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Agsafe Premises Checklist

Premises Name:

Premises Key:

Store Contact:

Accreditation Facilitator:

Checklist Completed By:

Date Completed:

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Purpose

This checklist is designed to be used in conjunction with an Agsafe premises accreditation visit and the expert advice of an Agsafe accreditation facilitator. The goal of the accreditation visit is to help you understand and meet the legislative requirements for safe storage of agricultural and veterinary chemicals. If you answer NO to any checklist items, or if there are any items you are not sure of, please seek further advice from your accreditation facilitator.

Document Checklist

To make best use of your time with your facilitator please have the following documents available on the day of your accreditation visit.

M1.2: Duty Statements / Job Descriptions

M1.3: Records of Consultation

M2.1: Hazard Identification

M2.2: Risk Assessment

M2.3: Risk Controls

M3.2: Safety Data Sheets

M3.3: Product Register

M3.4: Peak Hazard Manifest

M3.7: Site Plan

M3.8: Licences / Notification Documents

M4.1: Training Records

M4.2: Induction Records

O2.1: Forklift Licenses & Traffic Management Plan

E1.1: Emergency Plans, Fire, Spill & Injury

E2.2: First Aid Certificates

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Code of Practice Reference Result

Management Elements

M1 Responsibilities

M1.1 General Duty of Care

All due care must be taken to ensure adequate protection is provided to the public, property and environment through safe practices where reasonable practicable. Are all personnel aware of their duty of care obligations to protect:

Y N

i. Customers

ii. On-site contractors

iii. Visitors

iv. Property

v. The environment

M1.2 Duties

All must be made aware of, understand and implement their duties. Ideally this should be recorded in the form of job descriptions which are signed and dated.

Y N

Do staff members have written job descriptions?

Do job descriptions include safety responsibilities?

Are responsibilities delegated in some other written format?

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M1.3 Consultation

All personnel or their representatives must be involved in the sharing of information and exchange of views on maintaining a safe work place.

Are employees (n/a for sole operator) consulted about issues that may affect health and safety in the workplace, such as:

Y N

i. Identifying hazards?

ii. Assessing risks?

iii. Deciding on control methods?

iv. Training requirements?

v. Are records of consultations kept?

M1.4 Visitors

All personnel must be aware of their duty to provide appropriate information and supervision to visitors to the premises including customers, supplier representatives and members of the public generally.

Y N

Are all visitors on site provided with appropriate information and/or supervision regarding hazards?

M2 Risk Management

M2.1 Hazard Identification

It is a requirement under legislation that all workplace hazards must be identified and documented.

Y N

Have all hazardous chemicals and substances been identified and documented?

Have all hazards on site been identified and documented?

Are personnel involved in the hazard identification process?

Has the cause of all incidents (including near misses) been addressed as part of this process?

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M2.2 Risk Assessment & Review

Although a risk assessment may not be mandatory under the WHS Regulations, it should be conducted when:

There is uncertainty about how a hazard may result in injury or illness

The work activity involves a number of different hazards and there is a lack of understanding about how the hazards may interact with each other to produce new or greater risks

Changes at the workplace occur that may impact on the effectiveness of control measures.

Agsafe strongly recommends that risk assessments be completed regardless.

Western Australia and Victoria still operate under OHS legislation and it is a requirement that all workplace hazards must undergo a documented risk assessment.

This process should involve all relevant personnel, be documented and reviewed.

Have the risks presented by the hazards identified in M2.1 been:

Y N

i. Documented? ii. Evaluated?

iii. Reviewed as required?

M2.3 Control of Risk Documented control measures and safe systems of work must be implemented, supervised and maintained to ensure continued control of risks. Use of the hierarchy of controls will greatly assist in this process.

Y N

Have documented controls been put in place to manage identified risks? Are staff represented in this process? Are Risk controls reviewed as required?

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M3 Provision of Information

M3.1 Labels

Premises must only sell registered products. Businesses also have a duty of care to ensure that all labels remain fixed to the container at all times and comply with state and federal legislation prior to sale and display.

Are regular checks made to ensure:

Y N

i. Stock received is properly labelled?

ii. Stock held is properly labelled?

iii. Stock held is within expiry dates?

