agenda regular board meeting feast of saint marina package - regular... · 2019-06-17 · agenda...

AGENDA

Regular Board MeetingFeast of Saint MarinaTuesday, June 18, 2019, 7:00 pmBoard Room, Catholic Education Centre

The mission of the Dufferin-Peel Catholic District School Board, in partnership with the family and church, is to provide, in a responsible manner, a Catholic education which develops spiritual, intellectual, aesthetic, emotional, social, and physical capabilities of each individual to live fully today and to meet the challenges of the future, thus enriching the community.

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A. Routine Matters

1. Call to Order and Attendance

2. Acknowledgement of First Nations Sacred Territory

3. Opening Prayer

4. Approval of Agenda

a. Approval of Calendar Items

5. Declaration of Interest

6. Approval of Minutes, Regular Board Meeting, May 28, 2019

a. Business Arising from the Minutes

7. Approval of Minutes, Special Board Meeting, May 28, 2019


B. Awards and Presentation

1. Living as Joyful Disciples - Nancy Bodsworth-Boss

C. Pastor’s Remarks

1. Monsignor Joseph Shiels C. H. H.

D. Delegations

E. Updates/Information/Reports from Trustees for Receipt

1. Regular Reports

2. Good News Items

3. Student Trustee Farewell Remarks

F. Information/Reports from Committees for Receipt

1. Minutes of the Brampton School Traffic Safety Council Meeting, May 2, 2019

2. Minutes of the Administration and Finance Committee Meeting, May 14, 2019 52

3. Minutes of the Special Education Advisory Committee Meeting, May 15, 2019 61

4. Minutes of the Faith and Program Committee Meeting, May 21, 2019 66

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G. Information/Reports from Administration for Receipt

1. Stewardship and Sustainable Practices Update

2. Multi-Year Strategic Planning and Catholic Board Improvement Learning Cycle Update

H. Trustee/Committee/Administration Reports Requiring Action

1. Procedural By-Law

2. Motion Recommended by the Administration and Finance Committee June 4, 2019

3. Motion Recommended by the Administration and Finance Committee, June 17, 2019

I. Notices of Motion

J. Additional Business

K. Questions Asked of, and by, Board Trustees

L. Declared Interest Items

M. In Camera SessionSee In Camera Agenda

N. Rise and Report

O. Future MeetingsAugust 27, 2019 September 24, 2019 October 22, 2019 November 26, 2019December 3, 2019 (Organizational Board Meeting) December 10, 2019,January 28, 2020 February 25, 2020 March 24, 2020 April 28, 2020May 19, 2020 June 16, 2020

P. Adjournment

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OPENING PRAYER

O ALMIGHTY GOD OUR FATHER IN HEAVEN

FROM WHOM ALL GOODNESS AND TRUTH ON EARTH HAVE COME FORTH

GRANT TO US – THE CATHOLIC COMMUNITY GATHERED AT THIS MEETING

THE VISION TO RECOGNIZE AND THE VIGOR TO ESPOUSE

SOUND PRINCIPLES OF EDUCATIONAL THEORY AND PRACTICE IN A SPIRIT OF BALANCED

JUDGEMENT AND WITH PROPER PERSPECTIVE

GIVE US ALSO THE COURAGE TO TURN AT ALL TIMES

ONTO THE PATH OF HIGHER GOODNESS IN OUR DELIBERATIONS

ADMINISTRATIVE DECISIONS AND COURSES OF ACTION

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Regular Board Meeting, June 18, 2019 Remembering Our Deceased

Remembering Our Deceased

June 2019

Let us remember the students, staff, and family members of staff who have recently passed away, and keep them in our thoughts and prayers. Eternal rest grant unto them O Lord and let the perpetual light shine upon them. May they rest in peace. Amen

Family Members of Staff / Former Staff

► Cathy Moore, mother of Melanie Ottaway, teacher, St. Mark Catholic Elementary School.

► Ennio DiStefano, father-in-law of Dion Marchand, principal, St. Sebastian Catholic School; father of Lidia Marchand, former teacher.

► Wai Sheung William Ng, grandfather of Tara Ministro, teacher, Fr. Michael Goetz Secondary School and Kayla Stepaniuk, teacher, Cardinal Ambrozic Catholic Secondary School.

► Leucia Tantalo, mother of Ferdinando Tantalo, vice principal, St. Joan of Arc Catholic Secondary School; mother-in-law of Julie Lavalle, principal, St. Pio of Pietrelcina Catholic Elementary School; aunt of Antonietta Zuccarro, teacher, Good Shepherd Catholic Elementary School.

► Frederick James Cunningham, father-in-law of Sandra Cunningham, teacher, St. Margaret of Scotland Catholic Elementary School.

► Mario Dri, father-in-law of Marilyn Totera-Dri, designated early childhood educator, Christ the King Catholic Elementary School.

► Jadwiga Maslowski, mother of Mary Lewandowski, retired teacher, DPCDSB.

► Jose Freitas, grandfather of Jennifer Commisso, designated early childhood educator, St. Julia Catholic Elementary School.

► Romualdo D’Ippolito, brother of John (Giovanni) D’Ippolito, teacher, Cardinal Ambrozic Catholic Secondary School.

► Maria Filippa Trigiani, mother-in-law of Josey Trigiani, teacher, St. Barbara Catholic Elementary School; grandmother of Jessica Jamieson, teacher, St. Patrick Catholic Elementary School, Jennifer Trigiani, designated early childhood educator, Bishop Francis Allen Catholic Elementary School, and Amanda Trigiani, occasional teacher.

And also for those whose passing we have not mentioned,

we know that God will not forget.

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Agenda – Regular Board Meeting – June 18, 2019

RECOMMENDATION TO THE BOARD

REPORT NUMBER A 6

MINUTES OF THE REGULAR BOARD MEETING

MAY 28, 2019

1. THAT THE MINUTES OF THE REGULAR BOARD MEETING, MAY 28, 2019, BE APPROVED.

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Minutes of the Regular Board Meeting, May 28, 2019

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MINUTES Regular Board Meeting Feast of Saint Senator Tuesday, May 28, 2019, 7:00 pm Board Room, Catholic Education Centre

Chair: Vice Chair: Trustees:

Director of Education: Associate Director of Corporate Services: Executive Superintendent of Finance, Chief Financial Officer and Treasurer: Superintendents:

Counsel: General Managers: Recorder: Regrets:

Sharon Hobin Thomas Thomas Brea Corbet, Anna da Silva, Darryl D'Souza, Luz del Rosario, Frank Di Cosola, Bruno Iannicca, Mario Pascucci, Stefano Pascucci

Marianne Mazzorato Daniel Del Bianco

Julie Cherepacha Wayne Brunton, Deb Finegan-Downey, Silvana Gos, Brian Hester, Jodi Kuran, Martine Lewis, Cairine MacDonald, Carmel Murphy, Lucy Papaloni, Tammy-Lynne Peel, Les Storey, S. Strong, M. Thomas, Max VecchiarinoMargaret BeckBruce Campbell, Theresa Davis, Christiane Kyte, Richard MoriahLaurie MackerethTrustee Shawn XaviourStudent Trustee Rynel PintoStudent Trustee Faye Rosario

A. Routine Matters

1. Call to Order and AttendanceChair of the Board, Sharon Hobin, called the meeting to order at 7:00 p.m., welcomedguests, and asked everyone to join in singing the national anthem.

2. Acknowledgement of First Nations Sacred TerritoryChair of the Board, Sharon Hobin, acknowledged the sacred territory of the Mississaugas ofthe Credit First Nation.

3. Opening PrayerChair of the Board, Sharon Hobin, led the Opening Prayer.

4. Approval of AgendaAgenda item G 7 was renumbered to G 10Additions to the Agenda:G 7 - Letter of Retirement - Laura CalabreseG 8 - Letter of Retirement - Kathy CharronG 9 - Letter of Retirement - Shawn ClarkinNotice of Motion - Mario Pascucci

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Trustee Anna da Silva joined the meeting via teleconference at 7:03 p.m.

Moved by Stefano Pascucci Seconded by Darryl D'Souza

THAT THE AGENDA BE APPROVED, AS AMENDED. CARRIED

a. Approval of Calendar Items

5. Declaration of Interest

The following trustees declared an interest in agenda item M 1 Items 1, 2, 3 and 4. Trustee Sharon Hobin —family members belong to OECTA Trustee Bruno Iannicca—family members belong to OECTA and CUPE 2026 Trustee Mario Pascucci—family member belongs to OECTA Trustee Stefano Pascucci—family member belongs to OECTA Trustee Darryl D'Souza - family member has a summer job at DPCDSB

Moved by Brea Corbet Seconded by Luz del Rosario

THAT THE DECLARED INTEREST ITEMS BE MOVED TO AGENDA ITEM L. CARRIED

6. Approval of Minutes, Regular Board Meeting, April 23, 2019

Amendment to the Minutes - A 6 Pg. 4 - Congratulations to Loyola Catholic Secondary School for the 2nd Annual Dance Competition was amended to Iona Catholic Secondary School.

Moved by Brea Corbet Seconded by Luz del Rosario

THAT THE MINUTES OF THE REGULAR BOARD MEETING, APRIL 23, 2019, BE APPROVED, AS AMENDED.

CARRIED

a. Business Arising from the Minutes - Nil

7. Approval of Minutes, Special Board Meeting, April 23, 2019

Moved by Bruno Iannicca Seconded by Darryl D’Souza

THAT THE MINUTES OF THE SPECIAL BOARD MEETING, APRIL 23, 2019, BE APPROVED. CARRIED

a. Business Arising from the Minutes - Nil

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B. Awards and Presentation

1. Dufferin-Peel Catholic District School Board (DPCDSB) 50th Anniversary Contest Winners The 50th Anniversary Art, Essay and Video Contest was open to all DPCDSB elementary and secondary students.

Students were required to focus on the theme Celebrating the Gifts of Catholic Education - 50 years of Excellence in Catholic Education for their submissions. Principals Joanna Boudreau and David Della Rosa co-chaired the 50th Anniversary Contest Committee and presented plaques to the winners of the DPCDSB 50th Anniversary Contest 2019.

Art Primary - Olivia B. Grade 3, St. Valentine Catholic Elementary School Junior - Danica U. Grade 4, St. Pio of Pietrelcina Catholic Elementary School Intermediate - Malina D. Grade 7, St. Hilary Catholic Elementary School Senior - Ameena N. Grade 12 Holy Name of Mary Catholic Secondary School Essay Primary - Diana S. Grade 3, St. Daniel Comboni Catholic Elementary School Junior - Taylor K. Grade 6, St. Edmund Catholic Elementary School Intermediate - Kathleen C. Grade 7, St. John the Baptist Catholic Elementary School Senior - Terence D. - Grade 12, Father Michael Goetz Catholic Secondary School Video Intermediate - Celina A. Grade 8 and Navaeh H. Grade 7 Bishop Scalabrini Catholic Elementary School Senior - Andrew S. Grade 11, Philip Pocock Catholic Secondary School Copies of the essays were distributed to trustees, the art was displayed and the student videos were presented. Congratulations to all the students. Trustee Shawn Xaviour joined the meeting at 7:32 p.m.

Moved by Bruno Iannicca Seconded by Brea Corbet

THAT THE PRESENTATION TO DPCDSB 50TH ANNIVERSARY CONTEST WINNERS, BE RECEIVED.

CARRIED

2. Recognition of Catholic Principals’ Council Ontario (CPCO) - Principal of the Year Award - Steeve Boulanger Principal Steeve Boulanger was recognized with the Catholic Principals' Council of Ontario Principal of the Year award.

Moved by Bruno Iannicca Seconded by Thomas Thomas

THAT RECOGNITION OF THE CPCO PRINCIPAL OF THE YEAR AWARD TO STEEVE BOULANGER, BE RECEIVED.

CARRIED

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C. Pastor’s Remarks

1. Monsignor Joseph Sheils C. H. H.

Monsignor Joseph Sheils reflected on the gospel of St. Luke, reminding all to recognize the gift of our faith and to support others in faith.

Moved by Luz del Rosario Seconded by Bruno Iannicca

THAT THE REMARKS RECEIVED FROM MONSIGNOR JOSEPH SHEILS C. H. H., BE RECEIVED. CARRIED

D. Delegations - Nil


1. Regular Reports - Nil

2. Good News Items

Trustee Anna da Silva shared:

St. Mary School Congratulations to the Vocal Team who placed second in the Brampton West Choir Competition.

St. Francis Xavier Elementary School Congratulations to Grade 7 student E. Acob, who placed 1st in the 50th Anniversary art competition.

St. Augustine Secondary School The month of May was a busy one at St. Augustine. Multicultural Week was planned, hosted and facilitated by our students, as was Mental Health Awareness Week. A Skilled Trades Showcase took place with support from Program and partnerships with various colleges and trade experts. Loyola graduate Giselle Gaylie also shared her inspiring message of inclusion, kindness, possibilities and the great gift of our Catholic schools with students and staff.

St. Joseph (Brampton) School We are very proud of our intermediate students who visited the Canadian Food for Children Warehouse and assisted with packing donations. The rest of the school participated as well by generously donating toothpaste, toothbrushes and soap for distribution. A group of Student Council and ECO Team members attended the MBC Water Conference and had a fabulous time and learned a great deal. Drumming workshops for all grades were the highlight of Catholic Education Week along with a Mothers’ and Fathers’ Day Tea provided by the FDK classes. The FDK staff also provided an outstanding Pasta Bar lunch for staff. Various trips and events have occurred within the last few weeks including a French trip to Le Papillon in Toronto, a trip to the Rose Theatre for the FDK students and a dance-a-thon hosted by our wonderful Catholic School Council.

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St. Kevin School St. Kevin School continues to have an endless variety of activities to keep our students energized and learning. Thank you to the teachers who have been tutoring close to 40 students in Grades 3 and 6 twice a week to prepare them for EQAO testing. During the month of May, our school has focused on the Virtue of Acceptance. This Virtue was woven into the school day and partnered up beautifully with our religious activities and social justice teachings. This virtue will be highlighted by St. Kevin at a Crowning of Mary Celebration on the last Monday of May.

As we head into the last 6 weeks of the school year, our school will continue to have all our sports teams up and running. We will also undertake a variety of school trips and prepare our Grade 8 students for their very special elementary graduation.

Our Lady of Peace School May began with our Journey into Learning evening with our new Year One Kindergarten students and their parents visiting classrooms and conducting inquiry activities. This gave the young students an authentic experience of what to expect in September. Our Grade 6 students departed for their two-night Environmental Leaders of Tomorrow trip to Albion Hills. They learned about respecting the environment, elements of photography and had to create a design project to be completed by the middle of June. Ten of our Grade 7 students attended the MBC Water Conference. To begin Catholic Education Week, Grade 1 to 8 students participated in a Black History Drumming presentation. We held an Art Exhibit in our gym where each class visited during the day and parents were invited to visit for the first two hours after school. The Grade 8 students left for Ottawa for their three-day educational and historical tour that ended with the long weekend. We look forward to our final six weeks.

Pauline Vanier Catholic School Together, as a Catholic school community, we celebrated Catholic Education Week with a variety of events and activities, including the Crowning of Mary, Journey into Learning for our new Kindergarten students, a Parent Engagement Evening, Sidewalk Chalk Art and a closing liturgy. This month we also marked a special milestone at Pauline Vanier Catholic Elementary School. We celebrated our 25th Anniversary. We started our evening with our Performance Group singing and dancing to this year’s Catholic Education Week Song ‘Living as Joyful Disciples’. Father Jan of St. Jerome Parish led our community in Liturgy. This was followed by speeches and reflections from our Trustee Anna da Silva, Director of Education Marianne Mazzorato, Superintendent Wayne Brunton, Regional Councilor Martin Medeiros, Pat Daniels staff member for 24 years and Pauline Vanier’s founding Principal Art Sheppard. Both past and present students, families and staff enjoyed an evening of mingling, reflection and reminiscing over the wonderful memories made over the past 25 years.

St. Brigid School St. Brigid students celebrated the Sacraments of First Holy Communion and Confirmation during the month of May. We thank Father Jan as he performed these Sacraments for the last time for our school. Our Equity Team put on a beautiful presentation that celebrated the beauty and uniqueness of all our students from different countries, different cultures and varying abilities. We welcomed our future Kindergarten students as we maintain our population for another year. The Rosary Apostolate helped us celebrate the Crowning of Mary with a Living Rosary spoken in all of the languages of our student population. Another

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wonderful month in a school that is united in faith while celebrating a diversity that is our greatest asset.

St. Monica School Throughout May, St. Monica School continues to be a busy, welcoming and exciting place. Many of our Grade 2 students and Grade 7 students received their First Holy Communion and the Gift of the Holy Spirit in the Sacrament of Confirmation this month with Fr. Jan Kolodynski at St. Jerome Parish. Our Grade 8 students ventured to downtown Toronto and experienced many treasured memories. Our Grade 7 student representatives participated in the MBC Equity Conference and came back sharing their experiences. Throughout Catholic Education Week, students participated in the St. Augustine Secondary School drama performance, student leader appreciation luncheon at the Mandarin, Living Rosary across the Globe Celebration with our Rosary Apostolates from St. Jerome Parish, Journey Into Learning evening for our youngest students and our Grade 5 to 8 Arts culminating evening. We continued providing many opportunities for our students during our Healthy School and Eco Initiatives; Mindful Mondays, healthy eating, benefits of water, School and Community Clean Up, etc. Our Culminating Million Dream Assembly saw our collective dream come to fruition; Education for all. We were able to contribute $2,000.00 to further assist a school in Cameroon to help them reach their goal to open a Library/Recreation Centre and to create a Centre for Exceptional Students (Autism, ADHD, Dyslexia, etc.). Our Primary classes’ excursion to the Peel Museum was educational and eventful. Our Intermediate students demonstrated their soccer skills at our MBC Soccer Tournament and our boys brought home a banner. EQAO tutoring ended and EQAO began on May 21. Great things continue in all areas at St. Monica School. Bravo big and little Gators.

Trustee Darryl D’Souza shared:

St. Edmund Campion Secondary School Congratulations to our Graphic Design Club which was featured in the Brampton Guardian for the years of work and passions students and staff have put into teaching students how to showcase their creative through technology.

Our Comtech 3D Animation team came home with Silver, Gold and Bronze medals at this year’s Skills Competition. The Campion Track and Field Team placed first overall in the indoor season and are now sending 32 students to the regional finals this week.

The Grade 9 Green Industry Students grew and sold plants this year and have been working hard on creating their own small business and promoting growing your own vegetable garden – an example of a great project based learning experience.

Comtech Video Production student K. Allsebrook’s video “Save the Purple Horse” premiered at the Vaughn Film Festival and the student was presented with an award that evening for her work.

We are so proud of our Campion Arts students who held their annual Spring Concert as well as attended the Dufferin-Peel Student Art Exhibit at the Mississauga City Hall.

Campion Grade 12 student S. Hamilton won a Horatio Alger Scholarship award for her academic achievement.

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Campion Grade 10 students took part in our annual Career Fair in which over 30 professionals from across the GTA came to speak to Grade 10 students interested in pursuing a career. All Grade 10 students participated.

Our Lady of Fatima School Our SERC teacher Melaina Blake, nominated one of her students, Goncalo R. for the Elmer Safety Award. Goncalo was recognized for his leadership in our school. We are all so proud of his accomplishments.

St. Aidan Catholic School Congratulations to St. Aidan on a successful month of May. During Catholic Education Week this year, St. Aidan celebrated our diversity and our multiculturalism as joyful disciples. We put on a showcase rooted in faith and included many cultural dances, songs and prayers in different languages. Our Grade 1 classes performed “Growing in Faith, Growing in Christ” This was not only a celebration of culture, it was also a celebration of the arts as we highlighted out school’s accomplishments such as our award-winning choir and our talented dance team.

Our Intermediate Boys Basketball team represented St. Aidan and Brampton West proudly. Playing superbly throughout the season and the tournament, advancing to the finals losing by 1 point. Way to Go St. Aidan Flames.

St. Aidan achieved GOLD status through OPHEA Healthy Schools. A wonderful job once again by our Healthy Active Team.

St. Alphonsa Catholic School St. Alphonsa held its annual Parent Volunteer Appreciation Dinner last month. Trustee Anna da Silva graciously welcomed our parents and thanked them and the staff for their hard work and dedication to the school. Over 70 people were in attendance including 13 staff who were there to support our volunteers. St. Alphonsa is grateful for the incredible community support.

St. Daniel Comboni Catholic School Grade 4 student Jasmine C. won first place in the Brampton West Family of Schools board wide Art contest celebrating the DPCDSB’s 50th Anniversary.

Grade 3 student Diana S. won first place in the whole board in the board wide essay writing contest celebrating the DPCDSB 50th Anniversary.

St. Daniel Comboni received a Gold level certification as an OPHEA Healthy School.

St. Jacinta Marto Catholic School St. Jacinta Marto celebrated its Solemn Blessing on Wednesday, May 8. It was also Catholic Education Week and it was a memorable way to mark the 50th Anniversary of DPCDSB. Staff, students and parents participated in the event. The parish priest, Fr. Jan, presided over the evening. The choir sang beautifully for the liturgy. Special thank you to senior executives and the trustees for supporting St. Jacinta Marto.

St. Jacinta Marto also participated in the BW Family of Schools Choir Competition on May 17. Students gave an outstanding performance and won the BW Choir Championship banner.

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St. Lucy School On May 1, St. Lucy Catholic Elementary School Presented the Musical “The Greening of Oz”, an Environmentally Friendly Adaptation of the Beloved Classic Film, The Wizard of Oz. Directed by Lori Cunic, Joy Davis, Sandra Oliveira and Joanna Papineau, the Greening of Oz is an adaptation of the 1936 screenplay The Wizard of Oz. The St. Lucy adaptation of the play includes visual representations of the environmental terms used throughout the play such as GMO, POACHING, CLEAR CUTTING, FACTORY FARMING, etc. The musical was a school-wide event that had students from Grades 2-8 participating in a cast and crew of nearly 50 students. We have continued the recycling initiative throughout the school by recycling costumes and sets from our previous plays, as well as borrowing costumes and props from other schools. Our goal was to not use anything for this play that cannot be reused again. Our play has created no garbage. Our scripts will be recycled at the end of the production, and all costumes, sets, and props will be saved for future use.

St. Maria Goretti School The students put on an outstanding production of Do You Wanna Dance? during Catholic Education Week. You could not help but get up to dance and cheer with this energy infused musical. The students, staff and families of St. Maria Goretti gathered together on May 16 to participate in the Celebration of Mary. Our students actively, yet reverently engaged in prayer. We are a faith community. St. Rita School St. Rita recently had the Canadian Association of Mental Health present “Game Changers” featuring former NHL Goaltender Corey Hirsch presenting his story and struggle with Mental Health and Self-Care. St. Rita was the only school in Dufferin-Peel to receive this amazing presentation. Website is: https://www.camh.ca/en/driving-change/game-changers https://www.camh.ca/en/driving-change/game-changers

St. Ursula School During the month of May we celebrated inclusivity. It was planned by our Youth Ambassadors and their teacher leaders. Each week was highlighted by an activity for the students in the school to participate in. Some of the activities chosen by the Youth Ambassadors were an inclusive dance, a Snowball Blizzard. All the students at St. Ursula took the Inclusivity Pledge, painted, and printed their handprint on the Inclusivity murals posted in each division for all to see. Our Catholic School Council hosted an evening with Anne Douglas. Her topic was “Mind, Body and Spirit” as it relates to raising children. During the month of May, our Grade 2 students made their First Holy Communion and our Grade 7 students were confirmed at St. Anne’s Parish.

St. Augustine Secondary School The month of May was a busy one at St. Augustine. Multicultural Week was planned, hosted and facilitated by our students, as was Mental Health Awareness Week. A Skilled Trades Showcase took place with support from Program and partnerships with various colleges and

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trade experts. Loyola graduate Giselle Gaylie also shared her inspiring message of inclusion, kindness, possibilities and the great gift of our Catholic schools with students and staff.

Trustee Thomas Thomas shared:

St. Marcellinus Secondary School May proves to be a busy month at St. Marcellinus Secondary School. In sports news, Ashul K. won bronze in Senior Boys Badminton at ROPSSAA. St. Marcellinus held its annual Friday Night Light Junior and Senior Boys Soccer Games and had a Cops 4 Cancer Charity Basketball Game. We hosted the ROPSSAA Special Event Track and Field. We also had four of our students participate at the World Youth Games Special Olympics in Toronto where they won four gold medals, five silvers and one bronze. Our PE Leadership classes also hosted our first elementary soccer tournament and it was a great success. St. Marcellinus held its Annual X-Awards that celebrates student participation in extra-curricular activities and clubs. In arts action, the Drumline participated in the Eastern Regional, placed second and is participating in the Ontario Provincial Championships on May 24. The Spirit Theatre performed the Tony Award winning Broadway Musical “Newsies” to three sold-out audiences as well as a special matinee performance to seniors within our community. There were a series of activities that took place to celebrate Catholic Education Week including guest speaker Chris Stephaniak from California. Our outdoor year end Mass will take place on May 31 as we celebrate St. Marcellinus Feast Day. Lastly, in science news, Grade 10 student Guntaas K. won a Silver Medal Excellence Award in the Intermediate Division in Fredericton, New Brunswick’s Canada Wide Science Fair, and also won a $2000 Entrance Scholarship to Western University.

St. Francis Xavier Secondary School There is a buzz in the air this spring and it is not the bees. St. Francis Xavier students and staff are engaged in numerous Catholic Education Week activities. The week began with the school community coming together to celebrate the virtues at the annual “Virtues Award Breakfast”.

The Grade 9 retreat focused on Friendships-Anti-Bullying, Grade 10 Religion classes participated in being stewards of our land by cleaning up STFX's school perimeter, coin drives, contests and everyone’s favorite pancake and strawberries breakfast social were just a few of the activities. In the evening, Xavier students created an incredible positive and welcoming ‘Cultural Expression Night’. Parents in the community shared positive feedback after witnessing the collaborative camaraderie amongst our students.

Outside, the students continued to showcase their talents. At the DECA World Championships in Orlando, Florida, St. FX Grade 10 students M. Vyas and A. Dixit won 3rd Place in the category of Entrepreneurship – Start-Up Business Plan. E. Rios, supported by her teacher-coach P. Lewis, won Silver at the Provincial Skills Competition. At the Provincial French Public Speaking Contest, J. Nosakhare won 2nd Place in Core French.

Unfortunately, the buzz has begun to slow down. The students are focusing on their studies as we have entered into the IB exam schedule and Culminating Activities.

St. Hilary School St Hilary School has had a busy time in May. We started with Catholic Education Week where we were able to celebrate learning in a faith filled community. The Rosary Apostolate helped us with our Crowning of Mary and celebration of the World Rosary. Students at our

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school were able to pray in many languages. Our students have brought home many awards from Skills Canada. Students won awards in the OECRA Young Authors competition and one of our students won the award for Grade 7/8 Art in the Board’s 50th Anniversary competition. We welcomed and shared time with eight teachers from Korea and we learned a lot from them about their language and culture. It is only right that we end this month with our Journey Into Learning evening where we welcomed our new JK students and their parents.

San Lorenzo Ruiz School May was definitely a busy and exciting month at San Lorenzo Ruiz with Catholic Education Week. They opened up the week with a bilingual rosary, collected used clothing for Dr. Simone in order to inspire hope in the world, provided reconciliation for all staff and students at the school, created an outdoor prayer garden and closed it with a liturgy attended by Trustee Thomas Thomas and parents. All classes examined what it means to live as a Joyful Disciples through prayer, reflection, literacy and social justice. The staff at San Lorenzo Ruiz also welcomed new JK students into the school with their Journey into Learning event. These future students and their families received a warm welcome, took a tour of the school, witnessed first hand what play-based learning is all about, learned the importance of self-regulation and learned various strategies they can use at home. San Lorenzo Ruiz also participated in the St. Marcellinus’ Soccer Tournament where the Girls and Boys Intermediate Soccer team placed second and brought home silver medals. At the end of the month, San Lorenzo Ruiz took 100 very excited Grade 7 and 8 students to Quebec City to understand the rich French culture we have in Canada and the importance of our French roots. Students were able to put into practice the years of French learning they received at San Lorenzo Ruiz.

St. Veronica School Many exciting events and activities are taking place at St. Veronica this month. The month of May began with our Rosary Apostolate volunteers leading a beautiful Crowning of Mary celebration. On May 2, our Grade 7 students celebrated the Sacrament of Confirmation at St. Francis Xavier Parish. During Catholic Education Week, staff and students participated in a variety of special events. During our Spring Showcase, our junior and intermediate students displayed their musical talents and the St. Veronica French Café took place on May 10. Students and parents had the opportunity to enjoy some delicious croissants as they watched a variety of student performances. Our junior and intermediate soccer teams participated in tournaments at St. Marcellinus earlier this month and our track team is busy preparing for the MBC Track and Field day in June. The intermediate students travelled to Montreal for 3 nights and had the opportunity to tour the city, visit a variety of historical sights and experience some French-Canadian culture.

St. Jude School This month of May has been a busy one at St. Jude. Our Catholic School Council sponsored a Talent Show and Silent Auction. Students from across all divisions shared their God given gifts with our school community through day and evening presentations. Our resident visual artists displayed their artwork in the form of a gallery walk. As part of our Catholic Education Week activities, our primary students hosted a Living as Joyful Disciples event where parents were able to join in on a number of faith-based experiences with their children. During CEW, we were fortunate to have a visit from our Trustee and Vice Chair of the Board, Thomas Thomas. Mr. Thomas visited a number of our classrooms and took the time to answer

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questions from our Kindergarten students. This month, our early junior classes have had the opportunity to participate in the outdoor education programs at Silvercreek, while a number of our intermediate students participated in soccer tournaments at the Family of Schools level. Our Student Council members and Youth Faith Ambassadors experienced FNMI related activities at the MBC Water Conference. Our Journey into Learning evening was a huge success with families of children transitioning into Kindergarten in the fall enjoying an evening of welcome through explorative play. Recently, the Rosary Apostolate led our students in a morning dedicated to honouring our mother, Mary. Students participated through dramatic presentations, song and prayer.

