ags rsvp weekly meeting p. pile 17 mar 2005 ags rsvp weekly meeting 17 mar 2005 useful links: rsvp...

AGS RSVP Weekly MeetingP. Pile17 Mar 2005

AGS RSVP Weekly Meeting17 Mar 2005

Useful Links:

• RSVP Project: http://rsvp.bnl.gov

• C-AD AGS Project: Office http://www.c-ad.bnl.gov/esfd/RSVP/RSVP_AGS_WBS.htm

Agenda

– Project Office - Guidance etc.. (Pile)

– Master RLS discussion (Pendzick)

– Cost Book Status (should be complete!)

– ACCESS Data Base,WBS dictionary,Excel,etc status – (Sappo)

– Status Reports – (Brown, Pendzick, Pearson, Phillips)• Schedule and Cost (frozen 21 March!!)

• WBS Dictionary

• Cost Books

– TDR status (Makdisi, Brown, Lazarus, Meng, Williams)

http://rsvp.bnl.gov/

http://www.c-ad.bnl.gov/esfd/RSVP/RSVP_AGS_WBS.htm


Preliminary Baseline Review6-8 April 2005

Review Committee Members

E. Temple, Chair, FNALG. Bock, FNALP. Brindza, JLABG. Brooijmans, Columbia UniversityT. Elioff, SLACH.E. Fisk, FNALW. Freeman, FNALC. Gagliardi, Texas A&M UniversityN. Hadley, University of MarylandD. Hoffer, FNALJ. Huston, Michigan State UniversityI. Kourbanis, FNALC. Prescott, SLACM. Rijssenbeek, SUNY Stony BrookA. Skuja, University of MarylandR. York, Michigan State University


Preliminary Baseline Review – Charge (1/3)

The purpose of the Preliminary Baseline Review of the Rare Symmetry Violating Processes (RSVP) project is to evaluate the scientific goals, technical approaches, scope, cost, schedule, and management structure presented by the RSVP team. The RSVP project plan will be presented in August 2005 to the National Science Board (NSB) for their consideration of a construction start for the RSVP MREFC project. In preparation for the presentation to the NSB, the National Science Foundation will conduct a comprehensive Baseline Review of the RSVP project on 20-22 April 2005. The Preliminary Baseline Review, conducted by the RSVP Project Office, is being convened in order to identify weaknesses or inadequacies in the RSVP baselines in the hope that they may be corrected or otherwise addressed in time for the NSF review. RSVP is a technically aggressive program of experiments that will run using high-intensity beams from the Brookhaven National Laboratory AGS accelerator. The AGS is used primarily as an injector for the RHIC heavy-ion collider, but it is needed for this purpose only several hours per day. Much of its capacity is therefore in principle available for other experiments such as RSVP. RSVP consists of two experiments called KOPIO and MECO. The WBS structure has been broken into five components: [1] The KOPIO detector, [2] The MECO detector, apart from the large superconducting magnets of MECO, [3] The MECO superconducting magnets, [4] The AGS Upgrades for RSVP, [5] The RSVP Project Office. The separation of the MECO detector from the MECO superconducting magnets is mandated because these three large state-of-the-art magnets dwarf all other components of RSVP and are major critical path components, and so require special attention. The AGS Upgrades for RSVP consist of items specifically designed for RSVP, such as the actual beam lines for the two detectors, plus AGS infrastructure items which are thought to be necessary to ensure a safe and reliable high-intensity AGS running environment for both RHIC injection and the RSVP experiments.


Preliminary Baseline Review – Charge (2/3)

Because of the short time between this review and the NSF Baseline Review, it is unlikely that a written report will be required from this review. The conclusions of the review are to be communicated to the RSVP Project Office and the experimenters in the closeout session on Friday, 8 April 2005. Such conclusions may include analysis of the current status, recommendations of any kind to the presenters and/or the Project Office and, most importantly, action items that the committee believes should be immediately addressed in order to prepare for the NSF review.


