agenda - thursday, february 18, 2016...thursday, february 18, 2016 county board room agenda 9:00 am...

KANE COUNTY ALLAN, Haimann, Auger, Kenyon, Lewis, Molina, Smith

PUBLIC SERVICE COMMITTEE

THURSDAY, FEBRUARY 18, 2016

County Board Room Agenda 9:00 AM

Kane County Government Center, 719 S. Batavia Ave., Bldg. A, Geneva, IL 60134

Kane County

1. Call to Order

2. Approval of Minutes: January 21, 2016

3. Finance

A. January Public Service Committee Financial Reports (attached)

4. Recorder

A. Monthly Report (attached)

5. Collector


6. Supervisor of Assessments


7. County Clerk


8. Regional Office of Education

9. Reports Placed On File

10. Executive Session (If Needed)

11. Other Business

12. Public Comments

13. Adjournment

Current Month Transactions

Total Amended Budget

YTD Actual Transactions

Total % Received

150 Treasurer/Collector 0 1,803,195 327 0.02%001 General Fund 0 1,655,000 0 0.00%150 Tax Sale Automation 0 148,195 327 0.22%

170 Supervisor of Assessments 3,434 88,330 3,434 3.89%001 General Fund 3,434 88,330 3,434 3.89%

190 County Clerk 89,122 1,364,331 174,461 12.79%001 General Fund 73,013 1,122,900 144,893 12.90%160 Vital Records Automation 16,110 241,431 29,568 12.25%

210 Recorder 231,379 3,451,138 506,455 14.68%001 General Fund 176,879 2,467,900 390,690 15.83%170 Recorder's Automation 54,500 983,238 115,766 11.77%

Grand Total 323,935 6,706,994 684,678 10.21%

Public Service Committee Revenue Report - SummaryThrough January 31, 2016 (16.7% YTD)

Packet Pg. 2




YTD Encumbrances

Total % Used

150 Treasurer/Collector 46,111 774,218 87,653 0 11.32%001 General Fund 45,886 626,023 87,414 0 13.96%150 Tax Sale Automation 225 148,195 239 0 0.16%

170 Supervisor of Assessments 91,086 1,270,095 172,768 3,966 13.92%001 General Fund 91,086 1,270,095 172,768 3,966 13.92%

190 County Clerk 149,018 3,269,726 520,930 11,106 16.27%001 General Fund 140,597 3,028,295 493,870 11,106 16.68%160 Vital Records Automation 8,421 241,431 27,061 0 11.21%

210 Recorder 109,904 1,780,478 226,317 0 12.71%001 General Fund 61,407 797,240 118,328 0 14.84%170 Recorder's Automation 48,497 983,238 107,989 0 10.98%

230 Regional Office of Education 22,152 302,134 48,416 0 16.02%001 General Fund 22,152 302,134 48,416 0 16.02%

Grand Total 418,271 7,396,651 1,056,085 15,072 14.48%

Public Service Committee Expenditure Report - SummaryThrough January 31, 2016 (16.7% YTD, 15.38% Payroll)

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YTD Encumbrances

Total % Used

150 Treasurer/Collector 46,111 774,218 87,653 0 11.32%001 General Fund 45,886 626,023 87,414 0 13.96%

Personnel Services- Salaries & Wages 38,206 513,744 76,412 0 14.87%Personnel Services- Employee Benefits 7,065 84,397 10,359 0 12.27%Contractual Services 50 23,500 50 0 0.21%Commodities 565 4,382 593 0 13.54%

150 Tax Sale Automation 225 148,195 239 0 0.16%Personnel Services- Salaries & Wages 0 30,000 0 0 0.00%Personnel Services- Employee Benefits 0 2,341 0 0 0.00%Contractual Services 225 46,354 239 0 0.52%Commodities 0 10,000 0 0 0.00%Capital 0 59,500 0 0 0.00%

170 Supervisor of Assessments 91,086 1,270,095 172,768 3,966 13.92%001 General Fund 91,086 1,270,095 172,768 3,966 13.92%

Personnel Services- Salaries & Wages 66,752 874,058 135,820 0 15.54%Personnel Services- Employee Benefits 15,011 183,037 22,205 0 12.13%Contractual Services 9,029 190,000 14,419 3,481 9.42%Commodities 293 23,000 324 485 3.52%

190 County Clerk 149,018 3,269,726 520,930 11,106 16.27%001 General Fund 140,597 3,028,295 493,870 11,106 16.68%

Personnel Services- Salaries & Wages 89,441 1,263,869 173,371 0 13.72%Personnel Services- Employee Benefits 14,741 269,006 21,702 0 8.07%Contractual Services 26,260 1,102,770 53,782 0 4.88%Commodities 10,155 392,650 245,014 11,106 65.23%

160 Vital Records Automation 8,421 241,431 27,061 0 11.21%Personnel Services- Salaries & Wages 3,799 64,201 8,656 0 13.48%Personnel Services- Employee Benefits 1,514 21,821 2,735 0 12.53%Contractual Services 3,046 66,258 8,246 0 12.44%Commodities 61 18,000 61 0 0.34%Capital 0 30,000 7,364 0 24.55%Contingency and Other 0 41,151 0 0 0.00%

