, thriving tourism, industry and business. (Goal) Corporate Plan Ensure effectiveness, consistency and probity in Council’s governance functions. (Strategy/Goal) RECOMMENDATION That the report regarding the “Council Artefacts Working Party” meeting held on 10 October 2005, be received and noted.
MAYOR - CL 1
ITEM 7. MAYOR’S REPORT ITEM 7.1 MAYOR’S REPORT- 21/9/2005 TO 1/11/2005 Apart from meetings with Councillors and/or staff and residents, I have attended the following:- 21/0912005 Young Achievers Awards Launch
Northern Suburbs Co-Op AGM VSS AGM Lets ‘Talk Forum Affordable Housing Innovation Programs Launch
22/09/05 Employ SA Launch Women’s Housing Meeting Civic Reception by Lord Mayor of’ Adelaide for the 25th Anniversary of Bay to Birdwood. Car Rally
23/09/2005 Creating Ambience Exhibition 24/09/2005 SA Refugee Week Launch
SA Refugee .Expo Go Organic Festival Sustainable Living Festival SA Afghanistan Celebration Dinner
25/09/2005 2005 Bay to Birdwood Classic Port Adelaide Sailing Club 2005-2006 Opening Day
26/09/2005 Kilburn South Re-Development Meeting 27/09/2005 Western Region Enterprise Day Launch
KBACAG Meeting Chicago Fair Meeting PAE Council Meeting
28/09/2005 SA. Refugee Week 2005 Centre Link Expo PAEC CEO’s Performance Development Review Meeting
29/09/2005 Solar Car Challenge 2 Miles to Port Exhibition
30/09/2005 Australian. Refugee 30th Birthday Open flay Kate Ellis M P — Medallion Presentation SA Refugee Week :Together in Diversity Evening
01/10/2005 Edward Said Memorial Lecture 02/10/2005 Botanica Exhibition
RAN Writers Re-Union Adelaide 2005 BBQ & Launch Farm. Livin Opening Exhibition
03/10/2005 SA Union. Family Race Day 05/11/12005 MRCSA Meeting
SA Regional. Mayors to Adelaide Civic Reception SA LGA Women’s Association. Meeting & Dinner
06/10/2005 2005 SA I GA Annual Conference 2005 LGA. Gala Dinner
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MAYOR 2 08.11.05
MAYOR’S REPORT- 21/9/2005 TO 1/11/2005 CONTD. 07/10/2005 Mutual. Liability LGA Breakfast & Awards
SA LGA 2005 Annual Conference Official Opening of “New Adelaide Airport Terminal” 2005 Western Children & Family Forum. Walkerville Celebrating 150 Years Gala Dinner
8/10/2005 Largs Bay Sailing Club 2005-2006 Opening Day Port River Sailing Club 2005-2006 Opening Day & Dinner Port Adelaide Rugby Union Football Club Annual Awards 9/10/2005 Masters Games 11/10/2006 Asian Pacific Cities Summit Chongqing, China 12/10/2005 Asian Pacific Cities Summit Chongqing, China 13/10/2005 Asian Pacific Cities Summit Chongqing, China 14/10/2005 Asian Pacific Cities Summit Chongqing, China 15/10/2005 Asian Pacific Cities Summit Chongqing, China 22/10/2005 Chicago Fair RSL Villa’s Fete Port Adelaide Sailing Club Sailability Garden Island Yatch Club 2005-2006 Opening Day 23/10/2005 Sunnybrae Open Day One and All Voyage of Discovery Street Party United Nations of Australia 60th Anniversary Dinner 24/10/2005 SA Great Port Adelaide Showcasing 25/10/2005 Windsor Gardens Vocational Education in Industry Breakfast Merchant Navy Meeting Woodville High School 90th Anniversary Celebration Environmental Sustainability v;s Lifestyle Forum 26/10/2005 Enfield Library’s 20th Pre-School Celebrations Language PLSA Launch of Website City of Mandurah’s Council Visit Wandana Reconnect Meeting SA LGA Women’s Meeting 27/10/2005 Chicago Fair Thank you Morning Tea OARS AGM Tasting the Market Lartelare Glanville Land Action Group Meeting 28/10/2005 Passport to Participation The Ramsay Re-Build Design Competition Reclaim the Night
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MAYOR 3 08.11.05
MAYOR’S REPORT- 21/9/2005 TO 1/11/2005 CONTD. 29/10/2005 Le Fevre Giant Garage Sale John Rau MP Launch “Social Inclusion & Unmet Needs” – Disability Forum ACC Food & Wine Festival 30/10/2005 Walkerville Parade Walkerville Village Fair & Council Celebrations St Dominic’s Priory Fete A Taste of West Africa Capture in Color Exhibition 31/10/2005 Ticketec Group Launch PAEC Citizenship Ceremony 1/11/02005 International Education Forum The Advertiser / Sunday Mail Foundation Melbourne Cup
Luncheon During this period I personally funded a trip to enable me to attend the 2005 Asian Pacific Cities Summit on Sustainable Development in Chongqing China Where over 150 Mayors and another 200 plus delegates discussed the many issues on sustainable development that are effecting us all, no matter how big or small our city. This was an absolute amazing experience and I would urge any elected member to take any opportunities that may arise to participate in these wonderful learning experiences. I wish to further advise at the SA LGA Women’s Meeting held on Wednesday October 26th at Prospect Council Offices I was Elected Vice President and National Delegate to South Australia. RECOMMENDATION That Mayor Fiona Barr’s report titled “Mayor’s Report – 21/9/2005 – 1/11/2005”, be received and noted.
RCD - CL 1
ITEM 9. REPORTS BY COUNCIL DELEGATES ITEM 9.1 WESTERN REGION WASTE MANAGEMENT AUTHORITY –
MINUTES OF ORDINARY MEETING HELD 17 OCTOBER 2005 Summary This report provides members with information on the Western Region Waste Management Authority (WRWMA) meeting held on 17 October 2005. Cr Peter Nicholls is Council's representative on the board of WRWMA. Report The following items were dealt with by the Board of Western Region Waste Management Authority at It’s ordinary meeting held on 17 October 2005. Election of Chairman The current Chairperson had completed his term of office and, pursuant to clause 2.4.1 of the Western Region Waste Management Authority charter, nominations for the Chair were called. Mr Trevor Starr was the only nomination and re-elected as Chairman of the Authority for the next 12 months. Mayor Anderson was appointed Deputy Chairman.
Garden Island The following points were raised in discussion at the meeting: • The Authority’s CEO gave some background on the negotiations which led to
the finalisation of:
the Environment Performance Agreement between the Authority, the Land Management Corporation (LMC), and the Environment Protection Authority (EPA);
the Civil Works Contract between the Authority and Leed Engineering, the Landfill Gas Agreement between the Authority, LMC and Energy
Developments Ltd (EDL); and the Multi-Option Facility Agreement between the Authority, the Local
Government Finance Authority (LGFA), and co-signed by Member Councils.
Further details of the above points are set out as follows:
RCD - CL 2 08.11.05
WESTERN REGION WASTE MANAGEMENT AUTHORITY – MINUTES OF ORDINARY MEETING HELD 17 OCTOBER 2005, CONTD. The Civil Works Contract As a result of the Expression of Interest (EOI) process for the rehabilitation of Garden Island, a contract has been negotiated with Leed Engineering (Leed), and this contract is to implement the Capping Implementation Plan for Garden Island as contained in the Environment Performance Agreement. This work is essentially for the supply and placement of soil on Garden Island, stormwater management and landscaping of the whole island. The LMC has issued the Authority with an occupational licence so that work can proceed to remediate the island. The Civil Works Contract has been signed and sealed by Leed. The Board noted that Penrice has been given the opportunity to place calsilt on Garden Island on a trial basis for the cost of $2 per tonne payable to the Authority. If this trial is successful, then Penrice can continue to place calsilt to a program that is compatible with Leed’s works’ program. The Landfill Gas Agreement This agreement covers the implementation of gas management responsibilities in the Environment Performance Agreement and is primarily the responsibility of LMC. The Authority has the responsibility for landfill gas management only while it occupies the site. A contract has been negotiated with EDL and gas extraction will be piped to a power station for sale to the ETSA grid. At this stage EDL has verbally agreed to the contract, but is still yet to receive final approval by its Board. The Board of the Authority was made aware that there is a risk that if the EDL contract does not proceed then the Authority will have the obligation to extract landfill gas for flaring and ongoing monitoring of the gas field. The capital to establish the minimum number of wells is estimated at $500,000. The total investment being planned by EDL is approximately $1 million. EDL is programmed to commence drilling in April next year to prove the gas field before proceeding to establish a pipeline and permanent infrastructure on Garden Island. All royalty payments in the contract are payable to LMC. It was pointed out that the EDL contract is cost neutral to the Authority (including no cost for the monitoring) and the agreement is for eight years. EDL will use a financier to finance the activities and arrangements will involve a tripartite agreement between EDL, its financiers and the Authority/LMC.
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RCD - CL 3 08.11.05
WESTERN REGION WASTE MANAGEMENT AUTHORITY – MINUTES OF ORDINARY MEETING HELD 17 OCTOBER 2005, CONTD. The CEO brought to the Board’s attention that amendments are required to the current constitution to reflect the efficient management of the Civil Works Contract and Landfill Gas Agreement on Garden Island. The CEO was asked to discuss this with Mr Michael Kelledy from Norman Waterhouse. Local Government Finance Authority Multi-Option Facility Agreement The outstanding issue which had caused delays in finalizing the agreements was that of the $12 million financial guarantee required in the Environment Performance Agreement. The LGFA provided the most competitive quote for the provision of a financial guarantee which the Authority accepted. The Crown Solicitor and Solicitor-General then reviewed the documentation to agree with the now titled “Multi-Option Facility Agreement”.
It was resolved that, for the purposes of complying with its obligations under clause 28 of Environment Performance Agreement with the Environment Protection Authority and Land Management Corporation, the Authority obtain financial accommodation from Local Government Finance Authority of SA (‘LGFA”) in the form of a Guarantee Facility of $12 million on terms to be agreed. A motion was passed that the CEO seek a legal opinion from Norman Waterhouse on required amendments to the Western Region Waste Management Authority’s charter to reflect the future situation regarding management of the operations of the rehabilitation of Garden Island; and when this opinion has been obtained, the CEO to write to Member Councils seeking agreement to these changes. (A copy of the minutes of the ordinary meeting of the Western Region Waste Management Authority held on 17 October 2005 has been provided to all Members and appears as Attachment 1 to this report.) City Plan A City where the sustainable natural and built environment is managed, protected, enhanced, and enjoyed by the community. (Goal) Corporate Plan Provide a comprehensive, efficient and effective waste management service in accordance with best practice technology. (Strategy / Goal) RECOMMENDATION The report on “Western Region Waste Management Authority” be received and noted.
CL - ES 1
DIRECTOR OF ENVIRONMENTAL SERVICES REPORT - FRED NEWMAN
8 NOVEMBER 2005
CL - ES 2 8.11.05
Table of Contents ITEM 12.1.01. DEVELOPMENT ASSESSMENT UNIT QUARTERLY REPORT......3
ITEM 12.1.02. ENVIRONMENTAL HEALTH QUARTERLY REPORT ...................10
ITEM 12.1.03. GENERAL INSPECTORATE QUARTERLY REPORT....................16
ITEM 12.1.04. WASTE MANAGEMENT QUARTERLY REPORT ..........................19
ITEM 12.1.05. OUTSTANDING MATTERS – DIRECTOR ENVIRONMENTAL SERVICES .......................................................................................22
CL - ES 3 8.11.05
COMPOSITE RECOMMENDATION – ITEMS 12.1.01 TO 12.1.05 That the recommendations contained in Agenda items numbered 12.1.01 to 12.1.05 be adopted. ITEM 12.1.1 DEVELOPMENT ASSESSMENT UNIT QUARTERLY REPORT Summary This report provides a summary of the current activities undertaken by the Development Assessment Unit. The Unit comprises the Planning and Building disciplines to provide a ‘one stop shop’ for development activities. In comparing the September quarter with the same period last year, there was a: • Slight decrease in the amount of development applications received (1002 this
year compared to 1054 last year); • 98% of planning decisions were issued (for Consent category) within the
statutory timeframe (compared to 96.5% last year); • Decrease in planning complaints received (90 this quarter compared to 118 last
year); • Decrease in number of monitoring building inspections undertaken (123 this
quarter compared to 158 last year); • Decrease in the number of building applications received (576 this quarter
compared to 609 last year). This appears to be in line with the key indicators in the construction industry;
• Slight decrease in number of building applications received for dwellings/additions (195 this quarter compared to 202 last year);
• A high level of satisfaction was indicated in the customer satisfaction survey completed in September for both the planning and building functions.
Report Development Assessment Unit While the total number of applications received has slightly decreased from last year, Council continues to experience a high number of development applications being lodged for assessment. 4,066 development applications were received in 2004/05 which represents a 25% increase since 2000/01.
CL - ES 4 8.11.05
DEVELOPMENT ASSESSMENT UNIT QUARTERLY REPORT, CONTD. Details of the number of development applications received in the months of July to September since 2001 are as follows:
Development Applications received: September Quarter
Year Number Change
2001 849
2002 902 5.8%
2003 1078 16.3%
2004 1054 -2.2%
2005 1022 -3.0%
Details of the accumulative monthly development applications between 2001 – 2005 are shown on the graph below:
Accumulative Monthly Development Applications
0
800
1600
2400
3200
4000
4800
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
Month
Tota
l Num
ber
2001
2002
2003
2004
2005
Planning Consents Issued The total number of development decisions issued in 2004/05 was 3,887. 886 decisions were issued for the July to September 2005 quarter – compared to 1018 last year. This output is at an acceptable level – the output was higher in this quarter last year when additional resources were applied to reduce the backlog of applications. The backlog of applications has now been eliminated.
CL - ES 5 8.11.05
DEVELOPMENT ASSESSMENT UNIT QUARTERLY REPORT, CONTD. There has been a slight increase in the proportion of planning decisions issued within the statutory timeframe in the September Quarter from 96.5% (2004) to 98% (2005) for the consent category (80% of all applications). While there has been difficulty in replacing staff when they leave, resulting in staff shortages for various lengths of time, staff have worked overtime and contractors utilised to maintain output. Planning Team Activities performed by the Planning Team in addition to the assessment of development applications include: • Input into the Urban Projects Coordination Group meetings where major
projects are discussed; • Meetings with external and internal clients to discuss and give advice on
planning related issues and proposals; • Dealing with phone calls and counter enquiries on planning related issues; • Providing preliminary planning advice; • Liquor licensing matters; • Enforcement Issues; • Varying roles assigned to individual planners to meet the goals of the section’s
business plan. Planning Inspections The level of enforcement complaints have decreased from 352 (2003/04), to 313 (2004/05). For the September quarter the number of complaints received was 90, compared to 118 for the same period in 2004. Planning inspectors responded to 100% of enforcement issues within 3 days of receipt of the customer request by the enforcement officer, up on the same quarter last year of 90.6%. Proactive inspections of recent development approvals were undertaken in the September quarter. These proactive inspections focused on applications approved by the Development Assessment Panel (32), approvals requiring upper floor windows to be fixed and obscure (151) and for land divisions to confirm all requirements met enabling Section 51 clearance (9). Building Team Assessment Performance Applications for Building Rules Consent received for the 2004/2005 financial year significantly increased to 2,932 from 2,607 compared to 2003/2004. Demand on the building team remains high - reflected in the increase of Building Rules Consents issued 2,416 for (2004/2005) financial year from 2,317 (2003/2004) financial year.
CL - ES 6 8.11.05
DEVELOPMENT ASSESSMENT UNIT QUARTERLY REPORT, CONTD. Whilst at the same time the total number of applications approved by private certifiers continues to decline down to 127 from 193 a decrease of 34.2% of building applications (compared to last year). This is a positive result indicating a stabilisation in Council’s market share which is largely attributable to increased performance over the year. There has been a reduction in the backlog of applications and an improvement of the proportion of building consents issued by Council within the statutory timeframe in the September Quarter: • from 76% (2004) to 91% (2005) for the class 1 and 10 buildings; and • an increase from 93% (2004) to 96% (2005) for Classes 2 to 9 buildings. Building Team Activities Other activities performed by the Building Team include: • Proactive inspections of aged care, nursing home and hostel buildings carried
out by the Port Adelaide Enfield Building Fire Safety Committee to ensure that the level of fire safety is adequate;
• Review of the Building Inspection Policy; • Review the Terms of Reference for The Building Fire Safety Committee; • Ongoing work on actions identified in Building team section plan; • Annual Essential Safety Provisions program (see below). The Essential Safety provisions program involved issuing approximately 100 letters to building owners reminding them to submit their Certificate of Compliance with Maintenance Procedures for Essential Safety Provisions which provides proof that all necessary fire and life safety equipment required to be installed in their buildings have been maintained. 84% of building owners have responded to Council’s request to submit their annual Certificate of Compliance. The focus has been on buildings that are being used as hostels, nursing homes, aged care and sporting clubs. Council owned buildings have also been selected as part of the program. The remaining building owners will be individually followed up by Building Officers. The program aims to ensure that owners/tenants are maintaining fire safety equipment and life safety items to protect occupants in the event of an emergency. Due to the successful response it is envisaged that the program will be extended to include a wider range of buildings in the second part of the financial year. There has also been a focus on ensuring that all swimming pools constructed meet minimum Australian safety standards for fences and gates This has resulted in an increase in the number of swimming pool inspections to 16 in the July - September quarter in comparison to 21 inspections carried out for the entire (2004/2005) financial year.
CL - ES 7 8.11.05
DEVELOPMENT ASSESSMENT UNIT QUARTERLY REPORT, CONTD. Building Inspections In this quarter, 48% of dwelling inspections notified were inspected – this is well above the Policy target of 20% (see graph below). The level of enforcement complaints have decreased to 24 compared to 40 last year. This represents complaints and enforcement issues related to compliance of conditions with building consents, dangerous structures, general related resident or third party building complaints and Building Fire Safety. Building Officers responded to 91% of complaints/enforcement issues within the standard time compared to 81% last year.
Building Inspection Summary for All Building Classes July to September 2002-2005
186175
211
251
119
75
136123
0
50
100
150
200
250
300
2002 2003 2004 2005
Year
Num
ber o
f Ins
pect
ions
Scheduled InspectionsActual Inspected
The building classifications can be summarised typically as: Class 1: Single dwellings, boarding/guest houses and hostels less than 300 square metres and 12
occupants. Class 2-9: Nursing homes, aged care, hostels, Offices, shops, sporting clubs, warehouses, factories, Class 10: Non-habitable garages, carports and sheds, fences, walls, swimming pools, signs and
antennae. *Note: Multiple inspections on one building is counted only once for the purpose of the building
inspections summary table for all building classes indicated above. Actual inspected totals in the graphs above relate to monitoring inspections only (buildings under construction). Refer to Enforcement complaint totals in Economy / Efficiency table.
CL - ES 8 8.11.05
DEVELOPMENT ASSESSMENT UNIT QUARTERLY REPORT, CONTD. Customer Service Development Assessment Unit traditionally has one of the highest numbers of calls referred from the call centre for any one section. To improve the delivery of service to our customers the Development Assessment Unit has also been involved in a number of projects including: • The Development Assessment Unit has provided training to the Customer
Service Staff both at the libraries and civic centre for new staff induction; • Re-issue of 10 Development Folders distributed to libraries, customer service
team (Civic Centre) and copies retained within Environmental Services; • Newly recruited Planning and Building Officers placed within Customer service
call centre as part of induction process to familiarise themselves with their processes, and to establish professional working relationship;
Customer Satisfaction Surveys Customer satisfactions surveys were completed for the planning and the building processes for approvals issued in the September quarter. The survey gathered information on staff approach (i.e. courtesy, helpfulness, professional presentation) and also information provided by officers (i.e. explaining the process, keeping the applicant informed, consistency of information). The results indicate a high level of satisfaction. Conclusion There are a number of varying activities undertaken by the Development Assessment Unit. The Unit has to deal with a broad range of issues and projects ranging from building/planning assessment and preliminary advice, enforcement to policy review and input to plan amendment reports and corporate, co-ordination and facilitation of major/special projects. (A copy of relevant documents has been supplied to all Members for their information and appears as Attachment 1). City Plan A City where the sustainable natural and built environment is managed, protected, enhanced and enjoyed by the community. (Goal) Corporate Plan Provide an efficient and effective development assessment service. (Strategy) Improve the appearance and quality of the area through overseeing the protection of amenity of the area through monitoring and enforcement. (Strategy)
CL - ES 9 8.11.05
RECOMMENDATION That the quarterly report on the operation of the Development Assessment Unit for the period ending 30 September 2005 be received and noted.
