agenda updates new das website surplus guidelines getting help surplus forum august 12, 2008
TRANSCRIPT
AgendaAgendaUpdates
New DAS Website
Surplus Guidelines
Getting Help
Surplus ForumSurplus Forum
August 12, 2008
NotesNotes
• From Forum February 26, 2008
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Notes on Drivers SchedulingNotes on Drivers Scheduling
Notes on Disposal RequestNotes on Disposal Request
Notes on Drivers Scheduling Notes on Drivers Scheduling 22ndnd Note Note
Multiple line items / Clone functionMultiple line items / Clone function
• From Forum February 26, 2008
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Clone on Disposal RequestClone on Disposal Request
Cloned ItemCloned Item
Alternate ContactsAlternate Contacts
• From Forum February 26, 2008
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Alternate Contacts on Alternate Contacts on Disposal RequestDisposal Request
Surplus Reports, Requests & Online Surplus Reports, Requests & Online TrainingTraining
Login Page from Login Page from Surplus Main PageSurplus Main Page
First time you login you will need to First time you login you will need to change your password.change your password.
Password Hint in case you Password Hint in case you forget passwordforget password
Successful password ScreenSuccessful password Screen
If you forget your passwordIf you forget your password
Contact Amanda Ronan at Contact Amanda Ronan at [email protected]@utah.gov
If you forget your Password HintIf you forget your Password Hint
Pickup Schedule Report LinkPickup Schedule Report Link
Search parameter “Provo”Search parameter “Provo”
ResultsResults
Results detailResults detail
Pickups to be Scheduled LinkPickups to be Scheduled Link
Results Results Pickups to be Scheduled - 1 of 47 pagesPickups to be Scheduled - 1 of 47 pages
Want List Request LinkWant List Request Link
Enter informationEnter information
Choose Category, Choose Category,
Then enter descriptionThen enter description
Click Submit - Surplus will be Click Submit - Surplus will be notified of your requestnotified of your request
Reset - clears formReset - clears form
SPO System Training LinkSPO System Training Link
Training Page Training Page
Rates $$$Rates $$$
Rates $$$Rates $$$
> $80,000.00> $80,000.00
fleet.utah.govfleet.utah.gov
New fleet.utah.govNew fleet.utah.gov
• New Site will be fully operational on September 1, 2008.
• Existing Site will no longer function on September 14, 2008.
New fleet.utah.govNew fleet.utah.gov
New surplus.utah.govNew surplus.utah.gov
surplus.utah.gov surplus.utah.gov (scrolling)(scrolling)
surplus.utah.gov surplus.utah.gov (scrolling)(scrolling)
Issues to TackleIssues to Tackle
• Bookmarks that probably will not change– http://168.177.192.56:8080/reports/
vehicleinventory
– https://surplusapps.dts.utah.gov/SPOMaster/public.aspx
– http://surplus.utah.gov
Issues to tackleIssues to tackle
• Bookmarks that will change– Bookmarks similar to the following will no
longer act appropriately after 9-14-08, (ones that have pid=then a number at the end)
http://fleet.utah.gov/main.....1&pid=110
Department LogoDepartment Logo
• When entering computers each computer is entered individually, on its own line.
• S/N # and IT Tag # - required for each computer– (Agencies exempt from DTS Policy must still have an IT
Tag #, IT Tag Stickers will be provided) .
• Identifying numbers– Description field – helps to verify and speed pick up
process
– Temporary stickers – ask for prior to pickup
ComputersComputers
• Please do not group dissimilar items on one line.
– For example:• 14 quantity (2 keyboards 5 mice 5
monitor screens 2 staplers)
• Group by by similar items - Lot– Qty – 1 – Description -(one lot of lights) or
(one lot of PVC pipe).
LotsLots
• Let surplus know as soon as possible.– We will reserve dates to make the move as smooth as
possible
• Building fixtures such as partitions and cabinets have to be dismantled prior to moving.
• If Surplus Property is unable to pickup items in the required time frame,
– Moving companies under State contract. - (Refer to State Contracts, MA1107, MA1807)
– If you hire a company please also inform us of the date you expect to make delivery so we can be prepared.
MovesMoves
• Exception - if your agency is outside of the Greater Wasatch Front
Surplus OftenSurplus Often• Please try and surplus
often instead of holding large amounts of property
• Cabinets, Safes, Deposit bags, Lock Boxes etc …
• We will not accept any locked items that may contain sensitive material. Please provide keys or have them unlocked prior to pick-up.
Locked itemsLocked items
• Larger or specialized types of items may be sold on site by means of an online auction or special sale.
• Surplus will make all the arrangements with your considerations in mind.
• The disposing agency retains a large portion of the sales proceeds, see approved rate schedule.
– http://fleet.utah.gov/main/resources/fleetfinance/fleetfinancedata/2009%20Surplus%20Rates.
On Site SalesOn Site Sales
• We can not receive vehicles, boats, boat motors, trailers and like items without proper title, MSO (Manufacturers Statement of Origin) and or registration.
• Please include all paperwork when turning in these types of items.
Items with a TitleItems with a Title
• Just a reminder that anyone can see anything you put in the description field. So please do not use personal names or phone numbers.
• Remove sensitive material, cash, etc.• Hazardous Items - Surplus Property does
not accept non working items like refrigerators or batteries. Surplus also does not accept refrigerators that were used to store non food items.
RememberRemember
How do I get help?How do I get help?
• Instructions
• FAQ’s– Did you Know
• Past Forums
• Online Training
• Class Training
• Phone
InstructionsInstructions
• Available at surplus.utah.gov– Instructions for Online SP1
– Instructions for Administrators
FAQ’sFAQ’s
• Info from ‘Did You Know’
• After you have logged in, click on FAQs on the menu bar
Choose a category or search by Choose a category or search by keywordkeyword
CategoryCategory
Keyword - commentsKeyword - comments
• How can I add notes to the driver? What if the item is very large or heavy
Past Forums – surplus.utah.govPast Forums – surplus.utah.gov
Past Forums – surplus.utah.govPast Forums – surplus.utah.gov
Click on a date to view the presentation and notes for that forum
Past Forums – surplus.utah.govPast Forums – surplus.utah.gov
Online Training – Online Training – surplus.utah.govsurplus.utah.gov
OverviewCreate a SP1Authorize a SP1Change Password
• 1 to 6 minute videos
Click the black triangle to begin
Check the volume on the speakers
Close window to exit
Class TrainingClass Training–Scheduled
• You will receive email
• Register on the Fleet and Surplus Calendar
• Class limited to the number of computers
–Request a Training
Phone or emailPhone or email
Find contact info on:
• Instructions• Division Contact
Page (fleet.utah.gov)
QuestionsQuestions
CommentsComments
Thank you this helps
Thank you this helps
I would like to know
I would like to know
What about thisWhat about this