Trustee Shawn Xaviour shared:

Holy Name of Mary Catholic Secondary School Catholic Education Week was wonderful. Holy Name of Mary celebrated a beautiful Mass on Wednesday.

Harmonies Night was amazing. Thank you to Shawn Xavier who attended Thursday evening.

St. Patrick School St. Patrick School in collaboration with Scientists in the School held a Family Science Night on May 8, during Catholic Education Week. The purpose of the evening was to spark interest in science and math and involve families to help develop student’s critical thinking and problem-solving skills. The evening was made possible through the Ministry of Education ProGrant. The evening was extremely well attended and very engaging for all.

St. John Fisher School Feeding an average of 200 plus children daily, the St. John Fisher Breakfast Program operates from the principles that comprise The Catholic Social Teachings, specifically, the principle of human dignity, the principle of the common good, the principle of the poor and vulnerable and the principle of association.

The principle of human dignity serves as the foundation and rationale of the St. John Fisher Breakfast Program; however, the success of the program is a result of the many layers of support presented.

The principle of the common good teaches us that a community is genuinely healthy when every single person is flourishing. This very premise is the core of our program. Reminiscent of the popular quote, “Many hands make light work,” the St. John Fisher Breakfast Program is a reflection of the solidary of its many contributors.

Our breakfast program continues to bring together members of our community as well as various staff. Parent volunteers and our team of DECEs arrive in the quiet and early hours of the morning in order to prepare the classroom breakfast bins. Support for our program has even extended to helping hands from the personnel at our school banking institution. Parents in our community continue to offer donations through cash online – giving what they can where even the smallest amounts are proving to be of great help. Again, community is genuinely healthy when every single person is flourishing.

Because of the collective working towards the common good of our students, relationships have developed as well as deepened. Members of our parish have diligently supported the breakfast program through their fundraising efforts, which has resulted in enriched

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relationships with both the Knights of Columbus as well as the Catholic Women’s League of our local parish. This living example of the principle of association is a genuine example of the power of relationship between parish and school.

Student leadership is rich because of our breakfast program. Our Grade 8 students arrive each morning and can be seen quietly delivering breakfast bins to all 26 of our classrooms; often before announcements can be heard, (8 of these deliveries are to portables…not a small feat with Canadian winters.).

Our breakfast program has also allowed for a team of our student with diverse learning needs to assume leadership and responsibility. Each day the team gathers the bins and returns food to the refrigerator/ cupboard. Sometimes they even get to measure out the cereal portions for upcoming breakfast deliveries. Providing this group the opportunity to sort and organize the returned items has been integral in supporting some of the social components of their day. This, in turn, is a reflection of the principle of association, which teaches us that the human person is not only sacred, but also social. Our students recognize that they are part of a rich tapestry of relationships.

Although the vision of our breakfast program was initially to support the nourishment and well-being of our students, what we have arrived at has been so much more. The program has allowed community and staff to work together in order to support the common good. Students continue to actively demonstrate leadership and support the program in order to alleviate some of the stresses on the poor and vulnerable. Finally, the principle of association has been evident for our diverse learners who are developing both relationship and responsibility. Again… Many, many hands make the lightest of work.

Trustee Brea Corbet shared:

In May, Mississauga North Schools have been busy with various Catholic Education Week events Living as Joyful Disciples. Thank you to our teachers and staff for recognizing the importance of this very important week, and to our parents for their support of Catholic education.

Congratulations to Grade 2 students and Grade 7 students who received the Sacrament of Holy Eucharist and Confirmation. Please continue to pray for our students as they continue their journey with Christ. Thanks to our Rosary Apostolates Volunteers for leading us in our school Crowning of Mary Celebration.

This month we also had Welcome to Kindergarten and Journey into Learning evenings for our new JK students starting in September. Virtue Assemblies this month focused on the theme of Acceptance. We wish good luck to all the students participating in EQAO assessments.

Thanks to our EGELTs for organizing Diversity and Wellness days this month. With guest speakers, yoga sessions, visits by our Parish Priests and Peel Nurse presentations, it was memorable.

St. Aloysius Gonzaga Secondary School Thank you to St. Aloysius Gonzaga Secondary School for hosting Mississauga North Shining Stars.

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Students won Special Olympics Bronze Medal at World Youth Games in Toronto at the International Centre.

Our Jazz Band and Jazz Choir received Gold Medals at the Nationals in Ottawa.

DECA students participated in the International Career Development Conference in Orlando Florida.

Grade 12 Science Students travelled to the Hospital for Sick Kids and participated in a rare behind the scenes tour of a number of labs.

The ASD Diploma Support program students participated in an outreach experience handing out lunches to the homeless in Toronto.

Students travelled to the Dominican Republic for the 12th consecutive year to build a home for a family in need. The organizers look forward to continuing the tradition next year.

St. Joan of Arc Catholic Secondary School Thanks to St. Joan of Arc for hosting Mississauga North Track and Field Day.

St. Joan of Arc won the gold medal for Unified BOCCE at the Invitational World Youth Games 2019.

Our Lady of Mount Carmel Secondary School On May 22 the school held its annual Carmie awards to recognize the work of our video production students.

On May 2, Our Lady of Mount Carmel Secondary School hosted its Annual Focus Gallery Arts Night. This year’s theme for the evening was “Inner Peace”. Students were asked to submit art and perform music using the theme of Mental Health. The evening gave students and the local community an opportunity to celebrate and share the diverse talents of the Mount Carmel student body. Paintings, drawings and music where showcased throughout the evening in the form of a gallery display of over 60 works of art and musical performances by several students. Parents and guests were able to view the art display and enjoy the performances as well as submit a bid on the artwork as part of the silent auction fundraiser. Almost all of the artwork was sold this year and we raised nearly $2000, which was donated to a local charity.

In addition the three most talented artists where selected to receive prizes for the best artwork in the show. The painting shown below is by Grade 11 student C. Augustyn who was chosen by Mount Carmel staff to receive one of the prizes.

Divine Mercy School Congratulations to Divine Mercy Intermediate Girls Basketball team crowned Board Champions at the May 2 tournament at St Joan of Arc Catholic Secondary School.

Divine Mercy hosted a beautiful Volunteer Appreciation Tea. Council Chair – Dinah Langley was also recognized for her participation as an active parent volunteer over the past 18 years. Her dedication and commitment to the school will be missed.

Our Lady of Mercy School Our Lady of Mercy hosted an Invention Convention where Intermediate Students showcased their talent and creativity for parents and students.

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St. John of Cross School St. John of the Cross School participated in Swim to Survive, Camp Brebeuf for Grades 7 and 8 students, the Grade 8 Religion Transition Retreat at Our Lady of Mount Carmel Secondary School and a Quantum Lego Family Math Night.

St. Albert of Jerusalem School Thank you to St. Albert for hosting Mississauga North Heads Up with 100% participation from all schools at both junior and intermediate competition. Congratulations to St. Rose of Lima (Junior) and St. Therese of the Child Jesus School (Intermediate) for winning the tournaments.

The Eco team held a Plastic Bag Challenge. Hundreds of plastic bags were collected by our Eco team and brought to Walmart for recycling. Great work.

Hip-hop and Nutrition Night was fun for parents and students. Everyone participated in Hip-hop dance lessons and visited Nutrition Stations.

St. Therese of Child Jesus School We hosted a spectacular French Café on May 9 to showcase our talented students.

St. Faustina School A fun and active Bike Rodeo for Grades 4 and 5 was organized by Mrs. Fazari’s class, to promote Bike to School Week May 27-31, 2019.

St. Richard School St Richard continued efforts to support ShareLife by having a Superhero Day, where they exemplified real life and fictional heroes.

St. Sebastian Catholic School Huge congratulations goes out to staff and students at St. Sebastian School who once again participated in fundraising for the Heart and Stroke Foundation. This year, the St. Sebastian Community worked together to help raise a total of $10,343.10 for the Heart and Stroke Foundation.

St. Simon Stock School Thanks to St Simon Stock for hosting Bully B.R.A.V.E. parent information evening and for making bullying awareness and prevention important in schools.

Congratulations to students and staff who worked hard on this year’s school musical, Lion King Jr. It was a successful performance and enjoyed by all.

The Catholic School Council Career Fair gave intermediate students an opportunity to learn about careers first hand from our community of parents, various organizations and business experts.

St. Elizabeth Seton School We had the privilege of having Giselle Gayle as our guest speaker. We have started three-week daily announcement on Recognizing Bullying and How to refuse to be Bullied. These announcements are followed by in-class activities.

The French Café was a great success with dramas, poetry and art.

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St. Edith Stein School Through the Parent Reaching Out (PRO) Grants, with Catholic School Council support, St Edith Stein hosted a Healthy Living themed fun family engagement, Drum Fit. Wonderful turnout with over 100 people signed up, we drummed and moved to the beat.

St. Bernard of Clairvaux Catholic School Through the Parent Reaching Out (PRO) Grant, St Bernard hosted a successful Health and Wellness Expo. The focus for parents was on student mental health and well-being. Our keynote speaker was Michele Sparling on the topic of Youth Mental Health. Other speakers included: Child & Youth Worker, Camila Gonzalez, talking about Self-Regulation; Social Worker, Gillian Grant, talking about Why Attendance Matters; Settlement Worker, Hanan Messiha, talking about resources for newcomer families who are seeking mental health supports; Tables were also set-up for Churchill Meadows Library, YMCA, and Peel Public Health. Many thanks to our Catholic School Council for organizing a very successful evening.

We raised $2,640.00 for ShareLife Fundraising. Many thanks to our ShareLife Committee, Mrs. Antezza, Ms. Panetta, Ms. Bunde, and Mrs. Salema for organizing in support our Catholic charities: IceDawg Days, Staff Luncheons, ShareLife Spirit Week, and more.

The Director’s Cut: The Grade 7 ‘s participated in the Director’s Cut, a day long workshop for Language, that included collaborative, hands-on Digital Media Literacy opportunities that promoted 21st century presentation and communication skills, where students got to make their own commercials. Many thanks to teacher, Mr. Gegeny for organizing the workshops.

The chair was passed to Trustee Thomas Thomas. Trustee Sharon Hobin shared: Mother Mary was honoured with student assemblies and the Crowning of Mary facilitated by the Rosary Apostolate. Thank you to all of our teachers and administrators, who hosted, facilitated and organized events during and after Catholic Education Week. So much of which to be proud. Thank you to the organizing committee of the Joe Sax Festival in Mississauga South which was held at Iona. The students had a really great time with their school teams and meeting other students. Thank you to our schools that are organizing food drives for Eden Food for Change. Thank you also to our staff who are helping to organize our Journey into Learning which are our Open Houses for Kindergarten. Congratulations to all of our students who have received the Sacrament of Confirmation over the last few months. May God bless you always. Congratulations to Christ the King for hosting a very successful Parenting Night which was celebrated with dinner and entertainment by the Loyola concert Band. Sincere thanks to our administrators who were able to volunteer their time to produce and direct various plays and musicals over the months of May and April. Thank you to all of you!

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Thank you also to teachers, administrators and volunteers who facilitated Wellness days in our schools. I am so impressed with the level of commitment and the benefits for the students. I had so much fun visiting the students at St. Helen. At St. Louis they had so many parents came to the school on the Monday when they cut Mr. Palmieri’s hair (our Grade 6/7 teacher) and three students’ hair – all to make wigs for the CHAI organization, which supports children with Cancer. Thank you!!!! At St. Margaret of Scotland Roksana and Marek, Nathaniel and Milan Socha worked with the Eco club and have just completed the native plant garden project. The work has taken them the entire long weekend but we are sure that the result is worth the effort! I am attaching the before and after photographs as well as images documenting various steps of the work. Two students Nathaniel and Milan were great helpers. Fourteen types of plants were planted. They used cedar mulch and a mix of cedar/pine wood chips. Next, they will create an information board. On April 25, St. Mark School celebrated it’s Feast Day with a community building dinner for families of St. Mark School – “Feast on the Feast”, organized by our Catholic School Council. This first time endeavor proved to be quite the event hosting over 150 people sharing a meal and fellowship . . . this is the start of something special. St. Mark School’s annual Healthy Bodies/Minds/Spirits School Wide Retreat engaged all students in collaborative activities focused on healthy, active and peaceful living; a great way to kick off Catholic Education week. At Iona on May 14, 50 students travelled to the Ontario Science Centre to participate in the Science of Anxiety Program. This interactive science presentation explains how our brains and bodies react to stress, while introducing students to evidence-based coping strategies. Our Resiliency Committee organized the excursion to this limited time experience. Our Committee is committed to ensure that we can all take steps to enjoy life and deal with the challenges we face each day. Thank you to the Catholic School Council for sponsoring the busses allowing us to lower the cost for our students. At Loyola four students participated in DECA Internationals in Florida and returned with 3 medals. DECA Internationals is the equivalent to the Olympics (Academic Olympics). There were students from all over the USA but also students from Peru, Spain, Korea, China, etc. LOYOLA brought home three medals, the greatest number of medals in Dufferin-Peel (3 of the 7 in total). Computer Science students participated in the DPCDSB Appathon at the U of T and placed first in the Best Mobile App Category. Holocaust survivor, Ely Gotz, inspired Loyola students with his personal journey and message of hope. Guest speaker Chris Mueller brought his motivating message about the importance of God in their lives. Congratulations to Eugene Zanone who was voted Catholic Student Trustee. Dufferin Peel Catholic District School Board Students Win Awards at 35th Annual French Public-Speaking Competition Concours Impromptu Francophone. A. Therrien Tomas a Grade 10 Loyola Catholic Secondary student placed third among a field of 300. Loyola held their Art Evening highlighting art, animation, music and theatre. An amazing evening and a sold out audience. Also Loyola hosted Unstoppable Tracy to speak to the Loyola students. Tracy was born without legs and partial

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arms but has become a famous motivational speaker and award winning sports woman. Tracy was very inspiring.

Exhibition is a very important milestone for students in Grade 5 at St. James Catholic Global Learning Centre, as it means they are graduating from the PYP, Primary Years Programme (K- Grade 5) and moving on the MYP, Middle Years Programme (6-8).

The PYP Exhibition is an exciting event that showcases the learning that takes place throughout the PYP years. To celebrate the graduation from the PYP to the MYP, students in Grade 5 complete a culminating project that is based on an inquiry into their individual interests. The projects were on display in the gymnasium, and the students were ready and eager to share their learning. The Exhibition is an entire inquiry unit created by the students based upon their passions towards a certain topic. Through this student-led inquiry, students will identify their purpose, research the topic they are passionate about, create action, and reflect on their successes. I was so impressed with the students’ presentations!

The St. Rose of Lima Lions Intermediate Boys Basketball Team is the reigning Mississauga North and Board Champions! After a hard fought win against the St. Bernard of Clairvaux Bears in the MN Tournament, our boys progressed to the Board Tournament where they were undefeated. Thank you to all of the players and Coach Mr. Del Vecchio for their hard work and teamwork.

A huge Congratulation goes out to staff and students at St. Sebastian Catholic Elementary School who once again participated in fundraising for the Heart and Stroke Foundation. This year, the St. Sebastian Community worked together to help raise a total of $10,343.10 for the Heart and Stroke Foundation.

At St. Aloysius Gonzaga Secondary School students won Special Olympics Bronze Medal at World Youth Games in Toronto at the International Centre. Our Jazz Band and Jazz Choir received Gold Medals at the Nationals in Ottawa. DECA students participated in the International Career Development Conference in Orland in Florida. Grade 12 Science students travelled to the Hospital for Sick Kids and participated in a rare behind the scenes tour of a number of Labs. The ASD Diploma Support program students participated in an outreach experience handing out lunches to the homeless in Toronto. Students travelled to the Dominican Republic for the 12th consecutive year to build a home for a family in need. The organizers look forward to continuing the tradition next year.

St. Joan of Arc students won the gold medal for Unified BOCCE at the Invitational World Youth Games 2019. Sanofi Biogenius Canada (SBC) is a national, biotechnology-focused science competition for Canadian high school and CEGEP students.

SBC challenges students to initiate and undertake university-level research projects. Students submit a project proposal to a scientific evaluation committee that reviews their proposed research. For approved projects, the committee suggests mentors from the local biotechnology community.

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Working in teams or as individuals, the students spend approximately four months conducting research and collaborating with their mentor. In April, students compile their results, prepare scientific posters and present their findings at their regional competitions to a panel of judges from the local scientific, education and biotechnology communities. The judges grade students on originality and scientific merit, project execution and communication of their work. Cash prizes are awarded to the top five student teams and their schools.

The winner of each regional competition moves forward to the national competition that has historically taken place at the Ottawa headquarters of the National Research Council (NRC) of Canada. Congratulations to Christina Napoleoni for placing 1st in the regional Sanofi biotechnology completion (a first for an SJA student), and representing the GTA with distinction at last week’s national competition. Special thanks to Dr. Bridle of Guelph University for his mentorship.

Also St. Joan of Arc students won Best Design APP at Appathon Contest for Coding at UTM and a gold medal at the Ottawa Music Festival. Congratulations! I would like to thank the schools and students who took part in the DPCDSB Art Exhibition at the Mississauga Civic Centre Great Hall. The art work is amazing! Special thanks to teachers Walter Chaisson and Michelle Rodricks for organizing and coordinating the show. Art is such a valued part of a student’s educational experience.

The chair returned to Trustee Sharon Hobin.

Information/Reports from Committees for Receipt

1. Minutes of the Audit Committee Meeting, January 8, 2019

Moved by Anna da Silva Seconded by Frank Di Cosola

THAT THE MINUTES OF THE AUDIT COMMITTEE MEETING, JANUARY 8, 2019, BE RECEIVED. CARRIED

2. Minutes of the Audit Committee Meeting, February 5, 2019

Moved by Anna da Silva Seconded by Frank Di Cosola

THAT THE MINUTES OF THE AUDIT COMMITTEE MEETING, FEBRUARY 5, 2019, BE RECEIVED.

CARRIED

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3. Minutes of the Board By-Law/Policies Review Committee Meeting, February 19, 2019

Moved by Bruno Iannicca Seconded by Stefano Pascucci

THAT THE MINUTES OF THE BOARD BY-LAW/POLICIES REVIEW COMMITTEE MEETING, FEBRUARY 19, 2019, BE RECEIVED.

CARRIED

4. Minutes of the Administration and Finance Committee Meeting, April 2, 2019

Moved by Frank Di Cosola Seconded by Darryl D'Souza

THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, APRIL 2, 2019, BE RECEIVED.

CARRIED

5. Minutes of the Special Education Advisory Committee Meeting, April 3, 2019

Moved by Luz del Rosario Seconded by Stefano Pascucci

THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING, APRIL 3, 2019, BE RECEIVED.

CARRIED

6. Minutes of the Central Committee for Catholic School Councils Meeting, April 4, 2019

Moved by Stefano Pascucci Seconded by Frank Di Cosola

THAT THE MINUTES OF THE CENTRAL COMMITTEE FOR CATHOLIC SCHOOL COUNCILS MEETING, APRIL 4, 2019, BE RECEIVED.

CARRIED

7. Minutes of the Brampton School Traffic Safety Council Meeting, April 4, 2019

Moved by Darryl D'Souza Seconded by Shawn Xaviour

THAT THE MINUTES OF THE BRAMPTON SCHOOL TRAFFIC SAFETY COUNCIL MEETING, APRIL 4, 2019, BE RECEIVED.

CARRIED

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8. Minutes of the Faith and Program Committee Meeting, April 9, 2019

Moved by Shawn Xaviour Seconded by Brea Corbet

THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING, APRIL 9, 2019, BE RECEIVED.

CARRIED

9. Secondary School Scholarships and Awards Committee Report

Moved by Shawn Xaviour Seconded by Bruno Iannicca

THAT THE REPORT TO THE BOARD OF TRUSTEES, SECONDARY SCHOOL SCHOLARSHIPS AND AWARDS COMMITTEE REPORT, BE RECEIVED.

CARRIED


Director of Education, Marianne Mazzorato, shared details of the careers of the principal retirees.

1. Letter of Retirement - Angela Deo, Principal


THAT THE LETTER OF RETIREMENT RECEIVED FROM ANGELA DEO, PRINCIPAL, BE RECEIVED WITH REGRET.

CARRIED

2. Letter of Retirement - Joanna Boudreau, Principal

Moved by Thomas Thomas Seconded by Stefano Pascucci

THAT THE LETTER OF RETIREMENT RECEIVED FROM JOANNA BOUDREAU, PRINCIPAL, BE RECEIVED WITH REGRET.

CARRIED

3. Letter of Retirement - Elena Filice, Principal

Moved by Shawn Xaviour Seconded by Luz del Rosario

THAT THE LETTER OF RETIREMENT RECEIVED FROM ELENA FILICE, PRINCIPAL, BE RECEIVED WITH REGRET.

CARRIED

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4. Letter of Retirement - Sandra Wolfe, Principal


THAT THE LETTER OF RETIREMENT RECEIVED FROM SANDRA WOLFE, PRINCIPAL, BE RECEIVED WITH REGRET.

CARRIED

5. Letter of Retirement - Miriana Nicoletti, Principal

Moved by Mario Pascucci Seconded by Bruno Iannicca

THAT THE LETTER OF RETIREMENT RECEIVED FROM MIRIANA NICOLETTI, PRINCIPAL, BE RECEIVED WITH REGRET.

CARRIED

6. Letter of Retirement - Patricia Peroni, Principal

Moved by Anna da Silva Seconded by Darryl D'Souza

THAT THE LETTER OF RETIREMENT RECEIVED FROM PATRICIA PERONI, PRINCIPAL, BE RECEIVED WITH REGRET.

CARRIED

7. Letter of Retirement - Laura Calabrese, Principal

Moved by Bruno Iannicca Seconded by Luz del Rosario

THAT THE LETTER OF RETIREMENT FROM LAURA CALABRESE, PRINCIPAL, BE RECEIVED WITH REGRET.

CARRIED

8. Letter of Retirement - Kathy Charron, Principal


THAT THE LETTER OF RETIREMENT RECEIVED FROM KATHY CHARRON, PRINCIPAL, BE RECEIVED WITH REGRET.

CARRIED

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9. Letter of Retirement - Shawn Clarkin, Principal

Moved by Mario Pascucci Seconded by Frank Di Cosola

THAT THE LETTER OF RETIREMENT RECEIVED FROM SHAWN CLARKIN, PRINCIPAL, BE RECEIVED WITH REGRET.

CARRIED

Trustees recognized the principal retirees, thanked them for their many years of service to Catholic education, and wished them well on the next part of their journey.

10. DPCDSB - 50th Anniversary Celebratory Mass and Dinner The report, 50th Anniversary Gala Dinner was distributed at the meeting.

Moved by Anna da Silva Seconded by Luz del Rosario

THAT THE REPORT TO THE BOARD OF TRUSTEES, DPCDSB - 50TH ANNIVERSARY CELEBRATORY MASS AND DINNER, BE RECEIVED.

CARRIED


1. Motions Recommended by the Board By-Law/Policies Review Committee, April 30, 2019

Moved by Bruno Iannicca Seconded by Anna da Silva

THAT REVISED POLICY: ACCOMMODATIONS FOR RELIGION AND CREED, BE APPROVED AND ADOPTED, AS AMENDED.

CARRIED

Moved by Stefano Pascucci Seconded by Bruno Iannicca

THAT REVISED POLICY: FIRST NATION, METIS AND INUIT STUDENTS, SELF-IDENTIFICATION, BE APPROVED AND ADOPTED AS AMENDED.

CARRIED Moved by Brea Corbet Seconded by Thomas Thomas

THAT REVISED POLICY: CHAPELS IN SCHOOLS, BE APPROVED AS AMENDED. CARRIED

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Moved by Mario Pascucci Seconded by Brea Corbet

THAT THE BOARD OF TRUSTEES REFER POLICY 7.15: TRUSTEE HONORARIA AND EXPENSES, TO COMMITTEE FOR A POTENTIAL AMENDMENT TO THE USE OF RENTAL CAR.

CARRIED

2. Motions Recommended by the Administration and Finance Committee, May 14, 2019

Moved by Darryl D'Souza Seconded by Thomas Thomas

THAT TRUSTEE F. DI COSOLA WILL REPRESENT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD AT THE TORONTO AND REGION CONSERVATION AUTHORITY OUTDOOR TASK FORCE FOR 2019-2021.

CARRIED

Moved by Mario Pascucci Seconded by Luz del Rosario

THAT THE DPCDSB PREPARE CONGRATULATORY LETTERS, SIGNED BY ALL TRUSTEES, TO RECOGNIZE 50TH ANNIVERSARY AND FUTURE MILESTONES FOR OTHER SCHOOL BOARDS.

CARRIED

Moved by Anna da Silva Seconded by Luz del Rosario

THAT STAFF BRING FORWARD IDEAS REGARDING EVENTS THAT WILL ENGAGE ALL STAKEHOLDERS TO CELEBRATE OUR 50TH ANNIVERSARY.

CARRIED

I. Notice of Motion

Trustee Mario Pascucci presented a Notice of Motion:

Whereas the DPCDSB has responsibility for property located next to St. Mary Star of the Sea Church on Lakeshore Road in Mississauga, and:

Whereas the property is over 100 years old, and;

Whereas the cemetery, at this time, does not have a plaque that identifies and recognizes the importance of this Catholic Cemetery, and;

Whereas DPCDSB owns the property, but Catholic Cemeteries of the Archdiocese of Toronto is responsible for the earthly remains of the faithfully departed,

Be it resolved that, subject to Archdiocese approval, the DPCDSB prepare and install a formal plaque that identifies and recognizes this cemetery for its historical perspective and importance in building a Catholic community at St. Mary Star of the Sea Church.

J. Additional Business - Nil

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K. Questions Asked of, and by, Board Trustees

1. Trustee Darryl D’Souza inquired about renaming schools to contain Catholic. Director of Education Marianne Mazzorato advised staff will bring forward a report.

2. In response to Trustee Frank Di Cosola’s inquiry about teacher redundancy, Director of Education, Marianne Mazzorato advised currently DPCDSB does not have any redundant teachers, but has surplus to the school. Superintendent Stephanie Strong advised the surplus teachers may apply to the job postings.

3. Trustee Frank Di Cosola inquired about records kept regarding evacuation of a classroom due to behavioural outbursts. Director of Education Marianne Mazzorato advised every violent incident is recorded. Superintendent Tammy-Lynne Peel advised incidents are recorded on the workplace incident form and noted the particular situation is improving with the behaviour and safety plans in place.

4. Trustee Mario Pascucci, referenced General Administrative Procedures (GAP) for Graduation and noted MPPs are not on the speakers list. In response to the parking inquiry, Director of Education Marianne Mazzorato will remind administrators to reserve parking.

5. Trustee Mario Pascucci inquired about School Generated Funds (SGF). Executive Superintendent, Chief Financial Officer and Treasurer Julie Cherepacha will remind administrators to share details with Catholic School Councils and post a summary on the school website.

6. In response to Trustee Frank Di Cosola’s School Generated Funds inquiry, Executive Superintendent, Chief Financial Officer and Treasurer Julie Cherepacha will remind administrators to share the bank reconciliation and the Overview Summary Category Report with Catholic School Councils. Trustee Brea Corbet requested all school communities make the information available to all parents by posting it on their websites.

7. Trustee Mario Pascucci requested trustees’ full names be recorded into the minutes.

8. Trustee Stefano Pascucci inquired about the protocol for planters within the Kindergarten play yard. Superintendent Mathew Thomas advised the administration should send a work order request and staff will visit the site to assess.

9. Trustee Stefano Pascucci, noted a lockdown drill and inquired about procedures. Director of Education, Marianne Mazzorato, will review with administrators to ensure that all staff have a full understanding.

10. Trustee Bruno Iannicca noted the challenges of behavioural issues. Director of Education Marianne Mazzorato advised Executive Council will review the expertise and resources available with administrators to ensure the safety and well-being of all students.

11. Trustee Bruno Iannicca raised the traffic safety concern on Queensway for St. Timothy students. Superintendent Mathew Thomas advised there was a recommendation from the Mississauga Traffic Safety Council to review the Kiss and Ride area. Staff is working with the coterminous board and the region towards support for active sustainable school travel. Superintendent Mathew Thomas will reach out to other schools for best practices. Trustee Bruno Iannicca requested a copy of the Traffic Safety Report.

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12. In response to Trustee Bruno Iannicca’s inquiry about MPPs visiting schools, Director of Education Marianne Mazzorato advised everyone visiting the school must report to the office and staff will review the protocol with administrators.

13. Trustee Darryl D’Souza noted a difference in name of school from the website to the school building and boulevard signage. Staff will provide a report.

14. Trustee Mario Pascucci inquired about shuttered classrooms that may be air conditioned. Associate Director Daniel Del Bianco will review the opportunity to use as a cooling centre with administrators.

15. Trustee Mario Pascucci, noting changes in regional government, inquired about the effect on the DPCDSB. Staff will follow and report.

16. Trustee Luz del Rosario inquired about municipal councilors at graduation ceremonies. Director of Education Marianne Mazzorato advised the changes were made to the by-law on June 6 and councilors can sit on the platform and be acknowledged at the ceremony.

17. Trustee Shawn Xaviour inquired on the status of the boulevard signs. Associate Director Daniel Del Bianco advised the standardized template has been approved and signs are rolling out. Staff will provide a list. Trustee Shawn Xaviour requested the list include current and scheduled installations. All boulevard signs contain Catholic in the school name.

18. Trustee Darryl D’Souza inquired about changing school names on the wall, website and stationary. Associate Director Daniel Del Bianco will survey schools.

Trustee Sharon Hobin passed the chair to Trustee Thomas Thomas.

19. In response to Trustee Sharon Hobin, General Manager Richard Moriah advised that water stations and water filling stations have been installed. The project is expected to be completed by the end of the summer.

20. In response to Trustee Sharon Hobin’s inquiry about class size and impact of changes, Director of Education Marianne Mazzorato advised details will be provided at a meeting June 4.

21. Trustee Sharon Hobin referenced expectation of inclusion and progressive discipline. Director of Education Marianne Mazzorato advised staff will facilitate the conversation.