Preliminary Baseline Review – Charge (3/3)In assessing project readiness, the Committee should address the following specific items for each of the project elements:

1. Technical/Scope: Does the proposed design and associated implementation approach satisfy the performance requirements? Is the project scope appropriate in order to realize the scientific goals?

2. Cost Estimates: Is the cost estimate consistent with the plan to deliver the technical scope with the stated performance? Is the contingency adequate for the risk?

3. Schedule: Is the proposed schedule reasonable and appropriate in view of the technical tasks and proposed funding profiles? Has the critical path been identified?

4. Resources: Is the proposed estimated resource allocation adequate to meet the goals of the project? Are the manpower needs well understood, and is the ramp up of these resources realistic? Is there an appropriate mix of expertise represented in the proposed manpower profiles?

5. Operations: Is the plan for operating the experiments reasonable? Are the costs well understood and characterized?

6. Management: Is the proposed management structure and process adequate to deliver the proposed technical scope within specifications, budget, and schedule? Are there sufficient resources allocated to management to allow it to function effectively?

7. Risks and Mitigation Strategies: Have the risks for the cost, schedule and scope been identified? Are there adequate mitigation strategies for these risks?


Rare Symmetry Violating Processes Preliminary Baseline Review

Brookhaven National Laboratory6-8 April

DRAFT AGENDAWednesday 6 April 2005

08:30 – 09:30 Executive Session09:30 – 15:15 Plenary Session – Overview Presentations* (see appended

guidance)09:30 – 09:45 Introduction (Willis)09:45 – 10:30 Overview of RSVP Project (Kotcher)10:30 – 10:45 Break10:45 – 11:05 KOPIO Scientific Overview & Experimental Approach (TBD)11:05 – 11:30 KOPIO Project (Marx)11:30 – 11:50 MECO Scientific Overview & Experimental Approach

(Molzon)11:50 – 12:15 MECO Project (Hebert)12:15 – 13:15 Lunch (Executive Session Working Lunch)


Preliminary Baseline Review – Agenda (cont’) Wednesday 6 April 2005

13:15 – 14:30 MECO Magnet (Smith)14:30 – 15:15 AGS (Pile)15:15 – 15:30 BREAK15:30 – 17:30 Breakout Session A** (see appended

guidance) KOPIOMECO DetectorsMECO MagnetAGS – Construction & OperationsManagement17:30 – 18:30 Executive Session18:30 – Adjourn18:35 – Drinks at Berkner Hall19:00 – Dinner at Berkner Hall


Preliminary Baseline Review – Agenda (cont’) Thursday, 7 April 200508:30 – 09:00 Executive Session

09:00 – 12:00 Breakout Sessions B** (see appended guidance)

KOPIO MECO Detectors MECO MagnetAGS – Construction & OperationsManagement

12:00 – 13:00 Lunch (Executive Session Working Lunch)13:00 – 16:00 Breakout Sessions C** (see appended

guidance)

KOPIO MECO Detectors MECO MagnetAGS – Construction & OperationsManagement

Projects provided with questions from Committee, if any

16:00 – 17:30 Executive Session


Preliminary Baseline Review – Agenda (cont’) Friday, 8 April 2005

Friday 8 April 200508:30 – 09:30 Response from Projects to questions from

Committee, if any09:30 – 11:30 Executive Session11:30 – 12:30 Lunch (Executive Session Working Lunch)12:30 Closeout14:00 Adjourn


WBS 1.4 Cost-Cutting Exercise, as of 17 Mar Direct Contingency Direct w/cont Indirect (est) TOTAL

