agenda ordinary meeting of council · 1/20/2016 · 1. petitions and joint letters 9 2. planning...

AGENDA

Ordinary Meeting of Council

6.00pm Wednesday 20 January 2016

*** Broadcast live on Phoenix FM 106.7 ***

VENUE:

Reception Room,

Bendigo Town Hall,

Hargreaves Street, Bendigo

NEXT MEETING:

Wednesday 10 February 2016

Bendigo Town Hall

Copies of the City of Greater Bendigo Council’s Agendas & Minutes

can be obtained online at www.bendigo.vic.gov.au

http://www.bendigo.vic.gov.au/

Council Vision

Greater Bendigo - Working together to be Australia's most liveable regional city.

Council Values Council wants the community to continue to have reason to be proud of the city and will do this through:

Transparency - Information about Council decisions is readily available and easily understood;

Efficiency and effectiveness - Council provides services based on evidence of need and demonstrates continuous improvement in the delivery of services;

Inclusion and consultation - Council uses a range of engagement strategies to ensure community members can understand and take part in discussion that informs the development of new strategies and actions;

Clear decisive and consistent planning - In a rapidly growing municipality, Council undertakes to plan effectively for our long-term future;

Respect for community priorities and needs - Council will advocate for improved services for community members and will consider community impact and feedback the decisions it makes.

Themes 1. Planning for Growth

2. Presentation and Vibrancy

3. Productivity

4. Sustainability

5. Leadership and Good Governance

ORDINARY MEETING WEDNESDAY 20 JANUARY 2016

ORDER OF BUSINESS:

ITEM PRECIS PAGE

ACKNOWLEDGEMENT OF COUNTRY 5

PRAYER 5

PRESENT 5

APOLOGIES 5

LEAVE OF ABSENCE 5

SUSPENSION OF STANDING ORDERS 5

PUBLIC QUESTION TIME 5

RESUMPTION OF STANDING ORDERS 6

DECLARATIONS OF CONFLICT OF INTEREST 7

CONFIRMATION OF MINUTES 8

1. PETITIONS AND JOINT LETTERS 9

2. PLANNING FOR GROWTH 10

2.1 Planning Scheme Amendment C218 - High Street

Boulevard Consider Submissions and Adoption

10

2.2 98 Moorabbee Road, Knowsley- The Staged Re-

Subdivision of the Land into 5 Lots

20

3. PRESENTATION AND VIBRANCY 32

3.1 Country Football and Netball Program Grant Application 32

3.2 Bendigo Regional Destination Management Plan 41

4. PRODUCTIVITY 52

4.1 Bendigo Airport Redevelopment Stage Two (New Runway

and Associated Works) - Construction Tender

52

4.2 Bendigo Stadium Major Expansion Project - Early Works

Tender

60

5. SUSTAINABILITY 68

5.1 Proposed Declaration of Special Charge Scheme for

Drainage Works in Guys Hill Road and Tannery Lane,

Strathfieldsaye

68

6. LEADERSHIP AND GOOD GOVERNANCE 78

6.1 Council VCAT Representation 78

6.2 Loddon Mallee Regional Action Plan for Preventing

Violence Against Women

80

6.3 Record of Assemblies 87

6.4 Contracts Awarded Under Delegation 93

7. URGENT BUSINESS 94

8. NOTICES OF MOTION 94

9. COUNCILLORS' REPORTS 94

10. MAYOR'S REPORT 94

11. CHIEF EXECUTIVE OFFICER'S REPORT 94

12. CONFIDENTIAL (SECTION 89) REPORTS 94

12.1 Confidential Report in accordance with Section 89(2)(d)

and (e) of the Local Government Act 1989, relating to a

contractual matter and proposed development.

94

12.2 Confidential Report in accordance with Section 89(2)(d) of

the Local Government Act 1989, relating to a contractual

matter

94

12.3 Confidential Attachment in accordance with Section

89(2)(d) of the Local Government Act 1989, relating to a

contractual matter

94

12.4 Confidential Attachment in accordance with Section

89(2)(d) of the Local Government Act 1989, relating to a

contractual matter

94

____________________________

CRAIG NIEMANN CHIEF EXECUTIVE OFFICER

Ordinary Meeting - 20 January 2016

PAGE 5

ACKNOWLEDGEMENT OF COUNTRY

PRAYER

PRESENT

APOLOGIES

LEAVE OF ABSENCE

Cr Barry Lyons

SUSPENSION OF STANDING ORDERS

That Standing Orders be suspended to allow the conduct of Public Question Time.

PUBLIC QUESTION TIME

Public Question Time Guidelines Public Question Time – Purpose Council has provided the opportunity for members of the public to ask questions of broad interest to Council and the community. Matters relating to routine Council works should be taken up with Council’s Customer Service Officers through its Customer Request System. No questions relating to planning matters on the Agenda will be accepted. By the time planning matters have reached the council agenda, they have been through an extensive process as required by the Planning and Environment Act. In addition and in most instances, mediation has been held between the parties involved. Throughout the process there are many opportunities for people to ask questions. Public Question Time – Where, When And Who The public question time is held at every Ordinary Meeting of the Greater Bendigo City Council. Meetings of Council commence at 6.00pm in the Reception Room, Bendigo Town Hall, Hargreaves Street, Bendigo. The public question time is held at the start of the meeting as close as practical to 6:00pm. A maximum of 30 minutes has been provided for registered and unregistered questions. Residents are encouraged to lodge questions in advance so that a more complete response can be provided. Questions will be put to the Council by the individual posing the question; the question will be answered by the Mayor or Chief Executive Officer, or where appropriate, Councillors or Council Officers.


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Acceptance of Questions Each person asking a question of Council is required to stand, state their name and address the Mayor. Public Question Time is not an opportunity for the making of statements or other comments. Council’s Meeting Procedure Local Law does not allow for other questions or comments during the remainder of the meeting. 1. An individual may only ask one question per meeting, a follow-up question may be

permitted at the discretion of the Mayor. 2. In the event that the same or similar written question is raised by more than one

person, an answer may be given as a combined response. 3. In the event that time does not permit all questions registered to be answered,

questions will be answered in writing or referred to the next meeting if appropriate. 4. The Mayor and or CEO have the right to decline registration on basis of:

Legal proceedings;

More appropriately addressed by other means;

Vague or lacking in substance, irrelevant, frivolous, insulting offensive, improper, defamatory or demeaning;

Answer likely to compromise his / her position;

Confidential, commercial-in-confidence.

RESUMPTION OF STANDING ORDERS

That Standing Orders be resumed.


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DECLARATIONS OF CONFLICT OF INTEREST

Pursuant to Sections 77, 78 and 79 of the Local Government Act 1989 (as amended) direct and indirect conflict of interest must be declared prior to debate on specific items within the agenda; or in writing to the Chief Executive Officer before the meeting. Declaration of indirect interests must also include the classification of the interest (in circumstances where a Councillor has made a Declaration in writing, the classification of the interest must still be declared at the meeting), i.e. (a) direct financial interest (b) indirect interest by close association (c) indirect interest that is an indirect financial interest (d) indirect interest because of conflicting duties (e) indirect interest because of receipt of an applicable gift (f) indirect interest as a consequence of becoming an interested party (g) indirect interest as a result of impact on residential amenity (h) conflicting personal interest A Councillor who has declared a conflict of interest, must leave the meeting and remain outside the room while the matter is being considered, or any vote is taken. Councillors are also encouraged to declare circumstances where there may be a perceived conflict of interest.


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CONFIRMATION OF MINUTES

Minutes of the Ordinary Meeting of Wednesday 16 December 2015. The following items were considered at the Ordinary Council meeting held on Wednesday 16 December 2015 at 6:00pm.

Bendigo Urban Flood Study - Adopt and Begin Planning Scheme Amendment C221

Planning Scheme Amendment C216 - Hospital Precinct Structure Plan, Consider Submissions and Adoption

5 Gold Hill Court, Kangaroo Flat - Four Lot Subdivision with Common Property and Construction of Two Dwellings

11A Arrawalli Avenue, Ascot - Approval of a Development Plan, 8 Lot Subdivision, Development of 8 Dwellings and Fences

Support for Department of Environment, Land, Water and Planning Committees of Management

Redesdale Community Hub Feasibility Study

Community Grants - Community Assessment Panels' Member Appointments

Review of the Local Government Act 1989

Progress Report: Independent Review Implementation

Councillor Support Policy Update

Annual Report - Bendigo Livestock Exchange 2014/15

Annual Report - Works Unit 2014/15

Record of Assemblies

Contracts Awarded Under Delegation

Notice of Motion: Future Use of Former White Hills Landfill Site\

Confidential Section 89 Report The unconfirmed minutes have also been posted on the City of Greater Bendigo website pending confirmation at this meeting. RECOMMENDATION That the Minutes of the Ordinary Meeting of Council held on Wednesday 16 December 2015, as circulated, be taken as read and confirmed.


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1. PETITIONS AND JOINT LETTERS

Nil.

Planning for Growth - Reports Ordinary Meeting - 20 January 2016

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2. PLANNING FOR GROWTH

2.1 PLANNING SCHEME AMENDMENT C218 - HIGH STREET BOULEVARD CONSIDER SUBMISSIONS AND ADOPTION

Document Information

Authors Morgan James, Planner Amendments and Philip DeAraugo, Place Manager

Responsible Prue Mansfield, Director Planning & Development Director

Summary/Purpose Amendment details: The amendment rezones land along the southern highway

entrance into central Bendigo to Commercial 1 Zone to allow above shop housing, which is prohibited under the current zoning. A Design and Development Overlay will also be applied to the area to guide how sites should be built. The amendment also corrects a small number of zoning irregularities.

Proponent: City of Greater Bendigo - Strategy

No. of submissions: 8 (all support the amendment with 3 requesting minor changes)

Key issues: Availability of on street car parking

Vehicle access from High Street

Impact of rezoning on rates

Balancing development and heritage buildings

Recommendation: Council adopt the recommendations detailed for each of the submissions in this report and adopt the Amendment.

Policy Context

City of Greater Bendigo Council Plan 2013 – 2017 (2015-2016 Update)

Planning for Growth

Housing options provide broader choice in order to meet current and future community expectations and needs.

Productivity

Council fosters business and industry growth.


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Background Information

The key steps in the Amendment process are summarised below:

The zoning and development directions for this important city centre entrance area have needed review for some time. The State Government’s zones reform process in 2013 elevated the need to undertake this review. Council requested in its submission to the Ministers zone reform process that the land be translated to the Commercial 1 Zone instead of the default Commercial 2 Zone. This was not accepted. Council then requested that the Minister undertake a streamlined rezoning process given the strong policy and landowner support for the change. However in March 2015 the Minister informed Council that he had decided not to exercise his powers to fast track the amendment and instead recommended that Council seek authorisation to prepare an amendment to the planning scheme using the standard amendment process. Previous Council Decisions 30 July 2014 - Council resolved to request the Minister for Planning fast track Amendment C207 to the Greater Bendigo Planning Scheme. 25 March 2015 - Council resolved to request the Minister for Planning to authorise Council to prepare and exhibit amendment C218.

Report

Land affected by the Amendment The amendment applies to land that is generally bounded by Don Street, Mackenzie Street, Short Street, Creek Street North, Shamrock Street and High Street, Bendigo.


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The subject land contains approximately 85 properties covering approximately 12ha and contains a wide mix of businesses, some residences and a large amount of land with more intensive development potential. The land is mostly zoned Commercial 2 Zone with some areas of Public Park and Recreation Zone and Special Use Zone. The area is surrounded by a mix of Commercial 1 Zone and General Residential Zoned land. The subject land is shown on the map below within the dashed line.

What the Amendment does The Amendment proposes to rezone land along the southern entrance into central Bendigo, commonly known as the High Street Boulevard, between Shamrock Street and Short Street, Bendigo from the Commercial 2 Zone to Commercial 1 Zone to facilitate higher density mixed use development. A Design and Development Overlay will also be applied to parts of the land being rezoned to guide the built form of future development. The amendment also corrects a small number of zoning anomalies. Specifically the amendment proposes to:


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Rezone land bounded by Don Street, Mackenzie Street, Short Street, Creek Street North, Shamrock Street and High Street, Bendigo from Commercial 2 Zone to Commercial 1 Zone.

Rezone 130 Don Street, Bendigo from General Residential Zone/Commercial 2 Zone to Commercial 1 Zone.

Rezone 123-131 High Street, Bendigo from Commercial 2 Zone to Special Use Zone – Schedule 10 as part of the Girton Grammar Vine Street campus.

Rezone 116-118 High Street, Bendigo from Special Use Zone - Schedule 10 to Commercial 1 Zone.

Rezone part of 83-119 Mackenzie Street, Bendigo from Commercial 2 Zone to Special Use Zone – Schedule 10, as it is part of Girton Grammar’s Mackenzie Street campus.

Rezone part of 9 Vine Street, Bendigo from Commercial 2 Zone to Public Park and Recreation Zone, as it is part of the Londonderry Reserve.

Amend Clause 21.07 Economic Development to provide strategic direction for the development of the area.

Apply a Design and Development Overlay to land fronting High Street to ensure appropriate development outcomes.

Consultation/Communication

Exhibition Procedures The Amendment was exhibited for one month from 8 October 2015 to 9 November 2015. Notice was provided in the following manner: Individual notices to owners and occupiers of land affected by the Amendment. Notices to prescribed Ministers under Section 19(1)(c) of the Planning and

Environment Act. Notices to all authorities materially affected under Section 19(1)(a) of the Act. Public notice of the Amendment in the Bendigo Advertiser on 7 October 2015 and 10

October 2015. Publication of the notice of the Amendment in the Government Gazette on 8 October

2015. Access on-line. Media release. Submissions Eight submissions were received (including 2 late submissions) with 5 from agencies and 3 from private land owners. All submissions support the amendment or requested minor changes. The submissions are discussed further in the tables below:

Submitter 1: North Central Catchment Management Authority

Supports/Objects Officer Response & Recommendation

Supports the amendment. No change to the amendment.


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Submitter 2: W & M Cotsford – 84 Mackenzie Street, Bendigo


Do not object to the amendment but have long established concerns about the impact on car parking availability in Mackenzie Street from the ongoing expansion of Girton Grammar School and their lack of onsite car parking.

No change to the amendment. Officers have had a number of discussions with the submitter in order to assess their concerns and determine if they object to the amendment. It has become clear that although they have concerns about the car parking situation in their street and Girton Grammar School, they don’t object or seek any changes to this planning scheme amendment. The submitters will remain vigilant and interested in any future development that may occur. The City’s Parking Unit has advised that car parking in the relevant section of Mackenzie Street is classified as “All day – unrestricted” therefore people, such as Girton Teaching staff, are permitted to park there all day. In terms of the potential impact of future development on car parking, particularly in regards to the Girton School and the possible future development of the Reece Warehouse site opposite the submitter. Any extensive development of either site in the future will generally trigger a planning permit where off street car parking should be provided. Adjoining owners and occupiers will also generally receive notice of any such permit application where they will have the opportunity to review the application and object if they wish. This planning scheme amendment makes no changes to car parking requirements for the area. It’s also important to note that this area is also subject to a Parking Overlay. A key objective of this Overlay is to “To provide car parking in the Bendigo CBD that promotes a vibrant and efficient urban space, encourages sustainable transport options and reflects the conditions, opportunities and needs of the area” and


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Submitter 2: W & M Cotsford – 84 Mackenzie Street, Bendigo


means that permit applications in the affected area need to comply with this Overlay.

The submitters were initially concerned that the rezoning of the site opposite them currently occupied by the Reece Plumbing Warehouse would facilitate the expansion of Girton Grammar.

Officers discussed this concern with the submitter and advised that the site in question is not proposed to be rezoned to Special Use Zone Schedule 10 (the zone used for Girton Grammar) instead it is proposed to be rezoned from Commercial 2 Zone to Commercial 1 Zone to allow mixed use development.