22. In response to Trustee Shawn Xaviour’s comments on anti-bullying initiatives, Director of Education Marianne Mazzorato advised staff will gather information from schools on anti-bullying initiatives.

L. Declared Interest Items - Nil

M. In Camera Session

Moved by Shawn Xaviour Seconded by Thomas Thomas

THAT THE BOARD OF TRUSTEES MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELY CONVENE AN IN-CAMERA MEETING OF THE COMMITTEE OF THE WHOLE IN RESPECT OF PERSONNEL AND LEGAL MATTERS.

CARRIED

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N. Rise and Report

Minutes of the In Camera Session of the Regular Board Meeting, April 23, 2019

Minutes of the In Camera Private Session of the Regular Board Meeting, April 23, 2019

Minutes of the In Camera Session of the Audit Committee Meeting, January 8, 2019

Minutes of the In Camera Session of the Audit Committee Meeting, February 5, 2019

Minutes of the In Camera Session of the Board By-Law/Policies Review Committee Meeting, February 19, 2019

Minutes of the In Camera Session of the Administration and Finance Committee Meeting, April 2, 2019

Minutes of the In Camera Session of the Faith and Program Committee Meeting, April 9, 2019

Personnel Matter

Moved by Mario Pascucci Seconded by Frank Di Cosola

THAT THE BOARD OF TRUSTEES RECEIVE THE CONFIDENTIAL REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA FOR PERSONNEL AND LEGAL MATTERS AND RECOMMEND ADOPTION OF THE RECOMMENDATIONS SET OUT THEREIN.

CARRIED

O. Future Meetings June 18, 2019

P. Adjournment

Moved by Brea Corbet Seconded by Thomas Thomas

THAT THE MEETING BE ADJOURNED AT 10:42 P.M.

CARRIED

31



REPORT NUMBER A 7

MINUTES OF THE SPECIAL BOARD MEETING

MAY 28, 2019

1. THAT THE MINUTES OF THE SPECIAL BOARD MEETING, MAY 28, 2019, BE APPROVED.

32

Minutes of the Special Board Meeting, May 28, 2019

A 7 Pg. 1

MINUTES Special Board Meeting Feast of Saint Senator Tuesday, May 28, 2019, 6:30 pm Board Room, Catholic Education Centre Chair: Vice Chair: Trustees:

Sharon Hobin Thomas Thomas Brea Corbet, Darryl D’Souza, Luz del Rosario, Frank Di Cosola, Bruno Iannicca, Mario Pascucci, Stefano Pascucci

Director of Education: Marianne Mazzorato Associate Director of Corporate Services: Daniel Del Bianco Executive Superintendent of Finance, Chief Financial Officer and Treasurer:

Julie Cherepacha

Superintendents: Wayne Brunton, Deb Finegan-Downey, Silvana Gos, Brian Hester, Jodi Kuran, Martine Lewis, Cairine MacDonald, Carmel Murphy, Lucy Papaloni, Tammy-Lynne Peel, Les Storey, Stephanie Strong, Mathew Thomas, Max Vecchiarino

Counsel: Margaret Beck General Managers: Bruce Campbell, Theresa Davis, Christiane Kyte,

RIchard Moriah Recorder: Laurie Mackereth Regrets: Trustee Anna da Silva

Trustee Shawn Xaviour Student Trustee Faye Rosario Student Trustee Rynel Pinto

A. Routine Matters

1. Call to Order and Attendance Chair Sharon Hobin called the meeting to order at 6:30 p.m.

2. Acknowledgement of First Nations Sacred Territory Chair of the Board, Sharon Hobin acknowledged the sacred territory of the Mississaugas of the Credit First Nation.

3. Opening Prayer Chair of the Board, Sharon Hobin led the Opening Prayer.

4. Approval of Agenda

Motion 161 (19-05-28) Moved by Stefano Pascucci Seconded by Bruno Iannicca

33

A 7 Pg. 2


THAT THE AGENDA BE APPROVED. CARRIED

a. Approval of Calendar Items – Nil

b. Waive DPCDSB Procedural By-Law for Delegation Requirements

Chair of the Board, Sharon Hobin explained the purpose of the Special Board Meeting:

The Dufferin-Peel Catholic District School Board is proposing to enact an Education Development Charges By-Law that will apply to the development of land in the Region of Peel. The new by-law is required because the current by-law of the Board will expire on June 30, 2019.

The primary purpose for implementing an EDC by-law is to provide a source of funding for growth-related education land costs which are not funded by capital grant allocations under the Ministry of Education’s funding model.

The Education Act, which is the legislation that governs EDCs, requires that the Board convene the two public meetings before passing a new by-law. In this regard, the Board conducted two public meetings on April 23, 2019 as part of the process of passing the new by-law.

The first public meeting dealt with a review of the current EDC policies of the Board as reflected in its EDC by-law, while the second public meeting addressed the proposed by-law that the Board anticipates passing this evening.

The Board has worked in close co-operation with the Peel District School Board in developing the proposed education development charges for each board. The boards co-operated closely in working through the background analysis respecting growth projections, pupil enrolment forecasts, determination of growth-related pupil place requirements, site costing, and in completing their respective EDC forms. The Public Board held its EDC public meetings on May 14, 2019 and anticipates passing its new EDC by-law this evening.

This evening, the Dufferin-Peel Catholic District School Board will be giving final consideration to the passage of an EDC By-Law. We will be providing members of the public an opportunity later in this evening’s Special Board Meeting agenda to provide input into the By-law.

Motion 162 (19-05-28) Moved by Frank Di Cosola Seconded by Darryl D’Souza

THAT THE PROCEDURAL BY-LAW RESTRICTING THE NUMBER OF DELEGATIONS AND TIMELINES FOR DELEGATION SUBMISSION BE SUSPENDED FOR THIS MEETING TO ALLOW FOR THE DELEGATIONS TO BE HEARD.

CARRIED

5. Declaration of Interest - Nil

34

A 7 Pg. 3


6. Approval of Minutes - Nil


B. Awards and Presentation - Nil

C. Pastor’s Remarks - Nil

D. Delegations - Nil


1. Regular Reports - Nil

2. Good News Items - Nil

F. Information/Reports from Committees for Receipt


1. 2019 Education Development Charges: By-Law Adoption

Mathew Thomas, Superintendent of Planning and Operations, reviewed the report. The current EDC by-law, adopted by DPCDSB took effect on July 1, 2014 and expires June 30, 2019. Prior to the expiration of the by-law, DPCDSB is required to adopt a new by-law.

The EDC by-law applies throughout the Region of Peel. The proposed residential charge is $1,096 per dwelling unit and the proposed non-residential charge is $0.44 per square foot of gross floor area.

The Ministry of Education has approved the background study prepared by Watson and Associates Economists and Overland LLP.

DPCDSB has met the mandatory requirements for two public meetings under the Education Act. Staff believes no further meetings are required.

Trustee Mario Pascucci joined the meeting at 6:42 p.m.

Chair of the Board, Sharon Hobin, invited members of the public to address the Board of Trustees on the Education Development Charge By-Law, three times. There was no response from the public to speak.

Motion 163 (19-05-28) Moved by Bruno Iannicca Seconded by Luz del Rosario

THAT THE REPORT TO THE BOARD OF TRUSTEES, 2019 EDUCATION DEVELOPMENT CHARGES: BY-LAW ADOPTION, BE RECEIVED.

CARRIED

35

A 7 Pg. 4


Motion 164 (19-05-28) Moved by Luz del Rosario Seconded by Thomas Thomas

THAT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD RESOLVE THAT NO FURTHER PUBLIC MEETINGS ARE REQUIRED WITH REGARD TO THE PROPOSED EDUCATION DEVELOPMENT CHARGES BY-LAW FOR THE REGION OF PEEL.

CARRIED

Motion 165 (19-05-28) Moved by Bruno Iannicca Seconded by Darryl D’Souza

THAT THE EDUCATION DEVELOPMENT CHARGES BY-LAW APPLICABLE TO THE REGION OF PEEL AND CONSISTING OF RATES SET AT $1,096.00 PER DWELLING UNIT FOR RESIDENTIAL DEVELOPMENT AND $0.44 PER SQUARE FOOT OF GROSS FLOOR AREA FOR NON-RESIDENTIAL DEVELOPMENT, BE APPROVED.

CARRIED


I. Notices of Motion - Nil

J. Additional Business - Nil

K. Questions Asked of, and by, Board Trustees - Nil

L. Declared Interest Items - Nil

M. In Camera Session - Nil

N. Rise and Report

O. Future Meetings

P. Adjournment

Motion 166 (19-05-28) Moved by Darryl D’Souza Seconded by Brea Corbet

THAT THE MEETING BE ADJOURNED AT 6:45 P.M. CARRIED

36



REPORT NUMBER B 1

AWARDS AND PRESENTATIONS

LIVING AS JOYFUL DISCIPLES NANCY BODSWORTH-BOSS

1. THAT THE PRESENTATION OF THE CATHOLIC EDUCATION WEEK THEME SONG, LIVING AS JOYFUL DISCIPLES, WRITTEN AND PERFORMED BY NANCY BODSWORTH-BOSS, BE RECEIVED.

37

LIVING AS JOYFUL DISCIPLES Catholic Education Week Theme Song 2019

Words and Music by Nancy Bodsworth

1. Followers of Christ,

be rooted in prayer.

Accept Christs’ invitation,

break the bread and share.

Joyful disciples,

living in community.

Care for one another,

as God loves you and me.

BE BOLD, SPEAK OUT,

HAVE COURAGE, LEAVE YOUR MARK!

DO NOT BE AFRAID,

SHINE LIKE A BRIGHT TORCH IN THE DARK.

POINT THE WAY TO CHRIST,

FOLLOW WHERE HE LEADS,

LIVE AS A JOYFUL DISCIPLE,

ON YOUR MISSION, YOU WILL SUCCEED!

2. Do justice, create hope.

Be Christs’ hands and feet.

Put your faith in action

serve everyone you meet.

Journeying together

hand in hand, side by side.

It’s time to live our story,

share it far and wide.

3. Children of the light,

go share in the good news!

Use your gifts and talents,

this is the path to choose.

Rejoice and believe,

Give glory to the Lord!

In God we find salvation,

the ultimate reward.

Put all that you have

and all that you are,

into Christs’ loving hands.

Grow in holiness day by day,

in our faith we will take a stand.

2019 Nancy Bodsworth Music, Used With Permission 38



REPORT NUMBER C 1

PASTOR’S REMARKS

1. THAT THE REMARKS RECEIVED FROM MONSIGNOR JOSEPH SHIELS C. H. H., BE RECEIVED.

39



REPORT NUMBER F 1

MINUTES OF THE

BRAMPTON SCHOOL TRAFFIC SAFETY COUNCIL MEETING MAY 2, 2019

1. THAT THE MINUTES OF THE BRAMPTON SCHOOL TRAFFIC SAFETY COUNCIL MEETING, MAY 2, 2019, BE RECEIVED.

40

Thursday, May 2, 2019

Boardroom WT-2C – 2nd Floor – West Tower

Members Present: Patrick Doran (Chair) Max Kazman (Vice-Chair) Trustee Kathy McDonald, Peel District School Board Trustee Darryl D’Souza, Dufferin-Peel Catholic District School Board Wendell Cole

Charles Gonsalves Rakesh Joshi Albert Masih Stephane Mukendi

Members Absent: Damindar Ghumman (regrets) City Councillor Charmaine Williams – Wards 7 and 8 (vacation)

Staff, Agency and Organizational Representatives: Krystina Koops, Dufferin-Peel Catholic District School Board Jason Attard, Dufferin-Peel Catholic District School Board Sgt. Fortunato Manvati, Regional Divisional Traffic Unit, Peel

Regional Police Anna Gentile, Student Transportation of Peel Region Marcy Macina, Student Transportation of Peel Region Peter Bryson, Supervisor, Enforcement and By-law Services Craig Kummer, Senior Manager, Traffic Services Violet Skirten, Crossing Guard Supervisor

Elsetia Rhudd, Team Lead, Crossing Guard, Traffic Services Chandra Urquhart, Legislative Coordinator, City Clerk’s Office

Minutes

Brampton School Traffic Safety Council Committee of the Council of

The Corporation of the City of Brampton

3.1-1

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Minutes Brampton School Traffic Safety Council

2019 05 02 Page 2 of 11

The meeting was called to order at 9:40 a.m. and adjourned 10:14 a.m. 1. Approval of Agenda SC045-2019 That the agenda for the Brampton School Traffic Safety Council

meeting of May 2, 2019, be approved, as amended, to add the following item:

7.2 Correspondence from Margarita Diaz Dube, Principal, re:

Request to Review Park and Ride/Traffic Congestion and Crossing Guard Inquiry at Bartley Bull Parkway/ Bartley Bull Parkway – William G. Davis Public School, 491 Bartley Bull Parkway – Ward 3

Carried

2. Declarations of Interest under the Municipal Conflict of Interest Act – nil 3. Previous Minutes 3.1. Minutes - Brampton School Traffic Safety Council - April 4, 2019

The minutes were considered by Committee of Council on April 17, 2019 and the recommendations were approved by Council on April 24, 2019. The minutes were provided for Committee’s information.

It was noted that Rakesh Joshi, Member, was not in attendance at the meeting of April 4, 2019.

4. Delegations/Presentations – nil 5. Program - Peel Safe and Active Routes to School Committee (PSARTS) 5.1. Minutes – Peel Safe and Active Routes to School Committee – March 8, 2019

Violet Skirten, Crossing Guard Supervisor, provided an overview of the minutes of the PSARTS meeting, highlighting the agenda items discussed and the resulting action items. The following was noted:

Bike to School week – May 27-31, 2019 o transportation survey indicated an increase in students cycling to school o campaign for bike training skills in parks and recreation centres for students

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2019 05 02 Page 3 of 11

Parental attitudes on School Travel o changing parents’ attitudes towards walking to school o considering collaborative approach that includes teachers, principals,

school councils, children and parents

Environment and Working Group o Identifying and addressing parent infrastructure barriers voted a priority

Communication and Working Group o Aligning and prioritizing PSARTS messages for promotions and

combining social media accounts using one hashtag

Child Active Transportation Safety and the Environment o random study of Peel schools on driver and pedestrian and

characteristics of built environment indicated: - most students walk or are driven to school - unsafe drop off of students by drivers doing U-turns or turning on

the street - resources provided to school to improve active school travel - information on traffic calming measures and signals to be provided

by the Region of Peel staff

Ms. Skirten advised that another PSARTS meeting was tentatively scheduled for June 2019.

The following motion was considered:

SC046-2019 That the minutes re: Peel Safe and Active Routes to School Committee – March 8, 2019 to the Brampton School Traffic Safety Council Advisory Committee of May 2, 2019, be received.

Carried

6. School Travel Planning Program/Sub-Committee/Ad Hoc Committee Participation Violet Skirten, Crossing Guard Supervisor, advised that three more schools have been added to the School Travel Planning program. Crossing Guard Office staff will undertake a walkabout with one of the schools in the next few weeks.

7. Correspondence 7.1. Correspondence from Violet Skirten, Crossing Guard Supervisor, re: Request to

Review Traffic Congestion and Parking Issues on Worthington Avenue, Worthington Public School, 71 Worthington Avenue – Ward 6

3.1-3

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2019 05 02 Page 4 of 11

Violet Skirten, Crossing Guard Supervisor, provided an overview of the request and noted that a previous site inspection was conducted in early 2017. At that time parking and traffic congestion were also the concern. Ms. Skirten suggested a site inspection be undertaken.

Committee reviewed the site inspection request and considered the comments provided by staff.

The following motion was considered:

SC047-2019 1. That the correspondence from Violet Skirten, Crossing

Guard Supervisor, to the Brampton School Traffic Safety Council meeting of May 2, 2019, re: Request to Review Traffic Congestion and Parking Issues on Worthington Avenue, Worthington Public School, 71 Worthington Avenue – Ward 6 be received; and

2. That a site inspection be undertaken. Carried 7.2. Correspondence from Margarita Diaz Dube, Principal, re: Request to Review

Park and Ride/Traffic Congestion and Crossing Guard Inquiry at Bartley Bull Parkway/Bartley Bull Parkway – William G. Davis Public School, 491 Bartley Bull Parkway – Ward 3

Violet Skirten, Crossing Guard Supervisor, provided an overview of the request and advised Committee that crossing guards are not assigned to middle schools. She noted that the school is located at the intersection of Bartley Bull Parkway/Bartley Bull Parkway which is very busy at arrival and dismissal times. She suggested an inspection be undertaken to determine if any safety improvements are required.

Committee reviewed the site inspection request and considered the comments provided by staff. The following motion was considered:

SC048-2019 1. That the correspondence from Margarita Diaz Dube,

Principal, to the Brampton School Traffic Safety Council meeting of May 2, 2019, re: Request to Review Park and Ride/Traffic Congestion and Crossing Guard Inquiry at

3.1-4

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2019 05 02 Page 5 of 11

Bartley Bull Parkway/Bartley Bull Parkway – William G. Davis Public School, 491 Bartley Bull Parkway – Ward 3 be received; and

2. That a site inspection be undertaken. Carried 8. New School Openings – nil 9. Changes/Updates to School Boards/Student Population – nil

10. Brampton School Traffic Safety Council Promotional Activities

Violet Skirten, Crossing Guard Supervisor, advised that Crossing Guard Appreciation Day will be celebrated during the month of June 2019. Schools are requested to nominate a crossing guard through an application process. One guard is selected from the nominations received and honored with the title ‘Crossing Guard of the Year’.

11. Other/New Business 11.1. Report from Enforcement and By-law Services, re: By-law Enforcement

School Patrol Statistics ending April 24, 2019 Peter Bryson, Supervisor, Enforcement and By-law Services, provided an overview of the subject report. He noted that the number of school attendances and tickets issued will steadily increase now that the snow related complaints are over. The numbers reflected in the report were as of April 24, 2019. The following motion was considered:

SC049-2019 That the report from Peter Bryson, Supervisor, Enforcement and

By-law Services, to the Brampton School Traffic Safety Council meeting of May 2, 2019, re: By-law Enforcement School Patrol Statistics – Period ending April 24, 2019 be received.

Carried

3.1-5

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2019 05 02 Page 6 of 11

12. Site Inspection Report(s) 12.1. Balmoral Public School, 233 Balmoral Drive – Ward 8

Review Safety Concerns/Crossing Guard inquiry – Balmoral Drive/Clark Boulevard Tuesday, April 9, 2019 – 8:00 a.m. and 2:30 p.m. Committee was advised that Kathy McDonald, Trustee, Peel District School Board, was present at both site inspections. Committee reviewed the observations and recommendations in the site inspection report and considered the following motion: SC050-2019 1. That the site inspection report to the Brampton School Traffic Council meeting of May 2, 2019, re: Balmoral Public

School, 233 Balmoral Drive – Ward 8 be received; and,

2. That Senior Manager of Traffic Services be requested to arrange for:

The review of the pedestrian signal timings at the intersections of: i. Dixie Road and Lisa Street ii. Dixie Road and Clark Boulevard iii Balmoral Drive and Dixie Road

A refresh of the pavement markings at the intersections of: i. Dixie Road and Lisa Street ii. Dixie Road and Clark Boulevard iii. Balmoral Drive and Dixie Road; and

3. That the Principal be requested to educate the students on pedestrian safety, and to remind them that they should utilize the traffic signals at the intersections. Carried

12.2. Earnscliffe Public School, 62 Seaborn Road – Ward 1

Review Safety Concerns/Crossing Guard inquiry Wednesday, April 10, 2019 – 8:00 a.m. and 2:30 p.m. Committee reviewed the observations and recommendations in the site inspection report and considered the following motion:

3.1-6

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2019 05 02 Page 7 of 11

SC051-2019 1. That the site inspection report to the Brampton School Traffic Safety Council meeting of May 2, 2019, re: Earnscliffe Public School, 62 Seaborn Road – Ward 1 be received; and,

2. That the Senior Manager of Traffic Services arrange for:

A Speed Study to be conducted on Balmoral Drive between Eastbourne Drive and Edenborough Drive during school arrival and dismissal times

A Pedestrian Crossover Study to be conducted in the area of Balmoral Drive, between Eastbourne Drive and Edenborough Drive

Traffic Operations to review the possibility of activating the “Flashing 40 km” speed limit sign on Balmoral Drive in the vicinity of Cardinal Newman Senior School and Eastbourne Public School at 8:00 a.m. and 2:30 p.m.; and,

3. That the Principal be requested to educate the students

on pedestrian safety and remind them that traffic is only required to stop at the crossing when a Crossing Guard is on duty and that they should utilize the traffic signals at the intersection of Balmoral Drive and Eastbourne Drive.

Carried

12.3. Aylesbury Public School, 25 Aylesbury Drive – Ward 6

Traffic Congestion/Parking Concerns – Aylesbury Drive/vicinity of school Thursday, April 18, 2019 – 8:00 a.m. and 2:45 p.m.

Committee was advised that Kathy McDonald, Trustee, Peel District School Board participated in the afternoon site inspection. Committee reviewed the observations and recommendations in the site inspection report and considered the following motion:

SC052-2019 1. That the site inspection report to the Brampton School Traffic

Safety Council meeting of May 2, 2019, re: Aylesbury Public School, 25 Aylesbury Drive – Ward 6 be received; and,

2. That Peel District School Board be requested to:

Review the signage on the property to ensure that they are visible

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2019 05 02 Page 8 of 11

Install signs to indicate the Bus Loading and the Kiss and Ride areas

Continue to educate students and parents regarding safety rules and responsibilities in the vicinity of the school and school property

Direct all staff to wear safety vests to ensure visibility

Review the Kiss and Ride and Bus Loading zone operations to establish if the use of traffic cones would be beneficial

3. That the Senior Manager of Traffic Services be requested to:

Review the existing “No Stopping, Mon-Fri,8-5” restrictions on the north side of Aylesbury Drive and ensure that it covers the entire frontage of the school

Enhance the pavement markings at the intersection of Aylesbury Drive and Poncelet Road; and,

4. That the Manager of Enforcement and By-law Services be

requested to enforce the parking restrictions on Aylesbury Drive in the vicinity of the school during arrival and dismissal times once the signs are installed by Traffic Services.

Carried

12.4. Carrefour Des Jeunes French School, 375 Centre Street North – Ward 1

Review Traffic Safety Concerns/Parking – Centre Street/Blackthorn Lane Tuesday, April 16, 2019 – 8:30 a.m. and 3:45 p.m.

Committee reviewed the observations and recommendations in the site inspection report and considered the following motion:

SC053-2019 1. That the site inspection report to the Brampton School Traffic Safety Council meeting of May 2, 2019, re: Carrefour Des Jeunes French School, 375 Centre – Ward 1 be received; and,

2. That, in an effort to encourage Active Transportation to and

from school, the Principal contact their designated Peel Health Nurse to participate in the School Travel Plan Program in Peel;

3. That the Principal be requested to:

Review the south entrance with the possibility of making it a one-way exit

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2019 05 02 Page 9 of 11

Arrange for the small buses to load and unload at alltimes in the bus loading area located on the north eastside of the building

Review the possibility of utilizing the parking lot for aKiss and Ride Operation

Arrange for the replacement and refreshing of the fadedsigns and pavement markings; and

4. That the Senior Manager of Traffic Services arrange for theinstallation of “No U-Turn” restrictions in front of the school.

Carried

12.5. Stanley Mills Public School, 286 Sunny Meadow Boulevard – Ward 9 Review Park and Ride/Safety Concerns – Intersection of Sunny Meadow Boulevard and Sandalwood Parkway Wednesday, April 17, 2019 – 7:50 a.m. and 2:35 p.m.

Committee was advised that Charles Gonsalves, Member and Max Kazman, Member, were present at the afternoon site inspection.

Committee reviewed the observations and recommendations in the site inspection report and considered the following motion:

SC054-2019 1. That the site inspection report to the Brampton School TrafficSafety Council meeting of May 2, 2019, re: Stanley MillsPublic School, 286 Sunny Meadow Boulevard – Ward 9be received; and,

2. That, in an effort to encourage Active Transportation to andfrom school, the Principal contact their designated PeelHealth Nurse to participate in the School Travel PlanProgram in Peel;

3. That the Principal be requested to:

Ask the Peel District School Board to review the Kissand Ride and bus loading operation

Arrange for the installation of Kiss and Ride and BusLoading signage on school property

Refresh all the pavement markings in the Kiss and Rideand bus loading area

Educate and encourage parents to exercise safety inthe Kiss and Ride and bus loading areas, and to obeythe “No Left Turns” signage at the exit of schoolproperty;

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2019 05 02 Page 10 of 11

4. That the Manager of Enforcement and By-law Services berequested to enforce the parking restrictions on SunnyMeadow Boulevard in the vicinity of the school at arrival anddismissal times;

5. That Peel Regional Police be requested to enforce the “NoU-Turn” driving restrictions on Sunny Meadow Boulevard inthe vicinity of the school; and

6. That the blocking of the Kiss and Ride area not be endorsedas proposed by the Vice-Principal.

Carried

13. Future/Follow-up Site Inspection(s)

Esker Lake Public School, 10420 Heart Lake Road – Ward 2

14. Site Inspection Schedule

Worthington Public School – 71 Worthington Avenue – Ward 6Review Traffic Traffic Congestion/Parking IssuesTuesday May 7, 2019 – 8:00 a.m. and 2:40 p.m.

William G. Davis Public School, 491 Bartley Bull Parkway – Ward 3 Review Park and Ride/Traffic Congestion Tuesday May 14, 2019 – 8:15 a.m. and 2:40 p.m.

St. Jean-Marie Vianney Catholic School, 75 Jordensen Drive – Ward 6 Review Safety Concerns/Crossing Guard inquiry Thursday May 16, 2019 – 8:30 a.m. and 3:30 p.m.

15. Information Items – nil

16. Question Period – nil

17. Public Question Period – nil

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2019 05 02 Page 11 of 11

18. Adjournment

SC055-2019 That the Brampton School Traffic Safety Council do now adjourn to meet again on Thursday, June 6, 2019, at 9:30 a.m. or at the call of the Chair.

Carried

------------------------------------------------------- Patrick Doran (Chair)

3.1-11

51



REPORT NUMBER F 2

MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING

MAY 14, 2019

1. THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETINGMAY 14, 2019, BE RECEIVED.

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F 2 Pg. 1

Minutes – Administration and Finance Committee Meeting – May 14, 2019

Minutes of the Administration and Finance Committee Meeting Memorial of St. Maria Dominic Mazzarello Tuesday, May 14, 2019 - 7:00 p.m. Board Room, Catholic Education Centre

Chair: F. Di CosolaVice Chair: D. D’SouzaTrustees: B. Corbet A. da Silva S. Hobin

M. Pascucci S. Pascucci T. ThomasStudent Trustee: R. Pinto Director of Education: M. MazzoratoAssociate Director of Instructional Services: D. AmaralAssociate Director of Corporate Services: D. Del BiancoExecutive Superintendent of Finance, Chief Financial Officer and Treasurer: J. CherepachaSuperintendents: B. Hester J. Kuran C. MacDonald

S. Strong M. Thomas M. VecchiarinoGeneral Managers: B. Campbell T. Davis R. MoriahRecorder: L. MackerethRegrets: Trustee L. del Rosario

Trustee B. IanniccaStudent Trustee F. Rosario

Absent: Trustee S. Xaviour

A Routine Matters

1. Call to Order and AttendanceAt 7:02 p.m., F. Di Cosola, Chair of the Administration and Finance Committee, called the meeting to order.

2. Acknowledgement of First Nations Sacred TerritoryCommittee Chair F. Di Cosola acknowledged the sacred territory of the Mississaugas ofthe Credit First Nation.

3. Opening PrayerCommittee Chair F. Di Cosola led the Opening Prayer.

4. Approval of the AgendaAgenda Addition:H 1 – Toronto and Region Conservation Authority Task Force

Moved by D. D’Souza

THAT THE AGENDA BE APPROVED, AS AMENDED. CARRIED

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F 2 Pg. 2


i) Approval of Calendar Itemsa) Employee Population Report as of March 31, 2019

Moved by S. Pascucci

THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, EMPLOYEE POPULATION REPORT AS OF MARCH 31, 2019, BE RECEIVED.

CARRIED

5. Declaration of Interest - Nil

6. Approval of the Minutes of the Administration and Finance Committee Meeting,April 2, 2019


THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, APRIL 2, 2019, BE APPROVED.

CARRIED

i) Business Arising from the Minutes - Nil

B Awards and Presentations - Nil

C Pastor’s Remarks – Nil

D Delegations – Nil

E Updates/Information/Reports from Trustees for Receipt

i) Regular Reports

a. Ontario Catholic School Trustees’ Association (OCSTA) Update —T. Thomas/M.Pascucci - Nil

b. Student Transportation of Peel Region (STOPR) Update—F. Di Cosola

The most recent meeting of the STOPR Governance Committee was held onMay 2, 2019. At this meeting, the Governance Committee considered and addressedthe following issues:

1. A service level update report was received specific to driver availability andcurrent service level as compared to earlier in the 2018-2019 school year.

2. Finalized eligibility reassessments for the 2019-2020 school year wereapproved for two DPCDSB schools.

3. Approval of bell time revisions for the 2019-2020 school year that wereconsidered to improve overall bus routing efficiency. The only impact toDPCDSB is a minor bell time adjustment at St. Martin CSS.

4. A report pertaining to the status of the development and testing of a late

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F 2 Pg. 3


bus notification app was received. This app would enable parents who sign up for the app to track their child’s bus location in real time based on GPS tracking capability. STOPR will launch the pilot later this month. A communication to Trustees, Senior DPCDSB Management and School Administrators will be developed and released prior to the launch of the pilot. The information collected from the pilot will enable STOPR to refine the development of the app so that full implementation can occur by October 2019.

5. A report pertaining to video cameras on school buses was received. TheGovernance Committee approved a recommendation that would seek theinclusion of video surveillance on school buses within the broader videosurveillance policy of the DPCDSB.

The next STOPR Governance Committee meeting is scheduled for June 21, 2019.

Moved by S. Hobin

THAT THE STUDENT TRANSPORTATION OF PEEL REGION (STOPR) UPDATE, BE RECEIVED.

