air force student in-brief
TRANSCRIPT
Air Force Student In-Brief
2 January 2020
Excellence Through Knowledge
Overview
• Chain of Command• Admin Support• Standards of Conduct• Top reasons for NPS failure and
how to avoid them• Frequently missed In-processing
Items• Leave/Pass procedure
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As the USAF Service Rep, I have G-series authority over USAF students assigned to AFIT.
USAF Chain of Command
• Students attending NPS on AFERB-sponsored AAD (AFIT)– AU CC/President (Lt Gen James B. Hecker)
• AFIT Chancellor (Dr. Todd Stewart, MGen(ret), SES)• AFIT Commandant (Col Paul Cotellesso) • AFIT/CI Director (Col Thomas Brown) – 1st O-6 in chain• AFELM NPS/CC (Lt Col Matthew Garvin) – G-series commander
– TR issued from AFIT• For those w/ follow-on to DLI, AFIT will issue annual and final TR; DLI will issue a
TR that falls within those dates for DLI program
• FAO Regional Certificate (coming from DLI)– You will remain attached to DLI, either 311 TRS of 314 TRS– NPS time will be captured in DLI TR
• FAO Regional Certificate and others (TDY)– You will remain attached to home unit– NPS TR to certify program, signed by NPS Dean of Students– Standard OPR
AFIT/CI Contacts
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• Graduate Education Division Chief: Mr. Luke Whitney– [email protected]; DSN 785-2259 x3003– PM (FAO and IDE): Ms. Patricia Rodgers
• [email protected]: DSN 785-2259 x3014 (Reg quota)
– PM (FAO and Academics): 2d Lt Kasey Stout• [email protected]; DSN 785-2259 x3048
– PM (USAFA/AFIT Faculty Pipeline): Mr. Daniel Clepper• [email protected]; DSN 785-2259 x3045
– AFIT/CIG manages 450+ students
• Healthcare Education Division Chief: Lt Col Sara Spearing– [email protected]; DSN 785-6565x3051– AFIT/CIM manages 1700+ students
• WPAFB comm 937-255-xxxx (for DNS 785)
• Presidio of Monterey (POM) – 517 Training Mission Support Flight • Building 834 (Off Mason Road) /Room 201 • MPS/Finance Hours:
– Mon–Wed: 0800-1300 & 1400-1600– Th/Fri: 0800-1300– Closed holidays & down days– Appointments available by request Mon-Fri, 0800-1600
• Org email box– [email protected]
• Support: in/out-processing, assignment actions, orders processing, finance issues, DLPT/OPI records, duty titles, etc.
• Be in uniform when conducting business at the 517th
– OCP/ABU or blues, no PT gear
Military Personnel Section
517th Training Group
PT Test
• If this is your first duty assignment, you have 6 months from the time you report to take your first PT test
• Tests are offered every Wednesday & Friday at 0800 at the Price Fitness Center (POM)
• Send an email to [email protected] specifying the day you wish to test. You must do this with at least one week notice.
• Additional instructions and forms posted on the USAF NPS pages• Per AFI:
– 90.00+ : required to test annually– 75.00-89.99: required to test every 6 months– <79.99: required to test NLT 90 days until a score of 75.00+ has been
achieved
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PT Test
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Local Support
• NPS Travel Office (basement of Hermann Hall)– Government travel card and DTS issues (for those under NPS GTC hierarchy)– Overseas travel arrangements
• NPS Security Office (basement of Glasgow Hall)– Security clearance and reinvestigations– Overseas travel requirements
• NPS Passport agent (basement of Herman Hall)– Official and diplomatic passport processing
• TMO – at DLI or Naval Support Activity Monterey– Household good shipments– Tickets for OCONUS PCS, circuitous travel requests
• California Medical Detachment (Presidio of Monterey)– Supports active duty members as PCM
• Gen Gourley VA Clinic (Marina, CA)– TRICARE assigns as PCM for dependents
• Dental care for NPS students: 4th floor of Hermann Hall
Mentoring Contacts
USAF Faculty at NPS• Col Timothy Sands (Associate Dean, Graduate School of Engineering and
Applied Sciences)• Maj Bill Muir (Department of Defense Management), 64P officer• Maj Mark Cole (GSEAS)
Senior Foreign Area Officers• CAPT Bernie Wang, USN – Senior Navy FAO, SIGS• COL John Zavage, USA – FAO Chair, NSA Department• COL Michael Lee, USA – FAO Advisor, NSA Department
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10Keep all relationships professional!