Submitter 3: EPA



Submitter 4: Centrum Town Planning on behalf of Majex Pty Ltd – 128 & 130 High Street, Bendigo


Supports the amendment but requests two changes in regards to car parking and heritage in the proposed Design and Development Overlay.

Change the amendment as noted below.

Majex have purchased both 128 & 130 High Street, Bendigo with the intention of seeking planning approval to redevelop the sites for a new multi storey mixed use (commercial and residential) building. Preliminary discussions have been held with planning officers and design options are currently being explored.

Officers have had a number of discussions with the submitter’s consultant, who has confirmed their support of the amendment and satisfaction with the two changes below.

Car parking - The submitter is concerned that the direction “multistorey developments should provide underground or basement car parking where possible to maximise useable floor space” could lead to an unreasonable expectation that car parking should be provided underground, without there being any guidance to determine whether it is possible or not. It is argued that

The intention of the DDO is to encourage multi storey developments to provide basement car parking where possible, and to maximise the opportunity to get active uses at street level. It is accepted that there are circumstances where basement parking is not possible, viable or required. This is why the word ‘should’ has been used instead of ‘must’.


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Submitter 4: Centrum Town Planning on behalf of Majex Pty Ltd – 128 & 130 High Street, Bendigo


basement car parking is expensive and cannot be offset by development that is small to medium scale, such as is proposed in the DDO. It is requested that the requirement be deleted from the DDO.

However, it is accepted that greater guidance upon the issue could be provided and the following additional point is proposed: “An application to provide ground level parking for a multistorey development must be accompanied by a site analysis plan and written report documenting why underground or basement car parking cannot be achieved and how the development will achieve the design objectives of this schedule.” The submitters have since indicated their satisfaction with the additional statement.

Heritage - In respect to the notation “sites of heritage interest”, the submitter argues that it is unclear as to what the notation actually does as there is no other mention of sites of “heritage interest” in the DDO. Furthermore, the submitter is unclear why the DDO has identified these sites when each of them is already covered by the Heritage Overlay, which is the preferred tool for identifying and protecting sites of heritage significance in Victoria. It is requested that the notation be deleted from Figure 1 in the DDO.

At the time of drafting the DDO a reduction in the extent of the Heritage Overlay precinct for the area to only retain the HO on the sites of heritage significance was considered. Instead, it was decided that it would be preferable to retain the precinct wide HO and then identify the important heritage sites to be retained in the DDO framework plan, including 130 High Street. After considering this submission Officers now consider that given the HO already applies to the site and includes the objectives to retain and enhance heritage buildings, that it is unnecessary to repeat it in the DDO and it is acceptable to delete the notation from the figure. The submitter has advised they are satisfied with this change.

Submitter 5: J Kerr & P McKenna – 130-134 Don Street, Bendigo


Supports the amendment and do not request any changes.

No change to the amendment.

The submitters seek assurance that Rates are generally based on the use of


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Submitter 5: J Kerr & P McKenna – 130-134 Don Street, Bendigo


despite the proposed rezoning of their property from General Residential Zone to Commercial 1 Zone, that as long as they continue to use the property as a residence that their rates will continue to be based on it being a residence.

a property; however, the value of the property does have a relationship to the planning controls applying to it through its site value. The potential rezoning to Commercial 1 Zone may over time influence the site value of the property and therefore the rates due to the zone’s future development potential. In general terms, properties that are zoned Commercial 1 have a higher site value than those of other zonings. This is due to the broader range of uses that are allowed to be carried out on such properties, together with the fact that in most cases the Commercial 1 Zone is located in highly active and accessible areas where more intensive business activity is encouraged. However, this is unlikely to eventuate due to the heritage significance of the dwelling on this site. In short, the submitters rates will continue to be based on the use of the property, but its value may be affected over time by the more flexible planning control proposed. The submitters have since indicated that there matters of concern have been addressed and they do not object to the amendment.

Submitter 6: Department of Economic Development, Jobs, Transport & Resources



Would like continued involvement in the future planning of the area.

The Department will be consulted during the upcoming Planning Scheme Amendment for the Integrated Transport and Land Use Strategy.

Submitter 7: Department of Environment, Land, Water & Planning (late submission)


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Supports the amendment with a suggested change.

Accept the submission and make no change to the amendment.

The Department suggested that the zoning of 9 Vine Street “Londonderry Reserve” be amended to Public Use Zone 2 (Education) from Public Park and recreation Zone to align with the current usage (school and ancillary functions).

The City informed the Department that the Reserve is a shared use site between the public and Girton, with the City as Committee of Management. The Department advised that they were unaware of this situation, and have now agreed that the land should be zoned Public Park and Recreation. No change required.

Submitter 8: VicRoads (late submission)


Supports the amendment and requests minor changes.

Accept the submission and change amendment as below.

VicRoads requested the proposed Design and Development Overlay – Schedule 20 to state the following: Vehicular movement and access - Vehicle access to High Street is

limited and should be provided wherever possible via side streets, rear lanes or shared laneways.

- Should the vehicle access connect to High Street, the access must be designed so that cars can enter and exit the site in a forward direction to the satisfaction of the Roads Corporation.

- The loading and unloading of commercial vehicles must be undertaken on the land and not on the road reserve. Loading and service vehicle access must be located and designed to avoid conflict with pedestrians and others vehicles, and to minimise visibility from the street.

Officers advised VicRoads they agreed with the intent of the suggested changes but had concerns with the use of “must” as a mandatory requirement and suggested “should” would be better to allow the exercise of appropriate discretion. VicRoads agreed with this and must has now been replaced with should.


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Conclusion

It is recommended that Council accept the late submissions, adopt the recommendations detailed for each of the submissions in this report and adopt the Amendment with changes.

Options

Section 22(2) of the Planning and Environment Act 1987 advises that Council has the option of accepting late submissions, but must do so if requested by the Minister for Planning. Section 23(1) of the Planning and Environment Act 1987 requires that in consideration of submissions received in relation to an Amendment, the Council must either:

Change the Amendment in the manner requested by the submitters and adopt the Amendment with changes; or

Refer the submission(s) to an Independent Panel appointed by the Minister; or

Abandon the Amendment, or part of the Amendment.

Resource Implications

The amendment provides a clearer strategic framework to guide decision making in the area and the amendment will not generally increase the number of permits required but instead provide another matter for consideration in permits already required. The City is responsible for payment of statutory fees and costs incurred in the processing of the Amendment. Officer time will be required to prepare the Amendment documentation for adoption and liaise with the Minister for Planning.

Attachments

Copy of submissions (8)

RECOMMENDATION

That the Greater Bendigo City Council resolve to: 1. Accept the 2 late submissions; and 2. Adopt Greater Bendigo Planning Scheme Amendment C218 with the changes

recommended in this report; and 3. Forward the adopted Amendment to the Minister for Planning for approval.


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2.2 98 MOORABBEE ROAD, KNOWSLEY 3523 - THE STAGED RE-SUBDIVISION OF THE LAND INTO 5 LOTS


Author Liz Commadeur, Subdivision Planner Responsible Prue Mansfield, Director Planning & Development Director

Summary/Purpose

Application details: The staged subdivision of the land into 5 lots

Application No: DS/507/2014

Applicant: Udevelop Property Development Consultancy

Land: 98 Moorabbee Road, KNOWSLEY 3523

Zoning: Rural Conservation Zone

Overlays: Environmental Significance Overlay 1 Environmental Significance Overlay 3 Vegetation Protection Overlay 2

No. of objections: 2

Consultation meeting:

A consultation meeting was not conducted, as the objectors did not want to participate.

Key considerations: The permit application raises two key matters for consideration:

Whether the proposed subdivision will have a detrimental impact on the Lake Eppalock water catchment.

Whether the subdivision will compromise the amenity of the area.

Conclusion: Coliban Water has objected to the proposed subdivision on the basis that there is an unacceptable risk to the water supply catchment of Lake Eppalock. As a result of Coliban Water’s objection, Council has a statutory obligation to refuse to grant a permit. Notwithstanding this obligation to refuse a permit, Coliban Water’s grounds of objection are not supported as it is considered that the proposed subdivision complies with the planning scheme. Neither Goulburn-Murray Water nor the City’s Environmental Health Unit oppose the granting of the permit.

Policy Context

City of Greater Bendigo Council Plan 2013 – 2017 (2015)


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Planning for Growth

Adaptability for change and population growth through good design and careful planning of infrastructure and facilities.

Diverse, affordable and sustainable, housing choices.

Productivity

Fostering business and industry growth.

Sustainability

Distinctive natural setting and buildings are celebrated and conserved.

Report

Subject Site and Surrounds

The site consists of seven land parcels, located on the northern side of Lake Eppalock. The area of the site is 274.1 hectares and is irregular in shape. The site has road abuttals to Knowsley – Eppalock Road, Moorabbee Road and Courtney Lane. An unoccupied dwelling is located in the north eastern corner of the site. The property is currently leased out for the grazing of sheep. The topography of the site is divided into two sections. The northern section consists of flat pastures with no eroded gullies or outcropping. The southern section has several gentle crests with some significant areas of rock outcrops and steeper gullies. The site is mostly cleared of trees, but has an extensive cover of native and exotic pasture grasses. Five dams are located in the northern part of the site. Land use in the area is a mix of rural residential, recreational and agricultural purposes. The area of the lots within close proximity to the lake ranges in size from 8 hectares to 27 hectares. There are two medium to large caravan parks located within reasonable proximity to the site. The surrounding land is comprised of many small parcels and in terms of agricultural viability, any farming ventures, such as grazing would not be productive.


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Figure 1: Location map showing subject site. Objectors’ properties are marked with a star.

Proposal

It is proposed to subdivide the site into five lots in stages. The subdivision layout will feature: Lot 1 will have an area of 4 hectares Lot 2 will have an area of 225 hectares Lot 3 will have an area of 25 hectares Lots 4 and 5 will each have an area of 10 hectares An existing dwelling and shed will be retained on Lot 1 A Section 173 Agreement is to be placed on Lot 2 to prevent further subdivision. Lots 3, 4 and 5 will have direct frontage to Lake Eppalock. The lots created by the subdivision will be serviced by electricity and

telecommunications supply systems. Future development on each lot will be dependent on tank water for potable water supply and appropriate septic tank systems for the management of wastewater.

There is to be no removal of vegetation from the site.


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Figure 2: Proposed plan of subdivision


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Planning Controls - Greater Bendigo Planning Scheme

The site is in the Rural Conservation Zone and is partially affected by the Environmental Significance Overlay 1, Environmental Significance Overlay 3 and Vegetation Protection Overlay 2. A permit is required to subdivide land pursuant to the Rural Conservation Zone and Environmental Significance Overlay provisions. The following provisions of the Greater Bendigo Planning Scheme are relevant to the application: State Planning Policy Framework:

Regional development (clause 11.05)

Soil degradation (clause 13.03)

Agriculture (clause 14.01)

Water (clause 14.02)

Sustainable development (clause 15.02)

Infrastructure (clause 19) Municipal Strategic Statement:

Municipal profile (clause 21.01)

Key issues and influences (clause 21.02)

Vision - strategic framework (clause 21.03)

Strategic directions (clause 21.04)

Settlement (clause 21.05)

Housing (clause 21.06)

Environment (clause 21.08)

Reference documents (clause 21.10) Local Planning Policies:

Rural dwellings policy (clause 22.02)

Rural subdivision policy (clause 22.03)

Salinity and erosion risk policy (clause 22.04) Other relevant provisions:

Decision guidelines (clause 65)

Referral and notice provisions (clause 66) The Domestic Wastewater Management Plan was adopted by Council on 14 October 2015. The plan was put in to the Planning Scheme to guide the domestic wastewater disposal and management in the municipality.


Referrals The following authorities and internal departments have been consulted on the proposal:


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Referral Comment

Coliban Water The authority has objected to the proposed subdivision.

Powercor No objection subject to conditions

Goulburn-Murray Water No objection subject to conditions

North Central Catchment Management Authority

No objection subject to conditions

Department of Environment, Land, Water and Planning

No objection subject to conditions

Traffic & Design No objection subject to conditions

Drainage No objection subject to conditions

Public Notification The application was advertised by way of notice on the site and letters to adjoining and nearby owners and occupiers. As a result of advertising, two objections were received, with the grounds of objection being:

Overhead power lines will affect the amenity of the area and contribute to bushfires in the area.

Poor condition of Courtney Lane.

The potential of a dwelling constructed on Lot 3 will compromise the existing amenity currently enjoyed by the abutting neighbour to the east.

The objections are discussed below.

Planning Assessment

State Planning Policy Framework

The main points of the State Planning Policy Framework (SPPF) which relate to the permit application, are to protect water catchments and water supply facilities (clause 14.02-1) and to protect water quality of reservoirs and local storage facilities from potential contamination and prevent the establishment of incompatible land uses in potable water catchments (clause 14.02-2). Lake Eppalock is a part of the Campaspe River catchment system. Lake Eppalock supplies irrigation, stock and domestic water to downstream users as well as domestic water to Bendigo and Heathcote. The lake is also used for recreational pursuits. Goulburn-Murray Water maintains and manages the water supply operations, maintenance and safety of Lake Eppalock and manages the lake bed and public foreshore land. Coliban Water is an urban supply authority, responsible for the delivery of water to urban customers and peri-urban customers.


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The proposed subdivision is located on the northern aspect of Lake Eppalock with three of the lots having direct frontage to the lake. The subdivision will comply with the SPPF provisions, whereby the proposal will allow for a sustainable outcome for the site with all wastewater generated from the lots being retained within each boundary and appropriately treated. Municipal Strategic Statement (MSS) The relevant themes of the Municipal Strategic Statement (MSS) associated with this application relates to Natural Resource Management (clause 21.02-3) which highlights the need for catchment areas in the City of Greater Bendigo to supply domestic water that is protected from inappropriate development and Environment (clause 21.08) which ensures the protection of Lake Eppalock by appropriate land use and land management practices. The subdivision will comply with the provisions of the MSS by adopting sustainable wastewater practices that have been approved by the City’s Environmental Health Unit. Clause 22.02 (Rural Dwellings Policy) The objectives of the Rural Dwellings policy include:

To discourage the fragmentation of rural land, or land with significant environmental values.

To ensure that dwellings which are excised do not prejudice agricultural production activities.

To ensure that dwellings which are excised are properly sited and designed. Coliban Water has identified that the proposal does not comply with the Rural Dwellings Policy. This application does not include the use and development of dwellings. However, it is assumed that the future owners of Lots 3, 4 and 5 will apply to construct a dwelling on the lots. The subdivision is consistent with the objectives of this policy. The City’s Environmental Health Unit considers that the Land Capability Assessment submitted with the application demonstrates that the existing dwelling on Lot 1 and any future dwellings on Lots 3, 4 and 5 can manage the generation of wastewater on each of the lots in a sustainable manner. The subdivision is not fragmenting the rural land, rather creating one large lot which can be potentially operated in a financially viable manner. Clause 22.03 (Rural Subdivisions Policy) The objectives of the Rural Subdivisions Policy

To discourage the fragmentation of rural land, or land with significant environmental values.

To limit the subdivision, use or development of land to that which is compatible with the utilisation of the land as a sustainable agricultural resource.

To ensure that dwellings which are excised do not prejudice agricultural production activities.

To ensure that excised dwellings are properly sited and designed.

To protect and enhance natural resources and biodiversity


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The proposed subdivision will not further fragment the land. There is an opportunity for Lot 2 to support viable agricultural pursuits, including the rotational grazing of stock. The existing dwelling on Lot 1 will be excised from the balance of land. This lot will retain an existing dam and the current access will continue from Moorabbee Road. Lots 3, 4 and 5 are designated for rural living purposes and proposed building envelopes and effluent fields will ensure sufficient setback from Lake Eppalock. Rural Conservation Zone The site is located within this zone. The zone has a number of purposes which includes:

To implement the State Planning Policy Framework and the Local Planning Policy Framework, including the Municipal Strategic Statement and local planning policies.