CL - ES 10 8.11.05
ITEM 12.1.2 ENVIRONMENTAL HEALTH QUARTERLY REPORT Summary Progress report on the operations of the Environmental Health Section for the period ending 30 September 2005. This summary highlights the significant statistical changes for the programs: • #43 Environmental Management and Sustainability; • #45 Health Services – Water Catchments; • #58 Health Services – Communicable and Infectious Disease Control; • #59 Health Services – Food Safety and Nutrition; • #60 Health Services – Health Care and Welfare Services. Specific examples of this quarter in comparison to the same quarter in 2004/2005 include: • 4 Food Hygiene and Safety courses were held this quarter with 92 food
handlers attending (#59); • 2 warrants were carried out under the Public and Environmental Health Act
1987 and the Local Government Act 1999 (#58); • 20% increase in the total number of food complaints received (#59); • 44% decrease in the total number of health complaints received (#58); • 11% decrease in rat callouts (#58); • 47% decrease in the number of stormwater complaints received (#43); • Very high level of customer satisfaction reported in customer survey. Report #43 Environmental Management and Sustainability Environment Forums • A total of 3 forums were held this quarter; • 1 forum involved the consultation process of the Port Centre – Community
Futures Forum and Community Design Forum; • A second forum was held on the Le Fevre Peninsula Seawater & Stormwater
Flood Risk Study; • A consultation workshop entitled 'Community Forums in the Inner Northern and
Eastern Areas' was held which aimed to involve the community and gain feedback to ensure that the future of the forums remained community based, sustainable, and served the community's interests.
CL - ES 11 8.11.05
ENVIRONMENTAL HEALTH QUARTERLY REPORT, CONTD. Stormwater Complaints • 47% decrease in the number of stormwater complaints received this quarter
compared with the same quarter in 2004/2005; • It appears that due to the educational program conducted last year, businesses
are more responsive to stormwater pollution prevention, therefore decreasing the number of stormwater complaints received this quarter.
#45 Health Services – Water Catchments Environment Reviews • A 2% increase in environmental performance has been recorded at businesses
previously visited by the project through the revisit process; • 18 site visits were completed which involved a total of 2 initial visits and 16
revisits; • The 6 monthly report for the Torrens Catchment Water Management Board was
completed this quarter; • The number of site visits completed has decreased in this period as the number
of Project Officers have decreased from 3 full-time officers to 1 full-time officer; • 2 new Project Officers have commenced employment with the Project this
quarter, with time being spent training and inducting the new officers. In the Pipeline • Issue 5 of In the Pipeline was published and distributed to 4410 Businesses. Business Recognition Scheme • The Pilot Scheme has officially ended, with one Project Officer attending the
Business Recognition Scheme Working Group committee meeting to evaluate the viability of the Scheme.
#58 Health Services – Communicable and Infectious Disease Control Immunisation Services • 21% decrease in the total number of vaccines administered this quarter in
comparison to the same quarter last year; • A security guard for the evening clinics have been employed, due to the remote
nature of the Enfield site. The feedback from the clients has been extremely positive as they appreciate the security for their families when leaving the centre as well as for staff;
• Planning for the 2006 program as well as a finalisation of statistics for the Department of Health as per funding agreements was completed this quarter.
CL - ES 12 8.11.05
ENVIRONMENTAL HEALTH QUARTERLY REPORT, CONTD. Environmental Health Complaints • 66 environmental health complaints were received this quarter which is a 44%
decrease in comparison to the same quarter in 2003/2004; • A total of 2 warrants were carried out this quarter under both the Public and
Environmental Health Act 1987 and the Local Government Act 1999; • 2 insanitary condition notices were issued this quarter in comparison to 5 in the
same quarter in 2004/2005; • The breakdown of complaints is in the graph below:
Health Complaints for Quarter ending 30 September 2005
0 5 10 15 20 25 30 35
Health Complaints - Legionella / TPC Notif ication
Health Complaints - Mosquitoes
Health Complaints - Pests / Other
Health Complaints - Rodents
Health Complaints - Section 15 Insanitary Conditions
Health Complaints - Section 17 Offensive Activities
Health Complaints - Section 18 Discharge of Waste
SRF Complaints
Syringes Pickup - Collection from Private Property
Number of Complaints
Warrant under Section 23 of Public and Environmental Health Act 1987 • A warrant was issued by the Adelaide Magistrates Court to conduct Action on
Default under Section 23 of the Public and Environmental Health Act 1987 at a property within the Council area deemed to be an insanitary condition;
• The action on default included the employment of a locksmith; rubbish removal contractors; police attendance; security guard; locksmith; the South Australian Housing Trust; and consultation with Child and Youth Health due to the nature of the property and the involvement of 2 young children;
• A total of approximately 55 hours has been spent on this complaint, involving the time of numerous Officers.
Warrant under Section 261(2) of the Local Government Act 1999 • Council initiated a warrant to conduct Action on Default under Section 261(2) of
the Local Government Act as a result of non compliance with an Order issued;
CL - ES 13 8.11.05
ENVIRONMENTAL HEALTH QUARTERLY REPORT, CONTD. • The Action on Default was carried out by one Environmental Health Officer and
two General Inspectors over a period of 6 hours and included the employment of a lock smith;
• Approximately 38 hours were spent on this complaint this quarter. Significant pollution incident investigated • A comprehensive investigation into the discharge of waste in a public place
commenced over 2.5 months, with approximately 40 hours spent on the complaint this quarter;
• Due to the severity of the offence Council is pursuing the matter under Section 18 (1) Environmental Health Act 1987.
European Wasps / Bees / Rats • 26 European Wasps nests were destroyed this quarter which remains the same
when compared to the same quarter last year; • 11% decrease on rat callouts this quarter compared with the same quarter last
year. These are a natural variation; • The decrease in rat callouts may be attributed to the decrease in insanitary
condition complaints this quarter. Cooling Towers/Legionella Investigations • 9 inspections were conducted this quarter in comparison to 10 in the same
quarter last year; • 1 confirmed case of legionella within the Council area was notified by the
Communicable Disease Control Branch (CDCB). Council Officers surveyed an area comprising 7 industries, in order to determine the presence of cooling towers and a source link to the case Legionella species;
• One previously unknown cooling tower was identified, and a full inspection was completed and water samples were taken to the IMVS for analysis. No link was found between the cooling tower and the cause of the Legionnaires disease case.
Head Lice
• A Head Lice information session was provided for the Klemzig Primary School’s Parents & Friends Association in September. The school Principal now plans to include Head Lice information in the school’s introductory information kit given to parents/carers of new students.
CL - ES 14 8.11.05
ENVIRONMENTAL HEALTH QUARTERLY REPORT, CONTD. #59 Health Services – Food Safety and Nutrition Food Investigations & Premises Surveillance • 99 food premises were routinely inspected this quarter resulting in the issuing of
3 Improvement notices; • 30 Complaints were received this quarter which is a 20% increase in
comparison to the same quarter last year.
Food Complaints for Quarter ending 30 September 2005
0 2 4 6 8 10 12
Food Complaints - Food Handling
Food Complaints - Suspected Food PoisoningInvestigation
Food Complaints - Unclean Premises Vehicle orEquipment
Food Complaints - Unfit / Unsafe Food - Foreign Matter
Food Complaints - Unfit / Unsafe Food -Microbialogrow th
Food Complaints - Unfit/Unsafe Food - Other
Food Complaints - Vermin / Pest Control
Number of Complaints
Food Hygiene and Safety Course • Two Environmental Health Officers completed a TAFE course in Workplace
Assessment and Training and have developed a Food Hygiene and Safety Course;
• A 6 hour course was developed which offers food handlers and proprietors an insight into food inspections and provides education and training on legislation appropriate for food businesses;
• 4 courses were conducted this quarter with 92 food handlers and proprietors from food businesses in the Council area attending;
• 3 courses were held at the Port Adelaide Town Hall and 1 course was held at the Enfield Community Centre;
• The feedback received from each course has been positive and further courses have been booked.
#60 Health Services – Health Care and Welfare Services Supported Residential Facilities • Council has received 2 complaints from 2 different SRF’s this quarter, which
have required inspections at each premises by 2 authorised officers;
CL - ES 15 8.11.05
ENVIRONMENTAL HEALTH QUARTERLY REPORT, CONTD. • 1 SRF is in ongoing court proceedings following an appeal regarding licensing
conditions. 2 authorised officers appeared in Court on two separate occasions in regards to these proceedings. Detailed documentation has been prepared by authorised officers in relation to these matters;
• There are current court proceedings in relation to an appeal based on Council’s refusal for a new SRF application. An audit of this premise was undertaken by 3 authorised officers.
Lodging Houses • A total number of 8 licences were issued in conjunction with detailed licence
conditions this quarter. The licence conditions aim to improve the overall living conditions within the lodging houses;
• 2 follow up inspections were conducted regarding one lodging house this quarter;
• A brief consultation was held with one lodging house proprietor in regards to future licence conditions to be approved by Council.
Customer Satisfaction Surveys Customer satisfactions surveys were completed for Food Business Inspections and customer requests for the Communicable and Infectious Diseases category that were completed in the September quarter. The survey gathered information on staff approach (i.e. courtesy, helpfulness, professional presentation) and also information provided by officers (i.e. clear explanations, consistency of information, confidentiality). The results indicate a very high level of satisfaction. (A copy of relevant documents has been supplied to all Members for their information and appears as Attachment 2). City Plan Improved public health and safety. (Objective) The achievement of healthy waterways and water-based habitats in the City – including marine, coastal and wetland areas. (Objective) Corporate Plan A safe, healthy informed community with access to a range of services that support lifestyles changes. (Functional Goal) RECOMMENDATION That the quarterly report on the operation of the Environmental Health Section for the period ending 30 September 2005 be received and noted.
CL - ES 16 8.11.05
ITEM 12.1.3 GENERAL INSPECTORATE QUARTERLY REPORT Summary Progress report on the operations of the General Inspectorate for the period 1 July 2005 to 30 September 2005. Report The following are the main items of interest for this quarter: #39 By-Laws & Local Govt Act - Inspectorial Trends in complaints received Complaints received for this quarter have increased 10% when compared with corresponding quarter last year; reports of rubbish being dumped experienced the largest increase of 19 % Trends in expiations issued Expiations issued for the quarter have been reduced by 57 % when compared to the corresponding period last year. Matters of interest The council’s website has been updated providing information on Bylaws, Permits, Abandoned vehicles and regulations pertaining to horses on the foreshore. A group has been organised with representatives from Council’s Technical Services, Environmental Health and Waste Management to address this increase incidence of illegal dumping. Liaison is occurring with KESAB and the LGA on developing appropriate responses to what is a wider problem. #42 Dog and Cat Management Trends in complaints received Complaints received for this quarter have reduced by 11 % with the corresponding quarter last year Trends in expiations issued Expiations issued for the quarter have reduced by 12% when compared to the corresponding period last year. This may be attributed by the reduction in complaints and number of dogs impounded when compared to the corresponding quarter last year.
CL - ES 17 8.11.05
GENERAL INSPECTORATE QUARTERLY REPORT, CONTD. Matters of interest To date 16535 dog registrations were received for the 2005-06 registration period compared to 17685 for the 2004-06 registration periods. #47 Parking Inspectorial Trends in complaints received Complaints have increased by 13 % when compared with the corresponding period last year. Trends in expiations issued Over all there has been a 16% reduction in expiations issued for this quarter when compared to the corresponding period last year. 8% of the parking infringements issued for the quarter have been waived whilst 13% have been referred to court for enforcement. A copy of the relevant documents has been supplied to all Members for their information and appears as Attachment 3). Customer Satisfaction Surveys Customer satisfactions surveys were completed in Animal Management and the By-Law area for customer requests received in the September quarter. The survey gathered information on staff approach (i.e. courtesy, helpfulness, professional presentation) and also information provided by officers (i.e. explaining the process, progress of request, consistency of information). The results indicate a very high level of satisfaction. After Hours Service A summary of the activities of the after hours service is shown below: Total Number of Dogs number collected: 102 Total Expiation notices issued: 790 Total Cautions issued: 411 Total Incident reports: 81 Total syringe site visits: 9 City Plan A City where the sustainable natural and built environment is managed protected and enjoyed by the community.
CL - ES 18 8.11.05
GENERAL INSPECTORATE QUARTERLY REPORT, CONTD. Corporate Plan Provide a safe and pleasant public environment. (Strategy/Goal) RECOMMENDATION That the quarterly report on the operation of the General Inspectorate Section for the period ending 30 September 2005 be received and noted.
CL - ES 19 8.11.05
ITEM 12.1.4 WASTE MANAGEMENT QUARTERLY REPORT Summary Progress report on the operations of the Waste Management Section for the period ending 30 September 2005. Report Butt-It Campaign Remaining butt bins have been handed over to the contractor for installation in locations to be determined by him. Plastic Bag Reduction Program North Haven Primary School won the slogan competition with ‘Be Fantastic….Lose Plastic’. The reusable bags will be delivered to Council by the first week of November for distribution from Libraries, Community Centres and the Civic Centre via a swap program. Waste Management at Public Events Council is now in possession of 20 yellow recycling bin toppers for bottles, cans and other 5c deposit containers, and 6 green biodegradables bin toppers for food waste etc. Commitment has been gained from the organising committee of the Hillcrest Community Fair, the Kilburn Chicago Fair and the Port Parade to run the events as a Zero Waste event with waste and recycling to be separated into the three streams of drink containers, biodegradable waste, and all other rubbish. Polystyrene food and drink containers and plastic bags will not be permitted at the events. A BioBin from Peats Soils will contain and process all biodegradable items collected at the three events. The end product will be incorporated into their commercial mulch material. Waste Management Strategy Stage 2 – Waste Management Plan The Waste Management Project Officer has commenced work on the Public Events Waste Management Project and will now look at the Illegal Dumping Focus Project. An action group has been organised with representatives from Council’s Technical Services, Environmental Health and General Inspectorate. Meetings have been held with KESAB and the LGA, who have some funds available for work on this issue including a survey of other local government and education and infrastructure trials. The City of Port Adelaide Enfield has become a key partner in this project and will be one of the Councils involved in the testing of trial initiatives. The Parks and Gardens and General Inspectorate team will begin collecting statistical data relating to the locations of illegally dumped waste and the main items that are being dumped there.
CL - ES 20 8.11.05
WASTE MANAGEMENT QUARTERLY REPORT, CONTD. Internal Waste and Recycling Polystyrene cups have been completely removed from all Council buildings. However all meeting rooms and training rooms have been provided with recyclable paper cups. There are dedicated bins provided for these cups in each meeting room and the training room, and they will be recycled through the kerbside recycling service. An audit of the Council’s internal office paper recycling service has been undertaken, and is looking into providing two separate paper recycling streams – one for secure disposal and one for general paper and cardboard. This modification to the existing program could see a significant cost saving to Council. Data Management Council’s Information Technology Department has developed a system for Waste Management Service records relating to Cleanaway’s domestic waste, recycling, green organics and hard waste collections. This will provide more efficient and accurate waste and recycling data transfer, management and reporting. The system’s data base records commenced in January 2005, and it is anticipated that the system will provide timely reports relating to participation and tonnage collections for each of the waste and recycling streams by suburb, region or collection area. Trends in Waste Collected In comparing this quarter to the same quarter last year, we find the following trends: • Recycling tonnages have decreased by 8.6% this quarter; • Green organics tonnages were down this quarter by 14.5%, again highlighting
the need to take a more active approach in identifying areas that show low presentation rates and actioning some promotional activities that foster participation in the program;
• General domestic waste tonnages were up slightly this quarter by 5.7%; • Hard refuse tonnages were up by 31% this quarter, due to the “double up” of
the number of daily collections undertaken by Cleanaway is several nominated suburban areas that were reflecting an unacceptably long lead time for residents to procure a collection;
• Street Litter Bin tonnages again show a high tonnage reduction of 38% - however the data we have been receiving since July 2004 now reflects actual tonnages rather than the estimated figures of the previous year.
(A copy of relevant documents has been supplied to all Members for their information and appears as Attachment 4). City Plan A City where the sustainable natural and built environment is managed, protected, enhanced, and enjoyed by the community.
CL - ES 21 8.11.05
WASTE MANAGEMENT QUARTERLY REPORT, CONTD. Corporate Plan Provide a comprehensive, efficient and effective waste management service in accordance with best practice technology. RECOMMENDATION That Council resolve that the quarterly report on the operation of the Waste Management Section for the period ending 30 September 2005 be received and noted.
CL - ES 22 8.11.05
ITEM 12.1.5 OUTSTANDING MATTERS – DIRECTOR ENVIRONMENTAL
SERVICES Summary The following are Council resolutions which require action or a report and are outstanding at this date: Minute Reference : 5 February 2003 Vide GSC Folio 1003 and 1 June
2005 Vide CL Folio 1282 Subject : Recycling Contract Upgrade Action due by : As soon as possible Comments : A report on the costs of upgrading recycling contract
to 110 litres (or similar) recycling bins for co-mingled recycling and the funding for consideration in budget formulation.
Minute Reference : 18 January 2005 Vide CL Folio 950 Subject : Maintenance cost of Significant Trees Action due by : As soon as possible Comments : Further report on cost to estimate the number of
significant trees, estimate the level of demand for assistance and cost estimate for preparation of significant tree register.
Minute Reference : 1 June 2005 Vide CL Folio 1252 Subject : Development Enforcement – Entech, Dudley Park Action due by : As soon as possible Comments : A report to the progress of this matter. RECOMMENDATION That Council resolve that the report of the Director Environmental Services regarding the undermentioned outstanding items, be received and noted: 1. A report on the costs of upgrading recycling contract to 110 litres (or similar)
recycling bins for co-mingled recycling. 2. A further report on current cost estimate for preparation of a significant tree
register. 3. A report to the progress of development enforcement – Entech.
CL - TS 1
DIRECTOR OF TECHNICAL SERVICES REPORT - WALLY IASIELLO
8 NOVEMBER 2005
CL - TS 2 15.11.05
Table of Contents ITEM 12.2.01 PARKING CONTROLS – ST. VINCENT & ROBE STREETS
PORT ADELAIDE (PA)......................................................................3
ITEM 12.2.02 PARKING CONTROLS – MARRYATT ST PORT ADELAIDE (PA)....................................................................................................6
ITEM 12.2.03 PARKING CONTROLS – WEBB STREET QUEENSTOWN (PA)....................................................................................................8
ITEM 12.2.04 TEMPORARY ROAD CLOSURE – SEMAPHORE ROAD SEMAPHORE (S) ............................................................................10
ITEM 12.2.05 ALBERTON TRAFFIC MANAGEMENT REVIEW (PA)...................14
ITEM 12.2.06 CROYDON PARK LOCAL AREA TRAFFIC MANAGEMENT (P) ....................................................................................................16
ITEM 12.2.07 OUTSTANDING MATTERS – DIRECTOR TECHNICAL SERVICES .......................................................................................19
ITEM 12.2.08 NOMINATIONS SA BOATING FACILITY ADVISORY COMMITTEE....................................................................................21
CL - TS 3 15.11.05
COMPOSITE RECOMMENDATION – ITEMS 12. 2. 01 TO 12. 2. 07 That the recommendations contained in Agenda items numbered 12.2.01 to 12.2.07 be adopted. ITEM 12.2.1 PARKING CONTROLS – ST. VINCENT & ROBE STREETS PORT
ADELAIDE (PA) Summary The following report deals with the removal of existing parking controls at St. Vincent Street and Robe Street and introduction of new parking controls at St. Vincent Street Port Adelaide. Report The portion of roadway relating to this report is within proximity of the Nelson Street signalised intersection and immediately adjacent to the Golden Tavern. Refer to sketch below. With the recent completion and subsequent opening of Stage 1 of the Port River Expressway westbound traffic movements along St. Vincent Street has been monitored by DTEI (Department of Transport Energy and Infrastructure) formerly known as TSA (Transport SA). It has become clearly evident that vehicles parked at the frontage of the Golden Tavern causes major obstruction to traffic approaching the signalised intersection. DTEI contacted Council staff and requested an investigation into the removal of the two car parking spaces and extending the adjacent No Stopping area up to the intersection of Robe Street. A site assessment of the matter was conducted and a meeting was held with the property owner regarding the proposal. The property owner agreed that vehicles parked at this location are hazardous to traffic movements but was also concerned at the removal of on-street parking for hotel patrons. The hotel is situated at the intersection of St. Vincent Street and the ‘no through road’ portion of Robe Street. The site assessment confirmed that a Loading Zone that is currently in operation adjacent to the hotel is not required and agreement was reached to remove the Loading Zone and permit on-street parking for hotel patrons and visitors to the area. No further consultation was required for this matter and the following recommendation is submitted for the proposed removal of time limit parking, extension of existing No Stopping area at St. Vincent Street and removal of Loading Zone at Robe Street.