M3.2 Safety Data Sheets

Current copies of SDSs for each hazardous chemical or substance held must be made available;

to any individual on site who may be potentially exposed to the hazardous chemical or substance;

for the purpose of customer availability

o On first supply; and

o On request.

Y N

Are all SDSs less than 5 years old?

Are all SDSs available in hard copy or

Are all staff trained in retrieving electronic copies & training records kept?

If using electronic SDSs have the risks of power outages etc. been considered in your risk assessment?

Are all SDSs provided to customers on first supply and on request?

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M3.3 Product Register

An Agsafe product register (or equivalent) must be present on sites where any hazardous chemicals or substances are stored.

Y N Has a product register been completed within the last 12 months and been updated as required?

Is there a product register for each separate storage area?

Does the product register identify all hazardous chemicals or substances?

Does the product register also identify dangerous goods, combustible liquids & scheduled poisons?

M3.4 Manifest

A manifest is required when storage levels of hazardous chemicals and dangerous goods reach manifest level under state and territory legislation. Agsafe however strongly recommends that all locations complete a manifest regardless of volumes held so that:

a) It can be determined if you are at placarding level.

b) It can be determined if you are at manifest level.

c) You can better assess the risks of your chemical storage to determine if adequate controls are in place.

d) Emergency services have accurate information in the event of an incident.

*Note on Combustible Liquids:

Victoria & WHS States Other States

C1 flashpoint 61ºC to 93ºC 61ºC and 150ºC.

C2 flashpoint greater than 93ºC. 150ºC.

Y N

Has a peak hazard manifest been completed within the last 12 months and been updated as required?

Is there a manifest for each separate storage area and an overall site manifest?

Does the peak hazard manifest summarise the peak quantities present at any given time of:

Y N

i. Hazardous Chemicals/ Dangerous goods (including sub risk)

ii. Scheduled poisons (Caution, Poison & Dangerous Poison)

iii. Combustible liquids (C1 & C2)*

Is the manifest stored in a place that satisfies the regulatory authorities such as an approved Emergency Services Manifest box?

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M3.5 Placards

Placards must be clearly displayed where required by regulation for;

Dangerous goods classes

Combustible liquids

HAZCHEM

Note: Placarding that may mislead emergency services as to the quantity and content stored onsite should not be displayed.

If at placard quantities are the following placards in place:

Y N

i. Dangerous goods Class diamonds?

ii. HAZCHEM signs?

iii. Combustible Liquids?

Are all placards the correct size?

Are placards correctly positioned?

Are all placards in good condition (not faded etc.)?

M3.6 Information & Safety Signs

Safety signs must be displayed where required.

Are all the following signs in place and in good condition:

Y N

i. Emergency exits (lights working)?

ii. Safety showers?

iii. Eyewash facilities?

iv. First aid station?

v. Spill response equipment (Spill Kit)?

vi. Personal protective equipment (PPE)?

vii. Non-smoking areas?

viii. Restricted entry?

ix. Advisory signs ( Beware of forklift, Speed limit etc)

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M3.7 Site Plan

A site plan must be provided as part of the emergency services manifest where required by regulation and include all details required for that purpose.

Does the site plan show the following:

Y N i. Location & description of hazardous chemicals/dangerous goods and

combustible liquids

ii. A legend of any ID numbers or codes used

iii. The main and other entrances and exits

iv. All drains onsite

v. Fire fighting equipment

vi. First aid and spill kit

vii. Isolation points for power and fuel

viii. Location of the manifest

ix. Nature of the occupancy of adjoining sites

x. True North

xi. Date prepared or last modified

xii. The scale of the plan

xiii. Bund capacity and location

xiv. Any other information to assist emergency services

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M3.8 Notification, Licensing & Approvals

Copies of all relevant licences, notifications, certificates and exemptions must be available on site and reflect the type and quantities of products stored.

All conditions imposed by the state regulatory authority in respect to the licence must be adhered to.

If at notification/licensing levels, do you have current documentation for:

Y N

Dangerous Goods/ Hazardous Chemicals

Schedule Poisons

Other (eg Exemptions, EPA, CFA etc.)