WBSAGS/Booster 1.4.1 12,413,000$ 2,827,000$ 15,240,000$ 3,548,679$ 18,788,679$

Switchyard 1.4.2 2,249,000$ 474,000$ 2,723,000$ 777,323$ 3,500,323$

K0PI0 1.4.3 6,505,805$ 1,814,211$ 8,320,016$ 1,973,572$ 10,293,588$

MECO 1.4.4 6,089,000$ 1,381,000$ 7,470,000$ 2,069,114$ 9,539,114$

AGS Project Office1.4.5 1,698,000$ 339,000$ 2,037,000$ 789,390$ 2,826,390$

TOTAL 28,953,000$ 6,836,000$ 35,789,000$ 9,158,079$ 44,947,079$

Direct contingency Direct w/cont Indirect TOTAL DifferenceWBS

AGS/Booster 1.4.1 11,767,252$ 2,761,546$ 14,528,798$ 3,383,073$ 17,911,871$ (876,808)$

Switchyard 1.4.2 2,269,063$ 475,588$ 2,744,651$ 783,504$ 3,528,155$ 27,832$

K0PI0 1.4.3 6,480,518$ 1,817,804$ 8,298,322$ 1,968,426$ 10,266,747$ (26,841)$

MECO 1.4.4 6,033,841$ 1,404,020$ 7,437,860$ 2,060,212$ 9,498,072$ (41,042)$

AGS Project Office1.4.5 1,682,677$ 336,535$ 2,019,212$ 782,497$ 2,801,710$ (24,681)$

TOTAL 28,233,350$ 6,795,493$ 35,028,843$ 8,977,712$ 44,006,555$ (940,524)$

Project

Excel (V28.2 with a few corrections - not published)


WBS 1.4 Cost, as of 10 Mar RSVP WBS 1.4 (3/10/05-Project) FY06 FY07 FY08 FY09 FY10 FY11 TotalDirect Cost 8,172,222$ 9,667,884$ 7,350,862$ 2,502,363$ 620,999$ 12,036$ 28,326,366$ Contingency (24.1%) 1,969,505$ 2,329,960$ 1,771,558$ 603,070$ 149,661$ 2,901$ 6,826,654$ Indirect (25.2%) 2,555,715$ 3,023,457$ 2,298,850$ 782,569$ 194,206$ 3,764$ 8,858,561$ Total 12,697,442$ 15,021,301$ 11,421,270$ 3,888,002$ 964,866$ 18,701$ 44,011,582$

RSVP WBS 1.4 Total Cost per year

$-

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

FY06 FY07 FY08 FY09 FY10

Contingency (24.1%)

Indirect (25.2%)

Direct Cost


WBS 1.4 Cost, as of 17 Mar (estimated cont and indirect) RSVP WBS 1.4 (3/16/05-Project) FY06 FY07 FY08 FY09 FY10 FY11 TotalDirect Cost $6,492,913 $10,598,483 $7,402,930 $3,302,968 $865,775 $282,682 $28,945,752Contingency (24.1%) 1,564,792$ 2,554,235$ 1,784,106$ 796,015$ 208,652$ 68,126$ 6,975,926$ Indirect (25.2%) 2,030,542$ 3,314,485$ 2,315,133$ 1,032,944$ 270,756$ 88,404$ 9,052,263$ Total 10,088,247$ 16,467,203$ 11,502,169$ 5,131,927$ 1,345,182$ 439,213$ 44,973,940$


$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

$18,000,000

$20,000,000

FY06 FY07 FY08 FY09 FY10 FY11

Contingency (24.1%)

Indirect (25.2%)

Direct Cost


WBS 1.4 Cost, as of 17 Mar (all from Project)RSVP WBS 1.4 (3/17/05-Project) FY06 FY07 FY08 FY09 FY10 FY11 TotalDirect Cost $6,492,913 $10,598,483 $7,402,930 $3,302,968 $865,775 $282,682 $28,945,752Indirect $1,772,179 $3,162,827 $1,446,685 $668,734 $317,665 $73,894 7,441,982$ Contingency (23.89%) $1,974,530 $3,287,577 $2,114,173 $948,840 $282,724 $85,186 8,693,030$ Total $10,239,623 $17,048,887 $10,963,788 $4,920,541 $1,466,163 $441,762 $45,080,763