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CL - TS 4 15.11.05
PARKING CONTROLS – ST. VINCENT & ROBE STREETS PORT ADELAIDE CONTD City Plan An attractive accessible safe and vibrant City with high quality public spaces transport infrastructure well designed living environments and precincts designed to stimulate the growth of business and industry (Goal). A safe efficient and sustainable transport system (Objective). Corporate Plan Minimise hazards to the public on roads and footpaths (Strategy).
NILE ST
CANNON ST
RO
BE ST
NELSON ST
CHU
RC
H PL
ST VINCENT STTOR
REN
S PL
NORTH PDE
ROBE ST
CHU
RCH
PL
RO
BE ST
NORTH PDE±
PROPOSED PARKING CONTROLSST. VINCENT & ROBE STREETS
PORT ADELAIDE
REMOVAL OF 2 CAR PARKING SPACES
INTRODUCTION OFNO STOPPING AREA
GOLDEN TAVERN
REMOVAL OFLOADING ZONE
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CL - TS 5 15.11.05
PARKING CONTROLS – ST. VINCENT & ROBE STREETS PORT ADELAIDE CONTD
RECOMMENDATION That pursuant to the provisions of the Australian Road Rules 1999, Part 12, Restrictions on Stopping and Parking, Council hereby declares: 1. The following areas are revoked:
1.1. Restricted Area – Loading Zone LZ076 Robe Street Port Adelaide Western half of the roadway from 10 metres south of the intersection with St. Vincent Street to 27 metres south of the said intersection to apply from 8.00 am – 5.00 pm Monday – Friday and 8.00 am – 12 noon Saturday.
1.2. Parking Area – One Hour Time Limit 1PZ259 St. Vincent Street Port Adelaide Southern half of the roadway from 40 metres east of the intersection with Church Place to 50 metres east of the said intersection to apply from 8.00 am – 5.30 pm Monday – Friday and 8.00 am – 12 noon Saturday.
1.3. Prohibited Area – No Stopping NS634 St. Vincent Street Port Adelaide Southern half of the roadway from the intersection with Church Place to 40 metres east of the said intersection.
2. The following parts of the public places are:
2.1. Prohibited Area – No Stopping NS2166 St. Vincent Street Port Adelaide Southern half of the roadway from the intersection with Church Place to the intersection with Robe Street.
CL - TS 6 15.11.05
ITEM 12.2.2 PARKING CONTROLS – MARRYATT ST PORT ADELAIDE (PA) Summary The following report deals with the proposed removal of a Loading Zone at Marryatt Street Port Adelaide. Report The portion of roadway relating to this report is between Dale Street and Thomas Place Port Adelaide. Refer to sketch below. Council staff received a letter of concern from a used furniture trader regarding on-street parking at Marryatt Street. Currently a Loading Zone is in effect at the nominated location and this restricts access to longer term parking for customers to the area. The Loading Zone was introduced in 1994 and since this time on-street parking requirements have changed and the zone is no longer required. In considering the surrounding environment and possible impact that removal of the zone may have Council staff temporarily removed the zone for the regulatory period of 30 days. The time has lapsed and as accessibility to on-street parking is working well it is proposed to remove the zone permanently. Removal of the Loading Zone directly impacts two business operators, both have been consulted throughout the process and no objections have been received to removal of the zone. No further consultation was required. City Plan An attractive accessible safe and vibrant City with high quality public spaces transport infrastructure well designed living environments and precincts designed to stimulate the growth of business and industry (Goal). A safe efficient and sustainable transport system (Objective). Corporate Plan Minimise hazards to the public on roads and footpaths (Strategy).
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CL - TS 7 15.11.05
PARKING CONTROLS – MARRYATT ST PORT ADELAIDE CONTD
DALE ST
MARRYATT ST
THOMAS PL
KYLE PLACE
COMM
ERCIAL RD
BUTLER ST
ST VINCENT ST
±
PROPOSED REMOVAL OFPARKING CONTROLSMARRYATT STREET
PORT ADELAIDE
LOADINGZONE
RECOMMENDATION That pursuant to the provisions of the Australian Road Rules 1999, Part 12, Restrictions on Stopping and Parking, Council hereby declares: 1. The following area is revoked:
1.1. Restricted Area – Loading Zone LZ065 Marryatt Street Port Adelaide Eastern half of the roadway from 10 metres south of the intersection with Dale Street to 33 metres south of the said intersection.
CL - TS 8 15.11.05
ITEM 12.2.3 PARKING CONTROLS – WEBB STREET QUEENSTOWN (PA) Summary The following report deals with the proposed change to operating times of a Bus Zone currently in effect at Webb Street Queenstown. Report The portion of roadway relating to this report is adjacent to the former Port Adelaide Primary School. Refer to sketch below. For several years a full-time Bus Zone was in operation to accommodate passenger set down and collection at bus stop 36. The bus zone is located at the immediate frontage of a residential property and following a request received from the resident in 2000 operating times were introduced at the Bus Zone. At that time the resident’s request was to permit parking at the frontage of the property outside of the bus service times. Negotiations with the service provider were conducted and agreement was reached to introduce operating times at the bus zone whereby permitting on-street parking outside of bus service times. Since this time the bus service timetable has changed and no longer operates on weekends. To assist with on-street parking at this location the following recommendation is submitted to amend the operating times at the bus zone to permit additional on-street parking on weekends. Consultation with the resident confirmed that if the bus service operations recommence on weekends or change at any time in the future the signage will be amended to reflect the changes. No objection was received by the resident and no further consultation was required. City Plan An attractive accessible safe and vibrant City with high quality public spaces transport infrastructure well designed living environments and precincts designed to stimulate the growth of business and industry (Goal). A safe efficient and sustainable transport system (Objective). Corporate Plan Minimise hazards to the public on roads and footpaths (Strategy).
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CL - TS 9 15.11.05
PARKING CONTROLS – WEBB STREET QUEENSTOWN CONTD.
CL A
RE ST
WEBB ST
WELLINGTON ST
PORTL
AND RD
NEW ST
LESLIE PLPRINCES ST
SMITH ST
LIDD
ON
PL
CO
LLEGE ST
LESLIE
PL
CLA
RE ST
SMITH ST
±
PROPOSED PARKING CONTROLSWEBB STREET
PORT ADELAIDE
BUS ZONE8.00 am - 6.30 pm
MON - FRI
SITE OF FORMERPORT ADELAIDE
PRIMARY SCHOOL
RECOMMENDATION That pursuant to the provisions of the Australian Road Rules 1999, Part 12, Restrictions on Stopping and Parking, Council hereby declares: 1. The following area is revoked:
1.1. Restricted Area – Bus Zone BZ248 Webb Street Port Adelaide Northern half of the roadway from 10 metres west of the T-intersection with Princes Street to 25 metres west of the said T-intersection to apply from 6.00 am – 8.00 pm Monday – Friday and 6.00 am – 6.00 pm Saturday. Parking permitted at other times.
2. The following parts of the public places are:
2.1. Restricted Area – Bus Zone BZ268 Webb Street Port Adelaide Northern half of the roadway from 10 metres west of the T-intersection with Princes Street to 25 metres west of the said T-intersection to apply from 8.00 am – 6.30 pm Monday – Friday. Parking permitted at other times.
CL - TS 10 15.11.05
ITEM 12.2.4 TEMPORARY ROAD CLOSURE – SEMAPHORE ROAD
SEMAPHORE (S) Summary The following report deals with proposed temporary road closures for the Semaphore Street Fair to be held on Sunday 27 November 2005. Report The portions of roadway relating to this report include Semaphore Road between Military Road and Custom Lane, Semaphore Service Road between Military Road and Woolnough Road and eastbound traffic at Semaphore Road between Military Road and Turton Street. Refer to sketch below. The Semaphore Traders Association is currently organising a Street Fair and the day is designed to attract visitors from all areas of Adelaide. Events on the day will include live music, food and a variety of family oriented festivities. Written public consultation via a signed letter has been conducted by the event organisers with traders and residents who will be directly affected by temporary road closures and only one objection was received by the Odeon Cinema. Discussions held by the event organiser with cinema management resulted in that they are not opposing the event but opposing restricted access to parking for cinema patrons on the day. Consideration has been given to the concerns and it is Council staff opinion that although access to on-street parking will be restricted on event day, it is not expected to have major impact to cinema patrons attending on the day. The event was last held in 2000 and since this time there has been an ongoing request from traders to conduct the Street Fair as an annual event. The City of Port Adelaide Enfield is assisting with sponsorship for the event and subject to Council approval the following order is submitted for the installation of temporary road closures at roadways associated with the event.
CITY OF PORT ADELAIDE ENFIELD TEMPORARY ROAD CLOSURE ORDER
1. The Council exercise power delegated to it by the Minister for Transport and Urban Planning in the State of South Australia, pursuant to Section 11 of the Road Traffic Act 1961, through the Instrument of General Approval, Part One, Clause F: Delegation of Power to Close Roads and Grant Exemptions for Road Events to: 1.1. Declare the Semaphore Street Fair as an event to which Section 33 of the
Road Traffic Act 1961 applies and; 1.2. Make an order to temporarily close the road(s) or that part of a road specified
in The Schedule below to vehicular traffic as provided in Section 33 (1) of the Road Traffic Act 1961;
1.3. Exempt other road users in this area when it is temporarily closed to vehicular traffic from Australian Road Rules 1999, Rules 230 and 238.
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CL - TS 11 15.11.05
TEMPORARY ROAD CLOSURE – SEMAPHORE ROAD SEMAPHORE CONTD.
THE SCHEDULE The following roadways will be temporarily closed on Sunday 27 November 2005 between the hours of 6.00 am – 6.00 pm for the Semaphore Street Fair.
1. Semaphore Road in its entirety between the eastern boundary of Custom Lane and western boundary of Military Road.
2. Semaphore Road between the eastern boundary of Military Road and western boundary of Turton Street.
3. Semaphore Service Road from 30 metres east of the intersection with Jagoe Street to the intersection with Woolnough Road.
4. Jagoe Street at the intersection with Semaphore Road. 5. Penny Street at the intersection with Semaphore Service Road.
City Plan An attractive accessible safe and vibrant City with high quality public spaces transport infrastructure well designed living environments and precincts designed to stimulate the growth of business and industry (Goal). A safe efficient and sustainable transport system (Objective). Corporate Plan Minimise hazards to the public on roads and footpaths (Strategy).
…/…
CL - TS 12 15.11.05
TEMPORARY ROAD CLOSURE – SEMAPHORE ROAD SEMAPHORE CONTD.
YEO STHALL ST
WAT
ER S
T
HART ST
PAR
R ST
SWA
N T
CE
SHO
RT
ST
ANSELL ST
EMU
ST
COMPANY ST
PEN
NY
ST
LIGHT ST
ELLE
N S
T
HA
NSO
N S
T
DUDLEY ST
SOUTH TCE
DERBY ST
HARGRAVE ST
CLAIRE ST
GRAHAM STFREE
R S
TM
ILIT
ARY
RD
ST
ROBIN RD
WO
OLN
OU
GH
RD
SEMAPHORE RD
ESPL
ANA
DE
CAVE ST
JAG
OE
VASS
ALL
ST
SWAN ST
CU
STO
M L
AN
E
ALSOP ST
BALK ST
PANAKA PL
PER
CY
ST
HA
LF P
E NN
Y LA
NE
CLARK ST
GERMEIN
DUNN ST
ALBERT ST
CAVE
NDIS
H ST
COPPIN ST
NEWMAN ST
PENNY LANEBE
NSO
N S
T
BLACKLER ST
DESTRO LANE
LANE
NELSON
WA
RD
ST
TUR
TON
ST
BROWN ST
HALL ST
ST
MIL
ITA
RY R
D
MIL
ITA
RY R
D
ST
ROBIN R
D
HART ST
MIL
ITAR
Y R
D
NEWMAN ST
±
PROPOSED TEMPORARY ROAD CLOSURESSEMAPHORE STREET FAIR
SUNDAY 27 NOVEMBER 20056.00 am - 6.00 pm
ROADCLOSED
ROADCLOSED
ROADCLOSED ROAD
CLOSEDROAD
CLOSED
ROADCLOSED
SEMAPHORE ROAD &SEMAPHORE SERVICE ROAD CLOSEDWESTBOUND TRAFFIC MOVEMENTS
PERMITTED TO INTERSECTIONWITH MILITARY ROAD
RECOMMENDATION 1. The Council exercise power delegated to it by the Minister for Transport and
Urban Planning in the State of South Australia, pursuant to Section 11 of the Road Traffic Act 1961, through the Instrument of General Approval, Part One, Clause F: Delegation of Power to Close Roads and Grant Exemptions for Road Events to: 1.1. Declare the Semaphore Street Fair as an event to which Section 33 of the
Road Traffic Act 1961 applies and; 1.2. Make an order to temporarily close the road(s) or that part of a road specified
in The Schedule below to vehicular traffic as provided in Section 33 (1) of the Road Traffic Act 1961;
1.3. Exempt other road users in this area when it is temporarily closed to vehicular traffic from Australian Road Rules 1999, Rules 230 and 238.
…/…
CL - TS 13 15.11.05
TEMPORARY ROAD CLOSURE – SEMAPHORE ROAD SEMAPHORE CONTD.
THE SCHEDULE
The following roadways will be temporarily closed on Sunday 27 November 2005 between the hours of 6.00 am – 6.00 pm for the Semaphore Street Fair. 1. Semaphore Road in its entirety between the eastern boundary of Custom Lane
and western boundary of Military Road. 2. Semaphore Road between the eastern boundary of Military Road and western
boundary of Turton Street. 3. Semaphore Service Road from 30 metres east of the intersection with Jagoe
Street to the intersection with Woolnough Road. 4. Jagoe Street at the intersection with Semaphore Road. 5. Penny Street at the intersection with Semaphore Service Road.
CL - TS 14 15.11.05
ITEM 12.2.5 ALBERTON TRAFFIC MANAGEMENT REVIEW (PA) Summary This report discusses an analysis of traffic control devices installed within the Alberton area during 2002 and 2003 as part of the Local Area Traffic Management Scheme within the Alberton/Rosewater/Cheltenham/Pennington (part) area. Report At the Council meeting of 14 June 2005 (Item 12.2.09): ‘Cr. Snadden moved that Council resolves that:
1. The report on ‘Alberton Traffic Management Review’ be received and noted. 2. Arrangements be made to meet with the Street Resident Advisory Committee
for the Alberton/Rosewater/Cheltenham/Pennington (part) local area to review the traffic data collected and to discuss the future Stage 2 Local Area Traffic Management proposals.
Cr. Jamieson seconded CARRIED.’ In accordance with recommendation 2 above, Council staff met with the Street Resident Advisory Committee (SRAC) on the 10 August 2005 at the Town Hall. The Minutes of the meeting of 10 August 2005 are attached and appear as Attachment 1 to the Director’s Report. Unfortunately a quorum could not be achieved at this meeting with only four SRAC members (and two Councillors) out of a possible nine attending the meeting. However, the results of the review were discussed by the attendees and the following motion was made for consideration by other SRAC members (considering the results of the review and previous recommendations made by Council regarding the Traffic Management Plan: ‘That road humps be installed in the following streets:
1. Sussex Street (from Prince Street to Port Road); 2. Prince Street (from Sussex Street to Fussell Place) and; 3. Brougham Place (from Port Road to Railway Terrace/Prince Street).
This proposal is to address the increase in traffic on these streets and forms part of Stage 2 of the previously agreed Local Area Traffic Management Plan. The installation of the humps in the above streets will be additional to the existing roundabouts and be subject to consultation with residents within the local Rosewater and Alberton area. Funds for humps in the streets are to be the subject of budget review this financial year or allocation in the 2006/07 budget.’ It is estimated that costs will be in the order of $4 000 per hump (total cost $40 000).
…/…
CL - TS 15 15.11.05
ALBERTON TRAFFIC MANAGEMENT REVIEW CONTD. Due to a quorum not being reached, all SRAC Members were notified of the above proposed recommendation and provided with a questionnaire to complete asking for support or otherwise. General support was received for the said recommendation. In accordance with recommendations made at previous Council Meetings regarding Stage 2 of the Alberton/Rosewater/Cheltenham Local Area Traffic Management Scheme, it is now proposed to consult (utilising a questionnaire) with all local residents (within the Alberton/Rosewater local area) on the installation of road humps in the following streets:
1. Sussex Street (from Prince Street to Port Road) (4 off); 2. Prince Street (from Sussex Street to Fussell Place) (2 off) and; 3. Brougham Place (from Port Road to Railway Terrace/Prince Street) (4 off).
City Plan An attractive, accessible, safe and vibrant City with high quality public spaces, transport infrastructure, well-designed living environments and precincts designed to stimulate the growth of business and industry (Goal). A safe, efficient and sustainable transport system (Objective). Corporate Plan Identify hazardous traffic localities, and implement controls to address identified hazards (Strategy). RECOMMENDATION That Council resolves that:
1. The report on ‘Alberton Traffic Management Review’ be received and noted.
2. Arrangements be made to consult with residents/businesses within the Alberton/Rosewater/Cheltenham/Pennington (part) local area on the proposal to install road humps in the following streets:
Sussex Street (from Prince Street to Port Rd) (4 off); Prince Street (from Sussex Street to Fussell Pl) (2 off) and; Brougham Place (from Port Road to Railway Tce/Prince St) (4 off).
3. The results of the consultation are presented at a subsequent report to
Council.
CL - TS 16 15.11.05
ITEM 12.2.6 CROYDON PARK LOCAL AREA TRAFFIC MANAGEMENT (P) Summary This report summarises the proceedings of a recent Street Resident Advisory Committee (SRAC) Meeting and further analyses the results of the questionnaires associated with the Croydon Park Local Area Traffic Management Study. Report At the Council meeting of 5 July 2005 (Item 12.2.13): Cr. Nicholls moved that Council resolves that:
1. The ‘Croydon Park Local Area Traffic Management’ report be received and noted.
2. The Director of Technical Services arranges for notification to the Street Resident Advisory Committee of the results of the Croydon Park Local Area Traffic Management questionnaire consultation and a meeting to discuss these results.
