agenda seminole state college board packet.pdf · 7/23/2020 · powerpoint presentation) personnel...

Agenda

SEMINOLE STATE COLLEGE BOARD OF REGENTS REGULAR MEETING

Thursday, July 23, 2020

Business Session

Enoch Kelly Haney Center – Utterback Ballroom 1:00 p.m.

I. CALL TO ORDER II. ROLL CALL OF MEMBERS Oath of Office – Curtis Morgan III. INTRODUCTION OF GUESTS IV. READING AND APPROVAL OF MINUTES Regular Meeting June 18, 2020 V. COMMUNICATIONS TO THE BOARD

Financial Report – June 30, 2020

Report on Purchases over $15,000 for June: None

VI. HEARING OF DELEGATIONS

None at the time of the filing of the agenda.

VII. PRESIDENT’S REPORT • Personnel Update • Covid-19 Response Update • Update on Brian Crawford Memorial Sports Complex

VIII. BUSINESS

A. Election of Officers

Board Action: As Appropriate

Agenda SSC Board of Regents Regular Meeting July 23, 2020 of 2

IX. ADJOURNMENT

If you need a disability-related accommodation or wheelchair access information, please contact: Office of ADA compliance at 405-382-9216.

Requests should be made by July 22, 2020.

C. Consideration of any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda

Board Action: As Appropriate

B. Review and consider approval of Board Declaration regarding COVID-19 safety

precautions to require the use of face masks while on campus

Board Action: Approve/Revise/Reject Declaration

Minutes

SEMINOLE STATE COLLEGE

BOARD OF REGENTS REGULAR MEETING

June 18, 2020

I. Call to Order

The Seminole State College Board of Regents’ regular monthly meeting was called to

order at 1:00 p.m. in the Utterback Ballroom of the Enoch Kelly Haney Center.

II. Roll Call of Members

Roll call was conducted. Regent Franklin and Regent Cain were absent.

III. Introduction of Guests

President Reynolds introduced administrators and staff present at the meeting.

IV. Minutes

There being no additions or corrections to the minutes of the special videoconference

meeting held May 21, 2020; Regent Hyden made a motion to approve the minutes as

written and Regent McQuiston seconded the motion. This motion was approved

unanimously.

V. Communications to the Board

Financial Report – Ms. Courtney Jones, Interim Vice President for Fiscal Affairs,

presented a review of the College’s revenue and expenses through May 31, 2020. Regent

Donaho made a motion to approve the Financial Report as presented and Regent Hyden

seconded the motion. This motion was approved unanimously.

Purchases over $15,000 for May -

• High Point Scientific Telescope & Accessories-$35,361.42/Title III

• VWR International LLC Microscope w/ Tablet-$25,572.63/Title III

• IWorx Systems Inc- IWIRE ECG 12-Lead ECG iwire- $21,540.00/Title III

• Sehi Computer HP Chromebooks-$49,240.00/Upward Bound

VI. Hearing of Delegations

None

VII. President’s Report

Minutes

SSC Board of Regents Regular Meeting

June 18, 2020

Page 2

President Reynolds discussed items under the President’s Report and the Business

portion of the agenda by utilizing a PowerPoint presentation. (See enclosed copy of the

PowerPoint presentation)

Personnel Update – President Reynolds informed the Board that letters of resignation had

been received from Brenda Hudson, Assistant Professor of Nursing and Laurel Gamble,

Nursing Instructor. Ms. Sheryl Denton has been hired as a Nursing Instructor. Mrs.

Christal Knowles has been promoted to Professor of Social Sciences and Mr. Jeff Cheng

has been named, Division Chair, of the Business and Education Division.

Covid -19 Response – President Reynolds discussed the campus Covid-19 response.

Academic Recognitions – SSC Athletes received academic honors – 47 student athletes

and 5 teams recognized

New Logo – SSC President Reynolds presented the newly revised SSC logo to the

Regents

VIII. Business

Approval of the FY21 Educational and General Budget – Interim Vice President

Jones presented the Board with a copy of materials for the FY21 budget for review.

Interim Vice President Jones highlighted several aspects of this year’s budget including

upcoming budget cuts for the next fiscal year. Interim Vice President Jones also shared

information about appropriations history, revenue history, expenditure history and

expenditures by function and object. No increase in tuition or fees was included in the

FY21 budget. Interim Vice President Jones and President Reynolds recommended

approval of the FY21 Educational and General Budget. Regent McQuiston made a

motion to approve the FY21 Educational and General Budget as presented and Regent

Hyden seconded this motion. Roll call was as follows: Donaho, yes; Hyden, yes;

McQuiston, yes; Morgan, yes.