M4 Training

M4.1 Training

Agsafe training is designed for those involved in the safe storage, handling, recommending, selling and transporting of agricultural and veterinary chemical products.

Y N

Has Agsafe been updated of all staff changes?

Do all eligible staff have current Agsafe personnel accreditation?

Have staff that are due for Agsafe training been booked into a course?

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M4.2 Induction & Ongoing Training

Induction training must be in place for all staff and should consider:

Interpretation of product information (including hazard signage)

Physical properties and symptoms of poisoning for all hazardous chemicals or substances stored on site

Location of emergency facilities and their respective use

Emergency procedures

Employees duties

Records of all training conducted must be kept; it is recommended that training records for all staff are kept in personnel files. Do all new staff (n/a for sole operator) receive induction & ongoing training in the following:

Y N

i. Health & Safety?

ii. Safety induction training specific to their location? iii. Hazardous chemicals or substances?

iv. Dangerous Goods?

v. Emergency Procedures?

Are signed and dated records kept of induction training?

Are records of other training kept?

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Physical Elements

P1 Construction

P1.1 Location & Separation

Chemical storage locations must be adequately separated from boundaries, other buildings and waterways to effectively reduce the risk to property, people and the environment.

Is the site located:

Y N

i. Above the highest recorded flood level?

ii. In a commercial / industrial zone?

Is the chemical storage adequately separated from: i. Other work areas? ii. Neighbours? iii. Environmentally sensitive areas (waterways etc.)?

P1.2 Construction

Construction of the premises must meet applicable legislation and Australian Standards for safe storage of hazardous chemicals and dangerous goods.

Y N

Is the floor of the chemical storage area impermeable to the chemicals stored?

Is the storage area protected from heat and sunlight?

Is the construction of flammable & combustible liquids storage adequate?

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P1.3 Segregation

Dangerous goods and hazardous chemicals must be adequately segregated from other incompatible products and food stuffs.

Y N

Are all incompatible products adequately segregated (eg Class 3 from 5.1, Class 6.1 from foodstuffs, acids from alkalis etc)?

Is Class 4.3 (if applicable) adequately protected from water?

Are all fire risk substances separated from Classes 3, 4 and 5.1?

Is segregation by product type (herbicides, insecticides, fungicides) achieved?

Are expired chemicals, damaged stock etc separated from stock for sale?

P1.4 Scheduled Poisons

Scheduled poisons must be kept in accordance with relevant legislation.

Y N

i. Are S7s inaccessible to the public?

ii. Are S6s less than 5 litres without child-proof lids stored greater than 1.2m from the floor?

iii. Are S5s less than 5 litres without child-proof lids stored greater than 1.2m from the floor?

P1.5 Spill Containment

The premises must provide a method of containing spills and leaks onsite. Any effluent resulting from an incident such as polluted fire water must also be contained as far as practicable.

Is adequate spill containment provided & maintained for:

Y N

i. All dangerous goods and hazardous chemicals stored? ii. All agricultural and veterinary chemicals stored?

Are the bunds heat / fire resistant & in good condition?

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P1.6 Spills & Drainage

The premises must ensure that potentially harmful effluent does not escape the site in accordance with legislation.

Y N

Are plans in place to prevent run off from spills entering drains and waterways?

Is the equipment and material in place to implement the plan?

P1.7 Racks & Shelves

Shelving must be non-combustible, impervious to chemicals stored and sufficient to hold masses imposed.

Y N

Are all racks & shelves resistant to the chemicals stored?

Are shelves strong enough to support products?

Are racks & shelves correctly constructed?

Are safe working loads (SWL) displayed on pallet racking?

P1.8 Impact Protection

Consideration should be given to impact protection to ensure dangerous goods and hazardous chemicals are protected against damage from impact.

Y N

Are dangerous goods & other chemicals protected from possible impact from vehicles (trucks, cars, forklifts etc)?

P1.9 Ignition Sources

Premises must ensure that ignition sources are identified and that any risk posed is controlled.