Cr. Barca seconded CARRIED UNANIMOUSLY. In accordance with the above Recommendation 2 above, a meeting was held with the Street Resident Advisory Committee (SRAC) on Wednesday 17th August to discuss the results of the questionnaire. A copy of the ‘Record of Proceedings’ is attached and appears as Attachment 2 to the Director’s Report. As depicted in the ‘Record of Proceedings’, if general support was received from the local community, it is usual practice to proceed to the next stage of the study, i.e. micro consultation with residents directly affected by the proposal and then construction. However, the support for the traffic plan was not clear (usually require 2/3 support for the plan (i.e. 66% ‘Total agreement’)) and further analysis would need to be undertaken. A closer analysis of the questionnaires revealed that there were a number of returns from residents outside the study area who were not given a questionnaire to return. The SRAC thought it appropriate to ignore these returns. There were also two more ‘Total agreement’ responses from members present at the meeting who did not return the questionnaire. Also, it was found that the school did not respond to the original questionnaire as it seemed that they assumed that they automatically supported the Proposed Traffic Plan due to their involvement on the SRAC. This brought the new tally to the question: Do you agree to the Draft Traffic Management Proposals for the Croydon Park (part) area? to: Total agreement 98 (64.5%) Partial agreement 38 (25%) Totally Opposed 16 (10.5%) TOTAL 152
…/…
CL - TS 17 15.11.05
CROYDON PARK LOCAL AREA TRAFFIC MANAGEMENT CONTD. This support is still below the 66% required for progressing the study to the construction stage. However, an analysis of the ‘Partial agreement’ questionnaire returns shows that of the thirty eight returns, the reasons for ‘Partial support’ were as follows: Object to the road humps 14 Object to the traffic signals alterations 13 Object to both the road humps and traffic signal alterations 2 No reason given 9 TOTAL 38 Based on this breakdown and that there were only a small percentage of residents/businesses/property owners who were ‘Totally Opposed’ to the Traffic Management Plan (the ‘Plan’) (11%), the SRAC were willing to proceed with the entirety of the ‘Plan’. It should be noted that the ‘Plan’ consists of the following traffic control devices:
Item Street Traffic Control Comments
1 Tungara Ave/Eldon St/Shirley St
Roundabout Completed as part of school road safety
upgrade 2 Tungara Ave/Eldon St Emu crossings (2 of) Completed as part of
school road safety upgrade
3 Margitich Street/Laurel Street/Hardy Street
Pavement bars/improved alignment with
linemarking
4 Margitich Street/Ena Street Pavement bars/improved alignment with
linemarking
5 Days Road (between Regency Road and Torrens
Road)
Painted median island with protected right
turn lanes
Completed
6 Various Linemarking to improve delineation
Completed
*7 Torinda Avenue Half road closure *8 Boomerang Road Road humps along the
length
*9 Rosetta Street/Liberton Avenue
Restrict through movements from
Rosetta into Liberton and vice versa
*10 Torrens Road/Days Road New ‘left turn lane’ from Torrens into Days
*Items 7,8,9,10 are all subject to the implementation of Item 9 …/…
CL - TS 18 15.11.05
CROYDON PARK LOCAL AREA TRAFFIC MANAGEMENT CONTD. Accordingly, it is suggested that arrangements be made to advise the SRAC and the residents/businesses within the local Croydon Park area (bounded by Days Road, Torrens Road and Regency Road), The City of Charles Sturt (since part of the study area is within their boundary) and The Department of Transport, Energy and Infrastructure (DTEI – formerly Transport SA) of the decision to proceed with the implementation of the ‘Plan’ following micro-consultation with residents directly affected by the proposed traffic control devices. It should be noted that funds have been allocated to the Traffic Management Programme for the implementation of the ‘Plan’ for the next two financial years (2005/06 and 2006/07). City Plan An attractive, accessible, safe and vibrant City with high quality public spaces, transport infrastructure, well-designed living environments and precincts designed to stimulate the growth of business and industry (Goal). A safe, efficient and sustainable transport system (Objective). Corporate Plan Identify hazardous traffic localities, and implement controls to address identified hazards (Strategy). RECOMMENDATION That Council resolves that:
1. The ‘Croydon Park Local Area Traffic Management’ report be received and noted.
2. The Director of Technical Services arranges for notification to the Street
Resident Advisory Committee and all residents/businesses and property owners within the local area bounded by Days Road, Torrens Road and Regency Road, Croydon Park, the City of Charles Sturt, and DTEI that the Traffic Management Plan as consulted in April 2005 will be implemented following micro-consultation with residents directly affected by each individual traffic control device.
CL - TS 19 15.11.05
ITEM 12.2.7 OUTSTANDING MATTERS – DIRECTOR TECHNICAL SERVICES Summary Resolutions which require action or a report and are at this date outstanding are:- Minute Reference : 18 January 2005, Page CL 952, Item 12.2.02 Subject : Road Safety/Parking Controls – Prospect Road, Blair Athol/Kilburn Action Due By : Comments : Being addressed as part of the Urban Design Framework
Project for Prospect Road. Minute Reference : 18 January 2005, Page CL 953, Item 12.2.03 Subject : Catchment Management Subsidy Scheme – Applications 2005/2006 Action Due By : Comments : Information being collected on cost of projects to date. Minute Reference : 22 March 2005, Page CL 1140, Item 12.2.20 Subject : Policy Review – Sale and Disposal of Land and Other Assets Action Due By : Comments : Further report to be presented to Council. Minute Reference : 3 May 2005, Page CL 1240, Item 16.1 Subject : Closure of Hudson Avenue, Croydon Park Action Due By : Comments : Data collection to be undertaken prior to report being
submitted to Council. Minute Reference : 1 June 2005, Page CL 1282, Item 16.4 Subject : Traffic Management on Fosters Road Action Due By : Comments : Referred to Transport SA, Minister for Transport, Member
for Torrens and Opposition Transport Spokesperson. Minute Reference : 16 August 2005, Page CL 1410, Item 16.3 Subject : Parking Sign on Churchill Road, Kilburn Action Due By : Comments : Investigation to be undertaken. Minute Reference : 16 August 2005, Page CL 1410, Item 16.5 Subject : Report on the Installation of a Lockable Boom Gate at the
North Adelaide Lacrosse Club Car Park at Gepps Cross. Action Due By : Comments : Investigation underway.
CL - TS 20 15.11.05
OUTSTANDING MATTERS – DIRECTOR TECHNICAL SERVICES CONTD. Minute Reference : 27 September 2005, Page CL 1454, Item 16.5 Subject : Playground Equipment on Reserves Action Due By : Comments : Information being collected in preparation for Report. RECOMMENDATION That Council resolve that the report of the Director of Technical Services regarding the undermentioned outstanding items, be received and noted:- 1. Road Safety/Parking Controls – Prospect Road, Blair Athol/Kilburn, 2. Catchment Management Subsidy Scheme – Applications 2005/2006, 3. Policy Review – Sale and Disposal of Land and Other Assets, 4. Closure of Hudson Avenue, Croydon Park, 5. Traffic Management on Fosters Road, 6. Parking Sign on Churchill Road, Kilburn. 7. Report on the Installation of a Lockable Boom Gate at the North Adelaide
Lacrosse Club Car Park at Gepps Cross. 8. Playground Equipment on Reserves
CL - TS 21 15.11.05
ITEM 12.2.8 NOMINATIONS SA BOATING FACILITY ADVISORY COMMITTEE Summary The Minister for Transport, the Hon Patrick Conlon MP, has written to the LGA advising that the term of appointment for the current LGA representatives on the SA Boating Facility Advisory Committee (SABFAC) will expire on 15 December 2005. Report The SABFAC is established in accordance with Regulation 177 of the Harbors and Navigation Regulations 1994. The current Local Government representatives on this committee are Cr Rodney Button, Member (Yorke Peninsula), and Cr Max Hill, Deputy Member (Lower Eyre Peninsula). Both are eligible for reappointment. The term of membership will be for two years. There are no sitting fees associated with membership on this committee, but travelling expenses and incidentals will be paid. Meetings are held quarterly at Transport SA in Walkerville, usually on a Thursday between 10am - 2pm. The Terms of Reference of the committee has been supplied to all members (a copy has been supplied to Members and appears as Attachment 3 to the Director’s report). A summary of the role and functions of the committee has been supplied to all members (a copy has been supplied to Members and appears as Attachment 4 to the Director’s report). Nominations are now invited for the SABFAC and must be forwarded to [email protected] by a Council using Part B by COB Tuesday 15 November 2005. The LGA State Executive Committee will consider nominations received at its meeting on 17 November 2005. City Plan Quality community assets and infrastructure that support our economic, social and environmental goals (Goal). Corporate Plan Community pride in the quality of the Council and its Administration. (Function Goal) RECOMMENDATION That Council resolve that;
1. The report regarding the call for nominations for the SA Boating Facility Advisory Committee be received and noted.
2. Council nominates Cr …………..for the SA Boating Facility Advisory Committee.
CL - CD 1
DIRECTOR OF COMMUNITY DEVELOPMENT REPORT
- MALCOLM HERRMANN
8 NOVEMBER 2005
CL - CD 2 8.11.05
Table of Contents ITEM 12.3.01. PARKS COMMUNITY CENTRE – STRENGTHENING
COMMUNITY INFRASTRUCTURE AND FACILITIES ......................3
ITEM 12.3.02. PORT ADELAIDE ENFIELD PUBLIC LIBRARY TALENT QUEST...............................................................................................5
ITEM 12.3.03. SPORTING CLUB BUSINESS PLANS – KEY PERFORMANCE INDICATORS REPORT, SEPTEMBER 2005.......7
ITEM 12.3.04. LOCAL GOVERNMENT IN SCHOOLS EDUCATION PROGRAM ......................................................................................12
ITEM 12.3.05. INTERNAL REVIEW OF COUNCIL DECISIONS (COMPLAINT HANDLING PROCEDURE) – JULY TO SEPTEMBER 2005 ..........14
ITEM 12.3.06. OUTSTANDING MATTERS – DIRECTOR COMMUNITY DEVELOPMENT..............................................................................18
CL - CD 3 8.11.05
COMPOSITE RECOMMENDATION – ITEMS 12. 3. 01 TO 12. 3. 06 That the recommendations contained in Agenda items numbered 12. 3. 01 to 12. 3. 06 be adopted. ITEM 12.3.1 PARKS COMMUNITY CENTRE – STRENGTHENING COMMUNITY
INFRASTRUCTURE AND FACILITIES Summary The Director Community Development has been attending meetings of the Parks Senior Officers Group (SOG) which is considering the provision of community services and facilities in the Inner North Western Suburbs. Report A senior officer from the Department for Families and Communities chairs the SOG which has been meeting on a monthly basis. Its membership is drawn from government agencies which have a responsibility for the provision of services and facilities. It meets at the Parks Community Centre. A consultant will be appointed to arrange for community and local service provider forums during the month of November 2005. The objectives of the four forums are to obtain community advice on such things as the types of services and location of infrastructure and facility types to meet the needs of the community. When the Parks Community Centre was established in the late 1970’s, public housing as a proportion of the total housing stock was 60%. At the completion of the regeneration project public housing will comprise only 23%. It is clear that the changing demography has already and will continue to have an impact on the services provided, not only by the Council, but also many government agencies. Following the consultation process with the community and local service providers, a report will be submitted to the Department for Families and Communities in early December 2005. City Plan A social fabric that strongly reflects community cultural identities and assures social health. (Goal)
CL - CD 4 8.11.05
PARKS COMMUNITY CENTRE – STRENGTHENING COMMUNITY INFRASTRUCTURE AND FACILITIES, CONTD. Corporate Plan Provide community centres, halls, clubrooms and sporting facilities as a focal point for community development, leisure and sporting activities. (Strategy/Goal) RECOMMENDATION That the report regarding Parks Community Centre – Strengthening Community Infrastructure and Facilities be received and noted.
CL - CD 5 8.11.05
ITEM 12.3.2 PORT ADELAIDE ENFIELD PUBLIC LIBRARY TALENT QUEST Summary During the October school holidays the Library Service organised a talent quest, an innovative approach to promoting libraries to young people. Report During each school holidays, the children’s team run a holiday program for young people. For the October 2006 holidays it was agreed that the team would step outside the normal holiday programming and put on a talent quest. The aim was to provide talented youngsters in the community with an opportunity to show their talent and link this positive experience with the library service. It was to get the name and the existence of the library service out to individuals who might not necessarily use the library service or find it useful. One of the strategies used was to hold the talent quest auditions in each of the five library branches community rooms (thus advertising their existence) and by having displayed at the auditions a range of the performing arts resources that the libraries hold. The talent quest was advertised at local schools across the council through a mail out plus children’s staff also promoted it in visits to schools. An article was placed into Pen2Paper, an advertisement in the Messenger papers that cover the council area and information was also uploaded to the council’s website. Staff also networked with other council personnel and a good result of this was the production of a poster for the talent quest by a teenager who participates in the Reconnect program. There was also liaison with the Parks Youth Services and the Youth Development Officer provided a Youth Advisory Group (YAG) person as a judge. The poster was used on the program and will also be the front cover for the DVDs of the Talent Quest currently in post production and which will be placed in the libraries for loan. At the talent quest finale, which was held at the Parks Arts and Functions Complex, the library service’s banners were placed in the foyer. Library personnel working on the night were all identified by wearing the T-shirts that promoted the five branches. Unfortunately the libraries data show did not work on the night but did have up on the screen the library services name. There was also a quiz section with library questions while the audience waited for the judges decisions. The talent consisted of singing, monologue, dancing and a skit with some original rap work was also performed. The judges were Councillor Peter Jamieson, Deputy Mayor, Jane Reilly, Channel 10’s weather presenter, Elise Darsow, YAG member and John Doherty of Mask Entertainment. The choice was made difficult by the high standard of the performances.
CL - CD 6 8.11.05
PORT ADELAIDE ENFIELD PUBLIC LIBRARY TALENT QUEST, CONTD. The outcome was a successful evening enjoyed by over 160 performers, families and friends.
City Plan A social fabric that strongly reflects community cultural identities and assures social health. (Goal) Corporate Plan Provide opportunities, services and facilities that meet the social, recreational and cultural needs of the community. (Strategy/Goal) RECOMMENDATION That the report regarding the Port Adelaide Enfield Public Library Service Talent Quest be received and noted.
CL - CD 7 8.11.05
ITEM 12.3.3 SPORTING CLUB BUSINESS PLANS – KEY PERFORMANCE
INDICATORS REPORT, SEPTEMBER 2005 Summary As a part of Council’s support to sporting clubs, business plans have been prepared for eleven clubs. Reporting on the business plans to September 2005 has now been completed. Report At its meeting of 23 December 2003 (Vide Folio CL 231, Item 12.3.1), Council endorsed the business plans prepared with the assistance of Western Area Business Enterprise Centre for:
• Gaza Sports and Social Club; • Northgate Community and Sports Club; • Wingfield Royals Football Club; • Greenacres Sports and Social Club; • Kilburn Football and Cricket Club; • North Haven Football Club; • Port Adelaide Lions Soccer Club; • Port Adelaide District Hockey Club; • Port Adelaide District Baseball Club; • Rosewater Football Club; and • Port Districts Football Club.
As a part of the planning and review process, clubs are to report their performances in relation to the business plans to Council on a regular basis. To facilitate this, Key Performance Indicators (KPI) and target dates were included in the plans. Where required, clubs have demonstrated that they have met a particular strategy by providing supporting documentation, e.g. duty/job descriptions have been provided to meet the strategy, “Prepare duty statements for all paid staff and volunteers”. A number of strategies and actions have been nominated for completion at different times during the life of the plans. This report specifically addresses the KPIs that are either ongoing or due for completion by September 2005. All clubs are currently honoring their financial repayment agreements with Council. An overview of the KPI Report September 2005 summarising the status of the business plans is as follows.
CL - CD 8 8.11.05
SPORTING CLUB BUSINESS PLANS – KEY PERFORMANCE INDICATORS REPORT, SEPTEMBER 2005, CONTD GAZA Sports & Social Club The business plan identified no actions to be completed for the September 2005 quarter and twelve actions to be addressed on an ongoing basis.
Status
KPI
Completed
Completing
Ongoing
Not Met
Total
Comments
June 2005
0
Ongoing
12
12
Totals
0
0
12
0
12
The club is currently reviewing its business plan
Greenacres Sports and Social Club The business plan identified no actions to be completed by September 2005 and twenty one actions to be addressed on an ongoing basis.
Status
KPI
Completed
Completing
Ongoing
Not Met
Total
Comments
June 2005
0
Ongoing
21
21
Totals
0
0
21
0
21
The club is currently reviewing its business plan
Kilburn Football and Cricket Club The business plan identified no actions to be completed by September 2005 and fourteen actions to be addressed on an ongoing basis.
Status
KPI
Completed
Completing
Ongoing
Not Met
Total
Comments
June 2005
0
Ongoing
14
14
Totals
0
0
14
0
14
The club is currently reviewing its business plan
CL - CD 9 8.11.05
SPORTING CLUB BUSINESS PLANS – KEY PERFORMANCE INDICATORS REPORT, SEPTEMBER 2005, CONTD Northgate Community and Sports Club The business plan identified no actions to be completed by September 2005 and six actions to be addressed on an ongoing basis.
Status
KPI
Completed
Completing
Ongoing
Not Met
Total
Comments
June 2005
0
Ongoing
6
6
Totals
0
0
6
0
6
The club is currently reviewing its business plan
North Haven Football Club The business plan identified no actions to be completed by September 2005 and twelve actions to be addressed on an ongoing basis.
Status
KPI
Completed
Completing
Ongoing
Not Met
Total
Comments
June 2005
0
Ongoing
12
12
Totals
0
0
12
0
12
The club is currently reviewing its business plan
Wingfield Royals Football Club The business plan identified no actions to be completed by September 2005 and eleven actions to be addressed on an ongoing basis.
Status
KPI
Completed
Completing
Ongoing
Not Met
Total
Comments
June 2005
0
Ongoing
11
11
Totals
0
0
11
0
11
The club is currently reviewing their business plan
CL - CD 10 8.11.05
SPORTING CLUB BUSINESS PLANS – KEY PERFORMANCE INDICATORS REPORT, SEPTEMBER 2005, CONTD Port Adelaide Lion Soccer Club The business plan identified six actions to be completed by September 2005 and fifteen actions to be addressed on an ongoing basis.
Status
KPI
Completed
Completing
Ongoing
Not Met
Total
Comments
June 2005
6
0
Ongoing
15
15
Totals
6
0
15
0
15
undertaking annual post season review of governance
Port District Football Club The business plan identified six actions to be completed by September 2005 and seven actions to be addressed on an ongoing basis.
Status
KPI
Completed
Completing
Ongoing
Not Met
Total
Comments
June 2005
0
0
0
Ongoing
7
7
Totals
0
0
7
7
Port Adelaide District Hockey Club The business plan identified no actions to be completed by September 2005 and eighteen actions to be addressed on an ongoing basis.
Status
KPI
Completed
Completing
Ongoing
Not Met
Total
Comments
June 2005
0
0
0
Ongoing
18
18
Totals
0
0
18
0
18
CL - CD 11 8.11.05
SPORTING CLUB BUSINESS PLANS – KEY PERFORMANCE INDICATORS REPORT, SEPTEMBER 2005, CONTD Port Adelaide District Baseball Club The business plan identified no actions to be completed by September 2005 and seven actions to be addressed on an ongoing basis.
Rosewater Football Club The business plan identified 1 action to be completed by September 2005 and eight actions to be addressed on an ongoing basis.
City Plan A social fabric that strongly reflects community cultural identities and assures social health. (Goal) Corporate Plan Provide opportunities, services and facilities that meet social, recreational and cultural needs of the community. (Strategy/Goal) RECOMMENDATION That the Director’s report on Sporting Club Business Plans – Key Performance Indicators, September 2005, be received and noted.
Status
KPI
Completed
Completing
Ongoing
Not Met
Total
Comments
June 2005
0
0
0
Ongoing
7
7
Totals
0
0
7
0
7
Status
KPI
Completed
Completing
Ongoing
Not Met
Total
Comments
June 2005
0
0
0
Ongoing
8
8
Totals
0
0
8
0
8
CL - CD 12 8.11.05
ITEM 12.3.4 LOCAL GOVERNMENT IN SCHOOLS EDUCATION PROGRAM Summary At its meeting on 1 June 2005, Council requested that the Administration bring back a report regarding the cost of introducing a Local Government In School Curriculum program into the City of Port Adelaide Enfield community activities. Report A Key Objective within the Youth Development Plan is “Young people actively participate in and contribute to Council’s planning and decision making processes”. One of the strategies linked to this objective is to “Actively encourage young people to have a role within Local Government”. Civic and Citizenship Education is now included in both primary and high school curricula with a resultant increase in interest and awareness from schools in the services that Local Governments provide. Several councils including Charles Sturt, West Torrens and Campbelltown are involved in providing programs in conjunction with schools in their area which focus on the role and workings of Local Government. The City of Charles Sturt has facilitated the “Be a Community Kid” (BACK) program for a number of years. This program is targeted at Year 7 students. Within this program the Council Youth Participation Officer attends each school delivering a 45 minute lesson on the history of the local area, the role of Local Government in relation to State and Federal Governments and issues that Local Government addresses, and encourages students to identify issues that are relevant for young people. Lessons are then conducted within the school over the following 2-3 weeks following which the class visits Council to hold a mock Council meeting. The Cities of West Torrens and Campbelltown operate programs in which students are given tours of Council with presentations from each Department and include a visit to Council Chambers at which the Mayor and Elected Members attend. Each of the above Councils has a booklet that is provided to the students giving an outline of the history of the area and information relating to Council. The Local Government Association launched an educational website (www.localstuff.sa.gov.au) at its AGM which provides a guide to Local Government for students, teachers and the public where they can learn about the history of Local Government, how councils operate, the services provided, ideas for teaching and learning and information regarding careers in Local Government.