$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

$18,000,000

$20,000,000

FY06 FY07 FY08 FY09 FY10 FY11

Contingency (23.89%)

Indirect

Direct Cost


RSVP AGS WBS 1.4 Direct Labor Cost (w/o cont) Profile

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000Ju

l-05

Oct

-05

Jan-

06

Apr

-06

Jul-0

6

Oct

-06

Jan-

07

Apr

-07

Jul-0

7

Oct

-07

Jan-

08

Apr

-08

Jul-0

8

Oct

-08

Jan-

09

Apr

-09

Jul-0

9

Oct

-09

Jan-

10

Apr

-10

Jul-1

0

Oct

-10

Jan-

11

General Technical Labor

Water Systems Technician

Technical Supervisor

Survey

Mechanical Service Technician

Electronics Service Technician

Beam Service Technician

Sr Research Scientist

Physicist

Grad Student

Management

Sr. Mechanical Engineer

Sr. Electrical Engineer

Project Engineer

Mechanical Engineer

IT Professional

Electrical Engineer

Mechanical Designer

Electrical Designer

Vacuum Technician

Mechanical Technician

Instrumentation Technician

Electrical Technician

Cryogenic Technician

Controls Technician

Access Controls Technician

~30 FTE Level

10 March 05


RSVP AGS WBS 1.4 Direct Labor Cost (w/o cont) Profile

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000Ju

l-05

Oct

-05

Jan-

06

Apr

-06

Jul-0

6

Oct

-06

Jan-

07

Apr

-07

Jul-0

7

Oct

-07

Jan-

08

Apr

-08

Jul-0

8

Oct

-08

Jan-

09

Apr

-09

Jul-0

9

Oct

-09

Jan-

10

Apr

-10

Jul-1

0

Oct

-10

Jan-

11

Apr

-11

Jul-1

1




Survey




Sr Research Scientist

Physicist

Grad Student

Management



Project Engineer

Mechanical Engineer

IT Professional

Electrical Engineer

Mechanical Designer

Electrical Designer

Vacuum Technician





Controls Technician


~30 FTE Level

17 March 05


RSVP AGS WBS 1.4 Engineering and Design Direct Labor Cost (w/o cont) Profile

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000Ju

l-05

Oct

-05

Jan

-06

Ap

r-0

6

Jul-

06

Oct

-06

Jan

-07

Ap

r-0

7

Jul-

07

Oct

-07

Jan

-08

Ap

r-0

8

Jul-

08

Oct

-08

Jan

-09

Ap

r-0

9

Jul-

09

Oct

-09

Jan

-10

Ap

r-1

0

Jul-

10

Oct

-10

Jan

-11

Mechanical Designer

Electrical Designer


Electrical Engineer


Mechanical Engineer

Project Engineer

~10 FTE Level

10 March 05


RSVP AGS WBS 1.4 Engineering and Design Direct Labor Cost (w/o cont) Profile

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000Ju

l-05

Oct

-05

Jan-

06

Apr

-06

Jul-0

6

Oct

-06

Jan-

07

Apr

-07

Jul-0

7

Oct

-07

Jan-

08

Apr

-08

Jul-0

8

Oct

-08

Jan-

09

Apr

-09

Jul-0

9

Oct

-09

Jan-

10

Apr

-10

Jul-1

0

Oct

-10

Jan-

11

Apr

-11

Mechanical Designer

Electrical Designer


Electrical Engineer


Mechanical Engineer

Project Engineer

~10 FTE Level

17 March 05


RSVP AGS WBS 1.4 Direct Technician Labor Cost (w/o cont) Profile

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$450,000