210 Recorder 109,904 1,780,478 226,317 0 12.71%001 General Fund 61,407 797,240 118,328 0 14.84%

Personnel Services- Salaries & Wages 50,250 661,270 101,154 0 15.30%Personnel Services- Employee Benefits 10,887 131,397 16,856 0 12.83%Contractual Services 100 2,293 148 0 6.47%Commodities 170 2,280 170 0 7.43%

170 Recorder's Automation 48,497 983,238 107,989 0 10.98%

Public Service Committee Expenditure Report - DetailThrough January 31, 2016 (16.7% YTD, 15.38% Payroll)

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YTD Encumbrances

Total % Used

Public Service Committee Expenditure Report - DetailThrough January 31, 2016 (16.7% YTD, 15.38% Payroll)

Personnel Services- Salaries & Wages 12,818 202,522 24,654 0 12.17%Personnel Services- Employee Benefits 5,415 68,504 9,052 0 13.21%Contractual Services 22,013 324,412 66,013 0 20.35%Commodities 8,251 66,800 8,270 0 12.38%Capital 0 321,000 0 0 0.00%

230 Regional Office of Education 22,152 302,134 48,416 0 16.02%001 General Fund 22,152 302,134 48,416 0 16.02%

Personnel Services- Salaries & Wages 19,500 252,532 44,504 0 17.62%Personnel Services- Employee Benefits 2,652 32,027 3,911 0 12.21%Contractual Services 0 17,575 0 0 0.00%

Grand Total 418,271 7,396,651 1,056,085 15,072 14.48%

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YTD Encumbrances

Total % Used

080 Building Management 10,000 130,000 10,000 0 7.69%088 Bldg Mgmt- ROE Office & Supplies 10,000 130,000 10,000 0 7.69%

Grand Total 10,000 130,000 10,000 0 7.69%

Through January 31, 2016 (16.7% YTD, 15.38% Payroll)Public Service Committee Regional Office of Education Expenditure Report - Summary

Packet Pg. 6

Current Month

Transactions



YTD Encumbrances

Total % Used

080 Building Management 10,000 130,000 10,000 0 7.69%088 Bldg Mgmt- ROE Office & Supplies

Contractual Services 10,000 130,000 10,000 0 7.69%

Grand Total 10,000 130,000 10,000 0 7.69%

Public Service Committee Regional Office of Education Expenditure Report - DetailThrough January 31, 2016 (16.7% YTD, 15.38% Payroll)

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Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund

Department 150 - Treasurer/CollectorSub-Department 150 - Treasurer/Collector

Account 53120 - Employee Mileage Expense4375 - Carlos Mata 123015 Kane County Treasurer Paid by EFT #

3226012/30/2015 01/04/2016 01/04/2016 01/11/2016 20.70

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 1 $20.70Account 60000 - Office Supplies

1024 - Ready Refresh by Nestle (Ice Mountain)

05L0121781991 Kane County Treasurer #0121781991

Paid by EFT # 32286

12/14/2015 12/22/2015 12/22/2015 01/11/2016 17.83

3578 - Warehouse Direct Office Products 2928365-0 Kane County Treasurer Paid by EFT # 32322

12/30/2015 01/05/2016 01/05/2016 01/11/2016 120.74

4376 - Della Winckler 010416 Kane County Treasurer supplies

Paid by Check # 349303

01/04/2016 01/04/2016 01/04/2016 01/11/2016 28.99


06A0121781991 Kane County Treasurer 0121781991

Paid by EFT # 32495

01/14/2016 01/19/2016 01/19/2016 01/25/2016 22.02

Account 60000 - Office Supplies Totals Invoice Transactions 4 $189.58Sub-Department 150 - Treasurer/Collector Totals Invoice Transactions 5 $210.28

Department 150 - Treasurer/Collector Totals Invoice Transactions 5 $210.28Department 170 - Supervisor of Assessments

Sub-Department 170 - Supervisor of AssessmentsAccount 52140 - Repairs and Maint- Copiers

2291 - Chicago Office Technology Group (COTG)

IN282832 COPIER MTC LANIER ID#47238 12/20/15-12/20/16

Paid by EFT # 32189

12/21/2015 12/28/2015 12/28/2015 01/11/2016 2,202.00

2291 - Chicago Office Technology Group (COTG)

IN282833 XEROX COPIER MTC 12/20/15-12/19/16 ID#X9239

Paid by EFT # 32189

12/21/2015 12/28/2015 12/28/2015 01/11/2016 1,689.00

3574 - MailFinance (formerly Neopost Leasing)

N5700028 DS63 Two (2) Station Folder/Inserter 63 mo. lease Cust#417781


12/28/2015 01/04/2016 01/04/2016 01/11/2016 285.00

4371 - Toshiba Business Solutions, Inc. 12411091 Toshiba 6560C Monthly Copier Mtc. Cust#TOBMVMN Inv#12411091


12/11/2015 12/28/2015 12/28/2015 01/11/2016 222.56

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 4 $4,398.56Account 53070 - Legal Printing

4886 - Shaw Suburban Media 1215130569 BOR INTEND NOT TO EQUALIZE 2016 35ILCS200/16-65


12/31/2015 01/06/2016 01/06/2016 01/25/2016 35.40

Account 53070 - Legal Printing Totals Invoice Transactions 1 $35.40Account 53100 - Conferences and Meetings

4506 - Mark D. Armstrong 10616 County Assessor's Stakeholder Mtg. Springfield, IL