CL - CD 13 8.11.05
LOCAL GOVERNMENT IN SCHOOLS EDUCATION PROGRAM, CONTD. Council has 20 government and 15 independent primary schools within the region. The time commitment for each school to provide a program similar to that provided by the City of Charles Sturt is approximately two hours per school plus preparation which would include considerable liaison with the schools. The City of Charles Sturt allows for a 0.2 full time equivalent worker plus a budget allocation of approximately $50 per school for morning tea and materials. Approximate cost to deliver the program to all schools in the Council based on this model is $14,000 per annum. As this project has been identified as a part of the Youth Development Strategy, the Administration will present this proposal for consideration in the 2006/07 budget deliberations. City Plan A social fabric that strongly reflects community cultural identities and assures social health. (Goal) Corporate Plan Provide a range of opportunities for people of all ages and social and cultural backgrounds to contribute towards Council’s planning and decision making. (Strategy/Goal) RECOMMENDATION That the Director’s report regarding Local Government in Schools Education Program be received and noted.
CL - CD 14 8.11.05
ITEM 12.3.5 INTERNAL REVIEW OF COUNCIL DECISIONS (COMPLAINT
HANDLING PROCEDURE) – JULY TO SEPTEMBER 2005 Summary In accordance with Sections 270 and 271 of the Local Government Act 1999 and the City of Port Adelaide Enfield Complaint Handling Procedure, the three monthly report on complaints received between July and September 2005 follows. Report During this quarter of 2005, two formal complaints were received by Council: 1 Complaint re Enfield Community Centre
conditions and lack of customer service provided.
Apology and refund offered to customer.
2 Resident lodged a complaint with Equal Opportunity Commission regarding behavior of Council Contractor.
Submission being prepared for Commissioner for Equal Opportunity. Complaint still open.
Informal Complaints Fifteen informal complaints were recorded during the period: 1 Customer complained that ‘on hold’ books
were on display to customers and that this was a breach of customers’ privacy.
Manager Library Services adapted system to ensure privacy. Customer satisfied.
2 Councillor complained about customer service received by resident.
Manager Customer Services contacted Councillor to explain procedure/apologise, but Councillor did not wish to discuss further.
3 Customer complained that the fee for Klemzig Hall was too high especially as he assists Council in some matters. Customer also complained that alarms went off while hall was being used.
Manager Recreation and Community Development called customer and explained fee structure and apologised for alarms being activated.
4 Swipe key would not work for Enfield Community Centre. Customer provided with spare key from Enfield Library.
Bookings Officer attempted several times to contact customer to apologise, but no response.
CL - CD 15 8.11.05
INTERNAL REVIEW OF COUNCIL DECISIONS (COMPLAINT HANDLING PROCEDURE), JULY - SEPTEMBER 2005, CONTD. 5 Customer complained that Pen 2 Paper
article re Taekwondo was inappropriate and suggested the organisation noted was not recognized in Korea.
Letter sent by Manager Recreation and Community Development explaining that Council was promoting physical activity only, not the management of the Club.
6 Customer reported that he fell down steps at Enfield Library and requested that they be made safe.
Manager Library Services sent letter explaining that steps met Australian Standards, that a handrail was available and also suggested two alternative entrances to the Library.
7 The Mayor complained of a call being transferred to her mobile phone without introduction and at the cost of Council.
Manager Customer Services offered explanation and apology. Procedure also adapted in Customer Services.
8 Councillor complained that incorrect home phone number was listed in the Pen 2 Paper.
Councillor’s incorrectly listed number was redirected to the correct number and an apology was made to the Councillor. An apology will also be printed in the next edition of Pen 2 Paper.
9 Resident complained of Port flags being flown in streets at Port Adelaide. Resident suggested Crows flags should also be flown.
Explanation offered that Port Adelaide Football Club is in Council area and that the flags were flown for a limited period.
10 Father complained that daughter was unable to participate in Girlzone Program and that participants in the Kilburn Drop-in Program were discussing sexual activities with the young women on the Program.
Staff member explained that daughter had already attended Program twice and opportunity was offered to those who had not attended previously. Agreed that discussions at Kilburn Drop-in Program were inappropriate and that staff would discuss with all participants at the next meeting.
CL - CD 16 8.11.05
INTERNAL REVIEW OF COUNCIL DECISIONS (COMPLAINT HANDLING PROCEDURE), JULY - SEPTEMBER 2005, CONTD. 11 Residents not satisfied with location and
width of proposed footpath construction. On site meeting held between Ward Member residents and Council staff with agreement reached regarding construction of footpath. Complaint closed.
12 Concerns with assessment and approval issued for development on neighbouring property (July 2005)
Negotiation with owner and builder. Revised application incorporating changes in response to complaint. Revised application submitted and approved in August 2005 No further action: closed August 05.
13 Objection to expiations for parking on nature strip (August 2005)
Telephone conversation and letter explaining procedure –noted earlier warning, repeated offences and photographic evidence. No further action: closed August 05.
14 Complaint about inappropriate behaviour of staff
Incident reviewed. Letter sent to complainant stating commitment to courteous, professional and friendly service at all times. No further action: closed September 05
15 Concerns with assessment and approval issued for development on neighbouring property (August 2005)
Meeting with complainant. Detailed explanation of Development Plan and how application for development met requirements. Confirmed by letter. No further action: closed October 05
During the same period, Council received 89 compliments, either in writing or by telephone.
CL - CD 17 8.11.05
INTERNAL REVIEW OF COUNCIL DECISIONS (COMPLAINT HANDLING PROCEDURE), JULY - SEPTEMBER 2005, CONTD. City Plan To reflect the needs of the community and the principles of equity and accessibility through an appropriate mix of service responses. (Objective) Corporate Plan Provide opportunities for customers to have their needs met in a timely manner. (Strategy) RECOMMENDATION That Council resolve that the report regarding Internal Review of Council Decisions (Complaint Handling Procedure) – July to September 2005 be received and noted.
CL - CD 18 8.11.05
ITEM 12.3.6 OUTSTANDING MATTERS – DIRECTOR COMMUNITY
DEVELOPMENT The following are Council resolutions that require action or a report and are outstanding at this date: Minute Reference : 26 July 2005 - CL 1390, Item 12.3.02 Subject : Railway Carriages - Fishermen’s Wharf Markets area Action due by : 29 November 2005 Comments : Replies received – to be considered. RECOMMENDATION That the Director Community Development report regarding the undermentioned outstanding matters be received and noted:
1. Railway Carriages - Fishermen’s Wharf Markets area
CL - CCD 1
DIRECTOR OF CORPORATE AND CITY DEVELOPMENT REPORT -
MAL JONAS
8 NOVEMBER 2005
CL - CCD 2 8.11.05
Table of Contents ITEM 12.4.01. REVOCATION OF THE CLASSIFICATION OF COMMUNITY
LAND – ALLOTMENT 11 IN DEPOSITED PLAN 40124 MARY STREET, ETHELTON........................................................................3
ITEM 12.4.02. PROPOSED ROAD CLOSURE – PORTION OF WOODFIELD STREET, ENFIELD............................................................................6
ITEM 12.4.03. WESTERN AREA BUSINESS ENTERPRISE CENTRE INC AND TODD STREET BUSINESS CHAMBERS ................................8
ITEM 12.4.04. STREET NAME – RAINSFORD CLOSE, NORTHGATE ................12
ITEM 12.4.05. STREET NAME – MIRANDA STREET, KILBURN..........................15
ITEM 12.4.06. STREET NAME – BUNDARRA AVENUE , KILBURN....................19
ITEM 12.4.07. PROPOSAL FOR A CHILDREN’S MUSEUM .................................23
ITEM 12.4.08. NORTHFIELD STAGE 3 PLAN AMENDMENT REPORT – APPROVAL BY THE MINISTER .....................................................26
ITEM 12.4.09. PORT ADELAIDE CENTRE ZONE – VISION, URBAN DESIGN FRAMEWORK AND PLAN AMENDMENT REPORT.......29
ITEM 12.4.10. TENDERS ........................................................................................32
ITEM 12.4.11. CORPORATE & CITY DEVELOPMENT BUSINESS – OUTSTANDING MATTERS.............................................................33
CL - CCD 3 8.11.05
COMPOSITE RECOMMENDATION – ITEMS 12. 4. 01 TO 12. 4. 11 That the recommendations contained in Agenda items numbered 12.4.01 to 12.4.11 be adopted. ITEM 12.4.1 REVOCATION OF THE CLASSIFICATION OF COMMUNITY LAND
– ALLOTMENT 11 IN DEPOSITED PLAN 40124 MARY STREET, ETHELTON.
Summary This report is submitted to Council to report on the advice received from the Minister for State/Local Government Relations and to seek a formal resolution to revoke the classification of Community Land from Allotment 11 in Deposited Plan 40124 Mary Street, Ethelton. The proposed revocation is with a view to selling the land on the open market. Report At its meeting held on 6 September 2005 (Item 12.4.04 CL – CCD 10) Council resolved the following:
“Cr. Jamieson moved that Council resolve that:-
1. The Director Corporate and City Development’s report on the public consultation for the proposal to revoke Allotment 11 in Deposited Plan 40124 Mary Street, Ethelton from the classification of Community Land be received and noted.
2. In accordance with Section 194(3) of the Local Government Act 1999, the Administration forward a report as outlined in the Administration’s report to Council, to the Minister for State/Local Government Relations seeking approval to revoke the classification of Community Land from Allotment 11 in Deposited Plan 40124 Mary Street, Ethelton with the intention of it to be sold on the open market for fair market value.
Cr.Hansen seconded CARRIED.”
As outlined in previous reports to Council on 26 July 2005 and 6 September 2005 it is proposed that the land, subject to a reservation, be revoked from the classification of Community Land. The property, measuring 490 square metres, is located on the corner of Mary Street and Willimott Street, Ethelton. The vacant allotment, described in CT 5202/350, is currently fenced off but remains accessible to the public via a gate.
CL - CCD 4 8.11.05
REVOCATION OF THE CLASSIFICATION OF COMMUNITY LAND – ALLOTMENT 11 IN DEPOSITED PLAN 40124 MARY STREET, ETHELTON CONTD. The property is in fee simple ownership of the City of Port Adelaide Enfield and was obtained by Council as a contribution to “open space” in accordance with section 50 of the Development Act when the area (formerly known as Ethelton TAFE campus) was subdivided and re-developed as housing. It was originally intended that Allotment 11 be incorporated into Council’s stormwater management scheme however design for the Hart Street Pumping Station Catchments determined the Mary Street land is no longer required for this purpose. (An aerial photo map of allotment 11 in deposited plan 40124 has been supplied to all Elected Members and appears as Attachment 1 to this report.) The Administration has assessed that the property is surplus to requirements and recommends the land be sold on the open market. The nett proceeds will be appropriated to the Open Space Development Reserve Fund. Subsequent to public consultation conducted between 3 August 2005 and 26 August 2005, Council submitted the proposal and results of public consultation to the Minister for State/Local Government Relations seeking his approval for the revocation. In accordance with section 194(1)(d) of the Local Government Act 1999, approval was received from the Minister for State/Local Government Relations in letter dated 11 October 2005. (A copy of the Minister’s approval of the revocation has been supplied to all Elected Members and appears as Attachment 2 to this report.) A resolution is now sought from Council to formally revoke the classification of Community Land from Allotment 11 in Deposited Plan 40124 Mary Street, Ethelton and declare it surplus to Council requirements to enable it to be sold on the open market. City Plan Quality community assets and infrastructure that support our economic, social and environmental goals. (Goal) Corporate Plan Ensure the effective management of Council Community Land. (Strategy/Goal) Optimise the development of public open space, including disposal and acquisition in consultation with the community. (Strategy/Goal)
CL - CCD 5 8.11.05
REVOCATION OF THE CLASSIFICATION OF COMMUNITY LAND – ALLOTMENT 11 IN DEPOSITED PLAN 40124 MARY STREET, ETHELTON CONTD. RECOMMENDATION That Council resolve that:-
1. The Community Land classification of Allotment 11 in Deposited Plan 40124 Mary Street, Ethelton be revoked in accordance with Section 194 of the Local Government Act 1999 and the Minister for State Local/Government Relations’ approval dated 11 October 2005.
2. Allotment 11 in Deposited Plan 40124 Mary Street, Ethelton (CT 5202/350) is
declared surplus to Council requirements and is to be sold on the open market for a fair market value.
CL - CCD 6 8.11.05
ITEM 12.4.2 PROPOSED ROAD CLOSURE – PORTION OF WOODFIELD
STREET, ENFIELD Summary This report is submitted to Council, seeking approval for portion of Woodfield Street, Enfield to be closed and sold to the adjoining property owner Bartonvale Pty Ltd. Report An application has been received from Bartonvale Pty Ltd to purchase portion of Woodfield Street, Enfield for landscaping purposes in conjuction with the redevelopment of its adjoining properties situated at 20 and 22 Woodfield Street, Enfield. (A plan indicating the location of the subject land has been supplied to all Members and appears as Attachment 3 to the report. The subject land is marked “A” & “B”). The Administration is of the opinion that the subject land is surplus to Council’s requirements. It is proposed to merge pieces “A” and “B” with Bartonvale’s adjoining allotments. Initial investigations have revealed that SA Water will require the relocation of two existing sewer inspection points and two existing water meters. Council’s approval is hereby requested to proceed in the matter. City Plan Safe and attractive living areas with distinctive characteristics that provide a range of housing options for the community (Goal) Corporate Plan Ensure the commercial return on Council’s assets has been maximised (Strategy/Goal).
CL - CCD 7 8.11.05
PROPOSED ROAD CLOSURE – PORTION OF WOODFIELD STREET, ENFIELD CONTD. RECOMMENDATION: That Council resolve:-
1. That portion of Woodfield Street, Enfield marked “A” and “B” on Attachment 3 be declared surplus to Council’s requirements and closed in accordance with provisions contained within the Roads (Opening and Closing) Act, 1991 subject to:
1.1 the granting of easements and/or the relocation of services as
required by Council and service authorities; 1.2 confirmation of the Road Order by the Minister for Administrative
Services; 1.3 the purchaser being responsible for all associated costs including
GST and stamp duty. 2. That ownership of the subject portions of the road be transferred to Barton
Vale Pty Ltd for a “fair market” price subject to piece “A” being merged with allotment 408 in Deposited Plan 2976 contained within Certificate of Title Volume 5129 Folio 230 and piece “B” being merged with allotment 393 in Deposited Plan 2976 contained within Certificate of Title Volume 5686 Folio 626.
CL - CCD 8 8.11.05
ITEM 12.4.3 WESTERN AREA BUSINESS ENTERPRISE CENTRE INC AND
TODD STREET BUSINESS CHAMBERS Summary This report provides information regarding Western Area Business Enterprise Centre and its business incubator operation, trading as The Todd Street Business Chambers, as requested by Council at its meeting held on 27 September 2005. Report Council, at its meeting held on 27 September 2005 (Item 16.2 – CL 1453), resolved as follows:-
“Cr. McLuskey moved that the Director Corporate & City Development, prepare a report for Council detailing: 1. current levels of financial and other support provided to the WABEC
and the Todd Street Business Incubator; and 2. the staffing arrangements for both organisations.
Cr. Hansen seconded CARRIED.”
1. Financial and Other Support Council provides an annual cash grant towards Western Area Business Enterprise Centre (WABEC) recurring expenditure. The contribution this year was $67,600 indexed over the past 5 years. In addition “in-kind” support is provided to WABEC in the form of photocopying and bulk postage. Postage costs are at Council’s bulk rate which involves the use of Council postage paid envelopes. Photocopying and postage costs are typically in the order of $4,000 to $5,000 per annum. Further “in kind” support is provided by way of the Director of Corporate & City Development being a Member of the WABEC Board of Management and the Todd Street Business Chambers Sub Committee. Council has made a lease vehicle available for use by the Todd Street Manager on the basis that Council incurs no direct costs throughout the lease period or at its termination. WABEC is the licensee and occupier of Council owned premises at 6- 8 Todd Street Port Adelaide commonly referred to as the Todd Street Business Chambers. WABEC conducts the Todd Street Business Incubator from these premises.
CL - CCD 9 8.11.05
WESTERN AREA BUSINESS ENTERPRISE CENTRE INC AND TODD STREET BUSINESS CHAMBERS CONTD.
The 6-8 Todd Street premises comprises approximately 1,300 square metres of let-able floor space on 3 levels organised into 55 office work spaces occupied by approximately 30 businesses. The Todd Street Business Chambers provides serviced office suite accommodation including reception, board room, training room, storage and kitchen facilities. The license fee payable to Council is $100 per annum making the premises virtually rent free. WABEC, trading as Todd Street Business Chambers (TSBC) levies occupancy charges against the businesses trading from TSBC and meets all other “outgoings”, eg water/sewer rates, electricity, telephone charges. In addition WABEC meets routine maintenance requirements consistent with community leases over Council properties eg minor plumbing, internal painting, lighting replacements. Council meets costs associated with the building fabric and major plant maintenance and repairs, eg conditioning. Council has incurred $128,290 (ex GST) maintenance costs in the 7 financial years 98/99 to 04/05. Council and WABEC, via TSBC, have jointly undertaken a number of capital works upgrades since the fit out of the building in 1998 to accommodate a Small Business Incubator increasing the let-able floor space from 1,100 square metres to 1,300 square metres. Council has incurred capital works expenditures of $30,490 in 1999/00 and $106,745 nett in 2004/05. With regard to the latter, TSBC was successful in attaining a Small Business Incubator Enhancement Grant of $134,000 (ex GST) from the Federal Government in 2005 for building improvements costing in the order of $260,000. The Enhancement Grant provided $82,160 (ex GST) towards air conditioning replacement and upgrade costing $188,905 (ex GST). WABEC, via TSBC, contributed $17,860 to the capital works. Council provides a discretionary rebate of the Council rates as per the Rebates of Council Rates Policy as a not for profit organisation providing a benefit to the local community. The 2005/2006 rates were $8,074.55 WABEC Incorporated is recognised by Council as the corporate entity by virtue of the license over the premises at 6-8 Todd Street Port Adelaide and is the operator of the business incubator marketed and badged as the Todd Street Business Chambers. The Council’s 2005/2006 budget with respect to WABEC/TSBC includes the following expenditures (ex GST) :-
CL - CCD 10 8.11.05
WESTERN AREA BUSINESS ENTERPRISE CENTRE INC AND TODD STREET BUSINESS CHAMBERS CONTD.
Contribution to operating expenses $67,600 Building Maintenance $19,100 Rates Rebate $ 8,100
2. WABEC/Todd Street Business Chambers Staffing Arrangements
The Western Area Business Enterprise Centre Incorporated (WABEC) is the corporate body with its trading entity the Todd Street Business Chambers (TSBC) operating a small business Incubator. While there have been staff appointments specific to the operation of WABEC and TSBC all staff are employed by WABEC. The current staffing arrangements are as follows:- General Manager (full time) #Business Advisor (full time) Co-ordinator Business Services (full time) Administration and Finance Officer (full time) *Receptionist (full time – job share) #Business Advisory services are provided by WABEC (and are available to Business Incubator tenants). *Reception services are provided by TSBC as part of the serviced office suite style of accommodation provided to Business Incubator tenants. Business Enterprise Centres were subject to review by the State Government culminating in the Minister for Small Business (Hon Karlene Maywald MP) announcing on 14 June 2005 new, 3 year funding arrangements. BEC funding increased from $90,000pa to $150,000pa linked to a range of new and revised performance measures. The current WABEC staffing arrangements have been established to meet the requirements of the funding agreement with the Minister. The confirmation of the funding arrangements and resignation, of the former General Manager WABEC (Mr Rod Martin) effective on 15 July 2005 provided the opportunity to review the staffing structure to better meet the new State Government Funding conditions.
CL - CCD 11 8.11.05
WESTERN AREA BUSINESS ENTERPRISE CENTRE INC AND TODD STREET BUSINESS CHAMBERS CONTD.
Prior to this WABEC operated with a General Manager (Mr Rod Martin) and a Manager, Todd Street Business Chambers (Ms Lynette Hay). Tania Dunduk, Business Advisor, assisting the General Manager, left WABEC on 15 April 2005. Lynette Hay was appointed WABEC General Manager in July 2005.
City Plan Strong and highly competitive key industry sectors that capitalise on growth opportunities and the uniqueness of the area. (Objective) Corporate Plan Promote business opportunity to attract and bring forward investment within the Port Adelaide Enfield area. (Strategy/Goal) RECOMMENDATION That Council resolve that the Director’s report on the Western Area Business Enterprise Centre Inc. and Todd Street Business Chambers be received and noted.