To conserve the values specified in a schedule to this zone.

To protect and enhance the natural environment and natural processes for their historic, archaeological and scientific interest, landscape, faunal habitat and cultural values.

To protect and enhance natural resources and the biodiversity of the area.

To encourage development and use of land which is consistent with sustainable land management and land capability practices, and which takes into account the conservation values and environmental sensitivity of the locality.

To provide for agricultural use consistent with the conservation of environmental and landscape values of the area.

To conserve and enhance the cultural significance and character of open rural and scenic non-urban landscapes.

The site is comprised of seven parcels, which differ greatly in size. In assessing this application it is important to make sure that the proposed re-subdivision to five lots is an equal or better planning outcome than the existing configuration of lots. The following factors support the proposal:

The minimum lot size is 40 hectares, however there is discretion to subdivide into smaller lots if “the subdivision is the re-subdivision of existing lots, the number of lots is not increased and the number of dwellings that the land could be used for does not increase”. Four of the lots are well under the 40 hectare minimum, but the proposed subdivision does meet the discretionary tests.

The proposed subdivision will not result in any removal of vegetation. There is an opportunity for future lot owners, in particular Lots 3-5, to enhance the sites with generous plantings of native vegetation. This can be in the form of vegetated buffer zones of at least 30 metres wide creating separation between the dwellings and Lake Eppalock.

Lot 2, which is 225 hectares, is located in the northern section of the site which consists of flat pastures, with no eroded gullies or outcropping. The large area of the lot will allow for the continuation of sheep grazing, and in particular will allow for the rotational grazing of stock. The applicant has stated that a Section 173 Agreement to prevent further subdivision on Lot 2 would be an acceptable outcome.


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Land use in the area is a mix of rural residential, recreational and agricultural purposes. The area of the lots within close proximity to the lake ranges in size from 8 hectares to 27 hectares. Since 2007, Council has approved the construction of three dwellings close to the lake and within close proximity to the site. There are also two medium to large caravan parks located within reasonable proximity to the site. The surrounding land is comprised of many small parcels and in terms of agricultural viability, any farming ventures, such as grazing would not be productive.

Environmental Significance Overlay 1 (ESO1) - Watercourse protection There are two areas of land affected by the ESO1 on the site. A 1.6 km by 100 metres area is located in the northern part of the site, while an area stretching 300 metres extends 30 metres in from the south eastern boundary. Neither ESO1 site will be impacted by the future location of dwellings. Environmental Significance Overlay 3 (ESO3) - Eppalock Proclaimed Catchment. The site is affected by the ESO 3 due to its location within the Eppalock Proclaimed Catchment. The application has triggered the need for planning approval under this overlay because four of the proposed lots are well under 40 hectares in an unsewered area. The subdivision is creating five lots, including three that have frontage to Lake Eppalock. No reticulated sewer is available in this area therefore all dwellings are reliant on septic tank systems for the management of wastewater. A Land Capability Assessment was submitted in support of the planning application. The LCA concluded that the lots were capable of sustaining on-site wastewater treatment by the use of an EPA-accredited, packaged treatment system, rather than a conventional septic tank system. The application was referred to Goulburn-Murray Water and Coliban Water, who are joint statutory referral authorities under Clause 66.02-5 (Special water supply catchment). Whilst Goulburn-Murray has supported the application subject to conditions, Coliban Water has objected to the proposed subdivision on a number of grounds, including the inability of the application to meet the objectives of the ESO3 and the application does not comply with the Guidelines for Planning Applications in Open Potable Water Supply Catchments Areas (Nov 2012). The objective of the ESO3 is to ensure the protection and maintenance of water quality and water yield within the Eppalock Water Supply Catchment Area. In response, the City’s Environmental Health Unit is satisfied that the use of these packaged treatment systems will ensure that the health of Lake Eppalock will not be compromised for the following reasons:

The proposed effluent disposal sites of Lots 3 – 5 are all beyond 400 metres from the high water mark of Lake Eppalock. This generous setback reduces any risk of contamination to the lake.

All future dwellings on these lots will be required to install and sustain onsite wastewater treatment by the use of EPA accredited packaged treatment systems, rather than conventional septic systems.

The proposed subdivision is consistent with the guidelines of the Code of Practice – Onsite Wastewater Management and the City's Domestic Wastewater Management Strategy.


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Guidelines for Planning Applications in Open Potable Water Supply Catchments Areas (Nov 2012) The guidelines define open potable water supply catchments as providing water resources to a reservoir used for domestic water supply purposes. Coliban Water has raised the issue that the proposed does not comply with the Incorporated Document “Guidelines for Planning Applications in Open Potable Water Supply Catchments Areas (Nov 2012)”. In response, there are five principal guidelines which are to be addressed accordingly: Guideline 1: Density of dwellings

Four of the lots in the subdivision do not meet the minimum lot size of 40 hectares in the Rural Conservation Zone, but meet the discretionary tests allowing for smaller lots.

Council has recently adopted the Domestic Wastewater Management Strategy as a Reference Document in the Planning Scheme. Coliban Water did not object to the adoption of the Domestic Wastewater Management Plan.

The proposal does not present an unacceptable risk to the catchment having regard to:

o The subdivision is unlikely to impact on the water quality of Lake Eppalock, due

to proposed building envelopes and development being located in excess of 400 metres from the high water mark of Lake Eppalock. There are measures such as planting a vegetated buffer along the lake frontage of Lots 3, 4 and 5

o The quality of the soil is generally suitable for the installation of appropriate

wastewater treatment systems. The Land Capability Assessment concluded that any treatment systems installed on Lots 3, 4 and 5 should be limited to secondary treatment systems.

o The management of wastewater will not be impacted on by the slope of the land.

Guideline 2: Effluent disposal and septic tank maintenance As stated earlier in the report, the City’s Environmental Health Unit have concluded that the site is suitable for the installation and maintenance of onsite wastewater treatment by the use of EPA accredited, packaged treatment systems, rather than conventional septic systems. Guideline 3: Vegetated corridors and buffer zones along waterways This guideline refers to land abutting Lake Eppalock and encourages the planting of vegetated buffer zones of at least 30 metres wide along waterways, which assists the retention of natural drainage corridors. There is an opportunity for vegetated buffers to be created on Lots 3, 4 and 5 along the frontage of the lake.


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Guideline 4: Building and works It is proposed that future dwellings constructed on Lots 3-5 will be located in excess of 400 metres from the high water mark of Lake Eppalock. This deep setback from the lake will minimise the likelihood of full soil absorption and evaporation capabilities being compromised. Guideline 5: Agricultural activities The proposed area of Lot 2 is 226 hectares and has been created to continue small-scale agricultural pursuits, such as the agistment of sheep. The applicant has agreed to allow a Section 173 Agreement be placed on this lot, which would prevent further subdivision in the future. Response to the Objections Both objectors are concerned with potential overhead power lines compromising the amenity of the area and concern the power lines could contribute to future bushfires in the area. In response, the costs of connecting underground power to the lots would be prohibitive, but the decision would be left for Powercor to make. Concern has been raised over the poor condition of Courtney Lane. The City’s Transport Engineer believes that the state of this lane is comparable with many others within the municipal boundaries and the creation of the 3 southern lots will not generate huge volumes of traffic. The objector to the east of the site argues that the future construction of dwellings on Lots 3, 4 and 5 will have an impact on their existing amenity. The objector’s dwelling is located approximately 420 metres east of the proposed location of building envelope on Lot 3. This is a reasonable separation distance between the two dwellings. The objector also believes that the future construction of dwellings on proposed Lots 3-5 will interrupt the existing view of the lake that they currently enjoy

Conclusion

In accordance with Section 61(2) of the Planning and Environment Act (1987), Council must refuse to grant a permit because Coliban Water objects to the proposed subdivision due to the potential effects it would have on the health of the water supply catchment area of Lake Eppalock.

Attachments

Copy of Coliban Water objection

Copy of objections


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RECOMMENDATION

1. Pursuant to section 61 of the Planning and Environment Act (1987), Greater Bendigo City Council Refuse to Grant a Permit for the staged re-subdivision of land into five lots at 98 Moorabbee Road, KNOWSLEY 3523 on the grounds submitted by Coliban Water, namely:

(a) The application would create an unacceptable risk to the water supply catchment of Lake Eppalock and will establish a poor planning precedent for land adjacent to Lake Eppalock Reservoir.

(b) The application fails to implement the objectives of the State Planning Policy framework and the Local planning Policy Framework, specifically:

Clause 14 – Natural Resource Management, specifically 14.02-1 Catchment planning and management and 14.02-2 Water quality.

Clause 22.02 Rural Dwellings Policy

35.06 Rural Conservation Zone and Schedule to Rural Conservation Zone.

42.01 ESO3 Eppalock Proclaimed Catchment.

(c) The application does not comply with the Guidelines for Planning Applications in Open Potable Water Supply Catchments Areas (Nov 2012), issued by the DSE.

Presentation and Vibrancy - Reports Ordinary Meeting - 20 January 2016

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3. PRESENTATION AND VIBRANCY

3.1 COUNTRY FOOTBALL AN NETBALL PROGRAM GRANT APPLICATION


Author David Hogan, Team Leader – Capital Projects Patrick Jess, Manager – Active and Healthy Communities Responsible Pauline Gordon, Director Community Wellbeing Director

Summary/Purpose

This report seeks Council endorsement of the funding application to Sport and Recreation Victoria’s Country Football and Netball Program, to undertake construction of a new acrylic surface netball court and lighting at Barrack Reserve in Heathcote. The application seeks $100,000 from the State Government towards the $266,000 component of the overall project. The report also seeks Council to commit $166,000 for the project as part of the 2016/17 budget.

Policy Context

This project is consistent with the Council Plan 2013 -17. The project is consistent with the themes of planning for growth which supports population growth through good design and careful planning of infrastructure and facilities and the presentation and vibrancy theme which supports attractive and accessible parks, public places and streetscapes that are widely used. Council Plan Reference: Council Plan 2013 – 2017 (2015-2016 Update) 2.1 – To maintain the unique character of Greater Bendigo, Council delivers major projects that accommodate the growing population and diversifies the economy.

2.1.10 Progress implementation of the Barrack Reserve Masterplan by completing detailed design and commencing construction of the Barrack Reserve Stadium and Community Facility

3.1 – Greater Bendigo has attractive and accessible parks, public places and streetscapes that are widely used, and enable people to be healthy and active. 3.2 – Residents and visitors are able to access good quality sports and recreational leisure facilities that are fit for purpose and enable them to celebrate their active artistic, cultural, sporting and social lives.


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Strategy Reference: The Barrack Reserve Community Pavilion Redevelopment, of which this component is Stage 2 of 3, is the final and most major sporting project identified in the Barrack Reserve Precinct Plan adopted by Council in 2009.


Barrack Reserve is home to a number of active sporting clubs and provides segments of open space throughout the reserve. The recreation reserve is used for both passive and active purposes by residents and provides an open space link between the main street of Heathcote and McIvor Creek and other areas of crown land. The Barrack Reserve pavilion is strategically positioned between the football/cricket oval and the main High Street precinct, consolidating its proximity and culturally significant relationship to the township. It is a sub-regional facility that services a 45 minute catchment area, catering for a variety of user groups including taekwondo, adult exercise groups and fortnightly markets, in addition to football, netball, basketball and cricket clubs. The pavilion was constructed in 1985, followed by the construction of change rooms in 1990.

Unlike most rural areas in Australia, the population of Heathcote and district is increasing, and forecast to continue growing at 0.5% annually. Despite the ongoing increases in population and user group member numbers, the existing pavilion and change rooms have had minimal works undertaken over the past 29 years. As a result the facilities have become inadequate and long overdue for an upgrade to meet the needs of the current and future residents of Heathcote and surrounds. Construction of the netball court as part of the pavilion upgrade works is a major and critical component of the Barrack Reserve redevelopment.

From the Australian Bureau of Statistic’s 2011 census, Heathcote is in the worst fifth of the state for socioeconomic disadvantage. This is supported by the City of Greater Bendigo’s (COGB) 2014 Active Living Census, which shows Heathcote residents are less likely to use open spaces and sporting facilities.

The Country Football and Netball Program (CFNP) provides funding to assist grassroots country football and netball clubs to develop facilities. Should Council endorse the proposed application and it is successful, then this funding would assist the City of Greater Bendigo to carry out the construction works for the new netball court and lighting, design of which is already complete. Provision of modern facilities constructed to Netball Australia’s strict guidelines and standards, with greater connection to the upgraded community pavilion, will help encourage participation and improve health and wellbeing outcomes for Heathcote and surrounds. This report seeks Council’s endorsement to apply for funding to progress Stage 2 of the redevelopment of the Barrack Reserve pavilion. Stage 1 is due to commence construction in mid-2016. Stage 2 works to construct the netball court are a critical component of the pavilion redevelopment, as it will finalise the new forecourt entry at the Northern end of the pavilion, and reincorporate the netball portion of the Heathcote Football Netball Club back into the main reserve.


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Previous Council Decision(s) Date(s): The City of Greater Bendigo supported the CFNP as part of the 2014/2015 round.

North Bendigo Recreation Reserve – AFL and netball lighting upgrade and

installation

The City was successful with the above application which was delivered as part of the 2014/2015 City of Greater Bendigo Capital Works Program.

Report

The Barrack Reserve Community Pavilion Redevelopment is the final and most major sporting project identified in the Barrack Reserve Precinct Plan adopted by Council in 2009.

The redevelopment has been broken into three stages;

Stage 1 – Refurbishment works to the main pavilion, including social room, multipurpose room and kitchen/kiosk. Also included in Stage 1 is upgrade works to the existing change rooms.

Cost Plan D analysis indicates Stage 1 will cost in the order of $2.2m. Officers expect to tender for construction of Stage 1 in February 2016 which will provide Council with the confirmed cost of this stage of the development.

Council has allocated $650,000 in its current budget to commence construction of Stage 1 and Officers will be seeking approval of the remaining portion in the 2016-17 financial year once the tender process is complete and the construction cost is finalised. This project has been considered as part of Council’s long term financial planning. In addition to the aforementioned works Stage 2 refers to the construction of new netball court, training lights, and adjacent hard landscaping to form the northern forecourt of the main pavilion.

Cost Plan D analysis indicates Stage 2 will cost in the order of $266,000. A budget bid has been submitted in the 2016-17 financial year.

Stage 3 – Refurbishment works to the basketball court and associated amenities. This stage is marked as future works and currently has no timetable for design or construction.

The upgraded pavilion and netball court will provide a critical facility in the heart of Heathcote, with improved connections to the surrounding social spaces and modern facilities to serve the diverse sporting and community user groups. It will be a true community facility, providing spaces that can be used by a diverse range of sporting and community groups.

Currently the netball club competes on courts that are physically separated from Barrack Reserve. The courts are located across Herriot Street, and are part of the tennis club’s facility. The courts are not compliant with Netball Australia standards, with insufficient run-offs provided around the perimeter of the playing area. Construction of the new netball court directly adjacent to the Barrack Reserve pavilion will reintegrate the netball club with the football club, and provide an important social connection and support for the netball club members and spectators.


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Previously, netball was played in the basketball stadium within the pavilion, however this was identified as a safety risk by the Heathcote and District Football Netball League, with clubs unwilling to play due to serious and legitimate safety concerns for senior level players in particular.

The indoor court does not comply with the run-off requirements required by Netball Australia, with the walls of the building located far too close to the court perimeter and providing insufficient circulation space around the court. The netball club was subsequently relocated to the outdoor courts across Herriot Street, which as noted above are also non-compliant.