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Dress code summary
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• Dress code in effect 0730 – 1700, M-F less holidays• Business casual – M/W/Th/F unless dictated otherwise stated by DOS
– Casual = no coat or tie for men or equivalent level of formality for women• Turtlenecks and sweaters authorized provided they present a professional image• Mock turtlenecks and collarless shirts not acceptable• Athletic or hiking footwear not acceptable
– Business = • Men: collared shirt and dress slacks • Women: dress or dress blouse w/dress slacks/skirt• Men’s footwear: leather loafer or lace up• Women’s footwear: appropriate for business image
– Error on the side of “business” not “casual”
• Future Foreign Area Officers: this is your chance to build and use State Department wardrobe
• UOD for Tuesday: Blues or ABU/OCP, no flight suits• Warrior Day (1st Tuesday of month): flight suits authorized• SGL days: Blues (short or long sleeves)• Be in uniform when conducting business at the 517th (OCP/ABU or Blues)
Top Reasons for NPS Failure
Approx. two AFELM NPS members per year will face adverse consequences
• Failure to complete thesis or comprehensive exam failure• Thesis: TR states “Did not complete program”; may complete thesis at next
assignment and receive updated TR• Comp failure: must take comps again (very unpleasant)
• Double-failure (only happened once) results in no degree• DON’T PROCRASTINATE; organize course readings with Zotero/RefWorks• Comp prep begins 1st quarter• Thesis: topic shopping begins 1st quarter; advisor search begins 2nd quarter
• PT Failure• “TSgt Graham rule”—there is one AF Fitness standard for officers and enlisted• Each PT failure is examined case-by-case, medical factors considered
• Progressive discipline applied per AFI• You will not PCS until you are current on PT test• You may receive a referral TR if you do not meet fitness standards before PCS• Pass FA 9-months prior to projected PCS• Get medical issues resolved or be on profile• Don’t fit PT into schedule—schedule school around PT
…and how to avoid them
Research Topics
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USAF AAD Research Topics by GCCs
A link to this document can be found in SAKAI and in Liferay
• DUI• Each DUI is examined case-by-case, JAG consulted, AFIT top-level review• Absent mitigating factors, LOR, UIF, OSR decision, and disenrollment are likely
outcomes after review—this is what “no tolerance” means• Seek support from POM Substance Abuse Clinic voluntarily
• No adverse personnel actions for those who self-identify• Continuation in AAD program dependent on medical advice
• If you drink yourself stupid, it may not matter how good your plan was!• Stress aggravating personal issues
• There is no problem in life that grad school can’t make much worse!• Personal issues could be marital problems, alcohol problems, etc.• Get help early!
• Temptation is to wait for quarter breaks—you may break sooner• Chaplain communications are 100% confidential• Military & Family Life Counselor available
• No medial record of counseling, but mandatory reporter• POM Behavioral Health (creates record, but offer more services)
Top Reasons for NPS Failure…and how to avoid them
• Stop by the travel office or visit https://wiki.nps.edu/display/TO/Travel+Office to check-in
• You must have a permanent local address prior to completing travel office in-processing
• Log in or create an account through https://www.defensetravel.dod.mil/Passport
– Complete required training – “Travel Card 101”– Save the certificate to your computer
In-Processing: Government Travel Card
Missed In-processing Items
• POM Clinic– Medical records (hard copy drop-off or request electronic)
• USAF Medical Personnel (Bldg 830) – IMR updates, medical profiles– IMR: get to green as soon as possible (https://imr.afms.mil/imr/MyImr.aspx)– Contact: [email protected]
• Flight records: handled by either 311 or 314 TRS– 311 TRS POC: SSgt Greta Grimm. [email protected] (831) 242-7160 – 314 TRS POC: SSgt Josiah Fast. [email protected] (831) 242-4140
• Dental– Check in 4th floor of Hermann Hall
• Dependents– Call TRICARE to assign to PCM—in nearly all cases Gen Gourley VA Clinic in Marina
In-Processing: Medical/Dental
Missed In-processing Items
Missed In-processing Items
In-Processing: USAF Systems
• LeaveWeb– Edit Profile: AETC Goodfellow DET ME02 AFIT– Failure to change profile will send your leave to previous unit approval chain
• ADLS– Edit unit in profile: Change Organization Root Organization AETC AU AFIT Civilian
Institution
• vRED– Log onto vMPF and update personal and dependent information
• AFPAAS– Update all information and certify as current– This may require updates in DEERS– Failure to update may result in family being flagged as affected by distant natural disasters
• Visit https://www.afit.edu/CIP/ to register for AFIT• Remember to complete the AFIT In-Processing Checklist• We are a geographically separated detachment of AFIT
– Reference AFIT policies on SAKAI and USAF NPS sites
In-Processing: AFIT
Missed In-processing Items
Leave and Pass Policies
• “The local area is the place where the member lives and from which he or she commutes to the duty station.”
• Reference: AFI36-3003, Chapter 4, para 4.1.1.7. / AFITI36-105, Chapter 3, para 3.13.2.
• No mileage radius; you can go anywhere, even on pass, provided you can return within time
– Caveat: I will not approve passes for foreign travel
Local Area
Leave and Pass Policies
• Must begin and end in local area• Cannot be combined
– If you are on pass you must return to local area and muster before departing on leave.