CL - CCD 12 8.11.05
ITEM 12.4.4 STREET NAME – RAINSFORD CLOSE, NORTHGATE Summary The Council has been requested to confirm the name of a road in Northgate. The Local Government Act 1999 requires a resolution of Council to effect a proposed name change and the assignment of new street names. Report The Administration has become aware of a problem with the name of a road in Northgate. The road is currently being referred to as Rainsford Close and also as Rainsford Place. An examination of various records indicates the following usages: Council resolution – July 24, 2002 Rainsford Close UBD street directory Rainsford Close Northgate master plan – September 2002 Rainsford Close Deposit Plan 64800 – April 2004 Rainsford Place Deposit Plan 66075 – September 2004 Rainsford Place Council assessment records Rainsford Place Council GIS records Rainsford Place Street sign Rainsford Place Kerb etching Rainsford Place Lands Titles Office Rainsford Place Valuer-General Rainsford Place Telephone Directory entries Rainsford Place
Although the Council resolved to name the road Rainsford Close it is clear that the name Rainsford Place is the name that is used in practice. There are three main considerations offered in respect to determining the correct name of the road: • the general usage of the name of the street, and • the desire to maintain historical accuracy, and • the regard that should be given to the indignity that many persons would feel if
their name, particularly under these circumstances, was incorrectly spelt. Of the above three main considerations, it is suggested that the first point is particularly relevant. The street is generally known as Rainsford Place by the residents and Government organisations. The Administration therefore recommends that the name be changed accordingly.
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CL - CCD 13 8.11.05
STREET NAME – RAINSFORD CLOSE, NORTHGATE CONTD. A map showing the location of the road follows:
City Plan A safe, efficient and sustainable transport system. Improve public health and safety. Corporate Plan Provide a safe and pleasant public environment.
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CL - CCD 14 8.11.05
STREET NAME – RAINSFORD CLOSE, NORTHGATE CONTD. RECOMMENDATION That Council resolves that: 1. pursuant to the power contained within section 219 of the Local Government
Act 1999, the name Rainsford Close, Northgate be changed to Rainsford Place, Northgate, and
2. pursuant to the requirements of section 219 of the Local Government Act 1999, notification be immediately given to the Registrar-General, the Surveyor-General and the Valuer-General of the change of the name, and
3. pursuant to the requirements of the Council’s Street Naming Policy, notification of the change of name also be given to SA Ambulance, SA Police, State Emergency Service and the SA Fire Brigade, and
4. pursuant to the requirements of section 219 of the Local Government Act 1999, public notice be given of the change of the name of the road.
CL - CCD 15 8.11.05
ITEM 12.4.5 STREET NAME – MIRANDA STREET, KILBURN Summary The Council has been requested to confirm the name of a road in Kilburn. The Local Government Act 1999 requires a resolution of Council to effect a proposed name change and the assignment of new street names. Report The Administration has become aware of a problem with the name of a road in Kilburn. The road is currently being referred to as Miranda Street and also as Miranda Avenue. An examination of various records indicates the following usages: Council resolution – September 21, 1942 Miranda Avenue UBD street directory Miranda Avenue Deposit Plan 4191 – January 7, 1947 Miranda Street Deposit Plan 4921 – October 11, 1955 Miranda Avenue Council assessment records Miranda Street Council GIS records Miranda Street Street sign Miranda Avenue Kerb etching Miranda Avenue Lands Titles Office Miranda Street Valuer-General Miranda Street Telephone Directory entries Avenue and Street
The earliest reference to the name discovered is the resolution of the Council on September 21, 1942 when the name Miranda Avenue was assigned. There is a mixture of Street and Avenue in practice. The problem with the name has been raised by a resident in the street and also by the SA Police. There are three main considerations offered in respect to determining the correct name of the road: • the general usage of the name of the street, and • the desire to maintain historical accuracy, and • the regard that should be given to the indignity that many persons would feel if
their name, particularly under these circumstances, was incorrectly spelt. Although the Deposit Plan in 1955 indicates that the portion of the road at the southern end is named Miranda Avenue, it is interesting to note that street numbers assigned were continuous with the previously established northern section.
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CL - CCD 16 8.11.05
STREET NAME – MIRANDA STREET, KILBURN CONTD. The mixture of names has apparently not been a general problem to residents but has caused difficulties with official documents. Because the name Miranda Street is the name used on most official documents, it is considered that this name should be confirmed. The Administration therefore recommends that the name be changed accordingly. Maps showing the location of the road follow:
This Deposit Plan shows the northern section of the road as Miranda Street.
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CL - CCD 17 8.11.05
STREET NAME – MIRANDA STREET, KILBURN CONTD.
This Deposit Plan shows the southern section of the road as Miranda Avenue.
This map shows the current location of Miranda Street for its entire length.
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CL - CCD 18 8.11.05
STREET NAME – MIRANDA STREET, KILBURN CONTD. City Plan A safe, efficient and sustainable transport system. Improve public health and safety. Corporate Plan Provide a safe and pleasant public environment. RECOMMENDATION That Council resolves that: 1. pursuant to the power contained within section 219 of the Local Government Act
1999, the name Miranda Street be assigned to the entire length of the road, and 2. pursuant to the requirements of section 219 of the Local Government Act 1999,
notification be immediately given to the Registrar-General, the Surveyor-General and the Valuer-General of the assignment of the name, and
3. pursuant to the requirements of the Council’s Street Naming Policy, notification of the assignment of the name also be given to SA Ambulance, SA Police, State Emergency Service and the SA Fire Brigade, and
4. pursuant to the requirements of section 219 of the Local Government Act 1999, public notice be given of the assignment of the name of the road.
CL - CCD 19 8.11.05
ITEM 12.4.6 STREET NAME – BUNDARRA AVENUE , KILBURN Summary The Council has been requested to confirm the name of a road in Kilburn. The Local Government Act 1999 requires a resolution of Council to effect a proposed name change and the assignment of new street names. Report The Administration has become aware of a problem with the name of a road in Kilburn. The road is currently being referred to as Bundarra Street and also as Bundarra Avenue. An examination of various records indicates the following usages: Council resolution – September 21, 1942 Bundarra Avenue UBD street directory Bundarra Avenue Deposit Plan 4191 – January 7, 1947 Bundarra Street Deposit Plan 4921 – October 11, 1955 Bundarra Avenue Council assessment records Bundarra Avenue Council GIS records Bundarra Avenue Street sign Bundarra Avenue Kerb etching Bundarra Avenue Lands Titles Office Bundarra Avenue Valuer-General Bundarra Avenue Telephone Directory entries Bundarra Avenue
The earliest reference to the name discovered is the resolution of the Council on September 21, 1942 when the name Bundarra Avenue was assigned. The correct name Bundarra Avenue is in use by Authorities and the general public, including residents. There are three main considerations offered in respect to determining the correct name of the road: • the general usage of the name of the street, and • the desire to maintain historical accuracy, and • the regard that should be given to the indignity that many persons would feel if
their name, particularly under these circumstances, was incorrectly spelt. Although the Deposit Plan in 1947 indicates that the portion of the road at the northern end is named Bundarra Street, it is interesting to note that street numbers assigned were continuous with the subsequently established southern section.
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CL - CCD 20 8.11.05
STREET NAME – BUNDARRA AVENUE, KILBURN CONTD. Because the name Bundarra Avenue is the name used on official documents, it is considered that this name should be confirmed because of the incorrect name shown on the 1947 Deposit Plan. The Administration therefore recommends that the name be confirmed accordingly. Maps showing the location of the road follow:
This Deposit Plan shows the northern section of the road as Bundarra Street.
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CL - CCD 21 8.11.05
STREET NAME – BUNDARRA AVENUE, KILBURN CONTD.
This Deposit Plan shows the southern section of the road as Bundarra Avenue. It should be noted that the portion of the road south of Leader Avenue no longer exists as a result of re-development.
This map shows the current location of Bundarra Avenue for its entire length, being from Kintore Avenue to Leader Avenue.
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CL - CCD 22 8.11.05
STREET NAME – BUNDARRA AVENUE, KILBURN CONTD. City Plan A safe, efficient and sustainable transport system. Improve public health and safety. Corporate Plan Provide a safe and pleasant public environment. RECOMMENDATION That Council resolves that: 1. pursuant to the power contained within section 219 of the Local Government Act
1999, the name Bundarra Avenue be assigned to the entire length of the road, and
2. pursuant to the requirements of section 219 of the Local Government Act 1999, notification be immediately given to the Registrar-General, the Surveyor-General and the Valuer-General of the assignment of the name, and
3. pursuant to the requirements of the Council’s Street Naming Policy, notification of the assignment of the name also be given to SA Ambulance, SA Police, State Emergency Service and the SA Fire Brigade, and
4. pursuant to the requirements of section 219 of the Local Government Act 1999, public notice be given of the assignment of the name of the road.
CL - CCD 23 8.11.05
ITEM 12.4.7 PROPOSAL FOR A CHILDREN’S MUSEUM
Summary The Administration has received a request from a recently established organisation to assist in locating a suitable site in the Port Adelaide Enfield Council area for an innovative project, a children’s museum. Report Introduction Children’s museums are activity centres for children aged up to 12 years of age and their families. These types of facilities are not for profit establishments whose primary purpose is to enhance the education of children and families, by developing an awareness of the world around them through exploration of the arts, sciences, culture and history. Children’s museums are widely available and very popular in the United States, where there are approximately 300 children’s museums that belong to the Association of Children’s Museums (ACM). The largest of these is the Children's Museum of Indianapolis, which occupies an area of 40,000 square metres. The oldest is the Brooklyn Children’s Museum, which opened in 1899. Children’s Museums in the United States are large employers, engaging people with a diverse range of skills. More information may be found at www.childrensmuseum.org. (A copy of an extract from the ACM’s website providing more information about children’s museums has been provided to all Elected Members and appears as Attachment 4 to this report.) Essentially a children’s museum may deliver some or all of the following: • Themed Exhibits • Educational Activities and Programs • Space rental for birthday parties and other functions • Membership benefits • Resources designed to enrich the relationship between play and learning, and
between child and caregiver • Employment and Volunteering opportunities. There is usually an entrance fee (with concessions) and the opportunity for membership which provides reduced rates for participants. Currently, the provision of children’s museums is confined to overseas, mainly the United States.
CL - CCD 24 8.11.05
PROPOSAL FOR A CHILDREN’S MUSEUM CONTD. Current proposal The Adelaide Hands-On Children’s Museum (TAHOCM) is a recently founded not for profit organisation whose mission includes establishing a children’s museum in South Australia and to be Australia’s premier children’s experience, inspiring fun, learning and discovery. TAHOCM has established a corporate structure consisting of an Independent Board with a maximum number of 20 members (currently at 10). The Board plans to secure non voting members to lay the foundation for the museum’s long-term viability. This membership will be entitled to receive certain designated benefits including free admission, reduced price classes and programs, quarterly newsletter and invitation to special “Members Only” events. At present TAHOCM’s main focus is on locating a suitable site close to the CBD or in Port Adelaide, and to gather interest and support for the concept. Requirements for a suitable location Recently, the Administration received a request from The Adelaide Hands-On Children’s Museum (TAHOCM) for assistance to locate a suitable site within the Council area for the establishment of a similar facility. The requirements for a ‘suitable’ site in terms of the proposal include: • Area of 4,000 to 5,000 square metres • A single storey building with higher than normal ceiling clearance (typically
warehouse style) • Located in close proximity to the Central Business District or in Port Adelaide • Have easy access to parking and public transport • Be in close proximity to suitable outdoor space Benefits for the Port TAHOCM views the establishment of a children’s museum in Adelaide as an opportunity for South Australia to be the first in Australia to provide a facility for families and children, a segment of the population which is, in TAHOCM’s view, generally overlooked by cultural and educational organisations. It considers the facility will be a vital educational resource for schools, preschools and child care centres as well as being a tourist draw card for Port Adelaide. Since it would be the first for the State and for Australia, it would assist in the revitalisation of the Port by bringing families into the area, thereby providing economic spin-offs to city retailers, restaurants and other tourism attractions.
CL - CCD 25 8.11.05
PROPOSAL FOR A CHILDREN’S MUSEUM CONTD. Discussion Subsequent to the request, the Administration facilitated a meeting with representatives of the TAHOCM and the Land Management Corporation, given the latter’s involvement with the redevelopment activities along the waterfront and the Port Adelaide Centre Revitalisation Project. Discussions centred around the merits of establishing a children’s museum in Port Adelaide and possible suitable locations along the waterfront (particularly in the area north of Dock 1) and the Woolstores area to the east of the Port Adelaide Centre. The proposal put forward by TAHOCM is parallel to the objectives of the Port Centre Co-ordination Group (PCCG) of which Council is a contributing member. In particular the proposal aligns with the PCCG’s objectives of: • tourism promotion and business attraction; • facilitation and coordination of public and private capital investment for the
rejuvenation of the Commitment Area. There is a role for the Administration to assist TAHOCM in its current task by providing information regarding suitable sites as these become available and facilitating and co-ordinating discussion between TAHOCM and the PCCG. City Plan A City known for its vibrant and diverse community, history and traditions, quality living environments, attractive centres, thriving tourism, industry and business. Corporate Plan Identify opportunities and join with external partners to achieve development and revitalisation of centres and key public places. (Strategy/Goal) RECOMMENDATION That Council resolve that: 1. The Adelaide Hands-on Children’s Museum be advised that Council commends
the initiative and supports the proposal of establishing a children’s museum in Port Adelaide.
2. Council staff provides appropriate and timely information to the Adelaide Hands-
on Children’s Museum that will assist in locating a suitable site within the City of Port Adelaide Enfield Council area.
CL - CCD 26 8.11.05
ITEM 12.4.8 NORTHFIELD STAGE 3 PLAN AMENDMENT REPORT –
APPROVAL BY THE MINISTER Summary This report advises that the Northfield Stage 3 Plan Amendment Report prepared by the Minister for Urban Development and Planning was approved on 8 September 2005. New planning policy for a 93 hectare parcel of land between Folland Avenue and Redward Avenue at Northgate has been incorporated into the Port Adelaide Enfield (City) Development Plan. Report Council was first notified that the Minister for Urban Development and Planning intended to prepare a Plan Amendment Report (PAR) for a 93 hectare parcel of land between Folland Avenue and Redward Avenue at Northgate in November 2004. Since that time a number of Council workshops have been held and reports considered with respect to the development of planning policy for the subject land. At its meeting held on 9 November 2004 (Item 16.3 CL 894):-
“Cr. Basham moved that a report be prepared for a subsequent meeting of Council on the feasibility of establishing a biodiversity corridor in Northfield Stage 3 – Folland Avenue to Redward Avenue Northfield. Cr. Hubycz seconded CARRIED.”
The Administration brought this resolution to the attention of both Planning SA and the Land Management Corporation in subsequent discussions about the proposed Structure Plan and Desired Future Character for the subject land. The Administration stressed the desirability of creating a significant landscaped movement corridor from the north east to the south west of the site consistent with Council’s 9 November 2004 resolution. The Minister’s PAR was exhibited between 17 March 2005 and 17 May 2005. Council considered the exhibited PAR at its meeting held on 3 May, 2005 (Item 12.4.02 CL 1236). At that meeting:
“Cr. Basham moved that Council resolve that: 1. The Administration lodge a formal written submission on the draft
Northfield (Stage 3) Plan Amendment Report with the Development Policy Advisory Committee on behalf of Council.
2. Council’s written submission clearly indicate that it considers that further research and analysis is required to substantiate and refine the policies proposed in the PAR.
3. Council is willing and able to assist and work with Planning SA to ensure that the development of the subject land is guided by appropriate planning policies.
CL - CCD 27 8.11.05
NORTHFIELD STAGE 3 PLAN AMENDMENT REPORT – APPROVAL BY THE MINISTER CONTD.
4. The detailed content of Council’s written submission be based on the “Northfield (Stage 3) PAR – Nature of Submission to DPAC” table provided as an attachment to this report.
5. The Director Corporate and City Development, or his nominee, be delegated the authority to make a verbal submission on behalf of Council at the public hearing on 25 May 2005 in support of Council’s written submission.
Cr. Jamieson seconded CARRIED UNANIMOUSLY” The table referred to in resolution 4 above listed the following main headings:
• Creation of a new policy area for the subject land • Inclusion of a Desired Character Statement • Insertion of a new Structure Plan • Removal of minimum allotment sizes • Establishment of an overall site density of 250sqm per dwelling • Promotion of 2 and 3 storey dwellings • Amendment of setback requirements • Amendment of private open space requirements
Council’s subsequent written and verbal submissions to the Government’s Development Policy Advisory Committee emphasised these points, including stressing the importance of establishing a major north-east to south-west landscaped movement corridor through the subject land. The approved PAR incorporated many of Council’s requested amendments including a much more comprehensive Desired Character Statement, the reinstatement of minimum allotment sizes and a Structure Plan showing the landscaped movement corridor. The PAR provisions have been incorporated into the current version of the Port Adelaide Enfield (City) Development Plan dated 15 September 2005 which was provided to all Elected Members recently under separate cover. City Plan Safe and attractive living areas with distinctive characteristics that provide a range of housing options for the community. (Objective) Innovative and environmentally sustainable urban development. (Objective) Corporate Plan Ensure policies guide development that achieves an efficient use of urban resources and Council infrastructure whilst achieving attractive and vibrant places. (Strategy/Goal)
CL - CCD 28 8.11.05
NORTHFIELD STAGE 3 PLAN AMENDMENT REPORT – APPROVAL BY THE MINISTER CONTD. RECOMMENDATION That Council resolve that the Director Corporate & City Development report “Northfield Stage 3 Plan Amendment Report – Approval by the Minister”, be received and noted.
CL - CCD 29 8.11.05
ITEM 12.4.9 PORT ADELAIDE CENTRE ZONE – VISION, URBAN DESIGN
FRAMEWORK AND PLAN AMENDMENT REPORT Summary The Port Adelaide Centre Zone - Vision, Urban Design Framework and Plan Amendment Report project is a significant project that has been the subject of a number of recent Council workshops and reports. This report advises of the status of the project, including the results of the two major community forums held in August and September 2005, the subsequent development of the Vision component and the Minister’s recent approval of the Statement of Intent for the Plan Amendment Report. Report At its meeting held 5 July, 2005 (Item 12.4.05 CL1318) Council considered a report advising that the Port Adelaide Centre Zone - Vision, Urban Design Framework and Plan Amendment Report project had commenced. At that meeting:-
“Cr. Jamieson moved that Council resolve that the Director’s report “Port Adelaide Centre Zone – Vision, Urban Design Framework and Plan Amendment Report – Project Commencement“ be received noting that an Elected Members’ Workshop is to be held on Tuesday 19 July 2005 commencing at 7 pm in the Town Hall. Cr. Barca seconded CARRIED.”
Following the Elected Member’s workshop, the first of two major Community Forums, the Community Futures Forum, was held on Thursday 21 July 2005. This Forum sought to discuss community aspirations for a revitalised Port Adelaide Centre and focussed on 4 key discussion topics:
• How will people get to and around the Port Adelaide Centre? • How will we attract people to the Port Adelaide Centre? • What will the Port Adelaide Centre look and feel like? • What key sites need to be improved?
The forum was a success with over 140 people attending and making significant contributions to the development of the project. A brief summary of this forum was forwarded to all Elected Members under separate cover on 11 August 2005. (A more comprehensive summary of the Community Futures Forum has been provided to all Elected Members and appears as Attachment 5 to this report.) The second Community Forum, the Community Design Forum, was held on Wednesday 17 August 2005. This was presented by Mr Ken Maher from Hassell Pty Ltd and international urban revitalisation expert Professor Jan Gehl. The presentation and discussions were structured on the following key themes:
CL - CCD 30 8.11.05
PORT ADELAIDE CENTRE ZONE – VISION, URBAN DESIGN FRAMEWORK AND PLAN AMENDMENT REPORT CONTD.