Paid by EFT # 32165

01/06/2016 01/06/2016 01/06/2016 01/11/2016 15.72

Run by Finance Reports on 02/02/2016 04:26:00 PM Page 1 of 9

Public Service Accounts Payable by GL Distribution

Payment Date Range 01/01/16 - 01/31/16

Packet Pg. 8


Department 170 - Supervisor of AssessmentsSub-Department 170 - Supervisor of Assessments

Account 53100 - Conferences and Meetings3540 - Petty Cash - Supervisor of Assessments

122915 Milage & Holiday Party Paid by Check # 349262

12/29/2015 12/29/2015 12/29/2015 01/11/2016 152.75

4701 - Jennifer A. Fiene 011916 LaserFiche Empower 16 Conference LongBeach, CA

Paid by EFT # 32398

01/19/2016 01/19/2016 01/19/2016 01/25/2016 1,427.80

Account 53100 - Conferences and Meetings Totals Invoice Transactions 3 $1,596.27Account 53110 - Employee Training

1732 - Illinois Property Assessment Institute

1652 IPAI CLASS BINGMAN, J


12/30/2015 01/04/2016 01/04/2016 01/11/2016 680.00


1655 IPAI CLASS DORAN, B Paid by Check # 349229

12/30/2015 01/04/2016 01/04/2016 01/11/2016 680.00


1659 IPAI CLASS GRATTON, C


12/30/2015 01/04/2016 01/04/2016 01/11/2016 340.00


1666 IPAI CLASSES HUBER, R


12/30/2015 01/04/2016 01/04/2016 01/11/2016 680.00


1667 IPAI CLASS RICHARDSON JONES, D


12/30/2015 01/04/2016 01/04/2016 01/11/2016 340.00


1654 IPAI CLASS WINTER, HOLLY


12/30/2015 01/04/2016 01/04/2016 01/11/2016 340.00


1651 IPAI CLASS WINTER, HOLLY


12/30/2015 01/04/2016 01/04/2016 01/11/2016 340.00


1653 IPAI CLASSES KING, DONNA


12/30/2015 01/04/2016 01/04/2016 01/11/2016 680.00


1661 IPAI CLASS ORLANDO, S


12/30/2015 01/04/2016 01/04/2016 01/11/2016 340.00


1688 IPAI CLASS FINSTROM, L


01/04/2016 01/05/2016 01/05/2016 01/11/2016 340.00


1719 FIENE IPAI CLASS FIENE, J Paid by Check # 349419

01/06/2016 01/06/2016 01/06/2016 01/25/2016 340.00


1814 MARTIN IPAI CLASS MARTIN, A Paid by Check # 349419

01/12/2016 01/06/2016 01/06/2016 01/25/2016 300.00


1813 HAMMER IPAI CLASS HAMMER, G


01/12/2016 01/06/2016 01/06/2016 01/25/2016 300.00

Account 53110 - Employee Training Totals Invoice Transactions 13 $5,700.00Account 53120 - Employee Mileage Expense

4506 - Mark D. Armstrong 10616 County Assessor's Stakeholder Mtg. Springfield, IL

Paid by EFT # 32165

01/06/2016 01/06/2016 01/06/2016 01/11/2016 215.35

3540 - Petty Cash - Supervisor of Assessments

122915 Milage & Holiday Party Paid by Check # 349262

12/29/2015 12/29/2015 12/29/2015 01/11/2016 5.41




Packet Pg. 9



Account 53120 - Employee Mileage Expense4701 - Jennifer A. Fiene 011916 LaserFiche Empower 16

Conference LongBeach, CA

Paid by EFT # 32398

01/19/2016 01/19/2016 01/19/2016 01/25/2016 54.98

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 3 $275.74Account 53130 - General Association Dues

3565 - Certified Illinois Assessing Officers (CIAO)