CARRIED

ii) Good News Items- Nil

F Updates/Information/Reports from Committees, for Receipt – Nil

G Information/Reports from Administration, for Receipt

1. STOPR Governance Committee Minutes – January 28, 2019 – M. Thomas

Moved by B. Corbet

THAT THE MINUTES OF THE STOPR GOVERNANCE COMMITTEE MEETING, JANUARY 28, 2019, BE RECEIVED.

CARRIED

In response to Trustee A. da Silva’s inquiry, Superintendent M. Thomas advised that the payment reductions for service delays are withheld by STOPR.

Trustee A. da Silva inquired about reducing delays during school start up. Associate Director of Corporate Services, D. Del Bianco, advised that the bus operators have increased advertisements for recruitment.

2. Student Transportation Service Level Update—M. Thomas

Moved by B. Corbet

THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, STUDENT TRANSPORTATION SERVICE LEVEL UPDATE, BE RECEIVED.

CARRIED

55

F 2 Pg. 4


M. Thomas, Superintendent of Planning and Operations, reviewed the report, anupdate on the progress of Student Transportation of Peel Region’s (STOPR) schoolbus transportation service delivery and measures taken to address service leveldeficiencies for the period March 18, 2019 to April 18, 2019. The overall service levelhas remained consistent. There were no significant delays experienced by theService de transport de Wellington-Dufferin Student Transportation Services(STWDSTS) serving Dufferin County.

All buses in the fleet have been equipped with a GPS and STOPR will undertake the soft launch of the new bus app in collaboration with the bus operators. The app will provide the physical location of the bus overlaid along the bus route.

In response to Trustee A. da Silva’s inquiry, Associate Director D. Del Bianco advised that STOPR is the owner of the software. STOPR will work with the software developer to address any issues.

Trustee A. da Silva inquired about software user fees for each vehicle. Associate Director D. Del Bianco advised that fees are incorporated in the software package. Equipping the fleet with a compatible GPS is a requirement in the bus operator contracts.

In response to Trustee D. D’Souza’s reporting inquiry, Superintendent M. Thomas advised the STOPR reports will be revised in the fall to extract DPCDSB information.

3. Results of the Transportation Eligibility Reassessments for 2019-2020 School Year –M. Thomas


THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, RESULTS OF THE TRANSPORTATION ELIGIBILITY REASSESSMENTS FOR THE 2019-2020 SCHOOL YEAR, BE RECEIVED.

CARRIED

M. Thomas, Superintendent of Planning and Operations, reviewed the report, theStudent Transportation of Peel Region (STOPR) transportation reassessments andanalysis.

STOPR Governance Committee has approved two transportation reassessments for Dufferin-Peel Catholic District School Board effective September 2019. St. Lucy Catholic Elementary School has been reassessed and the eligibility has been revised based on traffic signals installed and operational at the intersection of Queen Mary Drive and Wanless Drive. St. Philip Elementary School has been reassessed and eligibility has been revised to correct an identified measurement discrepancy specific to 30 Hansen Road.

STOPR Governance Committee did not approve the reassessment to St. Marguerite d’Youville Secondary School because the City of Brampton advised the sidewalk construction has been delayed and will not be completed prior to September 2019.

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4. 2019-2020 Budget Update – J. Cherepacha

Moved by S. Hobin

THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, 2019-2020 BUDGET UPDATE, BE RECEIVED.

CARRIED

Executive Superintendent of Finance, Chief Financial Officer and Treasurer, J. Cherepacha, reviewed the report, an update on the 2019-2020 Budget. The 2019:B14Memorandum, Grants for Student Needs (GSN) and the 2019:B15 Memorandum, 2019-2020 Priorities and Partnerships Fund (PPF), were released on April 26, 2019. The PPFwas previously referred to as Education Program-Other (EPO) grants.

Access to the Education Finance Information System (EFIS) was provided in the release of the 2019 SB O6 Memorandum of May 10, however the technical paper with supporting calculations has not been received.

Financial Services staff continue to work on the projected expenditure details, contractual obligations, system priorities and enrollment changes, as well as detailed GSN calculations and the full impact of the reductions.

The Budget webpage has been opened and contains all budget information to inform the community, input received from the public budget consultation process, and questions and answers from the Public Consultation Webcast. Once complete, results of the ThoughtExchange platform will also be posted on the budget webpage on the website.

All feedback received will be presented at the June 4 Administration and Finance Committee Meeting. Due to the late start, staff will consult with the chair of the committee to find a date to present the proposed 2019-2020 budget.

J. Cherepacha, Executive Superintendent, Chief Financial Officer and Treasurer,responded to questions of clarification.

Trustee S. Hobin requested communication from trustees to the community prior to summer break. Staff will review and advise.

Trustee T. Thomas joined the meeting at 7:58 p.m.

H Trustees/Committees/Administration Reports Requiring Action

1. Toronto and Region Conservation

Moved by S. Hobin

THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, TORONTO AND REGION CONSERVATION AUTHORITY TASK FORCE 2019-2021, BE RECEIVED.

CARRIED

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A task force has been initiated to promote outdoor education and will report to the Toronto and Region Conservation Authority board of directors. Trustee F. Di Cosola offered to represent DPCDSB Trustees.

Moved by M. Pascucci THAT TRUSTEE F. DI COSOLA WILL REPRESENT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD ON THE TORONTO AND REGION CONSERVATION AUTHORITY OUTDOOR TASK FORCE FOR 2019-2021.

CARRIED

I Additional Business – Nil

J Questions Asked of, and by, Board Trustees

1. In response to Trustee M. Pascucci’s inquiry, Director of Education M. Mazzoratoexplained that budget information, Ministry documentation related to budget andpublic consultation with the community have been shared on the DPCDSB website.Staff is working with the Ministry announcement details to communicate accurateinformation and will continue to post updates on the website.

2. Trustee M. Pascucci recognized York Catholic DSB’s 50th Anniversary.

Moved by M. Pascucci

THAT THE DPCDSB PREPARE CONGRATULATORY LETTERS , SIGNED BY ALLTRUSTEES, TO RECOGNIZE 50TH ANNIVERSARY AND FUTURE MILESTONES FORSCHOOL BOARDS.

CARRIED

3. Trustee A. da Silva recognized the painting refresh at St. John Fisher School andrequested staff review an issue with peeling paint.

4. Trustee A. da Silva requested staff review in the possibility of expanding theKindergarten area at St. John Fisher School as the number of students has grown.

5. Trustee A. da Silva requested a newsletter communication for the end of the schoolyear. B. Campbell, General Manager of Communications and Community Relationsadvised the practice has been to distribute an electronic newsletter at the end of theyear. It will be sent to schools electronically and they are asked to distribute.Trustee pictures and full names will be included.

6. Trustee A. da Silva inquired about the 50th anniversary celebrations and inquired if anevent inviting mayors, MPPs and the DPCDSB community to celebrate could be initiated.

Moved by A. da Silva

THAT STAFF BRING FORWARD IDEAS REGARDING EVENTS THAT WILL ENGAGE ALLSTAKEHOLDERS TO CELEBRATE OUR 50TH ANNIVERSARY.

CARRIED

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Trustees S. Hobin, A. da Silva, T. Thomas, M. Pascucci, B. Corbet and S. Pascucci volunteered to establish a committee for the special event.

7. In response to Trustee B. Corbet’s supply teacher coverage inquiry, SuperintendentS. Strong advised that Regulation 274 governs Long Term Occasional assignments andthe collective agreement requirements limit the number of supply teachers.

8. Trustee B. Corbet inquired about offering French Immersion positions. SuperintendentS. Strong advised the competition for qualified French teachers is province wide.Recruitment for French teachers is continual and DPCDSB hires throughout the year,similar to other boards.

9. Trustee D. D’Souza inquired about school cafeteria sales. Executive Superintendent ofFinance, Chief Financial Officer and Treasurer, J. Cherepacha advised year-over-yearsales are consistent and noted the commission in this contract is 10%.

10. In response to Trustee D. D’Souza’s inquiry regarding the Rosary Apostolate, Director ofEducation M. Mazzorato advised that staff has provided a letter of approval for the nextschool year.

11. Trustee S. Pascucci requested the School Generated Funds report and documentation.

12. Trustee S. Hobin indicated other boards are positing their School Generated Fundsstatements on their board websites. Executive Superintendent J. Cherepacha advisedstaff will review the GAP and reporting.

13. Trustee A. da Silva inquired as to why the cafeteria provider was changed. ExecutiveSuperintendent J. Cherepacha advised the cafeteria contracts were ending and thesearch for a new provider was initiated through the procurement process.

14. Trustee S. Pascucci inquired about the cafeteria survey. Executive Superintendent J.Cherepacha advised the electronic survey closed at the end of April. The contract isdifferent than prior contracts. This contract is non-exclusive and the selectioncommittee decided to have one provider for consistency and continuity.

15. In response to Trustee S. Hobin, Executive Superintendent J. Cherepacha advised theelectronic cafeteria survey was advertised by signage in the cafeteria and administrationmade announcements. The results will be shared when compiled.

L Declared Interest Items - Nil

M In Camera Session


THAT THE ADMINISTRATION AND FINANCE COMMITTEE MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELY CONVENE AN IN-CAMERA MEETING OF THE COMMITTEE OF THE WHOLE.

CARRIED

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N Rise and Report

Received: Trustees confirmed that staff may provide public information to all MPPs. Approved: Minutes of In Camera Session of the Administration and Finance Committee Meeting, April 2, 2019

Moved by S. Hobin

THAT THE ADMINISTRATION AND FINANCE COMMITTEE RECEIVE THE CONFIDENTIAL REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA.

CARRIED

O Future Meetings June 4, 2019

P Adjournment



60



REPORT NUMBER F 3

MINUTES OF THE

SPECIAL EDUCATION ADVISORY COMMITTEE MEETING MAY 15, 2019

1. THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING, MAY 15, 2019, BE RECEIVED.

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Minutes – Special Education Advisory Committee Meeting – May 15, 2019 “For surely I know the plans I have for you, says the Lord, plans for your welfare and not for harm, to give you a future with

hope.” (Jeremiah 29:11) Page | 1

Special Education Advisory Committee Meeting Memorial St. Andrew Wednesday, May 15, 2019, 7:00 p.m. Board Room, Catholic Education Centre

The mission of the Dufferin-Peel Catholic District School Board, in partnership with the family and Church, is to provide, in a responsible manner, a Catholic education, which develops spiritual, intellectual, aesthetic, emotional, social and physical capabilities of each individual to live fully today and to meet the challenges of the future, thus enriching the community.

Committee Members: Staff:

Luz del Rosario, Chair, Trustee, Mississauga Wards 6 & 11 David Amaral Leslie Silvestri, (Vice-Chair), Learning Disabilities Association of Peel Region Deb Finegan-Downey Stefano Pascucci, Trustee, Mississauga Ward 4 Cairine MacDonald Bruno Iannicca, Trustee (Alternate), Mississauga Ward 7 Cathy Bova Thomas Thomas, Trustee (Alternate), Mississauga Ward 5 Tina De Vellis-Carino Myra Del Rosario, ABC Association for Bright Children Kylie Richardson Nancy Vrbanek, ABC Association for Bright Children (Alt.) Jason Pratt Dely Farrace, Brampton Caledon Community Living Christiane Kyte Janice Hatton, Autism Ontario, Peel Chapter Joanne Dean Airene Cunanan, Autism Ontario, Peel Chapter (Alt.) Kate Hann Lissette Gaylie, Easter Seals Ontario Yulanda Julien Nisha Lewis, Canadian Mental Health Association/Peel Debra Lean Rose Casaccia, Canadian Mental Health Association/Peel (Alt.) Rosanna Commisso Veronika Okrugic, VOICE/Peel Parents for Hearing Impaired Children Shannon Pompili Bosco Maria Demata, VOICE/Peel Parents for Hearing Impaired Children (Alt.) Sabrina Baiana Christine Koczmara, Community Living Mississauga Tammie Cameron Heather Bialowas, Down Syndrome Association of Peel: Caring Network Laura Pincente Celeste Encila, Down Syndrome Association of Peel: Caring Network (Alt.) Jacqui Toste Bobbi Wilson, CCCSC, Member at Large Michael Schaus

Teddi Lowie Kimberley Crhak

Rosie Della-Spina, Recorder Laurie Eschli Anne Vuillet Kellie Donaher

REGRETS: L. del Rosario, L. Silvestri, C. Koczmara, H. Bialowas, B. Wilson ABSENT: N. Lewis, V. Okrugic, C. Encila, M. Demata

MINUTES

A Routine Matters

1. Call to Order and AttendanceIn Chair Luz del Rosario’s absence, the meeting was called to order at 7:11 p.m. by TrusteeStefano Pascucci. Attendance was taken, regrets noted and guests, Sharon Hobin, Chair of theBoard, DPCDSB, Mississauga Wards 2 & 8; Elijah Baron, student at St. Roch C.S.S. and his Family;Jeff Quenneville, Principal and Mario Antognetti, Teacher at St. Roch C.S.S. were all welcomed.

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2. Acknowledgement of First Nations Sacred Territory Trustee Stefano Pascucci acknowledged the sacred territory of the Mississauga of the Credit First Nation.

3. Opening Prayer The opening prayer, Jean Vanier Prayer, was displayed on the screens and led by Trustee Stefano Pascucci. Jean Vanier, a Canadian Catholic philosopher, recently passed away on May 7, 2019. Jean Vanier was the founder of L’Arche community homes, for those with developmental disabilities. The Hail Mary was also prayed.

4. Approval of Agenda Moved by: Lissette Gaylie THAT THE AGENDA OF MAY 15, 2019 BE APPROVED. CARRIED

5. Approval of Minutes, SEAC Meeting Moved by: Dely Farrace THAT THE MINUTES OF APRIL 3, 2019 BE APPROVED. CARRIED

6. Previous Business - NIL

B Presentations and Staff Reports

1. Trustee Stefano Pascucci started with an introduction of Elijah Baron who placed first for his short video “Specially Made”, at the Creative Minds Youth Awards event. This event focuses on art, essays and video and four of the six awards went to Dufferin-Peel CDSB students and two to Peel DSB. Elijah presented his award video about his brother Elje, who is autistic and non-verbal. Elijah thanked SEAC for the positive reception. Elijah and his family are all advocates for those with special needs and thanked his family, teacher and principal for their support in getting out the video. Elijah took questions.

2. Christiane Kyte, General Manager of Clinical Services and Special Education presented a PowerPoint presentation on the Multi-Disciplinary Team. In 2018-2019, Special Education and Learning Services introduced a Board-level multidisciplinary

team to support students with complex learning, social-emotional and developmental profiles.

The objectives for the service include capacity building, collaboration with families, educators

and other school team personnel, identification of personalized learning goals and short-term

targeted interventions.

Members of the Board-level multidisciplinary team provide occupational therapy and behaviour

analytic services. Together with colleagues from schools and from the Special Education and

Learning Services Department, they also participate in collaborative case conferences to support

the needs of diverse learners.

Multidisciplinary team services are accessed by the Family of Schools Superintendent or

designate on behalf of students with long standing needs in multiple developmental areas.

Collaborative services build upon special education supports (e.g., the IEP, safety plan,

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behaviour plan etc.) that are already in place, in partnership with school-level personnel and

staff from the Family of Schools. Services support classroom-based programming: assessment,

goal setting, strategy selection, data collection and analysis, and progress monitoring.

C Budget – NIL

D Updates/Information/Reports from Trustees

1. An addition was made to the agenda by Stefano Pascucci, the Draft Letter written on behalf of SEAC by Christine Koczmara and Leslie Silvestri to the Honorable Lisa Thompson, Ministry of Education to be added to D 3. Trustee Stefano Pascucci introduced Sharon Hobin, Chair of the Board of Trustees who came to update SEAC about current issues. Trustee Sharon Hobin explained that the Board of Trustees and staff were asked to give input to the Ministry on various topics. Timelines were given for each topic and input submitted. This has been ongoing since early Fall. MPP’s were invited to meet with the Board of Trustees for a meeting and dinner. All attended except for three MPP’s from Brampton. The Dufferin-Peel story was presented on the successes and challenges of Dufferin-Peel. The jazz band from R.F. Hall provided music and the Hospitality students from St. Marcellinus provided food. The majority of MPP’s are new and they did not know very much about education. The meeting helped educate the MPP’s and their questions and ideas were brought forward. Since then, most of the Dufferin-Peel Trustees are working very hard to reach out to them and have met individually with their MPP’s explaining why their ideas would not work and the impact it would have on Dufferin-Peel students. The information they are holding on to is coming directly from the Minister of Education and the Premier. A letter sent to the Honorable Lisa Thompson on April 25, 2019 was specifically about the announcement on E-Learning and Trustees are very upset about this decision and the impact it will have on staff and students. Concerns included: that it is non-inclusive for the students in our system; the housing of this software will be at the Ministry; who is writing the curriculum and will it be put through the Institute of Catholic Education and therefore have a Catholic framework; 35:1 students and not necessarily a teacher will be giving a lesson and will be there to answer questions online. Grants for Student Needs has come out very late without the technical papers which are usually out by the end of March. The technical papers are what staff use to fill in the blanks and to give information about how these grants will be applied to our budgets. We are currently short 15.1M dollars, which will come out of other areas which could mean cuts in Programs. Funding for approximately 100 staff, is connected to the contract negotiations and how the negotiations roll out will have an impact, 171 staff are designated as surplus. We are working with what we know and decisions are being made to save jobs. Questions were taken.

2. The impact letter that went out April 3, 2019 from the Chair of the Board, Sharon Hobin and the Director of Education, Marianne Mazzorato, discussed various changes announced by the Minister of Education, however, many of the changes are currently being done by our Board and therefore doesn’t cause great concern.

3. Trustee Stefano Pascucci gave members seven minutes to review the Draft Letter at which time suggestions were taken. Once the letter has been edited and signed, it will be sent to the Minister of Education. A copy will be sent to members.

E Reports from Community Associations – NIL

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F Work Group

1. Shannon Pompili Bosco asked SEAC to look over the Input Into Board Budget report. Trustee Stefano Pascucci gave SEAC ten minutes to review and bring forward additions. Edits were noted and Shannon Pompili Bosco will make the changes and the report will be forwarded to Financial Services. Rosie Della-Spina will forward the final copy to SEAC Members electronically.

2. A PRO Grant update was given by staff. PRO Grants for 2018-2019 are completed. A small group attended Safe Talk on Monday, May 13, 2019. Due to weather, many could not attend. On Tuesday May 14, 2019, Every Child Has A Voice was well-attended by both parents and children. There were two sessions and staff was available to help answer all questions.

G Information and Correspondence

1. Copies of several letters sent to the Chair of SEAC, was made available to members for their review. Board of Trustees received a letter from Peel DSB. A copy will be forwarded by

Stefano Pascucci to Rosie Della-Spina who will send out to members.

H Communication – NIL

I Questions asked of, and by Committee Members

1. A request by Dely Farrace, to have the Financial Services presentation of April 3, 2019 sent out to members.

2. A request by Airene Cunanan to have the Multi-Disciplinary presentation sent out to members. Rosie Della-Spina to send out electronic copies of both presentations.

J Public Questions

K Future Meetings

June 12, 2019

L Adjournment

Moved by: Dely Farrace THAT THE MEETING ADJOURN AT 9:24 PM. CARRIED

65



REPORT NUMBER F 4

MINUTES OF THE

FAITH AND PROGRAM COMMITTEE MEETING MAY 21, 2019

1. THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING, MAY 21, 2019, BE RECEIVED.

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Minutes – Faith and Program Committee Meeting May 21, 2019

F 4 Pg. 1 Minutes of the Faith and Program Committee Meeting Feast Day of Saint Eugene de Mazenod Tuesday, May 21, 2019, 7:00 p.m. Board Room, Catholic Education Centre

Chair: S. Xaviour

Vice Chair: B. Corbet

Trustees: D. D’Souza A. da Silva S. Hobin

B. Iannicca S. Pascucci T. Thomas

Student Trustees: R. Pinto F. Rosario

Director of Education: M. Mazzorato

Associate Director of Corporate Services: D. Del Bianco

Supervisory Officers: W. Brunton D. Finegan-Downey S. Gos

B. Hester J. Kuran M. Lewis

C. MacDonald L. Papaloni T. Peel

L. Storey M. Thomas M. Vecchiarino

General Manager: B. Campbell

Recorder: L. Mackereth

Regrets: Trustee L. del Rosario Trustee M. Pascucci Trustee F. Di Cosola

A Routine Matters

1. Call to Order and Attendance At 7:03 p.m. S. Xaviour, Chair of the Faith and Program Committee, called the meeting

to order.

2. Acknowledgement of First Nations Sacred Territory Committee Chair S. Xaviour acknowledged the sacred territory of the Mississaugas of the Credit First Nation.

3. Opening Prayer S. Xaviour, Chair of the Faith and Program Committee, led the Opening Prayer. 4. Approval of the Agenda

Item M 4 - withdrawn

a. Approval of Calendar Item-Nil

Moved by B. Iannicca THAT THE AGENDA BE APPROVED, AS AMENDED.

CARRIED

a. Business Arising from the Minutes – Nil

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Minutes – Faith and Program Committee Meeting – May 21, 2019

5. Declaration of Interest – Nil

6. Approval of Minutes of the Faith and Program Committee Meeting April 9, 2019 Moved by T. Thomas

THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING

APRIL 9, 2019, BE APPROVED. CARRIED

B Awards and Presentations - Nil C Pastor’s Remarks - Nil

D Delegations - Nil

E Updates/Information/Reports from Trustees for Receipt

i) Regular Reports - Nil

ii) Student Senate Council Report


THAT THE STUDENT SENATE REPORT BE RECEIVED. CARRIED

Student Trustees R. Pinto and F. Rozario provided the Student Senate Report: Congratulations to our incoming Student Trustee elects, elected on May 1st to serve for the 2019-2020 academic year. Sheanne Jesudhason of Holy Name of Mary Catholic Secondary School will be representing students in the north and Eugene Zanone of Loyola Catholic Secondary School will be representing students in the south. R. Pinto will be attending the annual general meeting of the Ontario Student Trustee Association (OSTA-AECO) AGM with the trustee elects. The conference will serve as a transition event for the student trustees. S. Jesudhason and E. Zanone will have the opportunity to run for positions in OSTA, serving Student Voice on a provincial level. Student Trustees R. Pinto and F. Rosario invited all to the final Student Senate meeting, May 31 at the Catholic Education Centre, where Student Senators will meet and reflect on the vision for the future and accomplishments of the past year.

iii) Good News Items – Nil

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F Information/Reports from Committees for Receipt – Nil

G Information/Reports from Administration for Receipt 1. DPCDSB Innovation Summit – C. Murphy


THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, DPCDSB

INNOVATION SUMMIT, BE RECEIVED. CARRIED

D. Belchoir, Principal, Student Success and Secondary Program, introduced the report. The DP Innovators’ Summit 2019 was an opportunity for DPCDSB teachers to share students’ and educators’ integration of technology into learning. B. Bartowiciewz, Technology Enable Learning Teacher Contact, L. Buczek and A. Middlemiss, Technology Consultants, reviewed the report. Over 50 DPCDSB student presenters and 31 teacher presenters shared their learning with over 200 DPCDSB educators. The Summit enabled educators to extend their professional learning in the areas of Robotics in the FDK classroom, Coding and Mathematics, Gaming that integrated the Ontario Catholic School Graduate Expectations, DPCDSB-approved Apps and tools to support pedagogy, Cybersecurity and digital citizenship awareness, Digital OSSLT preparation, Inquiry-based learning through STEM, Video production with a focus on storytelling and Creative Commons and Makerspaces. Two Kindergarten students and a Grade 5 student from St. Jacinta Marto Catholic School demonstrated their coding projects. The Summit engaged students to create, innovate and explore. Trustees thanked the students and teachers for their enthusiasm and innovative ideas.

2. Student Trustee Election for 2019-2020 – M. Lewis

Moved by T. Thomas

THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, STUDENT TRUSTEE

ELECTION FOR 2019-2020, BE RECEIVED. CARRIED

Superintendent of Mississauga East Family of Schools, M. Lewis, reported the election

of student trustees for 2019-2020 took place on May 1, 2019 at the Catholic Education Centre. Sheanne Jesudhason, student at Holy Name of Mary Catholic Secondary School, is the student trustee representing the north area of the DPCDSB. Eugene Zanone, student at Loyola Catholic Secondary School is the student trustee representing the south area of the DPCDSB.

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In 2017-2018, Student Senate and Student Trustees voted to have one-year terms. To be compliant with Ontario Regulation 7/07 Student Trustees, boards that have maintained a one-year term of office are required to move the Student Trustee election date to the end of February. The DPCDSB 2020-2021 Student Trustee election will take place February 27, 2020.

Applications were received from 21 secondary schools. Fifteen presentations were received at the Student Trustee elections for 2019-2020

Trustees discussed the voting process at the secondary schools and providing vote counts per student trustee candidate. Discussion ensued. Superintendent M. Lewis advised the application form is the same for every secondary school with the expectation that they run an election if they have more than two students interested.

Trustee B. Iannicca requested information related to secondary schools that did not have representation.

3. Overseas Excursions – Spring 2019– S. Gos/D. Amaral


THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, OVERSEAS EXCURSIONS – SPRING 2019, BE RECEIVED.

CARRIED

S. Gos, Superintendent, Mississauga North Family of Schools, reviewed the report which summarized presentations made to the Overseas Excursions Committee on April 3,2019. The procedures for excursions and the precautions for the 2018-2019 schoolyear were reviewed.

Noting the number of trips reduced significantly this year, Trustee D. D’Souza requested staff review with schools and share in the Trustee newsletter.

In response to Student Trustee F. Rozario, Superintendent S. Gos advised all excursions must be linked to curriculum and tied to art, history, music or geography.

Trustee B. Iannicca inquired about trips to the north. M. Mazzorato indicated the costs to travel to northern areas may be more expensive than overseas and noted it is important to build relationships and be respectful of Indigenous communities.

Trustee S. Pascucci inquired about the cost of the excursions. Superintendent S. Gos advised overseas excursions go through the procurement process and vendors are on the tender list.

Trustee S. Xaviour passed the chair to Trustee B. Corbet.

In response to Trustee S. Xaviour’s inquiry, staff will provide Government of Canada travel advisory to Europe information and investigate travel grants for students.

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Trustee S. Xaviour resumed the chair.

4. MPP Requests for Information – M. Mazzorato

Moved by B. Corbet

THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, MPP REQUESTS FOR INFORMATION, BE RECEIVED.

CARRIED

Director of Education, M. Mazzorato, reviewed the report, which provided the number of classes over thirty students and number of consultants.

Trustee S. Pascucci requested future requests be based on courses.

Trustee A. da Silva shared her concern of providing information to individual MPPs.

Trustee S. Hobin requested that going forward, requests to individual trustees be presented to the Board of Trustees for decisions.

Trustee S. Hobin inquired about decisions on which programs may be offered. Director of Education, M. Mazzorato advised the Secondary Principal of Employee Relations assists secondary principals with staffing under close contact with supervisory officers. Trustees requested regular updates of courses that will be removed.

Trustee S. Pascucci requested staff obtain information of classes over thirty and consultants for the coterminous board.

Trustee D. D’Souza indicated the information provided should be specific to the request.

H Trustee/Committee/Administration Reports Requiring Action – Nil

I Notices of Motion - Nil

J Additional Business – Nil

K Questions Asked of, and by Board Trustees

1. Trustee S. Hobin inquired about the status of a committee that would include trustees,parents, coaches to deal with the impact of concussions on students.Staff will update in Issues and Events.

2. Trustee S. Hobin requested information regarding Progressive Discipline. Director ofEducation, M. Mazzorato, advised a report on Safe Schools and Progressive Disciplinewill be presented in the fall.

3. Trustee S. Hobin requested a review of suspension appeals and expulsions, the role ofthe trustee and the impact of the Human Rights Commission. Director of Education,

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M. Mazzorato, advised staff will provide an in-service for trustees.

4. Trustee S. Hobin asked that principals review graduation protocols for the graduationcommittees to ensure the process is followed regarding those attending, speakers andwho will be distributing the awards.

L Declared Interest Items – Nil

M In Camera Session

Moved by T. Thomas

THAT THE FAITH AND PROGRAM COMMITTEE MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELY CONVENE AN IN CAMERA MEETING OF THE COMMITTEE OF THE WHOLE IN RESPECT OF CONFIDENTIAL MATTERS.

CARRIED

N Rise and Report Approved: Minutes of the In Camera Session of the Faith and Program Committee Meeting, April 9, 2019

Moved by S. Hobin

THAT THE FAITH AND PROGRAM COMMITTEE RECEIVE THE CONFIDENTIAL REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA AND RECOMMEND ADOPTION OF THE RECOMMENDATIONS SET OUT THEREIN.

CARRIED

O Future Meetings June 11, 2019

P Adjournment



72



REPORT NUMBER G 1

STEWARSHIP AND SUSTAINABLE PRACTICES UPDATE

1. THAT THE REPORT TO THE BOARD OF TRUSTEES, STEWARDSHIP AND SUSTAINABLE PRACTICESUPDATE, BE RECEIVED.

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G 1 Pg. 1

Regular Board Meeting

June 18, 2019

STEWARDSHIP AND SUSTAINABLE PRACTICES UPDATE

Strategic Goals: Catholicity/Sacredness of Our Physical Environment

Administration/Operational

Regular Board Meeting – June 18, 2019 Stewardship and Sustainable Practices Update

“We need to care for the earth so that it may continue, as God willed, to be a source of life for the entire human family.”

Pope Francis

BACKGROUND

Pope Francis continues to speak about the human toll on climate change, the need to repair our

relationship with the natural world and the call to all peoples – not just Christians – to do what they can

to help. “As stewards of God’s creation, we are called to make the earth a beautiful garden for the

human family” (Pope Francis, January 18, 2015).

The Dufferin Peel Catholic District School Board (DPCDSB) Strategic System Plan 2014-2019 and the

Catholic Board Improvement Learning Cycle identify the following system goals under the core priorities

of Stewardship of our Physical Environment and Sacredness of our Environment:

We are committed to healthy and safe learning and working environments that enhance well-

being, engagement and achievement;

We encourage the respectful and sustainable environmental practices of reducing, reusing and

recycling in our facilities.

