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EFFECTIVE GMAIL USING

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How to use Gmail effectively

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Page 1: [AIESEC HCMC][IC] Gmail using training

EFFECTIVE GMAIL USING

Page 2: [AIESEC HCMC][IC] Gmail using training

Agenda

1. Expectations & rules: 10'2. Rules of using email in LC: 20'3. How to link Gmail and AIESEC mail: 10'4. How to manage emails: 15' 5. Introduce some advanced functions in Gmail: 15'6. Q&A: 15'7. Wrap up: 5'

Page 3: [AIESEC HCMC][IC] Gmail using training

1.1 Training Expectations • During training:The very 1st online training – be acceptable and

constructiveFollow the instruction of OC Delegates• After training:Deliver this training to your teamTimeline: 18/6-1/7 IC will follow up by re-assessment form for all

members

Page 4: [AIESEC HCMC][IC] Gmail using training

1.2 Training Rules• Contact OC Delegates (Thuy Tien – skype:

lovely_fairy_tcd) for checking in and joining group with microphone and speaker prepared.

• Mute microphone when FACI is delivering.• Questions can be asked during the training and sent by

instant messages to OC Content (Anh Thu- skype: anhthu.tran.ueh) with this format: Name_Function: Question

• If you have any problem (technical, materials, leave early…) contact OC Delegates with this format: Name_Function: Problem

Page 5: [AIESEC HCMC][IC] Gmail using training

2. Rules of using email in LCRule #1: MUST use AIESEC email to communicate

within LC & with external partners.

Rule #2: Naming subject:- Start from general info (function/position)- Put the most specific info as the main subject.- Only add “important/urgent” when it really is.- Examples:

[AIESEC HCMC][June LCM] Registration email[ICX][Intern Service Manager] Announcement of Intern Buddy Program[Ignite 2012][OC Ignite Preparation] Collecting fee

Page 6: [AIESEC HCMC][IC] Gmail using training

Rule #3: Sending- Right people, right time.- Follow COMM guideline.

Rule #4: Replying:- Be flexible between “Reply to all” & “Reply”- Reply to all:

+ Tasks/Activities within team/subteam.+ Everyone can keep track.

- Reply: Reply to the sender only (suggested, not required)

+ Whole LC activities+ Only OC/function-in-charge keeps track of the emails.

Page 7: [AIESEC HCMC][IC] Gmail using training

3. How to link Gmail and AIESEC mail

1. Send email from AIESEC mail using Gmail

2. Receive email sent to AIESEC mail

Page 8: [AIESEC HCMC][IC] Gmail using training

Send email from AIESEC mail using Gmail

Page 9: [AIESEC HCMC][IC] Gmail using training

Send email from AIESEC mail using Gmail

Page 10: [AIESEC HCMC][IC] Gmail using training

Receive email sent to AIESEC mail

Page 11: [AIESEC HCMC][IC] Gmail using training

add the verification code to activate the function

Receive email sent to AIESEC mail

Page 12: [AIESEC HCMC][IC] Gmail using training

4. How to manage emails

1. Managing icons2. Separate inbox3. Use labels

Page 13: [AIESEC HCMC][IC] Gmail using training

Managing icons

Page 14: [AIESEC HCMC][IC] Gmail using training

Managing icons

Page 15: [AIESEC HCMC][IC] Gmail using training

Separate inbox

Page 16: [AIESEC HCMC][IC] Gmail using training

Use labels

Page 17: [AIESEC HCMC][IC] Gmail using training

Use labels

Page 18: [AIESEC HCMC][IC] Gmail using training

5. Introduce some advanced functions in Gmail

1. Open Labs2. Some advanced functions

Page 19: [AIESEC HCMC][IC] Gmail using training

Open Labs

Page 20: [AIESEC HCMC][IC] Gmail using training

Some advanced functions

• Undo send• Right-side chat

Page 21: [AIESEC HCMC][IC] Gmail using training

Some advanced functions