ARMSTRONG DUES

CIAO BI-ANNUAL DUES 2016 & 2017 ARMSTRONG, M


01/04/2016 01/04/2016 01/04/2016 01/11/2016 40.00


BINGMAN, JODI CIAO BI-ANNUAL DUES 2016 & 2017 BINGMAN, J


01/04/2016 01/04/2016 01/04/2016 01/11/2016 40.00


DORAN, BEV CIAO BI-ANNUAL DUES 2016 & 2017 DORAN, B


01/04/2016 01/04/2016 01/04/2016 01/11/2016 40.00


FIENE, JENNIFER

CIAO BI-ANNUAL DUES 2016 & 2017 FIENE, JENNIFER


01/04/2016 01/04/2016 01/04/2016 01/11/2016 40.00


FINSTROM,LENNART

CIAO BI-ANNUAL DUES 2016 & 2017 FINSTROM, L


01/04/2016 01/04/2016 01/04/2016 01/11/2016 40.00


HUBER, ROBIN CIAO BI-ANNUAL DUES 2016 & 2017 HUBER, R


01/04/2016 01/04/2016 01/04/2016 01/11/2016 40.00


KING, DONNA CIAO BI-ANNUAL DUES 2016 & 2017 KING, D


01/04/2016 01/04/2016 01/04/2016 01/11/2016 40.00


ORLANDO, SANDRA

CIAO BI-ANNUAL DUES 2016 & 2017 ORLANDO, S


01/04/2016 01/04/2016 01/04/2016 01/11/2016 40.00


RICHARDSON JONES

CIAO BI-ANNUAL DUES 2016 & 2017 RICHARDSON-JONES, D


01/04/2016 01/04/2016 01/04/2016 01/11/2016 40.00


WINTER, HOLLY

CIAO BI-ANNUAL DUES 2016 & 2017 WINTER, H


01/04/2016 01/04/2016 01/04/2016 01/11/2016 40.00


GABRELESKIJANICE

CIAO BI-ANNUAL DUES 2016 & 2017 GABRELESKI, J


01/05/2016 01/05/2016 01/05/2016 01/11/2016 40.00


GRATTON, CATHY

CIAO BI-ANNUAL DUES 2016 & 2017 GRATTON, C


01/05/2016 01/05/2016 01/05/2016 01/11/2016 40.00




Packet Pg. 10



Account 53130 - General Association Dues3565 - Certified Illinois Assessing Officers (CIAO)

MADZIAREK, M CIAO BI-ANNUAL DUES 2016 & 2017 MADZIAREK, M


01/13/2016 01/06/2016 01/06/2016 01/25/2016 40.00

Account 53130 - General Association Dues Totals Invoice Transactions 13 $520.00Account 60000 - Office Supplies


05L0121746028 Bottle Water & Rent Act#0121746028 Inv#05L0121746028

Paid by EFT # 32286

12/14/2015 12/28/2015 12/28/2015 01/11/2016 30.88

Account 60000 - Office Supplies Totals Invoice Transactions 1 $30.88Sub-Department 170 - Supervisor of Assessments Totals Invoice Transactions 38 $12,556.85

Department 170 - Supervisor of Assessments Totals Invoice Transactions 38 $12,556.85Department 190 - County Clerk

Sub-Department 190 - County ClerkAccount 53120 - Employee Mileage Expense

6810 - Shauna Becker 122115 Zone 4 Meeting. Paid by Check # 349155

12/21/2015 12/28/2015 12/28/2015 01/11/2016 69.00

4455 - Zahida Fakroddin 010416 Mileage to First American Bank -Dec'15


01/04/2016 12/28/2015 12/28/2015 01/11/2016 75.90


3578 - Warehouse Direct Office Products 2922406-0 office supplies. Paid by EFT # 32322

12/21/2015 12/23/2015 12/23/2015 01/11/2016 213.83

3204 - Rayco Marking Products 34528 Stamp. Paid by Check # 349480

01/11/2016 01/12/2016 01/12/2016 01/25/2016 26.45

3204 - Rayco Marking Products 34515 Various Stamps. Paid by Check # 349480

01/06/2016 01/12/2016 01/12/2016 01/25/2016 569.30

3578 - Warehouse Direct Office Products 2933839-0 Various Office Supplies Paid by EFT # 32546

01/06/2016 01/12/2016 01/12/2016 01/25/2016 93.67

Account 60000 - Office Supplies Totals Invoice Transactions 4 $903.25Account 60010 - Operating Supplies

2369 - Transact Technologies Inc 1250960 2 Ply Paper . Paid by Check # 349286

12/21/2015 12/23/2015 12/23/2015 01/11/2016 100.00

Account 60010 - Operating Supplies Totals Invoice Transactions 1 $100.00Account 60020 - Computer Related Supplies

10154 - Carolina Imaging Products 168529 Toners. Paid by EFT # 32183

12/16/2015 12/23/2015 12/23/2015 01/11/2016 328.00




Packet Pg. 11


Department 190 - County ClerkSub-Department 190 - County Clerk

Account 60020 - Computer Related Supplies3578 - Warehouse Direct Office Products 2935443-0 Cartridge. Paid by EFT #

3254601/07/2016 01/12/2016 01/12/2016 01/25/2016 39.49

Account 60020 - Computer Related Supplies Totals Invoice Transactions 2 $367.49Sub-Department 190 - County Clerk Totals Invoice Transactions 9 $1,515.64

Sub-Department 191 - ElectionsAccount 50100 - Election Judges and Workers

4989 - Brett J. Feltes 12/30/2015 Election worker. Paid by EFT # 32212

12/30/2015 12/16/2015 12/16/2015 01/11/2016 552.00

5371 - Michael T. Payne 12/30/2015 Eection worker. Paid by EFT # 32276

12/30/2015 12/16/2015 12/16/2015 01/11/2016 137.50

8640 - Lauren E. Behnke 1/15/2016 Election worker. Paid by EFT # 32354

01/15/2016 01/12/2016 01/12/2016 01/25/2016 1,264.00

4989 - Brett J. Feltes 1/15/2016 Election worker. Paid by EFT # 32397

01/15/2016 01/12/2016 01/12/2016 01/25/2016 328.00

5407 - Andrew Harvey 1/15/2016 Election worker. Paid by Check # 349400

01/15/2016 01/12/2016 01/12/2016 01/25/2016 373.75

3959 - Raymond C. Harvey (Grandt) 1/15/2016 Election worker. Paid by Check # 349401

01/15/2016 01/12/2016 01/12/2016 01/25/2016 285.00

5371 - Michael T. Payne 1/15/2016 Election worker. Paid by EFT # 32481

01/15/2016 01/12/2016 01/12/2016 01/25/2016 1,031.25

Account 50100 - Election Judges and Workers Totals Invoice Transactions 7 $3,971.50Account 50110 - Election Services