Catholic schools play a vital role in preparing our young people to take their place as informed, engaged,

and empowered citizens who will be pivotal in shaping the future of our communities, our province, our

country, and our global environment. The intent of this report is to provide an update to the Board of

Trustees regarding progress made to date toward stewardship and sustainable practices.

DISCUSSION

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The DPCDSB continues to demonstrate an increased commitment to reduce energy consumption,

migration to a paperless environment, improve school grounds’ greening and increase waste

management and diversion through participation in the following initiatives:

Ontario Eco Schools Certification

Ontario Eco Schools was created in 2002 by a consortium of education stakeholders to address

environmental issues in the formal education system. Seven school boards, York University, and the

Toronto and Region Conservation Authority (TRCA) collaborated to develop an environmental education

program that can be used province-wide. This consortium became the Ontario Eco Schools Steering

Committee and meets regularly to provide oversight and overall direction for the program. The TRCA

has been engaged by the Region of Peel to assist with the implementation of the Ontario Eco Schools

Program in Peel schools. The Peel Eco Schools Project is structured as a joint initiative with TRCA,

Ontario Eco Schools, Region of Peel, the Peel District School Board (PDSB) and DPCDSB.

Since 2009, when four of the DPCDSB schools were supported by TRCA for Eco School Certification,

there has been a significant growth in the number of Eco-certified schools. In recent years, 100 per cent

of our schools have submitted a certification application and it is expected that all schools for the

seventh year in a row will attain certification status. In addition to increasing the number of Eco-certified

schools, significant accomplishments and commitments to stewardship and sustainable practices have

been achieved in the DPCDSB as illustrated in Table 1. The collaborative efforts of DPCDSB staff and

educators, administrators and school Eco Teams have been instrumental in the success of

environmental initiatives geared to conserving our natural resources and reducing our footprint on the

planet throughout the DPCDSB. It is through their commitment and passion that exceptional

environmental learning and environmentally-responsible practices are being incorporated into all

schools and facilities.

In the 2018-2019 school year, the Inter School Stewardship and Sustainability Planning Committee

provided two professional working groups in order to support Eco Leads system wide. The purpose of

these sessions was to support new and experienced Eco Leads in updating their Eco Schools data, as well

as to foster an environment of collaboration. Many of the participants who attended reported that the

sessions were very helpful in completing their Eco certification application and hope to see more of the

same in the future. This collaboration opportunity provided an environment that allowed for

innovation, sharing of best practices and motivation for even more schools to improve their certification

status. This year, many schools will improve their certification level, meeting one of the goals set out in

the Catholic Board Improvement Learning Cycle.

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Table 1: Eco Certification by Year

Academic

Year

%certification Platinum Gold Silver Bronze

2012 – 2013 96% 0% 23% 55% 18%

2013 – 2014 100% 0% 37% 44% 19%

2014 – 2015 100% 2% 40% 54% 3%

2015 – 2016 100% 4% 59% 34% 3%

2016-2017 100% 9% 60% 28% 3%

2017-2018 100% 11% 64% 24% <1%

2018-2019* 100% 14% 62% 23% <1%

*Official results from Ontario EcoSchools has not been released at time of report preparation. Data provided is based on

submitted school applications, to be confirmed after assessment in June 2019.

Key Statistics from Certification Applications*

88 Dufferin-Peel schools undertook a whole-school waste audit;

124 Dufferin-Peel schools introduced some form of waste-free lunch program;

116 Dufferin-Peel schools embarked on some form of school ground greening project, and;

53 Dufferin-Peel schools undertook an Active Transportation initiative.

*Key statistics are calculated using 126 standard and platinum applications from 2018-19

Peel EcoSchools Partnership with Toronto and Region Conservation Authority

Over 150 teachers from both DPCDSB and PDSB participated in a number of in-service and professional

development sessions offered by the Toronto and Region Conservation Authority (TRCA) in the 2018-19

school year. Through the year, six different sessions were offered by TRCA, and approximately 100

teachers participated. Teachers enjoyed in-service and refresher sessions for school Eco Leads and

workshops showcasing outdoor education resources and nature-based activities.

Over three hundred teachers participated in making Monarch Nation seed balls to support School

Ground Greening initiatives. Seed ball kits were created to support teachers engaging students about

species at risk and habitat creation.

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Electronic Meetings and Paper Usage

The DPCDSB continues to make meetings accessible through electronic means. This includes not only

agendas but reports and all relevant supporting documentation. A print management system was

deployed to monitor printer utilization at all schools and Board offices. The software enables schools,

the CEC and Keaton Centre to track print and paper usage and set annual goals aligned to the Strategic

System Plan. In addition, the phased-in implementation of the cashless on-line payment system and the

use of electronic forms will continue to have a positive impact on the use of paper. Table 2 illustrates

the downward trend of paper usage across the Board since 2013.

Table 2: Total Printing

Eco-Workplaces - Catholic Education Centre (CEC) and Keaton Centre

While there is no formal certification program, efforts continue to promote the CEC and Keaton Centre

as an Eco-workplace. Stewardship and sustainable practices in place in schools are increasingly being

adopted by staff at the CEC and Keaton Centre. For example, GOOS paper, which is paper that is used

but still ‘Good On One Side’, is regularly collected at the CEC and Keaton. Students from various schools

decorated GOOS paper boxes which have been placed near photocopiers on the first and third floors of

the CEC. Paper collected in the GOOS boxes is donated to Dr. Simone for youth in need.

The Region of Peel has located front load recycling bins at both the CEC and Keaton Centre. Items that

were previously being disposed of in the garbage stream are now being recycled regularly. We now

1 2 3 4 5 6 7 8 9 10 11 12

2016-17 12,20 9,947 10,02 5,991 7,662 9,473 7,965 7,962 9,225 8,340 1,472 2,149

2017-18 10,86 9,760 9,481 5,695 7,698 9,234 6,727 8,143 8,734 8,065 1,337 2,656

2018-19 10,10 10,13 9,554 5,436 7,923 8,189 6,772 8,406

0

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

Pag

es

School Year

Total Printing

2016-17

2017-18

2018-19

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have two front load recycle bins at the CEC; this has doubled the amount of recyclables picked up by the

Region on a weekly basis. Recycling bins are in place at various locations throughout the CEC and

Keaton Centre.

The Cafeteria services provider has been working in tandem with Plant staff to increase the amount of

recyclables diverted from the waste stream. Drinking straws are available only upon request. Efforts will

continue to divert recyclables from the waste stream at both CEC and Keaton.

Energy Management

Energy management has become a high profile endeavor among Ontario school boards, and in DPCDSB,

it is an important component of the Board’s Long Term Facilities Master Plan 2017-2022. The DPCDSB

energy performance has steadily improved over the past 5 years. A savings of 11.7% on annual energy

consumption has been achieved (or, 23 million ekWh, 2017 v.s.2012) - representing a savings of $2.3

million per year on utility costs as illustrated in Table 3. The accumulated energy savings over the past

five years is 71 million ekWh, or $6.5 million on cost. As per Ontario Green Energy Act, 2009 and

O.Reg.397/11, the Board, like all other BPS organizations, is required to update the 5-year (2019-2023)

energy conservation and demand management (CDM) plans by July 1, 2019. It is the opportunity to

review what we have accomplished in the past and set up new goals to further realize our saving

potential. The success for energy conservation relies on the participation from everyone in the DPCDSB

community. Energy management requires a systematic approach, strategic planning and necessary

resources in order to convert our goals into action.

Table 3: Annual Energy Consumption of the DPCDSB

194,437,948

191,843,310

183,094,237

185,595,683

182,170,507

178,938,268

170,000,000

175,000,000

180,000,000

185,000,000

190,000,000

195,000,000

200,000,000

FY2013 FY2014 FY2015 FY2016 FY2017 FY2018

Ene

rgy

Co

nsu

mp

tio

n

School Year

DPCDSB - 2013-2018 Energy Consumption (ekWh)

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Earth Hour

The fifth annual Board-wide celebration of Earth Hour was held on Friday, March 29, 2019. All non-

essential lighting was turned off for an hour in all participating schools and Board facilities. Associated

web links and resources outlining Catholic social teachings and background information were available

on the Stewardship and Sustainable Practices Calendar.

The Great Gulp

The Great Gulp is an annual event sponsored by the Region of Peel in March during Water Week to help

create awareness about the importance of drinking water in our lives. Schools in the region were

invited to take part in the Great Gulp by organizing a school-wide, synchronized, drink of tap water. The

event, along with other lessons focused on the importance of tap water, created a memorable learning

experience. In many cases, celebration of the Great Gulp were aligned with a school focus on reusable

water bottles. More schools continue to register every year in order to celebrate the importance of tap

water and sustainable living.

Community Partnerships and Walk and Bike to School Weeks

PSARTS (Peel Safe and Active Routes to School) and the School Safety Committee each made up of

different community stakeholders such as, Bike Brampton, Eco Schools, Region of Peel, Peel Public

Health, and Peel Police, promoted winter walk and bike to school weeks. These community events aid in

reducing car emissions and safety in our kiss and ride lanes. Promoting active routes to school

reinforces healthy, active living and supports well-being in school communities.

School Ground Greening and Outdoor Classrooms

Schools have continued to pursue school greening projects as well as creating outdoor classrooms.

Dufferin-Peel schools participated in a project, sponsored by the Toronto and Region Conservation

Authority, in which students and teachers were led by an educator in the fine arts. This diverse group

benefitted from six hours of arts-based programming in their schoolyard where students were

connected to the natural world through song, drama and movement pieces as well as photography.

Ecosource Partnership – St. Hilary Catholic Elementary School

The Community Partnership between the Board and Ecosource, a non-profit environmental education

organization, supports the development of a number of programs which will directly benefit Dufferin-

Peel students. In addition to professional development for teachers and in-class learning opportunities

about local food systems for students, Ecosource will offer free urban agriculture and organic gardening

programs, free culinary training programs, and access to fresh, healthy local food for local culinary

programs.

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Battery Blitz, Electronics and Recycling

Many DPCDSB schools are participating in activities to divert batteries and electronics from landfill sites

and to ensure that items are recycled appropriately. This year, many schools have begun collecting used

markers and returning them to the manufacturer to be recycled. In addition, the Plant Department

continues to work closely with the Region of Peel regarding the replacement of the large recycling

containers with front loading bins at our school sites. This initiative will continue over the next year as

the Plant Department continues to assess various school sites to determine feasibility of accommodating

front loading bins.

Stewardship and Sustainability Calendar

Launched in September 2014, the Stewardship and Sustainability Calendar is a web-based, interactive

calendar that identifies significant environmental and humanitarian events throughout the year. Each

event has associated web links and resources outlining Catholic Social Teachings and background

information on the event with updated information on Board-wide Eco events. In 2018-2019, the

ISSSPC submitted a draft Stewardship and Sustainability ‘at a glance’ calendar to the Board Committee

in the hopes that it will be distributed to every principal in September 2019. This calendar will then serve

as a main, user-friendly reference sheet for administrators and Eco Leads to use when planning,

communicating and implementing board-wide observance days. It will serve as a month-by-month guide

for Eco Teams to coordinate events.

The Interschool Stewardship and Sustainable Practices Council (ISSPC)

The ISSPC is completing its sixth year. It has been another eventful and successful year. Each of our 150

schools continue to have representation on the Council. Our Family of Schools Representatives also

bring new updates and resources to the schools in their Family of Schools. The Council provides a

platform for Eco Leads and Eco Teams to share and support best practices amongst all of our schools.

Our communication system with the Board's Stewardship and Sustainable Practices Committee is also

active and ongoing, as are the various formats with which Eco Leads come together. The Council

continues to inform Eco Leads with upcoming events and resources that are shared with Administrators

in the System Weekly Updates. This ensures that all partners and stakeholders are up to date with

important information. The ISSSPC Twitter account and cloud site act as a resource for staff, which

allows for more efficient collaboration and communication amongst schools and Eco teams. On April 2nd

and April 4th 2019, the ISSSPC hosted two Eco Certification Collaborative Work Groups which were well

received by all who attended. Eco Schools Certification results indicate that the Work Group format was

successful in supporting best practices and innovation, and improving the Board’s Eco Certification

results. The ‘Our Common Home’ Newsletter is distributed monthly which highlights and celebrates the

achievements of our staff and students. Finally, a new Mentorship Program has been introduced this

year, which will link experienced Eco Leads with new Eco Leads and provide an ongoing base of support

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as we all move forward in our CBILC and the protection of our precious planet and its resources. The

ISSSPC or Inter-School Green Council remains a cooperative partner in our Board’s overall innovative

direction in the area of Stewardship and Sustainable Practices. We look forward to an even better year

ahead.

The St. Hildegard of Bingen Viriditas Award

The St. Hildegard of Bingen Viriditas Award recognizes and celebrates an outstanding individual in the

Board who, through his/her exemplary actions, creates opportunities that inspire others to become

effective stewards of the earth and responsible world citizens who take sustainable action that protects

and restores the environment, thereby creating hope for future generations. Six nominations for the

2018-2019 award have been received. The recipient of the St. Hildegard of Bingen Viriditas award will

be recognized at the September, 2019 regular meeting of the board of trustees, the month in which her

feast day is celebrated. The month of September also falls within Ordinary Time in the liturgical year,

which is symbolized by the colour green, and represents hope and new life.

CONCLUSION

The DPCDSB continues to engage students and staff in understanding our call as Stewards of Creation.

Creation is a gift entrusted to us from the hands of the Creator. As our Holy Father, Pope Francis

reminds us, all of nature that surrounds us is created like us, created together with us, and in a common

destiny it tends to find its fulfillment and ultimate end in God. This doctrine of our faith calls all of us to

have a responsible and respectful relationship with Creation.

THE FOLLOWING RECOMMENDATION IS PROVIDED FOR CONSIDERATION:

1. THAT THE REPORT TO THE BOARD OF TRUSTEES, STEWARDSHIP AND SUSTAINABLE PRACTICES

UPDATE, BE RECEIVED.

Prepared by: Tammy-Lynne Peel, Superintendent, Brampton East, Caledon, Dufferin, and

Malton Family of Schools

Janette Roy, ISSPC Co-Chair

Karen Kilic, ISSPC Co-Chair

Kevin Sylvestre, Consultant, Religious Education and Faith Formation

Edward Cai, Energy Management Engineer

Raysha Carmichael, TRCA Coordinator, Education, Training and Outreach

Information and Communication Technology Staff

Submitted by: Marianne Mazzorato, Ed. D., Director of Education

81



REPORT NUMBER G 2

MULTI-YEAR STRATEGIC PLANNING AND

CATHOLIC BOARD IMPROVEMENT LEARNING CYCLE UPDATE

1. THAT THE REPORT TO THE BOARD OF TRUSTEES, MULTI-YEAR STRATEGIC PLANNING ANDCATHOLIC BOARD IMPROVEMENT LEARNING CYCLE UPDATE, BE RECEIVED.

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June 18, 2019

MULTI-YEAR STRATEGIC PLANNING AND CATHOLIC BOARD IMPROVEMENT LEARNING CYCLE UPDATE Strategic Goal(s): All

Administration/Operational

“I heard a loud voice speaking from the throne: ‘Now God’s home is with people! He will live with them, and they shall be his people. God himself will be with them, and he will be their

God.’” Revelation 21:3

Regular Board Meeting – June 18, 2019 Multi-Year Strategic Planning and Catholic Board Improvement Learning Cycle Update

BACKGROUND One of the legislated duties of school board Trustees is to develop a Multi-Year Strategic Plan (MYSP) that identifies the key areas for goals. The MYSP also provides the framework for an annual operational plan. In the Dufferin-Peel Catholic District School Board (DPCDSB), the new 2019-2023 MYSP is being developed by Trustees. As part of the MYSP development process, a sub-committee of Trustees and staff have engaged in a review of DPCDSB’s mission and vision. Concurrent with the 2019-2023 MYSP work has been preliminary development of the 2019-2020 DPCDSB operational plan, the Catholic Board Improvement Learning Cycle (CBILC). This report provides an update regarding the 2019-2023 MYSP development, as well as a review of available data and information for monitoring the 2018-2019 CBILC. DISCUSSION Multi-Year Strategic Planning: As a follow-up to preliminary MYSP work, the MYSP committee has reviewed development progress from 2017-2018 in light of additional data collected (i.e., parish survey data and 2017-2018 CBILC progress). During this process, the MYSP committee identified review of DPCDSB’s mission and articulation of a vison as activities that would enhance the development process. An external facilitator is working with a sub-committee, consisting of Trustees and staff, to develop and refine DPCDSB’s mission and vision. Early results of the mission and vision activities suggest good alignment to the five-value anticipated framework for the MYSP approved by the Trustees at the June 19, 2018, Regular Board Meeting. Appendix A of this report contains a summary of the sub-committee’s mission and vision work. Catholic Board Improvement Learning Cycle 2019-2020: The five values of the anticipated MYSP framework are: Believe, Excel, Respect, Thrive, and Trust. These values capture key focus areas of DPCDSB’s identity: faith and evangelization (Believe); achievement and actualization of potential (Excel); human dignity, equity, and inclusion (Respect); well-being (Thrive); and public confidence in DPCDSB as a Catholic learning organization (Trust). These five key areas have informed preliminary development of the 2019-2020 CBILC and its operational goals and actions to achieve them. Appendix B of this report contains the current draft 2019-2020 CBILC.

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Catholic Board Improvement Learning Cycle 2018-2019: The 2019-2020 CBILC is also informed by progress to date from the CBILC’s 2018-2019 iteration. A large range of data and information are used to measure progress on the CBILC; however, a number of these datasets are not yet available and will be analysed over the summer of 2019. Data that are currently available include this year’s findings from:

• the Catholic Community, Culture, and Caring (CCCC) School Climate Survey of students and of parents/guardians;

• the Ontario Catholic School Graduate Expectations (OCSGE) Survey; • 2013-2014 Cohort 5-Year Graduation Rates; • the Ontario Physical and Health Education Association (OPHEA) school certification program.

Appendix C of this report contains a summary of the findings related to these data. Additional information anticipated for summer and early fall analysis include: the Math/Literacy and Catholic Digital Citizenship Student Survey; the Educator Attitudes and Practices Survey; Staff Well-Being Survey; Corporate Services Survey; 2018-2019 Education Quality and Accountability Office (EQAO) assessments; Report Card Data; ECO Schools Certification; and a range of corporate department annual benchmarks (e.g., energy use, paper use, School Cash Online adoption). THE FOLLOWING RECOMMENDATION IS PROVIDED FOR CONSIDERATION:

1) THAT THE REPORT TO THE BOARD OF TRUSTEES, MULTI-YEAR STRATEGIC PLANNING AND CATHOLIC BOARD IMPROVEMENT LEARNING CYCLE UPDATE, BE RECEIVED.

Prepared by: Kathy Russell-Kwan, Researcher, Policy, Strategy, and Global Learning Max Vecchiarino, Superintendent, Policy, Strategy, and Global Learning Submitted by: Marianne Mazzorato, Ed. D., Director of Education

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APPENDIX A: MISSION AND VISION MYSP SUB-COMMITTEE SUMMARY REPORT

DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD

REPORT ON MISSION/VISION DEVELOPMENT

CONTEXT

Dufferin-Peel CDSB is in Phase Three of its development of its Ministry-mandated multi-year plan.

The broad elements, generally known as a “Strategic Plan”, will comprise Mission, Vision and Values.

The more detailed elements, generally known as an “Operational Plan”, will flow from Values and comprise Key Goals, Key Action Steps and Data for Monitoring.

MISSION AND VISION

On May 23 and June 10, a working group met to develop the Mission and Vision elements of the plan.

Between those meetings, participants engaged in extensive analysis of concepts via an online survey.

The working group comprises:

all trustees

Senior Executive Council (Director of Education and Superintendents)

Others, including members of the Research staff.

A FACILITATED PROCESS

To ensure that the working group accomplished a such a challenging task within two meetings, Dufferin-Peel engaged an independent professional facilitator, Scott Ferguson of Progress Consulting.

Scott has worked with Ontario Catholic education for over 25 years, including program development work at Dufferin-Peel. He has facilitated the development of three Strategic Plans for the Ontario Catholic School Trustees’ Association (OCSTA).

MISSION AND VISION “MATTER”

Based on our facilitator’s experience with many dozens of organizations, he believes that Mission and Vision “matter”. Yet most Mission Statements and expressions of Vision do not because they are not done well.

Too many are legalistic, lengthy, complicated, uninspiring, burdened with multi-syllable words and riddled with superlatives (“preeminent”, etc.)

Some are so general that they mean different things to different people. When this happens, they are either ignored or are used only as justification for individuals’ pet projects. That is not “strategic”.

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WHY CREATE MISSION AND VISION?

Ideally, when done well, Mission and Vision:

Inspire public confidence

Define the organization’s “Success”

Engage stakeholders to contribute to the organization’s “Success”

Act as North Star to inspire strategic thinking and action that pull the organization in one, commonoptimal direction.

MISSION AND VISION – HELPFUL AND PROVEN DEFINITIONS

MISSION STATEMENT Statement of Identity (expressed or implied) and Purpose. Answers the questions, Who are we? Why are we here?

VISION STATEMENT Image of the desired future state as a result of fulfilling Mission. Can be an ideal (“No child goes hungry”) or pragmatic (“One fewer hungry child every hour”).

Describes Mission Accomplished!

Because it is “an image”, it is best not to describe it as a “statement”, even when it is expressed in words.

EXAMPLE

Our facilitator developed a Mission and Vision for, and to guide, this two-meeting process.

MISSION STATEMENT The Mission of this working group is not to “tick a box” that Dufferin-Peel has defined Mission and Vision to include in its multi-year plan.

Rather, the group’s Mission is to describe the heart and soul of Dufferin-Peel Catholic District School Board!

VISION What is the work group’s Vision? Picture this!

You are raking leaves in your yard and your neighbour is doing the same. Your neighbour may be of the Catholic faith, of another faith or of no particular faith. Your neighbour calls over the fence, “What is the Mission and Vision of Dufferin-Peel”?

Without breaking your rhythm (raking) and certainly not looking them up on your phone, you say what they are.

Your neighbour does not ask, “What does that mean?”.

Your neighbour replies, “Wow … Thank goodness for Dufferin-Peel!”.

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HELPFUL EVALUATION CRITERIA How do we know we’ve done well at defining Mission and Vision?

Mission

Accurate 1 Brief Memorable Inspiring Stakeholders, especially implementers, buy into it Effectively guides Board policy-making Effectively guides day-to-day strategic thinking

Vision

A strong visual image Describes “Mission Accomplished!” Brief Memorable Inspiring Stakeholders, especially implementers, buy into it Effectively guides Board policy-making Effectively guides day-to-day strategic thinking

Vision makes me jump out of bed and rush off to work.

Mission gives meaning to what I do when I get there.

An Insurance Executive

THE RESULT

Based on the above definitions and evaluation criteria, the working group reached a consensus that the Mission and Vision of Dufferin-Peel CDSB should be:

OUR MISSION

Disciples of Christ, nurturing mind, body and soul to the fulness of

life.2

OUR VISION 3

Changing the world through Catholic education.

NEXT STEPS Once the Board approves Mission and Vision, subsequent steps will include:

1 Accurate, but not legalistic

2 Intended to be inclusive of all: students, families, trustees, teachers, management, clergy, other staff, etc.

3 An image that should respond to the command, “Picture this!”

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Determining “visual identity” – how best to present Mission and Vision in a meaningful way, including the beneficial use of various media (letterhead, posters, website, etc.)

“Socializing” Mission and Vision – ways to engage members of the Dufferin-Peel CDSB community – trustees, management, teachers, other staff, clergy, parents, students, etc, – in conversation about how each of our constituencies can help to transform our Mission and Vision into realty

Development of processes to

o Use Mission and Vision as a lens for policy-making and decision-making

o Determine that Mission and Vision are being realized, and

o Ensure that Mission and Vision are “making a difference”.

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APPENDIX B: DRAFT 2019-2020 CATHOLIC BOARD IMPROVEMENT LEARNING CYCLE (CBILC)

2019-2020 Dufferin-Peel Catholic Board Improvement Learning Cycle DRAFT

VALUES BELIEVE EXCEL RESPECT THRIVE TRUST

KEY GOALS

Increase student application of scripture, sacramental life, and Catholic social teachings to daily life.

Decrease staff perceptions of concerns regarding DPCDSB culture and respect.

Increase positive parent perceptions of student faith formation in DPCDSB schools.

Increase the proportion of students meeting or exceeding the provincial standard in literacy and numeracy.

Increase student critical thinking, communication, collaboration, creativity, and innovation among all students.

Increase organizational effectiveness in support of improved learner outcomes.

Reduce student experience of bullying and aggressive behaviours.

Reduce staff experience of bullying and discrimination.

Increase student engagement (i.e., academic, social, and intellectual) and well-being.

Increase student application of Catholic digital citizenship.

Increase awareness and visibility of mental health and well-being supports for all.

Decrease stigma associated with accessing mental health and well-being supports for all.

Increase staff well-being (e.g., work-life balance, organizational culture, workload management).

Increase engagement with schools, among the community and parishes.

Increase practices that recognize the sacredness of all life (e.g., intentionally reduce energy, paper consumption, and waste production).

Increase use of the School Cash Online payment system.

Icon Guide:

Key goals for students

Key goals for staff and/or DPCDSB community, as applicable

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KEY ACTION STEPS

Provide faith opportunities andresources for students and staff.

Focus on developing studentunderstanding of scripture as beingcentral to faith, sacrament, and Catholicsocial teaching.

Focus on supporting students toconnect authentically scripture,sacrament, and Catholic social teachingto daily life.

Support student understanding of thesacredness of all life and theenvironment (e.g., refer to PopeFrancis’ Laudato Si).

Offer opportunities to parents and staffto promote use of adaptive kits forsacramental preparation and faithformation.

Provide workshops and events,grounded in Catholic social teaching,which support staff sense of communityand respect.

Provide diverse and responsive learningopportunities (e.g., guided practice,student-led learning, experientiallearning, inquiry, action-oriented tasks),both in and out of the classroom, thatmeet individual student needs,interests, and strengths.

Provide evidence-based instructionalstrategies and resources.

Provide comprehensive literacyinstruction to support and increaseeffective communication and criticalliteracy across the curriculum includingdaily guided practice.

Build teacher capacity of literacyassessment practices and literacyintervention programs to supportstruggling readers and writers.

Use information gathered fromassessment for and as learning(including STEP and NewcomerAssessment Centre data), to determinestudent needs, personalize instruction,respond effectively to challenge andextend student learning andachievement.

Align and balance instruction andassessment to the Achievement Chartcategories.

Monitor and support studentdemonstration of:o global competencieso mathematical processeso fundamental mathematics concepts

and skillso literacy processeso critical literacyo problems solving and inquiry skillso conceptual understandingo language acquisition (ESL/ELD, FSL)

Support selection and integration oftechnological tools: (1) to enhance andtransform student learning, allowingequitable access to the curriculum forall learners; and (2) to enhanceefficiency and accountability.

Include results-oriented accountability.

Model the teachings of Jesus byincluding and respecting the humandignity of all individuals.

Promote a culture where all know andfeel valued, accepted, and made in theimage and likeness of God.

Build a caring and safe school culturewhere all members treat each otherfairly, with respect and kindness, andact in a socially responsible way towardseach other (Caring and Safe Schools inOntario).

Enhance cultural responsiveness byensuring that all students arerepresented in their learningenvironment.

Identify and implement specificstrategies to reduce aggressivebehaviours, particularly sociallyaggressive behaviours.

Recognize all students as competent,capable of complex thinking, curious,and rich in potential and experience.

Support student voice, ensuring all havethe opportunity to be heard.

Differentiate well-being strategies tomeet the needs of all.

Review and adapt all large-scale studentsurveys for use by students with diverselearning needs.

Enhance accessibility (e.g. digital printand plant) for all stakeholders(Accessibility for Ontarians withDisabilities Act compliance).

Enhance interdepartmentalcollaborations and relationship building.

Establish safe, faith-filled, equitable, andmentally healthy environments thatsupport students and staff learning andwell-being.

Intentionally and systematically teachwell-being strategies with the samedevotion that is applied to other coreareas.

Identify and implement specificstrategies to improve academic, social,and intellectual engagement of allstudents.

Plan and provide transition supportsnecessary to serve individual studentneeds.

Promote student awareness anddemonstration of Catholic digitalcitizenship.

Optimize the use of time throughout theschool day and school year to advancestudent and staff learning and well-being.

Promote use of All About Me andMyBlueprint.

Provide information regarding variouscourse options, pathways, and post-secondary destinations.

Review and refine staff exit surveys,goal development processes, andperformance appraisals.

Ensure compliance with all Ministryregulations.

Ensure financial stewardship (e.g.,ensure board submits balanced,compliant budget).

Ensure transparent and accountablegovernance.

Improve organizational effectivenessand efficiency.

Foster community partnerships toextend learning and serviceopportunities for all students and staff.

Communicate and engage withparents/guardians and parishes aboutevents and topics, including evidence ofstudent learning, through social mediaand other online platforms.

Create opportunities to strengthenengagement betweenparents/guardians and parishes throughschool events and celebrations.

Promote use of online payment systemto school community.

Allocate financial and learning resourcesresponsibly and equitably.

Plan and implement school activitiesthat:o promote the sacredness of the

environmento take action to protect and preserve

all life and the environment (e.g.,reduce single use water bottles,maintain natural gardens, reducepaper usage through electronicforms).

Ensure effectiveness and efficiency ofcorporate systems (e.g., School Cash,iRen and K212 HR/Payroll) to provideenhanced services.

Refine budget development andconsultation process.

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VALUES BELIEVE EXCEL RESPECT THRIVE TRUST

AVAILABLE LARGE-SCALE SCHOOL AND BOARD

DATA FOR MONITORING

OCSGE Survey of Grades 4, 8 and 12available via the Vocalize dashboardtool.

Staff Well-Being Survey.

CCCC School Climate Survey forparents and guardians.