Construction of the new court is fully supported by Netball Victoria and the Heathcote and District Football Netball League, who have reviewed the designs and approved the concept.

Importantly, through negotiation the Heathcote and District Football Netball League has agreed for junior netball participants to use the indoor court, as there is less impact and minimal risk. This would allow the Heathcote Football Netball Club to operate two courts simultaneously with juniors utilising the indoor court and seniors utilising the outdoor court. The Heathcote Football Netball Club has indicated growth in participant numbers with an additional senior grade next season warranting the use of two courts.

The proposed works also include landscaping treatment in the area around the court and the pavilion, as well as direct links to the recently completed Heathcote Play Space. This link between the pavilion forecourt, netball court and playspace further enhances the reserve as a community facility for all residents.

This project will update the pavilion from a sports facility to an integrated community hub. A range of outcomes following completion of the project are expected, including the following:

Increased participation and improvements in community health in a region that is

particularly disadvantaged.

A new and improved infrastructure of sub-regional and local significance.

Community connectedness through new and established events and community

collaboration, promoting social inclusion, health and wellbeing.

An inviting setting that encourages participation in sporting and community events,

therefore enhancing opportunities for people of all ages, genders, abilities to

interact, strengthening social connections and engagement in community life.

The netball court will help form a new northern courtyard for the pavilion. This will

see improved ESD performance for the building, as the courtyard will take

advantage of passive design principles. It will maximise access to natural

ventilation and provide excellent penetration of natural light to community spaces.

Detailed design of the pavilion upgrade is complete. Schematic design of the netball court is complete. Both elements have been costed in a detailed Cost Plan D. Officers have submitted two separate budget bids for the 2016 / 2017 financial year. The first budget bid being for completion of Stage 1 of which Council has already allocated $650,000 in the current financial year. Expecting a total cost of $2.2m for Stage 1, this equates to Officers seeking $1,550,000 in the 2016/2017 budget for completion of Stage 1.


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The second budget bid is for completion of Stage 2 which is estimated to cost $266,000. If the grant application for $100,000 is successful, Officers would be seeking $166,000 for completion of Stage 2. Completion of Stage 1 and Stage 2 combined, equates to Officers seeking a total allocation of $1,716,000 in the 2016/2017 financial year.

Pending Council budget approval, construction of the pavilion upgrade is expected to commence in the 2015/16 financial year. To achieve economies of scale and best value for money, ideally the Stage 2 works would directly follow allowing all works to be completed by 2017 and in time for commencement of the 2017 football and netball season.

Stage 3 involves a further piece of work in refurbishment works to the basketball court and associated amenities. This stage is marked as future works and currently has no timetable for design or construction.

Priority/Importance: The above project is considered to be a priority project for funding as part of the CFNP. The project will enable the City to complete the upgrade works to the Barrack Reserve Community Pavilion, and the project meets CFNP guidelines to modify existing football and netball facilities to improve usage and provide access through:

Increasing participation opportunities in county football and netball through

providing Heathcote Football Netball Club with better access to high quality,

integrated facilities that meet current needs and provide capacity for future

growth.

Community involvement in planning and developing facilities.

Cooperation between local government, state government, state sporting

associations and local sports clubs and associations.

Options/Alternatives:

1. The City of Greater Bendigo does not submit an application to the CFNP, and

commits to funding the full $266,000 in subsequent years.

2. The project is submitted for CFNP funding and referred to the 2016 / 2017 budget.

3. The application to the CFNP is not submitted, and council does not commit any

funding to the project. This would leave the current pavilion works to be

undertaken in 2015/16 and 2016/17 as an incomplete development for the reserve

as a whole, with limited functionality at the northern end and no connection to the

existing play space.

Timelines: Applications for the 2015/16 CFNP grants program are due by 11 February 2016. Announcements for successful funding will be made around April 2016.


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If successful, funding would be available to the CoGB from 1 July 2016 with works able to occur during the 2016/17 financial year. A Business Case for these Stage 2 works has been referred to the 2016/17 budget for consideration by Council. If unsuccessful, Council may elect not to progress the project in 2016/17. Progress: The project is in the detailed design stage with detailed design proposed to be completed in the 2015/2016 financial year. A detailed cost plan for the netball court construction has been completed as part of the cost plan for the Stage 1 pavilion upgrade. The business case submitted as part of the 2016/17 budget is based on this detailed cost plan.

Risk Analysis:

Failing to complete the netball court and northern forecourt construction will result in functional problems for the Stage 1 pavilion upgrade. Part of Stage 1 includes creating a new entry at the northern end of the pavilion. This entry provides better links to the adjacent playground as well as allowing for passive cooling of the pavilion through natural ventilation at the entry. The netball court and surrounding hard landscaping is critical in providing this open forecourt area and entry into the pavilion that can be utilised by numerous users. Furthermore, failure to construct the netball court means the netball club would remain physically isolated from the football club, playing their games across the road from the main reserve, on non-compliant courts.


Internal Consultation: The project has been designed involving an internal project control group to provide expert input. External Consultation:

Sport and Recreation Victoria have been consulted in preparing the CFNP application to ensure the project is completed to the highest standard.

The community consultation process for this project dates back to 2009, with extensive consultation taken during formulation of the Barrack Community Precinct Masterplan, including a 1700 person community survey, and numerous other opportunities for community feedback on the Masterplan.

More recently, the City of Greater Bendigo and the architect appointed to undertake detailed design, Dale Cohen Architects, held five community/stakeholder consultation meetings over a 7 month period starting in December 2014.

These meetings were very successful, with the architect commenting that “given the nature of the project, and that the proposed building would essentially perform as a community hub, these meetings attracted a wide range of community participants, community user groups & various stakeholders. We found these ‘hands on’ community meetings highly beneficially towards the development of the project, as it facilitated a collaborative design process, ownership & ongoing community involvement in the design


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process. It allowed stakeholder representatives to share their ideas, provide input & overall helped shaped the project to where it is now”.

As demonstrated by the numerous letters of support received from various user and community groups, the Heathcote community is fully supportive of the project and see it as a crucial development for Heathcote.


Officers have submitted two separate budget bids for the 2016 / 2017 financial year. The first budget bid being for completion of Stage 1 of which Council has already allocated $650,000 in the current financial year. The estimated total cost of Stage 1 is $2.2 million. This equates to Officers seeking $1,550,000 in the 2016/2017 budget for completion of Stage 1. The second budget bid based upon the detailed cost plan is the estimated project cost for Stage 2 of $266,000. Completion of Stages 1 and 2 combined, equates to officers seeking a total allocation of $1,816,000 in the 2016/2017 financial year. Council is eligible to apply for funding up to $100,000 from the CFNP for the 2016/17 financial year. The funding ratio set by the Department of Transport, Planning and Local Infrastructure (DTPLI) for the CFNP states $1.50 will be given for every local dollar contributed. Council and the community are required to fund the local component of the project. Clubs that will benefit from the proposed project are also expected to make a financial contribution, and this has been confirmed as part of the pavilion upgrade works. The community contributions for the Barrack Reserve Community Pavilion Redevelopment total $180,000. This has been confirmed in writing, and consists of $150,000 from the Heathcote District Community bank, and $30,000 from user groups and sporting clubs ($15,000 from the football club, $2,000 from the junior football club, $2,000 from the cricket club, with further amounts being considered from other users. These contributions are for the redevelopment in its entirety, including the Stage 2 netball court. Formal agreements are to be signed, and this will be completed as construction of the project is confirmed as proceeding. If the grant application for $100,000 is successful, the budget bid would be for $166,000 for completion of Stage 2, seeking a total allocation of $1,716,000 in the 2016/2017 financial year to complete Stages 1&2. The resource implications for Stage 2 are listed below which will affect the City of Greater Bendigo’s 2016/17 capital works program.


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Civil construction $266,000

TOTAL $266,000 SRV request $100,000 Council contribution $166,000 Local/User contribution Spread across life of project and already

included to Stage 1 project costs

TOTAL $266,000 Budget Allocation in the Current Financial Year:

$650,000 has been allocated from the Capital Works Budget for 2015/16 to complete design and commence construction of the pavilion upgrade.

Previous Council Support:

N/A

External Funding Sources:

The Heathcote District Community Bank is contributing $150,000 and the local community is contributing $30,000 to the upgrade.

Any known or anticipated variance to budget:

None.

Projected costs for future financial years:

Completion of the netball court will leave only Stage 3 of the Barrack Reserve upgrade to be completed. This includes upgrades to the basketball stadium and associated amenities within the pavilion. The final scope and costs for these works have not yet been finalised.

Any ongoing recurrent expenditure required:

General maintenance as per the management agreement.

Conclusion

Upgrade of the Barrack Reserve Community Pavilion is the final and most major sporting project identified in the Barrack Reserve Precinct Plan adopted by Council in 2009. Stage 1 has been endorsed by council as part of the 2015/16 budget, with funding allocated to finalise the design, including the netball court, and commence construction of the pavilion upgrade works. Construction of the netball court and adjacent landscaping to form the northern forecourt to the pavilion is a critical part of the pavilion upgrade, whilst also allowing for the reintegration of the netball club into the main reserve.


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This will help improve participation by providing modern facilities and better social connections within the community. It will allow the Barrack Reserve Community Pavilion to be a true community asset that services a broad range of users. The timing of State Government Grants and Council’s budget processes continue to be problematic; in that Council must support the funding of a project prior to adopting its forward budget. Officers are recommending to support the project on the basis that once the Council budget is adopted, it can then determine whether to progress the project in the event that the City is successful in its bid.

Attachments

1. Proposed Site Plan, 13/07/15. Dale Cohen Architects.

2. Landscape development plan – Barrack Reserve Pavilion, 13/10/15.

3. 3D perspective – northern forecourt.

RECOMMENDATION

That Council:

1. In addition to the budget bid for Stage 1 of the proposed Barrack Reserve project and as part of its overall deliberations, considers the proposed business case for the progression of Stage 2 works, which includes the netball court, lighting, and adjacent hard landscaping.

2. Support an application to Sport and Recreation Victoria through the Country Football Netball program for $100,000 towards the construction of Stage 2 of the Barrack Reserve Community Pavilion, which includes the netball court, lighting, and adjacent hard landscaping.

3. Should Council determine not to fund Stage 2 as part of its budget deliberations,

authorise officers to retract the application and refer the project to future year’s budget estimates.


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3.2 BENDIGO REGIONAL DESTINATION MANAGEMENT PLAN


Authors Kathryn Mackenzie – Manager, Tourism Stan Liacos – Director, City Futures Responsible Stan Liacos – Director, City Futures Director

Summary/Purpose

The purpose of this report is to brief Council on the recent Bendigo Regional Destination Management Plan (DMP) commissioned by Bendigo Regional Tourism Board (BRT) which is the peak regional tourism body formed in 2013 as a joint initiative of the City of Greater Bendigo, Mount Alexander Shire, Loddon Shire and Central Goldfields Shire. The Plan provides a strategic overview and approach to helping grow tourism in the Bendigo region. A copy of the full study report (over 170 pages) has been circulated separately to Councillors. The study was a collaborative undertaking between the participating Councils and was largely funded by the Victorian Government. The study and key recommendations have taken into consideration the desired outcomes of:

Extending the yield and length of stay of visitors by encouraging them to explore the

wider region;

Attracting new visitors through the development of high quality tourism network and

compelling regional package; and

Encouraging intra-regional visitation from the growing Bendigo region population and

the significant Visiting Friends and Relatives (VFR) market.

The study findings of the DMP include:

A set of Strategic Objectives which respond to key issues and opportunities

identified;

16 priority tourism projects across the region;

A suite of destination development opportunities;

A range of initiatives to strengthen governance and collaboration across the region.

For the purpose of this report we will only summarise the specific projects and initiatives identified for both Bendigo and Heathcote and the proposed collective regional recommendations. We have not focussed on the many specific elements relating to the other three municipalities.


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Policy Context

Council Plan 3.3 Greater Bendigo is a community that values its heritage and supports arts and cultural experience. 3.4 The reputation, profile and attraction of Greater Bendigo and region are further enhanced through effective promotion. 3.4.1 Develop and implement a range of new strategies that will highlight Bendigo’s potential to benefit from digital tourism opportunities. 3.4.2 Market the Bendigo region to Australian and international visitors and local residents as a vibrant destination for shopping, dining, the arts and a range of sporting and recreational attractions. Economic Development Strategy: “Work in positioning Bendigo as a world class regional city in many regards underpins our entire Economic Development Strategy. This involves continuing to support and collaborate with Bendigo Tourism, Heathcote Tourism and Development, and the newly established Bendigo Regional Tourism Board (in association with our municipal neighbours) with a range of initiatives incorporating marketing and promotions, industry training and development, and the attraction and retention of major events. Preparation and promotion of a comprehensive Destination Management Plan for the Bendigo Regional Tourism area comprising the City of Greater Bendigo and the Loddon, Mt Alexander and Central Goldfields Shires.

Report

Background The Victorian Government about three years ago established eleven Regional Tourism Boards to help promote and administer tourism development across Victoria. Currently Bendigo and Ballarat are funded through the Victorian Goldfields Tourism Executive Board. However both Ballarat and Bendigo regions have requested to become independent bodies in their own right in association with their respective hinterlands. It is in this capacity that Bendigo and Ballarat with Victorian Government support commissioned individual Destination Management Plans for their regions. Consultancy firm Urban Enterprise were commissioned in 2015 by the Bendigo Regional Tourism Board to undertake the study to examine the capacity of the broader region to grow the tourism yield and provide a strategic approach to the growth of the region. The study also examined Bendigo’s performance in comparison to some other regional cultural destinations across Australia.


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The study quantified the growth of the Bendigo region visitor economy over the past decade. Bendigo Art Gallery exhibitions were a major factor, along with major sporting events, business events, destination marketing efforts and improved accessibility to Melbourne in the growth of visitation over the past decade. The annual visitation to the region is 2.9 million visits/visitors, of which 900,000 are overnight visitors, 2 million daytrip visitors and 20,000 international overnight visitors. Visitation growth 2004 – 2014 has seen overnight growth of 4%, daytrip 43% and international 70%. Currently the Bendigo regional visitor economy is estimated to contribute 4,170 jobs and $828 million in direct and in-direct economic output.


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Melbourne is the key overnight market (46%) for visits to our region, followed by people from Regional Victoria (36%). Interstate visitors make up 18% of overnight visitors. The international market accounts for 3% of all overnight visitors to Bendigo, attracting 20,030 international overnight trips in the year ending September 2014. The Bendigo region has experienced stronger growth in the international market compared to regional Victoria as a whole. Bendigo has received strong tourism growth in recent years largely dependent on major art gallery exhibitions (as seen in the above graph) which has also greatly assisted in helping brand the region as a regional arts and cultural destination. However, it is important that continued renewal and investment in major heritage attractions and the liveability of the city is maintained to ensure sustainable tourism visitation into the longer term. Converting daytrip visitors to overnight stays needs to be a strong focus and part of the criteria for new priority tourism projects across the region. Report Findings: Urban Enterprise set six overarching Strategic Development objectives for this study to respond to the issues and opportunities identified in the background research. The six objectives were:

Develop the primary destinations to support a diverse visitor economy and projected

visitor growth;

Build the hinterland tourism product to develop a compelling regional experience and

encourage visitor dispersal;

Facilitate the re-investment in heritage attractions to improve interpretation and appeal

to new markets;

Utilise the region’s key natural assets to develop nature-based and recreational

experiences;

Leverage the region’s arts and cultural brand to develop new experiences which

appeal to new markets; and

Improve the services and experiences at every point of the visitor journey.