$500,000Ju

l-0

5

Oct

-05

Jan

-06

Ap

r-0

6

Jul-

06

Oct

-06

Jan

-07

Ap

r-0

7

Jul-

07

Oct

-07

Jan

-08

Ap

r-0

8

Jul-

08

Oct

-08

Jan

-09

Ap

r-0

9

Jul-

09

Oct

-09

Jan

-10

Ap

r-1

0

Jul-

10

Oct

-10

Jan

-11






Vacuum Technician





Controls Technician


Survey


~10 FTE Level

10 March 05


RSVP AGS WBS 1.4 Direct Technician Labor Cost (w/o cont) Profile

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$450,000

$500,000Ju

l-05

Oct

-05

Jan

-06

Ap

r-0

6

Jul-

06

Oct

-06

Jan

-07

Ap

r-0

7

Jul-

07

Oct

-07

Jan

-08

Ap

r-0

8

Jul-

08

Oct

-08

Jan

-09

Ap

r-0

9

Jul-

09

Oct

-09

Jan

-10

Ap

r-1

0

Jul-

10

Oct

-10

Jan

-11

Ap

r-1

1

Jul-

11






Vacuum Technician





Controls Technician


Survey


~10 FTE Level

17 March 05


RSVP AGS WBS 1.4 DTS Direct Cost (w/o cont) Profile

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$450,000

$500,000Ju

l-05

Oct

-05

Jan-

06

Apr

-06

Jul-0

6

Oct

-06

Jan-

07

Apr

-07

Jul-0

7

Oct

-07

Jan-

08

Apr

-08

Jul-0

8

Oct

-08

Jan-

09

Apr

-09

Jul-0

9

Oct

-09

Jan-

10

Central Shops

Welder

Building Trades Engineer

Building Trades Electrician

Building Trades Carpenters

Building Trades (Standard)

Building Trades Rigger

~10 FTE Level

10 March 05


RSVP AGS WBS 1.4 DTS Direct Cost (w/o cont) Profile

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$450,000

$500,000Ju

l-05

Oct

-05

Jan-

06A

pr-

06Ju

l-06

Oct

-06

Jan-

07A

pr-

07Ju

l-07

Oct

-07

Jan-

08A

pr-

08Ju

l-08

Oct

-08

Jan-

09A

pr-

09Ju

l-09

Oct

-09

Jan-

10A

pr-

10Ju

l-10

Oct

-10

Jan-

11A

pr-

11Ju

l-11

Central Shops

Welder

Building Trades Engineer

Building Trades Electrician

Building Trades Carpenters

Building Trades (Standard)

Building Trades Rigger

~10 FTE Level

17 March 05


RSVP AGS WBS 1.4 Purchases Direct Cost (w/o cont) Profile

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

$2,000,000

Jul-0

5

Oct

-05

Jan-

06

Apr

-06

Jul-0

6

Oct

-06

Jan-

07

Apr

-07

Jul-0

7

Oct

-07

Jan-

08

Apr

-08

Jul-0

8

Oct

-08

Jan-

09

Apr

-09

Jul-0

9

Oct

-09

Jan-

10

Travel

Central Shops

Purchase Over $600k

Purchase Mid Value

Purchase Low Value

10 March 05


RSVP AGS WBS 1.4 Purchases Direct Cost (w/o cont) Profile

-$500,000

$0

$500,000

$1,000,000

$1,500,000

$2,000,000Ju

l-05

Oct

-05

Jan-

06

Apr

-06

Jul-0

6

Oct

-06

Jan-

07

Apr

-07

Jul-0

7

Oct

-07

Jan-

08

Apr

-08

Jul-0

8

Oct

-08

Jan-

09

Apr

-09

Jul-0

9

Oct

-09

Jan-

10

Apr

-10

Jul-1

0

Oct

-10

Jan-

11

Apr

-11

Jul-1

1

Travel

Central Shops

Purchase Over $600k

Purchase Mid Value

Purchase Low Value

17 March 05


9 March (Wed) ~1 week ago!

• Cost Books assembled and ready for review– AGS/Booster (Brown)