EQAO data (e.g., individual andaggregate achievement, iteminformation), available via the EQAOOnline Reporting Tool.

Report card data available via Trillium orSkopus.

Math Processes, Attitudes, andEngagement/Literacy Survey data,available via the Vocalize dashboardtool.

Board and panel results from the Mathand Literacy Attitudes and PracticesSurveys (educators), available via theVocalize dashboard tool.

Board and panel results from theTechnology and Pedagogy Survey(educators), available via the Vocalizedashboard tool.

Taking Stock report (percentage ofstudents considered at risk or notgraduating).

Student success indicators and data.

MyBlueprint statistics and reports.

Classroom observations and reflectionsfor diverse learners (not accessingOntario Curriculum).

CCCC School Climate Survey data forstudents from diverse groups,available via the Vocalize dashboardtool.

Social Risk Index (SRI) communitysocioeconomic data, available via theVocalize dashboard tool.


English Literacy Development (ELD)focus group data

CCCC School Climate Survey of Grades4 to 12 available via the Vocalizedashboard tool.

Middle Years DevelopmentInstrument (MDI) for Grades 4, 6, and8, available via the Vocalizedashboard tool.

Ministry of Education Exit Survey ofGrades 8 and 12, available via theVocalize dashboard tool.


Catholic Digital Citizenship Survey ofGrades 5, 7, 10, and 11, available viathe Vocalize dashboard tool.

Board and panel results from theParish Survey, available via theVocalize dashboard tool.

Board and panel results from theCCCC School Climate Survey ofParents and Guardians, available viathe Vocalize dashboard tool.

Corporate Services Insight Survey.

Thought Exchange feedback.

91

G 2 Pg. 10


APPENDIX C: 2018-2019 CATHOLIC BOARD IMPROVEMENT LEARNING CYCLE PROGRESS (DATA AVAILABLE TO DATE)

Summary Findings: 2018-2019 Ontario Catholic School Graduate Expectations (OCSGE) Survey

As a Catholic school district, DPCDSB provides students with many opportunities to grow in their faith.

However, it is extremely difficult to measure faith accurately or consistently. Instead, assessment of

student application of the tenets of faith to daily life is used to monitor the faith-based education and

environment of DPCDSB schools. The OCSGE survey acts as a way to assess student application of faith.

Student Demographics: A total of 12 769 students in Grades 4, 8, and 12 participated in the OCSGE

survey in May of 2019. The following demographic findings were observed:

31% of participating students report being in Grade 4, 30% in Grade 8, and 38% in Grade 12

52% identify as female, 47% identify as male, and 1% identify with another gender identity

61% are racialized, 35% are not racialized, and 4% have an unclear racial status

Application of Faith: The OCSGE survey assesses three aspects of student application of faith to daily

life: Scripture (understanding, reflecting on, and guiding actions in light of faith teachings as articulated

in scripture), Sacrament (living, contributing, and working morally), and Catholic Social Teaching

(understanding and participating in social justice). The OCSGE scale findings reveal similar patterns

observed in 2016-2017 and 2017-2018, with highest rates of application of Catholic Social Teaching and

lowest rates of application of Scripture. However, there was a slight decline across groups for all three

aspect of faith application assessed. The figures below summarize the changes over time.

71%

50%41%

72%

51%

40%

67%

44%40%

Grade 4 Grade 8 Grade 12

High Scripture Scores over Time

2016-2017 2017-2018 2018-2019

83%78% 76%82%

77% 75%

77%75% 75%


High Sacrament Scores over Time

2016-2017 2017-2018 2018-2019

90%86% 83%91%

86% 84%

88% 85% 83%


High Catholic Social Teaching Scores over

Time

2016-2017 2017-2018 2018-2019

92

G 2 Pg. 11


Enjoyment of Catholic School: The OCSGE survey also asks students to rate their enjoyment, out of 10,

of their time at their Catholic school. Results since 2016-2017 have been fairly consistent, with higher

scores seen among the youngest students (Grade 4) and lowest scores among the oldest (Grade 12).

Interestingly, there appears to an improvement trend in enjoyment ratings among Grade 12

participants. The figure below summarizes the change over time.

Summary Findings: 2018-2019 Catholic Community, Culture, and Caring (CCCC) School Climate Surveys

Catholic Social Teaching highlights the human dignity of all people. This teaching guides the work of

DPCDSB, such as inclusion and meaningful engagement in school communities. The CCCC student and

parent/guardian surveys assess inclusion, engagement, and experience of aggression at schools. These

surveys are also DPCDSB’s response to the Education Act’s mandate that all schools in Ontario

implement a student and a parent climate survey every two years.

Although DPCDSB has gathered data from board-wide school climate surveys in alternating years since

they were first mandated, the 2018-2019 school year represented the second implementation of the

revised, construct-based CCCC surveys that are measurable over time. The consistent use of the same

scales on the surveys permit statistically reliable assessment of change between implementation years

(i.e., 2016-2017 and 2018-2019).

Student Demographics: A total of 45 924 students in Grades 4 through 12 participated in the CCCC

survey in February and March of 2019. The following demographic findings were observed:

53% of participating students report being in the elementary grades

13% report having an Individual Education Plan (IEP)

8% report receiving help for English as a Second Language (ESL)4

48% identify as female, 50% identify as male, and 0.5% identify with another gender identity

91% report speaking English at home

62% are racialized, 32% are not racialized, and 6% have an unclear racial status

Student Engagement: The CCCC survey assesses three aspects of student engagement: social (sense of

belonging and inclusion at school), academic (participation in the formal aspects of school), and

intellectual (interest and motivation to learn and do well in school). Engagement findings reveal similar

patterns observed in 2016-2017, with higher rates of all types of engagement among younger compared

to older students, and with higher rates of academic compared to social or intellectual engagement.

4 Note that, as per Education Act requirements, the CCCC School Climate Survey is anonymous, so student report of having IEP

or ESL needs cannot be verified against records in the DPCDSB student information system.

8.17.0 6.4

8.27.1 6.5

8.07.0 6.7


Average School Enjoyment Ratings

2016-2017 2017-2018 2018-2019

93


G 2 Pg. 12

However, with one exception (secondary social engagement), there was a decline across groups for all

engagement types assessed. The figures below summarize the changes over time.

Student Experience of Aggression: The CCCC survey asks students to report the frequency with which

they have experienced a variety of discrete aggressive behaviours. Student responses are used to assess

rates of social, physical, and cyber aggression, and sexual harassment. Aggression findings reveal similar

patterns as in 2016-2017, with social aggression occurring with most frequency, and with higher rates of

aggression experienced by younger students. However, there was an increase across groups for all

aggression types assessed. The figures below summarize the changes over time.

Parent Demographics: A total of 1 836 parents/guardians participated in the CCCC School Climate

Survey of parents and guardians in February and March, 2019. Note that parents and guardians were

asked to complete the survey based on the experiences of their oldest or only child. They were also

invited to complete it for other children if desired.

79%68%

56%

71%63% 59%

Junior Intermediate Secondary

High Social Engagement

2016-2017 2018-2019

85%78%

60%

81%72%

54%


High Academic Engagement

2016-2017 2018-2019

71%56% 56%62%

48% 51%


High Intellectual Engagement

2016-2017 2018-2019

14% 14% 11%24% 17% 14%


Moderate to High Experience of Social Aggression

2016-2017 2018-2019

14% 13% 8%24% 15% 10%


Moderate to High Experience of Physical Aggression

2016-2017 2018-2019

4% 4% 6%11% 8% 8%


Moderate to High Experience of Cyber Aggression

2016-2017 2018-2019

6% 5% 5%11% 7% 7%


Moderate to High Experience of Sexual Harassment

2016-2017 2018-2019

94

G 2 Pg. 13


Below are the demographic observations about the participants, based on their self-report:

82% of the respondents identify as female, 17% identify as male, and 1% identify with another

gender5

58% report being born in Canada, while 5% report arriving in the last five years

92% report speaking English at home

80% report having a college diploma, bachelor’s degree, or higher level of education

59% report completing the survey based on the elementary grade experiences of their child

17% report their child has an Individual Education Plan (IEP)

6% report their child gets help for English as a Second Language (ESL)

47% report their child mostly receives As (80% to 100%) in school work

48% report their child is racialized, 48% report their child is not racialized, and 3% report an

unclear racial status

The number of participating parents and guardians on the CCCC survey is low, with only a small fraction

of DPCDSB parents and guardians represented. Additionally, the participants are overwhelmingly female

(82%), highly educated (80% with at least college, and 53% with at least a bachelor’s degree), and

report, as a group, fewer racialized children than observed for the student survey findings (48% reported

by parents/guardians compared to 62% reported by students themselves). These discrepancies and the

overall small sample size suggest the need for better strategies to engage all parents/guardians in

system surveys.

Parent Attitudes and Engagement: The CCCC survey assesses a number of parent/guardian attitudes,

including: attitudes about their own school experience; capacity to support their child’s learning and to

communicate with them about school; parent/guardian perceptions about participating and actually

being included at school; perceptions of their child’s faith formation by the school; overall learning

climate of the school; and whether the school has high expectations of their child. Compared to 2016-

2017, a slight decline has occurred in each of these areas. The figure below summarizes the changes

over time.

5 The “other” category consisted primarily of comments about there being only two genders (male and female).

82% 83%

97%

66%72% 74% 75%

85%77% 78%

95%

57%65% 67% 70%

83%

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learning climate

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child

Positive Parent/Guardian Perceptions over Time

2016-2017 2018-2019

95


G 2 Pg. 14

Parent Report of Ill-Treatment of their Child: The CCCC survey asks parents and guardians if their child

has been excluded, treated unfairly, and bullied at school. Compared with 2016-2017, there has been

little to no change (ranging from -3% to +2%) in parent perception regarding ill-treatment of their child.

The figures below summarize the changes over time.

Summary Findings: 2013-2014 Cohort 5-Year Graduation Rate

The Ministry of Education provides school districts with local, system-level 4- and 5-year graduation

rates for Grade 9 cohorts of students, based on data submitted to the Ontario Student Information

System (OnSIS). The Ministry of Education methodology assigns all Grade 9 students present at publicly-

funded secondary schools in Ontario by March 31 to that year’s cohort for each school’s affiliated school

district. Attainment of the Ontario Secondary School Diploma (OSSD) by cohort members by the end of

the fifth year of secondary schooling is the graduation rate.6 The most recent cohort for which data are

available are those students who entered Grade 9 in 2013-2014. Note also that, once assigned to a

school district, students remain affiliated with that district regardless of whether or not they stay at a

school in that district. There are some drawbacks to the Ministry of Education methodology:

Students departing a district for another Ontario jurisdiction still contribute to the original

district’s success, while those new to the district are not counted in their new district’s

graduation rate.

Observation of the data over time suggests that success rates for departing students are much

lower than for their peers who stay in the original district, meaning districts are penalized for

poorer outcomes for students who they no longer support.

No school-level data are available as the Ministry of Education only assigns students to a

district, rather than to schools within districts.

Due to the assignment of students to their original board of registration and their continued

affiliation to their first district, local school districts cannot accurately duplicate the graduation

rate calculation for their system or for individual schools.7

Only students completing an OSSD are included in the graduation rates; students obtaining or

working to complete other successful Ministry of Education outcomes (i.e., Ontario Secondary

School Certificate, Certificate of Achievement) are treated as non-graduates.

6 For example, this year’s Grade 9 students at a DPCDSB secondary school would be assigned to DPCDSB’s 2018-2019 Grade 9 cohort, and their cohort OSSD attainment, or graduation, rate would be reported after August 31, 2022. 7 Local calculations in DPCDSB have suggested that internal methodologies over-estimate the graduation rates for the system (and likely for the individual schools).

19% 16% 29%20% 18% 27%

Child has beenexcluded at school

Child has beentreated unfairly at

school

Child has beenbullied at school

Parents Reporting Child Ill-Treatment at School

2016-2017 2018-2019

5% 8%26%

38%55%

8% 10%23%

38%56%

Sexualharassment

Cyberbullying Physicalbullying

Socialbullying

Verbalbullying

Parent Report of Child Being Bullied with Moderate to High Frequency

2016-2017 2018-2019

96

G 2 Pg. 15


Five-year cohort graduation rates in DPCDSB have been over 90% for the most recent five cohorts. The

figures below show historic graduation rates, plus outcomes for 2013-2014’s 717 “non-graduates”.

Summary Findings: 2018-2019 Parish Survey

Although initially intended to support MYSP development, the 2018-2019 Parish Survey also provided

baseline perceptions to inform the CBILC, gathered from pastors and other priests in the zones of the

Archdiocese of Toronto that serve the communities of DPCDSB. The survey was developed through a

collaboration between staff and two priests, and was implemented through the support of Reverend

Bishop Boissoneault at his zone meetings in the fall of 2018.

Participation: A total of 25 parishes participated, 18 of which have DPCDSB schools formally affiliated

with them. All 18 parishes with DPCDSB schools have elementary schools; however, only 14 of these

parishes support secondary schools.

Parish Priorities: Regardless of whether or not a parish had affiliated DPCDSB schools, the highest

priority was developing strategies to connect families to the parish via the schools. The figure below

summarizes parish priorities.

92% 92% 93% 93% 93%

2009-2010 2010-2011 2011-2012 2012-2013 2013-2014

5-Year Graduation Rates (OSSD):2009-2010 to 2013-2014 Cohorts

43%

6% 0.1%

56%

2013-2014 5-Year Cohort Secondary Outcomes for Non-Graduates

Non-Grads, Still Enrolled,No Certificate Yet

OSSC

COA

Early Leavers

33%45%

31%

14%

76%

13% 13% 13%

31% 31%38%

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97


G 2 Pg. 16

Connections with Schools: Overall, visits to schools by parish priests most often included supporting

student understanding of faith, visiting students, and celebrating Mass. These visits tended to occur

with greater frequency than did school visits to the parish. These more infrequent visits by schools

occurred primarily to attend Mass. All priests report feeling welcome at elementary schools, while most

(78%) feel the same about secondary schools. Similar high levels of agreement were observed regarding

priests feeling that communication with schools is easy and that schools are responsive to any concerns.

However, only about two thirds of priests feel they are regularly consulted for input on the faith life in

the schools.

Faith Formation: In terms of faith formation, approximately 80% of priests felt schools ensure students

understand the importance of serving others. Agreement fell to two thirds of priests regarding some

aspects of faith formation by elementary schools8, including effective sacramental preparation,

devotional behaviours, and development of student understanding of faith. About one half of

participants agreed that elementary schools ensure deep student understanding of the Mass, provide

ways for students to serve the parish, connect families to the parish, and strongly reflect the Catholic

faith.

Informing the 2019-2020 CBILC

Most, if not all, of the operational goals of the 2018-2019 CBILC remain relevant as the 2019-2020 CBILC

draft has been developed. This continued relevance is due to the selection of measurable goals that will

inform system and, as applicable, school progress in a range of areas that many would agree comprise

the core business of Catholic school districts, particularly DPCDSB: faith formation, achievement and

skills, school climate and equity, well-being, and accountability and transparency. The table below

summarizes 2018-2019 CBILC goal progress to date, based on available data. Note that, as of June,

many datasets are not yet complete or available for analysis.

Core Principle and Goal Progress Analysis

Catholicity: Increase student application of scripture, sacramental life, and Catholic social teachings to daily life.

Student application of these aspects of faith indicate anegative trend over three years in all three grades.

Scripture (understanding, reflecting on, and guidingactions in light of faith teachings as articulated inscripture) continues to have the lowest proportions ofstudents with high application scores in each grade.

It is possible that application of scripture is the mostdifficult, as it requires making explicit connectionsbetween scripture and daily life, compared simply toengaging in positive behaviours (sacrament) and being ofservice (Catholic social teaching).

Catholic Learning Environment – Literacy and Numeracy: Increase the proportion of students meeting or exceeding the provincial standard in literacy and numeracy.

2018-2019 Education Quality and Accountability Office(EQAO) data not yet available (data available latesummer 2019)

2018-2019 Report Card data not yet available (dataavailable late summer 2019)

8 With the exception of service to others, agreement ratings tended to be lower with reference to secondary schools.

98

G 2 Pg. 17



Catholic Learning Environment – CCCC: Increase student engagement (i.e., academic, social, and intellectual) and well-being, and reduce experience of bullying and aggression.

Student social, academic, and intellectual engagementhave declined since 2016-2017 among junior andintermediate students.

Student academic and intellectual engagement havedeclined since 2016-2017 among secondary students.

The incidence of moderate to high student experience ofsocial, physical, and cyber aggression, and sexualharassment, has increased among all three divisionssince 2016-2017.

It is possible that increased incidence of aggression isdue to greater awareness by students of what is and isnot appropriate treatment of others.

Catholic Learning Environment – Pathways and Transitions: Increase student critical thinking, communication, collaboration, and creativity and innovation.

The most recent graduation cohort data indicatemaintenance of a very high rate of OSSD attainmentthrough five years of secondary school (93%). This figurerepresents the sixth consecutive year that the DPCDSB 5-year cohort graduation rate has been over 90%.

2018-2019 Math/Literacy and Catholic Digital CitizenshipStudent Survey data not yet available (analysisanticipated summer 2019)

2018-2019 Educator Attitudes and Practices Survey datanot yet available (analysis anticipated summer 2019)

Catholic Community Engagement: Increase student engagement (i.e., academic, social, and intellectual) and well-being, and reduce experience of bullying and aggression, particularly for students from diverse groups.

Examination of CCCC Survey data by studentdemographics, namely ESL, IEP, and racial status,indicates consistent trends between 2016-2017 and2018-2019.

Among students receiving ESL support, among thosewith an IEP, and among those who are racialized, alltypes of engagement have declined and experience ofall types of aggression has increased.

In both years (2016-2017 and 2018-2019), students whoreport receiving English as a Second Language (ESL)support, have higher engagement scores and morefrequent report of experiencing aggression, whencompared to peers not receiving these supports.

In both years, students who report having an IndividualEducation Plan (IEP) have lower engagement scores andmore frequent report of experiencing aggression, whencompared to peers without an IEP.

In both years, students who are racialized have lowersocial engagement scores and similar experience ofaggression compared to their non-racialized peers.

In 2018-2019, examination of engagement andexperience of aggression among black students indicatedthat, compared two white and non-black racialized

99

G 2 Pg. 18



students, students with a black racial identity: had lower scores for social engagement; higher academic engagement; more frequent experience of all forms of aggression; and lower perceptions of expectations for success. In terms of classroom discipline, white students, as a group, had more negative perceptions than did black students, who had more negative perceptions than non-black racialized students.

There were no differences in intellectual engagementbetween black, white, and non-black racialized studentgroups in 2018-2019.

Parish-Home-School: Increase parent and parish engagement.

Parent and guardian participation in the CCCC SchoolClimate Survey declined by 30% compared to 2016-2017.

CCCC School Climate Survey of parents and guardiansindicates slight to moderate decline across all areas(-2% to -9%)

The most challenging areas, based on the lowestproportions of high scores observed, are: parentperception of their inclusion at schools (57%); parentparticipation in school events (65%); and parentperception of school support for child faith formation(67%). These three areas also have the largest declinescompared to 2016-2017 (-7% to -9%).

The 2018-2019 Parish Feedback Survey indicates that thehighest priority of parish priests is the development ofstrategies to connect families to parishes via theschools, followed by regular opportunities for pastors toprovide input on the catechesis and faith formation atschools.

Nearly all priests felt DPCDSB schools ensure studentsunderstand why it is important to serve others;however, slightly fewer priests agree schools provideeffective sacramental preparation, encourage devotionalbehaviours, and develop deep student understanding offaith or of the Mass.

Stewardship of Our Physical Environment: Improve organizational effectiveness, financial stewardship, and use of transparent, accountable governance in support of improved student outcomes.

2018-2019 school year financial data and othercorporate department summaries not yet available foranalysis

2018-2019 Corporate Services Survey data not yetavailable (analysis anticipated summer 2019)

Sacredness of Our Environment: Enhance practices that recognize the sacredness of all life, and intentionally reduce energy and paper consumption, and waste production.

2018-2019 Papercut and energy data not yet availablefor analysis

EcoSchools data analysis not yet available

100

G 2 Pg. 19



Technology: Improve student application of Catholic digital citizenship.

2018-2019 Math/Literacy and Catholic Digital CitizenshipStudent Survey data not yet available (analysisanticipated summer 2019)

In terms of 2018-2019 CBILC progress, the instructional data to date are limited in amount but have

indicated maintenance, and in some cases decline, compared with the same data from previous years.

Corporate data are not yet available for analysis. In general, based on the incomplete data available, the

2019-2020 CBILC is anticipated to maintain the specific goals of the 2018-2019 CBILC. Additionally, some

new goals have been proposed for 2019-2020.

101



REPORT NUMBER H 1

PROCEDURAL BY-LAW

1. THAT THE REPORT TO THE BOARD OF TRUSTEES, PROCEDURAL BY-LAW, BE RECEIVED.

2. THAT THE BOARD OF TRUSTEES APPROVE AND ENACT THE PROCEDURAL BY-LAW, AS

AMENDED.

102


June 18, 2019

PROCEDURAL BY-LAW

Strategic Goal: Stewardship of our Physical Environment

Policy/Governance

Regular Board Meeting– June 18, 2019 Procedural By-law

“...and what does the Lord require of you but to do justice, and to love kindness, and to walk humbly with your God?”

Micah 6:8

BACKGROUND

The Dufferin-Peel Catholic District School Board (DPCDSB) Procedural By-law (By-law) is to be reviewed annually by the Board of Trustees. Staff collected and implemented feedback from Trustees and senior management into a new draft of the By-law and presented it to the Administration and Finance Committee at the June 4, 2019 meeting.

Staff has since incorporated additional feedback from the Board of Trustees into a new draft. Through this report, staff request that the Board of Trustees approve and enact the new draft of the By-law attached hereto.

DISCUSSION

This new draft of the By-law includes the following changes as requested by Trustees:

a. Section 5.5: Clarification regarding how a Trustee may add an item to the Agenda of a meeting;b. Section 5.6: Addition of the ability of two (2) Trustees to call a special meeting; andc. Appendix C, Section B: Addition of alternative wording to describe the defeat of a motion.

THE FOLLOWING RECOMMENDATIONS ARE PROVIDED FOR CONSIDERATION:

1. THAT THE REPORT TO THE BOARD OF TRUSTEES, PROCEDURAL BY-LAW, BE RECEIVED.

2. THAT THE BOARD OF TRUSTEES APPROVE AND ENACT THE PROCEDURAL BY-LAW, ASAMENDED.

Prepared by:

Submitted by:

Margaret Beck, Counsel

Marianne Mazzorato, Ed.D., Director of Education

103

PROCEDURAL BY-LAW

Give me now wisdom and knowledge to go out and come in before this people, for who can rule this great people of yours?

2 Chronicles 1:10

Revised: June 18, 2019

Next Review Date: June, 2020

104

Dufferin-Peel Catholic District School Board Procedural By-Law – June 18, 2019 – Page i

TABLE OF CONTENTS

ARTICLE 1 RULES OF ORDER ................................................................................................................1

1.1 Rules of Order ............................................................................................................................... 1

1.2 Order of Precedence ..................................................................................................................... 1

ARTICLE 2 DUTIES ...............................................................................................................................2

2.1 Board of Trustees .......................................................................................................................... 2

2.2 Trustees ......................................................................................................................................... 2

2.3 Director/Secretary ........................................................................................................................ 3

2.4 Chair .............................................................................................................................................. 4

2.5 Vice Chair ...................................................................................................................................... 5

ARTICLE 3 COMMITTEES OF THE BOARD .............................................................................................6

3.1 Committees ................................................................................................................................... 6

3.2 Functions, Duties, Responsibilities and Powers of Committees ................................................... 6

3.3 Committee Membership ............................................................................................................... 7

3.4 Committee Procedures ................................................................................................................. 7

ARTICLE 4 THE INAUGURAL/ANNUAL ORGANIZATIONAL MEETING, ELECTION OF OFFICERS AND APPOINTMENTS .................................................................................................................................8

4.1 Date and Time ............................................................................................................................... 8

4.2 Meeting Procedure ....................................................................................................................... 8

4.3 Term of Office ............................................................................................................................... 9

ARTICLE 5 PROCEDURES AT MEETINGS OF THE BOARD OF TRUSTEES ................................................. 10

5.1 Quorum ....................................................................................................................................... 10

5.2 Regular Meetings ........................................................................................................................ 10

5.3 Meeting Materials ....................................................................................................................... 10

5.4 Agenda for Regular Meeting ....................................................................................................... 11

5.5 Adding to Agenda ........................................................................................................................ 12

5.6 Special Meetings ......................................................................................................................... 12

5.7 Consequence of Repeated Absence from Meetings ................................................................... 12

5.8 Record of Attendance………………………………………………………………………………….………………………...12

5.9 Electronic Participation in Meetings ........................................................................................... 12

5.10 Selection of Chair of Meeting ..................................................................................................... 13

5.11 Director/Secretary Responsible for Meeting Minutes ................................................................ 13

5.12 Content of Minutes ..................................................................................................................... 13

105

Dufferin-Peel Catholic District School Board Procedural By-Law – June 18, 2019 – Page ii

ARTICLE 6 IN-CAMERA MEETINGS – BOARD OF TRUSTEES AND COMMITTEES .................................... 14

6.1 Principle of Open Meetings ........................................................................................................ 14

6.2 In-Camera Meetings – Committees ............................................................................................ 14

6.3 In-Camera Meetings – Board of Trustees and Committees ........................................................ 14

6.4 Persons Entitled to Attend In-Camera Meetings of the Committee of the Whole .................... 14

6.5 Private Meetings ......................................................................................................................... 14

6.6 Process to Meet In-Camera as Committee of the Whole ........................................................... 15

6.7 Confidential Nature of In-Camera Materials .............................................................................. 15

6.8 Minutes of In-Camera Meetings ................................................................................................. 15

6.9 Student Trustees ......................................................................................................................... 15

ARTICLE 7 DELEGATIONS AND SUBMISSIONS .................................................................................... 16

7.1 Delegations and Submissions ...................................................................................................... 16

7.2 Persons Ineligible to Make Delegations ...................................................................................... 17

ARTICLE 8 BY-LAW AMENDMENTS .................................................................................................... 18

8.1 By-law Amendments ................................................................................................................... 18

8.2 Annual Review of By-law ............................................................................................................ 18

8.3 Repeal of Prior By-laws ............................................................................................................... 18

8.4 Suspension of Application of this By-law .................................................................................... 18

ARTICLE 9 INDEX .............................................................................................................................. 19 APPENDIX A: The Chair's Role……………………………………………………………….………………………………………..…22 APPENDIX B: Obtaining the Floor…………………………………………….……………..………………………………………...24 APPENDIX C: Motions and Voting…...……………………………………………….………..…………………………….……….26

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PROCEDURAL BY-LAW

A by-law relating generally to the meeting procedures to be used by the Board of Trustees and its Committees at their meetings, made pursuant to Section 170.(1)4 of the Education Act which provides that the Dufferin-Peel Catholic District School Board (DPCDSB) must fix the times and places for meetings of the Board of Trustees and the mode of calling and conducting them.

ARTICLE 1 RULES OF ORDER

1.1 Rules of Order: The procedural rules governing meetings of the Board of Trustees shall be those set out in this By-law, any policies and resolutions of the Board of Trustees and the current edition of Robert’s Rules of Order. Where this By-law is silent on a matter, the current edition of Robert’s Rules of Order applies to that matter,

1.2 Order of Precedence: To the extent of a conflict, the superior instrument shall take precedence over the inferior instrument as set out below:

a) Education Act

b) Applicable Laws other than the Education Act and the By-law

c) By-law

d) Code of Conduct

e) Board of Trustees’ Policies and Resolutions

f) The current edition of Robert’s Rules of Order

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Dufferin-Peel Catholic District School Board Procedural By-Law – June 18, 2019 – Page 2

ARTICLE 2 DUTIES

2.1 Board of Trustees: In addition to any other duties under Applicable Laws, the Board of Trustees shall:

a) promote student achievement and well-being;

b) carry out its role in accordance with the teachings of the Catholic faith;

c) promote a positive school climate that is inclusive and accepting of all pupils, including pupils of any race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status or disability and any other areas identified by the Ontario Human Rights Commission as a protected ground;

d) promote the prevention of bullying;

e) ensure effective stewardship of the DPCDSB’s resources;

f) deliver effective and appropriate education programs to its pupils;

g) develop and maintain policies and organizational structures that:

1. promote the goals referred to in clauses (a) to (f), and

2. promote the DPCDSB’s vision and mission;

h) monitor and evaluate the effectiveness of policies under clause (g) in achieving the goals and the efficiency of the implementation of those polices;

i) develop a multi-year plan aimed at achieving the goals referred to in clauses (a) to (f) (the “Multi-Year Strategic Plan”);

j) annually review the Multi-Year Strategic Plan with the Director/Secretary or designate; and

k) monitor and evaluate the performance of the Director/Secretary, or the supervisory officer designate, in meeting the following:

1. their duties under Applicable Laws and the Multi-Year Strategic Plan; and

2. other duties assigned by the Board of Trustees.

2.2 Trustees: Each Trustee, including each Student Trustee, shall at all times comply with Applicable Laws and the rules governing the conduct of Trustees including governance policies, the Trustee Code of Conduct and any resolutions of the Board of Trustees.