The study confirmed that Bendigo is an established tourism destination with a mature product offering. It has experienced significant visitor growth in recent years based on the reputation as a major regional hub for arts and cultural tourism. The “View Street Arts Precinct” is a major focus of the tourism activity in Bendigo and links to a number of the major arts venues. The report indicated for Bendigo’s tourism growth to continue a number of areas needed to be addressed to cater for a growing visitor economy. Such initiatives included:

Leverage the city’s reputation for arts and cultural tourism to broaden its appeal

particularly for younger markets;

Reinvest and reinterpreting in modern ways the city’s heritage tourism assets;

Leverage business and VFR (visiting friends and relatives) to grow visitor yield;


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Continued development of the accommodation base, particularly reinvestment in

existing motel stock;

Growing the night time-time experience to convert daytrip to overnight stays; and

Developing the Bendigo and in particular Heathcote Wine regions for wine tourism.

The major tourism projects identified as recommended “priority projects” are summarised in the table over the page:


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The report also identified Heathcote as a destination with tourism growth potential. The report identified a number of issues and opportunities including:

Helping revitalise the retail mix along Heathcote’s High Street

Better interpretive signage within the town which interprets its heritage;

Enhance Heathcote as a major wine destination with streetscapes integrating elements of the wine brand (e.g. vine plantings);

Leverage the O’Keefe Rail Trail to grow cycling tourism in the town, connecting trails which link cellar doors and; integrating

cycling infrastructure into the town centre; and

Encourage the development of tourism facilities within the wineries e.g. restaurants, accommodation, function spaces etc.


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SUMMARY OF STRATEGIC DIRECTIONS The Destination Management Plan provides the opportunity to review the approach to tourism across the broader Bendigo region which includes the municipalities of Greater Bendigo and Mount Alexander, Loddon and Central Goldfields Shires. It also encourages the Bendigo region to apply the learnings from other regional tourism organisations and build on the potential economies-of-scale from taking a region-wide collaborative approach. The overall aim of establishing a regional approach to tourism is to create greater efficiencies in service delivery and to ensure that messaging and quality of delivery of service is achieved across the region delivering greater dispersal and economic yield. The report has suggested a more strategic approach across the region in areas of tourism board governance, digital media and marketing, delivery of visitor information services and events development. The immediate next steps for Bendigo Regional Tourism Board are to look in detail at the resources and effectiveness of current tourism delivery with the aim to establish strong tourism governance in the region.

Governance It is recommended that a review of the current regional approach to tourism governance in the wider Bendigo region be undertaken with the aim of identifying the following:

A regional governance model tailored to the unique characteristics of the Bendigo

region;

Clearer roles and responsibilities for all tourism delivery organisations including local

tourism association, local government, and regional organisations (e.g. winemakers

groups etc);

Regional approach to visitor services and digital media; and

Finance required, membership models, targets for funding etc.

This review should be undertaken to ensure that the approach adopted does not duplicate resources and provides an efficient use of scarce local government resources. Digital Establish a primary regional tourism “hero” website that has a shared platform across all municipalities in the region. Key elements to this include:

Destination websites with destination brands and themes;

One shared web content management system;

Utilisation of open source web platform (e.g. drupal) to ensure that it can be

integrated and easily adapted across the region;

Dedicated personnel to ensure the website is developed and maintained consistently

across the region; and


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Visitor Information Services Undertake a regional information services review which includes the following:

Primary research to understand the way visitors are travelling across the region and

the information sources they are engaging with (i.e. Mornington Peninsula Visitor

Journeys Report);

Strategy which investigates physical and non-physical information services;

Recommendations for a regional and consistent approach to visitor information

services delivery;

Broadening the role of visitor information services to focus on industry development

as well as visitor information delivery;

Opportunities for additional revenue streams;

Integration of visitor information services with any new regional structure;

Access to Wi-Fi in Visitor Centre locations.

Events Strategy/Management

Undertake a regional events strategy which includes the following:

Development of an event assessment system which allows Bendigo Regional

Tourism to classify and support events;

A comprehensive audit of existing events assigned to a tiering system;

Development of an evaluation criteria in relation to procurement and potential

funding for regional events, including an assessment of the value of events;

Identification of future regional event opportunities;

Investigation of sustainable models for event management; and

Tools for ongoing research and assessment of events.

Research

Research in the following areas would provide a sharper focus for tourism initiatives across the region:

Primary visitor research to track visitor expenditure, activities, dispersal, and markets

across the region; and

Industry research to track performance, trends and needs of the tourism industry.

Conclusion The recently prepared Tourism Destination Management Plan (DMP) provides a well-considered strategic approach upon which to grow the tourism industry across the Bendigo region which includes Greater Bendigo and the Shires of Mount Alexander, Loddon and Central Goldfields.


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It is recommended that Council endorse the Tourism DMP as a sound basis upon which to grow tourism over the next 5 years and leverage further Victorian and/or Australian Government and private sector support to help implement priority projects as generally identified in the plan over forthcoming years.

RECOMMENDATION

That the Greater Bendigo City Council acknowledge the work undertaken by Bendigo Regional Tourism in commissioning such an important collaborative regional overview of tourism and agree to work with surrounding local government authorities in an effort to attract Victorian and/or Australian Government and private sector investment funding and the necessary industry and community support to implement priority components of the plan over forthcoming years.

Productivity - Reports Ordinary Meeting - 20 January 2016

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4. PRODUCTIVITY

4.1 BENDIGO AIRPORT REDEVELOPMENT STAGE TWO (NEW RUNWAY AND ASSOCIATED WORKS) - CONSTRUCTION TENDER


Authors Phil Hansen, Bendigo Airport Manager Rachel Lee, Manager – Major Projects Responsible Stan Liacos - Director City Futures Director

Summary/Purpose

The purpose of this report is to recommend that Council approve the planned, funded and permit approved Stage Two major expansion of Bendigo Airport by awarding a construction tender to head contractor BMD Constructions Pty Ltd for the tendered price sum of $12,139,246 (ex GST).

Policy Context

Council Plan Reference: 2.1.4 – Progress the expansion and upgrade of the Bendigo Regional Airport.


The redevelopment of Bendigo Airport is a high-priority commitment reinforced in both the Council Plan 2013-2017 and the Victorian Government endorsed Loddon Mallee (Southern) Regional Strategic Plan. The purpose of the proposed airport expansion / redevelopment is to:

Encourage more air transport services and linkages to establish and operate from the

airport for the economic, tourism and recreational benefit of the region;

Provide for greater employment generation at the airport and surrounds;

Enable the continued operation of regional emergency services from the airport;

Attract one or more Regular Public Transport (RPT) carriers to Bendigo Airport in due

course to service the growing transport needs of the Greater Bendigo region.

In summary, the proposed expansion / redevelopment of the airport involves:

Development of a new 1,600m x 30m “Class 3C” runway and associated taxiway,

lighting , signage and fencing infrastructure;


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Provision of a significantly increased supply of aircraft hangars for lease and use at

the airport; and

Future development of a high-standard commercial Business Park within the confines

of the airport (note: the airport is only four km from the Bendigo CBD).

Over a number of years, the following important prerequisite initiatives have been

implemented:

The purchase of three abutting parcels of land that are needed to enable the physical

expansion of the airport and specifically of the planned new runway;

Runway detailed design and documentation;

Business Park design and documentation;

Approved and gazetted Planning Scheme Amendment and Planning Permit;

The commitment of $5 million by Council towards the redevelopment;

The attraction of a $5 million collaborative investment pledge by the Victorian

Government towards the runway and hangar precinct redevelopment;

The most recent attraction of $5 million investment from the Australian Government

through its National Stronger Regions Fund;

$990,000 investment from the Victorian Government for a state-of-the-art “Whole of

Water Cycle” Management Project, now nearing completion;

Dedicated General Aviation precinct constructed with new taxiways, drainage and

airside infrastructure, creating 25 new hangar lots.

Without major redevelopment works, Bendigo Airport will continue to encounter serious shortcomings, including:

Inadequate aviation infrastructure to service Bendigo and region;

Failing aviation infrastructure; and

The inability to attract new and expanded businesses to the airport and region.

Previous Council Decision(s) Date(s): Many and various over a period of some ten years.

Report

There is a strong case that Bendigo’s fast growing population and economy and greater diversification of economic activities requires significantly improved air transport infrastructure and links. The upgrade and redevelopment of the airport will:

Enable growth in key existing and emerging economic sectors in our region;

Promote and provide a third important transport gateway to and from Greater

Bendigo;

Support the requirement for improved mobility and access to broader regional

markets and clients that extend beyond regional and State boundaries; and


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Unlocking the potential for increased passenger and air freight movements to service

a growing population and commercial base in our region.

The City of Greater Bendigo in recent years has articulated and endorsed a clear plan for the future of the Bendigo Airport that includes the following stages:

Stage One (complete) - release of 25 non-serviced private hangar sites and

associated civil/drainage/access works;

Stage Two (basis of this report) – upgrade and development of significant ‘airside’

facilities, including aprons and a new “Class 3C” Runway capable of future proofing

current regional service delivery and enabling future RPT services;

Stage Three (near future) – development of non-airside Commercial Business Park

in the near future.

The existing Bendigo Airport’s current main runway and associated airside infrastructure (i.e. runway, taxiways and apron areas) are limited to aircraft with a Maximum Take Off Weight (MTOW) of 5,700kg due to the serious lack of structural integrity of the pavements. The current runway assets are typically limited to passenger aircraft for a maximum of only about nine people. The current runway conditions present a risk and major limitation for the airport and the region. Upgrade and renewal of this strategic regional transport infrastructure asset is an identified priority in regional and local level strategic planning and policy. Construction of Stage Two works will secure long term air traffic requirements, including regional service delivery of emergency operations. In addition, the proposed upgraded runway to a Code 3C classification would enable access and egress of passenger (and freight) jets that would typically accommodate up to about seventy passengers. There are many and varied economic benefits that would accrue from the redevelopment of the Bendigo Airport and these have been outlined in various past reports to Council and government. In addition the redevelopment will:

Ensure around 50 emergency services jobs are retained in the Bendigo region -

there is a real risk these jobs will be lost to region unless the airport upgrade

proceeds;

Provide increased capacity to match the needs of the growing regional city of

Bendigo;

Provide full operational utilisation for emergency services and fire suppression,

including capacity for Bomber 365 and planned upgraded fixed-wing Air Ambulance

fleet;

Address current structural and condition effects through capital renewal (the

undersized runway that is in poor condition currently threatens the safe operation of

the Airport);


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Structural capacity throughout the apron and runway that provides certainty and

encourages private and public investment; and

Provide a foundation for future regional RPT services to meet existing demand for a

combination of short hop intra-state travel or to key routes such as to and from

Adelaide, Mildura and Sydney.

Construction Procurement The procurement process to physically construct the new main runway at Bendigo Airport has been staged as follows: Phase One - Expressions of Interest Phase Two - Short-listed Invitation to Tender In August 2015, Expressions of Interest were publicly invited. Head Contractors were invited to respond to a brief and informed that they would be assessed against pre-determined criteria. 22 expressions of interest were formally received. A multi-disciplinary panel comprising the following people undertook the EoI evaluation: Stan Liacos Director, City Futures Rachel Lee Manager, Major Projects Phil Hansen Airport Manager Brett Martini Manager, Engineering and Public Space Ben Hollingsworth Project Manager (Turner Townsend and Thinc) Supporting the panel was Paul Sherwood, CoGB Contracts Co-ordinator. The evaluation panel through a thorough group discussion and point-scoring process determined that five shortlisted firms would be invited to select competitive detailed tender. All firms are relatively large in scale and all boast prior runway construction experience. The five firms were: 1. Wagner CFT Manufacturing Pty Ltd 2. Downer EDI Works Pty Ltd 3. Fulton Hogan Victoria 4. BMD Constructions Pty Ltd 5. Negri Contractors Tender – Selection of Head Contractor The five shortlisted firms were all issued detailed plans and contract specifications and invited to tender on 3 November 2015 with a closing date of 2 December 2015.


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All firms attended a compulsory site briefing at Bendigo Airport on 16 November 2015 to walk across the site and ask questions about the project. The firms were informed that submissions would be assessed against the following criteria:

Criteria Weighting

a) Capability

Depth of technical skills knowledge

Details of previous similar works

Suitable management system

15%

b) Capacity

Proposed Management Structure

Details of current work

Proposed Resources – Plant Labour and Subcontractors

Program

Methodology

25%

c) Value 50%

d) Local Content 10%

e) Risk Management Analysis Pass/Fail

Total 100%

Tenderers were specifically asked to submit a breakdown of their tendered price as per the identified components below:

Section A: Preliminaries

Section B: 17/35 Runway, 05/23 Runway, Taxiway C and Taxiway D Connection – New Pavement

Section C: Taxiway A, Taxiway D, Taxiway E and Apron – New Pavement

Section D: Stormwater Drainage

Section E: Line Marking

Section F: Runway Lighting and Navigational Aids

Section G: Provisional Quantities and Sums

Operating within a tight budget, it was considered prudent to separate different elements of the tendered works for greater analysis and to enable the overall scope of tendered works to be reduced, if necessary. Tender Evaluation Tender evaluation was conducted by the following panel comprising: Stan Liacos Director, City Futures Rachel Lee Manager, Major Projects Phil Hansen Airport Manager


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Brett Martini Manager, Engineering and Public Space Ben Hollingsworth Project Manager (Turner Townsend and Thinc) Again supporting the panel was Paul Sherwood (CoGB Contracts Co-ordinator). The prices submitted by the various firms are attached in a confidential separate attachment for the consideration of Council. The unanimous conclusion of the evaluation panel was that the head contractor BMD Constructions Pty Ltd achieved the highest assessment score and was therefore deemed the “preferred tender” until such time as a face-to-face meeting was arranged. Their tender was also the lowest priced. On Thursday 17 December, the evaluation panel met with the two lowest priced tenderers. The purpose of the meeting was to discuss in detail a range of matters requiring clarity and commitment - including commitment to quality, construction methodology, soil composition and compaction qualities, key personnel, completion dates, as well as sub-contractor procurement. The conclusion of the meeting was that there were no issues that would change the initial evaluation, that being that BMD Constructions Pty Ltd remained the preferred tender to be recommended to Council. Timeline It is highly desirable that works commence in early February to enable the majority of bulk earthwork to be completed before winter to minimise the chance of any major disruptions (and cost impacts) due to wet weather. Risk Analysis A Risk Analysis including a detailed Financial and Performance Assessment has been completed on all Tenderers. BMD is a nationally focused company engaged in engineering design, construction and land development for clients and partners in the urban development, transport infrastructure and resources and energy sectors. Established in 1979, BMD now has approximately 1,700 staff throughout Australia. BMD has the resources and experience to deliver projects ranging in size up to $1 billion and is currently ranked 36th in the 2013 BRW’s Top 500 Private Companies list. BMD Constructions have recently undertaken airport associated works at RAAF Base Amberley, Darwin International Airport, Busselton Regional Airport, Whyalla Airport, Melbourne Airport, Sydney Airport, Brisbane Airport, Essendon Airport and the RAAF Base at Point Cook. Their nominated Project Manager has also delivered a comparable project to ours being the runway development at Mt Hotham.


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Airport Operations BMD have undertaken to keep airport activity disruptions to a minimum. The existing runway will remain open for the vast majority of the time, although there will be some times where closure of the runway is unavoidable. Forward planning of these closures will be provided to the airport users. BMD will also provide their own full-time experienced Work Safety Officer to liaise with the Airport Manager throughout the entire construction period to ensure that safety at the airport is not compromised.


Extensive stakeholder consultation has taken place over several years through the development of the Airport Master Plan and the Airport Strategic Plan. During the statutory planning process (Planning Scheme Amendment C175) further consultation took place with stakeholders, airport users and neighbours. This project has been widely publicised since the release of the Airport Master Plan in numerous media stories and statutory planning advertising. A recent meeting with airport leaseholders identified a preference to include a further taxiway link at the south end of the new runway, previously illustrated as future option on the concept plans. We have undertaken to investigate the possibility of including this into the already finalised designs if feasible. The viability of this will be determined during the final contract period following the awarding of this tender.