• Mechanical (Mahler) - Copied• Electrical (Lambiase) - Copied• MECO AGS Modifications (Brown)• K0PI0 AGS Modifications (Brown)

– Switchyard (Pendzick) - Copied– K0PI0 (Pearson) - Copied– MECO (Phillips)– Common to all WBS elements

• Controls (Barton) - Copied• Security (Williams)• Instrumentation (Gassner) - Copied

• Get cost books to Pam for copying, all changes thereafter must also be included in Pam’s copy

How we get to base line in April


How we get to base line in AprilGet your draft input to Yousef NOW

16 Mar (Wed) – YESTERDAY!• Draft TDR subsystem input due (Makdisi, editor) - (Word or simple text)

– Introduction and AGS Project Office (Pile)– AGS/Booster and Switchyard (Brown)– K0PI0 (Lazarus)– MECO (Brown – beam line/Meng all else)– Security System – Williams– Controls, generic specs – Barton (NEW REQUEST - Today!)

23 Mar (Wed)

• Draft PMP – (Pile)


How we get to base line in AprilRSVP Project Office Guidelines

21-25 Mar– All Estimates Frozen (21 April)– ACCESS Data Base ready for use (25 April – was 21 April)– Prepare material for the review

28-31 Mar – Prepare talks/Practice talks for preparatory review

1 Apr (Fri) – all talks posted to the Web

6-8 April – Preparatory Review

20-22 April – NSF Review


Misc

• RSVP Project Office Account Number:

until further notice use: Account #08144


Supplemental/Archive


Base Line Review Dates

20-22 Apr (Wed-Fri) at BNL, NSF Baseline Review

Organized by M. Turner, NSF Assistant Director for Mathematical and Physical Sciences

Details to be determined


GrandR&RA MREFC R&RA MREFC R&RA MREFC R&RA MREFC Total

FY 2001 0.90 $0.90 $0.00 0.90FY 2002 1.20 $1.20 $0.00 1.20FY 2003 1.90 $1.90 $0.00 1.90FY 2004 6.00 $6.00 $0.00 6.00FY 2005 Current Plan 2.30 14.88 $2.30 $14.88 17.18FY 2006 Request 41.78 $0.00 $41.78 41.78FY 2007 Estimate 48.00 $0.00 $48.00 48.00FY 2008 Estimate 30.75 5.30 $5.30 $30.75 36.05FY 2009 Estimate 15.00 8.50 $8.50 $15.00 23.50FY 2010 Estimate 8.00 8.50 $8.50 $8.00 16.50FY 2011 Estimate 13.50 $13.50 $0.00 13.50FY 2012 Estimate 14.30 $14.30 $0.00 14.30FY 2013 Estimate 14.80 $14.80 $0.00 14.80FY 2014 Estimate 15.20 $15.20 $0.00 15.20Subtotal, R&RA $12.30 $0.00 $80.10 $92.40Subtotal, MREFC $0.00 $158.41 $0.00 $158.41

Total, Each Stage $12.30 $158.41 $80.10 $250.81NOTE: Operations estimates for FY 2008 and beyond are developed strictly for planning purposes and are based on current cost profiles. They will be updated as new information becomes available.

RSVP Funding Profile(Dollars in Millions)

Concept/ Development Implementation

Operations & Maintenance Totals

Present NSF Guidance (from FY2006 Presidential Budget Request)

construction

preops/ops


All projects have been asked to design to cost, according to the following guidelines (burdened FY05$):

• KOPIO - 55M • MECO magnet - 56M• MECO - 24M• AGS - 40M• Project Office - 20M

• These numbers include contingency, which should be constructed according to the Lockheed guidelines as posted on the RSVP web site.

• The Project Office will make any needed adjustments in the overall contingency. • The RSVP Project Office is assembling an April Baseline Review.

– The usual backup material - cost books, C/TDR's, etc. - will be needed to review. – Project costs will have to be reported in escalated dollars

RSVP Project Office – Present Guidance (no change from last week)

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Documents

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