• Passes cannot be greater than 96 hours per DoD regs and AFI• Weekends are standing special 48-hr passes• Valid pass periods (provided they don’t conflict w/holidays)
– 72-hr pass: F-Su, Sa-M, Tu-Th– 96-hr pass: Th-Su, F-M, Sa-Tu
• In between quarters or during gaps in training (FAOs): if you stay in the local area, you are not required to be on leave or pass
• After program completion w/no pending training: members must detach and take leave en route
• AFELM NPS specific policy: must be green on IMR or have submitted a plan to get current if yellow or red.
Leave and Pass Rules
Leave and Pass Policies
• At the discretion of the AFELM NPS/CC, if leave can be granted as a pass it will be under the following conditions:– Use-or-lose leave must be used first– Must follow DoD/AFI rules for passes– Member must be in good academic standing—not on probation or
have incomplete grades– Cannot miss classes
• If member fails to return within pass timeframe, the period will be charged as leave as appropriate
• Note: Navy refers to passes as liberty
Morale Program
Leave and Pass Policies
• Family emergencies are not questioned; we will do all we can to support• Electing to miss class is examined on a case-by-case basis
– Weddings and other special family events typically approved– PTDY for DoD sporting events and other qualifying events are also supported– Performance in previous quarters considered—academic probation or incomplete
grades are disqualifying– Typically only one day of class can be missed– Always a good idea to run it by Program Officer and AFELM NPS/CC first
• Approval must be obtained from the professors of each missed class period and their approvals must be attached to your email requesting leave
• Cannot use maternity or secondary caregiver leave to miss class– Missing class for a birth is expected and supported
Missing Class
Leave and Pass Policies
• Final exam days are considered part of the academic quarter• Even if you don’t have exams scheduled, it is highly recommended you
use the time for other academic requirements (thesis and comp prep)• All final exams must be turned in prior to departing local area• Incurring incomplete grades due to leave will not be permitted• Upcoming final exam periods:
– 19-21 March 2020– 9-11 June 2020– 17-19 September 2020
Final exam days
Leave and Pass Policies
• Thesis and Research weeks are small interludes between Winter/Spring and Summer/Fall quarters– You are encouraged, but not required, to use these days to complete thesis
and comprehensive exam prep• Winter/Summer Breaks are longer interludes around Christmas/New Years and
4th of July– You are highly encouraged to use a portion of this time to decompress
• If you remain in the local area, you are not required to take leave during these periods
Winter/Summer Breaks & Thesis and Research Weeks
Leave and Pass Policies
• Not granted as a pass—simply too risky• Must comply will all requirements in Foreign Clearance Guide
(https://www.fcg.pentagon.mil/)• Three key requirements:
– Anti-terror plan– Theater/country clearance– AFOSI country briefing
• Must begin approval process at least 30 days in advance• First stop: NPS Security Office (basement Glasgow Hall)
– Kicks off Anti-terror plan and APACS
• AFOSI: AF Portal and search “AFOSI Foreign Travel”– Not all countries require brief– Contact local AFOSI det w/questions: 831-242-5183 or -5076
• LeaveWeb not approved until all requirements have been completed
Foreign travel
Leave and Pass Policies
1. (Leave only) Obtain approval from professors for missing class2. Send leave/pass request email to Program Officer
– This informs NPS student chain of command– Use the following required format (taken in part from NPS Student Handbook):
Requesting (Leave/Liberty) for: Friday, 20 May 0700 to Sunday, 22 May 2200 to Disneyland Mode of travel: Driving Lodging location: xxxxEmergency contact: xxx-xxx-xxxxI (will/will not) participate in any High Risk Activities. I (will/will not) stay in cellular coverage. I will not miss class OR I will miss class and my instructor(s) & Program Officer have approved my absence—email approvals below (or attached). I will request Miss Muster upon final approval of my leave/liberty (as required).
Request process
Leave and Pass Policies
3. Forward Program Officer approval to AFELM NPS/CC4. Receive AFELM NPS/CC approval email
– Subject will indicate status: “Pass/Leave APPROVED – Dates – Member”– If traveling overseas: “Leave APPROVED pending reqs – Dates – Member”
5. (Leave only) Submit LeaveWeb request– Must allow for at least two duty days to ensure leave authorization number is
assigned—cannot deaprt without leave number assigned—PLAN AHEAD!– Don’t forget to submit LeaveWeb!– Primary = Lt Col Matthew Garvin / Secondary = Col Timothy Sands – Do not use a friend as Secondary—will be rejected!
6. Submit request to miss muster as appropriate– Use link on student muster page– (Leave only) Include leave authorization number
Request process
Final Thoughts
Final Thoughts USAF competitively selected YOU USAF is investing a lot in YOU – USAF will require a lot from you You are among the highest paid graduate students on the planet Don’t forget that YOU are in the military and have a responsibility
to project a professional image Upon graduation, YOU will help align strategic objectives,
operational approach, and tactical execution.
My mission is… …to make the administrative requirements of your
program transparent and facilitate their completion. …to keep you connected with the Air and Space Force. …to promote a healthy school-life balance.