The mix of collaborative funding contributor partners on this project are as follows: Federal Government $5,000,000 Victorian Government $5,000,000 City of Greater Bendigo $5,000,000 Total $15,000,000 The estimated cost of overall Stage Two project delivery is as follows:

Head Contractor (incl. provisional sums) tender $12,139,246

Contingencies (conservatively determined) $1,200,000

Heinz St diversion to north of the airport $224,000

Native Vegetation Offsets and Tree removal etc. $690,000 Technical Advice/Project Mgmt/QS/ Surveying/Inspections etc. $255,000

Demolition and associated $123,000 Runway Commissioning and certifications etc. (aviation with authorities)

$350,000

$14,981,246


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The above budget is in accordance with the 2014 - 2015 budget and Council’s long term financial forward planning. Council’s current procurement policy provides for contract variations totalling $50,000 (ex GST) and to a maximum contract value of $500,000 to be approved by the Director, City Futures and a maximum of $150,000 to be approved by the CEO. As this project is significantly larger than examples in the policy, it is proposed to adjust this delegation to minimise project delays.

Conclusion

All funding has now been committed from the Australian Government, Victorian Government and City of Greater Bendigo. Based on national, regional and local data, there is a strong case for the establishment of an Regular Passenger Transport (RPT) service operating to and from Bendigo to destinations including Sydney, Adelaide, Mildura and Albury/Wodonga. The establishment of a new runway would secure significant employment and output that is dependent on the existing facility and which is currently at risk because of the deterioration of the airport’s current runway. The proposed facility would greatly assist the ‘future proofing’ of these industries and services, and ensuring up to 50 emergency service jobs are retained in Bendigo. The proposed runway will be able to handle aircraft carrying up to 70 passengers, sufficient to enable an RPT service to operate in the near future. The City of Greater Bendigo has undertaken a range of works over the past ten years to enable this project to commence. It is now, finally, ready to fly!

Attachments

1. Bendigo Airport Redevelopment Stage Two submitted tender prices

(confidential)

RECOMMENDATION

1. That the Greater Bendigo City Council approve the construction of the planned, funded and permit approved expansion of the Bendigo Airport by awarding a construction tender to BMD Construction Pty Ltd for the tendered sum of $12,139,246 (ex GST)

2. That for the Bendigo Airport Redevelopment project, approvals for contract

variations within the approved project budget to be set at $150,000 (exclusive of GST) and $250,000 (exclusive of GST) maximum per instance (increase or decrease) for the Director, City Futures and Chief Executive Officer respectively.


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4.2 BENDIGO STADIUM MAJOR EXPANSION PROJECT - EARLY WORKS TENDER


Author Rachel Lee, Manager – Major Projects Responsible Stan Liacos, Director City Futures Director

Summary/Purpose

The purpose of this report is to recommend Council approve an early works (pre-building construction) tender package for the Bendigo Stadium Major Expansion Project by awarding a civil works construction contract to Fairbrother Pty Ltd for the price of $2,373,566 (excl GST).

Policy Context

Council Plan Reference: Planning for Growth - 2.1 To maintain the unique character of the Greater Bendigo, Council delivers major projects that accommodate the growing population and diversifies the economy. 2.1.5 Work with Bendigo Stadium Limited (BSL) to progress the expansion and redevelopment of the Bendigo Stadium. Bendigo Stadium Master Plan


Bendigo Stadium is a regionally significant sporting and events centre, catering for a range of activities from day-to-day local community sport through to international standard major conventions and events. Although most commonly utilised for local sport and physical activity, Bendigo Stadium has also become a major drawcard and contributor to the economic vitality of the region. A master plan was recently endorsed by Council underpinning the expansion of the stadium through the addition of a three court multi-purpose area for daily sporting competition use with the capability of being reconfigured into a show court with approximately 4,000 retractable and permanent seats and in so doing endeavour to become regional Victoria’s largest indoor sports events and convention centre.


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Bendigo Stadium continues to experience capacity usage limitations in relation to its regular basketball competitions, with a number of teams on the waiting list and those currently participating subjected to playing games rostered well later than 10pm in the evenings due to demand well exceeding supply. The outside adjacent Golden City Netball Complex also hosts thousands of local players as well as a range of large netball tournaments and high profile competitions annually. The Bendigo Stadium Precinct Master Plan adopted in October 2014 recommended the following:

a three court development (with potential to expand to major arena development);

relocation of the netball courts to enable the substantial redevelopment of the front of the facility; and

upgrade and increase in number of change rooms for netball, basketball and the new stadium.

In addition, the major expansion of Bendigo Stadium is a requirement under the conditions of the Victorian Commission of Gambling and Liquor Regulation (VCGLR) licence (Bendigo Stadium Ltd v Greater Bendigo CC [2012] VCAT 1698 (7 November 2012), namely:

Option 1 – Comprising three additional multi-purpose courts, including one ‘show courts’ capable of adaptation to a multi-use space for events up to 4,000 people, and additional space for medical and support facilities, as well as a 600 seat function/conference area; or

Option 2 – Comprising three additional basketball or multi-purpose courts, an extension to the existing bistro space to incorporate function facilities, and construction of a courtyard to service the function area”.

The conditions noted that the gaming approval (under permit DU/301/2011) and VCGLR would lapse if either:

The redevelopment has not been substantially commenced by 1 August 2015, or

The redevelopment has not been substantially completed by 1 February 2017.

The proposed redevelopment generally aligns with Option 1. Bendigo Stadium Ltd has been granted an extension by the VCGLR and conditions have been amended to:

The redevelopment has not been substantially commenced by 1 August 2016, or

The redevelopment has not been substantially completed by 1 February 2018. In September 2014, the Victorian Labor Government made an election commitment to provide $5,000,000 toward the stadium expansion should they be elected at the 2014 State election which occurred. This pledge has since been formalised into an executed funding agreement.


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Bendigo Stadium Ltd has arranged for the City of Greater Bendigo (as the asset-owner) to project manage the major development on their behalf and a project team was formed comprising: Stan Liacos Project Director, City of Greater Bendigo Jason Wallace CEO, Bendigo Stadium Limited Jack Gallagher Board Member, Bendigo Stadium Limited Rachel Lee Manager - Major Projects, City of Greater Bendigo Patrick Jess Manager - Active & Healthy Communities Lincoln Fitzgerald Coordinator - Active Communities, City of Greater Bendigo David Hogan Team Leader - Capital Projects, City of Greater Bendigo Phil Saikaly Group Manager, Sport and Recreation Victoria Jesse Sherwood Manager, Sport and Recreation Victoria Ted Gallagher Project Manager, Gallagher Jeffs Head architects Peddle Thorp Architecture and allied design consultants were appointed in December 2014 and the design process has been underway since early 2015. A planning permit for the redevelopment was issued in October 2015. The first stage of the development is to firstly deliver an early civil-works package designed to minimise operational impact on both the Bendigo Stadium and Golden City Netball whilst the larger construction component takes place mid this year. Previous Council Decision(s) Date(s): 1 October 2014 Adoption of Bendigo Stadium Master Plan and progression of

advocacy, design and implementation of the plan.

Report

Typically about 10,000 people use Bendigo Stadium facilities or participate in an activity within the precinct each week. The precinct is a hub for local community activity, mainly focused on sport with a mix of functions, events, trade shows and conventions also being delivered from the site. The significant facilities within the precinct include Bendigo Stadium and Golden City Netball Court Complex. Bendigo Stadium is a regionally significant sporting and events centre, catering for a range of activities from local community sport through to international standard conventions and events. Although most commonly utilised for local sport and physical activity, Bendigo Stadium has also developed a market for major events and functions. The stadium currently provides the following key facilities;

Seven courts (basketball and volleyball) with a show court providing grandstand

seating for 1,670 spectators (and room for more temporary seating);

Star Club and Restaurant able to seat 200 patrons;


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Full commercial standard kitchen facilities with capacity to cater for more than a

thousand people;

Change facilities;

Sky Lounge Function Room (overlooking show court);

Car park;

Large foyer; and

Canteen facilities.

The Golden City Netball Complex also provides twelve outdoor netball courts in the precinct site, adjoining the stadium complex. The courts are consistently used for training and competition and host local teams, operating for most of the year. The Golden City Netball Complex hosts thousands of local players as well as a range of large netball tournaments and high profile competitions annually. The redevelopment aims to deliver a series of strategically tested and supported development recommendations outlined in the Master Plan, ensuring that the Bendigo Stadium Precinct continues to set the benchmark for high quality indoor and outdoor sporting and events facilities. The proposed redevelopment will include: New indoor components

Show court (able to be converted to three international sized courts)

Retractable seating and fixed seating (up to 4,000)

Kitchen/kiosk/bar

Foyer

Administrative area (including ticketing and reception)

Creche

Change rooms

Public amenities

Storage areas

Media/green rooms

Loading area

Meeting rooms

First aid facilities

Retail area

Concourse

New external components

Twelve netball courts (eight initially)

Site preparation and demolition

External works including landscaping and drainage

External services requiring upgrading and relocation

Car park and traffic works


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Pedestrian pathways designed for universal access to traverse the immediate site and aligned to connect with the broader walking, cycling and public transport opportunities in the precinct and beyond.

This tender report only relates however to the construction and delivery of the new external components listed above (note: not the internal components which will be part of a separate tender package before Council in March or April this year) The remaining elements will be delivered by a Head Building Contractor after these early works have been completed. A public expression-of-interest process has been completed with five construction firms short-listed. The major works tender package will be released in February 2016. Early Works / Civil Works Tender A public tender was released for these works on 25 November 2015 and closed on 15 December 2015. A compulsory site attendance briefing was held on 9 December 2015 with eight parties (eleven personnel) represented. Three tenders were received-being from Contract Control Services (CCS), Kane Constructions and Fairbrother. Tender evaluation was conducted by members of the project team comprising: Rachel Lee Manager - Major Projects, City of Greater Bendigo Jason Wallace CEO, Bendigo Stadium Limited Lincoln Fitzgerald Coordinator - Active Communities, City of Greater Bendigo David Hogan Team Leader - Capital Projects, City of Greater Bendigo Ted Gallagher Project Manager (Gallagher Jeffs) Tenders were assessed against the following criteria included in the Tender documentation:

CRITERIA WEIGHTING

A. CAPABILITY A1 Depth of technical skills, experience and knowledge

relevant to the project A2 Details of Previous Similar Works (including result from

Referee Checks) A3 Suitability of Management Systems

15%

B. CAPACITY B1 Proposed Management Structure B2 Details of Current Work B3 Proposed Resources - Plant, Labour & Subcontractors B4 Proposed Program from commencement date of February

1, 2016. B5 Proposed Methodology

25%

C. PRICE/VALUE 50%


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C1 Relative cost to Council

D. LOCAL CONTENT D1 Local Content

10%

E. RISK MANAGEMENT E1 OH&S system and accreditation E2 Insurance coverage as per City of Greater Bendigo’s

Policy

Pass-Fail

F. TENDER DOCUMENTATION F1 Conformity with tender documents - pass/ fail

Pass-Fail

TOTAL 100

Post-tender clarification meeting regarding works program and other matters was conducted on 21 December with Fairbrother Pty Ltd. The unanimous conclusion of the evaluation panel was that Fairbrother Pty Ltd achieved the highest assessment score and deemed to be the Best Value tenderer. Priority/Importance: These works are required before the commencement of the major construction component in mid-2016. Timelines: This package of works is programmed to commence in early February avoiding the major basketball tournament on the Australia Day long weekend and will be completed prior to commencement of the head contract. Risk Analysis: As a condition of approving additional gaming machine licenses, Bendigo Stadium Limited must commence investment of at least $7,000,000 into facilities at Bendigo Stadium by August 2016 and have concluded that investment by 2018. Failure to meet these timelines could impact the licenses and therefore limit the ability of BSL to operate. These early works are required prior to the commencement of the head contract to ensure there is minimal disruption to Bendigo Stadium and Golden City Netball Association and their patrons.


Community consultation was held during the Stadium’s Master Plan process including interviews, surveys and listening posts. During the statutory planning process further consultation took place with stakeholders and neighbours. No objections were received. Design workshops and meetings have been held with all stakeholders and this package reflects the outcome of those sessions.


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This project has been widely publicised since the release of the Bendigo Stadium Master Plan in numerous media stories and statutory planning advertising. Regular project and media bulletins will be produced during the construction phase.


Budget Allocation in the Current Financial Year: Bendigo Stadium Limited has allocated $5,250,000 of funding in order to continue design, deliver this early works package and commence construction of the major expansion. $500,000 will be provided by the Victorian Government after meeting milestone conditions. Budget expenditure for this year totals $5,750,000. No Council contribution is required in 2015/16. External Funding Sources: Bendigo Stadium Limited has confirmed they will contribute $13,000,000 toward the overall project. The Victorian Government has pledged $5,000,000 and a signed funding agreement is in place. Current Estimate or Tender Price: The tender price is $2,373,566 and is within the overall project budget (and detailed cost plan) for this component of the project. Projected costs for future financial years: As a Council owned asset, the City would also be required to contribute both financially and in-kind with project management resources and expertise this is accounted for in existing operational budgets.) In addition to the proposed new courts, it is proposed that the City and Bendigo Stadium undertake a range of modest-scale renewal and upgrade works to the existing stadium. Any ongoing recurrent expenditure required: Bendigo Stadium is operated by Bendigo Stadium Limited a under lease arrangement with Council. Operation of the centre has no direct recurrent financial cost to the City.

Conclusion

An aspirational master plan for Bendigo Stadium recommended development of a three-court / show court facility to cater for an expected 2,500 additional sporting participants over the next twenty years as well as major functions/concerts.


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Funding has been assembled and required approvals have been received to deliver this major component of the plan. This report addresses the requirement to deliver external works prior to the major construction period in order to minimise disruption to Bendigo Stadium and Golden City Netball Association and their many thousand patrons.

Attachments

1. Tender Assessment Criteria Spread Sheet (confidential)

RECOMMENDATION

That Greater Bendigo City Council award a pre-construction civil-works tender contract for Bendigo Stadium Major Expansion Project to Head Contractor Fairbrother Pty Ltd for the fixed price tendered sum of $2,373,566 (excl of GST).

Sustainability - Reports Ordinary Meeting - 20 January 2016

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5. SUSTAINABILITY

5.1 PROPOSED DECLARATION OF SPECIAL CHARGE SCHEME FOR DRAINAGE WORKS IN GUYS HILL ROAD AND TANNERY LANE, STRATHFIELDSAYE


Author Brett Martini, Manager Engineering & Public Space Responsible Darren Fuzzard, Director, Presentation and Assets Director

Summary/Purpose

The purpose of this report is to recommend that Council give notice of an intention to declare a Special Charge Scheme to secure financial contributions towards drainage infrastructure for approved and future residential developments in the vicinity of Guys Hill Road and Tannery Lane, Strathfieldsaye.

Policy Context

Council Plan Reference: City of Greater Bendigo Council Plan 2013-2017 (2015-2016 Update): Theme: 2 Planning for Growth

Strategic Objective: 1 Greater Bendigo plans for the needs of our growing population through the preparation of long-term strategies and the development of 'major new assets' and supporting infrastructure.

Theme: 5 Sustainability

Challenges and Opportunities

Essential infrastructure, footpaths, drainage and well built and maintained roads are essential for economic as well as social purposes.

Strategic Objective: 4 Council manages its resources, assets and infrastructure for the long term.

Strategy: 5.3 Essential infrastructure is constructed, maintained and renewed to meet the needs of current and future residents.