• Celebrate the Waterfront • Enhance City Streets • A Diverse Community • Celebrate History • Welcome to Visitors • Coming and Going • A City for People
This was a highly successful forum with over 100 people attending and very positive feedback being provided. A brief summary of this forum was forwarded to all Elected Members under separate cover on 22 September 2005. (A more comprehensive summary of the Community Design Forum has been provided to all Elected Members and appears as Attachment 6 to this report.) The results of both Forums have been brought together by the consultant team and the project steering committee, (consisting of two representatives from each of Council, Planning SA and the Land Management Corporation) to consolidate the Vision component of the project. This may be subject to further refinement as work on the Urban Design Framework proceeds and feedback from future community consultation is received. (A copy of the Vision statement prepared by the consultant team and project steering committee has been provided to all Elected Members and appears as Attachment 7 to this report.) To enable the Plan Amendment Report component of the project to proceed, Council was required to reach agreement with the Minister for Urban Development and Planning on a Statement of Intent. At is meeting held 6 September 2005, (Item 12.4.03 CL 1428) Council considered a report recommending an appropriate Statement of Intent be submitted to the Minister. At that meeting:-
“Cr. Barca moved that Council resolve that: 1. The report entitled “Port Adelaide Centre Zone - Vision, Urban Design
Framework and Plan Amendment Report - Statement of Intent“ be received and noted.
2. The Statement of Intent for the proposed Port Centre Zone Plan Amendment Report, as provided in the attachment to this report, be submitted to the Minister for Urban Development and Planning for agreement pursuant to Section 25 of the Development Act, 1993.
3. The administration be authorised to make minor amendments to the Statement of Intent in response to feedback from Planning SA acting on behalf of the Minister.
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PORT ADELAIDE CENTRE ZONE – VISION, URBAN DESIGN FRAMEWORK AND PLAN AMENDMENT REPORT CONTD.
4. That an information report on the Community Futures Forum held on 21 July 2005 and the Community Design Forum Held on 17 August 2005 be prepared for consideration at a forthcoming Council meeting.
Cr. Croci seconded CARRIED.”
Pursuant to resolution 2 above, the Statement of Intent was duly submitted to the Minister. By correspondence dated 24 October 2005 the Minister advised that he had agreed to the Statement of Intent. Work on the Urban Design Framework is underway and work on the Plan Amendment Report will commence shortly. It is anticipated that the Plan Amendment Report will be placed on public exhibition in the new year. City Plan An attractive, accessible, safe and lively City with high quality public spaces, transport infrastructure, well-designed living environments and precincts to stimulate the growth of business and industry. (Goal) Corporate Plan Identify opportunities and join with external partners to achieve development and revitalisation of centres and key public places. (Strategy/Goal) RECOMMENDATION That Council resolve that the Director’s report “Port Adelaide Centre Zone – Vision, Urban Design Framework and Plan Amendment Report” be received and noted.
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ITEM 12.4.10 TENDERS Report The following tenders have been called: Tender No. Closing Date Description Department
TN 659 14.02.2006 Paxton and Coppin St DDA Toilet Upgrades
Community Development
TN 661 08.11.2005 Community Bus P167
Technical Services
TN 662 08.11.2005 Alberton Oval, Bennett Reserve & LJ Lewis Reserve DDA Upgrades
Community Development
The following tenders have been accepted and the successful tenderers advised: Tender No. Description Selected Tender Total Cost
TN 651 Kaurna Cultural Heritage Survey
GHD Pty Ltd $60,440.00
City Plan Quality community assets and infrastructure that support our economic goals. (Goal) Corporate Plan Provide opportunities, services and facilities that meet the social, recreational and cultural needs of the community. (Strategy/Goal) RECOMMENDATION That the Report of the Director Corporate and City Development concerning tenders be received and noted.
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ITEM 12.4.11 CORPORATE & CITY DEVELOPMENT BUSINESS –
OUTSTANDING MATTERS The following Council resolutions requiring a report are outstanding: - Minutes Reference : 20 March 2002, GSC 649 Item 12.4 Subject : North Haven Beach – transfer from LMC to Council Action due by : A subsequent Council meeting Comments : LMC have advised negotiations with owners of private
property abutting the North Haven Beach Foreshore Reserve. Awaiting further information.
Minute Reference : 8 February 2005 – CL 1025 Item 16.4 Subject : Hanson Road Action due by : A subsequent meeting of Council. Comments : An issues paper is being finalised under a joint
arrangement with the City of Charles Sturt. Minute Reference : 6 September 2005 – CL 1434 Item 16.4 Subject : Poker Machines – Community Impact Action due by : A subsequent meeting of Council. Comments : Preparation of the report is progressing and is expected to
be presented to the meeting of 29 November 2005. Minute Reference : 27 September 2005 – CL 1454 Item 16.7 Subject : Port Adelaide Railway Bridge – Signage Action due by : A subsequent meeting of Council. Comments : The requirement for a report has been referred to the
Director Corporate & City Development by the Director Community Development. A report will be prepared for the Council meeting of 29 November 2005.
RECOMMENDATION That the Report of the Director Corporate and City Development regarding the under mentioned outstanding items be received and noted: -
1. North Haven Beach – transfer from LMC to Council 2. Hanson Road 3. Poker Machines – Community Impact 4. Port Adelaide Railway Bridge – Signage
CL - CM 1
CITY MANAGER'S REPORT - HARRY WIERDA
08 NOVEMBER 2005
CL - CM 2 08.11.05
Table of Contents ITEM 12.5.01. SUPPLEMENTARY ELECTION – OUTER HARBOR WARD...........3
ITEM 12.5.02. FINANCIAL STATEMENTS – 2004-2005..........................................4
ITEM 12.5.03. ANNUAL REVIEW FOR THE FINANCIAL YEAR 2004/2005 - ADOPTION ......................................................................................10
ITEM 12.5.04. TO DISCHARGE A LAND MANAGEMENT AGREEMENT IN ASSOCIATION WITH DEVELOPMENT APPLICATION 040/1727/03 .....................................................................................11
ITEM 12.5.05. COUNCIL MEETINGS .....................................................................13
ITEM 12.5.06. DEVELOPMENT ASSESSMENT PANEL - MEETINGS .................14
ITEM 12.5.07. OUTSTANDING BUSINESS – CITY MANAGER ............................15
ITEM 12.5.08. COUNCIL MEMBERS’ ALLOWANCES..........................................16
ITEM 12.5.09. LOCAL GOVERNMENT ASSOCIATION STATE EXECUTIVE COMMITTEE – VACANCY METROPOLITAN COUNCIL REPRESENTATIVE.........................................................................20
CL - CM 3 08.11.05
COMPOSITE RECOMMENDATION – ITEMS 12. 5. 01 TO 12. 5. 08 That the recommendations contained in Agenda items numbered 12. 5. 01 to 12. 5. 08 be adopted. ITEM 12.5.1 SUPPLEMENTARY ELECTION – OUTER HARBOR WARD Summary The resignation of Councillor Wayne Gould as the Member for the Outer Harbor Ward was reported to the Council on July 5, 2005 (Item 12.4.07). The Supplementary Election to fill the vacant position has been completed. Report The resignation of Councillor Gould took effect at midnight on June 15, 2005. The conduct of an election to fill the vacant position was undertaken by the Returning Officer Mr David Gully of the State Electoral Office. Two nominations were received: • Mr Bruce William Johansen • Mr Peter Andrew Hogg Voting was by post and closed at noon on Monday, October 17, 2005. The provisional declaration of the result of the voting was made at 4.45 p.m. on October 17, 2005 and the result of the provisional declaration confirmed upon the expiration of the 48 hour statutory period at 4.45 p.m. on October 19, 2005. The final result of the count was: Bruce Johansen 1,557Peter Hogg 1,401 Total formal votes 2,958
Mr Bruce Johansen was therefore declared elected Councillor for Outer Harbor Ward. The declaration required to be made by Mr Johansen before he can attend a meeting of the Council as an Elected Member will to be made prior to the commencement of the Council meeting. Corporate Plan Ensure effectiveness, consistency and probity in Council’s governance functions. RECOMMENDATION That Council resolve that the City Manager’s report titled “Supplementary Election – Outer Harbor Ward”, be received and noted.
CL - CM 4 08.11.05
ITEM 12.5.2 FINANCIAL STATEMENTS – 2004-2005 Summary The general purpose financial statements for the City of Port Adelaide Enfield for the 2004-2005 fiscal year have been prepared and are submitted to the Council for adoption. (A copy of the Financial Statements – 2004-2005 have been supplied to all Members as a separate document.) Report The Financial Statements for the Council have been prepared in accordance with relevant legislation and accounting standards. Australian Accounting Standards Australian Accounting Standard AAS27 (Financial Reporting by Local Governments) applies to all local government authorities in Australia. A similar standard applies in respect to the Australian and State governments (AAS29). The Standard is issued by the Australian Accounting Research Foundation on behalf of the Australian Society of Certified Practising Accountants and The Institute of Chartered Accountants in Australia. The Standard is deemed necessary because of the significant role local government has in the Australian economy and because the annual financial statements are the primary means by which the financial information is communicated to interested persons. The Statement of Accounting Concepts SAC2 “Objectives of General Purpose Financial Reporting” provides a full explanation of the objectives of general purpose financial reports. The Standard is also intended to harmonise the various legislated local government reporting requirements of the Australian States and Territories. The concepts of accrual accounting are strictly enforced. The Council’s financial accounts include the following items as “current liabilities”: I. Payments of debenture loan principal due within one year of the reporting date. II. Interest on debenture loans accrued as at the reporting date. III. Liability for annual leave accrued but not taken as at the reporting date. IV. Liability for long service leave entitlements estimated to be paid within one year
of the reporting date. (Accrued long service leave estimated to be paid later than one year after the reporting date is recorded as a “deferred liability”).
V. Liability for the productivity incentive and parenting leave entitlements under the Enterprise Bargaining Agreement estimated to be paid within one year of the reporting date. (Accrued productivity incentive entitlement estimated to be paid later than one year after the reporting date is recorded as a “deferred liability”).
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CL - CM 5 08.11.05
FINANCIAL STATEMENTS – 2004-2005 CONTD. Standard AAS27 confirms that all other Accounting Standards (except AAS16 and AAS22) apply to local government. Local Government (Financial Management) Regulations 1999 and the Local Government Act 1999. The principal legislative requirements in respect to the financial statements are contained within the Local Government (Financial Management) Regulations 1999. Regulation 8.(1) provides “Unless otherwise specified by these regulations, a council, council subsidiary or regional subsidiary must ensure that all accounting records, accounts and financial statements are prepared and maintained in accordance with all Australian Accounting Standards.” Regulation 13.(1) requires a copy of the Financial Statements to be submitted to each of the Minister, the presiding member of the South Australian Local Government Grants Commission and the South Australian Regional Director of the Australian Bureau of Statistics. Regulation 13.(2) requires the financial statements submitted under 13.(1) to be accompanied by information that accords with the “Supplementary Data to the Financial Statements” issued by the Australian Bureau of Statistics for use by councils. Most of this additional information is incorporated within the Financial Statements produced by the council. Financial Results – 2004-2005. The following details, extracted from the financial statement, are: Net Surplus/Deficit Resulting from Operations [Per Statutory and Program Format] The net balance after deducting operating income from operating expenditure as disclosed in the Operating Statement. Operating income includes rate levies, fees, grants and subsidies, reimbursements and physical resources received free of charge. Income from debenture loans and reserve funds are not operating income. Operating expenditure includes employee costs, contractual services, materials, finance charges and depreciation.
$4,301,357
Surplus
Operating Surplus/Deficit before Capital Revenues [Per Statutory Format] The net balance as above with the exclusion of grants and subsidies received for capital expenditures, physical assets received free of charge and any extraordinary items of operating income/expenditure.
$1,665,220
Deficit
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CL - CM 6 08.11.05
FINANCIAL STATEMENTS – 2004-2005 CONTD. Non-Operating Balance [Per Program Format] Main items of expenditure are repayments of principal on loans, purchase and construction of infrastructure assets (roadways, footways, drainage etc.
$3,095,433
Deficit
Cash at End of Reporting Period [Note 34(a) in Financial Statements] Includes cash at bank and investments (including reserve funds). Net of any overdraft.
$14,362,699
Committed Cash [Attachments “A” and “B” in Financial Statements] Reserve Funds, Sinking Funds and Trust Funds.
$8,454,268
Interest on Loans Interest on debenture loans paid adjusted by accruals.
$1,905,665
Depreciation [Note 10 in Financial Statements]
$13,162,531
Grants and Subsidies Income [Note 5 in Financial Statements]
$10,593,633
Net Current Assets [Statement of Financial Position in Financial Statements] Total current assets less total current liabilities. Also called Working Capital.
$7,635,544
Surplus
Current Ratio Current assets divided by current liabilities. A ratio of 1:1 is considered satisfactory. The ratio as at the end of the reporting period therefore indicated that the council was more than able to meet its short term commitments.
1.62 : 1
Quick Ratio The same as the Current Ratio but excluding inventory from current assets. The result is also very satisfactory and indicates that the council does not hold large amounts in inventories. Also called the Acid Test.
1.55 : 1
Debt Servicing Ratio [To net rate income] The ratio of debt servicing expenditures (principal plus interest) to net rate income (gross general rates less council rebates and remissions).
8.7%
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CL - CM 7 08.11.05
FINANCIAL STATEMENTS – 2004-2005 CONTD. Debt Servicing Ratio [To total operating income] The ratio of debt servicing expenditures (principal plus interest) to total operating income excluding grants and subsidies received for capital expenditures, physical assets received free of charge and any extraordinary items of operating income/expenditure.
6.7%
Revenue Ratio [Net rates to operating income.] Measures the percentage of total operating income raised by way of net general rate income (levies less rebates).
76.2%
Total Assets [Statement of Financial Position in Financial Statements] Total current and deferred assets.
$725,686,000
Total Liabilities [Statement of Financial Position in Financial Statements] Total current and deferred liabilities.
$45,726,000
Loan Principal Balance [Attachment “C” in Financial Statements] Loans raised by the council are secured as a charge against general revenue.
$29,311,000
The results for 2004-2005 show the financial strength/stability of the Council. The current ratio of 1.62:1 shows that the council is more than capable of meeting its short term debts as they fall due. This has been achieved notwithstanding a steady decrease in the level of untied grants receivable through the formula used for allocation by the South Australian Local Government Grants Commission. Simultaneously, the Council approved several “new budget proposals” for funding. Budgeted (Surplus)/Deficit The amount to be brought forward into the 2005-2006 budget is a surplus of $1,024,700 and can be reconciled to the net current assets in the Statement of Financial Position as follows: Rounded
$1,000 Surplus of net current assets per the Statement of Financial Position as at June
30, 2005
7,636,000Add principal on loans shown as a current liability. [Budgeted as a 2005-
2006 expense]
2,372,000Deduct land held for resale shown as a current asset. [Budgeted as a 2005-
2006 income]
534,000Deduct committed cash (Reserve and Trust Funds) [These amounts have
been appropriated for specific purposes]
8,449,000 Surplus as at July 1, 2004 brought forward for budget purposes. 1,025,000
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CL - CM 8 08.11.05
FINANCIAL STATEMENTS – 2004-2005 CONTD. Due to accounting and statutory requirements, the Financial Statements contain some duplication of reports; albeit in different forms. There are, for example, four Operating Statements: a) In the program form adopted by the Council to reflect the functions within its
Corporate Plan. b) In accordance with the nature and type of incomes and expenditures as required
by the Local Government (Financial Management) Regulations 1999. c) In the program form required by the Department of Statistics and the
Grants Commission. d) On a cash basis as required by the Local Government (Financial Management)
Regulations 1999. Each of these statements give the same result except for the one prepared on a cash basis - and that has been reconciled in the notes. New Reporting Standards Australian Accounting Standard AASB 1 First Time Adoption of Australian Equivalents to International Financial Reporting Standards prescribes that:
“An entity’s first Australian-equivalents-to IFRSs financial report is the first report containing an explicit and unreserved statement that the financial report complies with Australian Accounting Standards as required by AASB 101 Presentation of Financial Statements.”
The Standard applies for all annual reporting periods beginning on or after January 1, 2004. In the instance of the City of Port Adelaide Enfield, the main affect is in respect to the annual financial reports for the fiscal years ending June 30, 2005 and June 30, 2006. The effect upon the council’s statements are not currently able to be determined but investigations are on-going. Preliminary investigations indicate that the council’s current practices are closely aligned to the new standards and, as such, no significant changes will be necessary. In examining Australia’s new Generally Accepted Accounting Principles (GAAP) the following has been noted- • 29 of 42 Australian standards are known to have been affected. • At least 3 new standards have been created. • Specific government standards for departments (AAS 29, consolidated
Government (AAS 31) and Local Government (AAS27) are not provided in the IFRS and the future of these standards has not been decided.
• There is continuing need to determine the impact of the changes and, if necessary, the strategic decisions on how such changes should be handled.
• There is a need to ensure that any changes resulting from the reporting standards are accurately conveyed to assist in preventing any misconceptions regarding the council’s performance.
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CL - CM 9 08.11.05
FINANCIAL STATEMENTS – 2004-2005 CONTD. • It is necessary to identify changes to accounting policies and disclosures that
will occur during the transition period and on full adoption. • Internal management reporting systems need to be examined to ensure that
they align with the new standards. • Staff need to receive extensive appropriate training to ensure compliance. The
lack of suitable training has been identified as a major issue by European entitites.
• An opening balance sheet in accordance with the new standards must be prepared as at July 1, 2004 for reporting in the annual financial statements for the year ending June 30, 2005.
Scope of the Audit The External Auditor is required to undertake an audit of the council’s financial statements. The Local Government (Financial Management) Regulations 1999 define the financial statements as constituting: “ (a) an operating statement; and (b) a statement of financial position; and (c) a statement of changes in equity; and (d) a statement of cash flows, prepared by a council, council subsidiary or regional subsidiary under the Act and include appropriate notes and other explanatory documentation to be read in conjunction with the statements referred to above;” The Auditor has confined the scope of the audit to the above definition. The Financial Statements prepared by the Administration, however, provide extensive supplementary financial information that fall outside the scope of the audit. The main additional information is financial detail according to the Programs adopted by the Council to reflect the Corporate Plan. Other supplementary financial details have also been included to provide details required by the Australian Bureau of Statistics and the SA Local Government Grants Commission. Independent Audit The Financial Statements have been audited by the Council’s external auditor Deloitte, Touche, Tohmatsu. The Audit Report has been signed (without qualification) by Jason Handel, a Partner of the firm. Chief Executive Officer’s Statement The Council’s Chief Executive Officer has stated that the Council’s Financial Statements have been fairly presented and in accordance with the Local Government Act 1999 and the Local Government (Financial Management) Regulations 1999. Adoption Statement The Mayor must give a certificate setting out the date upon which the Financial Statements were laid before Council and were adopted.
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CL - CM 10 08.11.05
FINANCIAL STATEMENTS – 2004-2005 CONTD. City Plan Quality community assets and infrastructure that support our economic, social and environmental goals. (Goal) Corporate Plan Effectively manage the preparation of annual budgets, the assessment of capital values for rating purposes, the declaration of rates and financial statement within statutory timeframes. (Strategy) RECOMMENDATION That the Council resolve that the annual Financial Statements for the City of Port Adelaide Enfield, for the year ended June 30, 2005, be received and adopted. ITEM 12.5.3 ANNUAL REVIEW FOR THE FINANCIAL YEAR 2004/2005 Report The Annual Review for the financial year 2004/2005 is presented to Council. The Annual Review contains stories that showcase the achievements based on the goals from Council’s City Plan. The Annual Review is distributed to all residents in the Council. A copy of the Annual Review has been provided to all Members under separate cover and will also be posted on the website. Please note that the Annual Report for 2004/2005 will be presented for formal adoption at the Council Meeting to be held on the 29 November 2005 as detailed in the Local Government Act 1999 Schedule 4 Part 4. City Plan Positive public perceptions of the City. (Objective) Corporate Plan Inform residents of Council’s services, activities and role through the production of newsletters, press releases, Annual Report, Council’s Homepage and various other publications. (Strategy) RECOMMENDATION That the City Manager’s report titled “Annual Review for the Financial Year 2004/2005”, be received and noted.