Y N

Are all practices and equipment that may cause ignition (eg. Vaccine refrigerators, forklift start up, battery charging, smoking, welding etc) kept away from flammable & combustible products?

Is all electrical equipment kept at least 3m from stored flammable & combustible products (only applicable if LESS than minor storage class 3)?

Is electrical equipment of a sufficient standard for the products stored?

Has a Test & Tag been conducted on electrical equipment?

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P1.10 Hazardous Atmospheres

The storage area must ensure that air movement is sufficient to keep vapour levels below recommended workplace exposure limits. If flammable liquids are stored the accumulation of vapours must not occur.

Y N

Is there an absence of pesticide odours at all times?

Is adequate ventilation provided to ensure sufficient air flow?

P1.11 Lighting

Lighting must be sufficient to allow workplace activities to occur in a safe and effective manner

Is lighting sufficient in all areas of the business to:

Y N

i. Read product labels?

ii. Identify hazard signage?

iii. Operate safely?

P1.12 Emergency Exits

The premises must ensure that safe access and egress is available at all times

Y N

Are exits available from any point in the store?

Are exits accessible at all times (including after hours)?

Are exits kept clear?

P1.13 Security

Premises must be secured against unauthorised access.

Y N

Is the premises secured against unauthorised access?

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Operational Elements

O1 Stock Management

O1.1 Product Supply Premises must ensure that only registered products are supplied, records are

kept of supply of scheduled poisons, legislation for controlled, date controlled

and restricted chemical products is complied with; and, that safe transport

practices are followed by personnel who receive or despatch goods.

Y N

Can staff identify restricted products?

Are checks for certification / authorisation to purchase restricted products made by all staff at point of sale?

Are correct records of supply kept when required?

O1.2 Product Despatch

Premises must ensure that safe transport practices are followed by personnel who receive or despatch goods.

Are checklists used for the following:

Y N

i. Receipt in/out?

ii. Vehicle placarding?

iii. Vehicle documentation?

iv. Vehicle insurance?

v. Vehicle emergency equipment?

vi. Segregation of incompatible goods in vehicles?

Do all relevant personnel know how to identify a placard load?

Is the Ute it don’t boot it policy promoted and followed?

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O1.3 Product Storage

Agricultural and veterinary chemical products must be stored and handled:

safely in suitable storage and handling conditions at all times;

and in approved containers; and

in a way that protects the container, its contents and the label.

Y N

Are products stacked no higher than that recommended?

Are products stored in appropriate locations (inside, solids above liquids etc.)?

O1.4 Housekeeping

Fire risks and obstacles to safe operations must be minimised.

There must be clear access within the premises to fire and safety equipment (e.g. fire extinguisher, safety showers, first aid station, spill response and PPE kit) at all times.

Y N

Is empty packaging disposed of appropriately?

Is the fire risk reduced by removing dry vegetation, pallets and combustibles from boundaries and sheds?

Is all emergency equipment easily accessible?

Is smoking limited to designated areas?

Is the store neat and tidy?

Are access gaps for fire-fighting are wide enough (not less than 400 to 500 mm) to facilitate effective response in an emergency?

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O2 Safe Work Practices

O2.1 Plant, Equipment & Structures

All plant and mechanical equipment, including forklifts, must be fit for the purpose and maintained in a safe operating condition.

Y N

Is a checklist used to ensure equipment is safe prior to use?

Do all forklift operators hold a current licence?

Are appropriate controls in place to reduce;

i. Injury to staff/visitors (such as traffic management plans etc)?

ii. Damage to stored products?

iii. Impact to the environment?

Is all equipment maintained regularly?

Are fire extinguishers attached to forklifts when necessary?

Do you have a documented traffic management plan?

Do you ensure keys are not left in the forklift and the handbrake applied when not in use?

O2.2 Personal Hygiene

Premises should ensure high standards of personal habits and hygiene, as they are a significant contribution to safety and health of staff

Y N

Are washing facilities available for all staff?

Are food preparation/consumption areas separate from chemical storage?

Are personnel reminded to keep hands clean before eating, drinking or smoking?

O2.3 Construction & Maintenance Work

The premises should ensure the workplace and chemical storage is made safe prior to the commencement of any construction or maintenance work.