IX. Consent Agenda

Regents were presented information concerning items on the Consent Agenda. President

Reynolds recommended approval of these items. Regent Donaho made a motion to

approve the Consent Agenda items and Regent McQuiston seconded the motion. Roll

call was as follows: Donaho, yes; Hyden, yes; McQuiston, yes; Morgan, yes.

Consent agenda items included:

FY21 Agreements:

• Oiler Park Lease $1

• D2L/Brightspace for Online Course Delivery

X. Adjournment

Minutes

SSC Board of Regents Regular Meeting

June 18, 2020

Page 3

There being no further business or discussion the meeting was adjourned at 1:43 p.m.

Curtis Morgan, Chair

Regent Appointment Dates

Seminole State College

Regent Curtis Morgan Appointed July, 2013

Term Expires July 1, 2020

Reappointment July, 2020

Term Expires July1, 2027


Regent Ryan Franklin Appointed July, 2014



Regent Ray McQuiston Appointed July, 2015



Regent Kim Hyden Appointed July, 2017



Regent Bryan Cain Appointed April, 2014


Reappointed July, 2018



Regent Marci Donaho Appointed July, 2005





POLICY NUMBER: II-1-2

TRAVEL COMPENSATION

Each member of the Board shall be allowed necessary travel expenses (mileage), as may

be approved by the Board, pursuant to the State Travel Reimbursement Act. (See Section

171, (c) of the Higher Education Code.)

BUSINESS TRANSACTIONS WITH COLLEGE

No member of the Board shall be employed upon any work to be performed in connection

with Seminole State College, nor shall any member of said Board enter into any contract

or business transaction involving a financial consideration with Seminole State College.

[See Section 171, (b) of the Higher Education Code.]

OPERATING PROCEDURES - BYLAWS

The Board shall adopt and publish an official set of Bylaws in which the operating rules

and procedures of the Board are set forth. The Bylaws should contain the dates and

procedures for electing Board officers; the official duties of such officers; the regular

meeting dates of the Board and procedures for calling special meetings; the official rules

of order which shall govern the meetings of the Board; arrangements for keeping the

official minutes of the Board; and other policies, rules, and regulations relating to the

conduct of the Board’s official business. The Bylaws should be kept current and should

be published periodically.

BYLAWS AND RULES OF PROCEDURE FOR THE

SEMINOLE STATE COLLEGE BOARD OF REGENTS

I Organization of the Board

A. At the first official meeting in July of each year, the Board shall elect from

among its members a Chairman, Vice-Chairman, and Secretary.

To serve as chairman of the board, the regent must have completed three full

academic years (July 1 through June 30) of service, have attended at least

75% of all regular and special meetings during the most recently completed

three year time frame, have completed (if required) the Regents Education

Program required by state statute, and be elected chairman at a public

meeting of the board of regents by a majority vote of board members at a

meeting for which a quorum has been declared.

The office of vice chairman will normally, unless otherwise specified by a

majority of the board, be filled by the regent whose term will end prior to

other members of the board exclusive of the chairman.

The office of secretary will normally, unless otherwise specified by a

majority of the board, be filled by the regent whose term will next end after

the vice chairman’s.

(Adopted July 1992)

Seminole State College Board of Regents

Covid-19 Safety Declaration

The Seminole State College Board of Regents [Board], do hereby acknowledge and declare that,

in light of growing numbers of active cases of Covid-19 and increased exposure:

The Board hereby implements a requirement for all employees, students and visitors of

Seminole State College wear a face covering while at the campus, except in special

circumstances when individuals are isolated. Allowable masks will include fabric or disposable

surgical-style masks covering the mouth and nose.

The Board hereby declares that face covering will not be required for employees who:

a. are alone in an enclosed room;

b. are engaging in an activity where a mask would not be feasible, such as eating or

drinking;

c. or, who provide documentation to the Human Resources Office that compliance is not

possible due to medical reasons

The Board hereby declares that face coverings will not be required for a student when:

a. the student is alone in an enclosed room;

b. the student is engaging in an activity that a mask would not be feasible such as eating

and drinking;

c. the student is a resident in campus housing and in their residence hall room;

d. the student is an athlete and participating in physical athletic activities;

e. or, when the student provides documentation to the Vice President for Student Affairs

Office that compliance is not possible due to medical reasons

Visitors to campus will be required to wear face masks, unless special accommodations based

on medical reasons are approved by the Office of the President.

This declaration will go in effect immediately in accordance with recommendations from the

Centers for Disease Control (CDC) and to help ensure the safety of the faculty, staff, students

and visitors of Seminole State College. As the circumstances change, the President of Seminole

State College will re-evaluate this declaration and make changes as appropriate.

Dated this 23rd day of July, 2020.

Signed,

Curtis Morgan, Chair

agenda seminole state college board packet.pdf · 7/23/2020 · powerpoint presentation) personnel...

Documents