CL - CM 11 08.11.05
ITEM 12.5.4 TO DISCHARGE A LAND MANAGEMENT AGREEMENT IN
ASSOCIATION WITH DEVELOPMENT APPLICATION 040/1727/03 Summary This report is to seek Council’s authority to apply the necessary signatures and common seal to legal documents to discharge a Land Management Agreement (LMA) in association with above Development Application. Report Throughout the City of Port Adelaide Enfield, Council has in place Land Management Agreements and easements over various properties and parcels of land that have been put in place to protect the interests of Council. Roostam Sadri is the owner of the parcel of land at Lot 100, Main North Road, Gepps Cross (the former abattoir site). Application was made to Council in December 2002 to sub-divide this allotment into three smaller allotments (Development Application 040/3527/02). The application was considered by staff through delegation and given Development Act Approval in November 2003 with 6 conditions. Condition 3 of this application required the applicant to enter into a Land Management Agreement to ensure that any future owners or occupiers of the Land are aware of the Land’s previous land use history, the potential contamination issues associated with the site and the recommendations contained within a stormwater management plan dated 19 August 2003 prepared by Tonkin Engineering Science for the subject site. Council approved the signing of the LMA in January 2004 and it was registered on the new titles soon after. In June 2003 a land division application 040/1727/03 was lodged with Council by Austral Meats to realign an existing rear boundary on Lot 1 within Deposited Plan 16261, an abutting property to the south of the land on which the LMA was placed. This land division involved amalgamating approximately 2000 sqm of vacant land from Sadri Development Application 040/3527/02 to the applicants land. The Council issued Development Act Approval for the land division to occur, however the owners of the land have now requested the Land Management Agreement on this portion of land to be discharged. Council indicated to the owner in September 2005 that Council will not consider the removal or discharging of the LMA unless the applicant conduct the appropriate site audit assessment required by the Environmental Protection Agency and the Council receive the appropriate stormwater drainage plan for the disposal of stormwater from the whole property, including new lot 71 within Development Application 040/1727/03.
CL - CM 12 08.11.05
TO DISCHARGE A LAND MANAGEMENT AGREEMENT IN ASSOCIATION WITH DEVELOPMENT APPLICATION 040/1727/03, CONTD. On 21 October 2005 a consultant acting on behalf of the owner submitted the stormwater drainage plan for the disposal of stormwater from the whole allotment and a preliminary soil investigation report. This report indicated that there is no obvious contamination within the portion of land to be amalgamated with the Austral Meat site. Council’s Technical Services Department and Environmental Health Services have reviewed the relevant documents and plans and are satisfied with the information provided, and there is no reason for the LMA not to be discharged from the amalgamated portion of land on Lot 71 within Development Application 040/1727/03. In conclusion the purpose of this report is to seek Council authority to apply the necessary signatures and Common Seal to the legal documents necessary to give affect the discharging of the LMA in associated with Development Application 040/1727/03 for this to occur. (A copy of relevant documents has been supplied to all Members for their information and appears as Attachment 1 to this report.) City Plan A city where sustainable natural and built environment is managed, protected, enhanced, and enjoyed by the community. Corporate Plan Minimise risk of conditions in the built environment and within the City that create a potential risk to health. (Strategies/Goal) RECOMMENDATION That Council resolve that the Land Management Agreement be discharged subject to the full cost associated with the discharge being paid by the other registered party and delegation is given to the Director of Environmental Services on behalf of Council for any further negotiations associated with this matter.
CL - CM 13 08.11.05
ITEM 12.5.5 COUNCIL MEETINGS Report Following amendments to the Local Government (Elections) Act 1999 the timing of the next General Council election has been changed from May 2006 until November 2006 it will be necessary to set dates for the Council meetings during this period. It is proposed that ordinary meetings of Council be held on the following dates:-
Tuesday 23 May 2006 Tuesday 5 September 2006 Tuesday 13 June 2006 Tuesday 26 September 2006 Tuesday 4 July 2006 Tuesday 17 October 2006 Tuesday 25 July 2006 Tuesday 7 November 2006 Tuesday 15 August 2006
Corporate Plan Community pride in the quality of the Council and its Administration (Functional Goal) RECOMMENDATION That the Council appoints the following times and places for ordinary meetings of Council for the period May 2006 until November 2006:- 1. That the ordinary meetings of Council be held in the Council Chamber
62 Commercial Road, Port Adelaide at 7.00 p.m. 2. That the ordinary meetings of Council are to be held as follows:-
Tuesday 23 May 2006 Tuesday 5 September 2006 Tuesday 13 June 2006 Tuesday 26 September 2006 Tuesday 4 July 2006 Tuesday 17 October 2006 Tuesday 25 July 2006 Tuesday 7 November 2006 Tuesday 15 August 2006
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ITEM 12.5.6 DEVELOPMENT ASSESSMENT PANEL - MEETINGS Report Following amendments to the Local Government (Elections) Act 1999 the timing of the next General Council Election has been changed from May 2006 until November 2006 and it will be necessary to set dates for the Development Assessment Panel meetings during this period. Meetings of the Development Assessment Panel are currently held on a Tuesday evening the week following the Council meeting commencing at 7.00 p.m. Members are requested to give consideration to the following proposed meeting Schedule which sets out the meeting dates for the period May 2006 until November 2006.
Tuesday 9 May 2006 Tuesday 22August 2006 Tuesday 30 May 2006 Tuesday 12 September 2006 Tuesday 20 June 2006 Tuesday 3 October 2006 Tuesday 11 July 2006 Tuesday 24 October 2006 Tuesday 1 August 2006
Corporate Plan Community pride in the quality of the Council and its Administration (Functional Goal) RECOMMENDATION That the Council appoints the following times and places for meetings of the Development Assessment Panel for the period May 2006 to November 2006:- 1. That the meetings of the Development Assessment Panel be held in the Council
Chamber 62 Commercial Road, Port Adelaide at 7.00 p.m. 2. That the meetings of the Development Assessment Panel be held as follows:-
Tuesday 9 May 2006 Tuesday 22August 2006 Tuesday 30 May 2006 Tuesday 12 September 2006 Tuesday 20 June 2006 Tuesday 3 October 2006 Tuesday 11 July 2006 Tuesday 24 October 2006 Tuesday 1 August 2006
CL - CM 15 08.11.05
ITEM 12.5.7 OUTSTANDING BUSINESS – CITY MANAGER Report There are currently no Council resolutions requiring action or a report at this date. RECOMMENDATION That the City Manager’s report titled “Outstanding Business – City Manager”, be received and noted.
CL - CM 16 08.11.05
ITEM 12.5.8 COUNCIL MEMBERS’ ALLOWANCES Summary The Local Government Association (LGA) seeks the views of Councils, not later than 14 November 2005, on a further proposal for setting Elected Member allowances. Report Elected Members will recall the matter of Council Members’ Allowances and Benefits was the subject of a report by the City Manager at the Council meeting held 6 September 2005 (Item 12.5.03). Council resolved as follows (Item 12.5.03 CL 1432)
“Cr. McLuskey moved that Council resolve that :- 1. the City Manager’s report on the Local Government Association of South
Australia – Council Members’ Allowances and Benefits Interim Report, be received and noted; and
2. Council, as the corporate entity, prepare a corporate submission to the Council Members’ Allowances and Benefits Review Panel on the following particular matters:-
a. personal Accident Insurance for Elected Members be included in the minimum facilities and support proposed by the LGA;
b. provision of a motor vehicle (possibly pool vehicle) for use by all Elected Members is impractical and therefore is not supported;
c. consideration be given to grading Elected Members Allowances based upon revenue, population and staffing establishment of each individual Council.
Cr. Jensen seconded CARRIED.” The Administration made a submission to the LGA accordingly. The LGA advises that Councils and the LGA Executive do not support the Council Members’ Allowances and Benefits Review Panel interim recommendations regarding allowances. The interim report being the subject of the report to Council on 6 September 2005 proposed a population based formula specific to Council’s individually the effects of which on the City of Port Adelaide Enfield were as follows :-
Elected Member Office Current Annual Allowances
Proposed Annual Allowances
Mayor $29,120 $43,057 Deputy Mayor $9,100 $13,455 Councillor $7,280 $10,764 Total payable per annum $154,700 $228,736
CL - CM 17 08.11.05
COUNCIL MEMBERS’ ALLOWANCES CONTD. The interim report proposed that an individual Elected Member may choose to decline to accept payment of an individual allowance in full, or in part. The LGA has undertaken to consult further on the matter of Council Member Allowances on a proposal for allowances to be based on grouping of Councils together within bands and has issued a questionnaire to be responded to by 14 November 2005. (A copy of the LGA questionnaire has been supplied to all Elected members and appears as Attachment 2 to this report.) The questionnaire seeks feedback on a proposal to band Councils into 5 population bands i.e. retaining population as a basis for determining the allowances for Councillors and applying a multiplying factor for arriving at allowances for the Principal Member and Deputy Principal Member. The questionnaire proposes a fixed allowance per band whereas the current regulations provide for Councils to adopt allowances between a minimum and maximum range. The City of Port Adelaide Enfield has adopted the maximum allowance since its inception. The City of Port Adelaide Enfield would fall into the top band (band 5) with a population of 60,001 and above. 1. The questionnaire asks Council if the use of proposed bands based on
population is supported i.e. Band 1 – population 0 - 4,000 Band 2 – population 4,001 - 10,000
Band 3 – population 10,001 – 30,000 Band 4 – population 30,001 – 60,000 Band 5 – population 60,001 and above
The effects of the banding proposal and the fixing of the allowances for Councillors, (excluding the Mayor and Deputy Mayor) would result in the following :-
Elected Member Office Current Annual Allowances
Proposed Annual Allowances
Councillor (16 in total) $7,280 $13,000 Total payable per annum $116,480 $208,000
2. The questionnaire asks Council if the proposed fixed allowance amounts
within the bands is supported.
CL - CM 18 08.11.05
COUNCIL MEMBERS’ ALLOWANCES CONTD. With respect to the office of Mayor and Deputy Mayor the questionnaire proposes 2 options based on a multiplier of either 3 times or 4 times the Councillor fixed allowance for the office of Mayor and provides for a minimum allowance for the Mayor. The current allowance the Mayor is regulated to be 4 times the allowance adopted for Councillors. It is not proposed to apply a minimum allowance on the Deputy Mayor position being 1.25 times the Councillor fixed allowance, as is now the case. Reference to a minimum allowance would not affect the setting of the allowance for the City of Port Adelaide Enfield Mayor as a result of it being in the highest population band. The effect of the 2 options on the setting of allowances for the City of Port Adelaide Enfield Mayor and Deputy Mayor would be as follows:-
Elected Member Office
Current Annual
Allowance
Proposed Annual Allowances @ 3 times
for Office of Mayor
Proposed Annual Allowances @ 4 times
for Office of Mayor Mayor $29,120 $39,000 $52,000 Deputy Mayor (1.25 times Councillors)
$9,100 $16,250 $16,250
Total payable per annum
$154,700 $55,250 $68,250
The total effects of the allowance proposal and options on the City of Port Adelaide future budget for all Elected Members would be as follows:-
Elected Member Office
Current Annual
Allowance
Proposed Annual Allowances @ 3 times
for Office of Mayor
Proposed Annual Allowances @ 4 times
for Office of Mayor Mayor $29,120 $39,000 $52,000 Deputy Mayor $9,100 $16,250 $16,250 Councillor $7,280 $13,000 $13,000 Total payable per annum
$154,700 $263,250 $276,250
It remains proposed that an individual Elected Member may choose to decline to accept payment of an individual allowance in full, or in part. 3. The questionnaire asks Council if it supports a model based on the
Principal Member’s allowance being set on either 3 times the proposed Councillor allowance or 4 times proposed the proposed Councillor allowance. .
CL - CM 19 08.11.05
COUNCIL MEMBERS’ ALLOWANCES CONTD. The final issue, question 4 relates to how Council budgets for Elected Member allowances noting that the number of ward councillors, among other things, is required to be reviewed as part of a representation review under recent amendments to the Local Government Act. Councils will be required to comprehensively review their composition and representation structures every 8 years, and will need to consider, in conjunction with their communities, the range of available alternatives for representative structure and their implications, in particular alternatives involving a reduction in the number of members (if a council has more than 12 members) and the election of councillors at large (if a council is divided into wards) There is a suggestion that a maximum total budget be set for Councils by regulation based on a maximum number of Councillors (excluding the Principal and Deputy Principal) of 12 or 16, or some other number. The intention of this is to provide another means by way of regulating the allowances paid to Councillors by way of capping the allowance at budget level. The alternative could be that Council, as is the current practice, makes a budget allocation equivalent to the allowances set for the number of Elected Members, including the Principal and Deputy Principal applicable at the time. 4. The questionnaire asks Council if it supports a proposal for a maximum
allowance budget and if there is any comment on using the number 16, rather than 12, or any other number
City Plan Equity and access (underlying principle) Services and resources meet the priority needs of the community. Long term future planning (underlying principle) Considering the impacts of our actions today on future generations. RECOMMENDATION That Council resolve that :- 1. the City Manager’s report titled “Council Members’ Allowances”, be received and
noted; 2. Council determine whether it wishes to make a submission to the Local
Government Association on Council Members’ Allowances and instruct the Administration accordingly.
CL - CM 20 08.11.05
ITEM 12.5.9 LOCAL GOVERNMENT ASSOCIATION STATE EXECUTIVE
COMMITTEE – VACANCY METROPOLITAN COUNCIL REPRESENTATIVE
Summary Nominations are being called from Metropolitan Councils for the vacant position on the LGA State Executive Committee. Report At the 2005 Annual General Meeting (AGM) of the Local Government Association (LGA) Mayor John Rich was formally declared President of the LGA. This has left a vacancy for a Metropolitan Zone representative on the LGA State Executive Committee. The LGA has called for nominations from Metropolitan Councils for the vacant position. If necessary a proxy member representing the metropolitan area will also be elected from this call. In accordance with the LGA Constitution (rule 17.4A) to be eligible to nominate to serve as a member of the State Executive Committee, a person must be a Councillor, this definition also includes a Mayor and Chairperson. A Council may nominate eligible individuals from their own Council or from other Councils in the Metropolitan Zone. Nominations are to be received by the Returning Officer by 5.00 p.m. on Wednesday 16 November 2005. The nomination(s) must be by a member Council (Rule 17.7) and must be made on the form provided. The form is to be signed by both the candidate, indicating their willingness to stand for election, and also by the Chief Executive Officer of the nominating Council. (A copy of the letter from the LGA has been supplied to all Members and appears as Attachment 3 to this report.) RECOMMENDATION That Council resolve as follows:- 1. that the City Manager’s report titled “Local Government Association State
Executive Committee – Vacancy Metropolitan Council Representative” be received and noted;
2. that ………………………………… be nominated for the State Executive Committee for the Metropolitan Zone vacancy.
NOM - CL 1
ITEM 14. NOTICES OF MOTION ITEM 14.1 NOTICE OF MOTION – COUNCILLOR PETER JAMIESON –
COUNCIL ARTEFACTS WORKING PARTY The self explanatory undermentioned Notice of Motion has been submitted by Councillor Peter Jamieson (Refer Attachment 1) for inclusion on the agenda paper of the next meeting of Council to be held on 8 November 2005 and reads as follows:- “that the resolution, Item 6.5 dated 12 April 2005 as shown on page CL 1158 of the minutes, and which reads as follows:- “Cr. Jamieson moved that Council resolve that:- 1. The ships plaques presented to Council are placed on public display in a safe and
secure manner. This will involve the construction and installation of approximately ten display units, three of which will be kept in the Town Hall and the remaining seven will be placed at Council Libraries and Community Centres.
2. An honour Board be created that lists all Elected Members who have served in any municipality that comprise Port Adelaide Enfield Council up to the time of the amalgamation of the Enfield and Port Adelaide Councils. The Honour Board is to be placed on the eastern wall of the public gallery and will include the name of the Council on which the Elected Member served and an indication if they were a Mayor or Alderman (but not both positions).
3. The creation of a map showing the boundaries of the municipalities that previously existed within what is now the City of Port Adelaide Enfield. This map, together with a photographic display of the current Elected Members, is to be housed in the Foyer of the Town Hall. The current display of Mayoral chains and photographs of the last Enfield Council, last Port Adelaide Council and the first Port Adelaide Enfield Council are to be relocated to the northern wall of the Council Chambers.
4. An area to be set aside in the Town Hall/Council Chamber for the display of various gifts and bequests presented to the City of Port Adelaide Enfield.
5. The following procedures be adopted for the processing of potential additions to the Civic Collection (as per Attachment 7 to the report) 5.1 The Civic Collection will only include gifts and bequests made to Council that
are of a “significant” or “prestigious” nature. It is not anticipated that awards presented to Council or Council staff will be included in the collection as they will be handled by the Administration’s “Criteria for Display of Awards”.
5.2 The City Manager or his nominee will decide what items are to be added to the Civic Collection.
5.3 All items added to the Civic Collection will be kept in perpetuity unless otherwise resolved by Council.
5.4 An image of each item added to the Civic Collection will be scanned into the Records Management System (currently DataWorks).
…/…
NOM - CL 2 08.11.05
NOTICE OF MOTION – COUNCILLOR PETER JAMIESON CONTD. 5.5 A complete list of all items (together with appropriate information) in
the Civic Collection will be kept in the Council Asset Management System.
5.6 Items not added to the collection will be dispersed as appropriate. This may include (with the permission of the donor), presenting items to voluntary bodies to assist them to raise funds through auctions or similar events.
5.7 The former Mayoral and Town Clerk Robes be hung in the Members’ Dining Room.
5.8 Members are to determine whether a gift is personal or received on behalf of the Council. Gifts with a value greater than $750 must be declared in the Members’ Register of Interests.
6. That the Record of Proceedings for the “Council Artefacts Working Party – Meetings held on 3 March and 22 March 2005”, be received and noted.
Cr. Snadden seconded MOTION CARRIED.” ; be rescinded.” Subject to the above, I further give notice of my intention to move the following motion:- “That Council resolve that:- 1) The ships plaques presented to Council are placed on public display in a safe and
secure manner. This will involve the construction and installation of approximately ten display units, three of which will be kept in the Town Hall and the remaining seven will be placed at Council Libraries and Community Centres.
2) A list of all elected members who served in any municipality that comprise the Port Adelaide Enfield Council at the date of amalgamation be displayed on the Council website and published in a book available for public viewing in all of the Council Libraries, Council Chamber, Civic Centre and copies be retained in the Local History Collections at the Enfield and Port Adelaide Libraries.
3) The creation of a map showing the boundaries of the municipalities that previously existed within what is now the City of Port Adelaide Enfield. This map, together with a photographic display of the current Elected Members, is to be housed in the Foyer of the Town Hall.
…/…
NOM - CL 3 08.11.05
NOTICE OF MOTION – COUNCILLOR PETER JAMIESON CONTD. 4) An area to be set aside in the Council Chamber foyer for the display of various
gifts and bequests presented to the City of Port Adelaide Enfield. 5) The Mayoral and Town Clerk’s Robes be located in the Council Chamber Foyer. 6) The photographs of current Elected Members be displayed in the Council
Chamber Foyer. 7) That the framed photographs of the final Council Members of the City of Enfield
(1995-1996) and the City of Port Adelaide (1995-1996), and the first combined Council, be displayed on the eastern wall of the Gallery in the Council Chambers. This would allow future Council photographs to be displayed in order along the southern wall.
8) The following procedures be adopted for the processing of potential additions to the Civic Collection. 8.1 The Civic Collection will only include gifts and bequests made to Council
that are of a “significant” or “prestigious” nature. It is not anticipated that awards presented to Council or Council staff will be included in the collection as they will be handled by the Administration’s “Criteria for Display of Awards”.
8.2 The City manager or his nominee will decide what items are to be added to the Civic Collection.
8.3 All items added to the Civic Collection will be kept in perpetuity unless otherwise resolved by Council.
8.4 An image of each item added to the Civic Collection will be scanned into the Records Management System (currently DataWorks).
8.5 A complete list of all items (together with appropriate information) in the Civic Collection will be kept in the Council Asset Management System.
8.6 Items not added to the collection will be dispersed as appropriate. This may include (with permission of the donor), presenting items to voluntary bodies to assist them to raise funds through auctions or similar events.
8.7 Members are to determine whether a gift is personal or received on behalf of the Council. Gifts with a value greater than $750 must be declared in the Members’ Register of Interests.
9) The model of the ship “Isabella” be displayed in the Port Adelaide Library. 10) The four (4) framed Sister City agreements/gifts be displayed in the Members
Dining Room. 11) The painting of Thomas. Currie ‘Diver’ Derrick be displayed in the Town Hall
Foyer.”
NOM - CL 4 08.11.05
ITEM 14.2 NOTICE OF MOTION – MAYOR FIONA BARR – ELECTED
MEMBERS DINING ROOM REGISTER The self explanatory undermentioned Notice of Motion has been submitted by Mayor Fiona Barr (Refer Attachment 2) for inclusion on the agenda paper of the next meeting of Council to be held on 8 November 2005 and reads as follows:- "A register is commenced to be completed by either staff or elected members when exiting the PAEC Town Hall of any food, drinks, stationary or any other goods that are consumed or removed from the PAEC Town Hall."