10045 - Planet Depos, LLC 123132 Election hearings. Paid by Check # 349474

01/08/2016 01/12/2016 01/12/2016 01/25/2016 396.50

10045 - Planet Depos, LLC 123051 Hearings Paid by Check # 349474

01/08/2016 01/12/2016 01/12/2016 01/25/2016 3,032.45

10045 - Planet Depos, LLC 123131 Hearings. Paid by Check # 349474

01/08/2016 01/12/2016 01/12/2016 01/25/2016 1,961.10

10045 - Planet Depos, LLC 123125 Hearings. Paid by Check # 349474

01/08/2016 01/12/2016 01/12/2016 01/25/2016 909.60

Account 50110 - Election Services Totals Invoice Transactions 4 $6,299.65Account 50340 - Software Licensing Cost

8674 - DFM Associates 40120 EIMS Monthly Lease- January, 2016


01/01/2016 12/16/2015 12/16/2015 01/11/2016 8,800.00

Account 50340 - Software Licensing Cost Totals Invoice Transactions 1 $8,800.00Account 52140 - Repairs and Maint- Copiers

1135 - Konica Minolta Business Solutions 9002053631 Copier Maint.12/3/15-1/2/16.


01/02/2016 01/12/2016 01/12/2016 01/25/2016 489.70

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $489.70




Packet Pg. 12


Department 190 - County ClerkSub-Department 191 - Elections

Account 53070 - Legal Printing1849 - Batavia Instant Print Inc 20151061 Provisional Voting

Instructions-Spanish.Paid by EFT # 32350

01/13/2016 01/12/2016 01/12/2016 01/25/2016 1,061.76

3659 - Illinois Office Supply 51680 Voter Reg. Sets-English and Spanish.


01/14/2016 01/15/2016 11/30/2015 01/25/2016 3,955.00

Account 53070 - Legal Printing Totals Invoice Transactions 2 $5,016.76Account 53120 - Employee Mileage Expense

10196 - Michael Toniolo 123015 Election Mileage. Paid by EFT # 32314

12/30/2015 12/28/2015 12/28/2015 01/11/2016 43.13

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 1 $43.13Account 55000 - Miscellaneous Contractual Exp

1191 - Alarm Detection Systems Inc SI-425244 Re-adjustment of Elections Warehouse Cameras.

Paid by EFT # 32158

12/22/2015 12/16/2015 12/16/2015 01/11/2016 2,150.00

Account 55000 - Miscellaneous Contractual Exp Totals Invoice Transactions 1 $2,150.00Account 60000 - Office Supplies

3814 - Intab, LLC 144315A Labels. Paid by EFT # 32241

12/13/2015 12/23/2015 11/30/2015 01/11/2016 2,246.70

3578 - Warehouse Direct Office Products 2914638-0 Office supplies Paid by EFT # 32322

12/14/2015 12/16/2015 12/16/2015 01/11/2016 332.80

Account 60000 - Office Supplies Totals Invoice Transactions 2 $2,579.50Account 60010 - Operating Supplies

3048 - Inclusion Solutions LLC 9874 Feather Flag Paid by EFT # 32240

12/14/2015 12/16/2015 12/16/2015 01/11/2016 215.72

3204 - Rayco Marking Products 34486 Replacement ink pads. Paid by Check # 349268

12/23/2015 12/16/2015 12/16/2015 01/11/2016 30.90

3206 - Verizon Wireless 9757375321 Electon Phones. Paid by Check # 349299

12/16/2015 12/16/2015 12/16/2015 01/11/2016 81.36

3048 - Inclusion Solutions LLC SO-002668 Election signs. Paid by EFT # 32436

01/14/2016 01/15/2016 11/30/2015 01/25/2016 6,995.00

3204 - Rayco Marking Products 34501 Notary Stamp. Paid by Check # 349480

01/05/2016 01/12/2016 01/12/2016 01/25/2016 20.50


15L8103848662 Water. Paid by EFT # 32495

01/04/2016 01/12/2016 01/12/2016 01/25/2016 119.13

Account 60010 - Operating Supplies Totals Invoice Transactions 6 $7,462.61Account 60320 - Voting Systems and Accessories

10321 - VR Systems, Inc. 4270 Cases Paid by EFT # 32320

12/22/2015 12/23/2015 11/30/2015 01/11/2016 7,000.00

1263 - Hart Intercivic Inc 063452 Supplies for JBC's Paid by EFT # 32422

12/31/2015 01/12/2016 01/12/2016 01/25/2016 8,244.71

Account 60320 - Voting Systems and Accessories Totals Invoice Transactions 2 $15,244.71Sub-Department 191 - Elections Totals Invoice Transactions 27 $52,057.56




Packet Pg. 13


Department 190 - County Clerk Totals Invoice Transactions 36 $53,573.20Department 210 - Recorder

Sub-Department 210 - RecorderAccount 53120 - Employee Mileage Expense

2786 - Petty Cash-Recorder of Deeds 123115 mileage to post office and bank


12/31/2015 12/31/2015 12/31/2015 01/11/2016 48.31


1242 - Source One Office Products 402037 bandages, dryine crtn, thermal paper

Paid by EFT # 32514

01/06/2016 01/14/2016 01/14/2016 01/25/2016 43.28

4327 - Sandy Wegman 011216 NuPost NPT1000 Red Ink Cartridges

Paid by EFT # 32554

01/12/2016 01/14/2016 01/14/2016 01/25/2016 63.17

Account 60000 - Office Supplies Totals Invoice Transactions 2 $106.45Sub-Department 210 - Recorder Totals Invoice Transactions 3 $154.76