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2.3 Director/Secretary: In addition to any duties assigned by the Board of Trustees and any other duties under Applicable Laws, the Director/Secretary shall:

a) manage the day-to-day operations of the DPCDSB, including executing theimplementation of DPCDSB policies and decisions of the Board of Trustees;

b) act as secretary to the Board of Trustees;

c) annually review with and deliver a report to the Board of Trustees regarding theMulti-Year Strategic Plan;

d) ensure that the Multi-Year Strategic Plan establishes the DPCDSB’s priorities andidentifies specific measures and resources that will be applied in achieving thosepriorities and in carrying out its duties under the Education Act, in particular, itsresponsibility for student achievement set out in section 169.1(1)(f) of theEducation Act;

e) implement and monitor the implementation of the Multi-Year Strategic Plan andreport periodically to the Board of Trustees on the status of its implementation;

f) immediately upon discovery, bring to the attention of the Board of Trustees anyact or omission by the Board of Trustees that in the opinion of theDirector/Secretary may result in, or has resulted in, a contravention of theEducation Act;

g) if the Board of Trustees does not respond in a timely and satisfactory manner toan act or omission brought to its attention under Section 2.3(e), advise theMinister or a Deputy Minister of the Minister of the act or omission;

h) keep a full and correct record of the proceedings of every meeting of the Board ofTrustees in the minute book provided for that purpose by the Board of Trusteesand ensure that the minutes when confirmed are signed by the Chair or presidingmember;

i) transmit to the Ministry of Education copies of reports requested by it;

j) give notice of all meetings of the Board of Trustees to each Trustee by notifyingthe Trustee personally or in writing or by sending a written notice to theirresidence;

k) call a special meeting of the Board of Trustees at the written request of themajority of the Trustees;

l) attend all meetings of the Board of Trustees and Committees in person or bydesignate;

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m) prepare or arrange to have prepared by a delegated representative, minutes of all meetings of the Board of Trustees and of Committees;

n) keep records or arrange to have records kept as required under Applicable Laws and subject to the directions of the Board of Trustees;

o) conduct the official correspondence on behalf of the Board of Trustees;

p) receive and pass on to the Board of Trustees or the relevant Committee all correspondence, petitions and reports of other officials;

q) prepare, in consultation with the appropriate chair, the draft agenda of all meetings including special meetings of the Board of Trustees and of all Committees or delegate the responsibility;

r) maintain an up-to-date policy database and make such database accessible to the public via the DPCDSB’s website;

s) have charge of all correspondence, reports and other documents;

t) promulgate all orders, policies and other directions of the Board of Trustees and other matters in accordance with requirements of Applicable Laws and subject to the directions of the Board of Trustees; and

u) bring to the attention of the Board of Trustees any matter in respect of which, in the opinion of the Director/Secretary, may be necessary or useful for the Board of Trustees to be aware.

2.4 Chair: In addition to any duties assigned by the Board of Trustees and any other duties under Applicable Laws, the Chair shall:

a) preside over meetings of the Board of Trustees;

b) conduct the meetings in accordance with this By-law;

c) enforce the Trustee Code of Conduct;

d) establish the Agenda for meetings of the Board of Trustees, including special meetings, in consultation with the Director/Secretary;

e) ensure that Trustees have the information needed for informed discussion of the Agenda items;

f) act as spokesperson to the public on behalf of the Board of Trustees, unless otherwise determined by the Board of Trustees;

g) convey the decisions of the Board of Trustees to the Director/Secretary; and

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h) provide leadership to the Board of Trustees in maintaining its focus on its responsibilities set out in Section 2.1.

2.5 Vice Chair: In addition to any duties assigned by the Board of Trustees and any other duties under Applicable Laws, the Vice Chair shall carry out all duties required of the Chair in the event the Chair is absent or otherwise unable or unwilling to act in that capacity.

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ARTICLE 3 COMMITTEES OF THE BOARD

3.1 Committees: The Board of Trustees may establish Committees and shall determine the duties of such Committees. The Committees shall be categorized as follows:

a) Committees, the mandates and terms of reference of which are established by the Education Act (“Statutory Committees”);

b) Committees whose duties are normally continuous, whether required by statute or otherwise (“Standing Committees”); and

c) Committees appointed for specific duties whose mandate shall expire with the completion of the tasks assigned (“Ad Hoc Committees”).

Statutory Committees: The following Committees are confirmed as the Statutory Committees of the Board of Trustees as at the date this By-law is enacted:

a) Audit

b) Special Education Advisory

c) Supervised Alternative Learning

d) Discipline

e) Central Committee for Catholic School Councils

Standing Committees: The following Committees are confirmed as Standing Committees of the Board of Trustees as at the date this By-law is enacted:

a) Administration and Finance

b) Faith and Program

c) Contract and Negotiations

d) By-law/Policies Review

e) Performance Planning and Review Committee for the Director of Education

f) Multi-Year Strategic Planning Committee

3.2 Functions, Duties, Responsibilities and Powers of Committees: The functions, duties, responsibilities and powers of all Committees shall be set out in the resolution of the Board of Trustees by which such Committee is established, or in terms of reference adopted by the Board of Trustees in respect of such Committee. At each of its inaugural meetings, each Committee will determine its terms of reference to be recommended to

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the Board of Trustees for approval. No Committee is authorized to exercise any delegated Board of Trustees authority unless expressly so authorized in the terms of reference or resolution adopted by the Board of Trustees in respect of the Committee.

3.3 Committee Membership: The Board of Trustees shall appoint the chair and members of each Standing Committee. All persons appointed to Committees serve at the pleasure of the Board of Trustees. Committee terms of reference shall set out the composition of the Committee, and indicate what Board of Trustees resources are dedicated to support its work.

3.4 Committee Procedures: Unless the Board of Trustees adopts a policy or terms of reference, passes a resolution or enacts a by-law governing the Committee procedures generally or the procedures of any particular Committee, each Committee may determine its own procedures, subject to the following:

a) All Committees, except the Audit Committee, shall be first convened as soon as reasonably possible following the date of the Board of Trustees’ resolution appointing the members to the applicable Committee.

b) The first meeting of the Audit Committee shall take place no later than September 30 in each fiscal year.

c) At the Annual Organizational Meeting, the Board of Trustees shall elect Trustees as chair and vice-chair of the Standing Committees (excluding the Audit Committee), one of whom shall be responsible for reporting the Committee’s activities to the Board of Trustees. Election of the chair and vice-chair of the Audit Committee shall occur at the Audit Committee’s first meeting following the inaugural or organizational meeting of the Board of Trustees.

d) The process to meet In-Camera set forth in Article 6 applies to Committee meetings with necessary modifications, provided that the respective chairs of the Contract and Negotiations Committee and the Audit Committee shall remain the respective chairs for the In-Camera meetings of such Committees.

e) The rules of order described in Article 1 shall apply to Committee meetings.

f) If a Committee does not determine its own procedures, it shall be subject to the meeting procedures set out in this By-law, with necessary modifications, until changed by the Committee or the Board of Trustees.

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ARTICLE 4 THE INAUGURAL/ANNUAL ORGANIZATIONAL MEETING,

ELECTION OF OFFICERS AND APPOINTMENTS

4.1 Date and Time : Subject to any statutory requirements, the Inaugural Meeting shall be held not later than seven (7) days after the day on which the term of office of the Board of Trustees commences, at the Catholic Education Centre at 7:00 p.m., following a 6:00 p.m. mass, or at such other time and location determined by the Chair. Each subsequent Annual Organizational Meeting of the Board of Trustees shall be held at such time and place as the Board of Trustees considers expedient.

4.2 Meeting Procedure: The procedure at the Inaugural Meeting and each subsequent Annual Organizational Meeting shall be as follows:

a) At the Inaugural Meeting (but not subsequent Annual Organizational Meetings), the Director/Secretary shall:

1. read the returns of the election to the Board of Trustees as certified by the municipal clerks;

2. ascertain that the Trustees have met all procedural requirements and are eligible to take office;

3. administer to each Trustee a declaration of office and oath of allegiance; and

4. declare the Board of Trustees to be legally constituted.

b) At the Inaugural Meeting and each Annual Organizational Meeting, the Director/Secretary shall serve as chair of the meeting until the Chair is elected, but the only business to be conducted while the Director/Secretary is so serving is the election of the Chair, which shall be conducted as follows:

1. The Director/Secretary shall appoint three (3) scrutineers, whose names shall be recorded in the minutes;

2. The Director/Secretary shall then call for nominations, which will not require a seconder (and a Trustee may self-nominate);

3. All nominees shall be asked by the Director/Secretary to confirm whether they wish to allow their name to stand in nomination;

4. Confirmed nominees will be invited, in the order they were nominated, to address the Board of Trustees;

5. Trustees may ask questions of each candidate;

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6. The election shall then proceed by secret ballot;

7. The Trustee who receives the most votes shall be declared

elected, but only if the number of votes received by such Trustee

is equal to the majority of the number of the Trustees present at

the meeting and entitled to vote;

8. If the condition in Section 4.2(b)(7) is not satisfied, the scrutineers shall announce the result and the name of the Trustee receiving the smallest number of votes shall be dropped. The Board of Trustees shall then proceed to vote anew, to a maximum of three (3) rounds of votes, until the condition in Section 4.2(b)(7) is satisfied. The successful Trustee shall serve as the Chair until the next Inaugural/Annual Organizational Meeting;

9. In the case of an equality of votes, the candidates shall draw lots to fill the position pursuant to subsection 208(8) of the Education Act;

10. A majority of the Board of Trustees present and entitled to vote at the meeting will bring a motion to destroy the ballots or file the ballots with the Director/Secretary and then destroyed at a date defined in the motion.

c) The elected Chair shall succeed the Director/Secretary as chair of the meeting.

d) The Chair shall conduct an election for the office of Vice-Chair, chairs and vice-chairs of Committees using the process set out above, with necessary alterations, and deliver their inaugural address to the Board of Trustees.

e) At least every five years, once the Audit Committee has recommended the appointment of an auditor to the Board of Trustees, the Board of Trustees shall appoint its auditors for the ensuing one to five years.

4.3 Term of Office: The term of office for all positions and appointments described in this Article 4 shall be for a period of one year, unless otherwise specified.

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ARTICLE 5 PROCEDURES AT MEETINGS OF THE BOARD OF TRUSTEES

5.1 Quorum: A majority of Trustees constitutes a quorum.

a) If a quorum is not present within 15 minutes after the time appointed for themeeting or it is lost, the Board of Trustees shall not convene and theDirector/Secretary shall record the names of the members present.

b) Where the Chair has knowledge that a Trustee will arrive within the half hour ofthe posted commencement time of a meeting, the Chair may unilaterally extendthe start time for the meeting beyond the stated 15 minutes to an additional 15minutes, totaling no more than 30 minutes from the posted commencement timeof the meeting. If a quorum is still not present after the additional 15 minutes, theBoard of Trustees meeting shall not convene, and the Director/Secretary shallrecord the names of the members present. The Chair may call a recess of up to 15minutes should quorum be lost or for any other reason as they so determine. Inorder for the Board of Trustees meeting to be re-called, a quorum must bepresent.

c) Subject to 5.1(a) and (b), the Board of Trustees shall adjourn a convened meetingwhenever a quorum is no longer present, and the Director/Secretary shall thenrecord the time of adjournment and the names of the members present.

d) The foregoing is subject to Section 7(1) of the Municipal Conflict of Interest Act.

5.2

5.3

Regular Meetings: The Board of Trustees may establish dates for its regular meetings, at a place and time determined by the Board of Trustees. Ordinarily, regular meetings shall commence at 7:00 p.m. and adjourn at 11:00 p.m. or upon completion of the item being discussed at 11:00 pm, unless otherwise determined by the Board of Trustees. The Board of Trustees may pass a motion by simple majority to extend a meeting past 11:00 pm. The Chair may cancel or reschedule a regular meeting by giving notice to all persons entitled to receive notice of the meetings of the Board of Trustees, provided that the Chair may only cancel a regular meeting in extraordinary circumstances, such as when there is a strong indication that quorum would not be present at such meeting.

Meeting Materials: To the extent practicable, on the Friday prior to any meeting of the Board of Trustees, the Chair shall cause the meeting Agenda and all necessary or desirable meeting materials to be delivered by or on behalf of the Director/Secretary to the Trustees and the meeting Agenda to be posted on the DPCDSB’s website for public access.

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5.4 Agenda for Regular Meeting: The Agenda and order of business for regular meetings of the Board of Trustees will normally be as follows:

a) Routine Matters

1. Call to Order and Attendance 2. Acknowledgement of First Nations’ Sacred Territory 3. Singing of O’Canada 4. Opening Prayer 5. Approval of Agenda

i) Approval of Calendar Items 6. Declaration of Interest 7. Approval of Minutes

i) Business Arising from the Minutes

b) Pastor's Remarks

c) Awards and Presentations

d) Delegations

e) Reports from Trustees for Receipt

1. Regular Reports 2. Good News Reports

f) Information/Reports from Committees for Receipt

g) Information/Reports from Administration for Receipt

h) Trustee/Committee/Administration Reports Requiring Action

i) Notices of Motion

j) Additional Business

k) Questions Asked of, and by, Trustees

l) Declared Interest Items

m) In-Camera Session

n) Rise and Report

o) Future Meetings

p) Adjournment

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5.5 Adding to Agenda

a) At the discretion of the Chair in consultation with the Director/Secretary, a Trustee may add an item to the Agenda for a meeting by submitting a written request for this purpose to the Chair at least seven (7) days in advance of the meeting.

b) A Trustee may include additional items on the Agenda for a meeting by a majority vote of the Trustees present at such meeting.

c) The order of business at any meeting shall be in the same order as on the Agenda for such meeting, but may be changed by a majority vote of the Trustees present at such meeting.

d) No variation of the Agenda during the meeting shall be permitted unless all Trustees are present and unanimously agree to such variation.

5.6 Special Meetings: In addition to the Director/Secretary’s duty to call a special meeting pursuant to Section 2.3(k), special meetings of the Board of Trustees may be called at the discretion of the Chair, provided that in all circumstances special meetings may only be held to address matters of a time-sensitive nature which may result in financial loss or other harm to the DPCDSB and to the Board of Trustees or an employee or student of the DPCDSB if the matters are not dealt with before the next scheduled meeting of the Board of Trustees or a Committee. Special meetings require no less than two (2) business days’ notice, unless such minimum notice requirement is waived in writing by the Chair. The notice calling a special meeting shall state the business to be considered thereat, and no other business may be considered at a special meeting, unless all Trustees are present and unanimously agree to consider such business. The Chair may cancel a special meeting by giving notice of cancellation if the Chair deems that the need for the special meeting no longer exists.

5.7 Consequence of Repeated Absence from Meetings: In accordance with the Education Act, a Trustee is deemed to vacate their seat if they absent themselves from three (3) consecutive regular meetings of the Board of Trustees, unless authorized by a resolution of the Board of Trustees.

5.8 Record of Attendance: A register of Trustee attendance at Board of Trustee and Committee meetings will be established and maintained by or on behalf of the Chair. The register will be available to the public upon written request. Attendance records for all meetings shall record instances where Trustees are required to arrive late or leave prior to adjournment. A Trustee absent from a meeting(s) while acting on approved Board of Trustee or DPCDSB business or while serving as an officer of a Trustee association will be recorded as such.

5.9 Electronic Participation in Meetings: The Board of Trustees shall allow attendance at meetings by electronic means in accordance with the Education Act and DPCDSB Policy No. 1.06, as amended or replaced. Trustees acknowledge the importance of meeting in

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person and accept that participation in meetings through electronic means is not the preferred method of participation.

5.10 Selection of Chair of Meeting: If the Chair and the Vice-Chair are both absent from a meeting, or unable or unwilling to act in that capacity, and if quorum is present, the Director/Secretary shall call the meeting to order and the members present shall select a chair of the meeting, who shall preside and act as chair of the meeting, but only until such time as the Chair or Vice-Chair arrives at the meeting or is willing or able to act in that capacity.

5.11 Director/Secretary Responsible for Meeting Minutes: The Director/Secretary shall cause

the minutes of Board of Trustees and Committee meetings to be recorded and maintained.

5.12 Content of Minutes: Each set of meeting minutes shall contain the following:

a) the type of meeting (“regular”, “special”, etc.);

b) the date and place of the meeting;

c) the names of Trustees, Staff, and guests present, the names of Trustees absent, and the time of arrival, departure and/or re-entry of Trustees not present for the entire meeting;

d) the minutes of the previous meeting(s) and, where approved, an indication of any changes therein;

e) disclosure of conflicts of interest;

f) all motions and points of order and appeals, and the disposition thereof;

g) the time of adjournment; and

h) the time, date and place of the next meeting.

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ARTICLE 6 IN-CAMERA MEETINGS – BOARD OF TRUSTEES AND COMMITTEES

6.1 Principle of Open Meetings: All meetings of the Board of Trustees and, subject to Section 6.2 below, all Committee meetings, shall be open to the public, and no person shall be excluded from a meeting that is open to the public, except for improper conduct as determined by the chair of the meeting in their absolute discretion.

6.2 In-Camera Meetings - Committees: A meeting of a Committee, including Committee of the Whole, may be closed to the public, but only to the extent the subject-matter under consideration involves one or more of the following:

a) the security of the property of the DPCDSB;

b) the disclosure of intimate, personal or financial information in respect of a Trustee, member of a Committee, an employee or prospective employee of the DPCDSB, or a student or their parent or guardian;

c) the acquisition or disposal of a school site;

d) decisions in respect of negotiation with employees of the DPCDSB; and

e) litigation affecting the DPCDSB.

6.3 In-Camera Meetings – Board of Trustees and Committees: A meeting of the Board of Trustees or of a Committee shall be closed to the public when the subject matter under consideration involves an ongoing investigation under the Ombudsman Act respecting the DPCDSB.

6.4 Persons Entitled to Attend In-Camera Meetings of the Committee of the Whole: The only persons entitled to attend In-Camera Meetings of the Committee of the Whole are Trustees and the Director/Secretary (except if the subject matter of the In-Camera Meeting of the Committee of the Whole is directly related to the performance of the Director/Secretary, in which case the Director/Secretary is not entitled to attend that portion of the meeting), but the Board of Trustees may invite any person (including appropriate Staff) to participate as guests in In-Camera Meetings of the Committee of the Whole.

6.5 Private Meetings: If the In-Camera Meeting of a Committee includes only Trustees and the Director/Secretary, then such meeting shall be referred to as a “Private Meeting-Trustees and Director Only”. If the In-Camera Meeting of the Committee of the Whole includes only the Trustees, then such meeting shall be referred to as a “Private Meeting-Trustees Only”. For certainty, Private Meetings-Trustees Only may only occur when the subject matter of the meeting is the contract or performance of the Director/Secretary. Immediately following the portion of the Private Meeting during which the contract or performance of the Director/Secretary is discussed, the Chair shall invite the Director/Secretary to return to the meeting.

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6.6 Process to Meet In-Camera as Committee of the Whole: When the Board of Trustees determines it is necessary to meet in-camera:

a) The motion shall be:

“THAT the Board of Trustees meeting be adjourned and the Trustees immediately convene an In-Camera [or a Private] Meeting of the Committee of the Whole in respect of [describe reason for matter to be discussed in-camera, with reference to the criteria set out above]”.

b) Unless otherwise provided herein with respect to a Committee (for example, Section 3.4(d)), the Chair shall relinquish their role as presiding officer of the meeting and shall call the Vice-Chair or another Trustee to act as chair.

c) As soon as the In-Camera Meeting of the Committee of the Whole is concluded, the Board of Trustees shall reconvene, with the Chair acting again as chair of the meeting of the Board of Trustees.

d) The chair of the In-Camera Meeting of the Committee of the Whole shall present the report of the meeting of the Committee of the Whole and move its adoption. The motion shall be:

“THAT the Board of Trustees receive the confidential report of the Committee of the Whole In-Camera / Private Meeting [describe reason for matter to be discussed in-camera with reference to criteria set out above] and recommend adoption of the recommendations set out therein”.

6.7 Confidential Nature of In-Camera Materials: All materials disclosed to Trustees in connection with In-Camera Meetings, all deliberations at, all minutes of, and all reports in respect of In-Camera Meetings are strictly confidential and shall not be disclosed to any person unless required by Applicable Laws or otherwise authorized by the Board of Trustees.

6.8 Minutes of In-Camera Meetings: Minutes of In-Camera Meetings shall be maintained in the same format as other Board of Trustees meeting minutes, provided that they shall be maintained in a segregated manner that protects their confidential nature to ensure they are only properly disclosed to authorized persons in accordance with Applicable Laws.

6.9 Student Trustees: Student Trustees may attend In-Camera Meetings of the Committee of the Whole and any Committee on which a Student Trustee is appointed, except they are not entitled to attend In-Camera Meetings convened in respect of matters involving the disclosure of intimate, personal, or financial information in respect of a Trustee or member of a Committee, an employee or prospective employee, or a student or their parent or guardian, or other matters expressly prohibited by the Education Act.

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ARTICLE 7 DELEGATIONS AND SUBMISSIONS

7.1 Delegations and Submissions: The DPCDSB encourages the public to provide advice and information to the Board of Trustees to assist Trustees in making informed decisions. Written and in person delegations to the Board of Trustees may be made in accordance with the following:

a) Subject to Section 7.1(e), delegates are required to register using the prescribed form no later than by 1:00 p.m. five (5) business days before the date of the applicable meeting. A failure to complete the registration requirement will result in the delegation request being denied. All other written materials/presentations of delegates, including revisions to those previously submitted, must be submitted in their final form by 1:00 p.m. on the Monday immediately prior to the meeting

b) The Director/Secretary (or designate) and/or the Chair reserve the right to refuse any delegation to ensure compliance with Applicable Laws, including privacy protection requirements.

c) If the delegate intends to use, or begins to use, the name/title/position of Staff members, or discloses any personal or other confidential information with respect to the Board of Trustees, a Committee or a student or their parent or guardian, the Chair may rule that the delegation is out of order, or may require that the delegation be reconvened in-camera.

d) The public is strongly encouraged to make delegations to the appropriate Committee addressing the matter of concern prior to the matter coming before the Board of Trustees for consideration to allow Staff to consider and make recommendations to the Board of Trustees in connection with any matter raised in a delegation. For certainty, an individual or group making a delegation to a Committee may register to make the same or substantially similar submission or delegation to the Board of Trustees.

e) Up to five (5) delegations in total may be received by the Board of Trustees or a Committee at any meeting. Notwithstanding the foregoing, the Chair, in consultation with the Director/Secretary, may approve delegations in excess of five (5) if such delegations comply with Section 7.1(a). In circumstances where there are more than five (5) delegations proposed and such additional delegations are not in compliance with Section 7.1(a), a majority of the Board of Trustees present and entitled to vote at a meeting may pass a motion to allow one or more additional delegations or may call an additional meeting. Each delegation will be limited to five (5) minutes unless otherwise determined by the Board of Trustees.

f) Once the delegate has completed their presentation, Trustees shall have an opportunity to ask questions of the delegate. Once Trustee questions to the delegate are completed, the delegate will leave the podium and be seated or, if

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the delegation occurs in an In-Camera meeting, the delegate will leave the room. Trustees may ask questions of Staff at an open meeting, but not while the delegate is at the podium. Trustees may ask questions of Staff at an In-Camera meeting, but not while the delegation is present in the room.

g) Delegations deviating from the subject matter set out in the applicable registration form will be ruled out of order, however an individual making a delegation may answer questions asked by Trustees on any topic.

h) During both public and In-Camera Meetings, it is the responsibility of the Chair to stop or caution the delegate if they begin to make specific derogatory comments about any person. The Chair will remind the delegate of the requirement to avoid negative, critical or derogatory words and to focus on their concerns with respect to an issue or decision. If the delegate will not comply, the Chair may rule the delegation out of order. If the delegate becomes unruly, the Chair may, in their absolute discretion, remove the delegate(s) from the meeting for improper conduct in accordance with the Education Act.

i) If the Board of Trustees refers a matter to Staff, through the Director/Secretary, in respect of which a submission or delegation is made, the Director/Secretary shall ensure the persons involved in the delegation are informed of the time and date at which the Staff report on the matter is to be reviewed by the Board of Trustees or Committee and information may be shared with the persons involved in the delegation in the discretion of the Director/Secretary.

7.2 Persons Ineligible to Make Delegations: Generally, all persons may make a delegation in respect of any Board of Trustees-related matter. However, Staff may not make submissions or delegations to the Board of Trustees or a Committee in respect of the following matters:

a) collective agreements to which the DPCDSB is a party; or

b) employee organizations (of which the speaker is, or is eligible to be, a member).

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ARTICLE 8 BY-LAW AMENDMENTS

8.1 By-law Amendments: Except when coming to the Board of Trustees as a recommendation from a Committee, no amendment, alteration, or addition to this By-law or the Board of Trustees’ policies may be made unless due notice thereof in writing, setting forth the proposed amendment, alteration, or addition has been given at a Board of Trustees meeting previous to that at which the same comes up for consideration, unless supported by majority of the Trustees as appropriate.

8.2 Annual Review of By-law: This By-law shall be reviewed annually by the By-law/Policy Review Committee.

8.3 Repeal of Prior By-laws: All previous by-laws of the DPCDSB related to the subject matter hereof are repealed on the enactment of this By-law. Such repeal shall not affect the validity of any act done or right or privilege acquired or obligation or liability incurred under such by-law prior to its repeal. All officers and persons acting under any by-law so repealed shall continue to act as if appointed under this By-law and all resolutions of the Board of Trustees with continuing effect passed under any repealed by-law shall continue to be good and valid except to the extent inconsistent with this By-law, but only until amended or replaced by the Board of Trustees.

8.4 Suspension of Application of this By-law: The provisions of this By-law may not be suspended, except for debate on an emergency issue, subject to Applicable Laws. The provision to suspend the rules for an emergency debate requires two-third (2/3) of those Trustees present at a duly called and regularly constituted meeting.

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ARTICLE 9 INDEX

9.1 In this By-law, unless the context otherwise requires, the following definitions apply:

a) “Agenda” means a list of items that are to be discussed at a meeting of the Board of Trustees.

b) “Annual Organizational Meeting” means the meeting at which the Chair and the Vice-Chair of the Board of Trustees are elected, and members of Committees are appointed, in each year other than a year in which an Inaugural Meeting is held.

c) “Applicable Laws” means the Education Act, this By-law, the Municipal Conflict of Interest Act and any act, regulation, principle of common law or equity, municipal by-law, or other written requirement of a governmental authority having the force of law applicable to the DPCDSB or the Board of Trustees.

d) “Board and Committee Information Officer” means the recording secretary of the Board of Trustees and custodian of its records (except those records specifically assigned to others such as the treasurer’s books).

e) “Board of Trustees” means the Board of Trustees of the DPCDSB.

f) “By-law” means this procedural by-law of the DPCDSB.

g) “Chair” means the Trustee elected to the position of chairperson of the Board of Trustees, having the duties set forth in Section 2.4.

h) “Trustee Code of Conduct” means DPCDSB Policy No. 1.02 entitled “Code of Conduct – Trustees” (as may be amended or replaced) adopted by the Board of Trustees in accordance with Section 218.2(1) of the Education Act.

i) “Committee” means any committee of the Board of Trustees established in accordance with this By-law.

j) “Committee of the Whole” means a meeting of the Trustees that is not a meeting of the Board of Trustees.

k) “Director/Secretary” means the individual serving as director of education of the Board of Trustees and as secretary of the Board of Trustees.

l) “DPCDSB” means the Dufferin-Peel Catholic District School Board.

m) “Education Act” means the Education Act, R.S.O. 1990, c.E.2, as amended, and includes the regulations enacted thereunder.

n) “In-Camera Meeting” means a portion of a meeting of the Board of Trustees or of a Committee that is closed to the public in accordance with the Education Act.

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o) “Inaugural Meeting” means the meeting following a municipal election at which the Chair and the Vice-Chair of the Board of Trustees are elected.

p) “Minister” means the Minister of Education and Minister Responsible for Early Years and Child Care.

q) “Municipal Conflict of Interest Act” means the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50, as amended, and includes the regulations enacted thereunder.

r) “Municipal Elections Act” means the Municipal Elections Act, 1996, S.O. 1996, c.32, as amended, and includes the regulations enacted thereunder.

s) “Staff” means the staff of the DPCDSB.

t) “Student Trustee” means a senior secondary student elected pursuant to the Education Act to represent all students of the DPCDSB. A Student Trustees is not a member of the Board of Trustees and is not entitled to exercise a binding vote.

u) “Trustee” means a person elected, acclaimed, or appointed to the office of trustee of the Board of Trustees according to the provisions of the Education Act or the Municipal Elections Act.

v) “Vice Chair” means the Trustee elected to the position of vice chairperson of the Board of Trustees, having the duties set forth in Section 2.5.

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APPENDIX A – THE CHAIR’S ROLE

1.1 Rules of Order. The Chair or, in their absence, the Vice-Chair shall preside at all meetings.

1.2 Attendance. The Chair shall cause the Board and Committee Information Officer to do the following:

a) record the names of the Trustees present and absent at the beginning of the meeting as well as when a Trustee leaves or arrives; and

b) maintain the record of attendance referenced in Section 5.8 of this By-law.

1.3 Chair Participation. Should the Chair elect to take part in any debate or discussion or for any other reason, they shall vacate the position of chair and call upon the Vice-Chair or, if the Vice-Chair is absent, one of the other Trustees to fill their place in the following order until the matter under discussion is decided: Past Chair, chair of Contract and Negotiations Committee, chair of any other Committee. The Vice-Chair or any other Trustee temporarily acting as chair, shall discharge all the duties and enjoy all the rights of the Chair, but not participate in the discussion. Following such discussion, the Chair shall revert to their role.

1.4 Appeal of Chair’s Ruling. A Trustee may appeal the Chair's ruling. The Trustee may indicate the reason for challenging the Chair, to a maximum time of one (1) minute. No other debate can take place on this item. The Board of Trustees will then vote to sustain or overturn the Chair's ruling by a simple majority and the Director/Secretary shall conduct the vote and assume the Chair until the vote is taken.