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The Local Government Act 1989 (the Act) enables Councils to declare a special rate or charge for the purpose of covering expenses where the performance of a function or the exercise of a power under the Act will be of special benefit to the persons required to pay the special rate or charge. In effect, the Act offers Council a means to offset construction costs with contributions from those directly benefiting from the works. This approach is similar to the use of a Development Contribution Plan (DCP) whereby multiple developers contribute to the infrastructure works that deliver a common benefit. However, in Bendigo the use of DCP’s is relatively new and other contribution mechanisms (such as special charge schemes and voluntary contributions in lieu of infrastructure via Section 173 agreements) have traditionally been favoured to facilitate orderly infrastructure provision that is cost effective for all and fair in the attribution of costs to the beneficiaries. The Guys Hill Road/Tannery Lane development area was rezoned from Low Density Residential to Residential One in 2011 in Planning Scheme Amendment C137 and hence occurred prior to DCP’s being used here. Consequently, a Special Charge Scheme is now considered the most appropriate mechanism to use for the purpose of collecting contributions from the beneficiaries in this instance.

Report

Whenever development occurs, the developer is required to provide drainage infrastructure from his development to a point of discharge designated by the responsible authority. In this situation, that point of discharge is the Sheepwash Creek and it is to occur via major drainage infrastructure within the Guys Hill Road and Tannery Lane road reserves. The proposed Special Charge Scheme is being created to fund the establishment of that major drainage infrastructure and outlet to the creek. Two property owners within the area currently have planning permits for the subdivision and development of their land, however up to eight other separate property developments were also made possible by the rezoning in 2011. Accordingly, the major drainage infrastructure noted above has been designed to accommodate flows from all properties at their predicted full development potential. It is important to note that these assumptions need not relate to the current use of the land (or even the intended use by the current owner) and hence all (except two) properties within the nominated catchment area zoned Residential One have been included in the proposed Special Charge Scheme. Note: the two properties within the Residential One Zone that are excluded have already made voluntary contributions toward the drainage works equivalent to the liability that would be attributable to them under the proposed scheme. This arrangement was agreed by the City to assist in the timely progress of these developments whilst the proposed Special Charge Scheme was being prepared. The apportionment of cost amongst properties is based on the relative area of each property. This cost is then, in effect, the value of the ‘special benefit’ of the works to each (potential) developer.


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The ‘designated catchment boundary’ was developed using aerial survey and, in response to questions from residents, was verified on site by field survey. The City itself is obliged to make a contribution also on the basis of the existing road reserves managed by the City within the designated catchment area. Further, those properties within the area that, under the Bendigo Planning Scheme, cannot be further developed (i.e. 409 and 385 Tannery Lane) by definition do not receive any ‘special benefit’ from the works. Hence their portion must also be paid by the City. This obligation has been confirmed in writing to each of these property owners. Two other downstream properties (287 and 291 Guys Hill Rd) will also benefit from the works but in the form of improved existing drainage. In accordance with Council’s normal practice of addressing existing drainage problems, the costs associated with these properties have also been included in the City’s apportionment. The design and construction cost of the major drainage infrastructure work was determined by quotation and public open tender respectively. The final total cost is $523,140 and the works are now complete. The proposed apportionment of costs based upon the above is as follows:

PROPERTY ADDRESS CATCHMENT

AREA (m²)

ESTIMATED FINANCIAL

CONTRIBUTION

**445-7 Tannery Lane, Strathfieldsaye 9,380 $ 31,282

441-3 Tannery Lane, Strathfieldsaye 21,960 $ 66,773

435 Tannery Lane, Strathfieldsaye 5,003 $ 15,213




*409 Tannery Lane, Strathfieldsaye 7,500 $ 22,805

*385 Tannery Lane, Strathfieldsaye 4,200 $ 12,771

**310 Guys Hill Road, Strathfieldsaye 41,000 $ 136,621

*291 Guys Hill Road, Strathfieldsaye 1,094 $ 3,327

288 Guys Hill Road, Strathfieldsaye 5,228 $ 15,897

*287 Guys Hill Road, Strathfieldsaye 1,068 $ 3,247



*Road Reserves 16,500 $ 50,171

TOTAL $ 523,140

* = Council Contribution ** = Developer Contribution already paid through voluntary agreement


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In light of feedback from existing landowners (see below), the special charge is proposed to only be required from each property owner (or their successor) when plans for subdivision of their land have been approved by the Responsible Authority. In doing so, this means that the charge effectively only becomes payable after a conscious decision to subdivide has been made by the owner at the time. Hence if a property within the proposed scheme is simply re-sold without subdivision then such a sale would not of itself trigger the payment obligation. Given that many property owners in the scheme have not lodged planning permit applications to subdivide their land and it is impossible to predict when this may occur (if ever), it is considered essential that a mechanism to maintain the current value of each landowner’s contribution be included in the scheme. It is proposed that the 90 Day Bank Bill Swap Rate at 30 June each year be used for this purpose. These works are being funded from the City’s Developer Funded Drainage Reserve and this rate best reflects the cost of the City continuing to finance the works from this source (in the form of lost interest income). The Reserve would be reimbursed as funds are raised through the Special Charge Scheme. The amount payable in the event of subdivision would be indicated annually to landowners through the rates process and would be included in response to Section 32 property enquiries.


Preliminary meetings by invitation were held with property owners in the area on August 24 and September 7, 2015. At these meetings, residents raised many important questions and initial formal advice was provided in response to each of these. However, considerable concern remained for many of the residents and several months have since been spent in regular discussion with representatives of the residents to work through these concerns. The majority of these concerns are discussed in the body of this report with the final key recommendations being based on the outcomes of the further discussions. A further meeting with residents impacted by the proposed scheme was held on 7 December 2015. As with the first two meetings, this meeting was very well attended (including Councillors Campbell, Ruffell and Leach) and the attendees were advised of the recommendations that are now included in this report. The attendees were also advised that they would receive a letter indicating when the matter would be considered by Council and this has also occurred. Up to this point, this process could be considered to have been the informal consultation phase. If Council resolves its intention to declare the Special Charge Scheme, the formal consultation process in accordance with Section 163 of the Local Government Act 1989 will occur as follows:


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1. Properties will be notified directly and a public notice placed in the Bendigo Advertiser.

2. Submissions in regard to the Special Charge Scheme will be received under Section 223 of the Local Government Act 1989 for a period of 28 days following the publishing of the public notice.

3. A Council report will be prepared to address any submissions received and to seek declaration of the Special Charge Scheme.

4. If Council resolves to declare the scheme, a 28 day period commences whereby property owners can object to the scheme through the Victorian Civil and Administrative Tribunal.


In the Proposed Declaration, the distribution of costs reflects a contribution from the City of $92,321 based on the area of public land and that which cannot be developed further within the catchment. The two current approved developments have already contributed $167,903. Hence the remaining $262,916 is proposed to be apportioned to the nominated properties in the scheme. If the scheme does not proceed, the City would be required to also fund the remaining $262,916.

Conclusion

The need to install major drainage infrastructure to accommodate and enable the orderly and cost effective development of the land in the Tannery Lane/Guys Hill Road area that was rezoned to Residential One in 2011 has been triggered by two recent development approvals. These works have since been designed and constructed through competitive processes and a Special Charge Scheme is now proposed to ensure that all current and future beneficiaries of the works make an appropriate contribution toward their cost. In developing the proposed scheme, many concerns from existing landowners have surfaced. In response, this proposal seeks to recognise the rights of existing owners to continue to enjoy living on their property without obligation to contribute to the scheme until such time as they, or their successors, seek to realise the development potential of their land that was created by Bendigo’s 2011 Planning Scheme Amendment C137. Balancing this, the proposal also seeks to ensure that other general ratepayers do not inadvertently fund current or possible future private developments. The Local Government Act 1989 requires that, before a Special Charge Scheme is declared, Council must give notice of its intention to do so and must follow the process outlined in this report.


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Attachments

1. Proposed Declaration - Guys Hill Road / Tannery Lane Special Charge Scheme 2. Plan of area covered by Proposed Declaration

RECOMMENDATION

That Council, having considered the proposal to provide major drainage infrastructure to service properties within the designated catchment area and the requirements of Section 163 of the Local Government Act 1989, give notice of the intention to declare a Special Charge Scheme in accordance with the attached proposed declaration.


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PROPOSED DECLARATION - GUYS HILL ROAD/ TANNERY LANE SPECIAL CHARGE SCHEME That in accordance with Section 163 of the Local Government Act 1989 (“the Act”) -

1. The proposed Special Charge Scheme be considered at the Ordinary Meeting of Council on 23 March 2016.

2. The Special Charges be declared for the purpose of defraying of expenses in relation to Council's drainage works as specified in Schedule A, which Council considers will be of special benefit to those persons required to pay the Special Charge.

3. The land in relation to which the Special Charge is to be declared is specified in Schedule B.

4. The manner in which the Special Charge is to be assessed and levied is that the Special Charge be full cost of the actual cost of the works apportioned to the landowners on the basis of the property catchment area contributing to the proposed drainage scheme.

5. The amount of the Special Charge will be the amount as shown as due and payable in any notice sent to a person required to pay the Special Charge.

6. The Special Charges shall come into force on 24 March 2016 and remain in force until it is paid in full by the landowner, or rescinded by Council under the provisions of Section 164 of the Act.

7. The Special Charge amount shall be indexed annually on 30 June in accordance with the Bank Bill Swap Rate applicable at the time.

8. The Special Charge shall become due and payable within ninety (90) days of the issue of the notice requesting payment which shall be sent following the issuing of a planning permit for the subdivision of the property.


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SCHEDULE A – SPECIAL CHARGE SCHEME - DRAINAGE WORKS

FILE STREET NAME

SIDE LOCATION SUBURB WORKS SHARED

COST

PR-00551 Tannery Lane / Guys Hill Road

North and West

Guys Hill Road to Sheep Wash Creek

Strathfieldsaye Drainage $262,916


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PR-00551 - SCHEDULE B – LAND AFFECTED

PROPERTY ADDRESS

SUBURB PROPERTY AREA (m²)

CATCHMENT AREA (m²)

SPECIAL BENEFIT

ESTIMATED FINANCIAL

CONTRIBUTION

441-3 Tannery Lane

Strathfieldsaye 21,960 21,960 Drainage

Works $ 66,773

435 Tannery Lane Strathfieldsaye 5,003 5,003 Drainage

Works $ 15,213


Works $ 27,974


Works $ 15,213


Works $ 53,212

288 Guys Hill Road Strathfieldsaye 5,228 5,228 Drainage

Works $ 15,897


Works $ 13,902


Works $ 54,732


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Leadership and Good Governance - Reports Ordinary Meeting - 20 January 2016

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6. LEADERSHIP AND GOOD GOVERNANCE

6.1 COUNCIL VCAT REPRESENTATION


Responsible Craig Niemann, Chief Executive Officer Officer

Summary/Purpose

The purpose of this report is for Council to consider 'joining' as a party to the Victorian Civil and Administrative Tribunal (VCAT) hearing of Cr Chapman's appeal of the Conduct Panel finding in relation to the 'tweet'.

Policy Context

Council demonstrates leadership in its decisions to meet future needs and challenges. The Minister for Local Government, pursuant to Section 80(2) of the Local Government Act has exempted all Councillors party to the hearing from conflict of interest requirements, enabling all Councillors to vote on this item.


Seven (7) Councillors initiated a Councillor Conduct Panel on behalf of the community in relation to a graphic 'tweet' sent by Cr Chapman to a resident. The Conduct Panel directed that Cr Chapman make an apology in a prescribed form. Cr Chapman appealed the matter to VCAT, as she has the right to do and a rehearing of the matter by VCAT is expected early in the new year. Councillors were advised of a Directions Hearing to be held on Tuesday 15 December. Following receipt of the advice, the Acting Chief Executive Officer, sought advice about whether Council should be joined as a party and when that should occur. At the directions hearing, it was foreshadowed that Council may wish to be joined as a party, but this was subject to Council resolution and Ministerial exemption. The Ministerial exemption has been received which allows Council to consider this matter.

Report

At present, the Council is not a party to the VCAT hearing. The parties are the seven (7) Councillors who were the original applicants and Cr Chapman who was the respondent. Cr Leach is not a party.


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Council is not automatically entitled to become a party, but Section 59(1)(b)(iii) of the Victorian Civil and Administrative Tribunal Act gives VCAT the power to join any party to the proceeding. The VCAT hearing is of significant importance for the Council and the community, as there are significant reputational issues and issues of free speech and any limits to free speech as a Councillor to be considered. If Council was to resolve to request to be joined as a party and be accepted by VCAT, the CEO would seek legal advice about the best way in which the interests of Council and the community could be best served through its representation at VCAT and ensure that those interests are expressed to VCAT at the hearing. Council has an interest in attending the VCAT hearing to support its resolution to adopt a Code of Conduct. The hearing is about whether there has been a breach of the Code of Conduct. A further directions hearing has been scheduled for 10 February 2016 at which time, Council's application to be joined as a party would be considered.


Any costs associated with the external advice and support are not available at this stage, however, it is expected that costs can be met from the operating budget.

RECOMMENDATION

That Council request to be joined as a party to the VCAT proceeding arising from the appeal of the Councillor Conduct Panel finding involving Cr Chapman and Crs Fyffe, Cox, Campbell, Lyons, Ruffell, Weragoda and Williams and Council authorise the Chief Executive Officer to carry out all necessary arrangements associated with the proceeding.


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6.2 LODDON MALLEE REGIONAL ACTION PLAN FOR PREVENTING VIOLENCE AGAINST WOMEN


Author Steven Abbott, Manager Community Partnerships Deb Simpson, Coordinator Connecting Communities Responsible Pauline Gordon, Director Community Wellbeing Director

Summary/Purpose For Council to become a signatory to the statement of commitment for the Loddon Mallee Regional Action Plan for the Prevention of Violence Against Women 2016 - 2019. Policy Context Victorian Charter of Human Rights and Responsibilities (Charter)

Local Government Authorities (LGAs) are obliged to consider the rights and

responsibilities enshrined in the Charter when they create laws, develop policies

and deliver services.

Violence against women breaches these rights and is contrary to the values of

respect, freedom, equality and dignity that underpin them.

Public Health and Wellbeing Act 2008

The functions of LGAs under this Act include ‘to seek to protect, improve and

promote public health and wellbeing within the municipal district’.

Violence against women is both a public health and a wellbeing issue.

Victorian Public Health and Wellbeing Plan

LGAs must have regard to the Victorian Public Health and Wellbeing Plan when

they prepare their Municipal Public Health and Wellbeing Plan.

The Victorian Public Health and Wellbeing Plan 2015-2019 Strategy 5 is

Preventing Violence and Injury, under which the prevention of Family Violence is a

priority area.

Council Plan Reference: This report is consistent with Strategic Objective 1.3 within the Council Plan 2013 - 2017: ‘contribute to policy and strategy development being led by government and other agencies’.


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Background Information The Loddon Mallee region The Loddon Mallee region spans a large geographic area, extending from Mildura Rural City in the north to Macedon Ranges Shire in the south. Due to its geographic size the region is often divided into Northern and Southern sectors (refer below).

Violence against women The Loddon Mallee Regional Action Plan for the Prevention of Violence Against Women 2016 – 2019 (Plan) defines violence against women in accordance with the United Nations Declaration on the Elimination of Violence Against Women (1993). This defines violence against women as an act of gender-based violence that causes or could cause physical, sexual or psychological harm or suffering, including threats of harm, coercion or arbitrary deprivation of liberty in public or private life. This definition includes but is not limited to family and domestic violence (family violence). Family violence The Victorian Government’s Department of Health and Human Services defines family violence as ‘any violent, threatening, coercive or controlling behaviour that occurs in current or past family, domestic or intimate relationships.