Department 210 - Recorder Totals Invoice Transactions 3 $154.76Fund 001 - General Fund Totals Invoice Transactions 82 $66,495.09

Fund 150 - Tax Sale AutomationDepartment 150 - Treasurer/Collector

Sub-Department 160 - Tax Sale AutomationAccount 52140 - Repairs and Maint- Copiers

1135 - Konica Minolta Business Solutions 9002057826 Kane County Treasurer #827125


01/04/2016 01/12/2016 01/12/2016 01/25/2016 19.68

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $19.68Sub-Department 160 - Tax Sale Automation Totals Invoice Transactions 1 $19.68

Department 150 - Treasurer/Collector Totals Invoice Transactions 1 $19.68Fund 150 - Tax Sale Automation Totals Invoice Transactions 1 $19.68

Fund 160 - Vital Records AutomationDepartment 190 - County Clerk

Sub-Department 200 - Vital Records AutomationAccount 50150 - Contractual/Consulting Services

10017 - Mary L. Bauer 12/31/2015 Contractual Employee Paid by EFT # 32169

12/31/2015 12/23/2015 12/23/2015 01/11/2016 676.00

10015 - Mary L. Edwards 12/31/2015 Contractual Employee Paid by EFT # 32207

12/31/2015 12/23/2015 12/23/2015 01/11/2016 617.50

1271 - Frank's Employment Inc (Frank's Temporaries)

86170 Contractual employee Paid by EFT # 32216

12/22/2015 12/23/2015 12/23/2015 01/11/2016 840.00


86192 Contractual Employee. Paid by EFT # 32216

12/29/2015 12/23/2015 12/23/2015 01/11/2016 588.00


86207 Contractual Employee. Paid by EFT # 32404

01/05/2016 01/12/2016 01/12/2016 01/25/2016 588.00


86236 Contractual Employee Paid by EFT # 32404

01/12/2016 01/12/2016 01/12/2016 01/25/2016 840.00

Account 50150 - Contractual/Consulting Services Totals Invoice Transactions 6 $4,149.50




Packet Pg. 14

Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 160 - Vital Records Automation

Department 190 - County ClerkSub-Department 200 - Vital Records Automation

Account 52140 - Repairs and Maint- Copiers1135 - Konica Minolta Business Solutions 9002053631 Copier Maint.12/3/15-

1/2/16.Paid by Check # 349438

01/02/2016 01/12/2016 01/12/2016 01/25/2016 35.97

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $35.97Account 55000 - Miscellaneous Contractual Exp

8784 - Catalyst Consulting Group Inc KANECGO-2015-11

Online Geneology. Paid by Check # 349339

11/30/2015 01/13/2016 11/30/2015 01/25/2016 84.75

Account 55000 - Miscellaneous Contractual Exp Totals Invoice Transactions 1 $84.75Account 70020 - Computer Software- Capital

1083 - Devnet, Inc 0711.3315 Quarterly Maint. Feb-April, 2016


01/01/2016 12/23/2015 12/23/2015 01/11/2016 7,363.53

Account 70020 - Computer Software- Capital Totals Invoice Transactions 1 $7,363.53Sub-Department 200 - Vital Records Automation Totals Invoice Transactions 9 $11,633.75

Department 190 - County Clerk Totals Invoice Transactions 9 $11,633.75Fund 160 - Vital Records Automation Totals Invoice Transactions 9 $11,633.75

Fund 170 - Recorder's AutomationDepartment 210 - Recorder

Sub-Department 220 - Recorder's AutomationAccount 50150 - Contractual/Consulting Services

3286 - IT-Stability Systems, LLC 2015-212 Monthly support February 2016

Paid by EFT # 32244

12/14/2015 12/30/2015 12/30/2015 01/11/2016 22,000.00

Account 50150 - Contractual/Consulting Services Totals Invoice Transactions 1 $22,000.00Account 52140 - Repairs and Maint- Copiers

1119 - Gordon Flesch Company Inc IN11401682 mtc 12/23/2015-12/24/2015

Paid by EFT # 32414

01/01/2016 01/14/2016 01/14/2016 01/25/2016 12.74

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $12.74Account 60010 - Operating Supplies

1106 - Lason MPB / HOV Services LLC 347791 Microfilm storage Nov 15

Paid by EFT # 32256

11/30/2015 12/30/2015 11/30/2015 01/11/2016 314.71

1106 - Lason MPB / HOV Services LLC 349040 Microfilm storage Dec 15

Paid by EFT # 32453

12/31/2015 01/14/2016 01/14/2016 01/25/2016 314.71

Account 60010 - Operating Supplies Totals Invoice Transactions 2 $629.42Account 60020 - Computer Related Supplies

1282 - Imprint Enterprises Inc PSI137308 Epson, ERC-32B, black ink ribbon

Paid by EFT # 32239

12/21/2015 12/30/2015 12/30/2015 01/11/2016 19.32




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Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 170 - Recorder's Automation

Department 210 - RecorderSub-Department 220 - Recorder's Automation

Account 60020 - Computer Related Supplies7210 - SHI International Corp B04369675 4HR 7x24 End User