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APPENDIX B – OBTAINING THE FLOOR

1.1 Obtaining the Floor. Any Trustee desiring to speak shall indicate by an up-raised hand or the words, "Mr. or Madam Chair", and, upon recognition by the Chair who shall call the Trustee by name, the Trustee may then, but not before, proceed to speak. Trustees proceeding to speak before they have been recognized by the Chair shall be considered out-of-order.

a. Multiple Speakers. When two or more Trustees attempt to speak at the same time, the Chair shall name the Trustee who is to speak.

b. Scope of Debate. Every Trustee shall confine themselves to the question in debate and shall avoid all discourteous language and personal references to staff and to other Trustees.

c. Limitation on Floor Time. No Trustee shall have the floor for more than three (3) minutes for the same issue at the discretion of the Chair. Response time to the question is not included in this time. The mover of the original motion, but not any amendment thereto, may have three (3) minutes to reply. The foregoing limitations on time may be extended up to a maximum of an additional three (3) minutes per Trustee speaking on the same issue with the consent of at least a majority of the Trustees present and entitled to vote.

d. No Interruptions. A Trustee, who has the floor, shall not be interrupted, except for questions of privilege or procedural rules of order as set out in Appendix “C”. The Chair will deal with the question of privilege and procedural rules of order before the Trustee, who has the floor, resumes speaking.

e. Questions asked of and by. In order to maximize efficiencies at each Board of Trustees and Committee meeting, Trustees should, to the extent practicable, only raise matters at a particular meeting that are relevant to the subject matter under the purview of that assembly unless the matter must be dealt with urgently.

f. Discipline. Trustees who resist the rules of the Board of Trustees, disobey the decision of the Chair or of the Board of Trustees on points of order or make any disorderly noise or disturbance, may, unless they make an apology that is accepted by the Chair, be ordered by the Chair to leave their seats for the remainder of the meeting. In case of a refusal to do so, on the order of the Chair, such persons may be removed from the meeting room and Board of Trustees’ office by any police officer or security personnel. The Meeting Rules shall govern all Trustee actions.

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APPENDIX C – MOTIONS AND VOTING

A. GENERAL PROCEDURES FOR MOTIONS

1.1 Notices of Motions. The Notice of Motion has the affect of giving notice to the other Trustees, staff and the public of the matter to be considered at the next meeting. Trustees who wish to introduce new business, not on the agenda, shall give notice at one meeting of intention to move a specific motion at the next meeting of the Board of Trustees. A Notice of Motion:

(a) must be in writing and delivered to the Director/Secretary within three (3) days before the meeting at which it is going to be brought.

(b) requires no seconder and is not debateable at the time it is introduced.

(c) shall not be the subject of any debate or comment at the meeting at which it is introduced. In the case of urgent and pressing matters, with two-thirds’ consent of Trustees present and eligible to vote, the motion may be dealt with immediately. A matter is considered urgent and/or pressing if it must be dealt with before the next scheduled meeting to avoid any of the following:

(i) irreparable harm to any individual or Board property;

(ii) immediate danger or harm to any individual;

(iii) the security of DPCDSB property;

(iv) anticipated or actual legal proceeding that requires the motion to be dealt with immediately to comply with legislated timelines;

1.2 Motions in Writing. In order to be debated and put to a vote, motions must be in writing, except the following motions:

(a) to receive reports; (b) to refer; (c) to postpone; (d) to lay on the table; (e) to put the question to a vote; (f) to file; (g) to go into Committee of the Whole; (h) to rise and report; (i) to adjourn; and (j) such short oral motions as the Chair may accept.

1.3 Speaking on Proposed Motion. A Trustee may propose a motion and speak to it before it

is seconded.

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1.4 Motions to be Seconded. Every motion, at a Board of Trustees meeting, shall be seconded and disposed of only by a vote of the Board of Trustees, unless the mover and seconder, by permission of the Board of Trustees, withdraw the motion. No seconder shall be required for motions brought at Committee meetings.

1.5 Request to Read Motion. Any Trustee may request the Board and Committee Information Officer to read the motion under discussion, for information, at any time in the course of the debate, provided that no such request shall be made so as to interrupt another Trustee.

1.6 Motions on the Agenda. Notwithstanding a motion to defer consideration of a matter coming before the Board of Trustees (which is not debatable), a Trustee who submits a notice of motion, which appears on the agenda, shall be given an opportunity to address the Board of Trustees for a period not exceeding three (3) minutes on such notice of motion and, similarly, the Director/Secretary (or their delegate) shall be given an opportunity to address the Board of Trustees on a report at the time the notice of motion shall be discussed.

1.7 Division of Motions. When the motion under consideration contains two or more distinct propositions, any particular proposition, upon the request of any Trustee, may be considered and voted upon separately. A motion cannot be divided unless each part presents a proper question that can be acted upon if none of the other parts are adopted, and unless the effect of adopting all of the parts will be exactly the same as adopting the original motion. A motion cannot be divided if the division violates the exact logical equivalence of the motion. A motion must be divided at the request of a single Trustee where a series of independent resolutions or main motions is offered in one motion.

1.8 Motions Interrupting Debate. When a motion is under debate, the only motion in order shall be:

(a) to adjourn;

(b) to lay on the table;

(c) to put the question to a vote;

(d) to postpone;

(e) to refer; and

(f) to amend;

which shall have precedence as listed above. Motions to adjourn, to lay on the table or to put the previous question shall be decided without debate.

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1.9 Point of Order: A Trustee may advise the Chair and the Board of Trustees that a rule is being deviated from or being used incorrectly. It is a demand that the Chair rule on the point of order and to correct the deviation. Any Trustee who believes that the Chair has ruled incorrectly on the point of order may appeal the decision of the Chair using the process set out in Appendix A Section 1.4.

1.10 Motions at Committee Meetings: For certainty, motions passed at Committee meetings, including meetings of the Committee of the Whole, become recommendations to the Board of Trustees for determination.

1.11 Motions Restricted in In-Camera Meetings. In-Camera Meetings cannot entertain a motion to refer, to postpone or to table a subject referred to it.

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B. SPECIFIC MOTIONS

Type of Motion Specifics

To amend A motion to amend is a motion to change a resolution or a motion by adding,

striking out or substituting a word or phrase. After a motion is made and

seconded, where required, a motion to amend may be made, as well as, a

motion to amend the amendment; however, no further motion to amend shall

be made until those have been decided.

Only one amendment to the motion shall be on the floor at any one time.

An amendment modifying the subject of the motion shall be in order, but an

amendment in conflict with or relating to a different subject shall not be in

order, and should be ruled out of order.

Every amendment submitted shall be decided upon or withdrawn before the

main question shall be put to a vote, and if the vote on the amendment(s) is

decided in the affirmative, the main question as amended shall be put to a

vote.

To reconsider A motion to reconsider is a motion to review a previous decision and vote on

it again. It must be made by a person who voted on the prevailing (winning)

side of the motion it seeks to reconsider. A motion to reconsider cannot be

moved more than once to reconsider the same motion.

After a vote has been taken on any question (except one of indefinite

postponement), such vote may, with the consent of two-thirds (2/3) of all

Trustees present, be reconsidered at any meeting held thereafter, provided

that the notice of motion procedure has been followed.

A motion to reconsider made at a previous meeting and decided in the

negative, shall not again be entertained for a period of six (6) months, unless

approved by two-thirds (2/3) of all Trustees present.

To adjourn A motion to adjourn shall be in order, except when a Trustee is speaking, or

a vote is being taken, or when the previous question has been called. A motion

to only adjourn shall not be open to amendment or debate, but a motion to

adjourn to a certain time may be amended and debated. No second motion to

adjourn shall be made until some business has been transacted after the first

motion has failed.

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Type of

Motion

Specifics

To lay on the

table

A motion to lay on the table places a main motion and all pending

amendments aside temporarily with the intent of bringing them back for

action at a later time in the same meeting. A motion to lay on the table

requires a seconder, is not debatable, cannot be amended, and requires a

majority vote.

To put the

question to a

vote

The motion to put the question to a vote shall preclude all further amendment

or debate, and shall be submitted by the Chair in this form: "Shall the main

question in debate be now put?" or “Call the vote?" If adopted, the Chair shall

at once proceed to put the main question, first putting amendments pending,

to the vote of the Board of Trustees.

To postpone

indefinitely

A motion to postpone indefinitely is a motion to reject the main motion. The

adoption of this motion kills the main motion for the duration of the session.

To postpone to

definite time

A motion to postpone to a definite time, if passed, would defer consideration

of a main motion and all attached motions until a future date. This motion

requires two thirds (2/3) vote. At the time to which it is postponed, the matter

will be brought up again under unfinished business. This motion will have

priority on the next agenda.

To rescind A motion to rescind is a motion to nullify a vote taken at a previous meeting.

A motion to rescind can be made by anyone, but only if no action has been

taken on the vote it seeks to nullify. It requires two-thirds (2/3) vote for

adoption.

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C. VOTING

1.1 No Further Debate: After the Chair has put a question to a vote, there shall be no further debate. The decision of the Chair as to whether the question has been finally put shall be final.

1.2 Trustee Participation: Each Trustee present at the meeting, either in person or through electronic means, who has not declared an interest under the Municipal Conflict of Interest Act and/or the Trustee Code of Conduct, shall vote on all questions on which the Trustee is entitled to vote. Trustees who have declared a conflict of interest shall remove themselves from the meeting room prior to discussion ensuing and shall fulfill any additional requirements of the Municipal Conflict of Interest Act. For clarity, Student Trustees must also declare conflicts of interest as set out herein.

1.3 Student Trustees: While a Student Trustee is not a member of the Board of Trustees and is not entitled to exercise a binding vote on any matter before the Board of Trustees or its Committees, a Student Trustee, is entitled to

(a) submit a report for receipt by the Board of Trustees;

(b) request that a voting member of the Board of Trustees bring a specific motion;

(c) require that a matter before the Board of Trustees or a Committee on which the Student Trustee sits be put to a recorded vote. In such circumstances, the following shall occur:

(i) A recorded non-binding vote that includes the Student Trustee’s vote; and

(ii) A recorded binding vote that does not include the Student Trustee’s vote.

1.4 Majority Vote: Except as otherwise provided in Applicable Laws, an affirmative vote shall require a majority of the votes of the Trustees present either in person or electronically and entitled to vote.

1.5 Method: Every matter considered by the Board of Trustees shall be disposed of by a recorded vote of all Trustees entitled to vote in one of the following ways (preference being given in the following sequence):

(a) by general (or unanimous) consent, in which case the Chair, exercising discretion, states that the motion will be adopted in the absence of objection;

(b) by show of hands, in which case each Trustee entitled to vote raises the Trustee’s own hand in response to the request of the Chair for the votes, in the affirmative and in the negative, as the case may be, until the votes are counted;

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(c) by rising, in which case each Trustee, as able, stands in response to the requests of the Chair for the votes, in the affirmative and in the negative, as the case may be, until the votes are counted and counted;

(d) by ballot, in which case each Trustee entitled to vote shall mark on a paper provided by the Director/Secretary, the Trustee’s choice from among the available alternatives, the papers being collected and counted immediately thereafter; and

(e) by an electronic voting method, in which each Trustee shall indicate the Trustee’s choice from among the available alternatives.

For certainty, votes in favour and against shall not be recorded upon any question unless requested by at least one Trustee, and such request shall be made before the Chair calls upon the Trustees to vote upon same.

1.6 No Further Debate. After the Chair has put a question to a vote, there shall be no further debate on the issue. The decision of the Chair as to whether the question has been finally put to a vote is final.

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PROCEDURAL BY-LAW


2 Chronicles 1:10

Revised: June 18, 2019 Next Review Date: June, 2020

136


TABLE OF CONTENTS


1.1 Rules of Order ............................................................................................................................... 1


ARTICLE 2 DUTIES ...............................................................................................................................2


2.2 Trustees ......................................................................................................................................... 2


2.4 Chair .............................................................................................................................................. 4

2.5 Vice Chair ...................................................................................................................................... 5


3.1 Committees ................................................................................................................................... 6





4.1 Date and Time ............................................................................................................................... 8


4.3 Term of Office ............................................................................................................................... 9


5.1 Quorum ....................................................................................................................................... 10




5.5 Adding to Agenda ........................................................................................................................ 12








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138

PROCEDURAL BY-LAW





a) Education Act


c) By-law

d) Code of Conduct



139


ARTICLE 2 DUTIES


















140



a) manage the day-to-day operations of the DPCDSB, including executing the implementation of DPCDSB policies and decisions of the Board of Trustees;


c) annually review with and deliver a report to the Board of Trustees regarding the Multi-Year Strategic Plan;

d) ensure that the Multi-Year Strategic Plan establishes the DPCDSB’s priorities and identifies specific measures and resources that will be applied in achieving those priorities and in carrying out its duties under the Education Act, in particular, its responsibility for student achievement set out in section 169.1(1)(f) of the Education Act;

e) implement and monitor the implementation of the Multi-Year Strategic Plan and report periodically to the Board of Trustees on the status of its implementation;

f) immediately upon discovery, bring to the attention of the Board of Trustees any act or omission by the Board of Trustees that in the opinion of the Director/Secretary may result in, or has resulted in, a contravention of the Education Act;

g) if the Board of Trustees does not respond in a timely and satisfactory manner to an act or omission brought to its attention under Section 2.3(e), advise the Minister or a Deputy Minister of the Minister of the act or omission;

h) keep a full and correct record of the proceedings of every meeting of the Board of Trustees in the minute book provided for that purpose by the Board of Trustees and ensure that the minutes when confirmed are signed by the Chair or presiding member;


j) give notice of all meetings of the Board of Trustees to each Trustee by notifying the Trustee personally or in writing or by sending a written notice to their residence;

k) call a special meeting of the Board of Trustees at the written request of the majority of the Trustees;

l) attend all meetings of the Board of Trustees and Committees in person or by designate;

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142




143








a) Audit



d) Discipline










144



3.3 Committee Membership: The Board of Trustees shall appoint the chair and members of each Standing Committee. All persons appointed to Committees serve at the pleasure of the Board of Trustees. Committee terms of reference shall set out the composition of the Committee, and indicate what Board of Trustees resources are dedicated to support its work.








145

















146



7. The Trustee who receives the most votes shall be declared elected, but only if the number of votes received by such Trustee is equal to the majority of the number of the Trustees present at the meeting and entitled to vote;








147




a) If a quorum is not present within 15 minutes after the time appointed for the meeting or it is lost, the Board of Trustees shall not convene and the Director/Secretary shall record the names of the members present.

b) Where the Chair has knowledge that a Trustee will arrive within the half hour of the posted commencement time of a meeting, the Chair may unilaterally extend the start time for the meeting beyond the stated 15 minutes to an additional 15 minutes, totaling no more than 30 minutes from the posted commencement time of the meeting. If a quorum is still not present after the additional 15 minutes, the Board of Trustees meeting shall not convene, and the Director/Secretary shall record the names of the members present. The Chair may call a recess of up to 15 minutes should quorum be lost or for any other reason as they so determine. In order for the Board of Trustees meeting to be re-called, a quorum must be present.

c) Subject to 5.1(a) and (b), the Board of Trustees shall adjourn a convened meeting whenever a quorum is no longer present, and the Director/Secretary shall then record the time of adjournment and the names of the members present.


5.2 Regular Meetings: The Board of Trustees may establish dates for its regular meetings, at a place and time determined by the Board of Trustees. Ordinarily, regular meetings shall commence at 7:00 p.m. and adjourn at 11:00 p.m. or upon completion of the item being discussed at 11:00 pm, unless otherwise determined by the Board of Trustees. The Board of Trustees may pass a motion by simple majority to extend a meeting past 11:00 pm. The Chair may cancel or reschedule a regular meeting by giving notice to all persons entitled to receive notice of the meetings of the Board of Trustees, provided that the Chair may only cancel a regular meeting in extraordinary circumstances, such as when there is a strong indication that quorum would not be present at such meeting.

5.3 Meeting Materials: To the extent practicable, on the Friday prior to any meeting of the Board of Trustees, the Chair shall cause the meeting Agenda and all necessary or desirable meeting materials to be delivered by or on behalf of the Director/Secretary to the Trustees and the meeting Agenda to be posted on the DPCDSB’s website for public access.

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a) Routine Matters

1. Call to Order and Attendance 2. Acknowledgement of First Nations’ Sacred Territory 3. Singing of O’CanadaNational Anthem 4. Opening Prayer 5. Approval of Agenda



b) Pastor's Remarks


d) Delegations











n) Rise and Report

o) Future Meetings

p) Adjournment

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a) Prior to the Meeting: At the discretion of the Chair in consultation with the Director/Secretary, the Chair shall consider a request from a Trustee mayto add an item to the Agenda for a meeting by submittingif a written request for this purpose has been submitted to the Chair at least seven (7) days in advance of the meeting. If requested, the Chair shall permit the Trustee to make an oral representation to the Chair as to why an item should be added.

b) At the Meeting: A Trustee may include additional items on the Agenda for a meeting if approved by a majority vote of the Trustees present at such meeting.



5.6 Special Meetings: In addition to the Director/Secretary’s duty to call a special meeting pursuant to Section 2.3(k), special meetings of the Board of Trustees may be called at the discretion of the Chair or at the request of at least two (2) Trustees, provided that in all circumstances special meetings may only be held to address matters of a time-sensitive nature which may result in financial loss or other harm to the DPCDSB and to the Board of Trustees or an employee or student of the DPCDSB if the matters are not dealt with before the next scheduled meeting of the Board of Trustees or a Committee. Special meetings require no less than two (2) business days’ notice, unless such minimum notice requirement is waived in writing by the Chair. The notice calling a special meeting shall state the business to be considered thereat, and no other business may be considered at a special meeting, unless all Trustees are present and unanimously agree to consider such business. The Chair may cancel a special meeting by giving notice of cancellation if the Chair deems that the need for the special meeting no longer exists.



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5.9 Electronic Participation in Meetings: The Board of Trustees shall allow attendance at meetings by electronic means in accordance with the Education Act and DPCDSB Policy No. 1.06, as amended or replaced. Trustees acknowledge the importance of meeting in person and accept that participation in meetings through electronic means is not the preferred method of participation.













151













152












153










154









155







156


ARTICLE 9 INDEX
















157










158









159










160















is seconded.

161







(a) to adjourn;



(d) to postpone;

(e) to refer; and

(f) to amend;


162





163


B. SPECIFIC MOTIONS

Type of Motion Specifics To amend A motion to amend is a motion to change a resolution or a motion by adding,

striking out or substituting a word or phrase. After a motion is made and seconded, where required, a motion to amend may be made, as well as, a motion to amend the amendment; however, no further motion to amend shall be made until those have been decided.


An amendment modifying the subject of the motion shall be in order, but an amendment in conflict with or relating to a different subject shall not be in order, and should be ruled out of order.

Every amendment submitted shall be decided upon or withdrawn before the main question shall be put to a vote, and if the vote on the amendment(s) is decided in the affirmative, the main question as amended shall be put to a vote.


it again. It must be made by a person who voted on the prevailing (winning) side of the motion it seeks to reconsider. A motion to reconsider cannot be moved more than once to reconsider the same motion.

After a vote has been taken on any question (except one of indefinite postponement), such vote may, with the consent of two-thirds (2/3) of all Trustees present, be reconsidered at any meeting held thereafter, provided that the notice of motion procedure has been followed.

A motion to reconsider made at a previous meeting and decided in the negative, shall not again be entertained for a period of six (6) months, unless approved by two-thirds (2/3) of all Trustees present.


a vote is being taken, or when the previous question has been called. A motion to only adjourn shall not be open to amendment or debate, but a motion to adjourn to a certain time may be amended and debated. No second motion to adjourn shall be made until some business has been transacted after the first motion has failed.

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Type of Motion

Specifics

To lay on the table

A motion to lay on the table places a main motion and all pending amendments aside temporarily with the intent of bringing them back for action at a later time in the same meeting. A motion to lay on the table requires a seconder, is not debatable, cannot be amended, and requires a majority vote.

To put the question to a vote

The motion to put the question to a vote shall preclude all further amendment or debate, and shall be submitted by the Chair in this form: "Shall the main question in debate be now put?" or “Call the vote?" If adopted, the Chair shall at once proceed to put the main question, first putting amendments pending, to the vote of the Board of Trustees.

To postpone indefinitely

A motion to postpone indefinitely is a motion to reject the main motion. The adoption of this motion killsdefeats the main motion for the duration of the session.

To postpone to definite time

A motion to postpone to a definite time, if passed, would defer consideration of a main motion and all attached motions until a future date. This motion requires two thirds (2/3) vote. At the time to which it is postponed, the matter will be brought up again under unfinished business. This motion will have priority on the next agenda.

To rescind A motion to rescind is a motion to nullify a vote taken at a previous meeting. A motion to rescind can be made by anyone, but only if no action has been taken on the vote it seeks to nullify. It requires two-thirds (2/3) vote for adoption.

165


C. VOTING













166







167

PROCEDURAL BY-LAW


2 Chronicles 1:10

Revised: June 18, 2019

Next Review Date: June, 2020

168


TABLE OF CONTENTS


1.1 Rules of Order ............................................................................................................................... 1


ARTICLE 2 DUTIES ...............................................................................................................................2


2.2 Trustees ......................................................................................................................................... 2


2.4 Chair .............................................................................................................................................. 4

2.5 Vice Chair ...................................................................................................................................... 5


3.1 Committees ................................................................................................................................... 6





4.1 Date and Time ............................................................................................................................... 8


4.3 Term of Office ............................................................................................................................... 9


5.1 Quorum ....................................................................................................................................... 10




5.5 Adding to Agenda ........................................................................................................................ 12








169





















170

PROCEDURAL BY-LAW





a) Education Act


c) By-law

d) Code of Conduct



171


ARTICLE 2 DUTIES


















172



a) manage the day-to-day operations of the DPCDSB, including executing the implementation of DPCDSB policies and decisions of the Board of Trustees;


c) annually review with and deliver a report to the Board of Trustees regarding the Multi-Year Strategic Plan;

d) ensure that the Multi-Year Strategic Plan establishes the DPCDSB’s priorities and identifies specific measures and resources that will be applied in achieving those priorities and in carrying out its duties under the Education Act, in particular, its responsibility for student achievement set out in section 169.1(1)(f) of the Education Act;

e) implement and monitor the implementation of the Multi-Year Strategic Plan and report periodically to the Board of Trustees on the status of its implementation;

f) immediately upon discovery, bring to the attention of the Board of Trustees any act or omission by the Board of Trustees that in the opinion of the Director/Secretary may result in, or has resulted in, a contravention of the Education Act;

g) if the Board of Trustees does not respond in a timely and satisfactory manner to an act or omission brought to its attention under Section 2.3(e), advise the Minister or a Deputy Minister of the Minister of the act or omission;

h) keep a full and correct record of the proceedings of every meeting of the Board of Trustees in the minute book provided for that purpose by the Board of Trustees and ensure that the minutes when confirmed are signed by the Chair or presiding member;


j) give notice of all meetings of the Board of Trustees to each Trustee by notifying the Trustee personally or in writing or by sending a written notice to their residence;

k) call a special meeting of the Board of Trustees at the written request of the majority of the Trustees;

l) attend all meetings of the Board of Trustees and Committees in person or by designate;

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174




175








a) Audit



d) Discipline










176



3.3 Committee Membership: The Board of Trustees shall appoint the chair and members of each Standing Committee. All persons appointed to Committees serve at the pleasure of the Board of Trustees. Committee terms of reference shall set out the composition of the Committee and indicate what Board of Trustees resources are dedicated to support its work.








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178



7. The Trustee who receives the most votes shall be declared

elected, but only if the number of votes received by such Trustee

is equal to the majority of the number of the Trustees present at

the meeting and entitled to vote;








179




a) If a quorum is not present within 15 minutes after the time appointed for the meeting or it is lost, the Board of Trustees shall not convene and the Director/Secretary shall record the names of the members present.

b) Where the Chair has knowledge that a Trustee will arrive within the half hour of the posted commencement time of a meeting, the Chair may unilaterally extend the start time for the meeting beyond the stated 15 minutes to an additional 15 minutes, totaling no more than 30 minutes from the posted commencement time of the meeting. If a quorum is still not present after the additional 15 minutes, the Board of Trustees meeting shall not convene, and the Director/Secretary shall record the names of the members present. The Chair may call a recess of up to 15 minutes should quorum be lost or for any other reason as they so determine. In order for the Board of Trustees meeting to be re-called, a quorum must be present.

c) Subject to 5.1(a) and (b), the Board of Trustees shall adjourn a convened meeting whenever a quorum is no longer present, and the Director/Secretary shall then record the time of adjournment and the names of the members present.


5.2 Regular Meetings: The Board of Trustees may establish dates for its regular meetings, at a place and time determined by the Board of Trustees. Ordinarily, regular meetings shall commence at 7:00 p.m. and adjourn at 11:00 p.m. or upon completion of the item being discussed at 11:00 pm, unless otherwise determined by the Board of Trustees. The Board of Trustees may pass a motion by simple majority to extend a meeting past 11:00 pm. The Chair may cancel or reschedule a regular meeting by giving notice to all persons entitled to receive notice of the meetings of the Board of Trustees, provided that the Chair may only cancel a regular meeting in extraordinary circumstances, such as when there is a strong indication that quorum would not be present at such meeting.

5.3 Meeting Materials: To the extent practicable, on the Friday prior to any meeting of the Board of Trustees, the Chair shall cause the meeting Agenda and all necessary or desirable meeting materials to be delivered by or on behalf of the Director/Secretary to the Trustees and the meeting Agenda to be posted on the DPCDSB’s website for public access.

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a) Routine Matters

1. Call to Order and Attendance 2. Acknowledgement of First Nations’ Sacred Territory 3. Singing of National Anthem 4. Opening Prayer 5. Approval of Agenda



b) Pastor's Remarks


d) Delegations











n) Rise and Report

o) Future Meetings

p) Adjournment

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a) Prior to the Meeting: At the discretion of the Chair in consultation with the Director/Secretary, the Chair shall consider a request from a Trustee to add an item to the Agenda for a meeting if a written request for this purpose has been submitted to the Chair at least seven (7) days in advance of the meeting. If requested, the Chair shall permit the Trustee to make an oral representation to the Chair as to why an item should be added.

b) At the Meeting: A Trustee may include additional items on the Agenda for a meeting if approved by a majority vote of the Trustees present at such meeting.



5.6 Special Meetings: In addition to the Director/Secretary’s duty to call a special meeting pursuant to Section 2.3(k), special meetings of the Board of Trustees may be called at the discretion of the Chair or at the request of at least two (2) Trustees, provided that in all circumstances special meetings may only be held to address matters of a time-sensitive nature which may result in financial loss or other harm to the DPCDSB and to the Board of Trustees or an employee or student of the DPCDSB if the matters are not dealt with before the next scheduled meeting of the Board of Trustees or a Committee. Special meetings require no less than two (2) business days’ notice, unless such minimum notice requirement is waived in writing by the Chair. The notice calling a special meeting shall state the business to be considered thereat, and no other business may be considered at a special meeting, unless all Trustees are present and unanimously agree to consider such business. The Chair may cancel a special meeting by giving notice of cancellation if the Chair deems that the need for the special meeting no longer exists.



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5.9 Electronic Participation in Meetings: The Board of Trustees shall allow attendance at meetings by electronic means in accordance with the Education Act and DPCDSB Policy No. 1.06, as amended or replaced. Trustees acknowledge the importance of meeting in person and accept that participation in meetings through electronic means is not the preferred method of participation.













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184












185










186









187







188


ARTICLE 9 INDEX
















189










190









191










192















is seconded.

193







(a) to adjourn;



(d) to postpone;

(e) to refer; and

(f) to amend;


194





195


B. SPECIFIC MOTIONS

Type of Motion Specifics

To amend A motion to amend is a motion to change a resolution or a motion by adding,

striking out or substituting a word or phrase. After a motion is made and

seconded, where required, a motion to amend may be made, as well as, a

motion to amend the amendment; however, no further motion to amend shall

be made until those have been decided.


An amendment modifying the subject of the motion shall be in order, but an

amendment in conflict with or relating to a different subject shall not be in

order, and should be ruled out of order.

Every amendment submitted shall be decided upon or withdrawn before the

main question shall be put to a vote, and if the vote on the amendment(s) is

decided in the affirmative, the main question as amended shall be put to a

vote.


it again. It must be made by a person who voted on the prevailing (winning)

side of the motion it seeks to reconsider. A motion to reconsider cannot be

moved more than once to reconsider the same motion.

After a vote has been taken on any question (except one of indefinite

postponement), such vote may, with the consent of two-thirds (2/3) of all

Trustees present, be reconsidered at any meeting held thereafter, provided

that the notice of motion procedure has been followed.

A motion to reconsider made at a previous meeting and decided in the

negative, shall not again be entertained for a period of six (6) months, unless

approved by two-thirds (2/3) of all Trustees present.


a vote is being taken, or when the previous question has been called. A motion

to only adjourn shall not be open to amendment or debate, but a motion to

adjourn to a certain time may be amended and debated. No second motion to

adjourn shall be made until some business has been transacted after the first

motion has failed.

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Type of

Motion

Specifics

To lay on the

table

A motion to lay on the table places a main motion and all pending

amendments aside temporarily with the intent of bringing them back for

action at a later time in the same meeting. A motion to lay on the table

requires a seconder, is not debatable, cannot be amended, and requires a

majority vote.

To put the

question to a

vote

The motion to put the question to a vote shall preclude all further amendment

or debate, and shall be submitted by the Chair in this form: "Shall the main

question in debate be now put?" or “Call the vote?" If adopted, the Chair shall

at once proceed to put the main question, first putting amendments pending,

to the vote of the Board of Trustees.

To postpone

indefinitely

A motion to postpone indefinitely is a motion to reject the main motion. The

adoption of this motion defeats the main motion for the duration of the

session.

To postpone to

definite time

A motion to postpone to a definite time, if passed, would defer consideration

of a main motion and all attached motions until a future date. This motion

requires two thirds (2/3) vote. At the time to which it is postponed, the matter

will be brought up again under unfinished business. This motion will have

priority on the next agenda.

To rescind A motion to rescind is a motion to nullify a vote taken at a previous meeting.

A motion to rescind can be made by anyone, but only if no action has been

taken on the vote it seeks to nullify. It requires two-thirds (2/3) vote for

adoption.

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C. VOTING













198







199



REPORT NUMBER H 2

MOTIONS RECOMMENDED BY

ADMINISTRATION AND FINANCE COMMITTEE JUNE 4, 2019

1. THAT STAFF PREPARE A REPORT ON HOW TRUSTEES PROMOTE THE PREVENTION OF BULLYING AND PROVIDE TO TRUSTEES.

200



REPORT NUMBER H 3

MOTIONS RECOMMENDED BY THE

ADMINISTRATION AND FINANCE COMMITTEE AT THE SPECIAL A & F MEETING JUNE 17, 2019

(to be distributed at the meeting)

1. THAT…………………

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