Y N

Are stored chemicals protected from any construction or maintenance work?

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O2.4 Empty Containers & Unwanted Chemicals

To ensure that unwanted chemical products, empty containers and any other items of waste are disposed of in a socially, economically and environmentally acceptable way.

Y N

Are drumMUSTER posters displayed with current collection information? Does the IWRS Generic Statement “You have been charged four cents per litre/kilogram on all non-returnable containers which fall under the Industry Waste Reduction Scheme” appear on all invoices?

Are ChemClear® posters & pamphlets displayed?

Are personnel aware of the ChemClear® website and number (1800 008 182) to assist their clients on how to register any unwanted agri-chemicals?

Are personnel aware of the existing definition of Group 1 & Group 2 chemicals under the ChemClear® program?

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Emergency Management Elements

E1 Emergency Planning

E1.1 Emergency Preparedness

Premises must ensure that there is an adequate emergency management process that:

prevents emergencies

prepares all necessary resources and services

effectively minimises response time and impact

ensures recovery of normal processes.

Is there a current documented emergency plan for:

Y N

i. Fires?

ii. Spills?

iii. Injuries?

Is there a review process in place for the above?

Are emergency contacts listed at each phone (including poisons information line)?

E1.2 Liaison with Emergency Services

Emergency plans should be discussed with emergency services where appropriate including;

Provision of SDSs to Medical services; and

Coordination plans with local fire services

Have the emergency services been contacted (where required) to inform them of:

Y N

i. Quantity & type of product on site?

ii. Personnel on site?

iii. Details of emergency facilities available on-site?

iv. Emergency plans for the site?

v. Availability of SDSs?

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E2 Emergency Facilities

E2.1 Personal Protective Equipment (PPE) Personal Protective Equipment (PPE) must be available and sufficient, and adequate for any foreseeable incident.

Is the following PPE available:

Y N

i. PVC overalls, coveralls or apron?

ii. Eye protection?

iii. Chemically resistant elbow length gloves?

iv. Boots?

v. Respirator (check use-by date)?

Do all personnel know where the PPE is stored?

Are all relevant staff trained in the use of PPE?

Are enough full kits of PPE available for all staff that may be required to use it?

Is the PPE kept in a clean and ready to use state?

E2.2 First Aid

A first aid kit must be available, kept in accordance with regulatory requirements and be suitable for any potential risk to human health.

Y N

Does the site display a resuscitation poster?

Has the first aid kit been maintained recently (check use-by dates)?

Is a first aid kit available in a clean, appropriate and ready to use state?

Does a member of staff hold a current first aid certificate? (where required)

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E2.3 Spill Kit

A spill kit must be available, sufficient and adequate for any foreseeable incident. Does the premises have a spill kit containing:

Y N

i. Appropriate waste containers?

ii. A broom?

iii. A shovel?

iv. Recommended absorbent materials?

v. Recommended neutralising agents?

Is the spill kit in a clean, ready to use state?

E2.4 Emergency Washing Facilities The premises must ensure that adequate, suitably located and accessible emergency washing facilities are made available at all times for use in any foreseeable incident.

Does the premises have an easily accessible:

Y N

i. Emergency shower?

ii. Eye wash?

Is the quality of the water tested as required?

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E2.5 Equipment for Fire Detection & Fighting

The premises must provide fire fighting equipment appropriate to the type of product and amount stored on site, as required by regulatory authorities.

Y N

Has fire equipment been installed as advised by the fire authority/council?

Is the equipment inspected as required (every 6 months)?

Code of Practice Supplement, Supply of 1080 Bait Products

This section applies in Victoria only

T1.1 Supply of Ready to use 1080 Pest Animal Bait Products

Victorian premises participating in the 1080 accreditation program must meet the regulated requirements.

Y N

Are 1080 pest animal baits only supplied by appropriately trained staff?

Are 1080 baits stored and segregated as required?

Are the required documents for sale sighted and records kept?

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Notes:

Signed:

(Premises Manager) (Accreditation Facilitator)

Date: This checklist should be completed prior to the consultation. Please keep this checklist on file for future reference.