ProSupport mission Critical 9/11/15-9/11/16

Paid by EFT # 32510

12/21/2015 01/14/2016 01/14/2016 01/25/2016 7,650.00

Account 60020 - Computer Related Supplies Totals Invoice Transactions 2 $7,669.32Sub-Department 220 - Recorder's Automation Totals Invoice Transactions 6 $30,311.48

Department 210 - Recorder Totals Invoice Transactions 6 $30,311.48Fund 170 - Recorder's Automation Totals Invoice Transactions 6 $30,311.48

Grand Totals Invoice Transactions 98 $108,460.00




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Kane County Purchasing Card Information

Public Service Committee

January 2016 Statement

190 COUNTY CLERK'S OFFICE

Transaction Date Merchant Name Additional Information Transaction Amount

01/10/2016 SUPERSHUTTLE EXECUCARL 08002583826 157.04

01/10/2016 AMAZON.COM AMZN.COM/BILL -39.74

01/15/2016 HYATT HOTELS LONG BEACH 1,211.50

01/15/2016 HYATT HOTELS LONG BEACH 1,154.00

01/20/2016 I HOTEL CHAMPAIGN 382.95

02/02/2016 EASYAPPLIANCEPARTS.COM 8668959295 26.19

Department Total 2,891.94

Committee Total 2,891.94

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COUNTY OF KANE

OFFICE OF THE TREASURER

DAVID J. RICKERT, CPA

Geneva, Illinois 60134

Phone: (630) 232-3565

Fax: (630) 208-7549

To: Public Service Committee

From: David J. Rickert

Date: February 18, 2016

Subject: January Report

Dear Committee Members,

Attached are the following reports:

2014 Property Tax Collections Summary

The Treasurer’s Web Page Activity Report as of 02/08/16

Current Projects

Please contact me for additional information concerning these reports.

Sincerely,

David J. Rickert, CPA

Treasurer of Kane County

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Total 2014 Property Tax Due $1,243,066,773

Total 2014 Property Tax Collected $1,242,078,188

Total Internet Check/ACH Payments $58,036,671

Total Internet Credit/Debit Card Payments $8,476,161

Total Credit Card At Treasurer's Office Payments $1,138,956

Total Credit Card & E-Check Fees $202,474

Total Lockbox Payments $306,139,616

Total Number of Parcels 192,498

County of Kane

Office of County Treasurer

2015 Property Tax Collection Summary

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Kane County Treasurer Website Overview

Feb 2016

VISITS

Total Sessions 63,324

Users 37,480

Average Visit Length 2:56

Page Views 293,121

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http://www.co.kane.il.us/treasurer/

County of Kane

Office of County Treasurer

David J. Rickert, CPA

Current Projects:

Complete the application process for the Senior Citizens Property Tax Deferral program

Ongoing preparation of the Annual Reports in cooperation with outside auditors

Updating information in preparation for the mailing of the Mobile Home Tax Bills

Schedule Informational Field Trips and Technology Training

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COUNTY OF KANE COUNTY ASSESSMENT OFFICE County Government Center Mark D. Armstrong, CIAO 719 Batavia Avenue, Building C Supervisor of Assessments Geneva, Illinois 60134-3000 Holly A. Winter, CIAO/I (630) 208-3818 Chief Deputy Supervisor of Assessments www.KaneCountyAssessments.org

Our Mission: An equitable assessment for every parcel.

Memorandum To: The Honorable Chairperson Deborah Allan and the Public Service Committee of Kane County Board

From: Mark D. Armstrong, CIAO

Date: February 10, 2016

Re: Monthly report

On February 2, 2016, the Kane County Board of Review certified the 2015 Kane County Assessment Roll to County Clerk Cunningham. This is an ordinary administrative act that takes place annually; what is unusual about it is the timing. The Certification took place three days later than the 2014 certification; however, 2015 was a general assessment year, when all parcels in the county had to be viewed and valued (in other years, Township Assessors are charged with revising and correcting assessments only). In general assessment years (every fourth year), certification typically takes place much later:

General Assessment Year Certification Date 2015 February 2, 2016 2011 March 15, 2012 2007 March 11, 2008 2003 March 15, 2004 1999 March 27, 2000 1995 January 25, 1996 1991 April 1, 1992

As you can see, this general assessment year certification is the earliest since the 1995 taxable year. But in 1995, the Board of Review had a lot less to do:

1995 2015 % Change Total Parcels in County 132,382 193,048 +46% Board of Review Complaint Parcels 532 2,532 +376% Board of Review Assessment Corrections 2,867 2,737 -5%

So how was the Board of Review able to accomplish so much more, yet finish a General Assessment Year’s work eight days later than in 1995? There are four principal reasons:

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http://www.kanecountyassessments.org/

To: The Honorable Chairperson Deborah Allan and the Public Service Committee of Kane County Board February 10, 2016 Page 2 of 3

• Legislative changes. Over the past few years, we have asked the General Assembly to make changes to the property tax code so the assessment process could run more smoothly.

• Better processes. We have made better use of technology to process assessment complaints with higher volumes and greater efficiency.

• Certified Appraisers appointed to the Board of Review. Since I took office ten years ago, the Chairman and Kane County Board have made a point of appointing only those with property valuation experience to the Board of Review (both full members and additional members). Gone are the days when appointments were made on a political basis; every new appointment has been someone who has valued property for a living at some point in their lives.