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This includes not only physical injury but direct or indirect threats, sexual assault, emotional and psychological torment, economic control, damage to property, social isolation and any behaviour which causes a person to live in fear. (Department of Health and Human Services: http://www.dhs.vic.gov.au) Whilst men, women, children, young people and older people can all be victims of family violence, data indicates that family violence is overwhelmingly perpetrated by men against women. There is a growing body of evidence that women and children are most vulnerable to family violence related health and wellbeing impacts. Some related statistics that have been collated by Our Watch - a body established with Commonwealth and Victorian Government support to drive nation-wide change on this issue - include:

Family violence is the leading contributor to ill-health and premature death in women

under 45. This is more than any other well-known risks including high blood

pressure, obesity and smoking.

Almost every week in Australia a woman dies as a result of family violence. The

number of women who have died in 2015 as a result of family violence is tracking

much higher than this at approximately three women every two weeks.

One in four children / young people have been exposed to family violence against

their mother.

Physical and sexual abuse of children / young people is more common in

households where there is family violence.

(Our Watch: http://www.ourwatch.org.au) Loddon Mallee region incidences of family violence The Loddon Mallee region has the second highest regional incidence of reported family violence in Victoria. Within a statewide context, four of the five municipalities with the highest incidence of reported family violence are in the region, and six of the region’s municipalities have an incidence rate of reported family violence higher than the Victorian average. Previous Council Decision(s) Date(s): 15 August 2012: Council adopted the Violence Prevention Plan 2012 – 2015. 14 November 2012: Council adopted and signed the ‘Achieving respect and gender equality in Greater Bendigo’ Position Statement. This states that Council does not condone any form of violence in the community and wants the community to be gender equitable, respectful and inclusive. 27 May 2015: Council endorsed the City’s submission to the Victorian Royal Commission into Family Violence (Royal Commission).

http://www.dhs.vic.gov.au/

http://www.ourwatch.org.au/


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Report

Local government has an important role to play in creating and maintaining environments that promote health and wellbeing. This role is realised through both legislated activities (e.g. the development and implementation of Municipal Health and Wellbeing Plans and the delivery of maternal and child health services) and non-legislated activities (e.g. the provision and management of recreational facilities). Promoting health and wellbeing can be considered in terms of three spheres of influence (spheres): primary prevention, early intervention and intervention. From a family violence perspective, these three spheres could be described as follows:

Primary prevention: preventing family violence before it occurs (e.g. addressing the

underlying causes of family violence such as gender inequality).

Early intervention: taking action if there are early indicators of potential family

violence (e.g. addressing identified community or individual attitudes before they

develop into established patterns of behaviour).

Intervention: taking action after family violence has occurred (e.g. providing support

and treatment for victims of family violence).

Local government as a sector is best placed to influence the primary prevention and early intervention spheres. However, some services delivered by the local government sector can also extend into the intervention sphere as particular circumstances may require (e.g. maternal and child health services). Across the Loddon Mallee region a number of LGAs are already very active in the primary prevention and early intervention spheres. This includes the City of Greater Bendigo (City). Examples include:

A strategic focus on the prevention of violence against women within community

safety strategies;

Offering the ‘Take A Stand Program’ (bystander training) for Council Officers and

Councillors;

Leading community engagement in ‘White Ribbon Day’ and ‘16 Days of Activism for

the Elimination of Violence Against Women’ activities;

Participation in the ‘Central Victorian Prevention of Violence Against Women Pilot

Cluster Project’.

The Plan (refer to Attachment 1) Women’s Health Loddon Mallee (WHLM) has coordinated the development of the Plan which has been funded by the Victorian Government’s Department of Justice. Within a statewide context, the Plan is one of nine similar regional plans either under development or already published. The Plan aligns with existing national and state level primary prevention of violence against women frameworks. The VicHealth ‘Preventing Violence Before It Occurs’ (2007) framework identifies the underlying determinants or drivers of violence against women as being gender inequality and rigid gender stereotypes, and these are a key focus of the Plan.


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The Plan outlines a number of strategies to promote collaboration and guide action on the issues of family violence (and the prevention of violence against women and gender equity, more broadly) at regional and local levels. The following commitment statement has been developed so that organisations can demonstrate their support of the Plan’s objectives:

“We acknowledge that violence against women is prevalent and serious in the Loddon Mallee region. We recognise that while any person can be a victim or perpetrator of

violence, violence is predominantly perpetrated by men, and in family violence situations, women are predominantly the victims. We understand that that the underlying drivers of

violence against women are gender inequality, rigid gender stereotypes and cultures that accept or excuse men’s violence. We commit to working in our own organisations and in

partnership with others to end violence against women. We will do this by creating organisations, communities and cultures that are non-violent, gender-equitable, non-

discriminatory and that promote respectful relationships. In this way we will address the underlying drivers of violence against women and create a safer community.”

Priority/Importance Family violence is a growing issue for all levels of government due to the increasingly high rates and severity of incidences. The findings and recommendations of the current Royal Commission are due to be delivered to the Victorian Government in February 2016 and these are anticipated to place even greater focus on both future policies and practices. The Plan outlines strategies and actions that can be implemented to promote collaborative approaches and support whole of community responses to family violence, the prevention of violence against women and gender equity. By becoming a signatory to the Plan’s statement of commitment Council could demonstrate ongoing leadership at regional and local levels. The integrated frameworks underpinning the Plan could also help Council to make a strong case for funding opportunities which are likely to flow following the current Royal Commission. Consultation/Communication The Plan and the associated statement of commitment has been developed in consultation with a broad range of LGA’s, community services, women’s services, emergency services and sporting and recreational associations from across the Loddon Mallee region.


There would no resource implications arising from Council becoming a signatory to the Plan’s statement of commitment. The Plan is consistent with strategic directions the City is already progressing.


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There may be resource implications arising from proposed actions directly linked to the Plan, however becoming a signatory to the Plan’s statement of commitment does not bind Council to undertake additional actions. The capacity to progress actions linked to the Plan will need to be assessed on a case-by-case basis and within normal planning processes, or as new funding opportunities emerge. Conclusion The Victorian Government’s Department of Justice has provided funding for the development of a Loddon Mallee Regional Action Plan for the Prevention of Violence Against Women 2016 – 2019. Women’s Health Loddon Mallee has coordinated the development of the Plan in consultation with a diverse range of stakeholders. The Plan is one of nine similar regional plans either under development or already published across Victoria. The Plan outlines strategies and actions that can be implemented to promote collaborative approaches and support whole of community responses to family violence, the prevention of violence against women and gender equity. The Plan aligns well with the strategic directions and actions the City is already progressing. A Plan statement of commitment has been developed so that organisations can demonstrate their support of the Plan’s objectives. By becoming a signatory to the Plan’s statement of commitment Council could demonstrate ongoing leadership at regional and local levels. This ongoing leadership is particularly important given four of the five Victorian municipalities with the highest incidence of reported family violence are in the region, and six of the region’s municipalities have an incidence rate of reported family violence higher than the Victorian average. It could also position the City well to access funding opportunities that may be announced following the Victorian Government’s Royal Commission into Family Violence. Becoming a signatory to the Plan’s statement of commitment does not bind Council to undertake linked actions. The capacity to progress linked actions would need to be assessed on a case-by-case basis. Attachments

1. Loddon Mallee Regional Action Plan for the Prevention of Violence Against

Women 2016 – 2019.


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RECOMMENDATION

That Council resolve to become a signatory to the following statement of commitment for the life of the Loddon Mallee Regional Action Plan for the Prevention of Violence Against Women (2016-2019):

“We acknowledge that violence against women is prevalent and serious in the Loddon Mallee region. We recognise that while any person can be a victim or perpetrator of

violence, violence is predominantly perpetrated by men, and in family violence situations, women are predominantly the victims. We understand that that the underlying drivers of

violence against women are gender inequality, rigid gender stereotypes and cultures that accept or excuse men’s violence. We commit to working in our own organisations and in

partnership with others to end violence against women. We will do this by creating organisations, communities and cultures that are non-violent, gender-equitable, non-

discriminatory and that promote respectful relationships. In this way we will address the underlying drivers of violence against women and create a safer community.”


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6.3 RECORD OF ASSEMBLIES


Author Peter Davies, Manager Executive Services Responsible Craig Niemann, Chief Executive Officer Officer

Summary/Purpose

The purpose of this report is to provide the record of any assembly of Councillors, which has been held since the last Council Meeting, so that it can be recorded in the Minutes of the formal Council Meeting.

Policy Context

Council demonstrates leadership in its decisions to meet future needs and challenges.


The Local Government Act provides a definition of an assembly of Councillors where conflicts of interest must be disclosed. A meeting will be an assembly of Councillors if it considers matters that are likely to be the subject of a Council decision, or, the exercise of a Council delegation and the meeting is: 1. A planned or scheduled meeting that includes at least half the Councillors (5) and a

member of Council staff; or 2. an advisory committee of the Council where one or more Councillors are present. The requirement for reporting provides increased transparency and the opportunity for Councillors to check the record, particularly the declarations of conflict of interest.


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Report

Meeting Information

Meeting Name/Type

Sustainable Environment Advisory Committee

Meeting Date 1 December 2015

Matters discussed 1. Mine de-watering 2. Environment Strategy - October workshop 3. Environmental Activities Report 4. Draft Food Hub Feasibility Study 5. Review of Native Vegetation Controls 6. Urban Development Institute of Australia 7. Greater Bendigo Public Space Plan 8. Cat curfew 9. Community grants 10. BSG Sustainability Awards 11. Box Ironbark Ecology Course 12. Caring for Campaspe Project 13. EPA/Fosterville Gold Mine 14. Loddon Mallee Regional Leaders' Climate Change Think Tank 15. Significant Tree Register 16. Greenhouse Gas Target

Attendees/Apologies

Councillors Cr James Williams Cr Peter Cox Apologies: Cr Rod Fyffe Cr Mark Weragoda

Staff/ Community Representatives

Mr Orrin Hogan Mr Anthony Sheean Ms Jodi Cant Mr Darren Fuzzard/ Ms Kathryn Stanislawski Ms Jenny Shields Ms Pamela Beattie Mr Geoff Caine Mr Jeff Cummins Mr Colin Smith M/S Chris Weir Mr James Shaddick Ms Jess Milroy Apologies: Ms Robyn Major/ Mr Paul Dullard Mr Lucas Hodgens

Conflict of Interest disclosures

Matter No.

Councillor/officer making disclosure Councillor/officer left meeting

Nil


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Meeting Information

Meeting Name/Type

Councillors' Forum


Matters discussed 1. Presentation by the Bendigo Trust 2. Heathcote Games 3. Briefing on Panel Report for the Residential Strategy 4. Public Open Space Plan 5. MAV WorkCare Update 6. Greenaway Bins 7. Community Satisfaction Survey 8. Rosalind Park Reference Group 9. Aspinall Street contour plan 10. Street carnival sponsorship 11. Interpretive signs, Axedale 12. Advertising Ward meetings 13. Notice of Motion 14. Closure of Bendigo Early Learning Centre

Attendees/Apologies

Councillors Cr Rod Fyffe Cr Peter Cox Cr Rod Campbell Cr Elise Chapman Cr Helen Leach Cr Barry Lyons Cr Lisa Ruffell Cr James Williams Leave of Absence: Cr Mark Weragoda


Mr Craig Niemann Mr Stan Liacos Mr Darren Fuzzard Ms Kerryn Ellis Ms Prue Mansfield Ms Pauline Gordon Mr Peter Davies Mrs Alison Campbell Apology: Mr Craig Niemann


Matter No.


3. Cr Chapman Yes


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Meeting Information

Meeting Name/Type

Governance Meeting


Matters discussed 1. Conduct Panel Appeal 2. Hopley Recycling 3. Meeting with Minister Hutchins 4. Stan Liacos' appointment to Regional Director position 5. Regional Statement 6. Meeting with Minister D'Ambrosio 7. Service reviews 8. Budget meetings 9. Know Your Council website 10. Economic Development Strategy implementation plans 11. Councillor Training and Development opportunities 12. Amendments to the Local Government Act (Improving Governance) 13. Submission to the Local Government Act Review 14. Local Government Performance and Reporting Framework 15. Conduct Panel matters 16. Media Policy breaches 17. Candidate Information and Councillor Induction 18. Auslan at Council Meetings 19. Outstanding Council resolutions 20. Citizen and Young Citizen of the Year 21. Breaches of confidentiality 22. Organics trial 23. Update of Councillors' Room 24. Staff appointments 25. Incorrect media reporting

Attendees/Apologies

Councillors Cr Rod Fyffe Cr Peter Cox Cr Rod Campbell Cr Elise Chapman Cr Helen Leach Cr Barry Lyons Cr Lisa Ruffell Apology: Cr James Williams Leave of Absence: Cr Mark Weragoda


Mr Craig Niemann Mr Peter Davies Mrs Alison Campbell


Matter No.


Nil


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Meeting Information

Meeting Name/Type

Councillors' Forum


Matters discussed 1. Redesdale Community Hub 2. Planning matters and draft Ordinary Agenda review 3. Budget update 4. Commercial use of open space 5. Emergency response 6. Crook Street Hall 7. Raglan Place 8. Hopley Recycling 9. Greenaway 10. Early Learning Centre, Strathfieldsaye 11. Mandalay Resources 12. Enlighten Art Project 13. Service Review process

Attendees/Apologies

Councillors Cr Rod Fyffe Cr Peter Cox Cr Rod Campbell Cr Elise Chapman Cr Helen Leach Cr Barry Lyons Cr Mark Weragoda Cr James Williams Apology: Cr Lisa Ruffell


Mr Craig Niemann Mr Darren Fuzzard Ms Kerryn Ellis Ms Prue Mansfield Ms Pauline Gordon Ms Rachel Lee Mr Peter Davies Mrs Alison Campbell Apology: Mr Stan Liacos


Matter No.


Nil


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RECOMMENDATION

That Council endorse the record of assemblies of Councillors as outlined in this report.


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6.4 CONTRACTS AWARDED UNDER DELEGATION


Author Lee Taig, Contract Support Administrator, Contract & Project Coordination Unit

Responsible Kerryn Ellis, Director Organisation Support Director

Summary/Purpose

The purpose of this report is to provide information on contracts recently awarded under delegation.

Policy Context

Delivery of programs, projects and services that respond to community needs.

Report

RECOMMENDATION

That the contracts awarded under delegation, as outlined in this report, be acknowledged by Council.

Contract No Project Successful Contractor Value

(GST Excl) Delegated

Officer Date Signed

Capital Contracts

CT000229 Howard Street Reconstruction Works

Bitu-Mill (Civic) Pty Ltd 298,698.00 Darren Fuzzard 07/12/2015

CT000230 Sealing of Various Roads Sprayline 3,246,460.00 Council Resolution

09/12/2015

CT000233 Bendigo Central Bus Waiting Facility

Gerard K House Pty Ltd 303,773.10 Darren Fuzzard 10/12/2015

CT000237 Asphalt Works of Various Roads

Boral Resources Vic Pty Ltd

729,740.48 Craig Niemann 23/12/2015


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7. URGENT BUSINESS

Nil.

8. NOTICES OF MOTION

Nil.

9. COUNCILLORS' REPORTS

10. MAYOR'S REPORT

11. CHIEF EXECUTIVE OFFICER'S REPORT

12. CONFIDENTIAL (SECTION 89) REPORTS

12.1 Confidential Report in accordance with Section 89(2)(d) and (e) of the Local Government Act 1989, relating to a contractual matter and proposed development.

12.2 Confidential Report in accordance with Section 89(2)(d) of the Local Government Act 1989, relating to a contractual matter.

12.3 Confidential Attachment in accordance with Section 89(2)(d) of the Local Government Act 1989, relating to a contractual matter.

12.4 Confidential Attachment in accordance with Section 89(2)(d) of the Local Government Act 1989, relating to a contractual matter.

RECOMMENDATION That the meeting be closed to the public to consider a report and attachments in accordance with Section 89(2)(d) and (e) of the Local Government 1989, as amended, relating to contractual matters and a proposed development.

agenda ordinary meeting of council · 1/20/2016 · 1. petitions and joint letters 9 2. planning...

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