• Improved intergovernmental cooperation. Our 16 Township Assessors have made similar improvements in their offices, leading to earlier certification of their assessment rolls to my office. Additionally, the Township Assessors have cooperated extensively with both my office and the Board of Review to ensure a smooth hearing process.

I am grateful for a legislature that has listened to our concerns, for a highly trained and experienced staff at the County Assessment Office, for skilled Board of Review members, and for 16 dedicated Township Assessors. Without all of them working towards a common goal, none of this would be possible. Monthly Production Report The monthly and year-to-date summaries of work performed by the Kane County Assessment Office during the previous month (and the same month from the prior year) are as follows:

Documents Processed January

2015 2015

Year-To-Date January

2016 2016

Year-To-Date Deeds 129 129 119 119 Transfer Declarations 651 651 515 515 Name/Address Changes 1,896 1,896 1,990 1,990 Homestead Exemption App. 595 595 118 118 Homestead Removals 907 907 185 185 Senior Exemption App. 207 207 138 138 Senior Freeze Applications 818 818 199 199 Veteran/Disabled Exemptions 17 17 31 31 Assessment Corrections 26 26 2 2 Certificates of Error 0 0 0 0 Subdivisions 5 5 4 4 Total Documents Processed 5,251 5,251 3,301 3,301

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To: The Honorable Chairperson Deborah Allan and the Public Service Committee of Kane County Board February 10, 2016 Page 3 of 3

Documents Processed January

2015 2015

Year-To-Date January

2016 2016

Year-To-Date Web Site Visits 8,144 8,144 9,871 9,871 Web Page Views 13,262 13,262 15,204 15,204 On-Line Property Lookups 58,806 58,806 63,330 63,330 Telephone Inquiries 1,272 1,272 1,248 1,248 Property Tax Appeal Board Filings 48 48 11 11 New E-News Subscribers 47 47 30 30 Public Presentation Attendance 0 0 0 0

Finally, I have attached to this report an analysis which will show quantitative measures of the workload as compared to staffing levels over the past six years. By this analysis, I can conclude that my office is adequately staffed, provided there is no significant change in state law that would require additional processes.

* * * * Please let me know if you need additional information on any of these topics.

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KaneCountyAssessmentOfficeProductionMeasurement,2010‐2015

2010 2011 2012 2013 2014Median2010‐14 2015

% change2014‐15

% change2010‐14 Median to 2015

Deeds 13,319 13,372 15,531 18,197 16,795 15,531 16,232 ‐3.4% 4.5%Transfer Declarations 6,946 7,040 8,188 10,532 10,081 8,188 9,988 ‐0.9% 22.0%Name/Address Changes 21,923 20,615 18,431 28,511 27,775 21,923 23,975 ‐13.7% 9.4%General Homestead Applications 1,519 1,537 1,634 2,366 2,526 1,634 3,342 32.3% 104.5%Homestead Removals 987 2,199 2,233 3,242 4,410 2,233 4,788 8.6% 114.4%Senior Exemption Applications 2,057 2,300 2,263 2,383 2,518 2,300 2,805 11.4% 22.0%Senior Freeze Applications 8,424 5,691 11,320 7,108 8,448 8,424 7,924 ‐6.2% ‐5.9%Veteran/Disabled Exemptions 1,429 1,804 1,855 2,015 2,092 1,855 2,262 8.1% 21.9%Assessment Corrections 2,661 2,912 3,690 2,559 2,555 2,661 2,761 8.1% 3.8%Certificates of Error 3,799 3,433 2,812 2,377 2,406 2,812 2,646 10.0% ‐5.9%Total Document Processed 63,064 60,903 67,957 79,290 79,606 67,957 76,723 ‐3.6% 12.9%Production Staff 7 7 7 7.5 7.5 7.5Load per Staff Member 9,009 8,700 9,708 10,572 10,614 9,708 10,230 ‐3.6% 5.4%

Web Site Visits 140,705 142,055 168,785 127,040 123,891 140,705 154,675 24.8% 9.9%Web Page Views 327,789 325,509 367,772 311,223 329,662 327,789 226,713 ‐31.2% ‐30.8%On‐Line Property Lookups 411,077 530,336 791,743 625,733 787,163 625,733 852,652 8.3% 36.3%Telephone Inquiries 18,167 24,918 25,904 24,499 21,167 24,499 22,879 8.1% ‐6.6%Public Presentation Attendance 352 1,722 887 897 368 887 716 94.6% ‐19.3%Total Taxpayer Contacts 898,090 1,024,540 1,355,091 1,089,392 1,262,251 1,089,392 1,257,635 ‐0.4% 15.4%Taxpayer Support Staff 11 11 11 10 10 10Contacts per Staff Member 1,652 2,265 2,355 2,450 2,117 2,265 2,288 8.1% 1.0%

Board of Review Complaint Dockets 2,310 3,134 2,437 2,085 1,533 2,310 1,833 19.6% ‐20.6%PTAB Appeal Dockets (one year arrears) 451 441 581 552 668 552 553 ‐17.2% 0.2%BOR Support Staff 14 14 14 14 14 14Dockets per Staff Member 197 255 216 188 157 197 170 8.4% ‐13.6%

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